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2020-01-21 Ex 10City of Okeechobee TO: City Council Fire Department CITY OF OKEECHOBEE FIRE DEPARTMENT ]I MOIANE UM FROM: Chief jith and Captain Rodriguez, City Fire Department '416 At THRU: Marcos Montes De Oca, City Administrator RE: Options for City Fire Department DATE: January 14, 2020 ******** "co****'cx*-h***a'c*nE**********************ic****' ******************-hoF******* *SEE ATTACHED 55 S.E. Third Avenue • Okeechobee, Florida • 34974-2932 • 863-467-1586 • Fax: 863-763-4489 City of Okeechobee Fire Department Option in lieu of Okeechobee County Contract Upon review of the data and numbers presented from the County Commission Meeting January 8th, please review the data and supporting information for an alternative to maintain the City Fire Department. The approximate numbers for the proposed services are $700,000, which are hinged upon the Union negotiations for potential immediate increases. Currently and historically (average of 5 years), the cost of the City Fire Department has been $1.2 million with average increase of 3.2% actual combined over 6 years. To seek alternatives the idea of expanding into EMS services would be the most beneficial to both the citizens as well as our City. Currently the Okeechobee County assesses $344,000 from our citizens and businesses. Operationally the cost increase to go to Advanced Life Support (ALS) would be as follows: Equipment : 2 ALS vehicles, life paks, and other equipment, startup is approximately: $750,000 Estimate for staffing to pay for increased to paramedic pay: 10 @ $7000 each = $70,000 Miscellaneous costs for supervision and other items: $15,000 Operation increase based on 10 -year life span of equipment is $160,000 Total cost for City Fire and EMS services = $1.360 million Transport reimbursement based on both county experience and average medical call volumes are 1200 medical calls @ $400 = $480,000 Bringing Costs to $880,000 However, by the City's now ability to provide EMS services, we may remove the County's assessment to our citizens and businesses of $344,000 Dropping the Overall Costs to $536,000, which is Tess $164,000 than the initial year costs from the County as proposed. In addition, grant funding for obtaining the equipment is available, and very favorable, relieving the capital costs to the City. Avenues for loaning of equipment are also on the table from surrounding communities. 55 S.E. Third Avenue • Okeechobee, Florida • 34974-2932 . 863-467-1586 • Fax: 863-763-4489 City of Okeechobee Provided by: Finance Dept 1/14/2020 Fire Department Actual YE for Operating Prepared: 2020/Jan 2014 2015 2016 2017 2018 2019 Expenditures $ 1,068,979 $ 1,122,821 $ 1,189,713 $ 1,245,531 $ 1,320,775 $ 1,261,893 Average increase from year to year 3.6% $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- 2014 2015 Expenditures 2016 2017 2018 2019 ikecei veci crop t'iAAOC 181460 90,000.00 80,000.00 70,000.00 60,000.00 50,000.00 40,000.00 30,000.00 20,000.00 10,000.00 Contract cost for Animal Control 119.71% change from 2008-2019 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 ®City Fiscal Obligation % Change YTY Kef e& yea k r , eit\, tfkA Dec, 5' «10 ii , Ca 1,1i `F,, r enc . t ep , ASSESSMENTS Code Cls Fn Dst Total EMS C1 10,464.00 EMS C10 5,775.00 EMS C16 13,475.00 EMS C2 12,931.00 EMS C3 18,535.00 EMS C4 42,328.00 EMS C5 25,038.00 EMS C6 9,625.00 EMS C7 2,888.00 EMS HTL 1,263.80 EMS 11 61.00 EMS 12 40.00 EMS 13 57.00 EMS 14 88.00 EMS 15 108.00 EMS 16 54.00 EMS 17 54.00 EMS 19 44.00 EMS RES 201,365.85 EMS --- -- --- 344,194.65 EMS ASSESSMENT RATES FISCAL YEAR 2019-2020 UNINCORPORATED AREA ONLY RESIDENTIAL PROPERTY USE CATEGORIES Residential HoteUMotel/RV Parks Regulated by F.S. Chapter 513 NON-RESIDENTIAL PROPERTY USE CATEGORIES Building Classification (in sq. ft. ranges) < 2,000 2,000 - 3,499 3,500 - 4,999 5,000 - 9,999 10,000 -19,999 20,000 - 29,999 30,000 - 39,999 40,000 - 49,999 50,000 - 59,999 60,000 - 69,999 70,000 - 79,999 80,000 - 89,999 90,000 - 99,999 100,000 -119,999 120,000 -139,999 >=140,000 Rate Per Dwelling Unit 103.53 Rate Per Room/Space 7.10 Commercial 96.00 193.00 337.00 481.00 963.00 1,925.00 2,888.00 3,850.00 4,813.00 5,775.00 6,738.00 7,700.00 8,663.00 9,625.00 11,550.00 13,475.00 Industrial/ Warehouses 1.00 2.00 3.00 4.00 9.00 18.00 27.00 36.00 44.00 53.00 62.00 71.00 80.00 89.00 107.00 124.00 City of Okeechobee ADOPTED 2019/2020 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES astr►buijd a - U031, 4 2620 n'leebnq tXG)i6if- #ID 2017/2018 ESTIMATES F/Y Beginning Fund Balance $ 4,315,500 2018/2019 PROPOSED $ 4,315,500 2018/2019 AMENDED $ 4,315,500 2018/2019 ESTIMATES $ 4,315,500 2019/2020 ADOPTED $ 4,342,501 Roll forward from previous year $ 4,315,500 $ 4,315,500 $ 4,315,500 $ 4,315,500 $ 4,342,501 REVENUES " Pkv'!' elok;5 $ 2,095,000 $ 2,181,694 $ 2,181,694 $ 2,232,383 $ 2,222,209 OTHER FEES $ 761,400 $ 710,300 $ 710,300 $ 808,300 $ 750,100 INTERGOVERNMENTAL $ 1,611,000 $ 1,645,216 $ 1,645,216 $ 1,767,600 $ 1,721,136 CHARGES FOR SERVICES $ 973,000 $ 950,600 $ 950,600 $ 1,121,425 $ 1,049,100 FINES, FORFEITURES & PEI $ 11,350 $ 9,775 $ 9,775 $ 20,120 $ 14,275 USES OF MONEY & PROPEI $ 110,000 $ 100,000 $ 100,000 $ 191,500 $ 160,000 OTHER REVENUES $ 41,364 $ 28,114 $ 28,114 $ 31,230 $ 68,164 TOTAL GEN.OPER. EXPENDITURES $ 5,603,114 $ 5,625,699 $ 5,625,699 $ 6,172,558 $ 5,984,984 TRANSFERS - IN $ 125,527 Public Facilities Fund (Transfer $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 Capital Proj /Improvement Fun $ 136,335 $ 845,215 $ 845,215 $ .- $ 1,233,181 $ 239,384 $ 331,341 $ 239,384 $ 331,341 $ 209,373 $ 283,540 $ 281,875 $ 342,075 FINANCIAL SERVICES , .. $ 263,655 TOTAL REVENUES $ 6,089,449 $ 6,820,914 $ 6,820,914 $ 6,522,558 $ 7,568,165 EXPENDITURES LEGISLATIVE $ 125,527 $ 203,591 $ 203,591 $ 142,227 $ 334,722 EXECUTIVE $ 196,387 $ 222,240 $ 222,240 $ 213,899 $ 250,420 CITY CLERK $ 194,410 $ 239,384 $ 331,341 $ 239,384 $ 331,341 $ 209,373 $ 283,540 $ 281,875 $ 342,075 FINANCIAL SERVICES , .. $ 263,655 LEGAL COUNCIL . $ 60,265 $ 116,260 $ 116,260 $ 76,015 $ 145,500 GENERAL SERVICES $ 373,138 $ 384,484 $ 384,484 $ 370,350 $ 535,227 LAW ENFORCEMENT $ 2,243,171 $ 2,497,208 $ 1,662,316 $ 1,302,570 $ 6,959,394 $ 2,553,395 $ 1,715,754 $ 1,302,570 $ 7,069,019 $ 2,419,612 $ 1,638,991 $ 1,141,550 $ 6,495,557 $ 2,803,334 $ 1,642,5.77 $ 1,232,435 $ 7,568,165 FIRE PROTECTION $ 1,615,536 ROAD & STREET FACILITI: $ 1,150,550 TOTAL GEN.OPER. EXPENDITURES $ 6,222,639 FISCAL YEAR ENDING FUND BALANCE $ 4,182,310 $ 4,177,020 $ 4,067,395 $ 4,342,501 $ 4,342,501 City of Okeechobee PROPOSED FYE 2015/2016 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES Lis1ribukd of VaE21 i2620 # oeefrng Exhibit 2 Nov 15, 2016 2015/2016 2015/2016 2015/2016 Budget AMENDED EYE F/Y Beginning Fund Balance $ 3,744,185 $ 3,744,185 $ 3,744,185 Rollforward dollars % PY Beginning Fund Balance REVENUES 97% AD VALOREM 7.9932 $ 1,868,924 $ 1,868,924 $ 1,878,527 OTHER FEES. $ 663,230 $ 681,363 $ 767,468 INTERGOVERNMENTAL $ 1,330,382 $ 1,382,941 $ 1,482,471 CHARGES FOR SERVICES $ 912,633 $ 941,698 . $ 1,034,192 FINES, FORFEITURES & PE $ 13,800 $ 15,695 $ 21,158 USES OF MONEY & PROPEI $ 1,000 $ 1,000 $ - O !HER REVENUES $ 69,299 $ 68,137 $ 72,321 FIRE PROTECTION $ 4,859,268 $ 4,959,758 $ 5,256,137 TRANSFERS -IN Public Facilities Fund. (Transfer $ 350,000 $ 350,000 $ 350,000 CDBG $ - $ - $ - Capital Proj /Improvement Funs $ 899,441 $ 899,441 $ 103,392 TOTAL REVENUES $ 6,108,709 $ 6,209,199 $ 5,709,529 EXPENDITURES LEGISLATIVE $ 130,284 $ 147,284 $ 141,471 EXECUTIVE $ 181,003 $ 189,283 $ 182,639 CITY CLERK $ 222,937 $ 230,781 $ 216,765 FINANCIAL SERVICES $ 268,723 $ 308,509 $ 284,738 LEGAL COUNCIL $ 88,197 $ 75,697 $ 61,411 GENERAL SERVICES $ 378,974 $ 386,799 $ 336,696 LAW ENFORCEMENT $ 2,197,633 $ 2,203,767 $ 2,007,802 FIRE PROTECTION $ 1,463,483 $ 1,482,413 $ 1,400,851 ROAD & STREET FACILITL $ 1,177,475 $ 1,181,711 $ 1,077,156 TOTAL GEN. OPER. EXPENDITURES $ 6,108,709 $ 6,206,244 $ 5,709,529 FISCAL YEAR ENDING FUND BALANCE $ 3,744,185 $ 3,747,140 $ 3,744,185 %Ci(o,O 0 Sr�vpc�ls(` EOY 2015-16 Page 1 MEMORANDUM To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2017 Fiscal Year End Budget Amendment Date: 11/17/17 £ isfrrbtl.kd at . lin 2 ti 2020 trlechnj �xhri���l a Exhibit 2 Nov 28., 2017 BUDGET SUMMARY Revenue Highlights General Fund revenues FYE are up by over 8% • • • • Ad valorem $42,000 higher than budget Sales Tax Revenue continues to remain strong and increasing, V2 Cent $55,000 and 1 Cent $75,000 more than budgeted Building and Permitting Fees decreased slightly from budget, ($5,000) Natural Gas and Propane UT increased as well GF Expenditures Overall operating expenditures within the GF are reporting 6.86% lower than mid -year budget • Annexation Study lower cost than anticipated • Single Audit expense not required • Overtime budgets within the First Responders over budget primarily due to Hurricane IRMA • Professional Services less than budgeted by $18,000; Animal control cost increased significantly this year, due to their capital expenditures • Due to Shifting of personnel regular salaries are down w/i PD; Overtime budgets within the First Responders over budget primarily due to Hurricane IRMA • Continued Significant fuel cost savings based on lower per gallon charge (all departments) None of the Budgeted reserves of S751,000 were utilized for the operational expenditures in the GF. Capital Projects Fund dollars were expended, some with a higher than anticipated cost and others coming in lower than expected. Bottom line we expended less than budgeted as of FYE. City of Okeechobee FYE 2016/2017 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2016/2017 BUDGET 3,791,160 180,709 3,971,869 2016/2017 2016/2017 AMENDED $ 3,791,160 $ 272,137 $ 4,063,297 AMENDED $ 4,337,467 $ 272,137 $ 4,609,604 REVENUES 96% AD VALOREM 7.9932 $ 1,914,819 $ 1,914,819 $ 1,957,528 OTHER FEES $ 682,600 $ 682,600 $ 804,420 INTERGOVERNMENTAL 5 1,431,235 $ 1,431,235 $ 1,608,888 CHARGES FOR SERVICES $ 968,645 $ 968,645 $ 1,018,249 FINES, FORFEITURES & PEI $ 14,770 $ 14,770 $ 19,716 USES OF MONEY & PROPEI $ 1,000 8 1,000 $ 1,255 OTHER REVENUES $ 37,946 $ 37,946 $ 47,531 $ 2,082,051 $ 5,051,015 $ 5,051,015 $ 5,457,587 TRANSFERS - IN Public Facilities Fund (Transfer $ 350,000 $ 350,000 $ 350,000 CDBG $ _ $ - $ - Capital Proj /Improvement Fun $ 796,722 $ 751,034 $ - $ 190,847 FINANCIAL SERVICES $ 276,416 $ 279,391 TOTAL REVENUES $ 6,378,446 $ 6,424,186 $ 6,079,724 EXPENDITURES LEGISLATIVE $ 182,699 $ 182,699 $ 135,665 EXECUTIVE $ 195,341 $ 195,341 $ 186,238 CITY CLERK $ 216,170 $ 216,170 $ 190,847 FINANCIAL SERVICES $ 276,416 $ 279,391 $ 257,124 LEGAL COUNCIL $ 75,710 $ 75,710 $ 165,882 GENERAL SERVICES $ 368,052 $ 375,544 $ 344,920 LAW ENFORCEMENT $ 2,242,018 $ 2,264,083 $ 2,082,051 FIRE PROTECTION $ 1,572,269 $ 1,587,869 $ 1,493,016 ROAD & STREET FACILITL $ 1,232,471 $ 1,230,079 $ 1,111,379 TOTAL GEN. OPER. EXPENDITURES $ 6,361,146 $ 6,406,886 $ 5,967,122 FISCAL YEAR ENDING FUND BALANCE $ 3,808,460 $ 3,808,460 $ 4,450,069 8.05% -6.86% 1 of 26 MEMORANDUM To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2018 Fiscal Year End Budget Amendment Date: 11/15/18 016inbuled of � fih2o2o Ethb1 Hlo BUDGET SUMMARY Revenue Highlights General Fund revenues FYE are up by over 10.5% • • • • • • Ad valorem $25,000 higher than budget Sales Tax Revenue continues to remain strong and increasing, V2 Cent $40,000 and 1 Cent $60,000 more than budgeted Interest earnings @ $140,000 Insurance premium tax, $22,000 higher than budgeted Electric UT significantly higher FEMA reimbursement $71,000 for IRMA cost, imminent GF Expenditures Overall operating expenditures within the GF are reporting 8% lower than mid -year budget • Single Audit expense not required • CRA Study not postponed based on grant request • City hall outside cleaning and painting not performed • Average fuel cost per gallon, $2.574 Gas and $2.332 Diesel, less than budget even with increased usage • Animal control cost increased significantly again this year • Pension cost less based on increased State Contributions • PD Officer OT less than budgeted • In-house engineering None of the Budgeted reserves of $573,000 were utilized for the operational expenditures in the GF. Capital Projects Fund dollars were expended, some with a higher than anticipated cost and others coming in lower than expected. Bottom line we expended less than budgeted as of FYE. City of Okeechobee PROPOSED EOY 2017/2018 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2017/2018 2017/2018 AMENDED EOY F/Y Beginning Fund Balance $ 3,791,160 $ 3,791,160 Roll forward from previous year $ 398,002 $ 398,002 $ 4,189,162 $ 4,189,162 REVENUES 96% AD VALOREM 7.993.2; $ 2,075,803 $ 2,100,970 OTHER FEES $ 679,000 $ 826,900 INTERGOVERNMENTAL $ 1,540,385 $ 1,658,100 CHARGES FOR SERVICES $ 973,750 $ 1,023,400 FINES, FORFEITURES & PEI $ 14,450 $ 14,920 USES OF MONEY & PROPEI $ 1,000 $ 140,000 OTHER REVENUES $ 37,946 $ 120,900 FIRE PROTECTION $ 5,322,334 $ 5,885,190 TRANSFERS - IN Public Facilities Fund (Transfer $ 350,000 $ 350,000 CDBG $ - $ - Capital Proj /Improvement Funs $ 535,453 $ 191,850 FINANCIAL SERVICES $ 287,630 $ 252,230 TOTAL REVENUES $ 6,207,787 $ 6,235,190 EXPENDITURES LEGISLATIVE $ 192,796 $ 146,111 EXECUTIVE $ 204,524 $ 195,225 CITY CLERK $ 208,758 $ 191,850 FINANCIAL SERVICES $ 287,630 $ 252,230 LEGAL COUNCIL $ 115,760 $ 61,220 GENERAL SERVICES $ 396,520 $ 388,677 LAW ENFORCEMENT $ 2,345,620 $ 2,198,440 FIRE PROTECTION $ 1,668,634 $ 1,596,810 ROAD & STREET FACILITII $ 1,244,675 $ 1,102,590 TOTAL GEN. OPER. EXPENDITURES $ 6,664,917 $ 6,133,153 FISCAL YEAR ENDING FUND BALANCE $ 3,732,032 $ 4,291,199 11% 8% EOY 2018 Amendment Workbookl 1/19/2018 1 of 25 To: From: RE: Date: MEMORANDUM Mayor & City Council Marcos Montes De Oca, City Administrator India Riedel, Finance Director 2019 Fiscal Year End Budget Amendment 11/12/2019 ,O ishrib skied Gi f q �h�b f�d finJ Exhibit 2 Nov 19, 2019 BUDGET SUMMARY Revenue Highlights General Fund revenues FYE are up by over 9.3% • • • • • • Ad valorem $53,456 (2.5%) higher than budget Sales Tax Revenue 1 Cent lower than budgeted however '/2 cent carne in as budgeted and targeted Building permits/planning/exceptions realized over a $100,000 increase in revenues compared to budgeted amounts Interest earnings @ $203,000 Electric UT significantly higher Fines and Forfeitures, increased significantly GF Expenditures Overall operating expenditures within the GF are reporting 8.8% lower than amended budget • Single Audit expense not required • Annexation Study budgeted but not performed • Average fuel cost per gallon, $2.57 Gas and $234 Diesel, less than budget even with increased usage • Animal control cost increased significantly again this year • Pension cost less based on increased State Contributions None of the Budgeted reserves of $845,215 were utilized for the operational expenditures in the GF. Capital Projects Fund dollars were expended, some with a higher than anticipated cost and others corning in lower than expected. Bottom line we expended less than budgeted as of FYE. City of Okeechobee 2018-2019 EOY Budget Amendment GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2018/2019 2018/2019 AMENDED EOY FINES, FORFEITURES & (PENALTIES: 351-1000 Court Fines $ 5,000 $ 11,500 351-2000 Radio Comm. Fee $ 2,700 $ 5,400 351-3000 Law Enforcement Education $ 1,000 $ 1,500 351-4000 Investigation Cost Reimbursement $ 925 $ 2,200 351-5000 Unclaimed Evidence 354-1000 Ordinance Violation Fines $ 150 $ 120 TOTAL $ 9,775 $ 20,720 USES OF MONEY & PROPERTY: 361-1000 Interest Earnings $ 100,000 $ 203,000 361.3000 Investment Earnings 364-1000 Surplus City Property TOTAL $ 100,000 $ 203,000 OTHER REVENUES: 334-2000 Public Safety Grant Special Purpose Grant 343-9000 DOT Hwy Maint.Landscape/Mowing $ 8,700 $ 9,600 343-9100 DOT Master Traffic Signals Maint. $ 15,064 S 17,700 343-9200 DOT Maint. Lights & Lights Contract 365-1000 Disposition of Assets $ - $ 18,500 366-1000 Other Revenues 369-1000 Miscellaneous $ 2,000 $ 2,400 369-4000 Code Enforcement Fine $ 500 $ 8,500 369-5000 Police Accident Reports $ 1,850 $ 1,800 383-0000 Capital Lease Proceeds TOTAL $ 28,114 $ 58,500 OTHER REVENUES AND TRANSFER IN Impact Fee Transfer in $ - $ Capital Project Improvements (Transfer -In) $ 845,215 $ CDBG Fund (Transfer -In) 381-1000 Public Facilities Improvement (Transfer -In) $ 350,000 $ 350,000 TOTAL $ 1,195,215 $ 350,000 TOTAL REVENUE & OTIII:R FUNDING SOURCES $ 6,820,914 $ 6,499,410 OPERATING TRANSFERS - OUT Due From ODBC: Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT Copy of 2018-2019 EOY PROPOSED Budget 3 of 25 D tslrib ukd al- 21( l-21i 2620 YYI&eho PIbi/a 2019-2020 Fire assessment Okeechobee City Tax Payers will pay County Fire Assessment when implemented by County. Hod` les= 1945 in the City x $108.15 Total: $210,351.75 There are (353) Businesses in the City of Okeechobee that will pay a Fire Tax as well. (Building Sf.Ft.) #Businesses Comm/Instit Total: C1=109 x $161.00= $17,549.00 C2=67 x $322.00= $21,574.00 C3=55 x $564.00= $31,020.00 C4=88 x $806.00= $70,928.00 C5=26 x $1,612.00= $41,912.00 C6=5 x $3,224.00= $16,120.00 C7=1 x $4,836.00= $ 4,836.00 C10=1 x $9,672.00= $9,672.00 C16=1 x $19,345.00= . $19,345.00 IA not include Au.rc(tuis or non--Uacoparcds Hotel/Motel/RV Total: HTL= 178 x $3.80= $676.40 Building Sf.Ft. Warehs/Indus Total: 11 = 61 x$29.00= $1,769.00 12 = 20 x$58.00= $1,1.60.00 13 = 19 x$102.00= $1,938.00 14 =22 x$146.00= $3,212.00 15 =12 x$292.00= $3,504.00 16 = 3 .x$584.00= $1,752.00 17 = 2 x$875.00= $1,750.00 19 = 1 x$1,459.00= $1,459.00 Total for Commercial Fire Tax = $232,956.00 Total for Warehs/Indus Fire Tax= $17,220.40 Total for City Resident Fire Tax= $210,351.75 Total Fire= $460,528.1► Total EMS= $344,194.65 EMS Assessment Tax + Fire Assessment Tax= $804,722.80 EXHIBIT "B" EMS BILLING SERVICES Base Fee: 4.77% of net collections* Base Billing Fee for Medicaid: $11.00 per Medicaid Billing** L ith-ibukd a/. )W2 2, 2620 refirry ExLrib� # 10 (Advanced Data Processing, Inc..- Ambulance Billing) *Net Collections is defined as total cash collections less refunds and is billed monthly on the basis of collections for the current month. * * The base -billing fee for Medicaid claims is shown as a flat rate for performing any billing as required per Florida law. A "billing" is defined as a separate and initial paper or electronic transaction to recover costs from Medicare of Florida Medicaid aid any and all follow-up or secondary filing associated with an ambulance run on that specific date of service. The price herein shall include all expenses of billing and collection including, but not limited to, stationery, forms, envelopes, postage, and phone facilities. ADDITIONAL SERVICES Mailing Notice of Privacy Practice: $1.00 per notification 7073 262899.WPD Okeechobee County Fire Rescue - E M S Billing Management Summary Report Report as of: 12/31/2019 REPORT #3 ACCOUNT BALANCE PRIOR TO 12/1/19 BILLING ACTIVITIES Accounts billed in December -2019 COLLECTION (PAYMENTS) Payments in December -2019 Unidentified Payments Refunds ACCOUNTS RETURNED FOR CANCELLATION Account Closed Account Closed - Forward to Collections Account Closed - Small Balance Write-off Unfreeze / Unclose Adjustment/Assignment - Adjustment/Assignment - Adjustment/Assignment - Adjustment/Assignment - Medicaid Not Medically Nec Other Reduction Primary Insurance Secondary Insurarce ACCOUNT BALANCE AS OF 12/31/2019 AMOUNT $1,736,815.67 $187,130.00 $82,169.07 ($1,903.89) $0.00 $40,274.79 $60.04 ($44.43) $10,372.00 $0.00 $24,432.98 $1,348.79 $1,767,23632 1/20/2020 Home) Administration Upgrade Center Admin a o Support Help) Log Out) ra R Export History Settings Create New Export NFPA Submission bislribu d a f Export: NFIRS 5.1 ♦ (j, Update j Expti3t December, 2019 November, 2019 October, 2019 September, 2019 August, 2019 July, 2019 June, 2019 May, 2019 April, 2019 March, 2019 February, 2019 January, 2019 December, 2018 November, 2018 October, 2018 September, 2018 August, 2018 July, 2018 June, 2018 May, 2018 April, 2018 March, 2018 February, 2018 January, 2018 December, 2017 November, 2017 October, 2017 September, 2017 August, 2017 July, 2017 137 134 153 120 132 104 112 116 119 116 139 113 127 142 119 128 127 96 115 113 122 157 127 145 155 122 34 0 0 0 Not yet Revie rerf Export recipients for this export type: • ffirs@myforidacfo.com - Edit Delete • sweeks@cityofokeechobee.com - Edit Delete • Dalfnie.Burt@myforidacfo.com - Edit Delete • Add a recipient NFPA submission status: • Disabled - Set NFPA Submission Status ( Export Jail. 2.1i 2626 (nabrg After selecting the export from the drop down list, please select the necessary calls to be exported and click the "Export" button. Only Reviewed calls can be exported. Once the "Export" button has been clicked there may be a delay of up to several minutes as the file is being generated. Please wait. Once the page refreshes, you should see a list of the calls that were exported, plus instructions for the next step of the submission process, if applicable. Please note that some export processes may require you to submit the generated file to the necessary authority (State Fire Marshall or EMS office, for example) for final submission. Other exports automatically generate the file and email it to the final recipient. The next page will describe any remaining actions that need to be performed. In the event the file was lost and needs to be resent, you can click on the "Export History" tab to view files that were generated In the past. © 2003-2020 - All Rights Reserved V. 2019.26.0 https://secure.emergencyreponing.conn/admin_user/expon_form.asp Powered by Reporting Systems Inc. 1/1 City of Okeechobee Fire Dept Okeechobee, FL This report was generated on 1/20/2020 5:05:08 PM Incident Count per Primary Action Taken for Date Range Start Date: 01/01/2019 1 End Date: 12/31/2019 ACTION TAKEN ` ° # INCIDENTS PERCENTAGE '00- Action taken, other 14 0.94% — 10 - Fire control or extinguishment, other 5 0.33% 11 Extinguishment by service personnel 8 0.54% 12 Salvage&.overhaul 2 ' ; 0..13%, 14 - Contain fire (wildland) 1 0:07% 23 - Extricate, disentangle 1 0.07% 30 - Emergency medical services, other 170 11..37% 31 - Provide first aid & check for injuries 257 17.19% 32 - Provide basic fife support (BLS) 327 21;87% 34 - Transport person 2 0.1.3%. 40 - Hazardous condition, other 4 0.27% 43 - Hazardous materials spill control and5 confinement 0.33% 44 - Hazardous materials leak control & containment 1 0.0T7o 50 - Fires, rescues & hazardous conditions, other 1 0.07% 52 - Forcible entry 1 0.07% 55 -,Establish safe area 42 2.81% 60 - Systemsand services, other 4 . 0.27% 63 -Restore fire alarm system 8 0.54% 64 - Shut down system 3 0.20% 70 - Assistance, other 10 0.67%. 71 Assist physically. disabled 49 3.28%,'. 72 - Assist animal 1, 0.07%' 73 - Provide manpower 271 18.13%. 74 - Provide apparatus 3 0.20% 75 - Provide equipment 1 0.07% 76 - Provide water 4 0.27% 78 - Control traffic 5 0.33% 80 - Information, investigation & enforcement, other 9 0.60% 82 ---Notify other agencies. 1' 0.07% 83 - Provide information to public or media 7 0.47% Calculatesthe number of incidents for the PRIMARY ACTION TAKEN. valued provided on Basic Info 5 of an incident. For summation of ALL ACTIONS TAKEN, click SEARCH from the main Reports module page, and enter DocID 668. Only REVIEWED incidents included: elvaldNGENcY REPORTING' emergencyreporting.com Doc Id: 305 Page # 1 ACTIO 86 Investigate: 87 - Investigate fire out on arrival 90 - Fill-in, standby, other 62 2 0.13% 91 - Fill-in or moveup 92 - Standby 2' 2 23 0.13% 0.13% 1.54%: 93 - Cancelled en route 187 12.51% TOTAL: 1495 Calculates the number of incidents for the PRIMARY ACTION TAKEN valued provided on Basic Info 5 of an incident. For summation of ALL ACTIONS TAKEN, click SEARCH from the main Reports module page, and enter DocID 668. Only REVIEWED incidents included. EMERGENCY REPOR T. ING- emergencyreporting.com Doc Id. 305 Page # 2 City of Okeechobee Fiire Dept Okeechobee, FL This report was generated on 1/20/2020 4:58:25 PM Incident Type Count per Station for Incident Status Incident Status: All 1 Start Date: 01/01/2019 1 End Date: 12/31/2019 111 Building; fire 113 Cooking fire, confined to container 118 - Trash or rubbish fire, contained 121 -Fire in mobile home used as fixed residence 123 - Fire in portable building, fixed: I'ocation 131. -. Passenger vehicle fire 132 - Road freigl tor'transport vehicle fire 138 - Off-road vehicle or heavy equipment fire 140 - Natural vegetation fire, other 142 - Brush or brush -and -grass mixture fire 150 -Outside rubbish fire, other 161 - Outside storagefire 162 - Outside equipment fire 171 - Cultivated grain or crop fire 300 - Rescue, EMS incident, other 311 Medical assist, assist EMS crew 320 - Emergency, medical service, other 321 - EMS call;, excluding vehicle accident with injury 322 Motor vehicle accident with injuries 323 - Motor vehicle/pedestrian accident (MV Ped) 324 - Motor vehicle accident with no injuries. 117. 351 - F_xtri'eation of:victim(s) from building/structure 1' 353 - Removal of victim(s) from stalled elevator 381 -Rescue or EMS standby 1 1 400 - Hazardous condition, other 411 Gasoline or other flammable liquid spill 6' 440 - Electrical wiring/equipment problem, other 3 441 - Heat fromshort circuit (wiring), defective/worn 442-- Overheated motor 1 Displays a count of each Incident Type for the selected Date Range, grouped by Station and Incident Status. :NANCY REPORTING.. emergencyreporting.com Doc Id: 1520 Page # 1 of 2 444 - Power line down 445 - Arcing, shorted electrical equipment 7 462 - Aircraft standby 16 463 - Vehicle ,accident general cleanup 27 510 - Person in diStress, other 2 531 -Smoke or odor-rernoval 1 542 - Anirnatrescue 1 550 - Public serviee:assistance, other 3 551 - Assist police or other govemmental agency 3 553. - Public service 20 554 - Assist invalid 39 571 - Cover assignment, standby, moveup 4 600 - Good intent call, other 1 611. - DispatchedA cancelled en route 187 621 - Wrong. location 1 622 - No incident fund onarrival at dispatch address 10 631 - Authorized controlled burning 1 650 - Steam, other gas mistaken for smoke, other 651 - Smoke scare, odor of smoke 3 652 - Steam, vapor, fog or dust thought to be smoke 1 661 - EMS call, party transported by non -fire agency 1 700 - False alarm or false call, other 7 711 - Municipal alarm system, malicious false alarm 4 71.2 - Direct tie to FD, malicious false alarm 1 714 - Central station, malicious false alarm 715 - Local alarm system, malicious false alarm 3 733 - Smoke detector activation due to malfunction 734 - Heat detector activation due to malfunction 2 735 - Alarrn system sounded due to malfunction 5 740 - Unintentional transmission of alarm, other 741 -Sprinkler activation, no fire - unintentional 1 743 - Smoke detector adivation, no fire - unintentional 1. 744 - Detector activation, no fire - unintentional 745 - Alarm system activation, no fire - unintentional 911 - Citizen complaint 3 Total Reviewed lncidents for OFD - Okeechobee City Fire Dept.: 1495 Displays a count of each Incident Type for the selected Date Range, grouped by Station and Incident Status. jam,ELVIERGENOY Mal REIKOCTING emergencyreportIng.com Doc Id: 1520 Page # 2 of 2 City of Okeechobee Fire Dept Okeechobee. FL This report was generated on 1/20/2020 5:06:23 PM Incident Statistics Start Date: 01/01/2019 1 End Date: 12/31/2019 INCIDENT TYPE EMS FIRE TOTA APPARATUS TOTAL # INCIDENTS 1072 423 1495 TOTAL TRANSPORTS (N2 an # of APPARATUS TRANSPORTS # of PATIENT TRANSPORTS TOTAL # of PATIENT CONTACTS LOSSES' 0 CHECKS TOTAL Aid Type Aid Given Aid Received Total 47 6 OVERLAPPING CALLS # OVERLAPPING 140 OVERLAPPING 9.36 LIGHTS AND SIREN - AVERAGE RESPONSE TIME (Dispatch to Arrival) Station Okeechobee City Fire Dept. EMS 0:03:52 CALLS FIRE 0:04:32 ):03:58 LIGHTS AND SIREN - AVERAGE TURNOUT TIME (Dispatch to Enroute) Station Okeechobee City Fire Dept. EMS 0:01:08 AVERAGE F R ALL CALLS FIRE 0:01:10 0:01:08 AVERAGE TIME ON SCENE (MM:SS) City of Okeechobee Fire Dept 13:00 Only Reviewed Incidents included. CO Checks only includes Incident Types: 424, 736 and 734. # Apparatus Transports = # of incidents where apparatus transported. # Patient Transports = # of PCR with disposition "Treated, Transported by EMS". # Patient Contacts = # of PCR contacted by apparatus. This report now returns both NEMSIS 2 & 3 data as appropriate. EMERGENCY REPORTING emergencyreporting.com Doc Id: 1645 Page # 1 of 1 Okeechobee City Fire Dept. Operating Proposal Presented by Captain Rodriguez I) isir(bukd a� 2 -II 2626 /neth'q OCFD History City of Okeechobee incorporated in June 1915. In 1926 City Hall was built which housed the City of Okeechobee Fire Department. Currently there are 13 employees of the fire department (1 chief, 1 admin secretary, 11 firefighters) with a combined service experience of 147 years. Of those 13 employees 7 have a service history to the City of Okeechobee of 10 years or more. Okeechobee City Council is considering dissolving the fire department in order to lower millage rates and balance the budget. Present options for City Council to consider which will allow the city fire department to remain in operation while still lowering the millage rate. City of Okeechobee Millage Rates 2004-2019 Millage Rate 12 Current 2019 millage rate of 7.6018 is 5% lower than the previous four years. Zo Millage funds 29% of the City 2019/20 8 6926 LN31 11l'`'' 11 r'�'211(321113218932 1993219932'1993216oti�' operating budget bringing in $2.2M to t h e City's total budget of $7.5M. 6 Lowest millage rate since 2004 occurred in 4 ')nn7 when mill Brio gni �c t; �n I n 200/ V V11L.11 111111ag,e VV UJ 6.. 010 2 0 poi yo 0.'" 0." y3 yo, y< ti� y1 y'b tic) oC '"& Lo '1, 1, ,Lo , , 'V "V 1, P• • Millage Rate Source: City of Okeechobee Finance Dept City Fire Department Expenditures 2014-2019 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $1,068,979 $1,122,821 Okeechobee City Fire Dept $1,189,713 $1,245,531 $1,320,775 $1,261,893 2014 2015 2016 2017 2018 2019 ■ Actual Expeditures Source: City of Okeechobee Finance Dept Okeechobee County BCC proposed cost to provide fire services in the City In the January 8, 2020 Okeechobee Board of County Commissioners meeting the proposal to provide Fire Services in the City was discussed. The BCC was presented with an approximate proposal of $700,000 for the first year and hinged upon Union negotiations which would increase the cost after the first year. The Union increases are unknown. This proposal would provide 6 personnel to provide coverage for the City, 2 personnel per shift. Current city coverage is 3-4 percnnnPl per chift City Council is considering entering into a contract with County for fire services. City of Okeechobee Animal Control Contract with Okeechobee County .:,1,.IC cult iu Animal .u:rcrtd 90,000.00 80,000.00 J0,0O0.00 60,000.00 50,000.00 40,000.00 10,000.00 20,000.00 10, 000.00 .1.19.71% charge from 2008-2019 ;trier, .'1R1'1 )010 .'U 1 101.1. 101_i ,•001,1 2;11', /(116 Source: City of Okeechobee Finance Dept Glades County EMS costs with Okeechobee County Glades County contracts with Okeechobee County for EMS Assistance in the Buckhead Ridge community. •Since 2016/2017 the contract with Okeechobee County has risen 30% from $90,000 to $117,000. •Expenses fnr the 2019/20 contract year are estimated to be $123,000 an increase of 36% since 2016. •Glades County has recently established their own fire services and has plans to expand to full county coverage. 150,000.00 100,000.00 50, 000.00 0.00 Glades County EMS Expense 2016/17 2017/18 2018/19 Est. 2019/20 —Paid to Okeechobee County Source: Glades County Clerk Option in Lieu of Okeechobee County Contract Expand EMS services to offer Advance Life Support (ALS) Start up Costs Equipment: 2 ALS vehicles, 2 life packs, meds and other equip $ 750,000 Payroll: $7,000 increase per 10 personnel for 10 years $ 700,000 Other: Medical Director, $15k for 10 years $ 150,000 $ 1,600,000 10 year life span of equipment $1.6M/10 Current Fire Dept budget Estimated fir budget �aurna�eu new fire uuaget $ 160,000 $ 1,200,000 $ 1,360,000 Funding for expanded services EMS tax: County currently collects from City residents and businesses $ 344,000 Transport Revenue: Based on both county experience and avg medical call volume. 1200 @$400 $ 480,000 Fire Assessment: City is already funding a study to determine possible Fire Assessment rates $ 460,000 $ 1,284,000 Remaining cost before applying possible grant funding $ 76,000 Grant Funding FEMA offers two grants to assist with fire services. SAFER Grant — Provides funding to help with increasing or maintaining trained firefighters. Grant can fund up to 75% of staff cost to include benefits for two years with a City cost of only 25%. Assistance to Firefighter Grant (AFG) — Provides funding for equipment, protective gear, emergency vehicles, training and other resources necessary for protecting the public and emergency personnel from fire and related hazards. Fire and EMS Rates Currently, Okeechobee County assesses and receives $344,000 in EMS tax from City residents and businesses. This is tax income that the City could be receiving. Steps are already under way by the City to fund a Fire and EMS Assessment study to be conducted in conjunction with the County's study. This topic was discussed at the Okeechobee BCC meeting on January 8, 2020. The City will be paying approximately $10,000 to Stantec Consulting Services, Inc to determine possible Fire and EMS rates within the City. County's current Fire Assessment Rate is $108 Estimated Fire Assessment in the City could bring in at least $460,528.15 using the County's current rate. Could possibly be more depending on the recommendations from the consulting firm. Millage Calculation example What is a Millage Rate? Millage rate represents the tax rate used to calculate property taxes per every $1,000 of the property's taxable value. EXAMPLE: For a property in the City of Okeechobee with a taxable value of $50,000. The millage paid would be $380.09 at the current millage rate of 7.6018. $50,000 / $1,000 = $50 owed for every $1,000 in value. $50 x 7.6018 = $380.09 millage paid to City Portion of MiIIage Paid for Fire Services The City of Okeechobee has four main departments within its budget — General Admin/Services, Police, Fire and Public Works. Using the previous millage example of a home in the City with a $50,000 taxable value. The homeowner of the property is paying $380.09 in millage to the City. Divide the $380.09 among the four City departments and each will receive $95.02 per year from that homeowner or $7.91 per month. So for $7.91 per month that City homeowner is able to have a dedicated City fire service.