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1194 Chief of PD as Emergency Management Official for Hurricane Dorian ORDINANCE NO. 1194 AN EMERGENCY ORDINANCE ENACTED BY THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, DESIGNATING THE CHIEF OF POLICE AS THE EMERGENCY MANAGEMENT OFFICIAL FOR THE CITY OF OKEECHOBEE; PROVIDING FOR THE CHIEF OF POLICE TO DECLARE A 72-HOUR STATE OF EMERGENCY WITHIN THE CITY OF OKEECHOBEE DUE TO THE PREDICTED PATH OF HURRICANE DORIAN; PROVIDING FOR ACCEPTING THE RECOMMENDATION BY THE CHIEF OF POLICE TO EXTEND THE 72-HOUR DECLARATION; PROVIDING FOR DECLARATION TO CONTINUE FOR AN INDEFINITE PERIOD OF TIME AS DEEMED APPROPRIATE BY THE CHIEF OF POLICE; PROVIDING FOR AUTOMATIC EMERGENCY MEASURES; PROVIDING FOR DISCRETIONARY EMERGENCY MEASURES; PROVIDING FOR FILING DECLARATIONS AND MEASURES IN THE OFFICE OF THE CITY CLERK AND PUBLICATION TO NEWS MEDIA; PROVIDING FOR VIOLATIONS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida, a municipality under the laws of the State of Florida, is empowered by Florida Statute 870.043 to declare the existence of an emergency within the City when in the opinion of the Chief of Police,the person designated by Florida Statute 870.042 as the Emergency Management Official for the City of Okeechobee;that a situation exists that potentially constitutes an imminent threat to public safety, peace or order, and threat to public and private property or persons; and WHEREAS, the City of Okeechobee is predicted to be included in a hurricane warning issued by the State of Florida Emergency Management Services and the National Weather Center,which designation declares that the City of Okeechobee could experience hurricane force winds within 24-hours of such designation; and WHEREAS, the hurricane warning issued by virtue of Hurricane Dorian, is predicted to be a category 4 storm with sustained winds in excess of 130 miles per hour; and is forecasted to pass over or very near to the City of Okeechobee on approximately Monday,September 2,2019. Such storm is capable of inflicting serious loss of property and or lives; and WHEREAS,the track of the storm is uncertain, but due to its present forward motion, is expected to cause sustained winds, rain and potential for damage for a time period in excess of that 72-hour period permitted to be imposed by the Chief of Police; and WHEREAS, the City Council is permitted to adopt ordinances on an emergency basis with one reading, by virtue of Florida Statute 166.041(3)(b), and has taken all reasonable steps to advertise to the general public that an Emergency Public Hearing will be held at 1:00 p.m. on Friday, August 30, 2019. THEREFORE, in order to preserve the peace and order within the City;to monitor and prevent civil unrest, looting or other unlawful conduct; to permit repair of utility and municipal services, clean up and restoration of basic services; and to assist in the protection of life and property, the City Council, by a minimum of a two-thirds vote, adopts the following emergency Ordinance to be effective throughout the municipal boundaries: 1. THAT the Chief of Police is hereby designated the Emergency Management Official for the City of Okeechobee under Florida Statute 870.042, possessing the authority to enact a state of emergency within the municipal boundaries of the City, or parts thereof. 2. THAT the state of emergency shall commence immediately upon the declaration by the Chief of Police and shall terminate at the end of a period of 72 consecutive hours thereafter unless, prior to the end of such 72-hour period, the state of emergency is terminated by the Chief of Police, Governor of the State of Florida, or City Council as provided in Florida Statute 870.047. 3. THAT at the request and recommendation of the Chief of Police,the City Council hereby authorizes the extension of the state of emergency for a time period in excess of 72-hours if deemed necessary by the Chief of Police, and to continue for such time period until terminated by the Chief of Police, Governor of the State of Florida, or City Council. 4. THAT pursuant to Florida Statute 870.044, for the duration of any declared state of emergency or extension thereof, and effective immediately upon the declaration, the following acts shall be prohibited: Ordinance No. 1194 Page 1 of 2 a. The sale of,or offer to sell,with or without consideration, any ammunition or gun or other firearm of any size or description. b. The intentional display, by or in any store or shop, of any ammunition or gun or other firearm of any size or description. c. The intentional possession in a public place of a firearm by any person,except a duly authorized law enforcement official or person in military service acting in the official performance of their duty. 5. THAT pursuant to Florida Statute 870.045, the Chief of Police, in addition for the duration of the declaration or extension thereof, may enact in his discretion as necessary,all or any of the following additional emergency measures, in whole or in part,with such limitations and conditions as he may deem appropriate: a. The establishment of curfews, including but not limited to, the prohibiting of or restricting pedestrian and vehicular movement, standing, and parking, except for the provisions of designated essential services such as fire, police, and hospital services, including the transportation of patients thereto, utility emergency repairs, and emergency calls by physicians. b. Prohibiting the sale or distribution of any alcoholic beverage, with or without the payment or consideration therefore. c. Prohibiting the possession of any person in a public place of any portable container containing any alcoholic beverage. d. The closing of places of public assemblage with designated exceptions. e. Prohibit the sale or other transfer of possession,with or without consideration,of gasoline or any other flammable substance or combustible liquid altogether or except by delivery into a tank properly affixed to an operable motor-driven vehicle, bike, scooter, boat, or airplane and necessary for the propulsion thereof. f. Prohibit of the possession in a public place of any portable container containing gasoline or any other flammable or combustible liquid. 6. THAT pursuant to Florida Statute 870.048, it is declared that any violation of the declaration or of any emergency measure established, shall be punished as a misdemeanor of the first degree, punishable as provided in Florida Statutes 775.082 or 775.083,and enforced as deemed necessary by the Chief of Police, or his designee or Officers. 7. THAT any state of emergency or emergency measure declared or ordered and promulgated by virtue of the terms of Florida Statutes 870.041 through 870.045,the Chief of Police shall as promptly as practicable file a copy in the Office of the City Clerk and deliver copies to appropriate news media for public and radio and television broadcast thereof. If practicable, such state of emergency declaration,emergency measure or extension there of shall be published by other means such as by posting and loudspeakers. 8. THAT all ordinances or parts of ordinances in conflict herewith are hereby repealed. 9. THAT if any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. 10. THAT this Ordinance shall be effective immediately upon its adoption. INTRODUCED AND ADOPTED at First Reading and Emergency Public Hearing on this 30th day of September, 2019, pursuant to Florida Statute 163.041(3)(b). 7/.1- -/��`/a^ - Dowling Watford,'Jr., Mayor ATTEST: l ii(frit. ,-:"/----)1k.f./)4 ts(in (: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LE L SU FICIENCY: John R. Cook, City'Zttorney Ordinance No. 1194 Page 2 of 2 City of Okeechobee Date: September 12, 2017 From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director To: All Departments RE: Emergency Use of Fuel -Hurricane Irma WV Please note the City Administrator has made available the City's fuel (located at the City Barn) to be used by its employees on an emergency basis. The cost of fuel must be reimbursed to the City. Attached is a form each department must use to record and show approval of the fuel to be provided to its employee. Employees will also list their name on the appropriate Departmental Sheet and the City Barn Fuel log and number of gallons used. The maximum per employee per visit is Iggallons. sse7Q-Qc= 0 This is to ensure staff have the means to go to and from work, generator usage in the aftermath of Hurricane Irma. Please direct any questions to your Department Head. 55 SE Third Avenue, Okeechobee, FL 34974 (863) 763-3372 / (863) 763-1686 Fax FUEL REQUEST/RE M • U R S E IEN Fo -71 M DATE PRINT EMPLOYEE NAME PURPOSE #SOP GALLONS EMPLOYEE S8 '_*tA T URE SUPERVISOR SIGNATURE Lane Gamiotea From: Robert Jarriel <bobja@bellsouth.net> Sent: Monday, September 02, 2019 2:38 PM To: Lane Gamiotea Subject: Re: Fw: Extension of Hurricane Dorian Local Emergency Declaration copy.docx Thank you On Sep 2, 2019 1:43 PM, Lane Gamiotea<lgamiotea@cityofokeechobee.com> wrote: Mayor, Council, Department Heads & Supervisors - Chief Peterson will be extending the local state of emergency for 72 hours, beginning at 2 pm today, Sept 2, 2019, attached is a copy for your information/records. Thank you Lane Gamiotea, CMC City Clerk/Personnel Administrator City of Okeechobee 55 SE 3rd Avenue, Room 100 Okeechobee, FL 34974 Phone: (863) 763-3372 ext. 9814 Fax: (863) 763-1686 www.cityofokeechobee.com NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 1 Lane Gamiotea From: Katrina Elsken <kelsken@newszap.com> Sent: Monday, September 02, 2019 2:02 PM To: Lane Gamiotea Subject: Re: Extension of Hurricane Dorian Local Emergency Declaration copy.docx Thanks! I posted that on our website. Stay safe! Katrina From: Lane Gamiotea<Igamiotea@cityofokeechobee.com> Sent: Monday, September 2, 2019 1:47:16 PM To: Katrina Elsken <kelsken@newszap.com>; Cathy Womble <cwomble@newszap.com>; Kevin Kenny <kevin@gladesmedia.com>; wayne@gladesmedia.com <wayne@gladesmedia.com> Cc: Robert Peterson <rpeterson@cityofokeechobee.com>; Donald Hagan <dhagan@cityofokeechobee.com>; Bobbie Jenkins <bjenkins@cityofokeechobee.com> Subject: Fw: Extension of Hurricane Dorian Local Emergency Declaration copy.docx Okeechobee News Media, City Police Chief Peterson is extending the local state of emergency for 72 hours, attached is a copy of the declaration. If you have any questions, please contact Chief Peterson directly. Thank you. Lane Gamiotea, CMC City Clerk/Personnel Administrator City of Okeechobee 55 SE 3rd Avenue, Room 100 Okeechobee, FL 34974 Phone: (863) 763-3372 ext. 9814 Fax: (863) 763-1686 www.cityofokeechobee.com NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 1 Lane Gamiotea From: Marcos Montes De Oca Sent: Monday, September 02, 2019 10:21 AM To: dowlingwatford@okeechobeeford.com Cc: Lane Gamiotea; Robin Brock Subject: Fwd: Force Majeure Notice Letter Attachments: City of Okeechobee - Force Majeure Letter - Dorian 2019.pdf; ATT00001.htm FYI Marcos Montes De Oca, P.E. City Administrator City of Okeechobee Sent from my iPhone Sent via mobile, Please disregard any typos. Thank you. Begin forwarded message: From: "Sabin, Jeff" <jsabin@wm.com> Date: September 2, 2019 at 10:18:59 AM EDT To: Marcos Montes De Oca<rnmontesdeoca@cityofokeechobee.com> Cc: "Kaplan, Ron" <� kaplan@wm.com> Subject: Force Majeure Notice Letter Good morning Marcos, Hoping you and your family are safely hunkered down! We continue to closely watch Hurricane Dorian and the impact to the State of Florida. With the official issuance of Hurricane and Tropical Storm warnings for our area and as of today, our Waste Management of Okeechobee Hauling District is closed. Due to the storm's wavering travel speed and track our decision to close today and Tuesday, our collection operations are not expected to be running until Wednesday and possibly Thursday. We will continue to monitor the storm and work closely with you and our disposal operations (Tony). Please find the attached correspondence in accordance with our solid waste franchise agreement as related to Hurricane Dorian and its projected impact. Please do not hesitate to contact me with any questions. I hope you and your community have a very safe weekend with limited impact from the Hurricane! Respectfully, Jeff Sabin Waste Management Government Affairs Manager 7700 SE Bridge Road Hobe Sound, Florida 33455 772-263-0017 Recycling is a good thing. Please recycle any printed emails. Lane Gamiotea From: Robert Peterson Sent: Monday, September 02, 2019 7:23 AM To: Lane Gamiotea Subject: Extension of Hurricane Dorian Local Emergency Declaration copy.docx Attachments: Extension of Hurricane Dorian Local Emergency Declaration copy.docx; ATT00001.txt Lane, Here's the extension of our LSA for you to disseminate. Thanks. Chief 1 September 2nd, 2019 A Local State of Emergency was declared at 2pm on August 30`h said Declaration is set to expire at 2pm today. Based on operational conditions due to Hurricane Dorian, and under the authority granted to me by Okeechobee City Ordinance 1194, the Local Declaration of Emergency is extended for an additional 72 hours. Chief Robert C Peterson Okeechobee City Police Dept. 50 SE 2°d Ave Okeechobee, Fl. 34974 Lane Gamiotea From: Robert Peterson Sent: Sunday, September 01, 2019 10:14 PM To: Lane Gamiotea Subject: Hurricane Dorian Local Emergency Declaration.docx Attachments: Hurricane Dorian Local Emergency Declaration.docx; ATT00001.txt Lane, Here is the original Declaration. I'll send you the Declaration extension soon. Thanks. Chief Lane Gamiotea From: Robert Peterson Sent: Sunday, September 01, 2019 10:20 PM To: Lane Gamiotea Subject: Hurricane Dorian Local Emergency Declaration.docx Attachments: Hurricane Dorian Local Emergency Declaration.docx; ATT00001.txt Sorry I had to correct the date use this one instead. Delete the first one I sent. Thanks. Chief August 31st, 2019 Per the authority granted to me by Okeechobee City Ordinance 1194 adopted by the Okeechobee City Council on August 31St, 2019 I declare a Local State of Emergency. This Declaration is to commence at 2pm this date and remain in effect for 72 hours unless terminated early, and may be extended based on operational conditions due to Hurricane Dorian. Chief Robert C Peterson Okeechobee City Police Dept. 50 SE 2nd Ave Okeechobee, Fl. 34974 August 30th, 2019 Per the authority granted to me by Okeechobee City Ordinance 1194 adopted by the Okeechobee City Council on August 30th, 2019 I declare a Local State of Emergency. This Declaration is to commence at 2pm this date and remain in effect for 72 hours unless terminated early, and may be extended based on operational conditions due to Hurricane Dorian. Chief Robert C Peterson Okeechobee City Police Dept. 50 SE 2°d Ave Okeechobee, Fl. 34974 w WASTIE MANAGF IFNT August 30, 2019 Mr. Marcos Mantes De Oca City Administrator City of Okeechobee 55 SE 3rd Avenue Okeechobee, FI 34974 WASTE MANAGEMENT 2700 Wiles Road Pompano Beach, FL 33073 VIA ELECTRONIC MAIL Re: Franchise Agreement for Solid Waste and Recyclable Materials Collection Services Dear Marcos: Due to the approach of Hurricane Dorian and the conditions and concerns that will result from this powerful storm, this letter will serve as notice by Waste Management Inc. of Florida ("Waste Management") that Waste Management will temporarily be unable to perform services under the parties' collection contract while force majeure conditions exist. Since Hurricane Dorian is predicted to be a major hurricane, we are providing this notice in anticipation of the storm's effects, a force majeure event under the terms of our' agreement and Florida law. The force majeure conditions include unsafe working conditions (including sustained windspeeds of 30 MPH), potentially impassable/blocked roads; power interruptions; shortages of fuel, materials, and/or labor, and/or other circumstances resulting from this Hurricane which will hinder Waste Management's ability to provide normal service. In addition, should the designated disposal facility to which your waste is directed close due to the storm, collection service must also be terminated. Waste Management regrets this situation and intends to resume services following cessation of circumstances hindering performance. We will contact you regarding the provision of waste services or the continuation of the force majeure condition. Of course, should the storm track change so that there are little or no impacts to our service customers, employees and assets, we will provide service as long as conditions are safe to do so. We would like to assist in whatever ways that we can during these difficult times. Thank you for your cooperation and understanding. r W : STE MAN GE ENT INC. OF FLORIDA rea public Sector Manager Cc: John Boak — Senior District Manager Ron Kaplan — WMIF Legal Counsel PUBLIC NOTICE COPY CITY COUNCIL MEETING CANCELLED Due to Hurricane Dorian, the September 3, 2019, City Council Meeting and First Public Hearing to consider the Millage Rate and Budget for Fiscal Year 2019-20 has been postponed to a later date, which will be determined and publically noticed post hurricane. By: Mayor Dowling R. Watford, Jr. City Clerk Lane Gamiotea, CMC Posted: 8/30/19 -LG Lane Gamiotea From: Sent: To: Subject: 211 HelpLine <patrice.schroeder@211pbtc.org> Friday, August 30, 2019 2:00 PM Lane Gamiotea Bracing For Hurricane Dorian- 211 Is Here To Help 211 HelpLine Hurricane Dorian Updates FOR IMMEDIATE RELEASE Media Contacts: Patrice Schroeder • Phone: 561-383-1149 . Community Relations • 211 HelpLine Patrice.Schroedera211pbtc.orq or Candi Spitz can also be reached at 561-809-4232 • Email: Candi.Spitz@211pbtc.org If you have information on disaster related resources and services email: 211Disaster@211pbtc.org 211 HelpLine Calls Double As People Prepare For Dorian August 30, 2019- In less than a 12 hour period, 211 staff took nearly double the average phone calls (429 compared to 225 average in 24 hours) from people whom were feeling overwhelmed and frightened as the prospect of Hurricane Dorian grows stronger. 211 staff want the community to know that they are available 24/7 to help with information & questions about shelters, sheltering requirements, and evacuation zones and to note that Special Needs & Pet Friendly Shelters require a registration process. 211 staff have been calming and comforting callers, many whom are elderly and or isolated, feeling helpless and/or alone. Anyone can call or text anytime- even if you just need to talk. 211 will also follow Emergency Operations & county leaders as the status of the storm is updated and any evacuation orders are given. There are no organizations that we know of who are giving out hurricane supplies. Information on recovery programs and services such as D -SNAP (emergency food stamps) or FEMA will not be known until after the storm. Quick Tips: It is important that families and individuals do as much as they can to prepare. It takes time for emergency recovery teams to get in place- and for roadways to be made safe and accessible. Have food and water supplies on hand for several days- to accommodate each member of your family, including your pets (keep an eye on small children if you fill buckets and your bathtub.) Think about your medications... having cash on hand. Use flashlights instead of candles to prevent fire hazard. Please think of your pets, do not leave them behind...call to find out about pet friendly shelters, hotels...or find someone or somewhere to board your animals. Remember to keep generator exhaust outside and away from open windows or airways if utilizing. If you are asked to evacuate and are planning to use a shelter- learn about items you will need to bring. Call 2-1-1, Text your zip code to TXT211 (898211) or follow us on Facebook /211 HelpLine or Twitter @ 211_HelpLine for more helpful information. Also Visit www.211palmbeach.orq/211-Hurricane or www.211treasurecoastorq/211-Hurricane 211 is available 24/7 to assist callers: 1 Before: if you or someone you know needs information and updates on emergency shelters and hurricane preparedness staff are ready to speak with you. During: for those who are in need of reassurance, for those who are isolated and alone, or for those experiencing emotional distress 211 staff will be available. After a storm, 211 staff comfort while directing callers to local distribution centers and emergency assistance programs. 211 Palm Beach/Treasure Coast 1 PO Box 3588, Lantana, FL 33465 Unsubscribe Igamiotea@citvofokeechobee.com Update Profile 1 About Constant Contact Sent by patrice.schroeder@211pbtc.org in collaboration with Try email marketing for free today! 2 Lane Gamiotea FILCO PYu ,i(i)4.. From: Robin Brock Sent: Friday, August 30, 2019 1:35 PM To: Nelly Porraspita; Deborah Pizzimenti; Bobbie Jenkins; Lalo Rodriguez; Cathy Womble; Herb Smith; Robert Peterson; Council Member Abney ; Council Member Clark; Council Member Jarriel; Council Member Keefe; David Allen; India Riedel; Jackie Dunham; Jeff Newell; Jennifer Tewksbury ; John Cook; Katie Muldoon; Kay Matchett; Ken Keller; Kevin Kenny; Kim Barnes; Lane Gamiotea; Libby Pigman; Lynda Powers ; Donald Hagan; Marcos Montes De Oca; Margaret McKane; Marvin Roberts; Mayor Dowling R. Watford, Jr.; Melissa Henry; Patty Burnette; Sue Christopher; Terisa Garcia Subject: RE: City Council Agenda 09 03 19 Due to Hurricane Darian, the September 3rd city council meeting has been postponed to a later date, which will be determined post hurricane. Stay safe!! Robin Brock Executive Assistant City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 (863)763-3372 (863)763-9812 (direct) FAX: (863)763-1686 Email: rbrockcityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: Robin Brock Sent: Tuesday, August 27, 2019 4:13 PM To: Nelly Porraspita (nporraspita@tcfoodbank.org); Deborah Pizzimenti; Bobbie Jenkins ; Captain Lalo Rodriguez; Cathy Womble; Chief Herb Smith; Chief Robert "Bob" Peterson; Council Member Abney ; Council Member Clark; Council Member Jarriel; Council Member Keefe; David Allen ; India Riedel; Jackie Dunham; Jeff Newell; Jennifer Tewksbury ; John Cook; Katie Muldoon; Kay Matchett; Ken Keller; Kevin Kenny; Kim Barnes; Lane Gamiotea; Libby Pigman; Lynda Powers ; Major Donnie Hagan; Marcos Montes De Oca; Margaret McKane ; Marvin Roberts ; Mayor Dowling R. Watford, Jr.; Melissa Henry; Patty Burnette; Sue Christopher; Terisa Garcia Subject: City Council Agenda 09 03 19 Attached is the agenda for the September 3rd city council meeting, which is posted on our city webpage, along with the exhibits. 1 v Please let me know if you have any questions. Thank you, Robin Robin Brock Executive Assistant City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 (863)763-3372 (863)763-9812 (direct) FAX: (863)763-1686 Email: rbrockcityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 2 Lane Gamiotea from: Sent: To: Subject: Robin Brock Robin Brock Friday, August 30, 2019 12:11 PM Lane Gamiotea FW: [** SPAM **] Dorian Impacting First Public Hearing Executive Assistant City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 (863)763-3372 (863)763-9812 (direct) FAX: (863)763-1686 Email: rbrock@cityofokeechobee.com Website: http://www.cityofokeechobee.com FILE COPY NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: India Riedel Sent: Friday, August 30, 2019 10:31 AM To: Marcos Montes De Oca; Robin Brock Subject: Fwd: [** SPAM **] Dorian Impacting First Public Hearing Marcos, Since everyone the Gov declared emergency in Okeechobee County we could post notice on outside doors advising 1st Trim Budget Hearing could be canceled and rescheduled by advertising. Please see paragraph: Based on past experience, the DOR's emergency order will provide guidance with regards to the following: posting of notices to inform of cancelled hearings; provide a timeline and guidance to reschedule and publish a notices to re -schedule a hearing. Thus, if a TRIM hearing has to be cancelled due to the imminence of Hurricane Dorian, a taxing authority should post a notice at the entrance of the place the hearing was scheduled to be held to inform the public the meeting has been cancelled. The taxing authority would then reschedule and advertise notice of a rescheduled hearing. Taxing authorities should be cognizant of any emergency order or guidance that may be issued." We would need to ask Lane to post the notices on each door entrance if you decide to cancel. 1 India Sent from India's iPad Begin forwarded message: From: Jared Blanton <0000000d6702ec52-dmarc-request@LISTSERV.FGFOA.ORG> Date: August 30, 2019 at 9:41:35 AM EDT To: <FGFOA-BUDGETING@LISTSERV.FGFOA.ORG> Subject: Re: [** SPAM **] Dorian Impacting First Public Hearing Reply -To: FGFOA - Listserve - Budgeting <FGFOA- BUDGETING@LISTSERV.FGFOA.ORG> Update: Here is the response from DOR I just received: "Good morning, Whenever a named storm is imminent, the following actions would occur: * The governor will issue an executive order declaring a state of emergency and will list the counties that would be impacted by the storm. Executive Order 19-189 has been issued. The executive order suspends the effect of any statute, rule, or order to allow whatever mitigation, response, or recovery action necessary to cope with the emergency. * The Executive Director of the Department of Revenue (DOR) will soon issue an emergency order implementing the provisions of the governor's executive order. The DOR's emergency order will relax or temporarily suspend the requirements of section 200.065 pertaining to the timeline for conducting TRIM hearings. Based on past experience, the DOR's emergency order will provide guidance with regards to the following: posting of notices to inform of cancelled hearings; provide a timeline and guidance to reschedule and publish a notices to re -schedule a hearing. Thus, if a TRIM hearing has to be cancelled due to the imminence of Hurricane Dorian, a taxing authority should post a notice at the entrance of the place the hearing was scheduled to be held to inform the public the meeting has been cancelled. The taxing authority would then reschedule and advertise notice of a rescheduled hearing. Taxing authorities should be cognizant of any emergency order or guidance that may be issued." Jared Blanton, CPA, MBA Finance Officer Levy County Clerk & Comptroller Danny J. Shipp On Aug 30, 2019, at 8:52 AM, Daniel Risola <drisola@pascocountyfl.net<mailto:drisola@pascocountyfl.net» wrote: Has anyone experienced having to reschedule the first public hearing on the budget due to a storm, etc.? Our first public hearing is scheduled for Tuesday, September 3 and the County is considering rescheduling it due to Hurricane Dorian; however, I don't see any guidance in the TRIM manual indicating what to do. There is an example of an advertisement to publish if the Property Appraiser publishes an incorrect public hearing date/time but that isn't the case. I'm specifically looking for advice on what advertisement needs to be done to remain compliant with 2 TRIM. I did find a Notice of Continuation for a recessed tentative hearing but that means you still have to start the hearing and have a quorum of the Board in order to recess it. Thanks in advance for your advice. [cid: image001. png@O 1 D 3 OD06.3 99C 3 620] <http ://www. pascocountyfl .net/> Dan Risola, CGFO Assistant Budget Director Office of Management and Budget Pasco County P 727-847-2411 extension 8449 Internal Services Building 7536 State Street, Suite 241 New Port Richey, FL 34654 drisola@pascocountyfl.net<mailto:drisola@pascocountyfl.net><mailto: drisola@,pascocountyfl.n et> www.pascocountyfl.net<http://www.pascocountyfl.net><http://www.pascocountyfl.net/> "Serving our community to create a better future." The information transmitted, including attachments, is intended only for the person(s) or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and destroy any copies of this information. Under Florida law, email addresses are public records. If you do not want your email address released in response to a public -records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. CUSA18A7 ############################ To unsubscribe from the FGFOA-BUDGETING list: write to: mailto:FGFOA-BUDGETING-SIGNOFF-REQUEST@LISTSERV.FGFOA.ORG or click the following link: http://listserv.fgfoa.org/scripts/wa-FGFOA.exe?SUBED 1=FGFOA-BUDGETING&A=1 ############################ To unsubscribe from the FGFOA-BUDGETING list: write to: mailto:FGFOA-BUDGETING-SIGNOFF-REQUEST@LISTSERV.FGFOA.ORG or click the following link: http://listserv.fgfoa.org/scripts/wa-FGFOA.exe?SUBED 1=FGFOA-BUDGETING&A=1 3 Lane Gamiotea From: Robin Brock Sent: Thursday, August 29, 2019 4:15 PM To: Bobbie Jenkins; Lalo Rodriguez; Cathy Womble; Herb Smith; Robert Peterson; Council Member Abney ; Council Member Clark; Council Member Jarriel; Council Member Keefe; David Allen; India Riedel; Jackie Dunham; Jeff Newell; Jennifer Tewksbury ; John Cook; Katie Muldoon; Kay Matchett; Ken Keller; Kevin Kenny; Kim Barnes; Lane Gamiotea; Libby Pigman; Lynda Powers ; Donald Hagan; Marcos Montes De Oca; Margaret McKane; Marvin Roberts; Mayor Dowling R. Watford, Jr.; Melissa Henry; Patty Burnette; Sue Christopher; Terisa Garcia Subject: Emergency City Council Meeting Attachments: Agenda 08 30 19 Special Meeting Hurricane Dorian.pdf There will be an emergency City Council meeting tomorrow at 1:00 p.m. in the council chambers to issue a declaration of emergency because of the threat of Hurricane Dorian. The agenda is attached and also posted on the city webpage. Robin Brock Executive Assistant City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 (863)763-3372 (863)763-9812 (direct) FAX: (863)763-1686 Email: rbrock@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 1 r 1 i Lane Gamiotea From: Bobbie Jenkins Sent: Thursday, August 29, 2019 11:38 AM To: Kim Barnes Cc: Lane Gamiotea Subject: Immediate Posting to website Attachments: 2019 08 30 Emergency HEaring Hurricane.pdf Importance: High Kim - please post the attached notice on the notices page of the website immediately. Please and thank you 0 Bobbie J. Jenkins Deputy Clerk City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 ext. 9814 Direct: (863) 763-9814 Fax: (863) 763-1686 NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 1 PUBLIC NOTICE CITY COUNCIL EMERGENCY PUBLIC HEARING Uw NOTICE IS HEREBY GIVEN that the City Council for the City of Okeechobee will conduct an Emergency Public Hearing, on Friday, August 30, 2019, 1:00 PM, or as soon thereafter as possible at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The purpose of the public hearing is to consider adopting proposed Emergency Ordinance No. 1194 designating the Chief of Police as the Emergency Management Official for the City which provides him with the authority to enact a state of emergency within the municipal boundaries due to the projected path of Hurricane Dorian. The public is invited and encouraged to attend. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. By: Mayor Dowling R. Watford, Jr. City Clerk Lane Gamiotea, CMC Posted: 8/29/19 -BJ Lane Gamiotea From: Bobbie Jenkins Sent: Thursday, August 29, 2019 10:02 AM To: Janet Levy Cc: Lane Gamiotea Subject: Emergency Legal Ad for 8/30 Attachments: CC Aug 30 2019 Emergency Hearing Hurricane.docx Importance: High Janet, Due to the projected path of hurricane Dorian, the Council has scheduled an emergency meeting for tomorrow. Please send proof of this ad. Bobbie J. Jenkins Deputy Clerk City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 ext. 9814 Direct: (863) 763-9814 Fax: (863) 763-1686 NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 1 R em o v 4 oAk. Stab l n 1 rt Haw w 1 (_ an eio nst-tem PUBLIC NOTICE CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN that The City Council of the City of Okeechobee will conduct a Regular Meeting and First Budget Public Hearing at 6:00 p.m., on Tuesday, September 3, 2019, or as soon thereafter as possible, at City Hall, 55 SE 3rd Avenue, City Council Chambers Room 200, Okeechobee, Florida. The agenda is published on the City website cityofokeechobee.com. The Public is invited and encouraged to attend. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda, a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. By: Mayor Dowling R. Watford, Jr. City Clerk Lane Gamiotea, CMC Posted: 8/20/1 9 -BJ Email Transmittal CITY OF OKEECHOBEE Office of the City Clerk 55 SE 3rd Avenue Okeechobee, FL 34974 863-763-3372 ext. 9814 To: Independent Newspapers, Inc. - Okeechobee News - Ad Dept. Attention: Janet Levy, jlevy@newszap.com From: Bobbie Jenkins, Deputy Clerk, bjenkins@cityofokeechobee.com Ad Type: Legal Publish On: Fri, 8/30/19 Proof of Affidavit(s): 1 Authorized By: Date: Email Date/Time: Ad/Order# Amount $: Proofed By: Date to Finance: Draw#: PO# Check #: Mailed On: CITY OF OKEECHOBEE NOTICE OF EMERGENCY PUBLIC HEARING BY THE CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council for the City of Okeechobee will conduct an Emergency Public Hearing, on Fri., Aug. 30, 2019, 1:00 PM, or as soon thereafter as possible at City Hall, 55 SE 3rd Ave, Rm 200. The purpose of the public hearing is to consider adopting proposed Emergency Ordinance No. 1194 designating the Chief of Police as the Emergency Management Official for the City which provides him with the authority to enact a state of emergency within the municipal boundaries due to the projected path of Hurricane Dorian. The public is invited and encouraged to attend. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. By: Mayor Dowling R. Watford, Jr.