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Park Use Permit - Labor Day FestivalCITY OF OKEECHOBEE 55 SE THIRD A VENUE OKEECHOBEE, FL 34974 Tele: 863-763-9821 Fax 863-763-1686 e-mail: idunham@cityofokeechobee.com Park Use Permit Permit Number: 20-009 Date(s) of Event: Monday, September 7, 2020; 8:00 — 5:00 p.m. Permit Expiration: September 7, 2020 11:59PM Purpose of Request: Labor Day Festival 2020 Property Owner: City of Okeechobee Address: 55 SE Third Avenue City: Okeechobee Applicant: Okeechobee Main Street Phone Number: 863-357-6246 Current Zoning: P Subdivision: City of Okeechobee State: Florida Zip Code: 34974 Applicant's Address: 55 S. Parrott Avenue Address of Project: Parks 2, 3, and 4 FLU Designation: Public Restrictions/Re marks: _All debris must be removed within 24 hours of expiration date. Continue to follow CDC Guidelines for Covid 19. Comments/Concerns of Fire Chief: 1. Access to businesses in regards to the emergency vehicles in case of emergency. 2. Blocking of hydrants by vehicles or equipment 3. Any tent over 900 square feet requires inspections and the tent requires at the minimum one 2A rated extinguisher and possibly other items. 4. Participants should be familiar with the basic regulations (Fire Dept. gave the building dept. this sheet) 5. Electrical cords should be rated for outdoor use and in good condition. Do not plug extension cords into each other to lengthen. The greatest concern is accessibility by our firefighters and vehicles to address medical, fire, or any other hazard. We just need to make vendors and participants aware of these safety issues. H. Smith, Fire Chief/Marshal (863-467-1586) City of Okeechobee Fire Department (� a lb p. New Sel',bo .Zrer- 1, 2020 General Services Administrative Secretary Date City of Okeechobee Labor Day Parade 9/7/2020 Placing of all barricades, cones and other traffic control devices shall conform Parade Route Detour Route +i V a,. j.� ox 1461 a a. 200 Ft 200 Ft t i x } Et F aA 06�:?N CD 4 CL 11+ - oZ • • :' 200 Ft #r • -a # v 200 Fth+`- Rule 14-05.0035(1)(c), F.A.C. Date: 9/4/2020 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TEMPORARY CLOSING OF STATE ROAD PERMIT Permit No. 2020-F-191-00009 Governmental Entity Approving Local Government CITY OF OKEECHOBEE Contact Person GAIL NEU Address 55 SE 3RD AVENUE OKEECHOBEE, Florida 34974 Telephone (863) 763-9821 ext. Email gneu@cityofokeechobee.com Organization Requesting Special Event Name of Organization OKEECHOBEE MAIN STREET Contact Person LYNDA POWERS Address 55 SOUTH PARROT AVENUE OKEECHOBEE, Florida 34974 Telephone (863) 357-6246 ext. Email LYNDA@OKEECHOBEEMAINSTREET.ORG uescriDtion or Event Title LABOR DAY PARADE Start Time 10:00 AM (EDT) End Time 11:00 AM (EDT) Event Route (attach map) Detour Route (attach map) went Date of Event 9/7/2020 Law Enforcement Agency Responsible for Traffic Control Name of Agency OKEECHOBEE POLICE DEPARTMENT US Coast Guard Approval for Controlling Movable Bridge Not Applicable 0 Copy of USCG Approval Letter Attached ❑ Bridge Location 850-040-65 MAINTENANCE 12/11 The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event. The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free of litter and providing a safe environment to the public. X71 Event Coordinator GAIL P NEU Law Enforcement Name/Title ROBERT PETERSON / CHIEF 'es Or Autnorization Signature GAIL P NEU Signature ROBERT PETERSON Date 8/12/2020 Date 8/12/2020 Government Official Name/Title MARCOS MONTES DE OCA / CITY ADN Signature MARCOS MONTES DE OCA Date 8/12/2020 FDOT Special Conditions All Maintenance of Traffic must conform to FDOT Standard Plan Index 102-600 and the MUTCD. -------------- FDOT Authorization Name/Title Selina Carroll / DISTRICT PERMIT COOF Signature Selina Carroll _De to 9!4/2020 11,Ao 14 05, 00351 Q(c), F A C I IA Il:. OF CI.01410A (HAW 1fAC M Of FRAMPGR IA 11011 rVj t",.rf TEMPORARY CLOSING OF STATE ROAD PERMIT '"`'rr"""'�` t �.Li � U �..r') tv,s Date: �. _ _.._�_ Permit NO, ,larne of Organization U lYl Contact Person _ address ` W v'e' 'elephone 91711 Email jjjq oKeeG)1 Ub,-e lvlat:w, o1f!ef uescri tion of Special Event Event Title I&In 0 Date of Event7bW �YYIX�/X rJ — Start Time I'D (A. And Time M - Event Route (attach map) Detour Route (attach map) for Traffic Name of Agency US Coast Guard Approval for Controlling Movable Bridge 4ot Applicable ❑ :opy of USCG Approval Letter Attached ❑ fridge Location The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the Exercise of this event The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free of litter and providing a safe environment to the public. I fl Siqnatures of Autho ' ion Event Coordinator j Signature _ Date / Law Enforcement Name/Title f'7 r��l7f� - �•1 elliet Signature Date �' /z z-6 Name/Tle Government Officials - - Signature FDOT Special Conditions FDOT Authorization Namefritle Signature Daie 0 RESOLUTION NO. 2019-10 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; RESCINDING RESOLUTION NO. 1968-5 AND NO. 2011-02 CONCERNING TEMPORARY CLOSING OF STATE ROADS FOR SPECIAL EVENTS; CREATING PROCEDURES AND FORMS FOR SUBMISSION TO FLORIDA DEPARTMENT OF TRANSPORTATION FOR STATE APPROVAL FOR SUCH CLOSINGS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) publishes promulgated rules and procedures for an application to temporarily close State Roads for special events in the Florida Administrative Code (FAC); and WHEREAS, the City of Okeechobee has previously adopted Resolutions setting forth some of these procedures; and WHEREAS, it has been requested by the FDOT that the City update, and adopt by Resolution, additional rules and procedures for the closing of State Roads for special events; and WHEREAS, the City, as well as other organizations, have historically sought closure of State Road 70 and U.S. Highway 441/State Road 15 to conduct parades and special events for the citizens of Okeechobee County, and continuing that tradition is in the best interests of the City and County. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; that the City presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The City of Okeechobee, Florida hereby rescinds prior Resolution No. 1988-5 and No. 2011-02, and creates procedures for temporary closings of State Roads by this Resolution. SECTION 2: This Resolution is created to conform to the current requirements of Rules 14- 65.0035 and 14-65.0075, Florida Administrative Code, which contains the rules and procedures to follow when applying for temporary closing of State Roads for special events. SECTION 3: That when the City seeks to apply for a temporary closure of State Roads to the FOOT, City Staff must adhere to the following: a. Any special event shall be approved by the City Administrator and Chief of Police, or designee(s) in advance with approvals of pertinent Department Heads that would be Involved in the event, if necessary. b. Prior to an application for the closing of a State Road, City Staff must determine whether the closing is necessary to conduct the special event. c. The application for closure must be submitted on FDOT form 850-040-65 (rev.12/11) or as hereafter amended, and submit same to any FDOT area operations office. d. The City shall submit with the application form this duly executed Resolution, which authorizes City Staff to approve and submit the application for the special event, along with: i. Information from the City Administrator, Chief of Police, or their designee(s) requesting the closure which shall include the following, if requested by the FDOT: a. disclosing the date and time and duration of the closure. RESOLUTION No. 2019-10 PAGE 1 OF 2 b. a marked map indicating the temporary detours to be utilized by the public, and showing placement of appropriate signage; the stationing of any Officers or flagmen; and locations of cones or barriers necessary to detour traffic in a safe and efficient manner. e. The City Administrator, Chief of Police, or their designee(s) are ,authorized to complete the application process and submit for the temporary closing of a State Road or Right -of -Way. As a condition of the approval of a temporary road closure by the FDOT, the sponsor of the special event shall obtain single event liability insurance in the sum not less than one million dollars ($1,000,000.00), or such other amount as deemed necessary by the FDOT, naming the FDOT as additional insured, and indemnify and hold harmless the FDOT from and against any claim, demand, suit, personal injury, or death. Any sponsor or organization requesting a temporary road closure shall also execute an Indemnity Agreement holding the City harmless. The policy obtained by the sponsor or organization shall be considered primary coverage for any loss, .Ind any self- insurance by the City shall be considered to be secondary. g. Nothing herein shall be construed as a waiver of immunity or statutory protection of Florida Statute Chapter 768 by the City of Okeechobee. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTIONS: If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 6: This Resolution shall take effect immediately upon its adoption. INTRODUCED AND ADOPTED in Regular Session this 6`h day of August, 2019. Dowling R. VWrd, Jr., Mayor ATTEST: Lane amiotea,. MC,'CityClerk REVIEWED FOR LEGAL SUFFICIENCY: (", A d�'1 -- John R. Cook, City Attorney RESOLUTION No. 2019.10 PAGE 2 OF 2 INDEMNIFICATION AGREEMENT This AGREEMENT, by and between the CITY OF OKEECHOBEE, FLORIDA, (hereinafter "CITY") and (�)} W e (: � 16 be- t'- ��i'�G� th � jY6�k (hereinafter "APPLICANT"), dated this s2:�_ day of . WHEREAS, APPLICANT desires to hold or sponsor a special event, parade, festival, or other activity requiring the temporary closure of a state-controlled roadway in the City of Okeechobee, Florida, and therefore requires the execution and submission of an application for such temporary closure to the State of Florida Department of Transportation by the CITY pursuant to regulations of said Department, and WHEREAS, pursuant to Resolution No. 88-5 the CITY requires indemnification by any applicant for temporary road closure before the appropriate CITY officials may execute such application to the Department. NOW, THEREFORE; in consideration of the mutual obligations and covenants set forth hereafter, the parties agree as follows: 1. APPLICANT shall indemnify, protect, defend, and hold harmless the CITY from any and all losses, injuries, damages, or claims of any nature or type resulting directly or indirectly from the temporary road closure and the special event, festival, parade, or other activity to be held on day of n MP. Applicant shall further reimburse the CITY for any and all attorneys' fees, court costs or other legal costs incurred by the CITY as a result of any such losses, injuries, damages or claims. 2. If the APPLICANT is a corporation, partnership or other legal entity (other than an individual), APPLICANT shall attach hereto a duly executed resolution, partnership agreement or other document in legal form evidencing the authority of the officers of such entity to enter into this indemnification agreement. 3. Upon the APPLICANT complying with paragraph 2 above, the requirements of Resolution No. 88-5 of the CITY, and any other reasonable requirements of the CITY, the CITY shall cause the appropriate City officials to execute the necessary forms to make application to the State of Florida, Department of Transportation, for temporary road closure. r.- APPLICANT CITY OF VKEECHOBEE, FLORIDA ` 9 BY:L�,/_, TITLG �` ISP, i Ve chi TITLE: Administrative Assistant General Services Department FOR CITY USE ONLY XX Proof of liability insurance _Corporate resolution completed XX Other requirements (specify) Indemnification Agreement REVIEWED BY: TITLE: Administrative Assistant, General Services DATE: I -- r) =AnMralr:�:s (1P Irl• MR AcoRo CERTIFICATE OF LIABILITY INSURANCE L----� D 08107/2020 os/o7/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 863-467-0600 ISU Lawrence Insurance Agency PO Box 649 CONTNAMEACT Heath Lawrence PHONE 863-467-0600 FAX 863-467-5142 AIC, No, Ext): A1C, No E-MAIL Okeechobee, FL 34973 Heath Lawrence 10/2512020 EACH OCCURRENCE S 1,000,000 INSURER(S) AFFORDING COVERAGE NAIC # _ INSURER A: Mt. Vernon Fire Insurance Co X Directors & Offic rUR D c obee Main Street INSURER B: INSURER C: 55 S Parrott Ave Okeechobee, FL 34974 INSURER D INSURER E: AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS E X AIUTOS ONLY X AUTOS ONLY INSURER F: r_nVFRAr:FR r i=PTIFICATF NIIMRFR• REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPEOFINSURANCE ADDLSUBR pOLICYNUMBER POLICY EFF POLICY EXPITP LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR NBP2552460 10125!2019 10/2512020 EACH OCCURRENCE S 1,000,000 DAMAGE TO RENTED 1,000,000 (yll-SES (a T r S MED EXP (Anyoneperson) $ 5,000 X Directors & Offic PERSONAL & ADV INJURY $ 1'000+000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY ❑ mf FILOC OTHER: GENERAL AGGREGATE S 2,000,000 PRODUCTS - COMP/OP AGG $ Inc A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS E X AIUTOS ONLY X AUTOS ONLY NBP2552460 10/25/2019 10/25/2020 COMBINED SINGLE LIMIT $ 1,000,000 BODILY INJURY Perperson) $ BODILY INer accident S PeOr accitlenDAMAGE $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE S AGGREGATE $ DED I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N OFFICEWMEMBOER EXCLUDED? ECCRINE ❑ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below I NIA I PER OA LITE TH- STT E.L, EACH ACCIDENT $ E.L_._DISEASE -EA EMPLOYEE S _ DISEASE- POLICY LIMIT S :DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Labor Day Festival 9/4-712020 Florida Department of Transportation 801 N Broadway Ave Bartow, FL 33831 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016103) ©1988-2015 ACORD CORPORA 0'-J Al The ACORD name and logo are registered marks of ACORD City of Okeechobee Labor Day Parade 9/7/2020 Parade Route Detour Route 13 +j�+jam+j+! ... R ., Placing of all barricades, cones and other traffic control devices shall conform