2020-10-20 Ex 01.oF•oKFEcy PURCHASE REQUISITION
0
CITY OF OKEECHOBEE
o 55 S.E. Third Avenue
- a Okeechobee, FL 34974-2903
91 Tel: 863-763-3372
Fax: 863-763-1686
TO:
INDIAN RIVER CRIME LABORATORY
4700 W. MIDWAY ROAD
FT. PIERCE, FLORIDA 34981-4825
THIS ORDER SUBJECT TO CONDITIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROCUREMENT MANAGEMENT_
SHIP TO:
Req. No. _ 16821
Important: This number must
be shown on all invoices,
packages, cases, tickets and
correspondence.
City of Okeechobee - Police Dept.
50 SE 2nd Avenue
Okeechobee, FL 34974
INVOICE IN DUPLICATE:
DATE
IVENDORNO.
I DELIVERY DATE
SHIP VIA BEST WAY
F.O.B. DEST.
TERMS
10/1 /2020
ITEM NO
ACCT. NUMBER
QUANTIT
UNIT
DESCRIPTION
UNIT
AMOUNT
1
001-521-3100
4
CRIME LAB FEES
QUARTLEY 2019-2020
TOTAL
8905
$35,620.00
$35,620.00
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST.
STATE SALES TAX EXEMPTION NO. 85-8012621656C-6
FEDERAL I.D. NO 59-60000-393
AUTHORIZED SIGNATURE
❑ PARTIAL ❑ FINAL
City of Okeechobee
Checklist for Purchase Requisitions/Purchase Orders
Today's Date:
A,'
Vendor Originating Department
Administration
i — Finance
Clerk
General Services
I (Public Works I
Section I.
Please mark each item YES or NO to determine if the checklist of minimum requirements for an item and/or
service is needed for your department prior to ordering/purchasing the item/service. If the answer is YES to
any of the below, please include the items listed in Section II.
YES
NO
A. Is it a professional service?
B. Is the vendor coming on city roe other than delivering an items ?
/
C. Is it a contract for services?
D. Is the product or service more than City Administrator's approval limits $14,999 ?
Section II.
Please mark all items included:
YES
NO
V
A. Approved signed contract by all parties
A
�
B. Provide all quotes for item/service
C. Current BTR with the City of Okeechobee if for services
D. Certificate of Insurance with requirements as previously indicated in the contract for services
E. W-9 if new Vendor
F. Provide Bond if required
G. If Council approval is required, minutes must be provided. If minutes are not available at time
of submittal, the Department Head and City Administrator will certify Council approval. (Minutes to
be provided when available)
Minutes provided
Required Certification
Council
Approval
Date
Department Si na 87
City Administrator Signature
Date signed
Date signed
,t
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The Indian River Crime Laboratory
2020-2021 Approved Budget
Approved 3.27.2019
Approved 4.13.2020
2019-2020
2020-2021
Approved Budget
APPROVED Budget
Personnel Costs
Salaries
1,094,102.32
1,192,426
Payroll Taxes
84,533.18
91,932
Benefits
Retirement
257,026.51
267,260
Health Insurance
262,690.48
271,180
Dental Insurance
9,813.22
9,943
Workman's Compensation
11,050.43
2,743
Life Insurance
7,218.87
7,807
Sick Leave Incentive/Longevity
10,906.59
9,303
Disability
7,902.48
8,158
TOTAL PERSONNEL
1,745,244.09
1,860,751
6.62%
Operating Costs
CAPITAL OUTLAY
26,000.00
46,000,00
OPERATING SUPPLIES
158,000.00
158,000.00
AUTO REPAIR & MAINTENANCE
2,500.00
2,500.00
PRIVATE VEHICLE ALLOWANCE
3,500.00
3,500.00
TELEPHONE
6,000.00
6,000.00
UTILITIES
55,000.00
55,000.00
PRINTING & BINDING
2,000.00
2,000.00
EDUCATIONAL/SEMINARS
30,000.00
30,000.00
CONTRACTUAL SERVICES
160,000.00
148,000.00
OFFICE SUPPLIES
15,000.00
15,000.00
PROFESSIONAL SERVICES
Audit Cost
6,000,00
6,000.00
Fiduciary Management Cost
10,000.00
10,000.00
Subtotal Professional
16,000.00
16,000.00
BOOKS & PUBLICATIONS
2,500.00
2,500.00
REPAIR & MAINTENANCE
10,000.00
20,000.00
INSURANCE
12,S00.00
12,500.00
CONTINGENCY
5,000.00
5,000.00
TOTAL OPERATING
522,000.00
3.57%
504,000.00
GRAND TOTAL PERSONNEL & OPERATING BUDGET
2,249,244.09
2,382,750.74
TOTAL REVENUE NEEDED TO MEET BUDGET REQUIREMENTS
2,249,244.09
2,382,750.74
5.94%
Minus Estimated State Funding
(170,000.00)
(170,000.00)
NEEDED FROM AGENCIES
2,079,244.09
2,212,750.74
6.42%
NET REVENUE NEEDED FROM AGENCIES
2,079,244.09
2,212,750.74
(Reduction) from/Replenishment of reserves
16,040.00
(117,467.00)
FINAL NET REVENUE needed from agencies
2,095,284.09
2,095,283,74
PERCENTINCREASE
0.00%
-0.34
Indian River Crime Laboratory
NOTICE TO STAKEHOLDERS
The Indian River Crime Laboratory's (IRCL) accrediting body, ANAB requires that we notify stakeholders of our technical
procedures for certain conditions. IRCL may make notifications through a case -by -case basis or through a general
notification to all stakeholders. IRCL stakeholders include state, county, federal, and municipal taw enforcement agencies
or persons within the 19" Judicial Circuit of Florida that utilize Laboratory services for the purpose of examining evidentiary
materials to aid in the investigation and/or prosecution of criminal offenses.
This notification serves as awareness to IRCL stakeholders of the following elements when evidentiary items are submitted
for services:
• Each request for analysis is reviewed at submission. The review ensures an understanding of the stakeholder's
request and that IRCL is capable of meeting the request.
• IRCL will determine the most appropriate method or methods of analysis based on the request and the
information provided by the stakeholder. Acceptance of the signed submission form and examination request by
IRCL constitutes an agreement to conduct services.
• IRCL will select the item(s) most appropriate for analysis and may elect not analyze all items based on the
ability to scientifically answer the investigative question or when statute thresholds have been met. Both
evidentiary items tested and not tested, will be addressed in the Laboratory Report provided to the stakeholder.
• IRCL may, on occasion, outsource evidentiary items when the need arises to support lab operations. The
IRCL will only utilize external providers that meet the laboratory's established requirements. It is the stakeholder's
responsibility to notify IRCL if outsourcing is not an acceptable alternative.
• Samples ,eligible for database searches (CODIS & NIBIN) will be perforned at the highest lci�el allowable in
accordance with our state and federal partnerships. Unless there is a special request. subsequent/continual
searches are performed periodically according to state and federal schedules until a sample is removed by IRCL.
The airency will be contacted of any investigative leads resulting" from a database search.
Sample removal is performed if subsequent information changes sample eligibility or IRCL receives a valid
court order for removal.
o The submitting agency will be notitied wwhen a previously eligible sample is removed from database
searches.
• IRCL will make every effort to retain a portion of the original evidence sample. Testing will be conducted to
provide maximum information with minimum consumption of the original sample. Consumption of a sample may
be necessary to achieve probative results. Analyst's notes will reflect when an entire evidence sample is consumed
due to testing. It is the stakeholder's responsibility to notify IRCL if consumption of an item is not acceptable.
IRCL will use scientifically accepted and validated methods. However, policy does allow for approved
deviations from validated methods when necessary. Prior to deviating from a validated method, approval is required
by the Laboratory Director with documentation retained as part of the case record.
Rev - I Page 112
Indian River Crime Laboratory
• IRCL will return the evidence to the submitting entity upon completion of analysis or when cases no longer
require examinations. IRCL may retain a small portion of the evidence item, (e.g. cutting, test fire) for future
analysis. Returned evidence that is unworked will be identified but in no way infers consent for destruction.
IRCL keeps all case related information confidential. Information will only be shared or discussed with the
submitting a(2ellCV tmless required by law or applicable legal action (e.('. court order. subpoena. public record) or
other agencies ilivolved in the investioative process with permission from the oril-lulal submitting agency.
Rev - I page 212
The Indian River Crime laboratory
2020-2021 Approved Budget
Approved 3.27.2019 Approved 4.13.2020
2019-2020 2020-2021
Approved Budget APPROVED Budget
Personnel Costs
Salaries
Payroll Taxes
Benefits
Retirement
Health insurance
Dental Insurance
Workman's Compensation
Life Insurance
Sick Leave Incentive/Longevity
Disability
1,094,102.32 1,192,426
84,533.18 91,932
257,026.51
267,260
262,690.48
271,180
9,813.22
9,943
11,050.43
2,743
7,218.87
7,807
10,906.59
9,303
7,902.48
i
8,158
TOTAL PERSONNEL 1,745,244.09
1,860,751
Operating Costs
CAPITAL OUTLAY
26,000.00
46,000.00
OPERATING SUPPLIES
158,000.00
158,000.00
AUTO REPAIR & MAINTENANCE
2,500.00
2,500.00
PRIVATE VEHICLE ALLOWANCE
3,500.00
3,500,00
TELEPHONE
6,000.00
6,000.00
UTILITIES
55,000.00
55,000.00
PRINTING & BINDING
2,000.00
2,000.00
EDUCATIONAL/SEMINARS
30,000.00
30,000,00
CONTRACTUAL SERVICES
160,000.00
148,000.00
OFFICE SUPPLIES
15,000.00
15,000.00
PROFESSIONAL SERVICES
Audit Cost
6,000.00
6,000.00
Fiduciary Management Cost
10,000.00
10,000.00
Subtotal Professional 16,000.00
16,000,00
BOOKS & PUBLICATIONS
2,500.00
2,500.00
REPAIR & MAINTENANCE
10,000.00
20,000.00
INSURANCE
12,500.00
12,500.00
CONTINGENCY
5,000.00
5,000.00
6.62%
TOTAL OPERATING 504,000.00 522,000.00 3.57%
GRAND TOTAL PERSONNEL & OPERATING BUDGET
2,249,244.09
2,382,750.74
TOTAL REVENUE NEEDED TO MEET BUDGET REQUIREMENTS
2,249,244.09
2,382,750.74 5.94%
Minus Estimated State Funding
(170,000.00)
(170,000.00)
NEEDED FROM AGENCIES
2,079,244.09
2,212,750.74 6.42%
NET REVENUE NEEDED FROM AGENCIES
2,079,244.09
2,212,750.74
(Reduction) from/Replenishment of reserves
16,040.00
(117,467.00)
FINAL NET REVENUE needed from agencies
2,095,284.09
2,095,283.74
PERCENT INCREASE 0.00% -0.34
The Indian River Crime Laboratory
2020-2021 Approved Budget
Approved 3.27,2019
Approved 4.13.2020
2019-2020
2020-2021
Approved Budget
APPROVED Budget
Personnel Costs
Salaries
1,094,102.32
1,192,426
Payroll Taxes
84,533.18
91,932
Benefits
Retirement
257,026.51
267,260
Health Insurance
262,690.48
271,180
Dental Insurance
9,813.22
9,943
Workman's Compensation
11,050.43
2,743
Life Insurance
7,218.87
7,807
Sick Leave Incentive/Longevity
10,906.59
9,303
Disability
7,902.48
8,158
TOTAL PERSONNEL 1,745,244.09
1,860,751
Operating Costs
CAPITAL OUTLAY
26,000.00
46,000.00
OPERATING SUPPLIES
158,000.00
158,000.00
AUTO REPAIR & MAINTENANCE
2,500.00
2,500.00
PRIVATE VEHICLE ALLOWANCE
3,500.00
3,500.00
TELEPHONE
6,000.00
6,000.00
UTILITIES
55,000.00
55,000.00
PRINTING & BINDING
2,000.00
2,000.00
EDUCATIONAL/SEMINARS
30,000.00
30,000.00
CONTRACTUAL SERVICES
160,000.00
148,000.00
OFFICE SUPPLIES
15,000.00
15,000.00
PROFESSIONAL SERVICES
Audit Cost
6,000.00
6,000.00
Fiduciary Management Cost
10,000.00
10,000.00
Subtotal Professional 16,000.00 16,000.00
6.62%
BOOKS & PUBLICATIONS
2,500.00
2,500.00
REPAIR & MAINTENANCE
10,000.00
20,000.00
INSURANCE
12,500.00
12,500.00
CONTINGENCY
5,000.00
5,000.00
TOTAL OPERATING
522,000.00 3.57%
504,000.00
GRAND TOTAL PERSONNEL & OPERATING BUDGET
2,249,244.09
2,382,750.74
TOTAL REVENUE NEEDED TO MEET BUDGET REQUIREMENTS
2,249,244.09
2,382,750,74 5.94%
Minus Estimated State Funding
(170,000.00)
(170,000.00)
NEEDED FROM AGENCIES
2,079,244.09
2,212,750,74 6.42%
NET REVENUE NEEDED FROM AGENCIES
2,079,244.09
2,212,750.74
(Reduction) from/ Replenishment of reserves
16,040.00
(117,467.00)
FINAL NET REVENUE needed from agencies
2,095,284.09
2,095,283.74
PERCENTINCREASE 0.00% -0.34