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Parade Permit - Homecoming Parade Rule 14-65.0035(1)(c),F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65 TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE 12/11 Date: 8/7/2019 Permit No. 2019-F-191-00015 Governmental Entity Approving Local Government CITY OF OKEECHOBEE Contact Person JACKIE DUNHAM Address 55 SE Third Avenue Okeechobee, Florida 34974 Telephone (863)763-9821 ext. Email jdunham@cityofokeechobee.com Organization Requesting Special Event Name of Organization Okeechobee High School Contact Person Lauren Myers Address 2800 Highway 441 N Lot 146 Okeechobee, Florida 34974 Telephone (863)462-5025 ext. Email myersl@okee.k12.fl.us Description of Special Event Event Title Homecoming Parade Date of Event 10/3/2019 Start Time 6:17 PM(EDT) End Time 6:45 PM(EDT) Event Route (attach map) Detour Route(attach map) Law Enforcement Agency Responsible for Traffic Control Name of Agency Okeechobee City Police US Coast Guard Approval for Controlling Movable Bridge Not Applicable D Copy of USCG Approval Letter Attached ❑ Bridge Location The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event. The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event,free of litter and providing a safe environment to the public. Signatures of Authorization Event Coordinator Jackie Dunham Signature Jackie Dunham Date 8/7/2019 Law Enforcement Name/Title Robert Peterson/Chief of Police Signature Robert Peterson Date 8/7/2019 Government Official Name/Title Marcos Montes de Oca/City Administrati Signature Marcos Montes de Oca Date 8/7/2019 FDOT Special Conditions FDOT Authorization Name/Title Selina Carroll/DISTRICT PERMIT COOF Signature Selina Carroll nE to 3!7/2019 Rule'4-55.0035(1)(c),F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-05 TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE June 25, 2019 ,zl„ Date: Permit No. Governmental Entity Approving Local Government City of Okeechobee Contact Person Jackie Dunham Address 55 SE 3rd Ave Telephone 863-763-3372 ;'? Email JDunhamAcityofokeechobee.com Organization Requesting Special Event Name of Organization Okeechobee High School _Contact Person Lauren Myers Address 2800 Hwy 441 N Okeechobee, FL 34972 Telephone 863-462-5025 Email myersL@okee.k12.fl.us Description of Special Event Event Title OHS Homecoming Parade Date of Event October 3,2019 Start Time 6:00 PM End Time 6:45 PM Event Route (attach map) Begin at SW 4th St to 441 N to 70 West to SW 7th Ave, ending at SW Park St. Detour Route (attach map) Law Enforcement Agency Responsible for Traffic Control Name of Agency Okeechobee City Police US Coast Guard Approval for Controlling Movable Bridge Not Applicable Copy of USCG Approval Letter Attached ❑ Bridge Location The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event. The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free of litter and providing a safe environment to the public. Signatures of Authorization Event Coordinator Lauren Myers SignatureD ,.•- _ ate Law Enforcement Name/Title ,Cars 7 "4. --Signature /' Date 9 Government Official f Name/Title _c.Grr 4 o.--ez -,42s—eeg-/-o Signature Date 7- a FDOT Special Cod ons • FDOT Authorization Name/Title Signature DateI Page 1 of 1 ACCP RCP CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/25/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Willis Administrative Services Corporation DBA Willis Pooling PHONE FAX c/o 26 Century Blvd IA/C.No.ExtL' 1-877-945-7378 (AIC,No): 1-888-467-2378 P.O. Box 305191 E-MAIL ADDRESS: certificates@willis.com Nashville, TN 372305191 USA INSURER(S)AFFORDING COVERAGE NAIL# INSURER A: Florida School Boards Insurance Trust D2772 INSURED INSURER B Okeechobee County School District _ Atte: Chris Lawrence INSURER C: 700 SW Second Avenue INSURER D: Okeechobee, FL 34974 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:W11717089 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF POLICY EXP (MMIDDIYI'YY) (MM/DD/YYYY) LIMITS )( COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED Included PREMISES(Ea occurrence) $ A MED EXP(Any one person) $ Excluded FSBIT19CAS7-1 07/01/2019 07/01/2020 PERSONAL&ADV INJURY $ Included GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ Unlimited POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ Included OTHER: g AUTOMOBILE LIABILITY - COMBINED SINGLE LIMIT 5 (Ea accident) ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED — - AUTOS ONLY AUTOS BODILY INJURY(Per accident) S HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) 5 UMBRELLA LIAB u OCCUR - EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE S DED RETENTIONS $ WORKERS COMPENSATION - PER OTH- AND EMPLOYERS'LIABILITY Y IN STATUTE ER ANYPROPRIETORJPARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? 1 NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) For the General Liability policy, General Aggregate is Unlimited. Evidence of Coverage: Okeechobee High School Home Coming Parade, October 3, 2019, 6:00 pm. Parade route will begin at 441 and SW 4th Street and proceed to the 441/70 intersection, turn west on 70, and end at SW 7th Avenue. Florida Department of Transportation is included as an Additional Insured as respects to General Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Florida Department of Transportation AUTHORIZED REPRESENTATIVE 801 North Broadway Avenue a,trl-a w6 Bartow, FL 33831 �z ©1988-2016ACORD CORPORATrr_•I'I All rights e1 ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD SR ID: 18158670 BATCH: 1256338 RESOLUTION NO. 2019-10 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; RESCINDING RESOLUTION NO. 1988-5 AND NO. 2011-02 CONCERNING TEMPORARY CLOSING OF STATE ROADS FOR SPECIAL EVENTS; CREATING PROCEDURES AND FORMS FOR SUBMISSION TO FLORIDA DEPARTMENT OF TRANSPORTATION FOR STATE APPROVAL FOR SUCH CLOSINGS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) publishes promulgated rules and procedures for an application to temporarily close State Roads for special events in the Florida Administrative Code(FAC);and WHEREAS, the City of Okeechobee has previously adopted Resolutions setting forth some of these procedures;and WHEREAS, it has been requested by the FDOT that the City update, and adopt by Resolution, additional rules and procedures for the closing of State Roads for special events; and WHEREAS, the City, as well as other organizations, have historically sought closure of State Road 70 and U.S. Highway 441/State Road 15 to conduct parades and special events for the citizens of Okeechobee County, and continuing that tradition is in the best interests of the City and County. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; that the City presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: The City of Okeechobee, Florida hereby rescinds prior Resolution No. 1988-5 and No. 2011-02, and creates procedures for temporary closings of State Roads by this Resolution. SECTION 2: This Resolution is created to conform to the current requirements of Rules 14- 65.0035 and 14-65.0075, Florida Administrative Code, which contains the rules and procedures to follow when applying for temporary closing of State Roads for special events. SECTION 3: That when the City seeks to apply for a temporary closure of State Roads to the FDOT,City Staff must adhere to the following: a. Any special event shall be approved by the City Administrator and Chief of Police, or designee(s) in advance with approvals of pertinent Department Heads that would be involved in the event,if necessary. b. Prior to an application for the closing of a State Road, City Staff must determine whether the closing is necessary to conduct the special event. c. The application for closure must be submitted on FDOT form 850-040-65 (rev.12/11) or as hereafter amended, and submit same to any FDOT area operations office. d. The City shall submit with the application form this duly executed Resolution, which authorizes City Staff to approve and submit the application for the special event,along with: i. Information from the City Administrator, Chief of Police, or thFor designee(s) requesting the closure which shall include the following, I; requested by the FDOT: a. disclosing the date and time and duration of the closure. RESOLUTION NO.2019-10 PAGE 1 OF 2 b. a marked map indicating the temporary detours to be utilized by the public, and showing placement of appropriate signage;the stationing of any Officers or flagmen;and locations of cones or barriers necessary to detour traffic in a safe and efficient manner. e. The City Administrator, Chief of Police, or their designee(s) are authorized to complete the application process and submit for the temporary closing of a State Road or Right-of-Way. f. As a condition of the approval of a temporary road closure by the FDOT, the sponsor of the special event shall obtain single event liability insurance in the sum not less than one million dollars ($1,000,000.00), or such other amount as deemed necessary by the FDOT, naming the FDOT as additional insured, and indemnify and hold harmless the FDOT from and against any claim, demand, suit, personal injury, or death. Any sponsor or organization requesting a temporary road closure shall also execute an Indemnity Agreement holding the City harmless. The policy obtained by the sponsor or organization shall be considered primary coverage for any loss, and any self- insurance by the City shall be considered to be secondary. g. Nothing herein shall be construed as a waiver of immunity or statutory protection of Florida Statute Chapter 768 by the City of Okeechobee. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTION 5: If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction,such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 6: This Resolution shall take effect immediately upon its adoption. INTRODUCED AND ADOPTED in Regular Session this 6th day of August,2019. r. Dowling R. . .rd,Jr., Mayor ATTEST: cX0, Lane Gamiotea, MC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: )00-kkir(G"' -)C John R.Cook, City Attorney RESOLUTION No.2019-10 PAGE 2 OF 2 I \ / L/I I Pi WW3rd St 3 14��.1C4.151..) - Up lr1-------.\I CIli R Ifl ! E3 • _ i \ , 'W 2nd I 5 \ -/ r ®j mopA v It i iiD' Nfl Ate 9 t S0 70 West I SR 70 ECID ast ®,t / Ave (111) C )1 S ��D1 .);(1:---3.1R0,10 l� (ID R( u� ' Ends I\ nInnr-----) 1nn 5Not To Scale \ 7- 1 /rte:.- i-n E _ 1 I I yn yn a t -I ____,) J \ 9 ) \, .1 J r \. i 1 �. v e -.1 ‘\_ ParadeE43 • Stagin• Area •, �_�.vox' . t (..,; Ell KEY II I • Cone N Officer or Ragman ®Detour Sign —Parade Route --Detoured Traffic MOT Plan Provided by LT. Bernst Approved by FDOT Selina Carroll 7/24/2019 11 J \ J I I W 3rd St I_�I,qC 3�LSL2L_. I Ijar I� E ` 1 ` ! lr TT) WNA�-1 5th ! ' i et \tii W $W_Wes 1 SR 70 East X 0"Le n CD C-) ,C-D C-1 ' ' A Ave1 unn R \ � ` P----,:d R.: � � r—N f"---- •I 1 End. I I` I t ` I I Nal To Scale L j - 5fli r _II s a t 2 1� 2 \. / d \ am : no. ._\ ParadeFloat Stagin• Area .y._,\ n� Par_ 171_ I KEY II� NII ,-_, • Cone I Officer or Flagman ©Detour Sign —Parade Route —Detoured Traffic City of Okeechobee Parade Route Begin at US 441 and SW 4th Street. Proceed north to the US 441/SR 70 intersection, turn west on SR 70. End at NW 7th Avenue and SR 70 Approved by FDOT Selina Carroll 7/24/2019 Jackie Dunham From: Jackie Dunham Sent: Thursday,August 08, 2019 10:51 AM To: Lauren Myers (myersl@okee.k12.fl.us) Cc: Chief Herb Smith - City of Okeechobee (Chief Herb Smith); Chief Peterson; David Allen (dallen@cityofokeechobee.com); Kay Matchett (kmatchett@cityofokeechobee.com); Lalo Rodriguez (Irodriguez@cityofokeechobee.com); Lt. Bernst; Major Hagan; Stevie; Sue Christopher- City of Okeechobee (Sue Christopher) Subject: Homecoming Parade Approval Attachments: Approved Permit Package.pdf Please see your approved application for the upcoming parade in October. We wish you a good parade. A" Jackie.D u nhanv Awa weiSecretowy City of Okeechalrnei 55 SE Tlu r&Avevut& Okeechobee, FL 34974 863-763-3372 (Mair►.) 863-763-9821 (Direct) 863-763-1686 (F0I40 j dunhamacityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. 1