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RFP, Ads, Notices & Bid OpeningCITY OF OKEECHOBEE REQUEST FOR PROPOSALS CITY ATTORNEY LEGAL SERVICES RFP No. ADM 02-00-10-19 DUE DATE AND TIME: November 22, 2019 at 2:00 P.M. Prepared by: Marcos Montes De Oca, City Administrator Dated: October 25, 2019 REQUEST FOR PROPOSALS The City of Okeechobee, Florida will receive sealed Request for Proposals (RFP) for City Attorney Legal Services until 2:00 P.M. local time, on Friday, November 22, 2019, in the General Services Department located in City Hall, 55 SE 3rd Avenue, Okeechobee, FL 34974. Any RFP submitted orally, telephonically, e-mailed, faxed, modified, or delivered to any other location shall not be accepted. All RFP's may only be submitted in person or by mail/courier service to the specified address by the specified deadline. The City cautions Attorneys/Firms to ensure actual delivery of mailed or hand -delivered prior to the deadline set. At 2:01 P.M. or shortly thereafter, only the names and time received of the respondents will be read aloud. 2. Requests for additional information or clarifications must be made in writing, to Marcos Montes De Oca, City Administrator either by e-mail at mmontesdeoca@cityofokeechobee.com or by fax to 863-763- 1686, no later than Friday, November 8, 2019, by 12:00 P.M. (noon). The City will issue replies to inquiries and additional information or amendments deemed necessary in written addenda, which will be issued prior to the deadline for responding to this RFP. It will be the sole responsibility of the Proposer to contact the General Services Department prior to submitting a response to determine if any addenda have been issued, to obtain such addenda, and to acknowledge addenda with their proposal. 3. Respondent must submit one (1) clearly marked signed original, six (6) high quality, legible copies, and one (1) digital copy. The Attorney/Firm name and address must be on the outside of the sealed envelope. Submittal envelopes must be sealed and clearly marked on the outside: "RESPONSE TO RFP No. ADM - 02 -00-10-19 FOR CITY ATTORNEY LEGAL SERVICES" delivered to: City of Okeechobee Patty Burnette, General Services Coordinator Department of General Services 55 SE 3rd Avenue, Room 101 Okeechobee, Florida 34974 4. City Staff will review submittals. A proposed ranking will tentatively be submitted for consideration by the City Council at the December 3, 2019, regular meeting. The City Council may determine any number of Attorneys/Firms to interview, consider calling a Special Meeting to conduct such interviews, or determine not to conduct interviews. At the discretion of the City Council, respondents may be asked to give a short presentation/interview as part of the selection process. 5. Following the interviews, if any are held, the City Council will select the Attorney/Firm to engage, and it will attempt to negotiate and execute a contract with the selected Attorney/Firm. The successful respondent shall prove by his/her/its proposals, experience, and plan for the work that it will best serve the overall needs of the City. The selection of the successful Attorney/Firm shall be at the City of Okeechobee's sole discretion after receipt and evaluation of all responses. The City of Okeechobee shall be the sole judge of its own best interests. 6. Any Attorney/Firm requiring special accommodations, due to a disability or physical impairment at any of the public meetings regarding this RFP, should contact the City Clerk at least three (3) working days prior to any meeting. Page 1 of 9 7. The City of Okeechobee reserves the right to waive minor, nonmaterial irregularities in any or all Statements of Proposals and accept or reject, in part or in full, any or all Statements of Proposals. 8. As required by Section 287.133, Florida Statutes, an Attorney/Firm may not submit a Statement of Proposal if the Attorney/Firm is on the convicted vendor list for a public entity crime committed services of, nor contract with, any supplier, subcontractor, or consultant in excess of $10,000.00 in connection with this project for a period of thirty-six (36) months from the date of their being placed on the convicted vendor list. 9. All respondents to this RFP are asked to be thorough, yet concise, in their responses. All respondents are advised that under Chapter 119, Florida Statutes, all responses are deemed public records and open to public scrutiny. a. The legislature has amended Chapter 119, Florida Statutes, Section 119.0701 thereof, to expand the obligation of local government to include into all Contracts certain language that relates to public records, which is made a part of this Contract. IF THE ATTORNEY/FIRM HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE ATTORNEY/FIRM'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT: CITY CLERK'S OFFICE 55 S.E. 3RD Avenue Okeechobee, FL. 34972 (863) 763-3372 ext. 9814 Igamiotea@cityofokeechobee.com b. The Attorney/Firm shall adhere to Florida public records laws, including the following: i. Keep and maintain public records required by the City to perform the services, and upon request of the custodian of records for the City, provide the City with a copy of the requested records or allow the records to be copied or inspected within a reasonable time at a cost that does not exceed the cost allowed in Chapter 119 or as otherwise provided by law. ii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this Contract term and following completion of the Contract if the Attorney/Firm does not transfer the records to the City. iii. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Attorney/Firm or thereafter keep and maintain public records required by the City to perform the service. If the Attorney/Firm transfers all public records to the City upon completion of the Contract, the Attorney/Firm shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Attorney/Firm keeps and maintains public records upon completion of the Contract, the Attorney/Firm shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request of the City Clerk, in a format that is compatible with the information technology systems of the City. Page 2 of 9 c. Noncompliance: i. A request to inspect or copy public records relating to the City's Contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Attorney/Firm of the request, and the Attorney/Firm must provide the records to the City or allow the records to be inspected or copied within a reasonable time. A reasonable time is defined as within eight (8) business days. ii. If the Attorney/Firm does not comply with the request of the City for the records, the City shall enforce the Contract provisions in accordance with the Contract. iii. If the Attorney/Firm fails to provide the public records to the City within a reasonable time, the Attorney/Firm may be subject to the penalties under Chapter 119.10. d. Civil Action: i. If a civil action is filed against an Attorney/Firm to compel production of public records relating to the City's Contract for professional services, the court shall assess and award against the Attorney/Firm the reasonable costs of enforcement, including reasonable attorney fees, If: a) The court determines that the Attorney/Firm unlawfully refused to comply with the public records request within a reasonable time; and b) At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Attorney/Firm has not complied with the request, to the City and to the Attorney/Firm. ii. A notice complies with the above if it is sent to the custodian of public records for the City and to the Attorney/Firm at the Attorney/Firm's address listed on its Contract with the City, or to the Attorney/Firm's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. An Attorney/Firm who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. 10. Selected Attorney/Firm must comply will all requirements of the City Code. Additionally, the selected Attorney/Firm will be subject to statutory requirements to maintain all records that may be subject to the public record laws, including production of such records as requested by any firm or person, in the time and manner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enforces open and fair competition in its RFP's. 11. SCOPE OF WORK. The scope of work should be drafted to reflect that this is a part-time position. The scope of work summary provides that the City Attorney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services, which include, but are not limited to the following: a. Oversee and direct the implementation of internal legal activities and operations, which include planning, coordinating, administering, and evaluating projects, processes, procedures, systems and standards; ensure compliance with Federal, State and local laws, regulations, codes, and/or standards. b. Research and interpret the law using statutes, case law, ordinances and administrative regulations; provide legal advice, analysis, and opinions upon request for appointed City officials, administrative management staff, and citizen boards concerning local government, administrative policy Page 3 of 9 development, employment, workers' compensation, purchasing practices, real estate, code enforcement, public records, and/or other related legal issues. c. Prepare and review proposed legislation, ordinances, resolutions, contracts, deeds, leases, bond provisions, contracts, and other legal documents requested by the Mayor, City Council, City Clerk, City Administrator, or Department Heads. d. Investigate complaints by or against the City; prepare cases for trial; represent the City in litigation, including administrative hearings, arbitration, and civil trials before County, State and Federal courts. e. Make informed decisions to bring regulatory, administrative and litigation matters to a cost-effective conclusion. f. Prepare, review, interpret, and analyze a variety of information, data, and reports; make recommendations based on findings. g. Prepare cost estimates for budget recommendations; monitor and control outside counsel expenditures. h. Coordinate, monitor, and report to the City Council on the representation of the City by special outside counsel retained by the City Council. i. Attend meetings of the City Council and, as necessary, citizen boards, and committees. 12. TRAINING AND EXPERIENCE REQUIREMENTS. The City Attorney must meet the following minimum training and experience requirements: a. Member in good standing with The Florida Bar. b. Practiced law for at least five (5) years. c. Have experience practicing law in the public sector, including litigation, ordinance drafting, resolution drafting, and advising boards and/or constitutional officers. d. Experience in representing Florida public agencies is preferred. Board certification in City, County and Local Government law is preferred. Knowledge of Federal, State, County and municipal law, common law and constitutional law affecting municipalities is preferred. 13. STATEMENT OF PROPOSALS FORMAT. Attorneys/Firms shall prepare their proposals using the following format and must provide, at a minimum, the following: a. TITLE PAGE: Please identify the RFP. b. LETTER OF TRANSMITTAL: This letter will summarize in a brief and concise manner, the proposer's understanding of the scope of work and make a positive commitment to timely perform the work. The letter should not exceed two (2) pages in length. c. PROPOSALS: Provide the Proposals and experience of those who will provide the services. The submission should include: i. Details on the Proposals of key individual(s) who will perform the work; including education, experience and specialized knowledge and experience in similar work. ii. Details on the Proposals including documentation of experience with similar work during the past ten (10) years; include firm size, structure, location of management and charter authorization and licenses to do business in the State of Florida. Provide information on professional Proposals to provide the services as requested and include ratings and/or recognition in the legal community for professional achievement. Identify and include Proposals and resumes of specific individuals who will provide legal services to the City of Okeechobee, including the name and Proposals of the Attorney who will be designated as the City Attorney. Identify the location and availability of staff to provide services and the depth of Firm's ability to provide comprehensive services. Include the Firm's national, statewide and local service capabilities, including skilled Page 4 of 9 technical and market resources of the Firm. d. FEE PROPOSAL: The Firm shall submit a proposal for compensation which should include, but is not limited to, an hourly rate option, monthly and/or annual fee options, if applicable, or a combination of these options. The fee schedule shall include the following information: i. Provide breakdown of the hourly rates for the City Attorney, Assistant City Attorneys, Senior Attorneys and every other Attorney, Paralegal or staff member anticipated to provide services to the City. ii. Proposed monthly and/or annual fee options. iii. The rates for reimbursable and/or out-of-pocket expenses, including, but not limited to, word processing, photocopying, faxing, etc. Local travel costs associated with this work should be included in the fee proposal and will not be considered as an additional cost or reimbursable item. iv. The proposed rates for any and all other fee proposals or arrangements, or any other services, including research costs, outside the standard hourly rates, if any. e. OTHER INFORMATION REQUIRED: i. List all judgments or lawsuits in which the Attorney/Firms have been involved within the last five (5) years, including the nature of the lawsuit and the resolution thereof. List all lobbyists employed and the areas in which they lobby. ii. List any clients you currently represent that could cause a conflict of interest with your responsibilities to the City of Okeechobee. Describe how you would be willing to resolve these or any future conflicts of interest. iii. A copy of your business license number, state issued and classifications, your authorization to perform work in Florida, and any other licenses applicable. Please include a W-9 form. iv. List at least three (3) Florida references showing performance of similar type contracts in the public sector or private sector of similar size (include names, addresses, and phone numbers of each contact person). At least one (1) of these references should be from a Florida public sector entity. v. List of all public sector clients for past five (5) years. vi. Copies of billing invoices for all public sector clients for the last twelve (12) months in accordance with public records laws. vii. A statement of assurance that the Attorney/Firm is not presently in violation of any statutes or regulatory rules that might have an impact on your Firm's operations, including those of The Florida Bar, etc. and provide a summary of any litigation filed against the Firm or key personnel in the past three (3) years related to the provision of legal services. viii. Affirmative statement, if awarded contract, confirming no conflicts of interest either directly or indirectly with the City of Okeechobee. Alternatively, should any potential conflict exist, the proposal should specify the conflict, the nature of the potential conflict, and the means proposed to resolve the conflict. ix. INSURANCE. a) Describe liability insurance coverage carried. Indicate the ability to hold harmless, indemnify and defend the City of Okeechobee for losses, costs and expenses arising from liability claims resulting from alleged negligence. b) Provide evidence of coverage for workers compensation insurance. c) Provide certificate of insurance for professional and general liability with limits of at least $2,000,000.00. Page 5 of 9 f. FORMS: Statement on Public Entity Crimes and Drug -Free Work Place. g. ADDITIONAL INFORMATION: Any additional information that would be helpful to the City of Okeechobee in evaluating Proposals to serve as City Attorney. h. AVAILABILITY: Indicate current and anticipated workloads and availability for other activities. Identify the extent and nature of any anticipated outside support. 14. To ensure fair consideration for all Attorneys/Firms, communication relative to this RFP is prohibited during the submission process, with the exception of questions for clarification if necessary, addressed as instructed above. Attorneys/Firms may not initiate communication with any City official or employee regarding this RFP, except as herein noted, prior to the time an award or decision has been made. 15. The selected Attorney/Firm must agree that she/he/it shall defend, indemnify and hold harmless, the City of Okeechobee and its officers, employees and agents, from and against all claims which arise out the of the performance of the position of City Attorney as well as negligence, or actions of pertinent officers, employees and agents in the performance of the position of City Attorney. 16. All proposals must be firm and valid for one hundred -twenty (120) calendar days from the date of their submission. (End) Page 6 of 9 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to the City of Okeechobee, Florida By: (print individual's name and title) For: (print name of entity submitting sworn statement) Whose business address is: and (if applicable) its Federal Employer Identification Number (FEIN) is: (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ). I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. I understand that "convicted" or "conviction" as defined in Section 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or non contendere. I understand that an "affiliate" as defined in Section 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime; or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length contract, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. I understand that a "person" as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods Or services let by a public Page 7 of 9 entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners, shareholders, employees, members, and agents who are active in management of an entity. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Signature STATE OF FLORIDA COUNTY OF The foregoing was executed before me this day of 2019, by who is personally known to me or who has provided as identification. Stamp/Seal: Page 8 of 9 NOTARY PUBLIC, State of Florida CITY OF OKEECHOBEE DRUG-FREE WORKPLACE COMPLIANCE FORM Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: The undersigned vendor, in accordance with Section 287.087, Florida Statutes, hereby certifies that does: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug- free workplace, any available drug counseling rehabilitation, and employee assistance programs. and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Subsection 1. 4. In the statement specified in Subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this form complies fully with the above requirements. Signature STATE OF FLORIDA COUNTY OF The foregoing was executed before me this day of , 2019, by who is personally known to me or who has provided as identification. Stam p/Seal: Page 9 of 9 NOTARY PUBLIC, State of Florida NDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee Count' , Florida, the at the attached copy of advertisement being a L: -:A <_ in the matter of •.1 a q.__I, itz5ri\ey Lfatt li'i ! lig N6: ` 'a , ,-(1i -c)o -- I c - 19 in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of 0I Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this }� day of d: 1 ... ciAAD l Notary Public, State of Florida at Large l 'AL2 i I lj/C Q ANGIE BRIDGES MY COMMISSION # FF 976149 EXPIRES:April20, 2020 Bondsd Thru Notary Public Underwdb2rs Lake Okeec 107 SW 17t .SfrEet, S frfa r = Okeechobe,�ori 34974 863 6 3134" r 2 g '® 19 ..., city of Okeechobee RFP No. ADM -02-00-10-19 CITY ATTORNEY LEGALSSRVICFS The ay cf Okeechobee, Florida MI receive salad Request for Proposal (RFP) for ply Attorney legal Services until 2:00 p.m. local time, on Fri- day, November 22, 2019, In the General Services Department located n City Hai, 555E 3rd Avenue, Okeedebee, FL 34974. ay RFP s3xrrited O beephoniaPy, ernaiied, faxed, [rectified or delivered to aryl ether beton shall O2; be accepted. All RFP's may cunt' be sixrrT3 i it persona by maycouier service_ to the speofied address by the died dea5r . The ay mtbns fins or athcmeys to ensue adual de eiy d mailed a hand-detered pia to the deadline set At 2:01 R.M. or shortly thereafter, only the names and tine reused of the ir,pur ci3b wi be read abed. Requests for addtional information or clarifications must be made N wrdi e9sr by e -mal to Mame Mors De Oo, Gly Adminisiratror at rrvro(aiotyc(olceednbco.oxn a fax 10 863-763-1686, no m6er than Friday, November 8, 2019, by 12:00 p.m. (noon)... Ptespondent rust submit one (1) dearly marked signed original, sec (6) high quality, ,copies, and one (1) digital wpy. The firm or trdividrd rare and address mat be on the a t -id- of the sealed envelope. Srdxntial ernndope must be sealed and dearly madam on the atside: `RESPONSE 10 RFP No. ADM -02-00-10-19 FOR CITY ATTORNEY LEGAL SERVICES" dekveed to: city of Okeechobee Patty Burnette„ General Services Coordinator Department of General Services 55 5E 3rd Avenue, Room 101 Okeechobee, FL 34974 A complete RFP packet may be obtained from the wehala, alyofickeechcbee mm The scope of work s rnmary provides that the Cty Attorney shall report dr�}y 1n the Mayor and the. ay Card and serves at their persue. The awardai respondent will provide services, which Induce, but are not laded to the followare a Oversee and died the implementation.cf Internal legal a and op- erations, which idude pleating, coordntang, ad-cif/string, rdrt01 w111F , perw,rec procedures, systemsatand standards; ensure compliance with Federal, State and boat laws, regulations, codes, and/or slardanls b. Research and interpret the law Wising statutas, case law, adnanaes and adndnlslrathe reguubtiors; provide legal analysis, and opinions upon request for appointed City ddiirda5, aadd marragenrnt staff, and (li- mn ttmn boards local go ernmeri', arimr* st alive WILY, pr . �enrt�p1ooyyrtrrhh�a public � mrtpeu¢tbn, perched l pr l issuereal estate, rmfe c Preeprrea d rmsea xoposed/a otter related crdi egad s,nes c Prepare and review proposed legislation, adnancos, resdutlors, eortraeis, deeds, leases, bad prwmors, agreements, and other legal doaamrts re- quested ty the Mayor, City Carel, Oty Clerk, Oty -queste1bytheMayor,CtyCarel,Ctype(4ay or Department Beads d. i Cly a odnpei is or against the ay, prepare cages for trial; repre- sent the he City in itingation, rrnnn9 administrative arbiba tai, and obi bets before Canty, Sate and Faisal muds. e. Make for mut decsions to bung regulatory, administrative ad litigation netters t0 a oost.Jfech a conclusion. f. Repare, revkw, interpret, and anaym a variety of i furl earn, data, and make recommendations on findngs gPrepare are elf for budget recormadations; m tr and control ures h. C �u�monthe and repot to the ay Couhdl on the represuiatonof the mal atsidemusol retained by the sly Council. 1 Attend mating, al the Guy Coundl and, as necessary, citizen boards, and committees SSeleded individual/firm.mustconhply wit all requirementsory ay Curie Actitiaerequirements t, kl r maerrls subject m the pubic rend laws, inducing production of such records as reqtestd by ary film or person, in the time and and Code of eh � open and farmer lbn n its RFlorida Sunshine �FP's. Hordanceconvicted var287.ier st Nixing conviction for adle apepbiwho entity been cn the etime may not sbrntapropadmacontact toprovideszakesmapubic e t y. ay Staff wit review suhNfak. A propared raid y w9 tentaUedy be sub- mitted trmisted kr mrtaderaeonby the ay Card at the December 3, 2019, rapier TheCity Cardeys taring sosuch tons, rnw m number o dns aathewn or pecki ng determine sponderis may le tlo ccoduct o spie a hort pre�t910 r view as p tthe e City Coral, he seiecbo The t to reject ary and al Y;d5 and able a firms, adndd ted o waive Flarlaw, resenese es it n the propcd process Tris RFP does not octant the Cly of hh meal a cat -actin aryl respondent or m any costs farted h the pee- r ewraUu r or mairg of a rel,u se. Responses to this RFP upon'ng b/ tServicesGeneral Services Department wi become pubic records prwiaors of Florida Sahli' Chapter 119 Florida Pubic Records Law. EEO/ADA/GINA/VP/DFWP By. Marcos Monies De Glia, ay Admihkhat0r 370662 ON 10/25/2019 AFFIDAVIT OF PUBLICATION HIGHLANDS NEWS -SUN Published — Daily SEBRING, HIGHLANDS COUNTY, FL STATE OF FLORIDA, COUNTY OF HIGHLANDS Before the undersigned authority personally appeared Janet Emerson, who on oath says that she is an authorized employee of the Highlands News -Sun, a daily newspaper published at Sebring, in Highlands County, Florida; that the attached copy of advertisement, being a notice in the matter of CITY OF OKEECHOBEE RFQ NO. ADM -02-00-10-19 CITY ATTORNEY LEGAL SERVICES was published in said newspaper in the issues of OCTOBER 26, 2019 Affiant further says that the said HIGHLANDS NEWS -SUN is a newspaper published at Sebring, in said Highlands County, Florida, and that the said newspaper has heretofore been continuously published in said Highlands County, Florida, and has been entered as second class, mail matter at the post office in Sebring, in said Highlands County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. 6 Sworn to and subscribed before me this 11t day of November, 2019 (Notary Stamp) Notary Public PRY P0e4'c ROMONA D WASHINGTON * Commission # GG 333543 Expires June 20, 2023 ylFOF 0 Bonded Thru Budget Notary Ser if%ne City of Okeechobee RFP No. ADM -02-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of Okeechobee, Florida will re- ceive sealed Request for Proposal (RFP) for City Attorney Legal Services until 2:00 p.m. local time, on Fri- day, November 22, 2019, in the General Services Department located in City Hall, 55 SE 3rd Avenue, Okee- chobee, FL 34974. Any RFP submitted orally, telephonically, e-mailed, faxed, modified or delivered to any other loca- tion shall not be accepted. All RFP's may only be submitted in person or by mail/courier service to the specified address by the specified deadline. The City cautions firms or attorneys to en- sure actual delivery of mailed or hand - delivered prior to the deadline set. At 2:01 P.M. or shorty thereafter, only the names and time received of the re- spondents will be read aloud. Requests for additional information or clarifications must be made in writing, either by e-mail to Marcos Montes De Oca, City Administrator at mmontesdeoca©cityofokeechobee.com or by fax to 863-763-1686, no later than Friday, November 8, 2019, by 12:00 p.m. (noon). Respondent must submit one (1) clearly marked signed original, six (6) high quality, legible, copies, and one (1) digital copy. The firm or individual name and ad- dress must be on the outside of the sealed envelope. Submittal envelope must be sealed and clearly marked on the outside: "RESPONSE TO RFP No. ADM -02-00-10-19 FOR CITY AT- TORNEY LEGAL SERVICES" deliv- ered to: City of Okeechobee Patty Burnette, General Services Coordinator Department of General Services 55 SE 3 rd Avenue, Room 101 Okeechobee, FL 34974 A complete RFP packet may be ob- tained from the website, cityofokee- chobee.com. The scope of work summary provides that the City Attor- ney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services, which include, but are not limited to the following: a. Oversee and direct the implementa- ,tion of internal legal activities and oper- ations, which include planning, -coordinating, administering, and evalu- ating projects, processes, procedures, systems and standards; ensure compli- . ance with Federal, State and local laws, regulations, codes, and/or standards. b. Research and interpret the law using statutes, case law, ordinances and ad- ministrative regulations; provide legal advice, analysis, and opinions upon re- quest for appointed City officials, ad- ministrative management staff, and citizen boards concerning local govern- ment, administrative policy develop- ment, employment, workers' compensation, purchasing practices, real estate, code enforcement, public records, and/or other related legal is- sues. • c. vrepare aim review proposeu iegu- lation, ordinances, resolutions, con- tracts, deeds, leases, bond provisions, agreements, and other legal docu- ments requested by the Mayor, City Council, City Clerk, City Administrator, or Department Heads. d. Investigate complaints by or against the City; prepare cases for trial; repre- sent the City in litigation, including ad- ministrative hearings, arbitration, and civil trials before County, State and Fed- eral courts. e. Make informed decisions to bring regulatory, administrative and litigation matters to a cost-effective conclusion. f. Prepare, review, interpret, and ana- lyze a variety of information, data, and reports; make recommendations based on findings. g. Prepare cost estimates for budget recommendations; monitor and control outside counsel expenditures. h. Coordinate, monitor, and report to the City Council on the representation of the City by special outside counsel retained by the City Council. i. Attend meetings of the City Council and, as necessary, citizen boards, and committees. Selected individual/firm must comply will all requirements of the City Code. Additionally, the selected individual/firm will be subject to statutory require- ments to maintain all records that may be subject to the public record laws, in- cluding production of such records as requested by any firm or person, in the time and manner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enforces open and fair compe- tition in its RFP's. In accordance with Section 287.133, F.S., a person or affiliate who has been placed on the convicted vendor list fol- lowing conviction for a public entity crime may not submit a proposal on a contract to provide services to a public City Staff will review submittals. A pro- posed ranking will tentatively be sub- mitted for consideration by the City Council at the December 3, 2019, reg- ular meeting. The City Council may de- termine any number of firms or attorneys to interview, consider calling a Special Meeting to conduct such in- terviews, or determine not to conduct interviews. At the discretion of the City Council, respondents may be asked to give a short presentation/interview as part of the selection process. The City, with suitable basis provided for by law, reserves the right to reject any and all individuals and or firms, and to waive any informalities or irregulari- ties in the proposal process. This RFP does not commit the City of Okee- chobee to award a contract to any re- spondent or to pay any costs incurred in the preparation or mailing of a re- sponse. Responses to this RFP upon opening by the General Services De- partment will become public records subject to provisions of Florida Statute Chapter 119 Florida Public Records Law. EEO/ADA/GINA/VP/DFWP By: Marcos Montes De Oca, City Ad- ministrator October 26, 2019 The Palin. Beach Post Palm Beach Daily Netna; adeabar PROOF OF PUBLICATION STATE OF FLORIDA PUBLIC NOTICE Before the undersigned authority, personally appeared Suzanne Casey, who on oath, says that he/she is a Legal Advertising Representative of The Palm Beach Post, a daily and Sunday newspaper, published in West Palm Beach and distributed in Palm Beach County, Martin County, and St. Lucie County, Florida; that the attached copy of advertising for a Legal - NoticetoBid was published in said newspaper on: first date of Publication 10/25/2019 and last date of Publication 10/25/2019. Affiant further says that the said The Palm Beach Post is a newspaper published in West Palm Beach, in said Palm Beach County, Florida and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach , in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he/she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. OKEECHOBEE, CITY OF 55 SE 3RD AVE OKEECHOBEE, FL 34974-2903 Signed Invoice/Order Number: 0000524206 Ad Cost: $598.56 Paid: $0.00 Balance Due: $598.56 (Legal Adve icing -Agent) Sworn or affirmed to, and subscribed before me, this 28th day of October, 2019 in Testimony whereof, I have hereunto set my hand and affixed my official seal, the day and year aforesaid..,_- Signed t/ L ✓ �-%��'ti1 � -� /C -CC / Please see Ad on following page(s). ' (Notary) yld APRIL J.GONWAY Commission # 0(3100712_ ' ' Expires May 2, 2021 r' Bondcrl Tivu Troy Fadn lnnurnnce 000-305-701^ Page 1 of 3 C.?Ly of cxke+eChebce RFP No- AD N1-02-00-10-19 CRY ATTORNEY LEGAL SERVICES The Cit/ of O'seechobee. Ft- k$a will receive. sewed Request for Proposal +IRPM for City' AttarmeyLegal Services •urTh l 2:00 p.m. local time. ore Friday, ,Novem ber' 22. 2019, in the Geh era 1 Services Depa."tment located in City Hall, 5S 5E 3rd .A•+enue, Okeechobee, FL 34974. ,sriy RFP submitted orely, tele- ;choniraity, a-ma:led, taked. rnadified or delivered to any other location shall ,not be accepted.. All RFP's may only be s-iibmitted in person or by rnar"fceur-ser service to the specified address by Cite ▪ i:ceif iet9 deadline- The City cautions firrms ar attorneys to ensure actual de- livery of mailed Ca hand -delivered prier to the des:rdlcee set. •..t 2:01 P.M. or shc.•.rtly thereafter. cart" the mores and time received of the re- spendLnts will be read aloud. :Requests. far addatlanal information or e aalfi'cations mart be made In writing. either by c -mail to Marcos Montes De .3•c:•x. City Administrator at rnrriontcsdc• ecrnacityofokeechobeecorri ar by fax to Sr.3•? ,2.1 G9G. ma later than Friday, Noveether B.. 2079. by 12:00 p.rn.. dnoony- ;Respondent must svOrnit Ore 41) ‹hearty :n•.arked Signed original, see 40 high h : Sal copy, The firer, individual nd one 1name and address mus, be on the outside of the sealed envelope, Submittal enve- lope must be sealed and clearly :marked or. the -outside: -RESPONSE TO :RFP Ne, •AO'M-02-09-110-139 FOR c7TY ATTORNEY LEGAL. SERVICES' del:'eered tea' f,icty of Okeechobee Panty 8aarnette, General Services Coordinator Department of General Services 5S SE 3rd Avemue,, Room 101 Okeechobee. FL 34474 A complete RFP packet may be ob- tained From the yr eam te. ,_ityafokee^-trobec.com. The scope of -.e, ark summary p.ftWiti,CS ttwt the City Attcrtiey shall report directry to t;ne ;Mayer and the City CCs. unci) and serves at their pleasure. The awarded ca- scondcrrt will provide services.. which include, but are not limited to t'ne fol- lov.ri ng= a. Oversee and direct the implementa- tion caf internal al legal actNritics and ap• 'oration,,, w.•hich, ::ncludc planning, coax +ii,n.ating, administering., and crnaluat ung protects,, processes. procedures, sys- tems and standards; ensure crrrepliancn with Fecilrral. State, aria local Was., v ng- s1l:rtic7ns. codes. Lrcllor slana.'ards. ;b. Resaar-th and irrtnrpret the law using St.�1trtes. rase law,. ord nan.tes anti a i- iministrative regulations; prowtde egoI advice. sena)psis, and opinions upon x+2 - quest for appointed City officials. ad- ministrative rnan.agereent staff. and citizen boards concerning local godern- ment. administrative policy dewelop- osent. employment. workers" compen- sation. purr-haas-nq. practices. real es- tate. code entoacerneril, pub: C records, and or other related legal issues. c. Prepare and i'.eviery proposed egisle- tiorr. ordinances,. resolutions. contracts, deeds, leases. Pond provisions, acir'ee- irnents. a, •i1 other legal documents- se - Quested by the Mayer. City Council, tity ch rk„ City Administrator, or De- iolartrticnt Flearis. cl. Impeslr9ate co:mpiairnts by ar against 'the City. prepare cases for trPnl- rerpze- sr_nt the City in litigation. including ad- :rninistrative hearings. arbitration, and civil trials befcre County, State and ;Federal courts. .e. Make informed decisions to .ring vegulatary, adrninis:rause and 'itigga- tion matters to a cast -effective ccmclu- %ion.. f. Prepare. re•.eie•r.•, interpret. and ana• '}yzc a variety- of :if. ration_•, ..arta,„ and ;reports; make recommendations based OKEECHOBEE, CITY OF 55 SE 3RD AVE OKEECHOBEE, FL 34974-2903 Invoice/Order Number: 0000524206 Ad Cost: $598.56 Paid: $0.00 Balance Due: $598.56 Page 2 of 3 on findings. g. Prepare cost estimates for budgrt .recornmrndations: monitor and central outside counsel expM nditeres_ Ih•. Coordinartfi, monitor, and report to the (Hy Council on the representation of the City by stpeciat orctside counsel u0tained by the City Council_ i. Attend meetings ofthe City Council and, as necessary. citizen boards. a•nd <ornrnitteei. Selected .ndti.viduattflrrrn most cornoly rill all requirements of the Ckt1 Code. ,Additionally, the selected indi.ridrnar•firrn .will tee subjectto statu- tory re uirerr.errts ao :maintain all ae- cords that may 'cam subject to the ptiolik record la•ws,including proriaction of such recor-ds as requested by any fierm or person, in the time an manner as required by taw_ In compliance with the Florida "Sun6hine Law and Code of Ecltic6, the City strittty enforces uen .and fair competition in its RFPs. i+:accord'sr-xe with Section 257.133. i'_s., a person•, or affiliate who has been :placed .orn the convicted •.rer..-.:ar. : ,st fol- lowing conviction For a public entity crime may not submit a propose:: cn contract to prcwicle services to a public entity_ City Staff will review submittals_ A pro - ?posed ranking will tentatively be sub- tnittee Far covrsidrrantion by the C ty Council at the :December 3, 1017.4 ragu- 'lar meeting. The City Council! may da- ter -nine any number of firms or attor- news to interview. consider calling a Special MeetMg to conduct such inter- views, or determine not to conduct in- terview . At the discretion of the City Council. respondents rmey ,be asked to give short pr sentationirntemi.a_w es part of the selection process. The City, waiter suitable basis provided •for by l.aw.. mese es the right to re}est .any and all an.d.iuiduars and or firms,• and to waive any informati.ties or irreg- ularities In the 0r004:dal process. Tanis RFP does not commit the City of OYeechobee to award a coettratt to any respondent or to pay any costs in- curred int the preparation or maiming of a response. Responses to this RFP upon 'opening by the Ge-nerat Ser•ske-s De- 1:emmen,t will became public records subject to provisior6 of Frar'ieta Statute Chapter 119 Florida Public Reoovds Law. EEONADAMI M*d'JP.iDEW1P Dy:: Marcos Mantas De Ota, Cityrninistratar 16-2.542+019 5xv12.06-0A Page 3 of 3 PART OFTHE USA TODAY St Lucie News Tribune 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION CITY OF OKEECHOBEE 55 SE 3RD AVE OKEECHOBEE, FL 34974 STATE OF WISCONSIN COUNTY OF BROWN Before the undersigned authority personally appeared, said legal clerk, who on oath says that he/she is a legal clerk of the St Lucie News Tribune, a daily newspaper published at Fort Piercein St Lucie News Tribune, a daily newspaper published at Fort Pierce in St. Lucie County, Florida: that the attached copy of advertisement was published in the St Lucie News Tribune in the following issues below. Affiant further says that the said St Lucie News Tribune is a newspaper published in Fort Pierce in said St. Lucie County, Florida, and that said newspaper has heretofore been continuously published in said St. Lucie County, Florida, daily and distributed in St. Lucie County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The St Lucie News Tribune has been entered as Periodical Matter at the Post Offices in Fort Pierce, St. Lucie County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. October 25, 2019 Subscribed and sworn to before on October 25, 2019: uvk Notary, State of WI, County of Brown TARA MONDLOCH Notary Public State of Wisconsin My commission expires August 6, 2021 Publication Cost: $369.36 Ad No: 0003863980 Customer No: 1309464 PO #: ADM -02-00-10-19 City of Okeechobee RFP No. ADM -02-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of Okeechobee, Flori- da will receive sealed Request for Proposal (RFP) for City At- torney Legal Services until 2:00 p.m. local time, on Friday, November 22, 2019, in the General Services Department located in City Hall, 55 SE 3rd Avenue, Okeechobee, FL 34974. Any RFP submitted or- ally, telephonically, e-mailed, faxed, modified or delivered to any other location shall not be accepted. All RFP's may on- ly be submitted in person or by mail/courier service to the specified address by the speci- fied deadline. The City cau- tions firms or attorneys to en- sure actual delivery of mailed or hand -delivered prior to the deadline set. At 2:01 P.M. or shortly there- after, only the names and time received of the respond- ents will be read aloud. Requests for additional infor- mation or clarifications must be made in writing, either by e-mail to Marcos Montes De Oca, City Administrator at mm ontesdeoca@cityofokeechobe e.com or by fax to 863-763- 1686, no later than Friday, No- vember 8, 2019, by 12:00 p.m. (noon). Respondent must submit one (1) clearly marked signed orig- inal, six (6) high quality, legi- ble, copies, and one (1) digital copy. The firm or individual name and address must be on the outside of the sealed en- velope. Submittal envelope must be sealed and clearly marked on the outside: "RE- SPONSE TO RFP No. ADM -02- 00-10-19 FOR CITY ATTORNEY LEGAL SERVICES" delivered to: City of Okeechobee Patty Burnette, General Serv- ices Coordinator Department of General Serv- ices 55 SE 3rd Avenue, Room 101 Okeechobee, FL 34974 A complete RFP packet may be obtained from the website, cityofokeechobee.com. The scope of work summary pro- vides that the City Attorney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services, which in- clude, but are not limited to the following: a. Oversee and direct the im- plementation of internal legal activities and operations, which include planning, coor- dinatin9, administering, and evaluating projects, processes, procedures, systems and standards; ensure compliance with Federal, State and local laws, regulations, codes, and/or standards. b. Research and interpret the law using statutes, case law, ordinances and administrative regulations; provide legal ad- vice, analysis, and opinions upon request for appointed City officials, administrative management staff, and citi- zen boards concerning local government, administrative policy development, employ- ment, workers' compensation, purchasing practices, real es- tate, code enforcement, pub- lic records, and/or other relat- ed legal issues. c. Prepare and review pro- posed legislation, ordinances, resolutions, contracts, deeds, leases, bond provisions, agree- ments, and other legal docu- ments requested by the May- or, City Council, City Clerk, City Administrator, or Depart- ment Heads. d. Investigate complaints by or against the City; prepare cases for trial; represent the City in litigation, including ad- ministrative hearings, arbitra- tion, and civil trials before County, State and Federal courts. e. Make informed decisions to bring regulatory, administra- tive and litigation matters to a cost-effective conclusion. f. Prepare, review, interpret, and analyze a variety of infor- mation, data, and reports; make recommendations based on findings. g. Prepare cost estimates for budget recommendations; monitor and control outside counsel expenditures. h. Coordinate, monitor, and report to the City Council on the representation of the City by special outside counsel re- tained by the City Council. i. Attend meetings of the City Council and, as necessary, citi- zen boards, and committees. Selected individual/firm must comply will all requirements of the City Code. Additionally, the selected individual/firm will be subject to statutory re- quirements to maintain all re- cords that may be subject to the public record laws, includ- ing production of such records as requested by any firm or person, in the time and man- ner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enfor- ces open and fair competition in its RFP's. In accordance with Section 287.133, F.S., a person or af- filiate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a proposal on a con- tract to provide services to a public entity. City Staff will review submit- tals. A proposed ranking will tentatively be submitted for consideration by the City Council at the December 3, 2019, regular meeting. The City Council may determine any number of firms or attor- neys to interview, consider calling a Special Meeting to conduct such interviews, or determine not to conduct in- terviews. At the discretion of the City Council, respondents may be asked to give a short presentation/interview as part of the selection process. The City, with suitable basis provided for by law, reserves the right to reject any and all individuals and or firms, and to waive any informalities or irregularities in the proposal process. This RFP does not commit the City of Okeecho- bee to award a contract to any respondent or to pay any costs incurred in the prepara- tion or mailing of a response. Responses to this RFP upon opening by the General Serv- ices Department will become public records subject to pro- visions of Florida Statute Chapter 119 Florida Public Re- cords Law. EEO/ADA/GINA/VP/DFWP By: Marcos Montes De Oca, City Administrator Pub Oct 25, 2019 TCN3863980 City of Okeechobee RFP No. ADM -02-00-10-19 CITY ATTORNEY LEGAL SERVICES The City of Okeechobee, Florida will receive sealed Request for Proposals (RFP) for City Attorney Legal Services until 2:00 p.m. local time, on Friday, November 22, 2019, in the General Services Department located in City Hall, 55 SE 3rd Avenue, Okeechobee, FL 34974. Any RFP submitted orally, telephonically, e-mailed, faxed, modified or delivered to any other location shall not be accepted. All RFP's may only be submitted in person or by mail/courier service to the specified address by the specified deadline. The City cautions firms or attorneys to ensure actual delivery of mailed or hand -delivered prior to the deadline set. At 2:01 P.M. or shortly thereafter, only the names and time received of the respondents will be read aloud. Requests for additional information or clarifications must be made in writing, either by e-mail to Marcos Montes De Oca, City Administrator at mmontesdeoca@cityofokeechobee.com or by fax to 863-763-1686, no later than Friday, November 8, 2019, by 12:00 p.m. (noon). Respondent must submit one (1) clearly marked signed original, six (6) high quality, legible, copies, and one (1) digital copy. The firm or individual name and address must be on the outside of the sealed envelope. Submittal envelope must be sealed and clearly marked on the outside: "RESPONSE TO RFP No. ADM -02-00-10-19 FOR CITY ATTORNEY LEGAL SERVICES" delivered to: City of Okeechobee, Patty Burnette, General Services Coordinator, Department of General Services 55 SE 3rd Avenue, Room 101, Okeechobee, FL 34974 A complete RFP packet may be obtained from the website, cityofokeechobee.com. The scope of work summary provides that the City Attorney shall report directly to the Mayor and the City Council and serves at their pleasure. The awarded respondent will provide services, which include, but are not limited to the following: a. Oversee and direct the implementation of internal legal activities and operations, which include planning, coordinating, administering, and evaluating projects, processes, procedures, systems and standards; ensure compliance with Federal, State and local laws, regulations, codes, and/or standards. b. Research and interpret the law using statutes, case law, ordinances and administrative regulations; provide legal advice, analysis, and opinions upon request for appointed City officials, administrative management staff, and citizen boards concerning local government, administrative policy development, employment, workers' compensation, purchasing practices, real estate, code enforcement, public records, and/or other related legal issues. c. Prepare and review proposed legislation, ordinances, resolutions, contracts, deeds, leases, bond provisions, agreements, and other legal documents requested by the Mayor, City Council, City Clerk, City Administrator, or Department Heads. d. Investigate complaints by or against the City; prepare cases for trial; represent the City in litigation, including administrative hearings, arbitration, and civil trials before County, State and Federal courts. e. Make informed decisions to bring regulatory, administrative and litigation matters to a cost-effective conclusion. f. Prepare, review, interpret, and analyze a variety of information, data, and reports; make recommendations based on findings. g. Prepare cost estimates for budget recommendations; monitor and control outside counsel expenditures. h. Coordinate, monitor, and report to the City Council on the representation of the City by special outside counsel retained by the City Council. i. Attend meetings of the City Council and, as necessary, citizen boards, and committees. Selected individual/firm must comply will all requirements of the City Code. Additionally, the selected individual/firm will be subject to statutory requirements to maintain all records that may be subject to the public record laws, including production of such records as requested by any firm or person, in the time and manner as required by law. In compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enforces open and fair competition in its RFP's. In accordance with Section 287.133, F.S., a person or affiliate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a proposal on a contract to provide services to a public entity. City Staff will review submittals. A proposed ranking will tentatively be submitted for consideration by the City Council at the December 3, 2019, regular meeting. The City Council may determine any number of firms or attorneys to interview, consider calling a Special Meeting to conduct such interviews, or determine not to conduct interviews. At the discretion of the City Council, respondents may be asked to give a short presentation/interview as part of the selection process. The City, with suitable basis provided for by law, reserves the right to reject any and all individuals and or firms, and to waive any informalities or irregularities in the proposal process. This RFP does not commit the City of Okeechobee to award a contract to any respondent or to pay any costs incurred in the preparation or mailing of a response. Responses to this RFP upon opening by the General Services Department will become public records subject to provisions of Florida Statute Chapter 119 Florida Public Records Law. By: Marcos Montes De Oca, City Administrator EEOIADA/G INAIVPIDFWP p , Ub ttal Opening Sign In Sheet ° rnk City Attorney Legal Services, ADM 02-00-10-19, November 22, 2019, 2:00 P.M.',,° `¢£��. Company Contact Person Phone Number Fax Number E-mail 1 2 3 4 5 6 7 8 9 10 11 (I1 lIi .��ll�� 1Z . p BikrrtzL. ieptid-i servidt,s Nat /viz i is (vQreo5 114645 P (Out_ %. f Fdm►nithcd " 16 17 18 19 20 City Attorney Legal Services RFP ADM 02-00-10-19 Submission Deadline November 22, 2019 at 2:00 PM Sign -In Sheet to have materials emailed 1. Company Name: Contact Person: Phone Number: Fax Number: Email Address: bEr+e-) heo. rf land lave. CORA Mailing Address: 2. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 3. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 4. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 5. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: 6. Company Name: Contact Person: Phone Number: Fax Number: Email Address: Mailing Address: