2021-02-02 Ex 03BIS Digital — DCR2 Integrated Solution
Account City of Okeechobee (FL)
Quote Number Q-8017006-1.22.2021
Opportunity Name City of Okeechobee (FL)
About BIS Digital
BIS Digital is a technology company which provides integrated digital recording and multi -media
communications solutions. We "capture the record" with complete multi -channel audio and video
digital recording systems customized to meet client needs. Our technology helps administrators easily
manage meetings and presentations. We work with award -winning manufacturers to bring you the
latest in AV technology.
We design systems with fully integrated audio and video capabilities for optimal workflow and
efficiency. Founded in 1982, BIS Digital has the knowledge and experience gained through our large
customer base to build the perfect AV system from concept to completion. We handle everything from
planning and design to installation and service. Moreover, we'll make sure staff is properly trained on
using the system to master its operation.
Our solutions include:
• Multi -channel audio and video recording
• Sound systems
• Presentation systems
• Meeting management
• Video conferencing
• Web hosting
• Enterprise room control
• Language translation connectivity
Onsite service or remote service agreements may be included within this proposal or are available upon
request. Multiple -year service agreements are also available.
BIS Digital, Inc. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611
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*B"
Date Friday, January 22, 2021
Quote Number Q-8017006-1.22.2021
City of Okeechobee (FL)
Sales Consultant Michael Hernandez, Account Manager
800-834-7674 Ext 4040 / michael.hernandez@bisdigital.com
Primary Contact Patty Burnette, General Services Coordinator
55 SE 3rd Ave.
Okeechobee, FL 34974
(863) 763-3372 Ext. 9814 / (Fax)
pburnette@cityofokeechobee.com (Email)
Billing Address City of Okeechobee (FL) / A-1002074
55 SE 3rd Ave.
Okeechobee, FL 34974
Shipping Address
Users To Train
Wiring Required Yes
Installation Notes
Item
Code
Qty
Unit Price
Total Price
HDMI Distribution Amplifier 1inI2out (Series
3)
BIS-HDMI-
DA-1 12S3
1
$340.00
$340.00
HDMI over CAT6 Extender (Series 3)
BIS-HDMI-
EXT6-S3
1
$420.00
$420.00
Microphone Wire 22AWG (Plenum) - 1,000ft
Roll
BIS-W-MP-
22AWG
0.25
$200.00
$50.00
CAT6 Cable BK (Plenum) - 1,000ft Roll
BIS-W-CAT6
0.25
$599.00
$149.75
USB Video Capture Device (Series 2) *not
Composite*
BIS-USB-VCD-
S2
1
$449.00
$449.00
Single Connector 1 3.5mm I Shielded I Series
C
BIS-SC-35SSC
2
$3.00
$6.00
On -site Setup, Installation and Training
SIT
1
$2,100.00
$2,100.00
BIS Digital, Inc. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611
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4131S
Shipping/Handling
S/H
1
$42.44
$42.44
Sales Tax Rate
Total (Excluding Sales Tax)
$3,557.19
Optimal Specifications for BIS Digital Recording PC Systems
DCR2 Specifications
2/4 Channel Audio Only
- 8GB RAM
512GB SSD Hard Drive
Intel Core i5 Processor
Ethernet RJ-45 Network Interface 100/1000 (x2 if using DANTE protocol)
USB 3.0 Ports
- Microsoft Windows 10 Professional
4/8 Channel Audio or Audio and Video
16GB RAM
1TB SSD Hard Drive
- Intel Core i7 Processor
- Ethernet RJ-45 Network Interface 100/1000 (x2 if using DANTE protocol)
- USB 3.0 Ports
Microsoft Windows 10 Professional
All specifications are subject to change without notice. All computers sourced from third parties must
first be approved by BIS Digital prior to purchase.
Live Stream & On -Demand Requirements
- BIS Digital, Inc. recommends customer can transmit continuous stream of 300kbps or more for
optimal performance.
Equipment Supply
BIS Digital will furnish the equipment as specified herein. Revisions to this contract are made by
approved written "Change Order". BIS reserves the right to bill for equipment as stored materials when
delivery or installation is not possible. There are no additional implied or expressed operations of the
system other than stated within.
Electrical Installation
The customer provided electrical contractor will install all AC power, relay switches & conduit as
required for the proposed systems. If required, the customer provided electrician will be responsible for
BIS Digital, Inc. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611
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providing and hanging all rigid electrical junction boxes, conduit and installing same. BIS Digital has
recommended and asked for Dedicated Electrical Power to be installed at 'the head -end, controlled
end -user equipment or at the same location of final control(s). Dedicated Power shall be the
responsibility of the end -user and any external noise or factors creating noise within the systems not
exposed by installed electronic equipment shall not be BIS Digital, Inc. responsibility and shall not be
reason for any hold -backs whatsoever by any party.
Equipment Installation and Head End Connections
BIS Technicians will install all specified equipment and make all final circuit terminations in the head -end
equipment racks. The customer will provide all custom carpentry or custom room preparations as
required prior to the installation. The customer will provide scaffold or high reach for all installation
work in ceilings over fourteen feet. All network connection(s) are to be provided by the customer. Any
changes, alterations or deviations from the Equipment and installation obligations specified herein
involving extra cost for labor or material will be executed only on written orders for the same. The cost
of any added labor or material will become an extra charge over and above the total specified on the
Agreement.
BIS Digital, Inc. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611
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Order Summary
Date
Friday, January 22, 2021
Quote Number
Q-8017006-1.22.2021
Account Name
City of Okeechobee (FL)
Total (Excluding Sales Tax)
$3,557.19
Terms and Conditions
Effective Period
Tax Status
Payment Terms
Install Cancellation
Restocking Fee
Site Preparation
Training
Limited Warranty
Software Assurance
This proposal is a firm offer for 30 days from quote date Friday, January 22, 2021.
Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital.
Deposit: All orders above $5,000 require a 50% deposit. Once the order and deposit is
confirmed (received) by BIS Digital, scheduling of the installation / and shipment of
goods will occur.
Balance: The remaining balance is to be paid on the completion of the installation
(delivery of goods at customer site.)
If customer cancels (or postpones) a mutually agreed upon installation date, BIS Digital
reserves the right to ship to customer and invoice for hardware, software or other
materials procured for the project.
20% restocking fee will be charged for all cancelled orders
Customer is required to supply all conduit and cable pulls not listed on this quote.
Customer will be responsible for any additional wiring or installation supplies needed
during installation.
BIS Digital will provide full training of all system users per agreed training schedule.
All BIS supplied new systems (Hardware & Software) are covered for 90 days following
date of installation/delivery. Warranty does not cover On -Site Technical Support,
Shipping costs, or Software upgrades (See Software Assurance below).
Annual Software Assurance entitles user to unlimited software upgrades throughout
the one year term, at the cost of $350 per license/year.
This signature and Purchase Order number states acceptance to the above price, terms and conditions,
authorizing BIS Digital, Inc. to order, install and bill for the above equipment:
* Accepted by:
Name Title
Signature Date
* Accounts Payable Information * Required for order to be processed*
A/P Contact:
Name Phone Number
Email Address Fax #
Is a Purchase Order required for processing? PO #
BIS Digital, Inc. 1350 NE 56th Street, Suite 300 Fort Lauderdale, FL 33334 P: 800.834.7674 F: 877.858.5611
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