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Meticulous Construction Submittal (NON-AWARDED)
Meticulous Construction 816 37' St. West Palm Beach, FL 33407 (561) 201-2430 License no. CBC 1261168 To: City of Okeechobee General Services Department 55 S.E. 3rd Avenue, Room 101 Okeechobee, FL 34974 Project: Okeechobee City Hall Door Replacement Bid #: PW 02-00-05-18 6 June, 2018 We are pleased to present our proposal for the Door Replacement Project, at the City Hall building in Okeechobee. Please refer to the attached Bid Unit Price Schedule for Line Item breakdown To include the following items Item 1 Replacement of 5 Exterior Doors Oldcastle FG5000 series frame and impact Glass Item 2 Replacement of 1 Double Exterior door with Sidelight & Transom Oldcastle FG5000 series frame and impact Glass Total Proposal Value: $79,000.00 Meticulous Construction THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we Meticulous Construction 816 37th St. West Palm Beach, FL 33407 as Principal, hereinafter called the Principal, and Regent Insurance Company 365 Northridge Road, Suite 400, Atlanta, GA 30350 a corporation duly organized under the laws of the State of Florida as Surety, hereinafter called the Surety, are held and firmly bound unto City of Okeechobee 55 SE 3rd Ave. Okeechobee, FL 34974 as Obligee, hereinafter called the Obligee, in the sum of Five PERCENT OF AMOUNT BID — PENAL SUM NOT TO EXCEED Five Thousand and 00/100 DOLLARS ( 5 % Not To Exceed $ 5,000.00 ) for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Okeechobee City Hall Door Replacement NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 6th day of June , 2018 . (Witness) Meticulous Construction (Principal) (Seal) (Title) 141/1941— Regent Insurance Company (Witness) (Surety) /� T‹. David R. Brett, Attorney In Fact AIACAUTION: You should sign an original AIA document which has this caution printed in red An original assures that changes will not be obscured as may occur when documents are reproduced WARNING: Unlicensed photocopying violates U.S. copyright law, and is subject to legal prosecution. A1A DOCUMENT A310 BID BOND A1A FEBRUARY 1970 ED •THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., NW., WASHINGTON, D.C. 20006 POWER OF ATTORNEY KNOWN ALL PERSONS BY THESE PRESENTS, that Regent Insurance Company (the "Company"), a corporation duly organized and existing under the laws of the State of Wisconsin, having its principal office at 55 Water Street 20th Floor, New York, NY 10041, has made, constituted and appointed, and does by these presents make, constitute and appoint David R. Brett and Jason S. Centrella of Allstar Surety Company, Inc. of Atlanta, GA its true and lawful Attorney -in -Fact, to sign its name as surety only as delineated below and to execute, seal, acknowledge and deliver any and all bonds and undertakings, with the exception of financial guaranty insurance, to the same extent as if such bonds had been duly executed and acknowledged by the regularly elected officers of the Company at its principal office in their own proper persons. This Power of Attorney shall be construed and enforced in accordance with.. and governed by, the laws of the State of New York, without giving effect to the principles of conflict of laws. This Power of Attorney is granted pursuant to the following resolutions, which were duly and validly adopted at a meeting of the Board of Directors of the Company with effect from August 3, 2016: RESOLVED, that the Chief Executive Officer, any President, any Executive Vice President, any Senior Vice President, any Vice President, the Corporate Secretary or any Assistant Corporate Secretary is authorized to appoint one or more Attorneys -in -Fact and agents to execute on behalf of the Company, as surety, any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof; to prescribe their respective duties and the respective limits of their authority; and to revoke any such appointment at any time; FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking will be valid and binding upon the Company when (a) signed by any of the aforesaid authorized officers; or (b) duly executed (under seal, if required) by one or more Attorneys -in -Fact and agents pursuant to the power prescribed in his/her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority: and FURTHER RESOLVED, that the signature of any authorized officer and the seal of the Company may be drawn on or affixed by facsimile or electronically transmitted by email to any power of attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligation of the Company, and such signature and seal when so used shall have the same force and effect as though manually affixed. The Company may continue to use for the purposes herein stated the facsimile or electronically reproduced signature of any person or persons who shall have been such officer or officers of the Company, notwithstanding the fact that they may have ceased to be such at the time when such instruments shall be issued. IN WITNESS WHEREOF, the Company has caused these presents to be signed and attested by its appropriate officers and its corporate seal hereunto affixed this December 18, 2017. Attest: ,-/ REGENT INSURANCE COMPANY (Seal) By: _ Di��/f- 7 By: Nr". Brett Halsey Matt Curran Senior Vice President Senior Vice President STATE OF NEW YORK )SS.: COUNTY OF NEW YORK On this December 18, 2017, before me personally appeared Brett Halsey and Matt Curran, both to me known to be Senior Vice Presidents of Regent Insurance Company, and that each, as such, being authorized to do, execute the foregoing instrument for the purposes therein contained by signing on behalf of the corporation by each as a duly authorized officer. Harblic, StateaMann �ai /�� Notary Public, 02 of New York By: kI ' f/ ` No iuNvw 35099 Harpree Kaur Mann, Notary Public Qualified in New York County Commission Ex ires December 28, 2019 CERTIFICATE I, Jose Ramon Gonzalez, Jr., the undersigned, Corporate Secretary of Regent Insurance Company, do hereby certify that the foregoing is a true, correct and complete copy of the original Power of Attorney; that said Power of Attorney has not been revoked or rescinded and that the authority of the Attorney -in -Fact set forth herein, who executed the bond or undertaking to which this Power of Attorney is attached, is in full force and effect as of this date. Given under my hand and seal of the Company, this tY45 day of �t/� 2018. (Seal) By: Jose Ramon Gonzalez, Jr., Corporate Secretary --t STATE OF FLORIDA .'N. s ~ DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION LICENSE NUMBER CBC1261168 CONSTRUCTION INDUSTRY LICENSING BOARD The BUILDING CONTRACTOR Named below IS CERTIFIED Under the provisions of Chapter 489 FS. Expiration date: AUG 31, 2018 LONSWAY, KATHLEEN M METICULOUS SERVICES, 1.1-,C 816 37TH STREET WEST PALM BEACH EL 33407 '\lk\—\\;' ISSUED: 01/05/2017 ANNE M. GANNON CONSTITUTIONAL TAX COLLECTOR Serving Palm Beach County Serving you. DISPLAY AS REQUIRED BY LAW SEQ # L1701050001162 P.O. Box 3353, West Palm Beach, FL 33402-3353 **LOCATED AT** www.pbctax.com Tel: (561) 355-2264 816 37TH ST WEST PALM BEACH, FL 33407 TYPE OF BUSINESS OWNER CERTIFICATION # RECEIPT #/DATE PAID AMT PAID BILL # 23-0153 BUILDING CONTRACTOR METICULOUS SERVICES CBC1261168 B17.532528 - 09/29/17 $27.50 840181675 This document is valid only when receipted by the Tax Collector's Office. B2 - 757 METICULOUS SERVICES METICULOUS SERVICES 816 37TH ST WEST PALM BEACH, FL 33407 STATE OF FLORIDA PALM BEACH COUNTY 2017/2018 LOCAL BUSINESS TAX RECEIPT LBTR Number: 2016093379 EXPIRES: SEPTEMBER 30, 2018 This receipt grants the privilege of engaging in or managing any business profession or occupation within its jurisdiction and MUST be conspicuously displayed at the place of business and in such a manner as to be open to the view of the public. ADDENDUM NO. 1 OKEECHOBEE CITY HALL DOOR REPLACEMENT City of Okeechobee project PW 02-00-05-18 Issue Date May 24, 2018 Subject: Pre-bid meeting notes and question clarification Question: Will the new doors still require the reflective tinting? Answer: Response: Yes, reflective tinting equivalent to the treatment of the existing doors will be required. Question: What is the preference on the frame color? Answer: Bronze finish frames for all doors. Question: Do we prefer the same type of material for the transom and side lights as we currently have? Answer: The transom and side lights of the front door will be the same clear impact rated glass as the material used in the doors. Question: Will an extension of time be permitted due to product lead time for the doors from the manufacturer. Answer: Yes, The City will allow for a reasonable extension due to manufacturing lead time. The selected contractor will be required to submit written documentation from the manufacturer stating product expected delivery dates for an extension to be granted. Sincerely, David Allen Public Works Director Bid # PW 02-00-05-18 Addendum #1 Page 1 of 1 Table 1 Okeechobee City Hall Door Replacement Project Schedule Date: 6 June 2018 t I Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 Week 13 Week 14 W/E 9 June W/E 16 June W/E 23 June W/E 30 June W/E 7 July W/E 14 July W/E 21 July W/E 28 July W/E 4 Aug W/E 11 Aug W/E 18 Aug W/E 15 Aug Bid Opening / award 6 Jun , Award X Bonding XXX XXXXX Shop Drawings XX Door Procurement XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX Door Installation XXXXX XXXXX Sign Off Inspection X Punch List XXX Acceptance X 1 5:31 PM 06/05/18 Accrual Basis Meticulous Services Balance Sheet As of December 31, 2017 ASSETS Current Assets Checking/Savings Petty Cash Account PNC *7599/*8315/*4938 Savings Account Dec 31, 17 200.00 301.07 50.00 Total Checking/Savings 551.07 Accounts Receivable Accounts Receivable 9,785.00 Total Accounts Receivable 9,785.00 Total Current Assets 10,336.07 Fixed Assets Furniture and Equipment Total Fixed Assets 1,861.12 1,861.12 TOTAL ASSETS 12,197.19 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards Discover * 6549 Home Depot *4030 PNC 3961/6396 PNC Credit card *4313/0682 -265.82 2,396.20 346.00 2,796.65 Total Credit Cards 5,273.03 Other Current Liabilities Loan from Shareholder - Julie Loan from Shareholder - Kath Loan from Shldr - Kath's Dad Total Other Current Liabilities Total Current Liabilities Total Liabilities -800.00 -200.00 6,612.25 5,612.25 10, 885.28 10,885.28 Page 1 5:31 PM 06/05/18 Accrual Basis Meticulous Services Balance Sheet As of December 31, 2017 Equity Opening Balance Equity Retained Earnings Shareholder Distribution - Juli Shareholder Distribution - Kath Net Income Dec 31, 17 6, 524.78 25.82 -1,639.00 -12,904.20 9,304.51 Total Equity 1,311.91 TOTAL LIABILITIES & EQUITY 12,197.19 Page 2 New Products New Projects New Products (/products/new- products) Home (/) / Products (/products) ; Hurricane Resistant (/products/hurricane-resistant) Architectural Glass / Hurricane Resistant Storefronts (/products/hurricane-resistant/hurricane-resistant-storefronts) (/products/architectural-glass) Architectural Windowsf�ir ° StormMax® (/products/arohitecturel-lviihfO Blast Mitigation (/productibttlails Specifications Literature mitigation) Curtain Wall (/products/e co -5000 system is an impact resistant storefront system designed to accommodate wall) 9/16" laminated impact glass. This system meets the most demanding requirements of the Entrances (/products/en8lorida and International Building codes. The system is unique in that it offers a dry Hurricane Resistant glaze option for large missile impact. (/products/hurricane-resistant) Hurricane Resistant Product Features Architectural Glass (/products/hurricane- • 2-1/2° sight lines 5" depth resistant/hurricane- • Exterior Glazed Center Set resistant -architectural - glass) • 9/16" Monolithic Laminated Glazing Hurricane Resistant • Screw Spline Fabrication Architectural Windows • Dry or Wet Glazed Options (/products/hurricane- resistant/hurricane- • Corner Mullion Option resistant -architectural- • Can Incorporate MSD -375 Entrances windows) Click for larger image (https://obe.corn/sites/default/files/products/mac res/fg- 5000_stormmax%402x.png) • Factory finishes Kynar 500 Hylar 500 Hurricane Resistant Curtain Wall • Finishes meeting all provisions of AAMA 605.2-94 and AAMA 2805-98 (/products/hurricane- • Feictory anodized finishing resistant/hurricane- resistant-curtain-wall) Hurricane Resistant Product Performance Entrances • Air Infiltration - Passed at 6.24 PSF per TAS -202 and ASTM E 283 (/products/hurricane- resistant/hurricane- • Static Water -15 PSF per TAS -202 and ASTM E 331 resistant -entrances) • Structural Load - Tested up to +90 / -90 PSF per TAS -202 and ASTM E 330 Hurricane Resistant • Large Missile Impact and Cycling - Tested up to +90 / -90 PSF per TAS -201, 203 and ASTM E 188 Storefronts (/products/hurricane- resistant/hurricane- Product Testing resistant -storefronts) • Miami / Dade County FG -5000 • Florida Building Code TAS -201, TAS -202, TAS -203 StormMax® (/products/hurricane• ASTM E 1886, E 1996 resistant/hurricane- resistant- storefronts/fg- 5000-stormmax) FG -5100 StormdMax® (/products/hurric Details Click to expand (+) / collapse [-]. Click link on right to download file. resistant/hunican resistant- storefronts/fg- Glazed 5100-stormmax) FG -5100T Wet Glazed StormMax® (/products/hurricane- resistant/hunfcane- resistant- storefronts/fg- 5100t-stormmax) Hurricane Resistant Specifications Skylights (/products/hurricane- resistant/hurricane- resistant-skylights) Hurricane Resistant Window Wall Literature f/products/hurrlcane- resistant/hurricane- resistant-window-wallkG-5060 StormMax® Installation Manual Skylights (/products/sky//obe.com/sites/detaulVfles/resources/im_fg5000-strmax-feb2012.pdt) FG -5000 StormMax® Sell Sheet Storefronts (/products/storefronts) (https //obe.com/sites/defaut/files/resources/ss_fgS000_impact_storofront_11.pdf) Structural Glass yproducts/structural-glass) Sun Controls (/products/sun- controls) Thermal (/products/thermal) Window Wall (/products/window- (PDF) (ZIP) (PDF) (ZIP) (PDF) (PDF) > Contact Us (./contact-obVI) > Locations (/content/contact-us) > Privacy Policy (/privacy -policy) > CRH Compliance & Ethics (/crh_compliance_and_ethics) > Site Map (/sitemap) Follow (https://www.linkedin.com/company/oldcastle- us on: (https://twitter.com/oldcastlebe) (httpsl/www.youtube.com/channel/UCNMoFKt6MDo6ZmVy6HkDseQ)(https://www.instagram.com/oldcr buildingenvelope) Oldcastle BuildingEnvelope® Only one company can provide fully integrated building envelopes. If a building envelope is supposed to end up as one unified system—why cobble it together with disparate parts? Our curtain wall, windows, storefronts, skylights and glass are designed, engineered, tested and manufactured by the same company. Why? It makes buildings better. It saves you time. It reduces your risk. It just makes sense. So why doesn't every manufacturer do it? They can't. 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Product Evaluation CWSF17 10316 Engineering Services Program The following product has been evaluated for compliance with the wind loads specified in the International Residential Code (IRC) and the International Building Code (IBC). This product evaluation is not an endorsement of this product or a recommendation that this product be used. The Texas Department of Insurance has not authorized the use of any information contained in the product evaluation for advertising, or other commercial or promotional purpose. This product evaluation is intended for use by those individuals who are following the design wind load criteria in Chapter 3 of the IRC and Section 1609 of the IBC. The design loads determined for the building or structure shall not exceed the design load rating specified for the products shown in the limitations section of this product evaluation. This product evaluation does not relieve a Texas licensed engineer of his responsibilities as outlined in the Texas Insurance Code, the Texas Administrative Code, and the Texas Engineering Practice Act. For more information, contact TDI Engineering Services Program at (800) 248-6032. Evaluation ID: CWSF-17 Effective Date: Re-evaluation Date: March 1, 2016 March 2020 Product Name: Series FG -5000 Hurricane Resistant Aluminum Storefront System, Impact Resistant Manufacturer: Oldcastle BuildingEnvelope 803 Airport Road Terrell, TX 75160 (972) 551-6100 General Description: The Series FG -5000 is an aluminum frame storefront used for commercial installations. This evaluation report includes the following storefront assemblies: • Multi Panels • Single Panels • 90 Degree Corner Panels Doors: Doors referenced in this product evaluation report are Oldcastle BuildingEnvelope door products. The Oldcastle BuildingEnvelope doors used with these assemblies must be listed in separate TDI product evaluation reports. Product Identification: An Oldcastle BuildingEnvelope label will be affixed to the storefront assembly. Products Installed in Accordance with Drawing No. 14-077: The label includes the manufacturer's name (Oldcastle BuildingEnvelope); the product name (Series FG -5000 Flush Glazed Aluminum Window Wall System); that the design pressure and size are per drawing 14-077; and that the product complies with TAS -201, TAS -202, TAS -203. Texas Department of Insurance 1333 Guadalupe Street I Austin, Texas 78714 I (800) 248-6032 I www.tdi.te:xas.gov @TexasfDl CWSF17 10316 Limitations: Design Drawings: Storefront assemblies must comply and be installed in accordance with the following design drawing: Drawing No. 14-077, "Series FG -5000 Flush Glazed Aluminum Window Wall System Large & Small Missile Impact Laminated Glass," Sheets 1 thru 21 of 21, dated October 16, 2014, signed and sealed by Walter A. Tillit, Jr, P.E on November 10, 2014. This evaluation report refers to the stated drawings as the approved drawings. Fabrication and Assembly: Oldcastle BuildingEnvelope Series FG -5000 aluminum storefront systems are fabricated in the factory. The aluminum storefront systems are assembled and glazed at the jobsite. The approved drawings referenced in this evaluation report indicate the options for the glazing construction. Design pressure (DP): • The storefront system has a maximum design pressure rating of +90 psf / -90 psf. Refer to the approved drawing for specific design pressure requirements. • If the storefront system is used with doors, then the design pressure rating of the complete assembly will be the lesser of the allowable design pressure rating for the doors and the storefront system in this evaluation report. Impact Resistance: The storefront systems satisfy TDI's criteria for protection from windborne debris in both the Inland I and Seaward zones. These assemblies passed an impact criteria equivalent to Missile Level D specified in ASTM E 1996. Install these assemblies at any height on the structure that does not exceed the assembly's design pressure rating. These assemblies do not require protection with an impact protective system when installed in areas that require windborne debris protection. Acceptance of Other Assemblies: • The approved drawings specify the limitations on overall width. • Assemblies must not exceed the heights shown on the approved drawings. • Doors used with these assemblies must be listed in separate TDI product evaluation reports. Installation Instructions: General: Prepare and install the assembly in accordance with the Oldcastle BuildingEnvelope "StormMax FG -5000 Installation and Glazing Manual" and the approved drawings specified in this evaluation report. Detailed installation instructions are available from Oldcastle BuildingEnvelope. Installation: Wall Framing Construction: The aluminum storefront system may be mounted to several types of wall framing construction. The types of wall framing construction allowed include: • concrete (minimum compressive strength: 3,000 psi) • grout -filled concrete masonry unit (minimum compressive strength:1,500 psi) • steel (minimum 12 -gauge, Fy = 36 ksi) • steel (minimum 1/4" thick, Fy=36 ksi) • wood (minimum specific gravity, SG=0.55) Texas Department of Insurance I www.tdi.texas.gov Page 2 of 3 CWSF17 10316 Fastener Requirements: • Refer to the approved drawings for the anchor layout and notes. • Refer to the approved drawings for the minimum embedment depths for the fasteners and the minimum edge distances (minimum distance fastener must be from the edge of the substrate material) for the fasteners. Note: Keep the manufacturer's installation instructions and the approved drawings available at the job site during installation. Use corrosion resistant fasteners as specified in the IRC, the IBC, and the Texas Revisions. Texas Department. of Insurance I www.tdi.texas.gov Page 3 of 3 CITY OF OKEECHOBEE INVITATION TO BID OKEECHOBEE CITY HALL DOOR REPLACEMENT No. PW 02-00-05-18 OPENING DATE AND TIME: June 6, 2018 at 3:00 P.M. Prepared by: David Allen, Public Works Director Dated: April 30, 2018 CITY OF OKEECHOBEE CITY COUNCIL Bid No. PW 02-00-05-18 DOWLING R. WATFORD, JR., MAYOR NOEL CHANDLER MONICA CLARK MIKE O'CONNOR GARY RITTER MARCOS MONTES DE OCA, CITY ADMINISTRATOR TABLE OF CONTENTS PW 02-00-05-18 Invitation to Bid Advertisement Form Section I Section II Section III Section IV Section V Section VI Section VII Section VIII Section IX Section X Section XI General Information Scope of Work Submission Requirements Checklist Bid Documentation Bidder's Qualification Questionnaire Bonding and Insurance Requirements Contractual Agreement Performance Bond Rejection of Proposals Notice to Proceed Notice of Award Section XII Miscellaneous Attachments: A No Lobbying Affidavit B Anti -Collusion Statement and No Gift Statement C Proposer's Certification D Sworn Statement Pursuant to Section 287.133(2)(a), FL § on Public Entity Crimes E Conflict of Interest Disclosure Form F Immigration Law Certification G Drug -Free Workplace Certification H Product Specifications 1 2 3 4 5-6 7-9 10 - 14 15-23 24 - 27 28 29 30 31 - 32 33 34 35 36-37 38 39 40 41 INVITATION TO BID NO. PW 02-00-05-18 OKEECHOBEE CITY HALL DOOR REPLACEMENT Mandatory Pre -Bid: May 23, 2018, 3:00 PM Opening Date and Time: June 6, 2018, 3:00 PM The City of Okeechobee, Florida is currently soliciting bids to provide construction services needed to replace five (5) existing exterior doors and one (1) double exterior door with side lights and transom at City Hall located at 55 SE 3rd Avenue, Okeechobee FL 34974. Sealed bids must be received within the General Services Department at City Hall, 55 SE 3rd Avenue, Rm 101, Okeechobee, FL 34974, no later than 3:00 PM EST on or before Wednesday, June 6, 2018. All responses received by the deadline will be opened and recorded in the presence of one or more witnesses within the Council Chambers, Rm 200, at the address listed above. Any bids received after the above noted date and time will not be opened or considered. Facsimile or emailed bids will not be accepted. A MANDATORY Pre -Bid Meeting will be held on Wednesday, May 23, 2018, at 3:00 PM EST in the Council Chambers, Rm 200, at the address listed above. Bidders MUST attend this meeting in order to submit for this bid. Product specifications are available in the Bid Packets that may be obtained from the General Services Department at City Hall during normal office hours, Mon -Fri, 8 AM -4:30 PM, except holidays, or by contacting Patty Burnette, 863-763-3372 x 9820, or via email at pburnette@cityofokeechobee.com. A $25.00 non- refundable deposit per set of documents is required, made payable to the City of Okeechobee (checks & cash only accepted). Questions concerning the scope of work are to be directed to Public Works Director David Allen, 863-763-9790, or dallen@cityofokeechobee.com. NOTE: Bonding Requirements Apply to this Bid Opportunity. Submittals must be within a sealed envelope and contain two (2) clearly identified originals and one (1) copy of the bid, with the outside of the envelope clearly labeled "BID NO. PW 02-00-05-18 OKEECHOBEE CITY HALL DOOR REPLACEMENT, 6-6-18, 3:00 PM" with the submitting Company Name, and Return Address. Bids may be mailed, hand delivered and/or express mailed to the address listed above. Firms properly registered in the State of Florida are encouraged to submit their bid for consideration. It is the sole responsibility of the Bidder to deliver personally or by mail, their bid to the General Services Department on or before the closing hour and date for the receipt of bids as noted above. This solicitation does not commit the City of Okeechobee to award any contracts, to pay any costs incurred in the preparation of a response to this bid, or to contract for any services. The City Council reserves the right to reject any or all bids, to waive informalities and to accept or reject all or part of any bid, as they may deem to be in the best interests of the City of Okeechobee. Responses to this bid, upon receipt by the General Services Department, will become public records subject to provisions of Florida Statute Chapter 119 Florida Public Records Law. EEO/ADAIGINANP/DFWP By: Mayor Dowling R. Watford, Jr. on May 13, 2018 City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 1 SECTION I PW 02-00-05-18 GENERAL INFORMATION All responses which comply with the requirements of this Bid will be considered. Submittals must be made in the official name of the Firm or Individual under which business is conducted (showing official business address) and must be signed in ink by a person duly authorized to legally bind the person, Partnership, Company, or Corporation submitting the response to this Bid. Two clearly identified originals and one copy of your proposal submittal are required. Proposal submittals will be received by the General Services Department until 3:00 p.m. on June 6, 2018. Proposal submittals are to be mailed, hand -delivered, and/or Express Mail to: City of Okeechobee General Services Department 55 S.E. 3rd Avenue, Room 101 Okeechobee, FL 34974 The submitting offeror is required to have printed on the sealed envelope or wrapping containing their submission their Company name and return addresA. the Bid Number, Title, Opening Date and Time. Proposals received after the date and time specified above shall be returned to the sender unopened. Facsimile or emailed bids will not be accepted. All proposals shall remain in effect for a period of ninety (90) days after the last day on which proposals must be submitted. IF APPLICABLE: It is expected that the project for which this bid is being submitted may be partially funded by State Appropriated Funds of fifty percent (50%) or more. In this instance, the provisions of Florida Statute 255.0991 may apply, which states that project funding in this manner prevents the City from relying on a local ordinance which grants preference in awarding bids based upon whether the bidder has a business office within the City; whether the bidder intends to hire local employees or agents; and whether the bidder pays local taxes. The Statute does however permit a preference to Contractors, Suppliers, etc. located within the State of Florida. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 2 SECTION II PW 02-00-05-18 SCOPE OF WORK SCOPE OF WORK The scope of work is to provide construction services needed to replace five (5) existing exterior doors and one (1) double exterior door with side lights and transom at the Okeechobee City Hall located at 55 SE 3rd Avenue, Okeechobee FL 34974. Product specifications are attached as Attachment H of this document. Questions about the product specification should be to David Allen, Public Works Director by email to dallen@cityofokeechobee.com. The selected Contractors will be responsible for the entire scope of work, hirng licensed Subcontractors, and paying for all plans and permits from the City of Okeechobee and/or other agencies. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 3 SECTION III PW 02-00-05-18 SUBMISSION REQUIREMENTS A. The proposer shall submit: 1. Proposal on your Company's letterhead including two (2) clearly identified originals and one copy of your proposal. 2. Bid Form including qualifications in detail, which shall include information regarding licensing, experience, special qualifications, etc. 3. In addition to the Bid Form listed in Section IV, please complete the following forms that must be returned with your proposal: Attachment A — No Lobbying Affidavit Attachment B — Anti Collusion Statement and No Gifts Statement Attachment C — Proposer's Certification Attachment D — Sworn Statement Pursuant to Section 287.133(2)(a), FL Statutes on Public Entity Crimes Attachment E — Conflict of Interest Disclosure Attachment F — Immigration Law Certification Attachment G — Drug Free Workplace Certification Attachment H — Product Specifications City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 4 SECTION IV PW 02-00-05-18 BID FORM City Council City of Okeechobee 55 S.E. 3rd Avenue Okeechobee, FL 34974 (BIDDER'S COMPANY NAME) I have received the documents titled Okeechobee City Hall Door Replacement, Project No. PW 02-00-05-18. I have also received addendum number through and have included these provisions in my Bid. I have examined both the Bid documents and the construction site and submit the following Bid in which I agree: 1. To hold my Bid open until an agreement has been executed between the City of Okeechobee and accepted Bidder, including receipt of the Public Construction and Maintenance Bonds, or until ninety (90) days after Bids are opened, whichever is longer. 2. Regarding the Disposition of Bid Security: to accept the provisions of the Instructions to the Bidders. 3. To enter into and execute a Contract on the basis of this Bid and to furnish a 100 percent (100%) Payment and Performance Bond in accordance with the Instructions to Bidders to guarantee my workmanship and materials to be free from construction defects for a period of not less than one (1) year, if this Bid is accepted. 4. To accomplish the work included in, and in accordance with the Contract Documents, if this Bid is accepted. 5. To start work within sixty (60) calendar days from the date of the Notice to Proceed and thereafter to complete the work within ninety (90) calendar days, unless the time is modified by provisions of the contract, if this Bid is accepted. 6. Regarding Compensation for the proposed work: if this Bid is accepted, I will construct this project on a unit price basis as reflected in the Bid Unit Price Schedule on page 6 of this Bid. 7. Regarding the Award of the Contract: if I am awarded a contract for this project, I understand that the award may be for all or any portion thereof of the items listed under the Bid Unit Price Schedule. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 5 BID UNIT PRICE SCHEDULE PW 02-00-05-18 OKEECHOBEE CITY HALL DOOR REPLACEMENT ITEM NO. DESCRIPTION UNIT MEASURE EST. QTY. UNIT PRICE AMOUNT 1 Replace five (5) existing exterior doors with new impact rated doors, Oldcastle FG -5000 series including necessary hardware, hardware, including new locks. Four (4) doors will be keyed alike, one (1) will be keyed separate. EACH 5 cA, I I/ o,D, — S S CD--- o --- 2 Replace one (1) double exterior door with sidelights and transom with new impact rated, Oldcastle FG -5000 series flush glazed aluminum wall system including necessary hardware, including new lock, keyed to match the 4 locks in Item 1 EA 1z.4, O' z _ q z_4, o,a — TOTAL BID AMOUNT (Based on Bid Unit Prices & Estimated Quantities) 5' -7'1, ,D .. -- Bidders Company Name M NOTE: This Bid is on a unit price basis. The total estimated amount is for Bid comparison purposes only. The Contractor should field verify the actual site conditions prior to time of bidding and before submitting the Bid proposal. The Contractor should read the special conditions and the requirements for insurance before submitting a Bid proposal. The Contractor should verify the quantities to be included in the construction contract. The Contractor shall furnish the City of Okeechobee with a Payment and Performance Bond in 100 percent (100%) of the total estimated amount of the contract. The Payment and Performance Bond shall continue in effect for one (1) year after completion and acceptance of the work as guarantee against construction defects. The Contractor in his Bid shall include the cost of said bond. Density testing shall be at the expense of the City of Okeechobee, except for failing tests, which shall be charged to the Contractor. I have attached the required 5 percent (5%) Bid Security to this Bid. Bidder: o ...1Oi 01- (Company Name) By: Sign -give) (Printed Name) Title: Date: Co / S / zcd Qv Email: T'I s t Mailing Address: -/ Z -7-7a1 49A-c.F-1 E= I 3 3 Office Number: -5 z o - z4 3 Fax Number: 1.41,t e. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 6 SECTION V PW 02-00-05-18 BIDDER'S QUALIFICATION QUESTIONNAIRE THE UNDERSIGNED GUARANTEES THE TRUTH AND ACCURACY OF ALL STATEMENTS AND ANSWERS HEREIN CONTAINED: 1. How many years has your organization been in business as a General Contractor? 4 2. What is the last project of this nature that you have completed? —9G v cz„. 3. Have you ever failed to complete work awarded to you? If so, where and why? ,Ll 4. The following are named as three (3) Corporations or Individuals for which you have performed work and to which you refer. Pe --n. 5 ce — — 3 2 0 9 5. Have you personally inspected the proposed work and have you a complete plan or schedule for its performance? Provide schedule to describe the amount of work per month that is to be completed. Yes, Sma=r 6. Will you sublet part of this work? If so, give details. iJE=. 5 / I LI S �(� c � � �J (; City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 7 BIDDER'S QUALIFICATION QUESTIONNAIRE (cont'd) 7. What equipment do you own that is available for the work? r 8. What equipment will you purchase for the proposed work? Ls._ 9. What equipment will you rent for the proposed work? c 10. The following is given as a summary of the financial statement of the undersigned: (List assets and liabilities and insert sheets if necessary) 11. Please provide proof of State Certification and/or State Registration by attaching copies of State Certifications. State Registrations shall also be accompanied by proof of Okeechobee County Certificate(s) of Competency by attaching copies of County Certificate(s). Possession of either a State Certification or County Competency card must be attained prior to Bid submittal. 12. State the true, exact, correct, and complete name of the Partnership, Corporation, or trade name under which you do business. (If Corporation, state the name of the President and Secretary. If a Partnership, state the name of all Partners. If a trade name, state the name of the Individuals who do business under the trade name). L 1 IC .11 Clv\ (1--11•-e1 c... ( L. C N Co as T1-.,C.T? nl J (CORRECT NAME OF BIDDER) (a.) The business is a L_ City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 8 (b.) The address of the principal place of business is: )7-7( 3 3 4 (c.) The names of the Corporate Officers, Partners, or Individuals doing business under a trade name are as follows: City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 9 SECTION VI PW 02-00-05-18 BONDING AND INSURANCE REQUIREMENTS BID BOND A certified check, cashier's check or bank officer's check, for the sum set forth in the advertisement, but not less than 5 percent (5%) of the total Bid, made payable to the City of Okeechobee, Okeechobee, Florida, or Bid bond in such amount, shall accompany each Bid of $25,000.00 or more as evidence of the good faith and responsibility of the Bidder. The check or bond shall be retained by the City as liquidated damages should the Bidder refuse to, or fail to, enter into a contract for the execution of the work embraced in this Bid, in the event the Bid of the Bidder is accepted. Retention of such amount shall not be construed as a penalty or forfeiture. As soon as a satisfactory contract has been executed and bonds furnished and accepted, the check or bond accompanying the Bid of the successful Bidder will be returned. The City will return the certified or other checks or Bid bonds of the unsuccessful Bidders to them only upon acceptance of the Bid of the successful Bidder and formal award of the contract by the City of Okeechobee City Council. PAYMENT AND PERFORMANCE BOND The successful Bidder shall furnish a bond written by a Corporate Surety Company, holding a Certificate of Authority from the Secretary of the Treasury of the United States as acceptable sureties on federal bonds, in an amount equal to the total amount payable by the terms of the contract, executed and issued by a Resident Agent licensed by and having an office in the State of Florida, representing such Corporate Surety, conditioned for the due and faithful performance of the work, and providing in addition to all other conditions, that if the Contractor, or its Subcontractors, fail to duly pay for any labor, materials, or other supplies used or consumed by such Contractor, or its Subcontractors, in performance of the work contracted to be done, the Surety will pay the same in the amount not exceeding the sum provided in such bonds, and that they shall indemnify and save harmless the City to the extent of any and all payments in connection with carrying out of the contract, which the City may be required to make under law. This bond shall be provided to the City within ten (10) days of notification of Bid award. The Contractor is required at all times to have a valid payment and performance bond in force covering the work being performed. A failure to have such bond in force at any time shall constitute a default on the part of the Contractor. A bond written by a Surety, which becomes disqualified to do business in the State of Florida, shall automatically constitute a failure on the part of the Contractor to meet the above requirements. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 10 Such bond shall continue in effect for one (1) year after completion and acceptance of the work with liability equal to 25 percent (25%) of contract price, or an additional bond shall be conditioned that the Contractor will correct any defective or faulty work or material which appear within one (1) year after completion of the contract, upon notification by the City. INDEMNITY [CONTRACTOR] shall defend, indemnify and hold harmless the City of Okeechobee and all of the City of Okeechobee's officers, agents, and employees from and against all claims, liability, loss and expense, including reasonable costs, collection expenses, attorneys' fees, and court costs which may arise because of the negligence (whether active or passive), misconduct, or other fault, in whole or in part (whether joint, concurrent, or contributing), of [VENDOR], its officers, agents or employees in performance or non-performance of its obligations under the Agreement. [CONTRACTOR] recognizes the broad nature of this indemnification and hold harmless clause, as well as the provision of a legal defense to the City of Okeechobee when necessary, and voluntarily makes this covenant and expressly acknowledges the receipt of such good and valuable consideration provided by the City of Okeechobee in support of these indemnification, legal defense and hold harmless contractual obligations in accordance with the laws of the State of Florida. This clause shall survive the termination of this Agreement. Compliance with any insurance requirements required elsewhere within this Agreement shall not relieve [CONTRACTOR] of its liability and obligation to defend, hold harmless and indemnify the City of Okeechobee as set forth in this article of the Agreement. Nothing herein shall be construed to extend the City of Okeechobee's liability beyond that provided in section 768.28, Florida Statutes. INSURANCE [CONTRACTOR] shall, at its sole cost and expense, procure and maintain throughout the term of this contract, Comprehensive General Liability, Worker's Compensation, and Commercial Automobile Liability insurance, including Employer Liability insurance, with minimum policy limits specified below Combined Single Limits, or to the extent and in such amounts as required and authorized by Florida law, and will provide endorsed certificates of insurance generated and executed by a licensed insurance broker, brokerage or similar licensed insurance professional evidencing such coverage, and naming the City of Okeechobee as a named additional insured, as well as furnishing the City of Okeechobee with a certified copy, or copies, of said insurance policies. Certificates of insurance and certified copies of these insurance policies must accompany this signed contract. Said insurance coverages procured by [CONTRACTOR] as required herein shall be considered, and [CONTRACTOR] agrees that said insurance coverages it City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 11 procures as required herein shall be considered, as primary insurance over and above any other insurance, or self-insurance, available to the City of Okeechobee, and that any other insurance, or self-insurance available to the City of Okeechobee shall be considered secondary to, or in excess of, the insurance coverage(s) procured by [CONTRACTOR] as required herein. Worker's' Compensation - Coverage is to apply for all employees for statutory limits in compliance with the applicable state and federal laws. The policy must include Employers' Liability with a limit of $500,000.00 each accident, $500,000.00 each employee, $500,000.00 policy limit for disease. Commercial General Liability (Occurrence Form Required) - (ContractorNendor) shall maintain commercial general liability (CGL) insurance with a limit of not less than $500,000.00 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this location/project in the amount of $1,000,000.00. Products and completed operations aggregate shall be $1,000,000.00. CGL insurance shall be written on an occurrence form and shall include bodily injury and property damage liability for premises, operations, independent Contractors, products and completed operations, contractual liability, broad form property damage and property damage resulting from explosion, collapse or underground (x, c, u) exposures, personal injury and advertising injury. Damage to rented premises shall be included at $100,000.00. Commercial Automobile Liability Insurance - (ContractorNendor) shall maintain automobile liability insurance with a limit of not less than $1,000,000.00 each accident for bodily injury and property damage liability. Such insurance shall cover liability arising out of any auto (including owned, hired and non -owned autos). The policy shall be endorsed to provide contractual liability coverage. Nothing herein shall be construed to extend the City of Okeechobee's liability beyond that provided in F.S. 768.28, Florida Statutes. Will need to be completed. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 12 BID BOND KNOW ALL MEN THESE PRESENTS, that wePk-i-) J 6 -as Principal, and as surety, are firmly bound unto the City Council, City of Okeechobee, Florida, hereinafter called the Owner in the sum of E- c -AE G-s���-�c� �����t-► ,� dollars ($ ) being 5 percent (5%) of the attached maximum Bid amount of dollars ($ ) the payment of which sum well and truly to be made, the said Principal and the said surety, bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS the Principal has submitted a Bid for Okeechobee City Hall Door Replacement Bid No. PW 02-00-05-18 based on the contract documents prepared by the City of Okeechobee Public Works Department. NOW, THEREFORE, if the Owner shall accept the Bid of the Principal and the Principal shall enter into a contract with the owner in accordance with the terms of such Bid, and give such 100 percent (100%) Bond as specified in the Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event the Principal fails to enter such contract and give such bond or bonds, if the Principal shall pay to the Owner the difference not exceeding the penalty hereof between the amount specified in said Bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said Bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this S day of -az, A_,t c= , 2018. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 13 FOR CORPORATE BIDDERS: WITNESS: FOR NON -CORPORATE BIDDERS: WITNESS: lGui\ 04LeJpv (Principal) (Seal) By Title Surety By (Seal) Typed Name Address 4ap ��rc.,,•a-S1 L Cgz. /-1 S 1TZ (Principal) (Seal) By J%, ,r L,. Title Surety Surety C„ o.A --to C By (sea Typed Name =,—r 3 Address lJ-' r d, A. 3 o SS`s City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 14 SECTION VII PW 02-00-05-18 AGREEMENT This AGREEMENT is dated as of the day of in the year 2017, between the City of Okeechobee (CITY) and (CONTRACTOR). CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK 1.1 The Work is described as follows: Provide construction services needed to replace five (5) existing exterior doors and one (1) double exterior door with side lights and transom at the City of Okeechobee City Hall located at 55 SE 3rd Avenue, Okeechobee FL 34974. ARTICLE 2. PUBLIC WORKS DIRECTOR 2.1. PUBLIC WORKS DIRECTOR as named in the Contract Documents shall mean: City of Okeechobee Public Works Director 55 S.E. 3rd Avenue Okeechobee, FL 34974 ARTICLE 3. CONTRACT TIME 3.1 The Work shall be completed within the ninety (90) calendar days specified on the Notice to Proceed for each project assigned. 3.2 CITY and CONTRACTOR recognize that Projects may have important environmental and economic significance and, as required for compliance with Federal and State Regulations, that time is of the essence of this Agreement, and that the CITY will suffer direct financial loss if Projects are not completed as described in paragraph 3.1 Accordingly, CONTRACTOR agrees to pay CITY as liquidated damages the amount established in the following schedule per day for each day that Projects are not completed in accordance with this Article 3, Paragraph 3.1. Original Contract Amount Daily Charge per Calendar Day $500,000.00 and under $ 500.00 Over $500,000.00 but less than $1,000,000.00 $ 750.00 Over $1,000,000.00 but less than $2,500,000.00 $ 1,000.00 Over $2,500,000.00 but less than $5,000,000.00 $ 1,250.00 3.3 In addition to the provision for payment to the CITY by CONTRACTOR of liquidated damages due to the failure of the CONTRACTOR to complete each project within the time stipulated in each project's notice to proceed, or City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 15 within such additional time as may have been granted by the Public Works Director, the CITY may also recover from CONTRACTOR amounts paid by the CITY for damages suffered by third parties as a result of CONTRACTOR'S failure to complete each project within the time stipulated, or within such additional time as may have been granted by the Public Works Director, unless the failure to timely complete the project was caused by the CITY's acts or omissions. 3.4 Liquidated damages are cumulative and additive and represent a reasonable estimate of CITY's expenses for extended delays and administrative costs associated with such delay. In addition to the liquidated damage amounts, there will be additional amounts charged to the CONTRACTOR for all delay damages incurred by the CITY as a result of unavoidable delays by the CONTRACTOR. These actual delay damages will include, but not be limited to, inspection, engineering services, delay damage settlements or awards, penalties, and professional fees incurred in connection with such settlements, awards or penalties and fines imposed by regulatory agencies, contract damages and loss of use. ARTICLE 4. CONTRACT PRICE 4.1 CITY shall pay CONTRACTOR for performance of the work in accordance with the unit prices listed in the contract documents CONTRACTOR'S Bid form on a project by project basis. 4.2 CITY shall pay the CONTRACTOR, or receive as credit, for changes or adjustments in the work made in accordance with the General Conditions, on the basis of the unit prices indicated on the Bid form. ARTICLE 5. MEASUREMENT AND PAYMENT 5.1 Payment for the work, as further specified herein, shall include compensation to be received by the CONTRACTOR for furnishing tools, equipment, supplies, and manufactured articles, and for labor, operations, and incidentals appurtenant to the items of work being described, as necessary to complete the various items of the work in accordance with the requirements of the contract documents, including appurtenances thereto, and including all costs of compliance with the regulations of public agencies having jurisdiction, including Safety and Health Requirements of the Occupational Safety and Health Administration of the U.S. Department of Labor (OSHA). No separate payment will be made for any item that is not specifically set forth in the Bid Schedule, and all costs therefore shall be included in the prices named in the Bid Schedule for the various appurtenant items of work. 5.2 The total Unit Bid Price for each project shall cover all work required by the Contract Documents. All costs in connection with the proper and successful completion of the work, including furnishings all materials, equipment, City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 16 supplies, and appurtenances; providing all construction equipment, and tools; and performing all necessary labor and supervision to fully complete the Work, shall be included in the Unit Bid prices. All related and necessary work not specifically set forth as a pay item in the Bid shall be considered a subsidiary obligation of CONTRACTOR and all costs in connection therewith shall be included. 5.3 Payment for all work done in compliance with the Contract Documents, inclusive of furnishings all manpower, equipment, materials, and performance of all operations relative to construction of this project, will be made under the Unit Bid Price. 5.4 The CITY reserves the right to alter the Drawings, modify incidental work if necessary, and increase or decrease quantities of work to be performed in accordance with such changes, including deduction or cancellation of any one or more of the chapters or items. Changes in the work shall not be considered as a waiver of any conditions of the Contract nor invalidate any provisions thereof. When changes result in changes in the quantities of work to be performed, and proposed change will cause substantial inequity to the CITY or CONTRACTOR the applicable unit prices shall be equitably adjusted by change order. 5.5 Quantities necessary to complete the work as shown on the Drawings or as specified herein shall govern over those shown in the Proposal or Bid Documents. The CONTRACTOR shall take no advantage of any apparent error or omission in the Drawings or Specifications, and the Public Works Director shall be permitted to make corrections and interpretations as may be deemed necessary for fulfillment of the intent of the Contract Documents. 5.6 The quantities for payment, other than Final Payment, under this Contract shall be determined for actual measurement of the completed items, in place, ready for service and accepted by the CITY, in accordance with the applicable method of measurement therefore contained herein. A representative of the CONTRACTOR shall witness all field measurements. 5.7 All estimated quantities stipulated in the Bid Form or other Contract Documents are approximate and supplied for the sole purpose of providing Bidder with a basis which will be used to determine the Base Bid and to obtain unit prices for approvals of progress payments for the Work done. Actual quantities which will be ordered by CITY may vary from those on the Bid Form(s). The CONTRACTOR'S attention is directed to the items of work for which no unit price is set. All work shown on the drawings as outlined in the specifications is to be completed in all respects, and the cost of all miscellaneous and associated work to any specific items shall be included in the Unit Prices. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 17 5.8 All quantities, for the submittal of payments, shall be measured and tabulated by both the Public Works Director, or representative, and CONTRACTOR. Requests for payment and supporting data shall be prepared by the CONTRACTOR and given to the Public Works Director sufficiently in advance of payment date to permit thorough checking of all quantities. 5.9 The CONTRACTOR shall furnish the Public Works Director whatever assistance is required, laborers, clerks and records that will enable the Public Works Director to expeditiously check all estimates and especially the final quantities of the project. 5.10 CONTRACTOR shall submit Applications for Payment in accordance with Article 9 of the General Conditions. Applications for Payment will be processed by Public Works Director as provided in the General Conditions. CITY shall make progress payments on the basis of CONTRACTOR'S Applications for Payment as recommended by the Public Works Director, in accordance with Article 9 of the General Conditions. Prior to Final Completion of the Work of each Individual chapter progress payments will be in an amount equal to ninety percent (90%) of the Work completed. Upon Final Completion and Acceptance of the Work of each Individual Chapter, in accordance with Article 9 of the General Conditions, CITY shall pay the remainder of the Contract Price, as provided in Article 9. ARTICLE 6. RETAINAGE IN ANTICIPATION OF LIQUIDATED DAMAGES 6.1 CITY may withhold additional retainage if CONTRACTOR is behind schedule and it is anticipated by CITY that each portion of the Work will not be completed within the Contract Time, as specified in the Notice to Proceed. 6.2 CITY may consider CONTRACTOR'S progress schedules as amended, and compliance or non-compliance therewith and other factors, including CONTRACTOR'S failure to provide a schedule and/or to update the same. ARTICLE 7. CONTRACTOR'S REPRESENTATIONS In order to induce CITY to enter into this Agreement, CONTRACTOR makes the following representations: 7.1 CONTRACTOR has familiarized himself with the nature and extent of the Contract Documents. Work locality, weather, and with all local conditions and federal, state, and local laws ordinances, rules, policies, and regulations that in any manner affect cost, progress, or performance of the work. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 18 7.2 CONTRACTOR has studied carefully all reports of investigations and tests of subsurface and latent physical conditions of the site or otherwise affecting cost, progress, or performance of the work which were relied upon by the Public Works Director in the preparation of the Drawings and Specifications. 7.3 CONTRACTOR has made or caused to be made examinations, investigations, and tests, and studies of such reports and related data, in addition to those referred to in Paragraph 7.2 above as he deems necessary for the performance of the work at the contract price, within the contract time, and in accordance with the other terms and conditions of the contract documents, and no additional examinations, investigations, tests, reports or similar data are or will be required by the CONTRACTOR for such purposes. 7.4 CONTRACTOR has correlated results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of the contract documents. 7.5 CONTRACTOR has given Public Works Director written notice of all conflicts, errors, or discrepancies that he has discovered in the contract documents, and the written resolution thereof by Public Works Director is acceptable to the contract. 7.6, Public Records Act Florida Statute Chapter 119 Compliance. CONTRACTOR understands and agrees that records and documents prepared by CONTRACTOR or the CITY for the performance of services may be subject to the Public Records Act, Florida Statute, Chapter 119 and may be required to be produced as provided in said statute. The records subject to Chapter 119 may include, in addition to prepared documents, such communication as e-mails, text messages, inter -office memorandums, social media, and photographs or images; a person or entity may request public records via e-mail, or by oral or written request, and a response to such a request must be prompt; it is the responsibility of the CONTRACTOR to establish an in-house policy in reference to such records, and to identify and retain such communications in the normal course of business in the event a request is made to produce these records. ARTICLE 8. PUNCHLIST PROCEDURES Further to Florida Statutes §218.735(7)(a)(i), Punchlist procedures to render the Work complete, satisfactory and acceptable are established as follows: 8.1 Within five (5) days of Substantial Completion of the construction services purchased as defined in the Contract, CONTRACTOR shall schedule a walkthrough with CITY ("Initial Walkthrough" a/k/a "IW"). The purpose of the City of Okeechobee Project No. PW 02-00-0548 Public Works Department 19 IW is to develop a preliminary checklist ("Checklist") of items to be performed by the CONTRACTOR, based upon observations made jointly between the CONTRACTOR and CITY during the IW. The IW is to occur within ten (10) days of Substantial Completion of the Work as defined by the Contract, again predicated upon the CONTRACTOR'S timely initiation of a request for the IW. At its option, CITY may conduct the IW with its Field Inspector. 8.2 CONTRACTOR shall endeavor to address and complete as many items as possible noted on the Checklist either during the IW itself, or thereafter for a period of fifteen (15) days from the date of the IW. 8.3 No later than fifteen (15) days following the scheduled IW, CONTRACTOR shall again initiate and request a second walkthrough of the Project with the CITY. The purpose of this second walkthrough is to identify which items remain to be performed from the IW Checklist and to supplement that list as necessary (based, for example, upon work which may have been damaged as a result of the CONTRACTOR'S performance of completion of items contained on the IW Checklist) and for the purpose of developing a joint Final Punchlist. 8.4 The intent of this section is for the CITY and the CONTRACTOR to cooperate to develop a Final Punchlist to be completed no later than five (5) days from the date of reaching Substantial Completion of the construction services purchase as defined in the Contract. 8.5 In no event may the CONTRACTOR request payment of final retainage under Florida Statutes §218.735(7)(d) until the CONTRACTOR considers the Final Punch list to be one hundred percent (100%) complete. 8.6 CONTRACTOR agrees to complete the Final Punchlist items within fifteen (15) days of the date of its issuance by the CITY. 8.7 CONTRACTOR acknowledges and agrees that no item contained on the Final Punchlist shall be considered a warranty item until such time as (a) the Final Punch list is one hundred percent (100%) complete, and (b) the CITY has been able to operate or utilize the affected Punchlist item for an additional period of fifteen (15) days. 8.8 CONTRACTOR acknowledges and agrees that the CITY may, at its option, during performance of the Work and prior to Substantial Completion, issue lists of identified non -conforming or corrective work for the CONTRACTOR to address. The intent of any such the CITY generated lists prior to Substantial Completion is to attempt to streamline the Punchlist process upon achieving Substantial Completion, and to allow for the CONTRACTOR to address needed areas of corrective work as they may be City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 20 observed by the CITY during performance of the Work. CONTRACTOR acknowledges and agrees that in calculating one hundred fifty percent (150%) of the amount which may be withheld by the CITY as to any Final Punchlist item for which a good faith basis exists as to it being complete, as provided for by Florida Statutes §218.735(7)(d), the CITY may include within such percentage calculation its total costs for completing such item of work, including its administrative costs as well as costs to address other services needed or areas of work which may be affected in order to achieve full completion of the Final Punchlist item. Such percentage shall in no event relate to the schedule of value associated with such Work activity, but rather total costs are based upon the value (i.e. cost) of completing such Work activity based upon market conditions at the time of Final Punchlist completion. ARTICLE 9. CONTRACT DOCUMENTS The contract documents which comprise the entire agreement between the CITY and the CONTRACTOR are made a part hereof and consist of the following: • This Agreement • Certificates of Insurance • Payment Bond and Performance Bond • Notice of Award • Notices to Proceed • General Conditions • Product Specifications, as applicable, listed in the Table of Contents thereof. • Drawings, for each project, consisting of a cover sheet and consisting of the sheets as listed in the index thereof. • Addenda numbers J- to 4-- , inclusive. • CONTRACTOR'S Bid Forms (including documentation accompanying the Bid and documentation prior to Notice of Award). • Documentation submitted by CONTRACTOR prior to Notice of Award. • Any modification, including Change Orders and Field Orders, duly delivered after execution of Agreement. • Call for Bids, Instructions to Bidders, Proposal, Bid Forms, Payment and Performance Bonds, and Application for Payment. There are no contract documents other than those listed above in this Article 9. The contract documents may only be altered, amended, or replaced by a modification (as defined in Section 1 of the general conditions). City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 21 ARTICLE 10. MISCELLANEOUS 10.1 Terms used in this agreement which are defined in Article 1 of the general conditions shall have the meanings indicated in the general conditions. 10.2 No assignments by a party hereto of any rights under or interests in the contract documents will be binding on another party hereto without the written consent of the party sought to be bound, and any such assignment shall be void and of no effect; and specifically but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the contract documents. 10.3 CITY and CONTRACTOR each binds himself, his partners, successors, assigns, and legal representatives to the other party hereto, his partners, successors, assigns, and legal representatives, in respect to all covenants, agreements, and obligations contained in the contract documents. ARTICLE 11. INDEMNIFICATION To the fullest extent permitted by law the Recipient's CONTRACTOR shall indemnify and hold harmless the Recipient, the State of Florida Department of Transportation (FDOT), and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of CONTRACTOR and persons employed or utilized by CONTRACTOR in the performance of this Contract. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Recipient's sovereign immunity. To the fullest extent permitted by law, the Recipient's consultant shall indemnify and hold harmless the Recipient, the FDOT, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused, in whole or in part, by professional negligence, error or omission, recklessness, or intentional wrongful conduct of the consultant or persons employed or utilized by the consultant in the performance of the Agreement. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Recipient's sovereign immunity. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 22 ARTICLE 12. E -VERIFICATION Vendors/CONTRACTORS shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the Vendor/CONTRACTOR during the term of the contract. Vendors/CONTRACTORS shall expressly require any Subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the Subcontractor during the contract term. IN WITNESS WHEREOF, the parties hereto have signed two (2) copies of this agreement. At least one counterpart each has been delivered to the CITY and CONTRACTOR. All portions of the contract documents have been signed or identified by CITY and CONTRACTOR or by Public Works Director on their behalf. This Agreement will be effective on CITY CONTRACTOR By: By: Dowling R. Watford, Jr. Mayor Name: Attest: Title: Lane Gamiotea, CMC, CITY Clerk Addresses for giving notices: CITY City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Attest: Title: Corporate Seal CONTRACTOR Florida State Contractors License No Approved as to form and legality for the use and reliance of the City of Okeechobee only. John R. Cook, City Attorney City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 23 SECTION VIII PW 02-00-05-18 PERFORMANCE BOND Project Name: Okeechobee City Hall Door Replacement Bid No: PW 02-00-05-18 Bond No: Know all men by these presents that: (Name of Contractor) (Address of Contractor) a (Corporation, Partnership, or Individual) hereinafter called Principal, and hereinafter called Surety, are held and firmly bound unto: (Name of Owner) (Address of Owner) hereinafter called Owner, in the penal sum of dollars, ($ ), in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our successors, and assigns, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas, the principal entered into a certain contract with the owner, dated the day of , 2018, a copy of which is hereto attached and made a part hereof, date(s) to be filled in by owner. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 24 This bond is being entered into to satisfy the requirements of Section 255.05, Florida Statutes, as the same may be amended. The surety shall be bound by any and all arbitration awards to the same extent as Contractor is bound. Now, therefore, the condition of this obligation is such that if principal: 1. Promptly and faithfully performs it's duties, all the covenants, terms, conditions, and agreements of said contract and remedies without cost to City any defects which may develop during a period of one (1) year from the date of the issuance of the final certificate of completion and acceptance of the work performed under said agreement, and 2. Pays owner all losses, damages (liquidated or actual), expenses, costs and attorney's fees including costs and attorney's fees on appeal that owner sustains resulting directly or indirectly from any breach or default by principal under the contract, and 3. Satisfies all claims and demands incurred under the contract, and fully indemnifies and holds harmless the owner from all costs and damages which it may suffer by reason of failure to do so, then this bond is void; otherwise it shall remain in full force and effect. In the event that the principal shall fail to perform any of the terms, covenants, and conditions of the contract during the period in which this performance bond is in effect, the surety shall remain liable to the owner for all such loss or damage (including reasonable attorney's fees and costs and attorney's fees on appeal) resulting from any failure to perform up to the amount of the penal sum. In the event that the surety fails to fulfill its obligations under this performance bond, then the surety shall also indemnify and hold the owner harmless from any and all loss, damage, cost and expense, including reasonable attorney's fees and costs for all trial and appellate proceedings, resulting directly or indirectly from the surety's failure to fulfill its obligations hereunder. This paragraph shall survive the termination or cancellation of this performance bond. The surety, for value received, hereby stipulates and agrees that its obligations hereunder shall be direct and immediate and not conditional or contingent upon owner's pursuit of its remedies against principal, and shall remain in full force and effect notwithstanding (i) amendments or modification to the contract entered into by owner and principal without the surety's knowledge or consent, (ii) waivers of compliance with or any default under the contract granted by owner to principal without the surety's knowledge or consent, or (iii) the discharge of principal from its obligations under the contract as a result of any proceeding initiated under the Bankruptcy Code of 1978, as City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 25 the same may be amended, or any similar state or federal law, or any limitation of the liability of principal or its estate as a result of any such proceeding. Any changes in or under the contract documents (which include the plans, drawings, and specifications), and compliance or noncompliance with any formalities connected with the contract or the changes therein shall not affect surety's obligations under this bond, and surety hereby waives notice of any such changes. Further, principal and surety acknowledge that the penal sum of this bond shall increase or decrease in accordance with approved changes or other modifications to the contract documents. IN WITNESS WHEREOF, this instrument executed in (Number) counterparts, each of which shall be deemed an original, this day of 2018. ATTEST: Principal Secretary Name (Corporate Seal) Witness as to principal Witness as to principal Principal By Name Title Address City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 26 ATTEST: Surety Secretary Name (Corporate Seal) Witness as to Surety Note: Surety By Attorney -in -Fact Name Address Date of bond must not be prior to date of contract. If Contractor is a Partnership, all partners should execute bond. Important: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located, unless otherwise specifically approved in writing by the City. Attach: A certified copy of Power of Attorney appointing Individual Attorney -in -Fact for execution of performance bond of behalf of surety. (The performance bond and the payment bond and the covered amounts of each are separate and distinct from each other.) City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 27 SECTION IX PW 02-00-05-18 REJECTION OF PROPOSALS 1. The City may reject a Bid if: a. The Proposer conceals any material fact in the proposal. b. The proposal does not strictly conform to the law or requirements of the proposal. c. The City may, however, reject any or all Bids, whenever it is deemed in the best interest of the City to do so and may reject any part of a Proposal. The City may also waive any minor informalities or irregularities in any Proposal. 2. Proposal Protest Procedure: a. Any Proposer that has submitted a formal proposal to City of Okeechobee, and who is adversely affected by the decision with respect to the award of the formal proposal, may file with the City Administrator's Office, City of Okeechobee, 55 S.E. 3rd Avenue, Okeechobee, FL 34974, a written Protest no later than forty-eight (48) hours (excluding Saturdays, Sundays and Legal Holidays) of the decision of the City of Okeechobee City Council to award the proposal. b. The "Notice of Intent to File a Protest" document shall be in the form of a letter stating all grounds claimed for the Protest. Failure to do so shall constitute a waiver of all rights to seek any further remedies provided for under this Protest Procedure. c. The City Administrator shall submit the protest statement and affidavits along with his or her own statement and affidavits in support of the award of the formal proposal to the City Council for a final determination of the protest. City of Okeechobee Project No. PW u2-uu-05-i8 PPubiic Works Depar irneni 28 Date: To: SECTION X PW 02-00-05-18 NOTICE TO PROCEED SUBJECT PROJECT: PW 02-00-05-18 Okeechobee City Hall Door Replacement You are hereby notified to proceed with the Work on the Subject Project on or before days. and to complete the same within calendar The completion date for the Work shall be: OWNER: City of Okeechobee 55 S.E. 3rd Avenue Okeechobee, FL 34974 BY: David Allen Public Works Director CONTRACTOR'S ACKNOWLEDGMENT OF RECEIPT OF NOTICE: CONTRACTOR: Name: Date: Address: Signature: Title: City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 29 Date SECTION XI PW 02-00-05-18 NOTICE OF AWARD Name Attention Address Dear The City Council awarded the PW 02-00-05-18 Okeechobee City Hall Door Replacement Bid to your Company, at the City Council Meeting in the amount of ($ )• In order to proceed with this Project, you will need to provide the City of Okeechobee with the following within ten (10) days of the date of this notice: We look forward to working with you on this project. If you have any questions please feel free to contact me per my contact information below. Sincerely, David Allen, Public Works Director City of Okeechobee 55 S.E. 3rd Avenue Okeechobee, FL 34974 Office: 863-763-9790 Fax: 863-763-1686 dallen@cityofokeechobee.com City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 30 SECTION XII PW 02-00-05-18 MISCELLANEOUS A. No Lobbying: All respondents are hereby placed on notice that: any communication, whether written or oral, with City of Okeechobee elected officials or any City staff or outside Individuals working with the City in respect to this request (with the exception of the General Services personnel designated to receive requests for interpretation or corrections or technical questions), is prohibited. These persons shall not be lobbied, either individually or collectively, regarding any request for Bid, proposals, qualifications and/or any other solicitations released by the City. To do so is grounds for immediate disqualification from the selection process. All respondents must submit the attached No Lobbying Affidavit with their submittal stating that they and their Subcontractor, sub -consultants and agents agree to abide by the no lobbying restrictions in order to be considered for this request. Any respondent that does not submit the required No Lobbying Affidavit will be automatically disqualified from further consideration. NOTE: For respondents' convenience, this certification form is attached and made a part of the procurement package. See Attachment A B. Collusion, Gratuities and Kickbacks: It shall be unethical for any respondent to collude with any other respondent or offer, give or agree to give any City Council member, City employee or City representative (including selection committee members) a gift, gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation or preparation of any part of the procurement process. NOTE: For respondents' convenience, this certification form is attached and made a part of the procurement package. See Attachment B C. Modifications: The City reserves the right to modify, alter or change the scope or other aspects of this solicitation. D. Level Playing Field: The contents of this solicitation are intended to provide a level playing field on which Firms or Individuals may base their responses. E. Public Entity Crime Affidavit: As requested by Florida Statute 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a Public Entity Crime may not submit a Bid on a contract with a Public Entity for the construction or repair of a public building or a public work, may not submit Bids on leases of real property to a Public Entity, may not be awarded or perform work as a Contractor, supplier, Subcontractor, or consultant under a contract with any Public Entity, and may not transact business with any Public Entity in excess of the threshold amount provided in F.S. 287.017 for City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 31 Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. Any person must notify the City within thirty (30) days after a conviction of a Public Entity crime applicable to that person or to an affiliate of that person. NOTE: For respondents' convenience, this certification form is attached and made a part of the procurement package. See Attachment B F. Conflict of Interest: The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their submission the name of any officer, director, employee or agent who is also a public officer, employee or an agent of the City of Okeechobee City Council, or any of its agencies. Furthermore, all respondents must disclose the name of any City officer, employee or agent who owns, directly or indirectly, an interest of five percent (5 %) or more in the Firm or any of its parent companies or subsidiaries. NOTE: For respondents' convenience, this certification form is attached and made a part of the procurement package. See Attachment E G. Immigration Laws: Respondents must comply with all applicable immigration laws in their employment practices. NOTE: For respondents' convenience, this certification form is attached and made a part of the procurement package. See Attachment F H. Tie Proposals: Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals which are equal with respect to quality and service are received by the City for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied vendors has a drug-free workplace program. NOTE: For respondents' convenience, this certification form is attached and made a part of the procurement package. City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 32 ATTACHMENT A PW 02-00-05-18 NO LOBBYING AFFIDAVIT STATE OF FLORIDA COUNTY OF Q, -r This .s day of —J. -v , 2018, ,4� �� t' J i // being first duly sworn, deposes and says that he/she is the authorized Yepresentative of I\-'/ ` , c ,,/ s (Name of Contractor, Firm or Individual) respondent to the attached request for Bid, proposal or qualifications and/or any other solicitation released by City of Okeechobee, and that the Bidder and any of its agents agrees to abide by the City of Okeechobee no lobbying restrictions in regard to this solicitation. The foregoing instrument was acknowledged and subscribed before me this D6 day of -TON N ( , 204 by 1'/./racc, / , who is personally known i OR produced I as identification. ?62/441 Signature of Noit(ry Public NOL -1/0 P. KO 1 S Name of Notary Typed, Printed, or Stamped Commission No. f 1" 177 ©2-3 roS'R �;°�k, MERLYN P. ROBERTS * MY COMMISSION # FF 177083 i EXPIRES: November 17 2018 +r F�ov�° Bonded Niro Budget Notary Senicer City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 33 ATTACHMENT B PW 02-00-05-18 ANTI -COLLUSION STATEMENT AND NO GIFTS STATEMENT Date: 6-/S7? Anti -collusion statement: The below -signed Bidder has not divulged to, discussed, or compared his/her Bid with other Bidders and has not colluded with any other Bidder or parties to a Bid whatsoever. No gifts statement: No premiums, rebates, gifts or gratuities are permitted with, prior to, or after submission of the Bid. Any such violation will result in rejection of the Bid and removal from the Bid list(s). Firm Name: )4'1 <_ :-,� �l S �+a S z og.,/ By (printed/typed): By (signature): Title: Mailing Address: City, State, Zip: \„/_/�� Telephone No.: ?c.,1 S—. 4- — �=l 33 L7 City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 34 ATTACHMENT C PW 02-00-05-18 PROPOSER'S CERTIFICATION I have carefully examined this Request for Bids (BID)/Request for Proposals (RFP)/ Request for Qualifications (RFQ), which includes scope, requirements for submission, general information and the evaluation and award process. I acknowledge receipt of the following addenda. Addendum # Date: S/z q b...., a, Addendum # Date: Addendum # Date: Addendum # Date: Addendum # Date: Addendum # Date: I hereby propose to provide the services requested in the City's BID/RFP/RFQ and, if awarded, to enter into the attached draft contract. I agree that the terms and conditions of the City's BID/RFP/RFQ shall take precedence over any conflicting terms and conditions submitted with my proposal and agree to abide by all conditions of the BID/RFP/RFQ, unless a properly completed Exceptions to BID/RFP/RFQ form is submitted. I acknowledge that the City may not accept the proposal due to any exceptions. I certify that all information contained in my proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of the Company as its agent and that the Company is ready, willing and able to perform if awarded a contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion or collusion with any other person, Company or Corporation submitting a proposal for the same product or service; no gratuities, gifts or kick -backs were offered or given by the Bidder or anyone on its behalf to gain favorable treatment concerning this procurement; no City Council member, employee or agent of City of Okeechobee or of any other Company is interested in said Bid; and that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. NI «, ,� C� ►'T C- T? 0,1 Name of Business Authorized Signature N me & Title, Typed / t,.— 3 —1 it S�- Mailing Address 1 U4- 1.-7 ��A�� r( 3 - Cit r, State & Zip Code —? /— Z43U Telephone Number/Fax Number Email Address STATE OF FL IDA COUNTY OF t %J'] -0r' t The f regoing instrument was acknowledged and subscribed before me this 05 day of �!V' 6 --;?20 Y by // - i , who is personally known -- OR produced s identification. 1 Signature of Notary Public 1'��� w" _ Name of Notary Typed, Printed, or Stamped 14V6 _t Lt - ® y f ! P, ) n@ p 3 Commission No. F F(7 ; °a,h MERLYN P. ROBERTS MY COMMISSION # FF 177083 EXPIRES: November 17, 2018 t` r Bended Thnu Budget Nom Services City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 35 ADDENDUM NO. 1 OKEECHOBEE CITY HALL DOOR REPLACEMENT City of Okeechobee project PW 02-00-05-18 Issue Date May 24, 2018 Subject: Pre-bid meeting notes and question clarification Question: Will the new doors still require the reflective tinting? Answer: Response: Yes, reflective tinting equivalent to the treatment of the existing doors will be required. Question: What is the preference on the frame color? Answer: Bronze finish frames for all doors. Question: Do we prefer the same type of material for the transom and side lights as we currently have? Answer: The transom and side lights of the front door will be the same clear impact rated glass as the material used in the doors. Question: Will an extension of time be permitted due to product lead time for the doors from the manufacturer. Answer: Yes, The City will allow for a reasonable extension due to manufacturing lead time. The selected contractor will be required to submit written documentation from the manufacturer stating product expected delivery dates for an extension to be granted. Sincerely, David Allen Public Works Director Bid # PW 02-00-05-18 Addendum #1 Page 1 of 1 ATTACHMENT D PW 02-00-05-18 SWORN STATEMENT PURSUANT TO SECTION 287.133 (2)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to CITY OF OKEECHOBEE, FLORIDA by:_ S (print Individual's name and title) for: P-1 7-7-2 (print name of entity submitting sworn statement) whose business address is: �/ Co -3 `I -71") S �/` �n �S-r t-�LI I -3 3 4Q7 and (if applicable) its Federal Employer Identification Number (FEIN) is:ji... I (9 Z.1 (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: - - .) 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any Bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime; or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 36 United States with the legal power to enter into a binding contract and which Bids or applies to Bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies). ❑``Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. ❑ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. ❑ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWOS1F-ANY-CH-AN IN THE INFORMATION CONTAINED IN THIS FORM. Signature STATE OF FLqpip i� COUNTY OF ) � f� The oregoing instrument was acknowledged and subscribed before me this .J day of.../QM FJ 20 , by '/ Tvi ee,1 L..1..15..:,.(N- , who is personally known L.V. OR produced / as identification. Signature of Notary Public ''..../1 Pio 0 {�7, ��1 Name of Notary Typed, Printed, or Stamped t'A]�1 �[ Aii7--fi/ 61 & 1 3 J Commission No. re- (770K3 City of Okeechobee Public Works Department 37 rs`;.:Y ..,,c, MERLYN P. ROBERTS * MY COMMISSION t FF 177063 EXPIRES: November 17, 2018 Boded Thru Budget Notary Senices Project No. PW 02-00-05-18 ATTACHMENT E PW 02-00-05-18 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all Bidders must disclose if any City of Okeechobee employee(s), elected official(s), or any of its agents is also an owner, corporate officer, director, agent, employee, etc., of their business. Indicate either "yes" (a City employee, elected official or agent is associated with your business), or "no". If yes, give person(s) name(s) and position(s) with your business. YES Name(s) NO Position(s) Firm Name: M 7-5 c_,( By (Printed): By (Signature): Ay Title: Address: Cl S , Phone Number: S '- -Z o i— City of Okeechobee Project No. PW 02-00-05-18 Public Works Department 38 ATTACHMENT F PW 02-00-05-18 IMMIGRATION LAW CERTIFICATION City of Okeechobee will not intentionally award City contracts to any Contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324 a(e) (Section 274a(e) of the immigration and nationality act ("INA")). City of Okeechobee may consider the employment by any Contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of the contract by City of Okeechobee. Respondent attests that it is fully compliant with all applicable immigration laws, specifically relating to the 1986 immigration act and subsequent amendments. Company ame Siciaturc Title Date STATE OFFLrF'-'AA COUNTY OF R fM J ' l' The f regoing sipstrument vyas acknowledged and subscribed before me this rb day of ' 144 & 204' by �"4 , ,,�/re, i L�,!4`( , who is personally known i„.. -----OR produced / as identification. City of Okeechobee Public Works Department Signature of Notary Public Name of Notary Typed, Printed, or Stamped Nit -Vi; iY y98 JJ �pI // Commission No. Fr I ! 7 04 3 39 ;�� MERLYN P. ROBERTS * r ) * MY COMMISSION IC' FF 101083 r EXPIRES: November 17, 2018 K F\.00 Bonded TAru Budget Notary Sento Project No. PW 02-00-05-18 ATTACHMENT G PW 02-00-05-18 DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED Bidder/proposer CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the work place and specifying the actions that will be taken against employees for violation of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. 4. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction or plea of guilty or nolo contendere to any violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in the employee's community, by an employee who is convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, I certify that this Firm complies fully with the above requirements Signature: Date: Company: Name: �a�S�z �c�o,f Name: Address: City of Okeechobee Public Works Department 3 3 q7 40 Title: 5 Phone Number: 5 c. 7 7/3 Project No. PW 02-00-05-18 jig re fvLcu 1 ed. . Patty Burnette From: Kathleen Lonsway <meticulousservicesl@gmail.com> Sent: Thursday, August 23, 2018 7:26 PM To: Patty Burnette Subject: Re: Bid Bond PW 02 -00 -05 -18 -RB Attachments: image002.png Hi Patty, Yes please put it back in regular mail to us. Thank you! Kathleen Lonsway Meticulous Construction CBC1261168 Continental Properties 561-201-2430 On Thu, Aug 23, 2018 at 3:57 PM Patty Burnette <pburnette a,cityofokeechobee.com> wrote: Good Afternoon Kathleen. When Keith Loftus attended the Mandatory Pre -Bid Meeting on July 10, 2018 for the rebidding of the City Hall Door Replacement Project, he had requested the company's bid bond back from the first bid submittal. I had mailed that out the next day certified return receipt. It came back to us a month later and inquired to the Post Office as to why. They said from the markings on the envelope that they left a notice that a signature was required on July 13th and no one ever came to sign for it so that is why it was returned to us. It also indicated an insufficient address and that they were unable to forward. My assistant, Jackie Dunham said she spoke to you on August 13th and verified the address on the envelope as being correct. So, I don't know what all happened but should you wish for this to be returned, I would now have to just place in the regular mail. Please let me know if you still would like this returned. Thank you, Patty 1 120-4±9 M. 6wc-cie,, generaCServices Coordinator City of Okeechobee 55 Southeast 3rd Avenue Okeechobee, TY. 34974 'fel: 863-763-3372 Direct: 863-763-9820 Fax: 863-763-1686 e-mail: yburnette@cityofokeechobee.coln website: www.cityofokeechobee.com. NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 2 •cC U) 0 a. 11111•10. SENDER: COMPLETE THIS SECTION • Complete items 1, 2, and 3. • Print your name and address on the reverse so that we can return the card to you. • Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: If I Mims ('onSfrueHort at, th Sheet' 'es4- Po,IM beACh 3 `7 �t-n: I�jeITYt Lo1fu5 II I 1 ilii 1111111 I 1 111 I 11111 9590 9402 3008 7124 5537 34 COMPLETE THIS SECTION ON DELIVERY A. Signature X B. Received by (Printed Name) ❑ Agent ❑ Addressee C. Date of Delivery D. Is delivery address different from item 1? 0 Yes If YES, enter delivery address below: 0 No 2. Article Number (Transfer from service label) 7015 1520 0003 5925 0344 3. Service Type ❑ Adult Signature ❑ Adult Signature Restricted Delivery ❑ Certified Mall® ❑ Certified Mail Restricted Delivery ❑ Collect on Delivery 0 Collect on Delivery Restricted Delivery nsured Mail nsured Mail Restricted Delivery over $500) 0 Priority Mail Express® ❑ Registered MallrM ❑ Registered Mail Restricted Delivery ❑ Return Receipt for Merchandise ❑ Signature ConfirmationTM ❑ Signature Confirmation Restricted Delivery PS Form 3811, July 2015 PSN 7530-02-000-9053 Domestic Return Receipt