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2005-09-27 LPA II. CHAIRPERSON, MEMBER AND STAFF ATTENDANCE - Secretary. . I. CALL TO ORDER - Chairperson. Planning Board, September 27,2005, 7:00 p.m. Chairperson William Ledferd Vice Chairperson Dawn Hoover Board Member Terry Burroughs Board Member Kenneth Keller Board Member Thomas Keller Board Member Devin Maxwell Board Member Douglas McCoy Alternate Member Carol Johns Alternate Member John Whidden Attorney John R. Cook Secretary Katrina Cook III. MINUTES - Secretary. . CITY OF OKEECHOBEE PLANNING BOARD SEPTEMBER 27, 2005 SUMMARY OF BOARD ACTION Chairperson Ledferd called the September 27,2005 Planning Board meeting to order at 7:38 p.m. Board Secretary Cook called the roll: Present Present Absent - with consent Present Absent - with consent Present Present Present Present - serving as voting member Present Present A. Motion to dispense with the reading and approve the Summary of Board Action Board Member Hoover motioned to dispense with the reading and approve the Summary of Board for the August 23,2005 regular meeting. Action for the August 23, 2005 regular meeting; seconded by Board Member McCoy. VOTE HOOVER - YEA K. KELLER - YEA LEDFERD - YEA MAXWELL - YEA McCoy - YEA WHIDDEN - YEA MOTION CARRIED. September 27,2005 - Planning Board - Page 2 of 3 IV. NEW BUSINESS. A. Rezoning Petition No. 05-010-R. Consider a recommendation to the City Council to rezone Lots 11 and 12, Block 17, South Okeechobee, from Residential Single Family - One (RSF-l)to Heavy Commercial (CHV). The subject property is located at 1212 South Parrott Avenue. The property owners and applicants are Hubert and Rachel Phillips. . . Jennifer Morgan, representative of LaRue Planning and Management, City Planning Consultant, briefly described the Staff Report as follows: Planning Staff Report Summary: A site plan has been recommended for approval by the City staff (TRC). The subject parcel is part of the restaurant improvements and must have proper commercial zoning. Planning Staff Report Analysis: (A) The proposed use is not contrary to Comprehensive Plan requirements. The Future Land Use is Commercial and these lots (used for parking) will be consistent, if the rezoning is granted. (B) Parking is allowed and authorized by the CHV zoning district. (C) The zoning and use will be a positive effect for the public. (D) The zoning (CHV) and parking as a use are appropriate for the location as proposed. (E) The parking is included in an approved site plan and the rezoning removes present inconsistencies. (F) Buffering will be a part of the site plan requirements. (G) There is no density involved in this request. (H) The impacts for traffic should be minimal. (I) There are no inordinate restrictions for this proposed use and rezoning. (J) The rezoning would not be a privilege. Planning Staff Report Summary and Conclusions Prior to Certification: For the above reasons the rezoning is consistent with The City's Comprehensive Plan and should be approved. Planning Staff Report Recommendation: Staff recommends approval of the request to allow rezoning from RSF -1 to CHV permitting the applicant to use the subject parcels as parking areas for the Dairy Queen. There were no pubic comments, nor any discussion from the Board. Board Member McCoy motioned to recommend to City Council to approve Rezoning Petition 05- 010-R, changing the zoning from Residential Single Family-One (RSF-l) to Heavy Commercial (CHV); seconded by Board Member Whidden. Se tember 27, 2005 - Planning Board - Pa e 3 of 3 . . IV. NEW BUSINESS. A. Rezoning Petition No. 05-0l0-R, continued. V. ADJOURNMENT - Chairperson. PLEASE TAKE NonCE AND BE ADVISED that if any person desires to appeal any decision made by the Planning Board with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. General Services tapes are for the sole purpose of backup for official records of the Department. ATTEST: ~UL(L CoQiLJ Katrina Cook, Secretary j:tfL VOTE HOOVER - YEA K. KELLER - YEA LEDFERD - YEA MAXWELL - YEA McCoy - YEA WHIDDEN - YEA MOTION CARRIED. There being no further items on the agenda, Chairperson Ledferd adjourned the meeting at 7:45 p.m. CITY OF OKEECHOBEE PLANNING BOARD SEPTEMBER 27, 2005 OFFICIAL AGENDA PAGE 1 OFl I. CALL TO ORDER: Planning Board, September 27,2005, 7:00 p.m. - Chairperson. II. CHAIRPERSON, MEMBER AND STAFF ATTENDANCE - Secretary. . Chairperson William Ledferd Vice-Chairperson Dawn Hoover Board Member Kenneth Keller Board Member Thomas Keller Board Member Devin Maxwell Board Member Douglas McCoy Alternate Terry Burroughs Alternate John Whidden Attorney John R. Cook Secretary Katrina Cook III. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary of Board Action for the August 23,2005 regular meeting. . IV. NEW BUSINESS - City Planning Consultant. A. Rezoning Petition No. 05-0l0-R. Consider a recommendation to the City Council to rezone Lots 11 and 12, Block 17, South Okeechobee, from Residential Single Family - One (RSF-1) to Heavy Commercial (CHV). The subject property is located at 1212 South Parrott A venue. The property owners and applicants are Hubert and Rachel Phillips. V. ADJOURNMENT - Chairperson. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the Planning Board with respect to any matter considered at this proceeding, such interested person will need a record ofthe proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The tapes are for the sole purpose of backup for official records of the Department of General Services. City of Okeechobee . General Services Departme 55 S.E. 3rd Avenue" Room 101 Okeechobee, Floqda 34974-2903 Phone: (863) 763-3372, ext. 218 Fax: (863) 763-1686 . Fee Paid: Jurisdiction: Date: '6' 2nd Hearing: Notices Mailed: Name of property owner(s): Is there a current or recent use of the operty that is/was a violation of county ordinance? If so, describe: ~. ~~ . t year? If so, indicate: date, v I hereby certify that the information in this application is correct. The information included in this application is for use by the City of Okeechobee in processing my request. FaIse or misleading information may be punishable by a fine of up to S5~~~~;Lto 30 days and may result in the '"'"'!' demaI Of~ application tJ ~.1J~ . I -3 ~,H,p-~ ro5 Si ture rr ~ Date Uniform Land Use Application (rev. 1/03) Page I of 2 ----..--, . ------...._._~..--._--.--~~----..............._-...,.,.........----.-.-.... - Current zoning classificatiOlL Requested zoning classlllcation : What is your desired permi ed use under the proposed classification: If granted, will the new zone be contiguous with a like rone? f5 ~O e~ Variance? Is a Special Exception necessary for your intended use? Describe the Special Exception sought: Provide specific LDR ordinance citation: Are there other similar uses in the area? Is so, descn'be: Why would granting your request be in the best interest of the area and residents? . Ifbusiness, briefly descn'be nature including number of employees, hours, noise generation and activities to be conducted outside of a building: Describe Variance sought: Descn'be physical characteristic of property that makes variance necessary: Did you cause or contrI'bute to the characteristic? Is so, descn'be: What is the minimum variance necessary? Uniform Land Use Application (rev. 1/03) Page 2 of 2 _,.~.______~,,_.._~......~._.._-<_..._ ...m''''_................~...,_.."..~-i_~~,,' . . Magic Mile Dairy Queen 1212 South Parrott Avenue Okeechobee, FL 34974 August 2, 2005 City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Job: Magic Mile Dairy Queen Re.: Petition of Rezoning -Statement of Interest -Statement of Special Reason and Basis for Request -Statement of Intended Use, Nature of Activities and Development of Property Dear Reviewer: The Magic Mile Dairy Queen located in Okeechobee County has been in business since 1985, after being in business for twenty years now we are planning to remodel the existing building during a conversion to a Dairy Queen Chill and Grill. The remodeling will be within the footprint of the existing building. The developer proposes to reconfigure the parking area for safety reasons by relocating the travel lane adjacent to the building to the North, which will keep patrons from crossing the travel lane. On August 3rd 2004, the City of Okeechobee passed Ordinance No. 866 which prohibits commerciallandusers from using land zoned RSF-1 as parking. We were advised after submitting our application to sIte plan review that the city is requiring rezoning as businesses submit various applications to the City. Therefore, we are submitting the rezoning request to change the zoning from the existing single family residential to commercial zoning so our patrons can park in the rear parking area. If you should have any questions or comments, please do not hesitate to give us a call . ",..QI...-o 1_ ....,..,.. III" -- · llJlI'i.n.;'Ml'lllll'lII.... L e:rv =-. ~ ~ L :'.=I,~.I~ .. 01.....,. f. .. "'If IIftMt =.:l':l'I""":,,r.,I'~=- ............. ~ ~=-=.~!:l ~=,l:'I &'1:==-" ..~.:.. .........'" 7. ,..,..... 1lllI1t:1_lrtWI111... ., ..111......... .1..-,., tllri..;III'..lltlllPWII.......... A . . MI:M_ ..,- ...... t" ~- 't:~"'''W 1i.1i &~- ....,..TICI"C .... IWYD, ,... o.r.1U1 ~IQIL~ .CP: ~~':~~,ll'~ =':'1'1:= L.~,r"'lrll' r.ll" .!'.l!!' 1.=:il1.::':l " ::= ....~,Wl.. I-OT 10 L.OT A ...... or' i . tIP"'. ;; tl.\l'll'J........ ....Wi al7'lFI _II') .~..." IaII.1I1l111M1l t,n,l.rl ~, " i 5 .,U "g I ( I '"' or' iii' IiI~ iii' iii' ., ..,.~ . So. Ilmf ~ , 00' f1tI~t"l ~. "PIll . ..., -p.....". or' or' iii' .' or' E= I i~ U! J i~ ~~t ~ 13;h i lIiI 1_- ~; Iii ~I~ ~ . t: it :II: ~'" " ::l P. iii: ~ HI .,,1" - Ii ... ti~"i~ iI~1 ... .. . . Engineer's Report City of Okeechobee Plan Approval for Magic Mile Dairy Queen Okeechobee County, FL Prepared June 13, 2005 Revised August 2, 2005 By: Steven L. Dobbs, P.E. # 48134 Rudd Jones, P. E. & Associates, P. A. 210 Northwest Park Street, Suite 204 Okeechobee, FL 34972 Purpose: The purpose of this report is to provide the City of Okeechobee with the calculations and documentation necessary to demonstrate the proposed site modifications complies with state and local criteria. Project Description: The site is approximately 0.69 acres in size and is located in Section 21, Township 37 South, Range 35 East of US Highway 441 less than 0.10 miles North of Cemetery Road (parcel ill 3- 21-37-35-0040-00170-0050), Lots 5, 6,11 & 12, Block 17, South Okeechobee. The current discharge is an exfiltration trench with three inlets onsite. We are requesting a construction permit for building, parking area, pole barn, and dry retention area with drainage offsite to Wolff Slough. The drainage calculations and routing will cover water quality for the proposed site improvements. The Soils Map for Okeechobee County indicates that this parcel's soils are made up of lmmokalee Fine Sand soils, which are very poorly drained in the natural state. However, the City ofOkeechobee's drainage system has been improved and these soils will be treated as a better drained soil. There is currently no provision for off site drainage until the exfiltration trench system is overwhelmed and drainage sheet flows into adjacent streets. Proposed Use: The developer proposes a remodel of the existing building during the conversion to a Dairy Queen Grill and Chill. This remodeling will be within the footprint of the existing building. The developer proposes to reconfigure the parking area for safety reasons by relocating the travel lane adjacent to the building to the north, which will keep patrons from crossing the travel lane and provide additional drainage on-site. Parkin!! Considerations: There are currently 34 parking spaces provided. The existing building is 2,375 square feet and the courtyard is 927 square feet for a total of 3,302 gross square feet. Based on the City's requirement for 1 parking space for every 75 square feet of building space, the total required parking is 44. The future 44 spaces required for the 3,300 gross square footage cannot be met with the revised parking alignment. The proposed parking layout provides an additional parking space for a total of 35 parking spaces provided on-site. Due to the safety considerations for the patrons, a 20% parking reduction has been filed with the City for their favorable consideration. . 2 ",~"_.......,._..,_......"-,..,-,_._.......-.-.,,.,. . . Aesthetics: Below are some pictures of existing Grill and Chills and what the remodeled building will look like. Daylight View of a Grill & Chill Night Time View of a GriU & Chill 3 Drainal!e Considerations: According to the attached report by Technical Inspections, Inc., the existing exfiltration trench from the inlet north of the building to the west inlet at the back of the parking area is approximately 200 feet and shows the south inlet in the drive thru is tied into this line to the north. The existing system is approximately 250 long and given the infiltration rate of2.89 x 10-04 cfslW - ft head fron the attached report prepared by A. M. Engineering and Testing, Inc. and using a safety factor of 2 should provide protection of 1.8 inches of the first hour of rainfall for the site, which is less than the required 2.5" times the percentage of impervious area for water quality. An exfiltration trenches design is based on the first hour of rainfall under the given conditions due to ground water mounding and the rapidly changing conditions. associated with additional rainfall a rated protection for additional rainfall past the first hour would be a guess at best. To improve the capacity of the existing exfiltration system, the developer is installing an additional drainage inlet and an additional 110 feet of exfiltration trench, which will be tied into the existing system. This should provide an additional 0.7" of protection to bring the total protection for the site to 2.5 inches. Technical Data Commercial Site Total Impervious Area Total Pervious Area 0.69 acres 0.69 acres Pervious Impervious Total 0.17 acres 0.52 acres 0.69 acres 0.17 acres 0.52 acres 0.69 acres 0.52 acres (75%) 0.73 acres (25%) Total Site Area: Project Drainage Area: Project Drainage Area: Drainage Basin Total Drainage Area A. Water Quality Water quality treatment is provided in the form of exfiltration trench for the project drainage area Water quality calculations are provided as follows: F or Drainage Area: Req. WQ Volume = I" * (0.69) * (1'/12") = 0.06 Ac-Ft; or 2.5" x % impervious x WQ area/12 = 2.5"(0.52 acres/O.69 acres) x (0.69 acres)/12 = 0.11 acre-feet. 0.5" of dry pretreatment = 0.5" * (1.37) * (1 '/12") = 0.06 acre-feet. Since the invert elevation of the exfiltration trench is above the wet season water table, the system meets the dry detention criteria as specified under Section 5.2.1 of the SFWMD's Environmental Resource Permit Information Manual Volume IV. B. Water Quantity This project is an existing site with no means of controlling storm water above the exfiltration trench descn'bed above. Storm water in excess of the exfiltration trench designed for 2.5" of rainfall will sheet 4 . . flow into the adjacent streets as is currently the case, however, since additional exfiltration trench is being installed, the future quantity flowing offsite will be reduced. Off-site Draina2e: This is an existing system with no impacts to the perimeter of the site so no off-site drainage is anticipated to be impacted from this construction. Environmental: There are no environmental impacts expected from this construction. Construction Recommendations: Run-off and any water generated by short-term dewatering generated during construction shall be contained on-site. However, there is some potential for transport of sediment to off-site areas should heavy rainfall occur. We therefore recommend installation of temporary silt fence around the entire construction area during site work to reduce the potential of any off-site transport of sediment or turbidity. Conclusions: In my professional opinion, the proposed construction should have no impact to existing drainage patterns off-site and should have no impact on off-site areas. The recommendations above should be followed during and after the site work until such time as the ground surface has been adequately stabilized to prevent the off-site transport of any soil or suspended solids. The proposed design and construction will meet all local, state and federal requirements. 5 '" . 1375 Jaran Street, Suite 206 Fort My~lorida 33901-2845 Phone: 239-334-3366 Fax: 239-334-6384 Email: larue-planning@att.net LaRue Planning & Management Services, Inc. Staff Report Rezoning Request Prepared for: Applicant: From: To: Petition No. The City of Okeechobee Hubert & Rachel Phillips RSF-l CRV 05-010-R Staff Report Rezoning Request Applicant: Hubert & Rachel Phillips. Petition No. 05-010-R General Information Applicant: Hubert & Rachel Phillips Applicant Address: 1212 S. Parrott Avenue Okeechobee, FL 34974 Applicant Phone Number: 863-467-0076 Contact Person Steven Dobbs P .E. Owner: N/A Owner Address: N/A Existing Proposed Future Land Use Map Commercial Same Classification Zoning District RSF -1 CHV Use of Property Restaurant Restaurant Acreage 0.7 0.7 Access S. Parrott / 441 S. Parrott / 441 Location: Legal Description: 1212 S. Parrott Ave. Okeechobee, FL 34974 LOTS 5, 6,11 & 12, BLOCK 17,SOUTH OKEECHOBEE, according to the plat thereof as recorded in Plat Book 3, Page 37, Public Records of St. Lucie County, Florida, a copy of said plat being also recorded in Plat Book 1, Page 12, Public Records of Okeechobee County, Florida. Request: The applicant is requesting a change in zoning for the rear lots of the property which are part of a site plan for an expanded Dairy Queen restaurant. The lots will be used for parking and now have RSF -1 zoning which is not allowed to be used for commercial parking. Adjacent Future Land Use Map Classifications and Zoning Districts: North: Future Land Use Map Classification: Commercial Zoning District: CHV (Heavy Commercial) Existing Land Use: Single Family Residential East: Future Land Use Map Classification: Parrott/441 & then Commercial Zoning District: CHV Existing Land Use: Commercial ~,",""H'~"'~'''''''''~'.'''''IlI~ nMJr Staff Report Rezoning Request . AP.nt: Hubert & Rachel Phillips. Petition No. 05-010-R South: Future Land Use Ma Classification: Zoning District: Existing Land Use: Commercial CHV Commercial West: Future Land Use Map Classification: Zoning District: Existing Land Use: Commercial CLT Commercial Summary: A site plan has been recommended for approval by the City staff (TRC). The subject parcel is part of the restaurant improvements and must have proper commercial zomng. Analysis 1. The proposed use is not contrary to Comprehensive Plan requirements. The proposed use is not contrary to Comprehensive Plan requirements. The Future Land Use is Commercial and these lots (used for parking) will be consistent, if the rezoning is granted. 2. The proposed use being applied for is specifically authorized under the zoning district in the Land Development Regulations. Parking is allowed and authorized by the CHV zoning district. 3. The proposed use will not have an adverse effect on the public interest. The zoning and use will be a positive effect for the public. 4. The use is appropriate for the location proposed, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. The zoning (CHV) and parking as a use are appropriate for the location as proposed. 2 Staff Report Rezoning Request Applicant: Hubert & Rachel Phillips. Petition No. 05-010-R 5. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property. The parking is included in an approved site pIan and the rezoning removes present inconsistencies. 6. The proposed use can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood Buffering will be a part of the site plan requirements. 7. The proposed use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services. There is no density involved in this request. 8. The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise ciffect public safety. The impacts for traffic should be minimal. 9. The proposed use has not been inordinately burdened by unnecessary restrictions. There are no inordinate restrictions for this proposed use and rezoning. 10. The proposed change will not constitute a grant of special privilege to an individual owner as contrasted with the public welfare. The rezoning would not be a privilege. Summary and Conclusions Prior to Certification For the above reasons the rezoning is consistent with The City's Comprehensive Plan and should be approved. 3 .. Staff Report Rezoning Request . APplnt: Hubert & Rachel Phillips. Petition No. 05-010-R Recommendation Staff recommends approval of the request to allow rezoning from RSF -1 to CHV permitting the applicant to use the subject parcels as parking areas for the Dairy Queen. Submitted by: James G. LaRue, AICP Planning Consultant September 9, 2005 4 CITY OF OKEECHOBEE LAND PLANNING AGENCY SEPTEMBER 27, 2005 SUMMARY OF AGENCY ACTION I. Call to Order - Chairperson. Land Planning Agency, September 27, 2005,6:45 p.m. Chairperson Ledferd called the September 27,2005 Land Planning Agency meeting to order at 7:35 p.m. II. Chairperson, Member and Staff Attendance - Secretary. . Board Secretary Cook called the roll: Chairperson William Ledferd Vice-Chairperson Dawn Hoover Agency Member Terry Burroughs Agency Member Kenneth Keller Agency Member Thomas Keller Agency Member Christopher Mavroides Agency Member Devin Maxwell Agency Member Douglas McCoy Alternate Member Carol Johns Alternate Member John Whidden Attorney John R. Cook Secretary Katrina Cook Present Present Absent - with consent Present Absent - with consent Present Present Present Present Present - serving as voting member Present Present ell. Minutes - Secretary. A. Motion to dispense with the reading and approve the Summary of Agency Agency Member McCoy motioned to dispense with the reading and approve the Summary of Agency Action for the August 23, 2005 regular meeting. Action for the August 23,2005 Regular Meeting; seconded by Agency Member Hoover. VOTE HOOVER - YEA K. KELLER - YEA LEDFERD - YEA MAXWELL - YEA McCoy - YEA WHIDDEN - YEA MOTION CARRIED. d\UO . . ill. New Business. A. Consider amending Section 90, Division 5, Signs, of the City of Okeechobee Land Development Regulations specifically regarding the proposal to include Main Street's Murals and Visual Arts Program Guidelines - City Attorney. v. ADJOURNMENT - Chairperson. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the Land Planning Agency with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. G. en91 Services tapes are for the ~~ ~ose-o.f. _~l.ackup for official records of the Department. I ) ~ I I;} ~ I V ~ "; LG /c--{;-v ~ ~ ATTEST: ~A.Alf\{L CoQU Katrina Cook, Secretary John Cook, City Attorney, briefly described the request. He explained that Main Street would like the attached exhibit included in the City of Okeechobee Sign Code. Mr. Cook explained that if this was added to our City Code, it would not preclude any other sign ordinances and this amendment would only pertain to the murals done through the Main Street organization. There was no public comment; nor any discussion from the Agency. Agency Member McCoy motioned to recommend to the City Council to add the Main Street's Murals and Visual Arts Program Guidelines to the City of Okeechobee Land Development Regulations; seconded by Agency Member Hoover. VOTE HOOVER - YEA K.KELLER- YEA LEDFERD - YEA MAxWELL - YEA MCCoy - YEA WHIDDEN - YEA MOTION CARRIED. There being no further items on the agenda, Chairperson Ledferd adjourned the meeting at 7:45 p.m. -- -- . . PAGE -1- CITY OF OKEECHOBEE - SEPTEMBER 27,2005. PLANNING BOARD. HANDWRITTEN MINUTES I. CALL TO ORDER. Chairperson: September 28, 2005, PlanninQ Board Regular Meeting 7:00 p.m. II. CHAIRPERSON, BOARD MEMBER STAFF ATTENDANCE - Secretary. Present Absent Chairperson William Ledferd Vice Chairperson Dawn Hoover Board Member Terry Burroughs Board Member Kenneth Keller Board Member Thomas Keller Board Member Devin Maxwell Board Member Douglas McCoy Alternate Carol Johns V o1'V"C1 \? <! V . Alternate John Whidden - Wliflr- Attorney John R. Cook Secretary Katrina Cook v III. MINUTES - Secretary. A. Board Member DYV\ L moved to dispense with the reading and approve the Summa~ pf Agency Action for the July 26,2005 Regular Meeting; seconded by Board Member 1)\+ VOTE Burroughs Hoover K. Keller T. Keller Ledferd Maxwell McCoy YEA NAY ABST AIN ABSENT MOTION: CARRIED - DENIED . . PAGE -2- IV. New Business - City Planning Consultant. A. Rezoning Petition No. 05-01 O-R. Consider a recommendation to the City Council to rezone Lots 11 and 12, Block 17, South Okeechobee, from Residential Single Family- One (RSF-1) to Heavy Commercial (CHV). The subject property is located at 1212 South Parrott Avenue. The property owners and applicants are Hubert and Rachel Phillips. 0~nYllfty fY\OvqQn &O~-C- ~rQr-+. bnQ}CV1 .... Clt s cvvt.:u d fit rroiIon -no Qppro r~ ) U\t'J s,e COhO- - . V. ADJOURNMENT. Chairperson Ledferd at 1" Y-S p.m. . PAGE -3- . . PAGE -1- CITY OF OKEECHOBEE - SEPTEMBER 27, 2005 _ LAND PLANNING AGENCY - HANDWRITTEN MINUTES I. CALL TO ORDER - Chairperson: September 27. 2005. Land Planning Agency Regular Meeting 6:45 p.m. II. CHAIRPERSON, BOARD MEMBER STAFF ATTENDANCE - Secretary. Present Absent Chairperson William Ledferd Vice-Chairperson Dawn Hoover Board Member Terry Burroughs Board Member Kenneth Keller Board Member Thomas Keller Board Member Devin Maxwell Board Member Douglas McCoy Alternate Carol Johns '" V' '" ~A- Alternate John Whidden - V 0 "(V'J-....... Attorney John R. Cook Secretary Katrina Cook III. MINUTES - Secretary. A. Agency Member DYY1t moved to dispense with the reading and approve the Summary of Agency Action for the August 23,2005 Regular Meeting; seconded by Agency Member ---D1:l-. VOTE Burroughs Hoover K. Keller T. Keller Ledferd Maxwell McCoy YEA NA Y ABSTAIN ABSENT MOTION: CARRIED ~ DENIED - . . PAGE -2- IV. New Business. A. Consider amending Section 90, Division 5, Signs, of the City of Okeechobee Land Development Regulations specifically regarding the proposal to include Main Street's Murals and Visual Arts Program Guidelines - City Attorney. JQhh (COl - fY\(1Lh Str at prQSQn-ho{ +h~:J -to CC. ~p 'UJ mlYlcA-- does not pYQ.tludJ (lhUf o-HtAA S\C1h5 OYclU1OthUJ thcd- tiU tv-tv{ h 0. S' . "Pe y+o. \ h S -no m \AX 0. \ 5 S pe tl f1~Ot II v{ th v 0 u q h V\A.11 \.-V") Str ~-t . Dmt -to (f\o1\ 0 tl .1\0 r Q C om rYLtfl d 1\9 amrvuflQ) 0 H Se COhct__-- cc - . v. ADJOURNMENT - Chairperson Ledferd at '1: 31 . PAGE -3- p.m. - CITY OF OKEECHOBEE LAND PLANNING AGENCY MEETING SEPTEMBER 27, 2005 OFFICIAL AGENDA PAGE 1 OF 1 I. CALL TO ORDER: Land Planning Agency, September 27, 2005, 6:45 p.m. _ Chairperson. II. CHAIRPERSON, BOARD MEMBER AND STAFF ATTENDANCE _ Secretary. . Chairperson William Ledferd Vice-Chairperson Dawn Hoover Board Member Kenneth Keller Board Member Thomas Keller Board Member Devin Maxwell Board Member Douglas McCoy Alternate Terry Burroughs Alternate John Whidden Attorney John R. Cook Secretary Katrina Cook III. MINUTES - Secretary. . A. Motion to dispense with the reading and approve the Summary of Agency Action for August 23, 2005 regular meeting. IV. NEW BUSINESS. A. Consider amending Section 90, Division 5, Signs, of the City ofOkeechobee Land Development Regulations specifically regarding the proposal to include Main Street's Murals and Visual Arts Program Guidelines _ City Attorney. V. ADJOURNMENT - Chairperson. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the Land Planning Agency with respect to any matter considered at this proceeding, such interested person will need a record ofthe proceedings, and for such purpose may need to ensure a verbatim record ofthe proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Tapes are for the sole purpose of backup for official records of the Department of General Services. . . ~ .v~ e.NMJ.v~ Okeechobee Main Street MAIN STREET MURALS AND VISUAL ARTS PROGRAM GUIDELINES Prepared for the City of Okeechobee By the Main Street Mural and Visual Arts Committee of Okeechobee Main Street . . . Okeechobee Main Street - Mural and Visual Art Program Guidelines PURPOSE This program has been developed to meet the mandate of the Main Street Mural and Visual Arts Committee. This assigns responsibility to the Committee for the planning, development and maintenance of the murals and visual arts of Okeechobee. The Committee is responsible for the recommending to Okeechobee Main Street Board of Directors, Main Street Design Committee, and the City of Okeechobee on proj- ects, and other matters related to the Mural and Visual Arts Program. The purpose of this program is to: 1. Identify future mural & visual art locations and themes. 2. Coordinated artist selection and project completion. 3. Coordinate funds, through fundraisers or grants. 4. Develop an action plan for maintenance and preservation of future murals and and existing murals. THE MURAL AND VISUAL ARTS PROGRAM What is a Mural? A mural is a pictorial representation designed or intended to reflect a thematic or artist's expression rather than advertising a concept. Murals within the Okeechobee Main Street program are further defined as "a visual depiction of a person, location, event or thing" which constitutes an amenity, and does not serve any advertising pur- pose; A mural which is painted onto a wall may encompass up to 100 percent of the wall to which it is applied, provided that the mural com- plies with the approved Main Street Mural and Visual Arts Guidelines. What is Visual Art? Visual Art shall include sculpture, monuments, fountains, mosaic, ceramic, or stain glass that is installed on private or city property and visible to the public right-ot-way that is not intended to identify or advertise a product, service or business, and complies with the approved Main Street Mural and Visual Arts Guidelines. Mural or Visual Art does not demonstrate any relationship to the busi- ness. Art normally does not include landscaping, paving or architec- turalornamentation. Page 2 of 6 . . Okeechobee Main Street - Mural and Visual Art Program Guidelines GOALS OF THE PROGRAM The mural and visual Arts Program was initiated to focus on: 1. Preserving and celebrating Okeechobee's heritage by depicting the rich history of our community and cultural heritage, our wildlife and environment, and our various recreational and community activities (murals, sculptures or related visual arts). 2. Encouraging tourists and visitors to town with an attraction that is "always open." 3. Instilling a sense of civic pride in the town residents, particularly in the youth of our community. 4. Working with schools to incorporate students' participation with some of the mural and visual arts projects The program is not: - Indoor art or displays - Performing arts - Outdoor visual art presentations that do not conform to the Program Guidelines MAIN STREET MURALS AND VISUAL ARTS COMMITTEE The volunteer committee shall consist of members of Okeechobee Main Street, and/or volunteer members of Okeechobee Main Street. The diverse committee, will. include persons with art background, historians, educators, local business owners, etc. Mural or Visual Artists, and their family members will be allowed to serve on the committee, but will be prohibited to be a part of the juried and art selection process if he/she plans to bid or participate in a mural or visual art project. PROGRAM REQUIREMENTS In order to be recognized as part of the Main Street Murals and Visual Arts Program, the murals/visual arts must meet the following criteria: 1. Be located in Okeechobee, Florida 2. Be an authentic depiction of our community and cultural heritage, our wildlife and environment, and our various recreational and community activities. Page 3 of 6 . . Okeechobee Main Street - Mural and Visual Art Program Guidelines 3. Tell a story and represent events and/or real people. 4. Advertisement and/or political-type messages incorporated into the mural image, business or service activities rendered within the building, or reflect the views of the property owner or other will be prohibited. The only exception will be the inclusion of an historical theme that is unrelated to business activities within the building structure (e.g. citrus label art). 5. The artist's signature or marking may appear on the finished art, provided that it does not detract from the mural or art display. 6. Be completed under the direction of the Main Street Mural and Visual Arts Committee 7. Murals completed by external and private parties, within the City of Okeechobee must have prior approval from the Main Street Mural and Visual Arts Committee. LOCATION GUIDELINES FOR VISITOR ACCESS In order to meet the overall purpose of the Program, the murals should be located to provide access for both organized and self-guided tours. SITE SELECTION PROCESS The site selection process involves achieving agreements between the Main Street Mural and Visual Arts Committee, mural sponsors, and building owners on the size, theme, location and timing of the mural or visual art. The site selection process involves: 1. Developing and maintaining an inventory of potential mural and visual art locations. 2. Establishing a list of potential themes for individual sites. 3. Reviewing themes with building owners and developing an interim understanding that specifies responsibilities, potential themes and any restrictions on the building (maintenance, no demolition, etc.) and on the murallvisual art (any non-permitted themes, individuals, advertisement, etc.) 4. Reviewing the site and reconfirming potential sites on an ongoing basis. 5. Reviewing potential themes and sites with sponsors and agreeing on a mural/visual art location. Page 4 of 6 . . Okeechobee Main Street - Mural and Visual Art Program Guidelines 6. Implement Wall License Agreement with Okeechobee Main Street . 7. Review proposed mural/visual art with building owner. PHYSICAL GUIDELINES FOR MURAL WALLS 1. Completed Murals must remain be on buildings for a minimum of ten (10) years. 2. The wall should have an unobstructed view. 3. The wall and building must be structurally sound. 4. Wall material must be of good quality (stucco or concrete block) 5. With approval, murals may be painted on approved material that is mounted and is removable. ARTISTS GUIDELINES 1. Mural and Visual artists are carefully chosen artists who have demonstrated their ability and the vision to carry out a project of magnitude. . 2. In order to provide a range of artistic styles and approaches, the number of murals/visual arts contracted to anyone artist may be restricted. 3. If mural/visual art is a community school project, an experienced professional artist must oversee and supervise the project. THE ARTIST SELECTION PROCESS Artists will be selected by invitation through 1 of 2 processes. 1. Direct Invitation to an artist based on previous work or submis- sions. The artist will be invited to provide a black and white sketch of the proposed mural or visual art for committee review. The artist will be interviewed to explain their proposal and receive input from the committee. If accepted, the artist will prepare a final full color rendering suitable for framing, which will become the property of Okeechobee Main Street. This final rendering will be approved by the Main Street Mural and Visual Arts Committee, which in turn will be approved by Okeechobee Main Street, and the City of Okeechobee. Page 5 of 6 . . Okeechobee Main Street - Mural and Visual Art Program Guidelines - 2. A Call to Entry which is circulated to known artists and adver- tised in relevant journals or newsletters. The call to entry con- tains a description of the mural! visual art (location, size, theme, background information, etc.) and request that sketches be submitted within a particular time frame (usually one month). The Main Street Mural and Visual Arts Committee juries the submissions and approves a short list of artists who will be interviewed. The artists are interviewed to explain their qualifications and their proposal and receive input from the Main Street Mural and Visual Arts Committee. The Main Street Mural and Visual Arts Committee will then select an artist, and the artist will prepare a final full color rendering and procedures will follow as in stated above (#1). An Artists Agreement shall be executed between the Artist and Okeechobee Main Street. BUILDING OWNER GUIDELINES 1. Building owners will be given an opportunity to have input on the theme concept that will be placed on their building. 2. The building will be maintained to minimize any potential damage to mural. 3. The building owner and Okeechobee Main Street shall execute a Wall License Agreement. . Approval of all murals and visual art by the Main Street Mural and Visual Arts Committee is granted for a specific design and one-time production of murals and/or visual art presented. Approval does not constitute either an indication or promise of any other commission of the same artist, location, or material. All approvals will be granted and commissioned on an individual project basis, and no changes are to made to the original approved image presented to the Main Street Mural and Visual Arts Committee. Production time will be adhered to as outlined in the Artists Agreement form. Guidelines are subject to change through amendments approved by Main Street Mural and Visual Arts Committee, Okeechobee Main Street Board of Directors, Okeechobee Main Street Design Review Committee and the City of Okeechobee. Page 6 of 6