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2020/21 Equipment Upgrade Contract Amendment� '!t`B I S -�,, Date Friday, January 22, 2021 Quote Number Q-8017006-1.22.2021 City of Okeechobee (FL) Sales Consultant Michael Hernandez, Account Manager 800-834-7674 Ext 4040 / michael.hernandez@bisdigital.com Primary Contact Patty Burnette, General Services Coordinator 55 SE 3rd Ave. Okeechobee, FL 349�4� � (863) 763-3372 Ext�i 814� �� (Fax) pburnette@cityofok��obee.com (Email) Billing Address City of Okeechobee (FL) / A-1002074 55 SE 3rd Ave. Okeechobee, FL 34974 Shipping Address Users To Train Wiring Required Yes Installation Notes Item Code Qty Unit Price Total Price HDMI Distribution Amplifier 1in � 2out (Series BIS-HDMI- 1 $340.00 $340.00 3) DA-1�2S3 HDMI over CAT6 Extender (Series 3) BIS-HDMI- 1 $420.00 $420.00 EXT6-S3 Microphone Wire 22AWG (Plenum) - 1,OOOft BIS-W-MP- 0.25 $200.00 $50.00 Roll 22AWG CAT6 Cable BK (Plenum) - 1,OOOft Roll BIS-W-CAT6 0.25 $599.00 $149.75 USB Video Capture Device (Series 2) *not BIS-USB-VCD- 1 $449.00 $449.00 Composite* S2 Single Connector � 3.5mm � Shielded � Series BIS-SC-35SSC 2 $3.00 $6.00 C On-site Setup, Installation and Training SIT 1 $2,100.00 $2,100.00 :!� �i�i:al, inc 1350 NE 56"' Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834J674 F: 877.858.5611 Page 3 E '!!t,61 � �,�_. Shipping/Handling S/H 1 $42.44 $42.44 Sales Tax Rate % Total (Excluding Sales Tax) $3,557.19 Optimal Specifications for BIS Digital Recording PC Systems DCR2 Specifications 2/4 Channel Audio Only - 8G6 RAM - 512G6 SSD Hard Drive - Intel Core i5 Processor - Ethernet RJ-45 Network Interface 100/1000 (x2 if using DANTE protocol) - USB 3.0 Ports - Microsoft Windows 10 Professional 4/8 Channel Audio or Audio and Video - 16G6 RAM - 1TB SSD Hard Drive - Intel Core i7 Processor - Ethernet RJ-45 Network Interface 100/1000 (x2 if using DANTE protocol) - USB 3.0 Ports - Microsoft Windows 10 Professional All specifications are subject to change without notice. All computers sourced from third parties must first be approved by BIS Digital priorto purchase. Live Stream & On-Demand Requirements - BIS Digital, Inc. recommends customer can transmit continuous stream of 300kbps or more for optimal performance. Equipment SupplV BIS Digital will furnish the equipment as specified herein. Revisions to this contract are made by approved written "Change Order". BIS reserves the right to bill for equipment as stored materials when delivery or installation is not possible. There are no additional implied or expressed operations of the system other than stated within. Electrical Installation The customer provided electrical contractor will install all AC power, relay switches & conduit as required for the proposed systems. If required, the customer provided electrician will be responsible for 3IS Di;ital, Inc. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834J674 F: 877.858.5611 Page 4 � '!��B I � -�.� providing and hanging all rigid electrical junction boxes, conduit and installing same. BIS Digital has recommended and asked for Dedicated Electrical Power to be installed at 'the head-end, controlled end-user equipment or at the same location of final control(s). Dedicated Power shall be the responsibility of the end-user and any external noise or factors creating noise within the systems not exposed by installed electronic equipment shall not be BIS Digital, Inc. responsibility and shall not be reason for any hold-backs whatsoever by any party. Equipment Installation and Head End Connections BIS Technicians will install all specified equipment and make all final circuit terminations in the head-end equipment racks. The customer will provide all custom carpentry or custom room preparations as required prior to the installation. The customer will provide scaffold or high reach for all installation work in ceilings over fourteen feet. All network connection(s) are to be provided by the customer. Any changes, alterations or deviations from the Equipment and installation obligations specified herein involving extra cost for labor or material will be executed only on written orders for the same. The cost of any added labor or material will become an extra charge over and above the total specified on the Agreement. 3i5 Di ;i±al. inr. 1350 NE 56`h Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834J674 F: 877.858.5611 Page 5 ��6�� :_. Order Summary Date Quote Number Account Name Total (Excludins Sales Terms and Conditions Effective Period Tax Status Payment Terms Install Cancellation Restocking Fee Site Preparation Training Limited Warranty Software Assurance Friday, January 22, 2021 Q-8017006-1.22.2021 City of Okeechobee (FL) 53.557.19 This proposal is a firm offer for 30 days from quote date Friday, January 22, 2021. Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital. Deposit: All orders above $5,000 require a 50% deposit. Once the order and deposit is confirmed (received) by BIS Digital, scheduling of the installation / and shipment of goods will occur. Balance: The remaining balance is to be paid on the completion of the installation (delivery of goods at customer site.) If customer cancels (or postpones) a mutually agreed upon installation date, BIS Digital reserves the right to ship to customer and invoice for hardware, software or other materials procured for the project. 20% restocking fee wili be charged for all cancelled orders Customer is required to supply all conduit and cable pulls not listed on this quote. Customer will be responsible for any additional wiring or installation supplies needed during installation. BIS Digital will provide full training of all system users per agreed training schedule. All BIS supplied new systems (Hardware & Software) are covered for 90 days following date of installation/delivery. Warranty does not cover On-Site Technical Support, Shipping costs, or Software upgrades (See Software Assurance below). Annual Software Assurance entitles user to unlimited software upgrades throughout the one year term, at the cost of $350 per license/year. This signature and Purchase Order number states acceptance to the above price, terms and conditions, authorizing BIS Digital, Inc. to order, instal) and bill for the above equipment: * Accepted by: Marcos Montes De Oca re City Administrator Title February 3, 2021 Date * Accounts Payable formation * Reauired for order to be processed* A/P Contact: �Q. � Qik-r�-'tt'�' UCD3-7�o3�- J37� IPi��• -l8ao ame Phone Number -abc,�n�,� e ��ua�o�cccl� �. C'�m �1�3-?�3-- t(o8� Email Addr ss Fax # Is a Purchase Order required for processing? ��5 PO # BIS Di�ital, Inc. 1350 NE 56'^ Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834J674 F: 877.858.5611 Page 6 ��.� ��■� � �� January 22, 2021 Patty Burnette City of Okeechobee (FL) 55 SE 3rd Ave. Okeechobee, FL 34974 RE: City of Okeechobee (FL) Dear Patty Burnette Thank you for the opportunity to submit a quotation for the product supply, installation and training of our DCR2 multi-channel audio video recording solution. BIS Digital provides a total turnkey solution based on your needs and requirements which includes design, programming, installation as well as training with on-going support and service. Our ability to design and implement a fully integrated A/V workflow solution around the DCR standardized product family makes BIS unique. Please don't hestitate to contact me with any questions or concerns. Sincerely, Michael Hernandez Account Manager 800-834-7674 Ext 4040 michael.hernandez@bisdigital.com BIS Digital, Inc. 1350 NE 56`h Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611 Page 1 "'� �� ' �' � �� BIS Digital — DCR2 Integrated Solution Account City of Okeechobee (FL) Quote Number Q-8017006-1.22.2021 Opportunity Name City of Okeechobee (FL) About BIS Digital BIS Digital is a technology company which provides integrated digital recording and multi-media communications solutions. We "capture the record" with complete multi-channel audio and video digital recording systems customized to meet client needs. Our technology helps administrators easily manage meetings and presentations. We work with award-winning manufacturers to bring you the latest in AV technology. We design systems with fully integrated audio and video capabilities for optimal workflow and efficiency. Founded in 1982, BIS Digital has the knowledge and experience gained through our large customer base to build the perfect AV system from concept to completion. We handle everything from planning and design to installation and service. Moreover, we'll make sure staff is properly trained on using the system to master its operation. Our solutions include: • Multi-channel audio and video recording • Sound systems • Presentation systems • Meeting management • Video conferencing • Web hosting • Enterprise room control • Language translation connectivity Onsite service or remote service agreements may be included within this proposal or are available upon request. Multiple-year service agreements are also available. BiS Digi:al, inc. 1350 NE 56°h Street, Suite 300 Fort Lauderdale, F133334 P: 800.834J674 F: 877.858.5611 Page 2 �i . .� )' rti.