2006-02-22
CITY OF OKEECHOBEE
TECHNICAL REVIEW COMMITTEE MINUTES
FEBRUARY 22, 2006
I. Call to Order - Chairperson.
Technical Review Committee Meeting - Chairperson.
II. Chairperson and Staff Attendance - Chairperson.
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V oting Members:
Edgar Nazario, Building Official
Brian Whitehall, City Administrator
Denny Davis, Police Chief
Donnie Robertson, Public Works Director
Herb Smith, Fire Chief
Oscar Bermudez, City Engineer
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Non-Voting Ex-Officio Members:
Eddie Trent, Okeechobee County Health Department
Jim LaRue, LaRue Planning and Management Services
John Cook, City Attorney
John Hayford, Okeechobee Utility Authority
Melisa Eddings, Deputy Clerk
Betty Clement, General Services Secretary
III. New Business.
A.
Therapy Center of Okeechobee, Inc. Donna Durand submitted a reduction of
parking request for a recently developed project, Therapy Center of
Okeechobee, Inc. and Okeechobee Fitness Center. The subject property is
located at 306 and 308 Northeast 3rd Street.
PAGE 1 OF6
Brian Whitehall, City Administrator, called the February 22, 2006 Technical Review Committee
meeting to order at 10:00 a.m.
Deputy Clerk Eddings called the roll.
Absent
Present
Present
Absent
Present
Present
Absent
Absent
Absent
Present
Present (Deputy Clerk Eddings was present in the absence of General Services Coordinator Cook)
Present
Planning Staff reports that the applicant has 18 parking spaces on the site. If a twenty percent
reduction is allowed, the applicant would only need to provide 17 parking spaces. There are no on-
street spaces available. Staff recommends approval only if there is alternative parking provided for
at least three spaces and that there is a demonstration that the peak "impact periods" of the two
separate uses are at different times.
FEBRUARY 22, 2006 - TECHNICAL REVIEW COMMITTEE - PAGE 2 OF 6
III. New Business, continued.
A.
Therapy Center of Okeechobee reduction of parking request continued.
Ms. Donna Durand was present and addressed the Committee informing them that she had a mutual
agreement notarized by the Church of God to share parking which would give her the additional
spaces needed.
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Chief Davis remarked that his concern is the conflict of parking with church services. Staff
discussed that a formal parking agreement should be entered into between the Church and Fitness
Center, so to specifically address times/dates the Fitness Center has access to the churches parking
lot since it is proposed to be open seven days per week.
Administrator Whitehall asked Ms. Durand if she had been provided with the codes explaining the
difference between private and public use for the fitness center. Ms. Durand responded yes, she had
received the codes and understood the difference, and that the fitness center is a private center.
There were no other comments.
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Police Chief Davis motioned to approve the twenty percent reduction of parking request for the
Therapy Center of Okeechobee and Okeechobee Fitness Center, located at 306 and 308 Northeast
3rd Street, with the following contingencies; the Okeechobee Fitness Center is established as a private
club; Attorney Cook review a Shared Parking Agreement executed by the Church and Ms. Durand,
as set out above; Ms. Durand will post parking signs to control the overflow of parking and insert
a parking notice on her membership applications so the members are aware of where to park;
seconded by Fire Chief Smith.
VOTE
BERMUDEZ - YEA
DAVIS - YEA
SMITH - YEA
WHITEHALL - YEA
MOTION CARRIED.
FEBRUARY 22, 2006 - Technical Review Committee - Pa e 3 of 6
IV. New Business, continued.
B.
Court Plaza. The application was submitted by Thomas Close on behalf of the
property owner, CBC Management, Inc. The property owner is proposing to
modify a previously approved site plan. The subject property is located in the
300 Block of North Parrott A venue.
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Planning Staff Report Discussion: The applicant is requesting a modification of a previously
submitted site plan for a proposed restaurant and two (2) office buildings. There is an existing
office on site of approximately 3,200 square feet. The applicant is proposing to modify the site
plan with the following changes: (1) The Phase 2 office building was previously shown as 5,390
square feet, the applicant is now proposing to construct the building to be 4,140 square feet. (2)
The Phase 3 office building was previously shown as 4,000 square feet, the applicant is now
proposing to construct the building to be 5,209 square feet.
Planning Staff Report Recommendation: Staff recommends approval of the site plan as it has
been determined that all the requirements have been met for proposed modifications of the site
without any substantial changes in setbacks, parking requirements, open space of landscaping.
Setbacks from the 2/1012005 site plan: Front, 22 feet; Side, 10 feet; Rear, 20 feet.
Mr. Steve Cooper, engineer of the project, was present and addressed the TRC. He mentioned that
he was taken aback as he was not aware of the setbacks that were stated in this staff report. The
Staff Report he received indicated 0 setbacks.
City Engineer Bermudez wanted to make sure that the setbacks were met. The setbacks are not
decided by this Committee. Betty Clement, advised that the Board of Adjustment reviews the
setbacks and the deadline to be put on the agenda is February 27, 2006 for the March 28, 2006
meeting.
Administrator Whitehall's concern was in reference to the fire escape and suggested that the
appropriate side for the fire escape would be the south side of the building. Mr. Cooper remarked
that the building is being constructed in accordance to the Staff Report findings and if necessary
will apply for a variance.
Mr. Whitehall will review with Mr. LaRue, the erroneous information of the Staff Report in
regards to the setbacks.
There were no other comments.
FEBRUARY 22, 2006 - TECHNICAL REVIEW COMMITTEE - PAGE 4 OF 6
IV. New Business, continued.
B.
Court Plaza Continued.
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c.
Old Tyme Construction. Craig A. Smith submitted a site plan on behalf of the
property owners Okeechobee Commerce Center and Land Development, LLC.
The application was for the construction of a manufacturing facility in a single
phase. The subject property is located on Lots 4 and 5 within the City of
Okeechobee Industrial Park.
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Police Chief Davis motioned to approve the modification of the site plan with the contingency of
the Board of Adjustments approval of the setbacks (should it be required); seconded by Fire Chief
Smith.
VOTE
BERMUDEZ - YEA
DAVIS - YEA
SMITH - YEA
WHITEHALL - YEA
MOTION CARRIED.
Planning Staff Report Discussion: This is a site plan review for a manufacturing facility to be
located within the Okeechobee Commerce Center.
Planning Staff Report Recommendation: Staff does not recommend approval of the site plan
review, until the following conditions are met:
(1) The applicant must provide a drawing of the structure which illustrates the building facades
on all four sides and shows the proposed height. (2) The applicant must provide a landscaping
plan which is consistent with Sections 90-534 and 90-535 of the Land Development Code. (3)
The applicant must discuss the type of materials to be manufactured at this facility.
Other matters of concern were sent to the applicant prior to the Technical Review Committee
meeting are as follows:
Fire Chief Smith - must be able to maintain access to the roadway to allow for fire apparatus,
before and during construction; must have adequate water supply available before and during
construction; must identify fire lanes after the parking area is completed; would like to discuss
strategic locations of the fire hydrants.
Mr. John Hayford, OUA, - remarked that it would seem more logical to place the fire hydrant at
a driveway entrance.
FEBRUARY 22, 2006 - TECHNICAL REVIEW COMMITTEE - PAGE 5 OF 6
IV. New Business, continued.
c.
Old Tyme continued.
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City Engineer Bermudez - according to the Site Plan Data the total coverage for the two lots equals
236,614 square feet or 5.43 acres, which is more than the approximate 4.92 acres of the proposed
property; the aggregates and sand storages are too close to the drainage utility easement and could
present a problem not only to the water flow but also to the water storage quality; the developer
shall be aware the minimum landscape open space is twenty percent of its lot area; the developer
will be responsible for the construction of Northeast 12th Street up to the proposed entrance at the
Northwest corner of the property.
Mr. Robert Myers and Mr. Craig A. Smith were present to address the TRC. The landscaping
plans were distributed at the meeting, therefore they were not reviewed. The following matters
were discussed: the relocation of the fire hydrant being placed to the North side right-of-way; a
reminder that fire lanes will be needed in the parking area for the emergency units; the paving of
the roads; the easement needed for the OUA; the difference of acreage was reviewed and Mr. Smith
advised that the square footage needs to be modified to reflect the correct amount. 4.92 acres which
is what was on the boundary survey.
City Engineer Bermudez mentioned the proposal of sidewalks. Mr. Myers and Mr. Smith
remarked that this was the first time that sidewalks have been mentioned. Mr. Whitehall stated that
City Council will determine which party is responsible for sidewalks.
Fire Chief Smith motioned to approve with contingencies: (1) the OUA water well setback
prerequisites being in compliance; (2) the fire hydrant relocated to the north right-of-way; (3) site
data adjustments; (4) curb area at storage bins; (5) written statement listing all materials used in
the manufacturing process and on site; (6) easement for OUA; (7) installation of paved roads,
specifically on the Northwest extension area (where the CDBG Grant Fund Improvements Project
end to the Northwest corner access area); (8) landscaping approval; seconded by Engineer
Bermudez.
VOTE
BERMUDEZ - YEA
DAVIS - YEA
SMITH - YEA
WHITEHALL - YEA
MOTION CARRIED.
VI.
Adjournment - Chairperson.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the
Technical Review Committee with respect to any matter considered at this proceeding, such interested person will
need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is
made, which record includes the testimony and evidence upon which the appeal is to be based. General Services tapes
are for the sole purpose of backup for official records of the Department.
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ATTEST:
~~d~~
Meli a Eddings, Deputy C rk
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FEBRUARY 22, 2006 - TECHNICAL REVIEW COMMITTEE - PAGE 6 OF 6
There being no further items on the agenda, Chairperson Whitehall adjourned the Technical
Review Committee Meeting at 11 :03 a.m.
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PAGE -1-
CITY OF OKEECHOBEE - February 22, 2006 -
TECHNICAL REVIEW COMMITTEE - HANDWRITTEN MINUTES
I. CALL TO ORDER - Chairperson: February 22. 2006 Technical Review Committee
Meeting. 10 a.m. U)/wl-4
II. STAFF ATTENDANCE - Secretary
Edgar Nazario, Building Official
Brian Whitehall, City Administrator
Denny Davis, Police Chief
Donnie Robertson, Public Works
Director
Eddie Trent, Okee County Health
Dept.
Herb Smith, Fire Chief
John Cook, Attorney
Jim LaRue, LaRue Planning and
Mgmt.
John Hayford, OUA
Oscar Bermudez, Engineer
Katrina Cook, General Services
Coord.
Present
Absent
/
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PAGE -2-
III. NEW BUSINESS - Chairperson.
A. Therapy Center of Okeechobee, Inc. Donna Durand submitted a reduction of
parking request for a recently developed project, Therapy Center of
Okeechobee, Inc. and Okeechobee Fitness Center. The subject property is
located at 306 and 308 Northeast 3rd Street.
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PAGE -3-
B. Court Plaza. The application was submitted by Thomas Close on behalf of the
property owner, CBC Management, Inc. The property owner is proposing to
modify a previously approved site plan. The subject property is located in the
300 Block of North Parrott Avenue.
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C.
Old Tyme Construction. Craig A. Smith submitted a site plan on behalf of the
property owners, Okeechobee Commerce Center and Land Development, LLC.
The application was for the construction of a manufacturing facility in a single
phase. The subject property is located on Lots 4 and 5 within the City of
Okeechobee Industrial Park.
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CITY OF OKEECHOBEE
TECHNICAL REVIEW COMMITTEE
OFFICIAL AGENDA FEBRUARY 22,2006
CITY HALL, COUNCIL CHAMBERS
55 S.E. 3RD AVENUE
OKEECHOBEE, FL 34974
PAGE 1 OF2
I. CALL TO ORDER: February 22, 2006, 10:00 a.m. - Chairperson
II. STAFF ATTENDANCE - Secretary.
Voting Members:
Edgar Nazario, Building Official
Denny Davis, Police Chief
Donnie Robertson, Public Works Director
Herb Smith, City Fire Chief
Oscar Bermudez, City Engineer
Brian Whitehall, City Administrator
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Non-Voting Ex-Officio Members:
Eddie Trent, Okeechobee County Health Department
Jim LaRue, LaRue Planning and Management
John Cook, City Attorney
John Hayford, Okeechobee Utility Authority
Katrina Cook, General Services Coordinator
e III. NEW BUSINESS - Chairperson.
A. Therapy Center of Okeechobee,Inc. Donna Durand submitted a reduction of parking request for a recently developed project,
Therapy Center of Okeechobee, Inc. and Okeechobee Fitness Center. The subject property is located at 306 and 308
Northeast 3rd Street.
B. Court Plaza. The application was submitted by Thomas Close on behalf the property owner, CBC Management, Inc. The
property owner is proposing to modify a previously approved site plan. The subject property is located in the 300 Block of
North Parrott Avenue.
FEBRUARY 22, 2006 - AGENDA - PAGE 2 OF
.I.. l~E W BUSINESS - Chairperson.
C. Old Tyme Construction. Craig A. Smith submitted a site plan on behalf of the property owners, Okeechobee Commerce Center
and Land Development, LLC. The application was for the construction of a manufacturing facility in a single phase. The subject
property is located on Lots 4 and 5 within the City of Okeechobee Industrial Park.
IV. ADJOURN TECHNICAL REVIEW COMMITTEE MEETING - Chairperson.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such
interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon
which the appeal is to be based. Tapes are for the sole purpose of backup for official records of the Department.
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Thera.py Centet of Okeechobee, Inc.
Okeechobee Fitness Center, Inc.
306/308 HE 3rd Street, Okeechobee, FL 34972
(863) 357-4994 Therapy **(863) 357-6900 Fitness Center
(863) 357-4912 Fax
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Shared Use Parkin!! A!!reement
Purpose: This agreement is created between The Therapy Center of Okeechobee, Inc. and
Okeechobee Fitness, Inc, 306/308 NE 3rd St, Okeechobee, Fl 34972, herein called "the center",
and the Okeechobee Church of God, 301 NE 4th Avenue, Okeechobee, Fl 34972, herein called
"the church", for purpose of clarifying a shared use agreement for parking between the above
referenced entities.
As the center is in need of additional parking spaces to satisfy city of Okeechobee business
codes, and creation of these additional spaces is impossible under current financial and/or Ieal
estate availability to it, the center has sought other means to locate and secure parking rights. As
the church is located directly across from the center, has limited normal business hours, and has
sufficient parking to satisfy the required city mandated parking for the center, it was approached
for this purpose. The purpose of this agreement is in keeping with the friendly, neighborhood
spirit of both of the party's and to clearly define the agreement to avoid any possible futjure
misunderstandings, The following issues have been agreed upon by signature of the principles
of each referenced entity:
Terms:
1.
II.
III.
IV.
The initial agreement will be considered constituted on the date executed by mutual
signature of the principles of each of the above referenced entities, and will be in full
force and effect from this date, The agreement willlast in perpetuity unless rescinded
in writing by choice of either party. If any term or provision of this agreement is
altered, or rescinded, 120 days written notice must be provided the other party in
order to allow for that party to make needed other arrangements. During this 120 (lay
period, the agreement will be considered in force and in effect under this provisioni
The agreement allows the center to make use of the church's south parking lot
consisting of 11 marked spaces (inclusive of 1 marked handicap use space) for
clients/ staff of the center.
The church likewise will be granted use of the centers parking lot, consisting of 18
marked spaces (inclusive of 2 marked handicapped use spaces) for its congregatiion
and staff as may be needed for special events, or should the church need to clbse
some of its parking in its other lots during renovations or construction which
otherwise may place the church in violation of city codes.
The church will be compensated for this agreement with the following:
A. The pastor of the church will be given a complimentary fitness membership at no
charge. Additionally, the immediate family members of the pastor will be
included in this membership. For this purpose, the immediate family shall consist
of spouse, and any unmarried children living in the same home. This membership
will be transferable to the acting pastor should change in pastor occur.
B. The members of the congregation of the church will be granted discounted
membership status at the rate of $34.00 per month per member. All other fees
and rules of the center as published in the membership contract will apply.
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V. While every effort will be made to provide safe parking, the center, nor the church
will be considered responsible, or liable for the vehicles or property of their
respective members' vehicles, or persons, while using the above referenced parlcing
areas. It is a park at the risk and responsibility of the individual members' situation.
Any loss due to damage and! or theft will be the responsibility ofthe vehicle owner.
VI. Either entity may designate certain days or times of day when parking will be in ~se
by it's own facility and therefore not available.
VII. Any disputes of this agreement will be attempted to be settled amicably between the
duly installed pastor of the church and the principle owner of the center. Should
disagreement continue, it is hereby agreed that the dispute will be addressed in
Florida courts under the applicable provisions of Florida law.
VIII. Should any provisions or terms of this agreement be in violation of Florida law, or the
codes and ordinances of the City of Okeechobee, it is understood that they will be
altered, or removed to satisfy law while not principally changing this agreement.
The following signatures constitute agreement of the above provisions and terms and ,are
hereby set forth as binding for both entities as ofthe date of signature.
~7 dl'~
Date
';)-/ ~o / 0 {,
Pastor of the Okeechobee Church of God
C~CU~OJ\^<"'~
Owner, Okeechobee Fitness Center
And Therapy Center of Okeechobee
Date
d- ~ DCa
Notary
I have witnessed the above signatures to be oft~dividUa1S listed.
Identification used: Drivers License . Personally Known
Other, Describe
My commission expires on the -'
the year 1.()D& If-- pber is
Seal of Notary
day of Feh
III
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CJ.~fNe
Corporate Office: 301 N.W. 4th Avenue, Okeechobee, FL 34972
Martin County Office: 10995 S.E. Federal Hwy., #3, Hobe Sound, FL 33455
CONSTRUCTION. INC
January 19,2006
Technical Review Committee,
Mr. Oscar Bermudez, and Mr. Jim LaRue
City of Okeechobee
55 S. E. Third Avenue
Okeechobee, FL 34974
Re: Review of Revised Site Plan for Court Plaza Development
Dear Technical Review Committee, Oscar and Jim:
Please accept this letter as our request for Approval of a Revised Site Plan for the Court Plaza
project. We have included a copy ofthe previously approved Site Plan as well as a complete set
of the Revised Site Plans (including drainage plans). Also enclosed is our check for the review
fee of$465.00.
We would like to take this opportunity to apologize for our oversight in forwarding the revised
site plan to you for your review. We had assumed that since the square footage of building area
had not increased that it would be alright to proceed. We now realize that our assumption was
incorrect. We sincerely regret our omission in forwarding this information to you earlier.
A summary of the changes made to the site plan are outlined below:
- Phase 2 office - previously 5,390 sq. ft. - now 4,140 sq. ft.
- Phase 3 office - previously 4,000 sq. ft. - now 5,209 sq. ft. (including mezzanine)
- Total Impervious Area- previously 67,421 sq. ft. - now 67,421 sq. ft.
Again, please accept our apologies for our oversight. We look forward to receiving your
response.
Sincerely,
~c?-
Thomas C. Close
President
Corporate Office: (863) 467-0831 · Fax (863) 763-6337 Martin County Office: (772) 546-7150. Fax (772) 545-1079
State License #CGC048773
Commercial Property Development. Residential Construction. Design-Build. Construction Management. Interior Renovations