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LiftOff, LLC (Email Provider)QUOTE as of 10/23/2019 Bill to: City of Okeechobee, FL 55 SE 3rd Avenue Okeechobee, FL 34974 Reseller (Remit To): Liftoff LLC Attn: Ron Braatz 1667 Patrice Circle Crofton, MD 21114 Terms: Due on Receipt Payment Options: Check Quote Description LIFTAVFF Ship to: City of Okeechobee, FL 55 SE 3rd Avenue Okeechobee, FL 34974 Total: $7,092.00 Pricing Information: • All prices are displayed in United States Dollars. • Product and pricing data are updated frequently and may change without notice. • Pricing valid for 14 days • License orders are paid up front, are non-refundable, and are one-year licenses that renew each year. • License reductions, upgrades, or cancellations may only occur at the annual renewal date. In order to proceed, send a Purchase Order to rbraatz(kliftoffonline.com. Once we have the Purchase Order, we will immediately send an invoice. Once we receive payment, we will place the order. © 2019 LiftOff, LLC. All Rights Reserved www.LiftoffOnline.com Customer Terms for Cloud Services Agreement US Public Sector This agreement is between LiftOff LLC ("we", "us", and "our") and City of Okeechobee, FL ("you" and "your"). It is effective when we accept it. Key terms are defined in 8. 1. General. Right to use. You may access and use Office 365, and install and use a Client (if any) included with your Subscription, only as described in this agreement. All other rights are reserved. Acceptable use. You will use Office 365 only per the AUP. You will not use Office 365 in any way that infringes a third party's patent, copyright, or trademark or misappropriates its trade secret. You may not reverse engineer, decompile, work around technical limits in, or disassemble Office 365, except if applicable law permits despite this limit. You may not rent, lease, lend, resell, transfer, or host Office 365 to or for third parties. Compliance. You will comply with all laws and regulations applicable to your use of Office 365. In providing Office 365, we and our Providers will comply with all laws and regulations (including applicable security breach notification law) that generally apply to IT service providers. You will obtain any consents required: (1) to allow you to access, monitor, use, and disclose user data; and (2) for us to provide Office 365. If you are an educational institution, you will obtain any parental consent for end users' use of Office 365 as required by applicable law. Customer Data. Customer Data is used only to provide you Office 365. This use may include troubleshooting to prevent, find and fix problems with Office 365's operation. It may also include improving features for finding and protecting against threats to users. Neither we nor our Providers will derive information from Customer Data for any advertising or other commercial purposes. We will enable you to keep Customer Data separate from consumer services. Customer Data will not be disclosed unless required by law or allowed by this agree- ment. Your contact information may be provided so that a requestor can contact you. If law requires disclosure, we will use commercially reasonable efforts to notify you, if permitted. Customer Data may be transferred to, and stored and processed in, any country we or our Providers maintain facilities, unless you provision your tenant in the United States, If you do, Microsoft will provide Office 365 from data centers in the United States, and storage of the following customer data at rest will be located in data centers only in the United States: (i) Exchange Online mailbox content (e-mail body, calendar entries, and the content of e-mail attachments), and (ii) SharePoint Online site content and the files stored within that site. Changes. Office 365 may be changed periodically, after which you may need to agree to new terms. You may be required to run a client software upgrade on devices using Office 365 after a change to maintain full func- tionality. Use rights. Use rights specific to Office 365 are posted online at the link to the AUP. 2. Confidentiality and Security. We and our Providers will (a) maintain appropriate technical and organizational measures, internal controls, and data security routines intended to protect Customer Data against accidental loss or change, unauthorized disclosure or access, or unlawful destruction and (b) not disclose Customer Data, except as required by law or expressly allowed. Neither party will make any public statement about this agreement's terms without the other's prior written consent. © 2019 Liftoff, LLC. All Rights Reserved www.LiftoffOnline.com 3. Term, Termination, and Suspension. Term and termination. This agreement will remain in effect for three years subject to your right under appli- cable law to terminate for convenience. Customer Data. You may extract Customer Data at any time. If your Subscription expires or terminates, we will keep your Customer Data in a limited account for at least 90 days so you may extract it. We may delete your Customer Data after that. Regulatory. If a government rule or regulation applies to us or our Providers, but not generally to other busi- nesses, and makes it difficult to operate Office 365 without change, or we or our Providers believe this agree- ment or Office 365 may conflict with the rule or regulation, we may change Office 365 or terminate the agree- ment. If we change Office 365 to come into compliance, and you do not like the change, you may terminate. Suspension. We may suspend use of Office 365: (1) if reasonably needed to prevent unauthorized Customer Data access; (2) if you do not promptly respond under §5 to intellectual property claims; or (3) for non-payment; or (4) if you violate the AUP. A suspension will be in effect only while the condition or need exists and, if under clause (1) or (2), will apply to the minimum extent necessary. We will notify you before we suspend, unless doing so may increase damages. We will notify you at least 30 days before suspending for non- payment. If you do not fully address the reasons for suspension within 60 days after we suspend, we may terminate your Subscription. 4. Limited warranty; disclaimer. We warrant that Office 365 will meet the SLA terms during the Subscription; your only remedy for breach of warranty is stated in the SLA. We provide no (and disclaim to the extent permitted by late an other warranties, express, implied, or statutory, including warranties of merchantability or fitness for a particular purpose. 5. Duty to protect. Defense. We or our Providers will defend you against any claims made by an unaffiliated third party that Office 365 infringes its patent, copyright, or trademark or misappropriates its trade secret. Remedies. If we or our Providers reasonably believe that a claim under §5 may bar your use of Office 365, we or our Providers will seek to: (1) obtain the right for you to keep using it; or (2) modify or replace it with a functional equivalent and notify you to stop use of the prior version. If these options are not commercially reasonable, we or our Providers may terminate your rights to Office 365 and refund any payments for unused Subscription rights. Other obligations. To the extent permitted by law, you will (1) notify us promptly of a claim under this 55 and (2) allow us or our Providers to assist in your defense or settlement. You will provide reasonable help to defend. We or our Providers will reimburse you for reasonable out-of-pocket expenses incurred in giving that help and pay the amount of any resulting adverse final judgment (or settlement the protecting parry consents to). Neither we nor our Providers will be bound by any settlement to which we do not agree in writing, this § 5 provides the exclusive remedy for these claims. Limits. The obligations of us and our Providers in this §5 won't apply to a claim or award based on: (1) Customer Data; (2) software not provided by us or our Providers; (3) modifications you make to Office 365, or materials you provide or make available as part of using Office 365; (4) your combination of Office 365 with, or damages based on the value of, a product, data, or business process not provided by us or our Providers; or (5) your use of a Microsoft trademark without their express, written consent, or your use of Office 365 after being notified to stop due to a third -parry claim. © 2019 LiftOff, LLC. All Rights Reserved www.LiftoffOnline.com G. Limited liability. Each party's (and our Providers') maximum aggregate liability for any claim related to this agreement is limited to direct damages up to the fees that you paid for Office 365 during the 12 months before the claim arose (or $5,000.00 if you paid no fees). Neitherparty nor our Providers will be liable for lost revenues or indirect, special, incidental, consequential, punitive, or exemplary damages, even if the party knew they were possible. The limits and exclusions in this 56 apply to the extent permitted by law, but do not apply to (1) obligations under 55; or (2) intellectual property infringement or misappropriation. 7. Agreement mechanics. You must send notice by regular mail, return receipt requested, to the address on the Portal (effective when delivered). We may email notice to your account administrators (effective when sent). You may not assign this agreement, or any right or duty under it. If part of this agreement is held unenforceable, the rest remains in force. Failure to enforce this agreement is not a waiver. The parties are independent contractors. This agreement does not create an agency, partnership, or joint venture. This agreement is governed by the laws applicable to Customer, without regard to conflict of laws. This agreement (including the SLA and AUP) and our price sheet are the parties' entire agreement on this subject and supersedes any concurrent or prior communications. Agree- ment terms that require performance, or apply to events that may occur, after termination or expiration will survive, including §5. Office 365 and the Client are subject to U.S. export jurisdiction. You must comply with the U.S. Export Administration Regulations, the International Traffic in Arms Regulations, and end-user, end- use, and destination restrictions. For more information, see http://www.microsoft.com/exporting/. Our Pro- viders may deliver Office 365, and the rights granted to us also apply to them. 8. Definitions. "AUP" means the acceptable use policy at htW://www.microsoftvolumelicensing.com/Down- loader.aspx?DocumentId= 5502. "Client" means device software that we or our Providers provide you with Office 365. "Customer Data" means all data, including all text, sound, or image files that are provided to us or our Providers by, or on behalf of, you through your use of Office 365. "Office 365" means (1) Exchange Online, Exchange Online Archiving, SharePoint Online, Lyric Online, and Office Web Apps included in Office 365 Enterprise Plans E1, E2, E3, E4, Kl, and K2; and Office 365 Gov- ernment Plans G1, G2, G3, G4, Kl, and K2; and (2) Exchange Online Archiving; Exchange Online Protection; Exchange Online Plans 1, 2, Basic, and Kiosk; SharePoint Online Plans 1, 2, and Kiosk; Office Web Apps Plans 1 and 2; and Lyric Online Plans 1, 2, and 3. "Portal" means the Online Services Portal for Office 365 (see hhup://viww.rnicrosoft.com/onhaa). "Providers" means our affiliates, licensors, and suppliers, including Microsoft and its applicable affiliates. "SLA" means the service level commitments we or our Providers make regarding delivery and performance of Office 365 (see ham://www.microsoft.com/licensing/contracts). "Subscription" means an order for a quantity of Office 365. C 2019 LiftOff, LLC. All Rights Reserved www.LiftoffOnline.com ADMINISTRATION EMAIL MARCOS MONTES DE OCA G3 ROBIN BROCK G3 CITY COUNCIL EMAIL DOWLING WATFORD G1 MONICA CLARK G1 WES ABNEY G1 BOBBY KEEFE G1 BOB JARRIEL G1 LEGAL SERVICES EMAIL JOHN COOK G1 FINANCE EIS A, L INDIA RIEDEL G3 KIM BARNES G3 MELISSA HENRY G1 GENERAL SERVICES/BUILDING EMAIL PATTY BURNETTE G3 JACKIE DUNHAM G3 JEFF NEWEL G1 PUBLIC WORKS EMAIL DAVID ALLEN G3 KAY MATCH ETT G3 MARVIN ROBERTS G3 FIRE DEPARTMENT EMAIL HERB SMITH G1 SUE CHRISTOPHER G1 LALO RODRIGUEZ G1 ADAM CRUM G1 DAVID CORTEZ G1 GLENN HODGES G1 JOSH SANDERS G1 LES MCGEE G1 MITCH BRYDEBELL G1 STEVIE WEEKS PRO PLUS AUSTIN BOHN G1 JEREMY CREWS G1 EXTRA G1 CITY CLERK EMAIL LANE GAMIOTEA G1 BOBBIE JENKINS G3 MARGARET MCKANE G? POLICE DEPARTMENT EMAIL ACCOUNTS AURELIA ALMAZAN AALMAZAN @ CITYOFOKEECHOBEE.COM JUSTIN BERNST JBERNST @ CITYOFOKEECHOBEE.COM MELISSA CLOSE MCLOSE @ CITYOFOKEECHOBEE.COM G CODY DAIGNEAULT CDAIGNEAULT @ CITYOFOKEECHOBEE.COM G BRANDI DRAPAL BDRAPAL @ CITYOFOKEECHOBEE.COM(�I PHILLIP EDDINGS PEEDINGS @ CITYOFOKEECHOBEE.COM(�( JESSICA FRANCIS JFRANCIS @ CITYOFOKEECHOBEE.COM(�j TERISAGARCIA TGARCIA @ CITYOFOKEECHOBEE.COM(�rt JASON GAVERN JGAVERN @ CITYOFOKEECHOBEE.COMal BRANDON GRIESEMER BGRIESEMER @ CITYOFOKEECHO BEE.COMG1 DONALD HAGAN DHAGAN @ CITYOFOKEECHOBEE.COMUI . RYAN HOLROYD RHOLROYD @ CITYOFOKEECHOBEE.COM(A JEANNA KOVAC JKOVAC @ CITYOFOKEECHOBEE.COMbl RAMON LIBERATO RLiBERATO @ CITYOFOKEECHOBEE.COMJI KELLY MARGERUM KMARGERUM @ CITYOFOKEECHO BEE.COMr I RAUL MARRERO RMARRERO @ CITYOFOKEECHOBEE.COM(7[ TRENTON MOUTSCHKA TMOUTSCHKA @ CITYOFOKEECHO BEE.COMI I JAMES PICKERING JPICKERING @ CITYOFOKEECHOBEE.COM6j ROBERT PETERSON RPETERSON @ CITYOFOKEECHOBEE.COMG( BELEN REYNA BREYNA @ CITYOFOKEECHOBEE.COM&t LUIS ROJAS LROJAS @ CITYOFOKEECHOBEE.COMG1 CESAR ROMERO CROMERO @ CITYOFOKEECHO BEE.COM� BILL SAUM BSAUM @ CITYOFOKEECHOBEE.COM I SAVANNA SMITH SSMITH @ CITYOFOKEECHOBEE.COMGll FRED STERLING FSTERLING @ CI"FYOFOKEECHOBEE.COM C�3 BETTYE TAYLOR BTAYLOR @ CITYOFOKEECHOBEE.COM ' 1 CHARLES TROUTMAN CTROUTMAN @ CITYOFOKEECHOBEE.COM,� DAWN WENDT DWENDT @ CITYOFOKEECHO BEE.COM<. I 0: M OR%'D F—To: PURCHASE ORDER CITY OF OKEECHOBEE 55 S. E. THIRD AVENUE OKEECHOBEE, FLORIDA 34974-2903 Tel: 863/763-3372 Fax: 863/763-1686 UftOff LL L CY&Wn, MD 21'1: THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT. SHIP TO: F 55 8 E **d Averme L Okeed"w, Fl. 34974 INVOICE IN DUPLICATE: F 35 SE 3rd Avenus Lok ewhobee, Fl.' - - DA TE I VENDOR NO. I DELIVERY DATE SHIP VIA BEST WAY F.O.B. DESTINATION T-7ERM7- ITEM ACCT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT NO. kww*W of Miumd Ew woge InclWing archiving 1 001-5114609 5 Courx*nen 00.00 480.00 4 001-5124609 2 Admisb*ion saa.00 008M 3 001-5134609 1 Finance '00 96.00 4 001-513-4609 2 FWmnm 4.00 408.00 5 001-514-4609 1 Legal Services Sm.00 96.00 6 001-519-4609 2 General Servkw SM.00 408.00 7 001-519-4609 1 General Servim-. $1116.89 98.00 001-5214609 27 Police $mt.00 2592.00 ill 001-521-4609 001-522-4609 1 12 PoNoe -- Fire 204.00 1152.00 001-5224W9 1 FWe M .00 144.00 612.00 12 001-541-460r, Put*C Wodw 001 -2512-A 192.00 001-2512-46U : City CWk 204,00 TOTAL ',092M CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST STATE SALES TAX EXEMPTION 85-8012621656C-6. FEDERAL I.D. 59-6000393. AUTHORIZED SIGNATURE RECEIVING RECORD PARTIAL 0 FINAL El REMIT PAYMENT TO: Liftoff, LLC Attn: Ron Braatz 1667 Patrice Circle Crofton, MD 21114 Bill To City of Okeechobee, FL 55 SE 3rd Avenue Okeechobee, FL 34974 Invoice Date Invoice # 10/23/2019 1 4567 P.O. No. I Terms I Due on receipt Quantity Description Rate Amount 1 Office 365 Plan GI, U4S-00002, 12 months, 6.00/month, 49 licenses, $3,528.00 3,528.00 3,528.00 1 ExchangeOnlineArchiving, 4ES-00001, 12 months, 2.00/month, 49 licenses, $1,176.00 1,176.00 1,176.00 1 Office 365 Plan G3, AAA -11894, 12 months, 17.00/month, 11 licenses, $2,244.00 2,244.00 2,244.00 1 Office 365 Pro Plus, 3WS-00001, 12 months, 12.00/month, 1 license, $144.00 144.00 144.00 Thank you for your business. Total $7,092.00 1 G\�.05'0 y PURCHASE REQUISITION •�- �m CITY OF OKEECHOBEE 0 r 55 S.E. THIRD AVENUE a OKEECHOBEE, FLORIDA 34974-2903 SHIP TO: S° p 1915 Tel: 863/763-3372 Fax: 863/763-1686 F- I - To: To: Liftoff LLC Attn: Ron Braatz 1667 Patrice Circle Crofton, MD 21114 im THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT. J13162 City of Okeechobee 55 SE 3rd Avenue Okeechobee, FI. 34974 INVOICE IN DUPLICATE: r City of Okeechobee 55 SE 3rd Avenue Okeechobee, FI. 34974 0 W )/24/%Tb VENDOR NO I DELIVERY DATE I SHIP VIA BEST WAY F.O.B. DESTINATION TERMS ITEM ACCT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT NO. Renewal of Microsoft Exchange including archiving 1 001-511-4609 5 Councilmen $96.00 480.00 2 001-512-4609 2 Administration $204.00 408.00 3 001-513-4609 1 Finance $96.00 96.00 4 001-513-4609 2 Finance $204.00 408.00 5 001-514-4609 1 Legal Services $96.00 96.00 6 001-519-4609 2 General Services $204.00 408.00 7 001-519-4609 1 General Services $96.00 96.00 8 001-521-4609 27 Police $96.00 2592.00 9 001-521-4609 1 Police $204.00 204.00 10 001-522-4609 12 Fire $96.00 1152.00 11 001-522-4609 1 Fire $144.00 144.00 11 001-541-4609 3 Public works $204.00 612.00 12 001-2512-4609 2 City Clerk $96.00 192.00 13 001-2512-4609 1 City Clerk $204.00 204.00 TOTAL $7,092.00 CITY OF UKttUHUbLt: IS txtMF I YKUM VLUCKHL tAt-1Z)t HIVU I KHIVJP '-JM I H I "11 TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. -- -- --- - EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO.57-03-004145-54C n �, FEDERAL I.D. NO 59-60000-393. AUTHORIZED SIGNATURE RECEIVING RECORD nor, �-�AI n r�•Inl n r'`✓ n-` City of Okeechobee Checklist for Purchase Requisitions/Purchase Orders Today's Date: Vendor4J^Originating Department U D V Section I Administration Finance Clerk General Services Police Fire Public Works Please mark each item YES or NO to determine if the checklist of minimum requirements for an item and/or service is needed for your department prior to ordering/purchasing the item/service. If the answer is YES to any of the below, please include the items listed in Section II. YES NO A. Is it a professional service? OB. 0 Is the vendor coming on city propertyother than delivering an item(s)? OI C. Is it a contract for services? OR�NJJD. Is the product or service more than City Administrator's approval limits ($14,999)? O: ' E. W-9 if new Vendor Sertion II Please mark all items included: YES NO A. Approved signed contract by all parties O 0 B. Provide all quotes for item/service 0C. Current BTR with the City of Okeechobee if for services D. Certificate of Insurance with requirements as previously indicated in the contract for services O: ' E. W-9 if new Vendor F. Provide Bond if required G. If Council approval is required, minutes must be provided. If minutes are not available at time of submittal, the Department Head and City Administrator will certify Council approval. (Minutes to be provided when available) Minutes provided Required Certification Council Approval Date Department Signature City Administrator Signature Date signed Date signed G:\INDIA\Office Forms\Procedures\Checklist 3 Revised date: 2019 09 12