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2019-11-19 Handwitten MinutesCity of Okeechobee, November 19, 2019 Meeting Minutes taken during the meeting by Lane Gamiotea CALL TO ORDER Mayor Watford called the Regular City Council Meeting to order on November 19, 2019, at 6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. A. The invocation was offered by Mayor Watford in the absence of Father Jim Shevlin of the Church of Our Saviour. B. The Pledge of Allegiance was led by Mayor Watford. ll. ATTENDANCE Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Monica Clark Council Member Bob Jarriel Council Member Bobby Keefe City Attorney John R. Cook City Administrator Marcos MontesDeOca Finance Director India Riedel Police Chief Bob Peterson Fire Chief Herb Smith Public Works Director David Allen City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Present Present Present Present Present Absent Present Present Present, Major Hagan present Present Present Present Present III. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of agenda items. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. There were none. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. There were none. IV. PRESENTATIONS AND PROCLAMATIONS A. Civilian recognition and life-saving award to Gabe Littrell. On behalf of the City, Mayor Watford and Chief Smith presented a Certificate of Recognition issued to Gabe Littrell for Meritorious Award (Good Samaritan) Smith story about the good Samaritan in the bible, and that's what we have in Gabe unusual today especially in a teenager. Appreciate what Meritorious conduct award *insert wording from certificate* FD bracelet, ball cap with fire department insignia LG took photos — get copies, print & post to FB. B. Proclaim the week of November 20 through 27, 2019, as Farm City Week. Mayor Watford proclaimed the week of November 20 through 27, 2019, as "Farm City Week." The Proclamation was presented to Mr. Mickey Bandi and Lexi Bandi and read into the record as follows: "Whereas, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across Florida and around the globe; and Whereas, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well-being of our country and the strength of our economy; and Whereas, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, inspectors and others who contribute an annual impact of $127 billion to Florida's economy; and Whereas, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 20 through 27, 2019, as `Farm City Week', and 1 do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation, and the world with an abundance of agricultural products." C. Proclaim November 30, 2019, as Small Business Saturday. Mayor Watford proclaimed November 30, 2019, as "Small Business Saturday." The Proclamation was presented to Paulette Wise and Mariah Parriott and read into the record as follows: "Whereas, Small Business Saturday was founded in 2010 by American Express and officially co-sponsored by the Small Business Administration since 2015. Small Nov 19, 2019 Regular Council Meeting, City Clerk minutes taken during meeting, Page 1 of 5 Business Saturday has become an important part of how many small businesses launch their busiest shopping season; and Whereas, the City of Okeechobee believes that small businesses are the backbone of our economy and the glue that holds communities together. According to the United States Small Business Administration, as of 2018, there are currently 30.2 million small businesses in the United States. They represent more than 99 percent of American companies, create two-thirds of the net new jobs, and generate half of gross domestic product; and Whereas, small businesses employ over 55% of the employees in the private sector in the United States; and 89% of consumers in the United States believe it's important to support the local, small businesses they value in their community; and they agree that locally owned, independent businesses contribute positively through paying taxes and providing jobs; and Whereas, advocacy groups and public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 30, 2019, as `Small Business Saturday' and urge all residents of our community to join with us in this observance as we celebrate the accomplishments of small business owners and their employees and encourage the continued development of new small businesses on this Saturday and throughout the year." V. CONSENT AGENDA A. Approval of Minutes — November 5, 2019 B. Approval of Warrant Register — October 2019 Council Member Keefe moved to approve the consent agenda; seconded by Council Member Abney approve the November 5, 2019, minutes; approve the October 2019 Warrant Register in the amounts: General Fund $614,940.73, Public Facilities Improvement Fund $16,347.76, Capital Improvement Projects Fund $13,360.74] VOTE: WATFORD — YEA ABNEY — YEA CLARK— YEA JARRIEL — YEA KEEFE — YEA MOTION CARRIED. VI. NEW BUSINESS A. Update from Okeechobee County Economic Development Corporation presented by Megan Smith, President. Megan Smith power point presentation made part of the official record. What is ec dev it is a program group of policies or set of activities that seeks to improve the economic well-being and quality of life for a community Why invest. Job creation, industry diversification, business retention and expansion, keeps our youth in the community, increased tax revenue, improved quality of life. Time line. April 2018 ECO revitalized policoms 2005 study. May 2018 BOCC hos workshop on economic development. Sept 2018 policome releases updated study. Octo 2018 by laws of ocedc written and adopted. November 2018 articles of incorporation accepted by state. Chason group contract signed for executive search. April 2019 president hired. Stated purpose. Who are we. Board members, in-kind, private investors. What's happened since then? Summit held for objectives for 2019, prepared 2019-20 budget, applied grant, on boards, 9 projects in 7 months, beef up the high speed internet infrastructure, federal reserve partnership. Top objectives in 2019. Locate a 300-500 acre for industrial complex. Research and determine how to pay for that. Business retention and expansion program — always better to help an existing companies than bring a new one in. Populate GIS portion of the website — how to do that explained through their website, commercial or industrial zoned property. Develop and implement strategic plan. Opportunity Zone- Hosted Madison street strategies. Met with potential investor. Attended training on new ruling from Department of Treasury. Decided by the state, city commerce center within the areas. Based on census track and unemployment rates. Marketing OCEDC. Wrote two articles for TC business magazine. Advertised in two magazines. Linkedln. Facebook. Matrix Video. Enterprise Florida Grant Awarded $10,000. Paid for memberships into international economic development council, Florida economic development Council. Two IEDC training course. Advertising in expansion solutions magazine. Participation in Organizations -Career source heartland. FERO. Enterprise Florida. Florida Economic Development Corporation Okeechobee Community Coalition Chamber of commerce of Okeechobee County Project Work Existing industry expansion. Manufacturing company, Bautech USA coming to the County Industrial Park. Two Agribusiness Company, one brought to us by the State from San Francisco. Heavy manufacturing company from the State, needed 100,000 sf building. Wants to be an a enterprise zone submitted 4 city lots. Service Industry cant say yet, partnership with Space Florida and Okeechobee Airport expansion project from another community. Tourism Project, Big Cedar Lodge. Service and Retail, Kubota. High speed internet/fiber public private partnership (relate to item C on the agenda) need to ensure all industrial areas have access to the high speed internet and community. ITS Fiber came to us to provide the service. We have Centurylink and work talking with them too. Federal Reserve -Small business capital survey. Economic outlook luncheon in quarter two of 2020. Have to get at least 50 responses on the survey. Sent out by the chamber twice. Seacoast, career source has sent it out. You need to be a small business to participate in the survey. All businesses in the city are small businesses. Whats next. Vision first, strategic planning session. Economic update luncheon sprint 2020. Projects....How to find us..... MDO-one project feel through but appreciate trying and keep trying. DW to Megan thank you for your hard work for the community. MS your contribution is greatly appreciated. No official action required to taken. Nov 19, 2019 Regular Council Meeting, City Clerk minutes taken during meeting, Page 2 of 5 VI. NEW BUSINESS CONTINUED B. Motion to approve FDEP Agreement No. LPQ0007, Okeechobee Taylor Creek Southwest 4th Street Stormwater Conveyance, in the amount of $300,000.00 (Exhibit 1). Council Member Jarriel moved to approve Florida Department of Environmental Protection Agreement No. LPQ0007 in the amount of $300,000.00 for the Okeechobee Taylor Creek Southwest 4th Street Stormwater Conveyance project; seconded by Council Member Clark. MDO base project sent to the State. Assistance from DEO and DEP for us to get these dollars. Update on drainage on the trunk line to Taylor Creek. New configuration. Alternates. Wont have anything on the drainage ..... MDO not yet. Term: begins upon execution; expires June 30, 2022. The City of Okeechobee will design, permit and construct a water quality baffle box with a drainage outfall to replace a direct drainage connection to Taylor Creek along a residential roadway, inlets, curbing, roadway, piping and manatee grate. VOTE: WATFORD — YEA ABNEY — YEA CLARK— YEA JARRIEL — YEA KEEFE — YEA MOTION CARRIED. C. Update on Broadband Initiative for Okeechobee County presented by Mayor Watford. DW -what has transpired or may. Stated with Joe Charles at OK Corral and industrial park. Contacted several people ask to meet abouot getting the broadband service. Met at the court house Megan was included in that meeting. His concern was broadband for his business. Stated discussion, ITS fiber he brought them becaue hes dealt with them in other areas where he has business. I was shocked at how advanced the system was. I didn't understand a third of what they wre talking about. Impresseive what they have. They have partnered with Martin County to provide fiber to their governemtn agencies. That started the discussions, second meeting he brought precisions contracting services who puts the pipe and fiber in the ground, talking about have to connect down 710, bunch of money private public partnership. Once yu get the back bone in then you branch off have the ability to lease or rent to others, include school board and IRSC. Talking about this fiber goes in white with orange cap thought those were gas lines. Centurylink has fiber in some areas, they say is proprietary and wont tell. Marcos is still trying to get that information. John Elway our rep has a map with that services. Concerned with duplicate. Burroughs Nov 26, BOCC meeting PCS and ITS Fiber will be doing a presentation for them, my thought was we or you may want to attend that to hear what they have to say/proposing. Not say we do or don't want to do it. Encourage you to at least watch the meeting. This will be moving quickly. Also at that meeting will be there is the fire information from their staff, at 1:30 p.m. Meetings start at 9:00 p.m. City's portion would be $300,000.00 just wanted to bring you up to date. No official action required to taken. D. Update on the 2020 Census presented by Mayor Watford. Watford community census council, led by the County Library Krista . Let you know we are included in that and working with committee. Census is very important. Money big for cities and counties. Could mean another congressional seat for Florida. Hispanic communities is concerned. Catholic church as a hugh population with that. Any suggestions or ideas. Got an email that one of the 4H will be at [Smith and Hagan left the chamber at 7:00 p.m. returned??] E. Motion to approve the Fiscal Year End 2018/2019 Budget Adjustments — City Administrator/Finance Director (Exhibit 2). Motion and second by Council Members Keefe and Abney to approve the 2018-19 Fiscal Year End Budget Amendments as presented and listed below: *General Fund finalized in the black, came in under budget. None of the budgeted reserves of $845,215.00 were utilized for the operational expenditures in the GF. MDO — thank department heads for operating within their budget. Second year not having to make the transfer from reserves. Revenue Highlights General Fund revenues FYE are up by over 9.3 percent; ad valorem $53,456.00 (2.5 percent) higher than budget; one cent sales tax revenue lower than budgeted. However, the one-half cent sales tax revenue came in as budgeted and targeted. Building permits/planning/exceptions realized over a $100,000.00 increase in revenues compared to budgeted amounts. Interest earnings $203,000.00. Electric UT significantly higher. Fines and Forfeitures, increased significantly. GF Expenditures Overall operating expenditures within the GF are reporting 8.8 percent lower than amended budget. Single audit expense not required. Annexation Study budgeted but not performed. Average fuel cost per gallon, $2.57 Gas and $2.34 Diesel, less than budget even with increased usage. Animal control cost increased significantly again this year. Pension cost less based on increased State Contributions. Capital Projects Fund dollars were expended, some with a higher than anticipated cost and others coming in lower than expected. Bottom line we expended less than budgeted as of FYE. Nov 19, 2019 Regular Council Meeting, City Clerk minutes taken during meeting, Page 3 of 5 Wes, Page 22 ?? DA -tables purchased, stored until put in the park under the pavilions. MDO — no slab yet. Don't want to move them if we're going to move them. Play ground equipment in, working on that couple of picnic tables have to go in. Wes time line? After Christmas. 5 32 -gal trash cans, 15 or so? MDO last ones put in the parks? DA replaced 15, 5 scheduled for centennial park. Notices that the trash cans are in bad shape in city hall park so we used them for the city hall park from the centennial park. Look good for the tree lighting. 15 new trash cans in flagger park. Wes, Median replacement live oaks? Where are those? MDO — Id have to look those up. In the parks. Wes — it was used out of the median replacement budget but put in the parks. DW — if it didn't go in the medians and right of way shouldn't we have done a budget amendment to show ti was for the parks. Wes or out of the trees instead of the medians. What would you replace out of that? MDO-shrubs mulch trees trimmed, any improvements. IR -sidewalks are out of the public facilities since out of the gas tax revenue. MDO tree program is new in that budget. Wes and we have money in the tree budget this year. Yes don't know amount. Wes be nice to see some of those moneies spent to upgrade the medians. India — All in all departments did a good job. [in official minutes don't use tables & insert adopted budget column before amended budget so all amounts are listed] FUND AND ITEM DESCRIPTION WHAT WAS THE ADOPTED BUDGET? AMENDED BUDGET FYE ADJUSTMENTS General Fund Summary: $950,300.00 511 Legislative $210,591.00 Beginning Balance 512 Executive 222,240.00 210,475.00 Roll forward from previous year: 239,384.00 225,183.00 513 Financial Services Ad valorem, other fees, intergovernmental, charges for 289,395.00 $4,315,500.00 $4,600,400.00 services, fines & other sources 519 General Services $0.00 $0.00 Transfer -In from Public Facilities Improvement Fund 2,553,469.00 5,625,699.00 6,149,410.00 Transfer -In from Capital Improvement Projects (CIP) 1,577,970.00 350,000.00 350,000.00 Fund Total Expenditures 845,215.00 0.00 Total Revenues $4,060,321.00 $6,820,914.00 $6,499,410.00 AMENDED FYE FUND AND ITEM DESCRIPTION BUDGET ADJUSTMENTS General Fund Continued: $37,490.00 $75,100.00 Expenditures: $535,905.00 $950,300.00 511 Legislative $210,591.00 $165,720.00 512 Executive 222,240.00 210,475.00 2512 City Clerk 239,384.00 225,183.00 513 Financial Services 331,341.00 289,395.00 514 Legal Council 116,260.00 79,370.00 519 General Services 384,484.00 383,170.00 521 Law Enforcement 2,553,469.00 2,374,070.00 522 Fire Protection 1,715,754.00 1,577,970.00 541 Public Works 1,302,570.00 1,150,350.00 Total Expenditures $7,076,093.00 $6,455,703.00 General Fund Ending Fund Balance $4,060,321.00 $4,644,107.00 Public Facilities (301) Fund Summary: $37,490.00 $75,100.00 Beginning Balance $535,905.00 $950,300.00 Total Revenues: $904,782.00 $741,700.00 Total Expenditures $681,337.00 $293,000.00 Transfer -Out to General Fund $350,000.00 $350,000.00 Endina Fund Balance $409,350.00 $1,049,000.00 Other Grants (302) Fund Summary: Beginning Balance $37,490.00 $75,100.00 TMDL Grant $0.00 $0.00 Stormwater Drainage Grant $183,630.00 $183,630.00 Section 319 Grant $0.00 $0.00 Interest Earnings $0.00 $0.00 Transfer -In from Capital Assigned Funds $0.00 $0.00 Transfer -In from Capital Fund Reserves $0.00 $0.00 Total Expenditures $50,000.00 $0.00 Transfer -Out (repayment of Loans) $171,120.00 $171,120.00 Ending Fund Balance $0.00 $87,610.00 Nov 19, 2019 Regular Council Meeting, City Clerk minutes taken during meeting, Page 4 of 5 Capital Improvement Projects (304) Fund Summary: Beginning Balance $4,344,644.00 $4,800,600.00 Total Revenues $226,500.00 $232,900.00 Transfer -In from Other Grants $171,120.00 $171,120.00 Total Expenditures $661,846.00 $533,700.00 Transfer -Out to General Fund $845,215.00 $0.00 Ending Fund Balance $3,235,203.00 $4,670,920.00 Appropriations Grant (307) Fund Summary: Beginning Balance $1,000.00 $1,000.00 Total Revenues $209,000.00 $0.00 Transfer -In from Capital Fund Reserves $0.00 $0.00 Total Expenditures $210,000.00 $1,000.00 Ending Fund Balance $0.00 $0.00 Law Enforcement Special Fund Summary: Beginning Balance $3,220.00 $1,200.00 Total Revenues $500.00 $3,700.00 Total Expenditures $3,500.00 $800.00 Ending Fund Balance $220.00 $4,100.00 VOTE: WATFORD — YEA ABNEY — YEA CLARK— YEA JARRIEL — YEA KEEFE — YEA MOTION CARRIED. VIII. COUNCIL COMMENTS Jarriel — make sure Farm City luncheon on Thursday. Keefe — another great summary off the city administrators desk, keep that up. Clark — 90th anniversary at 5 to 6:30, parking in the back everyone welcomed. IX. ADJOURN MEETING There being no further items on the agenda, Mayor Watford adjourned the meeting at 7:22 P.M. Nov 19, 2019 Regular Council Meeting; City Clerk minutes taken during meeting. Page 5 of 5 City of Okeechobee, November 19, 2019 Meeting Minutes taken during the meeting by Bobbie Jenkins CALL TO ORDER Mayor Watford called the Regular City Council Meeting to order on November 19, 2019, at _6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. The invocation was offered by Mayor Watford . The Pledge of Allegiance was led by Mayor Watford. ATTENDANCE Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Monica Clark Present Council Member Bob Jarriel Present Council Member Bobby Keefe Present City Attorney John R. Cook Absent City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director India Riedel Present III. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of agenda items. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda; there were none. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment; there were none. IV. PRESENTATIONS AND PROCLAMATIONS A. Civilian recognition and life-saving award to Gabe Littrell. Certificate of Recognition issued to Gabe Littrell for Meritorious Award (Good Samaritan) by Fire Chief Smith. This young man is very special because as you know in the new testament there is a story of a Samaritan and this is exactly what this young man has done and especially in this tie from a teenager. It is an honor to do this for you. He helped someone that needed help, by going door to door until he found someone that could help. We wouldn't know what would have happened if he wasn't there. FF get this award for going above and beyond so I want to present this to you. Certificate and pin were presented. FD bracelet, hat was given to Gabe. Mayor congratulated Gabe, Chief I would say he is a hero. Community is very proud of you. B. Proclaim the week of November 20 through 27, 2019, as Farm City Week. Mayor Watford proclaimed the week of November 20 through 27, 2019, as "Farm City Week." The Proclamation was presented to Mr. Mickey Bandi and read into the record as follows: "Whereas, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across Florida and around the globe; and Whereas, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well-being of our country and the strength of our economy; and Whereas, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture Page 1 of 7 employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, inspectors and others who contribute an annual impact of $127 billion to Florida's economy; and Whereas, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 20 through 27, 2019, as `Farm City Week, and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation, and the world with an abundance of agricultural products." Mickey's daughter presented a basket of vegetables and information. Mickey -thank you all for the proclamation, especially from Farm Bureau, 1130 luncheon Thursday 11/21 @ KOA. Tickets at the door for $10. We have the safest and most cost effective food source in our country and the speaker is going to talk about that. C. Proclaim November 30, 2019, as Small Business Saturday. Mayor Watford proclaimed November 30, 2019, as "Small Business Saturday." The Proclamation was presented to Paulette Wise and Mariah Parriott and read into the record as follows: "Whereas, Small Business Saturday was founded in 2010 by American Express and officially co-sponsored by the Small Business Administration since 2015. Small Business Saturday has become an important part of how many small businesses launch their busiest shopping season; and Whereas, the City of Okeechobee believes that small businesses are the backbone of our economy and the glue that holds communities together. According to the United States Small Business Administration, as of 2018, there are currently 30.2 million small businesses in the United States. They represent more than 99 percent of American companies, create two-thirds of the net new jobs, and generate half of gross domestic product; and Whereas, small businesses employ over 55% of the employees in the private sector in the United States; and 89% of consumers in the United States believe it's important to support the local, small businesses they value in their community, and they agree that locally owned, independent businesses contribute positively through paying taxes and providing jobs; and Whereas, advocacy groups and public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 30, 2019, as `Small Business Saturday' and urge all residents of our community to join with us in this observance as we celebrate the accomplishments of small business owners and their employees and encourage the continued development of new small businesses on this Saturday and throughout the year." Jenny Pung, Ray (blood bank), Melisa Jahner, Bianca Keefe, Mickey Bandi. Paulette -we certainly want to thank the city and everyone in our community for supporting the small businesses, if the small businesses don't' thrive, this community won't thrive. If our small businesses get the response we are hoping for, it is going to be great. 44 businesses participating. There's going to be so many specials that day, but it is so important for our community to support small businesses by shopping local. V. CONSENT AGENDA A. Approval of Minutes — November 5, 2019 B. Approval of Warrant Register — October 2019 Council Member _BK_ moved to approve the consent agenda items A and B [Approval of the meeting minutes of November 5, 2019; approval of the October 2019 Warrant Register in the amounts: General Fund $614,940.73, Public Facilities Improvement Fund $16,347.76, Capital Improvement Projects Fund $13,360.74]; seconded by Council Member _WA_. VOTE: WATFORD — YEA ABNEY — YEA CLARK— YEA JARRIEL — YEA KEEFE — YEA MOTION CARRIED. VI. NEW BUSINESS A. Update from Okeechobee County Economic Development Corporation presented by Megan Smith, President. Page 2 of 7 Megan-thank you guys for supporting the corporation, and increasing your support this year. Once I get done with this presentation you will see we have accomplished quite a lot in 7 months. International Economic Development Council describes economic development as creating jobs. The more jobs created, the population and tax base grow. Invest for job creation. We also want industry diversification. Business retention and expansion, Keeps our youth in the community, increased tax revenue, improved quality of life. Timeline — 4/2018 ECO revitalized policoms 2005 study; 5/2018 BOCC host workshop on economic development; 9/2018 policom releases updated study; Stated purpose is to enhance and cause quality economic growth of the Okeechobee County Economy. Proud of our roots with an eye on the future. Not forget where we came from but diversify. 501(c)(6), public private partnership, County & City, 3 appointed board seats from ECO; 1 appoint after 3 years, 1 from Chamber, 1 from OCSB, IRSC provides office, electric, internet. 7 private investors. Gilbert, Livestock Market, City, IRSC, ECO, Chamber, County, Centerstate, WCC Walpole, GM Worley. Interviewed board members and held summit. Opportunity zone work, marketing locally, statewide, and nationwide, prepared 2019-20 budget, applied for enterprise Florida grant and awarded. 9 projects in 7 months, work on sprucing up high speed internet, partnered with federal reserve. Top Objectives for 2019: locate site for a 300-500 acre industrial complex, research & determine funding source for industrial complex, implement business retention & expansion program, populate GIS planning portion of website (local real estate agents, free account on website, buildings portion, request an account, Wes' building lease is on there, Industrial or commercial property can be listed), develop & implement strategic plan. We have a lot of companies in the industrial arena (a lot are international). Opportunity zones (federal program) zones picked by census tracts, state decided the commerce center is an opportunity zone in Florida; hosted Madison street strategies and met with potential investor, who has property in an opportunity zone, as well as hosting a session open to the public at IRSC, also attended additional training from the Treasury Dept. slow start due to how to figure out how to make things beneficial to the investors. Written two articles for the treasure coast business magazine. Site selection magazine advertised, Linkedln page (94 followers now, were 8), Facebook page (309 followers), matrix video from Tourist Development Council, OEDC, City and County documentary style video to appear on television. Florida Enterprise Grant was $10,000, marketing and education grant which was very limited. Used for memberships into IEDC and FEDC, two IEDC trainings, and advertisements. Biggest thing we are in the middle of the state. Participate in Career source heartland, FHERO, Enterprise Florida, FEDC, Okee Community Coalition (chamber, OKMS, ECO, TDC), Chamber of Commerce. Project Work-existing industry expansion, manufacturing company/Bautech USA (county industrial park) Hire 25 people once building is renovated and equipment is delivered, 2 Agribusiness company (one brought to us by State, company out of San Francisco, other is a heavy manufacturing company looking for 100,000 sq. ft building and in an opportunity zone, submitted city commerce center, won't know anything until the end of December); service industry at the airport- expansion project from another community (brought in Space Florida-State agency that deals with aviation, build the building and lease it back to you or buy equipment and lease it back, only on government owned land, advantage no real out of pocket, not trying to make money off of it to recover costs and SBDC), Tourism Project/Big Cedar Lodge moving forward with due diligence, Service & Retail — Kubota. High Speed internet/fiber-community as a whole has access to internet. City/County/OEDC/ITS Fiber/Precision Contracting Services, Inc. CenturyLink does have fiber, worth talking to them to. Bautech is molded cement. That piece of equipment is completely automated. They need high speed internet to operate just like everyone else does. Federal Reserve-small business capital survey, economic outlook luncheon in Q2 of 2020. Come to our community and give an economic update. Most give at least 50 responses from the survey to come. Got an email today and we are sitting at 36. Sent out by the chamber twice, sent out by seacoast, centerstate, careersource, oedc, facebook page, linked in page. Must be a small business to complete that. Small business is less than 500. 1 did this in a past community and the response was great. The information is just phenomenal. Activity. What's next? Hire VisionFirst to do a Strategic Planning Session. They will also do a building inventory of land for us. That is something that we need. Economic Luncheon Spring 2020, Projects, Projects, Projects. How to find us-IRSC Room 8141, Facebook, Linkedln, megansmith(cDocedcorp.com; www.ocedcorp.com, MDO-not all projects come to fruition, she follows thru, we can't make people do things. Mayor Watford thanked Megan and appreciates hard work she continues to do. B. Motion to approve FDEP Agreement No. LPQ0007, Okeechobee Taylor Creek Southwest 4th Street Stormwater Conveyance, in the amount of $300,000.00 (Exhibit 1). Page 3 of 7 Council Member _BJ_ moved to approve Florida Department of Environmental Protection Agreement No. LPQ0007 in the amount of $300,000.00 for the Okeechobee Taylor Creek Southwest 4t" Street Stormwater Conveyance project; seconded by Council Member _MC_. Term: begins upon execution; expires June 30, 2022. The City of Okeechobee will design, permit and construct a water quality baffle box with a drainage outfall to replace a direct drainage connection to Taylor Creek along a residential roadway, inlets, curbing, roadway, piping and manatee grate. MDO-this was one of the base ones, this is Step 1. Pushed with Legislators with assistance from DEO. Happy to get the phone call back. This is where the boat ramp is. There will be a new configuration. DW -this won't' have anything to do with the drainage system further down? MDO-not yet. VOTE: WATFORD — YEA ABNEY — YEA CLARK— YEA JARRIEL — YEA KEEFE — YEA MOTION CARRIED. C. Update on Broadband Initiative for Okeechobee County presented by Mayor Watford. DW -update on what and how things have transpired. This started with Joe Charles with OK Corral. He contacted me and several people Terry Burroughs, County and City Admins, asking to meet about getting broadband service. I'm sure you all meet when asked. We met in the court house conference room. Megan was included in that meeting. His concern was broadband for his business particularly OK Corral, internet not very efficient. He brought the ITS Fiber with him. Used to be Indiantown telephone service. He has dealt with them in other areas. I was shocked that someone in Indiantown had such an advanced broadband and fiber system. I didn't understand a third of what they were saying. Very impressive on what they have. Partnered with Martin County to provide fiber to the governmental agency buildings. Those of you who know Joe Charles, he scheduled another meeting. He brought precision contracting services who actually puts the pipe and fiber in the ground, performed work for martin county. They were talking about how we would have to connect down 710, pretty expensive, public private partnership with Okeechobee county, city and county paying a portion of it. Once you get the backbone in, then you branch off and have the ability to rent/ease that to other agencies that want that service. Talked about included IRSC and OCSB too. They mentioned that when the fiber goes in, the post is white with orange top. CenturyLink has fiber in some areas. Our issue is we haven't found out what they have and where. Proprietary which doesn't make since, so Marcos is still trying to get info. John is our CenturyLink rep and he is trying to get this map. Was told there is an extensive system in Okeechobee. Commissioner Burroughs thinks we really need to do this. At the 11/26 BOCC meeting, precision contracting services will be at the meeting along with ITS to do a presentation for BOCC. My thought was we, or you or us, may want to attend that to hear where we are or what they are proposing, not to say yay or nay, just to hear the presentation. #1 update you to let you know how this came about and kind of where we are. I encourage you to attend or watch video, because this is something that is moving quickly, and I think the more information we have the better decision we can make. I think CenturyLink may have a rep there. MDO-asking CenturyLink to do a presentation to us to see what we have. DW -also at that meeting is where the information from County Staff regarding fire service will be given at 130. DW -I assume this presentation will be fairly early in the morning, meeting starts at 9. WA -if CenturyLink already has fiber, hard to believe another company would come in and install additional infrastructure. DW -prelim figures for the City would be about $300,000 or something like that and I may be wrong, it was a bunch of money. BK -who is giving the presentation? DW -assuming precision contracting service and ITS fiber as I understood it. D. Update on the 2020 Census presented by Mayor Watford. Page 4 of 7 DW -was appointed or because I'm the Mayor, to the Census community council led by the County librarian. WE had the initial meeting with the Census folks. The reason I wanted to update you one this is we are included in that and are working with the committee to promote the census. IM sure you know that the census is very important to us, everyone needs to be counted. May mean another rep in Congress, very important for federal grants as they go by census counts. One of the real issues is certain portions of the population, are hard to reach. So we will be working on some programs with some of the churches that have large Hispanic congregations to assist. Just received an email that one of the 4h groups are going to be at the library to help people fill out their census farms. You will get a card in the mail with your number on it and go online to fill it out. BTW part-time job pays $15/hour. Encourage everyone you know to fill out the form. E. Motion to approve the Fiscal Year End 2018/2019 Budget Adjustments — City Administrator/Finance Director (Exhibit 2). Motion and second by Council Members _BK_ and _BJ_ to approve the 2018-19 Fiscal Year End Budget Amendments as presented and listed below: FUND AND ITEM DESCRIPTION General Fund Summary: Beginning Balance Roll forward from previous year: Ad valorem, other fees, intergovernmental, charges for services, fines & other sources Transfer -In from Public Facilities Improvement Fund Transfer -In from Capital Improvement Projects (CIP) Fund Total Revenues FUND AND ITEM DESCRIPTION FYE 2018-19 AMENDED BUDGET ADJUSTMENTS $4,315,500.00 $4,600,400.00 $0.00 $0.00 5,625,699.00 6,149,410.00 350,000.00 350,000.00 845,215.00 0.00 $6,820,914.00 $6,499,410.00 AMENDED BUDGET FYE ADJUSTMENTS General Fund Continued: $535,905.00 $950,300.00 Expenditures: $904,782.00 $741,700.00 511 Legislative $210,591.00 $165,720.00 512 Executive 222,240.00 210,475.00 2512 City Clerk 239,384.00 225,183.00 513 Financial Services 331,341.00 289,395.00 514 Legal Council 116,260.00 79,370.00 519 General Services 384,484.00 383,170.00 521 Law Enforcement 2,553,469.00 2,374,070.00 522 Fire Protection 1,715,754.00 1,577,970.00 541 Public Works 1,302,570.00 1,150,350.00 Total Expenditures $7,076,093.00 $6,455,703.00 General Fund Ending Fund Balance $4,060,321.00 $4,644,107.00 Public Facilities (301) Fund Summary: Beginning Balance $535,905.00 $950,300.00 Total Revenues: $904,782.00 $741,700.00 Total Expenditures $681,337.00 $293,000.00 Transfer -Out to General Fund $350,000.00 $350,000.00 Ending Fund Balance $409,350.00 $1,049,000.00 Other Grants (302) Fund Summary: Beginning Balance $37,490.00 $75,100.00 TMDL Grant $0.00 $0.00 Stormwater Drainage Grant $183,630.00 $183,630.00 Section 319 Grant $0.00 $0.00 Interest Earnings $0.00 $0.00 Transfer -In from Capital Assigned Funds $0.00 $0.00 Transfer -In from Capital Fund Reserves $0.00 $0.00 Total Expenditures $50,000.00 $0.00 Transfer -Out (repayment of Loans) $171,120.00 $171,120.00 Endina Fund Balance $0.00 $87,610.00 Capital Improvement Projects (304) Fund Summary: Page 5 of 7 Beginning Balance $4,344,644.00 $4,800,600.00 Total Revenues $226,500.00 $232,900.00 Transfer -In from Other Grants $171,120.00 $171,120.00 Total Expenditures $661,846.00 $533,700.00 Transfer -Out to General Fund $845,215.00 $0.00 Ending Fund Balance P_,235,203.00 $4,670,920.00 Appropriations Grant (307) Fund Summary: Beginning Balance $1,000.00 $1,000.00 Total Revenues $209,000.00 $0.00 Transfer -In from Capital Fund Reserves $0.00 $0.00 Total Expenditures $210,000.00 $1,000.00 Ending Fund Balance $0.00 $0.00 Law Enforcement Special Fund Summary: Beginning Balance $3,220.00 $1,200.00 Total Revenues $500.00 $3,700.00 Total Expenditures $3,500.00 $800.00 Ending Fund Balance $220.00 $4,100.00 Revised pages 21 and 22 were distributed due to math errors and additions. Short memo with major highlights. Our General Fund is in the black this year, that means all costs were covered and no reserves were used. MDO-thank India and staff went above and beyond to stay within their budgets. This is year 2 that we have operated in the black. Everything we have seen has been positive. Again for us to be 2 years in the black, we haven't done in a very long time. Revenue Highlights General Fund revenues FYE are up by over 9.3% • Ad valorem $53,456.00 (2.5%) higher than budget • Sales Tax Revenue 1 Cent lower than budgeted however % cent came in as budgeted and targeted • Building permits/planning/exceptions realized over a $100,000.00 increase in revenues compared to budgeted amounts • Interest earnings @ $203,000.00 • Electric UT significantly higher • Fines and Forfeitures, increased significantly • Sale of assets on govdeals $20,000 GF Expenditures Overall operating expenditures within the GF are reporting 8.8% lower than amended budget • Single Audit expense not required • Annexation Study budgeted but not performed • Average fuel cost per gallon, $2.57 Gas and $2.34 Diesel, less than budget even with increased usage • Animal control cost increased significantly again this year • Pension cost less based on increased State Contributions None of the Budgeted reserves of $845,215 were utilized for the operational expenditures in the GF. Capital Projects Fund dollars were expended, some with a higher than anticipated cost and others coming in lower than expected. Bottom line we expended less than budgeted as of FYE. Page 22 of 25 53000 to 39500, pulled detail on that line item. Portable tables -They were paid for and not in the parks. MDO-at public works yard and tied to pavilions that were not bid out. They will go back in after construction of chickees at Centennial Park. DA -those tables are currently stored and as soon as we have something to put them under they will be installed? Page 6 of 7 WA -can they be used now? MDO-we will have to pure slabs and then move after construction. DA -our plan for the pavilion changed and that's why they haven't been installed. MDO-we are going to have to pour a couple slabs any way due to the playground equipment being delivered. A couple will be installed after fence. WA -playground equipment here and not installed? What's the timeline? DA -probably after Christmas comes down. WA- (5) trash cans and another 15 or so, where are those at? MDO-put in parks, DA -replaced 15 in parks, 5 for centennial park. Noticed that trash cans in city hall park are in bad shape so used for city hall park. 15 new trash cans in Flagler park. 304-549-6402 — (8) live oaks, where are those? In the median MDO-we split those numbers up. DA -but it was used out of the median replacement and right of way funds. But they weren't put there they were put in the park. DW -question is if it didn't go in the medians or right of ways, shouldn't it have come out of 304-549-6401 WA -also we could have used that money for median revitalization instead of trees. MDO-I will have to look at it. WA -well when it says median replacement DW -give example MDO-shrubs, mulch, tree replacement, etc. DW -you don't mean just a road right of way. BK -sidewalk repair and improvements come out of that? IR -sidewalks are normally spend out of public facility fund. MDO-we didn't have the tree program a few years ago and typically it was rolled up before. Now we have two different categories. WA -do we have more money in the median account this year. It would be nice to see revitalization of the medians. IR -I am really proud that we are conservative in our revenue estimates and this is also comparing end of year to mid -year amendments. Still all in all, the departments did a terrific job. DW -fantastic. Any other discussion or question? VOTE: WATFORD — YEA ABNEY — YEA CLARK— YEA JARRIEL — YEA KEEFE — YEA MOTION CARRIED. VII. COUNCIL COMMENTS WA -none BJ -well I didn't have any but you talked so long so now I need to say something. I just want to make sure that you don't miss the farm city luncheon on Thursday. BK -another great summary report. Thank you to all the department heads on that. Since its in front of me, happy anniversary to bob and rose. Thank you to the City Clerk for including that stuff, since 11124 is my anniversary. MC -we are winding up our 90 anniversary, celebration Thursday at 5:00 at Glades A/C, everyone is invited. VIII. ADJOURN MEETING There being no further items on the agenda, Mayor Watford adjourned the meeting at _7:22_ P.M. Page 7 of 7