2007-11-19 General Meeting��
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CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY
PENSION BOARD MEETING MINUTES
NOVEMBER 19, 2007 - 5:00 P.M.
CITY GENERAL/OUA, POLICE AND FIRE FUNDS
1. The meeting was held at City hall, 55 Southeast 3�d Avenue, Room 200,
Okeechobee, Florida, and was called to order by Mr. Mullis at 5:08 p.m.
CITY GENERAL/OUA MEMBERS POLICE OFFICERS MEMBERS FIREFIGHERS MEMBERS
Jamie Mullis, Chair - Present Denny Davis, Chair - Absent John Koepke, Chair - Absent
Lane Gamiotea, Secretary - Present Bettye Taylor, Secretary-Present Bill Douglas, Secretary-Present
Jerry O'Bannon - Present Victoria W illiams - Present Glen Hodges - Absent
Robin Brock - Absent Louise Chandler - Present Gary Ritter - Absent
Jess Manson - Absent Bill Barlett - Present Brook Conway - Present
2. Investment Reports:
A. Trusco Capital Management, Inc. representative Mary Durkin presented the
Third Quarter 2007, period ending September 30, 2007, investment report
for all three funds:
Portfolio Value on 06/30/07
Beginning Accrued Income
Porffolio Value
Net Contributions
Withdrawals
Gain (loss)
Interesf and Dividends
Net Accrued Income
Market Value
Ending Accrued Income
Portfolio Value on 09/30/07
Citv General/OUA
$5, 624, 069.43
$ 410.75
$5,624,480.18
$ 122, 741.54
$ (82,487.75)
$ 163,914.80
$ 3,627.91
$ (125.19)
$5,831,865.93
$ 285.56
$5,832,159.49
Police
$4, 993, 952. 74
$ 158.53
$4, 994, � 11.27
$ 183, 302. 65
$ (47,095.93)
$ 149, 624.83
$ 2, 500.22
$ 64.20
$5, 282, 285.31
� 222. 73
$5,282,508.04
Fire
$2,124,297.18
$ 37.02
$2,124,334.20
$ 51,273.82
$ (14,996.87)
$ 62, 892.53
$ 938.20
$ 38. 60
$2,224,494.86
$ 75.62
$2,224,570.48
Highlights of this quarter were stocks moved modestly higher point-to-point, but slowing
economic momentum and credit market turbulence generated significant market volatility
and sector performance variations. The Federal Reserve cut the overnight federal funds
rate by 50 basis points to 4-3/4 percent and the yield on the 10-year treasury note fell to
4.55 percent. Fixed-income markets rallied in response to federal ease, moderating core
inflation and weakening economic momentum. Core inflation remained in the Fed's 1-2
percent comfort zone, despite record oil prices and further dollar declines. Housing
weakness intensified as oversupply kept downward pressure on prices. Stress in the
subprime mortgage market increased and spread globally. Quality spreads widened during
the quarter, particularly in less liquid markets. Large-Cap stocks outperformed Mid- and
Small-Cap stocks and the Growth Style outperformed Value. International equities slightly
outperformed Domestic stocks and emerging Market equities led all categories.
Commodities rose but REITs fell. Reasonable valuations and continued profits growth
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supported stocks in a volatile quarter, but slowing economic momentum and credit market
strains initiated a significant adjustment to risk spreads and growth estimates.
� On another matter, a letter dated September 14, 2007 was distributed by
SmithBarney stating whether a business relationship exists with any Citigroup entity
(SmithBarney) and any SunTrust entity (Trustco) that might result in a potential
conflict of interest. After a review we are not aware of any business relationship
between the two entities. The letter went on to explain that Global Transaction
Services does receive compensation for providing currency clearing services to Sun
Trust or its affiliates. However, Mr. Mahler does not share in that. Mr. Durkin noted
that she was advised of other "relationships" the two firms have and would provide
that information via a letter following the meet.
Ms. Durkin followed up with a letter dated December4, 2007 stating "Trusco Capital
Management, Inc. and Citigroup, Inc have a relationship regarding fund
administration, compliance and transfer agency responsibilities for the STI Classic
Funds. Trusco currently trades with and through Citigroup, Inc. and its affiliates and
purchases research from Citigroup, Inc. and its affiliates. Additionally, Citi Markets
and Banking provides a committed conduit financing to fund SunTrust C&I loans
(loans to commercial borrowers)."
� A final matter, Ms. Durkin advised that she was being transferred and that Mr. Mike
Beavis would be handling the Okeechobee account. She went on to thank everyone
and that she has enjoyed working with the boards over the years.
� The 2008 Pension Board Meeting Dates were briefly discussed. The meeting
dates are as follows: February 11, May 12, August 11 and November 10 and will
continue to begin at 5:00 p.m. Secretary Gamiotea advised that she would make the
official notices to be posted as required.
B. SmithBamey Citigroup representative, Mr. Ernie Mahler presented the
comparison reports and all information reported by Ms. Durkin is in order.
3. Items/Reports from Board Attorney Christiansen.
A. SmithBarney Contract. The boards discussed whether Requests for
Proposals needed to be sent out in order to consider hiring a new consultant.
The current SmithBarney Contract will expire soon. The revised contract
presented by them to Attorney Christiansen is not being recommended for
approval. Each Board will need to take official action on the direction they
want Attorney Christiansen to take.
City General/OUA: A motion was made by Mr. O'Bannon and seconded
bv Mrs. Gamiotea to authorize Attorney Christiansen to seek RFP's for
Consultants reqardinq their Pension Plan. Motion was Carried.
B. Current terms of board members were briefly discussed to assure all re-
appointments were made.
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� C. Reminded each Chairperson and Secretary that the Annual "Pension Form
Letter No. 2" with a copy of SmithBarney's report from this quarter has to be
completed and forwarded to the Mayor and City Council. Mr. Coule advised
that he or Ms. McKinley would handle the matter.
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D. Regarding police and fire funds only. He remind Secretaries Taylor and
Douglas that the retiree's that want to take advantage of the payroll
deduction need to sign up with the finance department at the City.
E. Summary Plan Descriptions. New plan descriptions were sent to Secretary
Taylor and Douglas. The Chairperson needs to sign them, all attachments
need to be added and they need to be forward to the City Clerk's Office for
copies to be distributed to new hires.
The General/OUA description needs to be revised in February 2008. Motion
was made by Mr. Mullis and seconded by Mr. O'Bannon to authority
Attornev Christiansen to complete this task. Motion Carried.
F. Police Officers' Trustees briefly discussed what would have to be
accomplished to implement a Cost of Living Increase to go towards health
insurance premiums and the feasibility of using the State money for this
increase.
Unfinished Business to discuss in Open Session.
A. Mr. Basic Coule and his assistant, Ms. Janet McKinley were introduced to
everyone. Mr. Coule replaced Mrs. Rice at the OUA and will now be the
Pension Financial Liaison.
New Business to discuss in Open Session.
There were no new business items to report.
Recess Open Session and Convene in Individual Board Sessions:
City General Employee's and OUA Pension Board of Trustee Items:
A. Board Member Mullis moved to approve the August 13, 2007 Minutes;
seconded by Board Member O'Bannon. Vote: All Yea. Motion Carried.
B. Board Member Mullis moved to approve the Financial Reports as presented
by Janet McKinley and noted as follows:
1) Account Activity/Expenses Report - July to September 2007
2) Check Register - July to September 2007
3) Portfolio Monitor Report from Coughline, Stoia, Geller, Rudman &
Robbins, LLP dated September 30, 2007
4) Settlement Report Stoia, Geller, Rudman & Robbins, LLP dated
September 30, 2007
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� 5) SunTrust Statement of Account, October 1, 2006 through September
30, 2007 as information being finalized for the auditor and actuary to
prepare final audit reports.
Seconded by Board Member O'Bannon Vote: All Yea. Motion Carried.
C. Unfinished or New Items from Board Members.
There were none.
7. There being no further items on the agenda, Chairperson Mullis adjourned the
meeting at 6:17 p.m.
NOTICE IS HEREBY GIVEN that if any person should decide to appeal and decision made at this meeting
of the Board of Trustees, such person will need to insure that a verbatim record of the proceedings is made
which includes the testimony and evidence upon which the appeal is based.
Lane Gamiotea, Secretary
� Minutes were approved on:
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Jamie Mullis, Chair