2018-10-09 Fire Fund Special MeetingOKEECHOBEE FIREFIGHTERS RETIREMENT SYSTEM
SPECIAL MEETING MINUTES, October 9, 2018
FIRE DEPARTMENT, 55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
1. CALL TO ORDER
Glen Hodges called the Special Meeting to order at 5:35 PM in the Conference Room at Station 83. It
was noted that there was a quorum.
TRUSTEES OTHERS
Herb Smith — Chairman Kyle Tintle, Resource Centers
John Koepke Scott Baur, Resource Centers
Glen Hodges
Adam Crum
2, PUBLIC COMMENT
There were no additional comments from the public.
3. APPOINTMENTS
A discussion of the Fifth Trustee was held.
Mr. Hodges made a motion to nominate Josh Sanders as the Fifth Trustee of the Firefighters Board.
The motion received a second by Mr. Koepke, approved by the Trustees 3-0.
Ms. Tintle asked for nominations for the Board Secretary.
Mr. Koepke made a motion to nominate Adam Crum as Secretary of the Firefighters Board. The
motion received a second by Mr. Hodges, approved by the Trustees 3-0.
Chairman Herb Smith joined the meeting at 5:48 PM
Ms. Tintle presented the meeting minutes from the Special Meeting of April 23, 2018 and the Quarterly
Meeting of May 7, 2018 for review.
Mr. Crum made a motion to approve the Special Meeting Minutes from April 23, 2018 as presented.
The motion received a second by Mr. Koepke, approved by the Trustees 4-0.
Mr. Crum made a motion to approve the Quarterly Meeting minutes for May 7, 2018 as presented.
The motion received a second by Mr. Hodges, approved by the Trustees 4-0.
Administrator Report (Kyle Tintlej
Ms. Tintle presented the new employee acknowledgement for Jeremy Crews.
Mr. Crum made a motion to approve the new employee acknowledgement for Jeremy Crews. The
motion received a second by Mr. Koepke, approved by the Trustees 4-0.
Meeting October 9, 2018 Page 2 of 2
Ms. Tintle presented the Addendum to the Actuarial Services Agreement to the Board for execution.
Ms. Tintle explained how the Administrative Fees are being paid from the Share Plan. Mr. Baur gave
examples of the fee structure. The Trustees discussed the fees and payment alternatives.
Mr. Hodges made a motion to approve the Administrative Fees to be paid by the Plan rather than the
individual share accounts. The motion received a second by Mr. Crum, approved by the Trustees 4-0.
Ms. Tintle reviewed the Actuarial Impact Statement for including up to 300 hours of overtime as part of
the final average salary that is used for the calculation of benefits. The Trustees discussed the memo
from Gabriel Roeder Smith. Mr. Baur gave an explanation of how member and City contributions to the
Plan are determined.
Mr. Crum made a motion to approve the Actuarial Impact Statement to Include up to 300 hours of
overtime as part of the final average salary for calculating benefits. The motion received a second by
Mr. Hodges, approved by the Trustees 4-0.
Ms. Tintle presented the proposed ordinance to include up to 300 hours of overtime in the definition of
salary drafted by Plan Attorney Lee Dehner. A lengthy discussion of the proposed ordinance followed.
At the conclusion of the discussion the Board unanimously recommended that Attorney Lee Dehner
present the proposed ordinance to the City Council.
Ms. Tintle reviewed the Plan Financial Statements for the quarter ending June 2018. The expenses for
the Plan were examined by the Trustees.
Mr. Crum made a motion to approve the warrants for June 7, July 19, August 10, 22, 24, September 6,
11, 18, 28, and October 4, 2018 as presented. The motion received a second by Mr. Koepke, approved
by the Trustees 4-0.
There were no benefit approvals.
Seeing there was no additional business the Firefighters' Board Chairman Herb Smith adjourned the
Special Meeting at 6:35 PM.