2020-04-07 Ex 05Y1777, W51
Police Department
MEMORANDUM
TO: City Administrator
Mayor Watford and City Council
FROM: Police Major D. Hagan
RE: April 7, 2020, Agenda Item
Purchase of Vehicles
DATE: March 27, 2020
Please consider a motion to award contract to purchase 5 2020 Dodge Durango SSV
Models in the amount of $120,014.00 to Alan Jay Fleet Sales from Florida Sheriff's
Association Bid #FSA19-VEL27.0.
Council approved purchase of 12 Dodge Chargers (PO#4817) and Equipment
(PO#4826) at the November 5th, 2019 meeting. We are requesting to amend this
already approved funding to purchase alternative vehicles. Attached you will find the
letter we received from Dodge explaining why the Chargers are no longer in production
for the 2020 year model. The next closest priced vehicle is the Dodge Durango SSV
Police Package. The other manufacturers are no longer making sedans only offering
utility vehicles which are significantly more than our proposed option. These Durangos
are going to be put into use as administrative vehicles. Next year we will re-evaluate our
options when pricing is released.
Attached documents:
Quote sheet from Alan Jay Fleet Sales
Letter from Chrysler Dodge
Cost breakdown spreadsheet
50 S.E. Second Avenue • Okeechobee, Florida 34974 • 863/763-5521 • Fax: 863/763-7804
Chits Howitickw, I
Thumday, March t9„,020 10r,43 AM
TO! Chris He"drkAwn
subiftf-- FVV. f 01defs 0kc*(hotm*
Bryan Chapman
SOVIV Thursday, Match 19, 2020 9m 18 AM
TO.* Armani Reeves
CC Chris Hendricikson
SublOct. Re: Fleet Orders Olieechobev
Chris,
I have attached the instruction guide on how to Price- AfW order vefucles using FCACiovernment "Regional”
Concei- sions. This process is to be used
for ALL vehicles sold to any Agenry that uses �Taxpayer moraes, inclu6ng Police'vehictes,
The 2020 Dodge Charpr Pursuit is all "Sold Out" sk" September 2020 for 2020MYWe ran Into a component issue
The 2021 Dofte Charger Pursuit viii now be bufft with the 8 Speed TranleakThe reason for the delay. KA had to
eratineer the shifter to be built on tl* column of the steefirw whet, I. today it is onlv built on the console as a T
shifter, So, September/ ober we will start accept'orders for the, all new 2021 Charger Pursuit with t n
Ing he Ow S
Speptl
Tran smissionand Job I for ptoductions will be D"embef 2020/janwry 2,02 1,
We, will build two version% of the 2021 ChairW, Pursuit:
V6 AWD JAII Wheel Drive) with the 8 speed trap smiivoyw
I
A RWO (Rear Wherl Driver) w0 the 8 speed trans mis!�*n
We do oftr a to&v and are CWrVirtty bUildft it� It Cornft in two versions. Vfi AWD A]
VS AWM
I know thi% is a lot of informatin bot I wante4 you to be inf wm*4.
please let ro'e know if you have any queWons,
- - - -FLEET SALES
CRY E's fiat, f all Pflwur FInrt.4atumPtirr. A Light T—A anrda Ouoln
PI/O.VE I8007.IL1.WAY1252-65291
DIRECT 663-355-9610
WWW.ALANJAY.COM 25422-1
Corporate 2063 U.S. 27 South
MOBILE 994-8384999
Melting P.O. BOX 9206
OFRee I Sebring, FL 33570
FAX 5634024221
A4dt966 Sabring• FL 33871.9200
ORIGINAL QUOTE3WJ202 DATE QUICK QUOTE SHEET f�PVI5 JD20000TOE DATE
SR6R020
REQUESTING AGENCY OKEECHOBEE. CITY OF
C O`ITACTPERSOII MAJOR DONALD RAGAN EMAIL DHAGANjCITYOEQKFECHOBEESOM
PHONE 863-634-2771 MOBILE FAX
FLORIDA SHERIFF'S ASSOCIATION BID Ws FSA19-VEL27.0 www.flsheriffs.org
MODEL WDDE75 SPECIFICATION a 246
2020 DODGE DURANGO SSV RWD PAGE a NA
CUSTOMER ID BABE DISTRICT PRICE $24,002.80
40R
AS wlrccles n i0 ba ordered nir,le W darkest arfe—Ides dearly slated O(heM•rsa en pun-Jsaso oNer.
FACTORY OPTIONS DESCRIPTION
RP413A .sa —aw and f—,o ycod:etm op —to W offered z 51 dncwnt horn FAS" M accar 1 vRh rums and
so.ro
C—St 2.13 CPDON P8K816. Acopy of11+enddrwy stickeraM staMard eowRpmmtInt to iusUHe MSIR
nPn-W—wdl beprwdedtocustomer raheachcontra-(ME TERMSANDCCN TITONSI,
PSV7 N7n E DOORCOtOR WHITE KNUa.'NIT 11 11L10E 40111 INT. T—RSOW
________________.._.__._.._....---------- .--- _------------------ ....... _............... _..._._. ._._..........._
..... ......
ERE DR 3.6E 24V V6 W17H 6 -SPEED AUTOMATIC TR)%NSM.SSIC':
................ .... .... ..______.___. _....__..._. .-------------- _......._-._-...__..-........-..-...-._...._.-......-. ---------
sow
.------ _--
FACTORY OPTXWS
$0.00
CONTRACT OPTIONS DESCRIPTION
MUNI- nlurovoall narcefv aM n#ntial u>e •ehckandr7upnmt lara➢puaUf II—M—Ees_kneubWtto
sew
krder approval, drakr PartcNXwn nM to -seed l%ol Vanla-,Pn ampTL PaymentfmaA•ance wartears la be
made C+a-rrb, semi-mrwa8y, ar amwh for up toe 5 year term ynlh a $1.00 dP14r exN d kale Wmut si.
____._.__.__............................_.___._...____..._.__.._._..._.__.________..__.__._-.__.___..___.._....._...._..__.-..__.__- ----------------
_-_
CYlO E[TENCEDWARRANNDECUNED
50.00
NO-TEIAo M. TOMER WIl1 HANGS THEIR OWN TAO WDRY.50.00-.
.........................__._...._..._......._...._.._.__..._...-..._..__.._..__.._-_..___._..._....._.._. .__.......
CONTRACT OPTIONS
$0.00
TRADEM TOTAL 4 2
MUNKtPAL FINANCING
TOTAL CDST LESS TRADE [NIS) CITY 5 5120,014.00
Estimated Annual payments lot 60 months paid in advance $5.375.64 Extended: $16,878.20
FA,—Tp l finance fen any essential use vehicle, reCures :c^n der approval. WAC
Corn—rdt
VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER chcis:7.:c1!�:Jz�:Ty.:en
"Want to be YCUr Fleet Provider -
I aP veci,a the ol%Podwwy b sub W thio 7wtatien. Please ns'nesr d c—luty. If IT— am any eNcrs rs changes. P`as a l^el W, I7 _ Cr,.a_I me al any I.—
I am mays happy to be MassiSance.
FSA-OKEECHOSEE, CITY OF-WDDE7S_25422-1 Ovate PD= Pais, l c1 '
City of Okeechobee
Provided: 3/27/2020
iCity of Okeechobee Police Department Vehicle change
Net Cost
Current
12 r` 522,764 Dodge Chargers $ 273,168
Sell of 12 units .c; S21,000MI$ (231,000)
Equipment MIS 39,911
Graphics for 11$ 3,245
Add'l cost for selling/titling =I$ 6,830
Proposed
5 ( 524,002 DurrangosjES 120,014
Sell of 4 units c 521,000 S (84,000)
Equipment 11 JTBD
Graphics for 3 units IS 885
Add'l cost for selling/titlincy 2,450
$ 36,82A
Defintion of -
Current: Per 2020 Council approved purchase orders forDodge Chargers
Cost:Proposed: State of Florida Sheriff bid for Durrango, estimated equipment cost.
Net 2020 Fiscal Year Cost