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2020-04-07 Ex 02Law Offices Christiansen & Dehne>r9 P.A. Scott R. Christiansen 63 Sarasota Center Blvd. Suite 107 H. Lee Dehner Sarasota, Florida 34240 (1952.2019) 941.377.2200 Fax 941.377.4848 February 27, 2020 Mr. Marcos Montes De Oca City Administrator City of Okeechobee 55 S.E. 3rd Avenue Okeechobee, FL 34974-2032 Re: City of Okeechobee Municipal Firefighters' Pension Fund - Proposed Ordinance Dear Mr. Montes De Oca: Enclosed please find a proposed ordinance amending the City of Okeechobee Municipal Firefighters' Pension Fund. This ordinance amends Section 8, Disability, to include language regarding the Firefighter Cancer Presumption recently adopted by the Florida Legislature in F.S. §112.1816(1)(a). I am enclosing a copy of the actuarial impact statement from the Board's actuary, Gabriel Roeder Smith & Company, that must accompany this ordinance when it is presented to the Council for consideration and adoption. If you or any member of your staff have any questions with regard to this ordinance, please feel free to give me a call. In addition, if you feel it would be appropriate for me to be present at the meeting at which this ordinance is considered by the City Council, please contact my office to advise me of the date that the ordinance would be considered. Yours vy, Scott R. Christiansen SRC/dm enclosure cc: Shelly Jones, with enclosures Carlyn Kowalsky, with enclosures V// AN ORDINANCE OF THE CITY OF OKEECHOBEE FURTHER AMENDING THE CITY OF OKEECHOBEE MUNICIPAL FIREFIGHTERS' PENSION FUND, ADOPTED PURSUANT TO ORDINANCE 889, AS SUBSEQUENTLY AMENDED; AMENDING SECTION 8, DISABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee Firefighter employees are presently provided pension and certain other benefits under Ordinances of the City of Okeechobee; and WHEREAS, it becomes necessary from time to time to amend said ordinances in order to clarify or restate certain provisions of the ordinance, or to enact amendments to comply with revised Federal regulations; NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: That the City of Okeechobee Municipal Firefighters' Pension Fund, adopted pursuant to Ordinance No. 889, as subsequently amended, is hereby further amended by amending Section 8, Disability, subsection 2., In -Line of Duty Presumptions by adding subsection 2.C., Firefighter Cancer Presumption, to read as follows: C. Firefighter Cancer Presumption uuuumbtances inai arise out of the treatment of cancer will be conclusive) presumed to be disabled in-line of duty SECTION 2: Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Okeechobee. SECTION 3: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. SECTION 4: If any section, subsection, sentence, clause, phrase of this ordinance, or the particular application thereof shall be held invalid by any court, administrative agency, or other body with appropriate jurisdiction, the remaining section, subsection, sentences, clauses, or phrases under application shall not be affected thereby. SECTION 5: That this Ordinance shall become effective upon adoption. Introduced on first reading and set for public hearing this day of , 2020. Dowling Watford, Jr., Mayor ATTEST: Lane Garniotea, City Clerk Passed ATTEST: on second reading after public hearing this day of ,2020. Dowling Watford, Jr., Mayor Lane Garniotea, City Clerk APPROVED FOR LEGAL SUFFICIENCY: Carlyn Kowalsky, City Attorney dm/ok/fire/l 2-12-19.ord January 31, 2020 Board of Trustees City of Okeechobee Firefighters' Retirement System c/o Mr. Scott Baur Resource Centers, LLC 4360 Northlake Blvd Suite 206 Palm Beach Gardens, FL 33410 Re: City of Okeechobee Firefighters' Retirement System Actuarial Impact Statement Dear Scott: As requested, we are pleased to enclose an Actuarial Impact Statement as of October 1, 2018 to illustrate the first year impact of the attached proposed Ordinance which amends the Okeechobee Firefighters' Retirement System (System) as described below. Background —The System currently does not include cancer diagnoses in the in-line of duty disability presumptions. Proposed Ordinance — In compliance with newly adopted Florida Statute Chapter 112.1816, the following additional provision is added to the System: ➢ As provided and subject to the limitations in Chapter 112.1816, Florida Statutes, effective July 1, 2019, a Firefighter member who becomes totally and permanently unable to perform useful and efficient service as a Firefighter due to a diagnosis of cancer or circumstances that arise out of the treatment of such cancer will be presumed to be disabled in-line of duty. Summary of Findings — Please note that the impact of the proposed System change is being shown on the actuarially determined contribution for the fiscal year ending September 30, 2020 for illustrative purposes, using the valuation results as of October 1, 2018, the most recent actuarial valuation. Since the proposed Ordinance will be adopted in fiscal year ending September 30, 2020, the change is not required to be funded until the fiscal year ending September 30, 2021. The upcoming actuarial valuation as of October 1, 2019 will show the actuarially determined contribution for the fiscal year ending September 30, 2021 reflecting the System amendment. ➢ Asa result of the System change, the required employer contribution amount for Firefighters for the fiscal year ending September 30, 2020 increased by $85, from $104,579, to $104,664. Mr. Scott Baur January 31, 2020 Page Two ➢ As a result of the System change, the Unfunded Actuarial Accrued Liability (UAAL) for Firefighters decreased by $1,068, from ($339,341) to ($340,409). ➢ As a result of the System change, the funded ratio of the System (actuarial value of assets divided by actuarial accrued liability) remains unchanged at 108.9%. Filing Requirements— We have prepared the Actuarial Impact Statement for filing with the State of Florida. Please note that this Statement must be signed and dated on behalf of the Board of Trustees. Copies of the Ordinance upon passage at first reading along with the signed and dated Actuarial Impact Statement are generally required to be filed with the State at the following address: Mr. Douglas E. Beckendorf, A.S.A. Bureau of Local Retirement Services Division of Retirement Building 8 Post Office Box 9000 Tallahassee, Florida 32315-9000 We understand the State requires funding any increases in costs no later than the fiscal year next following the effective date of the Ordinance. Please forward a copy of the Ordinance upon passage to update our files. Other Considerations — Under Governmental Accounting Standards Board (GASB) Statement Number 68, we understand the cost / income of benefit changes must be recognized immediately in pension expense (accounting not funding). Therefore, the pension expense is expected to increase the first year and then is expected to return to lower levels in fiscal years following initial recognition of the benefit change. Actuarial assumptions and methods, financial data, System provisions and member census data — The actuarial assumptions and methods, financial data and member census data employed for purposes of our Actuarial Impact Statement are the same actuarial assumptions and methods, financial data and member census data utilized for the October 1, 2018 Actuarial Valuation of the System with the following exception: ➢ The proportion of disabilities that are assumed to be service -connected (versus non -service connected) was increased from 75% to 85%. The System provisions employed for purposes of our Actuarial Impact Statement are the same System provisions utilized in the October 1, 2018 Actuarial Valuation of the System with the exception of the proposed changes described above. Fr Mr. Scott Baur January 31, 2020 Page Three Risk Assessment— Risk assessment may include scenario tests, sensitivity, or stress tests, stochastic modeling, and a comparison of the present value of benefits at low-risk discount rates. We are prepared to perform such assessment to aid in the decision-making process. Please refer to the October 1, 2018 Actuarial Valuation Report dated April 29, 2019 for additional discussion regarding the risks associated with measuring the liability and the minimum funding payment. This Actuarial Impact Statement is intended to describe the estimated future financial effects of the proposed benefit changes on the System and is not intended as a recommendation in favor of the benefit changes nor in opposition to the benefit changes. If all actuarial assumptions are met and if all current and future minimum required contributions are paid, System assets will be sufficient to pay all System benefits and future contributions are expected to remain relatively stable as a percent of payroll. System minimum required contributions are determined in compliance with the requirements of the Florida Protection of Public Employee Retirement Benefits Act and Firefighters' Retirement Chapter 175 with normal cost determined using the Aggregate Cost Method. These calculations are based upon assumptions regarding future events. However, the System's long term costs will be determined by actual future events, which may differ materially from the assumptions made. These calculations are also based upon present and proposed System provisions that are outlined or referenced in this Actuarial Impact Statement. If you have reason to believe the assumptions used are unreasonable, the System provisions are incorrectly described or referenced, important System provisions relevant to this Actuarial Impact Statement are not described or that conditions have changed since the calculations were made, you should contact the undersigned prior to relying on information in this Actuarial Impact Statement. If you have reason to believe that the information provided in this Actuarial Impact Statement is inaccurate, or is in any way incomplete, or if you need further information in order to make an informed decision on the subject matter of this report, please contact the undersigned prior to making such decision. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: System experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period) and changes in System provisions or applicable law. Due to the limited scope of our assignment, we did not perform an analysis of the potential range of such future measurements. Mr. Scott Baur January 31, 2020 Page Four This Actuarial Impact Statement should not be relied on for any purpose other than the purpose described in the primary communication. Determinations of the financial results associated with the benefits described in this report in a manner other than the intended purpose may produce significantly different results. This Actuarial Impact Statement has been prepared by actuaries who have substantial experience valuing public employee retirement systems. To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the System as of the valuation date. All calculations have been made in conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice issued by the Actuarial Standards Board and with applicable statutes. This Actuarial Impact Statement may be provided to parties other than the Board only in its entirety and only with the permission of an approved representative of the Board. The signing actuaries are independent of the System sponsor. The undersigned are Members of the American Academy of Actuaries and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. If you should have any question concerning the above or if we may be of further assistance with this matter, please do not hesitate to contact us. Sincerest regards, //)&d -,d6 Shelly L. Jones, A.S.A., E.A., M.A.A.A, F.C.A. Consultant and Actuary Enclosures rM n l� 40M"-dz&— Jennifer M. Borregard, E.A., M.A.A.A., F.C.A. Consultant and Actuary Actuarial Impact Statement as of October 1 2018 A. Description of Proposed Amendment In compliance with newly adopted Florida Statute Chapter 112.1816, the following additional provision is added to the System: (1) As provided and subject to the limitations in Chapter 112.1816, Florida Statutes, effective July 1, 2019, a Firefighter member who becomes totally and permanently unable to perform useful and efficient service as a Firefighter due to a diagnosis of cancer or circumstances that arise out of the treatment of such cancer will be presumed to be disabled in-line of duty. B. An estimate of the cost implementing this amendment is attached. C. In my opinion, the proposed changes are in compliance with Part VII, Chapter 112, Florida Statutes and Section 14, Article X of the Statement Constitution. Chairman, Pension Board Date .GRS City of Okeechobee Firefighters' Retirement System Actuarial Impact Statement as of October. 1 2018 A. Participant Data 1. Active participants 2. Retired, disabled and beneficiaries receiving benefits (including DROPS) 3. Terminated vested participants 4. Annual payroll of active participants 5. Annual benefits payable to those currently receiving benefits (including DROPs) B. Assets 1. Smoothed actuarial value 2. Market value Valuation 10/01/2018 12 5 1 $ 512,885 $ $ 153,183 $ $ 4,146,331 $ $ 4,248,914 $ C. Liabilities 1. Actuarial present value of future expected benefit 5,747,525 payments for active members 21.439% a. Retirement benefits $ 109,957 b. Vesting benefits c. Disability benefits d. Death benefits e. Total $ 2. Actuarial present value of future expected benefit payments for terminated vested members and miscellaneous $ 3. Actuarial present value of future expected benefit payments for members currently receiving benefits a. Service retired including DROPs $ b. Disability retired c. Beneficiaries d. Total $ 4. Share Plan Liability $ S. Total actuarial present value of future expected benefit payments $ 6. Actuarial accrued liabilities (Entry Age Normal) $ 7. Unfunded actuarial accrued liabilities (Entry Age Normal) $ D. Normal Cost 1. Present Value of Future Normal Costs (C.5. - B.1.) 2. Present Value of Future Salaries 3. Normal Cost Accrual Rate (D.1. / D.2.) 4. Normal Cost (A.4. x D.3.) 3,197,176 $ 167,910 96,391 13,565 Actuarial Impact Statement 10/01/2018 12 5 1 512,885 153,183 4,146,331 4,248,914 3,197,176 167,892 97,285 13,565 3,475,042 $ 3,475,918 108,521 $ 108,521 1,476,399 $ 0 315,222 1,791,621 $ 2,496 $ 5,377,680 $ 3,806,990 $ (339,341) $ 1,476,399 0 315,222 1,791,621 2,496 5,378,556 3,805,922 (340,409) $ 1,231,349 $ 1,232,225 $ 5,747,525 $ 5,747,525 21.424% 21.439% $ 109,880 $ 109,957 G RS ,, City of Okeechobee Firefighters' Retirement System 1 Actuarial Impact Statement as of October 1, 2018 E. Statement of Accumulated Plan Benefits 1. Actuarial present value of accumulated vested benefits a. Participants currently receiving benefits b. Terminated vested members and miscellaneous (including share plan liability) c. Other participants d. Total 2. Actuarial present value of accumulated non - vested plan benefits 3. Total actuarial present value of accumulated plan benefits F. Pension Cost 1. Total normal cost 2. Estimated administrative expenses 3. Interest adjustment 4. Total required contributions 5. Item 4 as a percentage of payroll 6. Estimated employee contributions 7. Item 6 as a percentage of payroll 8. Expected State contribution 9. Item 8 as a percentage of payroll 10. Net amount payable by City 11. Item 10 as a percentage of payroll G. Disclosure of Following Items: 1. Actuarial present value of future salaries - attained age 2. Actuarial present value of future employee contributions - attained age 3. Actuarial present value of future contributions from other sources 4. Amount of active members' accumulated contributions 5. Actuarial present value of future salaries and future benefits at entry age 6. Actuarial present value of future employee contributions at entry age Valuation 10/01/2018 $ 1,791,621 $ 111,017 1,221,859 _ $ 3,124,497 $ 58,730 $ 3,183,227 $ 109,880 $ 59,878 13,258 Actuarial Impact Statement 10/01/2018 1,791,621 111,017 1,222,320 3,124,958 59,827 3,184,785 109,957 59,878 13,266 $ 183,016 $ 183,101 35.7% N/A 35.7 $ 25,644 $ 25,644 5.0% N/A 5.0 $ 52,793 $ 52,793 10.3% 10.3% $ 104,579 $ 104,664 20.4% 20.4 $ 5,747,525 $ 5,747,525 $ 287,376 $ 287,376 N/A N/A $ 275,819 $ 275,819 N/A N/A N/A N/A City of Okeechobee Firefighters' Retirement System 2 Actuarial Impact Statement as of October 1, 2018 This Actuarial Valuation and/or cost determination was prepared and completed by us or under our direct supervision, and we acknowledge responsibility for the results. To the best of our knowledge, the results are complete and accurate, and in our opinion, the techniques and assumptions used are reasonable and meet the requirements and intent of Part VII, Chapter 112, Florida Statutes. There is no benefit or expense to be provided by the System and/or paid from the System's assets for which liabilities or current costs have not been established or otherwise provided for in the valuation. All known events or trends which may require material increase in System costs or required contribution rates have been taken into account in the valuation. 1nt,r-,-Ub jzr� Shelly L. Jones, A.S.A, E.A. Enrollment Number: 17-08684 Date: January 31, 2020 Jennifer M. Borregard, E.A. Enrollment Number: 17-07624 City of Okeechobee Firefighters' Retirement System 3 Outline of Principal Provisions of the Retirement System A. Effective Date: January 1, 1972. Most recently amended by Ordinance No. 1133 adopted February 2, 2016. B. Eligibility: All actively employed full time Firefighters of the City are eligible on date of employment; Participation is mandatory. C. Contributions: Employee: 5.0% of Salary. State: Premium Tax Revenue. City: Balance required to maintain System on sound actuarial basis. D. Credited Service: Service is measured as the total number of years and completed months of continuous service as a Member. No service is credited for any periods of employment for which the Member received a refund of employee contributions. E. Salary: Basic compensation including tax deferred, tax sheltered and tax exempt income which would otherwise be included in base income, derived from elective employee payroll deductions or salary reductions. F. Average Final Compensation: Average Final Compensation (AFC) is determined by the average basic salary over the highest 5 years of the last 10. G. Normal Retirement: 1. Eligibility: Earlier of: (a) Attainment of age 55 with completion of 10 years of Credited Service. (b) Completion of 25 years of Credited Service. 2. Benefit: 3.0% times AFC times Credited Service. .fa�� ' City of Okeechobee Firefighters' Retirement System 4 Outline of Principal Provisions of the Retirement System H. Early Retirement: 1. Eligibility: Attainment of age 50 with completion of 10 years of Credited Service. 2. Benefit: Benefit accrued to date of retirement, reduced by 3% for each year early retirement date precedes age 55. I. Delayed Retirement: Computed the same as set forth under Normal Retirement, based upon AFC and Credited Service as of delayed retirement date. J. Disability Retirement: 1. Service Incurred: Accrued benefit, but not less than 42% of AFC. 2. Non -Service Incurred: a. Eligibility: 5 or more years of Credited Service; totally and permanently disabled. b. Benefit: The greatest of: (i) Accrued benefit (ii) 2% of AFC times Credited Service (iii) 25% of AFC K. Pre -Retirement Death Benefit: a. Not Vested: Refund of accumulated contributions. b. Vested but Not Eligible Greater of (a) 50% of the present value of vested accrued benefit or (b) for Early or Normal refund of accumulated contributions. Retirement: c. Eligible for Early or Greater of (a) accrued benefit, determined as though the deceased had Normal Retirement: retired immediately preceding date of death and elected the 10 year certain and life form of payment or (b) 50% of present value of vested accrued benefit. In the event a vested Member's spouse is the sole beneficiary, the beneficiary shall be entitled to the accrued normal or early retirement benefit payable at the deceased Member's early or normal retirement age less the value of any benefits paid above. Q;� City of Okeechobee Firefighters' Retirement System 5 Outline of Principal Provisions of the Retirement System L. Termination Benefits: 1. Eligibility: 100% vesting upon the completion of 10 years of credited service. Employees who have not completed 10 years of credited service at date of termination of employment shall only be entitled to the return of their accumulated contributions with 3.0% interest. 2. Benefit: Accrued benefit based upon credited service and AFC as of date of termination, payable at age 55. M. Normal Form of Retirement Income: Monthly benefit payable for ten (10) years certain and life thereafter. N. Optional Forms of Retirement Income: In lieu of electing the normal form of payment, the optional forms of payment available are the Single Life Annuity option and the 50%, 66 2/3%, 75% and 100% Joint and Contingent options. A Social Security option is available for Members retiring prior to being eligible for Social Security retirement benefits. A 20% Partial Lump Sum is available for Members who do not participate in the DROP. 0. Deferred Retirement Option Program (DROP) 1. Eligibility: Member must be eligible for Normal Retirement. 2. Benefit: Retirement benefits are transferred to a hypothetical DROP account within the pension fund. Interest is credited or debited based upon either the quarterly rate of return earned by the Fund or a monthly 6.5% fixed rate of return, as elected by the Member. Members may elect to change their interest crediting election once during the DROP period. The period of participation in the DROP is limited to no more than 60 months. The benefit is paid as a lump sum upon actual termination of employment. 4;;� City of Okeechobee Firefighters' Retirement System 6 Outline of Principal Provisions of the Retirement System P. Cost of Living Adjustment (COLA) Beginning October 1, 1999 and October 1 of every odd -numbered year thereafter, monthly benefits of all retirees (service, disability, DROP), beneficiaries and vested terminated participants who have been in the DROP or in pay status for at least one year on the adjustment date will be increased by 0.5%. Q. Changes Since Previous Valuation None. GRS City of Okeechobee Firefighters' Retirement System 7 Actuarial Assumptions and Actuarial Cost Methods Used in the Valuation A. Mortality For healthy participants during employment, RP 2000 Combined Healthy Participant Mortality Tables, with 90% Blue Collar Adjustment / 10% White Collar Adjustment for males and 100% White Collar Adjustment for females. Fully generational mortality improvements projected to each future decrement date with Scale BB. For healthy participants post employment, RP 2000 Annuitant Mortality Tables, with 90% Blue Collar Adjustment / 10% White Collar Adjustment for males and 100% White Collar Adjustment for females. Fully generational mortality improvements projected to each future decrement date with Scale BB. For disabled male participants, 60% RP -2000 Disabled Male Mortality Table setback four years / 40% RP -2000 Annuitant Male Mortality Table with White Collar Adjustment with no setback, without projected mortality improvements. For disabled female participants, 60% RP -2000 Disabled Female Mortality Table setforward two years / 40% RP -2000 Annuitant Female Mortality Table with White Collar Adjustment with no setback, without projected mortality improvements. Sample Ages (2038) Pre -retirement Future Life Expectancy (Years) Men Women Post-retirement Future Life Expectancy (Years) Men Women 55 32.06 Pre -retirement Post-retirement Sample 60 Future Life Future Life Ages Expectancy (Years) Expectancy (Years) (2018) Men Women Men Women 55 29.84 33.57 29.33 33.34 60 24.96 28.54 24.76 28.44 62 23.09 26.58 22.97 26.52 Sample Ages (2038) Pre -retirement Future Life Expectancy (Years) Men Women Post-retirement Future Life Expectancy (Years) Men Women 55 32.06 35.41 31.57 35.21 60 27.21 30.38 27.03 30.30 62 25.34 28.40 25.23 28.35 B. Interest to be Earned by Fund 7.0% (net of investment expenses), compounded annually - includes inflation at 2.5%. C. Allowances for Expenses or Contingencies Actual administrative expenses incurred during the prior System year. 4;v City of Okeechobee Firefighters' Retirement System 8 Actuarial Assumptions and Actuarial Cost Methods Used in the Valuation D. Salary Increase Factors Current salary is assumed to increase at a rate of 7.0% - includes wage inflation of 3.5%. E. Disability Rates Disability rates for males and for females were used in accordance with the following illustrative example. 85% of disabilities are assumed to be service incurred - 15% non -service incurred. F. _Employee Withdrawal Rates Withdrawal rates for males and for females were used in accordance with the following illustrative example. Age Disability Rates Age Per 100 Employees 20 0.14 30 0.18 40 0.30 50 1.00 85% of disabilities are assumed to be service incurred - 15% non -service incurred. F. _Employee Withdrawal Rates Withdrawal rates for males and for females were used in accordance with the following illustrative example. Age Withdrawal Rate 20 6.0% 30 5.0% 40 2.6% 50 0.8% 60 0.2% G. Rates of Retirement 100% at normal retirement age. All active members on the valuation date are assumed to have a minimum of one year of future service. jrGR'S City of Okeechobee Firefighters' Retirement System 9 Actuarial Assumptions and Actuarial Cost Methods Used in the Valuation H. Cost Method Normal Retirement, Termination Disability, and Death Benefits: Aggregate Under this method the excess of the Actuarial Present Value of Projected Benefits of the group included in the valuation, over the sum of the Smoothed Value of Assets is allocated as a level percentage of earnings of the group between the valuation date and the assumed retirement age. This allocation is performed for the group as a whole, not as a sum of individual allocations. The portion of this Actuarial Present Value allocated to a specific year is called the Normal Cost. Under this method, actuarial gains (losses) reduce (increase) future Normal Costs. I. Asset Valuation Method The method used for determining the smoothed value of assets phases in the deviation between the expected and actual return on assets at the rate of 25% per year. The smoothed value of assets will be further adjusted to the extent necessary to fall within the corridor whose lower limit is 80% of the fair market value of System assets and whose upper limit is 120% of the fair market value of System assets. J. Changes Since Previous Valuation 75% of disabilities were assumed to be service incurred - 25% non -service incurred. GRS City of Okeechobee Firefighters' Retirement System 10