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Parade Permit - Labor Day ParadeRule 14-65.0035(1)(c), F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65 TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTEN 1211 Date: 8/12/2020 Permit No. 2020-F-191-00009 Governmental Entity Approving Local Government CITY OF OKEECHOBEE Contact Person GAIL NEU Address 55 SE 3RD AVENUE OKEECHOBEE, Florida 34974 Telephone (863) 763-9821 ext. Email gneu@cityofokeechobee.com Organization Requesting Special Event Name of Organization OKEECHOBEE MAIN STREET Contact Person LYNDA POWERS Address 55 SOUTH PARROT AVENUE OKEECHOBEE, Florida 34974 Telephone (863) 357-6246 ext. Email LYNDA@OKEECHOBEEMAINSTREET.ORG uescri Event Title LABOR DAY PARADE Start Time 10:00 AM (EDT) End Time 11:00 AM (EDT) Event Route (attach map) Detour Route (attach map) Or bpeciai tvent Date of Event 9/7/2020 Law Enforcement Agency Responsible for Traffic Control Name of Agency OKEECHOBEE POLICE DEPARTMENT US Coast Guard Approval for Controlling Movable Bridge Not Applicable 0 Copy of USCG Approval Letter Attached ❑ Bridge Location The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event. The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free of litter and providing a safe environment to the public. aignarures or Aurnornzarion Event Coordinator GAIL P NEU Signature GAIL P NEU Law Enforcement Name/Title ROBERT PETERSON / CHIEF Signature ROBERT PETERSON Government Official Name/Title MARCOS MONTES DE OCA / CITY ADN Signature MARCOS MONTES DE OCA FDOT Special Conditions Date 8/12/2020 Date 8/12/2020 Date 8/12/2020 FDOT Authorization Name/Title Signature Date Rule 14-65.0035(1)(c), F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65 TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENA2CE /11 Date: 8/12/2020 Permit No. Temp: 0102786 Governmental Entity Approving Local Government CITY OF OKEECHOBEE Contact Person GAIL NEU Address 55 SE 3RD AVENUE OKEECHOBEE, Florida 34974 Telephone (863) 763-9821 ext. Email gneu@cityofokeechobee.com Organization Requesting Special Event Name of Organization OKEECHOBEE MAIN STREET Contact Person LYNDA POWERS Address 55 SOUTH PARROT AVENUE OKEECHOBEE, Florida 34974 Telephone (863) 357-6246 ext. Email LYNDA@OKEECHOBEEMAINSTREET.ORG of Event Title LABOR DAY PARADE Start Time 10:00 AM (EDT) End Time 11:00 AM (EDT) Event Route (attach map) Detour Route (attach map) Event Date of Event 9/7/2020 Law Enforcement Agency Responsible for Traffic Control Name of Agency OKEECHOBEE POLICE DEPARTMENT US Coast Guard Approval for Controlling Movable Bridge Not Applicable n Copy of USCG Approval Letter Attached ❑ Bridge Location The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event. The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free of litter and providing a safe environment to the public. Event Coordinator GAIL P NEU Law Enforcement Name/Title ROBERT PETERSON / CHIEF 'es OT Autnorization Signature GAIL P NEU Signature ROBERT PETERSON Government Official Name/Title MARCOS MONTES DE OCA / CITY ADN Signature MARCOS MONTES DE OCA FDOT Special Conditions Date Date Date FDOT Authorization Name/Title Signature Date Gail Neu From: donotreplyapps@dot.state.fl.us Sent: Wednesday, August 12, 2020 3:50 PM To: Gail Neu Subject: OSP — Permit # 2020-F-191-00009 - New Application Submittal for CITY OF OKEECHOBEE Thank you for submitting a new Road Closure application with Permit #: 2020-F-191-00009 through OSP. For further permit management, you may access your Permit in One -Stop Permitting. Please do not reply to this email. Replies to this email will not be monitored or responded to. nue 144&0 7lnxg, IAC SIA►O OF rLORMADCPAMWIT Or f+lt+i'.+'ORTATION 49004Ofs n TEMPORARY CLOSING OF sm-m ROAD PERMIT 'L""r"", Date urnmental Ent Approving Local Government ' Cuntnct P rson Address �`�-- i 3 � 3 -744 Tcicphonc,�lo3 %� "70 02� Email Org anization Requesting Special Event '-' dame of Organization C U i t l O r Contact Person I %ddress i__) c Telephone SM). `}J`5U% lF Email i�G�U '' (�kL! E'C.hy� %►1Ctz i�, fY� • GrG{ uescn tion of bpeciai tvent Event Title ildxyOct-Date of Event _ l-ot(t "b/ -Y StartTime Lam— End Time Event Route (attach map) Detour Route (attach map) I(hC Y 1Qc� Law Enforcement Agency Responsible for Traffic Control I Name of Agency US Coast Guard Approval for Controlling Movable Bridge Not Applicable ❑ Copy of USCG Approval Letter Attached ❑ Bridge Location The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event. i+ ril The Permittee shall be responsible to maintain the portion of the state road It occupies for the duration of this event, free ! of litter and providing a safe environment to the public. -Signatures of Autho ' ion Event Coordinator t Signature Date Law Enforcement ,. Name/Title(9`� Signature Date Government * jat Name/Title Signature /1 "! 6nate 3 FDOT Special Conditions FDOT Authorization Namerfitle Signature Date INDEMNIFICATION AGREEMENT This AGREEMENT, by and between the CITY OF O__ EnnECHOBEE, FLORIDA, (hereinafter "CITY") and Q_KUCJ ,UbUC � l p llX (hereinafter "APPLICANT"), dated this �-5 day of , 0 DOW . WHEREAS, APPLICANT desires to hold or sponso a special event, parade, festival, or other activity requiring the temporary closure of a state-controlled roadway in the City of Okeechobee, Florida, and therefore requires the execution and submission of an application for such temporary closure to the State of Florida Department of Transportation by the CITY pursuant to regulations of said Department, and WHEREAS, pursuant to Resolution No. 88-5 the CITY requires indemnification by any applicant for temporary road closure before the appropriate CITY officials may execute such application to the Department. NOW, THEREFORE, in consideration of the mutual obligations and covenants set forth hereafter, the parties agree as follows: 1. APPLICANT shall indemnify, protect, defend, and hold harmless the CITY from any and all losses, injuries, damages, or claims of any nature or type resulting directly or indirectly from the temporary road closure and the special event festival �. ,parade, or other activity to be held on day of �. Applicant shall further reimburse the CITY for any and all attorneys' fees, court costs or other legal costs incurred by the CITY as a result of any such losses, injuries, damages or claims. 2. If the APPLICANT is a corporation, partnership or other legal entity (other than an individual), APPLICANT shall attach hereto a duly executed resolution, partnership agreement or other document in legal form evidencing the authority of the officers of such entity to enter into this indemnification agreement. 3. Upon the APPLICANT complying with paragraph 2 above, the requirements of Resolution No. 88-5 of the CITY, and any other reasonable requirements of the CITY, the CITY shall cause the appropriate City officials to execute the necessary forms to make application to the State of Florida, Department of Transportation, for temporary road closure. • Cone I Officer or Flagman ®Detour 5ign —Parade Route —Detoured Traffic City of Okeechobee Parade Route Begin at US 441 and SW 4th Street. Proceed north to the US 441/SR 70 intersection, tum west on SR 70. End at NW 7th Avenue and SR 70 Gone I Officer or Flagman ©Detour Sign —Parade Route —Detoured Traffic MOT Plan Provided by LT. Bernst RESOLUTION NO. 2019-10 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; RESCINDING RESOLUTION NO. 1988-5 AND NO. 2011-02 CONCERNING TEMPORARY CLOSING OF STATE ROADS FOR SPECIAL EVENTS; CREATING PROCEDURES AND FORMS FOR SUBMISSION TO FLORIDA DEPARTMENT OF TRANSPORTATION FOR STATE APPROVAL FOR SUCH CLOSINGS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) publishes promulgated rules and procedures for an application to temporarily close State Roads for special events in the Florida Administrative Code (FAC); and WHEREAS, the City of Okeechobee has previously adopted Resolutions setting forth some of these procedures; and WHEREAS, it has been requested by the FDOT that the City update, and adopt by Resolution, additional rules and procedures for the closing of State Roads for special events; and WHEREAS, the City, as well as other organizations, have historically sought closure of State Road 70 and U.S. Highway 441/State Road 15 to conduct parades and special events for the citizens of Okeechobee County, and continuing that tradition is in the best interests of the City and County. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; that the City presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The City of Okeechobee, Florida hereby rescinds prior Resolution No. 1988-5 and No. 2011-02, and creates procedures for temporary closings of State Roads by this Resolution. SECTION 2: This Resolution is created to conform to the current requirements of Rules 14- 65.0035 and 14-65.0075, Florida Administrative Code, which contains the rules and procedures to follow when applying for temporary closing of State Roads for special events. SECTION 3: That when the City seeks to apply for a temporary closure of State Roads to the FDOT, City Staff must adhere to the following: a. Any special event shall be approved by the City Administrator and Chief of Police, or designee(s) in advance with approvals of pertinent Department Heads that would be involved in the event, if necessary. b. Prior to an application for the closing of a State Road, City Staff must determine whether the closing is necessary to conduct the special event. c. The application for closure must be submitted on FDOT form 850-040-65 (rev.12/11) or as hereafter amended, and submit same to any FDOT area operations office. d. The City shall submit with the application form this duly executed Resolution, which authorizes City Staff to approve and submit the application for the special event, along with: Information from the City Administrator, Chief of Police, or their designee(s) requesting the closure which shall include the following, if requested by the FDOT: a. disclosing the date and time and duration of the closure. RESOLUTION No. 2019-10 PAGE 1 OF 2 b. a marked map indicating the temporary detours to be utilized by the public, and showing placement of appropriate signage; the stationing of any Officers or flagmen; and locations of cones or barriers necessary to detour traffic in a safe and efficient manner. e. The City Administrator, Chief of Police, or their designee(s) are authorized to complete the application process and submit for the temporary closing of a State Road or Right -of -Way. As a condition of the approval of a temporary road closure by the FDOT, the sponsor of the special event shall obtain single event liability insurance in the sum not less than one million dollars ($1,000,000.00), or such other amount as deemed necessary by the FDOT, naming the FDOT as additional insured, and indemnify and hold harmless the FDOT from and against any claim, demand, suit, personal injury, or death. Any sponsor or organization requesting a temporary road closure shall also execute an Indemnity Agreement holding the City harmless. The policy obtained by the sponsor or organization shall be considered primary coverage for any loss, and any self- insurance by the City shall be considered to be secondary. g. Nothing herein shall be construed as a waiver of immunity or statutory protection of Florida Statute Chapter 768 by the City of Okeechobee. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTION 5: If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 6: This Resolution shall take effect immediately upon its adoption. INTRODUCED AND ADOPTED in Regular Session this 6th day of August, 2019. Dowling R. rd, Jr., Mayor ATTEST: Lane Garniotea, MC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney RESOLUTION NO.2019-10 PAGE 2 OF 2 INDEMNIFICATION AGREEMENT This AGREEMENT, by and between the CITY OF OK"EECHOBEE, FLORIDA, (hereinafter "CITY") and fiKC'ed—ibbct 1 1kuy) (hereinafter "APPLICANT"), dated this day of AL 2-42/). WHEREAS, APPLICANT desires to hold or sponsor a special event, parade, festival, or other activity requiring the temporary closure of a state-controlled roadway in the City of Okeechobee, Florida, and therefore requires the execution and submission of an application for such temporary closure to the State of Florida Department of Transportation by the CITY pursuant to regulations of said Department, and WHEREAS, pursuant to Resolution No. 88-5 the CITY requires indemnification by any applicant for temporary road closure before the appropriate CITY officials may execute such application to the Department. NOW, THEREFORE, in consideration of the mutual obligations and covenants set forth hereafter, the parties agree as follows: 1. APPLICANT shall indemnify, protect, defend, and hold harmless the CITY from any and all losses, injuries, damages, or claims of any nature or type resulting directly or indirectly from the temporary road closure and the special event, festival, parade, or other activity to be held on 9-"\ day of C rKber, u/u, . Applicant shall further reimburse the CITY for any and all attorneys' fees, court costs or other legal costs incurred by the CITY as a result of any such losses, injuries, damages or claims. 2. If the APPLICANT is a corporation, partnership or other legal entity (other than an individual), APPLICANT shall attach hereto a duly executed resolution, partnership agreement or other document in legal form evidencing the authority of the officers of such entity to enter into this indemnification agreement. 3. Upon the APPLICANT complying with paragraph 2 above, the requirements of Resolution No. 88-5 of the CITY, and any other reasonable requirements of the CITY, the CITY shall cause the appropriate City officials to execute the necessary forms to make application to the State of Florida, Department of Transportation, for temporary road closure. BY: TITLE: xL'Gf,tfi�P,`�� reZ�tX CI4OFKEECHOBE.,E, FLORIDA B TITLE: Administrative Assistant General Services Department FOR CITY USE ONLY XX Proof of liability insurance _Corporate resolution completed XX Other requirements (specify) Indemnification Agreement REVIEWED BY: TITLE: DATE: Administrative Assistant, General Services OKEEC29 ,�7�I�A�ri1:3 r '4coRv OF LIABILITY INSURANCE DATE (MMIDD[YYYY)CERTIFICATE 0810712020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 863-467-0600 ISU Lawrence Insurance Agency PO Box 549 CONTACT Heath Lawrence NAM PHONE863-467-0600 FAx 863-467-5142 A/C, No, Ext): AIC, No E-MAIL Okeechobee, FL 34973 Heath Lawrence 10/25/2019 10/25/2020 INSURERS AFFORDING COVERAGE NAIC # INSURER A: Mt. Vernon Fire Insurance CO DAMAGE SES Ea TO RENTED 1,000,000 MIoccurrence $ INSUR D Okeec obee Main Street INSURER B: INSURER C: 55 S Parrott Ave Okeechobee, FL 34974 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY F—] %,O F--] LOC OTHER: GENERAL AGGREGATE $ 2,000,000 INSURER D: INSURER E: A INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TRA TYPEOFINSURANCE ADDL SUBR POLICYNUMBER POLICY EFF POLICY EXP LIMITS -1 X COMMERCIAL GENERAL LIABILITY OCCUR CLAIMS -MADE FX]PRE NBP2552460 10/25/2019 10/25/2020 EACH OCCURRENCE $ 1,000,000 DAMAGE SES Ea TO RENTED 1,000,000 MIoccurrence $ MED EXP (Anyoneperson) $ 5,000 X Directors 8r Offic PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY F—] %,O F--] LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS . COMP/OP AGG $ inc $ A AUTOMOBILE LIABILITY JANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY NBP2552460 10/25/2019 10/25/2020 EO MBINdEDtSINGLE LIMIT $ 1,00,000 BODILY INJURY Perperson) $ BODILY INJURY Per accident $ PerOPERT nDAMAGE $ UMBRELLA LAB EXCESS LAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / NANY OFFICER/MEMBOER/ EXCLUDED? ECUTIVE F-1 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA I PER OTH- T TU E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Labor Day Festival 9/4-7/2020 CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Florida Department of ACCORDANCE WITH THE POLICY PROVISIONS. Transportation 801 N Broadway Ave Bartow, FL 33831 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Gail Neu From: Lynda Powers <lynda.powers44@gmail.com> Sent: Tuesday, July 28, 2020 5:08 PM To: Gail Neu Subject: Re: Labor Day Festival Yes ma'am I will get this to you as early as possible tomorrow. As far as the Farmers Market, we want to try to hold those on the first Saturday of each month. The first one being in September. September 5th. The Joy is in the Journey! Lynda M. Powers On Jul 28, 2020, at 3:29 PM, Gail Neu <gneu@cityofokeechobee.com> wrote: Hi Lynda — Received your Application for Labor Day Festival.... and need some additional information. Please complete the attached FD Special Event Form, if any tents are larger than 10 x 10 need flame resistance certificate. Please provide insurance listing the City of Okeechobee and Hamrick Testamentary Trust as the Certificate holders. Please provide parade route information and times of the parade. (If on Hwy 70, we will need to obtain state approval). We understand with Covid the uncertainty of the parade at this time, however we need to do our due diligence to obtain all the necessary approvals and make sure City Staff is available as needed. Please let us know as soon as possible, working to get this on the next council meeting. Thanks --Gail-- 574d P, If" Administrative Secretary City of Okeechobee 55 SE 3RDAvenue Okeechobee, FL 34974 863-763-3372 Ext 9821 Fax # 863-763-1686 Email: eneuCa)citvofokeechobee.com Website: ,vww.cityofokeechobee.com 1 • Cone I Officer or Flagman © Detour Sign —Parade Route —Detoured Traffic City of Okeechobee Parade Route Begin at US 441 and SW 4th Street. Proceed north to the US 441/SR 70 intersection, turn west on SR 70. End at NW 7th Avenue and SR 70 APPLICANT BY: (.l! l S TITLE: V (1(& CITY OF OKEECHOBEE, FLORIDA c BY: G TITLE: Administrative Assistant FOR CITY USE ONLY General Services Department XX Proof of liability insurance _Corporate resolution completed XX Other requirements (specify) Indemnification Agreement Gail Neu From: Patty Burnette Sent: Friday, August 21, 2020 11:02 AM To: Gail Neu Subject: FW: Agenda items for 9/3/20 CC Mtg Gail please print off a copy of this email as well as any others you have pertaining to this application and attach them all to the application. Thank you Patty M. Burnette generaCServices Coordinator City o. f Okeechobee 55 SE 3dAvenue Okeechobee, Tf- 34974 Phone: (863) 763-3372 ext. 9820 Direct. (863) 763-9820 Tax: (863) 763-1686 e-mail- vburnette@citmofokeechobee.com website: www.ciNofokeec6obee.com Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Robin Brock <rbrock@cityofokeechobee.com> Sent: Friday, August 21, 202010:45 AM To: Patty Burnette <pburnette@cityofokeechobee.com> Cc: Yesica Montoya<ymontoya@cityofokeechobee.com>; Gail Neu <gneu@cityofokeechobee.com> Subject: RE: Agenda items for 9/3/20 CC Mtg It does not need to go back to council. Everything's good to go. Q Robin Brock Executive Assistant kekhobee 0 FLORIDA • 1915 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372, ext. 9812 Direct: (863) 763-9812 Email: rbrock@cityofokeechobee.com Website: www.cityofokeechobee.com NOTICE: Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Patty Burnette <pburnette@citvofokeechobee.com> Sent: Friday, August 21, 202010:40 AM To: Robin Brock <rbrock@citvofokeechobee.com> Cc: Yesica Montoya <ymontova@citvofokeechobee.com>; Gail Neu <gneu@citvofokeechobee.com> Subject: FW: Agenda items for 9/3/20 CC Mtg Ms. Robin I forgot about the Labor Day Festival. I haven't heard from Marcos as to whether this needs Council's approval again for the changes??? Patty M. Burnette generaCServices Coordinator City of Okeechobee 55 SE 3`d Avenue Okeechobee, Tf— 34974 Phone: (863) 763-3372 ext. 9820 Direct. (863) 763-9820 'Fax: (863) 763-1686 e -mai[ pburnette@coofokeechobee.com website: www.coofokeec6obee.com Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Gail Neu From: Kay Matchett Sent: Tuesday, September 1, 2020 8:51 AM To: Gail Neu Subject: RE: Parade - Maintenance of Traffic Thank you, I'm going to get one of the guys go over it with me before I send it back to you. Sorry, wish I could be of more assistance. it lip,' •�a, - Kay Nlatchett, Administrative 5ecretary City clicOkeechobee, Public Works e-mail: kmatchett@cityofokeechobee•com website: ivivlvxityofokeec(obeexom Mailing Address: 55 5F 3rd 9venue, Okeechobee FG 38974 Physical Address: 500 NW 711h Avenue, Okeechobee FG 38972 Phone: (863) 763-3926 ext- 9797 Direct: (863) 763-9797 NOTICE. Uuv w Flund,i � hnr:ul put+t� Ivw,, ihr. vuuul Indy Ix'>ublai u� pu6bc din lu.ur�. PUBLIC RECORDS NOTICE: Under Flonda law, email addresses are public records If you do not want your email address released in response to a public records request, do not send electronic mail to this entry. Instead. contact this office by phone or in writing Florida Statute 668.6076 CITY OF OKEECHOBEE E-MAIL DISCLAIMER Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request Your e-matl communications may therefore be subject to pubic disclosure. From: Gail Neu <gneu@cityofokeechobee.com> Sent: Tuesday, September 1, 2020 8:27 AM To: Kay Matchett <kmatchett@cityofokeechobee.com> Subject: RE: Parade - Maintenance of Traffic I showed him the MOT that we submitted to DOT yesterday morning.... he was ok with it .... however, DOT wasn't and wants it updated as noted in their email. Thanks for your help. 1 --Gail-- From: Kay Matchett <kmatchett(a@cityofokeechobee.com> Sent: Tuesday, September 1, 2020 8:12 AM To: Gail Neu <gneu@citvofokeechobee.com> Subject: RE: Parade - Maintenance of Traffic Gail. Did David ever reply to this? I know he had an emergency at Hagans house, and they are still working on it this morning. Thanks ,Okeechobee Kay Matchett, Administrative Secretary City of Okeechobee, Public Works e-mail: kmatchett@cityofokeechobee•com website: 'wway.citlyofokeec(iobee.com Mailing Address: 55 5F 3rd Avenue, Okeechobee FG 34974 Physical Address: 500 NW 77eh Avenue, Okeechobee FG 34972 Phone: (863) 763-3926 ext- 9797 Direct: (863) 763-9791 .i n It l I q u i Ian old. ,�q p,ihli. 1.m - idd m v Pr �ulyu i is pubhr dr.. lo.aro PUBLIC RECORDS NOTICE: Under Florida law. omaii addrosses are politic records It you 00 not want your email address released in response to a public records request, do not suit electronic mall to this entity. Instead. contact this office by phone or in writing. Florida Statute 668.6076 CITY OF OKEECHOBEE E MAIL DISCLAIMER. Florida has a vory broad public records law Most wnaen communications to or from local officials regarding city business are public records available to the public and media upon request Your e-mail communications may therefore be subject to public disclosure. From: Gail Neu <gneu@citvofokeechobee.com> Sent: Monday, August 31, 2020 3:56 PM To: Kay Matchett <kmatchett@citvofokeechobee.com>; David Allen <dallen@citvofokeechobee.com> Subject: FW: Parade - Maintenance of Traffic F] Can you please help us with the state's request. Thanks --Gail-- From: Carroll, Selina<Selina.Carroll@dot.state.fl.us> Sent: Monday, August 31, 2020 3:38 PM To: Gail Neu <gneu@cityofokeechobee.com> Subject: RE: Parade - Maintenance of Traffic Gail: There are no advanced warning signs on your map. Please see my map and add these signs to your map. Will there be any police cars in place at the road closures? Or only flagmen? Db t,& J vane eaot&ttateA 863-519-2319 s n. M�Wys!�wla`n a. Mee 0esw�e+a ravWr s.d oeM From: Gail Neu <gneu@citvofokeechobee.com> Sent: Monday, August 31, 2020 3:16 PM To: Carroll, Selina <Selina.Carroll@dot.state.fl.us> Subject: FW: Parade - Maintenance of Traffic EXTERNAL SENDER: Use caution with links and attachments. Hello Selina — Please find a Revised MOT for the Labor Day Parade..... Please note that the parade route will end at 6th Avenue, not 7th Avenue to provide a buffer between 6th and 7th Avenue Detour. We understand that this map is a little bit harder to read than the one that you provided..... however, we have our staff working on a new map for your next parade application. If you have any questions. Thanks --Gail-- 574d;v, it" Administrative Secretary City of Okeechobee 55 SE 3RD Avenue Okeechobee, FL 34974 863-763-3372 Ext 9821 Fax # 863-763-1686 Email: eneu@citvofokeechobee.com Website: www.citvofokeechobee.com Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Cone I Officer or Flagman 9]Detour Sign -Parade Route —Detoured Traffic �-i-76 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TEMPORARY CLOSING OF STATE ROAD PERMIT �5'2p2G Date: Permit No. Governn)ental Entit 950-040-65 MAINTENANCE 12111 Approving Local GCovernmeen-t�; t Contact Person L�i Address ! S Telephone 64'j- 7&3- qk?l Email C'- \Organization Requesting Special Event Name of Organization I) P - h o Contact Person i.l 4'1 Yi;Lc iC',Y Address 1-)�5 , V%cr l l L Telephone ( �3 5� �G ZI Email = y i-1 cl a � oke (ho k)ee i'IC6LG'S4ree 7 G1V�j _ Description of Special Event _ Event Title -t - "'l I Date of Event i'%t 7 2010 Start Time l Cy -WI End Time am Event Route (attach map) CIjcd Detour Route (attach map) CL, d C' Law Enforcement Agency Responsible for Traffic Control Name of Agency c i �i e ��C Gi�1��r uZIC¢ ��Zr%Y� f l ✓l�� US Coast Guard Approval for Controlling Movable Bridge Not Applicable Copy of USCG Approval Letter Attached ❑ \ Bridge Location The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event. The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free of litter and providing a safe environment to the public. Signatures of Authorization Event Coordinator I blhdat Signature ' 'L000. Date S �� Law Enforcement NameTtle Signature Date Government ficial Name/Title Signature DateIX l� l0 20 FDOT Special Conditions FDOT Authorization Name(fitle i Signature Date Gail Neu From: Justin Bernst Sent: Wednesday, August 26, 2020 1:06 PM To: Patty Burnette; Gail Neu Subject: Re: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan I think so and I think whomever is applying for the permit needs to know that as well just to avoid any confusion on the morning of. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public -records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing (Ch. 119 FSS) From: Patty Burnette <pburnette@cityofokeechobee.com> Sent: Wednesday, August 26, 2020 12:29:48 PM To: Justin Bernst <jbernst@cityofokeechobee.com>; Gail Neu <gneu@cityofokeechobee.com> Subject: RE: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan Lieutenant does the MOT Plan need to reflect this change? Thank you Path M. Burnette generaCServices Coordinator City o- f Okeechobee 55 SE P' Avenue Okeechobee, Ef- 34974 Phone: (863) 763-3372 ext 9820 Direct. (863) 763-9820 Tax: (863) 763-1686 e-mail: vburnette@citvofokeec6o6ee.com -website: www.ciniofokeechobee.com Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Justin Bernst <jbernst@cityofokeechobee.com> Sent: Wednesday, August 26, 2020 12:14 PM To: Gail Neu <gneu@cityofokeechobee.com> Cc: Patty Burnette<pburnette@cityofokeechobee.com> Subject: RE: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan Also the parade route will only go to 6th Ave, not 7th. We began making that change a couple of parades ago and Major Hagan confirmed that we are still doing that due to multiple safety concerns with the parade ending without a buffer between it and the 7th Ave. detour. Lieutenant J. Bernst Okeechobee Police Department 50 Southeast 2nd Avenue Okeechobee, FL 34974 863-763-2626, ext. 9780 1 • ;. FLA. , ,, 10kekhobee FLORIDA • Fomn&d 1415 Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public -records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing (Ch. 119 FSS) From: Justin Bernst Sent: Tuesday, August 25, 2020 5:51 PM To: Gail Neu <gneu@citvofokeechobee.com> Cc: Patty Burnette<pburnette@cityofokeechobee.com> Subject: RE: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan I'm attaching the original version I sent over in 2017. The updated one that DOT provided is not correct for signage and the detour route. Signage is up to Public Works but the detour route can't cross N. Parrott at 2nd St. due to the median. It crosses at NW/NE 3rd Street. Lieutenant J. Bernst Okeechobee Police Department 50 Southeast 2nd Avenue Okeechobee, FL 34974 863-763-2626, ext. 9780 tTE FLA . cttya� Okeechobee ". FLORIDA • F.,..dad 1915 Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public -records request, do not send electronic mail to this entity. instead, contact this office by phone or in writing (Ch. 119 FSS) From: Gail Neu <gneu@citvofokeechobee.com> Sent: Tuesday, August 25, 2020 4:27 PM To: Justin Bernst <ibernst@citvofokeechobee.com> Cc: Patty Burnette <pburnette@citvofokeechobee.com> Subject: RE: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan Lieutenant Bernst — Attached is the MOT plan that was submitted with Main Street's Parade Application and was part of the road closure packet sent to DOT. My apologies for being unsensitive and including Main Street in my previous email, it was sent in a group text in an effort to get a reply back to DOT as fast as possible. Again my sincere apologies. --Gail-- 574a ;V, ilea Administrative Secretary City of Okeec6o6ee 55 SE 3RDAvenue Okeechobee, FL 34974 863-763-3372 Ext 9821 Fax # 863-763-1686 Email: gneu@citvofokeechobee.com Website: www.citvofokeechobee.com Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Justin Bernst <ibernst@citvofokeechobee.com> Sent: Tuesday, August 25, 2020 4:06 PM To: Gail Neu <gneu@citvofokeechobee.com>; Patty Burnette <pburnette@citvofokeechobee.com> Subject: RE: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan Good afternoon, In the future I would appreciate it if you would not forward an email that refers to something that I did for your office as a favor as old, outdated, and illegible, and then goes on to name me as the person who made it, to members of the general public and/or representatives from various community organizations. As far as the MOT plan goes, I provided that in an electronic format just a few years ago so I can't figure out how it would be illegible. Please provide me a copy of whatever you're currently sending to DOT so that I have an idea of why this individual is so dissatisfied with it. Thank you. Lieutenant J. Bernst Okeechobee Police Department 50 Southeast 2nd Avenue Okeechobee, FL 34974 863-763-2626, ext. 9780 Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public -records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing (Ch. 119 FSS) From: Gail Neu <gneu@citvofokeechobee.com> Sent: Tuesday, August 25, 2020 3:32 PM To: marlene@lawrenceins.com; Lynda Powers (Ivnda@okeechobeemainstreet.org) <Ivnda@okeechobeemainstreet.org>; Justin Bernst <ibernst@citvofokeechobee.com> Cc: Robin Brock <rbrock@cityofokeechobee.com>; Patty Burnette <pburnette@citvofokeechobee.com> Subject: FW: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan Good Afternoon 0 Below and attached is email that we received from DOT .... Can you please review the revised map and advise if any changes need to be made. They are requesting our response as soon as possible. Thanks --Gail-- 574d P, Ilea Administrative Secretary City of Okeecho6ee 55 SE 3RD Avenue Okeechobee FLORIDA • Found,d 1915 Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public -records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing (Ch. 119 FSS) From: Gail Neu <gneu@citvofokeechobee.com> Sent: Tuesday, August 25, 2020 3:32 PM To: marlene@lawrenceins.com; Lynda Powers (Ivnda@okeechobeemainstreet.org) <Ivnda@okeechobeemainstreet.org>; Justin Bernst <ibernst@citvofokeechobee.com> Cc: Robin Brock <rbrock@cityofokeechobee.com>; Patty Burnette <pburnette@citvofokeechobee.com> Subject: FW: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan Good Afternoon 0 Below and attached is email that we received from DOT .... Can you please review the revised map and advise if any changes need to be made. They are requesting our response as soon as possible. Thanks --Gail-- 574d P, Ilea Administrative Secretary City of Okeecho6ee 55 SE 3RD Avenue Okeechobee, FL 34974 863-763-3372 Ext 9821 Fax # 863-763-1686 Email: gneu@citvofokeechobee.com Website: www.citvofokeechobee.com Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Carroll, Selina <Selina.Carroll@dot.state.fl.us> Sent: Tuesday, August 25, 2020 3:08 PM To: Gail Neu <gneu@citvofokeechobee.com> Cc: Vilce, Jimmy <Jimmy.Vilce@dot.state.fl.us> Subject: Permit 2020-F-191-00009 Labor Day Parade Maintenance of Traffic Plan Good afternoon Gail: As we discussed on the phone, the Maintenance of Traffic (MOT) for the City of Okeechobee is old, outdated and not legible. I have taken it upon myself to create an updated version using Google Earth. Please have your MOT technician review the plan and provide comments. I believe the old MOT was created by Lt. Bernst. Please contact me as soon as you can with a response. OR c S63-519-2319 City of Okeechobee Labor Day Parade 9/7/2020 Parade Route Detour Route Li Placing of all barricades, cones and other traffic control devices shall conform to the 2020/2021 FOOT Standard Plans, Index 102-600 Page 1 of 6 6.0 Fftft r a 017 �� \'� �'tn �"•�OY� � � of _ i � � �'� . o .n� c i. o y'►. M�[wyl iey9� $Ri� 4 a M N City of Okeechobee Labor Day Parade 9/7/2020 Placing of all barricades, cones and other traffic control devices shall conform to the 2020/2021 FDOT Standard Plans, Index 102-600 Parade Route Detour Route Page 2 of 6 _ ac,.-�•. *; s —air-,._.-�.erw�a�a+��-_—, - g s J116 - Wow:. 2 i City of Okeechobee Labor Day Parade 9/7/2020 Placing of all barricades, cones and other traffic control devices shall conform to the 2020/2021 FDOT Standard Plans, Index 102-600 r Parade Route Detour Route �. Page 3 of 6 Aar— -III-411L City of Okeechobee Labor Day Parade 9/7/2020 Parade Route IIT Detour Route Placing of all barricades, cones and other traffic control devices shall conform to the 2020/2021 FOOT Standard Plans, Index 102-600 Page 4 of 6 JIlo7� , 200 Ft_ _ r 414 7 100M . peoa ; 200 Ft + + _` r Q.,l�w— —__.—_ ___ _ iM..w.. .n � w- . �.... �:.a��r W�W/{�+ �O ■W{WI�YIJIt�`��ll� `��� A AL 1h� t t ■r. trp „ -3 son .. L, r f • as i -• +. I ;r. `�,y� 'mss �r.�-r r. mr..tY•r.Y.n ett :r.�� crT rn �:1:�i"�'r3)4i•rvi ,-P'...n I~ .:,.+.rN*. _c.ne� ?- r� City of Okeechobee Labor Day Parade 9/7/2020 Placing of all barricades, cones and other traffic control devices shall conform to the 2020/2021 FDOT Standard Plans, Index 102-600 Parade Route Detour Route Page S of 6 1�4 I'A I'M 7,5441 w 9* 7" T- City of Okeechobee Labor Day Parade 9/7/2020 Parade Route Detour Route N f d2 Placing of all barricades, cones and other traffic control devices shall conform to the 2020/2021 FDOT Standard Plans, Index 102-600 Page 6 of 6 ti MW, AA