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Temp. Street Closing - FBC Easter Egg HuntJ.J. Smith From: Lane Gamiotea Sent: Friday, April 3, 2020 1:00 PM To: Gail Neu Cc: Patty Burnette; Bobbie Jenkins; J.J. Smith Subject: FBC Easter Egg Hun cancelled Gail, I spoke with the staff a FBC Okeechobee, they confirmed the Easter Egg Hunt is cancelled so the temporary street closing request is withdrawn. Ams zee zim7"t-46/o&a, circ City Clerk/Personnel Administrator City of Okeechobee 55 SE 31 Avenue, Room 100, Okeechobee, FL 34974 Office: 863.763.3372 ext. 9814, Fax: 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electron mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Permit Number: 20-006 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-3372X9821 Fax: 863-763-1686 e-mail: gneu @cityofokeechobee.com STREET CLOSING PERMIT Date(s) of Event: April 11, 2020, 9:00 a.m.- 12:00p.m.. Permit Expiration: April 11, 2020 @ 1:00 p.m. Purpose of Request: EASTER EGG HUNT Property Owner: City of Okeechobee Address: 55 SE Third Avenue City: Okeechobee State: Florida Applicant: FIRST BAPTIST CHURCH Zip Code: 34974 Applicant's Address: 401 SW 4T" AVENUE Okeechobee, FL 34974 Phone Number:863-467-7625 Address of Project: SW 4T" STREET BETWEEN 5T" AVE & 6T" AVE Current Zoning: P Subdivision: City of Okeechobee FLU Designation: Public Restrictions/Remarks: Please continue to monitor Corona Virus - COVID-19 and adhere to State and Local guidelines regarding large gatherings. Please contact the City (863)763-9821 if your event is cancelled or rescheduled. All debris must be removed within 24 hours of expiration date. Cct,6b P. N P.w M awcy 17, 2020 Administrative Secretary Date General Services Department M Page 1 of 3 Revised 3/5/19 CITY OF OKEECHOBEE a� 0 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 w Tele: 863-763-9821 Fax: 863-763-1686 J s PARK USE AND/OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date Received: Date Issued: Application No: — C ,' - Date(s) & Times of Event: ot.4. ApA l Zo 20 Information: Organization: First Baptist Church Mailing Address: 401 SW 4th Street Contact Name: Melanie Rooks E -Mail Address: mail@fbcokee.org melanie@fbcokee.org Tele hone: WOTk: 863467-7625 Home: I Cell: 772-633-9777 Summary of activities: Easter Egg hunt Proceeds usage: Please check requested Parks: Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park ❑ #2 ❑ #3 ❑ #4 ❑ #5 ❑ #6 [Park 3 is location of Gazebo. Park 4 is location of Bandstand] (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable Parcel ID: Page 2 of 3 Revised 3/5/19 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (Street Closings require City Council approval. Meetings 1" & 3rd Tuesdays but subject to change) Address of Event: 310 SW 5th Avenue Street(s) to be closed: SW 4th Street between 5th Avenue and 6th Avenue Dates) to be closed: Saturday, April 11, 2020 Time(s) to be closed: 9am -12pm Purpose of Closing: Children walking to adjoining property Attachments Required for Use of Parks Attachments Required for Street/Sidewalk Closings ► Site Plan ► Site Plan ► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of $1,000,000.00 $1,000,000.00 with the City of Okeechobee as with the City of Okeechobee and R.E. Hamrick Testamentary additional insured. Trust as Additional Insured. _ ► Proof of non-profit status ► Original signatures of all residents, property owners and business owners affected by the closing. ► State Food Service License if > 3 days. ► State Food Service License if > 3 days. ► Notarized letter of authorization from ► State Alcoholic Beverage License, if appllicable.** property owner, if applicable.* * Required if private property used in conjunction with a Park Use application. ** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City Parks, City streets or City sidewalks. See additional note below. ❑ Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary Use Permit 667 along with the Street Closing application. Note: ► Clean-up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. ► No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there. are inside consumption and outside consumption licenses. You must have the appropriate license(s). ► The Department of Public Works will be responsible for delivering the appropriate barricades. ► Dumpsters and port -o -lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing Permit. Page 3 of 3 Revised 3/5/19 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick Testamentary Trust if closing streets or sidewalks. Applicant Signature � .,�;� aGty 2/25/2020 Date ••••OF I/CE USE ONLY•••• Staff Review rte. / o.%/ Fire Department: o Date: '27.2b Building Official: Date: Public Works: �� �A Date: z 7' -Z Police Department: _r Date: Z.1 Zcv • BTR Department: V Date: City Administrator: Date: City Clerk: �(�` 1, Date: NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on Datec Temporary Street and Sidewalk Closing reviewed by City Council and approved Date APPLICATION FOR SPECIAL EVENT Application Number: Date Received: NAME OF EVENT: �co aulujj ADDRESS OF EVENT: 31-0 Stzi LH, S-� DESCRIPTION OF EVENT: NAME OF SPONSOR ORGANIZATION: -rlrsk P2A01-ft5i' C_Wuo�& Contact Number before and during event OF RESPONSIBLE PERSON: RESPONSIBLE PERSON'S NAME: DATE(S) AND TIMES) OF EVENT: Date: q- j j - 2Z2ia Starting Time: to`. --50 Closing Time: 2-1? Date: Starting Time: Closing Time: ARE ANY ROADWAYS TO BE BLOCKED/CLOSED? ✓ LOCATION -V A4 S 62.Vu-*,2v� Soh J I�kh au2' Will Emergency Apparatus (Fire and Ambulance) have access to area? _�,5 IF NO, THEN (provide alternatives): WILL ELECTRICITY BE USED? YES 0 - circle) ov 5t �-z— Locations: Provided Bv: WILL HEATING/OPEN FLAMES FOR FOOD BE PROVIDED? (circle) YES (J ' NO ',5 Type of Heating Equipment Used: WILL A TENT BE ERECTED? (circle) YES D vzBi - Tent Manufacturer: Size fire rating posted: Tent have sides and how many? Are there Fire Extinguishers accessible and ready for use? (circle) Yes No .ATTACH SITE MAP OF EVENT LAYOUT- FIRE SERVICES SHALL COMPLETE ITEMS BELOW: FIRE DEPARTMENT LIFE SAFETY & FIRE SERVICES REQUIREMENTS: (See above) C Tents/cangpy_fire rating r-a=*ifz - ateTequirerl- quire lif 88 square feet-ortess-thm. Elsa Fleer platag l setup c avrin�; reiuired shoo +ng Px _c, etc - i • . . 4O .•'' • ' . • C -Q ------a----------r------------ -- FIRE DEPARTMENT F IC (PRINT): 3 T SIGNATURE: Please call the FD at 863-40-1586 for any questions. Revised 11-6-19 FIRSB-1077 JHECKMAN ACORO CERTIFICATE OF LIABILITY INSURANCE DATE 2/26/20202o2(M/202YYY) o THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INISURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME' _ Church Asset Management, Inc. PHONE FAX 1500 Wall St. (A/C, No, Ext : (800) 200-7257 A/C, N.):(866) 608-0600 Saint Charles, MO 63303 MMESSO INSURED First Baptist Church of Okeechobee 401 SW 4th St Okeechobee, FL 34974 F: PA\/CDABCQ d%CDTICIP`ATC KII IRA12=0- DC\/IQIACJ WIIIUC2CD- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR 142$-828 12/1/2019 12/1/2020 EACH OCCURRENCE $ 1,000'000 DAMAGE TO RENTED $ 1,000r000 encel MED EXP (Any oneperson) 10,000 PERSONAL 8 ADV INJURY $ 1'000'000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY F—] PRO- � LOC OTHER: JECT GENERAL AGGREGATE $ 3,000,000 PRODUCTS - COMPIOP AGG 3,000'000 AUTOMOBILE LIABILITY A ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AUTOS ONLY AUTOS ONELYY COMBINED SINGLE LIMIT accident) nt BODILY INJURY Perperson) BODILY INJURY Per accident diOPERTY AMAGE er acoldent UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE AGGREGATE DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N OFFICER/MEM ER/EXCLUDED? ECUTIVE ❑ (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N /A PER OTH- E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Please see the attached CG2026 form for the additional inssured information for the event on April 11, 2020. r MnrlrlrA= Unl n=o !`API! -CI I Arif%Kl ACORD 25 (2016/03) CEJ 1958-2015 AGUKU cUK1`UKR I wrv. An ngnis reserves. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cit of Okeechobee Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 55 SE 3ed Ave Okeechobee, FL 34974 AUUTTHH}ORIIIZZZEEDD REPRESENTATIVE ACORD 25 (2016/03) CEJ 1958-2015 AGUKU cUK1`UKR I wrv. An ngnis reserves. The ACORD name and logo are registered marks of ACORD NAMED INSURED: First Baptist Church of Okeechobee POLICY NUMBER: 1423-828 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -- DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) City of Okeechobee 55 SE 3rd Ave. Okeechobee, FL 34974 The City of Okeechobee and R.E. Hamrick Testamentary Trust are named as an additional insured with respects to use of facilities at 310 SW 5th Ave, Okeechobee, FL 34974 for the Egg Hunt event on April 11, 2020. I Information required to complete this Schedule if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to in- clude as an additional insured the person(s) or organi- zation(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omis- sions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 0 2/26/2020 Detail by Entity Name DIVISION OF CORPORATIONS J!'mir-)1 i qj r f Department of State / Division of Corporations / Search Records / Detail By Document Number / Detail by Entity Name Florida Not For Profit Corporation FIRST BAPTIST CHURCH OF OKEECHOBEE, INC. Filing Information Document Number 718538 FEI/EIN Number 59-0948707 Date Filed 05/18/1970 State FL Status ACTIVE Principal Address 401 S.W. 4TH ST. ATTN: BEVERLY SHURLEY OKEECHOBEE, FL 34974-4240 Changed: 04/03/2001 Mailing Address 401 S.W. 4TH ST. ATTN: BEVERLY SHURLEY OKEECHOBEE, FL 34974-4240 Changed: 04/03/2001 Registered Agent Name & Address LEVINS, THOMAS C 8511 S.W. 2ND STREET OKEECHOBEE, FL 34974 Name Changed: 05/01/2008 Address Changed: 05/01/2008 Officer/Director Detail Name & Address Title TD TURBEVILLE, JOI C 2198 N.E. 54th Trail OKEECHOBEE, FL 34972 search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=l nitial&searchNameC)rder=FIRSTBAPTIST.. 1/3 2/26/2020 Detail by Entity Name 2/3 Title SD WHITE, ROBERT D 1888 N.W. 3RD LANE OKEECHOBEE, FL 34972 Title PD LEVINS, THOMAS C 8511 S.W. 2ND STREET OKEECHOBEE, FL 34974 Title VP GILLIS, TIM 1910 N.E. 54TH TRAIL OKEECHOBEE, FL 34972 Title Director Caves, Robert 815 SE 9th Court Okeechobee, FL 34974 Annual Reports Report Year Filed Date 2017 04/19/2017 2018 03/12/2018 2019 04/22/2019 Document Images 04/22/2019 - ANNUAL REPORT View image in PDF format 03/12/2018 - ANNUAL REPORT View image In PDF format 04/19/2017 -- ANNUAL REPORT Mew image In PDF format 03/09/2016 -- ANNUAL REPORT View image In PDF format 06/08/2015 -ANNUAL REPORT View image in PDF format 04/21/2014 -ANNUAL REPORT View Image'in PDF format 03/20/2013 -- ANNUAL REPORT View Image In PDF format 03/22/2012 -- ANNUAL REPORT View Image In PDF format 04/27/2011 -ANNUAL REPORT View Image in PDF format 05/03/2010 - ANNUAL REPORT Mew image In PDF format 10/16/2009 -- ANNUAL REPORT Vlew Image In PDF format 03/19/2009 - ANNUAL REPORT View image in PDF format 05/01/2008 -- ANNUAL REPORT View image in PDF format 05123/2007 - ANNUAL REPORT Vlaw Image In PDF format 05/17/2006 - ANNUAL REPORT Vlew Image In PDF format J 04/26/2005 - ANNUAL REPORT View Image In PDF format 10/25/2004 - ANNUAL REPORT View image in PDF format search. sun biz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder-FI RSTBAPTIST 2/3 -. r9PtvlY i 44Fthis BW TM sT 5E ]TM.S? 4 _24 lu. •nl L.v �. •" �. it 3RD SWT- SW )RD ST 'yT Fort -'1� r i�` l _S 7 x14 � FeG P i parking �1�R 1 �':P y „sew�4LH s :1 K - t7� r fl76m "lb D _ . ..�rFBC Main ' FBC Jo M • t. parking 77 F •. t ENc erfpt of City Mop vvitb Fire Baptist C bmrcfb property identuffied, and the PoMon of ffbo street requesUng to temporarily opose. Should any tents be used they ew-mull be small portable ones, no larger than 109 x 101n Requesting temporary (barricades from Publics Works. BW TM sT 5E ]TM.S? ENc erfpt of City Mop vvitb Fire Baptist C bmrcfb property identuffied, and the PoMon of ffbo street requesUng to temporarily opose. Should any tents be used they ew-mull be small portable ones, no larger than 109 x 101n Requesting temporary (barricades from Publics Works. Gail Neu From: Gail Neu Sent: Monday, March 23, 2020 9:31 AM Cc: Mike Hamrick (mhamrick@manateelegal.com) Subject: FW: Street Closure - 4-11-2020 - Easter Egg Hunt Attachments: STREET CLOSURE - 1ST BAPTIST - 4-11-2020 #20-006.pdf From: Gail Neu Sent: Friday, March 20, 2020 4:09 PM To: MAIL@FBCOKEE.ORG; melanie@fbcokee.org Cc: Chief Peterson <rpeterson@cityofokeechobee.com>; Herb Smith <hsmith@cityofokeechobee.com>; Chief Herb Smith - City of Okeechobee (Chief Herb Smith) <hsmith@cityofokeechobee.com>; David Allen (dallen@cityofokeechobee.com) <dallen@cityofokeechobee.com>; Jeffery C. Newell (jnewell@cityofokeechobee.com) <jnewell@cityofokeechobee.com>; Kay Matchett (kmatchett@cityofokeechobee.com) <kmatchett@cityofokeechobee.com>; Lalo Rodriguez (Irodriguez@cityofokeechobee.com) <Irodriguez@cityofokeechobee.com>; Lane Gamiotea (Igamiotea@cityofokeechobee.com) <Igamiotea@cityofokeechobee.com>; Major Hagan <dhagan@cityofokeechobee.com>; Stevie <sweeks@cityofokeechobee.com>; Sue Christopher - City of Okeechobee (Sue Christopher) <schristopher@cityofokeechobee.com> Subject: Street Closure - 4-11-2020 - Easter Egg Hunt Hello — The City Council approved your application for street closure at their March 17th Meeting. Please review the attached Street Closure Permit paying close attention to the Restrictions and Remarks regarding the Corona Virus. We wish you much success with your event. Have a GREAT weekend Thanks --Gail-- 574a P, Zea Administrative Secretary CITY OF OKEECHOBEE 55 SE 3RD Avenue Okeechobee, FL 34974 863-763-3372 Ext 9821 Fax # 863-763-1686 gneu@citvofokeechobee.com