2020-12-15 Handwritten MinutesCITY OF OKEECHOBEE, FLORIDA
DECEMBER 15, 2020, REGULAR MEETING
HANDWRITTEN MINUTES BY LANE GAMIOTEA
I. CALL TO ORDER
Mayor Watford called the regular meeting of the City Council for the City of Okeechobee to order on Tuesday,
December 15, 2020, at 6:00 P.N. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200,
Okeechobee, Florida.
MDO, explanation on why no zoom. Almost all equipment and software installations ready to go. No zoom tonight,
don't know exactly when it will be operational.
The invocation was offered by Watford, followed by the Pledge of Allegiance led by Clark.
II. ATTENDANCE )y Gamiotea
Mayor Dowling R. Watford, Jr.
Council Member Wes Abney
Council Member Clark
Council Member Jarriel
Council Member Keefe
Staff members who were present:
City Attorney John Fumero
City Clerk Lane Gamiotea
Executive Assistant Robin Brock
LT Crum attending for Chief Smith
Gen Sery Coordinator Burnette
PRESENT ABSENT
X
X
X
X
X
City Administrator Marcos MontesDeOca
Deputy City Clerk Bobbie Jenkins
Major Hagan attending for Chief Peterson
Public Works Director Allen
Finance Director Riedel
III. AGENDA AND PUBLIC COMMENTS
A. Mayor Watford asked whether there were any agenda items to be added, deferred, or withdrawn; none
B. Motion by Council Member Abney, seconded by Council Member Jarriel to approve the agenda as
presented.
VOTE: eyes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
C. There were zero agenda item forms or comment cards submitted for public participation for any issues not
on the agenda.
IV. CONSENT AGENDA
Motion by Council Member Jarriel, seconded by Council Member Clark to approve consent agenda items A,
November 17, 2020 and December 1, 2020 Regular Meeting minutes; and B November 2020 Warrant Registers:
General Fund $504,821.25, Public Facilities Improvement Fund $20,538.55, Capital Improvement Projects Fund
$60,569.87, Law Enforcement Special Fund $75.00.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
V. MAYOR WATFORD OPENED THE PUBLIC HEARING AT 6:05 P.M.
A. Motion by Council Member , seconded by Council Member Keefe, to adopt proposed Resolution No.
2020-19 regarding Non -Ad Valorem Special Assessments.
Attorney Fumero read proposed Resolution No. 2020-19 by title only as follows: "A RESOLUTION OF THE CITY
OF OKEECHOBEE, FLORIDA; ADOPTING THE UNIFORM METHOD FOR THE LEVY, COLLECTION AND
ENFORCEMENT OF NON -AD VALOREM ASSESSMENTS PURSUANT TO SECTION 197.3632, FLORIDA
STATUTES FOR DRAINAGE, ROAD IMPROVEMENTS, INCLUDING, BUT NOT LIMITED TO ROADSIDE
DITCHES, SWALES, CULVERTS, AND SIDEWALKS, STREET LIGHTING, STREET RESURFACING,
CANAL OR DITCH CLEANING AND MAINTENANCE, FIRE PROTECTION SERVICES AND FACILITIES,
STORMWATER TREATMENT, MOSQUITO CONTROL, THE ABATEMENT OF NUISANCES AS
DESCRIBED IN CHAPTER 30, SECTIONS 30-31 TO 30-46, OF THE CITY CODE OF ORDINANCES AND
CHAPTER 60 FLORIDA STATUTES, AT CERTAIN PROPERTIES, INCLUDING BUT NOT LIMITED TO, THE
COST OF ABATING OF NUISANCES AS PROVIDED IN THE AFOREMENTIONED SECTIONS OF THE
CITY CODE AND FLORIDA STATUTES AS AMENDED FROM TIME TO TIME, WITHIN THE
INCORPORATED AREA OF THE CITY OF OKEECHOBEE, FLORIDA; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE."
L. Gamiotea Handwritten Minutes, December 15, 2020, Page 1 of 6
V.PUBLIC HEARING, ITEM A CONTINUED:
Watford, public comments? None.
Gamiotea, the proper notice was advertised for 4 consecutive weeks, the City did not receive any public comments.
Watford, council comments? none
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
MAYOR WATFORD CLOSE THE PUBLIC HEARING AT 6:07 P.M.
VI. NEW BUSINESS
A. Presentations of proposals for RFQ No. ADM 03-32-09-20 Professional Landscape Architect Services in
reverse order of ranking by staff.
Watford, after the presentations we can either vote to accept the original ranking; reject all bids and advertise it
again; or Council can reject the ranking and then rank them ourselves using the same score sheet staff used. That
probably couldn't be completed tonight but by the next meeting.
Michael Flaugh (#5) staff with me Anna Morgan and Pete Anderson changed tire.
Retro presentation, power point is great, brought the boards. Address elephant in the room, we scored poorly on
the RFQ. Our score is a representative of our size, no reflection on the RFQ it was done correctly and ethically. If
not chosen you will still be in good hands. Supporting disciplines, we don't have on payroll specific staff such as
grant writers, etc. something outside our wheelhouse, we pick our specialized staff for each project. It's how we like
to do business. Good relationships with Cap -tech engineering and ??? grant writer. RFQ distance, our office is 1-
hour decent portion of our work is in the keys. Zero issue with them. 5 nice projects with them. One hours is not a
problem with us. 3 years ago, Seabreeze Islamorada every Wed for 1.5 years Dev, Arch, and our team. Started
with dirt ready for permit. We were in the driver's seat throughout the project. RFQ is not 1 specific project but what
we're going for is Flagler Park. Unique in Okeechobee is people will ask us what we're doing as opposed to doing
research in a larger city where we go unnoticed. Welcome collaboration and working with all stakeholders. You
have 7 parks with 7 identities, don't know any other city and county that has anything like this and why we want to
be a part of this project. There are legitimate concerns. Done thoughtful and methodical way. Spaces be sustainable,
enjoyable and attainable a landmark in the history of the city. Project is exciting to us.
MC, what project mirrors to our project? Flaugh, my thesis was on the memorial park in Stuart and reminds me of
yours. In class we walked central park, Don't have a large-scale park under our belt. Restaurant with large open
space. Living spaces for people to enjoy that are practicable.
MC, spent a lot of time here already, what is your feel for where we want to go as a community?
Flaugh, feel good about this, no bad problems. 7 identities for everyone, great start you just need to put it all together.
The cattlemen's sculpture is going to put you all on the map, it will be a draw by tourisms.
DW, how did you get involved with the economic council, did they know you? Flaugh, Jennifer's call was she reached
out to me after doing some research. It was a random call.
BJ, after conceptual layout are there any you would now change? Flaugh, were just building the nuts and bolts, a
hand full of the ideas will work their way, our initial thought will be there. Low hanging fruit, walking away,
pedestrians' paths didn't work, tons of potential but lots of chaos. Nothing new has popped in our head, but they will
be flushed out as we work through them.
BJ, worked with other committees like what we're proposing? Flaugh, yes, mostly HOA's.
BK, response with questions to our staff and were they answered? Enough information? Flaugh, don't recall any
negative information, nothing jumps out.
Flaugh, to BJ, having to listening to different people where they are not agreeing and having to be the direction
voice.
6:31 PM, CPH, Inc. (#4) Nikhel Jindal principal in charge and Max Spann Program Manager.
City of Deland, West Georgia Avenue Streetscape and Visioning Project. Can provide a 3D rendering as were going
through the cost and budgeting of the project. Did a vision plan and update to their LDR and comp plan. Corridor
Planning. Currently doing these case study for Sanford Riverwalk Streetscape. Significant upgrades, roundabouts,
traffic calming to slow people down when driving and adding bike trails, miles and miles to go around Lake Monroe.
Eco systems to be more efficient. One thing we looked at here are alternative water.
Complete Street. Orlando West Central Blvd. Design build. Recently completed Cape Coral 47th Terrace complete
street project. Redeveloped the roadway. Created more investment opportunities. Due to making the sidewalks
wider, and with the pandemic it helped the businesses to be able to open back up with allowing people to sit outside.
Parks and Rec Leesburg Aquatic facility. Seminole regional complex. Wirz Park and aquatic center redevelopment
for City of Casselberry mater planning and bod referendum, park re -design, new entrance, relocation of
maintenance building, expansion of the existing community building, new outdoor terrace, event patio with pavilion,
splash pad, zero entry pool with interactive features, 5-lane competition pool. Shade structures, volleyball and
L. Gamiotea Handwritten Minutes, December 15, 2020, Page 2 of 6
VI NEW BUSINESS, ITEM A CONTINUED:
basketball courts. Median landscape improvements for City of Cape Coral. City of Ocoee State Road 50 Green up
program.
MC, do you have a feel of what we're looking for in Okeechobee? Max, not specifics you've had a change and
different facilities needed to serve the population.
MC, what specific project have you done that is closest to our project? Max, the Wirz and Sunnytown parks. The
parks were landlocked, they had a lot of issues going into those project, very efficient way to develop them.
MC, you used acronyms, FDOT funds, others that I'm not familiar with, something you or community initiated?
Jindal, both, something with parks you have the opportunity with, DOT will help some funds with green up, have
traffic slow down and pay more attention to the town and realize you're in the city, done that for a number of cities.
6:51 PM - Chen Moore and Associates (#3) Cris, Florida based firm, West Palm Beach office. Multi discipline firm.
Civil engineers as well. Engineering is the service we project really in the community business. Doing neighborhood
improvements for ??? years now. Monroe to St Lucie County. 70 professionals, Parks and Rec, Transportation,
Public facilitys Design Build, gov service, water and wastewater. Cris Betancourt principal in Charge and John
Gorham in Orlando Office, Eric Harrison. Specific service looking at a continuous services contract. Currently
working on master system, Martin county doing that. Bring grant writer on the team find clients need additional
funds. $20 million grant were currently short listed on for Palm Beach. Survey firm we work with. ??? consultanting
for utilities. Services provide for landscape architecture services, Strong focus on public design, don't have a lot of
private developers work mostly with governmental agencies. Gainesville for 10 years. DOT do a lot of work District
1, 4 and 6. Parks experience list provided. Relevant Streetscape Experience. Strongest thing is we're committed to
our places of business, live and work in West Palm Beach. These are all actives we've done on behalf of the
community, we give back to the community. We get a new client we show up in community at your events and being
a part of the area.
MC, familiar with our parks? Flager Parks? Cris, yes.
MC, dealt with something that small, what's something that is the same? Cris, mini park in City of Miami, 2 residential
lots the city acquired. Interesting about FL is its developing at a fast rate, Areas no longer rural. Cape Coral used to
be rural and now 5th largest city in our State. Look at St Lucie, open space even in rural areas are very important,
we need to preserve these areas and plan for that for the future,
Wes (stepped out of chambers at 7:05 — 7:08 PM)
7:08 PM Community Solutions Group (#2) Frank Belloma VP Senior Director of Landscape Architecture couldn't
attend tonight. 32 employees, economic , biologist, engineers
Sheeba West Community Design Manager made the presentation, how the community connects with each other.
Provided a list of current projects and how they brought state funds to the communities. Working relationship with
DOT District 1. Versed in roadway safety. Unique firm not just engineering and arch and economist, analytics and
analysis to have fact -based information. Environmental permits experience in our in-house biologist and engineers.
Victory Park project how we take plans and enter reality. Every step had cost estimation. We meet you were you
are. Our online engagement to get public input. Host interactive websites for the project. City Parks Master Planning,
Kristen Cabor Director Park and Recreation System Planning. How to get local people excited about the project and
using the parks. Site inventory innovation. Created a customized dashboard to the client and project team online.
Recommendations and implementation: Create advocates; develop guiding principles; Identify emerging themes.
Implementation Framework: parks and recreation mission goal; vision; roles; CIP funding; potential improvements
organize
Keys to sustainability; know your true cost of service; set fees and charges based on trust cost; see earned ... Parks
are the single most meaningful community between a community and its government.
DW, you have nice people and smart people.
BK, are you familiar with our parks, point to a particular project in similar size you could show us? Sheeba,Yes
Clermont, downtown master plan, already having events, residents and visitors in the community. A lot of events
were happening outside of downtown. Leveraged to spur economic growth. Big events could help reinforce the
economic stability to the downtown area as a whole.
Calvin, Giordano & Associates, Inc. (#1) Gianno Feoli, Tammy Weedon, 370 employees with offices throughout
South Florida. Team before you worked together for 16 years. Tammy has 33 years' experience, Mike Connor
Certified Arborist. 99% of our clients are municipal we understand budgets and timelines and issues of accountability
that come into play. Service lines not only park, continuing services, site plan review, write your code, issues of
inspections, bigger planning issues and master planning, DOT parks and ROW.
Public Outreach, really getting into the community driven aspects. North beach oceanside park. 98th St Park Bay
Harbor Islands. Civic Center Park Key Biscayne. Streetscapes throughout Broward county. Fort Lauderdale. A1A
L. Gamiotea Handwritten Minutes, December 15, 2020, Page 3 of 6
VI NEW BUSINESS, ITEM A CONTINUED: Calvin, Giordano & Associates, Inc. (#1) continued:
Improvements and Bike Lanes in Jupiter. Guy Davis Community Park Conceptual Design Stuart. Oakland Park
Station. Library Park Weston. Tammy, live here in Okeechobee County in Indian Hammock. Reviewed the 2009
park master plan. Greenways to park. Overall connectivity diagram with overlay. Need directional signage to locate
centennial park. Pedestrian and downtown. ADA accessibility is important. The wide medians throughout the city.
Such an important part of the city. Link OFC to elementary school to bring people to Flagler Parks. Raised in Texas,
grew up in FFA, showing animals, rodeos. Fishing, rodeos, vets park is a wonderful place.to live. Seminole Tribe,
currently working on a project at the charter school. Significance of the Flagler Parks. Commutate civic.... grant
funding. Land and rec grants; FL ... Shy CGA? Project oriented, manage schedules well, help with grants, extended
experience with small project, municipal specialists. Local and vested Meet your budgets and time frames.
MC, already answered in their presentations. Vison on what our parks entailed.
Gio, biggest issue is you have 7 separate parks that you've got to make sure still feels cohesive, as a arborist, the
economy building, driving through town are drawn to the parks.
Tammy, when will you be making your decision? DW, that's what we're going to discuss next.
7:50-7:52 PM Keefe left chambers.
DW, the 3 options restated.
Motion by Keefe to accept rankings as presented by staff; second by Jarriel.
BJ, staff did excellent job putting these in order, you made the right decision, we didn't go over you, you made the
right decision.
BK, echo what BJ said, obvious you did great job, hope no offense taking by my previous comments, very
procedural, principal of things. Whomever idea it was to have them here tonight, good job.
DW, each one had an attribute that makes you say wow. When I served on the teacher of the year committee each
one I'd say that's the one then again on the next. We will not negotiate with them.
WA, last one here was great and Mr. Flaugh as number 2 if I could change anything.
MC, will it matter if we wait until Jan to make a decision?
MDO, can put....
JF, ranking matters if you can't make a contract with the 1st one.... when you put a solicitation out there and the
criteria was put on there, can change the ranking but then each have to fill out the form and re -tabulate.
BJ, we can do that tonight.
DW, yes but we'd need the time to do that.
WA, if we want to rank them ourselves, we can do that.
BK, we all just heard from firms ranked by staff, I think I posed an issue with the process that was taken however I
agree with the outcome, as far as going back as council and ranking them, the rank sheet, the RFQ would have to
be rewritten. One of the issues I had was one item on there wasn't listed on the ranking sheet. I think there's a lot
of business that's taken care of by staff.
BJ, to BK the issue you brought up last time didn't change the ranking.
BK, I'm happy with staff's work.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
B. Motion by Council Member Keefe, seconded by Council Member Clark to read proposed Ordinance No.
1221 by title only , updating the Five -Year Capital
Improvement Element of the Comprehensive Plan.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
Attorney Fumero read proposed Ordinance No. 1221 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE, FLORIDA; UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF
THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3177(3)(b);
PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE."
Motion by Council Member Jarriel, seconded by Council Member Clark to approve the first reading and set the final
public hearing for January 5, 2021.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
L. Gamiotea Handwritten Minutes, December 15, 2020, Page 4 of 6
VI NEW BUSINESS CONTINUED:
C. Motion by Council Member Jarriel, seconded by Council Member to award Bid No. PW 01-10-11-20
Southeast 6th Street Paving Improvement Project to Excavation Point, Inc. in the amount of $38,924.00.
DA, ....
MDO, ....
BK, not anticipated to expend city funds to complete the project? However ???
MDO, I cannot do the certification, will have to have outside engineer, but still under budget.
DA, very simply resurface overlay, 2 days to complete.
VOTE: ;dyes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
D. Motion by Council Member Keefe, seconded by Council Member Clark to approve additional fees in the
amount of $4,458.00 for the implementation of services for the eSCRIBE software.
MDO, this ones on me, we thought that the bundle included everything, turns out there was another charge not
included in it, we are going to have to do a slight budget amendment, we
DW, get reimbursement through cares act funds? MDO, yes.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
E. Motion by Council Member Clark, seconded by Council Member Abney to adopt vendor fees for Police
Officer special and/or holiday detail. RETRO to Oct 1, 2020.
Major, SO following same suit and fees. They are on board with it. Just changes the holiday rate, no effect to the
city. For example, Walmart hires officers. Also we need this to be approved retro to Oct 1, 2020.
JF asked if that was okay as is, he confirmed it was. Questioned how businesses/people know there's a fee to pay.
Major, charge by the city when they request an officer to be on property. They approve the rates by signing.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
F. Motion by Council Member \bney, seconded by Council Member Ja_rr_ie! to adopt Police Officer rate of pay
for special and/or holiday detail. RETRO to Oct 1, 2020.
VOTE: eyes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
G. Fire Department Separation Agreement update.
N UU, what the payout separation would be, discussion with some of the fire personnel. 0-5 years will get 5 weeks.
Over 10 years, 20 weeks. Page 2 is the leave balances as of Nov 30, 2020. Spoke with several fire personnel they
would prefer the payout to them instead of the county.
MC, thought that the fire contract says 100% and ours at the city is 50%.
MDO, ....
DW, were obligated at 100% to the county, they could end up losing part of it depending ...
BJ, confuse me why doing this....
JF, city has a cost obligation of 100% to the county of leave on the books, if we have that obligation to the county,
why not just give it to our city firefighters instead.
IR, interlocal says they can shift their leave to the county, were assuming at our hourly rate but it could be at the
county's hourly rate.
DW, so we either pay $137,17671 to the county or it could be more. Can do under agreement? Yes. They will start
over with their leave hours.
JF, certain it's going to be more, they will be obligated to pay them at their rate of pay.
WA, and they want the money?
MDO, I spoke to several employees and they want it.
MC, what about the 6 people not going to county? Do we have to pay this to them?
MDO, this was a way to pay out instead of the longevity service.
JF, not legally obligated, you asked us to look at everything.
MC, and all this has been explained to the fire fighters?
MDO, yes the ones I've talked to .... Chief....
Adam — will they have the option? Some may, some may not. Just a question.
IR, the interlocal gives the option to choose. This is in anticipation leaving as of 5/31/2021, not obligated to pay it
now, done through the severance and release.
JF, we have that flexibility for each severance, note to do on a person by person basis and allow them the option of
choosing just like the pension.
BJ, if we approve this if they go or not to the county, pay 50% or 100%?
MC, no 100%.
L. Gamiotea Handwritten Minutes, December 15, 2020, Page 5 of 6
VI NEW BUSINESS, ITEM G. CONTINUED:
JF, creates as a way to provide extra compensation to make each whole since limited by how much can be paid
due to FS.
BJ, and the $137,176.71 ends the pay out?
DW, could be a little bit higher depending on decision.
BJ, but is this the max?
MC, no....
MDO, no its like a snap shot, just gets you in the ballpark.
MC, could be more,
Motion by Council Member Clark to approve the 100% option to the Fire Department employees for annual
and sick as presented; seconded by Abney.
DW, county staff if an employee could go before the separation date and still get this. County admin said no, they
have to stay until May 31.
JF, correct because it's not a severance, its him taking a job with someone else.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -none. Motion Carried.
VII. CITY ATTORNEY UPDATE
JF, first charter meeting, intro themselves and background, obligations, sunshine, ethics, overview of charge by
resolution, future meetings, at least twice a month, key juncture decision point either amend existing charter or start
with a whole new template. Staff providing them with a number of items include sample charter updated in last 5
years.
Issues encountered list.
Create webpage to encourage citizen input and create a central mailbox for emails from citizens.
VIII. COUNCIL COMMENTS
Abney, none.
Jarriel, whens the Flagler Park committee deadline? Gamiotea this Friday and we still need 1 more. Happy with
parade turnout. Very nice that's what we need to see
Keefe, nothing.
Clark, wish everyone a merry Christmas, been exposed to COVID by an employee, trying to social distance and
stay away.
Watford, merry Christmas to everyone.
IX. Mayor Watford adjourned the meeting at 8:29 P.M.
L. Gamiotea Handwritten Minutes, December 15, 2020, Page 6 of 6
CITY OF OKEECHOBEE, FLORIDA
DECEMBER 15, 2020, REGULAR MEETING
HANDWRITTEN MINUTES BY BOBBIE JENKINSi
CALL TO ORDER
Mayor Watford called the regular meeting of the City Council for the City of Okeechobee to
order on Tuesday, December 15, 2020, at _6:02 P.M. in the City Council Chambers,
located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida.
City Attorney explained why not zoom situation. MDO-working with BIS, chambers changed a
little bit, camera setup, closed captioning and the ability to go to zoom. 10 AM conference call
last touch up item to give us access. Robin will be our producer. You will see a little bit of the
capability of the screens. Presentations on screens. No zoom tonight and don't know when it
will be back.
The invocation was offered by DW followed by the Pledge of Allegiance by
MC
II. ATTENDANCE
PRESENT ABSENT
Mayor Dowling R. Watford, Jr. _x_
Council Member Wes Abney _x_
Council Member Clark x
Council Member Jarriel x
Council Member Keefe x
City Attorney John Fumero x_
City Administrator Marcos MontesDeOca _x_
City Clerk Lane Gamiotea _x_
Deputy City Clerk Bobbie Jenkins _x_
Executive Assistant Robin Brock
III. AGENDA AND PUBLIC COMMENTS
A. Mayor Watford asked whether there were any agenda items to be added, deferred, or
withdrawn; there were non.
B. Motion by Council Member _WA_, seconded by Council Member __BJ_ to approve
the agenda as presented.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
C. There were none agenda item forms or comment cards submitted for public
participation for any issues not on the agenda.
IV. CONSENT AGENDA
Motion by Council Member _BJ_, seconded by Council Member _MC_ to approve
consent agenda items A and B [November 17, 2020 and December 1, 2020 Regular Meeting
minutes; November 2020 Warrant Registers].
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
V. MAYOR WATFORD OPENED THE PUBLIC HEARING AT 6:05 P.M.
A. Motion by Council Member _MC_, seconded by Council Member _BK_ to read
proposed Resolution No. 2020-19 by title only, regarding Non -ad valorem Special
Assessments.
Attorney Fumero read proposed Resolution No. 2020-19 by title only as follows: "A
RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ADOPTING THE UNIFORM
METHOD FOR THE LEVY, COLLECTION AND ENFORCEMENT OF NON -AD VALOREM
ASSESSMENTS PURSUANT TO SECTION 197.3632, FLORIDA STATUTES FOR
DRAINAGE, ROAD IMPROVEMENTS, INCLUDING, BUT NOT LIMITED TO ROADSIDE
DITCHES, SWALES, CULVERTS, AND SIDEWALKS, STREET LIGHTING, STREET
RESURFACING, CANAL OR DITCH CLEANING AND MAINTENANCE, FIRE
B. Jenkins Handwritten Minutes, December 15, 2020, Page 1 of 8
PROTECTION SERVICES AND FACILITIES, STORMWATER TREATMENT, MOSQUITO
CONTROL, THE ABATEMENT OF NUISANCES AS DESCRIBED IN CHAPTER 30,
SECTIONS 30-31 TO 30-46, OF THE CITY CODE OF ORDINANCES AND CHAPTER 60
FLORIDA STATUTES, AT CERTAIN PROPERTIES, INCLUDING BUT NOT LIMITED TO,
THE COST OF ABATING OF NUISANCES AS PROVIDED IN THE AFOREMENTIONED
SECTIONS OF THE CITY CODE AND FLORIDA STATUTES AS AMENDED FROM TIME
TO TIME, WITHIN THE INCORPORATED AREA OF THE CITY OF OKEECHOBEE,
FLORIDA; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE."
Public comments: none
Council comments: none
LG-advertised for 4 consecutive weeks, no public comments received.
DW-MDO any comments
MDO-none
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, ,and Keefe. Nays -
none. Motion Carried.
CLOSE THE PUBLIC HEARING AT 6:07 P.M.
VI. NEW BUSINESS
A. Presentations of proposals for RFQ No. ADM 03-32-09-20 Professional Landscape
Architect Services in reverse order of ranking by staff.
DW-each firm makes presentation with others not in the room. Just to clarify the procedure,
ask the Attorney, at the end of presentations, council will have a couple options. Vote to accept
the ranking as staffed ranked them, or we could reject all bids and put it out again, and attorney
correct me if im woring, if the council would like to rank them, use same sheet staff used to
rank them, probably not something we could do tonight, attorney correct.
JF-I didn't see the score sheets in the back up. Not advisable.
DW-distributed sheets, go ahead and have presentations and then decide on how we proceed.
WA -time limit for each of these.
MDO-10 to 15 min presentation time, they were notified.
Michael Flaugh (5)-thank you very much, honor to be here, nice to see faces again. Landscape
architect Autumn Morgan, designer, Pete Anderson, architect and engineering. Before we get
into our presentation, its also retro. I like the idea of not having to worry. RFQ we scored very
poorly. That is embarrassing and hurts, but worth talking about a little bit. Our feeling is that the
RFQ is largely a reflectin of our size. RFQ process done professionally and fairly, standardized.
As a little company, I look at those. The competition are outstanding. We are a little different.
Im hoping to show you we are tenacious, passionate and high quality. Supporting disciplines,
we don't have all the extra's on our payroll staff, but we collaborate with those individuals
everyday. When we have a big project, I would much rather look at the task, pick the right fit
for it. We have very good relationships with engineers, architects, landscape designers and
grant writers. Distance 1 hour from our office to here. Decent portion of our work is in the keys.
Seabreeze in Islamorado, we've been working with them hand in hand. Developer, architect,
engineer and our team on the phone. Started with dirt and this really cool project is ready to go
to permit, in the driver seat on everything. US Navy Base, Cori 1, 2, 3, wreckers kay, ocean
breeze in marathon. This is intense stuff, not residential. Dealt with FDOT. We have our fingers
in all of this stuff, well staff and really prepared. Love the opportunity to work with you guys.
Got a good running start on this, we met the Mayor there. Neat about Okeechobee, we're
walking around and people ask what we were doing. There is a lot to do, excited about the
direction. Understand there is a committee being formed, often collaborate with committee and
all stakeholders. 7 parks, 7 identities, all in a row in downtown. Don't know of a city or county
in the US that has this. Never seen anything quite like it. Understand there are very legitimate
concerns and worries, initial costs, maintenance, commitment, success or failure. Don't' want
that, very important that this is done in a very thoughtful and methodical way. These spaces
must be sustainable, practicable, enjoyable, educational. Next chaper in the history of the city.
Really hope that you keep us on. Exciting to us personally. Thank you, welcome any questions.
MC -what project do you think that you've done mirrors the work that you consider the work that
you consider needs to be done in the Parks.
MF-thesis is memorial park in stuart. Every space involves the public, accessibility, security
beauty, enjoyment. Seems to involve all of these components. Don't have alarge scale park
under my belt. Shepards park, restaurant with open space or developments. Living spaces for
these people to enjoy, stewards.
B. Jenkins Handwritten Minutes, December 15, 2020, Page 2 of 8
MC -you've spent quite a bit of time doing the conceptual design. What is your feel of where we
need to go as a community.
MF-excited feeling, feel good, one hou have 7 different identities, feel good project, checked
all the boxes, although there is 7 acres. I love the military aspect of it. Lot of room and pieces
need to be put together better, the Seminole park, the cattlemen's park, I don't know what the
appetite is to draw tourism but you certainly have the components of it. I kind of see the end
zone, run a little faster.
DW-how did you get involved with the ECOK, did someone know you.
MF-Jennifer's call, I never talked to her before, researched landscape architects. I liked this
project, don't recall, said lets meet and make this happen. Random call.
BJ-after the conceptual layout, have ideas that will change some of this.
MF-no sir, design is extreme and process oriented, just building nuts and bolts, but I have a
feeling a handful of these ideas will work it out. Initial thought, pedestrian system didn't make
sense to me, random furnishings, tons of potential but a lot of chaos. Know it occurred from
very nice people, ultimately ends up getting out of control, nothing new has popped up. Positive
new ideas will need to be flushed out.
BJ-have you worked with committees on other projects
MF-yes, between city's, councils, ARC's, HOA's, you all are a pretty happy group.
BK-in your response to your period of time to respond to the RFQ, did you have any questions
for staff, were they answered.
MF-I don't recall anything negative. I think part of that when you have a committee is sometimes
professionals saying not what they want to hear. You're listening to 5 people, and maybe their
colliding, and you have to step into the dog fight.
CPH, Inc. (4)-distributed a copy of the presentation. Appreciate the opportunity, didn't
prepare a formal presentation, talk a little bit about us. 240 staff members, principals of the
firm, Miami, Sanford and Orlando. Mack Span, director of architecture. Worked on private
side and public side. Town of Oakland Planner. Obviously a very diverse team supporting
him, diverse discipline group. Just real quickly: streetscape, visioning, and redevelopment.
City of Deland. 3D survey, alleys brewery very active at night. Redoing to be a more festival
type area, 3d survey scans the face of the building and ground point. Makes redevelopment
simpler, and only have to do a survey one time. Actually makes the process a lot faster. Once
the scan was done, worked with the city with 3d rendering. We do have the abilities in house
to provide the 3d rendering so you're actually getting a look at what your project is actually
going to look like. They had an old building, historic building, sitting defunct with asbestos,
charged with vision, update comp plan and redevelopment code, and now building is under
contract with developer. Corridor planning and implementation. Sanford Riverwalk
streetscape PH II -III, Seawall replacement, made a FEMA project, got it paid for. Taken the
road from FDOT, they provided us with around $10million in funds, significant updates to
roadway, combing, adding a multipurpose trail all the way out to 14, which will finish a trail
loop with Volusia County to the North. Go all the way around Lake Monroe. Divided project
into eco-systems to make the landscaping and operations and maintenance! more efficient.
Looked at the irrigiation and alternative water uses for the City. Utilize zeroscape past the
area that was irrigated. City of Orlando, west central BLVD, wanted a festival street, upgrade
sewer, create an area to close it down game days for tents, vendors, atmosphere of game
into the street. Design/Build on this job. A lot of heavy public involvement. Downtwon Cape
Coral within the CRA, a lot of their restaurants are, took the street, redeveloped it, stimulated
a lot of reinvestment in the area. Wider sidewalks to eat on the sidewalk. Having areas to eat
outside during COVID has been amazing for the businesses. This has been a successful
project. Did involve a lot of combing and pedestrian interaction. Moving on from complete
streets, parks and recreation. Leesburg Aquatic Center and Seminole County Sports
Complex. Seminole County Sports Complex now has hotels being built around it. Wirz Park
and Aquatic Center, Mill Lake Stormwater Park. $25million bond referendum. Population
around 30,000. Parks weren't supporting what was required in the comp plan. We looked at
two of their parks, public involvement, ended up coming up with pool, splash pad, removed
underutilized little league fields, so they changed it. Median and landscape improvements.
Costing exercise to see how much it would cost per mile, capital planning. Understand the
operations an dmaintenance to add into budget every year. Arborist and horticulturist on staff.
MC -id like to start by asking do you have a feel of what we're looking for in the parks that
were presented.
CPH-only from a growth and level of service, not down to the specific detailing. You have had
a shift of socio-economics, just what the City's needs are to serve the existing population.
There's different facilities that are needed to serve the population.
B. Jenkins Handwritten Minutes, December 15, 2020, Page 3 of 8
MC -what specific project that you've done that you think is closest to what we're looking for.
We're small, lets face it, we don't have millions to spend.
CPH-Middle Lake and Wirz Park, the Castleberry Parks, landlocked don't have a lot of
acreage to them, parking issues, needed to redevelop the existing space in opposed to
adding parking. Look at a very efficient way to redevelop the existing space.
MC -comment using FDOT money, acronyms not familiar with. Something you or the
community initiated.
CPH-sometimes its us, the $10million was what they anticipated to maintain that. Looking at
your medians, the SR50 job, joint participation agreement, they help fund some of those
improvements to do landscape, visualization study to have people slow down and pay more
attention to the town. Ocoee, and a number of large cities as well and that's how we
approach funding.
Chen Moore and Associates (3)-chris betancourt, principal with the contract:, and eric
Harrison project manager. Founded in FL 1986, florida base firm only work in florida.
Services will come out of the palm beach office, architecture and civil engineers.
Neighborhood improvement projects. Engineering is a service that we provide but we're really
in the people business. Spend a lot of time working wth the community. WE've been doing
neighborhood improvements for 30 years now. Today 70 professionals, parks & rec,
transportation, public facilities & design build, government services, water &: wasterwater
utility engineering, water resources, so you know I mentioned eric and myself, we'll get
professionals from the other offices for quality control that are not involved in the project.
They catch things we don't see. Focus on parks & rec, bring a grant writer on the team. A lot
of our clients need to identify additional funds. Thursday we are short listed for a $20 million
grant for WPB. Qualifications: site planning, comp master planning, urban design,
streetscape design, landscape/hardscape design, irrigation design and permitting,
wayfinding, graphics and visulaiation, plans review, construction design. Relevant park
experience: about 15 done, and about 10 on -going. Streetscape experience: hybrid that
become public space. The art walk in coral springs, used to be a ditch and we built a park on
top of it. Yoga, beer festival, and so we come up with a lot of creative ways, but find ways to
work within the ROW's to use the space for the community. Strongest things about us is
we're committed to our places of business. So example, I live and work in WPB, Im a
shareholder. We do beach cleanups, adopt a family, heavily involved with the United Way.
When we get a new client, we show up at your community events, we sponsor things, its very
important to us, for us its part of being a good professional.
MC -are you familiar with our parks.
CMA-yes
MC-i was curious if you've dealt with something that small.
CMA-Mini park in the City of Miami, 2 residential lots that the city acquired, but the point is as
and I think its interesting, florida's developingat a significant rate, and communities that we
thought of as rural are no longer rural. Open space is extremely important. Think about
longterm preservation, development will catch up, so I think that planning for that is critical.
Community Solutions Group (2)-Keith, Sheba West, Andrea Penuela. Orlando office has 32
public realm design professionals, landscape architecture, economic development
professionals, land use and urban planning, in house civil. Demographic trends, work with a
lot of smaller communities, Clermont all the way down to Lake Alfred. Sheeba West, she's
one of our best landscape architects, certified arborist. Personnally rewarding to partner with
communities like yours in creating spaces people enjoy. We really think of our work as places
where families and neighbors get together to connect. That's really the heart of what we do.
Specialists that meet all traffic requirements. Extensive roadway landscapes. Have received
state funds for most projects. Working relationship with District 1 landscape FDOT specialist.
Well versed with safety. Unique firm, have economists on the team. The analytics and
analysis for fact -based decision making. Financial Analysis, Economic Development
Strageites. Environmental Permitting within our firm, in house biologists and engineers with
experience with water districts. We root all of our projects with the voices of community
members. We can have the standard boards and plans and things, but we do use VR to
engage the public. Online engagement with citizens, because of our familiarity with digital
tools, we were able to provide online engagement. We can host interactive websites for the
city. City Parks Master Planning. Park Site Evaluation Criteria. Proximity, Access & Linkages,
Park Design & Ambiance, Uses, Activities, Site inventory innovation customized. See real-
time collection of inventory. Recommendations and implementations. Identify emerging
themes, create advocates, develop guiding principles. Everything is done in the public eye.
B. Jenkins Handwritten Minutes, December 15, 2020, Page 4 of 8
Implementation framework is never formulated. Capital Improvement Plan. We work with you
to fit reasonable goals within your budget. Keys to sustainability: know your true cost of
services, set fees and charges based on true cost, seek earned income opportunities.
General Obligation bonds. Parks are the single most meaningful connection between a
community and its government.
BK-are you familiar with our 7 parks. Would you be able to point to a similar size project.
CSG-City of Clermont, already have events. That particular town, a lot of those events
weren't happening downtown so there was a parcel that couldn't be developed but it was
leverage to help spur economic growth. It was used for a staging area for a triathlon. Not just
how to bring the community, but how you leverage that.
Calvin, Giordano & Associates, Inc. (1)-Gianno Feoli, Tammy Cook-Weedon, Michael
Connor, traffic and civil engineers, planners.99.9% is municipal government work. Whenever
we approach projects, its within the municipal mindset. We provide contract: specific work,
continuing services, site plan review, landscape plan review, arborist services, code writing,
etc. Public Outreach is where our project starts. Understand issues of branding, provide a
sense of character. Active and passive components. Every single project is customized to the
client, go down to the level of specifying furnishings, but also sculptural pieces, as well as
working with artists showing art in public places is well sided. Streetscapes is a great
opportunity. Great opportunity to bring the business district into the fold so that the park
experience is not separated from the businesses. Parking can be utilized as a spillout, so it
feels like a plaza instead of a street. We've looked at the park master plan done in 2009 and
there wasn't enough focus on the opportunities in the city. Gem within all of the parks. So
what we did is we overlayed the historic properties and provided a overall connectivity
diagram. Do some wayfinding so people can get to Centennial Park. Kiosks about the history,
the other thing is the downtown link to pedestrians. Wide medians are a gern. Wide medians
are not being utilized. People really make Okeechobee special. Currently working at the
Brighton Reservation Charter School .The Cracker ride, battlefield. Project oriented, manage
projects well, extensive experience and we're municipal specialists, we're local and vested
and committed to you. Meet your budgets and timeframes.
DW-asking the firms if they had projects similar to ours.
MC-i think you answered those in the presentation.
CGA-as an urbanist, build the integration, naturally walk over pick up ice cream, coffee, etc.
BJ-you spent some time looking at our city and I appreciate it.
Recessed at 7:49, reconvened at 7:52
DW-need to decide if we want to accept, reject, or rank them ourselves.
BK-motion accept the rankings as presented; Seconded by BJ.
Discussion: BJ-the staff did an excellent job putting them in order and now I can understand
how you did it. You guys made the right decision.
BK-echo what BJ said, and obviously you did a great job ranking and without presentations.
Wow, so I hope there was no offense taken by my previous comments or inquisitions into the
process. I am very procedural and principal. So anyways, im certainly, whoevers idea it was
to have them here, thanks. Good job.
DW-1 thought they all did very well. Each one had an attribute that you would say wow, like
said earlier, pick the teacher of the year, I'd go to a class and I'd go wow, and it was a very
difficult decision. Each one had soehting to bring to the table. We don't know how the next
part of this goes.
WA -the last couple were very impressive, but Mr. Flaugh should be No. 2
MCOwould it make a difference if we waited until Unauary.
MDO-right now we don't have the FPDRAC yet, it wouldn't hurt to push it off.
JF-just to put a fine point on this, the ranking matters is you're unable to reach a contract with
the first. The point is, when you put the solicitation out there, the criteria was weighted. If you
were to make a decision and rejumble the priorities, it has to be based on the same criteria.
You have to rank them on the same sheets, but you would have to fill them out.
BJ-we can do that tonight?
DW-if you want to do that, I would have to reread the submittals.
WA -so we don't have to fill these out tonight.
BK-I think I posed an issue with the process, however I agree with their outcome and ranking.
As far as going back ourselves and ranking them with the rank sheet, I would think that the
RFQ would need to be re -written because some of this on the ranking sheet was not in the
RFQ. I think there's a lot of business that takes place in the city that we rely on our staff to
take care of.
B. Jenkins Handwritten Minutes, December 15, 2020, Page 5 of 8
BJ-some of the things you were talking about last meeting, I marked those off and they would
have still finished the same.
BK-happy with staff's job again.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
B. Motion by Council Member _BK_, seconded by Council Member _MC_ to read
proposed Ordinance No. 1221 by title only updating the Five -Year Capital Improvement
Element of the Comprehensive Plan.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
Attorney Fumero read proposed Ordinance No. 1221 by title only as follows: "AN ORDINANCE
OF THE CITY OF OKEECHOBEE, FLORIDA; UPDATING THE FIVE-YEAR SCHEDULE
OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS
MANDATED BY FLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE."
Motion by Council Member _BJ_, seconded by Council Member _MC__ to approve the
first reading and set January 5, 2021 as the Final Public Hearing date.
MDO-annual requirement, pretty straight forward.
DW-just for the comprehensive plan. I would suggest to look at the projects and if you have
any questions, get with staff before.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
C. Motion by Council Member _BJ , seconded by Council Member BK to award
Bid No. PW 01-10-11-20 Southeast 6th Street Paving Improvement Project to Excavation
Point, Inc. in the amount of $38,924.00.
Discussion: none
MDO-still within the budget allocated by FDOT
BK-it is not anticipated that additional city funds will be needed to........ (read from exhibit
memo)
MDO-I can do the design but can't do the certification. Even their scope including this fee is
included in the grant.
BK-is there anything else that is anticipated.
DA-very simple resurface.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
D. Motion by Council Member _BK , seconded by Council Member __MC_ to approve
additional fees in the amount of $4,458.00 for the implementation of services for the
eSCRIBE software.
MDO-I'll claim it, we did cover the bundle and the annual subscriptions, there was another
$4500 for the setup and training, slight budget amendment. We assumed it was part of the
bundle.
DW-we are sure we're going to CARES dollars.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
E. Motion by Council Member _MC , seconded by Council Member WA_ to adopt
vendor fees for Police Officer special and/or holiday detail.
Comments: Hagan -sheriff's office is following suit. I think it's a good idea.
DW-just changes the holiday rate.
B. Jenkins Handwritten Minutes, December 15, 2020, Page 6 of 8
Major -being charged to Walmart for Christmas, and any other city holidays. We asked that
you make it retro-active to October 1, 2020. We did this on thanksgiving.
DW-can we make it retro-active
Major -this is the hourly rate
JF-do the businesses sign agreement saying that they'll pay us this. As long as they all agree
we can retro-active it.
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
F. Motion by Council Member _WA , seconded by Council Member _BJ_ to adopt
Police Officer rate of pay for special and/or holiday detail.
No discussion
VOTE: Ayes -Mayor Watford, Council Members Abney, Clark, Jarriel, and Keefe. Nays -
none. Motion Carried.
G. Fire Department Separation Agreement update.
DW-do we need to take any action on this
MDO-yes, update on the payout. More for the firemen to be able to plan. Second sheet
updated through the end of November with leave balances. It is going to fluctuate between
now and June. Give council the idea of 50% vs. 100% leave discussion. Current ILA
obligation is 100%. Guys at Fire would rather get paid 100% here.
MC-i thought that the fire contract said that it was 100%.
MDO-employee handbook is 50%, but we have to pay 100% if it goes to the county.
DW-obligated 100% at the County. They could end up losing part of it if the county is
different.
BJ-im confused, the handbook says 50%.
JF-the city has a cost obligation of the ILA, which is take 100% of the leave and compensate
the county for that. If we have the obligation, why would we not give it to thE� personnel. It's
cost neutral. IT may be a little cheaper.
IR_ILA says that they can shift their leave over to the county. We are assuming that its based
on our current rate of pay, but could cost us more. There is a different cap for FF's.
DW-it could be more. Under the ILA we can do this?
JF-yes, then the county would not be assuming liability.
DW-they have no leave but they have their money. Pay the county that amount which may be
more.
JF-I'm pretty certain its going to be more. If im the county, im obligated to pay them at their
rate.
WA -I would assume that the Fire employees would rather have that money.
MC -we have 6 people that are not going over to the County. Do we have to pay the 100% to
the employees not going to the county.
MDO-the whole reason this came up is because of the longevity.
JF-we're not legally obligated but you directed us to look under every rock to make them
whole.
MC -so this has been explained to the FF's and they understand.
Adam -option to take or go, some guys are going to want to take their time with them. It's just
a question.
IR-I believe in the ILA it gives them the option. Because this is an anticipation of all
individuals leaving at 5/31.
JF-we could do it on a person by person basis. There is a blank. IR is right, we have that
flexibility so if you vote, I think it would be good to make note that we can do this on a person
by person basis to allow them the option just like the pension.
BJ-so if we approve this, the one's not going to the county come under the 50% not the
100%.
JF-no its part of the severance package. To be honest, this was driven to provide extra
compensation to make everyone whole.
MC -because we were limited at
MDO-it also depends on their balances between now and June 30th
BJ-this is the max?
MDO-it can be a little bit higher, and get you into the ballpark.
MC motion that we approve the 100% option to the employees for annual leave and
sick leave for the Fire Dept as presented on this chart; seconded by WA.
B. Jenkins Handwritten Minutes, December 15, 2020, Page 7 of 8
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