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Bid Docs & Ads-ADM 01-00-10-19 RFQ Legal ServicesCITY OF OKEECHOBEE REQUEST FOR QUALIFICATIONS CITY ATTORNEY LEGAL SERVICES RFQ No. ADM 01-00-10-19 DUE DATE AND TIME: November 22, 2019 at 2:00 P.M. Prepared by: Marcos Montes De Oca, City Administrator Dated: October 25, 2019 REQUEST FOR QUALIFICATION The City of Okeechobee, Florida, will receive sealed Requests for Qualifications (RFQ) for City Attorney Legal Services until 2:00 P.M. local time, on Friday, November 22, 2019, in the General Services Department located in City Hall, 55 SE 3rd Avenue, Okeechobee, FL, 34974. Any RFQ submitted orally, telephonically, e-mailed, faxed, modified, or delivered to any other location shall not be accepted. RFQ's may only be submitted in person or by mail/courier service to the specified address by the specified deadline. The City cautions Attorneys/Firms to ensure actual delivery of mailed or hand -delivered prior to the deadline. At 2:01 P.M. or shortly thereafter, only the names and the time received of the respondents will be read aloud. Requests for additional information or clarifications must be made in writing, to Marcos Montes De Oca, City Administrator either by e-mail at mmontesdeoca@cityofokeechobee.com or by fax to 863-763- 1686, no later than Friday, November 8th, 2019 by 12:00 P.M. (noon). The City will issue replies to inquiries and additional information or amendments deemed necessary in written addenda, which will be issued prior to the deadline for responding to this RFP. It will be the sole responsibility of the Proposer to contact the General Services Department prior to submitting a response to determine if any addenda have been issued, to obtain such addenda, and to acknowledge addenda with their proposal. 3. Respondent must submit one (1) clearly marked signed original, six (6) high quality, legible copies, and one (1) digital copy. The Attorney/Firm name and address must be on the outside of the sealed envelope. Submittal envelope must be sealed and clearly marked on the outside: "RESPONSE TO RFQ No. ADM 01- 00-10-19 FOR CITY ATORNEY LEGAL SERVICES" delivered to: City of Okeechobee Patty Burnette, General Services Coordinator Department of General Services 55 SE 3rd Avenue, Room 101 Okeechobee, FL 34974 4. City Staff will review submittals. A proposed ranking will tentatively be submitted for consideration by the City Council at the December 3, 2019, regular meeting. The City Council may determine any number of Attorneys/Firms to interview, consider calling a Special Meeting to conduct such interviews, or determine not to conduct interviews. At the discretion of the City Council, respondents may be asked to give a short presentation/interview as part of the selection process. 5. Following the interviews, if any are held, the City Council will select the Attorney/Firm to engage and will negotiate and execute a contract with the selected Attorney/Firm. The successful respondent shall prove by his/her/its qualifications, experience, and plan for the work that it will best serve the overall needs of the City. The selection of the successful Attorney/Firm shall be at the City of Okeechobee's discretion after receipt and evaluation of all responses. The City of Okeechobee shall be the sole judge of its own best interests, the proposals and the resulting Contract. 6. Any Attorney/Firm requiring special accommodations due to a disability or physical impairment at any of the public meetings regarding this RFQ should contact the City Clerk at least three (3) working days prior to any meeting. Page 1 of 9 7. The City of Okeechobee, Florida reserves the right to waive minor, nonmaterial irregularities in any or all RFQ's and accept or reject, in part or in full, any or all RFQ's. As required by Section 287.133, Florida Statutes, an Attorney/Firm may not submit an RFQ if the Attorney/Firm is on the convicted vendor list for a public entity crime committed within the past thirty-six (36) months. The selected Attorney/Firm must warrant that it will neither utilize the services of, nor contract with, any supplier, subcontractor, or consultant in excess of $10,000.00 in connection with this project for a period of thirty-six (36) months from the date of their being placed on the convicted vendor list. 9. All respondents to this RFQ are asked to be thorough, yet concise, in their responses. All respondents are advised that under Chapter 119, Florida Statutes, all responses are deemed public records and open to public scrutiny. a. The legislature has amended Chapter 119, Florida Statutes, Section 119.0701 thereof, to expand the obligation of local government to include into all Contracts certain language that relates to public records, which is made a part of this Contract. IF THE ATTORNEY/FIRM HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE ATTORNEY/FIRM'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT: CITY CLERK'S OFFICE 55 S.E. 3RD Avenue Okeechobee, FL. 34972 (863) 763-3372 ext. 9814 Igamiotea@cityofokeechobee.com b. The Attorney/Firm shall adhere to Florida public records laws, including the following: i. Keep and maintain public records required by the City to perform the services, and upon request of the custodian of records for the City, provide the City with a copy of the requested records or allow the records to be copied or inspected within a reasonable time at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by law. ii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this Contract term and following completion of the Contract if the Attorney/Firm does not transfer the records to the City. iii. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Attorney/Firm or thereafter keep and maintain public records required by the City to perform the service. If the Attorney/Firm transfers all public records to the City upon completion of the Contract, the Attorney/Firm shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Attorney/Firm keeps and maintains public records upon completion of the Contract, the Attorney/Firm shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request of the City Clerk, in a format that is compatible with the information technology systems of the City. Page 2 of 9 Noncompliance: i. A request to inspect or copy public records relating to the City's Contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Attorney/Firm of the request, and the Attorney/Firm must provide the records to the City or allow the records to be inspected or copied within a reasonable time. A reasonable time is defined as within eight (8) business days. ii. If the Attorney/Firm does not comply with the request of the City for the records, the City shall enforce the Contract provisions in accordance with the Contract. iii. If the Attorney/Firm fails to provide the public records to the City within a reasonable time, the Attorney/Firm may be subject to the penalties under Chapter 119.10. d. Civil Action. i. If a civil action is filed against an Attorney/Firm to compel production of public records relating to the City's Contract for professional services, the court shall assess and award against the Attorney/Firm the reasonable costs of enforcement, including reasonable attorney fees, If: a) The court determines that the Attorney/Firm unlawfully refused to comply with the public records request within a reasonable time; and b) At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Attorney/Firm has not complied with the request, to the City and to the Attorney/Firm. ii. A notice complies with the above if it is sent to the custodian of public records for the City and to the Attorney/Firm at the Attorney/Firm's address listed on its Contract with the City, or to the Attorney/Firm's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. An Attorney/Firm who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. 10. Selected Attorney/Firm must comply with all requirements of the City Code. Additionally, the selected Attorney/Firm will be subject to statutory requirements to maintain all records that may be subject to the public records laws, including production of such records as requested by any firm or person, in the time and manner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enforces open and fair competition in its RFQ's. 11. SCOPE OF WORK. The scope of work summary should reflect that this is a part-time position. The selected Attorney/Firm shall provide legal advice, analysis and representation to the Mayor and City Council, City Staff and other City Personnel. The City Attorney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services which include, but are not limited to the following: Oversee and direct the implementation of internal legal activities and operations, which include planning, coordinating, administering, and evaluating projects, processes, procedures, systems and standards; ensure compliance with Federal, State and local laws, regulations, codes, and/or standards. Research and interpret the law using statutes, case law, ordinances and administrative regulations; provide legal advice, analysis, and opinions upon request for appointed City officials, administrative management staff and citizen boards concerning local government, administrative policy Page 3 of 9 development, employment, workers' compensation, purchasing practices, real estate, code enforcement, public records, and/or other related legal issues. c. Prepare and review proposed legislation, ordinances, resolutions, contracts, deeds, leases, bond provisions, Contracts and other legal documents requested by the Mayor, City Council, City Clerk, City Administrator, or Department Heads, d. Investigate complaints by or against the City; prepare cases for trial; represent the City in litigation, including administrative hearings, arbitration and civil trials before County, State and Federal courts. e. Make informed decisions to bring regulatory, administrative and litigation matters to a cost-effective conclusion, f. Prepare, review, interpret, and analyze a variety of information, data and reports; make recommendations based on findings. g. Prepare cost estimates for budget recommendations; monitor and control outside counsel expenditures. h. Coordinate, monitor and report to the City Council on the representation of the City by special outside counsel retained by the City Council. i. Attend meetings of the City Council and, as necessary, boards and committees. 12. TRAINING AND EXPERIENCE REQUIREMENTS. The City Attorney must meet the following minimum training and experience requirements: a. Member in good standing with The Florida Bar. b. Have responsible experience in practicing law for a minimum of five (5) years as a member of The Florida Bar. c. Have experience practicing law in the public sector, including litigation, ordinance drafting, resolution drafting, and advising boards and/or constitutional officers. d. Experience in representing Florida public agencies is preferred. Board certification in City, County and Local Government Law is preferred. Knowledge of Federal, State, County and municipal law, common law and constitutional law affecting municipalities is preferred. 13. STATEMENT OF QUALIFICATIONS FORMAT. Attorneys/Firms shall prepare their proposals using the following format and must provide, at a minimum, the following: a. TITLE PAGE: Please identify the RFQ. b. LETTER OF TRANSMITTAL: This letter will summarize in a brief and concise manner, the proposer's understanding of the scope of work and make a positive commitment to timely perform the work. The letter should not exceed two (2) pages in length. c. QUALIFICATIONS: Provide the qualifications and experience of those who will provide the services. The submission should include: i. Details on the qualifications of key individual(s) who will perform the work; including education, experience and specialized knowledge and experience in similar work. ii. Details on the qualifications including documentation of experience with similar work during the past ten (10) years; include Firm size, structure, location of management and charter authorization and licenses to do business in the State of Florida. Provide information on professional qualifications to provide the services as requested and include ratings and/or recognition in the legal community for professional achievement. Identify and include qualifications and resumes of specific individuals who will provide legal services to the City of Okeechobee, including the name and qualifications of the attorney who will be designated as Page 4 of 9 the City Attorney. Identify the location and availability of staff to provide services and the depth of Firm's ability to provide comprehensive services. Include the Firm's national, statewide and local service capabilities, including skilled technical and market resources of the Firm. d. OTHER INFORMATION REQUIRED: i. List all judgments or lawsuits in which the Attorney/Firms have been involved within the last five (5) years, including the nature of the lawsuit and the resolution thereof. List all lobbyists employed and the areas in which they lobby. ii. List any clients you currently represent that could cause a conflict of interest with your responsibilities to the City of Okeechobee. Describe how you would be willing to resolve these or any future conflicts of interest. iii. A copy of your business license number, state issued and classifications, your authorization to perform work in Florida, and any other licenses applicable. Please include a W-9 form. iv. List at least three (3) Florida references showing performance of similar type contracts in the public sector or private sector of similar size (include names, addresses, and phone numbers of each contact person). At least one (1) of these references should be from a Florida public sector entity. v. List of all public sector clients for past five (5) years. vi. Copies of billing invoices for all public sector clients for the last twelve (12) months in accordance with public records laws. vii. A statement of assurance that the Attorney/Firm is not presently in violation of any statutes or regulatory rules that might have an impact on your Firm's operations, including those of The Florida Bar Association, etc. and provide a summary of any litigation filed against the Firm or key personnel in the past three (3) years related to similar type of services requested. viii. Affirmative statement, if awarded contract, confirming no conflicts of interest either directly or indirectly with any party. Alternatively, should any potential conflict exist, the proposal should specify the party with which there might be a conflict, the nature of the potential conflict, and the means proposed to resolve the conflict. ix. INSURANCE, a) Describe liability insurance coverage carried. Indicate the ability to hold harmless, indemnify and defend the City of Okeechobee for losses, costs and expenses arising from liability claims resulting from alleged negligence. b) Provide evidence of coverage for workers compensation insurance. c) Provide certificate of insurance for professional and general liability with limits of at least $2,000,000.00. e. FORMS: Statement on Public Entity Crimes and Drug -Free Work Place. ADDITIONAL INFORMATION: Any additional information that would be helpful to the City of Okeechobee in evaluating qualifications to serve as City Attorney. AVAILABILITY: Indicate current and anticipated workloads and availability for other activities. Identify the extent and nature of any anticipated outside support. 14. To ensure fair consideration for all Attorneys/Firms, communication relative to this RFQ is prohibited during the submission process, with the exception of questions for clarification if necessary, addressed as instructed above. Attorneys/Firms may not initiate communication with any City official or employee regarding this RFQ, except as herein noted, prior to the time an award or decision has been made. Page 5 of 9 15. The selected Attorney/Firm must agree that she/he/it shall defend, indemnify and hold harmless, the City of Okeechobee and its officers, employees and agents, from and against all claims which arise out the of the performance of the position of City Attorney as well as negligence, or actions of pertinent officers, employees and agents in the performance of the position of City Attorney. 16. All proposals must be firm and valid for one hundred -twenty (120) calendar days from the date of their submission. (End) Page 6 of 9 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to the City of Okeechobee, Florida so For: (print individual's name and title) (print name of entity submitting sworn statement) Whose business address is: and (if applicable) its Federal Employer Identification Number (FEIN) is: (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ). I understand that a " public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. I understand that "convicted" or "conviction" as defined in Section 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, orentry of a plea of guilty or non contendere. I understand that an "affiliate" as defined in Section 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime; or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length Contract, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate, I understand that a "person" as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods Or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The Page 7 of 9 term "person" includes those officers, directors, executives, and partners, shareholders, employees, members, and agents who are active in management of an entity. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Signature STATE OF FLORIDA COUNTY OF The foregoing was executed before me this day of , 2019, by who is personally known to me or who has provided Stamp/Seal: Page 8 of 9 as identification. NOTARY PUBLIC, State of Florida CITY OF OKEECHOBEE DRUG-FREE WORKPLACE COMPLIANCE FORM Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: The undersigned vendor, in accordance with Section 287.087, Florida Statutes, hereby certifies that does: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Subsection 1. 4. In the statement specified in Subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section As the person authorized to sign the statement, I certify that this form complies fully with the above requirements. Signature STATE OF FLORIDA COUNTY OF The foregoing was executed before me this day of 2019, by who is personally known to me or who has provided as identification. Stam p/Seal: Page 9 of 9 NOTARY PUBLIC, State of Florida AFFIDAVIT OF PUBLICATION HIGHLANDS NEWS -SUN Published — Daily SEBRING, HIGHLANDS COUNTY, FL STATE OF FLORIDA, COUNTY OF HIGHLANDS Before the undersigned authority personally appeared Janet Emerson, who on oath says that she is an authorized employee of the Highlands News -Sun, a daily newspaper published at Sebring, in Highlands County, Florida; that the attached copy of advertisement, being a notice in the matter of CITY OF OKEECHOBEE RFQ NO. ADM -01-00-10-19 CITY ATTORNEY LEGAL SERVICES was published in said newspaper in the issues of OCTOBER 26, 2019 Affiant further says that the said HIGHLANDS NEWS -SUN is a newspaper published at Sebring, in said Highlands County, Florida, and that the said newspaper has heretofore been continuously published in said Highlands County, Florida, and has been entered as second class, mail matter at the post office in Sebring, in said Highlands County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Swornjo and subscribed before me this 11 ' day of November, 2019 (Notary Stamp) Notary Public ROMONA Q WASHINGTON * COnMMISSion # GG 333543 N9,roe Expires June 20, 2023 mor- ry Bonded 7hru Budget NotarySorytooa 9 W City of Okeechobee RFQ No. ADM -01-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of Okeechobee, Florida will re- ceive sealed Request for Qualifica- tions (RFQ) for City Attorney Legal Services until 2:00 P.M. local time, on Friday, November 22, 2019, in the General Services Department lo- cated in City Hall, 55 SE 3rd Avenue, Okeechobee, FL 34974. Any RFQ sub- mitted orally, telephonically, e-mailed, faxed, modified or delivered to any other location shall not be accepted. All RFQ's may only be submitted in person or by mail/courier service to the spec- ified address by the specified deadline. The City cautions firms or attorneys to ensure actual delivery of mailed or hand -delivered prior to the deadline set. At 2:01 P.M. or shortly thereafter, only the names and time received of the re- spondents will be read aloud. Requests for additional information) or clarifications must be made in'' writing, either by e-mail to Marcos Montes De Oca, City Administrator at mmontesdeoca@cityofokeechobee.com or by fax to 863-763-1686, no later than Friday, November 8, 2019, by 12:00 p.m. (noon). Respondent must submit one (1) clearly marked signed original, six (6) high quality, legible, copies, and one (1) digital copy. The firm or individual name and address must be on the outside of the sealed envelope. Submittal enve- lope must be sealed and clearly marked on the outside: "RESPONSE TO RFQ No. ADM -01-00-10-19 FOR CITY ATTORNEY LEGAL SERV- ICES" delivered to: City of Okeechobee Patty Burnette, General Services Coordinator Department of General Services 55 SE 3 rd Avenue, Room 101 Okeechobee, FL 34974 A complete RFQ packet may be ob- tained from the website, cityofokee- chobee.com. The scope of work summary provides that the City Attor- ney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services, which include, but are not limited to the following: c. Prepare and review proposed legis- lation, ordinances, resolutions, con- tracts, deeds, leases, bond provisions, agreements, and other legal docu- ments requested by the Mayor, City Council, City Clerk, City Administrator, or Department Heads. d. Investigate complaints by or against the City; prepare cases for trial; repre- sent the City in litigation, including ad ministrative hearings, arbitration, and civil trials before County, State and Fed eral courts. e. Make informed decisions to bring regulatory, administrative and litigatior matters to a cost-effective conclusion. f. Prepare, review, interpret, and ana lyze a variety of information, data, anc reports; make recommendations based on findings. g. Prepare cost estimates for budges recommendations; monitor and contro outside counsel expenditures. h. Coordinate, monitor, and report tc the City Council on the representatior of the City by special outside counsel retained by the City Council. i. Attend meetings of the City Coundl and, as necessary, citizen boards, and committees. Selected individual/firm must comply will all requirements of the City Code. Additionally, the selected individual/firm will be subject to statutory require- ments to maintain all records that may be subject to the public record laws, in- cluding production of such records as requested by any firm or person, in the time and manner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enforces open and fair compe- tition in its RFQ's. a. Oversee and direct the implementa- tion of internal legal activities and oper- ations, which include planning, coordinating, administering, and evalu- ating projects, processes, procedures, systems and standards; ensure compli- ance with Federal, State and local laws, regulations, codes, and/or standards. b. Research and interpret the law using statutes, case law, ordinances and ad- ministrative regulations; provide legal advice, analysis, and opinions upon re- quest for appointed City officials, ad- ministrative management staff, and citizen boards concerning local govern- ment, administrative policy develop- ment, employment, workers' compensation, purchasing practices, real estate, code enforcement, public records, and/or other related legal is- sues. In accordance with Section 287.133, F.S., a person or affiliate who has been placed on the convicted vendor list fol- lowing conviction for a public entity crime may not submit a proposal on a contract to provide services to a public entity. City Staff will review submittals. A Pro- posed ranking will tentatively be sub- mitted for consideration by the City Council at the December 3, 2019, reg- ular meeting. The City Council may de- termine any number of firms or attorneys to interview, consider calling a Special Meeting to conduct such in- terviews, or determine not to conduct interviews. At the discretion of the City Council, respondents may be asked to give a. short presentation/interview as part of the selection process. The City, with suitable basis provided for by law, reserves the right to reject any and all individuals and or firms, and to waive any informalities or irregulari- ties in the proposal process. This RFQ, does not commit the City of Okee-? chobee to award a contract to any re- spondent or to pay any costs incurred' in the preparation or mailing of a re-` sponse. Responses to this RFQ upon: opening by the General Services De-,' partment will become public records subject to provisions of Florida Statute' Chapter 119 Florida Public Records Law. EEO/ADA/GINA/VP/DFWP By: Marcos Montes De Oca, City Ad ministrator October 26, 2019 Lake Okee e 107 SW 17t g ANDEPENDENT Okeechobe ,- e ��D 863- NES �-` S IA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee Cou�i�, lorida, that the attached copy of advertisement being a � .� z e t:. � � :` � �•,�' .-• L in the matter of J �, � � r �l`I A � L in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn o and subscribed bgfore me, this t day of 1C_—k6Eex L 1! AD Notary Public, State �of Florida at Large 51119 e N et, Su �� �'�•, .i �4�7 134 2flfo Z CdY of Okeedmhee RFQ No. ADM -01-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of 0keeetubee, Florida vA neo?ive sealed Recpxst Tor QrfaflflCc't' tons (RFQ) fa' mY Atlarey fEgal �'� tnhl 2:00 p.m. kxal time. on be �Y Wovernher 22, 2019, m the Gmerel xrvlos DeparbnoRbaaUd in ted3 Rdet�red m arty other brahonstr�ll s�gvice h� die spe�� a b,� t� � =. The oubors funs a a hxreys m ewe aRhel dernmsv of rte0ef or handadrvaed P� 10 the daadfim set qd rernes and tlae reca�d of the At 2:01 P.M. ar d>d�' theia#Ir oM/ wa be raid akxd.must he made �T� for addrtia�al infomtation or danfxalans � m wrsting eNt- W erred to r lxxes De oma, GN A�nt�tra t r axn or �fa% R7 8G3-763-1686, no later than PbMembel Br 2019, by 12-'ttt�(noon). must submit ore (1) da3rt�' marked signed atgLrel, sbc (6) high ,R>t , k, blp reties, ard one (1) diglai o)py. The firm or ridiei namend rrnut 6e �ala-1 and= marked on be our90e: ,.r-xN•=•- •� •- No. ADM -01-06]D-19 FOR QTY ATTORNEY LEGAL SERVI deJnened to. Q,,y of Okaediobee Pat>7f u. inator Okeed555E3 ABR3497401 Aoargie<e�QPte` nor✓ beoUainedfranfnevim,otY T mm supedwad sunnkvYpo dsttattieQtyAlamyshaR ba tle Mayor and tle.City Cgxtdl and serves at their pl�exe. .� respordrrd wBl protide geJvios, vdddt tdude, but are not BMW tri the fdbrrirg: 'hon of Ae rul, legal adFi ti and op, a. pgsee anti deed Ute tnplaner�: adrnlrring,r�uanti eraluabrg eratix>s, wtrch rcdude piarrin9, mondrtebng, prods per, pe pla; s, =t e COM — wfth Federal, ` arcf bd iam' regula b. f ch and WOPe ta' �r9 � � o�Q�m and rt� the adrridstrati„e reptabor>s% pr-deIIS�I arido, ar*3N ,anti oP � rrPon regrx�t for appdrted OLy olfidal% adnYrlsb"ah,.e, mana9ermnt staff, and ati- ren boards 111"19 bol 9oaa� adminwttaWe Porr-Y deyebl nWM WTpff_ ion, pud)3dM practices, teal estate, oede or other related le 3 mss. esclujam oxrirads, -,P" anti revkw pb3"slation, ordrarro?s, rrnertfs re - deeds, hasps, bond Pno+�ixrs, agremTerds, anti outer He byftt�waYgym„OLYaerKaYAdd-ni�`Ax,or DeP'ia gt d.Trami .�aURsttry,.yorag3the sent uv aty n ouga m, L ederal oa M trials before Conary, Stat? and Fedaal inners• e Make nbmied dedsnx5 to b yq mgJat xy, adrT�trShatrie and ftlgatbn marlins fo a (- -mndn� a -�, of irfoarvation, data, and I lx�d or Ndirgs g prepare oxt esttnales far budgd reaxruamxkTtbns r)ontor and vxrhd a aAardrepathitheaYCatalontlere{>tr the y W � 7-c caa�J ria �a drum, boards, and i. Attend meetings of de (Ry Caml e(ban mit oo.#y will at regress of - C rmxd •• - ;A dve Flc4b --d*e Law and a�r or a(fife�, leas teen 3 mnAdlar for a pd* erW atm pmeide smvtostDa eMAy �.r rr.kiro wi be SulT Qy { mai dde0.nn ie arty amber of ich « m Wrneetin9*_ v, mr6der =rrg a m oxctct the rte &Aem t rot to oxdud t,rt�At the dmmiat of arrrietts may be asked to 9Ne a shit pmsmiatbrJ MI n o�asCQs tined In Mee pepa- rnrreor�6ic remnis Me su*r WP t f F6a J Chiapter 119 Fortin Franc tteoxm ff0/A1)A/GINAjW/DFWP @y; Niacrs Mertes De Ora, atY Ada�'�-” ,,V110N 10RVx19 - ANGIEBRIDGES MY COMMISSION#FF976149 ".y r EXPIRES: April 20 2020 Bonded Thfu Notary Public Undomftn 51119 e N et, Su �� �'�•, .i �4�7 134 2flfo Z CdY of Okeedmhee RFQ No. ADM -01-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of 0keeetubee, Florida vA neo?ive sealed Recpxst Tor QrfaflflCc't' tons (RFQ) fa' mY Atlarey fEgal �'� tnhl 2:00 p.m. kxal time. on be �Y Wovernher 22, 2019, m the Gmerel xrvlos DeparbnoRbaaUd in ted3 Rdet�red m arty other brahonstr�ll s�gvice h� die spe�� a b,� t� � =. The oubors funs a a hxreys m ewe aRhel dernmsv of rte0ef or handadrvaed P� 10 the daadfim set qd rernes and tlae reca�d of the At 2:01 P.M. ar d>d�' theia#Ir oM/ wa be raid akxd.must he made �T� for addrtia�al infomtation or danfxalans � m wrsting eNt- W erred to r lxxes De oma, GN A�nt�tra t r axn or �fa% R7 8G3-763-1686, no later than PbMembel Br 2019, by 12-'ttt�(noon). must submit ore (1) da3rt�' marked signed atgLrel, sbc (6) high ,R>t , k, blp reties, ard one (1) diglai o)py. The firm or ridiei namend rrnut 6e �ala-1 and= marked on be our90e: ,.r-xN•=•- •� •- No. ADM -01-06]D-19 FOR QTY ATTORNEY LEGAL SERVI deJnened to. Q,,y of Okaediobee Pat>7f u. inator Okeed555E3 ABR3497401 Aoargie<e�QPte` nor✓ beoUainedfranfnevim,otY T mm supedwad sunnkvYpo dsttattieQtyAlamyshaR ba tle Mayor and tle.City Cgxtdl and serves at their pl�exe. .� respordrrd wBl protide geJvios, vdddt tdude, but are not BMW tri the fdbrrirg: 'hon of Ae rul, legal adFi ti and op, a. pgsee anti deed Ute tnplaner�: adrnlrring,r�uanti eraluabrg eratix>s, wtrch rcdude piarrin9, mondrtebng, prods per, pe pla; s, =t e COM — wfth Federal, ` arcf bd iam' regula b. f ch and WOPe ta' �r9 � � o�Q�m and rt� the adrridstrati„e reptabor>s% pr-deIIS�I arido, ar*3N ,anti oP � rrPon regrx�t for appdrted OLy olfidal% adnYrlsb"ah,.e, mana9ermnt staff, and ati- ren boards 111"19 bol 9oaa� adminwttaWe Porr-Y deyebl nWM WTpff_ ion, pud)3dM practices, teal estate, oede or other related le 3 mss. esclujam oxrirads, -,P" anti revkw pb3"slation, ordrarro?s, rrnertfs re - deeds, hasps, bond Pno+�ixrs, agremTerds, anti outer He byftt�waYgym„OLYaerKaYAdd-ni�`Ax,or DeP'ia gt d.Trami .�aURsttry,.yorag3the sent uv aty n ouga m, L ederal oa M trials before Conary, Stat? and Fedaal inners• e Make nbmied dedsnx5 to b yq mgJat xy, adrT�trShatrie and ftlgatbn marlins fo a (- -mndn� a -�, of irfoarvation, data, and I lx�d or Ndirgs g prepare oxt esttnales far budgd reaxruamxkTtbns r)ontor and vxrhd a aAardrepathitheaYCatalontlere{>tr the y W � 7-c caa�J ria �a drum, boards, and i. Attend meetings of de (Ry Caml e(ban mit oo.#y will at regress of - C rmxd •• - ;A dve Flc4b --d*e Law and a�r or a(fife�, leas teen 3 mnAdlar for a pd* erW atm pmeide smvtostDa eMAy �.r rr.kiro wi be SulT Qy { mai dde0.nn ie arty amber of ich « m Wrneetin9*_ v, mr6der =rrg a m oxctct the rte &Aem t rot to oxdud t,rt�At the dmmiat of arrrietts may be asked to 9Ne a shit pmsmiatbrJ MI n o�asCQs tined In Mee pepa- rnrreor�6ic remnis Me su*r WP t f F6a J Chiapter 119 Fortin Franc tteoxm ff0/A1)A/GINAjW/DFWP @y; Niacrs Mertes De Ora, atY Ada�'�-” ,,V110N 10RVx19 - CITY OF OKEECHOBEE 55 SE 3 RD AVE OKEECHOBEE, FL 34974 STATE OF WISCONSIN COUNTY OF BROWN Before the undersigned authority personally appeared, said legal clerk, who on oath says that he/she is a legal clerk of the St Lucie News Tribune, a daily newspaper published at Fort Piercein St Lucie News Tribune, a daily newspaper published at Fort Pierce in St. Lucie County, Florida: that the attached copy of advertisement was published in the St Lucie News Tribune in the following issues below. Affiant further says that the said St Lucie News Tribune is a newspaper published in Fort Pierce in said St. Lucie County, Florida, and that said newspaper has heretofore been continuously published in said St. Lucie County, Florida, daily and distributed in St. Lucie County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The St Lucie News Tribune has been entered as Periodical Matter at the Post Offices in Fort Pierce, St. Lucie County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. October 25, 2019 Subscribed and sworn to before on October 25, 2019: Notary, State of WI, County of Brown TARA MONDLOCH Notary Public, State of Wisconsin My commission expires August 6, 2021 Publication Cost: $369.36 Ad No:0003864020 Customer No: 1309464 PO #: ADM -01-00-10-19 City of Okeechobee RFQ No. ADM -01-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of Okeechobee, Flori- da will receive sealed Request for Qualifications (RFQ) for City Attorney Legal Services until 2:00 p.m. local time, on Friday, November 22, 2019, in the General Services Depart- ment located in City Hall, 55 SE 3rd Avenue, Okeechobee, FL 34974. Any RFQ submitted orally, telephonically, e- -mailed, faxed, modified or delivered to any other loca- tion shall not be accepted. All RFQ's may only be submitted in person or by mail/courier service to the specified ad- dress by the specified dead- line. The City cautions firms or attorneys to ensure actual de- livery of mailed or hand -deliv- ered prior to the deadline set. At 2:01 P.M. or shortly there- after, only the names and time received of the respond- ents will be read aloud. Requests for additional infor- mation or clarifications must be made in writing, either by e-mail to Marcos Montes De Oca, City Administrator at mm ontesdeoca@cityofokeechobe e.com or by fax to 863-763- 1686, no later than Friday, No- vember 8, 2019, by 12:00 p.m. (noon). Respondent must submit one (1) clearly marked signed orig- inal, six (6) high quality, legi- ble, copies, and one (1) digital copy. The firm or individual name and address must be on the outside of the sealed en- velope. Submittal envelope must be sealed and clearly marked on the outside: "RE- SPONSE TO RFQ No. ADM -01- 00-10-19 FOR CITY ATTORNEY LEGAL SERVICES" delivered to: City of Okeechobee Patty Burnette, General Serv- ices Coordinator Department of General Serv- ices 55 SE 3rd Avenue, Room 101 Okeechobee, FL 34974 A complete RFQ packet may be obtained from the website, cityofokeechobee.com. The scope of work summary pro- vides that the City Attorney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services, which in- clude, but are not limited to the following: a. Oversee and direct the im- plementation of internal legal activities and operations, which include planning, coor- dinating, administering, and evaluating projects, processes, procedures, systems and standards; ensure compliance with Federal, State and local laws, regulations, codes, and/or standards. b. Research and interpret the law using statutes, case law, ordinances and administrative regulations; provide legal ad- vice, analysis, and opinions upon request for appointed City officials, administrative management staff, and citi- zen boards concerning local government, administrative policy development, employ- ment, workers' compensation, purchasing practices, real es- tate, code enforcement, pub- lic records, and/or other relat- ed legal issues. c. Prepare and review pro- posed legislation, ordinances, resolutions, contracts, deeds, leases, bond provisions, aggree- ments, and other legal docu- ments requested by the May- or, City Council, City Clerk, City Administrator, or Depart- ment Heads. d. Investigate complaints by or against the City; prepare cases for trial; represent the City in litigation, including ad- ministrative hearings, arbitra- tion, and civil trials before County, State and Federal courts. e. Make informed decisions to bring regulatory, administra- tive and litigation matters to a cost-effective conclusion. f. Prepare, review, interpret, and analyze a variety of infor- mation, data, and reports; make recommendations based on findings. g. Prepare cost estimates for budget recommendations; monitor and control outside counsel expenditures. h. Coordinate, monitor, and report to the City Council on the representation of the City by special outside counsel re- tained by the City Council. i. Attend meetings of the City Council and, as necessary, citi- zen boards, and committees. Selected individual/firm must comply will all requirements of the City Code. Additionally, the selected individual/firm will be subject to statutory re- quirements to maintain all re- cords that may be subject to the public record laws, includ- ing production of such records as requested by any firm or person, in the time and man- ner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enfor- ces open and fair competition in its RFQ's. In accordance with Section 287.133, F.S., a person or af- filiate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a proposal on a con- tract to provide services to a public entity. City Staff will review submit- tals. A proposed ranking will tentatively be submitted for consideration by the City Council at the December 3, 2019, regular meeting. The City Council may determine any number of firms or attor- neys to interview, consider calling a Special Meeting to conduct such interviews, or determine not to conduct in- terviews. At the discretion of the City Council, respondents may be asked to give a short presentation/interview as part of the selection process. The City, with suitable basis provided for by law, reserves the right to reject any and all individuals and or firms, and to waive any informalities or irregularities in the proposal process. This RFQ does not commit the City of Okeecho- bee to award a contract to any respondent or to pay any costs incurred in the prepara- tion or mailing of a response. Responses to this RFQ upon opening by the General Serv- ices Department will become public records subject to pro- visions of Florida Statute Chapter 119 Florida Public Re- cords Law. EEO/ADA/GINANP/DFWP By: Marcos Montes De Oca, City Administrator Pub Oct 25, 2019 TCN3864020 The Palm Beach Post a P lo, Be:,,ch Daily News I idetLbax PROOF OF PUBLICATION STATE OF FLORIDA PUBLIC NOTICE Before the undersigned authority, personally appeared Suzanne Casey, who on oath, says that he/she is a Legal Advertising Representative of The Palm Beach Post, a daily and Sunday newspaper, published in West Palm Beach and distributed in Palm Beach County, Martin County, and St. Lucie County, Florida; that the attached copy of advertising for a Legal - NoticetoBid was published in said newspaper on: first date of Publication 10/25/2019 and last date of Publication 10/25/2019. Affiant further says that the said The Palm Beach Post is a newspaper published in West Palm Beach, in said Palm Beach County, Florida and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he/she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. OKEECHOBEE, CITY OF 55 SE 3RD AVE OKEECHOBEE, FL 34974-2903 Invoice/Order Number: 0000524225 Ad Cost: $602.00 Paid: $0.00 Balance Due: $602.00 Signed Sworn or affirmed to, and subscribed before me, this 28th day of October, 2019 in Testimony whereof hand and affixed my official seal, the day and year aforesaid. Signed Please see Ad on following page(s). I have hereunto set my "!,;; APRIL J. CONWAY A'**"„ Com!iiission 4 GG'100712 r Expires May 2, 2021 ©ondod Thru Trop F21n !r.ntimnco 000-386 701 Page 1 of 3 CAy of Oka•at'h obey RFQ No. AINW-42-00-10-1:1 CITY.ATTCaRN:EY LEGAL SERVICES e chy of Q:aeechobee. Fklelda vr111 :el•x•_ seared Request rlor Quasllica- ms (RFM for City .Att*rrey Leq,al rvir-es until 2 00 P.M. 1'oc84 time, -oul day, November 22, 2019, in the Gen- il Services OeParulrent located in }• HAITI. 55 SE 3rd AWenue,. eech,cr7aee, FL 34974. Any W.Q sub- tteol oralily, telephonicall.yl, e-mailed. ced,• n:od,Fed or delivered to ion}}• her r-Cc'a'tioin 5ilall not be aG.:,epted. RFQ"s rna}• Only be su twil fitted in i or by enaPfccvri-er serxVee i3O• +3ie ycifie-d address by the specified adlir,.e. The City carfiior 3 firrrs raa yt- •ircys to crrsurr actual txli•�ry of riled or hand-delir_redi prior to. Varc adlfne met. 2:01 P.M. or shcatly 'thereafter, c-xrly, 2 rt'nmm and time mrciued of Ytre ac- --derts will be read aloud. quests for additional Intiormation or ritications moist be made 'in writing• her by V-milil to Marcos Monces 'Da a, City Administra.er ait mrrt,catesde iC'Ai.•tyofokecci�rahce.com or by fax 963-+63-1686, no later than IFri,d'ay. vam•Lor B, 2039- by 1:2A00 p.m. yon)- spfan.Clent' murst srriymit„>n�e, 11) clearly Irked sirgned original, v. K •:'r>) high alh, .f. legible., copies. and asna ;1) djr3 I coyir�r, The flan +,yr individual name d address muse be on the otatside of a sealed envelope. Submittal enve- re must be sealed and dearte Irked on the outside, 'RESPONSE TO ZZ No. ADM -01-06-10-19 FOR CrY TORNE.Y LEGAL SEFWI.CES- •delv.ered., Cat'y of CPceaecTobee Ratty twonetle, General 'Service, % Co•o ed in8lor 6•epurtm,entof General Services .SS SE 3rd Ave nve, Room 1•D 1 Okeedhobee. FL 349,4 complete 1%V1 -f? packet Kj.LN- be Cb- rineaf from the vve`utilCe. iyofakeettrobe,e.earn. The scope of ,ork summary ;c:rcyvides that the City zmnrray shall report dirt --t Cyr to tare I a? 'and -9ne City; Council and scrim t th.cir pleasure- The a•xaarded re - ,dent vvi01 pRovidc services, which %elude, but are not limited to the fol- rx.i ng- Gh•ersee and direct the implemen,a- ort ,of internal tog al �ctiyities and ap” ration,„ tvhiL-4 yrcludc planning. coon. n �'timg• acirninistcring„ .and cvalomt- g pmla Iaroressr , procodurc-,,. sysr Ims and 5ta+r [Iard%; c rr4t1 rir rxn p iicance i -lit FQdRral. St -ata and kyeal kv.%- Lmg- atiom% adr.-s, and: or scan. fiords. IteswarCh and interpmt thin larrx using av oies, rise lmex, ordinar..-4s and ax7- Iini5trative regalaric�nr�, provi,C4 regal (viae, ana-'basis.and opinions vpo n re - ;:est for appointed City ofifsials, ad- Inistrative manar3err•ent staff, and 112en boards. ccncerniriq� IccaI -qcA+ em- .ent, administrative V;&4Icie rf&oelop- •ent. employment. workers oarr a.en- Ition, purchas=ngpractices. real es- Ite, code enfe--emena,pubis,. records, neL•br other related l. -gal issues. prepare and proposed'egisla- ort, Ordirian Cess resolu:tioprb. CC,ntfaCU, weds, leases, band provi5irars: agree- rer•Its• ar•.01 00%,er legal: documenrr& se - Jested by the Nlarpcsr, Gtp• Council. [y Clerk, City AdfrllnlSirator. far De- artIneva Hea.Lm. Irwestiywte cunplain," by or against Ie• City; prepure cases f: r trial• rr.^,.••rc- ent tie.e ,City in litigation, including ad- Iiriistrative hearing% arbitration, and vil trials befocc County, State tad oderal courts. klake informed decisions to equlafi ryl, adv .inistratian and itigI— nrr mattom to a cos:-cffactive conclu- and ana- eatm, and OKEECHOBEE, CITY OF 55 SE 3RD AVE OKEECHOBEE, FL 34974-2903 Invoice/Order Number: 0000524225 Ad Cost: $602.00 Paid: $0.00 Balance Due: $602.00 Page 2 of 3 make recommendations based ,r'ro cos: estimates for h'.idgc4 indatiorm monitor and rantral •ourxsrl expcwditurr-_ linarte, monitor, and report, to rAnrt:s ucil 4n the represenrlM UX by special .outside counsel Ipythe itityr CryunciL I meetings tsf the City Council necessaryr, citizen boards, and -cTed rre.v4dual0 irrn• n*.t St comply I all reqquirememms of the Cat- Code. dltiarally, the salecced ividuallfirm yv.11 be subject to staau- I r Qwireerents io anaintain all re- els that may tae suoject to the public .,red laws, including production of h records as requested byr any fiatri persor-, in the time and rranner as uire+d by law- In eornpliarce with F1'trida Sun -hirte Lavv aiod Code of ics, the Citystrictly ernf2rtes erpen I Fair com"tition in its RFPs. aecordanen %Vtth Section 2$7.133, , a: person or affiliate who has been c,ed an the convicted •vers or :est Ful- 8,ng conviction For a public entity nye may not su&,xnit a proposal an a Bract to. Fmcre fe servicss tc� a public Staff will ravirry submittals. A pro- d ranking will tewtntiw¢ly be sub - :e -d Ror cversidrrationthe City nail at the Vocomber 3,01.9., regu- rovating. The City Coun+ci8 nray de- nim any number of firms or attar- , to intniview, consider ca]ling a Tial F.1 -at rig to ozmcluct such inlmr- vs, or detour -inn weyt t* conduct in- ieN,S. At tie disrneti�n of khe City ncil, respondents maylx asked to a short presenrattionrinteruiery oats of tf .e gQleCtir n .;yresce ys. City, vvith suitable basis provided by law, reserves the right: to reject and alt jr4widuals and *r firms, to vvaive any lAtormallties or I"eq- itles In the eix-, nasal process, t'da•is d<res not camrmit the City of echobee to award a contract to respondent or ter pay aM, f-csts in - L -d in the preparation or rna::ing of 5pOrl se. ftes{vonSeS to Mis RFP upon roving bpi the General serxice-s D--- nrient will t:.ecoftw public reeeonds sect to darovisiorrS of Florida Stalute water 119 Florida Pub! ie Irr_CU, Us EEQYAOA,-G4N11A?V R?DEHN P -sus. hlcntes de Ciera. Page 3 of 3 City of Okeechobee RFQ No. ADM -01-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of Okeechobee, Florida will receive sealed Request for Qualifications (RFQ) for City Attorney Legal Services until 2:00 p.m. local time, on Friday, November 22, 2019, in the General Services Department located in City Hall, 55 SE 3rd Avenue, Okeechobee, FL 34974. Any RFQ submitted orally, telephonically, e-mailed, faxed, modified or delivered to any other location shall not be accepted. All RFQ's may only be submitted in person or by mail/courier service to the specified address by the specified deadline. The City cautions firms or attorneys to ensure actual delivery of mailed or hand -delivered prior to the deadline set. At 2:01 P.M. or shortly thereafter, only the names and time received of the respondents will be read aloud. Requests for additional information or clarifications must be made in writing, either by e-mail to Marcos Montes De Oca, City Administrator at mmontesdeoca@cityofokeechobee.com or by fax to 863-763-1686, no later than Friday, November 8, 2019, by 12:00 p.m. (noon). Respondent must submit one (1) clearly marked signed original, six (6) high quality, legible, copies, and one (1) digital copy. The firm or individual name and address must be on the outside of the sealed envelope. Submittal envelope must be sealed and clearly marked on the outside: "RESPONSE TO RFQ No. ADM -01-00-10-19 FOR CITY ATTORNEY LEGAL SERVICES" delivered to: City of Okeechobee, Patty Burnette, General Services Coordinator, Department of General Services 55 SE 3rd Avenue, Room 101, Okeechobee, FL 34974 A complete RFQ packet may be obtained from the website, cityofokeechobee. com. The scope of work summary provides that the City Attorney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services, which include, but are not limited to the following: a. Oversee and direct the implementation of internal legal activities and operations, which include planning, coordinating, administering, and evaluating projects, processes, procedures, systems and standards; ensure compliance with Federal, State and local laws, regulations, codes, and/or standards. b. Research and interpret the law using statutes, case law, ordinances and administrative regulations; provide legal advice, analysis, and opinions upon request for appointed City officials, administrative management staff, and citizen boards concerning local government, administrative policy development, employment, workers' compensation, purchasing practices, real estate, code enforcement, public records, and/or other related legal issues. c. Prepare and review proposed legislation, ordinances, resolutions, contracts, deeds, leases, bond provisions, agreements, and other legal documents requested by the Mayor, City Council, City Clerk, City Administrator, or Department Heads. d. Investigate complaints by or against the City; prepare cases for trial; represent the City in litigation, including administrative hearings, arbitration, and civil trials before County, State and Federal courts. e. Make informed decisions to bring regulatory, administrative and litigation matters to a cost-effective conclusion. f. Prepare, review, interpret, and analyze a variety of information, data, and reports; make recommendations based on findings. g. Prepare cost estimates for budget recommendations; monitor and control outside counsel expenditures. h. Coordinate, monitor, and report to the City Council on the representation of the City by special outside counsel retained by the City Council. i. Attend meetings of the City Council and, as necessary, citizen boards, and committees. Selected individual/firm must comply will all requirements of the City Code. Additionally, the selected individual/firm will be subject to statutory requirements to maintain all records that may be subject to the public record laws, including production of such records as requested by any firm or person, in the time and manner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enforces open and fair competition in its RFQ's. In accordance with Section 287.133, F.S., a person or affiliate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a proposal on a contract to provide services to a public entity. City Staff will review submittals. A proposed ranking will tentatively be submitted for consideration by the City Council at the December 3, 2019, regular meeting. The City Council may determine any number of firms or attorneys to interview, consider calling a Special Meeting to conduct such interviews, or determine not to conduct interviews. At the discretion of the City Council, respondents may be asked to give a short presentation/interview as part of the selection process. The City, with suitable basis provided for by law, reserves the right to reject any and all individuals and or firms, and to waive any informalities or irregularities in the proposal process. This RFQ does not commit the City of Okeechobee to award a contract to any respondent or to pay any costs incurred in the preparation or mailing of a response. Responses to this RFQ upon opening by the General Services Department will become public records subject to provisions of Florida Statute Chapter 119 Florida Public Records Law. EEOIADAIGINANPIDFWP By: Marcos Montes De Oca, City Administrator City Attorney Legal Services RFQ ADM 01-00-10-19 Submission Deadline November 22, 2019 2:00 PM Sign -In Sheet to have materials emailed 1. Company Name: Contact Person: Phone Number: Fax Number: Email Address: er+� hear+ (ai)d law. corn} Mailing Address: 2. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 3. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 4. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 5. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 6. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: Submittal Opening Sign In Sheet *00*W444, �, 4 City Attorney Legal Services, ADM 01-00-10-19, November 22.. 2019, 2:00. w"M W - Company Contact Person Phone Number Fax Number E-mail 2 3 4 5 6 7 8 9 10 11 12 13 TaZIN NA06 &N�CdJ 0606b&&_ 14 15 Lin 16 17 18 19 20 F