2021-03-08 Memorandum from City AttorneyCITY OF OKEECHOBEE
Okeechobee City Council
55 SE THIRD AVENUE
Mayor Dowling R. Watford, Jr.
Wes Abney
OKEECHOBEE, FL 34974
Monica Clark
Phone: (863)763-3372
Bob Jarriel
www. cityofokeechobee. com
Bobby Keefe
MEMORANDUM
To: Flagler Park Design Review Advisory Committee (FPDRAC) Members
From: John J. Fumero, City Attorney
Date: March 5, 2021
Subject: FPDRAC Function, Operation and Goals
Dear Members -
Once again, on behalf of the City of Okeechobee and City Council, we thank and
commend each of you for your service on this important advisory committee.
Committee Goals
As you may know, the FPDRAC's purpose is to gather analysis and information, and
make recommendations to the City Council concerning improvements to Flagler Park.
Flagler Park and other parks within the City are an integral component of Cityscape.
Specifically, FPDRAC will advise and recommend to City Council proposed Flagler Park
improvements, landscape plans, structures, signs, design guidelines and other relevant
considerations based upon their deliberations and public input.
Composition and Committee Operation
FPDRAC is comprised of 7 members who serve at the pleasure of the City Council in an
advisory capacity. Two alternate members were also appointed to FPDRAC. Such
alternate members should attend all meetings and fully participate in FPDRAC
discussions and deliberations to the point of voting.
The committee member terms begin immediately upon appointment of the members,
and shall sunset one year from the date of the First meeting which shall take place at
City Council chambers on March 8t", 2021 at 4:00 p.m.
Members are required to file a State of Florida, Financial Disclosure Form 1 upon being
appointed, and Form 1- Final upon resignation, or sunset of term. For these forms and
additional information regarding financial disclosure, please contact the City Clerk's
office.
As an advisory board, the FPDRAC is subject to the sunshine/open meetings public
records and ethics laws of the State of Florida. Any questions regarding these
obligations should be directed to the City Attorney or City Clerk's office.
Page I 1
Meetings, Officers, and Conduct
The committee shall meet on a regular basis and establish a meeting schedule. Quorum
must be present for the conduct of regular meetings. A majority of the members
appointed shall constitute a quorum.
Meetings will be advertised by the Office of the City Clerk, as required by Florida
Statute, so the public may attend and provide feedback. All meetings shall be open to
the public at all times and minutes shall be taken at each and every meeting. Meetings
shall generally be governed by Roberts Rules of Order. At the initial meeting of the
Committee, a Chairperson and Vice -Chairperson will be elected among the members
for a one-year term. The responsibilities of the Chair shall be to conduct the meetings in
an efficient manner, regulate and facilitate discussions, present recommendations and/
or reports to the City Council on behalf of the FPDRAC.
Duties of the Chair shall be to:
i) Call meetings to order,
ii) Establish and schedule meetings as necessary;
iii) Develop and provide an Agenda for each meeting;
iv) Preside at the meetings;
v) Service as the primary liaison to staff and City Attorney, and
vi) Perform such other functions as may be necessary or directed by City Council.
vii) Declare the alternate to be a voting member for the duration of the meeting, should any permanent
member be absent.
Meetings shall be held on a regular schedule, to be determined by the Chair in
consultation with City Administrator Marcos Montes De Oca. The Vice -Chair shall
perform the duties of the Chair in the Chair's absence and such other duties as the chair
may assign. If a vacancy occurs in the office of the Chair, then the position shall be
assumed by the Vice -Chair for the remainder of the term.
The City Administrator shall serve as non-voting ex -officio member of the FPDRAC.
Administration and support staff for the FPDRAC shall be provided by the City
Administrator's office.
Should you have any questions or comments, please do not hesitate to contact City
Administrator Marcos Montes De Oca, or his Executive Assistant, Robin Brock.
Page 12