2020-08-04 Ex 02CITY OF OKEECHOBEE, PUBLIC WORKS
Memo
The Public Works Department is requesting the award of the contract for Landscape Maintenance and
Installation, PW 02-11-07-20 to JMC Landscaping Services Inc. The period of the contract is for one year.
The annual bid award for landscape maintenance service is $46,195.00. The contract can be extended
on an annual basis at the same or superior terms by mutual agreement/acceptance between the vendor
and the City.
The detailed bid tabulation for the landscape is attached. Bid items 9 and 10 were interpreted by the
three vendors differently. All three vendors entered a per cubic yard price for mulch installation with
JMC Landscaping being the low bid at $35.00 per cubic yard. For tree trimming, one vendor submitted a
total annual amount, one vendor submitted a per unit price only, and the third submitted both a unit
price and an annual price. In order to make a fair and consistent evaluation of the bids, the summary
below includes totals for maintenance Services without mulch and palm tree trimming, a normalized
estimate of Mulch and palm trimming, and a total including mulch and palm trimming.
In addition to ongoing landscape maintenance, the landscape maintenance bid, PW 02-11-07-20
included pricing for the installation of new and replacement trees, shrubs, and landscape bed plants.
Which will be purchased under a separate purchase order based on current budget line for these items.
Landscape Maintenance
W/O Mulch and Palm
Trimming
Normalized Mulch and
Palm Trimming
Landscape Maintenance
With Estimated Mulch
and Palm Trimming
JMC Landscaping Inc.32,250.00$ 13,945.00$ 46,195.00$
TWQ LLC 41,280.00$ 15,787.50$ 57,067.50$
Nunez Lawncare and
Landscaping 35,000.00$ 18,800.00$ 53,800.00$
To: Marcos Montes De Oca, City Administrator
From: David Allen, Public Works Director
Date: 7/24/2020
Re: Landscaping Maintenance Services Bid award to JMC landscaping, PW 02-11-07-20
ITEM NO.DESCRIPTION UNIT
MEASURE EST. QTY. UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
1 Landscape maintenance, City Hall, City Parks, Police
Department, Fire Department, Chamber of Commerce EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 300.00 $ 12,900.00 150.00$ 6,450.00$ 333.00$ 4,000.00$
2
Landscape maintenance, medians and sidewalks: South
Parrott Avenue (US 441), Park Street (SR70) South to
South 23rd Street, including median flower/shrub/tree
beds
EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 112.50 $ 4,837.50 150.00$ 6,450.00$ 333.00$ 4,000.00$
3
Landscape maintenance, medians and sidewalks: North
Parrott Avenue (US 441), Park Street (SR 70) to North
17th Street, including median flower/shrub/tree beds
EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 75.00 $ 3,225.00 50.00$ 2,150.00$ 333.00$ 4,000.00$
4
Landscape maintenance, medians and sidewalks: West
Park Street (SR70) West 12th Avenue to Parrott Avenue
(US 441), including median flower/shrub/tree beds
EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 75.00 $ 3,225.00 80.00$ 3,440.00$ 333.00$ 4,000.00$
5
Landscape maintenance, medians and sidewalks: West
Park Street (SR70), Parrott Avenue East to East 13th
Avenue
EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 37.50 $ 1,612.50 80.00$ 3,440.00$ 333.00$ 4,000.00$
6 Landscape maintenance, planting beds and sidewalks:
South Park Street, West 6th Avenue to East 2nd Avenue EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 75.00 $ 3,225.00 50.00$ 2,150.00$ 350.00$ 4,200.00$
7 Landscape maintenance, mowing, planting beds and
sidewalks: Centennial Park EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 56.25 $ 2,418.75 200.00$ 8,600.00$ 550.00$ 6,600.00$
8 Landscape maintenance, Southwest 7th Avenue planting
bed in 100 block EACH
Minimum 43 times
annually per
specification
Section VIII-1
$ 18.75 $ 806.25 200.00$ 8,600.00$ 350.00$ 4,200.00$
9 Landscape maintenance – red mulch installation Cubic Yard
Once annually per
specification
Section VIII-2
$ 35.00 $ 9,625.00 45.00$ 12,375.00$ 55.00$ 15,125.00$
10
Landscape maintenance – palm tree trimming and
waste removal. US 441 Medians, City Hall Park, Flagler
Parks, Chamber of Commerce
Annual
Once annually per
specification
Section VIII-3
$ 4,320.00 $ 4,320.00 32.50$ 3,412.50$ 35.00$ 3,675.00$
11
New landscape, furnish and install new Live oak
(Quercus Virginiana). 200 gallon, 5”-6” caliper, 17’-20’
ht x 8’-12’ spread, 6’ clear trunk
EACH 6 $ 1,800.00 $ 10,800.00 1,200.00$ 7,200.00$ 2,500.00$ 15,000.00$
12
New landscape, furnish and install new Crape Myrtle
(Lagerstroemia X Tuscarora) “small tree variety”. 12-12’
ht x 5-6’ Spr, Multi, 3-5 trunks, 4-5’ CT
EACH 10 $ 200.00 $ 2,000.00 250.00$ 2,500.00$ 900.00$ 9,000.00$
13 New landscape, furnish and install Cabbage Palm (Sabal
Palmetto) 14’, 17’ & 20’, smooth trunk, stagger heights EACH 5 $ 300.00 $ 1,500.00 280.00$ 1,400.00$ 900.00$ 4,500.00$
14 New landscape/replacement, furnish and install Blue
Pacific Juniper (Juniper Conferta) 1 gallon EACH 100 $ 8.00 $ 800.00 5.00$ 500.00$ 9.00$ 900.00$
15 New landscape/replacement furnish and install Dwarf
Schillings Holly (Ilex vomitoria, Schillings) 3 gallon EACH 100 $ 12.00 $ 1,200.00 11.00$ 1,100.00$ 12.50$ 1,250.00$
16 New landscape/replacement, furnish and install
Variegated Flax Lilly (Dianella tasmanica) 1 gallon EACH 100 $ 8.00 $ 800.00 5.00$ 500.00$ 9.00$ 900.00$
17 New landscape/replacement furnish and install Swarf
Pink Oleander (Nerium Oleander) 3 gallons EACH 25 $ 12.00 $ 300.00 12.00$ 300.00$ 15.00$ 375.00$
18 New landscape/replacement, furnish and install
Coontie (Zamia Pumila) 3 gallon EACH 25 $ 12.00 $ 300.00 24.00$ 600.00$ 17.00$ 425.00$
19 New landscape/replacement, furnish and install
Viburnum (Viburnum Suspensum) 3 Gallon EACH 100 $ 12.00 $ 1,200.00 10.50$ 1,050.00$ 12.50$ 1,250.00$
20 New landscape/replacement, furnish and install gold
mound (Durante Repens) 3 gallon EACH 25 $ 12.00 $ 300.00 12.00$ 300.00$ 12.50$ 312.50$
21 New landscape/replacement, furnish and install
Firebush (Hamelia Patens) 3 gallon EACH 25 $ 12.00 $ 300.00 11.00$ 275.00$ 12.50$ 312.50$
22 New landscape/replacement, furnish and install Blue
Plumbago (Plumbago Auricula) 3 gallon EACH 50 $ 12.00 $ 600.00 11.00$ 550.00$ 14.50$ 725.00$
23 New landscape/replacement, furnish and install Ixora
(Ixora Chinensis) 3 gallon EACH 25 $ 12.00 $ 300.00 11.00$ 275.00$ 14.50$ 362.50$
24 New landscape/replacement, furnish and install
Cocoplum (Chrysobalanus icaco) 3 gallon EACH 25 $ 12.00 $ 300.00 11.50$ 287.50$
25 New landscape/replacement, furnish and install
Sunshine Mimosa (Mimosa Strigillosa) 3 gallon EACH 25 $ 12.00 $ 300.00 14.00$ 350.00$ 14.50$ 362.50$
67,195.00$ 74,255.00$ 89,475.00$
Total Maintenance (less Mulch/Palm Tree Trimming)32,250.00$ 41,280.00$ 35,000.00$
Est. Mulch/Palm Tree Trimming 13,945.00$ 15,787.50$ 18,800.00$
Total Maintenance 46,195.00$ 57,067.50$ 53,800.00$
Total Estimated Plantings 21,000.00$ 17,187.50$ 35,675.00$
67,195.00$ 74,255.00$ 89,475.00$
TQW Nunez
Bid items 9 and 10 were interpreted by the three vendors differently. All three vendors entered a per cubic yard price for mulch installation with JMC Landscaping being the
low bid at $35.00 per cubic yard. For tree trimming, one vendor submitted a total annual amount, one vendor submitted a per unit price only, and the third submitted both a
unit price and a annual price. In order to make a fair and consistent evaluation of the bids, bid amounts from the vendors less these two items are included above.
JMC
Amounts shown in red are estimates based on normalized quantities for Mulch and Palm Tree Trimming