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2020/21 Equipment Upgrade Contract�� :i� � � � �� July 21, 2020 Lane Gamiotea City of Okeechobee (FL) 55 SE 3rd Ave. Okeechobee, FL 34974 RE: City of Okeechobee (FL) 2 Dear Lane Gamiotea Thank you for your continued support of BIS Digital. We will be updating your PA DSP (Biamp) to a Biamp Tesira Dante. This will allow you to connect the microphones in the room to your Zoom calls via the new WolfeVison Cynap Core. The Cynap Core is a BYOD device that will allow presentation to be show in the room as well as via Zoom. It will also allow Zoom to grab the audio from the new Tesira DSP. Video will be provided via a new HD PTZ cameara that will connect to the Cynap Core and eSCRIBE for Zoom as well as eSRIBE live steaming and hosting. The Video will be sent to TVs provided by the City, DCR and Zoom. We will also be adding a new wireless microhone for the podium. eSCRIBE pricing with Live Streaming, Hosting and Closed Caption will be following shortly in a separate proposal. BIS Digital provides a total turnkey solution based on your needs and requirements which includes design, programming, installation as well as training with on-going support and service. Our ability to design and implement a fully integrated A/V workflow solution around the DCR standardized product family makes BIS unique. Please don't hestitate to contact me with any questions or concerns. Sincerely, Michael Hernandez Account Manager 800-834-7674 Ext 4040 michael.hernandez@bisdigital.com BIS Digital, Inc. 1350 NE 56�h Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611 Page 1 ♦ �� 'itQilS �� BIS Digital — DCR Integrated Solution Account City of Okeechobee (FL) Quote Number Q-8016040-7.21.2020 Opportunity Name City of Okeechobee (FL) 2 About BIS Digital BIS Digital is a technology company which provides integrated digital recording and multi-media communications solutions. We "capture the record" with complete multi-channel audio and video digital recording systems customized to meet client needs. Our technology helps administrators manage courtroom and judicial proceedings as well as presentations and meetings. We work with award-winning manufacturers to bring you the latest in AV technology. We design systems with fully integrated audio-visual capabilities for optimal workflow and efficiency. Founded in 1982, BIS Digital has the knowledge and experience gained through our large customer base to build the perfect AV system from concept to completion. We handle everything from planning and design to installation and service. Moreover, we'll make sure staff is properly trained on using the system to master its operation. Our solutions include: • Multi-channel audio and video recording • Sound systems • Evidence presentation • Video arraignment • Video conferencing • Enterprise room control • Language translation connectivity Onsite service or remote service agreements may be included within this proposal or are available upon request. Multiple-year service agreements are also available. BIS Digital, Inc 1350 NE 56t^ Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834J674 F: 877.858.5611 Page 2 �• � :�av� �� Date Quote Number Sales Consultant Primary Contact Billing Address Tuesday, July 21, 2020 Q-8016040-7.21.2020 City of Okeechobee (FL) 2 Michael Hernandez, Account Manager 800-834-7674 Ext 4040 / michael.hernandez@bisdigital.com Lane Gamiotea, City Clerk 55 SE 3rd Ave. Okeechobee, FL 34974 (863) 763-3372 Ext. 9814 / (Fax) Igamiotea@cityofokeechobee.com (Email) City of Okeechobee (FL) / A-1002074 55 SE 3rd Ave. Okeechobee, FL 34974 Shipping Address Same Users To Train Yes Wiring Required Yes Installation Notes Item Product Qty Unit Price Total Price Code Professional Digital PA Mixer DANTE Capable BIS-MX-DAN- 1 $3,900.00 $3,900.00 w/8ch USB out USB8 DANTE Virtual Sound Card (up to 64ch) BIS-DANTE- 1 $119.99 $119.99 V64 Digital Wireless System � Single-Channel BIS-M-DWS- 1 $1,094.00 $1,094.00 Receiver G50 � Series 3 SCR-G50-S3 Digital Wireless System � Gooseneck BIS-M-DWS- 1 $625.00 $625.00 Microphone Base G50 � Series 3 GNB-G50-S3 BIS Digital, Inc. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611 Page 3 � ��.� '"tQl�i .�,e. 18" Gooseneck Microphone w/Shock Mount BIS-MIC- 1 $294.00 $294.00 (Series 3) G618SM-S3 Digital Wireless System � 2-Bay Charging BIS-M-DWS- 1 $489.00 $489.00 Station (For GN and BN) � Series 3 CS2-BNGN-S3 Screen Capture License for DCR BIS- DCR-SCL 1 $700.00 $700.00 Annotation Presentation System w/Wireless BIS-CYNAP- 1 $2,950.00 $2,950.00 Link (Core Series 2) CORE DANTE USB I/O Adapter (2ch) BIS-USB- 1 $135.00 $135.00 DANTE- 2CH 10 HDMI/USB PTZ Camera (Series 2) BIS-USB-PTZ- 1 $1,849.00 $1,849.00 S2 Wall Mount for HDMI/USB PTZ Camera (Series BIS-USB-PTZ- 1 $149.99 $149.99 2) S2WM Network Switch w/PoE 8-port (Series 6) BIS-NS-POE- 1 $705.00 $705.00 8S6 LAN Kit 12/25 TK-CON- 1 $90.00 $90.00 CAT6-Kit1 HDMI Cable Series 2(3ft.) BIS-HDMI- 1 $9.45 $9.45 3 FT-S2 USB Gigabit NIC (10/100/1000) BIS-NIC-GB 1 $59.99 $59.99 CAT6 Patch Cable (3ft.) BIS-CAT6- 3 $5.25 $15.75 PCN 200-003- BK CAT6 Cable BK (Plenum) - 1,OOOft Roll BIS-W-CAT6 0.25 $599.00 $149.75 DUAL CATSE CONFIGURED WALL PLATE BIS-CAT-WP2 4 $11.20 $44.80 Installation Supplies BIS-INST-SUP 1 $188.41 $188.41 Annual DCR REMOTE SUPPORT on above NMNT-DCR-R 1 $985.55 $985.55 purchased system (Hardware Replacement not • included) Shipping/Handling S/H 1 $376.82 $376.82 On-site Setup, Installation and Training SIT 1 $2,800.00 $2,800.00 Sales Tax Rate 0% Total (Excluding Sales Tax) $17,731.50 BIS Digital, Inc. 1350 NE 56'h Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611 Page 4 �. ♦� � '.�t �R� �ry Optimal Specifications for BIS Digital Recording PC Systems DCR Specifications 2/4 Channel Audio Only - 8G B RAM - 512GB SSD Hard Drive - Intel Core i5 Processor - Ethernet RJ-45 Network Interface 100/1000 (x2 if using DANTE protocol) - USB 3.0 Ports - Microsoft Windows 10 Professional 4/8 Channel Audio or Audio and Video - 16GB RAM - 1TB SSD Hard Drive - Intel Core i7 Processor - Ethernet RJ-45 Network Interface 100/1000 (x2 if using DANTE protocol) - USB 3.0 Ports - Microsoft Windows 10 Professional All specifications are subject to change without notice. All computers sourced from third parties must first be approved by BIS Digital priorto purchase. Live Stream & On-Demand Requirements - BIS Digital, Inc. recommends customer can transmit continuous stream of 300kbps or more for optimal performance. ' ¢IS Di,n,ital, Inc. 1350 NE 56'" Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611 Page 5 s ��0� �,,e. Equipment Supply BIS Digital will furnish the equipment as specified herein. Revisions to this contract are made by approved written "Change Order(s.)" BIS Digital reserves the right to bill for equipment as stored materials when delivery or installation is not possible. There are no additional implied or expressed operations of the system other than stated within. Electrical Installation The customer provided electrical contractor will install all AC power, relay switches & conduit as required for the proposed systems. If required, the customer provided electrician will be responsible for providing and hanging all rigid electrical junction boxes, conduit and installing same. BIS Digital has recommended and asked for Dedicated Electrical Power to be installed at the head-end, controlled end- user equipment or at the same location of final control(s). Dedicated Power shall be the responsibility of the end-user and any external noise or factors creating noise within the systems not exposed by installed electronic equipment shall not be BIS Digital, Inc. responsibility and shall not be reason for any hold-backs whatsoever by any party. Equipment Installation and Head End Connections BIS technicians will install all specified equipment and make all final circuit terminations in the head-end equipment racks. The customer will provide all custom carpentry or custom room preparations as required prior to the installation. The customer will provide scaffold or high reach for all installation work in ceilings over fourteen feet. All network connection(s) are to be provided by the customer. Any changes, alterations or deviations from the Equipment and installation obligations specified herein involving extra cost for labor or material will be executed only on written orders for the same. The cost of any added labor or material will become an extra charge over and above the total specified on the Agreement. BIS Digital, Inc. 1350 NE 56"' Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611 Page 6 ��,� :�► � � � �'1,��: Order Summa Dat�- Quote Number Account Name Total (Excluding Sales Terms and Conditions Tuesday, July 21, 2020 Q-8016040-7.21.2020 City of Okeechobee (FI $17, 731.50 Effective Period This proposal is a firm offer for 30 days from quote date Tuesday, July 21, 2020. Tax Status Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital. Payment Terms Deposit: All orders above $5,000 require a 50% deposit. Once the order and deposit is confirmed (received) by BIS Digital, scheduling of the installation / and shipment of goods will occur. Balance: The remaining balance is to be paid on the completion of the installation (delivery of goods at customer site.) Install Cancellation If customer cancels (or postpones) a mutually agreed upon installation date, BIS Digital reserves the right to ship to customer and invoice for hardware, software or other materials procured for the project. Restocking Fee 20% restocking fee will be charged for all cancelled orders. Site Preparation Customer is required to supply all conduit and cable pulls not listed on this quote. Customer will be responsible for any additional wiring or installation supplies needed during installation. Training BIS Digital will provide full training of all system users per agreed training schedule. Limited Warranty All BIS supplied new systems (hardware & software) are covered for 90 days following date of installation/delivery. Warranty does not cover On-Site Technical Support, shipping costs, or software upgrades (See Software Assurance below). Software Assurance Annual Software Assurance (SAS) entitles user to unlimited software upgrades throughout the one year term, at the cost of $350 per license/year. This signature and Purchase Order number states acceptance to the above price, terms and conditions, authorizing BIS Digital, Inc. to order, install and bill for the above equipment: * accepted by: Dowling R. Watford, Jr. Mayor Name Title � '2� �� /�� S`ignature Date * Accounts Payable Information * Required for order to be processed* A/P Contact: _Lane Gamiotea. City Clerk 863-763-3372 ext. 9814 Name Phone Iqamiotea(a�cityofokeechobee.com 863-763-1686 Email Address Fax Is a Purchase Order required for processing? YeS PO # BIS Digital, Inc. 1350 NE 56�^ Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834J674 F: 877.858.5611 Page 7 Fa�, W-9 (Ray. Octaber 2018) Department of the Treasury Intemal Revenue Service (as shown on yaur ri rn a c 0 ai c ��0 C y a� !t n � W m cn BIS Diqttal, Inc. Name Is requlred on Business Information Systems, Inc. Request for Taxpayer Identification Number and Certification ► Go to www.lrs.gov/FormW9 tor instructions and the latest information. Give Form to the requester. Do not send to the IRS. not ieave tnis une bianK. entlty name, if tlifferent from above 3 Check approprtate box far federal tax classtficaUon of the person whose name is entered on line 1. Check only one of the following seven boxes. ❑ IndividuaVsole proprietor or single-member LLC ❑ C Corporation ❑� S Corporatian ❑ Partnership ❑ Trust/estate 4 6cemptions (codes appiy only to certain entides, not indfvfduals; see fnstructians on page 3): Exempt payee cade pf any) ❑ Limited Ilabil(ty company. Enter the tax classification (C=C corporatfon, S=S corporation, P=Partnership] ► Note: Check the appropriate box In the line above for the tax classitication of the single-memher owner. Do not check ��ption from FATCA reporting LLC ff the LLC is classKied as e single-member LLC that Is disregarded from the owner unless the owner of the LLC Is code Qf any) another LLC that is not disregarded from the owner for U.S. federal tax purpases. Othervvise, a single-mem6er LLC that is dfsregarded from the owner should check the eppropriate box for the tax classificatlon of fts owner. ❑ Other (see instructions) ► (pppl'res Eo atcountsmainWined outsida tlre U.S.J 5 Address (number, street, and apt. or suite no.) See instructfons. Requester's name and address (optianal) 1350 NE 56th Street Suite 300 6 City, state, and ZIP code Fort Lauderdale, FL 33334 7 Ust account numberfsl here (ootionall Number Enter your T!N in the appropriate box. The TIN provided must match the name g(ven on line 1 to avoid S� bar,kup withholding. For ind(viduals, this is generally your socfal security number (SSN). However, for a j� resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other I entities, it is your employer identification number (Elt�. If you do not have a number, see How io get a L TlN, later. or Note: If the account Is in more than one name, see the instructions for Iine 1. Also see What Name and � Number To Give the Requester for guidelines on whose number to enter. r number IdentNicatian number DOO��0� Under penaities of perjury, I certify that: 1.1'he number shown on this form is my correct taxpayer ident�cation number (or I am waiting for a number to be issued to me); and 2. I am not subject to 6ackup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Intemal Revenue Service (IRS) that i am subject to backup withholding as a result of a fa(lure to report all interest or dividends, or (c) the IRS has notifted me that I am rio longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (deflned below); and 4. 7he FATCA code(s) entered on this tortn (if any) indicating that I am exempt from FATCA reporting is correct. Certification Instructions. You must cross out kem 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax retum. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancell tion oi debt, contribu4ons to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends�ou are not requfred�sign the certification, but you must provide your correct TIN. See the (ns6vctions for Part 11, later. SICJn I Signature of Here u.s. pa�on ► Gnneral Instructi Section references are to the Intemal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislatfon enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An 1i�dividual ar entity (Forrn W-9 requester) who is required to file an information return with the IRS must obtain your carrect taxpayer Identiflcation number (TIN) which may be your social security number (SSPJ), individual taxpayer identification number (ITIN), adopt(on taxpayer idenUficatfon number (ATIN), or employer ldentification number (EIN'j, to report on an information retum the amount paid to you, or other amount reportable on an information retum. Examples of infarmation retums Include, but are not limited to, the following. • Form 1099-INT (nterest eamed or paid) oete. I/3 � ao � v • Form 1099-DN (�vidends, including those from stocks or mutual funds) • Form 1099-MISC (various types of Income, prizes, awards, or gross proceeds) • Form 1099-B (stock ar mutual fund sales and certain other transactions by brokers) • Form 1099-5 (praceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only ff yau are a U.S. person (including a resident alien), to provide your correct TIN. lf you do not retum Form W-9 to the requesier with a TIN, you might be subject to backup withholding. See What is backup wfthholding, later. Cat. No. 10231X FormH/-9 (Rev. 10-2078) BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100, Ft. Lauderdale, FL 33301-1895 — 954-831-4000 VALID OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021 DBA:BUSINESS INFORMATION SYSTEMS Business Name: Owner Name: STEVE COLDREN BuSl11@SS LOCatl011: 1350 NE 56 ST 300 FT LAUDERDALE Business Phone: 493-7377 Rooms Seats Number of Machines: Tax Amount Transfer Fee NSF Fee 45.00 0.00 0.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT This tax is levied for the privilege of doing business within Broward County and is non-regulatory in nature. You must meet all County and/or Municipality planning WHEN VALIDATED and zoning requirements. This Business Tax Receipt must be transferred when the business is sold, business name has changed or you have moved the business location. This receipt does not indicate that the business is legal or that it is in compliance with State or local laws and regulations. Mailing Address: STEVE COLDREN 1350 NE 56 ST STE 300 FORT LAUDERDALE, FL 33334 Receipt#:Fu� TURE/APPLIANCE/ELECTRONIC BUSI�IeSS T�/pe: (RETAIL DICTATION EQUIP) Business Opened:os/29/i99� State/Cou nty/Cert/Reg: Exemption Code: Employees Prior Years I Collection Cost I Total Paid 0.00 0.00 45.00 Penalty 0.00 2020 - 2021 Machines Professionals Receipt #033-19-00001360 Paid 07/15/2020 45.00 BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100, Ft. Lauderdale, FL 33301-1895 — 954-831-4000 VALID OCTOBER 1, ZQZp THROUGH SEPTEMBER 30, 2021 DBA:BUSINESS INFORMATION SYSTEMS Receipt#:331-1411 BUSICI@SS N8f17@: BUSI17@SS T)/p@: FURNITURE/APPLIANCE/ELECTRONIC (RETAIL DICTATION EQUIP) OWllel' N8f17@: STEVE COLDREN Business Opened:08/29/1997 Business Location: 1350 NE 56 ST 300 State/County/Cert/Reg: FT LAUDERDALE Exemption Code: Business Phone: 493-7377 Rooms Seats Signature F Number of Machines: Tax Amount Transfer Fee NSF Fee 45.00 0.00 0.00 Employees Machines Professionals ness Penalty Prior Years Collection Cost Total Paid 0.00 0.00 0.00 45.00 Receipt #033-19-00001360 Paid 07/15/2020 45.00 - --- � CITY �1F �tt� � ----- - - - —_._ _ �t,l�i�� l{'+C��,T�t�et �a1t� '. . iwQ: . .: ��'�� '�� ' . 2750 f80�)��4-�6'�4 , . . , ��a �at�; 1 �l12�'�� . �-�� o �3�� ; , OCi'G►�fi31,.�a2�l9 � Y'aE � 300 2Q�1 . ,_ ��IP'i` 5�i.�8 Address: 135Q 6�i� �T�! �'i'fit��T �'�3DD P��9,AL'fY �' 1.��9�t��ALE, ��. ��.34 �� A�J°� ��t it�.{i�l Act�n�� 400� N!i^�C��►1�1f�C�1,1� . �: • _ . . . . . $',� F�� IN^,�F� . , ��►"`� ,,�� : ;'�� '1� 1�l� � .�� .,� . � , isa� P�I;+d 6S 8$ �� ': �ssusd to� BCl�l�l��^ l��QR11AAi'lQi� �YSi�41lI''a �� BU af�E�3 llaiF�R1UlATtC+le9 SY�l'�M� I(,9 • '�`"�••.''�► ��. _. ��, . 135� Idi� 5�`�H S'�i��T.�"��ti[! . . �+�t�1�1��" � FT LAVD�Ft[,�iAl�, Fi. 333�1. . 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