Loading...
1999-05 FY 1999 CDBG GrantWHEREAS, the CITY OF OKEECHOBEE recognizes the need to establish local policy guidelines for their Community Development Block Grant (CDBG) Housing Program; WHEREAS, the CITY has developed a Housing Assistance Plan Guidelines and such guidelines conform with the application manual for the CDBG Housing Program which is adopted as part of Fla. Administrative Code Rule 9B -43 that governs the CDBG program; WHEREAS, it is the intent of the CITY, to the greatest extent feasible, to improve the housing standards for the low -to- moderate income residents of the CITY through the use of CDBG and other OKEECHOBEE COUNTY Housing programs; NOW, THEREFORE, BE IT RESOLVED THAT TI -iE CITY COUNCIL, CITY OF OKEECHOBEE, FLORIDA, hereby adopts the Housing Assistance Plan Guidelines for the Community Development Block Grant Program; RESOLVED, FURTHER, that the CITY ADMINISTRATOR is designated to coordinate the implementation of said Guidelines; RESOLVED, FURTHER, that all resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent *of such conflict; and adoption. ATTEST: A RESOLUTION ADOPTING TI -IE FEDERAL FISCAL YEAR 1999 HOUSING ASSISTANCE PLAN GUIDELINES FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM RESOLVED, FURTHER, that this Resolution shall become effective immediately upon DULY ADOPTED in the regular session this 15th day of June, 1999. t BONNIE S. THOMAS, CMC, CITY CLERK REVIEWED FOR LEGAL SUFFICIENCY: JOHN R. COOK, CITY ATTORNEY RESOLUTION NO. 99 -5 JA 9' E. KIRK, MAYOR CITY OF OKEECHOBEE FISCAL YEAR 1999 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM HOUSING ASSISTANCE PLAN GUIDELINES JUNE 1999 Prepared by City of Okeechobee 55 S.E. Third Avenue Okeechobee, Florida 34974 -2932 With Assistance from Craig A. Smith and Associates 242 Royal Palm Beach Boulevard Royal Palm Beach, Florida 33411 561- 791 -9280 TABLE OF CONTENTS Section Page I. Purpose of the Program 1 II. Designated Authority 1 III. Type of Loan Assistance 1 IV. Applicant Eligibility 3 V. Property Eligibility 6 VI. System for Applicant Selection 11 VII. Contracting Requirements 13 VIII. Reports, Records and Data 17 IX. Contractor Qualifications 17 X. Amendments 17 Attachment A Application Form 18 Attachment B Unit Inspection Evaluation Form 20 ii CITY OF OKEECHOBEE FISCAL YEAR 1999 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM HOUSING ASSISTANCE PLAN GUIDELINES I. PURPOSE OF THE PROGRAM A. Project Area The City of Okeechobee, Florida, hereinafter referred to as the City, shall provide financial assistance to those qualified applicants residing in the City limits of the City of Okeechobee. B. Purpose of Assistance The sole purpose of the financial assistance shall be to provide decent, safe and sanitary housing for low- and moderate income residents by rehabilitation of existing structures to a condition which brings the structure into compliance with the Southern Standard Housing Code. The construction work on a dwelling unit will be completed by a state registered or certified general contractor and who is licensed by the Florida Department of Business and Professional Regulation. C. Operating Rules and Regulations This program shall be operated in accordance with all applicable rules and regulations of the City, the State of Florida and the U.S. Department of Housing and Urban Development. II. DESIGNATED AUTHORITY A. Designated Approval Officer The City Administrator or his /her designee is designated as the approval officer. III. TYPE OF LOAN ASSISTANCE A. Purpose of Assistance Housing Rehabilitation Assistance will be provided to rehabilitate residential owner occupied properties only. All dwelling units to be rehabilitated shall be occupied by the owner at the time the Housing Rehabilitation Assistance is provided to the owner. Page 1 No funds will be provided for vacant, renter occupied or commercial properties. With the exception of the demolition/relocation program, where the owner of a dilapidated structure received a payment for a replacement structure and the existing structure is removed, no existing low- and moderate income housing units will be demolished or converted to non -low and moderate income housing under this project. Participants' income must be within the Section 8 income limit guidelines as published by the State of Florida for the Okeechobee County /City of Okeechobee area. B. Maximum Amount of Assistance When all qualifications have been met by an applicant, he/she shall be eligible to receive Housing Rehabilitation Assistance in the amount necessary to bring the property into compliance with the Southern Standard Housing Code and/or local housing code. The maximum amount shall not exceed $36,999 of CDBG funds. If this amount of CDBG funds is exceeded, approval from the local governing body must be sought before beginning rehabilitation. This assistance will be provided as a Housing Rehabilitation Assistance Deferred Payment Loan under the CDBG program, No homeowner who resides in a unit to be rehabilitated may receive more than one CDBG Housing Rehabilitation Assistance Deferred Payment Loan at this time and for a five year period after completion of their residence. There might be instances where it will be necessary to combine the financial resources of the CDBG and other housing programs to provide appropriate housing assistance to the residents of the City. In these instances, all program guidelines must be strictly adhered to. C. Security Requirements for Owner- Occupied Units A Deferred Payment Loan (DPL) Agreement to the City shall be required for each Housing Rehabilitation Assistance Deferred Payment Loan. Said DPL will be properly filed with the Clerk of the Circuit Court and include the following provisions: 1. Zero percent (0 interest rate. 2. No payments shall be due from the property owner as long as the property is the legal residence of the recipient and the recipient maintains low- to Page 2 IV. APPLICANT ELIGIBILITY A. Tenure Characteristics moderate income status, as defined below. 3. If within five (5) years from the date of the DPL, the property is transferred by sale or other means, the recipient ceases to occupy the property as his /her legal residence, the recipient dies and the heir(s) occupy the property as their legal residence and are not of low- and moderate income status, or the recipient dies and the heir(s) are of low- and moderate income status, but do not maintain the property as their legal residence, the original owner(s) or heir(s) shall pay in full to the City that percentage of said financial assistance shown in Column B below, for any such transfer which becomes effective on or before the anniversary date of the DPL set forth in Column A: Column A Column B First year 100% More than 1 year to 2 years 80% More than 2 years to 3 years 60% More than 3 years to 4 years 40% More than 4 years to 5 years 20% After 5 years 0% Transfer means any transfer of the_ property by deed or otherwise transferring possession (i.e., rental. or leasing) of the property for occupancy to someone other than the owner receiving a Housing Rehabilitation Assistance Deferred Payment Loan. 4. The City shall file a Satisfaction of Mortgage with the Clerk of the Circuit Court at the conclusion of the fifth (5th) year of continuous occupancy by the recipient or upon receipt of final payment as specified in Section III.C.3. 5. For any dwelling units located in flood prone areas established by the Federal Emergency Management Agency, flood insurance shall be obtained when the rehabilitation is completed. Insurance will only be required until administrative close -out of the grant is accomplished. In order to receive Housing Rehabilitation Assistance, an individual or family must be a homeowner occupying a residential unit located within the City, all property Page 3 taxes paid up -to -date, property must be without judgements and /or liens, and whose financial resources do not exceed the low- and moderate income standards as described below; The applicant will be considered the owner if he /she: 1. Is the "owner of record" on the official property records on file with the Clerk of the Circuit Court; 2. Possesses a valid contract for deed which has been or may be filed on record with the Clerk of the Circuit Court; and which includes reasonable rights of redemption and quiet and peaceable possession of the property; or 3. Possesses a life estate which has been or may be filed on record with the Clerk of the Circuit Court. B. Low- to Moderate Income Requirements Individuals or families must meet the low- to moderate income eligibility requirements and be owner occupants currently residing in the residential unit to be rehabilitated. For the purposes of income eligibility, income shall be determined as provided for by the U.S. Department of.Urban Development Section 8 Program Household Income Limits as specified in 24 C.F.R. 813.106. Income from all sources of any family member including individuals who are 16 years of age or older and who reside in the dwelling unit of the applicant shall be counted as a part of the income. Income is the amount from the following sources, but not limited to such sources: gross salaries, including tips, bonuses, commissions, overtime pay; pensions and annuities; business profit for self employed persons, including farmers; interest and dividends; any public assistance, including Aid to Families with Dependent Children, Supplemental Security Income, unemployment compensation; Social Security; estate or trust income; rental income; and gains from sale of property or securities, including contract for deed, and child support and alimony. The most recently issued low income family standards under the Housing Act of 1937 as prepared by the U.S. Department of Housing and Urban Development shall be used to determine eligibility for Housing Rehabilitation Assistance. The low income limits for families larger than eight persons will be determined by adding 6.25 percent of the four person income limit base to the eight person limit for each person in excess of eight. The limits developed by the use of these factors will be rounded to the nearest $50. Page 4 C. General (Conflict of Interest) The City shall notify the Florida Department of Community Affairs (DCA) of any potential conflicts of interest that may exist relating to housing applicants. The conflict of interest will be brought to the attention of the City Council at a regularly scheduled meeting. The City Council shall request from DCA a waiver for any such conflicts when appropriate pursuant to 24 C.F.R. 570.489 and Section 112.311 112.3143, F.S. No member of the City Council nor any City official, member of the C.A.T.F., employee or agent of the City government, or relatives of any of these as defined by HUD and Florida Statutes, shall be eligible for program participation unless they are granted a waiver by DCA. This prohibition shall continue for one (1) year after an individual's relationship with the City government ends. For a person with a potential conflict of interest to be eligible to participate in the program, the following steps must be taken: 1. The person must declare on the application form that a conflict of interest may exist. 2. The governing body must decide whether to proceed requesting a waiver on the potential participant dispute the conflict of interest. 3. If the person who the conflict on interest exists with is a voting member of the governing body, that person must declare a conflict of interest and not vote on the potential participant. 4. The City's Attorney shall prepare a written document stating in his/her opinion proceeding with potential participant's residence would not violate any state or local law. 5. A written request for waiver is sent by the City to DCA for review and comment. 6. If a waiver is obtained, the potential participant would be placed with other potential participants as outlined herein. No dwelling unit owner, lessor, lessee, tenant, or occupant, or employee or immediate relative of the same, either personally or corporately, shall serve as a contractor or subcontractor to be paid with Community Development Block Grant funds for the rehabilitation of said building, nor shall they be paid for their own labor with Community Development Block Grant funds for the rehabilitation of said dwelling unit. Page 5 V PROPERTY ELIGIBILITY A. Unit Characteristics Only single family owner occupied dwelling units are eligible for Housing Rehabilitation Assistance. Multiple family dwelling units and mobile homes, modular homes or other forms of manufactured housing are not eligible for Housing Rehabilitation Assistance. The single family dwelling unit and property is required to be in compliance with other appropriate local codes (i.e. nuisance, trash or other environmental or health codes) prior to initiation of housing rehabilitation construction. B. Condition After rehabilitation, all dwelling units addressed with Community Development Block Grant funds shall be in compliance with the Section 8 Housing Quality Standards as promulgated by the U.S. Department of Housing and Urban Development, the Southern Standard Housing Code, and/or the local housing code. Upon completion of the rehabilitation of each dwelling unit, the ratio of the cost of housing rehabilitation to the projected market value of the rehabilitated dwelling unit shall be at least one to one. C. Types of Costs, Improvements and Activities Eligible Costs: Housing Rehabilitation Assistance shall be used only for those repairs and/or replacements which are necessary to correct violations of the Southern Standard Housing Code and/or local housing code, eligible items designated by the Florida Department of Community Affairs and the following listed items. Eligible Improvements: 1. Any improvement required to meet the Southern Standard Housing Code and/or local housing code, including, but not limited, to: A. Structural system B. Electrical system C. Plumbing system D. Heating system E. Windows F. Insulation Page 6 G. Kitchen cabinets H. Stove and refrigerator I. Roofing system J. Extra bedrooms (if required due to family size) 2. Any improvement designated as eligible by the Florida Department of Community Affairs; 3. Weatherization and energy conservation improvements; 4. Exterior painting; 5. Improvements to adapt the property for use by the physically handicapped; 6. Improvements necessary to meet flood hazard standards; and 7. Flood hazard insurance. All improvements must be physically attached to the property and permanent in nature. Upon approval of the City Council, Housing Rehabilitation Assistance may be used to rehabilitate residential properties listed on the national, State, or local Registers of Historic Places. Ineligible Improvements: General property improvements including, but not limited to, additions for family rooms, carports or ineligible items as identified by the Florida Department of Community Affairs. Other Eligible Activities: Community Development Block Grant funds may be used for temporary relocation allowance for those occupants displaced temporarily by rehabilitation activities being carried out with Housing Rehabilitation Assistance. Temporary relocation assistance will be provided as specified in the City's Community Development Block Grant Program Antidisplacement and Relocation Assistance Plan. D. Permanent Relocation: It might become necessary to provide housing replacement payments to low- and moderate income home owners to replace their dilapidated residence with units Page 7 that meet minimum property standards and standards set forth in the Southern Standard Housing Code and /or local housing code currently adopted by the City. To select participants in the permanent relocation activity, the process identified in Section IV. APPLICANT ELIGIBILITY shall be followed. Those units falling into the replacement category either, because the estimated cost of rehabilitation is excessive or existing structural conditions are dilapidated, shall be considered for this activity. For a unit to be eligible, one of the following criteria must be met: 1. Cost of rehabilitation of the housing unit must exceed eighty percent (80 of the cost of new construction. Lead Based Paint inspection and abatement shall be included in calculating the rehabilitation cost. Current costs for new construction is approximately $45.00 $60.00 per square foot for a single family residence. 2. Less than seventy -five percent (75 of the exterior structural envelope is salvageable. Once an owner has been deemed eligible for Permanent Relocation program, he /she shall have the following options: 1. To locate to an existing standard property which is adequately sized for the family and utilize the permanent relocation payment toward the purchase of same; or 2. The owner may elect to have a conventional home placed on the property where the house is currently located. New housing must be constructed meeting all of the City's zoning and building code requirements; or 3. The owner may purchase property at another location within the City and contract to have home placed there. If Option 1 is selected, the following shall apply: 1. If the permanent relocation is not sufficient toward the purchase of the desired property, the owner may utilize other means of financing to add to funds provided by the City's Community Development Block Grant to provide the balance of the purchase. Page 8 2. Permanent Relocation Funds may be utilized to correct code deficiencies in the property being purchased in order to bring the property up to current code standards. 3. All code violations must either be corrected or contracted for correction prior to any funds being disbursed. 4. All units must be certified as meeting minimum property standards prior to occupancy. If Option 2 or Option 3 is selected, the following shall apply: 1. The City will place a legal notice in a local newspaper to solicit interested contractors to participate in the program. (Contractors must be either State registered or certified or meet all local building department requirements to be eligible to obtain a building permit.) 2. The City may elect to select a set of plans and specifications that are utilized in this program. Or each interested contractor may present the owner with a set of plans and specifications that he/she (the contractor) is willing to provide for the amount of the relocation payment plus any additional funds the owner may provide. 3. The owner will select a contractor to build their house based upon plans, specifications, and options available. 4. The contractor will fill out a detailed set of "Description of Materials Forms" and submit plans prior to a pre construction conference being held. 5. A Pre Construction Conference will be held between the owner, the contractor, the City, and the City's Community Development Block Grant consultant to review the project in detail. 6. The appropriate contracts will be executed simultaneously, including, but not limited to: A. Agreement between the City and the property owner to provide a relocation payment in exchange for removal of the existing dilapidated property; or B. Agreement between the owner and the contractor to provide for the construction of a new dwelling unit for the amounts of the Page 9 approved relocation payment plus any additional amount (if any) to be provided by the owner. Additional funding may be derived from other local housing programs. (Any additional funds must be guaranteed in a manner which is acceptable to the City). C. The owner authorizes the City to act as his/her agent to escrow funds for the construction of the residence in a separate account in the name of the owner, the contractor, and a representative of the City. It shall take two (2) signatures to receive funds. All CDBG funds will be allocated as a relocation payment (lump sum) or applied toward the actual construction contract, whichever is applicable. D. In order to assure that the home owner does not immediately vacate the property or sell the new replacement housing unit, a Mortgage between the property owner and the City stating that the owner will live in and agree not to sell or rent the property for ten (10) years shall be executed. The size of units shall be based upon the criteria outlined in the City's housing code so that overcrowding does not occur in the housing unit. A displaced family will be eligible for the following replacement housing payment allowance from the Community Development Block Grant Program: Number of Bedrooms Payment Est. Square Footage 1 bedroom $28,000 800 2 bedrooms $31,500 900 3 bedrooms $34,125 975 4 bedrooms or more $35,999 1025 In designated flood plain areas where the existing housing unit is being demolished and a new housing unit is being constructed, the floor elevation of the new unit must be located above the existing one hundred (100) year flood plain elevation. The one hundred (100) year flood plain elevation benchmark must have been established by a registered land surveyor. The owner shall be required to obtain flood insurance on the residence as part of the CDBG Program requirements. The cost of the flood insurance shall be an eligible CDBG grant expense. Page 10 VI. SYSTEM FOR APPLICANT SELECTION A. Application Processing Methods The application form for eligibility determination is attached as Attachment A and is incorporated by reference as part of these guidelines. An advertisement will be placed in the local newspaper and a public service announcement will be broadcast on a local radio station notifying residents of an application period, if applicable. Community meetings advising potential beneficiaries of the program might also be held if the City so desires. The City may also elect to utilize the listing of potential beneficiaries who have made application to the City's other housing programs as potential Community Development Block Grant beneficiaries as long as a Community Development Block Grant application has been completed. Applications may be obtained at the City Administrator's Office located at City Hall between 9:00 a.m. and 12:00 p.m. and 1:00 p.m. and 4:30 p.m. Monday through Friday. The application shall be returned to the City Administrator's Office with the following documentation: To Verify Examples, of Acceptable Documents Residency: Drivers license, voters registration or a utility bill. Legal Ownership: Deed of record Income/Wages: Pay stubs or letter from employers (past or present), social security allotment letter and other similar documents. This pertains to all working family members. Family Members: Copy of all household members Social Security Cards, birth certificates or a notarized statement To Verify Examples of Acceptable Documents from a neighbor or friend stating how many individuals live in the household. Page 11 Public Assistance:. Letter from the Florida Department of Health and Rehabilitative Services concerning Food Stamp, Aid to Families with Dependent Children or any other public assistance, indicating the amount of assistance and the number of persons in the family. An applicant shall be considered eligible for Housing Rehabilitation Assistance if they meet the requirements as outlined in Section IV above and their dwelling unit is suitable for rehabilitation. To be suitable for rehabilitation, the dwelling must be inspected utilizing the "Unit Inspection Evaluation Form" issued by the Florida Department of Community Affairs for use in the Small Cities Community Development Block Grant Program, the same being attached hereto as Attachment B incorporated by reference. If the evaluation score is equal to or greater than 26 points, the unit shall not be rehabilitated. If the score is less than 26 points, the housing specialist will prepare a work write -up of repairs necessary to bring it up to standard condition. A cost estimate of repairs will also be prepared based on the needs identified in the work write -up. Completed applications shall be considered giving preference in the following order first to the handicapped, elderly and families with children. The City will not discriminate against any applicant for assistance because of race, color, religion, sex, familial status, handicap, national origin or age. A listing of potential beneficiaries by name and address will be presented to the C.A.T.F. and the local governing body prior to notification of approval or denial to ensure that any potential conflict of interest are addressed in a timely manner. An applicant shall then be notified via mail after the application is reviewed and notifying the applicant whether they are approved for assistance or denied assistance. An applicant shall be notified via mail if a previously approved dwelling unit is deleted from the list of proposed dwelling units to be rehabilitated with Community Development Block Grant funds. In all cases, it is understood that the financial limitations associated with a Community Development Block Grant Housing program, specifically addressing the number of units required to be completed under the activity and program shall be an overriding factor in determining which units shall ultimately be addressed. Page 12 B. Complaint Procedures Complaints concerning the Housing Rehabilitation Assistance program shall be made in writing and addressed to the City Administrator within fifteen (15) working days of commencement of the dispute. The City Administrator will contact the complainant and attempt to resolve the problem. The City Administrator shall issue a written response to the complainant within fifteen (15) working days of receipt of a written complaint. If the complainant is not satisfied with the City Administrator's response, he/she may file an appeal within fifteen (15) working days of receipt of the written decision by the claimant to the C.A.T.F. on Community. Development. The C.A.T.F. on Community Development shall submit a written recommendation to the City Council within fifteen (15) working days of receipt of the appeal. The City Council shall consider the recommendation at its next regularly scheduled meeting. A decision shall be made by the City Council at such meeting. The decision of the City Council shall be the final authority concerning the complaint. VII. CONTRACTING REQUIREMENTS A. Solicitation of Potential Contractors The City wishes to encourage local general contractors to participate in the Housing Rehabilitation Assistance Program if they are able to meet the requirements of Section IX. A community meeting for contractors could possibly be held to educate them about the specifics of Community Development Block Grant Housing Rehabilitation Assistance Program. The construction work on a dwelling will be completed by a state registered or certified general contractor and who is licensed by the Florida Department of Business and Professional Regulation. B. Contract Between the City, the Contractor and the Homeowner The contract for rehabilitation work shall be between the City, acting as agent for the Homeowner, the Contractor and the Homeowner. Page 13 C. Contracting Construction work for rehabilitation financed through a Housing Rehabilitation Assistance Deferred Payment Loan shall be undertaken only through a written contract between the City, the Contractor and the Homeowner. The City shall arrange for and obtain an acceptable construction contract. The construction contract will consist of a single document signed by the City, the Contractor and the Homeowner. The contract shall contain a bid proposal by the contractor and the general conditions, as well as the specifications for the work to be performed. The City will advertise for bids at least twelve (12) days prior to the bid opening in a local paper and a paper of general circulation. A memorandum may be mailed to minority contractors and interested contractors at least twelve (12) days prior to the bid opening. Contracting shall be done on a competitive bid basis. The City will prepare the bid package, advertise and review all bids to determine if the bid is responsible and responsive. The bids will then be tabulated. The CATF will review and make a recommendation to the City for approval. The City shall award the construction contract to the lowest responsible and responsive bidder. Should the bid be higher than the acceptable range, the home will be re -bid. D. Change Orders E. Paint All change orders to the bid specifications contained within an approved construction contract shall require the approval and signature of the City Administrator and/or designee, the Contractor and the Homeowner. Any change orders which cumulatively exceed One Thousand Dollars ($1,000.00) above the original contract amount shall only be paid with CDBG funds if the change orders are to correct documented code violations based on a bonafide code violation report or to meet Section 8 Housing Quality Standards. The Homeowner shall select the color of paint to be used. Once selected by the Homeowner, the paint color shall not be changed by the City, the Contractor or the Homeowner. The use of lead based paint shall be prohibited in dwelling units rehabilitated with Community Development Block Grant funds. Page 14 If addressing a pre 7 1978 home with Community Development Block Grant funds, the homeowner shall be notified of the hazards of lead -based paint poisoning: 1) Advised that the property may contain lead -based paint; 2) Advised of the hazards of lead -based paint; 3) Advised of the symptoms and treatment of lead poisoning; 4) Advised of the precautions to be taken to avoid lead -based paint poisoning (including maintenance and removal techniques for eliminating such hazards); 5) Advised of the need for and availability of blood lead level screening for children under seven (7) years of age; and 6) Advised that if lead -based paint is found on the property, appropriate abatement procedures may be undertaken in accordance with Florida Department of Community Affairs Technical Memo: HCD: CDBG- 93 -12, dated November 30, 1993. E. Initiation of Construction When the contract has been successfully awarded, the participant may be required to temporarily relocate out of their residence. The participant will have their belongings moved and stored in accordance with the Temporary Relocation Guidelines of the Antidisplacement and Relocation Assistance Plan. If the housing unit is going to be demolished and replaced, temporary storage in an amount not to exceed $75.00 per month may be paid for.the duration of the construction period. After the participant has vacated the dwelling unit, the contractor receives a Notice to Proceed (further information is contained in the construction contract and construction specifications) and the Notice of Commencement is filed. The house is then rehabilitated in accordance with the rehabilitation standard specifications, the standard building code, and the work write -up. At each draw request, a partial waiver, final waiver, or release of liens may be required prior to payment. F. Inspection and Acceptance of Work Responsibility for Making Inspections The City and/or its agent(s) shall make regular inspections, as necessary, to assure that the rehabilitation work is being completed in accordance with the construction contract. The City shall assist the Homeowner in reviewing the Contractor's work. Partial Payment Requests shall be signed by the City, the Contractor and Page 15 the Homeowner. The City shall maintain a twenty (20) percent retainage on all contracts. Final Inspection Upon completion of the rehabilitation work and receipt of the Contractor's invoice containing his/her certification of satisfactory completion of all the work in accordance with the contract, and his/her warranty, the City shall arrange for inspection of the completed work to determine whether the work has been done in accordance with the construction contract. Upon completion of the project, the local building inspector will issue a Certificate of Occupancy. The participant is required to move back into the dwelling unit at this point. The contractor is required to submit a request for final payment including a waiver or release of liens from the prime contractor, all material suppliers, subcontractors, persons, or organizations that may have supplied the job or have an investment in the job as a result of the work performed. Making Final Payment When the City determines that the rehabilitation work is satisfactorily completed in accordance with the construction contract and the Homeowner has signed an Acceptance of Work and Warranty form, the City shall obtain from the Contractor a release of liens, including releases from all subcontractors and suppliers, and a copy of each warranty due to the Homeowner for the work. Upon satisfactory completion of the work, the City, acting as agent for the homeowner will pay the Contractor eighty percent (80 of the contract price and will issue a written acceptance of work, and the Contractor shall immediately file the same with the Clerk of the Circuit Court. After the expiration of forty -five (45) days from the registry of the notice of acceptance, the contract shall be completed and the Contractor shall be discharged and the Contractor paid the twenty percent (20 retainage. One Year Warranty of Work by Contractor All rehabilitation work performed by the Contractor shall be covered by a one (1) year warranty. Such warranty shall confer upon the Homeowner, for a period of one (1) year, the right to require the Contractor to correct significant defects and inadequacies in the work performed under the construction contract. Page 16 VIII. REPORTS, RECORDS AND DATA The City shall retain and maintain accurate files and records on each applicant including all documentation pertinent to the applicant. Such files shall be open for inspection and retained for a period of not less than three (3) years following the satisfaction of the applicable DPL. The Contractor shall submit to the City such schedule of quantities and costs, progress schedules, reports, estimates, records and other data as the City may request concerning work performed or to be performed under this Program. The Contractor shall be required to maintain his /her reports, records and data for the rehabilitation work for a period of three (3) years, from the date of the final approval of rehabilitation work completed under this Program. IX. CONTRACTOR QUALIFICATIONS CITY CLERK A. Contractors The City shall always exercise care and good judgement in approving a contractor. An approved contractor shall be licensed by the State of Florida as a residential contractor, of good reputation, financially sound, have adequate financial resources to carry out the construction contract and be qualified to do the required work. B. Insurance The Contractor shall maintain workers compensation insurance as required by the State of Florida and liability insurance in the amount of $100,000/300,000. X. AMENDMENTS The City Council shall have the right to change, modify or revoke all or any part of these guidelines by a majority vote. DULY AMENDED AND ADOPTED this 15th day of June, 1999. Page 17 ATTACHMENT A HOUSEHOLD SURVEY FORM Name Telephone Address Are You: White Black Hispanic Asian or Pacific Islander American Indian/Alaskan Native Hasidic Jew Please answer the following (check appropriate response): Yes No I. Do you own your own home? 2. To you have indoor plumbing? 3. Are you a citizen of the United States? 4. Are there any judgement/liens on your property? 5. Are property taxes paid? (Please attached a copy of property tax statement) 6. Are you related to a Councilman, CATF member, or employee of local government? Please indicate the number of persons in household Employment of Family /Household Members Dates Hourly firs/ Name/Relationship Sex Soc. Sec.# Employer /Address From/To Wage Week Sources of Income Monthly Amount Sources of Income Monthly Amount Food Stamps Rental Property Aid to Families with Dependent Children Alimony Supplemental Social Security Child Support Unemployment Social Compensation Security Veterans' Self Benefits Employment Trade Readjustment Act Pensions Other Assistance Other Income TOTAL TOTAL (Please attached a signed copy of your latest Federal Income Tax Return and/or Social Security receipts.) Who is the primary income recipient/wage earner? Are you or any person in the household physically handicapped? If so, explain Page 18 Whom do you support: Name Gross Household Assets: (Do not include your home, household related contents or personal vehicles. Assets are savings and checking accounts, certificate of deposits, stocks, bonds, land, etc.) Asset Net Value House and Property Information Property Description: Lot ATTACHMENT A (Continued) HOUSEHOLD SURVEY FORM Age Relationship Block Subdivision Property Occupied by: Owner Renter Lessee Ownership Status: Paid in Full Yes Mortgage Holder's Name Account Number Contract for Deed from Contract Date How long at this address? Years Months Age of House IF THE APPLICATION FOR ASSISTANCE IS APPROVED, I WOULD BE INTERESTED IN RECEIVING HOUSING REHABILITATION ASSISTANCE. I CERTIFY THAT THE ABOVE INFORMATION IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE. I FURTHER UNDERSTAND THAT ERRORS OR OMISSIONS WILL BE CAUSE FOR REJECTION. Signature Date Page 19 Name of Applicant Address Structural Condition Good Minor Major Non Condition Repair Repair Repair Needed Needed able A. Interior 1. Floors 2. Ceilings 3. Bathroom Fixtures 4. Walls B. Exterior 1. Siding 2. Foundation 3. Windows 4. Roofing C. General 1. Septic /Sewer System 2. Electrical System 3. Heating System 4. Plumbing System (Including Water Heater) Totals for each column Score: ATTACHMENT 13 UNIT INSPECTION EVALUATION FORM Number of Minor Repair Conditions X 1 Number of Major Repair Conditions X 2 Number of Nonrepairable Conditions X 3 TOTAL If score is equal to or greater than 26, the unit should not be rehabilitated. If you disagree with this assessment, please state the reason: RESULT OF SURVEY: Rehab Demolition HEALTH SAFETY SURVEY: Would the health and safety of the resident(s) of this housing unit be improved as a direct result of the proposed activities (to answer yes, two of the structural conditions listed above must be in the "need of major repair" or the "non- repairable" category)? Yes No CERTIFICATION: I certify to the structural condition of the identified unit as indicated. Inspector Date Page 20