2010-05-10 Police Fund Meeting�
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CITY OF OKEECHOBEE
POLICE
PENSION BOARD MEETING
POLICE MINUTES
5/10/2010
Police Officers Members
Denny Davis-Present
Bettye Taylor-Present
Victoria Williams-Absent
Louise Chandler-Present
Bill Bartlett-Present
Pension Meeting held at 55 SE 3�d Ave. Okeechobee Florida.
Meeting called to order at 5:05 PM by Jamie Mullins.
Presented by Davis Kelly, Bowen Hanes 8� Company:
Updated Portfolio Evaluation. Still having some damage. Economy market has
flattened out. Some earnings came in better than expected. Longer term we are
concerned with what we call Headwinds. Lot of the market is based on in
infrastructure. Lot of uncertainty with trade. Three trillion dollars has to roll over the
• next couple of years which is short term. Heavy debt load. Concerned about
Interest Rates. Are expecting 30% tax on dividends on everyone which is going to
hurt.
The last week the market is volatile. Greece Spain, Porfugal and Venezuela which
have way out spent their economy. Money was flying out of Greece within days
their interest rates went from 5% to 18 %. Eastern Union has bailed them out which
has the market back up. Longer term we are going to keep hearing this story.
France is right behind them. We cannot borrow our way to prosperity. United States
is not far behind them.
Reviewing the Police Pension Fund. We are up to 12% as of April 30, 2010. Our point
is 7%. In a matter of 12 months the porffolio has appreciated 1,009,488.14.
Presented b y Tim Nash of the Bogdahn Group:
Double Digit returns'/z ways through the fiscal year. Police has grown from just
slightly above 5 million to 5289150.00. Bowen Hanes has done a nice year of
managing your portfolio. Police up 420629 appreciate since September. Police up
to 4.18 which the bench market is 3.78. Equity has been the strong portfolio
generator. Our pension plans are in the top percentile across the nation. Almost
consistently we are in the top 5% in the last year across the nation.
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They do not recommend any changes at this time it is in line with policy. Will have
• investments policies at the next meeting up dated with the changes to show that
they can investment up to 25% and to add language about the scrutinized
company list.
Questioned him about how we could determine what Smith Barney was paid for
monitor fees. He said they were brokers and they were running all the trades
through Smith Barney and we never wrote them checks. So they got money as a
result from the trades before we every got monies and it reduced our gains. Nash
said he would work with Janet and write a letter to Smith Barney. He said due to the
litigation that is gonna on now reference monitor s being Brokers he thought they
would be forthcoming.
Presented by Jeff Ambrose of Gabriel, Roeder Smith and Company the Actuaries:
He advised we are funded at 104%. He advised very few Pension Plans have
acquired this goal. Nash advised they had no other plans in Florida this solvent
most plan were at approximately 70%. According to Ambrose the State
contribution went down substantially from 109 721 to $83892. There were loses less
then assumed. The return on a valuation asset basis was 2.1 % as compared to the
assumed rate of 7%. This was offset by gains of a change in hire date for one
member, a vested terminated member taking a refund, the death of a retiree and
less then assumed salary increases. If Market Value had been the basis for the
• valuation the City contributions rate would have been 24.6% and the funded ratio
would have been 90.8%. In the absence of other gains and losses, the City
contribution rate should increase to that level over the next few years. The total
required City and State Contribution went up by 2% however the State went down
by 3%. Assuming the State money will stay at the new low level another 3% will be
added to the City Contribution.
Presented by Scott Christiansen Attorney:
Lot of legislature proposed but never made it out of committee. Because it is
election year nothing was done of them. Next year is not an election year and
expects to see them revived again.
Financial Form # 1 due July 1. Summary Plan Description has to be updated. Will
need to vote on Summary Plan to be done and vote on Actuarial Report. Also
need to vote on expected rate of return. Pension letter # 1 had to go to Actuarial,
City Council and State. Advised they are going up on their fees. They also split the
rate when they go to multiple pension plans in one day.
Christiansen advised that our 7% rate of return is very conservation and why we did
not get hit so hard.
Terms are now for 4 years when elected.
• Police Board voted as follows:
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Louise Chandler made motion seconded by Bill Bartlett to approve the Actuarial
• Reporf. All in favor motion passed.
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Bill Bartlett made motion seconded by Louise Chandler to authorize Summary Plan
to be updated. All in favor motion passed.
Motion based on advice of Consultant to approve expected rate of return of 7% for
the next year and the next several years. Bill Bartlett made motion seconded by
Louise Chandler all in favor. Motion passed.
Motion made by Louise Chandler seconded by Bill Bartlett to accept letter of rate
increase from Attorney Scott Christiansen Firm. All in favor motion passed.
Louise Chandler made motion to approve minutes from February 2010 meeting. Bill
Barflett seconded. All in favor motion passed.
Open Discussion:
Louise Chandler advised that due to excessive obligations she would be resigning
immediately from the Pension Board.
Bill Barflett made motion to adjourn. Seconded by Louise Chandler. All in favor
motion passed.
Bettye Taylor
Secretary