FDOT & CSX Agreement 441 & N 9th StDocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
2020 December 22
DocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
DocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
DocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
DocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
DocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
DocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
12/22/2020 | 4:23 PM EST
12/22/2020 | 4:27 PM EST
DocuSign Envelope ID: 41966656-022E-49B6-A153-7DADA982D546
FILE COPY
Bobbie Jenkins
From: Bobbie Jenkins
Sent: Wednesday, January 13, 2021 9:04 AM
To: Marcos ; City Attorney ; India Riedel; Melissa Henry; Robin Brock
Cc: Lane Gamiotea; City - J.J. Smith
Subject: Executed FDOT/CSX Agreement
Attachments: FDOT & CSX Agreement 441 & N 9th St.pdf
Tracking: Recipient Delivery
Marcos Delivered: 1/13/2021 9:04 AM
City Attorney Delivered: 1/13/2021 9:04 AM
India Riedel Delivered: 1/13/2021 9:04 AM
Melissa Henry Delivered: 1/13/2021 9:04 AM
Robin Brock Delivered: 1/13/2021 9:04 AM
Lane Gamiotea Delivered: 1/13/2021 9:04 AM
City - J.J. Smith Delivered: 1/13/2021 9:04 AM
Good morning — attached for your records is the fully executed Agreement between FDOT, CSX and the City for the
441/North 9th Street Signal Railroad Synchronization approved at the November 17th meeting.
Have a great day!
Bobbie J. Jenkins
Deputy Clerk
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Phone: (863) 763-3372 ext. 9814
Direct: (863) 763-9814
Fax: (863) 763-1686
NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials
and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public
records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead,
contact our office by phone or in writing.
1
Bobbie Jenkins
From: David Allen
Sent: Tuesday, January 12, 2021 4:13 PM
To: Bobbie Jenkins
Cc: Kay Matchett
Subject: FW: US 441 at 9th Avenue Signal / CSX Synchronization Agreement
Attachments: CSX Sync Agreement US 441.pdf
David Allen
Public Works Director
City of Okeechobee
NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee
officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are
public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this
office. Instead, contact our office by phone or in writing.
From: Green, Kyle <Kyle.Green@dot.state.fl.us>
Sent: Monday, January 4, 2021 5:03 PM
To: David Allen <dallen@cityofokeechobee.com>
Subject: RE: US 441 at 9th Avenue Signal / CSX Synchronization Agreement
Hey David!
Hope you had a wonderful holiday season! Attached is the executed synchronization agreement for your records. This
has also been provided to CSX and updated in FDOT's records. Right now we are anticipating making the preemption
connection from the new signal to the railroad during the third week of January.
If you have any questions or need anything feel free to give me a call or email. Appreciate your help on this agreement!
w. xyLcry
Design/Construction Projects Coordinator
ATKINS on behalf of FDOT Rail and Transit
kyle.green@dot.state.fl.us 863-519-2386
From: Green, Kyle
Sent: Wednesday, October 28, 2020 12:54 PM
To: dallen@cityofokeechobee.com
Subject: US 441 at 9th Avenue Signal / CSX Synchronization Agreement
Good afternoon Mr. Allen,
i
My name is Kyle Green and I am handling the railroad coordination related to the new traffic signal being installed on US
441 at 9th Avenue. We will be installing a pull box for pre-emption connection to the railroad crossing. As such, the
attached draft synchronization agreement will need to be in place.
It is my understanding from Mr. Calvin Quinn that you had been their contact at the City for the new signal. I wanted to
confirm if the City of Okeechobee will accept electronic signature through DocuSign and if so who would be signing for
the City.
If you have any questions feel free to contact me via email or phone at 863-519-2386. Thank you and I look forward to
working with you.
w. xylem ree-4w
Design/Construction Projects Coordinator
ATKINS on behalf of FDOT Rail and Transit
kyle.green@dot.state.fl.us 863-519-2386
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Office of thn Citg ClRzrk
December 3, 2020
Florida Department of Transportation
Attn: W. Kyle Green
Post Office Box 1249
Bartow, Florida 33831-1249
RE: SR15/US 441 Railroad Crossing & Traffic Light Synchronization
Dear Mr. Green:
Enclosed, please find three original copies of Railroad Reimbursement Agreement
Financial Project Number 44711015701, executed by City Officials.
Kindly, return one original, after appropriate execution, to the Office of the City Clerk, 55
SE 3rd Avenue, Okeechobee, FL 34974. Should you require any additional information,
please contact my office at Igamiotea@cityofokeechobee.com or (863) 763-3372 ext.
9814. With best regards, I am
Sincerely,
0.41
Lane Gamiotea, CMC
City Clerk
Enclosures (3)
LG/bj
E-copy with enclosure: City Administrator Montes De Oca
Public Works Director Allen
Citg 55 S.C. Third fivQnuQ, Room too ' Ok¢oehob, Florida 34974-2903
863.763-3372 at. 9814 9 fax: 863.763.1686 www.eityofokfwehoboo.eom
RON DESANTIS
GOVERNOR
FDDT
Florida Department of Transportation
801 North Broadway Avenue
Bartow, FL 33831
MEMORANDUM
KEVIN J. THIBAULT, P.E.
SECRETARY
DATE: November 23, 2020
TO: David Allen, Public Works Director
FROM: W. Kyle Green, Design/Construction Coordinator s.)kC�
SUBJECT: Railroad Synchronization Agreement, SR 15 / US 441
Per our conversation please find enclosed three copies of the synchronization agreement signed
by CSX. Please return the signed copies to me at:
P.O. Box 1249
Bartow, FL 33831-1249
We will give final signature and date of execution on the signed copies and return one hard copy
directly to you as well as an electronic version. If you have any questions, feel free to give me a
call. Thank you.
WKG
Enclosures
(J,J
Safety, Innovation, Mobility, Attract, Retain & Train
www.fdot.gov
Bobbie Jenkins
From: David Allen
Sent: Monday, November 23, 2020 10:42 AM
To: Bobbie Jenkins; Kay Matchett
Cc: Lane Gamiotea
Subject: RE: Address for CSX/FDOT Agreement
I talked to the FDOT guy, CSX also manually signed their copy so he is sending the originals with their signatures so the
mayor can sign for us and we can return them. I will let you know as soon as I have the copies.
David
David Allen
Public Works Director
City of Okeechobee
= .. Cc 06
..� Okeechobee
FLORIDA • Founded 1915
NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee
officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are
public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this
office. Instead, contact our office by phone or in writing.
From: Bobbie Jenkins <bjenkins@cityofokeechobee.com>
Sent: Monday, November 23, 2020 7:48 AM
To: David Allen <dallen@cityofokeechobee.com>; Kay Matchett <kmatchett@cityofokeechobee.com>
Cc: Lane Gamiotea <Iamiotea@cityofokeechobee.com>
Subject: RE: Address for CSX/FDOT Agreement
Importance: High
Just checking on this so I can get it in the mail. Thanks!
Bobbie J. Jenkins
Deputy Clerk
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Phone: (863) 763-3372 ext. 9814
Direct: (863) 763-9814
Fax: (863) 763-1686
t
NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials
and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public
records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead,
contact our office by phone or in writing.
From: Bobbie Jenkins
Sent: Thursday, November 19, 2020 2:58 PM
To: David Allen <dallen@cityofokeechobee.com>; PW - Kay Matchett<kmatchett@cityofokeechobee.com>
Cc: Lane Gamiotea<Igamiotea@cityofokeechobee.com>
Subject: Address for CSX/FDOT Agreement
David — please forward me the contact information so that I can mail the North 9th Street/Hwy 441 signal agreement.
Thanks!
Bobbie J. Jenkins
Deputy Clerk
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Phone: (863) 763-3372 ext. 9814
Direct: (863) 763-9814
Fax: (863) 763-1686
NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials
and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public
records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead,
contact our office by phone or in writing.
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