2019-11-26 Fire Fund Special MeetingCITY OF OKEECHOBEE FIREFIGHTERS' PENSION BOARD
SPECIAL MEETING MINUTES, November 26, 2019
FIRE STATION, 55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
1. CALL TO ORDER
H erb Smith called the special meeting of the City of Okeechobee Municipal Firefighters' Pension Fund to
order at 3 01 PM in the Fire Station. Those persons present included:
TRUSTEES OTHERS
FIREFIGHTERS Kyle Tintle, Resource Centers
Herb Smith, Chairman Scott Christiansen, Christiansen & Dehner (Via Telephone)
Adam Crum, Secretary
John Koepke
G lenn Hodges
2. PUBLIC COMMENT
There were no public comments at this time.
3. REPORTS
Attorney Report (Scott Chr'stiansen)Va telephone
Mr Christiansen discussed the topic of Cyberattacks and Cyber Liability Insurance and the estimated
coverage needed for protection. He covered the various cities that have been attacked and held
ransomed by criminals. Mr Christiansen inquired about the status of the updated Summary Plan
D escription (SPD). Mr. Christiansen stated the updated Summary Plan Description for Fire includes a
reference to the new requirements. Glenn Hodges will get each member of the Firefighters' Plan a copy
of the updated SPD. Mr Christiansen would like to draft a proposed ordinance that includes the
amendment to Section 8, Disability, which includes the language regarding Firefighter Cancer
Presumption.
G lenn Hodges made a motion to authorize Mr. Christiansen to draft an ordinance that includes the
language regarding Firefighters Cancer Presumption. The motion received a second by John Koepke,
approved by the Trustees 3-0.
Mr. Christiansen presented the Board with the proposed dates for the quarterly meetings for 2020.
John Koepke made a motion to approve the proposed meeting dates for 2020. The motion received a
second by Glenn Hodges, approved by the Trustees 3-0.
Adam Crum entered the meeting at 3:06 PM.
The Trustees were advised that Joshua Sanders, the Fifth Trustee was approved by the City Council.
Joshua Sanders current term is from October 1, 2017 to September 30, 2021.
Financial Report (Kyle Tintle, Resource Centers)
Kyle Tintle provided an overv.ew of the financials for the period ending September 30, 2019 as Mr.
McCann was traveling. The market value of the Okeechobee Firefighters' Pension Fund for this quarter
is $4,376,344, up from last quarter that closed with a market value of $4,310,683 with a difference of
$65 661. Ms. Tintle continued presenting the asset allocations followed by the numbers for the quarter.
The fiscal year to date was 3.87% versus the policy of 5.71%, a difference of -1.84%. The 3 year numbers
are 8 03% versus the policy of 8.12%, a difference of -0.09%; the 5 year numbers 6.26% versus the policy
Meeting November 26, 2019 Page 2 of 2
of 6.74%, a difference of -0.48%; since inception (01/01/2013) 6.49% versus the policy of 6.95%, a
difference of -0.46%.
Adm'n'strative Report (Kyle Tintle, Resource Centers)
Ms. Tintle discussed the Resource Centers' SSAE 18 SOC 1 Audit Report and the Cyber Security
Measures. She explained how damaging theses cyber -attacks are to local cities. Several Police
D epartments have lost years of police work as investigations have been compromised. Some cities have
o nly recovered 80% of their data without recourse. Ms. Tintle highlighted the steps the Resource
Centers have taken to protect the Plan's data. She informed the Trustees that Scott Baur and Sergio
G iron, IT Director for the Resource Centers recently attended a conference in conjunction with the FBI
o n cyber security. It is evident that Windows 10 is more difficult to attack than Windows 7, so installing
Window 10 is a security step that should be taken. The specific security measure are confidential by the
Board was assured the measures are constantly being updated.
The Board reviewed the minutes from the Quarterly Meeting which was held on August 5, 2019.
John Koepke made a motion to approve the Quarterly Meeting Minutes held on August 5, 2019. The
motion received a second by Glen Hodges, approved by the Trustees 4-0.
Ms. Tintle presented the Board with the Interim Financial Statements for September 2019. The Trustees
received the financials and they were accepted by consensus and filed. The Board reviewed the
expenses for the quarter.
The Cost of Living Increase was presented to the Trustees for review. After a brief discussion a vote was
held.
G len Hodges made a motion to approve the Cost of Living Increase. The motion received a second by
Adam Crum, approved by the Trustees 4-0.
Ms. Tintle presented the Board with the warrants for September 11, October 3 and 25, 2019 for review.
H erb Smith made a motion to approve the Warrants for September 11, October 3 and 25, 2019. The
motion received a second by Glen Hodges, approved by the Trustees 3-0.
The Board had a brief discussion regarding the re-election ofJosh Sanders.
Adam Crum made a motion to approve the re-election of Josh Sanders. The motion received a second
by Herb Smith, approved by the Trustees 3-0.
Seeing there was no other business the Fire Board adjourned at 3:45 PM.
Approved by