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2020-02-18 Handwritten minutes,.OF OK,, CITY OF OKEECHOBEE, FLORIDA m FEBRUARY 18, 2020, REGULAR CITY COUNCIL MEETING 1915HANDWRITTEN MINUTES BY LANE GAMIOTEA CALL TO ORDER Mayor Watford called the regular session of the City Council for the City of Okeechobee to order on Tuesday, February 18, 2020, at _6:00 P.M. in the City Council Chambers, 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. A. The invocation was offered by _Rev Don Hannah B. The Pledge of Allegiance was led by Mayor Watford. II. ATTENDANCE City Clerk Lane Gamiotea called the roll. Mayor Dowling R. Watford, Jr., Council Members 'Ales Abney, Monica Clark, and Bob Jarriel were present; Bobby Keefe was absent with consent, attending a funeral out of town. CITY STAFF: City Attorney John Fumero, City Administrator Marcos MontesDeOca, Police Chief Bob Peterson, Fire Chief Herb Smith, Public Works Director David Allen, and Deputy City Clerk Bobbie Jenkins were present. III. AGENDA AND PUBLIC COMMENTS A. There were _one_ request for the addition, deferral, or withdrawal of agenda items. Item D was added regarding the LOWSOM lake procedure, authoritze Mayor to send a letter. Table 5 C on fire dept until we get discussions until we get that information from the county. DW defer to attorney Motion not necessary with consensus. Recommend protocall, want to be tabled to another meeting if agreement would be done. DW -we requested it be on the agenda. Clark want to leave it on here. Abney either way can keep it on. Watford want to keep it since we requested it and only fair. B. Council Member _Abney moved to approve the agenda as published; seconded by Council Member _Clark Mayor Watford, Council Members Abney, Clark, and Jarriel voted: aye. Nays: none. Absent: Keefe. Motion Carried. C. There were _no_ agenda item forms or comment cards submitted for public participation for any issues not on the agenda. IV. CONSENT AGENDA A motion was made by Council Member _Jarriel to approve the consent agenda items A through B [the January 2020 Warrant Register in the amounts: General Fund $655,409.30, Public Facilities Improvement Fund $28,708.58, and Capital Improvement Projects Fund $12,288.97; the purchase of asphalt in the amount of $85,000.00 for paving projects]; seconded by Council Member _Clark_. Mayor Watford, Council Members Abney, Clark, and Jarriel voted: aye. Nays: none. Absent: Keefe. Motion Carried. V. NEW BUSINESS A. A motion was made by Council Member Jarriel to read proposed Ordinance No. 1206 by title and set the Final Public Hearing date for March 3, 2020, regarding amending Sunday Alcohol sales in restaurants from 1:00 P.M. to 10:00 A.M.; seconded by Council Member Clark. Mayor Watford, Council Members Abney, Clark, and Jarriel voted: aye. Nays: none. Absent: Keefe. Motion Carried. Attorney Fumero read proposed Ordinance No. 1206 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE:, FLORIDA; AMENDING SECTION 6-1 OF CHAPTER 6 OF THE CODE OF ORDINANCES TO PROVIDE FOR THE SALE OF ALCOHOL WITHIN THE CITY AT CERTAIN TIMES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." February 18, 2020, LG's minutes taken at meeting Page 1 of 7 Council Member Clark moved) to approve the first reading of proposed Ordinance No. 1206; seconded by Council Member Jarriel. Mayor Watford opened the floor for public comments, there were none. Watford mirrors what the county adopted. MDO correct. Watford final reading will be on Mar 3. Mayor Watford, Council Members Abney, Clark, and Jarriel voted: aye. Nays: none. Absent: Keefe. Motion Carried. B. A motion was made by Council Member Clark to adopt proposed Resolution No. 2020-01, declaring the City of Okeechobee a Second Amendment Sanctuary City; seconded by Council Member Jarriel. Attorney Fumero read proposed Resolution No. 2020-01 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; DECLARING THE CITY OF OKEECHOBEE A SECOND AMENDMENT SANCTUARY CITY." Memo from the attorney explaining what this may or may not do. Mayor Watford opened the floor for public comments; there was none. Mayor Watford, Council Members Abney, Clark, and Jarriel voted: aye. Nays: none. Absent: Keefe. Motion Carried. C. EMS verification updates. Administrator MontesDeOca distributed a memorandum that provided a potential draft budget for the implementation of EMS services within the City, noting the items presented were for budgetary purposes only. Revenues shown are estimated on past years of actual fire callouts with the State of Florida Department of Health transports percentages applied. Collection percentages were also estimated based on discussion with the County, however the potential higher collection rates may be experienced due to the heavier commercial district and health care transportation calls within the City. MDO, Don't have true transports and costs data from the county to date. Pg 2, removed dispatch that cost will remain regardless. Cost Comparisons based on raw numbers Dispatch (costs remains for PD dispatch) $283,954.00 (actual) County Assessment from City Citizens (will not be assessed once EMS is implemented) $344,000.00 Estimate of Transports (based on data prev. sheet) $299,956.80 (see net revenue) Budget versus Actual (approximately 10 percent) $165,990.06 (typical year) Total of above items $1,093,900.86 Net Cost Comparison $878,349.14 Summary of Costs and Potential Revenues based in Millage Overall Budgeted w/EMS $1,972,250.00 includes dispatch Current Fire Budget $1,642,577.00 includes dispatch 1.0000 Mill = $292,000.00 Current Millage 7.6018 Change in Millage Eff. Millage Net EMS Addition = $329,673.00 1.1290 UP 8.7308 Transport Revenue Est. _ $(299,956.80) (1.0272) Down 7.7036 County Assessment no longer paid = $(344,000.00) (1.1781) Down 6.5255 Net Drop in Revenue based in Millage: 1.0763 FY 2019-20 FY 2019-20 Proposed Adopted Personnel Cost Fire & EMS Fire Only 1100 Executive Salaries 79,300.00 79,300.00 1200 Regular Salaries 681,500.00 681,500.00 1201 Holiday Pay 30,136.00 25,500.00 1300 Other Salary 15,600.00 15,600.00 1400 Overtime 56,600.00 51,600.00 February 18, 2020, LG's minutes taken at meeting Page 2 of 7 1401 Overtime Pay/Annual & Sick 77,900.00 65,900.00 1402 Dispatcher Overtime 6,598.00 6,500.00 1501 Volunteer Pay 18,000.00 18,000.00 1510 Longevity/Service Incentive 250.00 250.00 1540 Career Education 6,850.00 3,600.00 2100 FICA 86,046.00 70,850.00 2200 Retirement 227,020.00 190,900.00 2300 Life and Health Insurance 182,900.00 159,300.00 2400 Workers Compensation 59,050.00 51,550.00 Total Personnel Costs: 1,527,750.00 1,420,350.00 Supplies & Other Services 3100 Professional Services (MD) 15,000.00 7,800.00 3102 Prof Sery (Phys for SCBA) 4,000.00 3,500.00 3103 Wellness Program (Gym) 3,500.00 3,000.00 4000 Travel and Per Diem 2,000.00 3,200.00 4100 Comm & Freight 20,000.00 20,000.00 4300 Utilities 13,000.00 13,000.00 4400 Rentals and Leases 2,400.00 2,400.00 4500 Insurance 48,500.00 37,252.00 4600 R&M Vehicles 40,000.00 30,000.00 4609 R&M Building & Equipment 40,000.00 33,575.00 4700 Printing 600.00 600.00 4901 Education 7,000.00 11,000.00 4902 Public Education & Fire Prevention 5,500.00 4,500.00 4905 Training & Materials 5,000.00 5,000.00 4909 Miscellaneous 500.00 400.00 5100 Office Supplies 3,000.00 3,000.00 5200 Operating Supplies (medical) 30,000.00 13,000.00 5201 Fuel and Oil 14,000.00 14,000.00 5202 Operating Supplies (Tires) 5,000.00 5,000.00 5203 Uniforms/Patches 9,500.00 8,000.00 5400 Books, Publications 4,000.00 4,000.00 Total Supplies & Other Services 272,500.00 222,227.00 GRAND TOTAL FOR DEPARTMENT 1,800,250.00 1,642,577.00 STAFFING CHANGES Regular Salaries adding 11 Paramedics pay: 11 x $7,000.00 = $77,000.00 Adding two additional FT Paramedics: 2 x $47,500.00 = $95,000.00 Total: $172,000.00 REVENUES - EMS Projected Billings Professional Services (collections at 5 percent net) Total Fire/Medical Calls 64 percent Transport rate taken from FL DOH Average costs per Transport Gross Total Revenue Projected Net Billings at 5 percent Net Revenue CAPITAL PURCHASES PER AMBULANCE Ambulance Ford E-450 LifePak Equipment Miscellaneous Radio Total Capital Cost per Unit $15,787.20 1,495 957 $600.00 $574,080.00 $315,744.00 $299,956.80 $145,000.00 $22,000.00 $15,000.00 $7,500.00 $8,000.00 $197,500.00 x 2 = $395,000.00 MDO numbers are straight forward. City of Venice reached out, scope of what they prepared analysis of was to take over primary EMS from their county [get what MDO read from] DW, summary page not following why deducted 344 from millage. MDO, citizens are paying that assessed to them, we know they would no longer pay that if we took over EMS. February 18, 2020, LG's minutes taken at meeting Page 3 of 7 DW why deduct city wont see! that money. MDO our citizens see that in '.their taxes and it would go away DW if we decided to do this, proposed budgt would be $1.9 million, so that's more than what we are currently budgeting so our millage would have to go up to cover from $1.6 to $1.9, right? MDO yes. 1.9 million without revenue. Correct. But going to have revenue of about 300,000 which is basically where we are now at $1.6 million. So there wouldn't be even with that scenero a reduction in the millage. MDO right. DW so why are we showing a millage of 6.5. MDO that's what the citizens would actually see. The citizens will no longer see that. DW MDO correct, 44,000 would be the difference DW If adding service at the same millage arate. MDO Correct and save the tax payer the assessment. MC the tax payer amount would go down since no longer paying the assessment. Saving the assessment. Paying same millage no longer paying assessment. Saving citzens that assessment. Jarriel, problem I have is until we see real facts, Capt figures or yours .... From a grant, II played the lottery last week. Don't show :storage, insurance, liability for that. 1200 trips and you came up with 1400 trips by $ 537 age billing 245.69 avg collections 346. Medi 532. 142.25 Insur 544. Coll 368 55% collected best year Why not added the paperwork for the billing. If someone can bill 1495 a day then we got someone here we don't need. Fire turned code to police said no additional amount to change it. Chief then said we need more employees. I didn't want to bring up because we don't have the facts to discuss this. ISO rating, 20% is fire, the rest is wind and PIP if the rating drops. All these things we continue to ignore. Proposal from county for fire inspector. If you want to do a proposal use the county's. someone has to pay the money for the ambulance. Many people don't know we don't have a city ambulance. Need to table until we get the information from the county. DW — agree if fire service with the county then this is for naught. Agree with that point there. Not ready to make decision tonight and will hinge on the numbers. MDO — updated vehighles, equipment, insurance and maintenance on the rates. Medicad and others were updated. The county is what we are waiting on. Clark — one reason didn't want to take off, has been advertised, asked to verify his information and discussion whether we could add EMS. We are paying for paramedic training where at the budget? Operating expenses for this years budget. It will. Fuel and oil didn't change on the EMS proposal. MDO — will have same number of vehighles, change out the engines. MD by the time you take out dispatch, fire cost 1.3 and do the EMS with billings and assessment 1.328, 1.6 if we don't have the assessment. Just based on the information we have. Will gt with India to get that back to you. Abney summary of costs millage overall budget with EMS is 1.642, subtr 329.623. cost to run EMS, look at rev 2995680, def of about $30,000. Correct. Subtract.... Before the assessemnts Showing positive of .... Not iincuding capital purchases. Correct. Jarriel but the revenue would not be correct. MDO different assumptions, can only use what we have as of right now. That's why I gave an option theres a company that does this. Jarriel someone has to do the paperwork to do the billing. No where did the county collects $600 per person. Were in okee county, public records obtain the way I did. But you're showing ... that revenue is way off. Breakdown the salaries so we know if its for 6 FF, an inspectors. The county said we need 6 paramedics we have 2. If this is wrong we the tax payers have to eat it. If the county is wrong they will eat it. That's why I didn't want to discuss it tonight. DW its just to flush out thiseSe numbers, not to discuss the fire service protion. February 18, 2020, LG's minutes taken at meeting Page 4 of 7 I know we have a tough subject. Remind everyone to remain calm. We asked for this information we aren't here to depate fire services and if you would like to make comments we will open it. Lalo Rodriguez, Capt for City Fire Dept. Currently we have 3 in house, don't have to add any. $750,000.00 ALS units overshooting it, max projected we found the Ford F50s that will fit in our bays, don't have to add storage or maintenance costs due to changes. Dale Ann Watford, born in the city, raised, live and work in the city, my knower I've been here when they tried to do consolidation, akin to diabetes start cutting with your toes, then arms, legs, little bit here and there. Over the summer my son in law was home sick by himself, made it to neighbors in the middle of the night when they saw him, Wendy called 911, throat was constricting because of the strept throat, we have some EMTs or medics before my son in law could do anything, lay down, just like that the city EMTs were there. My friends trailer that caught on fire a month ago. Hope yall praying real hard, I feed them a lot so when they hear 1610 they will come a running. My knower, holy spirit:, keep into consideration the families that you are affecting. Jarriel whole purpose was to save people like you money as we may to much. Dale Ann my grandbaby is 9th generation in Okeechobee City, willing to pay that little bit of money to keep them come a running. Clark a little premature cant provide EMS till next spring, premature to state if we would start covering. Going into our savings account trying to be fically responsible to cover the costs without taxing everyone. DW cant make a decision until we get the contract we rquested from the county. Hopefully get that next month. MDO — offer to council to contact them to complete the study, proposal to the council to do the study. Jarriel why would our figures be different than the county's? why cant we accept those? MDO — specifically scope with fire taking over EMS. DW basically doing a true fiscal study, not to do the study but see what the costs would be. Jarriel don't spend money on it till we get contract back from county. Clark — agree. ADDED ITEM: LOSOM ITEM Write letter LOSOM about a process started by Corp to maek a new regulation for Lake, for .... That rely on Lake O, for 6 million people and ag economocy. Concerns raised by many. Mayor been involved with this group, timely to draft: and send this letter. Savings Clause. Fed Govt do what you want with evergldades and Lake O but don't do anything thata effects the current Lake O. Concensus would suffice and provide copies of letter to all. Objections? None. DW — discussed with Gary Ritter. LOSOM meetings are tedious, feel Okee should be rep, the savings clause has come up at every, meeting. Gary agrees the corp engineers legal counsel the new lake schedule that it does not have to consider the savings clasue and no one agrees with that with any connection to the lake or everglades. The corp is adamant does not. They do not respond to public comments on the issue. This process is unbelievable and you all know big push to put the laek to 10 ft and we all know that's not practicable and need to fight that. VI. COUNCIL COMMENTS Jarriel — fire issue. Clark — requests of information fund balance capital expenditures, explain where we are with our capital funds We're having a town hall meeting on Mar 11 clarify the interaction at the meeting. Last 2 took a stance that the council would make no comments at all and just listen. People make comments, for instance I had someone say about the Wawa was not the right place, interr it as they didn't want it, not the case, they want it but at a different place. Clarification or something we are working on. Everyon I talked to thinks the city has a ambulance. Want to make sure we want to clarify a subject. Like we have a plan for paving or sidewalks. DW — attorney we eceive comments but don't get into discussion or debat with that person and its hard for 1 of us to respons for all of us. Someone says burns down city hall I may think that's a great idea but you all may not. Clark - SW 5th Avenue paving example. Your clarificioant may be different than mine. February 18, 2020, LG's minutes taken at meeting Page 5 of 7 DW — clarify in a great idea. MDO — at 4 pm item with DW — at the last town hall meeting, need to give more direction to the city clerk how much advrtiseing BJ — Cathy is going to do an article Clark — happeningse 3 times. February 18, 2020, LG's minutes taken at meeting Page 6 of 7 VII. There being no further items on the agenda, Mayor Watford adjourned the meeting at _7:07 P.M. The next regular meeting is scheduled for March 3, 2020, at 6:00 P.M. February 18, 2020, LG's minutes taken at meeting Page 7 of 7 C.�y.OF Okpp� °m CITY OF OKEECHOBEE, FLORIDA FEBRUARY 18, 2020, REGULAR CITY COUNCIL MEETING • 915• HANDWRITTEN MINUTES BY BOBBIE JENKINS I. CALL TO ORDER Mayor Watford called the regular session of the City Council for the City of Okeechobee to order on Tuesday, February 18, 2020, at 6:00 P.M. in the City Council Chambers, 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. A. The invocation was offered by Pastor Don Hanna of the First United Methodist Church. B. The Pledge of Allegiance was led by Mayor Watford. II. ATTENDANCE City Clerk Lane Gamiotea called the roll. Mayor Dowling R. Watford, Jr., Council Members Wes Abney, Monica Clark, and Bob Jarriel were present. Council Member Bobby Keefe was absent with consent. CITY STAFF: City Attorney John Fumero, City Administrator Marcos MontesDeOca, Police Chief Bob Peterson, Fire Chief Herb Smith, Public Works Director David Allen, and Deputy City Clerk Bobbie Jenkins were present. III. AGENDA AND PUBLIC COMMENTS A. There were no requests for the addition, deferral, or withdrawal of agenda items. Add new business Item D. regarding LOSOM procedure and authorize Mayor send letter regarding the savings clause. BJ-- motion to postpone information on New business Item C and discussion on Fire Department until receive contract from county. DW -refer to attorney; JF - motion is not necessary if there is a consensus. Item III. A typically then stated, vote to adopt the agenda, although not required, tabled to another meeting. DW -confirmed by consensus; Poll council requested at last meeting. MC -1 want to keep; WA -keep it on; DW -I would like to keep it on also. Item will remain. B. Council Member _WA_ moved to approve the agenda as amended; seconded by Council Member MC Mayor Watford, Council Members Abney, Clark, Jarriel, voted: Aye. Nays: none. Motion Carried„ C. There were no agenda item forms or comment cards submitted for public participation for any issues not on the agenda. IV. CONSENT AGENDA A motion was made by Council Member BJ to approve the consent agenda items A through B [approve the January 2020 Warrant Register in the amounts: General Fund $655,409.30, Public Facilities Improvement Fund $28,708.58, and Capital Improvement Projects Fund $12,288.97; approve the purchase of asphalt in the amount of $85,000.00 for paving projects]; seconded by Council Member MC Mayor Watford, Council Members Abney, Clark, Jarriel, voted: Aye. Nays: none. Motion Carried„ V. NEW BUSINESSBJ A. A motion was made by Council Member _BJ_ to read proposed Ordinance No. 1206 by title and set the Final Public Hearing date for March 3, 2020, regarding amending Sunday Alcohol sales in restaurants from 1:00 P.M. to 10:00 A.M.; seconded by Council Member Mayor Watford, Council Members Abney, Clark, Jarriel, voted: Aye. Nays: none. Motion Carried. Attorney Fumero read proposed Ordinance No. 1206 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING SECTION 6-1 OF CHAPTER 6 OF THE CODE OF ORDINANCES TO PROVIDE FOR THE SALE OF February 18, 2020 Regular Meeting Page 1 of 7 ALCOHOL WITHIN THE CITY AT CERTAIN TIMES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Council Member MC_ moved to approve the first reading of proposed Ordinance No. 1206; seconded by Council Member _BJ There was no council discussion on this item. Mayor Watford opened the floor for public comments; there was none. DW -this mirrors what the County adopted? MDO-correct Mayor Watford, Council Members Abney, Clark, Jarriel, voted: Aye. Nays: none. Motion Carried. B. A motion was made by Council Member _MC_to adopt proposed Resolution No. 2020- 01, declaring the City of Okeechobee a Second Amendment Sanctuary City; seconded by Council Member BJ_ Attorney Fumero read proposed Resolution No. 2020-01 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; DECLARING THE CITY OF OKEECHOBEE A SECOND AMENDMENT SANCTUARY CITY." There was no discussion from the Council. DW -similar to what the County adopted, memo from the attorney describing what this does and doesn't do. Mayor Watford opened the floor for public comments; there was none. Mayor Watford, Council Members Abney, Clark, Jarriel, voted: Aye. Nays: none. Motion Carried.. C. EMS verification updates. Administrator MontesDeOca distributed a memorandum that provided a potential draft budget for the implementation of EMS services within the City, noting the items presented were for budgetary purposes only. Revenues shown are estimated on past years of actual fire callouts with the State of Florida Department of Health transports percentages applied. Collection percentages were also estimated based on discussion with the County, however the potential higher collection rates may be experienced due to the heavier commercial district and health care transportation calls within the City. MDO-id like to walk through this page by page and start with the summary. India and I had a discussion, this budget was built by myself and the finance director. More of a verification of numbers. Do not have a ture number of transports and costs within the city and we have requeted that data from the County. Best available information as of now. Dispatch calls wills till remain. Estimates of transports is estimated. Budget vs actual anywhere between 5 to 15% of what we budget to actual,. To give you a better picture of actuals, page 3 and 4 deal with budgetary items. We looked at this back in 2016 when we were considering the fire assessment. Cost Comparisons based on raw numbers Dispatch (costs remains for PD dispatch) $283,954.00 (actual) County Assessment from City Citizens (will not be assessed once EMS is implemented) $344,000.00 Estimate of Transports (based on data prev. sheet) $299,956.80 (see net revenue) Budget vs. Actual (approx. 10'x/0) $165,990.06 (typical year) Total of above items $1,093,900.86 Net Cost Comparison $878,349.14 Summary of Costs and Potential Revenues based in Millage Overall Budgeted w/EMS $1,972,250.00 Current Fire Budget $1,642,577.00 (inclusive of dispatch) 1.0000 Mill = $292,000.00 Current Millage 7.6018 Change in Millage Eff. Millage Net EMS Addition = $329,673.00 1.1290 UP 8.7308 Transport Revenue Est. = $(299,956.80) (1.0272) Down 7.7036 County Assmt no longer paid = $(344,000.00) (1.1781) Down 6.5255 February 18, 2020 Regular Meeting Page 2 of 7 Net Drop in Revenue based in Millage 1.0763 Basically what you will see in the budget books. The note is obviously to the right with staffing changes. India reflected overtime/annual/sick, etc. Supplies & Other Services 3100 Professional Services (MD) FY 2019-20 FY 2019-20 3102 Prof Sery (Phys for SCBA) Proposed Adopted Personnel Cost Fire & EMS Fire Only 1100 Executive Salaries 79,300.00 79,300.00 1200 Regular Salaries 681,500.00 681,500.00 1201 Holiday Pay 30,136.00 25,500.00 1300 Other Salary 15,600.00 15,600.00 1400 Overtime 56,600.00 51,600.00 1401 Overtime Pay/Annual & Sick 77,900.00 65,900.00 1402 Dispatcher Overtime 6,598.00 6,500.00 1501 Volunteer Pay 18,000.00 18,000.00 1510 Longevity/Service Incentive 250.00 250.00 1540 Career Education 6,850.00 3,600.00 2100 FICA 86,046.00 70,850.00 2200 Retirement 227,020.00 190,900.00 2300 Life and Health Insurance 182,900.00 159,300.00 2400 Workers Compensation 59,050.00 51,550.00 Total Personnel Costs: 1,527,750.00 1,420,350.00 Supplies & Other Services 3100 Professional Services (MD) 15,000.00 7,800.00 3102 Prof Sery (Phys for SCBA) 4,000.00 3,500.00 3103 Wellness Program (Gym) 3,500.00 3,000.00 4000 Travel and Per Diem 2,000.00 3,200.00 4100 Comm & Freight 20,000.00 20,000.00 4300 Utilities 13,000.00 13,000.00 4400 Rentals and Leases 2,400.00 2,400.00 4500 Insurance 48,500.00 37,252.00 4600 R&M Vehicles 40,000.00 30,000.00 4609 R&M Building & Equipment 40,000.00 33,575.00 4700 Printing 600.00 600.00 4901 Education 7,000.00 11,000.00 4902 Public Education & Fire Prev 5,500.00 4,500.00 4905 Training & Materials 5,000.00 5,000.00 4909 Miscellaneous 500.00 400.00 5100 Office Supplies 3,000.00 3,000.00 5200 Operating Supplies (medical) 30,000.00 13,000.00 5201 Fuel and Oil 14,000.00 14,000.00 5202 Operating Supplies (Tires) 5,000.00 5,000.00 5203 Uniforms/Patches 9,500.00 8,000.00 5400 Books, Publications 4,000.00 4,000.00 Total Supplies & Other Services 272,500.00 222,227.00 GRAND TOTAL FOR DEPARTMENT 1,800,250.00 1,642,577.00 STAFFING CHANGES Regular Salaries adding 11 Paramedics pay: 11 x $7,000.00 = $77,000.00 Adding two additional FT Paramedics: 2 x $47,500.00 = $95,000.00 Total: $172,000.00 REVENUES - EMS Projected Billings Professional Services (collections at 5 percent net) $15,787.20 Total Fire/Medical Calls 1,495 64 percent Transport rate taken from FL DOH 957 Average costs per Transport $600.00 Gross Total Revenue $574,080.00 Projected Net Billings at 55 PE.-rcent $315,744.00 Net Revenue $299,956.80 CAPITAL PURCHASES PER AMBULANCE February 18, 2020 Regular Meeting Page 3 of 7 Ambulance Ford E-450 LifePak Equipment Miscellaneous Radio Total Capital Cost per Unit $145,000.00 $22,000.00 $15,000.00 $7,500.00 $8,000.00 $197,500.00 x 2 = $395,000.00 Last page remaining portion of the fire department budget with caveats. Numbers moved pretty straight forward, at least just to verify the numbers. If council wants further information, reached out to City of Venice for a report. Read the scope of whtat they prepared. "Get what he read" DW -1 don't quite follow on page 2 of the summary page. I guess im not following on why you deducted the 344 from the millage. MDO-the reason we put it into the costs, citizens and businesses pay, but they wouldn't be if we took that on as a cost. DW -we are not going to be i etting the 344 so how can we deduct it from the millage. MDO-the citizens already see that costs DW -ask a different way, if we decided, which we won't decide anything tonight, if we decided to do this and its going to cost: us, lets say proposed budget would be 1.9 million, alright, so that's more than what we are currently budgeting. So are millage would have to go up to cover from 1.6 to 1.9, right? So our millage would have to go up to cover that. MDo-at worst case, DW -with no revenue, have to go up at least a mill to make that. But we're going to have revenues. Basically we take $300,000 off the $1.9 so we're back down to $1.6. Even under that, there wouldn't be a millage reduction. That's what I don't understand. Why are we showing that the effective millage rate of 6.5. MDO-the effective millage is what the citizens are going to see. DW -but they are going to have to pay it in ad valorem. MDO-we can take that out and it would almost be a wahs Dw-basically if we add the service at the same millage rate MDO-and save the tax payeirs the $3440000 MC -its not a millage rate drop for the city, as a consumer their tax bill will go down because they won't be seeing the assessment. DW -thank you I understand now. MC -so if you're paying $108 you wont be BJ -I read what you've got hear, the problem I have here until we get real facts. What we don't say here, taking the numbers form Capt Rodriguez $700K, you don't show insurance, maintenance, and storage of those vehicles. Go back to the originals figures. I checked with the County, you don't have to take my figures, their average billing is $537, their average collection ......."get the information he! was reading from" I asked you earlier, why don't we have someone added to bill, you said someone here can do it, then we have someone here we don't need if they can do all that. When the FD turned over CE to PD, you said there wouldn't be an extra cost, the first week Chief Peterson came back and said we need someone to do the paperwork. We don't have the facts, ISO rating City has 3 or County has 3. May go down to 2, because 20% of your insurance is fire, biggest part is wind and pip liability, so you're going to see very little change. So all of these things we continue to ignore. DW -we are talking about ENIS BJ -we are talking about this budget and what the county gave us. Someone is going to have to pay the costs of the ambulance. A lot of people in the city don't realize we don't have an ambulance. We have been totally misinformed on a lot of areas. DW -1 don't think there is any way we can make a decision on this. If the fire service can be contracted with the county, this is all for not, so if you didn't have the fire service, we won't do EMS. I'm sure we won't make a decision tonight, hinge on fire decision. MDO-we did update R&M on vehicles, insurance, all housed in the fire departments, we did hammer those items outs. I do have the reports from medicare. We do have ghose, we are tyring to get the costs from the County on just the city costs. MC -Bob one of the reasons I didn't want to take it off because its been advertised and I asked for verification. There are some questions that I also have for the amdinistartor. WE are now paying for paramedic training, where does this come out? IR -it will comeo out of the Fiire Dept budget MC -fuel and oil, if we do the, ems the fuel and oil did not change at all and we are talking about two not one. February 18, 2020 Regular Meeting Page 4 of 7 MDO-we were going to remove two other vehicles out of rotation, and then we'll have the two ambulances. MC -so you're saying the fuel & oil to run the two ambulances will be the same. I think by the time you take out dispatch, it's a break even. If we do the EMS, the billings, and the assessment, MDO-as we do with most budgers, we do put a little bit more, this is based on the information that we got. I will verity and get ba c WA -verify few numbers, keep it simple, page #1 overall budget is $1.9million, subtract current budget, you're saying this will fund the EMS. If I look over at the revenue, subtract the costs from the revenue, it's a deficit. Then I subtract the $344 from the assessment, at the end of the day your showing a positive. Without any capital purchases it's a BJ -and the revenue wouldn't be correct Wa just basing on the info provided MDO-revenue is based on assumptions and based on the numbers we have in front of us, I don't think we've had a year where the number of calls have gone down. There is a company that specifically does this. BJ -somebody has to do that paperwork. There's a lot of paperwork. Someone has to bill for those calls. No where did the county collect $600 for calls. Go by what the County did, I don't care what Venice did, these are all public records, you odon't have to take my word, MDO-I have the Medicaid info Bj-but you have $600, that revenue is way off and I wish the salaries you would broken them down for what they are for. Fireman, inspectors, paramedic. The county says we only need 6, 1 don't want the county to say the city is wrong, if this is wrong, the taxpayers eat it, if the county is wrong, then they eat. DW -we are only discussing the EMS, not the fire, and there is no way we can make a decision onthis tonight. Its just to flush out these numbers. Any other discussion from council. I'd just like to remind everyone this is a tough subject, remind everyone to remain calm and we are not here to debate, we got this information tonight, we are not here to debate fire contract, and we're not going to make a decision on this tonight, id ask you to limit your comments to what we have here. Capt. Lalo Rodriguez -BJ you said that there was no inspector in the packet, currently we have 3 so we don't have to add. III is currently in the budget. BJ -we don't know that its all lumped LR -$750K I was over shooting it, that's the max for the equipment and the ambulances, we found the Fords online that will fit [n our bays, we don't add the insurance, fuel, maintenance, because we are getting rid of two. So there is no additional cost at all. BJ -except someone has to pay the $400k LR -yes sire Dale Ann Watford -I do have, something to say, I was born in the city I was raised in the city, I live in the city and I work in the city. I want to say be very careful. I have been here when they were trying to do a consolidation. It is kin to diabetes, you start with a toe, then a foot, and then a leg, if you don't be careful you may be out of a job one day. Ove the summer my son in law was home by himself while I was on vacation, he was much sicker than the dr realize. In the middle of the night, he went to the neighbors, when they saw him, they called 911, he can't breathe, strep that constricted and throat was expanding from the blood. I may be mistaken but we have EMTs somebody before my neighbor could get him laid out, before cpr started, they were there in our front yard, they did everything. Just like that they were here, I know this is an EMT thing, if it hadn't been for the city being johnny on th spot, the neighbors home would have burned to the ground before the county got there. I hope you pray real hard because its effecting a lot of folks, I feed them often. I just want you to make sure you're making the right choice, because my spirit is saying be carefule. BJ -we appreciate it and when we started this 8 months ago, this is the whole purpose Dale Ann -its worth that little bit of money, id rather pay it and ive been paying it for 55 years, its worth it. Grandbaby is 9th generation that lives in the city limits. Ive got a vested interest. No other comments from the public. MC -i still believe we are a little premature, because we can not even provide the EMS services because we don't have the staff, and they won't finish school until the spring and its very premature. That's why we've been talking about this so we don't consolidate, we are going into our savings account to balance the budget. We are trying to be fiscally responsible to make sure because we can not collect enough taxes to cover the difference. DW -and we will of course we can't make a decision on the fire issue until we get the contract from the county, we may have that next month, MDO-presumptuous if we have time to prepare the report to reach out to get a cost to bring it back to council. DW -just to be clear like a study, February 18, 2020 Regular Meeting Page 5 of 7 MDO-yes sir WA -proposal to do the study; I'd like that BJ -why wouldn't we accept the county figures. If the county has figures, why can't we accept those, those are actual figures, not estimations. MDO-this is all about EMS taking over services in the city DW -basically an EMS true fiscal study. MDO-not saying to do it, just a proposal. BJ -I don't think we should dspend any more moneny until we get it back from the county MC -premature DW -we will just wait on othat. NEW BUSINES ITEM D — DW -I am on the LOSOM committee. JF-brifely, this item added is to have council authorize mayor to write letter to florida congressional delegation, regarding LOSOM. LOSOM is a process to develop a new regulation schedule for lake Okeechobee. There have been a number of public supply entities and water users that rely on Lake O, it is a water source for 6 million people in south florida and a robust ag community. I believe the mayor has been very involved with the Army Corps of Engineers, submit letter regarding svaings clause, however do not do anything that impacts the existing water infrastructure that the LOSOM is based on. DW -suggest motion or consensus. JF -consensus and obviously letter will be copied to everyone. DW—consensus yes DW-discuessed with gary ritter quite a bit. LOSOM meetings are tedious, I feel like Okeechobee needs to be represented. The savings clause has come up at every meeting. I asked gary about this and he agrees. The corps of engineers legal counsel has made a decision that this process setting the new lake schedule, that it does not have to consider the savings clause, and I will just tel you that no one agrees with that, that has any connection with utilities, counties, etc. The corps is adamant that it does not and they won't respond to comments. Appreciate attorney bringing this to us. This process is unbelievable and as you all know there is a big push to get t. he lake to 10 feet and we all know that it isn't practical at all. VI. COUNCIL COMMENTS WA -none BJ -sometimes I get upset, I love the city, I just want to make sure we make the regiht decisions, and I want to make sure we get all the information. We need to table this thing until we get counth proposal MC -request for information I asked from MDO is fund balance for capital expenditures, explain where we are with our capital funds. Had at spots. We haven't been spending dollars jus interest. Town Hall meeting clarify interaction, last two meetings we had we took a stance council make no comments and we'd just listen. I think what happens is there's misinformation and people make comments that are misinformed. I'd like clarification from the attorney regarding speaking at the town hall meeting. Wawa location. For instance, people assume ambulance is sent out by city. Actually at the 100th anniversary, when we were doing the scavenger hunt, one of the clues was at the red fire truck, I just want to make sure we can clarify points. We don't make decisions at town hall meetings, just be nice if someone brings something up. DW -tradition, receive comments but don't get into discussion, I assume we could respond if we so desire. Problem is we don't want to get into a debate and it is hard for one of us to respond for all of us. Its hard to respond. MC -if someone made a comment about 5th avenue being in bad shape, refer to MDO or a spokesperson. DW—maybe we can ask where are we on that. MC -your clarification could be different from mine, just like tonight Agreeable, we will try to in a tactful way respond. MDO-4:00 resiliency study at :same location DW -you recall the discussion on how we got the word out. We need to give the clerk direction, we did ads in okee news, we've donE� flyers, website, but do we want to do the normal ads. CC -last two times we advertised the same flyer, and the last time we ran it 6 times and it costs $1400. MC -this is city business, can we not put it under community news. CC -we've requested it to go there MC -go there, just my personal opinion. CC -it's a request, not a guaranteed slot or number of times. DW -maybe we can compromise, we ought to run it. CC -discount running it 3 consecutive times Consensus -3 tmies before the meeting, February 18, 2020 Regular Meeting Page 6 of 7 CC -sent to WOKC, IRSC, county office, SFWMD, School Board, Chamber, Main Street, Chamber calendar, this is just the normal. First Thursday of every month it will be mentioned on the radio show. VII. There being no further items on the agenda, Mayor Watford adjourned the meeting at 7:07 P.M. The next regular meeting is scheduled for March 3, 2020, at 6:00 P.M. Dowling R. Watford, Jr., Mayor 011111112110011 Lane Gamiotea, CMC, City Clerk Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole. purpose of backup for official records of the Clerk. February 18, 2020 Regular Meeting Page 7 of 7