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2019-11-05 Minutes` oF.o E� . Y CITY OF OKEECHOBEE NOVEMBER 5, 2019, REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ® OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 10 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER A. Invocation B. Pledge of Allegiance II, ATTENDANCE III. AGENDA AND PUBLIC COMMENTS A. Requests for the addition, deferral, or withdrawal of agenda items. B. Public participation for any issues not on the agenda requires an Agenda Item Form or a Comment Card. Citizen comments are limited to three minutes per speaker unless otherwise approved by the Mayor. IV. PRESENTATIONS AND PROCLAMATIONS A. Five-year service award to Melissa Henry, Finance Department. Mayor Watford called the November 5, 2019, meeting to order at 6:00 P.M. The invocation was offered by Pastor Don Hanna of the First United Methodist Church, The Pledge of Allegiance was led by Mayor Watford. Clerk Gamiotea called the roll: Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Monica M. Clark Present Council Member Bob Jarriel Present Council Member Bobby Keefe Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda; New Business Item "E" was added. Mayor Watford opened the floor for public comment on matters not on the agenda; there were none. On behalf of the City, Mayor Watford and Finance Director Riedel as Mrs. Melissa Henry's direct supervisor, presented her with a Longevity Service Award and a framed certificate which read, "In recognition of your 5 -years of service, hard work, and dedication to the City, its citizens, and your fellow employees from November 3, 2014 to November 3, 2019." Mrs. Henry was accompanied by her husband Bruce and daughter Madison. She addressed the Council noting her appreciation Ms. Riedel and Mrs. Barnes, and quoted "choose a job you love, and you will never work a day in your life." AGENDA IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED B. Twenty-year service award to Sue Christopher, Fire Department. C. Life -Saving Award to City Fire Lt. Glenn Hodges, Firefighter Les McGee, and Firefighter David Cortez. D. Glades Gas 90th Anniversary. NOVEMBER 5, 2019 -REGULAR MEETING -PAGE 20F 10 1010 COUNCIL ACTION - DISCUSSION - VOTE On behalf of the City, Mayor Watford and Fire Chief Smith presented Ms. Sue Christopher with a Longevity Service Award in the amount of $250.00 and a framed certificate which read, "In recognition of your 20 -years of service, hard work, and dedication to the City, its citizens, and your fellow employees from October 18, 1999 to October 18, 2019." Ms. Christopher was accompanied by her significant other Paul, and brother-in-law Ed Mucherino. She addressed the Council expressing her gratitude to both Fire Chiefs Tomey and Smith for seeing potential in her; being a part of the City has made her a stronger and better person. Fire Chief Smith presented Fire Lieutenant Glenn Hodges, and Firefighters Les McGee and David Cortez with a Certificate of Recognition and an Emergency Medical Technician Commendation Bar for their exceptional lifesaving efforts of a choking victim on a recent call. Chief Smith expressed his gratitude for representing the City and Fire Department well. Mayor Watford conveyed a message of thanks and gratitude from Mr. Michael O'Connor for the rapid response and thorough protocols used. Mayor Watford presented Jim and Monica Clark with a Proclamation celebrating Glades Gas Company's 90th birthday. The Proclamation was read into the record as follows: "Whereas, Glades Gas Company is one of the oldest family businesses in Okeechobee celebrating its 90th birthday on November 5, 2019; and Whereas, Daniel B McCarthy, born in Spalding Nebraska, came to Okeechobee by train in 1915 and opened his first store in 1916 on Park Street; and Whereas, after World War 1, Daniel (fondly known as Big Mac) fulfilled a need in Okeechobee for propane powered refrigeration and started the propane company Glades Gas Company in 1929; and Whereas, in 1946 Big Mac, with his son Daniel M., expanded his business by opening Glades Gas Company in its current location at 804 North Parrott Avenue, and an office in Clewiston and Belle Glade; and Whereas, in 1957 Daniel M. signed a contract with General Electric to sell gas and electric appliances and in 1965 became a Carrier Air Conditioning contractor, and Whereas, after Daniel B.'s passing in 1963, John Douglas Cassels managed and expanded Glades Gas in Okeechobee until his retirement in 1987; and Whereas, in the 1980's three of Daniel M.'s children, Monica, Dennis and Kevin, purchased and managed the three Glades Gas Company offices; and Whereas, with the expansion of natural gas the propane locations in Clewiston and Okeechobee were sold to Florida Public Utilities in 2013 and started doing business as Glades Air Conditioning; and Whereas, the service provided by Glades Gas Company over the past 90 years will continue to have a positive impact on our communities and its citizens. Now Therefore, 1, Dowling R. Watford, Jr., Mayor of the City of Okeechobee, and on behalf of the City Council of Okeechobee and the citizens of Okeechobee, honor Glades Gas Company on their 90th birthday." Mrs. Clark graciously accepted the Proclamation and provided additional history on the McCarthy family and Glades Gas. NOVEMBER 5, 2019 - REGULAR MEETING - PAGE 3 OF 10 AGENDA COUNCIL ACTION - DISCUSSION - VOTE V. CONSENT AGENDA A. Approval of Minutes - October 15, 2019 and October 22, 2019. Council Member Jarriel moved to approve the consent agenda items A through E [approve the October 15, 2019 B. Approval of purchase - Twelve 2020 Dodge Charger Police Vehicles and October 22, 2019 minutes; approve the purchase of twelve 2020 Dodge Charger police vehicles in the amount (Exhibit 1). of $276,168.00 to Okeechobee Dodge by authorization of local vendor preference being 3.75 percent more than the C. Approval of purchase - Equipment for 2020 Dodge Charger Police lowest bidder; approve the purchase of equipment for the 2020 Dodge Charger police vehicles in the amount of Vehicles (Exhibit 2). $39,911.14 to Global Public Safety as the lowest bidder; approve the Legal Services Contract Addendum with D. Approval of Addendum to Contract for Legal Services (Exhibit 3), Attorney John R. Cook; approve the Florida Department of Environmental Protection Agreement No. LP47020 E. Approval of Amendment No. 1 to Florida Department of Environmental Amendment No. 1 to extend agreement due to necessary design modifications]; seconded by Council Member Protection Agreement No. LP47020 to extend agreement due to Keefe. necessary design modifications (Exhibit 4). VI. OPEN PUBLIC HEARING FOR ADOPTION OF COMPREHENSIVE PLAN FUTURE LAND USE MAP AMENDMENT A.1.a) Motion to read by title only, proposed Ordinance No, 1197 regarding Comprehensive Plan Small Scale Future Land Use Map Amendment Application No. 19 -004 -SSA submitted by Shaun Penrod, reclassifying Lots 1 through 6 of Block 121, OKEECHOBEE, Plat Book 5/Page 5 Okeechobee County public records, from Commercial to Single Family Residential, located in the 200 block of Northeast 4th Street, 1.033+/ - acres (Exhibit 5) Planning Staff recommends approval, Planning Board recommends denial. b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1197 by title only 2.a) Motion to adopt proposed Ordinance No. 1197. WATFORD - YEA JARRIEL - YEA VOTE: ABNEY - YEA KEEFE - YEA II MAYOR WATFORD OPENED THE PUBLIC HEARING AT 6:28 P.M. CLARK - YEA MOTION CARRIED. Council Member Clark moved to read proposed Ordinance No. 1197 by title only, regarding Comprehensive Plan Small Scale Future Land Use (FLU) Map Amendment Application No. 19 -004 -SSA, submitted by Mr. Shaun Penrod reclassifying Lots 1 through 6 of Block 121, OKEECHOBEE, Plat Book 5, Page 5, Okeechobee County public records, from Commercial (C) to Single Family Residential (SFR), located in the 200 block of Northeast 4th Street, 1.033+/- acres; seconded by Council Member Keefe. VOTE: WATFORD - YEA ABNEY - YEA CLARK- YEA JARRIEL - YEA KEEFE - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1197 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FLU MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM C TO SFR (APPLICATION N0. 19 -004 -SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FLU MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Council Member Jarriel moved to adopt proposed Ordinance No. 1197; the motion died for a lack of second. Now:mptFR .rl_ 9n19 . RFri II AR MFFTiNr . PArr: d nr: in AGENDA COUNCIL ACTION - DISCUSSION -VOTE VI. PUBLIC HEARING CONTINUED A.2.b) Public comments and discussion to adopt proposed Ordinance No. Council Member Abney disclosed for the record that he has a conflict of interest which could inure to the special 1197. gain or loss of his business Abney Building & Construction, Inc., as extensive work history exists with Penrod Construction, who is the Contractor for this matter. It was clarified that he will be permitted to participate in the discussion but will abstain from voting on the item. With Council Member Abney's disclosure, Mayor Watford re -opened the floor for a motion. Council Member Jarriel moved to adopt proposed Ordinance No. 1197; seconded by Council Member Clark. From the Planning Staff Report: the Amendment was found to be consistent with the Comprehensive Plan, has adequate public facilities available for single family use, and there does not appear to be any environmental impacts. The current surrounding FLU designations are C to the North, South, and West with SFR and C to the East. The surrounding zoning districts are Light Commercial (CLT) to the North, Heavy Commercial (CHV) to the West, Residential Multiple Family (RMF) and C to the South, and Commercial Professional Office (CPO) and Residential Single Family -One (RSF-1) to the East. The existing surrounding uses are vacant property to the North and South, Presbyterian church parking to the West, and the Church of God to the East. Based on the foregoing analysis, Planning Staff is recommending approval. However, the Planning Board recommended denial at the September 19, 2019, meeting citing concerns due to the location being within one block of North Parrott Avenue/US Highway 441 North and identified as the commercial corridor. In the absence of Planner Smith, Administrator MontesDeOca explained the Planning Board felt this property was more suitable for Multi -Family Residential. Mayor Watford asked whether there were an questions or Y y q comments from the public. Mr. and Mrs. Desiree and Shaun Penrod of 210 Northeast 3rd Avenue, explained when they purchased the property the Real Estate Agent informed them that single family homes could be built due to the zoning. The issue of the FLU was not provided to them. They also own the South half of Block 121 (Lots 7 through 12). They would prefer to not get involved with commercial leasing and wish to build affordable homes to sell. Mr. Steven Dobbs of 209 Northeast 2nd Street, added he deals with the inconsistencies between zoning and FLU designations quite often, as he feels the general public understands the definition of zoning but does not understand what FLU is. The Council apologized for the frustration with the inconsistencies between the zoning and FLU maps and explained the Planning Staff has been tasked with identifying and addressing the issue. There is a Planning Board Workshop scheduled for November 21, 2019, on the matter. Council Member Clark was concerned with losing the first two blocks of North Parrott Avenue for the expansion of commercial property. Council Member Keefe recommended potential buyers of property do their due diligence before buying. After further discussion, Mayor Watford called for a vote. VOTE: C) Vote on motion. WATFORD — YEA ABNEY — ABSTAINED ♦ CLARK — NO JARRIEL — YEA KEEFE — NO MOTION FAILED. 612. NOVEMBER 5, 2019 - REGULAR MEETING - PAGE 5 OF 10 11 AGENDA 11 COUNCIL ACTION - DISCUSSION - VOTE 11 VI. PUBLIC HEARING CONTINUED B.1.a) Motion to read by title only, proposed Ordinance No. 1198 regarding Rezoning Petition No, 19-004-R submitted by Rhonda Waldron, to rezone Lots 8 through 10 of Block 4, SOUTHWEST ADDITION, Plat Book 2, Page 7, Okeechobee County public records, from Residential Single Family -One to Heavy Commercial , located at 1019 West South Park Street, 0.49 acres (Exhibit 6) Planning Staff and Planning Board recommend approval. b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1198 by title only 2.a) Motion to adopt proposed Ordinance No. 1198. b) Public comments and discussion. Council Member Clark moved to read proposed Ordinance No. 1198 by title only, regarding Rezoning Petition No. 19-004-R submitted by property owner Ms. Rhonda Waldron, rezoning Lots 8 through 10 of Block 4, SOUTHWEST ADDITION, Plat Book 2, Page 7 Okeechobee County public records, from RSF-1 to CHV, located at 1019 West South Park Street, 0.49 acres; seconded by Council Member Abney. VOTE: WATFORD - YEA ABNEY - YEA CLARK- YEA JARRIEL - YEA KEEFE - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1198 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM RSF-1 TO CHV ZONING DISTRICT (PETITION NO. 19-004-R); AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Council Member Clark moved to adopt proposed Ordinance No, 1198; seconded by Council Member Abney. Mayor Watford opened the floor for public comments; there were none. The applicant/property owner, Ms. Rhonda Waldron, was present and available for questions. The Planning Staff, as well as the Planning Board, both recommend approval of Rezoning Petition No. 19-004-R based on the Staff findings: the proposed Rezoning is not contrary to Comprehensive Plan requirements as there are multiple businesses in the same area of the subject property that are currently zoned C, and the corresponding FLU Map Amendment Application No. 19 -002 -SSA was approved on October 15, 2019. The proposed use of an office building is specifically authorized under the zoning district and will not have an adverse effect on the public interest, is appropriate for the location, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. The current surrounding FLU designations to the immediate North and West are designated C, and to the East and South are SFR. The surrounding zoning districts are CHV to the North and West, and RSF-1 to the East and South. The existing surrounding uses are farming products (Southeast Milk Company) and distribution (by semi -trucks) to the North. The residence to the West is noted as a closed antique store. However other commercial uses have been operated at this residence in the past. There are residential homes to the East and South. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property, can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood. The propose use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services, will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety, and has not been inordinately burdened by unnecessary restrictions. NOVEMBER 5. 2019 - RFGIJI AR MFFTING - PAGF 6 nF 10 F_ AGENDA COUNCIL ACTION - DISCUSSION — VOTE VI. PUBLIC HEARING CONTINUED B.2.b) Public comments and discussion to adopt proposed Ordinance No. Clerk Gamiotea noted there were 23 surrounding property owners notified, two signs were posted on the property, 1198 continued. the proposed Ordinance was properly advertised in the local newspaper, and no objections or correspondences have been received to date. c) Vote on motion. VOTE: WATFORD - YEA ABNEY - YEA CLARK- YEA JARRIEL - YEA KEEFE - YEA MOTION CARRIED. C.1.a) Motion to read by title only, proposed Ordinance No. 1199 regarding Council Member Keefe moved to read proposed Ordinance No. 1199 by title only, regarding Rezoning Petition No. Rezoning Petition No. 19-005-R submitted by Reuven Rogatinsky on 19-005-R submitted by Mr. Reuven Rogatinsky on behalf of the property owner Frank Altobello Charitable behalf of Frank Altobello Charitable Remainder Trust III to rezone Remainder Trust III to rezone 19.01+/- unplatted acres from Holding (H) to RMF, located in the 800 to 900 blocks of 19.01+/- unplatted acres from Holding to Residential Multiple Family, Southwest 6th Street; seconded by Council Member Jarriel. located in the 800 to 900 blocks of Southwest 6th Street (Exhibit 7) Planning Staff and Planning Board recommend approval. b) Vote on motion to read by title only. VOTE: WATFORD - YEA ABNEY - YEA CLARK- YEA JARRIEL-YEA KEEFE - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1199 by title only. Attorney Cook read proposed Ordinance No. 1199 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM H TO RMF ZONING DISTRICT (PETITION NO. 19-005-R); AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1199. Council Member Jarriel moved to adopt proposed Ordinance No. 1199; seconded by Council Member Clark. b) Public comments and discussion. Council Member Abney disclosed for the record that he has a conflict of interest which could inure to the special gain or loss of his business associate, Mr. Steve Dobbs who is the Agent of Record on behalf of the Applicant, on this matter. It was clarified that he will be permitted to participate in the discussion but will abstain from voting on the item. Mayor Watford opened the floor for public comments; there were none. Mr. Dobbs was present on behalf of the property owner and available for questions. The Planning Staff and the Planning Board recommend approval of Rezoning Petition No. 19-005-R based on the Staff findings: the proposed Rezoning is not contrary to Comprehensive Plan requirements with surrounding properties being zoned R11-1 and RMF, and the corresponding FLU Map Amendment Application No. 19 -003 -SSA was approved on October 15, 2019. (014 AGENDA VI. PUBLIC HEARING CONTINUED C.2.b) Public comments and discussion on proposed Ordinance No. 1199 continued. c) Vote on motion. CLOSE THE PUBLIC HEARING - Mayor VII. NEW BUSINESS A. Motion to correct the September 24, 2019 minutes, pages 9 and 10 regarding New Business Item "E," Agreement for Attorney Services (Exhibit 8). NOVEMBER 5, 2019 - REGULAR MEETING - PAGE 7 OF 10 COUNCIL ACTION - DISCUSSION - VOTE The proposed use being applied for is specifically authorized under the zoning district, will not have an adverse effect on the public interest, is appropriate for the location proposed, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. The current surrounding FLU designations are MFR to the North and East with SFR to the South and West. The surrounding Zoning is H to the North, to the East is RMF, H and RSF-1 to the South, and RSF-1 to the West. The existing surrounding uses are vacant pasture land to the North and East, residences to the West, and the Okeechobee Catholic Church to the South. There are also residential homes to the East and South. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property, should positively impact property values, living conditions and be an improvement to the adjacent property and develop previously undeveloped land, can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood, will not create a density pattern that would overburden public facilities such as schools, streets, and utility services, will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety, and has not been inordinately burdened by unnecessary restrictions. Clerk Gamiotea noted there were 48 surrounding property owners notified, two signs were posted on the property, the proposed Ordinance was properly advertised in the local newspaper, and no objections or correspondences have been received to date. VOTE: WATFORD — YEA ABNEY — ABSTAINED ♦ CLARK— YEA JARRIEL — YEA KEEFE — YEA MOTION CARRIED. MAYOR WATFORD CLOSED THE PUBLIC HEARING AT 7:05 P.M. Mayor Watford recessed the meeting at 7:05 P.M.; the meeting was reconvened at 7:15 P.M. Council Member Clark moved to correct pages 9 and 10 of the September 24, 2019, minutes as distributed; seconded by Council Member Abney. The corrected motion is as follows with strikethroughs showing deletions and underlines additions: A motion was made by Council Member Jarriel to extend Mr. Cook's current October 1, 2005 [Legal Services l Contract to December 31, 2019, at the current rate [$2,616.84 per month for basic services with an additional services rate of $100.00 per hour for litigation work, and , -eF Dion, of $150.00 per half-day work at the City 4A, seconded by Council Member Clark, WATFORD — YEA .IARRIEL — YEA VOTE: ABNEY — YEA KEEFE — YEA CLARK— YEA MOTION CARRIED. NOVEMBER 5, 2019 -REGULAR MEETING -PAGE 8 OF 10 (0110 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VII. NEW BUSINESS CONTINUED B. Discuss adoption of proposed County ordinance enacting the provision Administrator MontesDeOca explained Section 787.29 of Florida Statutes requires certain establishments to display of Chapter 787 Florida Statutes (Exhibit 9). human trafficking public awareness signs that must be clearly visible to the public and employees of the establishment. As by provision of the County ordinance, the City must elect by resolution to have the provisions of the County ordinance apply within the municipal boundaries. A motion was made by Council Member Clark to adopt proposed Resolution No. 2019-15; seconded by Council Member Keefe. Attorney Cook read proposed Resolution No. 2019-15 by title only as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; EXPRESSING THE INTENT OF THE CITY TO OPT INTO LEGISLATION BEING CONSIDERED BY OKEECHOBEE COUNTY, FLORIDA CONCERNING HUMAN TRAFFICKING; SAID LEGISLATION TO APPROVE THE POSTING OF SIGNAGE TO BOOST PUBLIC AWARENESS OF HUMAN TRAFFICKING AS REQUIRED BY FLORIDA STATUTES CHAPTER 787, FINDING THAT INCLUDING CERTAIN DESIGNATED BUSINESS' WITHIN THE CITY TO POST SUCH SIGNAGE IS IN THE PUBLIC INTEREST AND WELFARE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." VOTE: WATFORD - YEA ABNEY - YEA CLARK- YEA JARRIEL - YEA KEEFE - YEA MOTION CARRIED. C. Motion to approve an Agreement for Specialized Legal Services with Council Member Keefe moved to approve an Agreement for Specialized Legal Services with Lewis, Brisbois, Lewis Brisbois Bisgaard & Smith, LLP (Exhibit 10). Bisgaard & Smith, LLP (LBBS); seconded by Council Member Abney. Administrator MontesDeOca explained on October 24, 2019, the City's computer server was attacked with a virus and was found approximately within a half-hour of placement. ICS Computers dealt with it rapidly and efficiently. Unfortunately an approximate day and a half of data was lost. However, the City was operational as of Friday morning, October 25, 2019. Having backups in place as well as ICS Computers on standby was crucial for this resolution. The City has cyber -attack coverage with Public Risk Management, and a claim has been filed; the City's financial exposure for this is a $10,000.00 deductible, which is based on our population size. Due to the possibility of personal and confidential information being "mined," Staff is recommending the City engage LBBS to perform a forensic investigation of the server to verify the City's data was not "mined." LBBS is to represent the City in connection with an information security incident, which may involve the facilitation of a forensics investigation, an assessment of the City's consumer and regulatory notification obligations and, if necessary, drafting of notification letters to affected consumers and appropriate regulators, facilitation of remediation services like credit monitoring or identity monitoring for affected consumers, and interfacing with regulators. The legal fees are at a hourly rate of $350.00 for partners, $250.00 for associates, and $175.00 for paralegals. r AGENDA VII. NEW BUSINESS CONTINUED C. Motion to approve an Agreement for Specialized Legal Services with Lewis Brisbois Bisgaard & Smith, LLP continued. D. Discuss future Town Hall meetings, agendas, and advertisements ITEM ADDED TO AGENDA. E. Motion to schedule a Joint Workshop with the Board of County Commissioners on November 12, 2019, at 6:00 P.M. to be held in the Historic Courthouse to discuss Fire Protection Services in the incorporated area of Okeechobee County (Exhibit 11). VIII. COUNCIL COMMENTS Council Member Abney: Council Member Jarriel: NOVEMBER 5, 2019 - REGULAR MEETING - PAGE 9 OF 10 COUNCIL ACTION - DISCUSSION - VOTE VOTE: WATFORD - YEA ABNEY - YEA CLARK- YEA JARRIEL - YEA KEEFE - YEA MOTION CARRIED. Council Member Keefe explained he requested this item be placed on the agenda. He reviewed the audio file from the April 2, 2019, meeting where the Council voted to hold bi-annual Town Hall meetings. It was discussed but not part of the motion or consensus that the next Town Hall meeting be more informal with the Council being able to engage the citizens. He urged the Council to consider this as he has received negative feedback on the disengagement from the Town Hall meetings, Council Members Jarriel and Abney agreed there should be some discussion, but felt it should be limited. He continued by recommending the City do a mailout for the next Town Hall meeting in lieu of the large amount of money spent on advertising in the newspaper, as the mailout would reach more citizens. Administrator MontesDeOca confirmed that the Town Hall meeting was advertised in the Okeechobee News, on the local radio station, posted to the City's bulletin board, as well as displayed on the sign in front of City Hall, After continued discussion on types of advertising, Mayor Watford instructed the Administrator to research the cost of a mailout. The next Town Hall meeting will be scheduled for March 2020 in the evening. Council Member Jarriel moved to approve scheduling a Joint Workshop with the Okeechobee County Board of County Commissioners on November 12, 2019, at 6:00 P.M. to be held in the Historic Courthouse to discuss Fire Protection Services in the incorporated area of Okeechobee County; seconded by Council Member Abney. The exhibit provided a draft of the agenda which reflected items of discussion to be: City summary of request, level of service expectations, feasibility of County providing fire service, call outs not covered, inspections to businesses, response times, fire plan and inspections, ISO rating, City equipment, required additional staffing for County, City Firefighters' potential employment, review of plans for proposed developments/buildings, inspections and fire plan preparation, financial costs to the City for services, taxing authority, fire assessment, and contractual services to the City. VOTE: WATFORD - YEA ABNEY - YEA CLARK- YEA JARRIEL - YEA KEEFE - YEA MOTION CARRIED. Council Member Abney requested continued updates on the status of addressing the inconsistencies between the zoning and FLU maps by the Planning Board. Council Member Jarriel expressed his satisfaction with the outcome of both Town Hall meetings. AGENDA VIII. COUNCIL COMMENTS Council Member Keefe: Council Member Clark: Mayor Watford: IX. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole oumose of backup for official records of the Clerk ATTEST-. a Lane Gamiotea, C C, City Clerk �X, Dowling R. Wa , Jr., Mayor NOVEMBER 5, 2019 -REGULAR MEETING -PAGE 10 OF 10F�? COUNCIL ACTION - DISCUSSION - VOTE Council Member Keefe asked the Council to ensure they are speaking directly into the microphones as the audio files of the meetings are hard to hear. The Clerk's office has explained the microphones are one -directional and do not pick up sound well when one does not speak directly into it. Council Member Clark voiced her continued concerns with the traffic lights at the intersection of Parrott Avenue/US Highway 441 and Park Street/State Road 70. She asked to see the number of tickets written at that intersection for running the light, as she feels the report will provide an accurate reflection of the lights' timing issues. Mayor Watford informed the Council that Governor DeSantis announced the appointment of the Heartland Region representative to the South Florida Water Management District Board today, Mr. Benjamin Butler, There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 7:53 P.M. The next regular meeting will be held on November 19, 2019. ♦ Form 8B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers was filed by Council Member Abney on November 5, 2019, in the Office of the City Clerk and made a part of the official record filed in the permanent minute file for this meeting.