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2020-10-20 Ex 07 (Added)DlsfribwYd O Meebn 9 Ad &d to enda 06f. 2g 20 0 E*bi�] MEMORANDUM To: Mayor and City Council r From: Marcos Montes De Oca, P.E., City Administrator Subject: City Council Additional Agenda Item October 20, 2020 Meeting Date: October 20, 2020 Please add the following item to the October 20, 2020 City Council Meeting: VII. NEW BUSINESS E. Consider a Temporary Street Closing Application submitted by First Baptist Church to close SW 4th Street between SW 5th and 6th Avenues, and the 400 block of SW 5th Avenue on October 31, 2020 for a Fall Family Festival (Exhibit 7). Exhibit 7 10/20/2020 %/ / Pagel of 3 Revised 3/5/19 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-9821 Fax: 863-763-1686 PARK USE AND/OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date Received: I�L�1.t Date Issued: Application No: 1� Date(s) & Times of Event: 10/3112020, 5:00 to 7:00 PM Information: Organization: First Baptist Church of Okeechobee, Childrens Ministry Mailing Address: 401 SW 4th St, Okeechobee, FL 34974 Contact Name: Melanie Rooks, Director of Recreation & Children's Ministry E-Mail Address: melanie@fbcokee.org I Work: 1467-7625 (ROCK) I Home: I I Cell: 1772-633-9777 1 Summary of activities: Fall FamilvFestival outside activities such as booths with m i . I f refreshments such as cold water, soft drinks, hotdogs, chips, popcorn, snow cones, and/or cotton candy. Parking will be at the ROC (located North of the ball field),e main c urc campus & Mission House (located o the East ot the ball tield).he Festival and all setivities are ffee, and pFavides a safe alternative to gaing d60F to door triek Of tFeating, focusing on ehildren in grades Sth anel younger. The electrical power at the field for the inflatable's & temporary lights will be provided and overseen by JQQ1 Bass of Bass Electric. Rest rooms are located inside the ROC. Barricades are requested for use at both ends of 4th Street, as well as an invitation o the Police and Fire epa men s to have a )th on site within the ball fields, and a request or assistance to assist with pe es rantraffic across SW 5th Aventie. Proceeds Please check requested Parks: N/A Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park ❑ #2 ❑ #3 ❑ #4 ❑ #5 ❑ #6 [Park 3 is location of Gazebo. Park 4 is location of Bandstand] (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable N/A _ Parcel ID: N/A Page 2 of 3 Revised 3/5/19 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (Street Closings require City Council approval. Meetings 1st & 3`d Tuesdays but subject to change) Address of Event: Ball Field south of the ROC 310 SW 5th Ave Street S to be closed: SW 4th St, between SW 5th & 6th Avenue's; if needed & at the Police Dept's discretion: the 400 block of SW 5th Ave Dates) to be closed: October 31, zo19 Time(s) to be closed: 3:00 to 9:00 PM (Event time is approximately 5-7 PM) Purpose of Closing: Pedestrian crossing into the Fall Festival Attachments Required for Use of Parks Attachments Required for Street/Sidewalk Closings ► Site Plan ► Site Plan Attached ► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of $1,000,000.00 $1,000,000.00 with the City of Okeechobee as with the City of Okeechobee and R.E. Hamrick Testamentary additional insured. Trust as Additional Insured. ► Proof of non-profit status ► Original signatures of all residents, property owners and business owners affected by the closing. N/A ► State Food Service License if> 3 days. ► State Food Service License if> 3 days. N/A ► Notarized letter of authorization from ► State Alcoholic Beverage License, if applicable.** property owner, if applicable.* N/A * Required if private property used in conjunction with a Park Use application. ** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City Parks, City streets or City sidewalks. See additional note below. o Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary Use Permit 667 along with the Street Closing application. Note: ► Clean-up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. ► No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ► The Department of Public Works will be responsible for delivering the appropriate barricades. ► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing Permit. Page 3 of 3 Revised 3/5/19 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick Testamentary Trust if closing streets or sidewalks. Nx&w&j-&oA6j=Lda ewe 9/16/2020 Applicant Signature Date ••••OFFICE USE ONLY"" Staff Review ,/_ A Fire Department: Date: - e'_(� Building Official: Date: C) ' ( • ZZ) Public Works: Date: 0— / Police Department: Date: Q Z BTR Department: . Date: City Administrator: Date: City Clerk: i IkbN �� Date: ���)n� NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on Temporary Street and Sidewalk Closing reviewed by City Council and approved Date Date SW PARK S7 � Seers �" "a.•.� —...aT __ � _�yT __� rJ�.�.._.:rL." M, SVd ?ND S 1 S\"J 7141) yS, 1 y^,� 44 O j SW 3Rn ST S1Y 3RD SWT ::E SW WD STFBC _ The _ c Mission K �.•`� Temp I = ROC D " i' _ House `.•`�"'."�.• . % _ - i. D Parking -- ' Closing l C* r„ e e i r ter- 2 SW 4th ST R, - '� SW 4TH ST Ink Between F^ 5th & 611 Ave Ball Field ;,per X FBC Main— ;.` Campus Parking 5111 S1�sw sr11 Si .� WON 2E 41 SW 6TH ST FBC Okeechobee Fall Festival, Temporary Street Closing Saturday, October 31, 2020 Event Time (approximately): 5:00 to 7.00 PM Street Closing (approximately): 3:00 to 9.00 PM The portion of the street to be temporarily closed is SW 4th Street between SW 5th and 6th Avenues for pedestrian safety. Should the Police Dept find it necessary, the portion of SW 5th Avenue between the ball field and FBC main campus may need to be temporarily closed due to amount of pedestrian traffic. ► Barricades are requested to close off both ends of 4th Street from Public Works. ► The Fire and Police Departments are invited to participate by having a booth/tent within the ball field during the event. ► Requesting the Police Department to assist with traffic at the intersection of SW 4th Street and SW 5th Avenue during the event times. FIRSB-1077 JHECKMAN CERTIFICATE OF LIABILITY INSURANCE DATE 9/24/20202020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT _NwE: Church Asset Management, Inc. 1500 Wall St. PHONE FAX A/c, No, Ext): (800) 200-7257 (Arc, No ;(866) 608-0600 EDDAS$;_ Saint Charles, MO 63303 INSURERS AFFORDING COVERAGE NAIC # INSURER A:GuideOne Mutual Insurance Company 15032 INSURED INSURER 0 INSURER C First Baptist Church of Okeechobee INSURER D : 401 SW 4th St Okeechobee, FL 34974 INSURER E INSURER F : COVERAGES CERTIFICATE NUMRER- RFVISInNI NIIMRFR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN RI TR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP IDDIYYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE �X OCCUR 1423-828 12/1/2019 1211/2020 EACH OCCURRENCE $ 1.000,000 PAMAG aocTIED S 1,000,000 MED EXP (Any oneperson) S 10,000 PERSONAL & ADV INJURY $ 1,000,000 AGGREGATE LIMIT APPLIES PER: POLICY PRO- D LOC GENERAL AGGREGATE S 3,000,000 GEN'L PRODUCTS. COMP/OP AGG $ 3,000,000 S OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ BODILY INJURY Per erson $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident S AUTOS ONLY NON-OWNED ONLDY Pe�acciCEntj AMAGE $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE S EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN PER OTH- STATUSE ER _ E.L. EACH ACCIDENT Is ANY PROPRIETORIPARTNER/EXECUTIVE FFICER/MEMBER EXCLUDED? Mandatory In NH) If yes, describe under N /A E.L. DISEASE- EA EMPLOYE S E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached if more space is required) Certificate holder Is named additional insured for the Fall Festival on 10/31/2020 at the following location: 310 SW 5th Avenue Ball Field City of Okeechobee 55 SE 3rd Ave Okeechobee, FL 34974 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED ACORD 25 (2016103) 01988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Application #: APPLICATION FOR SPECIAL EVENT Date Submitted: 9/28/2020 Permit #: Name Of Event: Fall Festival (1st Baptist Okeechobee Children's Ministry) Address Of Event: Ball Field located south of the ROC 310 SW 5th Ave Description Of Event: Fall Festival in our ball field with game booths, free candy & refreshments. Inflatable's will be set up by the rental company & operated with multiple adult supervisors. Tents will not be larger than a 10 x 10. Name Of Sponsor/Organization: First Baptist Church of Okeechobee Contact Number before/during event OF RESPONSIBLE PERSON: Melanie Rooks 467-7525 or 772-633-9777 Date(S) And Time(S) Of Event: Date: 10/31/2019 Starting Time: Date: Starting Time: Date: Starting Time: 5:00 PM Closing Time: 7:00 PM Closing Time: Closing Time: ARE ANY ROADWAYS TO BE BLOCKED/CLOSED? YES LOCATION SW 4th ST between 5th & sth Avenue's Will Emergency Apparatus (Fire and Ambulance) have access to area? YES IF NO, THEN EXPLAIN (provide alternatives): WILL ELECTRICITY BE USED? YES UgD,10 ❑ Locations: In the center of the ball field Provided Bv: Joel sass Electric WILL HEATING/OPEN FLAMES FOR FOOD BE PROVIDED? YES mv0 Type of Heating Equipment Used: WILL A TENT BE ERECTED? YES ® No ❑ NO LARGER THAN 10-FT X 10-FT Tent Manufacturer: N/A Size 10'X10' or smaller fire rating posted: Tent have sides and how many? N/A wttrr. TIN. VIEW MEN , ***ATTACH SITE MAP OF EVENT LAYOUT*** The following items to be completed by Fire Department only FIRE DEPARTMENT LIFE SAFETY & FIRE SERVICES REQUIREMENTS: (See above) O Tents/canopy fire rating certificate required. O Tent Size require life safety inspection (900 square feet or less then no permit is required) O Floor plan / seating / setup drawing required showing exits, etc. O Emergency access must be maintained. (REFERS TO VEHICLES AND EQUIPMENT) O Fire extinguishers must have current tag, and be operational and readily accessible. O Cooking requires LPG outside of tent pointing away from exposures. O Electrical wiring exterior rated, not overloaded. O Fire Services inspection required. O Fire watch or inspector(s) REQUIRED? FIRE WATCH Amount: O Firefighter/Inspector Amount: O Other: FIRE DEPARTMENT OFFICIAL (PRINT): SIGNATURE: Please call the FD at 863-467-1586 for any questions.