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1982-11-02 . Ot:T the Board should have some control over filling except for driveways or cover for lawns or something like that. The City should know when people are going to do subsŒrrial fillir. on their property as it does change drainage patterns. Attorney Conlon asked if the Building Department has a fill permit it issues and was informed it does not. He then stated a fill permit could be issued by the Bldg. Dept. Further discussion ensued and it was decided that Mr. Fellows, Mr. Westbrook and Attorney Conlon will get together and make a draft to amend the Ordinance to include a filling permit as part of the Building Dept., and present it to the Board so it can then be acted upon. Member Ferneau informed the Board that this is his last meeting as a letter of resignation is forthcoming since he is running for the City Council and is required to resign from the Board. Chairman Kirk stated the Board would accept his resignation with reluctance as he (Ferneau) has been a valuable asset to the Board and we would like to thank him for a job well done. Mr. Westbrook stated that the meeting date of the December meeting would need to be changed to December 6th since the Council will be using the Council Room on December 7th for the City Election business. ADJOURNMENT There being no further business for the Planning Board, Member Ferneau moved to adjourn. Seconded by Member Miller. Meeting adjourned at 7:47 P.M. ATTEST: /' .~; l..C " Ruth E. Berndt, Secretary Planning Board City of Okeechobee l}4 /B£?,,¿y REGULAR MEETING NOVEMBER 2, 1982 The Planning Board/Board of Adjustments and Appeals met in regular session in the City Council room at City Hall in Okeechobee on Tuesday, November 2, 1982, at 7:00 P.M. Members present were: Chairman, James Kirk; Frank Altobello, Brenda Mason, James Wright and Thomas Miller. Others present were: Building and Zoning Administrator, Mallette Westbrook; City Atltbrney, David Conlon (arrived at 7:08 P.M.); City Administrator, Richard C. Fellows; and Secretary, Ruth Berndt. BOARD OF ADJUSTMENTS AND APPEALS Chairman Kirk called the Board of Adjustments and Appeals into session. - - - - - - APPROVAL OF MINUTES Chairman Kirk stated if there were no corrections or additions to the minutes of the October 5th meeting, the Chair would entertain a motion to accept the minutes as presented. Member Wright so moved. Seconded by Member Miller. Motion carried. ADJOURNMENT There being no other business for the Board of Adjustments and Appeals, Member Wright moved to adjourn. Seconded by Member Mason. Motion carried. PLANNING BOARD Chairman Kirk called the Planning Board into session. APPROVAL OF MINUTES There being no corrections or additions to the minutes of the October 5th meeting, Chairman Kirk called for a motion. Member Altobe1lo moved to accept the minutes as presented. Seconded by Member Wright. Motion carried. PUBLIC MEETING Chairman Kirk stated the second item on the agenda is a public meeting for discussion on the possible need of more restrictive regulations on the number and types of domestic animals to be allowed within the City Limits. Chairman Kirk stated he definitely wanted to know if there is a grandfather clause on anything the Board does relating to this. Chairman Kirk also stated he was disappointed no one had shown up for the meeting as it was important to have public input on this. He stated that perhaps the timing was wrong in scheduling the meeting on election night. The meeting was advertised so the public would know, yet no one attended. Mr. Fellows was asked if he could shed any light on the subject of grandfathering. He stated it has to grandfather in. Once an ordinance is adopted they cannot expand it; they cannot change it; cannot add any animals to it -- can't do anything. Discussion ensued among Board Members and it was decided to advertise further, possibly in the Shopper's Guide as well as the Okeechobee News. Also to perhaps get the paper to write an article to bring this to the public's attention. Member Altobello moved to table this item until next meeting. Seconded by Member Wright. Motion carried. At this time Chairman Kirk welcomed the new member, Brenda Mason, to the Board. She was appointed by the City Council to replace Darren Ferneau who resigned. ELECTION OF VICE CHAIRMAN Since Darrell Ferneau resigned and he held the position of Vice Chairman it is necessary to elect a new Vice Chairman. Chairman Kirk stated nominations were open for Vice Chairman. Member A1tobello nominated Tom Miller. Seconded by Member Wright. Chairman Kirk asked for other nominations. There being none, Member Altobello moved to close nominations. Seconded by Member Wright. Motion carried. Thomas Miller elected as Vice Chairman. 131 ¿~T LAND FILL Chairman Kirk stated each Member had some information on land fill before them and he would like any comments or questions or whatever. This item is not on the agenda but is something the Board needs to consider. Administrator Westbrook commented on some changes to be made concerning a Certified Engineer doing site work on all fillings to be included in any ordinance. Discussion ensued concerning a permit fee for such filling. Attorney Conlon sug- gested the fee be included in the ordinance. Also some kind of guidelines in the ordinance, such as "permit shall be issued upon payment of fee application and proper showing that proper drainage and soil compaction is satisfied", or whatever the factors are and then we can do it. Without factors, it may be unenforceable. Attorney Conlon further stated we are concerned with drainage and run - off so a clause could be inserted to cover this aspect. Following further discussion, Member Miller suggest we have engineer, Jim Broome, come to our next meeting. Mr. Westbrook stated he will get in contact with Mr. Broome and request him to be at the meeting next month. Member Wright moved to table this item until next month. Seconded by Member Miller. Motion carried. Chairman Kirk stated he would also like the Group Home definition to be placed on the agenda next month for discussion. Chairman Kirk asked if anyone else wished to address the Board. RICHARD C. FELLOWS Mr. Fellows stated the City is going to hold a meeting tomorrow night (Nov. 3rd.) on applying for a Small Cities Community Development Block Grant through the Department of Housing & Urban Development. He then passed out a memorandum from R. G. Orman & Co., Inc., Community and Development Consultants, to the City Manager, Mayor and City Council and stated he wished to read some portions into the record. He further stated the Council would like some support from the Planning and Zoning Board if it thinks the program is a viable one. Mr. Fellows read from the memorandum (copy attached to Secretary's minutes in file) and then stated they would like some input from the Planning Board Members. Attorney Conlon questioned if there were white people living in Dean's Court if they could get a grant as the memorandum states minorities. He (Conlon) stated there are also whites, hispanics, and other people with houses that need to be rehabilitated and why couldn't they be included. Mr. Fellows stated the regulations, as he understood, requires you to identify a target area, in other words, it cannot be little areas all around the City, it has to be a target area. He also stated we would have a better chance the first time around if we target in on minority areas almost exclusively. Mr. Fellows further stated what the Council is looking for from the Planning & Zoning Board is some kind of support or recommendation as to whether the Board feels this is a program that will benefit the community and whether it is a program the City Council should seriously undertake. He stated he is sure the Council is going to be very interested in what the Board's opinion is. - - - - - - Chairman Kirk asked if any Members had any comments. Further discussion ensued between Mr. Fellows and the Board Members. Councilman, Dowling Watford, then gave a little background on why the City decided to apply for this grant. He stated the City has been under some pressure because we do not have some housing program in the City. We do not have any public house and we would like to stay away from public housing. This is one way to meet our needs by fixing up the houses. Number two, hopefully, we can use some of this money for sewers and that would free up some of our money from the water and sewer fund to use in other areas. It would serve a pretty good purpose if we could get it. Chairman Kirk stated that, speaking for himself and not the Board, he is in favor of it and his only concern is the handling of the money to be sure it goes to the people who perform the work and not directly to the homeowner for fear it goes elsewhere and not into house rehabilitation. Discussion followed concerning homes beyond repair; F.H.A. Funding; grants to landlords, etc. Chairman Kirk stated the Chair would entertain a motion to give our endorsement to the Council on this. Member Altobel10 moved the Chairman instruct the Attorney to prepare a resolution endorsing this proposal and forward to the City Council. Seconded by Member Mason. Motion carried. Chairman Kirk asked if any Board Members, the Attorney, or Mr. Westbrook had anything to bring before the Board. Mr. Westbrook stated he wanted to remind the Board that the December Meeting would be on Monday, December 6th, instead of Tuesday the 7th because the City Council would be using the Council Room for election business. ADJOURNMENT There being no further business before the Planning Board, Member Wright moved to adjourn. Seconded by Member Miller. Meeting adjourned at 8:03 P.M. ATTEST: c·'--' /~..,-¿¡{ .{-. ¡/?z·.¿ 7-~..l Ruth E. Berndt, Secretary Planning Board City of Okeechobee REGULAR MEETING DECEMBER 6, 1982 The Planning Board/Board of Adjustments and Appeals met in session on Monday, December 6, 1982, at 7:10 P.M. in the Council Room at City Hall in Okeechobee. 13~1