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2020-08-12 Handwritten MinutesCITY OF OKEECHOBEE, FLORIDA AUGUST 12, 2020, BUDGET WORKSHOP HANDWRITTEN MINUTES BY LANE GAMIOTEA I. CALL TO ORDER 'Mayor Watford called the Fiscal Year (FY) 2020-2021 Budget Workshop of the City Council for the City of Okeechobee to order on Wednesday, August 12, 2020, at P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. Pursuant to Executive Order No. 20-69 issued by Governor DeSantis on March 20, 2020, and extended by Executive Order No. 20- 1.79 effective July 29, 2020, the meeting was conducted utilizing communications media technology (CMT) as provided by Florida Statutes 120.54(5)(b)2, by means of Zoom.com Meeting ID 2459713294. The Host computer was operated by Executive Assistant Brock. The video, audio, and digital comments were recorded and retained as a permanent record.11 4 nn �] The invocation Mas ffered by k %k �Cf' ,followed by the Pledge of Allegiance by If. ATTENDANCE PRESENT ABSENT VIA ZOOM? Mayor Dowling R. Watford, Jr. Council!Member Wes Abney Council Member Clark_ Counci,l!Member Jarriel Council Member Keefe City Attorney John Fumero City Administrator Marcos MontesDeOca X Police Chief Bob Peterson K Fire Chief Herb Smith Public Works Director David Allen Executive Assistant Robin Brock Finance; Director India Riedel X DC Bobbie Jenkins GS Coordinator Patty Burnette III. AGENDA AND PUBLIC COMMENTS A. There were no agenda item forms or comment cards submitted for public participation for any issues not on the agenda. IV. BUDGET WORKSHOP A. Discuss the proposed FY 2020-2021 Budget as presented in Exhibit 1. GENERAL FUND RECAPITULATION — REVENUE AND EXPENSES 201812019 201812019 201912020 201912020 202012021 AMENDED EOY MID YEAR ESTIMATES PROPOSED Beginning Fund Balance $3,791,160.00 $4,337,467.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 Roll forward from PY $ 180,709.00 $ 272,137.00 $ 0.00 $ 0.00 $ 0.00 $3,971,869.00 $4,609,604.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 REVENUES —96%AdValorem: PY7.6018— $2,181,694.00 $2,238,172.00 $2,222,209.00 $2,330,000.00 $2,424,459.00— Other Fees $ 682,600.00 $ 804,420.00 $ 750,100.00 $ 736,300.00 $ 731,300.00 Intergovernmental $1,431,235.00 $1,608,888.00 $1,721,136.00 $1,661,350.00 $1,502,876.00 Charges for Services $ 968,645.00 $1,018,249.00 $1,049,100.00 $1,025,525.00 $1,003,700.00 Fines, Forfeitures & Penalties $ 6,345.00 $ 16,366.00 $ 14,275.00 $ 24,052.00 $ 21,475.00 L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 1 of 21 Uses of Monely & Property $ 1,000.00 $ 1,255.00 $ 160,000.00 $ 92,000.00 $ 90,000.00 Other Revenues $ 37,946.00 $ 47,531.00 $ 68,164.00 $ 71,860.00 $ 28,310.00 $5,309,465.00 $5,734,881.00 $5,984,984.00 $5,941,087.00 $5,802,120.00 TRANSFERS—IN Public Facilities Fund $ 350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 Capital Projects Imp Fund $ 796,722.00 $ 0.00 $1,233,181.00 $ 865,225.00 $1,614,246.00 TOTAL REVENUES $6,636,896.00 $6,357,018.00 $7,568,165.00 $7,156,312.00 $7,766,366.00 EXPENDITURES Legislative $ 210,591.00 $ 165,720.00 $ 339,722.00 $ 247,875.00 $ 266,731.00 Executive $ 222,240.00 $ 210,475.00 $ 250,420.00 $ 235,580.00 $ 259,507.00 City Clerk $ 239,384.00 $ 225,183.00 $ 282,475.00 $ 140,262.00 $ 308,292.00 Financial Services $ 331,341.00 $ 289,395.00 $ 350,975.00 $ 325,715.00 $ 349,505.00 Legal Counsel $ 116,260.00 $ 79,370.00 $ 170,125.00 $ 162,750.00 $ 166,400.00 General Services $ 384,484.00 $ 383,170.00 $ 551,967.00 $ 531,529.00 $ 602,808.00 Law Enforcement $2,553,469.00 $2,374,070.00 $2,809,734.00 $2,634,831.00 $3,123,987.00 Fire Protection $1,715,754.00 $1,577,970.00 $1,710,651.00 $1,655,743.00 $1,463,650.00 Road & Street Facilities $1,302,570.00 $1,150,350.00 $1,232,435.00 $1,222,027.00 $1,225,486.00 TOTAL EXPENDITURES $7,076,093.00 $6,455,703.00 $7,698,504.00 $7,156,312.00 $7,766,366.00 ENDING FUND BALANCE $3,351,963.00 $4,238,782.00 $4,212,162.00 $4,342,501.00 .$4,342,501.00 O� �71 Ccu_ -q LqC�,)_o Vj ��-o�ph cam- ��-� �- pct-. ►� D[JA �� R _ � C-&Clic- E-17�` -� � PLA- �,ds i ( Ll �KoAt_ti VQ_ zCcm �> P -LL" a ' L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 2 of 21 GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES OTHER FEES 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 (Police) AMENDED EOY MID YEAR ESTIMATE PROPOSED FUND BALANCE $3,791,160.00 $4,337,467.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 Roll forward from previous year $ 272,137.00 $ 272,137.00 $ 0.00 $ 0.00 $ 0.00 Residential $4,063,297.00 $4,609,604.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 $ REVENUES $ 27,000.00 $ 29,000.00 TAXES $ 78,200.00 $ 72,500.00 $ 311-1000 96% Ad Valorem @ PY 7.6018 $2,181,694.00 $2,238,172.00 $2,222,209.00 $2,330,000.00 $2,424,459.00 TAXES TOTAL_ $2,181,694.00 $2,238,172.00 $2,222,209.00 $2,330,000.00 $2,424,459.00 OTHER FEES 312-5100 Fire Insurance Premium 335-1400 Casualty Insurance Prem Tax 312-5200 (Police) 314-1000 Utility Tax -Electric 314-4000 Utility Tax/Natural Gas 314-8000 Utility Tax/Propane 316-0000 Prof & Business Tax Receipt 319-0000 Public Service Fee OTHER FEES TOTAL INTERGOVERNMENTAL REVENUES 335-1210 SFAS Cigarette Tax 335-1400 Mobile Home Licenses 335-1500 Alcoholic Beverage Licenses 335-1800 1/2 Cent Sales Tax 312-6000 1'Cent Sales Surtax 315.0000 Communications Service Tax 335-2300 Firefighters Supplement 337-2000 Public Safety - SRO OCSB 338-2000 County Business Licenses INTERGOVERNMENT REVENUES TOTAL CHARGES FOR CURRENT SERVICES 322-0000 Building & Inspections Fees 322-1000 Exception & Zoning Fees 323-1000 Franchise -Electric 323-4000 Franchise -Natural Gas 323-7000 Franchise -Solid Waste 329-0000 Plan Review Fees 341-2000 Alley/Street Closing Fees 341-3000 Map Sales 341-4000 Photocopies 342-1000 Public Safety - SRO OCA $ Solid Waste Collection Fees - 343 -4010 Residential CURRENT SERVICES CHARGES TOTAL $ 30,200.00 $ $ 50,100.00 $ 50,253.00 $ 45,800.00 $ 45,800.00 $ 45,800.00 $ 67,000.00 $ 78,658.00 $ 62,000.00 $ 62,000.00 $ 62,000.00 $ 450,000.00 $ 519,267.00 $ 510,000.00 $ 505,000.00 $ 500,000.00 $ 17,500.00 $ 25,196.00 $ 29,800.00 $ 22,500.00 $ 20,500.00 $ 30,200.00 $ 52,175.00 $ 29,000.00 $ 27,000.00 $ 29,000.00 $ 66,800.00 $ 78,200.00 $ 72,500.00 $ 73,000.00 $ 73,000.00 $ 1,000.00 $ 671.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 682,600.00 $ 804,420.00 $ 750,100.00 $ 736,300.00 $ 731,300.00 $ 197,479.00 $ 211,270.00 $ 199,890.00 $ 207,000.00 $ 205,106.00 $ 19,500.00 $ 21,906.00 $ 12,000.00 $ 13,400.00 $ 12,000.00 $ 5,200.00 $ 6,120.00 $ 5,300.00 $ 5,500.00 $ 5,300.00 $ 322,800.00 $ 378,675.00 $ 383,546.00 $ 345,000.00 $ 309,600.00 $ 656,154.00 $ 735,943.00 $ 814,800.00 $ 761,450.00 $ 663,625.00 $ 223,913.00 $ 245,209.00 $ 210,000.00 $ 227,000.00 $ 204,445.00 $ 1,200.00 $ 1,543.00 $ 2,400.00 $ 1,200.00 $ 1,200.00 $ 0.00 $ 0.00 $ 88,000.00 $ 94,800.00 $ 96,400.00 $ 4,989.00 $ 8,222.00 $ 5,200.00 $ 6,000.00 $ 5,200.00 $1,431,235.00 $1,608,888.00 $1,721,136.00 $1,661,350.00 $1,502,876.00 $ 79,000.00 $ 74,049.00 $ 90,000.00 $ 89,000.00 $ 80,000.00 $ 500.00 $ 6,450.00 $ 1,350.00 $ 8,200.00 $ 2,000.00 $ 401,000.00 $ 415,135.00 $ 380,000.00 $ 350,000.00 $ 350,000.00 $ 7,095.00 $ 13,728.00 $ 10,200.00 $ 12,500.00 $ 10,500.00 $ 103,700.00 $ 119,423.00 $ 106,000.00 $ 112,000.00 $ 110,000.00 $ 1,500.00 $ 2,065.00 $ 2,000.00 $ 9,625.00 $ 2,000.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 25.00 $ 0.00 $ 25.00 $ 0.00 $ 0.00 $ 25.00 $ 0.00 $ 25.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 75,500.00 $ 55,200.00 $ 56,700.00 $ 375,800.00 $ 387,399.00 $ 384,000.00 $ 389,000.00 $ 392,500.00 $ 968,645.00 $1,018,249.00 $1,049,100.00 $1,025,525.00 $1,003,700.00 k rvof KvLL> kVICNP L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 3 of 21 3400 CAS Legislative Services, $18,000; Balance of Charter Review $40000; CRA Study, $17,500. 4500 Projected Property and Casualty cost for 2021 8100---- _� Shared Services Council_—__ -- 8202 j Economic Development Corporation 160,om OC) L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 4 of 21 2020/2021 PROPOSED $ 46,100.00 $ 0.00 $ 3,600.00 $ 4,600.00 $ 57,800.00 $ 394.00 $112,494.00 $ 0.00 $ 75,500.00-- $ 4,000.00 $ 3,200.00 $ 4,597.00 $ 2,800.00 $ 2,000.00 $ 2,000.00 $ 1,200.00 $ 8,940.00 $ 0.00 $ 50,000.00 $ 0.00 $154,237.00 $ 266,731.00 DEPARTMENT: LEGISLATIVE (0511) 2018/201-9 2018/2019 2019/2020 2019/2020 AMENDED EOY MID YEAR ESTIMATES 1100 Executive Salaries $ 46,100.00 $ 46,100.00 $ 46,100.00 $ 46,100.00 1510 Longevity/Service Incentive $ 0.00 $ 0.00 $ 0.00 $ 0.00 2100 FICA $ 3,756.00 $ 2,950.00 $ 3,600.00 $ 3,300.00 2200 Retirement $ 4,850.00 $ 4,400.00 $ 4,600.00 $ 4,300.00 C 2300 Life & Health Insurance $ 54,577.00 $ 41,400.00 $ 57,962.00 $ 40,100.00 2400 Workers Compensation $ 258.00 $ 250.00 $ 270.00 $ 260.00 TOTAL -PERSONNEL COSTS: $109.,541.00 $ 95,100.00 $112,532.00 $ 94,060.00 OPERATIONS & SUPPLIES 3100 Professional Services $ 0.00 $ 0.00 $ 10,000.00 $ 0.00 3400 Other Contract Services $ 46,500.00 $ 18,000.00 $100,500.00 $ 35,000.00 4000 Travel & Per Diem $ 2,500.00 $ 1,800.00 $ 4,000.00 $ 2,100.00 4100 1 Communications & Freight $ 3,200.00 $ 2,100.00 $ 3,200.00 $ 3,200.00 4500 Insurance $ 3,610.00 $ 3,400.00 $ 3,850.00 $ 2,100.00 4609 Repairs & Maintenance $ 600.00 $ 600.00 $ 1,500.00 $ 2,200.00 4901 Education $ 1,500.00 $ 1,650.00 $ 2,000.00 $ 450.00 4909 "' Miscellaneous $ 1,000.00 $ 1,400.00 $ 2,000.00 $ 1,400.00 5400 j Books, Publications, Etc. $ 1,200.00 $ 930.00 $ 1,200.00 $ 925.00 8100 Shared Services $ 8,940.00 $ 8,940.00 $ 8,940.00 $ 8,940.00 8200 Aid to private Organizations $ 0.00 $ 0.00 $ 0.00 $ 0.00 8202 Local Community Requests $ 25,000.00 $ 25,000.00 $ 50,000.00 $ 50,000.00 559-8300 Competitive FL Partnership Grant $ 7,000.00 $ 6,800.00 .$ 40,000.00 $ 47,500.00 TOTAL OPERATIONS & SUPPLIES $101,050.00 $ 70,620.00 $ 227,190.00 $153,815.00 GRANDTOTAL FOR DEPARTMENT $ 210,591.00 $165,720.00 $ 339,722.00 $ 247,875.00 3400 CAS Legislative Services, $18,000; Balance of Charter Review $40000; CRA Study, $17,500. 4500 Projected Property and Casualty cost for 2021 8100---- _� Shared Services Council_—__ -- 8202 j Economic Development Corporation 160,om OC) L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 4 of 21 2020/2021 PROPOSED $ 46,100.00 $ 0.00 $ 3,600.00 $ 4,600.00 $ 57,800.00 $ 394.00 $112,494.00 $ 0.00 $ 75,500.00-- $ 4,000.00 $ 3,200.00 $ 4,597.00 $ 2,800.00 $ 2,000.00 $ 2,000.00 $ 1,200.00 $ 8,940.00 $ 0.00 $ 50,000.00 $ 0.00 $154,237.00 $ 266,731.00 DEPARTMENT: EXECUTIVE (0512) pmCj' nO L&r,�ifs �}�,(,� �' 1 C�h(, �zv)_ 17 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED 4000 Travel & Per Diem $ 8,400.00 $ 4,100.00 $ 8,900.00 $ 2,100.00 $ 8,900.00 —4100 Communications & Freight $ 3,900.00 $ 3,400.00 $ 4,200.00 $ 3,600.00 $ 4,550.00 4400 -Rentals & Leases $ 4,100.00 $ 3,170.00 $ 4,100.00 $ 2,900.00 $ 4,100.00 4500 Insurance $ 4,135.00 $ 3,900.00 $ 4,580.00 $ 4,200.00 $ 2,551.00 4600 Repairs & Maintenance: Vehicles $ 1,550.00 $ 0.00 $ 1,700.00 $ 500.00 $ 1,700.00 4609 Repairs & Maintenance: Equipment $ 1,400.00 $ 1,700.00 $ 1,600.00 $ 2,400.00 $ 1,800.00 4901 Education $ 2,860.00 $ 2,200.00 $ 2,860.00 $ 750.00 $ 2,860.00 4909 Miscellaneous $ 500.00 $ 470.00 $ 500.00 $ 300.00 $ 500.00 5100 Office Supplies $ 800.00 $ 620.00 $ 800.00 $ 800.00 $ 800.00 5200 Operating Supplies $ 2,200.00 $ 800.00. $ 2,200.00 $ 1,800.00 $ 2,200.00 5201 Fuel & Oil $ 3,800.00 $ 1,725.00 $ 3,800.00 $ 1,400.00 $ 3,800.00 5400 Books, Publications, Etc. $ 1,750.00 $ 1,300.00 $ 1,750.00 $ 1,400.00 $ 1,750.00 6400 Equipment ($750 or more) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL OPERATIONS & SUPPLIES $ 35,395.00 $ 23,385.00 $ 36,990.00 $ 22,150.00 $ 35,511.00 GRAND TOTAL FOR DEPARTMENT $222,240.00 $210,475.00 $ 250,420.00 $ 235,580.00 $ 259,507.00 1200 Requesting a,$2,500 base rate increase for the position. -4100 Switching to Fiber throughout all City Departments 4500 Reapportion Insurance cost throughout departments 4100Switching to Fiber throughout all City Departments Qv`? '100 CC, k SOJ0 ? L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 5 of 21 4100 Increased to accommodate rate/fee increases & add Deputy Clerk cell phone reimbursement 4100 Switching to Fiber throughout all City Departments 4909 Elections are budgeted every other year. 7 non -monetary Longevity Service Awards. 1 retirement plaque. 5400 Small increase to some subscriptions 4609" 'Ihcreases to various mamiehahce contracts &license renewals L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 6 of 21 DEPARTMENT: CLERK (2512) 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 66,813.00 $ 66,813.00 $ 69,300.00 $ 69,000.00 $ 70,350.00 1200 Regular Salaries $ 35,100.00 $ 35,100.00 $ 69,474.00 $ 0.00 $ 73,200.00 1300 Other Salaries $ 17,520.00 $ 12,000.00 $ 0.00 $ 0.00 $ 0.00 1400 Overtime $ 0.00 $ 0.00 $ 850.00 $ 0.00 $ 850.00 1510 Longevity/Service Incentive $ 750.00 $ 750.00 $ 0.00 $ 0.00 $ 0.00 2100 FICA $ 9,360.00 $ 8,600.00 $ 10,525.00 $ 0.00 $ 11,100.00 2200 Retirement $ 10,800.00 $ 10,600.00 $ 13,760.00 $ 0.00 $ 13,500.00 J 2300 Life & Health Insurance $ 21,250.00 $ 21,400.00 $ 34,490.00 $ 0.00 $ 36,850.00 2400 Workers Compensations $ 736.00 $ 650.00 $ 1,276.00 $ 0.00 $ 1,012.00 TOTAL PERSONNEL COSTS: $162,329.00 $155,913.00 $199,675.00 $ 69,000.00 $ 206,862.00 OPERATIONS & SUPPLIES 3103 Municipal Code $ 4,500.00 $ 4,000.00 $ 7,775.00 $ 4,000.00 $ 7,775.00 3400 Other Contractual Services $ 18,800.00 $ 17,900.00 $ 21,300.00 $ 21,300.00 $ 29,800.00 4000 Travel & Per Diem $ 4,550.00 $ 2,400.00 $ 5,000.00 $ 1,700.00 $ 3,500.00 4100 Communications & Freight $ 2,160.00 $ 2,170.00 $ 2,310.00 $ 2,212.00 $ 3,425.00 4500 Insurance $ 5,640.00 $ 5,300.00 $ 6,200.00 $ 5,850.00 $ 13,770.00 4609 Repairs & Maintenance: Equipment $ 10,225.00 $ 8,200.00 $ 10,715.00 $ 9,400.00 $ 9,800.00 1 4900 Advertising/Other Charges $ 18,000.00 $ 16,500.00 $ 18,000.00 $ 18,000.00 $ 19,500.00 4901 Education $ 2,100.00 $ 2,100.00 $ 2,375.00 $ 1,200.00 $ 2,400.00 4909 Miscellaneous/Elections $ 5,200.00 $ 5,200.00 $ 2,950.00 $ 2,700.00 $ 5,260.00 5100 Office Supplies $ 3,480.00 $ 3,100.00 $ 3,500.00 $ 3,200.00 $ 3,500.00 5400 Books, Publications, Etc. $ 2,400.00 $ 2,400.00 $ 2,675.00 $ 1,700.00 $ 2,700.00 6400 Equipment ($750 or more) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL OPERATIONS & SUPPLIES $ 77,055.00 $ 69,270.00 $ 82,800.00 $ 71,262.00 $101,430.00 GRAND TOTAL FOR DEPARTMENT $239,384.00 $225,183.00 $ 282,475.00 $ 140,262.00 $ 308,292.00 1200 ;Requesting a $2,500 base rate increase for the Deputy Clerk position. 3400 Mapping & Shredding Services no increase. Implement Phase 3 of the Back -logged Scanning Project: Commercial Plans & Permits. 4100 Increased to accommodate rate/fee increases & add Deputy Clerk cell phone reimbursement 4100 Switching to Fiber throughout all City Departments 4909 Elections are budgeted every other year. 7 non -monetary Longevity Service Awards. 1 retirement plaque. 5400 Small increase to some subscriptions 4609" 'Ihcreases to various mamiehahce contracts &license renewals L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 6 of 21 DEPARTMENT: LEGAL SERVICES (0514) OPERATIONS& SUPPLIES 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 --i AMENDED --EA-Y- MID YEAR--ESTIMATES PROPOSED 2300 Health Insurance $ 9,590.00 $10,070.00 $ 2,675.00 $ 0.00 $ 0.00 3100 Professional Services $ 52,020.00 $ 58,600.00 $112,800.00 $ 111,050.00 $ 112,800.00 _-_-3300 Legff-CosT -�_50,50U�00 ---- j-8; GRAND TOTAL FOR DEPARTMENT $ 331,341.00 $ 289,395.00 $ 350,975.00 $ 325,715.00 $ 349,505.00 3200 'OPEB - Calculation(GASB 75), $2,800; Reduced Audit based on no need for Single Audit 3400 - ; Continue .3rd yearTechnologyServices Contract; Continue media presence/analytics; Contract for services 'Accounting/HR/Purchasing/HR-Personnel Timesheets/Epay vendor; Garbage Assessment program changes 4100 Switching to Fiber throughout all City Departments 4609 -Reduction from existing accounting software and equipment (IMS) -- - - - - L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 8 of 21 DEPARTMENT: FINANCIAL SERVICES(0513) 2018/2019 2018/2019 2019/2020 2019/2020 202012021 AMENDED EOY MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 63,360.00 $ 63,360.00 $ 65,500.00 $ 65,400.00 $ 66,500.00 1200 Regular Salaries $ 76,535.00 $ 76,535.00 $ 81,520.00 $ 81,400.00 $ 82,900.00 1510 Longevity/Service Incentive $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 2100 FICA $ 10,800.00 $ 9,800.00 $ 11,300.00 $ 10,400.00 $ 11,550.00 2200 Retirement $ 14,650.00 $ 14,650.00 $ 14,600.00 $ 14,100.00 $ 14,100.00 JJ 2300 Life & Health Insurance $ 34,300.00 $ 34,100.00 $ 36,100.00 $ 35,900.00 $ 37,725.00 2400 Workers Compensation $ 881.00 $ 800.00 $ 990.00 $ 870.00 $ 1,030.00 2500 Unemployment Taxes $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL PERSONNEL COSTS: $ 200,526.00 $199,245.00 $ 210,010.00 $ 208,070.00 $ 213,805.00 OEPARATIONS & SUPPLIES 3200 Accounting & Audit $ 41,500.00 $ 31,300.00 $ 40,300.00 $ 31,800.00 $ 33,800.00 3400 Other Contractual Services $ 42,500.00 $ 21,500.00 $ 49,400.00 $ 40,500.00 $ 53,600.00 4000 Travel & Per Diem $ 1,750.00 $ 1,300.00 $ 2,200.00 $ 520.00 $ 2,200.00 4100 Communications & Freight $ 2,920.00 $ 2,400.00 $ 2,920.00 $ 2,290.00 $ 31580.00 ` 4500 Insurance $ 7,095.00 $ 6,900.00 $ 7,795.00 $ 7,560.00 $ 9,220.00 4609 Repairs & Maintenance: Equipment $ 14,250.00 $ 12,200.00 $ 19,300.00 $ 18,900.00 $ 14,200.00 4901 Education $ 700.00 $ 400.00 $ 950.00 $ 725.00 $ 1,250.00 4909 Miscellaneous $ 2,500.00 $ 500.00 $ 750.00 $ 450.00 $ 750.00 5100 Office Supplies $ 1,200.00 $ 1,100.00 $ 1,200.00 $ 1,000.00 $ 1,200.00 5200 Operating Supply $ 15,650.00 $ 12,500.00 $ 15,650.00 $ 13,700.00 $ 15,650.00 5400 'Books, Publications, Etc. $ 750.00 $ 50.00 $ 500.00 $ 200.00 $ 250.00 6400 Equipment ($750 or more) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL OPERATIONS & SUPPLIES $130,815.00 $ 90,150.00 $140,965.00 $ 117,645.00 $135,700.00 GRAND TOTAL FOR DEPARTMENT $ 331,341.00 $ 289,395.00 $ 350,975.00 $ 325,715.00 $ 349,505.00 3200 'OPEB - Calculation(GASB 75), $2,800; Reduced Audit based on no need for Single Audit 3400 - ; Continue .3rd yearTechnologyServices Contract; Continue media presence/analytics; Contract for services 'Accounting/HR/Purchasing/HR-Personnel Timesheets/Epay vendor; Garbage Assessment program changes 4100 Switching to Fiber throughout all City Departments 4609 -Reduction from existing accounting software and equipment (IMS) -- - - - - L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 8 of 21 y�l DEPARTMENT: GENERAL SERVICES (0519) 1200 Regular Salaries 1300 Other Salary 1400 Overtime 1510 ;Longevity/Service Incentive 2100 FICA 2200 Retirement 2300 Life & Health Insurance 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED $ 73,820.00 $ 5,660.00 $ 7,710.00 $ 21,250.00 $ 73,820.00 $ 5,700.00 $ 7,760.00 $ 21,250.00 $114,230.00 $ 8,900.00 $ 11,680.00 $ 34,470.00 2400 Workers Compensation $ 695.00 $ 580.00 $ 1,070.00 TOTAL PERSONNEL COSTS: $109,135.00 $109,110.00 $ $170,350.00 OPERATIONS & SUPPLIES 5,000.00 $ 200.00 3100 Professional Services $124,050.00 $115,200.00 $191,200.00 3400 Other Contractual Services $ 88,360.00 $106,300.00 $104,260.00 3401 Public Meeting Contract Cost $ - $ - $ - 4000 travel & Per Diem $ 4,960.00 $ 1,900.00 $ 4,960.00 4100 Communications & Freight $ 3,452.00 $ 2,600.00 $ 3,740.00 4300 Utilities $ 9,100.00 $ 7,800.00 $ 9,100.00 4400 Rentals & Leases $ 3,687.00 $ 3,510.00 $ 3,844.00 4500 insurance $ 20,310.00 $ 19,500.00 $ 22,400.00 4600 Repairs & Maintenance: Vehicles $ - $ - $ - Repairs & Maintenance: 4609 Equipment $ 12,630.00 $ 10,500.00 $ 32,513.00 4901 Education $ 700.00 $ - $ 700.00 4909 Miscellaneous $ 500.00 $ 500.00 $ 1,000.00 5100 Office Supplies $ 2,900.00 $ 1,950.00 $ 3,100.00 5200 Operating Supply $ 1,500.00 $ 1,300.00 $ 1,600.00 5201 Fuel & Oil $ - $ - $ - 5204 Postage & Supplies $ 3,000.00 5400 Books, Publications, Etc. $ 200.00 6400 Equipment ($750 or more) $ - TOTAL OPERATIONS & SUPPLIES $275,349.00 GRAND TOTAL FOR DEPARTMENT $384,484.00 $ 3,000.00 $ 3,000.00 $ - $ 200.00 $274,060.00 $381,617.00 $383,170.00 $551,967.00 $ 107,900.00 $ 8,200.00 $ 10,100.00 $ 33,900.00 $ 823.00 $ 160,923.00 $ 191,000.00 $ 98,500.00 $ 3,250.00 $ 3,300.00 $ 8,650.00 $ 3,780.00 $ 20,250.00 $ 32,513.00 $ 250.00 $ 1,000.00 $ 2,700.00 $ 1,600.00 $ 3,813.00 $ 370,606.00 $ 531,529.00 $111,700.00 $ 850.00 $ 8,770.00 $ 10,600.00 $ 35,500.00 $ 835.00 $168,255.00 $ 216,200.00 $ 105,536.00 $ 21,500.00 $ 4,960.00 $ 3,790.00 $ 9,100.00 $ 3,694.00 $ 25,200.00 $ 3,000.00 $ 29,373.00 $ 1,000.00 $ 1,000.00 $ 2,900.00 $ 1,600.00 $ 500.00 $ 5,000.00 $ 200.00 $ 434,553.00 $ 602,808.00 3100 i 'crease of $25,000 for Planner revisiting FILM,- Zoning, LDR s & CompPlan w/ EAR. Small increase -for Building (ficial to attend add'I meetings. DCA charge increases 3400 Increase based on prior years average 3401 Audio/Video annual maintenance contract; ZOOM annual cost; Escribe (Closed captioning of meetings), $17.000 4100 Switching to Fiber throughout all City Departments 4609 $10,000 Repairs to Records Retention Building; $5,000 for a/c units for Record. Retention -Bldg. &Building Official's Office 5201 Lstimated 200 Gallons of Fuel 5204 -increase in postage based on prior year and trend- -- -- - --\ ft 4 V" 011 " L. amiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 9 of 21 DEPARTMENT: POLICE DEPARTMENT (0521) 2018/2019 201812019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 75,120.00 $ 75,120.00 $ 77,800.00 $ 77,600.00 $ 24,864.00 1200 Regular Salaries $1,153,596.00 $1,106,900.00 $1,301,700.00 $1,257,200.00 $1,454,827.00 1201 Holiday Pay $ - $ - $ - $ - $ - 1202 Officers Holiday Pay $ 30,764.00 $ 22,000.00 $ 29,000.00 $ 23,500.00 $ 29,000.00 1300 Other Salary $ 56,375.00 $ 54,800.00 $ 54,800.00 $ 42,110.00 $ 56,000.00 1400 ;Overtime $ 5,100.00 $ 3,400.00 $ 5,100.00 $ 4,200.00 $ 5,100.00 1402 Dispatch OT $ - $ - $ - $ - $ 6,500.00 GJ 1403 Officers Overtime Pay $ 83,113.00 $ 89,300.00 $ 89,900.00 $ 80,500.00 $ 92,000.00 1501 Auxiliary Pay $ 1,200.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 1$10 Longevity/Service Incentive $ 750.00 $ 750.00 $ 1,000.00 $ 1,000.00 $ - 1$20 Officers Longevity/Service $ - $ - $ 250.00 $ 250.00 $ 500.00 1540 Career Education $ 14,250.00 $ 12,900.00 $ 15,000.00 $ 13,100.00 $ 15,000.00 2100 FICA $ 107,160.00 $ 105,500.00 $ 116,200.00 $ 112,600.00 $ 129,770.00 2200 Retirement $ 266,925.00 $ 229,000.00 $ 260,500.00 $ 252,000.00 $ 281,100.00 2300 Life & Health Insurance $ 313,156.00 $ 307,000.00 $ 359,900.00 $ 340,700.00 $ 379,140.00 2400 Workers Compensation $ 53,920.00 $ 49,800.00 $ 57,620.00 $ 56,900.00 $ 89,260.00 2500 Unemployment Comp. $ - $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $2,161,429.00 $2,057,670.00 $2,369,970.00 $2,262,860.00 $2,664,261.00 OPERATIONS & SUPPLIES 3100 Professional Services $ 35,700.00 $ 37,200.00 $ 38,141.00 $ 38,978.00 $ 41,328.00 3400 Other Contractual Services $ 35,258.00 $ 10,800.00 $ 35,258.00 $ 35,258.00 $ 35,228.00 4000 Travel & Per Diem $ 7,950.00 $ 6,400.00 $ 11,500.00 $ 3,200.00 $ 11,500.00 4100 Communications & Freight $ 35,190.00 $ 38,800.00 $ 39,000.00 $ 39,500.00 $ 49,000.00 4300 Utilities $ 16,275.00 $ 14,000.00 $ 16,275.00 $ 14,500.00 $ 17,000.00 4400 Rentals & Lease $ 5,420.00 $ 3,900.00 $ 5,420.00 $ 4,500.00 $ 5,420.00 �\ 4500 Insurance $ 55,365.00 $ 53,600.00 $ 60,120.00 $ 58,900.00 $ 61,500.00 j 4600 Repairs &Maintenance: Vehicles $ 16,062.00 $ 8,900.00 $ 16,500.00 $ 17,885.00 $ 20,000.00 Repairs & Maintenance: 4609 Equipment $ 27,562.00 $ 20,500.00 $ 33,950.00 $ 33,950.00 $ 33,950.00 4700 Printing $ 2,000.00 $ 2,600.00 $ 3,000.00 $ 1,750.00 $ 3,000.00 4901 Education: Restricted $ 5,925.00 $ 5,300.00 $ 8,200.00 $ 3,200.00 $ 8,200.00 4902 Education: Non -Restricted $ 4,500.00 $ 2,800.00 $ 5,400.00 $ 500.00 $ 5,400.00 4903 Code Enforcement $ 5,000.00 $ 5,900.00 $ 9,000.00 $ 8,450.00 $ 9,000.00 4909 Miscellaneous $ 1,500.00 $ 500.00 $ 1,500.00 $ 1,850.00 $ 1,500.00 5100 Office Supplies $ 5,000.00 $ 2,000.00 $ 5,000.00 $ 4,200.00 $ 5,000.00 5101 Detective Supplies $ 3,000.00 $ 1,600.00 $ 3,000.00 $ 2,900.00 $ 3,000.00 5102 Investigation Fees $ 1,800.00 $ 900.00 $ 1,800.00 $ 2,050.00 $ 3,000.00 5200 Operating Supply $ 17,600.00 $ 10,900.00 $ 17,100.00 $ 15,800.00 $ 17,100.00 5201 Fuel & Oil $ 79,083.00 $ 56,000.00 $ 96,000.00 $ 58,900.00 $ 96,000.00 5202 Operating Supplies (Tires) $ 9,500.00 $ 6,300.00 $ 9,500.00 $ 7,500.00 $ 9,500.00 5203 Uniforms/Patches $ 19,850.00 $ 26,300.00 $ 21,600.00 $ 16,200.00 $ 21,600.00 5400 Books, Publications, Etc. $ 2,500.00 $ 1,200.00 $ 2,500.00 $ 2,000.00 $ 2,500.00 8300 Public Service Grant $ - $ - $ - $ - $ - TOTAL OPERATIONS & SUPPLIES $ 392,040.00 $ 316,400.00 $ 439,764.00 $ 371,971.00 $ 459,726.00 GRAND TOTAL FOR DEPARTMENT $2,553,469.00 $2,374,070.00 $2,809,734.00 $2,634,831.00 $3,123,987.00 L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 10 of 21 1300 -- 3100_. —ATE 4600 Salaries: Increase in use of Code Enforcement Secretary due to case load. siona &Ni -6 s -This- ref cts t ie cost of-tK6 Crime Cam-^--- — and Maintenance Vehicles: Increase in maintenance costs due to more vehicles out of warranty. lative Costs Incr Increase in fees associated with investigations i.e. Red Flag Law Orders of Protection etc. 1100 udes..leaue_payouts for emploeees- J 1200 J _-511 U00-galtonsigr—K00 ---- ISPATCHERS SALARIES ARE NOW INCLUDED WITHIN THIS BUDGET* Diu&UM4 R Ire 'w L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 11 of 21 i' DEPARTMENT: FIRE DEPARTMENT (0522) 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED 1100 Executive Salaires $ 76,600.00 $ 76,600.00 $ 79,300.00 $ 79,300.00 $ 80,400.00 1200 Regular Salaries $ 720,100.00 $ 702,000.00 $ 681,500.00 $ 680,865.00 $ 546,600.00 1201 Holiday Pay $ 26,286.00 $ 18,000.00 $ 25,500.00 $ 20,400.00 $ 25,500.00 1202 Acting Lieutenant/Planner $ - $ 600.00 $ - $ 800.00 $ 800.00 \ 1300 Other Salary $ 12,425.00 $ 13,000.00 $ 15,600.00 $ 8,200.00 $ 15,600.00 1400 Overtime $ 40,500.00 $ 40,800.00 $ 59,100.00 $ 58,648.00 $ 59,100.00 1401 Overtime Pay/Annual & Sick $ 63,670.00 $ 38,400.00 $ 65,900.00 $ 63,535.00 $ 65,900.00 1402 Dispatcher OT $ 6,090.00 $ 6,400.00 $ 6,500.00 $ 3,900.00 $ - 1501 Volunteer Pay $ 14,000.00 $ 13,800.00 $ 18,000.00 $ 15,600.00 $ 18,000.00 1510 Longevity/Service Incentive $ 1,250.00 $ 1,250.00 $ 250.00 $ 250.00 $ - 1540 Career Education $ 2,400.00 $ 1,200.00 $ 3,600.00 $ 1,200.00 $ 1,200.00 2100 FICA $ 71,763.00 $ 67,600.00 $ 71,424.00 $ 69,300.00 $ 62,500.00 2200 Retirement $182,100.00 $163,500.00 $190,900.00 $180,700.00 $155,600.00 2300 Life & Health Insurance $144,500.00 $144,500.00 $ 159,300.00 $ 156,800.00 $ 156,700.00 2400 Workers Compensation $ 46,870.00 $ 44,300.00 $ 51,550.00 $ 50,800.00 $ 49,750.00 2500 Unemployment Compensation $ - $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $1,408,554.00 $1,331,950.00 $1,428,424.00 $1,390,298.00 $1,237,650.00 OPERATIONS& SUPPLIES 3100 Professional Services (MD) $ 7,800.00 $ 7,400.00 $ 7,800.00 $ 7,300.00 $ 7,800.00 Professional Services (Physician 3102 for SCBA) $ 3,500.00 $ 1,750.00 $ 3,500.00 $ 3,000.00 $ 3,500.00 3103 Wellness Program (Gym) $ 3,000.00 $ 2,900.00 $ 3,000.00 $ 2,880.00 $ 3,000.00 3400 Other Contractual Services $ 2,900.00 $ - $ - $ - $ - 4000 Travel & Per Diem $ 3,200.00 $ 1,600.00 $ 3,200.00 $ 1,200.00 $ 3,200.00 4100 Communications & Freight $ 20,000.00 $ 12,900.00 $ 20,000.00 $ 15,600.00 $ 23,900.00 (�r 4300 Utilities $ 13,000.00 $ 11,000.00 $ 13,000.00 $ 11,900.00 $ 13,000.00 \� 4400 Rentals & Leases $ 2,400.00 $ 1,800.00 $ 2,400.00 $ 1,780.00 $ 2,400.00 �\ 4500 Insurance $ 33,865.00 $ 33,800.00 $ 37,252.00 $ 36,100.00 $- 30,650.00 `J 4600 Repairs & Maintenance: Vehicles $ 33,160.00 $ 19,500.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 Repairs & Maintenance: Bldg & 4609 Equip $ 118,275.00 $ 107,900.00 $ 33,575.00 $ 33,575.00 $ 33,575.00 4700 Printing $ 600.00 $ - $ 600.00 $ 200.00 $ 600.00 4901 Education $ 11,000.00 $ 2,570.00 $ 71,000.00 $ 71,000.00 $ 11,000.00 4902 Public Education & Fire Prevention $ 2,500.00 $ 2,700.00 $ 4,500.00 $ 4,100.00 $ 5,625.00 4903 Code Enforcement $ 1,100.00 $ 500.00 $ - $ - $ - 4905 Training & Materials $ 3,500.00 $ 2,100.00 $ 5,000.00 $ 2,600.00 $ 5,000.00 4909 Miscellaneous $ 400.00 $ 200.00 $- 400.00 $ 400.00 $ 500.00 5100 Office Supplies $ 3,000.00 $ 2,300.00 $ 3,000.00 $ 2,800.00 $ 3,000.00 5200 Operating Supply $ 13,000.00 $ 12,800.00 $ 13,000.00 $ 14,286.00 $ 16,250.00 5201 Fuel & Oil $ 14,000.00 $ 10,800.00 $ 14,000.00 $ 10,600.00 $ 14,000.00 5202 Operating Supplies (Tires) $ 5,000.00 $ 2,100.00 $ 5,000.00 $ 2,500.00 $ 5,000.00 5203 Uniforms/Patches $ 8,000.00 $ 6,800.00 $ 8,000.00 $ 10,524.00 $ 10,000.00 5400 Books, Publications, Etc. $ 4,000.00 $ 2,600.00 $ 4,000.00 $ 3,100.00 $ 4,000.00 L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 12 of 21 II ii 6400 Equipment ($750 or more) $ $ ---$-- TOTAL OPERATIONS & SUPPLIES $ 307,200.00 $ 246,020.00 $ 282,227.00 $ 265,445.00 $ 226,000.00 GRAND TOTAL FOR DEPARTMENT $1,715,754.00 $1,577,970.00 $1,710,651.00 $1,655,743.00 $1,463,650.00 4100 SwitcMpg to Fiber throughout all City Departments —4902 ---tncr 5sl0 to I ----4,909-.-Jncre,a, -due.to-line.-itern-maxed-ou h 25% ir 5200 ease due to COVID-19 and expectation to continue to resupply inventory 5203 Unifo s hit hard this year due to multiple personnel leaving and hired. L. Garniotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 13 of 21 L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 14 of 21 DEPARTMENT: PUBLIC WORKS (0541) 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 91,650.00 $ 91,650.00 $ 81,200.00 $ 80,900.00 $ 82,400.00 1200 Regular Salaries $ 385,800.00 $ 307,000.00 $ 337,900.00 $ 332,800.00 $ 339,800.00 1300 Other Salaries $ 36,700.00 $ - $ - $ - $ - 1400 Overtime $ 4,000.00 $ 3,300.00 $ 4,000.00 $ 7,670.00 $ 7,500.00 r� 1510 Longevity/Service Incentive $ - $ 250.00 $ 250.00 $ - \ 2100 FICA $ 37,800.00 $ 30,300.00 $ 35,900.00 $ 32,400.00 $ 32,800.00 2200 Retirement $ 49,900.00 $ 40,700.00 $ 42,700.00 $ 39,600.00 $ 40,900.00 2300 Life& Health Insurance $ 99,400.00 $ 99,400.00 $ 117,900.00 $ 124,090.00 $ 121,500.00 2400 Workers Compensation $ 36,390.00 $ 33,200.00 $ 40,300.00 $ 37,200.00 $ 24,800.00 2500 Unemployment Costs $ 500.00 $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $ 742,140.00 $ 605,550.00 $ 660,150.00 $ 654,910.00 $ 649,700.00 OPERATIONS & SUPPLIES 3100 Professional Services $ 5,000.00 $ 300.00 $ 4,000.00 $ 600.00 $ 3,000.00 3400 Other Contractual Services $ 10,000.00 $ 7,800.00 $ 8,000.00 3401 Garbage Collection Fee $ 376,900.00 $ 376,900.00 $ 383,520.00 $ 381,400.00 $ 384,766.00 4000 Travel & Per Diem $ 3,500.00 $ 900.00 $ 3,000.00 $ 500.00 $ 2,500.00 4100 Communications & Freight $ 7,500.00 $ 5,200.00 $ 7,000.00 $ 5,850.00 $ 7,600.00 4300 Utilities $ 18,500.00 $ 17,500.00 $ 18,500.00 $ 23,885.00 $ 25,000.00 4400 Rentals & Leases $ 2,250.00 $ 2,000.00 $ 3,000.00 $ 3,500.00 $ 3,500.00 4500 Insurance $ 34,830.00 $ 34,500.00 $ 38,315.00 $ 36,400.00 $ 39,470.00 Repairs & Maintenance: 4600 Vehicles $ 8,500.00 $ 7,800.00 $ 7,000.00 $ 6,400.00 $ 7,000.00 4605 Repairs & Maintenance: Parks Repairs & Maintenance: Bldg $ 7,500.00 $ 9,200.00 $ 7,500.00 $ 20,202.00 $ 9,000.00 4609 & Equip $ 31,750.00 $ 39,700.00 $ 31,750.00 $ 31,750.00 $ 31,750.00 4901 Education $ 5,000.00 $ 1,400.00 $ 4,000.00 $ 3,400.00 $ 3,000.00 4909 Miscellaneous $ 500.00 $ 1,300.00 $ 500.00 $ 100.00 $ 500.00 5100 Office Supplies $ 1,000.00 $ 1,300.00 $ 1,000.00 $ 850.00 $ 800.00 5200 Operating Supply $ 8,000.00 $ 9,300.00 $ 9,000.00 $ 8,980.00 $ 9,000.00 5201 Fuel & Oil $ 32,500.00 $ 24,400.00 $ 27,000.00 $ 21,900.00 $ 25,000.00 5202 Operating Supplies (Tires) $ 3,500.00 $ 4,000.00 $ 3,500.00 $ 1,800.00 $ 3,000.00 5203 Uniforms $ 6,750.00 $ 6,200.00 $ 6,750.00 $ 5,600.00 $ 6,000.00 5204 Dumping Fees $ 750.00 $ - $ 750.00 $ 100.00 $ 750.00 5205 Mosquito Control $ 6,000.00 $ 2,900.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 5400 Books, Publications, Etc. $ 200.00 $ - $ 200.00 $ 100.00 $ 150.00 6300 Improvements 6400 Equipment ($750 or more) TOTAL OPERATIONS & SUPPLIES $560,430.00 $544,800.00 $572,285.00 $567,117.00 $575,786.00 GRAND TOTAL FOR DEPARTMENT $1,302,570.00 $1,150,350.00 $1,232,435.00 $1,222,027.00 $1,225,486.00 -1400 Increase in OT based on COVID 19 - - -- 4100 Switching to Fiber throughout all City Departments �cc -� z JL -T i L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 14 of 21 Public FacIl ty Fund (Transportation) i 2018/2019 2018/2019 --20-19/2920---- 2043/2020 2U20mi — AMENDED EOY MlD-YEARESTIMATES- _ PROPOSED-.--- --_-- - -- BEGINNING FUND BALANCE $535,905.00 $ 950,300.00 $1,021,107.00 $1,021,107.00 $ 844,807.00 REVENUES ----304=3134100 LocalOption-Gas-Tax $364,880.00 $ 370,400.00 $--3841687.00 -$ 292100G.-09-1-321,575.-017- 301-313-420) 92;000.-09 321,575.00301-313-420 Local Alter, Fuel User Fee_ _$224 96500 $ 225,200.90 $-_225 3.37.00__17.8,000.00_-$__ 1-86,4.52.00 - - - -- 301-335-12 SRS Eight Cent Motor Fuel $ 64,225.00 $ 64,500.00 $ 64,300.00 $ 60,200.00 $ 59,890.00 -- 3U1=312 -30Y 2Jinth Cent duel Tax 62,975.0(w 0 @$ 65,400.00 $ 63,000.06—t-56,000.00 $ 56,423.00 --- 301-335-4100 Motor. Fuel Tax Rebate---$---1,200:0V—,-,100:00----$-1-,200:00--$---1;350:00—$--1-;200.00- 301-361-1009 SCOP Funding $177,537.00 $ - $ 532,488.00 $ - $ 532,488.00 301-361-1000 Interest Earnings $ 9,000.00 $ 15,100.00 $ 11,500.00 $ 7,200.00 $ 6,000.00 -301-369-1000 Miscellaneous - - $ - $ - $ - $ - $ - TOTAL REVENUES $904,782.00 $ 741,700.00 $1,262,512.00 $ 594,750.00 $1,164,028.00 y EXPENDITURES __. Public Facilities--'- - 301-549-3100 Professional Services $ 25,000.00 $ - $ 25,000.00 $ - $ 15,000.00 301-549-3401 Pub i1 cFacilities=Contractual 0 Services $ 66,000.00 $ 60,200.00 $ 80,000.00 $ 74,500.00 $ 90,000.00 301-549-4300 Public Facilities -Utilities $ 48,300.00 $ 59,000.00 $ 59,000.00 $ 57,500.00 $ 61,500.00 301-549-4609 -Repairs & Maintenance ---$501000.00—$ 21,300.00 $ 60,000.00—$--32,900.00 $ 61,500 00 - - -- Miscellaneous-Park Holiday 301--5494909 _Lights ---- -- -- $-12,-500.00--$----11,000.00---$-- 10,000.00--$__ 5,750.00___$ T0;000.-00 - Public Facilities -Roads & 301=549-530 �--Materials- - -$ 67,500:00 $ 68,500:00 _ 67,500.00 $ 44,900.00 -$ 77,500.00 Public Facilities - 301 -549-630Q Improvements - -$135000:00 --$ 30,500.00 $ 135,000.00 $ 135,000.00 $ 155,000.00 _ 301-549-6301SCOP Improvements ------$1Z7,537 Q0.—$- --.___$ _ 532,488.00 $ - $ --532,488.00 Public Facilities- _ Beautification - _ . $ 10,000.00—$—_ - - -- $- - 7,500.00 $ - -----$----5,000.00 i1 Public Facilities -Machinery 301-549-640;0 & Equipment- --__ __ __ $.89,500.00--$---48,500.00 $-- 71,500.00 $ 70,500.00 $--2-j500.00 - TOTAL EXPENSES $681,337.00 $ 299,000.00 $1,047,988.00 $ 421,050.00 $1,010,488.00 Transfer to General Fund ENDING FUND BALANCE $350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 $409,350.00 $1,043,000.00 $ 885,631.00 $ 844,807.00 $ 648,347.00 6300__.__ 6301 Traffic Signal Equip Upgrades --- - -- - --- _ 71500.00 -- ROW Drainage $ 10 000.00 ng�rof Services R&M Bridges & Culverts 25,000.00 $ 15,000.00 3400__._____. _. Grounds Maint/Street Sweeping$_ -80;000-:00---$----90;000 00- - - - 4609 Sidewalk Repair and ADA ramp Installation $ 50,000.00 $ 50,000.00 $ Replacement small ROW equipment $ 1,500.00 $ 1,500.00 6398--- Sign Repair/Replacement - -- ----$--20000:00$ y20000:00 6300__.__ 6301 Traffic Signal Equip Upgrades --- - -- - --- _ 71500.00 -- ROW Drainage $ 10 000.00 1.0 000 00 - R&M Bridges & Culverts $ 10,000.00 $ 10,000.00 -Storm Water -Infiltration--- repair $ 10,000.00 $ 20,000.00 Storm Water i c MainfAd ustments � - 10,000.00 $ 10 ,000.00 Asphalt -and Roadway Reconst --- -- --- ------$--120,000.00----$-440,000:00- Sidewalk Program $ 15,000.00 $ 15,000.00 SCOP 5th Avenue $ J7,537:OOy $ 177,537.p0 L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 15 of 21 6302_-_ _.._ �. i 'i �__ ___..New/Rept Trash cans, Parkland S Park St -- - $ - --7!500.00 � 6400 Trash pump $ 71,500.00 � TOTAL: $ 615,537.00 $ 5,000.00 $ 2,500.00 $ 574,037.00 L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 16 of 21 Capital Improvement Projects Fund $ 304-549-3100 Professional Services 304-529-4600 Repairs & Maintenance 304-513-3100 Professional Services 304-511-6400 2018/2019 304-512-6400 2018/2019 2019/2020 2019/2020 2020/2021 General Services Capital 304-521-6400 AMENDED 304-522-6400 EOY MID YEAR ESTIMATES PROPOSED BEGINNING FUND BALANCE $4,344,644.00 $4,800,600.00 $4,670,920.00 $4,670,920.00 $3,190,195.00 REVENUES 304-549-6401 Improvements $ Median Replacement & 304-549-6402 ROW 304-549-6403 ! -------304--383=00001- 304-584-6400 $ - $ - $ - $ $ - & TRANSFERS IN Disposition of Fixed Other Grants - Transfers $ In TOTAL OTHER REVENUES & TRANSFERS IN $ 304-364-000 - Assets $ 225,000.00 $ 225,000.00 $ 225,000.00 $ 84,000.00 $ 6,000.00 304-361-1000 Interest Earnings $ 1,500.00 $ - $ - $ - $ - 304-369-1000 Miscellaneous $ - $ 7,900.00 $ - $ 900.00 $ 550.00 $ TOTAL REVENUES $ 226,500.00 $ 232,900.00 $ 225,000.00 $ 84,900.00 $ 6,550.00 EXPENDITURES $ 304-549-3100 Professional Services 304-529-4600 Repairs & Maintenance 304-513-3100 Professional Services 304-511-6400 Administration Capital 304-512-6400 Administration Capital 304-513-6400 Finance Capital 304-519-6400 General Services Capital 304-521-6400 Law Enforcement Capital 304-522-6400 Fire Protection Capital 304-536-6400 Sewer/Wastewater 304-541-6400 Public Works Capital - Other Capital (Pub Safety, 304-549-6400 Transp.) $ Parks Capital 304-549-6401 Improvements $ Median Replacement & 304-549-6402 ROW 304-549-6403 ! Tree Program 304-584-6400 Future Capital Projects 304-2512-6400' ' Clerk Capital TOTAL EXPEN,QITURES $ OTHER REVENUES & TRANSFERS IN 1 Other Grants - Transfers $ In TOTAL OTHER REVENUES & TRANSFERS IN $ TRANSFERS OUT TO OTHER FUNDS $ 37,500.00 Transfers Out - General 25,100.00 Fund TOTAL TRANSFERS OUT ASSIGNED FUND BALANCE 24,500.00 Total Assigned Fund 27,500.00 Balance ENDING FUND BALANCE COUNCIL 511-6400 $ 25,000.00 $ - $ 30,000.00 $ - $ - $ 25,000.00 $ 4,100.00 $ - $ - $ - $ 9,500.00 $ - $ 9,500.00 $ - $ - $ - $ 8,000.00 $ 7,850.00 $ - $ 12,000.00 $ 7,300.00 $ 1,500.00 $ - $ - $ 1,500.00 $ 1,100.00 $ 121,500.00 $ 115,000.00 $ 3,600.00 $ 37,500.00 $ 25,100.00 $ 58,750.00 $ 24,500.00 $ 27,500.00 $ 350,646.00 $ 340,500.00 $ 169,540.00 $ 155,000.00 $ 114,600.00 $ 73,200.00 $ 40,800.00 $ 51,500.00 $ 42,000.00 $ 28,050.00 $ 41,500.00 $ 30,200.00 $ 55,000.00 $ 35,500.00 $ - $ - $ 22,000.00 $ - $ - $ - $ 53,000.00 $ 39,500.00 $ 168,000.00 $ 168,000.00 $ 31,500.00 $ 10,000.00 $ 14,800.00 $ 10,000.00 $ 10,000.00 $ 20,000.00 $ 15,000.00 $ - $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 8,000.00 $ 8,300.00 $ 5,000.00 $ 5,000.00 $ - $ 661,846.00 $ 533,700.00 $ 703,290.00 $ 577,850.00 $ 240,250.00 $ 171,120.00 $ 171,120.00 $ - $ - $ - $ 171,120.00 $ 171,120.00 $ - $ - $ - $ 796,722.00 $ - $1,233,181.00 $ 865,225.00 $1,614,246.00 $ 796,722.00 $ - $1,233,181.00 $ 865,225.00 $1,614,246.00 $3,283,696.00 $4,670,920.00 $2,959,449.00 $3,312,745.00 $1,342,249.00 Council Subtotal $ - L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 17 of 21 ADMIN 512.6400 FINANCE 513-6400 GENERAL SERVICES 519-6400 POLICE 521-6400 FIRE 522-6400 Administration Subtotal $ - !Scanners for each department > $ 3,600 Finance Subtotal $ 3,600 Video Screens for Council Chambers $ 5,000 BIS audio/video equipment $ 20,000 Replacement of Council Chairs in Chambers $ 2,500 General Services Subtotal $ 27,500 1 - Radar Computers and related equipment 1 - Tasers 3 - Replacement cars Equipment for 3 new cars AED Gas Monitors (repl 2 of 3) 6 - Sets of Bunker Gear Replacement Furniture (recliners) Computers Thermal Imager. PUBLIC WORKS TREE PROGRAM 549-6403 PUBLIC WORKS 541-6400 $ 2,200 $ 12,000 $ 1,400 $ 84,000 $ 15,000 Police Subtotal $ 114,600 $ 1,300 $ 550 $ 20,000 $ 1,200 $ 1,500 $ 3,500 Fire Subtotal $ 28,050 Public Works Trees Subtotal $ 15,000 Public Works Subtotal $ PARKS Centennial Park - Solar Area Lights (9) $ Centennial Park - Landscaping $ Centennial Park -Benches, Tables, concrete work $ 541-6401 Parks Subtotal $ MEDIAN REPLACEMENT Median Replacement/Right of Way/Parks $ Commerce kark Street Lights (4) $ 541-6402 �� vl_; Median Replacement Subtotal $ CLERK 2512-6400 Clerk Subtotal $ OTHER GRANTS L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 18 of 21 10,000 10,000 11,500 31,500 10,000 10,000 20,000 BEGINNING FUND BALANCE REVENUES' 2019/2020 2019/2020 2020/2021 MID YEAR ESTIMATES PROPOSED $260,000.00 $ - $ 260,000.00 302-331-3903 TMDL Grant $ - $ - $ - 302-331-3904 Stormwater Drainage Grant $300,000.00 $ - $ 300,000.00 302-331-3905 Section 319 Grant $ - $ - $ - 302-361-1000 Interest Earnings $ - $ - $ - 302-381-0000 Transfers In - Capital Assigned Funds $ - $ - $ - 302-381-0000 Transfers In - Capital Fund Reserves $ - $ - $ - TOTAL REVENUES $300,000.00 $ - $ 300,000.00 EXPENDITURES 302-2552-3100 Professional Services $ - $ - $ - J 302-2552-3200 Administrative Services $- 302-2552-4609 Temporary Relocation $ - $ - $ - 302-2552-4609 Housing Rehab Demo/Rept/Reloc $ - $ - $ - 302-2552-4909 Miscellaneous $ - $ - $ - 302-2000-4909 Miscellaneous - Banking Exp $ - $ - $ - 302-2752-3100 Professional Services $ 35,000.00 $ - $ 35,000.00 302-2752-3200 Administrative Services $ 13,500.00 $ - $ 13,500.00 302-2752-4909 Miscellaneous $ 1,500.00 $ - $ 1,500.00 302-2752-4609:' Street Improvements/Additions $ - $ - $ - 302-2752-6300 Infrastructure Improvements $ - $ - $ - 302-2752-6400 Park and Canal Improvements $370,000.00 $ - $ 370,000.00 TOTAL EXPENSES $420,000.00 $ - $ 420,000.00 Return General Fund Loan $ - $ - $ - ENDING FUND BALANCE $140,000.00 $ - $140,000.00 Grant related project Taylor Creek SW 4th Street TIO GD \ -Q- � L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 19 of 21 APPROPRIATIONS GRANT BEGINNING1 FUND BALANCE REVENUES 2018/2019 2018/2019 2019/2020 2020/2021 AMENDED EOY MID YEAR PROPOSED $ 1,000.00 $ 1,000.00 $ 593.00 $ 593.00 307-334-3900 Appropriation Funds $209,000.00 $ i'. 307-361-1000 Interest Earnings $ - $ 307-381-0000 Transfers In - Capital Fund Reserves $ - $ TOTAL REVENUES $209,000.00 $ EXPENDITURES Professional Services - Engineering 307-559-3100 Services 307-559-3102 Professional Services - Grant Admin 307-559-4909 Administrative Services 307-559-6300 Street Improvement/Additions TOTAL EXPENSES ENDING FUND BALANCE DUE TO GENERAL FUND $209,000.00 $ $209,000.00 $ 209,000.00 $209,000.00 $ 209,000.00 $209,000.00 $ 209,000.00 $209,000.00 $ 209,000.00 $ 593.00 $ 593.00 L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 20 of 21 l COO- � . vt LUG/ P� & CA -7 wc�) ppuj c -x'- Uj r 1p, j r4f7"'M "WT'rl� -V --'J e I ��_ _ ,1n� 0�b1 �i ING Tpr\-)") Wh Ing Igo L mob v yo-vlo- 46 - - -49' 6p-�Arnl rmr '1V1 G umo WA -vog oj Tin (T-� 1p, j r4f7"'M "WT'rl� -V --'J e I ��_ _ ,1n� 0�b1 �i ING Tpr\-)") Wh Ing Igo L mob v yo-vlo- ENDING FUND BALANCE $ 220.00 $ 4,100.00 $ 4,420.00 $ 4,420.00 �kY- CUAA14 10ku- 1- 0096 Y'r 4- U�t 4t�—c 6,,L8 crwyvl—)�) I Ymf rf Ufil— —qua - 1 uj`� n&+ SSU ptop-u-- �/Aa .- C T, PAf 7) N k 6 S b, h r Pee V. There being no further items on the agenda, Mayor Watford adjourned the meeting at JL'3 P.M. L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 21 of 21 LAW ENFORCEMENT SPECIAL FUND 2018/2019 2018/2019 2019/2020 2020/2021 AMENDED EOY MID YEAR PROPOSED BEGINNING FUND BALANCE $ 3,220.00 $ 1,200.00 $ 9,920.00 $ 9,920.00 REVENUES 601-351-1000 601-351-2000 Confiscated Property 601-354-1000 Fines Local Ord. Viol. $ 500.00 $ 2,100.00 $ 1,000.00 $ 1,000.00 601-361-1000 Interest Earnings 601-369-1000 Miscellaneous $ 1,600.00 C, TOTAL REVENUE $ 500.00 $ 3,700.00 $ 1,000.00 $ 1,000.00 EXPENDITURES 601-529-4909 Law Enf. Special Misc. $ 1,000.00 $ 800.00 $ 1,000.00 $ 1,000.00 601-529-5200 Law Enf. Speical Educational Mat. $ 500.00 $ - 601-549-6300 Law Enf. Special Improvement $ - $ 601-549-6400 Law Enf. Special Mach & Equip $ 2,000.00 $ - $ 5,500.00 $ 5,500.00 TOTAL EXPENDITURES $ 3,500.00 $ 800.00 $ 6,500.00 $ 6,500.00 ENDING FUND BALANCE $ 220.00 $ 4,100.00 $ 4,420.00 $ 4,420.00 �kY- CUAA14 10ku- 1- 0096 Y'r 4- U�t 4t�—c 6,,L8 crwyvl—)�) I Ymf rf Ufil— —qua - 1 uj`� n&+ SSU ptop-u-- �/Aa .- C T, PAf 7) N k 6 S b, h r Pee V. There being no further items on the agenda, Mayor Watford adjourned the meeting at JL'3 P.M. L. Gamiotea Handwritten Minutes AUG 12, 2020 BUDGET WORKSHOP Page 21 of 21 CITY OF OKEECHOBEE, FLORIDA AUGUST 12, 2020, BUDGET WORKSHOP HANDWRITTEN MINUTES BY BOBBIE JENKINS I. CALL TO ORDER Mayor Watford called the Fiscal Year (FY) 2020-2021 Budget Workshop of the City Council for the City of Okeechobee to order on Wednesday, August 12, 2020, at 5:00 P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. Pursuant to Executive Order No. 20-69 issued by Governor DeSantis on March 20, 2020, and extended by Executive Order No. 20-179 effective July 29, 2020, the meeting was conducted utilizing communications media technology (CMT) as provided by Florida Statutes 120.54(5)(b)2, by means of Zoom.com Meeting ID 2459713294. The Host computer was operated by Executive Assistant Brock. The video, audio, and digital comments were recorded and retained as a permanent record. The invocation was offered by DW followed by the Pledge of Allegiance by BK II. ATTENDANCE PRESENT ABSENT VIA ZOOM Mayor Dowling R. Watford, Jr. X Council Member Wes Abney X Council Member Clark X Council Member Jarriel X Council Member Keefe X City Attorney John Fumero _X_ City Administrator Marcos MontesDeOca X Police Chief Bob Peterson X Fire Chief Herb Smith X Public Works Director David Allen X Deputy City Clerk Bobbie Jenkins X Executive Assistant Robin Brock X Finance Director India Riedel X IV. AGENDA AND PUBLIC COMMENTS A. There were no agenda item forms or comment cards submitted for public participation for any issues not on the agenda. BUDGET WORKSHOP A. Discuss the proposed FY 2020-2021 Budget as presented in Exhibit 1. MDO-I just want3ed to touch base and thank the department heads for their budgets. Couple items overview; overall increase of 0.9% from last year. Utilized same millage, included 1.5 step, no COLA. We do have allocations now, the way we take our capital and revenues, we budgeted at 96% instead of 95%. Millage 7.6018 $940000 increase with new construction and increase in values IR -addressed the Council, worked really hard on budget, came to the Admin with, did some analysis with revenues. The charts that you have in your workbooks (get copy). I thought about this after, should have numbered graphs, under information or table of contents. Info from state -depicting what the actual state sales tax revenues receipt3ed each month by the state throughout the state, what this shows is basically the first half of our year was very strong. It was telling us that July to June, in July they receipted 93.7 million more than estimated. Moving forward very strong, economy getting better, people buying more, later on in the year, economy suffered due to COVID 19, these months are always reflect3ed from the month before (lag time) in April you'll start seeing a negative amount 878 million less that estimated. They are projected 19.6% less than last year for sales tax revenue. Overall and this is where MDO says rip the band aid off quick, 2°d page graph looks a little disheartening. When COVID hit, we had a decrease. The overages in the prior months saved us. Bottom line the end of the graph state received 93.4 of the estimated revenue. WA -do you know what the estimated average was (93 million over what?) IR -did not pull that information, but they may have those numbers. Basically, what the chart tells us is that our sales tax is not going to skyrocket in the next month or two. The next graph is the state revenues comparison is the last 3 years estimates of what the city will receive (2019-2021). Overall 160,000 different for the general fund categories listed. Dropping down to public facility fund, gas tax dollars, basically the same difference, $100K difference from last year. Wish I could have painted a prettier picture but can't. This year is going to be a really rough year as far as revenue is concerned. The last graph is regarding our utility tax and franchise fees and again just a reminder utility and franchise tax is a user tax, end of year numbers and estimated for this year, and what is proposed moving forward. FPL also looked at numbers and requested a decrease in kwh, the consumer saw a reduction of about $20, decrease in usage and a big corporation is not doing business, their usage is down. COVID affected everything, their consumption was down, they weren't using B. Jenkins Handwritten Minutes Page 1 of 25 electricity, propane, etch. Just want to make sure we all know where we're at moving forward. Last sheet is assigned and unassigned balances as of 2019. MDO-just so everyone is aware, this does not include this FY's budget IR -end of 9/30/19. Questions on revenues or charts presented? DW -are we not working properly? Do we need to take a break? RB -yes please. 5:17 PM short recess due to technical difficulties 5:24 PM IR -reviewed revenues, what I'd like us to do is go from page 1 and go forward in the book. Summary of the general fund. Top half is revenues, bottom half is department expenditures, middle is transfers in. GENERAL FUND RECAPITULATION — REVENUE AND EXPENSES 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED Beginning Fund Balance $3,791,160.00 $4,337,467.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 Roll forward from PY $ 180,709.00 $ 272,137.00 $ 0.00 $ 0.00 $ 0.00 $3,971,869.00 $4,609,604.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 REVENUES 96% Ad Valorem: PY 7.6018 $2,181,694.00 $2,238,172.00 $2,222,209.00 $2,330,000.00 $2,424,459.00 Other Fees $ 682,600.00 $ 804,420.00 $ 750,100.00 $ 736,300.00 $ 731,300.00 Intergovernmental $1,431,235.00 $1,608,888.00 $1,721,136.00 $1,661,350.00 $1,502,876.00 Charges for Services $ 968,645.00 $1,018,249.00 $1,049,100.00 $1,025,525.00 $1,003,700.00 Fines, Forfeitures & Penalties $ 6,345.00 $ 16,366.00 $ 14,275.00 $ 24,052.00 $ 21,475.00 Uses of Money & Property $ 1,000.00 $ 1,255.00 $ 160,000.00 $ 92,000.00 $ 90,000.00 Other Revenues $ 37,946.00 $ 47,531.00 $ 68,164.00 $ 71,860.00 $ 28,310.00 $5,309,465.00 $5,734,881.00 $5,984,984.00 $5,941,087.00 $5,802,120.00 TRANSFERS -IN Public Facilities Fund $ 350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 Capital Projects Imp Fund $ 796,722.00 $ 0.00 $1,233,181.00 $ 865,225.00 $1,614,246.00 TOTAL REVENUES $6,636,896.00 $6,357,018.00 $7,568,165.00 $7,156,312.00 $7,766,366.00 EXPENDITURES Legislative $ 210,591.00 $ 165,720.00 $ 339,722.00 $ 247,875.00 $ 266,731.00 Executive $ 222,240.00 $ 210,475.00 $ 250,420.00 $ 235,580.00 $ 259,507.00 City Clerk $ 239,384.00 $ 225,183.00 $ 282,475.00 $ 140,262.00 $ 308,292.00 Financial Services $ 331,341.00 $ 289,395.00 $ 350,975.00 $ 325,715.00 $ 349,505.00 Legal Counsel $ 116,260.00 $ 79,370.00 $ 170,125.00 $ 162,750.00 $ 166,400.00 General Services $ 384,484.00 $ 383,170.00 $ 551,967.00 $ 531,529.00 $ 602,808.00 Law Enforcement $2,553,469.00 $2,374,070.00 $2,809,734.00 $2,634,831.00 $3,123,987.00 Fire Protection $1,715,754.00 $1,577,970.00 $1,710,651.00 $1,655,743.00 $1,463,650.00 Road & Street Facilities $1,302,570.00 $1,150,350.00 $1,232,435.00 $1,222,027.00 $1,225,486.00 TOTAL EXPENDITURES $7,076,093.00 $6,455,703.00 $7,698,504.00 $7,156,312.00 $7,766,366.00 ENDING FUND BALANCE $3,351,963.00 $4,238,782.00 $4,212,162.00 $4,342,501.00 $4,342,501.00 State statute says we must use 95% but we use 96% of the taxable values for budgeting purposes. Using current millage rage of 7.6018. Refer back to other table provided with Charts. Make sure you are well aware we have listed options within this table showing the adjustments in millage rate, offset by using reserves. During our budget process, initially computed the current rate with the CPI allowable amount 3.22%. within the budget process, MDO said to hold the line. Council approved a millage rate up to to advertise on the trim notice. Questions: None Less than a 1 % increase for budgetary purposes. The increases we had to absorb, this is phenomenal. Make sure salaries are squeezed down to the bottom. I don't have that in there. But again less than 1 % increase based on what the departments have provided to us. B. Jenkins Handwritten Minutes Page 2 of 25 GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES OTHER FEES 312-5100 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 $ AMENDED EOY MID YEAR ESTIMATE PROPOSED FUND BALANCE $3,791,160.00 $4,337,467.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 Roll forward from previous year $ 272,137.00 $ 272,137.00 $ 0.00 $ 0.00 $ 0.00 312-5200 $4,063,297.00 $4,609,604.00 $4,342,501.00 $4,342,501.00 $4,342,501.00 $ REVENUES $ 62,000.00 $ 62,000.00 TAXES Utility Tax -Electric $ 450,000.00 $ 519,267.00 311-1000 96% Ad Valorem @ PY 7.6018 $2,181,694.00 $2,238,172.00 $2,222,209.00 $2,330,000.00 $2,424,459.00 TAXES TOTAL $2,181,694.00 $2,238,172.00 $2,222,209.00 $2,330,000.00 $2,424,459.00 OTHER FEES 312-5100 Fire Insurance Premium $ 50,100.00 $ 50,253.00 $ 45,800.00 $ 45,800.00 $ 45,800.00 335-1400 Casualty Insurance Prem Tax $ 19,500.00 $ 21,906.00 $ 12,000.00 $ 13,400.00 $ 12,000.00 312-5200 (Police) $ 67,000.00 $ 78,658.00 $ 62,000.00 $ 62,000.00 $ 62,000.00 314-1000 Utility Tax -Electric $ 450,000.00 $ 519,267.00 $ 510,000.00 $ 505,000.00 $ 500,000.00 314-4000 Utility Tax/Natural Gas $ 17,500.00 $ 25,196.00 $ 29,800.00 $ 22,500.00 $ 20,500.00 314-8000 Utility Tax/Propane $ 30,200.00 $ 52,175.00 $ 29,000.00 $ 27,000.00 $ 29,000.00 316-0000 Prof & Business Tax Receipt $ 66,800.00 $ 78,200.00 $ 72,500.00 $ 73,000.00 $ 73,000.00 319-0000 Public Service Fee $ 1,000.00 $ 671.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 OTHER FEES TOTAL $ 682,600.00 $ 804,420.00 $ 750,100.00 $ 736,300.00 $ 731,300.00 335-1210 SRS Cigarette Tax $ 197,479.00 $ 211,270.00 $ 199,890.00 $ 207,000.00 $ 205,106.00 335-1400 Mobile Home Licenses $ 19,500.00 $ 21,906.00 $ 12,000.00 $ 13,400.00 $ 12,000.00 335-1500 Alcoholic Beverage Licenses $ 5,200.00 $ 6,120.00 $ 5,300.00 $ 5,500.00 $ 5,300.00 335-1800 1/2 Cent Sales Tax $ 322,800.00 $ 378,675.00 $ 383,546.00 $ 345,000.00 $ 309,600.00 312-6000 1 Cent Sales Surtax $ 656,154.00 $ 735,943.00 $ 814,800.00 $ 761,450.00 $ 663,625.00 315.0000 Communications Service Tax $ 223,913.00 $ 245,209.00 $ 210,000.00 $ 227,000.00 $ 204,445.00 335-2300 Firefighters Supplement $ 1,200.00 $ 1,543.00 $ 2,400.00 $ 1,200.00 $ 1,200.00 337-2000 Public Safety - SRO OCSB $ 0.00 $ 0.00 $ 88,000.00 $ 94,800.00 $ 96,400.00 338-2000 County Business Licenses $ 4,989.00 $ 8,222.00 $ 5,200.00 $ 6,000.00 $ 5,200.00 INTERGOVERNMENT REVENUES TOTAL $1,431,235.00 $1,608,888.00 $1,721,136.00 $1,661,350.00 $1,502,876.00 CHARGES FOR CURRENT SERVICES 322-0000 Building & Inspections Fees $ 79,000.00 $ 74,049.00 $ 90,000.00 $ 89,000.00 $ 80,000.00 322-1000 Exception & Zoning Fees $ 500.00 $ 6,450.00 $ 1,350.00 $ 8,200.00 $ 2,000.00 323-1000 Franchise -Electric $ 401,000.00 $ 415,135.00 $ 380,000.00 $ 350,000.00 $ 350,000.00 323-4000 Franchise -Natural Gas $ 7,095.00 $ 13,728.00 $ 10,200.00 $ 12,500.00 $ 10,500.00 323-7000 Franchise -Solid Waste $ 103,700.00 $ 119,423.00 $ 106,000.00 $ 112,000.00 $ 110,000.00 329-0000 Plan Review Fees $ 1,500.00 $ 2,065.00 $ 2,000.00 $ 9,625.00 $ 2,000.00 341-2000 Alley/Street Closing Fees $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 341-3000 Map Sales $ 25.00 $ 0.00 $ 25.00 $ 0.00 $ 0.00 341-4000 Photocopies $ 25.00 $ 0.00 $ 25.00 $ 0.00 $ 0.00 342-1000 Public Safety - SRO OCA $ 0.00 $ 0.00 $ 75,500.00 $ 55,200.00 $ 56,700.00 Solid Waste Collection Fees - 343 -4010 Residential $ 375,800.00 $ 387,399.00 $ 384,000.00 $ 389,000.00 $ 392,500.00 CURRENT SERVICES CHARGES TOTAL $ 968,645.00 $1,018,249.00 $1,049,100.00 $1,025,525.00 $1,003,700.00 Start at the top: all revenues total what we use for our general fund. I can go step by step, but as we stated we use 96% of all state estimates. We did budget last year, mid -year for 90,0000 for building inspection fees, looking at being at that or more. As we all know, the businesses are prospering if they are building, whether it be a residence or expansion of the new business, increases taxable value. Did an estimated decrease of $8000, we just can not guarantee it go up. We decreased estimates accordingly based on what we see. We are estimating that we aren't going to get those dollars because we aren't seeing those dollars. Questions: none. B. Jenkins Handwritten Minutes Page 3 of 25 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 3100 Professional Services 2018/2019 2018/2019 $ 2019/2020 $ 2019/2020 $ 2020/2021 $ 0.00 AMENDED Other Contract Services EOY 46,500.00 MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 46,100.00 $ 46,100.00 $ 46,100.00 $ 46,100.00 $ 46,100.00 1510 Longevity/Service Incentive $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 2100 FICA $ 3,756.00 $ 2,950.00 $ 3,600.00 $ 3,300.00 $ 3,600.00 2200 Retirement $ 4,850.00 $ 4,400.00 $ 4,600.00 $ 4,300.00 $ 4,600.00 2300 Life & Health Insurance $ 54,577.00 $ 41,400.00 $ 57,962.00 $ 40,100.00 $ 57,800.00 2400 Workers Compensation $ 258.00 $ 250.00 $ 270.00 $ 260.00 $ 394.00 TOTAL PERSONNEL COSTS: $109,541.00 $ 95,100.00 $112,532.00 $ $ 94,060.00 $112,494.00 $ OPERATIONS & SUPPLIES 3100 Professional Services $ 0.00 $ 0.00 $ 10,000.00 $ 0.00 $ 0.00 3400 Other Contract Services $ 46,500.00 $ 18,000.00 $100,500.00 $ 35,000.00 $ 75,500.00 4000 Travel & Per Diem $ 2,500.00 $ 1,800.00 $ 4,000.00 $ 2,100.00 $ 4,000.00 4100 Communications & Freight $ 3,200.00 $ 2,100.00 $ 3,200.00 $ 3,200.00 $ 3,200.00 4500 Insurance $ 3,610.00 $ 3,400.00 $ 3,850.00 $ 2,100.00 $ 4,597.00 4609 Repairs & Maintenance $ 600.00 $ 600.00 $ 1,500.00 $ 2,200.00 $ 2,800.00 4901 Education $ 1,500.00 $ 1,650.00 $ 2,000.00 $ 450.00 $ 2,000.00 4909 Miscellaneous $ 1,000.00 $ 1,400.00 $ 2,000.00 $ 1,400.00 $ 2,000.00 5400 Books, Publications, Etc. $ 1,200.00 $ 930.00 $ 1,200.00 $ 925.00 $ 1,200.00 8100 Shared Services $ 8,940.00 $ 8,940.00 $ 8,940.00 $ 8,940.00 $ 8,940.00 8200 Aid to private Organizations $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 8202 Local Community Requests $ 25,000.00 $ 25,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 559-8300 Competitive FL Partnership Grant $ 7,000.00 $ 6,800.00 $ 40,000.00 $ 47,500.00 $ 0.00 TOTAL OPERATIONS & SUPPLIES $101,050.00 $ 70,620.00 $ 227,190.00 $153,815.00 $154,237.00 GRAND TOTAL FOR DEPARTMENT $ 210,591.00 $165,720.00 $ 339,722.00 $ 247,875.00 3400 CAS Legislative Services, $18,000; Balance of Charter Review $40000; CRA Study, $17,500. 4500 Projected Property and Casualty cost for 2021 8100 Shared Services Council 8202 Economic Development Corporation $ 266,731.00 MDO-there were three shifts we discussed the increases. No other COLA's, we did change how we allocate insurance line items. The total is there, just allocated differently. Fiber we are moving towards, we budgeted this year. Reduce costs by getting ready of internet and getting fiber. We will see those next years, fuel we towed the base line. Used $4 and applied to every department. There are some departments this year if you look at last year, we've moved services around, Fire moved dispatch out of, Clerk moved some items to General Services. IR -as MDO mentioned, we did changes globally. Just to touch base on the property and casualty insurance. Every 4 years I re -allocate. I've given you some information regarding fuel. Going forward, with the council's budget. It's as per last year. Biggest change you'll see is line item 3400, you did increase the budget for charter review. MDO-we did maintain the same contributions to line items 8100 & 8202. B. Jenkins Handwritten Minutes Page 4 of 25 DEPARTMENT: EXECUTIVE (0512) 4000 Travel & Per Diem 4100 Communications & Freight 4400 Rentals & Leases 4500 Insurance 4600 Repairs & Maintenance: Vehicles 4609 Repairs & Maintenance: Equipment 4901 Education 4909 Miscellaneous 5100 Office Supplies 5200 Operating Supplies 5201 Fuel & Oil 5400 Books, Publications, Etc. 6400 Equipment ($750 or more) TOTAL OPERATIONS & SUPPLIES GRAND TOTAL FOR DEPARTMENT 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED $ 8,400.00 $ 4,100.00 $ 8,900.00 $ 2,100.00 $ 8,900.00 $ 3,900.00 $ 3,400.00 $ 4,200.00 $ 3,600.00 $ 4,550.00 $ 4,100.00 $ 3,170.00 $ 4,100.00 $ 2,900.00 $ 4,100.00 $ 4,135.00 $ 3,900.00 $ 4,580.00 $ 4,200.00 $ 2,551.00 $ 1,550.00 $ 0.00 $ 1,700.00 $ 500.00 $ 1,700.00 $ 1,400.00 $ 1,700.00 $ 1,600.00 $ 2,400.00 $ 1,800.00 $ 2,860.00 $ 2,200.00 $ 2,860.00 $ 750.00 $ 2,860.00 $ 500.00 $ 470.00 $ 500.00 $ 300.00 $ 500.00 $ 800.00 $ 620.00 $ 800.00 $ 800.00 $ 800.00 $ 2,200.00 $ 800.00 $ 2,200.00 $ 1,800.00 $ 2,200.00 $ 3,800.00 $ 1,725.00 $ 3,800.00 $ 1,400.00 $ 3,800.00 $ 1,750.00 $ 1,300.00 $ 1,750.00 $ 1,400.00 $ 1,750.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 35,395.00 $ 23,385.00 $ 36,990.00 $ 22,150.00 $ 35,511.00 $222,240.00 $210,475.00 $ 250,420.00 $ 235,580.00 $ 259,507.00 1200 Requesting a $2,500 base rate increase for the position. 4100 Switching to Fiber throughout all City Departments 4500 Reapportion Insurance cost throughout departments 4100 Switching to Fiber throughout all City Departments IR -any changes to base positions will be noted in the grey area. Travel/Education a lot did not happen due to COVID. Really bottom line, things we wanted to mention. DW -1 know you told me but I'd like you to refresh my memory on the fiber. What will we save? MDO=working to get a finalized answer, right now its about $2000 per building, any comcast utilities will go away. We just asked them for a finalized savings. IR-comcast will go away, CenturyLink will go away, but there is a cost associated with getting the fiver which connects everywhere, be secure, etc. B. Jenkins Handwritten Minutes Page 5 of 25 DEPARTMENT: CLERK (2512) OPERATIONS & SUPPLIES 3103 Municipal Code 2018/2019 2018/2019 $ 2019/2020 $ 2019/2020 $ 2020/2021 $ 7,775.00 AMENDED EOY $ MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 66,813.00 $ 66,813.00 $ 69,300.00 $ 69,000.00 $ 70,350.00 1200 Regular Salaries $ 35,100.00 $ 35,100.00 $ 69,474.00 $ 0.00 $ 73,200.00 1300 Other Salaries $ 17,520.00 $ 12,000.00 $ 0.00 $ 0.00 $ 0.00 1400 Overtime $ 0.00 $ 0.00 $ 850.00 $ 0.00 $ 850.00 1510 Longevity/Service Incentive $ 750.00 $ 750.00 $ 0.00 $ 0.00 $ 0.00 2100 FICA $ 9,360.00 $ 8,600.00 $ 10,525.00 $ 0.00 $ 11,100.00 2200 Retirement $ 10,800.00 $ 10,600.00 $ 13,760.00 $ 0.00 $ 13,500.00 2300 Life & Health Insurance $ 21,250.00 $ 21,400.00 $ 34,490.00 $ 0.00 $ 36,850.00 2400 Workers Compensations $ 736.00 $ 650.00 $ 1,276.00 $ 0.00 $ 1,012.00 TOTAL PERSONNEL COSTS: $162,329.00 $155,913.00 $199,675.00 $ $ 69,000.00 $ 206,862.00 OPERATIONS & SUPPLIES 3103 Municipal Code $ 4,500.00 $ 4,000.00 $ 7,775.00 $ 4,000.00 $ 7,775.00 3400 Other Contractual Services $ 18,800.00 $ 17,900.00 $ 21,300.00 $ 21,300.00 $ 29,800.00 4000 Travel & Per Diem $ 4,550.00 $ 2,400.00 $ 5,000.00 $ 1,700.00 $ 3,500.00 4100 Communications & Freight $ 2,160.00 $ 2,170.00 $ 2,310.00 $ 2,212.00 $ 3,425.00 4500 Insurance $ 5,640.00 $ 5,300.00 $ 6,200.00 $ 5,850.00 $ 13,770.00 4609 Repairs & Maintenance: Equipment $ 10,225.00 $ 8,200.00 $ 10,715.00 $ 9,400.00 $ 9,800.00 4900 Advertising/Other Charges $ 18,000.00 $ 16,500.00 $ 18,000.00 $ 18,000.00 $ 19,500.00 4901 Education $ 2,100.00 $ 2,100.00 $ 2,375.00 $ 1,200.00 $ 2,400.00 4909 Miscellaneous/Elections $ 5,200.00 $ 5,200.00 $ 2,950.00 $ 2,700.00 $ 5,260.00 5100 Office Supplies $ 3,480.00 $ 3,100.00 $ 3,500.00 $ 3,200.00 $ 3,500.00 5400 Books, Publications, Etc. $ 2,400.00 $ 2,400.00 $ 2,675.00 $ 1,700.00 $ 2,700.00 6400 Equipment ($750 or more) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL OPERATIONS & SUPPLIES $ 77,055.00 $ 69,270.00 $ 82,800.00 $ 71,262.00 $101,430.00 GRAND TOTAL FOR DEPARTMENT $239,384.00 $225,183.00 $ 282,475.00 $ 140,262.00 $ 308,292.00 1200 Requesting a $2,500 base rate increase for the Deputy Clerk position. 3400 Mapping & Shredding Services no increase. Implement Phase 3 of the Back -logged Scanning Project: Commercial Plans & Permits. 4100 Increased to accommodate rate/fee increases & add Deputy Clerk cell phone reimbursement 4100 Switching to Fiber throughout all City Departments 4909 Elections are budgeted every other year. 7 non -monetary Longevity Service Awards. 1 retirement plaque. 5400 Small increase to some subscriptions 4609 Increases to various maintenance contracts & license renewals IR -again specific changes in grey area. 3400 significant increase due to 5 year plan of scanning projects clerk previous years. This is the larger portion. We're hoping next year we'll have the money. We due have an election this year. MDO-we also increased the advertising due to additional meetings to have. We may even come back and increase that number as well. LG -just so you know the advertising has increased considerably due to zoom, public comments, executive orders, and it affected all ads, not just council. MC -can I ask a question, I'm going to ask about 4100, 1 don't want to be trivial, I was just curious, why do we need cell phones for the deputy clerk. LG -we are adding this, she is the last of all the secretaries. Most of all the other ones receive a reimbursement. She is the only other person that can be in my place when I'm unavailable. We do the same things. MC -I was just asking. LG -only a $600 incraese without the fiber DW -that sufficient? B. Jenkins Handwritten Minutes Page 6 of 25 DEPARTMENT: LEGAL SERVICES (0514) OPERATIONS & SUPPLIES 2300 Health Insurance 3100 Professional Services 3300 Legal Cost 4000 Travel & Per Diem 4100 Communications & Freight Repairs & Maintenance: 4609 Equipment 4901 Education 5100 Office Supplies 5400 Memberships & Subscriptions TOTAL OPERATIONS & SUPPLIES GRAND TOTAL FOR DEPARTMENT 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED $ 9,590.00 $ 10,070.00 $ 2,675.00 $ 0.00 $ 0.00 $ 52,020.00 $ 58,600.00 $112,800.00 $ 111,050.00 $ 112,800.00 $ 50,500.00 $ 8,500.00 $ 50,500.00 $ 50,500.00 $ 50,500.00 $ 1,000.00 $ 600.00 $ 1,000.00 $ 0.00 $ 1,000.00 $ 800.00 $ 600.00 $ 800.00 $ 150.00 $ 500.00 $ 800.00 $ 400.00 $ 800.00 $ 800.00 $ 800.00 $ 750.00 $ 350.00 $ 750.00 $ 100.00 $ 500.00 $ 300.00 $ 0.00 $ 300.00 $ 150.00 $ 300.00 $ 500.00 $ 250.00 $ 500.00 $ 0.00 $ 0.00 $116,260.00 $ 79,370.00 $170,125.00 $ 162,750.00 $ 166,400.00 $116,260.00 $ 79,370.00 $170,125.00 $ 162,750.00 $ 166,400.00 IR -professional services kept the same, legal costs specialty attorney & going before a judge. $1000 per diem included due to incidentals in his contract. We provide a laptop, licenses, etc. Questions; None B. Jenkins Handwritten Minutes Page 7 of 25 DEPARTMENT: FINANCIAL SERVICES(0513) OEPARATIONS & SUPPLIES 3200 Accounting & Audit $ 2018/2019 $ 2018/2019 $ 2019/2020 $ 2019/2020 $ 2020/2021 3400 Other Contractual Services AMENDED 42,500.00 EOY MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 63,360.00 $ 63,360.00 $ 65,500.00 $ 65,400.00 $ 66,500.00 1200 Regular Salaries $ 76,535.00 $ 76,535.00 $ 81,520.00 $ 81,400.00 $ 82,900.00 1510 Longevity/Service Incentive $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 2100 FICA $ 10,800.00 $ 9,800.00 $ 11,300.00 $ 10,400.00 $ 11,550.00 2200 Retirement $ 14,650.00 $ 14,650.00 $ 14,600.00 $ 14,100.00 $ 14,100.00 2300 Life & Health Insurance $ 34,300.00 $ 34,100.00 $ 36,100.00 $ 35,900.00 $ 37,725.00 2400 Workers Compensation $ 881.00 $ 800.00 $ 990.00 $ 870.00 $ 1,030.00 2500 Unemployment Taxes $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL PERSONNEL COSTS: $ 200,526.00 $199,245.00 5400 $ 210,010.00 $ 208,070.00 $ 213,805.00 OEPARATIONS & SUPPLIES 3200 Accounting & Audit $ 41,500.00 $ 31,300.00 $ 40,300.00 $ 31,800.00 $ 33,800.00 3400 Other Contractual Services $ 42,500.00 $ 21,500.00 $ 49,400.00 $ 40,500.00 $ 53,600.00 4000 Travel & Per Diem $ 1,750.00 $ 1,300.00 $ 2,200.00 $ 520.00 $ 2,200.00 4100 Communications & Freight $ 2,920.00 $ 2,400.00 $ 2,920.00 $ 2,290.00 $ 3,580.00 4500 Insurance $ 7,095.00 $ 6,900.00 $ 7,795.00 $ 7,560.00 $ 9,220.00 4609 Repairs & Maintenance: Equipment $ 14,250.00 $ 12,200.00 $ 19,300.00 $ 18,900.00 $ 14,200.00 4901 Education $ 700.00 $ 400.00 $ 950.00 $ 725.00 $ 1,250.00 4909 Miscellaneous $ 2,500.00 $ 500.00 $ 750.00 $ 450.00 $ 750.00 5100 Office Supplies $ 1,200.00 $ 1,100.00 $ 1,200.00 $ 1,000.00 $ 1,200.00 5200 Operating Supply $ 15,650.00 $ 12,500.00 $ 15,650.00 $ 13,700.00 $ 15,650.00 5400 Books, Publications, Etc. $ 750.00 $ 50.00 $ 500.00 $ 200.00 $ 250.00 6400 Equipment ($750 or more) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL OPERATIONS & SUPPLIES $130,815.00 $ 90,150.00 $140,965.00 $ 117,645.00 $135,700.00 GRAND TOTAL FOR DEPARTMENT $ 331,341.00 $ 289,395.00 $ 350,975.00 $ 325,715.00 $ 349,505.00 3200 OPEB - Calculation(GASB 75), $2,800; Reduced Audit based on no need for Single Audit 3400 Continue 3rd year Technology Services Contract; Continue media presence/analytics; Contract for services Accounting/HR/Purchasing/HR-Personnel Timesheets/Epay vendor; Garbage Assessment program changes 4100 Switching to Fiber throughout all City Departments 4609 Reduction from existing accounting software and equipment (IMS) IR -decrease in audit, single audit not needed. Increase in calculations in OPEB, every 3 years we have a large increase. You'll see a large increase in 3400, IT Services Contract, feel confident with the contractor. Also new accounting software maintenance. I will tell you that the following year we will be separating the contracts out to the appropriate departments, but first year staying in Finance. Questions: None B. Jenkins Handwritten Minutes Page 8 of 25 DEPARTMENT: GENERAL SERVICES (0519) 3100 Increase of $25,000 for Planner revisiting FLUM, Zoning, LDR's & Comp Plan w/ EAR. Small increase for Building Official to attend add'I meetings. DCA charge increases 3400 Increase based on prior years average 3401 Audio/Video annual maintenance contract; ZOOM annual cost; Escribe (Closed captioning of meetings), $17.000 4100 Switching to Fiber throughout all City Departments 4609 $10,000 Repairs to Records Retention Building; $5,000 for a/c units for Record Retention Bldg & Building Official's Office 5201 Estimated 200 Gallons of Fuel 5204 Increase in postage based on prior year and trend MDO-one of the changes, escribe etc., we share that with all boards, we're probably going to split those out next year, that's one of the changes with general services this year. We did increase the planner costs due to comp plan/zoning inconsistencies, this will get him started and can modify if need be. IR- 3401 new line item, zoom, close captioning, we're budgeting $17k, when we can look at other avenues for that. 4609 repairs to records retention building. MDO-water coming into the building. Working with David to get some dollars budgeted to tackle both at the same time. IR -incidentals based on trend. They provide the services for all of City Hall. We're looking at next year, the current recording system has been 100% in the Clerk's budget. Everyone uses that equipment. B. Jenkins Handwritten Minutes Page 9 of 25 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED 1200 Regular Salaries $ 73,820.00 $ 73,820.00 $114,230.00 $ 107,900.00 $ 111,700.00 1300 Other Salary $ - $ - $ - $ - $ - 1400 Overtime $ - $ - $ - $ - $ 850.00 1510 Longevity/Service Incentive $ - $ - $ - $ - $ - 2100 FICA $ 5,660.00 $ 5,700.00 $ 8,900.00 $ 8,200.00 $ 8,770.00 2200 Retirement $ 7,710.00 $ 7,760.00 $ 11,680.00 $ 10,100.00 $ 10,600.00 2300 Life & Health Insurance $ 21,250.00 $ 21,250.00 $ 34,470.00 $ 33,900.00 $ 35,500.00 2400 Workers Compensation $ 695.00 $ 580.00 $ 1,070.00 $ 823.00 $ 835.00 TOTAL PERSONNEL COSTS: $109,135.00 $109,110.00 $170,350.00 $ 160,923.00 $168,255.00 OPERATIONS & SUPPLIES 3100 Professional Services $124,050.00 $115,200.00 $191,200.00 $ 191,000.00 $ 216,200.00 3400 Other Contractual Services $ 88,360.00 $106,300.00 $104,260.00 $ 98,500.00 $ 105,536.00 3401 Public Meeting Contract Cost $ - $ - $ - $ - $ 21,500.00 4000 Travel & Per Diem $ 4,960.00 $ 1,900.00 $ 4,960.00 $ 3,250.00 $ 4,960.00 4100 Communications & Freight $ 3,452.00 $ 2,600.00 $ 3,740.00 $ 3,300.00 $ 3,790.00 4300 Utilities $ 9,100.00 $ 7,800.00 $ 9,100.00 $ 8,650.00 $ 9,100.00 4400 Rentals & Leases $ 3,687.00 $ 3,510.00 $ 3,844.00 $ 3,780.00 $ 3,694.00 4500 Insurance $ 20,310.00 $ 19,500.00 $ 22,400.00 $ 20,250.00 $ 25,200.00 4600 Repairs & Maintenance: Vehicles $ - $ - $ - $ - $ 3,000.00 Repairs & Maintenance: 4609 Equipment $ 12,630.00 $ 10,500.00 $ 32,513.00 $ 32,513.00 $ 29,373.00 4901 Education $ 700.00 $ - $ 700.00 $ 250.00 $ 1,000.00 4909 Miscellaneous $ 500.00 $ 500.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 5100 Office Supplies $ 2,900.00 $ 1,950.00 $ 3,100.00 $ 2,700.00 $ 2,900.00 5200 Operating Supply $ 1,500.00 $ 1,300.00 $ 1,600.00 $ 1,600.00 $ 1,600.00 5201 Fuel & Oil $ - $ - $ - $ - $ 500.00 5204 Postage & Supplies $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,813.00 $ 5,000.00 5400 Books, Publications, Etc. $ 200.00 $ - $ 200.00 $ - $ 200.00 6400 Equipment ($750 or more) $ - $ - $ - $ - $ - TOTAL OPERATIONS & SUPPLIES $275,349.00 $274,060.00 $381,617.00 $ 370,606.00 $ 434,553.00 GRAND TOTAL FOR DEPARTMENT $384,484.00 $383,170.00 $551,967.00 $ 531,529.00 $ 602,808.00 3100 Increase of $25,000 for Planner revisiting FLUM, Zoning, LDR's & Comp Plan w/ EAR. Small increase for Building Official to attend add'I meetings. DCA charge increases 3400 Increase based on prior years average 3401 Audio/Video annual maintenance contract; ZOOM annual cost; Escribe (Closed captioning of meetings), $17.000 4100 Switching to Fiber throughout all City Departments 4609 $10,000 Repairs to Records Retention Building; $5,000 for a/c units for Record Retention Bldg & Building Official's Office 5201 Estimated 200 Gallons of Fuel 5204 Increase in postage based on prior year and trend MDO-one of the changes, escribe etc., we share that with all boards, we're probably going to split those out next year, that's one of the changes with general services this year. We did increase the planner costs due to comp plan/zoning inconsistencies, this will get him started and can modify if need be. IR- 3401 new line item, zoom, close captioning, we're budgeting $17k, when we can look at other avenues for that. 4609 repairs to records retention building. MDO-water coming into the building. Working with David to get some dollars budgeted to tackle both at the same time. IR -incidentals based on trend. They provide the services for all of City Hall. We're looking at next year, the current recording system has been 100% in the Clerk's budget. Everyone uses that equipment. B. Jenkins Handwritten Minutes Page 9 of 25 WA -which line item is that in IR -4609 WA -is there a maintenance contract that comes with that, so if something goes wrong, who do we call at 6PM at night. MDO-yes we call them and they come in later, fix. WA -like tonight, will someone be trained to take care of it MDO-guess not fair to assume, but next meeting it will be discussed further. New system, new procedure of what we do when we have an issue. Tonight will be Rick. We're still working with a band aid. WA -I'm talking about the future. DW -hopefully it will be a better system. I doubt someone will have someone available at 6Pm. MDO-WE DON'T HAVE SUPPORT NOW FOR THESE SERVICES. LG -we do have audio 24 hour support system, MDO-it's a little bit more different now. MC -can there be a clarification in the 3401 and 4609? IR -so 3401 new system we are going to be implementing with the annual maintenance contract. What was also in discussion now is the DCR system, it is in the 4609 clerk's budget. Not in 2020-21 but in 2021-22 re -apportion all the costs. Its convoluted. MDO-what pushed it this year, we are migrating from what we've done to this COVID push for the video/audio. Instead of one true lump cost, we will proportionate it to all departments. MC -can you give me a synopsis, we won't be using zoom or robin MDO-yes we will, we are talking about upgrading the system, MC -what is the public meeting contract cost for $21000 IR -$17000 is for close captioning of the meetings. It will be a contractual service. Zoom costs is $2000 annually, the remaining is the audio/video maintenance contract MC -then the R&M equipment does not include public meetings? What's the 29,373? 1 got it, ok. MDO-there is a large increase to go from audio video. We can't go with just audio video because we have to do close captioning. IR -the actual equipment is a price tag. We are going to be requesting reimbursement for the equipment. On the next agenda. Questions: none B. Jenkins Handwritten Minutes Page 10 of 25 DEPARTMENT: POLICE DEPARTMENT (0521) 3100 Professional Services 3400 2018/2019 4000 Travel & Per Diem 4100 AMENDED 1100 Executive Salaries $ 75,120.00 1200 Regular Salaries $1,153,596.00 Repairs & Maintenance: 1201 Holiday Pay $ - 1202 Officers Holiday Pay $ 30,764.00 1300 Other Salary $ 56,375.00 1400 Overtime $ 5,100.00 1402 Dispatch OT $ - 1403 Officers Overtime Pay $ 83,113.00 1501 Auxiliary Pay $ 1,200.00 1510 Longevity/Service Incentive $ 750.00 1520 Officers Longevity/Service $ - 1540 Career Education $ 14,250.00 2100 FICA $ 107,160.00 2200 Retirement $ 266,925.00 2300 Life & Health Insurance $ 313,156.00 2400 Workers Compensation $ 53,920.00 2500 Unemployment Comp. $ - TOTAL PERSONNEL COSTS: $2,161,429.00 $ OPERATIONS & SUPPLIES 3100 Professional Services 3400 Other Contractual Services 4000 Travel & Per Diem 4100 Communications & Freight 4300 Utilities 4400 Rentals & Lease 4500 Insurance 35,258.00 Repairs & Maintenance: 4600 Vehicles $ Repairs & Maintenance: 4609 Equipment 4700 Printing 4901 Education: Restricted 4902 Education: Non -Restricted 4903 Code Enforcement 4909 Miscellaneous 5100 Office Supplies 5101 Detective Supplies 5102 Investigation Fees 5200 Operating Supply 5201 Fuel & Oil 5202 Operating Supplies (Tires) 5203 Uniforms/Patches 5400 Books, Publications, Etc. 8300 Public Service Grant TOTAL OPERATIONS & SUPPLIES GRAND TOTAL FOR DEPARTMENT 2018/2019 EOY $ 75,120.00 $1,106,900.00 $ 22,000.00 $ 54,800.00 $ 3,400.00 $ 89,300.00 $ 1,200.00 $ 750.00 $ 12,900.00 $ 105,500.00 $ 229,000.00 $ 307,000.00 $ 49,800.00 $2,057,670.00 2019/2020 MID YEAR $ 77,800.00 $1,301,700.00 $ 29,000.00 $ 54,800.00 $ 5,100.00 $ 89,900.00 $ 1,200.00 $ 1,000.00 $ 250.00 $ 15,000.00 $ 116,200.00 $ 260,500.00 $ 359,900.00 $ 57,620.00 $2,369,970.00 2019/2020 ESTIMATES $ 77,600.00 $1,257,200.00 $ 23,500.00 $ 42,110.00 $ 4,200.00 $ 80,500.00 $ 1,200.00 $ 1,000.00 $ 250.00 $ 13,100.00 $ 112,600.00 $ 252,000.00 $ 340,700.00 $ 56,900.00 $2,262,860.00 2020/2021 PROPOSED $ 24,864.00 $1,454,827.00 $ 29,000.00 $ 56,000.00 $ 5,100.00 $ 6,500.00 $ 92,000.00 $ 1,200.00 $ 500.00 $ 15,000.00 $ 129,770.00 $ 281,100.00 $ 379,140.00 $ 89,260.00 $2,664,261.00 $ 35,700.00 $ 37,200.00 $ 38,141.00 $ 38,978.00 $ 41,328.00 $ 35,258.00 $ 10,800.00 $ 35,258.00 $ 35,258.00 $ 35,228.00 $ 7,950.00 $ 6,400.00 $ 11,500.00 $ 3,200.00 $ 11,500.00 $ 35,190.00 $ 38,800.00 $ 39,000.00 $ 39,500.00 $ 49,000.00 $ 16,275.00 $ 14,000.00 $ 16,275.00 $ 14,500.00 $ 17,000.00 $ 5,420.00 $ 3,900.00 $ 5,420.00 $ 4,500.00 $ 5,420.00 $ 55,365.00 $ 53,600.00 $ 60,120.00 $ 58,900.00 $ 61,500.00 $ 16,062.00 $ 8,900.00 $ 16,500.00 $ 17,885.00 $ 20,000.00 $ 27,562.00 $ 20,500.00 $ 33,950.00 $ 33,950.00 $ 33,950.00 $ 2,000.00 $ 2,600.00 $ 3,000.00 $ 1,750.00 $ 3,000.00 $ 5,925.00 $ 5,300.00 $ 8,200.00 $ 3,200.00 $ 8,200.00 $ 4,500.00 $ 2,800.00 $ 5,400.00 $ 500.00 $ 5,400.00 $ 5,000.00 $ 5,900.00 $ 9,000.00 $ 8,450.00 $ 9,000.00 $ 1,500.00 $ 500.00 $ 1,500.00 $ 1,850.00 $ 1,500.00 $ 5,000.00 $ 2,000.00 $ 5,000.00 $ 4,200.00 $ 5,000.00 $ 3,000.00 $ 1,600.00 $ 3,000.00 $ 2,900.00 $ 3,000.00 $ 1,800.00 $ 900.00 $ 1,800.00 $ 2,050.00 $ 3,000.00 $ 17,600.00 $ 10,900.00 $ 17,100.00 $ 15,800.00 $ 17,100.00 $ 79,083.00 $ 56,000.00 $ 96,000.00 $ 58,900.00 $ 96,000.00 $ 9,500.00 $ 6,300.00 $ 9,500.00 $ 7,500.00 $ 9,500.00 $ 19,850.00 $ 26,300.00 $ 21,600.00 $ 16,200.00 $ 21,600.00 $ 2,500.00 $ 1,200.00 $ 2,500.00 $ 2,000.00 $ 2,500.00 $ 392,040.00 $ 316,400.00 $ 439,764.00 $ 371,971.00 $ 459,726.00 $2,553,469.00 $2,374,070.00 $2,809,734.00 $2,634,831.00 $3,123,987.00 1200 Requesting a $2,500. base rate increase for the Police Co -Ordinator position. 1300 Other Salaries: Increase in use of Code Enforcement Secretary due to case load. 3100 Professional Services: This reflects the cost of the Crime Lab. 4100 Comms and Freight: Increase in Verizon broadband services. Switching to Fiber all departments B. Jenkins Handwritten Minutes Page 11 of 25 4600 Repair and Maintenance Vehicles: Increase in maintenance costs due to more vehicles out of warranty. 5102 Investigative Costs: Increase in fees associated with investigations i.e. Red Flag Law Orders of Protection etc. 2200 Pension rate at 17.4% 1100 & Includes leave payouts for employees 1200 5201 24000 gallons @ $4.00 *DISPATCHERS SALARIES ARE NOW INCLUDED WITHIN THIS BUDGET* IR -we did lump sum changes, incraese the number of hours to 30 from 26 due to need. Increase in Verizon broadband for the cars. Car program, the longer you keep, the more maintenance. MDO-change of dispatch from Fire to Police. DW -we do have some employees retiring Questions: MC -pension rate? Why the increase MDO-the rate fluctuates each year. It was a little bit higher, but the rate went down a little bit based on actuary recommended amount. BK -what's your other option. DW -you can have a huge liability down the road. B. Jenkins Handwritten Minutes Page 12 of 25 The City contributes 17.4% DEPARTMENT: FIRE DEPARTMENT (0522 OPERATIONS & SUPPLIES 3100 Professional Services (MD) 2018/2019 7,800.00 2018/2019 7,400.00 2019/2020 2019/2020 $ 2020/2021 $ 7,800.00 AMENDED Professional Services (Physician EOY MID YEAR ESTIMATES PROPOSED 1100 Executive Salaries $ 76,600.00 $ 76,600.00 $ 79,300.00 $ 79,300.00 $ 80,400.00 1200 Regular Salaries $ 720,100.00 $ 702,000.00 $ 681,500.00 $ 680,865.00 $ 546,600.00 1201 Holiday Pay $ 26,286.00 $ 18,000.00 $ 25,500.00 $ 20,400.00 $ 25,500.00 1202 Acting Lieutenant/Planner $ - $ 600.00 $ - $ 800.00 $ 800.00 1300 Other Salary $ 12,425.00 $ 13,000.00 $ 15,600.00 $ 8,200.00 $ 15,600.00 1400 Overtime $ 40,500.00 $ 40,800.00 $ 59,100.00 $ 58,648.00 $ 59,100.00 1401 Overtime Pay/Annual & Sick $ 63,670.00 $ 38,400.00 $ 65,900.00 $ 63,535.00 $ 65,900.00 1402 Dispatcher OT $ 6,090.00 $ 6,400.00 $ 6,500.00 $ 3,900.00 $ - 1501 Volunteer Pay $ 14,000.00 $ 13,800.00 $ 18,000.00 $ 15,600.00 $ 18,000.00 1510 Longevity/Service Incentive $ 1,250.00 $ 1,250.00 $ 250.00 $ 250.00 $ - 1540 Career Education $ 2,400.00 $ 1,200.00 $ 3,600.00 $ 1,200.00 $ 1,200.00 2100 FICA $ 71,763.00 $ 67,600.00 $ 71,424.00 $ 69,300.00 $ 62,500.00 2200 Retirement $ 182,100.00 $ 163,500.00 $190,900.00 $ 180,700.00 $ 155,600.00 2300 Life & Health Insurance $144,500.00 $ 144,500.00 $ 159,300.00 $ 156,800.00 $ 156,700.00 2400 Workers Compensation $ 46,870.00 $ 44,300.00 $ 51,550.00 $ 50,800.00 $ 49,750.00 2500 Unemployment Compensation $ - $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $1,408,554.00 $1,331,950.00 71,000.00 $1,428,424.00 11,000.00 $1,390,298.00 $1,237,650.00 $ OPERATIONS & SUPPLIES 3100 Professional Services (MD) $ 7,800.00 $ 7,400.00 $ 7,800.00 $ 7,300.00 $ 7,800.00 Professional Services (Physician 3102 for SCBA) $ 3,500.00 $ 1,750.00 $ 3,500.00 $ 3,000.00 $ 3,500.00 3103 Wellness Program (Gym) $ 3,000.00 $ 2,900.00 $ 3,000.00 $ 2,880.00 $ 3,000.00 3400 Other Contractual Services $ 2,900.00 $ - $ - $ - $ - 4000 Travel & Per Diem $ 3,200.00 $ 1,600.00 $ 3,200.00 $ 1,200.00 $ 3,200.00 4100 Communications & Freight $ 20,000.00 $ 12,900.00 $ 20,000.00 $ 15,600.00 $ 23,900.00 4300 Utilities $ 13,000.00 $ 11,000.00 $ 13,000.00 $ 11,900.00 $ 13,000.00 4400 Rentals & Leases $ 2,400.00 $ 1,800.00 $ 2,400.00 $ 1,780.00 $ 2,400.00 4500 Insurance $ 33,865.00 $ 33,800.00 $ 37,252.00 $ 36,100.00 $ 30,650.00 4600 Repairs & Maintenance: Vehicles $ 33,160.00 $ 19,500.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 Repairs & Maintenance: Bldg & 4609 Equip $ 118,275.00 $ 107,900.00 $ 33,575.00 $ 33,575.00 $ 33,575.00 4700 Printing $ 600.00 $ - $ 600.00 $ 200.00 $ 600.00 4901 Education $ 11,000.00 $ 2,570.00 $ 71,000.00 $ 71,000.00 $ 11,000.00 4902 Public Education & Fire Prevention $ 2,500.00 $ 2,700.00 $ 4,500.00 $ 4,100.00 $ 5,625.00 4903 Code Enforcement $ 1,100.00 $ 500.00 $ - $ - $ - 4905 Training & Materials $ 3,500.00 $ 2,100.00 $ 5,000.00 $ 2,600.00 $ 5,000.00 4909 Miscellaneous $ 400.00 $ 200.00 $ 400.00 $ 400.00 $ 500.00 5100 Office Supplies $ 3,000.00 $ 2,300.00 $ 3,000.00 $ 2,800.00 $ 3,000.00 5200 Operating Supply $ 13,000.00 $ 12,800.00 $ 13,000.00 $ 14,286.00 $ 16,250.00 5201 Fuel & Oil $ 14,000.00 $ 10,800.00 $ 14,000.00 $ 10,600.00 $ 14,000.00 5202 Operating Supplies (Tires) $ 5,000.00 $ 2,100.00 $ 5,000.00 $ 2,500.00 $ 5,000.00 5203 Uniforms/Patches $ 8,000.00 $ 6,800.00 $ 8,000.00 $ 10,524.00 $ 10,000.00 5400 Books, Publications, Etc. $ 4,000.00 $ 2,600.00 $ 4,000.00 $ 3,100.00 $ 4,000.00 6400 Equipment ($750 or more) $ - $ - $ - $ - $ - TOTAL OPERATIONS & SUPPLIES $ 307,200.00 $ 246,020.00 $ 282,227.00 $ 265,445.00 $ 226,000.00 GRAND TOTAL FOR DEPARTMENT $1,715,754.00 $1,577,970.00 $1,710,651.00 $1,655,743.00 $1,463,650.00 4100 Switching to Fiber throughout all City Departments B. Jenkins Handwritten Minutes Page 13 of 25 4902 Increase by 25% to restock inventory 4909 Increase due to line item maxed out each year 5200 25% increase due to COVID-19 and expectation to continue to resupply inventory 5203 Uniforms hit hard this year due to multiple personnel leaving and hired. IR -dispatch has been removed. Decrease in their budget overall. 1.7 to 1.46 million. No additional major changes in personnel. There are some items that are increased due to COVID. We will be requesting the reimbursement from CARES dollars. Questions: none B. Jenkins Handwritten Minutes Page 14 of 25 DEPARTMENT: PUBLIC WORKS (0541) 1100 Executive Salaries 1200 Regular Salaries 1300 Other Salaries 1400 Overtime 1510 Longevity/Service Incentive 2100 FICA 2200 Retirement 2300 Life & Health Insurance 2400 Workers Compensation 2500 Unemployment Costs TOTAL PERSONNEL COSTS: OPERATIONS & SUPPLIES 3100 Professional Services 3400 Other Contractual Services 3401 Garbage Collection Fee 4000 Travel & Per Diem 4100 Communications & Freight 4300 Utilities 4400 Rentals & Leases 4500 Insurance $ Repairs & Maintenance: 4600 Vehicles 4605 Repairs & Maintenance: Parks $ Repairs & Maintenance: Bldg 4609 & Equip 4901 Education 4909 Miscellaneous 5100 Office Supplies 5200 Operating Supply 5201 Fuel & Oil 5202 Operating Supplies (Tires) 5203 Uniforms 5204 Dumping Fees 5205 Mosquito Control 5400 Books, Publications, Etc. 6300 Improvements 6400 Equipment ($750 or more) TOTAL OPERATIONS & SUPPLIES 2018/2019 $ 2018/2019 $ 2019/2020 $ 2019/2020 $ 2020/2021 AMENDED EOY $ MID YEAR ESTIMATES PROPOSED $ 91,650.00 $ 91,650.00 $ 81,200.00 $ 80,900.00 $ 82,400.00 $ 385,800.00 $ 307,000.00 $ 337,900.00 $ 332,800.00 $ 339,800.00 $ 36,700.00 $ - $ - $ - $ - $ 4,000.00 $ 3,300.00 $ 4,000.00 $ 7,670.00 $ 7,500.00 $ $ - $ 250.00 $ 250.00 $ - $ 37,800.00 $ 30,300.00 $ 35,900.00 $ 32,400.00 $ 32,800.00 $ 49,900.00 $ 40,700.00 $ 42,700.00 $ 39,600.00 $ 40,900.00 $ 99,400.00 $ 99,400.00 $ 117,900.00 $ 124,090.00 $ 121,500.00 $ 36,390.00 $ 33,200.00 $ 40,300.00 $ 37,200.00 $ 24,800.00 $ 500.00 $ - $ - $ - $ - $ 742,140.00 $ 605,550.00 $ 660,150.00 $ 654,910.00 $ 649,700.00 $ 5,000.00 $ 300.00 $ 4,000.00 $ 600.00 $ 3,000.00 $ 10,000.00 $ 7,800.00 $ 8,000.00 $ 376,900.00 $ 376,900.00 $ 383,520.00 $ 381,400.00 $ 384,766.00 $ 3,500.00 $ 900.00 $ 3,000.00 $ 500.00 $ 2,500.00 $ 7,500.00 $ 5,200.00 $ 7,000.00 $ 5,850.00 $ 7,600.00 $ 18,500.00 $ 17,500.00 $ 18,500.00 $ 23,885.00 $ 25,000.00 $ 2,250.00 $ 2,000.00 $ 3,000.00 $ 3,500.00 $ 3,500.00 $ 34,830.00 $ 34,500.00 $ 38,315.00 $ 36,400.00 $ 39,470.00 $ 8,500.00 $ 7,800.00 $ 7,000.00 $ 6,400.00 $ 7,000.00 $ 7,500.00 $ 9,200.00 $ 7,500.00 $ 20,202.00 $ 9,000.00 $ 31,750.00 $ 39,700.00 $ 31,750.00 $ 31,750.00 $ 31,750.00 $ 5,000.00 $ 1,400.00 $ 4,000.00 $ 3,400.00 $ 3,000.00 $ 500.00 $ 1,300.00 $ 500.00 $ 100.00 $ 500.00 $ 1,000.00 $ 1,300.00 $ 1,000.00 $ 850.00 $ 800.00 $ 8,000.00 $ 9,300.00 $ 9,000.00 $ 8,980.00 $ 9,000.00 $ 32,500.00 $ 24,400.00 $ 27,000.00 $ 21,900.00 $ 25,000.00 $ 3,500.00 $ 4,000.00 $ 3,500.00 $ 1,800.00 $ 3,000.00 $ 6,750.00 $ 6,200.00 $ 6,750.00 $ 5,600.00 $ 6,000.00 $ 750.00 $ - $ 750.00 $ 100.00 $ 750.00 $ 6,000.00 $ 2,900.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 $ 200.00 $ - $ 200.00 $ 100.00 $ 150.00 $560,430.00 GRAND TOTAL FOR DEPARTMENT $1,302,570.00 1400 Increase in OT based on COVID 19 4100 Switching to Fiber throughout all City Departments $544,800.00 $572,285.00 $567,117.00 $575,786.00 $1,150,350.00 $1,232,435.00 $1,222,027.00 $1,225,486.00 IR -did increase OT due to COVID, hope to be reimbursed for that. MDO-3400 is labor finders. We're not getting summer program help. We moved to labor finders to give us that additional labor force for certain times of the year. I commend David on that program, we will see that in there again next year. IR -really looked at his budget by line item. Questions: none B. Jenkins Handwritten Minutes Page 15 of 25 Public Facility Fund (Transportation) 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED BEGINNING FUND BALANCE $535,905.00 $ 950,300.00 $1,021,107.00 $1,021,107.00 $ 844,807.00 S-O&WIIL*' 301-313-4100 Local Option Gas Tax $364,880.00 $ 370,400.00 $ 364,687.00 $ 292,000.00 $ 321,575.00 301-313-4200 Local Alter, Fuel User Fee $224,965.00 $ 225,200.00 $ 225,337.00 $ 178,000.00 $ 186,452.00 301-335-1220 SRS Eight Cent Motor Fuel $ 64,225.00 $ 64,500.00 $ 64,300.00 $ 60,200.00 $ 59,890.00 301-312-3000 Ninth Cent Fuel Tax $ 62,975.00 $ 65,400.00 $ 63,000.00 $ 56,000.00 $ 56,423.00 301-335-4100 Motor Fuel Tax Rebate $ 1,200.00 $ 1,100.00 $ 1,200.00 $ 1,350.00 $ 1,200.00 301-361-1000 SCOP Funding $177,537.00 $ - $ 532,488.00 $ - $ 532,488.00 301-361-1000 Interest Earnings $ 9,000.00 $ 15,100.00 $ 11,500.00 $ 7,200.00 $ 6,000.00 301-369-1000 Miscellaneous $ - $ - $ - $ - $ - TOTAL REVENUES $904,782.00 $ 741,700.00 $1,262,512.00 $ 594,750.00 $1,164,028.00 EXPENDITURES Public Facilities - 301 -549-3100 Professional Services $ 25,000.00 $ - $ 25,000.00 $ - $ 15,000.00 Public Facilities -Contractual 301-549-3400 Services $ 66,000.00 $ 60,200.00 $ 80,000.00 $ 74,500.00 $ 90,000.00 301-549-4300 Public Facilities -Utilities $ 48,300.00 $ 59,000.00 $ 59,000.00 $ 57,500.00 $ 61,500.00 301-549-4609 Repairs & Maintenance $ 50,000.00 $ 21,300.00 $ 60,000.00 $ 32,900.00 $ 61,500.00 Miscellaneous -Park Holiday 301-549-4909 Lights $ 12,500.00 $ 11,000.00 $ 10,000.00 $ 5,750.00 $ 10,000.00 Public Facilities -Roads & 301-549-5300 Materials $ 67,500.00 $ 68,500.00 $ 67,500.00 $ 44,900.00 $ 77,500.00 Public Facilities - 301 -549-6300 Improvements $135,000.00 $ 30,500.00 $ 135,000.00 $ 135,000.00 $ 155,000.00 301-549-6301 SCOP Improvements $177,537.00 $ - $ 532,488.00 $ - $ 532,488.00 Public Facilities - 301 -549-6302 Beautification $ 10,000.00 $ - $ 7,500.00 $ - $ 5,000.00 Public Facilities -Machinery 301-549-6400 & Equipment $ 89,500.00 $ 48,500.00 $ 71,500.00 $ 70,500.00 $ 2,500.00 TOTAL EXPENSES $681,337.00 $ 299,000.00 $1,047,988.00 $ 421,050.00 $1,010,488.00 Transfer to General Fund $350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 ENDING FUND BALANCE $409,350.00 $1,043,000.00 $ 885,631.00 $ 844,807.00 $ 648,347.00 3100 Eng/Prof Services $ 25,000.00 $ 15,000.00 3400 Grounds Maint/Street Sweeping $ 80,000.00 $ 90,000.00 4609 Sidewalk Repair and ADA ramp Installation $ 50,000.00 $ 50,000.00 Replacement small ROW equipment $ 1,500.00 $ 1,500.00< 5300 Sign Repair/Replacement $ 20,000.00 $ 20,000.00 Traffic Signal Equip Upgrades $ 7,500.00 $ 7,500.00 ROW Drainage $ 10,000.00 $ 10,000.00 R&M Bridges & Culverts $ 10,000.00 $ 10,000.00 Storm Water Infiltration repair $ 10,000.00 $ 20,000.00 Storm Water Ditch Maint Adjustments $ 10,000.00 $ 10,000.00 6300 Asphalt and Roadway Reconst $ 120,000.00 $ ;140,000.00 Sidewalk Program $ 15,000.00 $ 15,000.00 6301 SCOP SW 5th Avenue $ 532,488.00 $ 532,488.00 6302 New/Rept Trash cans, Parks and S Park St $ 7,500.00 $ 5,000.00 6400 Trash pump $ 71,500.00 $ 2,500.00 TOTAL: $ 615,537.00 $ 574,037.00 B. Jenkins Handwritten Minutes Page 16 of 25 IR -incorporates any dollars received thru gas tax r4evenues. Revenues estimated to be down. Just a note, the SCOP funding will be implementing and finishing up. FDOT has been working from home and has had a hard time getting programs going so I rebudgeted the items. We try to tag what things are that are going to be written out of each line item. We do have an asphalt increase. MDO-very successful on the roads we've been able to do, increased slightly to move forward. DA -does reflect the long term plan. Questions: none B. Jenkins Handwritten Minutes Page 17 of 25 Capital Improvement Projects Fund BEGINNING FUND BALANCE REVENUES 304-383-0000 2018/2019 2018/2019 2019/2020 2019/2020 2020/2021 AMENDED EOY MID YEAR ESTIMATES PROPOSED $4,344,644.00 $4,800,600.00 $4,670,920.00 $4,670,920.00 $3,190,195.00 Disposition of Fixed Professional Services $ 25,000.00 $ - 304-364-000 Assets $ 225,000.00 $ 225,000.00 $ 225,000.00 $ 84,000.00 $ 6,000.00 304-361-1000 Interest Earnings $ 1,500.00 $ - $ - $ - $ - 304-369-1000 Miscellaneous $ - $ 7,900.00 $ - $ 900.00 $ 550.00 TOTAL REVENUES $ 226,500.00 $ 232,900.00 $ 225,000.00 $ 84,900.00 $ 6,550.00 EXPENDITURES 304-549-3100 Professional Services $ 25,000.00 $ - $ 30,000.00 $ - $ - 304-529-4600 Repairs & Maintenance $ 25,000.00 $ 4,100.00 $ - $ - $ - 304-513-3100 Professional Services $ 9,500.00 $ - $ 9,500.00 $ - 304-511-6400 Administration Capital $ - $ - $ 8,000.00 $ 7,850.00 $ - 304-512-6400 Administration Capital $ 12,000.00 $ 7,300.00 $ 1,500.00 $ - $ - 304-513-6400 Finance Capital $ 1,500.00 $ 1,100.00 $ 121,500.00 $ 115,000.00 $ 3,600.00 304-519-6400 General Services Capital $ 37,500.00 $ 25,100.00 $ 58,750.00 $ 24,500.00 $ 27,500.00 304-521-6400 Law Enforcement Capital $ 350,646.00 $ 340,500.00 $ 169,540.00 $ 155,000.00 $ 114,600.00 304-522-6400 Fire Protection Capital $ 73,200.00 $ 40,800.00 $ 51,500.00 $ 42,000.00 $ 28,050.00 304-536-6400 Sewer/Wastewater $ - $ - $ - $ - $ - 304-541-6400 Public Works Capital $ 41,500.00 $ 30,200.00 $ 55,000.00 $ 35,500.00 $ - Other Capital (Pub Safety, 304-549-6400 Transp.) $ - $ 22,000.00 $ - $ - $ - Parks Capital 304-549-6401 Improvements $ 53,000.00 $ 39,500.00 $ 168,000.00 $ 168,000.00 $ 31,500.00 Median Replacement & 304-549-6402 ROW $ 10,000.00 $ 14,800.00 $ 10,000.00 $ 10,000.00 $ 20,000.00 304-549-6403 Tree Program $ 15,000.00 $ - $ 15,000.00 $ 15,000.00 $ 15,000.00 304-584-6400 Future Capital Projects $ - $ - $ - $ - $ - 304-2512-6400 Clerk Capital $ 8,000.00 $ 8,300.00 $ 5,000.00 $ 5,000.00 $ - TOTAL EXPENDITURES $ 661,846.00 $ 533,700.00 $ 703,290.00 $ 577,850.00 $ 240,250.00 OTHER REVENUES & TRANSFERS IN Other Grants - Transfers In $ 171,120.00 $ 171,120.00 $ - $ - $ - TOTAL OTHER REVENUES & TRANSFERS IN $ 171,120.00 $ 171,120.00 $ - $ - $ - TRANSFERS OUT TO OTHER FUNDS $ - $ - $ - $ - $ - Transfers Out - General Fund $ 796,722.00 $ - $1,233,181.00 $ 865,225.00 $1,614,246.00 TOTAL TRANSFERS OUT $ 796,722.00 $ - $1,233,181.00 $ 865,225.00 $1,614,246.00 ASSIGNED FUND BALANCE Total Assigned Fund Balance $ - $ - $ - $ - $ - ENDING FUND BALANCE $3,283,696.00 $4,670,920.00 $2,959,449.00 $3,312,745.00 $1,342,249.00 COUNCIL 511-6400 Council Subtotal $ - ADMIN 512-6400 Administration Subtotal $ - FINANCE Scanners for each department $ 3,600 B. Jenkins Handwritten Minutes Page 18 of 25 513-6400 Finance Subtotal $ 3,600 GENERAL SERVICES Video Screens for Council Chambers $ 5,000 BIS audio/video equipment $ 20,000 Replacement of Council Chairs in Chambers $ 2,500 519-6400 General Services Subtotal $ 27,500 Z6WC2 1 - Radar $ 2,200 Computers and related equipment $ 12,000 1 - Tasers $ 1,400 3 - Replacement cars $ 84,000 Equipment for 3 new cars $ 15,000 521-6400 Police Subtotal $ 114,600 FIRE AED $ 1,300 Gas Monitors (repl 2 of 3) $ 550 6 - Sets of Bunker Gear $ 20,000 Replacement Furniture (recliners) $ 1,200 Computers $ 1,500 Thermal Imager $ 3,500 522.6400 Fire Subtotal $ 28,050 PUBLIC WORKS TREE PROGRAM 549-6403 PUBLIC WORKS Public Works Trees Subtotal $ 15,000 541-6400 Public Works Subtotal $ PARKS Centennial Park - Solar Area Lights (9) $ 10,000 Centennial Park - Landscaping $ 10,000 Centennial Park -Benches, Tables, concrete work $ 11,500 541-6401 Parks Subtotal $ 31,500 MEDIAN REPLACEMENT Median Replacement/Right of Way/Parks $ 10,000 Commerce Park Street Lights (4) $ 10,000 541.6402 Median Replacement Subtotal $ 20,000 CLERK 2512-6400 Clerk Subtotal $ - IR -expenditures within our account, but I do have a detailed budget for the account and I can distribute those to you if you'd like. Distributed the copies. MDO-currently selling our assets has been the police dept cars. Right now we only have a couple cars. Just as COVID BP -all five cars have had a VIN assigned so we will get them. MDO-don't know if we are going to get cars this year due to COVID. On a roll up, overall $240k overall, again the scanners are the one thing I know, we did 9 scanners for departments with the new software, the idea is to make it streamlined for each department. MC -our printing costs should go down then. MDO-GS we had the discussion about the video screens in the Chambers, we're stepping up to the 21st century, as well as the BIS audio/video. IR -just kind of going forward, the PD he tries to rotate radar or taser. Again as you know, we are continuing with replacing 3 cars and then we will re-evaluate. This year we still don't have the vehicles due to production slow down from COVID. Fire is status quo. Various equipment, computers, thermal imager. Tree program was included in new landscape bid. MDO-budgeted items inclusive of the Park Plan, use dollars from this year's budget before fiscal year end. B. Jenkins Handwritten Minutes Page 19 of 25 MC-clarification use $30,000 for RFQ and landscape designer, after we get the designer, hopefully we can plant trees in the park. So in our landscape budget, if they'rereplacing dead plants or trees, which line item does it come out of. MDO-tree programs line item MC-so he bid the trees, so why do we need $15000 more for next year MDO-next year to continue the program. DW-we only expend those funds if we have to replace them. It doesn't mean that we're going to buy that many, just for replacements. WE don't automatically spend $15,000 in trees. MDO-unallocated tree line item. When you go to centennial park line items, they're allocated landscaping items. MC-i didn't understand that's what was happening in the landscape bid. I thought we needed to go out to bid for trees. Normally when you buy trees, they install them for you and guarantee them for a year. DW-as of right now, we are going to use that bid we approved last meeting. MDO-that's installed and maintained. MC-so it won't fall on public works? DA-the bid we did, I wanted one contractor to do both. In that bid, also were unit prices for replacements. As far as the three bids, the current contractor was the middle, the landscape bid was the most cost effective. MDO-basically due an open PO Questions: none B. Jenkins Handwritten Minutes Page 20 of 25 OTHER GRANTS BEGINNING FUND BALANCE REVENUES $ - 302-331-3903 TMDL Grant 302-331-3904 Stormwater Drainage Grant 302-331-3905 Section 319 Grant 302-361-1000 Interest Earnings 302-381-0000 Transfers In - Capital Assigned Funds 302-381-0000 Transfers In - Capital Fund Reserves TOTAL REVENUES EXPENDITURES $ - 2019/2020 MID YEAR $260,000.00 2019/2020 ESTIMATES 2020/2021 PROPOSED $ 260,000.00 $300,000.00 $ - $ 300,000.00 $300,000.00 $ - $ 300,000.00 302-2552-3100 Professional Services $ - 302-2552-3200 Administrative Services $ - 302-2552-4609 Temporary Relocation $ - 302-2552-4609 Housing Rehab Demo/Rept/Reloc $ - 302-2552-4909 Miscellaneous $ - 302-2000-4909 Miscellaneous - Banking Exp $ - 302-2752-3100 Professional Services $ 35,000.00 302-2752-3200 Administrative Services $ 13,500.00 302-2752-4909 Miscellaneous $ 1,500.00 302-2752-4609 Street Improvements/Additions $ - 302-2752-6300 Infrastructure Improvements $ - 302-2752-6400 Park and Canal Improvements $370,000.00 TOTAL EXPENSES $420,000.00 Return General Fund Loan $ - ENDING FUND BALANCE $140,000.00 DEP Grants Grant related project Taylor Creek SE 4th Street B. Jenkins Handwritten Minutes Page 21 of 25 $ 35,000.00 $ 13,500.00 $ 1,500.00 $ 370,000.00 $ 420,000.00 $140,000.00 APPROPRIATIONS GRANT BEGINNING FUND BALANCE REVENUES 2019/2020 307-334-3900 Appropriation Funds 307-361-1000 Interest Earnings 307-381-0000 Transfers In - Capital Fund Reserves TOTAL REVENUES $ 593.00 EXPENDITURES $209,000.00 $ - Professional Services - Engineering 307-559-3100 Services 307-559-3102 Professional Services - Grant Admin 307-559-4909 Administrative Services 307-559-6300 Street Improvement/Additions TOTAL EXPENSES $209,000.00 ENDING FUND BALANCE $209,000.00 DUE TO GENERAL FUND Grant Project related to Taylor Creek SE 8th DEP Grants -timing issues 2018/2019 2018/2019 2019/2020 2020/2021 AMENDED EOY MID YEAR PROPOSED $ 1,000.00 $1,000.00 $ 593.00 $ 593.00 $209,000.00 $ - $209,000.00 $ 209,000.00 $ - $ - $209,000.00 $ 209,000.00 $209,000.00 $ - $ 593.00 $ 593.00 $209,000.00 $ - $209,000.00 $ 209,000.00 B. Jenkins Handwritten Minutes Page 22 of 25 $ - $ - $209,000.00 $ 209,000.00 $ - $ - $209,000.00 $ 209,000.00 $209,000.00 $ - $ 593.00 $ 593.00 B. Jenkins Handwritten Minutes Page 22 of 25 LAW ENFORCEMENT SPECIAL FUND BEGINNING FUND BALANCE REVENUES 2018/2019 601-351-1000 2020/2021 601-351-2000 Confiscated Property 601-354-1000 Fines Local Ord. Viol. 601-361-1000 Interest Earnings 601-369-1000 Miscellaneous TOTAL REVENUE EXPENDITURES 601-529-4909 Law Enf. Special Misc. 601-529-5200 Law Enf, Speical Educational Mat. 601-549-6300 Law Enf. Special Improvement 601-549-6400 Law Enf. Special Mach & Equip TOTAL EXPENDITURES ENDING FUND BALANCE 2018/2019 2018/2019 2019/2020 2020/2021 AMENDED EOY MID YEAR PROPOSED $ 3,220.00 $ 1,200.00 $ 9,920.00 $ 9,920.00 $ 500.00 $ 2,100.00 $ 1,000.00 $ 1,000.00 $ 1,600.00 $ 500.00 $ 3,700.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 500.00 $ 800.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ - $ 5,500.00 $ 3,500.00 $ 800.00 $ 6,500.00 $ 220.00 $ 4,100.00 $ 4,420.00 $ 5,500.00 $ 6,500.00 $ 4,420.00 IR -just a reminder these dollars are associated with specifically enhancing the Poice Departmnt dollars received are from drug money. You'll remember when we implemented the SRO program, we used these dollars for SRO radio. BJ -on the total budget as we discussed on the fuel, like you to add all the fuel that we spent last year, I don't want to budget more than we spent last year. $4 is way out of hand, I don't see any big difference coming up, divide it accordingly. MDO-what we did was a 3 year rolling average. BJ -the other issue I'd like to bring up, we the ocunciol represent the taxpayers, we didn't have a good year, they didn't have a good year, when I look at businesses that have been closed, the movie theatre, gyms, restaurants, I just want to make sur that we recognize that we represent the taxpayers, and that's what we need to look at. We had an increase in 5.5%, that would be an increase of approximately $94k. My suggestion is to roll back with the option 4 that we looked at and re -do our budget according to that. I'm not happy with what the County is doing either, they had an increase from FPL but they want to leave the rate the seame. Schol Board did the same thing. We hae a reserve, the county have a reserve. I think we need to really look at that and I don't look for it to be any better for a short itme anyway. The restaurants at 50% can't make a profit, the mom -n -pops cant make a profit. The gym is open at 50% and many days she's the only one there. I just ask the council to look at that, take care of the taxpayers. DW -can't do motions at a workshop. MC -one of the concerns I have that we left in the overtime money from COVID, I don't think those overtime dollars should automatically included next year. Once it becomes a budget line item, it stays in there and we never get it out. If we get CARES dollars, then good, but we need a separate line item for that. MDO-the only difference between this year and last year is that step due to SRO. Public works dollars are due to cleaning the parks, dumping trash cans, cleaning tables. MC -didn't we just approve a $78k overtime line item for Fire? IR -only increase was due to new employees, and COVID. MC -weren't we told that. BP -we didn't request an increase MC-everytime we ask what this is, we are given the response "COVID-19" but it needs o be a separate line item. BP -we don't have increases requested. The reason its under what we're supposed to be is because using SRO's. my overtime line item is configured by the anticipated change in the rate of pay. MC -if we do not do steps this year, what does that amount to in this budget? IR -$54,615.26 B. Jenkins Handwritten Minutes Page 23 of 25 BK -echo what Jarriel said, we represent city taxpayers and business ownerws. A lot of small businesses in town are hurting. Im glad MC brought up the step costs, I've got to question the shops that have closed, everyone is feeling a decrease, but we are willing to increase salaries at the expense of our taxpayers. I think we should think about that. WA -just to clarify, step program amount is close to $55,000.00 MDO-and I know for council's information, the state cost of living is 3.22% DW -any other questions. Lets see so we can prepare for the hearing or another workshop. Do we want to make any adjustments to the fuel? Consensus:$2.50 for gas $3.00 for diesel MC -i don't want to micromanage these departments, we have department heads, I'm a business owner, it's been tough. I think that we need to cut out of this budget, every single department needs to try to cut about 15%. Every department eneds to find ways to cut their budget, I don't want to be knitpicky but people are going without, they are not getting pay raises, I think we need to do the same thing here. MDO-just an advisory comment to that, the only way to do that is loss of employees with a 10% reduction. MC -i think they need to get creative, instead of losing employees. I think they can cut some things out this year and postpone others. I'm doing it in my business. BP -it would be impossible to do it without cutting employees. Must of all departments budgets is personnel, which expenses are the only thing department heads control. I don't think 10% can be done. MC -well if you can't do 10%, go back to every department and cut something. I can't believe we can't cut something out of this . MDO-we've lost an overall of 2.5% if equated to revenue. MC -and our budget is going up $400,000 MDO-because we had a loss of revenue. MC -it doesn't matter, its coming out of reserves and DW -MC has suggested that we go back to every department and you know, I've been through this lots of times, and I will just tell you that, I think that's very tough, I mean when we went through, except for the fuel I guess, we didn't see anything that we thought was out of line. We can say we don't do anything for the sound system, then cut out the tr4ees, and ive been through this a bunch of tims. I would just say that if you think that the budget needs to be cut, I have confidence in our staff, and I think they have provided us with what they feel like is the best budget they can give us. If you don't think that, then I don't know how we're going to solve it. We can instruct them if you want to, other than cutting some employes, I don't know how you'r egoing to do that. Suggestion by MC to go back to every department head to cut their budgets. Either we have to have more revenue or we need to cut budget. We only have so much in reserves. We are already setting a precedent that we're going to give all these departments more money to operate and we don't have the money, and if you don't have the money, you cut the budget. DW -give them a goal to get to? MC -I'd like to see the $400,000 cut. If we stay at the same millage rate, the difference of reserves to use is $400,000. 1 would love to go back to the roll back rate but we can't afford it. I think we offered great services through all of our departments last year. WA -at the current rate if we keep using the same amount of reserves, we will be out in 7 yhears. BJ -if we don't keep some businesses in busines, we won't have the revenue. Its not easy, but I understand that. Right now we are talking about charging our people more due to appraised values. We're fortunate that we have a reserve. We're here to represent the taxpayers so if we have to do some cuts, whatever. DW -I will never forget my very first budget, gthere was a local business person who came to the workshop and said we had to cut the budget. I said why don't we cut the donations, he said no, don't cut this and don't cut that. Everything we suggested, he refused. I think that's the position we are in, if we want items cut out of here, we have to bite the bullet and say what we want out of here. We are in a different position, I don't know how to run these departments, but I don't know what to tell them how to od their job, but yet we're going to tell them to cut things. If we trust their judgement, that's what they told us they need to run their departments. I agree with BJ, I'd like to see us go to the roll back rate, but I just don't see how we're going of do it. I know some places we can save some money, we can save $40,000 by not doing a charter review, we can take the CRA study out, but normally somebody else is going to say, no we need that. Do we want to say, we're not going to give the step this year but is that something we want to say. I wish I had a great answer, each of us have been through each page, I hate to spend $20k for a new sound system, so its very difficult, but if we want to tell them they have to cut this amount, we are going to put them in a realy togh position but we can do that. WA -the past two years, how much did we take out of reserves? B. Jenkins Handwritten Minutes Page 24 of 25 MDO-we did not go into reserves, except for the amendments. Typically it was $600-800K, we try to push within that 10% to give a roll forward. We were in the black, but this year we will be in the red, regardless. We can go back and take a look. I suggest cutting studies instead of personnel. Little things like that we can go through and touch up and present to council. That's my idea in lieu of personnel. MC-personnally I would like to see us pull things out that don't need to be done right now. Then if we get CARES dollars, then we can put it back to the budget. Where can we get creative? I think that's what we need to be doing. We will be bankrupt in 8 years if we keep taking money out of reserves. I'd rather take more out now and act fiscally responsible. WA -if you can go back and be creative, if you can't you can't. Instruct MDO to get with each Dept Head to get as much cuts. MDO-I'm going through capital as well. DW -salaries? BK -recommend that we can suffer with our taxpayers, no steps. MC -i think that's part of what im suggesting. MDO may come up with a great idea, I don't necessarily take it from employes. DW -2nd budget hearing next week at 5PM, LG -meeting at 5PM or budget workshop at end? DW -I guess we can start with the budget, then recess, then go back to the workshop. MDO-clarification, millage on consensus Consensus: Option 4;BJ, WA -7.6018, BK -roll back rate, MC 7.6018, DW 7.6018 V. There being no further items on the agenda, Mayor Watford adjourned the meeting at _713_ P.M. B. Jenkins Handwritten Minutes Page 25 of 25