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2019-08-06 Handwritten Minutes City of Okeechobee, August 6, 2019 Meeting Minutes taken during the meeting by Lane Gamiotea I. Mayor Watford called the Regular City Council Meeting to order on August 6, 2019, at Ot P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. City Hall, 5.5 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation given by Pastor Don Hanna, First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present ' + tr Council Member Wes Abney - Present LQ R. c � ji7J, .y Council Member Monica Clark Present Jkti r— Council Member Bob Jarriel. Present , Council Member Bobby Keefe Present City Attorney John R. Cook Present f i AA/A- City Administrator Marcos MontesDeOca . Presents City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present -- 1 `(1 Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director India Riedel Present IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for thddition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda -Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. -RUNIL V. PROCLAMATIONS AND PRESENTATIONS- Mayor A. Present Certificates of Completion to Council Members Clark, Jarriel, and Keefe for completing the 2019 Institute for Elected Municipal Officials. uti;o -1)-®(d 1 .K_aLt` Of \ - f kia - 1010` lz:;. rVri.t4 Pc6.ck-QA, -- Q;\.. -PhA-2C1.:.Lt ca'\uAC il,�IL lusl - YJ.�t-z�fcc,� �. � �,�-,_ B. Promotion of Police Officer Cesar,Romero to Sergeant. 6p_ tuns ( t� ct0-�j 1�a, o. S fz c tc c e�v.� `�- t edd vtq S 'v6)(,tom!- BAxi -to y D po.��`- ' &pi- u U\ e-Sr .' • Fedi y"tu 'friip t� real -fie �vt c f(L. o Prcud C t awa,1,7 saw\A(-6.auu. cia,0G S 1 1 i ve a,udceh. C-l(1`_, r.-._Cd� �- ? rt aivc�� C�GJl1A Q h e,n�'✓. C. Swearing in of Police Officers Brandi Drapal and Trenton v ou s :. h oto ou wL , 7 (10 - f L ��yra� brand( a, )-en&o P- r lliwe23 --j-(►xi 110-2ti;h(.T , -fJs i /u .t r i,,.j — _ Chief Peterson administered the Oath of Office to Police Officer Brandi Drapal; with her right hand raised, she recited the 1014,i' following Oath: "1, Brandi Drapal, do solemnly swear that I will support the Constitution of the United States, the fQl'or`1Constitution of the State of Florida, and the ordinances of the City of Okeechobee. That I will faithfully perform AI the duties of Police Officer of the City of Okeechobee, so help me God." She was pinned with his badge-by--NO-P SON D "wad flat, 'Trnp ,iAM, ge,/ lu.e 4 Op/kui Chief Peterson administered the Oath of Office to Police Officer Trento outschka; with his right hand raised, he recited the following Oath: "I, Trenton Moutschka, do solemnly swea that I will support the Constitution of the United States, the Constitution of the State of Florida, and the ordin.noes of the City of Okeechobee. That d will faithfully perform the duties of Police Officer of the City of Okeecho•ee, so help me God." He was pinne with his badge by his /�'1c/►'1 ' ')ung= ill ork c/11,0ehc.�,c,. VI. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION-Mayor Watford at 3 (&p1Y\ A.1.a) Motion to read proposed Ordinance No. 1185 by title only regarding LDR Text Amendment Application No. 19- 001-TA-City Attorney (Exhibit 1). Countir Member • GAJ moved to read proposed Ordinance No. 1185, y title wily regarding e313117-1T— Amendment x Amendment Application No. 19-001-TA; seconded by Council Member K- -_k Page 1 of 22 b)- Vote on motion to read by title only. VOTE: WATFORD-YEA✓ ABNEY-YEA/ CLA:. JARRIEL-YEA 1 KEEFE-YEA ✓ 0 ION CARR C) Attorney to read proposed Ordinance No. 1185 by title only. Attorney Cook read proposed Ordinance No. 1185 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART II OF THE CODE OF—ORDINANCES, SUBPART-B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 66-GENERAL - -------PROVISIONS, AMENDING SECTION 66-1, REVISING DEFINITIONS OF PAWNSHOP, SERVICE- PERSONAL, AND SERVICE- RETAIL; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE III-DISTRICT - AND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90-223 SPECIAL EXCEPTION USES, AMENDING ITEM (2) AND ADDING ITEM (13) PAWNSHOP; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90-253 SPECIAC EXCEPTION USES, ADDING ITEM (23) PAWNSHOP; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-282 PERMITTED USES, ADDING ITEM (19) PAWNSHOP; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION-90-312 PERMITTED USES, TO INCLUDE TAKE-OUT RESTAURANT TO ITEM (3) RESTAURANT, CAFE AND BAR TO ITEM (6) PRIVATE CLUB, NIGHTCLUB; AMENDING SECTION 90-313 SPECIAL EXCEPTION USES, ADDING ITEM (13) PAWNSHOP; AMENDING DIVISION 10-INDUSTRIAL, SECTION 90-342 PERMITTED USES, TO INCLUDE RESTAURANT, TAKE-OUT RESTAURANT TO ITEM (23) CAFE, ADDING ITEMS (34) PAWNSHOP AND (35) BAR; AMENDING DIVISION 12-MIXED-USE-PLANNED UNIT DEVELOPMENT DISTRICT, SECTION 90-402 PERMITTED USES, _ TO INCLUDE TAKEOUT RESTAURANT, CAFE TO ITEM (10) RESTAURANT, BAR TO ITEM (14) PRIVAE'CLUB, NIGHTCLUB, AND ADDING ITEM (27) PAWNSHOP; PROVIDING. FOR CONFLICT PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1185. C uncil Member U Q/JL,V moved to adopt proposed Ordinance No. 1185; seconded by Council Member b) Public comments and discussion. D t t`- Pv,,b'lyc..t; • \L K.S4.- Lit kr e-00?tea () ( pp &y nab- (bl-e rtetw_g. 40 ett At their June 20, 2019, meeting, the Planning Board found Land Development Regulation (LDR) Text Amendment Application No. 19-001-TA to be consistent with the Comprehensive Plan, and recommended approval of changes to the following sections as presented: Add definition for"pawnshop" to Section 66-1, Definitions, to read as follows: Pawnshop means an establishment where items may be bought outright or left as collateral in order to borrow money; and which those same items may be sold; Amend Section 66-1, Definitions, Service, personal, by deleting the word "pawnshop" from the list; Amend Section 66-1, Definitions, Service, retail by deleting the words "restaurant, take-out restaurant, café, pawnshop" and the wording "as well as a bar or tavern for on premise consumption of_alcoholic beverages"; Amend Sections 90-282, 90-342, and 90-402, by adding "pawnshop" to the list of permitted uses in the Heavy Commercial (CHV)Industrial_(IND), and Mixed-Use Planned Unit Development (PUD-M) Districts; Amend Sections 9022 ., 90-253 and 90-313, by adding "pawnshop' to the list of special exception uses in the Commercial Professional and Office • (CPO), Light Commercial (CLT), and Central Business District (CBD) Zoning Districts; Amend Sections 90-312, 90-342, and 90-402, by adding "bar" to the list of permitted uses in the CBD, IND, and PUD-M Districts; Amend Sections 90-312, 90-342, and 90-402, by adding ''restaurant, take-out restaurant and café" to the list of permitted uses in the CBD, IND, and PUD-M Districts. c) Vote on motion. VOTE: WATFORD-YEA ABNEY-YEA d^ CLARK-YEA JARRIEL-YEA KEEFE- -YEA iL-- T <IMO GAS1 rED� Page2of22 B.1-4- Motion to read proposed Ordinance No. 1186 by title only regarding Right-of-Way Abandonment Petition-No.--19-- k etition-No 1.94k 002-SC-City Attorney(Exhibit 2). Council Member. JLtL moved to read proposed Ordinance No. 1186 by title only regarding Right-of-Way Abandonment Petition. 19-002-SC; seconded by Council Member_ (Itiyi ' . b) Vote on motion to read by title only. VOTE: WATFORD—YEA ABNEY—YEA — CLARK—YEA - JARRIEL—YEA KEEFE—YEA MO 5 CARRIED. c) Attorney to read proposed-Ordinance No. 1186 by title only. Attorney Cook read proposed Ordinance No. 1186 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; VACATING AND ABANDONING CERTAIN STREETS AND RIGHTS-OF-WAY BEING AN UNIMPROVED PORTION OF SOUTHEAST 4TH STREET (f/k/a AVENUE A) MORE PARTICULARLY DESCRIBED HEREIN; RESERVING UNTO THE CITY ITS SUCCESSORS AND ASSIGNS A NON-EXCLUSIVE EASEMENT FOR CANAL MAINTENANCE; DIRECTING THE CITY CLERK TO RECORD-THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1186. COU cil Member }tii.L moved to adopt proposed Ordinance No. 1186; seconded by Council Member b) Public comments and discussion. - Puce - n� u,pp 4 0 1,,t49 Oly4-e u, -- The Applicant, Louis D'Onofrio, requested to abandon the East-West 373.5-foot long, 40-foot wide unimproved Right-of-Way of Southeast 4th Street between Southeast 10th Avenue and a canal. The Applicant owns all of the contiguous properties which encompass Lot 12 of Blocktof 1 of Block F, and Lot 1 of Block 4. The Petition was reviewed at the May 16, 2019, Technical Review Committee Meeting, a recommendation was made for approval with the following special condition: the City of Okeechobee Public Works Department requires an access easement of 12-feet on the north side of Lot 12, Block E, to facilitate maintenance to the canal. Planning Staff recommended approval based on the following findings: the property is designated Single Family on the Future Land Use Map; the Right-of-Way is not the sole means of access to any property; all three parcels bordering the Right-of-Way are owned by the Applicant and two of those parcels have access to Southeast 10th Avenue; the proposed area to be vacated has not been improved to facilitate vehicular travel; turning over maintenance responsibility to the Applicant and adding this property to the City tax rolls will be benefit the City; and the Applicant has received authorization from all necessary utility entities. Cith SC)0\k-P 01 1St !tiC 11CLOEa. JJ/1 � Aide't t- 6Lyjet - c) Vote on motion. VOTE: WATFORD-YEA ✓ ABNEY—YEACLARK-YEA JARRIEL—YEA=—✓ - - KEEFE—YEA .— C17 MOTION CARRIES�� Page 3 of 22 Y9 Cha) Motion to read proposed Ordinance No. 1187 by title only, amending the Police Officers' Pension Plan -- City Attorney(Exhibit 3). Council Member C,(Jti1Jl-- moved to read proposed Ordinance No. 1187 by title only, amending the Police Officers' Pension Plan; seconded by Council Member '1Q . b) Vote on motion to read by title only. VOTE: WATFORD—YEA' ABNEY—YEA. CLARK—YEA''— JARRIEL— — KEEFE—YEA /— �`IVIOTION CARRCE�:' c) Attorney to read proposed Ordinance No. 1187 by title only. Attorney Cook read proposed Ordinance No. 1187 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS' PENSION TRUST FUND, ADOPTED PURSUANT TO ORDINANCE 888, AS SUBSEQUENTLY AMENDED; AMENDING SECTION 8, DISABILITY; AMENDING SECTION 17, MISCELLANEOUS PROVISIONS; AMENDING SECTION 28, DEFERRED RETIREMENT OPTION PLAN; AMENDING SECTION 29, REEMPLOYMENT AFTER RETIREMENT; AMENDING SECTION 30, SUPPLEMENTAL BENEFIT COMPONENT FOR EXTRA BENEFITS; CHAPTER 185 SHARE ACCOUNTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1187. Cou cil Membermoved to adopt proposed Ordinance No. 1187; seconded by Council Member b) Public comments and discussion. Qum n . CLERK - Ordinance and Actuary Impact Statement was forwarded to the Division of Retirement, no objections have been recti' - , . - c) Vote on motion. VOTE: WATFORD—YEA— ABNEY—YEA CLARK—YEA- ' JARRIEL—YEA — KEEFE—YEA%" (0TION CARRIED. Page 4 of 22 D.1.a) Motion to read proposed Ordinance No-1=188 by title only, amending the Firefighters' Pension Plan -- City Attorney(Exhibit 4). Council ember r moved to read proposed Ordi •nce No. 1188 by title only, amending the Firefighf�s' .Pension Plan; seconded by Council Member b) Vote on motion to read by title only. VOTE: WATFORD-YEA"- ABNEY-YEA r- CLARK-YEA JARRIEL-YEA KEEFE-YEA OTION CARRIE c) Attorney to read proposed Ordinance No. 1188 by title only. Attorney Cook read proposed Ordinance No. 1188 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FURTHER AMENDING THE CITY OF OKEECHOBEE MUNICIPAL FIREFIGHTERS' PENSION FUND, ADOPTED PURSUANT TO ORDINANCE 889, AS SUBSEQUENTLY AMENDED; AMENDING SECTION 8, DISABILITY; AMENDING SECTION 17, MISCELLANEOUS PROVISIONS; AMENDING SECTION 28, DEFERRED RETIREMENT OPTION PLAN; AMENDING SECTION 29, REEMPLOYMENT AFTER RETIREMENT; AMENDING SECTION 30, SUPPLEMENTAL BENEFIT COMPONENT FOR EXTRA BENEFITS; CHAPTER 175 SHARE ACCOUNTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1188. Co cil Member ,.�b i 'moved to adopt proposed Ordinance No. 1188; secondedm.b..yCouncil Member (_ �_ b) Public comments and discussion. - po 04- n CLERK- Ordinance and Actuary Impact Statement was forwarded to the Division of Retirement, no objections have been received to date. • c) Vote on motion. VOTE: WATFORD-YEA / ABNEY-YEA— CLARK-YEA JARRIEL-YEA KEEFE-YEAOTION CAR Page 5 of 22 E.1.a) Motion to read proposed-Ordinance No. 1189 by title only, amending the General Employees' Pension Plan - City Attorney(Exhibit 5). Council Member kid moved to read proposed Ordinanc No. 1189 by title only, amending the Genera_l Employees' Pension Plan; seconded by Council Member_ x l "�_ b) Vote on motion to read by title only. ._VOTE: WATFORD-YEA— ABNEY-YEA ✓ CLARK-YEA ti-- JARRIEL-YEA / KEEFE-YEA/ MOTION CARRI c) Attorney to read proposed Ordinance No. 1189 by title only. Attorney Cook read proposed Ordinance No. 1189 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE GENERAL EMPLOYEES' RETIREMENT SYSTEM, RESTATED PURSUANT TO ORDINANCE 1141, IS HERE Y.AMFNDED;AMENDING SECTIQL4, FINANC AND FUND MANAGEMENT; AMENDING SECTION 8, DISABILITY; AMENDING SECTION 16, MISCELLANEOUS PROVISIONS; AMENDING SECTION-25, REEMPLOYMENT AFTER RETIREMENT; ""AMENDING SECTION 28, DEFERRED RETIREMENT OPTION PLAN;PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES-IN-CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1189. Councilber'l`Us moved to adopt proposed Ordinance No. 1189; seconded by Council Member b) Public comments and discussion. CLERK- Ordinance and Actuary Impact Statement was forwarded to the Division of Retirement, no objections have bee 'received to date. MN - 1. 1XU4 . ___CKAAS1124 --J212C • c) vdton motion. VOTE: _ --, WATFORD-YEA - ABNEY- EA^ CLARK-YEA- JARRIEL-YEA• `'• KEEFE-YEAr---- ". .' ' " '•'-. 1 Page 6 of 22 F.1.a) Motion to read proposed Ordinance No. 1190 by title only, amending the General Employees' Pension Plan - City Attorney(Exhibit 6). Council Member l'j 014 moved to read proposed Or•finance No. 1190 by title only, amending the General Employees' Pension Plan;seconded by Council Member.._ '__f I b) Voi4 on motion to read by title only. VOTE: WATFORD-YEA ABNEY-YEAS R - JARRIEL-YEA KEEFE-YEA---� MOTION CARRIED. c) Attorney to read proposed Ordinance No. 1190 by title only. Attorney Cook read proposed Ordinance No. 1190 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FURTHER AMENDING THE CITY OF OKEECHOBEE GENERAL EMPLOYEES' RETIREMENT SYSTEM, RESTATED PURSUANT TO ORDINANCE 1141; AMENDING SECTION 6_;__BENEFIT_AMOUNTS AND ELIGIBILI ; AMENDING SECTION 9, VESTING; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY-OF-PROVISIONS; REPEALING ALL-ORDINANCES IN CONFLICT HEREWITH; AND-PROWDING AN EFFECTIVE DATE." 2.a) Mcition to adopt proposed Ordinance No. 1190. Co, cil Member moved to adopt proposed Ordinance No. 1190; seconded by Council Member +,}C. b) Public comments and discussion. CLERK- Aprdinance and Actuary Impact Statement was forwarded to the Division of Retirement, no objections have been received-to-date. DU] • S.- : koz *coccs- L po . 7z-via i -- t c) Vote on motion. VOTE: WATFORD-YEA / ABNEY-YEA - CLARK- JARRIEL-YEA-7 KEEFE-YEA l MOTION CARRIER'-, MAYOR VATFORD CLOSED THE PUBLIC HEARING AT ;301 P.M. iPage 7 of 22- VII. UNFINISHED BUSINESS A. Consider Centennial Park chickee alternatives–City Administrator(Exhibit 7). At the June 18, 2019, regular meeting, the Council requested the Administrator provide the costs to construct a traditional chickee hut, costs for alternative materials that could be used for the roofs, and all annual maintenance costs for each (palmetto, aluminum, concrete, etc). Once the information is provided the Council would be able to make an informed comparison and decision at that time. PR 5 Chickee Hut's initial cost is$5,000.00, with a life span of 10 to 15 years. The annual maintenance includes the application of three coats of flame retardant every year, which costs approximately $200.00 for materials with three to four hours of labor. Steel Shelter's initial cost is $9,000.00 to $12,000.00, with a life span of 30 years. The annual maintenance consists of pressure cleaning periodically and re-painting every eight to ten years. Wood/Shingle Shelter's initial cost is $5,000.00 to $7,000.00, with a life span of 20 to 25 years. The annual maintenance consists of pressure cleaning periodically, water seal/stain annually or paint every five years. QJLCLOLr &AT- ladut6, yvaw c c /ô . 6 - Oc , Ctho l A 5 a _ Petit dee° rettiV tutr Y ! - Pav6 oma, holo 4,4. v ►���� Q . pfo had f/-/ l2 , /),4 clubj lotha yed a pa , bJ(d- door, 6Y. mit saw you fw►r -ft adv euzi @ - tto" o egwylie c74.i • w 19-n f2d PpPre., Cad- 16 ' ell d , - I A ` if a ea Pate VOTE: WATFORD–YEA ABNEY–YEA CLARK–YEA JARRIEL–YEA KEEFE–YEA MOTION CARRIED. VIII. NEW BUSINESS A. Mdtion to approve an Easement across Lot 12 of Block E, WRIGHT'S THIRD ADDITION TO OKEECHOBEE for cr canal maintenance in relation to Abandonment of Right-of-Way Petition No. 19-002-SC - City Administrator (,. (Exhibit 8). Council Member moved to approve an Easement across Lot 12 of Block E, WRIGHT'S THIRD ADDITION TO OKEECHOBEE for canal m intenance in relation to Abandonment of Right-of-Way Petition No. 19- 002-SC; seconded by Council Member i . scp:u3 CU) colud-la /kJ VOTE: WATFORD–YEAS ABNEY–YEA CLARK–YEA— JARRIEL–YEA / KEEFE–YEA " CICOTION CARRIED. Page 8 of 22 �!r, 1'1"etes-cQ j rnoC . Pi 6( . iety, 90- aiLou, lzritib 94,144t 1(9-g.-J- t)4-fiNebee_ IP koPP 6fitL-_ l- 161. Sie*4_66.vorl _6 C,YI L , '!4I ��:_:' �� ti dam, • Nu • aLceeL., eLat_a_06, • httu saar, e4A) P/cjpriu ( - (k 4 akc opac aided ft/ ILlats upA LOt Pfakkd 04,04_ q./ CI:Ltekt, w,, e0, C vim' a_-,oiL- tI tumid Nati e of ei 469tkJ 1)00 I icl- ) _y-e& nix) A(/t.)9- 40T.44) • (3- 4-6 OLL tapjsiALA /)c_u,(,61) e( ,,)141 Q h /7( PaqSa Discussion of operations and utilities within the Veteran's Park- City Administrator. IINDO ._. -la o .62 ,cj-\-Le_ gyp-c K� ` •J�� m l •tc ea'u) 10 Sliko4 Shat . buta C0( Cuu M Cu_ b. Jj ) l +nrl; OW, Atialtal) Nil .1, u-A 04- Ot•S_ AA 47 )Dt' Vtil-PCIA‘j 4.0 6 C_- . _ LAA, 4- ? A L) h-t`4A cAYI aka "`��,�hhvJ q- oniti Ne._ , CCM]) cy (LUL (fa_ 4 _ `I C. Motion to adopt proposed Resolution No. 2019-09, approving a Competitive Florida Partnership Grant Agreement with the Department of Economic Opportunity [in the amount up to $40,000.00] and authorizing the execution of the Grant Agreement_amity Administrator(Exhibit 9)._ Council Member C'ta,ia,L moved to adopt-proposed--Resolution.No. 2019-09,-approving a--Competitive Florida Partnership Grant Agreement with the Department of Economic Opportunity and authorizing the execution of the Grant Agreement;-seconded-by---Council Member 0btu a itc Attorney Cook read proposed Resolution No. 2019:09-by title only as follows: "A -HtSOLUT/ON UI• Mt CI(Y OF OKEECHOBEE, FLORIDA; APPROVING AND ACCEPTING A COMPETITIVE FLORIDA PARTNERSHIP GRANT AGREEMENT WITH THE DEPARTMENTOF ECONOMIC OPPORTUNITY; AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT;INCORPORATING ALL ATTACHMENTS THERETO; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE." (YtfJb-Tie agreement period is effective as of July 1, 2019, and shall continue until the earlier to occur of(a)June 30, 2020 or (b) the date on which either Party terminates this-agreement. This is a cost reimbursemerrt-ag $40,000.00. 1 1 � G�-�a �j.��.�fe� `` Z� �i�-Gkabt2 .A _i 4Q1)) (d . L v-COL - C U65i,e4 41' - fp __ s_tottt Loa X47 - ` la )- 3 � !� ; . h u)cAii u,/ VOTE: WATFORD-YEA ABNEY-YEA— CLARK—YEA i JARRIEL-YEA % KEEFE-YEA ✓ MOTIONARRIE�1- # Page 9 of 22 D. Motion to adopt proposed Resolution No. 2019-10 regarding temporary rystreet closure applications for special events-City Attorney(Exhibit 10). Council Member Q j rw.� moved to adopt proposed Resolution k o. 201.9-10 regarding temporary street closure applications for spial events; seconded by Council Member �' t>I.�� . Attorney Cook read proposed Resolution No. 2019-10 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; RESCINDING RESOLUTION NO. 1988-5 AND NO. 2011-02 CONCERNING TEMPORARY CLOSING OF STATE ROADS FOR SPECIAL EVENTS; CREATING PROCEDURES AND FORMS FOR SUBMISSION TO FLORIDA DEPARTMENT OF TRANSPORTATION FOR STATE APPROVAL FOR SUCH CLOSINGS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE."qcz_ p 1- , s o1,c 12,1u3, Foci- Oa ckc V-itutt. rwi d,, 4 Guxt G w-Lu G ..iu- ( 2),y S'irezon t, . app, DO I . txRAc hkteuxuki ? P +(jam *oat - VOTE: WATFORD-YEA-- ABNEY-YEA — CLARK-YEA-- JARRIEL-YEA - KEEFE-YEAS i'• ION CARRIE . E. Motion to approve an Inter-local Agreement for Automatic Aid between Okeechobee County Fire Rescue and orr' the City of Okeechobee and authorize the termination of the current agreement for mutual aid established in Olt2003- Fire Chief(Exhibit 11). Council Member 4 (iii moved to approve an Inter-local Agreement for Automatic Aid between Okeechobee Count' Fire Rescue and the City of Okeechobee and authoriz the termination of the current agreement for mutual aid established in 2003; seconded by Council Member. Fretv,y Lv �s .1. t�0o-k?no Ute-Ct;� o ,. Chief Smith explained in a Memorandum included with Exhibit 11, that in August of 2003 the a mutual aid Agreement was entered into between the City Fire and County Fire Departments to provide automatic aid for structure fires in a defined geographical area; both agencies agreed to provide services to one another, with the City providing service up to two miles outside of the municipal boundaries. In order to provide improved service to the citizens and to provide for the safety of Firefighters, the City Fire Department has utilized the available resources of the County Department, as well as changing method of responses to ensure the safety of Firefighters are met while providing the best service possible to City tax payers. Due to these'changes, an updated agreement is needed. The new agreemeriL provides for more c fiance with the Insurance Services Office (ISO) evaluation process to assist with improving/maintaining the City's current rating of 3. Both the County and City Fire Chief agree with the concepts o is new agreement. The Board of County Commissioners recently approved this agreement. The effective date is the date a fully exetrir copy of the agreement pis filed with Clerk of the Circuit Court of Okeechobee County and will remain in effect for one year,and will be automatically renewed on an annual basis thereafter unless either party provides notice to the other party of non-renewal at least 30-days before the expiration date. I ks sl-otei-,,(. , OV-Lk a rni t,tu� � c'n(dr`- - c dd- 611 mitas eud, &ay 014a, v �; C WL! dem hispoth. o . (Nr,ai (300z ctizoJe_5„, Cu-) Oiltej VAIAL tAt 0-1 . Odl fou did Id 3CD Pnu-40-0 Cud 1- 6A O& Q... r . ri,t ria 7J / . cRaph-RIviluw.- Geauseif, a Sinkthuit (AA CC4y OAr .6-AippkC4.., WULL (, elT ) VOTE: WATFORD-YEA -- ABNEY-YEA CLARK-YEA` JARRIEL-YEA KEEFE-YEA-- OTION CARRIED Page10of22 190 ,) dr° ffrit-rodo -04—"Fp ' IT /I, Cy'v - iWro 1J2Df /--,10Td-redD • 904 77-YY4 TrTrQr • • f )d ' ,(. ..t.-/LQIi-0 107v) y7y)TfriVi [r, 2cd • yuv Rio7 cuy LJ 41-(7-)11 v-D aTYfil970 Dd ,t_Dz /7)7)rig 71077 i?rd ;i7 -YirtAICIH ,ThQ-147)70d 110 11G-7,-Y‘7,P7, Z(Thr) hic)) niY1M) 493- (0,72,/ ptioryif ,opfu) (2±-ryid (yuu ruvv -T-2,79cit '7124 12 PW 9-471W-vog GZIY)LriVn: -V 9Y icv/ 920-3(v. impazis) 36) 0-)1)1-vfo-Aacb • F. Motion to approve an agreement with Florida Power and Light for Streetlight LED Upgrades - Public Works Director(Exhibit 12). Council Member moved to a roveanRgreement with Florida Power and Light for Streetlight LED Upgrades; seconded by CubaMember 'n�^-l' Public Works Director Allen is recommending that the City accept a proposal from Florida Power and Light to upgrade the existing High Pressure Sodium (HPS) street lights within the City to new LED fixtures. The upgrade will be performed at no cost to the City for the fixtures. tili - TPL idwu ttp p C f 0,44. cl7. Irwu. 4,4 -c�--( C L14'%) , M.+ GAS O . VPL (NI-Nr 41,vt 'i- ilyLii,tiu,;) ,- - --- ---Ilut aiLt_ stir gtpeq-fet.-( S cs -I--0 LUS%.- •eA,,,d - Ctp(Qc u Ccs ti.: Si- S -s , 4 104 / '7 L . , D w(A - C; Air cry c L cA a - - - 1- , Sc_ :_,6./ ,teii v14 , "--{ Q. 0_e- - 1-,06 cf L E l VOTE: WATFORD–YEA 1 ABNEY–YEA C RK c_::_____EA___- JARRIEL–YEA KEEFE–YEA MOTION CARRIED. • G. Motion to approve disposal of obsolete and surplus equipment no longer needed by the City - Public Works Director(Exhibit 13). Council Member )(riA moved to app ove disposal of obsolete and surplus equipment no longer needed by the City; seconded by Council Member . The list of obsolete and surplus equipment no longer needed is as follows: 2009 Ford Escape (old Code Enforcement vehicle); Standby Generator from Fire Department Replacement; 2010 Badboy zero turn mower; traffic signal equipment removed from South Park/Southwest 5th Avenue and Park Street/Southeast 3rd Avenue; Samsung Prostar Telephone System Hub; Water fountain; and a black plastic toolbox for a truck. All items will be sold on govdeals.com 10/c6 .11-1. %(), ./\_ra_111:3er 6 e,'ob imot -k, PAM.- ni)L[- CLia . J VOTE: WATFORD–YEA — ABNEY–YEA– CLARK–YEA--- JARRIEL–YEA KEEFE–YEA---- ION CARR --, Page 11 of 22 H. Motion to approve an agreement to piggyback a contract for services by another government entity with C.W. Roberts, Inc. for asphalt paving, milling, and striping services- Public Works Director(Exhibit 14). r Council Member c Nuu..Q, moved to approve an agreement to piggyback a contract for services by another government entit frith C.W. Roberts, Inc. for asphalt paving, milling, and striping services; seconded by Council Member U The Public:Works Department is requesting approval of a Piggyback Agreement with C.W. Roberts, Inc.. for asphalt paving, milling, and striping services based on an Agreement signed May 9, 2019, between C.W.Roberts, Inc. and Okeechobee County. The term of the County Contract is three years beginning May 1, 2019 and ending April 30, 2022; it may be renewed up to two years upon agreement of both parties. A list of proposed asphalt projects with estimated costs, based on annual budget amounts, will be provided annually to the Council for approval. The FY 2019 Asphalt paving project list submitted for approval with this agreement is as follows: Northwest 10th Street from 5th to 3rd Avenue (approximately 130 tons $18,361.20); Northeast 9th Street from 100-feet West of Taylor Creek Bridge to 800-feet West of Taylor Creek Bridge (approximately 125 tons $17,655.00); Northeast 5th Avenue from 5th to 6th Street (approximately 65 tons $9,180.60); South Park Street Alleys from Southwest 3rd to 5th Avenue (approximately 70 tons $9,886.80). The total estimatedcost of this project is $60,583.60 with a 10 percent contingency of$5,500.00. \AIR h AJW2,4e4QQ fit( -0bcca PJcLpJdo 0,-W-U6) \13NUAKC6 OVJ Ter< potw-hi&l, tot $0u 12s7AGUipt ' 10 laypct ? m.06 cAaL6 oAiL pme 51:- b haAot 9ty-- VA/2-AL 9rekdAd- bUCC e ffY a Tk ofAuk-4- 8 - - pli ,fe -. 1 oa c 4- act_ .SZu o . 0.p r o e . OP" W +0 oL o A /Yu-�t.ln R,0 p oss a - V6TE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. I. Discuss letter to Governor DeSantis concerning the appointee of a Heartland Representative to the SFWMD Board - Mayor Watford (Exhibit 15). • 4.Acxi-A-Vetkek res .pow po uvrt 0,73 1 ,�•-- WoWA, lacy, Otte-te7 eV) m 041 boo00- nu' ((-ktz:L-6- 9-ba+i Cte-uk 160(4 ecafeit? eThte,mk. Oc 6akid-hihn , atilt ow uoyfe ou\Ad - goon 001410, awbo-Ei ,)eboSFtd 'W ;b n It re - OM COOM ,640,rA row Iia, -e col IT 61tab aitoG Xg lAuv t2 iwa_ J. Discuss letter to the Army Corps of Engineers concerning deviation to the lake level schedule - Mayor Watford (Exhibit 16). D wa3 C60 y -c d — A Nov. v\oAki,,,c id ¢-;;0n rte- Pusgkikt_bv, k, • 4‘.,kosp . o V heu Culp wolf& 1_4-voidut- Atit NAL 410- 1A- MS) , N\f\81, SivItrftw* 6s-11) 'Qi,LL I tkAil \,1q 1 fabhul- vv.) 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DOCI - U3Pt I, al pC 4,27/0r . • tyvybw(ku, ryt j ' i oof @ . 9-4) /A ,o po nut. pL a a _ uvu baut OAULA1 0,e-La cio_w (14, 125" p 1 t2, c‘ .Qt � o �l r Si a c .�- 1y Vof kat) - / V 4. C . rn ,7 moc..1___e bar &10 dem._. a ver ���o • VriAlLo - 1)-M Catta_o_i-&_• /le& 4- e-ct /of,i P49r Vt .____1674,0,Lqf(5(-- pu3 citypiad a v 4,f c6-7c, d C c` 1()-- 1 V- S-tep ad- Lyr J pJ ' e 7 4-6 -/ • tJd e.e bo 44066 k JCShilLe4_abat'i- D024/- ht,6-61 (CL/446700• NALUT efiziatAllt - ariyr_Uhabzuei-- tltrf• -a- lIcn/c; obtucibittel,0 -1-b \Rut_ wiL.Atmx!„ - 't ,V1) \-0 4 - _ - &Jr. \1\X 6"4: N,,t tar p ics 4 K. Notion to approve the implementation of a Consent Agenda. Council Member rukmoved to approve the implementation of a Consent Agenda; seconded by Council Member eitaxtv . 6 2- - atAiLit- 4-L-04 C__QuuL- li -Qi • Ni3 ^ t (NC I4 v,- -12,Q z ` - m-o'(0 10 1 01(A1,11A-e- WOWil ? kupkzoLui &out sk dais © f-po „flit) Lup —9 ' C_c US) 6-0-131C. 1 - Ci 60 w`f r 6 ' 40131 VOTE: WATFORD-4ft 1\1r0 ABNEY-YEA CLA-. - JARRIEL-YEA KEEFE-YEA 0 ON ARRI 1. L. Motion to approve the renewal of the City Administrator's contract- Mayor(Exhibit 17). Council Me ber PAC, moved to approve the renewal of the City Administrator's Contract; seconded by Council - ,�r Member (QS pt UNL .Sed tnti. L c 17, r u ovt,tcQ�r , C e cj t h y' q C4-0 l�6 6c. ? c ,C",,q A: (,e ri 4.5 ness&Akj ae.f eAt_ot_cmcQ UJ -�' Y tO5igoa012 A memorandum was included with Exhibit 17 providing supplemental salary comparison data and key points in support of the Administrator's request for a salary increase for the upcoming contract. Dui 14 -1-D 1i\ cLLAJ i crL S�--../ Mt, - WL\ L v.)A c x blysee EsV form o l obc : 40 mop, ctu h00 u d ' "rvittenZ Attu C cd i Ver-. N 1, no+- -k Nvu,b Wo VW_ A to Cilli• I "'�JV - MInitAiL Gv-V).. VVJ\ , ty 'D NAL C,01A e AA,1 Cik Go-Arad- GiD Kn(9'u q)otte,(j V ✓29 pts' ` W 4- h (Arkt2At huu , siappLa A/2 Not v u - eitctirauEl data-- app1a-2 Ivy a_ fact*n peati, ( 'nm 03 a0 hD, ethteMAti 11 , 1ARA- VL a-MI OPDAttAte" MO Ok cil AL prapir0 , i.,6 paa-en4-Cci (Ap.-,---r-WCW Ulf- g4e-p prqprevkl - ' 01,(6f a) goal .f,` -6-CCt- . A- Ou) - w[ G .Q. co ry -o 1 r hOlia0-4 t el) -14-1rrrit 4-- ,bk_d_opt_ 1 a ( bitz,to VOTE: .1NATFORD—YEA- ABNEY-YEA CLARK-YES JARRIEL-YEA , KEEFE-YEA 'OTIO' ARRIED Page 13 of 22 Ott ho u L Y 04 u :. a it - �- U , (Of--___WO ,4 , (,tea1 J__L 'U-- V-& GL1CY.�. ei may- 7�, = a- Cdoe, 61m4 0 Qodu/ fi r c✓� "' ow:- clad tat & amu. ? 0, 0A aLls1 Lir r k/ ( $y _ i titin ' . ham=' rw t�.�v Z aav - - ! , _ s (Ned_ bt6LcU- (Au r 0,-41 V/104 reit4-e-v- I I a MO -gebt-CM-0 /YUilks Lt_fi) / C -4- - GD + I Lft4 - ' 0. I 4--6 Ovj A - nc ` i , ". +0 PSI 6611.- A o avgtAQJAA,s6 • . X. COUNCIL COMMENTS A. Mayor Watford B. Ca ncil Member Abney C. Council Member Clark D. Cc c ncil Member Jarriel --- `�a - ezm; juT,,,_1 cni untiy6kAtigLa, E. Cc uncil Member Keefe X. R 'ESS REGULAR MEETING AND OPEN BUDGET WORKSHOP- Mayor Eteeniod :a5 Mao On Page 14 0 k---Discuss the proposed Fiscal Year 2019-20 Budget—City Administrator and Finance Director(Exhibit 18). The purpose of the Workshop is to review the proposed Fiscal Year (FY) 2019-20 Budget as presented by Administrator MontesDeOca. To assist with the budget presentation, the Administrator deferred to Finance Director Riedel. rou- arld yr Otttctqi til qkt lag- -'p �� �.k,, w � C�d�-, al�/ Gdt 1, pitiici % "MAI- tt 2Lu1 il_pcp 4 , Ca., 1, , 0C, Si- R_W . (urn.pC1,,`A.C'6 on; %cL L5 .d X013-i4 I-c ,9019,A0; Cat° 1-6-46 i COnOntUitc�a,4zo,N, ______ 1-X- C - t\CO V Ga. „,),,a _d,.Q. OL. N.L._ 11141- (..,gt.i I E i,L4". day I /60% 0-1 r& 7ó uLA Vouo 1pv e1(Dala. K,2k-t+ t k - .. cc 0'j -�-c aO I'J oRe, /L iJLd!—Waw ad vcJcyrern, °kyr. .P..eeo, vtoe',aqehi; Chu) -t , Luiol_aggl i.eti) b2A2t AN� lsJtaeil 0AL_� opo J-t,(,k)-eAtA-'L. J t` -I-04.0,41A va & ix.i.0 - yr4,.® Nonu.own-L1 i ect= llit gi-m,mL.+o.qr_d00`7 h oor% no4- u - C Uw .t,n_ t:t-j,0`1,..1)-a c v‘ Ly_oso - Tax yr-0 cu('ems we-q-kc U -tAa ao - L/r (N)1 1.1 pliufdl a .G.awl `-(AJ,_ 1-s U„/Kku. 1 a,,; v.nt a ,1/2_4.1‘0,140.1, (44,..1tAx-uk wl. (A,Q.,1.tG;a�l,- u-tn in e'u-..J-{'rrr.sc�n�te.e,C,, w`ir�G hen..a. Uv., 20 7ar lea.tz. ) SCfine vrL-F'c CoC� oi_6_f) FY 2018/19 FY 2019/20 Amended Proposed Difference General Fund Beginning Balance $ 4,315,500.00 $ 4,342,501.00 $ 27,001.00 _._._ REVENUE Ad Valorem 96% $ 2,181,694.00 $ 2,265,530.00 $ 83,836.00 Other Fees $ 710,300.00 $ 750,100.00 $ 39,800.00 Intergovernmental $ 1,645,216.00 $ 1,721,136.00 $ 75,920.00 Charges for Services $ 950,600.00 $ 1,049,100.00 $ 98,500.00 Fines, Forfeitures & Penalties $ 9,775.00 $ 14,275.00 $ 4,500.00 Uses of Money & Property $ 100,000.00 $ 160,000.00 $ 60,000.00 Other Revenues $ 28,114.00 $ 68,164.00 $ 40,050.00 REVENUE SUBTOTALS — - 5,625,699.00 $ 6,028,305.00 $402,606.00 pa;SwQ.,Q k, :..)-L. vavN, hcvu k0 - CUnScer- \,�, TRANSFERS-IN --4c"'l rw{, - Public Facilities Improvement Fund $ 350,000.00 $ 350,000.00 $ - Capital Improvement Projects Fund $ 845,215.00 $ 1,207,588.00 $362,373.00 TRAN FERS-IN TOTALS $ 1,195,215.00 $ 1,557,588.00 $ 362,373.00 REVENI TOTALS $ 6,820,914.00 $ 7,585,893.00 $ 764,979.00 _ =FUND BALANCE SUBTOTAL $11,136,414.00 $11,928,394.00 $ 791,980.00 EXPENDITURES Legislative $ 203,591.00 $ 385,722.00 $ 182,131.00 Executive $ 222,240.00 $ 250,420.00 $ 28,180.00 City Clerk $ 239,384.00 $ 247,418.00 $ 8,034.00 Financial Services $ 331,341.00 $ 342,075.00 $ 10,734.00 Legal Council $ 116,260.00 $ 145,500.00 $ 29,240.00 General Services $ 384,484.00 $ 505,912.00 $ 121,428.00 Law Enforcement $ 2,553,395.00 $ 2,833,834.00 $ 280,439.00 Fire Protection $ 1,715,754.00 $ 1,642,577.00 $ (73,177.00) Road & Street Facilities (Public Works) $ 1,302,570.00 _$ 1,232,435.00 $ (70,135.00) __ TOTAL EXPENDITURES $ 7,069,019.00 $ 7,585,893.00 $ 516,874.00 I± General Fund Ending Balance__ $ 4,067,395.00 $ 4,342,501.00 $ 275,106.00 Page 15 of 22 Uh gi d I , ,. . 711 _QOIT -P1 rvifi 179,1 1 'o bib(' 1 7 Ti - ill a td—riro-PITT0T7F ricer/4017 Cy() ?fa Iro 7*- 71-T-I -17) wrvri 1'7go. 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' ^ d ,n,oa ?Tv.. - OW cru �a A-77-7(1) )7z. ovpys- kgor arnt-Q-uv --rls)-71) frd —AO = 272 -yaw pOp -?fg f? -rav)-i) 4-)err-ov 49 it7 'c2,/ 2,,nnt .iP;0)0 A -)1,61 -- -- - r- Y-- )79I q > 0) 64 ism Aar 9 # p . > p oV w id C5 ./iirNq---aX11177144- lA , __LY4 ,' dr -IfolPV V Ion ��� fws% Q'f'_ ProN *- WC'tILRS '-0)909 _ _ w i'(i) -Nu .oxyzzii ,Ap\fj-- mucf,6211 tif 11011 Og—'"*OW !q)-4409-0 900 ich 'forirYtY q(31V -h-7-0-.)-.0 •00010g Q- ) 'L° Ccj6 M T Q '490 0-1-A0 0(0 -. ova Q� I` w �. vo Fddigui -nita Ti avid 0 P Q p . wrrvd-s. p 1lotib;9, Q 09 QbC?5WW;57 --� R, ) per lorry 7,4 -1 1g I Izt7079 1)01:170- 9 / 6-d --9Titi , IQ 0-\1,100 L 114a via Pi)! 01 ,q)li-t `r--jg —i OTO AVO -royY) ..A - by Prod . r (211 96 -Ky.) pris) yg— ogres , ? cA9Lprvr\ne-v_ffo - 70D I )-n7 i:1NY) ki1477)Ymo--Y1 cat. --- '‘-61/7-4967d Prilwr) 8?--Pmfm -PPI0( - 9g-hd °Wr\TIS) 111)6Yr - // 6d "- --7F9-QColiVrN-171 + 31 Oz9.1 S ' Tv . vol Proposed Budget for General Fund/ Total Personnel Cost: $ 112,532.00 511-Legislative/City Council Total Supplies and Other Services: $ 273,190.00 (pages 5-6) FY 2019/2020 Proposed Total: $ 385,722.00 FY 2018/2019 Amended Budgeted Total: $ 203,591.00 Difference: $ 182,131.00 R Items noted and discussion: Line Item 3100 includes addition of Grant Services $10,000.00; Line Item 3400 includes __...__Legislative Services $18,000.00, Annexation Study $40,000.00, Fire Assessment Study $31,000.00, Charter Review $40,000.00, and CRA Study$17,500.00; Line Item 559-8300 added for Competitive FL Partnership Grant$40,000.00. A900 057ala Nro i01. CO'Vl.-hl,ow;ci OL -.:Q3Oc) Heal Toa t)witCQ, fi aa e„ Proposed Budget for General Fund/ Total Personnel Cost: $ 213,430.00 512 Executive/Administration Total Supplies and Other Services: $ 36,990.00 (pages 7-8) FY 2019/2018 Proposed Total: $ 250,420.00 FY 2018/2019 Amended Budgeted Total: $ 222,240.00 0apt- aL-I-ernS Gee no{ed 01 .e N Difference: $ 28,180.00 Items noted and discussion: Line Item 4000 increased based on additional attendance of conferences/Tallahassee visits; Line Item 5201 increased based on the rate of$4.00 per gallon as well as increased gallons used from 850 to 950. wkt.Q. v\c,;, i-0 va. ocreeAc --t-) r&-/'1-ec-E SCLUd t t4AXTVI ( elL6- u/ cpprehud - a4 /tel Proposed Budget for General Fund/ Total Personnel Cost: $165,343.00.00 2512-Executive/City Clerk Total Supplies and Other Services: $ 82,075.00 (pages 9-10) FY 2019/2020 Proposed Total $ 247,418.00 FY 2018/2019 Amended Budgeted Total: $ 239,384.00 Difference: $ 8,034.00 Items noted and discussion: Line Item 1400 added due to Charter Review; Line Item 3103 increased in anticipation of ordinances being adopted which needs supplemented to code; Line Item 4909 decreased due to the election cycle. Proposed Budget for General Fund/ FY 2019/2020 Proposed Total — $ 145,500.00 514-Legal Services FY 2018/2019 Amended Budgeted Total: $ 116,260.00 --(page 11) i Difference: $ 29,240.00 w_ Items noted and discussion: Line Item 3100 increased to $80,000.00 based on increased need/possible RFQ for 2020 based on average of 35 hours per month @$185.00 per hour. l ccs 6r c1.. uvi�. t,. J(� -�- er d_ta '(,( C A ll AA° Pa Atti1% ' ,rba.o Pry Proposed Budget for General Fund/ Total Personnel Cost: $ 210,010.00 513-Finance Total Supplies and Other Services: $ 132,065.00 (pages 12-13) FY 2019/2020 Proposed Total $ 342,075.00 FY 2018/2019 Amended Budgeted Total: 331 $ ,341.00 Difference: $ 10,734.00 Items noted and discussion: S---L t*Lagjiso c/i qpy (10,e)i- Cox .44v Ct. 6(klailice5b7'. t Page 16 of 22 Proposed Budget for General Fund/ Total Personnel Cost: - $ 122,815.00 519-General Services Total Supplies and Other Services: $ 383,097.00 (pages 14-15) FY 2019/2020 Proposed Total $ 505,912.00 FY 2018/2019 Amended Budgeted Total: $ 384,484.00 Difference: $ 121,428.00 Items noted and discussion: Map LJ3 v..zia ,G&c /tom; L o i _c_ - P16. 3•atial 04 /'� &O.-%1)0 L) Proposed Budget for General Fund/ Total Personnel Cost: $ 2,400,470.00 521-Police Department Total Supplies and Other Services: $ 433,364.00 (panes 16-17) FY 2019/2020 Proposed Total $ 2,833,834.00 FY 2017/2018 Budgeted Total . _ __ __ __._$_2,553,395.00 Difference: $ 280,439.00 Items noted and discussion: Line Item 1200 proposes the addition of a Full-Time Code Enforcement Officer and one additional School Resource Officer for the contract with-Okeechobee Christian Academy. f O/30su e ct/4 ) Vitt_Lct - o a'a '- eooxc ix t CW6L (arn.lYt O, Proposed Budget for General Fund/ Total Personnel Cost: — —x$-1,420,350.00 522-Fire Department Total Supplies and Other Services: $ 222,227.00 (pages 18-19) FY 2019/2020 Proposed Total $ 1,642,577.00 FY 2018/2019 Budgeted Total: $ 1,715,754.00 Difference: ($ 73,177.00) Items noted and discussion: O sp c`t c aki tv, ire QL, \ * L * NAU)to-)Z, Proposed Budget for General Fund/ Total Personnel Cost: $ 660,150.00 541-Public Works Total Supplies and Other Services: $ 572,285.00 (pages 20-21) FY 2018/2019 Proposed Total $ 1,232,435.00 FY 2017/2018 Budgeted Total: — $ 1,302,570.00 Difference: ($ 70,135.00) Items noted and discussion: Page 17 of 22 The next proposed Budget to review is the Public Facility Improvement (Transportation 301) Fund (pages 23-24) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. Florida Statutes provide what specific expenditures to be authorized with the revenues received. It was presented with a Beginning Fund Balance of $1,002,747.00; Total Revenue Estimates of $1,262,512.0.0; Total Expenditures Projected of $1,047,988.00, plus $350,000.00 to be Trans erre - ut to General Fund; leaving a Fund Balance of $885,631.00-.-The fund detail is provided as follows: FY 2018/19 FY 2019/20 Amended Proposed Difference Public Facilities Improvement Fund Beginning Balance $ 1,002,747.00 $ 1,021,107.00 $ 18,360.00 REVENUE 301-313-4100 Local Option Gas Tax $ 364,880.00 $ 364,687.00 $ (193.00) 301-313-4200 Local Alter, Fuel User Fee $ 224,965.00_. -$ 225,337.00 $ 372.00 301-335-1220 SRS Eight Cent Motor Fuel $ 64,225.00 $ 64,300.00 $ 75.00 301-312-3000 Ninth Cent Fuel Tax $ 62,975.00 —$ 63,000.00 $ 25.00 --- — 301-335-4100 Motor Fuel Tax Rebate $ 1,200.00 $ 1,200.00 $ - 301-361-1000 SCOP Funding $ 177,537.00 $ 532,488.00 $ 354,951.00 301-361-1000 Interest Earnings --A-9;000.00 9;000.00 $ 11,500.00 $ 2,500.00 301-369-1000 Miscellaneous $ - $ - $ - REVENUE TOTALS $ 904,782.00 $1,262,512.00 $ 357,730.00 FUND BALANCE SUBTOTAL $ 1,907,529.00 $ 2,283,619.00 $ 376,090.00 EXPENDITURES 301-549-3100 Public Facility-Professional Service $ 25,000.00 $ 25,000.00 $ - 301-549-3400 Public Facility-Contractual Service --Sr--- 66,000.00 $ 80,000.00 $ 14,000.00 301-549-4300 Public Facility-Utilities $ 48,300.00 $ 59,000.00 $ 10,700.00 301-549-4609 Repair& Maintenance $ -50,000.00 $ 60,000.00 $ 10,000.00 301-549-4909 Misc. Park Holiday Lights $ 12,500.00 $ 10,000.00 $ (2,500.00) 301-549-5300 Public Facility-Road & Materials $ 67,500.00 $ 67,500.00 $ - 301-549-6300 Public Facility-Improvements $ 135,000.00 —$ 135,000.00 $ - 301-549-6301 SCOP Improvements _ $ 177,537.00 $ 532,488.00 $ 354,951.0.0 301-549-6302 Public Facility-Beautification $ 10,000.00 $ 7,500.00 $ (2,500.00) 301-549-6400 Public Facility-Machinery & $ 89,500.00 $ 71,500.00 $ (18,000.00) Equip TOTAL EXPENDITURES $ 681,337.00 $ 1,047,988.00 $ 366,651.00 TRANSFERS-OUT Transfer to General Fund $ 350,000.00 $ 350,000.00 $ - TRANSFERS-OUT TOTALS $ 350,000.00 $ 350,000.00 $ - iA _ - Public Facilities Improvement Fund Ending Balance $ 876,192.00 $ 885,631.00 $ 9,439.00 }(c09 - 81kritik2CLUA 50,GOO- Page 18 of 22 • The third proposed Budget to review is the Capital Improvements Projects (304) Fund (pages 26-27) and was prepared by Administrator MontesDeOca, in coordination with each Department Head and in coordination with the 5- Year Capital Improvement Element of the Comprehensive Plan. Total Beginning Fund Balance is $4,048,470.00; Total Revenues Estimates of$225,000.00; Total Projected Expenditures are $786,340.00, plus $1,207,588.00 transferred-out to General Fund; leaven g a Fund Balance $2,279,542.00. The fund detail is provided aaflows: FY 2018/19 FY 2019/20 Amended Proposed Difference Capital Improvement Projects Fund Beginning Balance $ 3,782,691.00 $ 4,048,470.00 $ 265,779.00 REVENUE $ - 304-364-1000 Disposition of Fixed Assets $ 225,000.00 $ 225,000.00 $ - 304-361-1000 Interest Earnings $ 1,500.00 $ - _$—(1-500.00-) 304-369-1000 Miscellaneous $ - $ - $ - REVENUE TOTALS _— $ 226,500.00 $ 225,000.00 3—(1-500.00) TRANSFERS-IN Other Grants ---- ---- -$ 171,120.00 —$ - $(171,120.00) TRANSFERS-IN TOTALS $ 171,120.00 $ - $(171,120.00) REVENUE TOTALS $ 397,620.00 $ 225,000.00 $(172,620.00) FUND BALANCE SUBTOTAL $ 4,180,311.00 $ 4,273,470.00 $ 93,159.00 EXPENDITURES 304-549-3100 Professional Services — $ 25,000.00 $ 30,000.00 $ —5;000;00 304-529-4600 Repair& Maintenance $ 25,000.00 $ - $ (25,000.00) 304-513-3100 Professional Services $ 9,500.00 $ 9,500.00 $ - 304-511-6400 Administration Capital —$ 12,000.00 $ 6,000.00 --$ (6,000.00) 304-512-6400 Administration Capital $ 12,000.00 $ 1,500.00 $ (10,500.00) 304-513-6400 Finance Capital $ 1,500.00 $ 121,500.00 $ 120,000.00 304-519-6400 General Services Capital ----$ 37,500.00 $ .52,800.00 $ 15,300.00— --- 304-521-6400 Law Enforcement Capital $ 350,646.00 $ 341,540.00 $ (9,106.00) 304-522-6400 Fire Protection Capital $ 73,200.00 $ 51,500.00 $ (21,700.00) 304-541-6400 Public Works Capital $ 41,500.00 $ 55,000 00 . $ 13,500.00 hd 304-549-6401 Parks Capital Improvement $ 53,000.00 $ 87,000.00 $ 34,000.00 304-549-6402 Median Replacement& ROW $ 10,000.00 $ 10,000.00 $ - 304-549-6403 Tree Program -- --$ 15,000.00 $ - 15,000.00 $ - - 304-212-6400 Clerk Capital $ 8,000.00 $ 5,000.00 $ (3,000.00) TOTAL EXPENDITURES $ 673,846.00 $ 786,340.00 $ 112,49400Y- TRANSFERS-OUT Transfer to General Fund $ 845,215.00 $ 1,207,588.00 $ 362,373.00 TRANSFERS-OUT TOTALS $ 845,215.00 $ 1,207,588.00 $362,373.00 Capital Improvement ProjectsFund Ending Balance $ 2,661,250.00 $ 2,279,542.00 $(381,708.00) Page 19 of 22 The fourth proposed Budget to review is the Other Grant (302) Funds (page 29) which was prepared in coordination with Administrator MontesDeOca and Public Works Director Allen. There is no proposed activity within this Fund for FY 2019-20. FY 2018/19 FY 2019/20 Amended Proposed Difference Other Grants Fund Beginning Balance $ 37,490.00 $ 37,490.00 $ - �_ $ REVENUE $ - 302-331-3904 Stormwater Drainage $ 183,630.00 $ - $(183,630.00) REVENUE TOTALS 183,630.00 $ - $(183,630.00) FUND BALANCE SUBTOTAL $ 221,120.00 $ 37,490.00 $(183,630.00) EXPENDITURES 302-2752-6300 Infrastructure Improvements $ 50,000.00 $ - $ (50,000.00) TOTAL EXPENDITURES $ 50,000.00 $ - $ (50,000.00) TRANSFERS-OUT Transfer to General Fund $ 171,120.00 $ - $(171,120.00) TRANSFERS-OUT TOTALS $ 171,120.00 $ - $(171,120.00) Other Grants Fund Ending Balance $ - — 37,490.00 $ 37,490.00 • Page 20 of 22 —._- The fifth proposed Budget to review is the Appropriations Grant (307) Funds (page 30) which was prepared in coordination with Administrator MontesDeOca and Public Works Director Allen. The Fund activity is a continuation of the Grant for improvements to the Southeast 8th Avenue Project. Beginning Fund Balance is $0.00; Appropriation Funds Revenue 209,000.00; Total Projected Expenditures of$210,000.00; leaving a Fund Balance of($1,000.00). FY 2018/19 FY 2019/20 Amended Proposed Difference Appropriation Grants Fund Beginning Balance $ 1,000.00 $ - $ (1,000.00) $ REVENUE - 307-334-3900 Appropriation Funds $ 209,000.00 $ 209,000.00 $ - REVENUE TOTALS $ 209,000.00 $ 209,000.00 $ - FUND BALANCE SUBTOTAL $ 210,000.00 $ 209,000.00 $ (1,000.00) EXPENDITURES 307-559-4909 Admin Services $ 1,000.00 $ 1,000.00 $ - 307-559-6300 Street Improvements/Additions $1209,000.00 $ 209,000.00 $ - TOTAL EXPENDITURES $ 210,000.00 $ 210,000.00_. $ - Y Appropriation Grants Fund Ending Balance $ - $ (1,000.00) $ (1,000.00) — Page 21 of 22 a y The sixth and final proposed Budget for review is the Law Enforcement Special (601) Fund (page 31), presented in coordination with Chief Peterson. Beginning Fund Balance of$9,920.00; Total Estimated Revenues of$1,000.00; Total Projected Expenditures as $6,500.00; leaving a Fund Balance of$4,200.00. FY 2018/19 FY 2019/20 Amended Proposed Difference Law Enforcement Special Fund Beginning Balance $ 3,220.00 $ 9,920.00 $ 6,700.00 REVENUE 601-354-1000 Fines Local Ord. Violation $ 500.00 1,000.00 $ 500.00 REVENUE TOTALS $ 500.00 $_®1,000.00 $ 500.00 FUND BALANCE SUBTOTAL $ 3,720.00 $ 10,920.00 $ 7,200.00 EXPENDITURES 601-529-4909 Law Enforcement Special Misc. $ 1,000.00 $ 1,000.00 $ - 601-529-5200 Law Enforcement Special Education $ 500.00 $ - --$—(500.00) 601-549-6400 Law Enforcement Special Mach. $ 2,000.00 $ 5,500.00 $ 3,500.00 TOTAL EXPENDITURES $ 3,500.00 $ 6,500.00 $ 3,000.00 Law Enforcement Special Fund Ending Balance $ 220.00 $ 4,420.00 $ 4,200.00 \3(,( Q)1. 2D GLaiLL ,D* Cot() r T-he diseussiowthen-to-med to salar crease-options. - 1 . a ( , -_cs a 074d I r.� Q � baoloil ___apftes 43 R190_ @ ta-) Pec - - XI. MAYOR WATFORD ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION AT ICL � A. Unfinished items or issues discussed during the Budget Workshop to be addressed-Mayor __UAL- J dr;, _ma fox- 5ppi east afppocu l C XII. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting atP:M-- -- Page 22 of 22 City of Okeechobee, August 6, 2019 Meeting Minutes taken during the meeting by Bobbie Jenkins I. Mayor Watford called the Regular City Council Meeting to order on August 6, 2019, at 5:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was offered by Pastor Don Hanna, First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Monica Clark Present Council Member Bob Jarriel Present Council Member Bobby Keefe Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director India Riedel Present IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. There were none. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. There were none. V. PROCLAMATIONS AND PRESENTATIONS— Mayor A. Present Certificates of Completion to Council Members Clark, Jarriel, and Keefe for completing the 2019 Institute for Elected Municipal Officials. On behalf of the FL League of Cities, Mayor Watford presented Certificates of Completion to Council Members Clark, Jarriel and Keefe for the 2019 Institute for Elected Municipal Officials Basic Academy. He commended them, they've learned a lot and they've sure piled it on us. Chief took a moment to recognize Detective Taylor. Chamber of Commerce and Centerstate Bank started a program to honor hometown heroes. Each agency submitted names and Detective Sergeant Bettye Taylor received the Award and a 3 day vacation for 2019. "GET PAPER FROM CHIEF OF WHAT HE READ INTO THE RECORD". Bettye did not accept the vacation, instead she asked them to take the money they would spend on the vacation and donate it to Real Life Children's Ranch instead. B. Promotion of Police Officer Cesar Romero to Sergeant. Recently contracted SRO to OCA; asked for volunteers for this position, SGT Eddings volunteered and gave up his SGT stripes. In so doing, this opened up the Sergeant position within the Dept. Cesar came within one vote of the last SGT opportunity. Police Chief Peterson and Major Hagan introduced Sergeant Romero, who was accompanied by his Fiancé Samantha Harrell (SO Dispatcher) and their children. Really proud of him for not what he's accomplished professionally, but he was hired thru the local program out of High School. OHS Grad 2006, hired as Page 1 of 26 a Dispatcher same year. Worked in dispatch for approx. 5 years, then on the road, then now a SGT. Worked his way right up. This is what we're trying to accomplish. American Legion Officer of the Year, FTO, member of the SWAT team. He gave Romero the new SGT stress ball. C. Swearing in of Police Officers Brandi Drapal and Trenton Moutschka. Chief Peterson administered the Oath of Office to Police Officer Brandi Drapal; with her right hand raised, she recited the following Oath: "I, Brandi Drapal, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Florida, and the ordinances of the City of Okeechobee. That I will faithfully perform the duties of Police Officer of the City of Okeechobee, so help me God." She was pinned with her badge by Chief Peterson (family obligations prevented them from attending). Brandi is from LaBelle and has 4 children. Brandi-Want to say thank you for the opportunity, pleasure privilege and honor to work for the Dept. Chief Peterson administered the Oath of Office to Police Officer Trenton Moutschka; with his right hand raised, he recited the following Oath: "I, Trenton Moutschka, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Florida, and the ordinances of the City of Okeechobee. That 1 will faithfully perform the duties of Police Officer of the City of Okeechobee, so help me God." He was pinned with his badge by his mother Rhonda, brother, and his mother's boyfriend. He's a 2014 OHS Grad, Academy graduate in December 2018, PT in January of 2019. Trenton-Appreciate the opportunity. VI. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION— Mayor TIME: 5:18 A.1.a) Motion to read proposed Ordinance No. 1185 by title only, regarding LDR Text Amendment Application No. 19-001- TA—City Attorney (Exhibit 1). Council Member BJ moved to read proposed Ordinance No. 1185 by title only regarding Land Development Regulation Text Amendment Application No. 19-001-TA; seconded by Council Member BK. b) Vote on motion to read by title only. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. c) Attorney to read proposed Ordinance No. 1185 by title only. Attorney Cook read proposed Ordinance No. 1185 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART II OF THE CODE OF ORDINANCES, SUBPART B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 66-GENERAL PROVISIONS, AMENDING SECTION 66-1, REVISING DEFINITIONS OF PAWNSHOP, SERVICE- PERSONAL, AND SERVICE- RETAIL; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE III-DISTRICT AND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90-223 SPECIAL EXCEPTION USES, AMENDING ITEM (2) AND ADDING ITEM (13) PAWNSHOP; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90-253 SPECIAL EXCEPTION USES, ADDING ITEM (23) PAWNSHOP; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-282 PERMITTED USES, ADDING ITEM (19) PAWNSHOP; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION 90-312 PERMITTED USES, TO INCLUDE TAKE-OUT RESTAURANT TO ITEM (3) RESTAURANT, CAFÉ AND BAR TO ITEM (6) PRIVATE CLUB, NIGHTCLUB; AMENDING SECTION 90-313 SPECIAL EXCEPTION USES, ADDING ITEM (13) PAWNSHOP; AMENDING DIVISION 10-INDUSTRIAL, SECTION 90-342 PERMITTED USES, TO INCLUDE RESTAURANT, TAKE-OUT RESTAURANT TO ITEM (23) CAFE, ADDING ITEMS (34) PAWNSHOP AND (35) BAR; AMENDING DIVISION 12-MIXED-USE PLANNED UNIT DEVELOPMENT DISTRICT, SECTION 90- 402 PERMITTED USES, TO INCLUDE TAKE-OUT RESTAURANT, CAFÉ TO ITEM (10) RESTAURANT, BAR TO ITEM (14) PRIVATE CLUB, NIGHTCLUB, AND ADDING ITEM (27) PAWNSHOP; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Page 2 of 26 2.a) Motion to adopt proposed Ordinance No. 1185. Council Member_MC moved to adopt proposed Ordinance No. 1185; seconded by Council Member WA . b) Public comments and discussion. DW-any public comments-there were none. At their June 20, 2019, meeting, the Planning Board found Land Development Regulation (LDR) Text Amendment Application No. 19-001-TA to be consistent with the Comprehensive Plan, and recommended approval of changes to the following sections as presented: Add definition for "pawnshop" to Section 66-1, Definitions, to read as follows: Pawnshop means an establishment where items may be bought outright or left as collateral in order to borrow money; and which those same items may be sold; Amend Section 66-1, Definitions, Service, personal, by deleting the word "pawnshop" from the list; Amend Section 66-1, Definitions, Service, retail by deleting the words "restaurant, take-out restaurant, café, pawnshop" and the wording "as well as a bar or tavern for on premise consumption of alcoholic beverages"; Amend Sections 90-282, 90- 342, and 90-402, by adding "pawnshop" to the list of permitted uses in the Heavy Commercial (CHV), Industrial (IND), and Mixed-Use Planned Unit Development (PUD-M) Districts; Amend Sections 90-223, 90-253 and 90-313, by adding "pawnshop" to the list of special exception uses in the Commercial Professional and Office (CPO), Light Commercial (CLT), and Central Business District (CBD) Zoning Districts; Amend Sections 90-312, 90-342, and 90-402, by adding "bar" to the list of permitted uses in the CBD, IND, and PUD-M Districts; Amend Sections 90-312, 90-342, and 90-402, by adding "restaurant, take-out restaurant and café"to the list of permitted uses in the CBD, IND, and PUD-M Districts. MDO-Ben not here this evening. Pretty straight forward adding definition in for the Special Exception Uses and permitted uses. c) Vote on motion. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. B.1.a) Motion to read proposed Ordinance No. 1186 by title only regarding Right-of-Way Abandonment Petition No. 19- 002-SC—City Attorney (Exhibit 2). Council Member BK moved to read proposed Ordinance No. 1186 by title only regarding Right-of-Way Abandonment Petition No. 19-002-SC; seconded by Council Member_MC_. b) Vote on motion to read by title only. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. c) Attorney to read proposed Ordinance No. 1186 by title only. Attorney Cook read proposed Ordinance No. 1186 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; VACATING AND ABANDONING CERTAIN STREETS AND RIGHTS-OF-WAY BEING AN UNIMPROVED PORTION OF SOUTHEAST 4TH STREET (f/k/a AVENUE A) MORE PARTICULARLY DESCRIBED HEREIN; RESERVING UNTO THE CITY ITS SUCCESSORS AND ASSIGNS A NON-EXCLUSIVE EASEMENT FOR CANAL MAINTENANCE; DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1186. Page 3 of 26 Council Member_MC moved to adopt proposed Ordinance No. 1186; seconded by Council Member BK . b) Public comments and discussion. DW-any public comment, there were none. The Applicant, Louis D'Onofrio, requested to abandon the East-West 373.5-foot long, 40-foot wide unimproved Right-of- Way of Southeast 4th Street between Southeast 10th Avenue and a canal. The Applicant owns all of the contiguous properties which encompass Lot 12 of Block E, Lot 1 of Block F, and Lot 1 of Block 4. The Petition was reviewed at the May 16, 2019, Technical Review Committee Meeting, a recommendation was made for approval with the following special condition: the City of Okeechobee Public Works Department requires an access easement of 12-feet on the north side of Lot 12, Block E, to facilitate maintenance to the canal. Planning Staff recommended approval based on the following findings: the property is designated Single Family on the Future Land Use Map; Right-of-Way is not the sole means of access to any property; all three parcels bordering the Right- of-Way are owned by the Applicant and two of those parcels have access to Southeast 10th Avenue; the proposed area to be vacated has not been improved to facilitate vehicular travel; turning over maintenance responsibility to the Applicant and adding this property to the City tax rolls will be benefit the City; and the Applicant has received authorization from all necessary utility entities.the Applicant has received authorization from all necessary utility entities. Mr. D'Onofrio and his Attorney was in attendance. MDO-goes along with the easement, c) Vote on motion. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. C.1.a) Motion to read proposed Ordinance No. 1187 by title only, amending the Police Officers' Pension Plan — City Attorney (Exhibit 3). Council Member_MC_ moved to read proposed Ordinance No. 1187 by title only, amending the Police Officers' Pension Plan; seconded by Council Member BJ . b) Vote on motion to read by title only. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. c) Attorney to read proposed Ordinance No. 1187 by title only. Attorney Cook read proposed Ordinance No. 1187 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS'PENSION TRUST FUND, ADOPTED PURSUANT TO ORDINANCE 888, AS SUBSEQUENTLY AMENDED; AMENDING SECTION 8, DISABILITY; AMENDING SECTION 17, MISCELLANEOUS PROVISIONS;AMENDING SECTION 28, DEFERRED RETIREMENT OPTION PLAN;AMENDING SECTION 29, REEMPLOYMENT AFTER RETIREMENT; AMENDING SECTION 30, SUPPLEMENTAL BENEFIT COMPONENT FOR EXTRA BENEFITS; CHAPTER 185 SHARE ACCOUNTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS;REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1187. Page 4 of 26 Council Member BJ_moved to adopt proposed Ordinance No. 1187; seconded by Council Member_BK . b) Public comments and discussion. Opened the floor for public comments-there were none. DW-As I recall, no fiscal impact. LG-for the record the Ordinance and Actuary Impact Statement was sent to the Florida Division of Retirement and have not received any objections to date. c) Vote on motion. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. D.1.a) Motion to read proposed Ordinance No. 1188 by title only, amending the Firefighters' Pension Plan — City Attorney (Exhibit 4). Council Member _MC moved to read proposed Ordinance No. 1188 by title only, amending the Firefighters' Pension Plan; seconded by Council Member_BK . b) Vote on motion to read by title only. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. c) Attorney to read proposed Ordinance No. 1188 by title only. Attorney Cook read proposed Ordinance No. 1188 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FURTHER AMENDING THE CITY OF OKEECHOBEE MUNICIPAL FIREFIGHTERS' PENSION FUND, ADOPTED PURSUANT TO ORDINANCE 889, AS SUBSEQUENTLY AMENDED;AMENDING SECTION 8, DISABILITY; AMENDING SECTION 17, MISCELLANEOUS PROVISIONS; AMENDING SECTION 28, DEFERRED RETIREMENT OPTION PLAN; AMENDING SECTION 29, REEMPLOYMENT AFTER RETIREMENT; AMENDING SECTION 30, SUPPLEMENTAL BENEFIT COMPONENT FOR EXTRA BENEFITS; CHAPTER 175 SHARE ACCOUNTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1188. Council Member_BJ moved to adopt proposed Ordinance No. 1188; seconded by Council Member MC . b) Public comments and discussion. Opened the floor for public comment; there was none. MDO-No fiscal impact LG-The Ordinance and Actuary Impact Statement was sent to the Florida Division of Retirement and have not received any objections to date. c) Vote on motion. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA Page 5 of 26 JARRIEL—YEA KEEFE—YEA MOTION CARRIED. E.1.a) Motion to read proposed Ordinance No. 1189 by title only, amending the General Employees' Pension Plan — City Attorney (Exhibit 5). Council Member MC moved to read proposed Ordinance No. 1189 by title only, amending the General Employees' Pension Plan; seconded by Council Member_BK_. b) Vote on motion to read by title only. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. C) Attorney to read proposed Ordinance No. 1189 by title only. Attorney Cook read proposed Ordinance No. 1189 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE GENERAL EMPLOYEES' RETIREMENT SYSTEM, RESTATED PURSUANT TO ORDINANCE 1141, IS HEREBY AMENDED; AMENDING SECTION 4, FINANCES AND FUND MANAGEMENT; AMENDING SECTION 8, DISABILITY; AMENDING SECTION 16, MISCELLANEOUS PROVISIONS; AMENDING SECTION 25, REEMPLOYMENT AFTER RETIREMENT; AMENDING SECTION 28, DEFERRED RETIREMENT OPTION PLAN; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1189. Council Member_BJ moved to adopt proposed Ordinance No. 1189; seconded by Council Member MC_. b) Public comments and discussion. Opened the floor for public comment; there was none. MDO-this does allow them to do the real estate investment. No fiscal impact. LG-The Ordinance and Actuary Impact Statement was sent to the Florida Division of Retirement and have not received any objections to date. c) Vote on motion. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. F.1.a) Motion to read proposed Ordinance No. 1190 by title only, amending the General Employees' Pension Plan — City Attorney (Exhibit 6). Council Member _MC moved to read proposed Ordinance No. 1190 by title only, amending the General Employees' Pension Plan; seconded by Council Member BJ . b) Vote on motion to read by title only. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. Page 6 of 26 c) Attorney to read proposed Ordinance No. 1190 by title only. Attorney Cook read proposed Ordinance No. 1190 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FURTHER AMENDING THE CITY OF OKEECHOBEE GENERAL EMPLOYEES' RETIREMENT SYSTEM, RESTATED PURSUANT TO ORDINANCE 1141; AMENDING SECTION 6, BENEFIT AMOUNTS AND ELIGIBILITY;AMENDING SECTION 9, VESTING; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1190. Council Member_BK moved to adopt proposed Ordinance No. 1190; seconded by Council Member MC . b) Public comments and discussion. Opened the floor for public comments; there was none. MDO-.75 percent less than what was last year. Will still have a net budget decrease. Allows you to retire at 62. Any discussion from the Council, there was none. LG-The Ordinance and Actuary Impact Statement was sent to the Florida Division of Retirement and have not received any objections to date. c) Vote on motion. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. CLOSE PUBLIC HEARING AT 5:32 P.M. VII. UNFINISHED BUSINESS A. Consider Centennial Park chickee alternatives—City Administrator(Exhibit 7). MDO-gone out to bid and before has went out to bid. These are 3 options seen readily available around Okeechobee and options for the Council to choose. DW-does anyone have comments or questions. WA-personally feel the steel structure will be longer lasting, nothing against Chickees, just looking at maintenance and Longevity. Council Member Keefe agreed with him. BK-all wanted to see these alternatives, good data to review. There is a conceptual plan for Centennial park. just not familiar with it. Did include several chickees. Does this do anything to the plan. MDO-This year we were planning on bidding 4 more, original plan had around 11. We still have the ability to bid before the budget year. The funds are available now. I would say consistency. Look at Centennial park when we do the bath facility as far as construction. May be something to push off until next year to do it all at once. DW-seems to me to do it afll at once, instead of piece meal. BJ-think it would be nice to complete the park. DA-the original plan looked good on paper but it's not realistic. BK-use the Chickee in Centennial Park to replace the damaged one in Flagler Park and Bid 5 new steel structures. MC-conceptually would it look nice to combine different options. MDO-chickee closest to the playground. This chickee was donated. BK-I say whatever we have budgeted, lets gather all of our eggs and put it in one basket. I agree we need more permanent structures. Whatever the conceptual design is, aesthetically we need to have a standardized look. Page 7 of 26 MC-doesn't matter to me BJ-like to do the metal and like to get it over with DW-like the chickee, what we originally planned. Others around. Any rate, the question is do we want to go ahead and do the structures, wouldn't have the restrooms. MDO-playground and 4 structures this year. DW-restrooms next year if it makes it through budget. DA-$20,000 budgeted, go with steel structures, must go with 2 now 2 later or do all 4. DW-consensus seems to be the steel structure to qo ahead and do them now.2 or 3 now, then after the building, 2 or 3 later. At the June 18, 2019, regular meeting, the Council requested the Administrator provide the costs to construct a traditional chickee hut, costs for alternative materials that could be used for the roofs, and all annual maintenance costs for each (palmetto, aluminum, concrete, etc.). Once the information is provided the Council would be able to make an informed comparison and decision at that time. Chickee Hut's initial cost is $5,000.00, with a life span of 10 to 15 years. The annual maintenance includes the application of three coats of flame retardant every year, which costs approximately $200.00 for materials with three to four hours of labor. Steel Shelter's initial cost is $9,000.00 to $12,000.00, with a life span of 30 years. The annual maintenance consists of pressure cleaning periodically and re-painting every eight to ten years. Wood/Shingle Shelter's initial cost is $5,000.00 to $7,000.00, with a life span of 20 to 25 years. The annual maintenance consists of pressure cleaning periodically, water seal/stain annually or paint every five years. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. VIII. NEW BUSINESS A. Motion to approve an Easement across Lot 12 of Block E, WRIGHT'S THIRD ADDITION TO OKEECHOBEE for canal maintenance in relation to Abandonment of Right-of-Way Petition No. 19-002-SC - City Administrator(Exhibit 8). Council Member _BK moved to approve an Easement across Lot 12 of Block E, WRIGHT'S THIRD ADDITION TO OKEECHOBEE for canal maintenance in relation to Abandonment of Right-of-Way Petition No. 19-002-SC; seconded by Council Member MC . MDO-goes along with 19-002-SC, which was requested by staff. DA-never used the ROW to maintain the ditch, this covers the basis for maintenance if need be. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. B. Discussion of operations and utilities within the Veteran's Park- City Administrator. MDO-approached by American Legion, request for City to take over utilities there. Approximately $53 per month. The need from the American Legion to take this over. Also gives us the opportunity to use the outlets for Christmas displays. Mr. Dan and Larry from American Legion were in attendance. DW-would like this in a form of a motion as we have an agreement iwht the American Legion Page 8 of 26 BK-motion to accept the utilities in Veterans Park; seconded by CM Jarriel. BK-has its own meter? Not sending a check to the American Legion, MDO-idea is to change the name on the meter account for the bill to come to the City. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. C. Motion to adopt proposed Resolution No. 2019-09, approving a Competitive Florida Partnership Grant Agreement with the Department of Economic Opportunity [in the amount up to $40,000.00] and authorizing the execution of the Grant Agreement- City Administrator(Exhibit 9). Council Member _MC_ moved to adopt proposed Resolution No. 2019-09, approving a Competitive Florida Partnership Grant Agreement with the Department of Economic Opportunity and authorizing the execution of the Grant Agreement; seconded by Council Member_WA_. MDO-EXPRESSED TO STAFF THE EXCITEMENT AS BEING PART OF COMPETITIVE FLORIDA. THIS IS BASICALLY STEP 1. THIS IS LIKE A DISASTER RESILIENCY STUDY. HOPE TO GET MORE $ FROM TALLAHASSEE. WE HAVE SPOKEN TO DEO AND CFRPC, AND CFRPC WILL DO THE REPORT FOR US. REPORT WILL BE BROUGHT BACK TO COUNCIL TO SEE WHAT WE CAN ADOPT. RECOMMENDATIONS WE CAN MAKE, MAKE THE CITY MORE ECONOMICALLY FRIENDLY AND OPEN FOR MORE ECONOMIC DEVELOPMENT. INTRODUCED JENNIFER WITH CFRPC WILL BE PREPARING THE REPORT. BASED ON WATCHING PAST EXPERIENCES, MUNICIPALITIES AWARDED THIS GRANT SEE STATE DOLLARS FIRST. DW-thank you for making the trip. LG-need to read the title into the record. Attorney Cook read proposed Resolution No. 2019-09 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING AND ACCEPTING A COMPETITIVE FLORIDA PARTNERSHIP GRANT AGREEMENT WITH THE DEPARTMENT OF ECONOMIC OPPORTUNITY; AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT;INCORPORATING ALL ATTACHMENTS THERETO; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE." The agreement period is effective as of July 1, 2019, and shall continue until the earlier to occur of(a) June 30, 2020 or (b) the date on which either Party terminates this agreement. This is a cost reimbursement agreement up to $40,000.00. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. D. Motion to adopt proposed Resolution No. 2019-10 regarding temporary street closure applications for special events - City Attorney (Exhibit 10). Council Member WA_ moved to adopt proposed Resolution No. 2019-10 regarding temporary street closure applications for special events; seconded by Council Member BJ . Attorney Cook read proposed Resolution No. 2019-10 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; RESCINDING RESOLUTION NO. 1988-5 AND NO. 2011-02 CONCERNING TEMPORARY CLOSING OF STATE ROADS FOR SPECIAL EVENTS; CREATING PROCEDURES AND FORMS FOR SUBMISSION Page 9 of 26 TO FLORIDA DEPARTMENT OF TRANSPORTATION FOR STATE APPROVAL FOR SUCH CLOSINGS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE." JC-got with Patty and Jackie, the two old Resolutions we've been using for years, FDOT wanted them to be updated. Each time we did a closing we had to submit both resolutions and language FDOT wanted. Jackie and Patty helped streamline the process. DW-have we been requiring insurance; yes VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. E. Motion to approve an Inter-local Agreement for Automatic Aid between Okeechobee County Fire Rescue and the City of Okeechobee and authorize the termination of the current agreement for mutual aid established in 2003- Fire Chief(Exhibit 11). Council Member_BJ_ moved to approve an Inter-local Agreement for Automatic Aid between Okeechobee County Fire Rescue and the City of Okeechobee and authorize the termination of the current agreement for mutual aid established in 2003; seconded by Council Member MC . Chief Smith explained in a Memorandum included with Exhibit 11, that in August of 2003 the a mutual aid Agreement was entered into between the City Fire and County Fire Departments to provide automatic aid for structure fires in a defined geographical area; both agencies agreed to provide services to one another, with the City providing service up to two miles outside of the municipal boundaries. In order to provide improved service to the citizens and to provide for the safety of Firefighters, the City Fire Department has utilized the available resources of the County Department, as well as changing method of responses to ensure the safety of Firefighters are met while providing the best service possible to City tax payers. Due to these changes, an updated agreement is needed. The new agreement provides for more compliance with the Insurance Services Office (ISO) evaluation process to assist with improving/maintaining the City's current rating of 3. Both the County and City Fire Chief agree with the concepts of this new agreement. The Board of County Commissioners recently approved this agreement. The effective date is the date a fully executed copy of the agreement is filed with Clerk of the Circuit Court of Okeechobee County and will remain in effect for one year, and will be automatically renewed on an annual basis thereafter unless either party provides notice to the other party of non-renewal at least 30-days before the expiration date. Fire Chief Smith-recognized County Fire Chief Franklin and Asst. Chief Whooten. Bottom line updating the 2003 agreement. This is being done after the ISO performed evaluations on both departments. This has nothing to do with consolidation. After the rating, ISO had some changes. Chief Franklin and I got together and changed things around to keep our rating and make it better. What we're asking is to terminate the existing agreement and approve the new agreement. Chief Franklin has signed copies from the County with him. In 2003 had a 2-mile response area. Basically, for structure fires only, this way we will help them if the resources available. ISO doesn't give us any credit for mutual aid, only automatic aid. Be sure dispatch are responding both agencies, should not have to ask. Should all be done by dispatch. WA-If the City has a structure fire, the County responds automatically and the same with the County, if they have a structure we will respond if the equipment is available. 7-8 structure fires the City provided to the County in the last year. Nothing over 3 miles. Chief Franklin-basically what Chief Smith said. Automatic aid-structure fires anywhere in the County both agencies are responding. 2 stations and the City will respond, the other County station will move closer to the City to cover calls if necessary. Inside of Okeechobee County 2017-18, 20 structure fires in the County. Basis this benefits both agencies, automatic aid will get us credit for staff. Agreement approved by the BOCC. DW-not a lot different, except automatic and could be beyond 2 miles. Page 10 of 26 Chief Franklin-assuming calls at the Prairie will be cancelled for the City. Hoping Chief smith and I can work on the details as it comes up. DW-assume, whoever gets there first is in charge, or basically jurisdiction. Company Officer will be running the show until jurisdiction shows up. Chiefs stand in for each other when needed. BK-#9 training-is that individually or joint training? Coordinated between both training officers of each agencies. MDO-appreciate the way guys work together, same questions at the BOCC Meeting. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. F. Motion to approve an agreement with Florida Power and Light for Streetlight LED Upgrades - Public Works Director (Exhibit 12). Council Member _WA moved to approve an agreement with Florida Power and Light for Streetlight LED Upgrades; seconded by Council Member BJ . Public Works Director Allen is recommending that the City accept a proposal from Florida Power and Light to upgrade the existing High Pressure Sodium (HPS) street lights within the City to new LED fixtures. The upgrade will be performed at no cost to the City for the fixtures. MDO-discussed with County, change from HPS to LED, reduces light pollution as LED is true natural light. $6.41 less per year, net wash. FPL owns lights and fixtures, self-reporting. LED does not turn on, FPL is notified. High-end on what they have for fixtures and lighting. Only replace current street lights not 441/70 lights, working with FDOT for that. DA-definitely a win for FPL and City. More safety. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. G. Motion to approve disposal of obsolete and surplus equipment no longer needed by the City- Public Works Director (Exhibit 13). Council Member _BK moved to approve disposal of obsolete and surplus equipment no longer needed by the City; seconded by Council Member MC . The list of obsolete and surplus equipment no longer needed is as follows: 2009 Ford Escape (old Code Enforcement vehicle); Standby Generator from Fire Department Replacement; 2010 Badboy zero turn mower; traffic signal equipment removed from South Park/Southwest 5th Avenue and Park Street/Southeast 3rd Avenue; Samsung Prostar Telephone System Hub; Water fountain; and a black plastic toolbox for a truck. All items will be sold on govdeals.com. MDO-monies received from the sale of the generator will be returned to PRM. WA-did CE get a new vehicle?Yes new Dodge Journey DW-I can attest this one needs to go, its left me stranded numerous times. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. H. Motion to approve an agreement to piggyback a contract for services by another government entity with C.W. Roberts, Inc. for asphalt paving, milling, and striping services - Public Works Director(Exhibit 14). Page 11 of 26 Council Member _MC_ moved to approve an agreement to piggyback a contract for services by another government entity with C.W. Roberts, Inc. for asphalt paving, milling, and striping services; seconded by Council Member WA . The Public Works Department is requesting approval of a Piggyback Agreement with C.W. Roberts, Inc. for asphalt paving, milling, and striping services based on an Agreement signed May 9, 2019, between C.W. Roberts, Inc. and Okeechobee County. The term of the County Contract is three years beginning May 1, 2019 and ending April 30, 2022; it may be renewed up to two years upon agreement of both parties. A list of proposed asphalt projects with estimated costs, based on annual budget amounts, will be provided annually to the Council for approval. The FY 2019 Asphalt paving project list submitted for approval with this agreement is as follows: Northwest 10th Street from 5th to 3rd Avenue (approximately 130 tons $18,361.20); Northeast 9th Street from 100-feet West of Taylor Creek Bridge to 800-feet West of Taylor Creek Bridge (approximately 125 tons $17,655.00); Northeast 5th Avenue from 5th to 6th Street (approximately 65 tons $9,180.60); South Park Street Alleys from Southwest 3rd to 5th Avenue (approximately 70 tons $9,886.80). The total estimated cost of this project is $60,583.60 with a 10 percent contingency of$5,500.00. MDO-this does give us the opportunity to patch roads and get them opened up a little quicker. DA-CW Roberts is the company who purchased Lynch. WA-how was the list selected? Just curious how this selected. MDO-streets are usually done by windshield test, alleys been trying to work through for a while. Either safety upgrades. WA-any other Alleys graded in City? MDO-putting down asphalt will get the water out and they are heavily used. Trying to get the alleys cleaned up for the businesses. DW-we get a lot of complaints from the businesses on Park Streets, deliveries, etc., and flooding in the 400 block of 4th and 5th. The alleys will have a V for drainage?Yes DW-this list aren't cast in stone? MDO-no DA-one behind gilbert oil, by diamond R, the commerce center has a stretch of the road that needs repairs. These are the places that ten to wear are roads quicker. I would like to do largest areas as possible due to the cost per ton. MDO-these aren't a whole length of road. Just parts. BK-creating a pavement plan since we have a 3-year project. Like Abney said, how are these selected. Come up with a paving plan so we get the best bang for our buck. MDO-look within the budget, we have a software program for asphalt, concrete, sidewalks, etc. This will allow us to go piece-by-piece. BJ-aren't we just approving the piggyback service?Yes DW-is this contract"piggybackable" Some contracts say no. JC-I met with David on that. Cassels did put in there that it was non-exclusive. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. I. Discuss letter to Governor DeSantis concerning the appointee of a Heartland Representative to the SFWMD Board - Mayor Watford (Exhibit 15). DW-Gary Ritter was kind enough to provide us a copy of the letter Farm Bureau sent to the Governor. I find it disheartening that the HEartland Region appointee has not been appointed by the Governor. There has been huge discussions without our imput. We pay SFWMD strict taxes like everyone on the coast does. I certainly feel we need a representative on this Board. He has the votes, its not like he's losing control. Suggest by Consensus or motion that we send a letter to the Governor to make an appointment. Did ask Gary to be here tonight since he is the expert. Gary Ritter with Florida Farm Bureau Federation-a little history, Governor came in and pretty much appointed a whole new governing Board at SFWMD. Ive never seen this action before. All the Board members are form the Coast with Page 12 of 26 strong environmental backgrounds but no understanding of agriculture. We have been arranging meetings with them at Florida Farm Bureau, visited with Dairies, Williamson Cattle Company, and other farmers. She thinks the park in the downtown area is beautiful. Like you all, our organization is extremely concerned that we do not have a representative from the rural agriculture areas. Alex Johns was the former president of the FLorida Cattlemens and is with the Seminole Tribe. We have submitted letters of recommendation for Carol Platt from St. Cloud and for Alex Johns. There has also been some discussion about Ben Butler as well. DW-don't know if it will do any good to write a letter but it will make me feel betteer. Gary-there are 300 appointments that he has yet to make and this is one of them. DW-does the COuncil have any objections to writing the letter? No J. Discuss letter to the Army Corps of Engineers concerning deviation to the lake level schedule - Mayor Watford (Exhibit 16). DW-Army Corps is coming up with a new schedule and it just disturbs me that there is such pressure to make these changes to the Lake level. I can't believe the Corps would even consider doing that. What really disturbs me is when Lt. Col Reynolds stated that they were dropping the lake level to allow the vegetation to return. THat's the biggest misnomer I've ever heard. I did not believe that when I heard it. THe corps says they've dropped it to prevent discharges. Meeting at John Boy Auditorium some time. Gary Ritter-theres actually 2 things going on, what you were originally referring to was the Lake 0 operating system manual, the Corps and SFWMD, the Corps operates the Lake Okeechobee Regulation Schedule 2008. In that they are at the high end managing the lake at 15.5 during the wet season and at the low end 12.5 going into hurricane season. This June, the Corps let Lake 0 go down without public input. They stayed within the beneficial use ban until the Lake got below 11. THey could have actually gone to 10.5 without going to water restrictions. That process deviated from all the public meetings. Now they are actually doing it again because of public health and safety issues they've identified as algal blooms. The lake may go up to 12.5 by the end of rainy season, we can have water supply issues come spring. We are concerned that they are doing this without public input. US SUgar filed a lawsuit. THe Corps has come up with an assessment with no environmental impact. Usually 60-90 days for public input. They are only giving 15 days. Email Corps and let them know we need a longer perid of time to review the assessment. THey will be having a meeting in a couple of weeks at John Boy Auditorium. DW-make no changes without public comment and the time frame for the assessment needs to be longer than 15 days. Gary-any feed back now from rural communities and ag groups is important, their management could effect our agriculture and water supply. DW-thank you very much. DW-consensus to draft communication to Corps of Engineers. K. Motion to approve the implementation of a Consent Agenda. Council Member _BK moved to approve the implementation of a Consent Agenda; seconded by Council Member MC DW-what would you like on the consent agenda? BK-anything that can be on it. We do have the option to pull it from the consent agenda and add it to the regular agenda. DW-public hearing items cannot. BK-I'm new at this so I'm not exactly sure. MDO-one of the items that would typically day to day operations. Obviously I'd get with Attorney Cook before a decision is made. The same information will be provided, I.e. exhibits. But just one vote. MC-definitely the minutes and warrant registers. VOTE: WATFORD—No ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. Page 13 of 26 L. Motion to approve the renewal of the City Administrator's contract- Mayor(Exhibit 17). DW-have some discussion before we have a motion. Yes-discussion first. BK-start off by saying formally apologize to the Administrator for the lack of communication at the last meeting. He may have a professional embarrassment. The question of retaining him was not a thought in our minds. I just wanted to let you know that my intent was not to embarrass you or put you on the spot but I just didn't know what to say. I'm glad you're hear, think you're doing a great job. DW-I think we have all had the opportunity to speak with him. MC-I've spoken with him several times and my problem are with the policy and longevity. He was brought in on the step system. A few years ago I commented that we must have a step problem if we are skipping steps. MDO-I did not hire under a step plan, don't think the step plan is applicable to Administrators or Attorneys because we are contracted. MC-from a business standpoint, the step program was adopted because it effected every employee of the City. So my concern is that when you start changing the way we do contracts with the Administrator that it affects everybody on this step program. And I think the step is 1.5% and a COLA. So he's presented to us that his requested the salary is not on the step plan as he is currently at Step 9. We cannot be compared to all cities that are like sized. He used this info to give us the information. I started researching some of these cities and a large group of them have utilities, 30-50 more employees than what we have, the budgets are large, and we need to look at the City as Okeechobee not everyone else. One of the assets he brings is that he is an engineer, which is great. He brings his knowledge and expertise. He's right and should be paid more than what he's making now. I suggest we do a benefit or bonus once a year based on his review, I.e. 4 gets a 4%, 5 gets a 5%. Other parts that I did not discuss that I was concerned with and it has to do with changes to termination and severance changed to 90 instead of 60, as in the original contract. Severance pay and payment of sick leave was 50 but changed to 100. And if he's terminated for cause he still gets his annual and sick. MDO-biggest change is accrued leave and sick are still given if terminated with cause. MC-are there any other changes that I did not pick up? It's five years instead of 2. I would like to go back and follow the step program this year and then address whether the Administrator should be on the step program at all. BJ-in agreement with Monica and a big money step for one year. I think maybe we should come up with a percentage for increase. I don't think you should be entitled to the raises and increases if you have a set salary. MDO-I was supposed to have taken that out but left it for discussion. I should have removed the longevity and cola, but I don't agree with the salary. BJ-I would be more with a percentage based increase, and I think it should be like a bonus. Permitting fees change from year to year. I think we should bonus. MDO-I think if I was just an average Administrator the salary would be fine as an administrator. I changed the contract specifically due to the additional items. I think the value of the engineering services takes it above and beyond. I don't like the bonus. I've been using my engineering services as in kind. BJ-I'm not questioning that. Many times one person gets a large increase and the others don't. I just think it's too big of a jump. WA-which part are you willing to take out. MDO-C and E DW-longevity and COLA WA-longevity is the step, why did you go to a 5 year instead of 2. MDO-spoke with Dowling as a good faith to show that I'm going to be here, that's why I went to 5. DW-I've certainly got calls on this, and I've thought about this a lot. I told Marcos this that I'm in the dark ages on salary. This was sticker shock. I will say that based on other salaries, I will say our salary is probably low. I understand other cities have utilities and so forth. If you consider the current salary, especially what the current salary would go to on the current contract. If you consider $92,000 and the engineering services. How much would we pay for engineering services if we didn't have the current Administrator. Should we break it out? Argument is he's a City employee, and he has those credentials, and spent years getting them. That's why I suggested breaking them out. $21,000 difference. I suggest we would spend much more than that. Page 14 of 26 MDO-I usually bill $145 per hour. If you calculate the current projects on the books, it would be quite more than that. DW-I could not agree with the longevity and COLA. I guess we are at an impasse. MC-I have some concerns. Looked into Newberry to compare. My major concern is what happens to all of our other employees? What happens if Marcos goes to leave a year from now and now we are talking a salary of what he was making. That's why I think we should do it separately. We can set it up any way you want it. MDO-ltems from Newberry. Moore Haven, Pahokee, Indiantown, etc. MC-City Administrator was also hired as Economic Director. And he was hired as that. MDO-you can say that I'm the Administrator and Engineer and I touch Economic Development without asking. DW-If we do hire another administrator, we have to explain this. MC-this effects every single department in our city and how do we justify this. He needs to be removed from the step plan. WA-why did you go away from the step that you went to in the beginning. The first contract has a step. MDO-I negotiated the salary and the City assigned me a step. I think I've performed well. We don't have an RFQ out there for engineering services and I've saved way more than that. MDO-propose to remove sections C and E from the Contract. MC-was there any resistance in doing the bonus for his evaluation. MDO-I don't want to eat in to a Grant for the City. I want to take those dollars and apply them to the project. We can do it based on that but I would make more than that. WA-the bonus would not be based on engineering services but an evaluation. DW-we have to set a base salary and then the salary would be $95,000 and a bonus after an evaluation. If you get a 4 you get 5%, if you get 5 you get 6% or 8%. MC-I propose we vote on a salary that is on the step plan. Before next fiscal year, put his salary off the step plan. Step 18 then a bonus. MDO-I'll say this again, I think the number is fair with the services that I provide. DW-bonuses based on evaluations are very subjective. School systems have looked at that and if I were in his position I would want to know what I was making. MDO-I will not agree with that. WA-have evaluations in the past given a salary increase. BK-what do we pay your dues for Engineering? $210, other less than that. DW-where do we want to go MC-can we stay on the step program. I'm adamant that we've accepted this plan to play our employees. Step 22? MDO-only if we put back in C and E DW-$112,416.94 MC-make the Administrator an exempt employee so we don't have to go thru this year? DW-so a one year contract then? MDO-I've never did a one year IR-clarifying MDO-one year contract with C & E with Step 22 but I'm not comfortable with a one year contract? BK-she asked you if you are comfortable with what was presented MC-this does not have to do with any engineering services. We have a contract right now that puts you on the step plan. This chart effects every single department in the City. This chart was created for a reason. It encompasses a whole. The Administrator needs to be taken off of that. BJ-I think it's fair to go to Step 22 and a one-year contract. Then we have a year to look at it. WE are new and you've been 4 years. You shouldn't take it personal. Next year when we sit down, we can go over this again. I think reviewing it after a year is a good idea. MDO-put in 5 years as a good faith. MC-if you stay on the Step program you'll make more than what you proposed. And I don't understand and think we should be changing from 50% to 100% of sick leave payout. I'm a bear when it comes to benefits. WA-how long has the step program been in effect. LG-Mr. Veach and Bonnie 2003-2004 WA-have the Administrators always been on it LG-yes Page 15 of 26 WA-and what's your problem with being on a step and the Administrator has always been a contract employee and on a step. MC-I agree that the Administrator should not be part of a step program but exempt. But this is what has been established. We need to do something about the step program and we need to follow it. WA-if we stayed to the Step the year-to-year would be more than what is requested. It may be a wash by deleting the step and the annual and going to what he's proposing. If we take out C & E. I think the original contract should apply except the step. We keep A, remove C & E, and the rest stays the same as the original contract. MC-Make a motion that we remove the Administrator from the Step Program and that we accept his recommendation for salaries removing C and E and changing Section 9 back to 60 days and 50%. Seconded by Bob Jarriel. WA-I say we go back to the original contract except changes. There are some other things that I did not bring up like going to meetings. DW-original contract or what was presented. WA-before he was required to attend all Boards. MDO-this only applies to the planning board. Spoke with Ben and he says I'm not necessary to be there. LG-Exhibit 1 was the initial job description and Exhibit 2 was the Ethics. DW-discussing motion made. Just want to make it clear that its covered in paragraph G about engineering services that we are basing his salary on the fact that he performs engineering services VOTE: WATFORD—NO ABNEY—YEA CLARK—YEA .JARRIEL—YEA KEEFE—YEA MOTION CARRIED. A memorandum was included with Exhibit 17 providing supplemental salary comparison data and key points in support of the Administrator's request for a salary increase for the upcoming contract. VOTE: WATFORD—YEA ABNEY—YEA CLARK—YEA JARRIEL—YEA KEEFE—YEA MOTION CARRIED. X. COUNCIL COMMENTS A. Mayor Watford - NONE B. Council Member Abney- NONE C. Council Member Clark- NONE D. Council Member Jarriel — appreciate comment time we have and that we become very consistent with enforcing regulations. E. Council Member Keefe- NONE X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP — Mayor TIME: 7:25 PM FOR 10 MINUTES OPENED AT 7:39 PM A. Discuss the proposed Fiscal Year 2019-20 Budget—City Administrator and Finance Director(Exhibit 18). Page 16 of 26 The purpose of the Workshop is to review the proposed Fiscal Year (FY) 2019-20 Budget as presented by Administrator MontesDeOca. To assist with the budget presentation, the Administrator deferred to Finance Director Riedel. MD0- We did not choose to use the projector because it gets too busy. Thanked the Department Heads for their hard work. There's been a lot of behind the scenes. Trending the 2nd year we're in the Black, which is positive news. Huge deal and we did a voluntary drop. DW-since we have some new members of the Council. Mayor Kirk started the process. The Mayor meets with each Department Head with the Administrator and the Finance Director. This has been the procedure for years. IR-make sure the numbers each department head submit are the actual numbers they wanted. I'm hoping you all have the latest version of the budget. I've put revised pages (page 4). Budget calendar provided with Table of Contents. Want to go over each graph. 1St graph is State Revenue Comparisons. Received 10 days ago. Is a comparison from 2014 forward with the changes from year to year. Use these estimates for trend basis for projections for the upcoming FY. The State is not always accurate. The one cent sales tax will come in under budget this fiscal year. The one cent and '/2 cent sales tax. State estimated a huge increase in sales tax, possibly due to Music Fest. Didn't happen this year, so its showing a decrease. Communications Service Tax has been decreasing. Fuel Taxes have either decreased or leveled out. MC-We should have Wawa's fuel tax in here by spring right?Yes MDO-all speculation, Music Fest revenue may come back as well. IR-the reason why I'm spending time on revenues is historically we never received 100% revenues; that's why I budget 96%. IR-went over budgeted revenues. Ad Valorem increased approximately $60,000 in ten years. Intergovernmental fees increased over 10 years. MDO-discussed Comparisons of Taxable value chart IR-Homeowner effect illustration is millage rate vs. Taxable values. 2015 is the first year that the property value increased 1.4%. At a tax rate of 7.9932 that taxable value increased $41. Tax Year 2019 using a projected 5.1% increased $25 to $520 using the advertised rate of 7.9932. The same home paid $650 in 2008; $130 more than the proposed tax year 2019 amount. The increase is the taxable value not the millage rate. This is information that I think is really valuable. MDO-with the additional $25,000 homestead was approximately $75,000 we lost in revenue. Technically we've lost more than that. IR-I focused mainly on the general fund revenues because that's where most of the expenditures come from. The next two items are proposed budgeted expenditures. 75.3% of the overall budget is spent on public safety, public works, police and fire. Explained the changes of personnel in public safety budgets. Not going to have to transfer reserves due to the 2018/19 estimates. The building permits are significantly higher than budgeted. SRO revenues are realized now because we've ironed things out with the School System. MDO-I don't like seeing money sit stagnant. Going to make sure what we have sitting there makes money. MC-if a department does not use all of their budget, does it roll over to the next year. IR-no, they go back into the general fund BJ-on ad valorem, I don't think the figure should be any higher this year than what we collected this year, even though we have a 5.1% increase in taxable values. Page 17 of 26 IR-Note taken, that is up to Council. ****three alternative millage rate options were distributed***** BJ-It would be nice to tell our residents that we didn't raise the rates. OW-lets don't make that decision now because we need to get thru the whole budget. Let's look at the expenses. We will make our consensus at the end of your presentation. ******a revised page 4 of the budget was distributed******* 312-5100 and 312-5200 revenues are to be specifically used for pension. We are required to budget them but we can't spend them. FY 2018/19 FY 2019/20 Amended Proposed Difference General Fund Beginning Balance $ 4,315,500.00 $ 4,342,501.00 $ 27,001.00 REVENUE Ad Valorem 96% $ 2,181,694.00 $ 2,265,530.00 $ 83,836.00 Other Fees $ 710,300.00 $ 750,100.00 $ 39,800.00 Intergovernmental $ 1,645,216.00 $ 1,721,136.00 $ 75,920.00 Charges for Services $ 950,600.00 $ 1,049,100.00 $ 98,500.00 Fines, Forfeitures & Penalties $ 9,775.00 $ 14,275.00 $ 4,500.00 Uses of Money & Property $ 100,000.00 $ 160,000.00 $ 60,000.00 Other Revenues $ 28,114.00 $ 68,164.00 $ 40,050.00 REVENUE SUBTOTALS $ 5,625,699.00 $ 6,028,305.00 $402,606.00 TRANSFERS-IN Public Facilities Improvement Fund $ 350,000.00 $ 350,000.00 $ - Capital Improvement Projects Fund $ 845,215.00 $ 1,207,588.00 $ 362,373.00 TRANSFERS-IN TOTALS $ 1,195,215.00 $ 1,557,588.00 $ 362,373.00 REVENUE TOTALS $ 6,820,914.00 $ 7,585,893.00 $ 764,979.00 FUND BALANCE SUBTOTAL $11,136,414.00 $11,928,394.00 $ 791,980.00 EXPENDITURES Legislative $ 203,591.00 $ 385,722.00 $ 182,131.00 Executive $ 222,240.00 $ 250,420.00 $ 28,180.00 City Clerk $ 239,384.00 $ 247,418.00 $ 8,034.00 Financial Services $ 331,341.00 $ 342,075.00 $ 10,734.00 Legal Council $ 116,260.00 $ 145,500.00 $ 29,240.00 General Services $ 384,484.00 $ 505,912.00 $ 121,428.00 Law Enforcement $ 2,553,395.00 $ 2,833,834.00 $ 280,439.00 Fire Protection $ 1,715,754.00 $ 1,642,577.00 $ (73,177.00) Page 18 of 26 Road &Street Facilities (Public Works) $ 1,302,570.00 $ 1,232,435.00 $ (70,135.00) TOTAL EXPENDITURES $ 7,069,019.00 $ 7,585,893.00 $ 516,874.00 General Fund Ending Balance $ 4,067,395.00 $ 4,342,501.00 $ 275,106.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 112,532.00 511-Legislative/City Council Total Supplies and Other Services: $ 273,190.00 (pages 5-6) FY 2019/2020 Proposed Total: $ 385,722.00 FY 2018/2019 Amended Budgeted Total: $ 203,591.00 Difference: $ 182,131.00 Items noted and discussion: Line Item 3100 includes addition of Grant Services $10,000.00; Line Item 3400 includes Legislative Services $18,000.00, Annexation Study $40,000.00, Fire Assessment Study $31,000.00, Charter Review $40,000.00, and CRA Study$17,500.00; Line Item 559-8300 added for Competitive FL Partnership Grant$40,000.00. Proposed Budget for General Fund/ Total Personnel Cost: $ 213,430.00 512 Executive/Administration Total Supplies and Other Services: $ 36,990.00 (pages 7-8) FY 2019/2018 Proposed Total: $ 250,420.00 FY 2018/2019 Amended Budgeted Total: $ 222,240.00 Difference: $ 28,180.00 Items noted and discussion: Line Item 4000 increased based on additional attendance of conferences/Tallahassee visits; Line Item 5201 increased based on the rate of$4.00 per gallon as well as increased gallons used from 850 to 950. Proposed Budget for General Fund/ Total Personnel Cost: $165,343.00.00 2512-Executive/City Clerk Total Supplies and Other Services: $ 82,075.00 (pages 9-10) FY 2019/2020 Proposed Total $ 247,418.00 FY 2018/2019 Amended Budgeted Total: $ 239,384.00 Difference: $ 8,034.00 Items noted and discussion: Line Item 1400 added due to Charter Review; Line Item 3103 increased in anticipation of ordinances being adopted which needs supplemented to code; Line Item 4909 decreased due to the election cycle. Proposed Budget for General Fund/ FY 2019/2020 Proposed Total $ 145,500.00 514-Legal Services FY 2018/2019 Amended Budgeted Total: $ 116,260.00 (page 11) Difference: $ 29,240.00 Line Item 3100 increased to $80,000.00 based on increased need/possible RFQ for 2020 based on average of 35 hours per month @ $185.00 per hour. JC-$30,000 increase in salary to the attorney's office. In July I went to the Municipal Attorneys conference and talked to them about Part-Time salary and this is where $185 came from. If I did my time by the hour I'm probably getting $90.Line Item 3100 increased to $80,000.00 based on increased need/possible RFQ for 2020 based on average of 35 hours per month @$185.00 per hour. Proposed Budget for General Fund/ Total Personnel Cost: $ 210,010.00 513-Finance Total Supplies and Other Services: $ 132,065.00 (pages 12-13) FY 2019/2020 Proposed Total $ 342,075.00 FY 2018/2019 Amended Budgeted Total: $ 331,341.00 Difference: $ 10,734.00 Put Melissa to account supervisor due to additional duties. Page 19 of 26 Proposed Budget for General Fund/ Total Personnel Cost: $ 122,815.00 519-General Services Total Supplies and Other Services: $ 383,097.00 (pages 14-15) FY 2019/2020 Proposed Total $ 505,912.00 FY 2018/2019 Amended Budgeted Total: $ 384,484.00 Difference: $ 121,428.00 Items noted and discussion: These are my rockstar departments. Proposed Budget for General Fund/ Total Personnel Cost: $ 2,400,470.00 521-Police Department Total Supplies and Other Services: $ 433,364.00 (pages 16-17) FY 2019/2020 Proposed Total $ 2,833,834.00 FY 2017/2018 Budgeted Total: $ 2,553,395.00 Difference: $ 280,439.00 Items noted and discussion: Line Item 1200 proposes the addition of a Full-Time Code Enforcement Officer and one additional School Resource Officer for the contract with Okeechobee Christian Academy. Proposed Budget for General Fund/ Total Personnel Cost: $ 1,420,350.00 522-Fire Department Total Supplies and Other Services: $ 222,227.00 (pages 18-19) FY 2019/2020 Proposed Total $ 1,642,577.00 FY 2018/2019 Budgeted Total: $ 1,715,754.00 Difference: ($ 73,177.00) Items noted and discussion: Proposed Budget for General Fund/ Total Personnel Cost: $ 660,150.00 541-Public Works Total Supplies and Other Services: $ 572,285.00 (pages 20-21) FY 2018/2019 Proposed Total $ 1,232,435.00 FY 2017/2018 Budgeted Total: $ 1,302,570.00 Difference: ($ 70,135.00) 3400 Budgeted for Labor Finders The next proposed Budget to review is the Public Facility Improvement (Transportation 301) Fund (pages 23-24) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. Florida Statutes provide what specific expenditures to be authorized with the revenues received. It was presented with a Beginning Fund Balance of $1,002,747.00; Total Revenue Estimates of $1,262,512.00; Total Expenditures Projected of $1,047,988.00, plus $350,000.00 to be Transferred-Out to General Fund; leaving a Fund Balance of$885,631.00. The fund detail is provided as follows: FY 2018/19 FY 2019/20 Amended Proposed Difference Public Facilities Improvement Fund Beginning Balance $ 1,002,747.00 $ 1,021,107.00 $ 18,360.00 REVENUE 301-313-4100 Local Option Gas Tax $ 364,880.00 $ 364,687.00 $ (193.00) 301-313-4200 Local Alter, Fuel User Fee $ 224,965.00 $ 225,337.00 $ 372.00 301-335-1220 SRS Eight Cent Motor Fuel $ 64,225.00 $ 64,300.00 $ 75.00 Page 20 of 26 301-312-3000 Ninth Cent Fuel Tax $ 62,975.00 $ 63,000.00 $ 25.00 301-335-4100 Motor Fuel Tax Rebate $ 1,200.00 $ 1,200.00 $ - 301-361-1000 SCOP Funding $ 177,537.00 $ 532,488.00 $ 354,951.00 301-361-1000 Interest Earnings $ 9,000.00 $ 11,500.00 $ 2,500.00 301-369-1000 Miscellaneous - REVENUE TOTALS $ 904,782.00 $ 1,262,512.00 $ 357,730.00 FUND BALANCE SUBTOTAL $ 1,907,529.00 $ 2,283,619.00 $ 376,090.00 EXPENDITURES 301-549-3100 Public Facility-Professional Service $ 25,000.00 $ 25,000.00 $ - 301-549-3400 Public Facility-Contractual Service $ 66,000.00 $ 80,000.00 $ 14,000.00 301-549-4300 Public Facility-Utilities $ 48,300.00 $ 59,000.00 $ 10,700.00 301-549-4609 Repair& Maintenance $ 50,000.00 $ 60,000.00 $ 10,000.00 301-549-4909 Misc. Park Holiday Lights $ 12,500.00 $ 10,000.00 $ (2,500.00) 301-549-5300 Public Facility-Road & Materials $ 67,500.00 $ 67,500.00 $ - 301-549-6300 Public Facility-Improvements $ 135,000.00 $ 135,000.00 $ - 301-549-6301 SCOP Improvements $ 177,537.00 $ 532,488.00 $ 354,951.00 301-549-6302 Public Facility-Beautification $ 10,000.00 $ 7,500.00 $ (2,500.00) 301-549-6400 Public Facility-Machinery& $ 89,500.00 $ 71,500.00 $ (18,000.00) Equip TOTAL EXPENDITURES $ 681,337.00 $ 1,047,988.00 $ 366,651.00 TRANSFERS-OUT Transfer to General Fund $ 350,000.00 $ 350,000.00 $ - TRANSFERS-OUT TOTALS $ 350,000.00 $ 350,000.00 $ - Public Facilities Improvement Fund Ending Balance $ 876,192.00 $ 885,631.00 $ 9,439.00 The third proposed Budget to review is the Capital Improvements Projects (304) Fund (pages 26-27) and was prepared by Administrator MontesDeOca, in coordination with each Department Head and in coordination with the 5-Year Capital Improvement Element of the Comprehensive Plan. Total Beginning Fund Balance is $4,048,470.00; Total Revenues Estimates of $225,000.00; Total Projected Expenditures are $786,340.00, plus $1,207,588.00 transferred-out to General Fund; leaving a Fund Balance $2,279,542.00. The fund detail is provided as follows: FY 2018/19 FY 2019/20 Amended Proposed Difference Capital Improvement Projects Fund Beginning Balance $ 3,782,691.00 $ 4,048,470.00 $ 265,779.00 $ REVENUE $ - 304-364-1000 Disposition of Fixed Assets $ 225,000.00 $ 225,000.00 $ - 304-361-1000 Interest Earnings $ 1,500.00 $ - $ (1,500.00) Page 21 of 26 304-369-1000 Miscellaneous - REVENUE TOTALS $ 226,500.00 $ 225,000.00 $ (1,500.00) TRANSFERS-IN Other Grants $ 171,120.00 $ - $(171,120.00) TRANSFERS-IN TOTALS $ 171,120.00 $ - $(171,120.00) REVENUE TOTALS $ 397,620.00 $ 225,000.00 $(172,620.00) FUND BALANCE SUBTOTAL $ 4,180,311.00 $ 4,273,470.00 $ 93,159.00 EXPENDITURES 304-549-3100 Professional Services $ 25,000.00 $ 30,000.00 $ 5,000.00 304-529-4600 Repair& Maintenance $ 25,000.00 $ - $ (25,000.00) 304-513-3100 Professional Services $ 9,500.00 $ 9,500.00 $ - 304-511-6400 Administration Capital $ 12,000.00 $ 6,000.00 $ (6,000.00) 304-512-6400 Administration Capital $ 12,000.00 $ 1,500.00 $ (10,500.00) 304-513-6400 Finance Capital $ 1,500.00 $ 121,500.00 $ 120,000.00 304-519-6400 General Services Capital $ 37,500.00 $ 52,800.00 $ 15,300.00 304-521-6400 Law Enforcement Capital $ 350,646.00 $ 341,540.00 $ (9,106.00) 304-522-6400 Fire Protection Capital $ 73,200.00 $ 51,500.00 $ (21,700.00) 304-541-6400 Public Works Capital $ 41,500.00 $ 55,000.00 $ 13,500.00 304-549-6401 Parks Capital Improvement $ 53,000.00 $ 87,000.00 $ 34,000.00 304-549-6402 Median Replacement& ROW $ 10,000.00 $ 10,000.00 $ - 304-549-6403 Tree Program $ 15,000.00 $ 15,000.00 $ - 304-2512-6400 Clerk Capital $ 8,000.00 $ 5,000.00 $ (3,000.00) TOTAL EXPENDITURES $ 673,846.00 $ 786,340.00 $ 112,494.00 TRANSFERS-OUT Transfer to General Fund $ 845,215.00 $ 1,207,588.00 $ 362,373.00 TRANSFERS-OUT TOTALS $ 845,215.00 $ 1,207,588.00 $ 362,373.00 Capital Improvement ProjectsFund Ending Balance $ 2,661,250.00 $ 2,279,542.00 $(381,708.00) The fourth proposed Budget to review is the Other Grant (302) Funds (page 29) which was prepared in coordination with Administrator MontesDeOca and Public Works Director Allen. There is no proposed activity within this Fund for FY 2019-20. FY 2018/19 FY 2019/20 Amended Proposed Difference Other Grants Fund Beginning Balance $ 37,490.00 $ 37,490.00 $ - $Page 22 of 26 REVENUE $ - 302-331-3904 Stormwater Drainage $ 183,630.00 $ - $(183,630.00) REVENUE TOTALS $ 183,630.00 $ - $(183,630.00) FUND BALANCE SUBTOTAL $ 221,120.00 $ 37,490.00 $(183,630.00) EXPENDITURES 302-2752-6300 Infrastructure Improvements $ 50,000.00 $ - $ (50,000.00) TOTAL EXPENDITURES $ 50,000.00 $ - $ (50,000.00) TRANSFERS-OUT Transfer to General Fund $ 171,120.00 $ - $(171,120.00) TRANSFERS-OUT TOTALS $ 171,120.00 $ - $(171,120.00) Other Grants Fund Ending Balance $ - $ 37,490.00 $ 37,490.00 The fifth proposed Budget to review is the Appropriations Grant (307) Funds (page 30) which was prepared in coordination with Administrator MontesDeOca and Public Works Director Allen. The Fund activity is a continuation of the Grant for improvements to the Southeast 8th Avenue Project. Beginning Fund Balance is $0.00; Appropriation Funds Revenue $209,000.00; Total Projected Expenditures of$210,000.00; leaving a Fund Balance of($1,000.00). FY 2018/19 FY 2019/20 Amended Proposed Difference Appropriation Grants Fund Beginning Balance $ 1,000.00 $ - $ (1,000.00) $ REVENUE $ - 307-334-3900 Appropriation Funds $ 209,000.00 $ 209,000.00 $ - REVENUE TOTALS $ 209,000.00 $ 209,000.00 $ - FUND BALANCE SUBTOTAL $ 210,000.00 $ 209,000.00 $ (1,000.00) EXPENDITURES 307-559-4909 Admin Services $ 1,000.00 $ 1,000.00 $ - 307-559-6300 Street Improvements/Additions $ 209,000.00 $ 209,000.00 $ - TOTAL EXPENDITURES $ 210,000.00 $ 210,000.00 $ - Appropriation Grants Fund Ending Balance $ - $ (1,000.00) $ (1,000.00) The sixth and final proposed Budget for review is the Law Enforcement Special (601) Fund (page 31), presented in coordination with Chief Peterson. Beginning Fund Balance of $9,920.00; Total Estimated Revenues of $1,000.00; Total Projected Expenditures as$6,500.00; leaving a Fund Balance of$4,200.00. Page 23 of 26 FY 2018/19 FY 2019/20 Amended Proposed Difference Law Enforcement Special Fund Beginning Balance $ 3,220.00 $ 9,920.00 $ 6,700.00 REVENUE 601-354-1000 Fines Local Ord. Violation $ 500.00 $ 1,000.00 $ 500.00 REVENUE TOTALS $ 500.00 $ 1,000.00 $ 500.00 FUND BALANCE SUBTOTAL $ 3,720.00 $ 10,920.00 $ 7,200.00 EXPENDITURES 601-529-4909 Law Enforcement Special Misc. $ 1,000.00 $ 1,000.00 $ - 601-529-5200 Law Enforcement Special Education $ 500.00 $ - $ (500.00) 601-549-6400 Law Enforcement Special Mach. $ 2,000.00 $ 5,500.00 $ 3,500.00 TOTAL EXPENDITURES $ 3,500.00 $ 6,500.00 $ 3,000.00 Law Enforcement Special Fund Ending Balance $ 220.00 $ 4,420.00 $ 4,200.00 MC-Page 6 would like to see us up our contribution to line item 8202 to $50,000.00. Think we need full-time people in the Clerk's Office and the Building Department. The growth of the City we need to add another FT person in General Services and transfer the PT person to FT person in Clerk's Office. Question on Page 17 SRO road patrol. RP-using 800 to 1000 as an average number of gallons used for each patrol car. 18,000 gallons is not enough, and we should have adjusted that years ago. MC-Page 23 Holiday lights in the park-we need new decorations. Like to come up with a theme instead of hodge podge. Jennifer is very good at decorating, ask her. DA-those decorations are expensive DW-take a 10-minute recess. 9:01 pm meeting reconvene at 9:09 am DW-summarized MC suggestions. #1 Change contribution to OEDC from $30,000 to $50,000-DW no, BK yes, MC yes, BJ yes, WA yes. DW-he then explained the process for the new council members DW-summarized MC suggestion #2 City Clerk transfer Part-Time assistant to Full-Time MC-yes BK-yes they need another person BJ-Yes WA-Yes #2 Full-Time person in building Department MC-Yes, BK-Yes, WA-Yes, BJ-Yes BK-General Services Coordinator needs a raise. MDO-you hire me to manage as well, that's why I didn't put it in the budget. Staff recommends this. WA-when you say staff, you? Every department has been wanting another person for years. MDO-when I task the Public Works Department with extra duties they get it done without extra personnel. Page 24 of 26 MC-I know Patty is going to need an additional person due to the increase in workload DA-Where are we going to put people, desks, etc. DW-I have to agree with MDO this time. Here's what I need to run the City. We can't micro-manage WA-kind of on the same lines as MC. Page 6 was it a consensus before I come on board for all of these studies? I don't recall annexation and fire assessment studies. DW-BJ suggested the fire assessment. We did the annexation preliminary study a few years ago. These items we don't have to do, at some time we will have to prioritize these. I don't think we can do all these. WA-suggest we take a second look at some things we don't need in the budget right now BJ-would like to see Option 3 of the roll-back rate of 7.6018 BJ-yes MC-yes BK-yes WA-yes if we can afford it. DW-no BJ-next item I would like to see depreciation on the budget. It's an expense and I'd like to see it shown. That money is used to replace that area. MDO-I know we show it on the audited financials, but do you want to restrict or unrestricted. BJ-depreciation needs to go with whatever is being depreciated, whether it's a car building. IR-we do not officially budget for a specific amount for depreciation, I would only use the depreciation for the replacement of items. BJ-is it a problem to show depreciation? IR-it's not, we've identified what Council has acted on major expense. BJ-but depreciation must be shown DW-would you check with the auditor and get back to us MDO- I agree but when you've restricted your dollars your limiting yourself. MC-It's a planning tool DW-lets investigate a little further BJ-Pg 11 I'm not for this number for attorney services-I think it's a big jump. WA-I think it's too low BJ-we've talked before about bringing back a job description so we knew what we needed to spend and it hasn't come back. WA-I thought we were going to come up with a scope of work and then re-negotiating a contract. BJ-when is his contract up? 9/30/19 BK-Legal Services agree with WA, this is low for the services we require and what they would costs us. I agree that it is too high of a jump for what we get. We never received what our current attorney does, we still need to put out an RFQ so we would have an appropriate number. I wouldn't vote for the current attorney services at the proposed rate of pay. Should we go to a firm, we will be paying more. I'm willing to pay for the services that we need. Page 25 of 26 DW-do you think $80,000 or$160,000 BK-Agree with getting rid of some of these studies WA-PG 15 General Services animal control. MDO discussed with County Administrator today. The BOCC was underfunding and staffing the department. The sheriff's office is increasing the services. The amount should plateau out within a few years. I've asked what other municipalities do vs. Public or private. MC-how do they come up with the charge? Per animal then we pay a percentage of the monthly budget. DW-we'll get that figure to you. DW-since it's been mentioned let's go thru the services Annexation study—all no's Fire Assessment—all no's CRA Study—all yes Charter review—all yes Planning Services for FLUM, Zoning Maps, Rev LDR's (may get money from DEO) - MC-I would like to do Ordinances. MDO-when we get the study from CFRPC it may be included. LG-just wanted to remind everyone about the EAR state mandated study. MDO thinks we need to leave this. Comp Plan —DW we need to leave this in. See if you can get a cost on the EAR $70,000 additional reserves DA-chickee discussion do we want to add more structures to Centennial Park next year. Just want to make sure we have enough money MC-can we do it at roll-back rate and Option 2 DW-traditionally we have not used our 2nd workshop. BK-in my opinion we might want to have a 2nd budget workshop after how tonight went. Why would we wait to vote when we can hammer it out. MC-yes. We will plan on our 2nd Workshop on 8/20@ 5PM. LG-clarified that BJ is absolutely interested in the position just limited as to the residency requirement. Xl. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION— MAYOR Time: 10:03 A. Unfinished items or issues discussed during the Budget Workshop to be addressed — Mayor XII. ADJOURNMENT- Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting at 10:04 P.M. Page 26 of 26