2020-07-07 Ex 02of Okeechobee
Fire Department
TO: Mayor Dowling R. Watford Jr iffid City Council: Wes Abney, Monica Clark, Bob
Jarriel and Bobby Keefe
FROM: Fire Chief Herb Smith
RE: Request to Purchase Opticom Preemption Kits
DATE: 6/26/2020
Please accept this letter with the attached documentation as a request for the City Council's approval
to purchase the Opticom Preemption Kits for the Fire Department vehicles in the amount of $21,280.00.
This line item was budgeted for FY 2019-2020 Capital Improvements. Opticom is the company that is
I
being jointly used between the county and city for the preemption program so it is considered a sole
source (see attached sole source letter).
55 S.E. ThirdAvenue e Okeechobee, Florida * 34974-2932 a 863-467-1586 a Fax: 863-763-4489
k "46
PURCHASE REQUISITION
CITY OF OKEECHOBEE
55 S.E. Third Avenue
Okeechobee, FL 34974-2903
Tel: 863-763-3372
Fax: 863-763-1686
Transportation Control Systems
1030 South 86th Street
Tampa, FL 33619
THIS ORDER SUBJECT TO CONDITIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROCIJRFMP:NT MANAt-,;=h/1F=K1T
Req. No. 16709
Important: This number must
be shown on all invoices,
,packages, cases, tickets and
correspondence.
City of Okeechobee
55 SE Third Avenue
Okeechobee, FL 34974
INVOICE IN DUPLICATE:
DATE VENDOR NO. -I
DELIVERY DAT SHIP VIA BEST W
DEST. ITERMS
5!1/2020 NIAI
N/A I N/A
N/A NET 30
ITEM NO ACCT. NUMBER
QUANTIUNIT DESCRIPTION
UNIT AMOUNT
1 304-522-6400
7 Quote #9765
521,280.00
GPS Preemption
Opticom Vehicle Kit
(7 kits @ $3,040.00 ea)
TOTAL
$21,280.00
',A I I \-IF 10 MAMAIW I t-KUM t-tUtKAL LAURSt ANU I KAN-5PORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST.
STATE SALES TAX EXEMPTION NO. 85-8012621656C-6
FEDERAL I.D. NO 59-60000-393
AUTHORIZED SIGNATURE
RECEIVING RECORD
* SOLE SOURCE
❑ PARTIAL ❑ FINAL
City of Okeechobee
Fire Departm— ent
S May 2020
Marcos
City Administrator
Re: Sole Source
As you are aware, we have been in discussions with the county and a third party (provides
equipment/services)(Opticom) regarding the preemption program. Please accept this document as an
approval request for the purchase of the required equipment for the vehicles. This was included in our
current budget Opticom was the company that was being jointly used between the county and city.
Respectfully,
Herby Smith
Fire Chief/Marshal
55 S.E. Third Avenue ® Okeechobee, Florida ® 34974-2932 a 863-467-1586 e Fax: 863-763-4489
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