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2018-11-15CITY OF OKEECHOBEE PLANNING BOARD CITY HALL, 55 SE 3RD AVENUE, ROOM 200, OKEECHOBEE, FLORIDA 34974 SUMMARY OF BOARD ACTION FOR NOVEMBER 15, 2018 AGENDA . CALL TO ORDER — Chairperson. Regular Meeting, November 15, 2018, 6:00 RM - II. OPENING CEREMONIES: Pledge of Allegiance led by Chairperson Hoover. III. CHAIRPERSON, MEMBER AND STAFF ATTENDANCE — Secretary. Chairperson Dawn Hoover Vice Chairperson Doug McCoy Board Member Elbert Batton Board Member Phil Baughman Board Member Karyne Brass Board Member Mac Jonassaint Board Member Les McCreary Alternate Board Member Bobby Keefe Alternate Board Member Bob Jarriel Board Attorney John R. Cook City Planning Consultant Bill Brisson, Senior Planner Board Secretary Patty Burnette IV. AGENDA — Chairperson. A. Requests for the addition, deferral, or withdrawal of items on today's agenda by Staff, Board Members or the Public. V. MINUTES — Secretary. A. Motion to dispense with the reading and approve the Summary of Board Action for the September 20, 2018, regular meeting. PAGE 1 OF 3 ACTION - DISCUSSION - VOTE In the absence of the Chairperson and Vice Chairperson, Secretary Burnette called the November 15, 2018 meeting to order at 6:02 p.m. and instructed those present to appoint a Chairperson Pro -Tempore to preside over the meeting. By consensus of the Board, Member Brass was appointed. The Pledge of Allegiance was led by Chairperson Pro -Tempore Brass. Board Secretary Burnette called the roll: Absent (with consent) Absent (with consent) Present Present Present (serving as Chairperson Pro -Tempore) Present Present Absent (with consent) Present (moved to voting position) Absent (with consent) Present Present Chairperson Pro -Tempore Brass asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. There being none the agenda stands as published. Member McCreary moved to dispense with the reading and approve the Summary of Board Action for the September 20, 2018, regular meeting; seconded by Member Batton. There was no discussion on this item. 183 184 AGENDA V. MINUTES CONTINUED. A. Motion to dispense with the reading and approve the Summary of Board Action for the September 20, 2018, regular meeting continued. VI. NEW BUSINESS — Chairperson. A. Consider a recommendation to the City Council regarding the annual update to the Five -Year Capital Improvements Schedule (Exhibit 1). NOVEMBER 15, 2018 - PLANNING BOARD - PAGE 2 OF 3 ACTION DISCUSSION -VOTE VOTE HOOVER — ABSENT MCCOY — ABSENT BATTON — YEA BAUGHMAN — YEA BRASS — YEA JONASSAINT — YEA MCCREARY— YEA KEEFE — ABSENT JARRIEL — YEA MOTION CARRIED. Chairperson Pro -Tempore Brass yielded the floor to Planner Brisson who briefly referenced his memorandum dated November 7 and explained that each year the City is required to update its Five -Year Schedule of Capital Improvements in the Capital Improvements Element (CIE) of the Comprehensive Plan. This Schedule typically includes those capital expenditures the City Administrator feels are necessary to maintain the adopted Level of Service Standards identified in the Comprehensive Plan. These usually deal with public works types of improvements such as street paving, sidewalks, curb and gutter, stormwater/drainage, and recreation improvements. The City is also required to include in its Five -Year Schedule, the Okeechobee County School Capacity Program adopted by the School Board each year as part of its annual work plan. His recommendation is to amend the CIE with the information provided on page 9-7 of Exhibit A which would replace page 9-7 of the current CIE. Page 9-8 of Exhibit A will be replaced with new information when received by the School Board. Planner Brisson explained the School Board has not yet finished their preparation of the needed information, but the update will not be accepted for adoption by City Council until the appropriate information is provided. There were no questions from the Board Members and no one from the Public offered comments. A motion and a second was offered by Members Jonassaint and McCreary to the City Council recommending approval of the updated schedule to the CIE Five -Year Schedule and finding it to be consistent with the Comprehensive Plan. VOTE HOOVER — ABSENT MCCOY — ABSENT BATTON — YEA BAUGHMAN — YEA BRASS — YEA JONASSAINT — YEA MCCREARY— YEA KEEFE — ABSENT JARRIEL — YEA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively scheduled for December 18, 2018, 6:00 RM. 1 1 AGENDA VII. ADJOURNMENT — Chairperson. Please take notice and be advised that when a person decides to appeal any decision rnade by the Planning Board/Board of Adjustment and Appeals with respect to any matter considered at this proceeding, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. General Services' media are for the sole purpose of backup for official records. Karyne H. Brass, Chairperson Pro -Tempore ATTEST: k . ()r1XCL Patty M. Burnette, Secretary NOVEMBER 15, 2018 - PLANNING BOARD - PAGE 3 OF 3 185 ACTION - DISCUSSION - VOTE There being no further items on the agenda, Chairperson Pro -Tempore Brass adjourned the meeting at 6:10 p.m. Page 1 of `- City of Okeechobee Planning Board City Hall, 55 SE 3'd Avenue, Room 200, Okeechobee, Florida 34974 Patty's Handwritten Minutes November 15, 2018 Stare -1119 I. Call To Order - Chairperson; Chair Hoover called the November 15, 2018, Regular Meeting to order at U : O P p.m. II. Opening Ceremonies: Pledge of allegiance - Chairperson Pre-iemp re III. Chairperson. Board Member Staff Attendance - Secretary. IV. Agenda - Chajr�person. Nass A. Chair pro"Imp aseked-whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda by Staff, Board Members, or the public. ChaLr Pro-iempoye— V. Minutes - Secretary. A. Board Member Me- ereOXL moved to dispense with the reading and .@ .rove the Summary of Board Action for the September 20, 2018rgular meeting; seconded by Board Member tia--fin Discussion: PRESENT ABSENT (W OR W/0 CONSENT) Chairperson Hoover '' w/DDrSexif Vice Chairperson McCoy ✓ IV #oti of. Board Member Batton ✓ Board Member Baughman ✓ Board Member Brass UPPan*r4 Pro -1 em fore. -for nre17 3 ✓ Board Member Jonassaint ✓ Board Member McCreary '/ Alternate Board Member Keefe ✓WleoftPi1f Alternate Board Member Jarriel I'YlovPd -1-o 5 -h� ,, Planning Consultant Brisson, Senior Planner ✓ Board Attorney Cook Ville or1S2/14" Board Secretary Burnette ✓ / IV. Agenda - Chajr�person. Nass A. Chair pro"Imp aseked-whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda by Staff, Board Members, or the public. ChaLr Pro-iempoye— V. Minutes - Secretary. A. Board Member Me- ereOXL moved to dispense with the reading and .@ .rove the Summary of Board Action for the September 20, 2018rgular meeting; seconded by Board Member tia--fin Discussion: .Sage 2 of i - VOTE YEA NAY ABSENT NONVOTING ABSTAINED HOOVER / McCOY ✓ BATTON V BAUGHMAN BRASS JONASSAINT McCREARY KEEFE V JARRIEL / RFSIJI TS• (ARRIF. IlFNIFD VI. NEW BUSINESS - Chairperson. Pro -Tern em po(e__ A. Consider a recommendation to the City Council regarding the annual update to the Five -Year Capital Improvements Schedule (Exhibit 1). Mr - B(c SS o A T pv,ewec. h t:s mono cL+d- Il- —r 8 ko( Q pc c --h( p( uk. jOequ-�--recl b�( 4 -ht �"��e. -6 adopt o-F�l�e ✓leeci.�c�%cu�nt ci Seh601 f�txirciltasno•i'�In(she d q-�&--hon �r �repa `iC�, Pc?-2 ck_n ecif- if cJcu IooK 5DrYl21/4Ij -C9 � cd -For F t n of RP�'Yo o ``�, bF Occ.ei .• �e� ma�ena(S t��hPi a -p Pro(�li�t_e tr, pD is I�Pcd. C i � Cou.� �:�(- ad��+ Iletettgr—Page 3 of If VI. NEW BUSINESS CONTINUED. )1° acs -h6115 from `3 rd Members 1- Page4of 4 VI. NEW BUSINESS CONTINUED. Public comments or questions from those in attendance, or submitted to the Board Secretary. Kle mbtr-s Motion and a second offered by JbrutSSou 07and MeOreari to the City Council recommending _prov /denial of the updated schedule to the CIE Five -Year Schedule and finding it to be onsistent with the Comprehensive Plan. Board discussion. c Vote on motion. VOTE YEA NAY ABSENT NONVOTING ABSTAINED HOOVER / McCOY 11 BATTON V. BAUGHMAN V BRASS V JONASSAINT // McCREARY V KEEFE / JARRIEL 1 / RFSIILTS• CARRIF DFNIFD The recommendation will be forwarded to the City Council for consideration at a Public Hearing, tentatively -plea. Ig, 9,61g VII. ADJOURN - Chairperson. G): l0 Pre)--r'empce.. NT USS Lake Okeechobee News 107 SW 17th Street;`Suite:,tY; ` • y• Okeechobee, Tl riff x34974 `fj ., 134 j'?r,%js �`. jiff?,. 863-7/63)- STATE 63-t6 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that_the attached copy of advertisement being a NicricQ in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of nln�ao�g Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further •says that she has neither • paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisementfir blication • the said newspaper. Katrina Elsken Sworn to and subscribed before me this 1 day of /�dlla n �� f AD Notary Public, Stake of Florida at,Large ANGIE BRIDGES MY COMMISSION # FF 976149 EXPIRES: ApriI20,2020 %eo;t;q`.' Bonded 'Mu Notary PublicUndenmlera IC NOTICE CITYYOFOKEECHOBEE PLANNING BOARD MEETING • • NOTICE IS HEREBY GIVEN that the aycfazateEee Earring Board wtlmndretaregrtarmedtgmTMr Nw 15,2018,6PM,orasscon thereafter aspo atayF615SE3dAve, Rm2m,Ueechotee;R.As De teal Pto�onniahr]y y, gerttheP6r Beal naymrdiercrfetgan3mnr mendattn:ssabrtiW ' BoxdMemb�as; or cltzens 1� 3 d 1Tpo enBoYd s reoxrneniattn ahs Is to 1haCry mzxJ.fl aoposedthpdate may he mitred at the adte$atom dutg regular.hriness thoau4 ath1, 6 M}430 PM,. to AI healed pates are encorragLemar and te mem proposed wile tithe Re -Yea- ctafrakvs.Incrtherents—'-ir-crrrey sub* %ite toraal¢mretsbYpeaetthe PLEASE TAItE NOTICE AND BE ADVISEDfaegothl stencM= azny wThoirepaactoaapzi znye( dedsfenhootrinj haw w11 to respmsEle far mai3rg a vahatin read d the teStimry and eke= at saidmedigmon x carry ppedt;mtebasalInaosordanoe wihtheArnatars DiehialesAct, pawns spell moxmnde- tatstopatttetehthtspooeedrgbemuse daa phyidhTa gtail t Oeat061 3372ed a6 hourspx the mk g. EV: Zoning M hbrtrsDeOar EVNI CITY OF OKEECHOBEE PLANNING BOARD NOVEMBER 15, 2018, OFFICIAL AGENDA PAGE 1 OF I. CALL TO ORDER - Chairperson: November 15, 2018, Regular Meeting, 6:00 p.m., City Hall, 55 SE Third Avenue, Room 200, Okeechobee, Florida. II. OPENING CEREMONIES: Pledge of allegiance led by Chairperson. III. CHAIRPERSON, BOARD MEMBER AND STAFF ATTENDANCE - Secretary. Chairperson Dawn Hoover Vice -Chairperson Doug McCoy Board Member Elbert Batton Board Member Phil Baughman Board Member Karyne Brass Board Member Mac Jonassaint Board Member Les McCreary Altemate Board Member Bobby Keefe Altemate Board Member Bob Jarriel Board Attomey John R. Cook City Planning Consultant Bill Brisson, Senior Planner Board Secretary Patty Burnette IV. AGENDA - Chairperson. A. Requests for the addition, deferral, or withdrawal of items on today's agenda by Staff, Board Members, or the public. V. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary of Board Action for the September 20, 2018, regular meeting. VI. NEW BUSINESS - Chairperson. A. Consider a recommendation to the City Council regarding the annual update to the Five -Year Capital Improvements Schedule (Exhibit 1). VII. ADJOURN - Chairperson. 'Per Resolution No. 1997-05 Officials must disclose any communication received including the identity of the person, group, or entity; written communication may be read if not received by all Board Members; disclose any site visits made; disclose any expert opinions received; disclose any investigations made; disclosures must be made prior to the vote taken. Persons who have opinions contrary to those expressed in the ex -parte communication are given a reasonable opportunity to refute or respond. ANY PERSON DECIDING TO APPEAL any decision made by the Board with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and that the record includes the testimony and evidence upon which the appeal will be based. General Services media are for the sole purpose of backup for official records of the Department. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the General Services Department, no later than two business days prior to the proceeding, 863-763-3372. Exhibit 1 Memorandum To: Members of the Planning Board From: Bill Brisson, AICP Sr. Planner, LaRue Planning Date: November 7, 2018 Subject: Public Hearing on Update of the Five -Year Schedule of Capital Improvements Each year, the City is required to update its Five -Year Schedule of Capital Improvements in the Capital Improvements Element (CIE) of the Comprehensive Plan. This schedule typically includes those capital expenditures the City Administration feels are necessary to maintain the adopted Level of Service Standards identified in the Comp Plan. These deal with public works types of improvements such as street paving, sidewalks, curb & gutter, stormwater/ drainage, and recreation improvements. This Update specifically implements the requirements of Objective 4 and Policies 4.3 and 4.4 of the CIE. The Planning Board, sitting as the Local Planning Agency (LPA) must make a recom- mendation to the City Council concerning the update's consistency with the Comprehen- sive Plan. The City is also required to include in its Five -Year Schedule, the Okeechobee County School Capacity Program (SCP) adopted by the School Board each year as part of its Annual Work Plan, Unfortunately, the School Board has not as yet finalized this informa- tion. Therefore, as a placeholder, until such time as the School Board provides us with its newest SCP, I have included, on page 9-7 of the proposed Capital Improvements Element, the material included in our prior year's Five -Year Schedule of Capital Improve- ments. Prior to adoption by the City Council, page 9-7 of the CIE will be updated to include the new SCP covering the period 2018-19 through 2022-23. The following materials have been provided to you: Ordinance 1176 updating the Five -Year Schedule of Capital Improvements Exhibit A contains the City's Capital Improvements Element as now proposed. Page 9-7 replaces the existing Five -Year Capital Improvement Schedule (which is "X'd out) Page 9-8 is the current Okeechobee County School Capacity Program which will be replaced by the new information when received from the School Board. providing planning and management solutions for local governments 1375 Jackson 5trect,5uitc 206 rod j ))501 2.39-351--)366 www.larueplanninA.com ORDINANCE NO. 1176 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Florida Statutes Section, 163.3177(3)(b) requires local governments to annually update a Five -Year Schedule of Capital Improvements which is consistent with the Plan and may be accomplished by ordinance rather than as an amendment to the Local Comprehensive Pian; and WHEREAS, the City's Planning Board, acting as the Local Planning Agency, has reviewed the proposed Five -Year Schedule of Capital Improvements, at its public meeting held on November 15, 2018 and found it to be consistent with the City's Comprehensive Plan and hereby forwards its recommendation to the City Council; and WHEREAS, the City Council has agreed with the recommendations of the Planning Board that the proposed Five -Year Schedule of Capital Improvements complies with the requirements of Florida Statutes, Section 163.3177(3)(b), that the proposed improvements are consistent with the Comprehensive Plan; and WHEREAS, the City Council desires to adopt this Schedule to guide future development of the City and protect the public's health, safety, and welfare. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. Revision. The City Council hereby revises the Capital Improvements Element of its Comprehensive Plan by updating the Five -Year Schedule of Capital Improvements (Five -Year Capital Improvement Plan) attached as Exhibit "A": SECTION 2. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3. Severabilitv. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for public hearing on this 27th day of November, 2018 Dowling Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 18th day of December, 2018. Dowling Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Attachments: "Exhibit A" Update of the Capital Improvements Element and Five -Year Schedule of Capital Improvements 2 Goal: Objective 1: Policy 1.1: Policy 1.2: Policy 1.3: Policy 1.4: Objective 2: Capital Improvements Element Goals, Objectives and Policies The City of Okeechobee shall continue to ensure that public facilities and services are provided, on a fair -share costs basis, in a manner which maximizes the use of existing facilities and promotes orderly growth. The City of Okeechobee shall continue to use the Capital Improvements Element to schedule construction and identify funding sources for the City's capital facility needs in order to accommodate existing and future development, and to replace obsolete or worn-out facilities. Proposed capital improvements projects shall continue to be ranked and evaluated according to appropriate policies adopted in other elements of the Comprehensive Plan. The following criteria will also be considered: (1) whether the proposed project will eliminate a public hazard; (2) whether the proposed project will eliminate capacity deficits; (3) local budget impacts; (4) locational needs based on projected growth patterns; (5) accommodation of new development or redevelopment; (6) financial feasibility; and (7) plans of state agencies or water management districts that provide facilities in Okeechobee. The City of Okeechobee shall continue to integrate its planning and budgeting processes such that expenditures which are budgeted for capital improvements recognize policies related to public facilities and services set forth in the Comprehensive Plan. In accordance with Policy 7.1 of the Sanitary Sewer... Element, the City shall complete a stormwater management study to identify drainage deficiencies, and allocate any available funds for that purpose in its Administrative Operating Budget for fiscal year 2013. The 5 -Year Schedule of Capital Improvements will be amended as soon as possible to include the study, its projected cost, and the identified revenue source(s). The City of Okeechobee shall identify its needs for public facility improvements, the revenues required for project funding, and shall itemize the costs for such projects in its 5 -Year Schedule of Capital Improvements. The City of Okeechobee shall continue to coordinate land use decisions with the schedule of capital improvements in a manner that maintains the adopted level of service standards and meets existing and future needs. City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: October 18, 2011 9-1 Policy 2.1: The City of Okeechobee shall continue to use the following level of service standards in reviewing the impacts of new development and redevelopment: Facility Level of Service Sanitary Sewer 130 gallons/capita/day (see Sanitary Sewer, Solid Waste, Drainage, Potable Water, and Natural Groundwater Aquifer Recharge Element) Potable Water 114 gallons/capita/day (see Sanitary Sewer, Solid Waste, Drainage, Potable Water, and Natural Groundwater Aquifer Recharge Element) Solid Waste Average Solid Waste Generation X 13 lbs./person/day X at least 13 years available capacity in Okeechobee County landfill (see Policy 1.4 of Sanitary Sewer...Element) Principal Arterials C Minor Arterials & All Others D Recreation and Open Space 3 acres/1,000 persons Drainage Interim Standard (see Policy 1.5 of Sanitary Sewer... Element) Design Storm X 25 -year storm X 24-hour duration Facility Design Standards X as required by Florida Administrative Code (see Policy 1.5 of Sanitary Sewer... Element) Public Schools Existing School Permanent FISH Capacity Considering Utilization Rate New Elementary 750 New Middle 1000 New K-8 1200 New High School 1500 City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: October 18, 2011 9-2 Policy 2.2: Policy 2.3: Policy 2.4: Policy 2.5: Development orders and permits shall be granted only when required public facilities and services are operating at the established levels of service, or shall be available concurrent with the impacts of the development. Such facilities and services may be provided in phases if development correspondingly occurs in phases; however, required service levels must be maintained at all times during the development process. The City of Okeechobee will maintain a water supply facilities work plan that is coordinated with SFWMD's District Water Supply Plan and the Okeechobee Utility Authority (OUA) by updating its own work plan within 18 months of an update to SFWMD's District Water Supply Plan that affects the City. The City of Okeechobee recognizes that it relies upon the Okeechobee Utility Authority (OUA) facilities for the provision of potable water for its residents, businesses and visitors, and as such the City is part of the greater SFWMD, and that the continued supply of potable water will be dependent upon all local governments striving to maintain demand for potable water at sustainable levels. As such, the City will: (1) Continue to maintain relationships with the SFWMD and the Okeechobee Utility Authority (OUA) to maintain or reduce potable water consumption through education, conservation, and participation in ongoing programs of the region, county and city including coordinating local conservation education efforts with the SFWMD and the Okeechobee Utility Authority (OUA) programs. (2) Require landscaping in all new development or redevelopment on public water systems to use water -efficient landscaping and require functioning rain -sensor devices on all new automatic irrigation systems. (3) The City of Okeechobee shall inform residents and businesses of, and shall encourage their participation in, the Okeechobee Utility Authority (OUA) water conservation programs if they become available. The City of Okeechobee recognizes that the Okeechobee Utility Authority (OUA) provides potable water to the City, its businesses and residents. Although no capital improvement projects are necessary within the City for which the City of Okeechobee has financial responsibility in connection with supply of potable water to the City, its businesses and residents, the City of Okeechobee will support and coordinate with the Okeechobee Utility Authority (OUA), as necessary, to assist in the implementation of Okeechobee Utility Authority (OUA) Capital Improvements projects for the years 2011- 2021. City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: October 18, 2011 9-3 Objective 3: In order to maintain adopted level of service standards, future development shall bear a proportionate cost of necessary public facility improvements equivalent to the benefits it receives from the improvements. Policy 3.1: The City of Okeechobee shall continue to evaluate potential revenue available for public facility expenditures through alternative sources such as user fees, special benefit units, or special assessments. Policy 3.2: The City of Okeechobee shall continue to maintain adopted levels of service by using revenue sources considered under Policy 3.1 to ensure that new development pays a pro rata share of the costs of public facility needs which it generates. Policy 3.3: Objective 4: The City of Okeechobee shall continue to continue to apply for and secure grants or private funds when available to finance the provision of capital improvements. The City of Okeechobee shall continue to ensure the provision of needed public facilities within the City limits, based on adopted levels of service as set forth in the Comprehensive Plan. Public facilities needs shall be determined on the basis of previously issued development orders as well as the City's budgeting process and its joint activities with Okeechobee County and the Okeechobee County School District for planning, zoning, and concurrency management. Policy 4.1: Existing and future public facilities shall operate at the levels of service established in this plan. Policy 4.2: Debt service shall not exceed 20% of annually budgeted revenues. Policy 4.3: A five-year capital improvements program and annual capital budget shall be adopted as part of the City of Okeechobee's annual budgeting process. This program shall include the annual review, and revision as needed, of the Five - Year Schedule of Capital Improvements. Policy 4.4: The financially feasible School District Five -Year Capital Improvement Plan (Tentative Facilities Work Program) which achieves and maintains the adopted level of service standards for public schools, as approved by the Okeechobee County School Board shall be included and adopted each year as part of the City of Okeechobee's annual budgeting process. Objective 5: The City of Okeechobee shall furnish meaningful opportunities for the School Board to have input and coordination in the City's development review process in order to assist the School Board in their provision of adequate and efficient schools. City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: October 18, 2011 9-4 Policy 5.1: The City of Okeechobee and the School Board shall coordinate to ensure that schools are adequately and efficiently provided commensurate with growth. Key coordinating mechanisms shall include: (a) promotion of joint infrastructure park/school facilities when feasible; (b) consideration of the adequacy and availability of educational infrastructure during appropriate review of development order applications; (c) ensuring the provision of adequate infrastructure, on and off site, normally associated with new or expanded schools where consistent with state law restrictions on expenditures by the School Board; (d) evaluation of the School District's annually updated Capital Improvement Plan to ensure that it is financially feasible and that the adopted level -of -service standard for public schools is achieved and maintained; (e) seeking that any new major residential development or redevelopment applicant submit information regarding projected school enrollments from the project; and (f) request that the School Board submit site plan information for all timely new schools. City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: October 18, 2011 9-5 Capital Improvements Implementation City of Okeechobee Comprehensive Plan Capital improvement needs identified in the Comprehensive Plan will be met through implementation of a 5 -Year Schedule of Capital Improvements. This schedule is adopted by the City Council along with Goals, Objectives and Policies, and must be consistent with the Capital Improvements Element. The purpose of the Schedule is to ensure that the City has adequate revenues to implement the Comprehensive Plan. The 5 -Year Schedule of Capital Improvements focuses on the capital outlay required to meet existing deficiencies and to maintain adopted level of service standards planned for public facilities in the Plan. The City shall advise the OUA on these standards. City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: October 18, 2011 9-6 City of Okeechobee Five Year Capital Improvement Schedule Funding 5 Ye FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Source T Ti 'nsportation Projects Me n Replacement of Way fie Box & levation m & Rig' Install B. Raise Roa Asphalt Pro Sidewalk Prog Sign Repair/replacemen Traffic Signal Upgrades Total Stormwater Projects ROW Drainage R&M Roads and Culverts Storm Water Infiltration Repair Storm Water Ditch Adjustments Total Sewer Projects General $30,000 $30,000 $30,000 $30,000 $30,000 SCOP $177,537 Gas Tax $120,000 $55,000 $200,000 Gas Tax $85,000 $115,000 $55,000 Gas Tax $15,000 $15,000 $15,000 $15,000 Gas Tax $10,000 $10,000 $10,000 $437,537 $110,000 $370,000 Gas Tax $10,000 $10,000 $10, 0,000 $10,000 $ Gas Tax Gas Tax $10, Gas Tax $10,000 $10 0 $10,000 $10,000 $10,000 $50,000 0 $10,000 • $150,000 $177,537 3 ' ,000 $675,000 $255,000 $15,000 $75,000 X00 $10,000 $50,000 0,000 $355,000 $1,382,537 $10 $10,000 $10,000 $50,000 000 $10,000 $10,000 $50,000 $10,000 $10,000 $10,000 $50,000 $40,000 1,000 $40,000 $40,000 $40,000 $200,000 Chamber Lift Station General $12,5 Total $1 Parks & Recreation Projects Flagler Park Replacement Trees Centennial Park Exercise Equip Centennial Park BBQ Grills Centennial Park Irrigation Centennial P., Landscapi Total CIS TOTAL $12,500 512,500 Gener $14,000 $14,000 G eral $10,000 $10,000 General $4,000 $4,000 General $20,000 $20,000 General $30,000 ti $30,000 $78,000 $78,000 $568,037 $150,000 $410,000 $150,000 $395,00k ; $1,673,037 ource: City of Okeechobee 2017 - 2018 Annual Budget City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: Ord. 1162, 12/18/2017 9-7 Projected Revenues FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS Budget Funding Source 2018/2019 19-2020° za2021- !021-20 • Public Facility Revenues Local Option Gas Tax Local Alter Fuel User Fee SRS Eight Cent Motor Fuel Ninth Cent Fuel Tax SCOP (Small County Grant Prog) Subtotal Gas Tax Gas Tax Gas Tax Gas Tax SCOP General Fund Revenues Ad Valorem Tax Intergovernmental Revenues Fines and Forfeitures Use of Money Other Revenues Subtotal General General General General General 364,880 $ 224,965 $ 64,225 $ 62,975 $ 177,537 894,582 $ 2,181,694 $ 1,645,216 $ 9,775 $ 100,000 $ 28,114 $ 3,964,799 $ 372,178 $ 229,464 $ 65,510 $ 64,235 $ 731,387 $ 2,225,328 $ 1,678,120 $ 9,971 $ 102,000 $ 28,676 $ 4,044,095 $ 379,621 234,054 66,820 65,519 746,014 2,269,834 1,711,683 10,170 104,040 29,250 4,124,977 5 387,214 $ 394,958 238,735 $ 243,509 68,156 $ 69,519 66,830 $ 68,166 $ 760,935 $ 776,152 $ 2,315,231 $ 2,361,536 $ 1,745,916 $ 1,780,835 $ 10,373 $ 10,581 $ 106,121 $ 108,243 $ 29,835 $ 30,431 $ 4,207,476 5 4,291,626 Other Grants State Appropriation Fund Subtotal Projected Expenditures State Grant Funding Source $ 209,000 $ $ 209,000 $ - 5 Transportation Projects Median Replacement & Right of Way Install Baffle Box & Raise Road Elevation Asphalt Program Sidewalk Program Sign Repair/replacement Traffic Signal Upgrades Street Improvements -SE 8th Ave Sub Total Gas Tax SCOP Gas Tax Gas Tax Gas Tax Gas Tax Gas Tax $ 10,000 $ 10,000 $ 10,000 $ $ 177,537 $ 120,000 S 5 $ $ $ 55,000 $ 200,000 S 15,000 S 15,000 12,500 209,000 559,037 15,000 S 15,000 $ 12,500 200,000 307,500 15,000 15,000 12,500 252,500 S Stormwater Projects ROW Drainage R&M Roads and Culverts Storm Water Infiltration Repair Storm Water Ditch Adjustments Sub Total Gas Tax Gas Tax Gas Tax Gas Tax 5 $ 10,000 10,000 10,000 10,000 40,000 $ 10,000 5 $ 10,000 $ $ 10,000 $ $ 10,000 $ $ 40,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 40,000 $ Parks & Recreation Projects Tree Program General Centennial Park- Solar Area Lights General Centennial Park- Chickees General Centennial Park -Picnic Tables General Centennial Park- Playground General Equipment Centennial Park - Landscaping General Centennial park -Concrete for pads Sub Total General $ 15,000 $ $ 6,000 $ $ 20,000 $ $ 5,000 $ $ 10,000 $ $ 10,000 S 15,000 $ 15,000 $ - 5 - $ - 5 - $ - $ - $ -$ -$ - S - S 10,000 $ 10,000 - S 300,000 15,000 S 15,000 15,000 $ 15,000 12,500 $ 12,500 52,500 $ 352,500 10,000 $ 10,000 10,000 $ 10,000 10,000 $ 10,000 10,000 $ 10,000 40,000 $ 40,000 15,000 $ 15,000 -$ - $ 2,000 S - S - S - S $ 68,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Total Expenditures $ 667,037 $ 362,500 $ 307,500 $ 107,500 $ 407,500 Source: City of Okeechobee 2018-2019 Annual Budget City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: Ord,, , December 18, 2018 9-7 Okeechobee County School District Summary of Revenue/Expenditures Available for New Construction and Remodeling Projects Only Project Description 2016 -17 2017 -18 2018 -19 2019 - 20 2020 - 21 Five Year Total Total Revenues $0 $2,399,148 $2,174,148 $2,168,376 $2,164,149 $8,905,821 Total Project Costs $0 $0 $0 $0 $0 $0 Difference (Remaining Funds) $0 52,399,148 52,174,148 $2,168,376 $2,164,149 $8,905,821 Source: Okeechobee County School District 2016 - 2017 Work Plan Okeechobee County School District Capacity Project Schedules Project Description Location 2016-17 2017-18 2018 -19 2019 - 20 2020 - 21 Total Funded Project description not specified Location not specified Planned Cost: $0 $0 $0 $0 $0 $0 No Student Stations 0 0 0 0 0 0 Total Classrooms 0 0 0 0 0 0 Gross Sq Ft 0 0 0 0 0 0 District Totals Planned Cost $0 $0 $0 $0 $0 $0 Student Stations 0 0 0 0 0 0 Total Classrooms 0 0 0 0 0 0 Gross Sq Ft 0 0 0 0 0 0 Source: Okeechobee County School District 2016 - 2017 Work Pian City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: 9-8 10.3 Discussed my (attached) questions to'Bill this morning, 10/25/2018. He explained that the F.S. amended the previous process to adopt these annual updates. They are no longer actual amendments to the comprehensive plan, nor are they required to be submitted to a state review agency. Our code only provides for very specific items to be considered by the PB, as well as the process to which they are advertised and reviewed. Upon giving Bill the specific sections of the code with this information, he agreed that our code book needs to be revised to coordinate with the newer language in the F.S. to allow for a recommendation by the PB to the City. Council on items that are for annual review/adoption dealing with the comprehensive plan but are not essentially amendments to the comprehensive plan. I also relayed our conversation to Marcos, and suggested Bill get authorization from Marcos to proceed on revising our code accordingly. Annual update to the Capital Improvement Element 5 -year schedule will be handled as a new business item, with a recommendation to the City Council. The matter will not be handled in a public hearing advertisement, but will be added into the regular advertisement (published the week prior to the meeting on Wed) that the board is meeting and will consider a recommendation as the LPA. -LG Copy of this note filed in: Ad Information The CIP file ,11/15/18 PB Min File 1 Lane Gamiotea From: Lane Gamiotea Pr, a 413 Sent: Wednesday, October 24, 2018 5:23 PM "o To: 'Bill Brisson' Cc: Bobbie Jenkins Subject: RE: Planning Board meeting re: Consistency of 2018 CIE 5 -Year CIP Update Tracking: Recipient Delivery Read 'Bill Brisson' Bobbie Jenkins Delivered: 10/24/2018 5:23 PM Read: 10/25/2018 8:22 AM Ok, just want to make sure I understand, statutorily we do not have to advertise this topic as a public hearing item before its heard by the Planning Board (sitting as the LPA); but what about what's required in our LDRs/Code Book? Is this considered an amendment to the Comprehensive Plan? If yes then wouldn't the provisions for Comp Plan Amendments as an application (sec. 70-301) have to be followed; if yes, then the application process in section's 70-331 through 70-337 have to be followed? If its not an amendment to the Comp Plan, but the LPA still has to provide a recommendation, then perhaps the previous code sections need to be revised in order to co -inside with the newer F.S. on this subject? Just wanting to make sure that I can justify why it wasn't handled as what's in the code. Thank you for your help on this Lane Earnest-Gamiotea, CMC City Clerk/Personnel Administrator City of Okeechobee 55 Southeast 3rd Avenue, Okeechobee, FL 34974 Office: 863.763.3372 x9814 Fax: 863.763.1686 Cell: 863.697.0345 PUBLIC RECORDS NOTICE: Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Florida Statute 668.6076 CITY OF OKEECHOBEE E-MAIL DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available. to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Bill Brisson [mailto:bilk larueplanning.com] Sent: Tuesday, October 23, 2018 12:46 PM To: Lane Gamiotea Cc: Bobbie Jenkins Subject: Planning Board meeting re: Consistency of 2018 CIE 5 -Year CIP Update 1 ' ' ' xmGood afternoon Lane, Improvements for consistency with the Comprehensive Plan, this was done at a public hearing. onOnnedthataOnd/ngofcons�tencydoesnotrequ�eapub|icheahng. Rather�can bea n ished at a regula r � uoocoeeU.ng, thereby saving both time and money Should you have any questions, please call. P 03 In the pas�when the CapitalnningBoard rev�vedthe required annual update ofthe F�e-YearSchedule of �� ,w Wtm.F. B/MCP Senior Planner LaKue planning 1575 jaason St #2.06, Fort myer5, FL 3.”o Z5,-33+-3566 bill@iarueplanning.com Direct Line: 23 q -204 -5283 2 Consider a recommendation to the City Council regarding the annual update to the Five -Year Capital Improvements Schedule. The New Business Item was heard before the Planning Board on November 15, 2018. The motion was as follows: Motion and a second offered by Board Members Jonassaint and McCreary to the City Council recommending approval of the updated schedule to the CIE Five -Year Schedule and finding it to be consistent with the Comprehensive Plan. Vote was unanimous. Patty Burnette From: Bill Brisson <bill@larueplanning.com> Sent: Monday, November 19, 2018 4:02 PM To: Bobbie Jenkins Cc: Patty Burnette Subject: New Okee School Board Table for Ord. 1176 Attachments: New 2018-19 page 9-8.docx; Memo2CC RE_lst rdg of ORD 1176.docx Good afternoon Eobbie, Attached is the new page 9-8 of the CIE Capital Improvements Update for Ord. 1176. It is in Word format. This page contains the new tables from the School Board covering the five-year period from 2018/19 through 2022/23. You already have the new page 9-7 representing the City's 5 -Year Schedule of Capital Improvements in Word format. I have also attached a brief explanatory Memorandum to the City Council similar to that provided to the Planning Commission. 131(1 WM. F. Brisson, AICP Sevtior Planner LaKuc ;plannng 1375 Jackson 5t #206, rort Myers, FL 33901 239-33+-3366 bill@Iarueplanning.com Direct Litete: 23 9 -204-5283 1 Memorandum To: Honorable Mayor and City Council From: Bill Brisson, AICP Sr. Planner, LaRue Planning Date: November 19, 2016 Subject: First reading 11-27-2018 of Ord. 1176, Annual Update of the Five -Year Schedule of Capital Improvements, Each year, the City is required to update its Five -Year Schedule of Capital Improvements in the Capital Improvements Element (CIE) of the Comprehensive Pian. This schedule is represented on page 9-7 of the CIE and typically includes those capital expenditures the City Administration feels are necessary to maintain the adopted Level of Service Standards identified in the Comp Plan. These deal with public works types of improvements such as street paving, sidewalks, curb & gutter, stormwater/ drainage, and recreation improve- ments. The City is also required to include in its Five -Year Schedule, the Okeechobee County School Capacity Program (SCP) adopted by the School Board each year as part of its Annual Work Plan. This is represented on page 9-8 of the CIE. Both of these pages are included in Attachment A to the Ordinance. The Planning Board, sitting as the Local Planning Agency (LPA) reviewed the materials at its meeting on November 15th and found the update consistent with the City's Comprehensive Plan. I look forward to seeing you on the 27th. providing planning and management solutions for local governments 1375 Jackson jtreet, Suite 206 tort MNers, I=L 33901 239-334-3366 www.larueplanning.com Okeechobee County School District Summary of Revenue & Expenditures Available for New Construction and Remodeling Projects Only Project Description 2018 -19 2019 - 20 2020 - 21 2021 — 22 2022 — 23 Five Year Total Total Revenues $0 ($6,489,479) ($5,104,479) ($4,719,479) ($4,809,479) ($21,122,916) Total Project Costs $ 0 $0 $0 $0 $0 $0 Difference (Remaining Funds) $0 ($6,489,479) ($5,104,479) ($4,719,479) ($4,809,479) ($21,122,916) Source: Okeechobee County School District 2018-19 Work Plan Okeechobee county School District Capacity Project Schedules Project Description Location 2018 -19 2019 - 20 2020 - 21 2021 — 22 2022 — 23 Total Funded Project Description Not Specified Location not Specified Planned Cost: $0 $0 $0 $0 $0 $0 No Student Stations: 0 0 0 0 0 0 Total Classrooms: 0 0 0 0 0 0 Gross Sq. Ft. 0 0 0 0 0 0 District Totals Planned Cost $0 $0 $0 $0 $0 $0 Student Stations 0 0 0 0 0 0 Total Classrooms 0 0 0 0 0 0 Gross Sq. Ft. 0 0 0 0 0 0 City of Okeechobee Comprehensive Plan Capital Improvements Element Amended: Ord. 1176, December 18, 2018