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2019-09-10 Ex 06TO: FROM: MEMORANDUM Mayor Watford & Council Members Attorney Cook DATE: SUBJECT: Item added to agenda & distributed at meeting Exhibit 6 Sep. 10, 2019 September 10, 2019 September 17, 2019 Meeting postponement Since the September 3, 2019 meeting was cancelled based on State of Florida Emergency Order 19- 001 and rescheduled for September 10, 2019 due to Hurricane Dorian. The final budget hearing will need to be postponed to September 24, 2019 to meet advertising requirements. Following normal procedures, and prior to Hurricane Dorian, proposed Ordinance No. 1193 was sent to the Okeechobee News and notified that a hearing would be considered on September 17, 2019. This hearing can be postponed as authorized per Code Section 70-337(f). To keep from having three consecutive meetings, the following motion would be in order for the Council to consider: Postpone the regular meeting and final budget hearing for September 17, 2019 at 6 PM to September 24, 2019 at 5:01 PM; and that the public hearing scheduled and noticed to be held on September 17, 2019 regarding proposed Ordinance No. 1193, for Comprehensive Plan Future Land Use Map Amendment Application No. 19 -001 -SSA, reclassifying Lots 10 to 12, of Block 178, OKEECHOBEE from Single Family to Multi -Family, be postponed to September 24, 2019 following the budget hearing. PUBLIC NOTIC LO LI -t - O`i - ESS CITY COUNCIL ZOt9.09-I`O MEETING CANCELLED p or\ d oats a* Cay Kcal Due to Hurricane Darian, the September 3, 2019, City Council Meeting and First Public Hearing to consider the Millage Rate and Budget for Fiscal Year 2019-20 has been postponed to a later date, which will be determined andu bl ical I noticed p Y post hurricane. By: Mayor Dowling R. Watford, Jr. City Clerk Lane Gamiotea, CMC Posted: 8/30/19 -LG ,:go 19- cA- 03 M6Rf a L+ Lane Gamiotea F I L E �ro � Pt,; Rz9eDw�d -tD 20 L9- 09 -it) From: Robin Brock Sent: Friday, August 30, 2019 1:35 PM To: Nelly Porraspita; Deborah Pizzimenti; Bobbie Jenkins; Lalo Rodriguez; Cathy Womble; Herb Smith; Robert Peterson; Council Member Abney; Council Member Clark; Council Member Jarriel; Council Member Keefe; David Allen; India Riedel; Jackie Dunham; Jeff Newell; Jennifer Tewksbury; John Cook; Katie Muldoon; Kay Matchett; Ken Keller; Kevin Kenny; Kim Barnes; Lane Gamiotea; Libby Pigman; Lynda Powers; Donald Hagan; Marcos Montes De Oca; Margaret McKane; Marvin Roberts; Mayor Dowling R. Watford, Jr.; Melissa Henry; Patty Burnette; Sue Christopher; Terisa Garcia Subject: RE: City Council Agenda 09 03 19 Due to Hurricane Darian, the September 3rd city council meeting has been postponed to a later date, which will be determined post hurricane. Stay safe!! Robin Brock Executive Assistant City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 (863)763-3372 (863)763-9812 (direct) FAX: (863)763-1686 Email: rbrock�cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: Robin Brock Sent: Tuesday, August 27, 2019 4:13 PM To: Nelly Porraspita (nporraspita�tcfoodbank.ora); Deborah Pizzimenti; Bobbie Jenkins ; Captain Lalo Rodriguez; Cathy Womble; Chief Herb Smith; Chief Robert "Bob" Peterson; Council Member Abney ; Council Member Clark; Council Member Jarriel; Council Member Keefe; David Allen ; India Riedel; Jackie Dunham; Jeff Newell; Jennifer Tewksbury ; John Cook; Katie Muldoon; Kay Matchett; Ken Keller; Kevin Kenny; Kim Barnes; Lane Gamiotea; Libby Pigman; Lynda Powers ; Major Donnie Hagan; Marcos Montes De Oca; Margaret McKane ; Marvin Roberts ; Mayor Dowling R. Watford, Jr.; Melissa Henry; Patty Burnette; Sue Christopher; Terisa Garcia Subject: City Council Agenda 09 03 19 Attached is the agenda for the September 3rd city council meeting, which is posted on our city webpage, along with the exhibits. Please let me know if you have any questions. Thank you, Robin Robin Brock Executive Assistant City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 (863)763-3372 (863)763-9812 (direct) FAX: (863)763-1686 Email: rbrock cD-cityofokeechobee.com Website: http://wvtw.cityofokeechobee.com NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. Lane Gamiotea p20�- ©Q-fi31n�� From: Robin Brock Sent: Friday, August 30, 2019 12:11 PM FILE COPY To: Lane Gamiotea Subject: FW: [** SPAM **] Dorian Impacting First Public Hearing 2otg- 09 l D h Robin Brock Executive Assistant City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 (863)763-3372 (863)763-9812 (direct) FAX: (863)763-1686 Email: rbrock@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Florida has a very broad public records law. Asa result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: India Riedel Sent: Friday, August 30, 2019 10:31 AM To: Marcos Montes De Oca; Robin Brock Subject: Fwd: [** SPAM **] Dorian Impacting First Public Hearing Marcos, Since everyone the Gov declared emergency in Okeechobee County we could post notice on outside doors advising 1 st Trim Budget Hearing could be canceled and rescheduled by advertising. Please see paragraph: Based on past experience, the DOR's emergency order will provide guidance with regards to the following: posting of notices to inform of cancelled hearings; provide a timeline and guidance to reschedule and publish a notices to re -schedule a hearing. Thus, if a TRIM hearing has to be cancelled due to the imminence of Hurricane Dorian, a taxing authority should post a notice at the entrance of the place the hearing was scheduled to be held to inform the public the meeting has been cancelled. The taxing authority would then reschedule and advertise notice of a rescheduled hearing. Taxing authorities should be cognizant of any emergency order or guidance that may be issued." We would need to ask Lane to post the notices on each door entrance if you decide to cancel. India Sent from India's iPad Begin forwarded message: From: Jared Blanton <OOOOOOOd6702ec52-dmarc-requestALISTSERV.FGFOA.ORG> Date: August 30, 2019 at 9:41:35 AM EDT To: <FGFOA-BUDGETINGgLISTSERV.FGFOA.ORG> Subject: Re: [** SPAM **] Dorian Impacting First Public Hearing Reply -To: FGFOA - Listserve - Budgeting <FGFOA- BUDGETINGALISTSERV.FGFOA.ORG> Update: Here is the response from DOR I just received: "Good morning, Whenever a named storm is imminent, the following actions would occur: * The governor will issue an executive order declaring a state of emergency and will list the counties that would be impacted by the storm. Executive Order 19-189 has been issued. The executive order suspends the effect of any statute, rule, or order to allow whatever mitigation, response, or recovery action necessary to cope with the emergency. * The Executive Director of the Department of Revenue (DOR) will soon issue an emergency order implementing the provisions of the governor's executive order. The DOR's emergency order will relax or temporarily suspend the requirements of section 200.065 pertaining to the timeline for conducting TRIM hearings. Based on past experience, the DOR's emergency order will provide guidance with regards to the following: posting of notices to inform of cancelled hearings; provide a timeline and guidance to reschedule and publish a notices to re -schedule a hearing. Thus, if a TRIM hearing has to be cancelled due to the imminence of Hurricane Dorian, a taxing authority should post a notice at the entrance of the place the hearing was scheduled to be held to inform the public the meeting has been cancelled. The taxing authority would then reschedule and advertise notice of a rescheduled hearing. Taxing authorities should be cognizant of any emergency order or guidance that may be issued." Jared Blanton, CPA, MBA Finance Officer Levy County Clerk & Comptroller Danny J. Shipp On Aug 30, 2019, at 8:52 AM, Daniel Risola <drisolagpascocountyfl.net<mailto:drisolagl2ascocountyfl.net>> wrote: Has anyone experienced having to reschedule the first public hearing on the budget due to a storm, etc.? Our first public hearing is scheduled for Tuesday, September 3 and the County is considering rescheduling it due to Hurricane Dorian; however, I don't see any guidance in the TRIM manual indicating what to do. There is an example of an advertisement to publish if the Property Appraiser publishes an incorrect public hearing date/time but that isn't the case. I'm specifically looking for advice on what advertisement needs to be done to remain compliant with TRIM. I did find a Notice of Continuation for a recessed tentative hearing but that means you still have to start the hearing and have a quorum of the Board in order to recess it. Thanks in advance for your advice. [cid:image001.png@O1 D30D06.399C3620]<http://www.pascocountyfl.net/> Dan Risola, CGFO Assistant Budget Director Office of Management and Budget Pasco County P 727-847-2411 extension 8449 Internal Services Building 7536 State Street, Suite 241 New Port Richey, FL 34654 drisolakpascocountyfl.net<mailto:drisola(agpascocountyfl.net><mailto:drisola pascocountyfl.n et> www.pascocountyfl.net<http://www.pascocountyfl.net><http:Hwww.pascocountyfl.net/> "Serving our community to create a better future." The information transmitted, including attachments, is intended only for the person(s) or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and destroy any copies of this information. Under Florida law, email addresses are public records. If you do not want your email address released in response to a public -records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. CUSA18A7 ############################ To unsubscribe from the FGFOA-BUDGETING list: write to: mailto:FGFOA-BUDGETING-SIGNOFF-REQUESTgLISTSERV.FGFOA.ORG or click the following link: http•//listsery f fg oa or /g scripts/wa-FGFOA.exe?SUBEDI=FGFOA-BUDGETING&A=1 ############################ To unsubscribe from the FGFOA-BUDGETING list: write to: mailto•FGFOA-BUDGETING-SIGNOFF-REQUESTgLISTSERV.FGFOA.ORG or click the following link: http•//listsery fgfoa or /g scripts/wa-FGFOA.exe?SUBEDI=FGFOA-BUDGETING&A=1 aNDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee CouVyDtc Qrida that the attached copy of advertisement being a in the matter of V- tta lk6'�"I - in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of 2)xQoIq Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed befoFf me this, �c r day of Lty -a- ';�'C i q AD Notary Public, State of Florida -at -Large !9 - PUp',h, ANGIE BRIOCES ,`OS�NY P' MY COMMISSION # FF 976149 :a EXPIRES: April 20,2020 Bonded Thru Notary Public Underwriters 201111 - 09- 63 Lake Okeechobee Ne�s� 107 SW 17th Street,.'S4 Okeechobee, Florida 34974Q_�� �G 863-763-31 4 (zi I W ts� law PUBLIC Fw,sr UDwrHEAMMMIDdryODuwzmEETm NOIICE IS HEREBY GIVEN that the OlV Card for the dN of dmedhobee'W conduct a Regular Maetig be*ft at 6 PM on 3, 2019 or as soon theheatRer as possible at CAy FHI, SE RmzoD,dl_adhabe�f'.TheFrstvubicH�rt,gW mrd the paposed 2D19(2020r-�Yea.aaewel BdgetwM be mm ducted att is The is irwW and enMsaged tokends . The agenda maybeo i ftcm, dydbleadcbeeam ANY PErtsw DE=m To APPEAL arvy dedsim made by the a� ca,ha wah rhe a arty mat6a mnsdered at this I I Mrg wfi need m elmre a ve betlm remni of the pome" Ls made and the reoad Yhdrxies the 1 and evklahoz r>pon the appei VA be based. In amoiilarre tie Arnericafis wMh Disatri� Ari (ADA) mason vuth a deaW as ddhed by the AGA, tet neck sped aowm onmparMdpa�intisprooseft mrMactthe4NClaks afoe no laWthantsNo brshessdayspdorto po®edrg, ea 7633372 eA 9814. BEADMEDtekshould Yrnrirdedtoshm MamalkPkrp video or or dabs to the Quid n ippon or in a ban M the a' qac a he doounaht; pimaea tern MUST be providedrotie 4ahfixtheQq/sreoarrb r 35G975 0N�19 n� . h CITY OF OKEECHOBEE 55 SE THIRD AVENUE, OKEECHOBEE, FL 34974 SEPTEMBER 3, 2019 6:00 PM REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING OFFICIAL AGENDA CALL TO ORDER A. Invocation B. Pledge of Allegiance ATTENDANCE 2d IQ- Ca -u3 7 ILEr, Py Mayo'r.__ Dowling R. Watford, Jr.yi Council Members Wes Abney Monica Clark2c)JCj _p Bob Jarriel Bobby Keefe III. AGENDA AND PUBLIC COMMENTS A. Requests for the addition, deferral or withdrawal of agenda items. B. Public participation for any issues not on the agenda requires an Agenda Item Form or a Comment Card. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. IV. PRESENTATIONS A. Proclaim the week of September 17 — 24, 2019 as National Constitution Week. B. Proclaim the month of September 2019 as Hunger Action Month. C. Proclaim the month of September 2019 as Suicide Prevention Awareness Month. V. CONSENT AGENDA A. Approval of Minutes — July 9, 2019 Strategic Planning Workshop; August 6, 2019 Regular Meeting and First Budget Workshop; August 20, 2019 Regular Meeting and Final Budget Workshop. B. Approval of installation of six new security doors in the amount of $21,922.07 to Security 101. (Exhibit 1) VI. FIRST READING — PUBLIC HEARING OF BUDGET ORDINANCES A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2019-2020. B. Mayor announces that the proposed millage rate levy represents 0.0% more than the roll back rate computed pursuant to F.S.200.065 (1). C.1.a) Motion to read proposed Ordinance No.1191 by title only and set September 17, 2019 at 6:00 P.M. as a final public hearing date, levying a millage rate of 7.0618 on all real and tangible personal property for proposed Fiscal Year October 1, 2019 through September 30, 2020 (Exhibit 2). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1191 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1191. b) Public comments and discussion. c) Vote on motion. This me-�+�n9 was Can��l� �y 0�"Yc�al Qefroi� -taken �y —I -h2 Cii-y �oUnd� a� 4h�ua,+o �Iup I I� ovelcu�o� 3D, "l01 q 4k VI. FIRST READING — PUBLIC HEARING OF BUDGET ORDINANCES CONTINUED D.1.a) Motion to read proposed Ordinance No. 1192 by title only and set the final Public Hearing for September 17, 2019, at 6;00 P.M., setting the annual budget for proposed Fiscal Year October 1, 2019 through September 30, 2020 (Exhibit 3). b) Vote on motion to read by title only and set the final Public Hearing. c) City Attorney to read proposed Ordinance No. 1192 by title only. 2. a) Motion to approve the first reading of proposed Ordinance No. 1192. b) Public comments and discussion. c) Vote on the motion. CLOSE PUBLIC HEARING VII. COUNCIL COMMENTS VIII. ADJOURN MEETING PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video, or item to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records.