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2018-11-27CITY OF OKEECHOBEE NOVEMBER 27, 2018, REGULAR CITY COUNCIL MI EETINO 55 SE 3aD AVENUE * COUNCIL CHAMBERS OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 'I OF 13 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor November 27, 2018, City Council Regular Meeting, 7:00 P.M. ID. OPENING CEREMONIES: Invocation given by Father Jim Shevlin, Church of Our Saviour; Pledge of Allegiance to be led by Mayor Watford. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - CIty Clerlk Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen 1V AGENDA AND PUBLW COMMEN`u S Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. 8. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford called the November 27, 2018, Regular City Council Meeting to order at 7:00 P.M. The invocation was offered by Father Shevlin of the Church of Our Saviour; the Pledge of Allegiance was led by Mayor Watford. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Mayor Watford took a moment to thank City Staff for all of their hard work, especially the Public Works Department and Kim Barnes, for making the annual tree lighting such a great success. iviayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. New Business Item VIII.J. was withdrawn. Mayor Watford opened the floor for public comment on matters not on the agenda; there were none. 393 394 NOVEMBER 27.2018 - REGULAR MEETING - PAGE 2 OF 13 AGENDA V. PRESENTATIONS AND PROCLAMATIONS A. Proclaim the week of November 14 through 21, 2018 as "Farm City Week." B. Present a 15-year longevity service award to Kim Barnes, Finance Department. C. Present Certificates of Appreciation to the Code Enforcement Board. COUNCIL ACTION - DISCUSSION - VOTE Mayor Watford proclaimed the week of November 14 through 21, 2018, as "Farm City Week." The proclamation was presented to Mr. Mickey Bandi, President of Okeechobee Farm Bureau and read into the record as follows: "Whereas, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across Florida and around the globe; and Whereas, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and the strength of our economy; and Whereas, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, inspectors and others who contribute an annual impact of $127 billion to Florida's economy, and Whereas, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 14 through 21, 2018 as `Farm City Week, and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation, and the world with an abundance of agricultural products." On behalf of the City, Mayor Watford presented Mrs. Kimberlie E. Barnes with a monogrammed crystal mantel clock and a framed certificate which read, "In recognition of your 15-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from October 20, 2003 to October 20, 2018." Mayor Watford, along with the entire City Council, congratulated each of the Code Board Members present on a job well done. The City recently adopted ordinances amending the language to change the processing of Code Cases from utilizing a citizen appointed board to a Magistrate. Each member was presented with a framed Certificate of Appreciation listing their name and term on the Board. Copies of each certificate are included within this minute packet. "Certificate of Appreciation, the City of Okeechobee recognizes the Valuable Contribution of Community Involvement and Hereby Extends this Expression of Grateful Appreciation to each Board Member for Faithful Service as a Dedicated Member: Mr. Jim Pippin, July 22, 2009 to October 2, 2018; Mrs. Michelle Sanders, September 21, 2016 to October 2, 2018; Mrs. Beverly Bernst, April 5, 2017 to October 2, 2018; Mr. Ted Denisuk, October 19, 2011 to October 2, 2018; Mrs. Melissa Close, August 18, 2009 to October 2, 2018, during which she served as Vice Chairperson beginning April 11, 2017; and Mr. Jamie Gamiotea, May 1, 1999 to October 2, 2018, during which he served as Vice Chairperson beginning August 13, 2002, until appointed Chairperson beginning May 13, 2008. Mrs. Megan Wilt was absent; her certificate will be forwarded by the City Clerk. NOVEMBER 27, 2018 - REGULAR MEETING -PAGE 3 OF 13 395 AGENDA V. PRESENTATIONS AND PROCLAMATIONS CONTINUED D. Presentation of a check from the 2018 Chamber of Commerce Leadership Class to the City for new playground equipment in Centennia': Park. VI. MINUTES - City Clerk A. Motion to approve the Summary of Council Action for the October 16, 2018, Regular Meeting. VII. WARRANT REGISTER - City Administrator A. Motion to approve the October, 2018 Warrant Register: General Fund .................................. Public Facilities Improvement Fund Capital Improvement Projects Fund ...................................... $506,128.60 ......................................$ 15,818.00 ......................................$ 3,152.86 VIII. NEW BUSINESS AJ.a) Motion to read proposed Ordinance No. 1176 by title only and set December 18, 2018 as a Final Public Hearing date, updating the five-year Capital Improvement Projects - Planning Consultant (Exhibit 1). b) Vote on motion to read proposed Ordinance No. 1176 by title only and set final public hearing date. COUNCIL ACTION - DISCUSSION - VOTE Chamber of Commerce Office Manager Mariah Parriott and 2018 Chamber of Commerce Leadership Class President Kara DePasquale thanked the City Council for their continued support of the Chamber Leadership Program. Ms. DePasquale explained the Class raised funds for the purchase of playground equipment to be installed in Centennial Park. Ms. Parriott and Ms. DePasquale presented a check in the amount of $7,944.63 to the City of Okeechobee; Mayor Watford graciously accepted this donation for playground equipment. A copy of the check is included within this minute packet. Prior to the meeting, a revised page 6 was distributed by the City Clerk's office. Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the October 16, 2018, Regular Meeting, as amended (Page 6 of 9, New Business Item D, discussion portion was amended to add language, distributed via email earlier today); seconded by Council Member Ritter. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Ritter moved to approve the October, 2018 Warrant Register in the amounts: General Fund, five hundred six thousand, one hundred twenty-eight dollars and sixty cents ($506,128.60); Public Facilities Improvement Fund, fifteen thousand, eight hundred eighteen dollars and zero cents ($15,818.00); and Capital Improvement Projects Fund, three thousand, one hundred fifty-two dollars and eighty-six cents ($3,152.86); seconded by Council Member Clark. There was no discussion on this item. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Clark moved to read proposed Ordinance No. 1176 by title only and set December 18, 2018, as a Final Public Hearing date, updating the five-year Capital Improvement Element of the Comprehensive Plan; seconded by Council Member Abney. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. 396 NOVEMBER 27, 2018 - REGULAR MEETING - PAGE 4 OF 13 AGENDA VIII. NEW BU&NESS CONTINUED A.l.c) City Attorney to read proposed Ordinance No. 1176 by title only 2.a) Motion to approve the first reading of proposed Crdinance No, 1176. b) Public discussion and comments. c) Vote on motion. B. Consider a request from Okeechobee Alliance to place a Bronze Cattle Drive (BLOCK 1" OF F L A G L E R P A R Culture Alliance Director (ExNblit 2). Main Street Arts and Culture Sculpture in Flagler Park #5 K) - Bridgette Waldau, Arts & COUNCIL ACTION - DISCUSSION - VOTE Attorney Cook read proposed Ordinance No. 1176 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; UPDATING THE FNE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3977(3)(b); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERADILITY; AND PROVIDING AN EFFECTIVE DATE.' Motion and second by Council Members Clark and Ritter to approve the first reading of proposed Ordinance No. 1176. City Planning Consultant, Mr. Bill Brisson, Senior Planner of LaRue Planning and Management Services appeared before the City and explained that the element reflects the Capital Improvement item amounts adopted in the Fiscal Year 2018-2019 Budget and is a modification, not a text amendment, to the Comprehensive Plan. Mayor Watford asked if there were any questions from the Council; there were none. WATFORD m YEA CLARK e YEA VOTE: ABNEY e YEA CHANDLER— YEA BITTER e YEA MOTION CARRIED, Mrs. Bridgette Waldau, Okeechobee Main Street (OKMS) Arts and Culture Alliance Director, appeared before the City Council explaining the concept of a project that mirrors another she saw in the Villages located in Central Florida. This two-year project will be bronze sculptures (life size plus'/4 size) and will include a horse with rider, calf, dog and six heads of cattle. They will represent a historical cattle drive, celebrating the ranching lifestyle in Okeechobee County, as well as the 500 year anniversary of the first cattle coming into Florida (completion of the project will correspond with this milestone). The initial plan is to have the cattle drive meandering on the grass within one of the Flagler Parks from corner to corner alongside of the sidewalk with native plants added for an authentic setting. Mrs. Waldau reached out to local rancher and artist Brad Phares, and Todd Clemons of the Okeechobee Livestock Market for input and support prior to moving forward with this project. She also contacted the original artist, Mr. Mike Watson out of California, to discuss the logistics. Mrs. Waldau continued by requesting this project be installed in Flagler Park #5 (BLOCK 1" OF F L A G L E R P A R K), as it is within the OKMS program area and focuses on continuing the improvement of the downtown. Currently this park is blank, with the exception of benches. Historically the path of State Road 70, which runs parallel to Flagler Park, is the same the cattle drives originally used to move cattle across the state. Sponsorships will be sought to defray costs and plaques will be installed throughout the park to provide history about cattle drives and the purpose for the sculpture, Council Member Clark voiced her concern with sponsorship tiers shifting the focus to individual ranches instead of the community as a whole. Ms. Waldau expounded upon the sponsorship process, ensuring the focus will be on the community. NOVEMBER 27, 201® - REGULAR MEETING - PAGE 5 OF 13 397 AGENDA VIII. NEW BUSINESS CONTINUED B. Consider a request from Okeechobee Main Street Arts and Culture Alliance to place a Bronze Cattle Drive Sculpture in Flagler Park #5 (BLOCK "L" OF F L A G L E R P A R K) continued. C. Consider a Temporary Street Closing Application submitted by Okeechobee Main Street to close Southwest 3rd Avenue and Southwest 4th Avenue between North and South Park Streets from 5:00 P.M. on December 7, 2018, to 9.00 P.M. on December 8, 2018, for the Christmas Festival - City Administrator (Exhibit 3). COUNCIL ACTION - DISCUSSION -VOTE Mayor Watford questioned the size and maintenance of the sculptures. Mrs. Waldau explained the size is part of the sculpting process and the sculptures will be love, maintenance because they are bronze and will be hurricane proof. The estimated cost of this project will be approximately $400,000.00 and Mrs. Waldau is confident OKMS can raise the funds necessary. Council Member Ritter expressed his gratitude for an art project that recognizes the significance and importance of agriculture. Council Member Ritter moved to approve the request from Okeechobee Main Street Arts & Culture Alliance to place a bronze cattle drive sculpture in Flagler Park #5 (Block L of F L A O L E R P A R K, TOWN OF OKEECHOBEE as recorded in Plat Books 1 and 5, Pages 10 and 5, Okeechobee County, Florida public records]; seconded by Council Member Chandler. Administrator MontesDeOca explained the final plans of installation will be approved in a manner similar to site plan review. He added the City will have to officially accept the donation for liability reasons. Mayor Watford asked whether there were any comments from the public; there were none. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Clark moved to approve a Temporary Street Closing Application submitted by Okeechobee Main Street to close Southwest 3rd and 4th Avenues between North and South Park Streets from 5:00 P.M. on December 7, 2018, to 9.00 P.M. on December 8, 2018, for the Christmas Festival; seconded by Council Member Ritter. Ms. Angie Griffin, OKMS President, addressed the Council, and requested the time of the event be changed to begin at 2:00 P.M. on December 7, 2018, instead of 5:00 P.M., as she has vendors coming in from out of town to setup earlier. Council Member Clark moved to amend the motion approvinsq the Ternporani Street Closing, changing the time on December 7, 2018, to be from 5:00 P.M. to 2:00 P.M.: seconded bif Council Member Ritter. WATFORD YEA CLARK YEA WATFORD YEA CLARK YEA VOTE ON MOTIONTO AMEND: ABNEY YEA RITTER YEA VOTE ON MOTION AS AMENDED; ABNEY—YEA RITTER — YEA CHANDLER YEA MOTION QUARRIED TO AMEND. CHANDLER YEA MOTION CARRIED AS AMENDED. NOVEMBER 27, 2018 - REGULAR MEETING - PAGE 6 OF 13 AGENDA Vill. NEW BUSINESS CONTINUED C. Consider a Temporary Street Closing Application submitted by Okeechobee Main Street to close Southwest 3,d Avenue and Southwest 4th Avenue between North and South Park Streets from 5:00 P.M. on December 7, 2018, to 9:00 P.M. on December 8, 2018, for the Christmas Festival continued. D. Consider a Temporary Street Closing Application submitted by Okeechobee Christian Academy to close Southeast 2nd Avenue from Southeast 6th Street to Southeast 7th Street from 8:00 A.M. to 1:00 P.M. on February 15, 2019 - City Administrator (Exhibit 4). E. Motionto ratify the appointment of Mr. Josh Saunders as the Fifth Member to the Firefighter's Pension Fund Board of Trustees, term being October 10, 2018, to September 30, 2019 - City Clerk. COUNCIL ACTION - DISCUSSION - VOTE Two citizens in the audience asked to speak in regards to this item. Mayor Watford apologized for not seeing that they were requesting to speak before he called for a vote, but allowed them to speak. Mr. Todd Addington, owner of Addington Satellite and Big Tasty's located on South Park Street, asked why the City was closing South Park Street at 2:00 P.M. when businesses are still open. Mayor Watford clarified the request was to close a portion of the two Avenues between North and South Park Streets, not South Park Street. Mr. Addington then asked whether food vendors will be at this festival because they take away from his business. Mayor :Watford responded vendor information is not provided; that would need to be obtained from OKMS. Mrs. Krissy Culbreth, owner of Jersey Mike's, addressed the Council providing information on how food trucks affect her business and other businesses on Park Street. She also questioned the non-profit status of these food trucks and vendors in the. parks, as the Hamrick Trust states only non-profit organizations can use the parks. Council Member Ritter explained the negative effects removing food vendors from festivals in the park would have. Mayor Watford stated his understanding on how the community festivals can impact the businesses along South Park Street. He also provided the positive impact these festivals can have in the long run. Ms. Griffin offered to meet with any of the business owners to work out a strategy everyone could support in order to make the festivals successful. Council Member Ritter moved to approve a Temporary Street Closing Application submitted by Okeechobee Christian Academy, closing a portion of Southeast 2nd Avenue from Southeast 6th to 7th Streets from 8:00 A.M. to 1:00 P.M. on Friday, February 15, 2019, [for a Field Day]; seconded by Council Member Clark. Council questioned the lack of approval signatures from Staff on the application. Administrator MontesDeOca explained the application was submitted to his office and copied as an exhibit prior to Staff approving the application. The application has since been approved by Staff. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Abney moved to ratify the appointment of Mr. Joshua Sanders as Fifth Member to the Firefighters' Pension Fund Board of Trustees, term being October 10, 2018, to September 30, 2019; seconded by Council Member Clark. City Clerk Gamiotea explained Pension Board Members voted to appoint Mr. Sanders at their October 9, 2018, Special Meeting, as he replaced Mike Skipper. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. NOVEMBER 27, 2018 - REGULAR MEETING - PAGE 7 OF 13 399 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II Vill. NEW BUSINESS CONTINUED Motion to adopt proposed Resolution No. 2018-07, amending Code Boo!; Appendix A - City Attorney (Exhibit 5). G. Motion to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C - City Attorney (Exhibit 6). Council Member Clark moved to adopt proposed Resolution No. 2018-07, amending Code Book Appendix A; seconded by Council Member Abney. Attorney Cook read proposed Resolution No. 2018-07 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-09, AS AMENDED, APPENDIX A OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES ADMINISTRATIVE FORMS FOR USE IN CONJUNCTION WITH THE LAND DEVELOPMENT REGULATIONS; WHICH INCLUDES FORMS AND PROCEDURES FOR INCLUSION IN PETITIONS FOR REVIEW FOR LAND USES, DEVELOPMENT ACTIVITIES AND RELATED PETITIONS, AS PERMITTED BY THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR THE CREATION OF FORM 18, DE MINIMIS AND JOINDER OF PARCELS OR LOTS APPLICATION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." This Resolution and Resolution No. 2018-08 are housekeeping items that establish the forms and fees portion of Ordinance No. 1170, recently adopted at the September 4, 2018 meeting. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Clark moved to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C; seconded by Council Member Ritter. Attorney Cook read proposed Resolution No. 2018-08 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-11, AS AMENDED, APPENDIX C, SCHEDULE OF LAND DEVELOPMENT REGULATIONS FEES AND CHARGES, AS SET FORTH AS AN ATTACHMENT TO THE LAND DEVELOPMENT REGULATIONS; REQUIRING CERTAIN FEES FOR THE PROCESSING AND APPROVAL OF APPLICATIONS FOR DE MINIMIS LOT SPLITS, AND APPLICATIONS FOR JOINDER OF MULTIPLE LOTS INTO A SINGLE LOT, CREATING FEE SCHEDULE 19, FOR INCLUSION INTO APPENDIX C; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Council Member Clark voiced her concern with the amount of the fee, stating the fee is very low in comparison to the County, who charges $500.00. Administrator MontesDeOca briefly explained the review process of the application. Council Member Abney referred to Resolution No. 2018-07, Section 1, Form 18 (2)(b). The application process states that the City Administrator, or his designee, reviews the application, and with input from City staff, Building Department, or the City's Planning Consultant, will determine if the application meets the requirements. ICI NOVEMBER 27, 2018 - REGULAR MEETING - PAGE 8 OF 13 AGENDA Vill. NEW BUSINESS CONTINUED G. Motion to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C cortinued. H. Motion to adopt proposed Resolution No. 2018-09, accepting the 2018 General Election Results for three City Council seats and the uncontested City Clerk position - City Attorney (Exhibit 7). COUNCIL ACTION m DISCUSSION , VOTE He then questioned the amount of time it will take each individual to review the application and how the approval is given to the applicant. Adrnlnistrator MontesDeOca explained each individual will take no more than one ,your to review the application. Once approved, a letter of approval will be generated and forwarded on to the applicant. Council Member Clark added this application process is saving the applicant a considerable amount of money, as the normal process would be to consult an engineer. Council Member Clark moved to amend the motion adopting proposed Resolution No. 2018-08 b)/ increasing the fee from $250.00 to $500.00; seconded by Council Member Ritter. WATFORD — YEA CLARK — YEA VOTE ON MOTION TO AMEND: ABNEY — YEA RITTER — YEA CHANDLER — YEA MOTION CARRIED TO AMEND. VOTE ON MOTION AS AMENDED: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED As AMENDED. Prior to the start of the meeting, Clerk Gamiotea distributed a Revised Exhibit 7. During the discussion she explained there is a difference in the total votes listed for Bobby Keefe on what is provided in the Resolution against what is shown on the executed copy of the Canvassing Board results. Federal Judge Walker issued an Order for Supervisors of Elections to extend their due dates to cure Vote by Mail signatures to November 17, 2018. Several Vote by Mail Ballot signatures were cured with one providing an additional vote for Mr. Keefe. The change in the number of votes then changed the percentages. Council Member Clark moved to adopt proposed Resolution No. 2018-09, accepting the 2018 General Election Results for three City Council seats and the uncontested City Clerk position; seconded by Council Member Abney. Attorney Cook read proposed Resolution No. 2018-09 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ACCEPTING THE OFFICIAL RESULTS FROM THE OKEECHOBEE COUNTY CANVASSING BOARD FOR THE 2018 GENERAL CITY ELECTION; PROVIDING FOR TERMS CE OFFICE TO BE HEI 0 BY DOPE LING R. WATFORD, JR., BOBBY KEEFE; AND 80B JA►` RIEI ,, As ELECTED CITY Y COUNCIL MEMBERS PROVIDING FOR i'ERMS OF OFFICE TO BE HELD BY LANE GAMIOTEA, AS THE ELECTED CITY CLERK PR00DINS' FOR THE CITY (CLERK 1'0 ISSUE CERTIFICATES OF EI EC TON, PROVIDING FOR CONFLICT, PROVIDING FOR SEVGRABILI fY, AND PROVIDING FOR AN E,EEEG TIVE DATE." NOVEMBER 27, 2018 - REGULAR MEETING - PAGE 9 OF 13 401 AGENDA VIII. KEW BUSINESS CONTINUED H. Motion to adopt proposed Resolution No. 2018-09, accepting the 2018 General Election Results for three City Council seats all the uncontested City Clerk position continued. I. Motion to adopt proposed Resolution No. 2018-10, revising the Fire Department Fee Schedule - City Attorney (Exhibit 8). J. Motion to revoke a railroad crossing agreement with CSX Transportation - City Attorney (Exhibit 9). COUNCIL ACTION - DISCUSSION - VOTE Name of Candidate Bob Bobby Gary Dowling R. Qualified for City Council: Jarriel Keefe Ritter Watford, Jr. Votes by Precinct (No. 6): 276 335 257 323 Votes By Mail: 164 144 138 189 Early Voting: 303 341 306 343 Provisional Ballots: 0 0 0 0 TOTAL VOTES: 743 820 701 855 PERCENTAGE: 23.82% 26.29% 22.48% 27.41% VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Clark moved to adopt proposed Resolution No. 2018-10, revising the Fire Department Fee Schedule; seconded by Council Member Ritter. Attorney Cook read proposed Resolution No. 2018-10 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 09-06, APPENDIX G, TABLE 2, OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES THE SCHEDULE OF FEES NECESSARY FOR INSPECTION AND ENFORCEMENT OF FIRE SAFETY CODES; PROVISION OF FIRE AND RESCUE SERVICES; AND SUCH OTHER SERVICES AND FEES AS MAY BE IMPOSED BY THE FIRE CHIEF AS LOCAL FIRE MARSHALL IN CODE OF ORDINANCES SECTION 34-32; AND AS HEREAFTER AMENDED, AND PROVIDING FOR AMENDMENT OF FEE SCHEDULE BY RESOLUTION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." Administrator MontesDeOca explained Chief Smith was tasked to compare the current Fire Department Fee Schedule to surrounding communities, and amend these fees as necessary. The fees currently in place were originally adopted in 2009. He added the Business Tax Receipt Fees included in Table 2 were not amended. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. This item was withdrawn from the agenda. 402 NOVEMBER 27, 2018 -REGULAR MEETING -PAGE 10 OF 13 AGENDA VIII. NEW BUSINESS CONTINUED K. Motion to approve the purchase of a new 2019 Ford 2x4 single cab, long bed pickup truck rrom Gilbert Fleet and Commercial in the amount of $24,785.86 - Public Works Director (Exhibit 10). L. Motion to approve the purchase of vehicle equipment from Dana Safety Supply for the 2019 Police Patrol Units in the amount of $35,409.00 - Major Hagan (Exhibit 11). M. Motion to approve a School Resource Officer funding agreement - City Administrator (Exhibit 12). COUNCIL ACTION - DISCUSSION , VOTE Council Member Ritter moved to approve the purchase of a new 2019 Ford 42 single cab, long bed pickup truck from Gilbert Fleet and Comme;(;ial in the amount of $24,785.86; seconded by Council Member Clark. The quote from Gilbert Fleet and Commercial is higher than the Florida Sheriff's Association bid of $23,831.00. However the price difference falls within the five percent local vendor preference and is a Fiscal Year (FY) 2018-19 Public Works Budgeted item. The new truck will replace a 1997 Ford F-150 that has an excess of 97,000 miles and will be disposed of on govdeals.com at a future date. Mayor Watford noted for the record lie has a conflict of interest and will be abstaining from voting on this matter as the company by which he is employed, Gilbert Family of Companies/Gilbert Ford, is the vendor for this purchase. VOTE: WATFORD - ABSTAINED° ABNEY - YEA CHANDLER -YEA CLARK - YEA BITTER - YEA MOTION CARRIED. Council Member Abney moved to approve the purchase of vehicle equipment from Dana Safety Supply for the 2019 Police Patrol Units in the amount of $35,409.00; seconded by Council Member Clark. Administrator MontesDeOca explained this purchase is considered sole source as other vendors will not submit quotes. Chief Peterson and Major Hagan explained this is the normal procedure with the annual purchase of new patrol units. VOTE: _ WATFORD - YEA = ABNEY - YEA =� - - CHANDLER m YEA CLARK - YEA BITTER - YEA MOTION CARRIED. Council Member Ritter moved to approve a School Resource Officer Funding Agreement [with Okeechobee County Sheriff's Office]; seconded by Council Member Abney. Council Member Ritter recently attended meetings of Martin, St. Lucie and Indian River Counties, where legislative resolutions were unanimously passed requesting the State Legislature to fully fund this program. The Agreement provides for two City Officers to be assigned to the two public schools within the City limits (Central Elementary and Okeechobee Freshman Campus), The Officers are assigned on a full-time basis for ten months, working 8 hours per day on school days. Chief Peterson has the authority to reassign them during school holidays. The Sheriff's Office will oversee all training/education. The School Board is required to provide a furnished office at each assigned school. NOVEMBER 27, 2018 - REGULAR MEETING - PAGE 11 of 13 H 403 VIII. NEW BUSINESS CONTINUED IM N. W AGENDA Motion to approve a School Resource Officer funding agreement continued. Motion to appoint Roger Azcona, Esquire to serve as Special Magistrate - City Administrator (Exhibit 13). hAntinn to nnnrnvo the Ficrol VeUr Enu) 'W)l Q Di irinn+ ArC tments C';4 ,.V.. - ....y.., ujuSuiicina - vuy Administrator/Finance Director (Exhibit 14). COUNCIL ACTION - DISCUSSION - VOTE The Sheriff will reimburse the City $44,102.53 per Officer each budget year. However, the annual amounts can fluctuate ea;h year due to grant funds, revenue resources, the annual budget adoption by the City, and Sheriff's budget as approved by the Board of County Commissioners. The amount to be funded is to be renegotiated before July 1st of each year. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Clark moved to appoint Roger Azcona, Esquire to serve as [the Code Enforcement] Special Magistrate; seconded by Council Member Ritter. Attorney Azcona was the only individual to respond to Request For Qualifications (RFQ) No. FD 01-20-10-18 Special Magistrate Services. The RFQ was let on October 22, 2018, and closed at 2:00 P.M. on November 15, 2018. The qualifications were reviewed by Police Chief Peterson and Fire Chief Smith. A copy of their responses is included with Exhibit 13; both found Attorney Azcona to be qualified. Administrator MontesDeOca explained based on the sole response meeting the qualifications of the RFQ and being submitted properly, his recommendation was for the Council to appoint Attorney Azcona to serve as the City Code Enforcement Special Magistrate. Attorney Azcona was present and thanked the Council for the opportunity. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Administrator MontesDeOca provided a summarized version of the detailed FY 2017-18 Budget Amendments. The General Fund revenues were up by over 15 percent which includes Ad Valorem coming in $25,000.00 higher than budget, as well as Sales Tax Revenue with a combined total of $100,000.00 higher than budgeted. The Interest earnings were at $140,000.00 and the Insurance Premium Tax coming in $22,000.00 higher than budget. The City also received $71,000.00 from FEMA for costs associated with Hurricane Irma. The overall General Fund expenditures reported 8 percent lower than the mid -year budget amendment. None of the budgeted reserves of $573,000.00 were utilized for the operational expenditures of the General Fund. Capital Projects Fund dollars were expended, some with a higher than anticipated cost and others coming in lower than expected. Overall these funds were expended less than budgeted. He also thanked Staff for the great job they continue to do with keeping costs to a minimum. Mayor Watford expressed his appreciation to Finance Director Riedel for her dedication to the City. NOVEMBER 27, 2018 -REGULAR MEETING - PAGE 12 OF 13 AGENDA VIII. NEW BUSINESS CONTINUED 0. Motion to approve the Fiscal Year End 2*018 Budget Adjustments continued. COUNCIL ACTION - DISCUSSION — VOTE Council Member Clark moved to approve the 2017-18 FY End Budget Amendments as presented and listed below; seconded by Council Member Abney: FUND AND ITEM DESCRIPTION MAY 15, 2018 FYE 2017-18 AMENDED BUDGET ADJUSTMENTS General Fund Summary: Beginning Balance Roll forward from previous year: $3,791,160.00 $3,791,160.00 Ad valorem, other fees, intergovernmental, charges for services, $398,002.00 $398,002.00 fines & other sources 5,322,334.00 5,885,190.00 Transfer -In from Public Facilities Improvement Fund 350,000.00 350,000.00 Transfer -In from Capital Improvement Projects (CIP) Fund 535,453.00 0.00 Total Revenues $6,207,787.00 $6,235,190.00 Expenditures: 511 Legislative $192,796.00 $146,111.00 512 Executive 204,524.00 195,225.00 2512 City Clerk 208,758.00 191,850.00 513 Financial Services 287,630.00 252,230.00 514 Legal Council 115,760.00 61,220.00 519 General Services 396,520.00 388,677.00 521 Law Enforcement 2,345,620.00 2,198,440.00 522 Fire Protection 1,668,634.00 1,596,810.00 541 Public Works 1,244,675.00 1,102,590.00 Total Expenditures $6,664,917.00 $6,133,153.00 General Fund Endinq Fund Balance $3,732,032.00 $4,291,199.00 Public Facilities (301) Fund Summary: Beginning Balance $620,571.00 $379,800.00 Total Revenues: $844,337.00 $850,370.00 Total Expenditures $777,537.00 $271,600.00 Transfer -Out to General Fund $350,000.00 $350,000.00 Endina Fund Balance $337,371.00 $849,341.00 Other Grants (302) Fund Summary: Beginning Balance $312,162.00 $0.00 TMDL Grant $41,130.00 $0.00 Stormwater Drainage Grant $175,00.00 $175,000.00 Section 319 Grant $0.00 $0.00 Interest Earnings $0.00 $0.00 Transfer -In from Capital Assigned Funds $0.00 $0.00 Transfer -In from Capital Fund Reserves $42,610.00 $0.00 Total Expenditures $570,902.00 $10,000.00 Transfer -Out repayment of Loans) $0.00 $128,204.00 Ending Fund Balance $0.00 $36,796.00 NOVEMBER 27, 2018 - REGULAR MEETING - PAGE 13 OF 13 "I AGENDA VIII. NEW BUSINESS CONTINUED 0. Motion to approve the Fiscal Year End 2018 Budget Adjustments continued. IX. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes tFiftesloony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. AT EST: Lane Gdmioth, CMC, City Clerk Dowling R. Wa ord, Jr., Mayor COUNCIL ACTION - DISCUSSION - VOTE FUND AND ITEM DESCRIPTION MAY 15, 2018 FYE 2017-18 AMENDED BUDGET ADJUSTMENTS Capital Improvement Projects (304) Fund Summary: Beginning Balance $4,136,380.00 $4,136,380.00 Total Revenues $228,000.00 $227,350.00 Total Expenditures $844,585.00 $697,290.00 Transfer -Out to Other Funds $53,060.00 $53,060.00 Transfer -Out to General Fund $535,453.00 $0.00 Ending Fund Balance $2,931,282.00 $3,613,380.00 Appropriations Grant (307) Fund Summary: Beginning Balance $0.00 $0.00 Total Revenues $209,000.00 $0.00 Transfer -In from Capital Fund Reserves $10,450.00 $10,000.00 Total Expenditures $219,450.00 $9,410.00 Ending Fund Balance $0.00 $590.00 Law Enforcement Special Fund Summary: Beginning Balance $11,620.00 $11,620.00 Total Revenues $1,000.00 $1,250.00 Total Expenditures $8,900.00 $8,600.00 Ending Fund Balance $3,720.00 $4,270.00 VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 8:35 P.M. The next regular scheduled meeting is December 18, 2018. ®Form 8B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers was filed by Mayor Watford on November 27, 2018, in the Office of the City Clerk and made a part of the official record filed in the permanent Minute File for this meeting. STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that theMc" ched copy of advertisement being a _ 13c,_La1t � "{1.�ll(__ in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this l (1)+'t— day of 0 GUlQ/)j tbrn �? AD Notary Public, State ofAFlorida at Large QY' ANGIEBRIDGES W COMMISSION # FF 976149 !7(PIRES: AprA 20, 2020 BOnded Thru Notuy Nbfa unde,,itars Lake Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863-763��i' ~- a14C OKEECHOBEE. tINICInCE aryOour4mmEum Change inSdiedulee dw � Nw 7D 201$ tta NMeiegayoud Mp orr�bN n4 .27, ailed PK or as mart as D� a[ W l'6(, 9 SE 3N Aye, Rm Ofaedgbe� FL The ptbic hid d and enmtraged to Ord The agauf3 may X�yafo a:,hter-mmarbycakV eallmdCeay AW PERM DEIMM M APPEAL ay demon made by de City fbrrd wth neai mmy rrratb3 CXddaed at CiS meXtg wl nMd b m- ale a wbaun nmd dihe pone" bmade ad the namd l the l�ftwtl� tt.Artiadtwth Aar (PNaj an pe���W, a as d&wd by the ADk that need special acm ... at n to prlIll i h Cis po�edry, �9%?31CsOCimro�btA lienMevsd�sprbr BE� tna<she317Lyou ►ierd toshm a,; mo nient pure w30 omrpt/3stoCemmhsuppataoppa�imEoary tarnon&-9- 1 a Oaklbrftc4tm t VUAor Rem CMS bepwtiadbthe City CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 NOVEMBER 27, 2018 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 4 I. CALL TO ORDER — Mayor: November 27, 2018, City Council Regular Meeting, 7:00 p.m. II. OPENING CEREMONIES: Invocation given by Fr. Jim Shevlin, Church of Our Saviour; Pledge of Allegiance led by Mayor III. COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Noel Chandler Council Member Monica Clark Council Member Gary Ritter Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen IV. AGENDA AND PUBLIC COMMENTS — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda — Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. November 27, 2018 PAGE 2 of 4 V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of November 14 - 21, 2018 as "Farm City Week." B. Present a 15-year longevity service award to Kim Barnes, Finance Department. C. Present Certificates of Appreciation to the Code Enforcement Board. D. Presentation of a check from the 2018 Chamber of Commerce Leadership Class to the City for new playground equipment in Centennial Park. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the October 16, 2018 Regular Meeting. VII. WARRANT REGISTER — City Administrator A. Motion to approve the October 2018 Warrant Register. General Fund $506,128.60 Public Facilities Improvement Fund $ 15,818.00 Capital Improvement Projects Fund $ 3,152.86 VIII. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No.1176 by title only and set December 18, 2018 as a final public hearing date, updating the five-year Capital Improvement Projects — Planning Consultant (Exhibit 1). b) Vote on motion to read proposed Ordinance No.1176 by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No.1176 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No.1176. b) Public discussion and comments. c) Vote on motion. November 27, 2018 PAGE 3 of 4 Vill. NEW BUSINESS CONTINUED B. Consider a request from Okeechobee Main Street Arts & Culture Alliance to place a Bronze Cattle Drive Sculpture in Flagler Park #5 — Bridgette Waldau, Arts & Culture Alliance Director (Exhibit 2). C. Consider a Temporary Street Closing Application submitted by Okeechobee Main Street to close SW 3rd Avenue and SW 4th Avenue between North and South Park Streets from 5:00 p.m. on December 7, 2018 to 9:00 p.m. on December 8, 2018 for the Christmas Festival — City Administrator (Exhibit 3). D. Consider a Temporary Street Closing Application submitted by Okeechobee Christian Academy to close SE 2nd Avenue from SE 6th Street to SE 7th Street from 8:00 a.m. to 1:00 p.m. on February 15, 2019 — City Administrator (Exhibit 4). E. Motion to ratify the appointment of Mr. Josh Saunders as the Fifth Member to the Firefighter's Pension Fund Board of Trustees, term being October 10, 2018 to September 30, 2019 — City Clerk. F. Motion to adopt proposed Resolution No. 2018-07, amending Code Book Appendix A — City Attorney (Exhibit 5). G. Motion to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C — City Attorney (Exhibit 6). H. Motion to adopt proposed Resolution No. 2018-09, accepting the 2018 General Election Results for three City Council seats and the uncontested City Clerk position — City Attorney (Exhibit 7). Motion to adopt proposed Resolution No. 2018-10, revising the Fire Department Fee Schedule — City Attorney (Exhibit 8). J. Motion to revoke a railroad crossing agreement with CSX Transportation — City Attorney (Exhibit 9). K. Motion to approve the purchase of a new 2019 Ford 2x4 single cab, long bed pickup truck from Gilbert Fleet and Commercial in the amount of $24,785.86 — Public Works Director (Exhibit 10). L. Motion to approve the purchase of vehicle equipment from Dana Safety Supply for the 2019 Police Patrol Units in the amount of $35,409.00 — Major Hagan (Exhibit 11). P VIII. NEW BUSINESS CONTINUED M. Motion to approve a School Resource Officer funding agreement — City Administrator (Exhibit 12). N. Motion to appoint Roger Azcona, Esq. to serve as Special Magistrate — City Administrator (Exhibit 13). 0. Motion to approve the Fiscal Year End 2018 Budget Adjustments — City Administrator/Finance Director (Exhibit 14). IX. ADJOURN MEETING — Mayor PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. November 27, 2018 PAGE 4 of 4 City of Okeechobee, November 27, 2018 Meeting Minutes taken during the meeting by Lane Gamiotea CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on November 27, 2018, at 7:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation given by Father Jim Shevlin, Church of Our Saviour; the Pledge of Allegiance was led by Mayor Watford. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Mayor thank everyone for all their hard work, Public Works and Kim for the annual tree lighting, great crowd. IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. New Business Item VIII.J. was withdrawn. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of November 14 through 21, 2018, as "Farm City Week." Mayor Watford proclaimed the week of November 14 through 21, 2018, as "Farm City Week." The proclamation was presented to Mr. Mickey Bandi, President of Okeechobee Farm Bureau and read into the record as follows: "Whereas, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across Florida and around the globe; and Whereas, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and the strength of our economy, and Whereas, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, inspectors and others who contribute an annual impact of $127 billion to Florida's economy; and Whereas, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. Now, Therefore, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 14 through 21, 2018 as `Farm City Week, and I do further call upon all citizens to acknowledge Page 1 of 11 and celebrate the achievements of all those who, working together, produce and supply our community, our nation, and the world with an abundance of agricultural products." B. Present a 15-year longevity service award to Kim Barnes, Finance Department. On behalf of the City, Mayor Watford and Administrator MontesDeOca presented Mrs. Kimberlie E. Barnes with a monogramed crystal mantel clock and a framed certificate which read, "in recognition of your 15-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from October 20, 2003 to October 20, 2018." C. Present Certificates of Appreciation to the Code Enforcement Board. Mayor Watford along with the entire City Council congratulated each of the Code Board Members present on a job well done. The City recently adopted ordinances amending the language to change the processing of Code Cases from utilizing a citizen appointed board to a Magistrate. Each member was presented with a framed Certificate of Appreciation listing their name, and term on the Board. Copies of each certificate are included within this minute packet. [List in order called by mayor and their terms/etc]: Mr. Jim Pippin, Mrs. Michelle Sanders, Mrs. Beverly Bernst, Mr. Ted Denisuk, Mrs. Melissa Close, and Mr. Jamie Gamiotea. Mrs. Megan Wilt was absent, her certificate will be forwarded by the City Clerk. D. Presentation of a check from the 2018 Chamber of Commerce Leadership Class to the City for new playground equipment in Centennial Park. 2018 Class President NAME??? , $7,944.63, Mariah Chamber Director, they did an amazing job, putting participants in the class and supporting this. Gary, been going on for so long, even before I was on the city council, glad to see things growing and being placed in the park. MDO budget funds to supplement the equipment. Mayor presented check. A copy of the check is included within this minute packet. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the October 16, 2018, Regular Meeting, as amended. Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the October 16, 2018, Regular Meeting, as amended (Page 6 of 9, New Business Item D, discussion portion was amended to add language, distributed via email earlier today); seconded by Council Member Ritter. VOTE: WATFORD — YEA ABNEY— YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. VII. WARRANT REGISTER — City Administrator A. Motion to approve the October, 2018 Warrant Register. General Fund $506,128.60 Public Facilities Improvement Fund $ 15,818.00 Capital Improvement Projects Fund $ 3,152.86 Council Member Ritter moved to approve the October, 2018 Warrant Register in the amounts: General Fund, five hundred six thousand, one hundred twenty-eight dollars and sixty cents ($506,128.60); Public Facilities Improvement Fund, fifteen thousand, eight hundred eighteen dollars and zero cents ($15,818.00); and Capital Improvement Projects Fund, three thousand, one hundred fifty-two dollars and eighty-six cents ($3,152.86); seconded by Council Member Clark. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA Page 2 of 11 CLARK—YEA RITTER—YEA MOTION CARRIED. VIII. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No. 1176 by title only, and set December 18, 2018, as a final public hearing date, updating the five-year Capital Improvement Projects — Planning Consultant (Exhibit 1). Council Member Clark moved to read proposed Ordinance No. 1176 by title only and set December 18, 2018, as a Final Public Hearing date, updating the five-year Capital Improvement Element of the Comprehensive Plan; seconded by Council Member Abney. b) Vote on motion to read proposed Ordinance No. 1176 by title only and set Final Public Hearing date. VOTE: WATFORD — YEA ABNEY— YEA CHANDLER —YEA CLARK — YEA RITTER — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1176 by title only. Attorney Cook read proposed Ordinance No. 1176 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1176. Motion and second by Council Members Clark and Ritter to approve the first reading of proposed Ordinance No. 1176. b) Public discussion and comments. Mayor Watford asked whether there were any comments from the public, there were none. City Planning Consultant, Mr. Bill Brisson, Senior Planner of LaRue Planning and Management Services appeared before the City and explained that the element reflects the Capital Improvement item amounts adopted in the Fiscal Year 2018- 2019 Budget and is a modification, not a text amendment, to the Comprehensive Plan. Stated specific pages in comp plan 9-8 and 9-8 (pages). Several items for centennial park are listed on there. Watford — questions by the council? None. c) Vote on motion. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. B. Consider a request from Okeechobee Main Street Arts and Culture Alliance to place a Bronze Cattle Drive Sculpture in Flagler Park #5 (BLACK 1" OF F L A G L E R P A R K)— Bridgette Waldau, Arts & Culture Alliance Director (Exhibit 2). Bridgett Waldau, OKMS Arts and Culture Alliance Director appeared before the City Council explaining she headed this project up because of another she saw in the Villages located in Central Florida. The artist was contacted. Also contacted Brad Pharis to get his take as a local rancher. Todd Clements of the Okeechobee Livestock Market, wanted to get the local ranchers support before going forward with it. Interesting it will take two years to complete. The project will be bronze sculptures (life size plus % size) and will include a horse with rider, calf, dog and six heads of cattle. They will represent a historical cattle drive, celebrating the ranching lifestyle in Okeechobee County, as well as the 500 year anniversary of the first cattle coming into Florida (completion of the project will correspond with this milestone). Page 3 of 11 The initial plan is to have the cattle drive meandering on the grass from corner to corner alongside of the sidewalk with native plants added for an authentic setting. How a rancher can tell his Mike Watson of California as the sculpture. Done many of these types. Install the project in Flagler Park 5, within the main street program area, downtown area's are vibrant to bring people to the downtown area. This park is blank, the new benches wont interfere, great open space. Can be easily done and handicap accessible. Historically this path of 70 is what the cattle drives used to use. Work very closely with Public Works just as we did on the butterfly garden. Going from one end to the other at a diagonal. Footprint, pole and attaches with each leg. Natural setting, native plants to give nature look, get the feel of being within the cattle drive. Want to also have plaques to give history about the drive and the purpose of the sculpture. Want art projects to out community. Not to be Palm beach or Orlando, want to reflect the lifestyle of Okeechobee. Confident it will draw a lot of attention from out of towners. Economic plus also. Clark the tiers and having individual stories, ranches, doesn't that take away from it being a community event instead of the founding family. Bridgett — reach out to the ranchers, they will have the first opportunity to contribute to the project. Higher tiers, sponsors could put their brand on the cow or can be shared. Brad has designed plaques that could have a ranchers brand and the history of that family. Clark would like it to be a huge community affair instead of sponsors only. The visualization of how much you can have in that park, how much will you take up? Bridgett, they will be spread out, not to close to the edges but at an angle and whatever the public works will allow us to put them. Watford why full and plus? Bridgett, it has to be with the way its made and more visible. Watford, maintenance? Bridgett, its bronze and hurricane proof. Can be cleaned up easily. Watford, and the price, you think it's doable? Yes after speaking to the local ranchers we do. Ritter, how much is it? It's a good price $400,000. Landscaping would probably increase it a little. I thought it would be a half million so I was very surprised. Ritter interesting way to display our history and on SR 70 for all to see is a great idea. Given places I have to go and don't understand the importance of agriculture and if we can pull this off I think it will be great. Bridgett, we have to start our flyer, need to know where it will be in order for donations. Abney, if it's a hit is there a way to extend more through the downtown area, avenue to extend theme in the downtown. Bridgett — yes, we have all kinds of ideas similar to this. Watford — think this would be good to have in there, cant believe how many people come out to the park to see the butterflies. Watford — liaison to OKMS recent meeting discussed and suggested they come and get permission before moving forward. Council Member Ritter moved to approve the request from Okeechobee Main Street Arts & Culture Alliance to place a bronze cattle drive sculpture in Flagler Park #5 (Block L of F L A G L E R P A R K, TOWN OF OKEECHOBEE as recorded in Plat Books 1 and 5, Pages 10 and 5, Okeechobee County, Florida public records); seconded by Council Member Chandler. MDO — liability when they come back for final approval. Watford — will become city property when they install it. MDO — we have to accept it after complete. Allen — need to have something where we don't have to have the mowers going around the cattle, we can work something out Clark — totally non profit, similar to the methods we use for use of the park. Watford — listed various projects and plaques Abney — who approves, staff, come back to us, lighting? MDO — can do something similar as TRC review if council wishes. Watford — anyone from the public? None. VOTE: Page 4 of 11 WATFORD —YEA ABNEY—YEA CHANDLER —YEA CLARK — YEA RITTER — YEA MOTION CARRIED. C. Consider a Temporary Street Closing Application submitted by Okeechobee Main Street to close Southwest 3rd Avenue and Southwest 4th Avenue between North and South Park Streets from 5:00 P.M. on December 7, 2018 to 9:00 P.M. on December 8, 2018 for the Christmas Festival — City Administrator (Exhibit 3). Council Member Clark moved to approve a Temporary Street Closing Application submitted by Okeechobee Main Street to close Southwest 3rd and 4th Avenues between North and South Park Streets from 5:00 P.M. on December 7, 2018, to 9:00 P.M. on'December 8, 2018, for the Christmas Festival; seconded by Council Member Ritter. Angie, OKMS President addressed the city council, requested it before 5 PM, 2 PM would be fine. Council Member Clark moved to amend the motion approving the Temporary Street Closing, changing the time on December 7. 2018. to be from 5:00 P.M. to 2:00 P.M.: seconded by Council Member Ritter. VOTE ON MOTION TO AMEND: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION TO AMEND CARRIED. VOTE ON MOTION AS AMENDED: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Two citizens in the audience asked if they could speak in regards to this item. Mayor Watford apologized for not seeing that they were requesting to speack before he called for a vote and yielded the floor to them. Mr. Todd Addington, owner of Addington Satelite and Big Tasty's located on South Park Street asked if the City was closing South Park Street at 2 pm when businesses are still open? Watford clarified, the request was to close a portion of the two Avenue's between North & South Park Streets starting at 2 pm. He then asked if there will be food vendors, because when they put food vendors in the park it takes away from our businesses. Watford — OKMS can tell you what they are going to have, we do not know specifics as to what booths they will have. Everytime a non profit takes money away from you. Todd — I understand a nonprofit. Watford — OKMS is a nonprofit. Communities all over the state have these types of festivals. I understand it takes away from your business. But these festivals will bring people to the downtown. They may not know your business is there. You have a good opportunity for them to see it and in some way it helps you. Doris Tillman Fort Pierce Main Street, when we first forming main street couldn't believe it and do now, your critics will be the downtown businesses. If you have 2000 people come to downtown to attend a festival, you've benefitted by those people seeing your business. Annd you didn't have to pay for any of that advertising. It does in some way help your business. You are welcome to Todd — soliects you to be a member when they do this, takes money away from you, its hard to get on board with them. Kristi Culbreath — owner of Jersey Mikes. Our biggest thing is as businesses that we pay employees, when food trucks come in it takes away from the local businesses who pay taxes. We're here to provide jobs and be a apart of the community, competing with people who are not spending their money here. Do not think its fair. Ritter — how many if this is a day time event, how many food vendors od you have? Angie —12 different food vendors, several are local ones, anything we can do for all of us to work together we want to do. I have a business on Park Street to. So many people stop in and say they didn't know I was there and the opportunity of the people that are there, bring the downtown, we can set up a booth and soliect and pass out couplons and let people know you are on Park Street. Want to work with everyone. Kristy — getting away with non profit businesses that are supposed to be using the park. Ritter — I don't know if any of them are non profit and if we say they cant come in here then there's no need for a festival. Kristy — the Trust says its for the public. Page 5 of 11 Ritter — I've read all those doucments and I have to scratch my head because we are either going to have open parks and not have anything in them and hope people will come to downtown. Kristy — just wanted to let you know how I felt about it. Thank you. D. Consider a Temporary Street Closing Application submitted by Okeechobee Christian Academy to close SE 2nd Avenue from SE 6th Street to SE 7th Street from 8:00 a.m. to 1:00 p.m. on February 15, 2019 — City Administrator (Exhibit 4). Council Member Ritter moved to approve a Temporary Street Closing Application submitted by Okeechobee Christian Academy, closing a portion of Southeast 2nd Avenue from Southeast 6th to 7th Streets from 8:00 A.M. to 1:00 P.M. on Friday, February 15, 2019, for a Field Day; seconded by Council Member Clark. MDO — [insert what he said???] Watford & Abney — and staff didn't sign off on this application. MDO — that copy was used for the exhibit to keep from holding up the agenda distribution, he as the original with all the necessary signatures and there are no issues. VOTE: WATFORD — YEA ABNEY— YEA CHANDLER — YEA CLARK—YEA RITTER—YEA MOTION CARRIED. E. Motion to ratify the appointment of Mr. Josh Saunders as the Fifth Member to the Firefighter's Pension Fund Board of Trustees, term being October 10, 2018 to September 30, 2019 — City Clerk. Council Member Abney moved to ratify the appointment of Mr. Joshua Sanders as Fifth Member to the Firefighters' Pension Fund Board of Trustees, term being October 10, 2018, to September 30, 2019; seconded by Council Member Clark. Pension Board Members voted to appoint Mr. Sanders at their October 9, 2018 Special Meeting, he replaced Mike Skipper. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. F. Motion to adopt proposed Resolution No. 2018-07, amending Code Book Appendix A — City Attorney (Exhibit 5). Council Member Clark moved to adopt proposed Resolution No. 2018-07, amending Code Book Appendix A; seconded by Council Member Abney. Attorney. Cook read proposed Resolution No. 2018-07 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-09, AS AMENDED, APPENDIX A OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES ADMINISTRATIVE FORMS FOR, USE IN CONJUNCTION WITH THE LAND DEVELOPMENT REGULATIONS; WHICH INCLUDES FORMS AND PROCEDURES FOR INCLUSION IN PETITIONS FOR REVIEW FOR LAND USES, DEVELOPMENT ACTIVITIES AND RELATED PETITIONS, AS PERMITTED BY THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR THE CREATION OF FORM 18, DE MINIMIS AND JOINDER OF PARCELS OR LOTS APPLICATION, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." Cook — this and next one is a housekeeping, PB recommended to define de minimus and joinder and establishing fees. Council approved the amendment to the LDR's we didn't actually amend the forms and fees portions. Page 6 of 11 VOTE: WATFORD — YEA ABNEY — YEA CHANDLER —YEA CLARK — YEA RITTER — YEA MOTION CARRIED. G. Motion to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C — City Attorney (Exhibit 6). Council Member Clark moved to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C; seconded by Council Member Ritter. Attorney Cook read proposed" Resolution No. 2018-08 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-11, AS AMENDED, APPENDIX C, SCHEDULE OF LAND DEVELOPMENT REGULATIONS FEES AND CHARGES, AS SET FORTH AS AN ATTACHMENT TO THE LAND DEVELOPMENT REGULATIONS; REQUIRING CERTAIN FEES FOR THE PROCESSING AND APPROVAL OF APPLICATIONS FOR DE MINIMIS LOT SPLITS, AND APPLICATIONS FOR JOINDER OF MULTIPLE LOTS INTO A SINGLE LOT, CREATING FEE SCHEDULE 19, FOR INCLUSION INTO APPENDIX C; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Cook — staff recommends $250.00. Clark — didn't talk with attorney cook, checked with the County, thought very low. County charges $500 for the same application, think its too low. If its just a single parcel and platted with a few lots, different if several acres, more work for the bigger pieces. Cook — don't know, it was a recommendation, don't have the issue to come up very often. Ritter — whats the county's? $500. Cook — council's free to amend the dollar amount now. Clark — asked Patty where came up? MDO — for deminis just review survey to keep from too small. Ritter — review survey? No staff member goes out to the field. Abney — now long to review it? Clark — giving owners opportunity to save money by not having to pay laywers or engineers. In line with other fees thought this was to low. Ritter — suggest $500 more appropriate. Council Member Clark moved to amend the motion adopting proposed Resolution No. 2018-08 by increasing the fee from $250.00 to $500.00; seconded by Council Member Ritter. VOTE ON MOTION TO AMEND: WATFORD — YEA ABNEY—YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION TO AMEND CARRIED. VOTE ON MOTION AS AMENDED: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED As AMENDED. H. Motion to adopt proposed Resolution No. 2018-09, accepting the 2018 General Election Results for three City Council seats and the uncontested City Clerk position — City Attorney (Exhibit 7). Prior to the start of the meeting, Clerk Gamiotea distributed a Revised Exhibit 7. During the discussion she explained, there's a difference in the total votes listed for Bobby Keefe on what is provided in the resolution against what's is shown on the executed copy of the Canvassing Board results. Federal Judge Walker issued an Order for Supervisors of Elections to Page 7 of 11 extend their due date's to cure Vote by Mail signatures to Nov 17. Several individuals were able to verify their signatures and one provided an additional vote for Mr. Keefe, and that then caused the percentages to be corrected. Council Member Clark moved to adopt proposed Resolution No. 2018-09, accepting the 2018 General Election Results for three City Council seats and the uncontested City Clerk position; seconded by Council Member Abney. Attorney Cook read the title as follows: [insert title] [insert table of results] VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Motion to adopt proposed Resolution No. 2018-10, revising the Fire Department Fee Schedule — City Attorney (Exhibit 8). Council Member Clark moved to adopt proposed Resolution No. 2018-10, revising the Fire Department Fee Schedule; seconded by Council Member Ritter. Attorney Cook read proposed Resolution No. 2018-10 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 09-06, APPENDIX G, TABLE 2, OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES THE SCHEDULE OF FEES NECESSARY FOR INSPECTION AND ENFORCEMENT OF FIRE SAFETY CODES; PROVISION OF FIRE AND RESCUE SERVICES; AND SUCH OTHER SERVICES AND FEES AS MAY BE IMPOSED BY THE FIRE CHIEF AS LOCAL FIRE MARSHALL IN CODE OF ORDINANCES SECTION 34-32; AND AS HEREAFTER AMENDED, AND PROVIDING FOR AMENDMENT OF FEE SCHEDULE BY RESOLUTION; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." MDO — tasked Chief to go through and see what needed to be changed for decades, looked at surrounding community fees. We did not modify any of the BTR's associated fees. Watford — questions/comments — none. VOTE: WATFORD — YEA ABNEY— YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. J. Motion to revoke a railroad crossing agreement with CSX Transportation — City Attorney (Exhibit 9). ITEM WITHDRAWN FROM AGENDA K. Motion to approve the purchase of a new 2019 Ford 2x4single cab, long bed pickup truck from Gilbert Fleet and Commercial in the amount of $24,785.86 — Public Works Director (Exhibit 10). Council Member Ritter moved to approve the purchase of a new 2019 Ford 2x4 single cab, long bed pickup truck from Gilbert Fleet and Commercial in the amount of $24,785.86; seconded by Council Member Clark. The purchase of a new 2019 Ford 42 Single Cab, long bed pickup from Gilbert Fleet and Commercial for $24,785.86. The price is higher than the pricing from the Florida Sheriffs Association bid of $23,831.00, however the price from Gilbert is within the 5 percent local vendor preference and is included in the FY 2018/19 Public Works Budget. The new truck will replace a 1997 Ford F150 that has in excess of 97,000 miles and will be disposed of on govdeals.com at a future date. Watford — will have to abstain employed by Gilbert Family of Companies. Page 8 of 11 VOTE: WATFORD — ABSTAINEDO ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. OConflict of Interest Form was completed and filed at the end of the meeting. L. Motion to approve the purchase of vehicle equipment from Dana Safety Supply for the 2019 Police Patrol Units in the amount of $35,409.00 — Major Hagan (Exhibit 11). Motion and second by Council Members Abney and Clark to approve the purchase of vehicle equipment from Dana Safety Supply for the 2019 Police Patrol Units in the amount of $35,409.00. MDO — sole source since cannot get other vendors, they have several state contracts for equipment. Bob — do this every year, getting harder for other venddros to bid on them. Hagan — other vendor who we buy our cars through, for whatever reason said he would not be bidding, difficult to put together, Dana does the contract pricing. Vendors are hard to find in our area. WATFORD — YEA CLARK — YEA VOTE: ABNEY — YEA RITTER — YEA CHANDLER — YEA MOTION CARRIED. M. Motion to approve a School Resource Officer funding agreement — City Administrator (Exhibit 12). Council Member Ritter moved to approve a School Resource Officer Funding Agreement [with Okeechobee County Sheriff's Office); seconded by Council Member Abney. Ritter — attended tricounty martin, st lucie & IR counties, legislative resolutions that they unanimously agreed on you all need to think about funding this program 100% for municipalities, there was a lot of discussion on this. WATFORD — YEA CLARK—YEA VOTE: ABNEY—YEA RITTER — YEA CHANDLER — YEA MOTION CARRIED. N. Motion to appoint Roger Azcona, Esq. to serve as Special Magistrate — City Administrator (Exhibit 13). Council Member Clark moved to appoint Roger Azcona, Esquire to serve as Special Magistrate; seconded by Council Member Ritter. Mr. Roger Azcona, submitted the qualifications, responsible to everyone to do a good job. Watford — do you know what you're getting into? Cook — he was your only applicant. Worked with Roger over 10 years. Met with Fred again to go over forms and procedures to get items amended. First meeting in December, have 4 cases to review. WATFORD — YEA CLARK — YEA VOTE: ABNEY—YEA RITTER — YEA CHANDLER — YEA MOTION CARRIED. 0. Motion to approve the Fiscal Year End 2018 Budget Adjustments — City Administrator/Finance Director (Exhibit 14). Page 9 of 11 MDO — India been working from home while dealing with her personal family matter. Finance staff stepped up. We are actually flushed with the reviews. Rev coming in a little higher. [insert wording from memorandum in exhibit 14] Some of the project that we did not do that were budgeted and caused the expenditures to be 8 percent lower than the mid- year budget as reported. Staff doing a great job in keeping costs to a minimum. I spoke with her today and is available by phone if we have any difficult questions. Watford appreciation her dedication to the city, relay that to her. Bob — update on radar signs. MDO — Clark — first year choose not to open on small business Saturday and had a tent in the park and did very well. Motion and second by Council Members Clark and Abney to approve the 2017-18 Fiscal Year End Budget Amendments as presented and listed below: FUND AND ITEM DESCRIPTION AMENDED BUDGET HE ADJUSTMENTS General Fund Summary: Beginning Balance $3,791,160.00 $3,791,160.00 Roll forward from previous year: $398,002.00 $398,002.00 Ad valorem, other fees, intergovernmental, charges for services, fines & other sources 5,322,334.00 5,885,190.00 Transfer -In from Public Facilities Improvement Fund 350,000.00 350,000.00 Transfer -In from Capital Improvement Projects (CIP) Fund 535,453.00 0.00 Total Revenues $6,207,787.00 $6,235,190.00 FUND AND ITEM DESCRIPTION AMENDED BUDGET HE ADJUSTMENTS General Fund Continued: Expenditures: 511 Legislative $192,796.00 $146,111.00 512 Executive 204,524.00 195,225.00 2512 City Clerk 208,758.00 191,850.00 513 Financial Services 287,630.00 252,230.00 514 Legal Council 115,760.00 61,220.00 519 General Services 396,520.00 388,677.00 521 Law Enforcement 2,345,620.00 2,198,440.00 522 Fire Protection 1,668,634.00 1,596,810.00 541 Public Works 1,244,675.00 1,102,590.00 Total Expenditures $6,664,917.00 $6,133,153.00 General Fund Ending Fund Balance $3,732,032.00 $4,291,199.00 Beginning Balance $620,571.00 $379,800.00 Total Revenues: $844,337 $850,370.00 Total Expenditures $777,537.00 $271,600.0 Transfer -Out to General Fund $350,000.00 $350,000.00 Ending Fund Balance $337,371.00 $849,341.00 Beginning Balance $312,162.00 $0.00 TMDL Grant $41,130.00 $0.00 Stormwater Drainage Grant $175,00.00 $175,000.00 Section 319 Grant $0.00 $O.OQ Interest Earnings $0.00 $0.00 Transfer -In from Capital Assigned Funds $0.00 $0.00 Transfer -In from Capital Fund Reserves $42,610.00 $0.00 Total Expenditures $570,902.00 $10,000.00 Transfer -Out repayment of Loans) $0.00 $128,204.00 Ending Fund Balance $0.00 $36,796.00 Beginning Balance $4,136,380.00 $4,136,380.00 Total Revenues $228,000.00 $227,350.00 Total Expenditures $844,585.00 $697,290.00 Transfer -Out to Other Funds $53,060.00 $53,060.00 Transfer -Out to General Fund $535,453.00 $0.00 Page 10 of 11 Ending Fund Balance $2,931,282.00 $3,613,380.00 Beginning Balance $0.00 $0.00 Total Revenues $209,000.00 $0.00 Transfer -In from Capital Fund Reserves $10,450.00 $10,000.00 Total Expenditures $219,450.00 $9,410.00 Ending Fund Balance $0.00 $590.00 Law Enforcement Special Fund Summary: Beginning Balance $11,620.00 $11,620.00 Total Revenues $1,000.00 $1,250.00 Total Expenditures $8,900.0 $8,600.0 Ending Fund Balance $3,720.00 $4,270.00 VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK—YEA RITTER—YEA MOTION CARRIED. IX. ADJOURNMENT -Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting at 8:35 P.M. Page 11 of 11 Ki City of Okeechobee, November 27, 2018 Meeting Minutes taken during the meeting by Bobbie Jenkins CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on November 27, 2018, at _1'. 00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation given by Father Jim Shevlin, Church of Our Saviour; the Pledge of Allegiance was led by Mayor Watford. III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present T1allKE Sf-aff ASP- Pw i Kimadec abnj Rao. IV. AG AND UBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. New Business Item VIII.J. was withdrawn. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayors Mayor Watford asked whether there were any comment cards presented for public comment. W V. PRESENTATIONS AND PROCLAMATIONS — Mayor A. Proclaim the week of November 14 through 21, 2018, as "Farm City Week." Mayor Watford proclaimed the week of November 14 through 21, 2018, as "Farm City Week." The proclamation was presented to Mr. Mickey Bandi and read into the record as follows: "Whereas, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across Florida and around the globe; and Whereas, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and the strength of our economy, and Whereas, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, inspectors and others who contribute an annual impact of $127 billion to Florida's economy; and Whereas, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. Now, Therefore,1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 14 through 21, 2018 as 'Farm City Week, and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation, and the world with an abundance of agricultural products." B. Present a 15-year longevity service award to Kim Barnes, Finance Department. On behalf of the City, Mayor Watford and Administrator MontesDeOca presented Mrs. Kimberlie E. Barnes with an embossed clock .and a framed certificate which read, "In recognition of your 15-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from October 20, 2003 to October 20, 2018." C. Present Certificates of Appreciation to the Code Enforcement Board. On behalf of the City, Mayor Watford presented framed Certificates of Appreciation to Code Enforcement Board Members Mr. Jamie Gamiotea, Mrs. Melissa Close, Mrs. Beverly Bernst, Mr. Ted Denisuk, Mr. Jim Pippin, Mrs. Michelle Sanders, and Mrs. Megan Wilt. D. Presentation of a check from the 2018 ChamlNr of Commerce LeadershipClass t the City.for new la round equipment in Centennial Park. Mar�aharr�u �1�anKClI'prcbgialioy(1q Kara DeAVu�� >rpsldem4- . t�3 �`� 0I Gary R1ll&_ral Parkk e e&lc hme -9la ln� are lx�n9 ir/sf ,�d• f1,'o VI. MINUTES — lerk Kear�yelras me. A. Motion to dispense with the reading and approve the Summary of Council Action for the October 16, 2018, Regular Meeting, as amended. Council Member A I C , moved to dispense with the reading and approve the Summary of Council Action for the October 16, 2018, Regular Meeting, as amended; seconded by Council Member8R. Discussion: Page 6 of 9, New Business Item D, discussion portion was amended to add language. VOTE: WATFORD — YEA CLARK — YEA ABNEY — YEA RITTER — YEA VII. WARRANT REGISTER — City Administrator A. Motion to approve the October, 2018 Warrant Register. General Fund $506,128.60 Public Facilities Improvement Fund $ 15,818.00 Capital Improvement Projects Fund $ 3,152.86 CHANDLER— YEA MOTION CARRIED. Council Member 019, moved to approve the October, 2018 Warrant Register in the amounts: General Fund, five hundred six thousand, one hundred twenty-eight dollars and sixty cents ($506,128.60); Public Facilities Improvement Fund, fifteen thousand, eight hundred eighteen dollars and zero cents ($15,818.00); and Capital Improvement Projects Fund, threg, thousand, one hundred fifty-two dollars and eighty-six cents ($3,152.86); seconded by Council Member No lei s�s�l1� VOTE: WATFORD — YEA ABNEY — YEA C CLARK — YEA RITTER — YEA CARRIED. Page 2 of 14 VIII. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No. 1176 by title only and set December 18, 2018, as a final public hearing date, updating the five-year Capital Improvement Projects — Planning Consultant (Exhibit 1). Council Member MGtnoved to read proposed Ordinance No. 1176 by title only and set December 18, 2018, as a Final Public Hearing date, updating the five-year Capital Improvement Element of the Comprehensive Plan; seconded by Council Member h1k. b) Vote on motion to read proposed Ordinance No. 1176 by title only and set Final Public Hearing date. VOTE: WATFORD — YEA ABNEY — YEA CH CLARK — YEA RITTER — YEA OTION CARRIED. c) City Attorney to read proposed Ordinance No. 1176 by title only. Attorney Cook read proposed Ordinance No. 1176 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING AN EFFECTIVE DATE.- 2.a) Motion to approve the first reading of proposed Ordinance No. 1176. Motion and second by Council Members ffz and (,to approve the first reading of proposed Ordinance No. 1176. b) Public discussion and comments. NO P 1,( )h) _ can n1Cl1.% City Planning Consultant, Mr. Bill Brisson, Senior Planner of LaRue Planning and Management Services addressed the Council explaining that the element reflects the Capital Improvement item amounts adopted in the Fiscal Year 2018-2019 Budget and is a modification, not a text amendment, to the Comprehensive Plan. c) Vote on motion. VOTE: WATFORD — YEA ABNEY — YEA C UDL — YEA CLARK — YEA RITTER — YEA CARRIED. Page 3 of 14 B. Consider a request from Okeechobee Main Street Arts & Culture Alliance to place a Bronze Cattle Drive Sculpture in Flagler Park #5 — Bridgette Waldau, Arts & Culture Alliance Director (Exhibit 2). Council Member 8R moved to approve the request from Okeechobee Main Street Arts & Culture Alliance to place a bronze cattle drive sculpture in Flagler Park #5; seconded by Council Member uG Discussion: , Bridgtk Kfal dauw�i arts s &d fuU�Q�ajtc� Di recor- The project will be bron a sculptures (full plus /4 size) and will include a horse with rider, calf, dog and 6 heads of cattle. They will represent a historical cattle drive, celebrating the ranching lifestyle in Okeechobee County; as well as the 500 year anniversary of the first cattle coming into Florida (completion of the project will correspond with this milestone). The initial plan is to have the cattle drive meandering on the grass from corner to corner alongside of the sidew I wit n%fieantsadded for an authentic setting. (�/�pfQ— �QQ� ,u2 Brad PharosPc�na a�nt •Tool Uemans R d_5 lflPta Str6n3ll SUPPor DA - would raftier l� W:es cm er Qn "(ass . 2 yrs -� �omPle cor�pl�ti��, �►ll ire dear Mt rd xoVrs Inc- sjrtcnon prep IU ike Ulf Bi son, Sc u� piar ou�-o F 4v be d Dl n scw f l pru-J"nZp".f loll/ Geed 1 n Di�>rIS QX , r�t1��lZe Q YtS, WA ��� � ►��e►'R.rQ � � ,�usfi �� sf ��uc�res Cla�dr�s b� wrf� or C awcw y. s �o In Sara h br ald'leap QCCQ�l �1.� R ma u� �r{�-�� dry s P��s ufllI 0 1ns"d- Yo h6l scityfurns Varktrs MA11 Sh6w hshay 1 16(co rocys. MC—Tensef sp�s6ys-11L� take away A6rnWu �? w-- �iLvk Mti rQnomrg f'rSt, sfwm�-a moi tv1 �o brawd, /Wub_rs W j /brajick, OJ so In - W 1 t fa.k. a Ptr IV/760 0_10 y, - �n'I 1 b n.,W 7310EOS-f 7b10S-F wh6b park. D lam— OJ4 �'u l I pl us /4 � POOLIC L'd MIDMT b - �kats oa s, Nof r CSC Stu&, U611C w 1 h�� � �r� e 1 y DW- MOMMOM issues . Bw Humcove/ w�1wer rX �uI - Qbso fidat�uul U r� ? * �s Iq C R- �dWokk &S-4 - G9- W its Q rat d l 2 . /jIJU �� Quo � i�Qshl tv�/ V1e1 b MWie1r WW �1ll�C� Lf Du �I1�V1Sl(m. T)w- JeoWqchireE In ppork. great lmdtn pro ecf. idas afo rp ni r ght �C a�JrOY0-t g VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA OTION AR Page 4 of 14 C. Consider a Temporary Street Closing Application submitted by Okeechobee Main Street to close Southwest 3rd Avenue and Southwest 4th Avenue between North and South Park Streets from 5:00 P.M. on December 7, 2018 to 9:00 P.M. on December 8, 2018 for the Christmas Festival — City Administrator (Exhibit 3). Council Member Mmoved to approve a Temporary Street Closing Application submitted by Okeechobee Main Street to close Southwest 3rd and 4th Avenues between North and South Park Streets from 5:0,A M. on December 7, 2018, to 9:00 P.M. on December 8, 2018, for the Christmas Festival: secon d by Council Member I� c� �S Kris ' refh � q kt5'1 t&X11a&j1tr Ns Wy' �'14asn�l' Discussion: f}M 7n Q�� f . �r a,� O &M un Man 6 � ��r r �-i e ? 2 m . . o 6R-{fc�u�manl/&-d�- b 12. �W- �,s�is cridr {�'. b "Pon TO A>r CY1C� h7s''a1 se Hof b g4bpou/) bT dd►� /�ddin finSa�k Il.c�l��`q Tsf �A6S s In fra�2� o tusoQwom . H cu do usi�ess our nos am b 1,c� t.�i VOTE: 6N 16AI-n& VD : Q C� US. WATFORD — YEA ABNEY— YEA CHANDLER — YEA CLARK—YEA RITTER—YEA MOTION CARRIED. D. Consider a Temporary Street Closing Application submitted by Okeechobee Christian Academy to close SE 2nd Avenue from SE 6th Street to SE 7th Street from 8:00 a.m. to 1:00 p.m. on February 15, 2019 — City Administrator (Exhibit 4). Motion and second by Council Members and Mo approve a Temporary Street Closing Application submitted by Okeechobee Christian Academy, closing a portion of Southeast 2nd Avenue from Southeast 6th to 7th Streets from 8:00 A.M. to 1:00 P.M. on Friday, February 15, 2019, for a Field Day. Discussion: moo � sfa (r has reu1w a' Aa,�- VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK—YEA RITTER—YEA ION CARRIED. Page 5 of 14 E. Motion to ratify the appointment of Mr. Josh Saunders as the Fifth Member to the Firefighter's Pension Fund Board of Trustees, term being October 10, 2018 to September 30, 2019 — City Clerk. Motion and second by Council Members 0 and M to ratify the appointment of Mr. Joshua Sanders as Fifth Member to the Firefighters' Pension Fund Board of Trustees, term being October 10, 2018, to September 30, 2019. Discussion: Pension Board Members voted to appoint Mr. Sanders at their October 9, 2018 Special Meeting. VOTE: WATFORD — YEA ABNEY — YEA — CLARK — YEA RITTER — YEA OTION CARRIED. F. Motion to adopt proposed Resolution No. 2018-07, amending Code Book Appendix A — City Attorney (Exhibit 5). Council MemberC moved to adopt proposed Resolution No. 2018-07, amending Code Book Appendix A; seconded by Council Member. Attorney Cook read proposed Resolution No. 2018-07 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-09, AS AMENDED, APPENDIX A OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES ADMINISTRATIVE FORMS FOR USE IN CONJUNCTION WITH THE LAND DEVELOPMENT REGULATIONS; WHICH INCLUDES FORMS AND PROCEDURES FOR INCLUSION IN PETITIONS FOR REVIEW FOR LAND USES, DEVELOPMENT ACTIVITIES AND RELATED PETITIONS, AS PERMITTED BY THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR THE CREATION OF FORM 18, DE MINIMIS AND JOINDER OF PARCELS OR LOTS APPLICATION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Discussion: J c- fl6r baK� p� n ordiIlan s in b oc-hm l u A Q-l1-70 s oha' s - 9 6ce-c,!; of11'Caba_s VOTE: WATFORD — YEA ABNEY — YEA CLARK—YEA RITTER—YEA OTION CARRIED. Page 6 of 14 G. Motion to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C — City Attorney (Exhibit 6). Motion and second by Council Members and 691 to adopt proposed Resolution No. 2018-08, amending Code Book Appendix C. Attorney Cook read proposed Resolution No. 2018-08 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-11, AS AMENDED, APPENDIX C, SCHEDULE OF LAND DEVELOPMENT REGULATIONS FEES AND CHARGES, AS SET FORTH AS AN ATTACHMENT TO THE LAND DEVELOPMENT REGULATIONS; REQUIRING CERTAIN FEES FOR THE PROCESSING AND APPROVAL OF APPLICATIONS FOR DE MINIMIS LOT SPLITS, AND APPLICATIONS FOR JOINDER OF MULTIPLE LOTS INTO A SINGLE LOT; CREATING FEE SCHEDULE 19, FOR INCLUSION INTO APPENDIX C; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Discussion: PJCOWM&,Q� D �,92 6D me— 6heqe4 uf A Bu CS 4 may kv 16u).GUork (Daa lL /of s� m�2�c. �a5oc%sj � hs c� CC a ���9 D rl�JC- lUQ��U/2, �� Qmounl. moo- Dermrnm,s /,ue are Qll� ust r�vmcvli?9 sunm�. Ctnd .ensuring n�-n- nfdrn�s Co- Reid uvaak InvQcu�� NO- *Pit(aki- must �vrrw�r� su, 5 - 36e�t�t�rrr� to reuta�.��l�s uJAan On h6u�tc��. uo �uH-- Cony ePocuM2fs produced arkj- rWW? &Her, fie- arks aa reurcuwcC,i0 jux&I'PAs are &ad, W- 1.tY are Sawn affoevjys 7`t2vusCtndof'dollars' i� �i�-� 6R rPcornunds 4&o moniea-16R mohar, h a)w?d-,-& t500 VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA ION ARRIED. Page 7 of 14 H. Motion to adopt proposed Resolution No. 2018-09, accepting the 2018 General Election Results for three City Council seats and the uncontested City Clerk position — City Attorney (Exhibit 7). Council Member CAD moved to adopt proposed Resolution No. 2018-09, accepting the 2018 Ge eral Election Results for three City Council seats and the uncontested City Clerk position; seconded by Council Member. Discussion: A revised exhibit was distributed by City Clerk Gamiotea CC- F WII � -� s6� 5ia 9 � dad C�r� s' oalwsa 6 a� U JC s 6-n HP-, VOTE: WATFORD — YEA ABNEY — YEA ER —YEA CLARK—YEA RITTER—YEA MOTION CARRIE . Page 8 of 14 Motion to adopt proposed Resolution No. 2018-10, revising the Fire Department Fee Schedule — City Attorney (Exhibit 8). Motion and second by Council Members MC and � to adopt proposed Resolution No. 2018-10, revising the Fire Department Fee Schedule. Attorney Cook read proposed Resolution No. 2018-10 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 09-06, APPENDIX G, TABLE 2, OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES THE SCHEDULE OF FEES NECESSARY FOR INSPECTION AND ENFORCEMENT OF FIRE SAFETY CODES; PROVISION OF FIRE AND RESCUE SERVICES; AND SUCH OTHER SERVICES AND FEES AS MAY BE IMPOSED BY THE FIRE CHIEF AS LOCAL FIRE MARSHALL IN CODE OF ORDINANCES SECTION 34-32; AND AS HEREAFTER AMENDED, AND PROVIDING FOR AMENDMENT OF FEE SCHEDULE BY RESOLUTION, PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Discussion: fC— Seub6P 0- e� Marl In ba(K mDD- 0&bd Nwf h rev►ew As 4,) {earn arm s4W LL)1 od ama s VOTE: WATFORD — YEA ABNEY — YEA C CLARK—YEA RITTER—YEA OTION CARRIED. Page 9 of 14 J. Motion to revoke a railroad crossing agreement with CSX Transportation — City Attorney (Exhibit 9). ITEM WITHDRAWN FROM AGENDA K. Motion to approve the purchase of a new 2019 Ford 2x4 single cab, long bed pickup truck from Gilbert Fleet and Commercial in the amount of $24,785.86 — Public Works Director (Exhi it 10). Council MembeAR moved to approve the purchase of a new 2019 For single _CaL, long bed pickup truck from Gilbert Fleet and Commercial in the amount of $24,785.86; seconded by Council Member. Discussion: f rrn U b Gled bq I V `Qy Uy D6UjI 1 Mof&OL 9 The purchase of a new 2019 Ford 2x4 Single Cab, long bed pickup from Gilbert Fleet and Commercial for $24,785.86. The price is higher than the pricing from the Florida Sheriffs Association bid of $23,831.00, however the price from Gilbert is within the five, than local vendor preference and is included in the FY 2018/19 Public Works Budget. The new truck will replace a 1997 Ford F150 that has in excess of 97,000 miles and will be disposed of on govdeals.com at a future date. N6 CksG.��l, VOTE: WATFORD-YEA AbOolrMO ABNEY-YEA �CIARK - YEA RITTER - YEA OTION CARRIED. Page 10 of 14 L. Motion to approve the purchase of vehicle equipment from Dana Safety Supply for the 2019 Police Patrol Units in the amount of $35,409.00 — Major Hagan (Exhibit 11). Motion and second by Council Members 1— and DD to approve the purchase of vehicle equipment from Dana Safety Supply for the 2019 Police Patrol Units in the amount of $35,409.00. Discussion: mDQ- S�& SOXCp sine �Q1']� �lcr s 10/ c�arc� o VOTE: WATFORD — YEA ABNEY — YEA CHAN — YEA LARK —YEA RITTER — YEA OTION CARRIED. M. Motion to approve a School Resource Officer funding agreement — City Administrator (Exhibit 12). Council Member A& moved to approve a School Resource Officer Funding Agreement [with Okeechobee County Sheriffs Office]; seconded by Council Member it. Discussion: moo— rf p,n6es Schell Nord CPlnawnt AU'!a' rM-cts' 0Jr10u117 70 0imhursea b ML a VOTE: IWATFORD — YEA ABNEY— YEA CHANDLER — YEA "CLARK — YEA RITTER — YEA OTION ARR Page 11 of 14 i N. Motion to appoint Roger Azcona, Esq. to serve as Special Magistrate — City Administrator (Exhibit 13). Council Member moved to appoint Roger Azcona, Esquire to serve as Special Magistrate; seconded by Council Member G R . Discussion: QU woo RD ► m�anr osci�a� anc� U�Z1l m m� ab�.i�sr �a.� �M fedJC run`�cd VOTE: � WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA AR Page 12 of 14 0. Motion to approve the Fiscal Year End 2018 Budget Adjustments — City Administrator/Finance Director (Exhibit 14). Motion and second by Council Members and i—Vto approve the 2017-18 Fiscal Year End Budget Amendments as presented and listed below: FUND AND ITEM DESCRIPTION AMENDED BUDGET HE ADJUSTMENTS General Fund Summary: Beginning Balance Roll forward from previous year: Ad valorem, other fees, intergovernmental, charges for services, fines & other sources Transfer -In from Public Facilities Improvement Fund Transfer -In from 'Capital Improvement Projects (CIP) Fund Total Revenues $3,791,160.00 $3,791,160.00 $398,002.00 $398,002.00 5,322,334.00 5,885,190.00 350,000.00 350,000.00 535,453.00 0.00 $6,207,787.00 $6,235,190.00 FUND AND ITEM DESCRIPTION AMENDED BUDGET HE ADJUSTMENTS General Fund Continued: Expenditures: 511 Legislative $192,796.00 $146,111.00 512 Executive 204,524.00 195,225.00 2512 City Clerk 208,758.00 191,850.00 513 Financial Services 287,630.00 252,230.00 514 Legal Council 115,760.00 61,220.00 519 General Services 396,520.00 388,677.00 521 Law Enforcement 2,345,620.00 2,198,440.00 522 Fire Protection 1,668,634.00 1,596,810.00 541 Public Works 1,244,675.00 1,102,590.00 Total Expenditures $6,664,917.00 $6,133,153.00 General Fund Ending Fund Balance $3,732,032.00 $4,291,199.00 Beginning Balance $620,571.00 $379,800.00 Total Revenues:) $844,337 $850,370.00 Total Expenditures $777,537.00 $271,600.0 Transfer -Out to General Fund $350,000.00 $350,000.00 Ending Fund Balance $337,371.00 $849,341.00 Beginning Balance $312,162.00 $0.00 TMDL Grant $41,130.00 $0.00 Stormwater Drainage Grant $175,00.00 $175,000.00 Section 319 Grant $0.00 $0.00 Interest Earnings $0.00 $0.00 Transfer -In from iCapital Assigned Funds $0.00 $0.00 Transfer -In from Capital Fund Reserves $42,610.00 $0.00 Total Expenditures $570,902.00 $10,000.00 Transfer -Out repayment of Loans) $0.00 $128,204.00 Ending Fund Balance $0.00 $36,796.00 Beginning Balance $4,136,380.00 $4,136,380.00 Total Revenues I $228,000.00 $227,350.00 Total Expenditures $844,585.00 $697,290.00 Transfer -Out to Other Funds $53,060.00 $53,060.00 Transfer -Out to General Fund $535,453.00 $0.00 Ending Fund Balance $2,931,282.00 $3,613,380.00 Beginning Balance $0.00 $0.00 Total Revenues $209,000.00 $0.00 Transfer -In fromCapitalFund Reserves $10,450.00 $10,000.00 Total Expenditures $219,450.00 $9,410.00 Ending Fund Balance $0.00 $590.00 Law Enforcement Special Fund Summary: Beginning Balance $11,620.00 $11,620.00 Total Revenues $1,000.00 $1,250.00 Total Expenditures $8,900.0 $8,600.0 Ending Fund Balance $3,720.00 $4,270.00 Page 13 of 14 Discussion: mDo *",F— f,�'ld,��{ l�j-y n� $ � ,� InrbYli'`� 7a-v, � bow* � v� , r 1�W- 4haA S-�1'f -�-drn zap- �h. � malxf�Gcc`��� VOTE: WATFORD—YEA ABNEY—YEA CHANDLER —YEA CLARK—YEA RITTER—YEA ARRIED X. ADJOURNMENT - Mayor Q There being no further items on the agenda, Mayor Watford adjourned the meeting at U . P.M. Page 14 of 14 Iva � bu brad a� of c�i TOY dnl* -P?q -?S w Ovul 5�n#r �Plls -ity yfd � ga > omS IW 7 17(// (//�W IP 14W o2v J� Pb(P'' , .mo s,6VP rrlvVs Y,-ffl/ �C Paqs� i � ojrl-u.pu act oc �3a�elYis si office of t�e Mallo-r Okeec�obeel Ff oriba WHEREAS, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across Florida and around the globe; and WHEREAS, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and the strength of our economy, and WHEREAS, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, inspectors and others who contribute an annual impact of $127 billion to Florida's economy; and WHEREAS, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. NOW, THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 14 through 21, 2018 as "Farm City Week", and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation, and the world with an abundance of agricultural products. In witness whereof, on November 27, 201.8, I Have set my hand and caused this seal to be affixed A Dowling R. Wayirqflr., Mayor tea, CMC, City Clerk OF \O/�FC �V y0 0 LL , r O 1915 * City of Okeechobe e, Office of the City Clerk November 15, 2018 Mrs. Kimberlie Barnes 10127 Northeast 23rd Lane Okeechobee, Florida 34972 Dear Mrs. Barnes: Fifteen years may seem like a long time, but I would be willing to bet you've enjoyed every minute as a "City Family" member. At this milestone the Mayor and Council would like to take time during the November 27, 2018, meeting to recognize your contributions to the City. A presentation is being scheduled at the very start of the meeting, which begins at approximately 7:00 p.m., to extend to you a longevity service certificate and award. In addition, I would also like to point out another change to 'your benefits by reaching this milestone. Beginning in October, your annual leave accrual will increase to 13.3 hours per month. Just one of the many ways the City says "thank you" for being so dedicated. It is an honor for me to have this opportunity along with the Mayor and Council to offer a most sincere, "Congratulations, you did it!" May there be many more years to come. Should a scheduling conflict arise, please call my office, 763-3372 ext. 9814. We will be sure and give you a reminder call the day of the meeting. Feel free to invite family members and friends so they, too, may share in this occasion. Sincerely, ,, ,In / CQ P� Lane Gamiotea, CIVIC City Clerk/Personnel Administrator LG/bj E-copy: Administrator MontesDeOca Finance Director Riedel 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 N, ..... .... y sp VAT ISO SRI Presented To: KiMBERLIE E. In Recognition of your of Service, Hard Work, to the City, its citizens, and you from October 20, 2003 to IN WIN I'll VE 0— FS 1-M Zw GAF -Yeai � nPrfi --� a��(iu T tic yee 31 A OF 'OK��C 0 O >dd 3�O\'ap s t�7915City of Okeechobee Office of the City Clerk October 22, 2018 Mrs. Beverly Bernst c/o City Hall 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Dear Mrs. Bernst: As I am sure you are aware, the City Council adopted Ordinance No. 1174 abolishing the Code Enforcement Board effective October 2, 2018, and will be utilizing the Magistrate process for code enforcement cases. The Mayor and City Council wish to publicly thank you and fellow board members for your service and present a Certificate of Appreciation at the November 27, 2018, meeting. This is the same night as the annual tree lighting. Kindly consider this as an invitation to join us at the tree lighting beginning at 5:30 P.M. in City Hall Park, with the Council meeting to begin at approximately 7:00 P.M. This is also to advise you that you will need to complete a Financial Disclosure Form 1 F (Final), enclosed for your convenience, within 60 days from October 2, 2018. Please mail or hand -deliver the completed form to the County Supervisor of Elections Office, 304 Northwest 2nd Street, Room 144, Okeechobee, Florida 34972. If you have any questions regarding this form, or cannot be in attendance at this meeting, please contact me. With best regards, I am Sincerely, Lane Gamiotea, CIVIC City Clerk LG/bj Enclosure cc via email: Diane Hagan, Supervisor of Elections Herb Smith, Fire Chief/Code Enforcement Officer Sue Christopher, Board Secretary 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 a %►i:?:;i� ' 1♦ Ott��ioiil �` ij��:���.��.0.t,,Iat.�.�_ �•: ,enI l'it� +s*�•� .'©•�;..it Iac� �.. :�ta♦`��.�ta�t�t�tet �+/�iitdltli`f /i,i1l��lAtM��qetrri:��v��i.i.; :`.,•. c'I li_ ��+/, :�:♦t�`♦,1I�p�•t�t,.Allr ,3it "Wtl �f��hi�ryef��'•ai�r�'�•p�\t\:Iit rl �: �a•_`muurs 'n. ,:�� 7J �.. :t`'_�wuni .2::n� 7, d -,TWA 7 T# I W17m: � 271 � 77, a- w levertv IRG c ♦laa�• v O ^� d O City of Okeechobee Office of the City Clerk October 22, 2018 Mrs. Melissa Close 810 Southeast 10th Street Okeechobee, Florida 34974 Dear Mrs. Close: As I am sure you are aware, the City Council adopted Ordinance No. 1174 abolishing the Code Enforcement Board effective October 2, 2018, and will be utilizing the Magistrate process for code enforcement cases. The Mayor and City Council wish to publicly thank you and fellow board members for your service and present a Certificate of Appreciation at the November 27, 2018, meeting. This is the same night as the annual tree lighting. Kindly consider this as an invitation to join us at the tree lighting beginning at 5:30 P.M. in City Hall Park, with the Council meeting to begin at approximately 7:00 P.M. This is also to advise you that you will need to complete a Financial Disclosure Form 1 F (Final), enclosed for your convenience, within 60 days from October 2, 2018. Please mail or hand -deliver the completed form to the County Supervisor of Elections Office, 304 Northwest 2nd Street, Room 144, Okeechobee, Florida 34972. If you have any questions regarding this form, or cannot be in attendance at this meeting, please contact me. With best regards, I am Sincerely, X Lane Gamiotea, C C City Clerk LG/bj Enclosure cc via email: Diane Hagan, Supervisor of Elections Herb Smith, Fire Chief/Code Enforcement Officer Sue Christopher, Board Secretary 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 i iy ♦ �rrnil um-�u, 1� :mow r♦ \•♦I`�: 1, roiii�►`i':r1;�., tr i r. i �i`��l♦I_`;c f��ii:'aiiei�_v.� � ;'� 1•i ��`o`. �\v _ �avus-�nr�_v: Tov rW fiT,�Z 11,10, UfT � �ioe�! �*v , - 4 � :Aw� fJ � y0' ma O O u1915 City of Okeechobee Office of the City Clerk October 22, 2018 Mr. Ted Denisuk 1101 Southeast 8th Avenue Okeechobee, Florida 34974 Dear Mr. Denisuk: As I am sure you are aware, the City Council adopted Ordinance No. 1174 abolishing the Code Enforcement Board effective October 2, 2018, and will be utilizing the Magistrate process for code enforcement cases. The Mayor and City Council wish to publicly thank you and fellow board members for your service and present a Certificate of Appreciation at the November 27, 2018, meeting. This is the same night as the annual tree lighting. Kindly consider this as an invitation to join us at the tree lighting beginning at 5:30 P.M. in City Hall Park, with the Council meeting to begin at approximately 7:00 P.M. This is also to advise you that you will need to complete a Financial Disclosure Form 1 F (Final), enclosed for your convenience, within 60 days from October 2, 2018. Please mail or hand -deliver the completed form to the County Supervisor of Elections Office, 304 Northwest 2nd Street, Room 144, Okeechobee, Florida 34972. If you have any questions regarding this form, or cannot be in attendance at this meeting, please contact me. With best regards, I am Sincerel*LaneGamiotea , CM City Clerk LG/bj Enclosure cc via email: Diane Hagan, Supervisor of Elections Herb Smith, Fire Chief/Code Enforcement Officer Sue Christopher, Board Secretary 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 11,��Ar�1 Ilia` ♦; . 1 ..� /11 t/ �.\�/•. 1 llr-�/. i -ice: ♦`,\ejnrur. u,l\ /.���.•. �i i��.'��i`` 1 wnt�r �� %'ti t1:",`• i � ,• i`0,".-aiii i:riti�'•:%ii i ! i � ' ��I`�: �iii`i►-uiir+. :' ♦ n'Y �� i� ,, i�a:>;aiii.. uiii� �fe :' �! ::•' �auuurr oA •P � /: NOR" NQ The City of Okeechobee recognizes the Valuable Contribution of Comm, rn•lw` Vand Hereby Extends this Expression of GratefuIAppreciati Ted Denisut for Faithful Service as a Dedicated Member Appointed tit: Code Enforcement Board by the Mayor and City Council of the City of Okeechobee, F In witne hand Dowling I- Attest: INN -3 0001 � I �V �.i !/110 �/ l• 1� r `%rim=�u1, b . ^ — �� r .11 \! .•; � `�. •i �i/'�IIII.7111�` \I �•,`�` .`'; i' I�I/l/.�lll�\\` ?��' . {\,ii� ��`�I�i,, �l 1`•!/�,�,=�ilii iiiil% ���,I`/.. \ '.•; Os,i �;r1111\Uu►i N�I i':��i �i y ..: ' , . .t.,;'.�...,,1. ,1,.� .. . ;% _•: .; INA , �� iW: .i//I .....a ,,� , ;: 1�'• .I• .AM a� ;, r,. °,; \ . , s ��.,,a ;.,ram.;►,\.,, ; :. 1:• 11♦ a►.i{�'' I:� •.�.• a1.%.M r1:��\.,a111 �►`�i,.r .,_.�i$:•�. •i..•.!a�:_,�'�:aa• ii.._.a�:_r�i�•._�i ate•... i, d OF c OkFC' rn Day.. O '>G�ss�Oa City of Okeechobee Office of the City Clerk October 22; 2018 Mr. Jamie Gamiotea 824 Southeast loth Street Okeechobee, Florida 34974 Dear Mr. Gamiotea: As I am sure you are aware, the City Council adopted Ordinance No. 1174 abolishing the Code Enforcement Board effective October 2, 2018, and will be utilizing the Magistrate process for code enforcement cases. The Mayor and City Council wish to publicly thank you and fellow board members for your service and present a Certificate of Appreciation at the November 27, 2018, meeting. This is the same night as the annual tree lighting. Kindly consider this as an invitation to join us at the tree lighting beginning at 5:30 P.M. in City Hall Park, with the Council meeting to begin at approximately 7:00 P.M. This is also to advise you that you will need to complete a Financial Disclosure Form 1 F (Final), enclosed for your convenience, within 60 days from October 2, 2018. Please mail or hand -deliver the completed form to the County Supervisor of Elections Office, 304 Northwest 2nd Street, Room 144, Okeechobee, Florida 34972. If you have any questions regarding this form, or cannot be in attendance at this meeting, please contact me. With best regards, I am Sincerely, ftaneamiotea, CIVIC City Clerk LG/bj Enclosure cc via email: Diane Hagan, Supervisor of Elections Herb Smith, Fire Chief/Code Enforcement Officer Sue Christopher, Board Secretary 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 I - •+•,;, open, , .,>„ .� ..` Iraq ;n,..,N.1...`,:. r;.•fa �.OID, lii11! „•. { / .•.R, mlO�•,,•. "j4 �01 '17 - 0�1?77 ; •1 ♦ 11 1U K�o i K�;��,�'ii'i Aiii iiiii%�..�".�o� �i R�;.,• tip•/;4rmut.m>r :o`.. a: ©� . ♦ i, w ' � ��'p' �uli iiii�op!,,vo'fr � /,r„i \�y . O o - G O' tip• a� ti� `. m LL s 1915 Cluj Of Okeechobee e_J Office of the City Clerk October 22, 2018 Mr. Jim Pippin 1204 Southeast 8th Avenue Okeechobee, Florida 34974 Dear Mr. Pippin: As I am sure you are aware, the City Council adopted Ordinance No. 1174 abolishing the Code Enforcement Board effective October 2, 2018, and will be utilizing the Magistrate process for code enforcement cases. The Mayor and City Council wish to publicly thank you and fellow board members for your service and present a Certificate of Appreciation at the November 27, 2018, meeting. This is the same night as the annual tree lighting. Kindly consider this as an invitation to join us at the tree lighting beginning at 5:30 P.M. in City Hall Park, with the Council meeting to begin at approximately 7:00 P.M. This is also to advise you that you will need to complete a Financial Disclosure Form 1 F (Final), enclosed for your convenience, within 60 days from October 2, 2018. Please mail or hand -deliver the completed form to the County Supervisor of Elections Office, 304 Northwest 2nd Street, Room 144, Okeechobee, Florida 34972. If you have any questions regarding this form, or cannot be in attendance at this meeting, please contact me. With best regards, I am Sincerely, I ` 0/2c 6 Lane Gamiotea, CIVIC City Clerk LG/bj Enclosure cc via email: Diane Hagan, Supervisor of Elections Herb Smith, Fire Chief/Code Enforcement Officer Sue Christopher, Board Secretary 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 i �_i:`�� u. _��i�!��Ii �-i e��,�� ��':.I� s�0.,. �i��'Kr • •ice �i ♦er • :: a :r ri. , O�: r �.��:.`;. a r. • r Wie: r • is.• .. �e�, . M641,i �•;.��.: : _ ,. �� ::o I (t u+ �`n'.:'e!•`...' : ..�. es ��:; �i i ii �►��:� �!P :..:•I�`�P�oLi it=,`�;�'•!•�� I�liigi.A��O�•.,: �! i�:•S�1 • �rrr. rru.��Fr/•�l.;;i i�,: ili .l �/lrni rinlO�. r t� i�.•,t.�i`o�/eriturl_�►ir �� �r r 11' i �. ��� s+ililLJi�r�,�'��� �i i� o` On�,`.Angr r•ul��'a��,.. i� i01\`�}.�/rniruu�.'iyrr�;i. *1 r� I� �unl,ian�•oi�;%: �1 •r `.r.s:�®.—.f�!i�'.%� is....A..``iunr�:c�.:c� !�'.``•..��nunr�i.':,� i":w`'iunr�i.'`.'_� !. l�iTr��iC'F;O , 7v,, ju ,J1, inn iin r Dowling R, Watford, Jr., 1v Lan42 Garntotea, �iF1*.`�♦ , `fi'rii. % ' i\iIiNV��1e�iI1` II \��►ii,,.�.�O���iie`�����f�uIIi/ll\IuM�.e.I�bMORE �►f�ni�� r�� �. Li �, ®���n,. nar�/�r�I��:�tt ��...•�Fr ��a/ nur/,a��s,�s .J/ ��;1�$.r/. �xn nnr/ I II •�::;��' �.w nnr/ II �.�Is � - � �`:;i`.�:, .. � aY u"i/rl?��s .. , �•':O�Fr�i`��" m! d,�ee �.�.: •••�:;,��" imi I°��:�j•.�;: , • •. •�ji � 1 iui �"v'".�., 'i e ,. ��:.af.:;. ::ei, a►�•"�' r• .:ei` �iJp .i�. ��ei� �i::+;r .�i.• .e��. .,of m O y. ^77 1915 City ® Okeechobee Office of the City Clerk October 22, 2018 Mrs. Michelle Sanders c/o City Fire Department 55 Southeast 31d Avenue Okeechobee, Florida 34974 Dear Mrs. Sanders: As I am sure you are aware, the City Council adopted Ordinance No. 1174 abolishing the Code Enforcement Board effective October 2, 2018, and will be utilizing the Magistrate process for code enforcement cases. The Mayor and City Council wish to publicly thank you and fellow board members for your service and present a Certificate of Appreciation at the November 27, 2018, meeting. This is the same night as the annual tree lighting. Kindly consider this as an invitation to join us at the tree lighting beginning at 5:30 P.M. in City Hall Park, with the Council meeting to begin at approximately 7:00 P.M. This is also to advise you that you will need to complete a Financial Disclosure Form 1 F (Final), enclosed for your convenience, within 60 days from October 2, 2018. Please mail or hand -deliver the completed form to the County Supervisor of Elections Office, 304 Northwest 2nd Street, Room 144, Okeechobee, Florida 34972. If you have any questions regarding this form, or cannot be in attendance at this meeting, please contact me. With best regards, I am Sincerely, Lane amiotea, CMC City Clerk LG/bj Enclosure cc via email: Diane Hagan, Supervisor of Elections Herb Smith, Fire Chief/Code Enforcement Officer Sue Christopher, Board Secretary 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 �� �ri�i✓err: City of Okeechobee recog and Hereby Extjeno Mich for Faithful CoThe ' 1 Septe Present by the Mayor and J O ti m O u1915*' Cit,v of Okeechobee Office of the City Clerk October 22, 2018 Ms. Megan Wilt 1114 Southwest 31d Avenue Okeechobee, Florida 34974 Dear Ms. Wilt: As I am sure you are aware, the City Council adopted Ordinance No. 1174 abolishing the Code Enforcement Board effective October 2, 2018, and will be utilizing the Magistrate process for code enforcement cases. The Mayor and City Council wish to publicly thank you and fellow board members for your service and present a Certificate of Appreciation at the November 27, 2018, meeting. This is the same night as the annual tree lighting. Kindly consider this as an invitation to join us at the tree lighting beginning at 5:30 P.M. in City Hall Park, with the Council meeting to begin at approximately 7:00 P.M. This is also to advise you that you will need to complete a Financial Disclosure Form IF (Final), enclosed for your convenience, within 60 days from October 2, 2018. Please mail or hand -deliver the completed form to the County Supervisor of Elections Office, 304 Northwest 2nd Street, Room 144, Okeechobee, Florida 34972. If you have any questions regarding this form, or cannot be in attendance at this meeting, please contact me. With best regards, I am Sincerely, 04�a , 4(0"� Lane Gamiotea, CIVIC City Clerk LG/bj Enclosure cc via email: Diane Hagan, Supervisor of Elections Herb Smith, Fire Chief/Code Enforcement Officer Sue Christopher, Board Secretary 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 %� �r ii t•►�;�'. ♦�, IA►u ate►, . ♦.�I�,i �Go�1j. O:o fir ii• �� r..•,•': �� I ,� m. uu � -' • i � � �nI nn iii. � �'�► ' i ) `� � I ru., rau '�'�.♦ . i j'r � •. � I rur ux� fin„ -,'A �� �9 r♦ .��;`, ..rum,iuus,�%S� r �I\•iaum irmi o'��•t. r��� "A I nr r�►;o�,., r r .nwi►�!o��,.,r r �' r`\•.�• �atuuri �a'�.r.%/r�'i:�\.� ��erurir ram.+� �•:�"u �tuunr� n�.,n` r' 7 7�W bT M�1?7-477; us re Dow //. ► ,•_ i'a`iri, i°iii •a♦♦.� I� •� '�%'4�iii iiiu�..o`�.�►:':�r a�,��:'�.'::��um.mr�� o��•, yr . �i �i agar _ •:; �r�rl`: �� � z. � ♦ ��,r irrila`�♦ � � ♦'"��r �rs�o^�♦•o..i � I j',rz, 9 -.•••-1% SEACOAST NATIONAL BANK 1390 1 OKEECHOBEE, FLORIDA 34974 BUSINESS DEVELOPMENT BOARD OF 63-51W655 70 OKEECHOBEE COUNTY INC DBA CHAMBER OF COMMERCE OF OKEECHOBEE COUNTY 55 S. PARROTT AVE. 10/31/2018 OKEECHOBEE, FL 34974 oil PAY TO THE City of Okeechobee 2 ORDER OFO $ **7,944.63 Seven Thousand Nine Hundred Forty -Four and 63/100**, DOLLARS City of Okeechobee India Riedel 55 SE 3rd Av Okeechobee FL-34974— — — MEMO Attn: India Riedel OKEDC13 U HORIZED SIGNA Aff 111001390119 1:067005L581: J h. i let Exhibit 1 Nov 27, 2018 ORDINANCE NO. 1176 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Florida Statutes Section 163.3177(3)(b) requires local governments to annually update a Five -Year Schedule of Capital Improvements which is consistent with the Plan and may be accomplished by Ordinance rather than as an Amendment to the Local Comprehensive Plan; and WHEREAS, the City's Planning Board, acting as the Local Planning Agency, has reviewed the proposed Five -Year Schedule of Capital Improvements, at its public meeting held on November 15, 2018, and found it to be consistent with the City's Comprehensive Plan and hereby forwards its recommendation to the City Council; and WHEREAS, the City Council has agreed with the recommendations of the Planning Board that the proposed Five -Year Schedule of Capital Improvements complies with the requirements of Florida Statutes Section 163.3177(3)(b), that the proposed improvements are consistent with the Comprehensive Plan; and WHEREAS, the City Council desires to adopt this Schedule to guide future development of the City and protect the public's health, safety, and welfare. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: Revision. The City Council hereby revises the Capital Improvements Element of its Comprehensive Plan by updating the Five -Year Schedule of Capital Improvements (Five - Year Capital Improvement Plan) attached as Exhibit "A". SECTION 2: Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: Severability. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 4: Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for First Reading and set for Final Public Hearing on this 27t' day of November, 2018. ATTEST: Lane Gamiotea, CMC, City Clerk Dowling R. Watford, Jr., Mayor Ordinance No. 1176 Page 1 of 4 ft PASSED AND ADOPTED after Second and Final Public Hearing this 18th day of December, 2018. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor Ordinance No. 1176 Page 2 of 4 -.e4 Ordinance No. 1176 Exhibit "A" Projected Revenues Public Facility Revenues Funding Source FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22.23 Local Option Gas Tax Gas Tax $ 364,880 $ 372,178 $ 379,621 $ 387,214 $ 394,958 Local Alter Fuel User Fee Gas Tax $ 224,965 $ 229,464 $ 234,054 $ 238,735 $ 243,509 SRS Eight Cent Motor Fuel Gas Tax $ 64,225 $ 65,510 $ 66,820 $ 68,156 $ 69,519 Ninth Cent Fuel Tax Gas Tax $ 62,975 $ 64,235 $ 65,519 $ 66,830 $ 68,166 SCOP (Small County Grant Prog) SCOP $ 177,537 $ $ $ $ Subtotal General Fund Revenues $ 894,582 $ 731,387 $ 746,014 $ 760,935 $ 776,152 Ad Valorem Tax General $ 2,181,694 $ 2,225,328 $ 2,269,834 $ 2,315,231 $ 2,361,536 Intergovernmental Revenues General $ 1,645,216 $1,678,120 $ 1,711,683 $ 1,745,916 $ 1,780,835 Fines and Forfeitures General $ 9,775 $ 9,971 $ 10,170 $ 10,373 $ 10,581 Use of Money General $ 100,000 $ 102,000 $ 104,040 $ 106,121 $ 108,243 Other Revenues General $ 28,114 $ 28,676 $ 29,250 $ 29,835 $ 30,431 Subtotal $ 3,964,799 $ 4,044,095 $ 4,124,977 $ 4,207,476 $ 4,291,626 State Appropriation Fund State Grant $ 209,000 $ $ $ $ Subtotal $ 209,000 $ $ $ $ Projected Expenditures Funding Transportation Projects Source Median Replacement & Right of Way Gas Tax $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Install Baffle Box & Raise Road Elevation SCOP $ 177,537 $ $ $ $ Asphalt Program Gas Tax $ 120,000 $ 55,000 $ 200,000 $ $ 300,000 Sidewalk Program Gas Tax $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Sign Repair/replacement Gas Tax $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Traffic Signal Upgrades Gas Tax $ 12,500 $ 12,500 $ 12,500 $ 12,500 $ 12,500 Street Improvements -SE 8th Ave Gas Tax $ 209,000 $ 200,000 $ $ $ Sub Total Stormwater Projects $ 559,037 $ 307,500 $ 252,500 $ 52,500 $ 352,500 ROW Drainage Gas Tax $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 R&M Roads and Culverts Gas Tax $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10.000 Storm Water Infiltration Repair Gas Tax $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Storm Water Ditch Adjustments Gas Tax $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Sub Total Parks & Recreation Projects $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 Tree Program General $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Centennial Park- Solar Area Lights General $ 6,000 $ $ $ $ Centennial Park- Chickees General $ 20,000 $ $ $ $ Centennial Park - Picnic Tables General $ 5,000 $ $ $ $ Centennial Park - Playground Equipment General $ 10,000 $ $ $ $ Centennial Park - Landscaping General $ 10,000 $ $ $ $ Centennial park -Concrete for pads General $ 2,000 $ $ $ $ Sub Total $ 68,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Total Expenditures $ 667,037 $ 362,500 $ 307,500 $ 107,500 $ 407,500 Source: City of Okeechobee 2018-2019 Annual Budget Ordinance No. 1176 Page 3 of 4 Ordinance No.1176 Exhibit "A" Okeechobee County School District Summary of Revenue/Expenditures Available for New Construction and Remodeling Projects Only 2018-19 2019-20 2020-21 2021-22 2022-23 Five Year Tota I Total $0 ($6,489,479) ($5,304,479) ($4,719,479) ($4,809,479) ($21,122,916) Revenues Total Project $0 $0 $0 $0 $0 $0 Costs Difference (Remaining $0 ($6,489,479) ($5,104,479) ($4,719,479) ($4,809,479) ($21,122,916) Funds) Source: Okeechobee County School District 2018-19 Work Plan Okeechobee County School District Capacity Project Schedules Project Description location 2018-19 2019-20 2020-21 2021-22 2022-23 Total Funded Project description not specified Location not specified Planned Cost: $0 $0 $0 $0 $0 $0 No Student Stations 0 0 0 0 0 0 Total Classrooms 0 0 0 0 0 0 Gross Sq Ft 0 11 0 1 0 0 0 Planned Cost $0 $0 $0 $0 $0 $0 District Student Stations 0 0 0 0 0 0 Totals Total Classrooms 0 0 0 0 0 0 Gross Sq Ft 0 0 0 0 0 0 Source: Okeechobee County School District 2018-19 Work Plan Ordinance No. 1176 Page 4 of 4 To: From: Date: Subject: i!♦ !♦ 11 1/ Memorandum Honorable Mayor and City Council Bill Brisson, AICP Sr. Planner, LaRue Planning November 19, 2018 First reading 11-27-2018 of Ord. 1176, Annual Update of the Five -Year Schedule of Capital Improvements, Each year, the City is required to update its Five -Year Schedule of Capital Improvements in the Capital Improvements Element (CIE) of the Comprehensive Plan. This schedule is represented on page 9-7 of the CIE and typically includes those capital expenditures the City Administration feels are necessary to maintain the adopted Level of Service Standards identified in the Comp Plan. These deal with public works types of improvements such as street paving, sidewalks, curb & gutter, stormwater/ drainage, and recreation improve- ments. The City is also required to include in its Five -Year Schedule, the Okeechobee County School Capacity Program (SCP) adopted by the School Board each year as part of its'Annual Work Plan. This is represented on page 9-8 of the CIE. Both of these pages are included in Attachment A to the Ordinance. The Planning Board, sitting as the Local Planning Agency (LPA) reviewed the materials at its meeting on November 15th and found the update consistent with the City's Comprehensive Plan. I look forward to seeing you on the 27th. Providing Planning and management solutions for local governments 575 Jac6on jtreet, juite 206 I Fort Mqc-, FL 339ol 239-334-3366 www.larueplanning.com Exhibit 19 CITY OF OREECHOBEE (863) 763-3372 AGENDA ITEM REQUEST FORM PLEASE SUBMIT COMPLETED FORM TO. CITY ADMINISTRATORS OFFICE 55 SE 3RD AVENUE OKEECHOBEE, FLORIDA 34974 FAX (863) 763-1686 NAME: Okeechobee Main Street - Bridgette Waldau, Arts & Culture Alliance Director ADDRESS: 55 S. Parrott Avenue Okeechobee, FL 34972 TELEPHONE: 863-357-6246 FAX: MEETING: REGULAR ® SPECIAL ❑ WORKSHOP ❑ DATE: November 27 2018 __ PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: Presentation of new sculpture with request to place in Flagler Park Bronze Cattle Drive, celebrating the cattle and ranch lifestyle of Okeechobee County PLE ASE STA TE W HA T D EPA RTM ENT (S) YO U H AVE WO RKE D W ITH : Public Works Department ----------------- ____._________ PLEASE STATE DESIRED ACTION BY THE CITY COUNCIL: To place the sculpture pr ject in Flager Park #5_ _ --------------------- PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS: (Please see attached sheet) IF A PRESENTA TION IS TO B E MADE, PLEASE LIMIT T HE TIME TO TEN M INUTES U NLESS OTH ERW ISE APPROVED BY THE MAYOR. SIGNED BY: ""���� DATE: November 14, 2018 l SUMMARIZATION OF ART PROJECT: Okeechobee Main Street's Arts & Culture Alliance is in the planning stages of bringing into Okeechobee, a bronze cattle drive sculpture. The project was inspired by an installation located at the Brownwood Villages near Leesburg, FL., and as a way to celebrate the upcoming 500 year anniversary of the first cattle coming in to Florida. In 1521 the earliest Spanish explorers and seven Andalusia cattle arrived on Florida's shores. Ponce De Leon was their leader. Most people believe these cattle are the first domesticated cattle in the United States. They also believe they are the original ancestors of the hearty scrub cattle we still have in Florida today. The project will be bronze sculptures (full plus 1/4 size) and will include a horse with rider, calf, dog and 6 heads of cattle. They will represent a historical cattle drive, celebrating the ranching lifestyle in Okeechobee County, as well as the 500 year anniversary of the first cattle coming into Florida (completion of the project will correspond with this milestone). The sculptor who will be creating this project in J. Michael Wilson, a celebrated sculptor who created the project at the Villages. He has a vast history of creating larger -than -life size (award winning) sculptures, not only at the Villages but across the western states. The committee has approached several local leaders in the cattle industry and received strong support of the project and we now feel confident to move forward with the fundraising needed to bring this project to life. We would like to install the project in Flagler Park #5. This park is a blank canvas and wide open. We will work very closely with Public Works for placement. Initial plan is to have the cattle drive meandering on the grass from corner to corner along side of the sidewalk with native plants added for an authentic setting. We want visitors to be able to walk along the sidewalks and feel like they are in the middle of the cattle drive. Another reason that we would like to install the project in Flagler Park #5 is that is the project will be easily viewed from State Road 70 and there is also easy access in and out. Historically, this is also near the path of cattle drives coming through Okeechobee many years ago. Not only will this project be a celebration of Okeechobee ranchers, that the local community will enjoy, but we know this unique project will be a big draw for visitors outside the area. The Arts & Culture Alliance's mission is to connect people to the arts and to each other. We want our art projects to celebrate the uniqueness of our community. We are confident this project will draw a lot of attention from outside the area, with visitors coming to see this installation and the other arts Okeechobee. This will also be an economic plus for the downtown businesses, as well as the rest of the City and County. Exhibit 3 Nov 27, 2018 Page 1 of 3 Revised 12-11-17 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-9821 Fax: 863-763-1686 PARK USE AND/OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date Received: I Iti-/1-1$ 1 Date Issued: Application No: I I $-O Date(s) & Times of Event: r Q- g - 1,R Cf oIm- qonn Info ation: Or anization: QVeL)'i ST9-r—err Mailing Address: 5 S, OKeeohobep., FL 3 Contact Name: N ` Q E-Mail Address: ( p r6j dceeo h h bee rn A iNsTrLeeT I Work:1 1 S-� - tn---)t.4 i- I Home: I I Cell: I I Summary of activities: �'�ra � ► ' • it • . �..� a ^ � - _ • Please' check requested Parks: 1 Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park o #2 #3 #4 o #5 ❑ #6 [Park 3 is location of Gazebo. Park 4 is location o 4 andsta (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable Parcel ID: Please' check requested Parks: 1 Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park o #2 #3 #4 o #5 ❑ #6 [Park 3 is location of Gazebo. Park 4 is location o 4 andsta (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable Parcel ID: 47 Page 2 of 3 Revised 12-11-17 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (Street Closings require City Council approval. Meetings I" & 3rd Tuesdays but subject to change) Address of Event: _��1�� E ��PJ� sl 7_. y Attachments Reauired for Use of Parks Attachments Rennire.d fnr RtrPPt/RirlPurallr irincinnc ► Site Plan Site Plan ► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of $1,000,000.00 $1,000,000.00 with the City of Okeechobee as I 1with the City of Okeechobee and R.E. Hamrick Testamentary additional insured. Trust as Additional Insured. Proof of non-profit status ► Original signatures of all residents, property owners and business owners affected by the closing. ► State Food Service License if> 3 days. ► State Food Service License if> 3 days. ► Notarized letter of authorization from ► State Alcoholic Beverage License, if applicable.** property owner, if applicable.* Required it private property used in conjunction with a Park Use application. ** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City Parks, City streets or City sidewalks. See additional note below. ❑ Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary Use Permit 667 along with the Street Closing application. Note: ► Clean-up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. ► No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ► The Department of Public Works will be responsible for delivering the appropriate barricades. ► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental re ulatory agencies. n�. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing Permit. V Page 3 of 3 Revised 12-11-17 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick Testamentary Trustlif closing streets or sidewalks. pplicant Signature Date ••'•OFFICE USE ONLY"•• Staff Review pp - , p,&P- Fire Department: r Date: ne v ing W. %.V%5 CIO_l a Building Official: 2: Date: D' 1! ' 1 PubliclWorks: Date: /O'i -7' 1 Police Department: Date: /O BTR Department: ? Date: City Administrator: Date: r/ Li Yr" City Clerk: C�� (�,t Date: NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVEN' FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on // f.27,/p' Date Temporary Street and Sidewalk Closing reviewed by City Council and approved Date Lei, 4- V�j Park #3 340 339 338 341 State Road 70 337 1 336 335 1 334 333 312 325 313 328 327 323 ji 13 %J 342 318 311 1 310 1 109 1 301 1 307 306 1 305 1 304 1 303 1 302 1 301 arkStreet 319 330 329 321 320 Park #4 State Road 70 : J- 57-456 455-452 451-449 448444 57-456 439 5 435 431 430 422 42 423 z A A. 410 41R 417-41 =414- 417��411 4nq R Strppt 434 432 F433 1 424 1 407 401 of 1 ri vi" r t:C) i t v, L 716 ,;%Gd 3Pd 4 4-ib tkve. 1,729 vve Goocgle Maps - R,r k-�, 4 /at ^�� 3. 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W ' .., .. 1: � ;d• O¢dApplti Solon � .. �' > .. > Goggle L�IarttY FeEo ®D Map data 02017 Google United States 200 ft t r t u.0 -7rN Q �. r Ut ems- ' C `1D5%.t,k-e.n `beC• --'R th- �L t t� �► tC�-#�'= S ire cis . 1'0/2/2017, 2:58 PM ,ter' OKMSStage Area for Dancers SW 4th Ave L O a aU L u Ln Qj 0 OKIAS Stage Area for Dancers i�i4iiL i SW 4th Ave P, iL, 1, 3 j Exhibit 4 I Nov 27, 2018 Pagel of 3 Revised 11/4/16 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-3372 ext. 217 Fax: 863-763-1686 PARK USE AND/OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date _Received: Date Issued: Application No: I Date(s) & Times of Event: r`►-i dau , F -oiva6 A IS, ;2 019 •`J Mailin Address: 70f S Pa t+ Contact Name: f Yl i sa Ki nG E-Mail Address: II Work: 1 7(P 3 —30-1 Z I Home: I I Cell: I I Summary of activities: S I Vv i I( ay--h ei o_4_*. in Fi e.lcl D 0. CU- �5Ch u C A cl f�-yyfll bc, np.cessaifor- y-q�L­1a-rIS4b� I I Please check requested Parks: Flagler Parks: o City Hall Park o #1 Memorial Park ❑ #2 0 #3 ❑ #4 ❑ #5 0 #6 [Park 3 is location of Gazebo. Park 4 is location of Bandstand] (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable Parcel ID: A0 Page 2 of 3 Revised 11/4/16 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (Street Closings require City Council approval. Meetings Vt & 3"d Tuesdays but subject to change) Address of Event: —10 I S {�C11"YtUj {- AVCil-A,-F_ oVeeCf'to {oee FL.- 3, 4q•iq Streets to be closed: Ear, Ci Ave " rn 6 E (off Sheet 7b SE 7 Sfi'f Ct Date(s) to be closed: fi-i Cf c�� f , Ff-b r-i,ta-`,t 15, 90 19 Time(s) to be closed: 8 =0U caJ:00 orm Purpose of Closing: Qcx�eAA aF C11i'lctrCY1 C'.rossl►1q � Sh- - dyL r etc(.Do. Attachments Required for Use of Parks Attachments Required for Street/Sidewalk Closings ► Site Plan ► Site Plan ► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as $1,000,000.00 with the City of Okeechobee and R.E. additional insured. Hamrick Testamentary Trust as Additional Insured. ►Proof of non-profit status (IRS Determination ► Original signatures of all residents, property owners and Letter) business owners affected by the closing. ► State Food Service License if> 3 days. ► State Food Service License if> 3 days. ► Notarized letter of authorization from ► State Alcoholic Beverage License, if applicable.** property owner, if applicable.* * Required if private property used in conjunction with a Park Use application. ** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City Parks, City streets or City sidewalks. See additional note below. o Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temnorary Use Permit 667 along with the Street Closing application. Note: ► Clean-up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. ► No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ► The Department of Public Works will be responsible for delivering the appropriate barricades. ► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing Permit. Page 3 of 3 vised 11/4/16 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-5 and 04 03, concerning the use and the riles of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the'issuance of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick ary Trust if closing streets or sidewalks. r Signature _ It 1-71-Z019 _ Date ""OFFICE USE ONLY•••° Fire Department: Date: B u ilding Official: Date: Public Works: Date: Police Department: Date: I BTR Department: Date: City Administrator: Date: City Clerk: Date: NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Tei porary Street and Sidewalk Closing submitted for review by City Council on Date Temporary Street and Sidewalk Closing reviewed by City Council and approved Date c � 15 S%-V {nth St o S" 6th St. S!,E 6th St S= 6th St 0 > t� -i Closing herd rn mcc iobe6 C4�tristiaYt 4' A-GccdQhti� �' .� ..Christ Fellowship Okeechobee z i rn M :M Field r�Clas�rtoj SE?tl7 sr here G'l SE 6th St + Good Care Boarding Hon, -- Exhibit 5 Nov 27, 2018 RESOLUTION NO.2018-07 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-09, AS AMENDED, APPENDIX A OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES ADMINISTRATIVE FORMS FOR USE IN CONJUNCTION WITH THE LAND DEVELOPMENT REGULATIONS; WHICH INCLUDES FORMS AND PROCEDURES FOR INCLUSION IN PETITIONS FOR REVIEW FOR LAND USES, DEVELOPMENT ACTIVITIES AND RELATED PETITIONS, AS PERMITTED BY THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR THE CREATION OF FORM 18, DE MINIMIS AND JOINDER OF PARCELS OR LOTS APPLICATION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida, upon recommendation of the Planning Board, has recently enacted Ordinance No. 1170 to amend Chapter 86, Code of Ordinances, to provide for application and approval procedures for the establishment and approval of de minimis lot splits, as well as to permit joinder of multiple lots into a single lot; and WHEREAS, in order to guide and direct City staff in processing such applications it is necessary to establish application forms and procedures, to provide background information surrounding the applicant and the parcel or lots affected, and to require such other information, studies or documentation as necessary for the particular circumstances pertaining to the parcel(s) or lot(s). NOW, THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: That the City Council of the City of Okeechobee, Florida hereby adopts this resolution to effect the following changes and/or additions to Appendix A of the Code of Ordinances, as follows: APPENDIX A -APPLICATION FORMS AND CONTENT REQUIREMENTS Form 18. De Minimis and Joinder of parcels or lots Application. 1. Application contents. An application for De Minimis splitting of lots or parcels of lands within the City of Okeechobee, or for an application for Joinder of lots or parcels into a single lot shall be submitted on the appropriate application form, and comprises the following: a. Applicant's name, address, and phone number. b. Proof of legal interest in the property, and if an agent, a notarized authorization to act signed by the owner of record as set forth in the records of the property appraiser. c. Property identification number, survey (if requested), and location map. d. A cover letter describing the proposed proiect and the reason(s) and necessity for the change. e. Any additional information as determined by City staff as relevant to the particular circumstances of the subject property, including any of the information required in Appendix B to these regulations. f. Any information as contained in Code of Ordinances Chapter 86, Sections 86-90 and 86-91 as adopted by Ordinance No.1170. 1: Application fee(s). 2. Processing of Application De Minimis and Joinder Applications are processed as follows: a. Applicant submits Application to General Services Department. b. The City Administrator, or his designee reviews the Application, and with input from City staff, Building Department or the City's Planning Consultant will determine if the Application meets the requirements of Chapter 86, Sections 86-90 or 86-91, Code of Ordinances. c. If the applicant provides all information and documentation as requested, as well as Application fees, and otherwise complies with the requirements of Chapter 86 Sections 86-90 and 86-91, Code of Ordinances the City Administrator, or his designee shall approve the Application for final completion as submitted or with conditions thereto, as set forth in the pertinent Ordinance. SECTION 2: Conflict. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTION 3: Severability. If any provision or portion of this Resolution is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this Resolution shall remain in full force and effect. RESOLUTION No. 2018-07 PAGE 1 OF 2 Language to be added is undeffined. Language to be deleted Is atrack-ibraegl�. SECTION 4: Effective Date. This Resolution shall take effect immediately upon its passage. INTRODUCED AND ADOPTED in Regular Session this 27th day of November, 2018. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor RESOLUTION No. 2018-07 PAGE 2 OF 2 Language to be added is unde edrfm . Language to be deleted is �. Exhibit 6 Nov 27, 2018 RESOLUTION NO.2018.08 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 98-11, AS AMENDED, APPENDIX C, SCHEDULE OF LAND DEVELOPMENT REGULATIONS FEES AND CHARGES, AS SET FORTH AS AN ATTACHMENT TO THE LAND DEVELOPMENT REGULATIONS; REQUIRING CERTAIN FEES FOR THE PROCESSING AND APPROVAL OF APPLICATIONS FOR DE MINIMIS LOT SPLITS, AND APPLICATIONS FOR JOINDER OF MULTIPLE LOTS INTO A SINGLE LOT; CREATING FEE SCHEDULE 19, FOR INCLUSION INTO APPENDIX C; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida, upon recommendation of the Planning Board, has recently enacted Ordinance No. 1170 to amend Chapter 86, Code of Ordinances, to provide for application and approval procedures for the establishment and approval of de minimis lot splits, as well as to permit joinder of multiple lots into a single lot; and WHEREAS, in order to guide and direct City staff in processing such Applications it is necessary to set Application Fees as established in Resolution 98-11, as amended, adopted by the City Council and set forth in Appendix C. NOW, THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: That the City Council of the City of Okeechobee, Florida hereby adopts this Resolution to affect the following changes and/or additions to Appendix C, Code of Ordinances as follows: APPENDIX C. SCHEDULE OF LAND DEVELOPMENT REGULATIONS FEES AND CHARGES Fee Schedule: 19. Applications for De Minimis or Joinder of parcels or lots .......................................... $250.00 SECTION 2: Conflict. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. SECTION 3: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 4: Effective Date. This Resolution shall take effect immediately upon its adoption. INTRODUCED AND ADOPTED in Regular Session this 27Lh day of November, 2018. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor RESOLUTION No. 2018-08 PAGE 1 OF 1 Language to be added is underlined Language to be deleted is Mwk tMeugk. Exhibit 7 Revised Nov. 27, 2018 RESOLUTION NO. 2018-09 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ACCEPTING THE OFFICIAL RESULTS FROM THE OKEECHOBEE COUNTY CANVASSING BOARD FOR THE 2018 GENERAL CITY ELECTION; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY DOWLING R. WATFORD, JR., BOBBY KEEFE, AND BOB JARRIEL, AS ELECTED CITY COUNCIL MEMBERS; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY LANE GAMIOTEA, AS THE ELECTED'CITY CLERK; PROVIDING FOR THE CITY CLERK TO ISSUE CERTIFICATES OF ELECTION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on July 10, 2018, by virtue of the provisions of the Charter of the City of Okeechobee and Florida State Law, Mayor Watford proclaimed and declared that a General City Election will be held on November 6, 2018, by the qualified voters for three City Council Members and one City Clerk; and WHEREAS, as provided in Section 26-4 of the Code of Ordinances, the City's qualifying period was held from Noon, August 20 through Noon, August 24, 2018, in the Office of the City Clerk for all persons who desired to become a qualified City Candidate; and WHEREAS, such individual(s) who qualified as candidates for the Office of City Council and whose names appeared on the General Election Ballot were: Bob Jarriel, Bobby Keefe, Gary Ritter, and Dowling R. Watford, Jr.; and WHEREAS, only one individual, Lane Gamiotea, qualified as a candidate for the Office of City Clerk, whose name did not appear on the General Ballot, as she is unopposed for said Office; and WHEREAS, the City entered into an Agreement on August 1, 2006, with the Okeechobee County Supervisor of Elections, which sets forth the provisions for the City General Elections to be held in coordination with the County's Election, and submit such results to the City Council for official acceptance; and WHEREAS, the Canvassing Board Official Results dated November 17, 2018, and signed by Jerry Bryant, County Judge; Diane Hagan, County Supervisor of Elections; and Terry Burroughs, Board of County Commissioners Chairperson; declare the votes given for the Nonpartisan Election held November 6, 2018, are that Dowling R. Watford, Jr., Bobby Keefe, and Bob Jarriel received the highest number of votes for the Office of City Council. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: RESOLUTION No. 2018-09 PAGE 1 OF 2 Section 1. That the City Council hereby accepts the Official Results from the Okeechobee County Canvassing Board for the 2018 General Nonpartisan City Council Election. Statement of Votes Cast provided by the Okeechobee County Supervisor of Elections with 43 percent voter participation of the 2,854 registered City voters as of October 9, 2018: Name of Candidate Bob Qualified for City Council: Jarriel Votes by Precinct (No. 6): 276 Votes By Mail: 164 Early Voting: 303 Provisional Ballots: 0 Bobby Gary Dowling R. Keefe Ritter Watford, Jr. 335 257 323 144 138 189 341 306 343 TOTAL VOTES: 743 820 701 855 PERCENTAGE: 23.82% 26.29% 22.48% 27.41% Section 2. That, Dowling R. Watford, Jr., Bobby Keefe, and Bob Jarriel, having received the highest number of votes be, and are hereby declared elected as City Council Members, and shall hold office for four (4) years beginning the first Monday in January following the City General Election and until their successors are elected and qualified as provided in Section 26-5, Code of Ordinances. Terms being January 7, 2019, through January 2, 2023. Section 3. That, Lane Gamiotea, being unopposed, be, and is hereby declared elected as City Clerk, and shall hold office for four (4) years beginning the first Monday in January following the City General Election and until their successors are elected and qualified as provided in Section 26-5, Code of Ordinances. Terms being January 7, 2019, through January 2, 2023. Section 4. The City Clerk is hereby instructed to coordinate an Investiture Ceremony for the official issuance and delivery of the Certificates of Election to each candidate elected as provided in Section 26-10, Code of Ordinances. Section 5. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. Section 6. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. Section 7. This Resolution shall take effect immediately upon adoption. INTRODUCED AND ADOPTED in Regular Session this 27`h day of November 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney RESOLUTION No. 2018-09 PAGE 2 OF 2 Exhibit 7 Nov 27, 2018 RESOLUTION NO. 2018-09 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ACCEPTING THE OFFICIAL RESULTS FROM THE OKEECHOBEE COUNTY CANVASSING BOARD FOR THE 2018 GENERAL CITY ELECTION; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY DOWLING R. WATFORD, JR., BOBBY KEEFE, AND BOB JARRIEL, AS ELECTED CITY COUNCIL MEMBERS; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY LANE GAMIOTEA, AS THE ELECTED CITY CLERK; PROVIDING FOR THE CITY CLERK TO ISSUE CERTIFICATES OF ELECTION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on July 10, 2018, by virtue of the provisions of the Charter of the City of Okeechobee and Florida State Law, Mayor Watford proclaimed and declared that a General City Election will be held on November 6, 2018, by the qualified voters for three City Council Members and one City Clerk; and WHEREAS, as provided in Section 26-4 of the Code of Ordinances, the City's qualifying period was held from Noon, August 20 through Noon, August 24, 2018, in the Office of the City Clerk for all persons who desired to become a qualified City Candidate; and WHEREAS, such individual(s) who qualified as candidates for the Office of City Council and whose names appeared on the General Election Ballot were: Bob Jarriel, Bobby Keefe, Gary Ritter, and Dowling R. Watford, Jr.; and WHEREAS, only one individual, Lane Gamiotea, qualified as a candidate for the Office of City Clerk, whose name did not appear on the General Ballot, as she is unopposed for said Office; and WHEREAS, the City entered into an Agreement on August 1, 2006, with the Okeechobee County Supervisor of Elections, which sets forth the provisions for the City General Elections to be held in coordination with the County's Election, and submit such results to the City Council for official acceptance; and WHEREAS, the Canvassing Board Official Results dated November 17, 2018, and signed by Jerry Bryant, County Judge; Diane Hagan, County Supervisor of Elections; and Terry Burroughs, Board of County Commissioners Chairperson; declare the votes given for the Nonpartisan Election held November 6, 2018, are that Dowling R. Watford, Jr., Bobby Keefe, and Bob Jarriel received the highest number of votes for the Office of City Council. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: RESOLUTION No. 2018-09 PAGE 1 OF 2 N Section 1. That the City Council hereby accepts the Official Results from the Okeechobee County Canvassing Board for the 2018 General Nonpartisan City Council Election. Statement of Votes Cast provided by the Okeechobee County Supervisor of Elections with 43 percent voter participation of the 2,854 registered City voters as of October 9, 2018: Name of Candidate Bob Bobby Gary Dowling R. Qualified for City Council: Jarriel Keefe Ritter Watford, Jr. Votes by Precinct (No. 6): 276 335 257 323 Votes By Mail: 164 143 138 189 Early Voting: 303 341 306 343 Provisional Ballots: 0 0 0 0 TOTAL VOTES: 743 819 701 855 PERCENTAGE: 23.83% 26.27% 22.48% 27.42% Section 2. That, Dowling R. Watford, Jr., Bobby Keefe, and Bob Jarriel, having received the highest number of votes be, and are hereby declared elected as City Council Members, and shall hold office for four (4) years beginning the first Monday in January following the City General Election and until their successors are elected and qualified as provided in Section 26-5, Code of Ordinances. Terms being January 7, 2019, through January 2, 2023. Section 3. That, Lane Gamiotea, being unopposed, be, and is hereby declared elected as City Clerk, and shall hold office for four (4) years beginning the first Monday in January following the City General Election and until their successors are elected and qualified as provided in Section 26-5, Code of Ordinances. Terms being January 7, 2019, through January 2, 2023. Section 4. The City Clerk is hereby instructed to coordinate an Investiture Ceremony for the official issuance and delivery of the Certificates of Election to each candidate elected as provided in Section 26-10, Code of Ordinances. Section 5. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. Section 6. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. Section 7. This Resolution shall take effect immediately upon adoption. INTRODUCED AND ADOPTED in Regular Session this 27th day of November 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney RESOLUTION No. 2018-09 PAGE 2 OF 2 * * * Official Results * * * CERTIFICATE OF COUNTY CANVASSING BOARD OKEECHOBEE COUNTY We, the undersigned, JERALD D. BRYANT, County Judge, DIANE HAGAN, Supervisor of Elections, TERRY BURROUGHS, BOCC Chairman, constituting the Board of County Canvassers in and for said County, do hereby certify that we met on the Seventeenth day of November, 2018 A.D., and proceeded publicly to canvass the votes given for the several offices and persons herein specified at the Nonpartisan held on the Sixth day of November, 2018 A.D., as shown by the returns on file in the office of the Supervisor of Elections. We do hereby certify from said returns as follows: Retention of Justice Alan Lawson of the Supreme Court Yes 7,392 votes No 2,557 votes Retention of Judge Burton C. Conner of the Fourth District Court of Appeal Yes 7,715 votes No 2,382 votes Retention of Judge Jeffrey T. Kuntz of the Fourth District Court of Appeal Yes 7,028 votes No' 2,745 votes Retention of Judge Carole Y. Taylor of the Fourth District Court of Appeal Yes 7,086 votes No 2,647 votes For Circuit Judge, 19th Judicial Circuit, Group 19, the whole number of votes cast was 9,765 of which Robert "Bob" Meadows Nirlaine Smartt received 7,005 votes received 2,760 votes For County Court Judge, Group 1, the whole number of votes cast was 10,638 of which Deborah M Hooker William "Bill" Wallace received 4,843 votes received 5,795 votes 11/17/2018 06:30:01 PM �L *** Official Results CERTIFICATE OF COUNTY CANVASSING BOARD OKEECHOBEE COUNTY For City Council, the whole number of votes cast was 3,119 of which Bob Jarriel received 743 votes Bobby Keefe received 820 votes Gary Ritter received 701 votes Dowling R. Watford Jr received 855 votes We Certify that pursuant to Section 102.112, Florida Statutes, the canvassing board has compared the number of persons who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. JUDGE I aq/�W� L14= SUPERVISOR OF ELECTIONS BOCC CHAIRMANL9 11/17/2018 06:30:01 PM 2 Exhibit 8 Nov 27, 2018 RESOLUTION NO.2018-10 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION NO. 09-06, APPENDIX G, TABLE 2, OF THE CODE OF ORDINANCES, WHICH ADOPTS AND ESTABLISHES THE SCHEDULE OF FEES NECESARRY FOR INSPECTION AND ENFORCEMENT OF FIRE SAFETY CODES; PROVISION OF FIRE AND RESCUE SERVICES; AND SUCH OTHER SERVICES AND FEES AS MAY BE IMPOSED BY THE FIRE CHIEF AS LOCAL FIRE MARSHALL IN CODE OF ORDINANCES SECTION 34.32; AND AS HEREAFTER AMENDED, AND PROVIDING FOR AMENDMENT OF FEE SCHEDULE BY RESOLUTION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida, has appointed the Fire Chief as Fire Marshall in Code of Ordinances Section 34-32, and as authorized by Florida Statute Chapter 633, and which grants authority to the Fire Chief with police powers to reasonably regulate the provision of fire services, including imposition of fees or charges for services; and WHEREAS, it is in the best interests of public safety and welfare for the City to provide such services, but also to be reimbursed for certain services in the discretion of the Fire Chief as approved by the City Council to defray the budgetary costs of operating the Department that often cannot be anticipated or funded in the annual budgetary process; and WHEREAS, enforcement of those code provisions requires the adoption of a fee schedule necessary to enable inspection, enforcement, provision of fire safety and EMT services as set out in the Code, which fees are subject to periodic amendment, and thus not appropriate to incorporate into the Ordinance itself. NOW, THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: That the City Council of the City of Okeechobee, Florida, hereby adopts this Resolution to affect the changes and/or additions to Appendix G, Table 2, Code of Ordinances as attached hereto as Exhibit "A". The schedule of fees shall be incorporated into Code of Ordinances Appendix G Miscellaneous Fees, as originally adopted by Resolution No. 09.06. SECTION 2: Supplemental Fees. The City of Okeechobee, Florida, may, from time to time, amend the fire safety fee schedules as recommended by the Fire Chief acting as Fire Marshall, to add to, delete, reduce or increase certain fees as determined to be in the best interests of the City and the citizens of Okeechobee. SECTION 3: Conflict. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. SECTION 4: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 5: Effective Date. This Resolution shall take effect immediately upon its adoption. INTRODUCED AND ADOPTED in Regular Session this 27th day of November, 2018. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor RESOLUTION No. 2018-10 PAGE 1 OF 4 Language to be added Is undedined. Language to be deteted Is StFuGk dwugh. NO RESOLUTION 2018-10 EXHIBIT "A" Review or Inspection Fee ,PLANS REVIEW FEES: Site plan review: Under 10,000 square feet OR less than 10 Units $40.00 per -submittal $100.00 Site plan review: revisions 10,000 to 24,999 square feet OR 10 to 24 Units 8050 persubmittal 200.00 Site plan review: 25,000 square feet or greater OR 25 units or 300.00 more Life Safety Plan Review: New construction I renovations I additions 0.05 per square foot Fire Protection Systems & Miscellaneous Plan Review: Fire sprinklerlstaadpipe systems $125.00 per system plus $0.50 per sprinkler head ' Fire Protection Systems & Miscellaneous Plan Review: Standpipe systems $100.00 per riser 'Fire Protection Systems & Miscellaneous Plan Review: Fire alarm systems $100.00 per panel plus $0.50 per device ;Fire Protection Systems & Miscellaneous Plan Review: Fire suppression/ventilation systems (heedlpaOkbeeths)(cooking) 40.00 peF 6ystem $125.00 per system plus $0.50 per nozzle Fire Protection Systems & Miscellaneous Plan Review: Fire MpressionNentilation systems fLaint booth $150.00 per booth 48�0 peF sysiera Emergency generator system 4a99persystem $50.00 per generator Fuel storage tanks, underground installation aasheLaag $100.00 per installation Fuel storaqe tanks, removal 20.00 earh to v0itne% FeMOVal of taRk $50.00 per tank Fuel storage tanks, above ground installation st�perts $75.00 per installation Residential alarm Fegi&atiOR 45M Fire pumps, wells, or tanks 35M $150.00 per pump Fire line (underground) $75.00 per line Plan Review Revision Fees (Any plans returned for revisions $50.00 per hour (1 hour minimum charge) or corrections FIRE ALARM (UNNECESSARY/FALSE ALARMS): 1 to 3 (occurrences within a continuous 12-month period) Offending location shall receive written warnings 4 to 7 (occurrences within a continuous 12-month period) Offending location shall be charged a fee of $100.00 per event 8 or more (occurrences within a continuous 12-month period) Offending location shall be charged $250.00 per event - INSPECTION (CONSTRUCTION): Initial Fire inspection and 15, re -inspection I Free (included with plans review fees) RESOLUTION NO.2018-10 PAGE 2 OF 4 Language to be added is underlined. Language to be deleted is �. apt Fe iRspestien 45M 2nd re -inspection 3Q-.W 50.00 , 3rd re -inspection 6A 99 75.00 4th and additional re -inspections 490 99 Doubles last fee Flammable/Combustible Liquids Storage 50.00 After hours/weekend inspections $50.00 per hour (minimum 4 hours minimum charge) All construction re -inspection and after-hours/weekend inspection fees shall be paid prior to inspection being conducted. !ANNUALIPERIODIC LIFE SAFETY INSPECTIONS: GQMM€R£IAL: Initial inspection $25.00 per 5,000 square feet i 1 st re -inspection 20a 50.00 2nd re -inspection and more 4M Doubles last fee 3Fd Fe4aspes6ea 3A 99 499 99 NeasemplianGe issaes Gede beaFd 549 :FIRE AND LIFE SAFETY INSPECTION FEES FOR BUSINESS TAX RECEIPTS: BTR'S (formerly known as occupational license) are based on square footage. This applies to all commercial, industrial, and residential properties conducting business in the City of Okeechobee. One re -inspection is included to check for code compliance. I COMMERCIAL: Up to 5,000 square feet (minimum fee) 15.00 5,001 to 10,000 gross square feet 30.00 10,001 to 15,000 gross square feet 45.00 15,001 to 20,000 gross square feet 100.00 20,001 gross square feet and over 15.00 per every 5,000 square feet or portion thereof over 20,000 Residential daycares/ALF/AFCH/group homes 10.00 Residential foster homes 5.00 Residential home office 10.00 If additional re -inspections are necessary the following fees apply: 1 st Re -inspection 15.00 2nd Re -inspection 30.00 RESOLUTION N0.2018-10 PAGE 3 OF 4 Language to be added is wdedined. Language to be deleted is sbuGk thmygh. �S' .ti 3rd Re -inspection 45.00 4th Re -inspection or more 100.00 SYSTEMS TESTING AND INSPECTIONS DUE TO MALFUNCTIONS AND/OR REPAIRS AND MISCELLANEOUS: The following fees shall be assessed to inspections conducted in order to either re -certify systems or other miscellaneous inspections and/or tests required or requested. Fees shall be paid prior to the service/inspection being conducted. Fire sprinkler systems/hydrostatic test. up to 10,000 6quare feet $60.00 Per system 39.00 peF 6y6tern 69.09 POF system Fire alarm system test-.* $80.00 Per system 20.09 peF systeFA 40.00 peFsyste►a Cooking hood/paint booth fire suppression/ventilation systems 20.00 peF 6y6teFA $80.00 Per system Ventilation Isystemskeeking1pain! boo, 40.00 peF 6y6teFFI Emergency generator/fire pump test 29.90 peF systElFe $80.00 per unit PUFnp t96 20.00 peF system Fire watch fee (utilizing a firefighter for fire watch) 29.00 peF heuFlpeF filrefighte Actual overtime hourly rate MISCELLANEOUSITEMPORARY USE OF SPECIAL PERMITS: The following permit fees are for miscellaneous services and/or use permits. The handling of materials and/or hazardous operations not specified by name or category shall include all operations and/or material as listed in Table 1.12.19A(a) in NFPA 1 and shall be assessed as a fee of $50.00 per operation and/or material storage/handling. If more than three operations/uses are performed at the occupancy, the maximum fee shall be $150.00. Amusement parks (includes fairs, carnivals, and festivals) 400.00 $150.00 Fireworks: (Public displays/Sales) $100.00 per display 2&.9G 4&.W 4a99 Bum permits: 100.00 Open burning permit for rural and commercial land clearing special No charge for campfires and bonfires RESOLUTION NO.2018-10 PAGE 4 OF 4 Language to be added is under) M'm Language to be deleted is e§ucktleeugp. 4 CSX Now tomorrow moves •• •0'" Ray Magruder Sr. Manager — Contract Mgmt October 29, 2018 OKEECHOBEE CITY OF 55 S.E. THIRD AVENUE OKEECHOBEE, FL 34974 Dear Sir/Madam: Exhibit 9 N'ov 7, 2018 CSX TraW r'tation,'[nc: " n 500 Water St, J 180 Jacksonville, FL 32202 CSX strives to be a responsible corporate citizen and safety partner in the cities, counties and states through which it operates. Part of our responsibility and top priority is the necessary maintenance work that takes places at the grade crossings, which serve the purpose of allowing vehicular traffic to transverse our tracks. With over 15,000 public grade crossings across our network, it is difficult to complete these projects without your support. We value our partnership with you and your department's hard work to keep the public safe. ,r some time, we have maintained these crossings wholly at our expense, despite the fact that a ntract exists with your city / county / state that calls for cost sharing in these expenses. We ilize this road crossing agreement may have gone without execution. Beginning in 2018, we II seek payment for the costs associated with the grade crossings that are covered by such an reement. We understand that these costs are likely not included in your city's / county's / te's budget, and therefore, want to work with you to ensure a smooth transition and give you ie to make adjustments. Due to the cost, we can also work with you to avoid multiple invoices by setting up a monthly payment plan. In addition, we offer a payment process that can assist you with future budget planning which would consists of an annual payment and will cover every grade crossing maintenance project necessary for your city / county / state. Please don't hesitate to contact us at: GB Accounts Receivable(cDcsx.com or 904-279-6988 1 Thank you for your understanding and cooperation. Sincerely, Ray Magruder "Now Tomorrow Afoves" CSX Transportation, Inc. — 500 Water Street, J180, Jacksonville, Florida 32202 elt RWGC-OKEECHOB REVISED 12/91 PAGE 1 OF 2 This Agreement, made and entered into this Oiday of 1992, by and between CSX TRANSPORTATION, INC., a Virginia corporation, hereinafter referred to as the RAILROAD and the CITY OF OKEECHOBEE, FLORIDA, a municipal corporation under the laws of the State of Florida, hereinafter referred to as the CITY; WITNESSETH, THAT: WHEREAS, in the interest of public safety and convenience, the CITY desires and the RAILROAD is willing to install full depth rubber crossing surface material at the following grade crossing in Okeechobee, Florida: 9TH AVENUE U.S.DOT/AAR 628055-B SX-908.20 1. Railroad shall provide track materials, labor and equipment necessary for removing the existing grade crossing surface and installing new full depth rubber crossing surface material and any track rehabilitation required at the aforesaid location. City shall provide for full depth rubber crossing material, barricades and resurfacing of approaches to said crossing. 2. Simultaneously with the execution of this agreement by the City, the City hereby agrees to deposit with the Railroad the sum of $16,000.00, being the estimated cost of ninety (90) track feet of full depth rubber crossing surface material, including shipping and handling charges (($185.00 - $22.00) x 901+ shipping and handling]. In the event said deposit is less than the actual cost borne by the Railroad, the City shall also, upon receipt of a bill rendered by the Railroad, promptly pay such additional cost to the Railroad. In the event said deposit is in excess of the actual cost borne by the Railroad, the Railroad shall promptly refund the difference to the City. Railroad account which supports bill rendered shall be kept in such a manner that it can be readily audited by the City and actual cost readily determined. 3. Promptly upon execution of this agreement, and payment of the deposit to the Railroad, the Railroad hereby agrees to proceed with the procurement of necessary materials and to complete the installation of the aforesaid mentioned crossings. 4. After the full depth rubber crossing surface material has lbeen installed at subject locations, it shall hereafter be imaintained in good condition by the Railroad through the useful !life of such crossing surface material, and when it becomes (necessary to replace or rebuild the crossing surface, Railroad Twill replace and maintain the crossing surface, but at the RWGC-OKEECHOB REVISED 12/91 PAGE 2 OF 2 expense of the City. The City will instruct the Railroad what type of crossing surface material is to be installed upon future reconstruction. In the event funds are made available by Federal or State laws or regulations for the purpose of assuming, in whole or in part, the expense of maintaining grade crossing surfaces, nothing herein shall continue to obligate the Railroad to bear such expense to the extent that such public funds are made available for such purposes. 5. This agreement shall inure to the benefit of and be binding upon the successors and assigns of the respective parties hereto. 6. It is understood and agreed that this agreement shall not be binding until it has been authorized or ratified by a proper ordinance or resolution of the City Council of the City of Okeechobee, Florida, a certified copy of which ordinance or resolution is attached hereto and made a part hereof. IN WITNESS WHEREOF the parties hereto have executed this agreement in duplicate the day and year first above written. Witnesses for Railroad: Witnesses for city: CSX TRANSPORTATION, INC. BY: —(L.S.) J. H. Clark Assistant Chief Rngineer - Publio TITLE: C CITY OF OKEECHOBEE, FLORIDA (L. S. BY:- MAYOR" 010, ATTEST: (SEAL) CITY CLERK -'S ADDENDUM RE: OREECHOBEE, OKEECHOBEE COUNTY, FLORIDA NORTHWEST NINTH AVENUE U.S. DOT/AAR 628055-B MILEPOST SX-908.20 Mr. John R. Cook, City Attorney, has advised the City that paragraphs four and five of the contract seems to intend to bind future City Councils to expend funds for rebuilding the crossing when it becomes necessary. The present City Council cannot do this, but forwards the executed contract with the intent and understanding that any future repairs and expenses will be handled in a similar agreement negotiated at that time. i...,—k 91 1009 - De nn➢nb Ileef;w - Dnne S nL 1L F. NEW BUSINESS .y COUNCILMEMSERS ACTION VOTE YES W Councilmember Entry made a motion to adopt Resolution No. 92-3, 5. Motion to adopt Resolution 92-3, delineating support for the Central delineating support for the Central Florida Regional Planning Florida Regional Planning Council Council and urging the Florida Legislature to reinforce the Role and urging the Florida Legislature of the Regional Planning Councils in Florida; seconded by to reinforce the role of the Regional Councilmember Watford. Planning Councils in Florida - Councilmember Entry (Exhibit 2). Councilmember Watford commented that he thought the Regional Planning Councils do play a very vital role as far as local governments, it is a good step between the local and state governments. I think many times the legislature could use the Planning Councils in much better ways than they do, there are a lot of things they could do if the Legislature would allow them to. Councilmember Collins expressed he thought everything could be a lot more efficient if they (the Legislature) would listen to them (the Planning Councils) a little more. KIRK X COLLINS X ENTRY X ` WALKER X WATFORD X C5 MOTION CARRIED. Resolution No. 92-3 reads by title only as follows: "A RESOLUTION DELINEATING SUPPORT FOR THE CENTRAL FLORIDA REGIONAL PLANNING COUNCIL AND URGING THE FLORIDA LEGISLATURE TO REINFORCE•THE ROLE OF REGIONAL PLANNING COUNCILS IN FLORIDA." 6. Motion to approve a contract between Councilmember Watford made a motion to approve a contract between the City and CSX Transportation for the City and CSX Transportation for repairs to the Northwest 9th repairs to the N.W. 9th Avenue Rail Avenue Railroad Crossing in the amount of $16,000.00; seconded road Crossing in the amount of by Councilmembers Collins and Walker. $16.000.00 - City Administrator (Exhibit 3). Attorney Cook made a brief comment that in paragraph four, there is a legal question that he needs to clarify whether the Council we have today can bind, by contract a City Council fifteen years from now to bear the expense of re -doing that crossing which is what part of that paragraph indicates. .— "._a. t___ Tf_-.. t ..t it F. NEW BUSINESS .ictnr.u.•.y ., , , - COUMNLMEMBERS ACTION VOTE YES W Mayor Kirk asked Attorney Cook, whether the Council needed to 6. Continued . . . amend this contract before they voted on it or can the language j be worked out? Attorney Cook advised the language can be worked out and he did not think it was necessary for it to be in the motion. It is just not clear what their intent is. It is something I think I can "x" out and they will not object to it, Public Works Director Elders commented, just so it is not misunderstood later on, this is just for the repairing of the xaXZ'*'d tracks. The City is going to have to asphalt up to and in between the tracks, but it will still be considerably cheaper. Councilmember Watford, and this is a much better job than what we could ever hope for. KIRK X n� COLLINS X X ENTRY X WALKER WATFORD X MOTION CARRIED. 7. Discuss a proposal from DOT for the Councilmember Entry made a motion to approve a proposal from the purchase of City property at the corner State of Florida Department of Transportation for the purchase of 441 and 70 - City Administrator of City property at the corner of 441 and 70 (Chamber property); (Exhibit 4). seconded by Councilmember Watford (Purchase proposal amount: $12,500.00; Location: S.E. corner of 441 & 70 near Chamber property). After discussion Council voted on the motion as follows: KIRK X COLLINS X ENTRY WALKER X WATFORD X MOTION CARRIED. w v GE hobee FLORIDA • founded 191S CITY OF OKEECHOBEE, PUBLIC WORKS �l�l'l1k To: Marcos Montes De Oca, City Administrator From: David Allen, Public Works Director i Date: 11/15/2018 Re: Ford F 250 replacement truck Purchase Exhibit 10 Nov 27, 2018 I The Public Works Department is requesting permission to purchase a new 2019 Ford, 2X4 single cab, long bed pickup from Gilbert Fleet and Commercial for $24,785.86. The price is higher than the pricing from the Florida Sheriffs Association bid of $23,831.00, however the price from Gilbert is within the 5% local vendor preference. The purchase was included in the 2018/19 Public Works budget. The new truck will replace a 1997 Ford F 150 that has in excess of 97,000 miles. This truck has seen many years of service within Public Works. The old vehicle will be disposed of on GovDeals.com. Truck to be replaced aW C Stock M VIN 0 DAVI D ALLEN Phone: Email: Sale Information Selling Price $24,184.36 Accessories $595.00 Rebates $0.00 Service Contract $0.00 Gap $0.00 Net Trade $0.00 Fees $6.50 Trade Information Trade Allowance $0.00 Trade Payoff $0.00 Net Trade $0.00 Deal#: 0009058 Salesperson: October 29, 2018 Cash Option Sales Tax $41.65 Balance Due Of $24,827.51 q1.6s 2411957. YG Finance Option Please submit this worksheet to management for review. I understand 1) This worksheet is neither an offer nor a contract and is not binding on the customer or the dealership. 2) No offer to purchase any vehicle is binding until accepted in writing by an authorized sales manager and 3) Sales consultants cannot obligate or bind the customer or the dealership. I hereby authorize the dealership to conduct an Investigation of my credit and employment history and release such Information to banks, lenders and credit agencies. Customer signature: Dealership Approval: N IMS2 screen capture Page 1 of I CNGP530 2019 F-SERIES SD ---- -- Order No: CODA Priority: M2 Ord FIN: KG210 Low Ord PEP: 600A Cust/Flt Name: DAVID ALLEN Low RETAIL A of �v� F2A F250 4X2 SJ�K- U�" D R/C $33150 JO VEHICLE ORDER CONFIRMATION 10/29/18 15:35:41 . Dealer: F24503 142" WHEELBASE 10 Z1 OXFORD WHITE 425 50 A VNYL 40/20/40 512 SP. S MEDIUM EARTH GR TE 600A PREF EQUIP PKG JAt .XL TRIM . 794 PR .TRAILER TOW PKG 572 .AIR CONDITIONER NC TOTAL BA. .AM/FM STER/CLK TOTAL 996 .6.2L EFI!V8 ENG NC *THIS IS 44S 6-SPD AUTOMATIC NC *TOTAL P� TD8 .LT245 BSV AS 17 ME 3.73 ELOCKING 390 * MORE OlwtK 1Nry NEXT PAGE 90L PWR EQUIPiGROUP 915 F8=Next F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit i F5=Add to Library F9=View Trailers S006 - MORE DATA IS AVAILABLE. QC05049 CNCP530 VEHICLE ORDER CONFIRMATION 10/29/18 15:36:05 Dealer: F24503 2019 F-SERIES SD Page: 2 of 2 Order No: CODA; Priority: M2 Ord FIN: KG210 Order Type: 5B Price Level: 930 Ord PEP: 600A;Cust/Flt Name: DAVID ALLEN PO Number: RETAIL REMARKS TRAILER SP DLR ACCT ADJ SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC DEST AND PELIV 1495 TOTAL BASE AND OPTIONS 35950 TOTAL I 35950 *THIS IS NOT AN INVOICE* *TOTAL PRICE EXCLUDES COMP PR i Fl-Help F4=Submit S099 - PRESS F4 F2=Return to Order F5=Add to Library TO SUBMIT https://w,,N-.A,.fmcdealeryt3270.ford.com/w2h/WEB2AJAX.htm+IMS2 RETAIL F7=Prev F3/F12=Veh Ord Menu F9=View Trailers QC05049 10/29/2018 r o. It iimz screen capture CNGP870 TRAILER INFORMATION DISPLAY Model Year: 19 Body Series: F2A PRICE CONCESSION TRAILER: Account Ca,de ID: 10 Bid Date: 03/25/18 Concession Amt: 8290 RETURN=Continu F3/F12=Veh Ord S005 - INQUIRY e Processing Menu iIS COMPLETE. Order No: COOA Page 2 of 2 10/29/18 15:32:09 Dealer: F24503 Spec Ord No: Contract/Ref #: 06-055K State: FL F1=Help F2=Return to Order QC05049 https://www.fmcdealervt3270.ford.com/w2h/WEB2AIAX.htm+IMS2 10/29/201 R 4- Pv.4.1)ut'd 4hls* Milo- is aiso 4he, Sli-orl fPs sfa-4e bd QUOTE Vendor: Coggin Ford Requester: DAVID ALLEN Address: 9650 Atlantic Blvd. Date: 10/10/2018 Jacksonville. Fl. 32225 Agency: CITY OF OKEECHOBEE Off # (904) 668-4240 From: NICHOLE MILLER Email: EMILLER6COGGINAUTO.COM Contact # 863-763-3926 FEID: 47-3473001 E-Mail David Allen <dallen@cityofokeechot FSA Contract 18-VEL26.0 spea Commodity DescrWon Qua" Unit Prlc* Extend9d Total 59 1 2019 F250 SUPERDUTY PU SRW XL 1 $21,945M $21,945.00 Options X3E LIMITED SLIP DIFFERENTIAL 1 $390 $389.00 $389.00 85§ SPRAY -SPRAY IN BED LINER $540 $539.00 $539.00 LBEb LONG BED IN LIEU OF SHORT BED $950 $940.00 $940.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 Unless colons specified, the vehicle will be ordered White TOTAL $23,813.00 Accepted By: Date; - City of Okeechobee PROPERTY DISPOSAL REQUEST FORM Date: 1/19/2018 i I Department requesting item to be sold: i 13police OFire UPublic Works UGeneral Services L]Admin 13CIerk QFinance I Property ID: #5106 Asset ID: #63 C Reason for Disposal: usu�lus ODamaged L30ther: Brief description of item: (Please be sure tofdl out the coorespondingforno I UBuilding / Trailor QBus 017ire Apparatus UHeavy Equipment 011eav I ,y Truck UMarine / Boat OOffice Equipment UTractor VVehi ble ElGeneric: Make'/Brand: Ford Notes: Mod11: F150 Year: i 1997 Serial Number: I FTDF1 7WXVNC96963 I i Current Condition: Fair Estimated iated Value at Time of Acquisition: $ 14,773.00 Estimated Value at Current Date: $ 2,500.00 1 1 hereby request approval to dispose of the above listed item/s via: F- .V] I -1 GovDeals.com Auction Site F Other: I I - I!;- I e -Bate submitted Approved this — aay or Zu by t City Administrator PROPERTY RECORD - City of Okeechobee, Florida ITEM N0. cription /991 r1 ^ hL. I < 110 h YJ t F� / e? Pill. t}- Location � i � � rf✓^ Cost or Value-' /.' No. Of Items chased From i j u k , , C fe- a x-Y Date Aquired Title No. Condition —r Mfg. re l'if , rG i�` j° ya W ��� %" J y G' Date Traded or Disposed lei Motor No. To ial No. t ! f~ j 7� wy C /tr �� PE or Class Condition -chase Order No. % tg 1p Replacement Property No. ,d Voucher No. Custodian in Charge Custodian's Delegate PROPERTY INVENTORY rate No. 6f Items Units Add. or Disposed Condition Custodian's Init. Date No. of Items Units Add. or Disposed Condition Custodian's it. Ingi jj;�t )Ott {CG G� �i-- '�. .� t y rtt L'lf✓ e4c, �rr t( of '�^ -IG - L� 6Ct� Its - l e Q ti 4 Run: JUL 5,2018 1:15PM Page: 1 City of Okeechobee Fixed Assets List Asset Group 2, Dept Number, Asset Number Order Dept Number 0541, Asset Numbers 1 to 697a Asset# Group Fund Dept Type Class Description Location Acquired Disposed Inventy Cond Cost 2 2001 0541 L 1 Land - Public Works 3.136 Acres Public Works-500 NW 11th Ave 10/01/47 9130/17 G 11,687.00 22 2001 0541 B 1 Building Public Works 10/01/76 9/30/17 G 28,535.00 23 2001 0541 B 1 Building - Mechanic Public Works 10/01/73 9/30/17 G 46,441.00 24 2001 0541 B 1 Building - Storage Public Works 10/01/90 9130/17 G 3,575.00 ,fib 2001 0541 1 1 Fencing Around City Barn Complex Public Works 10/01/90 9/30/17 G 13,255.00 31 2001 0541 1 1 Fuel Tank - Diesel Public Works 10/01/97 9130/17 G 63,080.00 55 2001 0541 V 1 1970 Ford Water Truck Public Works 10101/73 9/30117 F 8.502.00 63 2001 0541 V 1 Truck - Pickup -1/2 Ton Public Works 10/01/97 9/30/17 G 14.773.00 64 2001 0541 V 1 Truck - Pickup -1/2 Ton Public Works 8/03100 9/30117 G 14.867.00 65 2001 0541 V 1 Truck - Pickup -1/2 Ton Public Works 2/28101 9/30/17 G 14,807.00 66 2001 0541 V 1 Truck - Pickup -1/2 Ton Public Works 1/14/03 9/30/17 G 19,806.00 68 2001 0541 V 1 Truck - Pickup - 314 Ton Public Works 1/23/98 9/30/17 G 16,820.00 69 2001 0541 V 1 Truck - Pickup - 3/4 Ton 1999 Public Works 8/03/00 9/30/17 G 34,450.00 75 2001 0541 E 1 Radio - Mobile City Bam 10/01/89 9/30/17 B 858.00 90 2001 0541 F 1 Desk General Services 10/01/97 9/30/17 P 1,049.00 107 2001 0541 F 1 Desk Public Works 5107/01 9/30/17 F 1,210.00 178 2001 0541 E 1 Steel Boxes on Water Truck Public Works Water Truck 228102 9/30/17 G 2,658.00 181 2001 0541 E 1 Arrow Board Public Works 8/21/95 9/30/17 G 3,795.00 182 2001 0541 E 1 Backhoe/Loader Public Works 4/30199 9/30/17 G 68,880.00 183 2001 0541 V 1 1986 16'Landau Aluminum Boat Public Works 3/25103 9/30/17 F 3,000.00 184 2001 0541 E 1 Brush Cutter Attachment Public Works 10/01/99 9130/17 F 886.00 185 2001 0541 E 1 Cemet Mixer Public Works 10/01/89 9130/17 G 1,426.00 186 2001 0541 E 1 Chipper Public Works 8/11/86 9130117 P 6,640.00 187 2001 0541 E 1 Compactor Public Works 10/01/87 9/30/17 P 11.000.00 189 2001 0541 E 1 Gas Detector Public Works 223/96 9/30/17 VP 1.950.00 190 2001 0541 E 1 Generator Portable Public Works 5/18/00 9/30/17 F 1,095.00 191 2001 0541 E 1 Ice Machine Public Works 9125/02 9/30/17 VP 1,396.00 193 2001 0541 E 1 Auto Lift - 25,000 LB Public Works 12/06/93 9/30/17 G 6,650.00 199 2001 0541 E 1 Myers Sprayer Public Works 10/01/88 9/30/17 P 900.00 200 2001 0541 E 1 Liquid Asphalt Distributor Public Works 10/24/90 9/30117 G 4,880.00 201 2001 0541 E 1 Striper Public Works 10/01/90 9/30117 B 3,238.00 ______204 2 001_0541—E—__1—Tractor--Ford260C_New_Holland—P-ublic-Works 10/01195 913n117 G 14,726.00 206 2001 0541 E 1 Tractor - John Deere 5310 w/ Canopy Public Works 720/99 9/30/17 G 17,214.00 207 2 001 0541 E 1 Tractor - New Holland TS100 Public Works 8/03/00 9/30/17 P 43,104.00 209 2001 0541 E 1 Kawasaki Truckster Public Works 10/23/01 9/30/17 G 5,253.00 210 2001 0541 E 1 Welder and Generator on Trailer Public Works 123198 9/30/17 G 2,600.00 350 2001 0541 E 1 Utility Trailer Public Works 6/04/04 9/30/17 G 2,500.00 11/15/2018 1997 Ford F150 Regular Cab Short Bed Trade In Vam Kelley Blue Book t i Home > WhaVs My Car Worth I+ Style > Options & Condition > Short Bed PRIVATE PARTY VALUE Leverage this value to set your price and negotiate with private -party buyers. Average Time to Sell: DAYS Level of Effort: t� l� High. — See Overview of Values e Party Value $3,060 R-A II t r 0 Important Info s�,.� Track this &definitions �Ir� car'svalues ondition: Fair Valid for ZIP Co e 34974 through 11115/2018 overall Consumer Rating 8.7/10 1069 Ratings Iritela rEview �+ See How Others Price Your Car See what others are string for your car. i Search Cars f r Saie Near You ® Place an Reach serious car Autotrader. Get Starte on both KBB.com and st--i,'Lthe Plus, get a no -obligation quote for your next car. YourTr�de-in Vehicle Tft- VI 1997 Ford F150 Regular Cab Short Bed 1041. Autotrader Change Vehicle What Vehicle Are You S iopping For? —Make -u—�_ I Model ~ 3:974 1 5i:c L---al Trade Up to a New Car Browse new cars you might like I https J/www.kbb.comi lord/f150-regula r-cab/1997/short-bedl?vehicleid=7666&intent=trade-in-sell&mlleage=97000&pricetype=private-party&options=28... 1 /2 Ah :FORM 813 MEMCYRANDUM OF VOTING ONFLI , I EO r , � COUNTY,- MUNICIPAL, AND OTHER LOCAL PUBLIC LAST NAME —FIRST NAME —MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE WATFORD, DOWLING R., JR. CITY COUNCIL MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 701 NE 5TH STREET WHICH I SERVE IS A UNIT OF: G1 CITY ❑ COUNTY ❑ OTHER LOCALAGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION: CITY OF OKEECHOBEE OKEECHOBEE OKEECHOBEE DATE ON WHICH VOTE OCCURRED NOVEMBER 27, 2018 MY POSITION IS: Uf ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 86 - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(0, F.A.C. APPOINTED'OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST 1, DOWLING R. WATFORD, JR. ,hereby disclose that on NOVEMBER 27 20 18 (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative X inured to the special gain or loss of whom I am retained; or inured to the special gain or loss of is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: , by , which If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. i//L ?Zi7 Date Filed '8i nature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 86 - EFF. 11/2013 PAGE 2 Adopted by reference In Rule 34-7.010(1)(0, F.A.C. Exhibit 11 City of Okeechobee Nov 27, 2018 OLI oFteoHo••' I® �LOw1D� Police Department Date: 11-16-18 Ref Equipment 2019 Vehicle Equipment From: Major D. Hagan To: City Administrator Marcos Montes De Oca The equipment pricing for the 2019 Police Patrol units was between 2 of the usual vendors we normally use, Auto Nation and Dana Safety Supply. After about 2 weeks Dana was able to submit their bid. It was another 2 weeks before I was contacted by Steve Henry of Auto Nation advising he was not bidding on the equipment this year. Email transcripts of our conversation have been provided. I made contact with another possible vender (Adamson Inc) but they only make equipment and do not do installations. Vendors that both sale and install are not abundant. I spoke with DSS and they advised they do hold the state Metro Dade Contract for equipment. These contracts were provided and our pricing is below that. At that point the decision was made to purchase our equipment with Dana Safety Supply (DSS). Thank You, HaganMajor 50 S.E. Second Avenue • Okeechobee, Florida 34974 • 863/763-5521 9 Fax: 863/763-7804 R L��y'OF•ok�F�'y0 PURCHASE REQUISITION CITY OF OKEECHOBEE 55 S.E. Third Avenue Okeechobee, FL 34974-2903 * Tel: 863-763-3372 Fax: 863-763-1686 TO: DANA SAFETY SUPPLY, INC. 4809 KOGER BLVD GREENSBORO, NC. 27407 THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSInN nF PRnni IRFWIF:MT eeeuer-aeeenrr SHIP TO: Req. No. _ 16559 Important: this number must be shown on all invoices, packages, cases, tickets and correspondence. City of Okeechobee - Police Dept. 50 SE 2nd Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: DATE VENDOR NO. I DELIVERY DATE SHIP VIA BEST WAY F.O.B. DEST. ITERMS 11/2/2018 ITEM NO ACCT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT EQUIPMENT FOR 2019 UNITS, INSTALL & 1 304-521-6400 11 FRIEGHT 3219 $3,219.00 TOTAL %A I r Ur Uncct,nUntt is t:AtMe I I-KUM 1-tULKAL EXCISE AND TRANSPORTATION ;2� �J/1 (103L) TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. `J 1 EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO.85.8012621656C-6 FEDERAL I.D. NO 59-60000-393 SEE QUOTE FORM AND OTHER DOCUMENTS ---' O PARTIAL 0 FINAL F40R1pP City .of Okeechobee TelenhnnP nimfeai-i nn :R.•:ZL-a:.;;f o}•yn:r . }}nY:T?I.t�(� yr:<I3EPTf `h%Y.Y.-S:<,�•S'NY,'>TT: w"TCt�.S:SJ �tiv' .�:t� W \1':i%%rA..vttvv�: `yS t) }, }~}y::�Rl h`S4'Ji :'KiJ:9:r{1;� \P+f';1�! <•�iC% 4.. i+.l viNN:xAwmtv..�v� <(rQ�v 3+ y:Cy<^�`.1i!v}"f��:v:r} �W%<,a:-nJ.lii}YJ. yyn•: j<v2;>.,t-"Sv}}i•4)()'l,'4�.�..:Y.J�w'jS:a"J.i"i)N'(2yty,� yS(•��^IfY.F�C4�.`i• TT. i }u•4�v YS. T'Tn IM � f u M: i•��J' �.'.•:a ;7.Q Y'S•.•v k'2�:''^�;ti3O.•,�I,,�."�'�.7.".�tC.:��,C.�'yr`kG<'��:���?,X,,SQ }'rv'C. \?C�<, AT: e..W ..t4:S.^..`.. ��,•pnC.�.\:J:t:kk�•Tiiwr+id �F�` \rC�L'+,}�"V.t'�"`�'`Y� �u:w.:3"i::�„f.3F'<�`2�Ec+?:?���C��",'';�IiC?�"��a`�3•y..,:,.�`�E: �-• �.`Zbiy lE;%a..:�3:w'rpvy�•'�i`I:�$�a:s�J � f`t ;,l>h°•" t�c� 3•:�r�??�:,��.���7r.�s..�3'�:.s�:.Xoi.'ss�.,.E}R�1�,'.�.;<.cLgg,��O�ti�$,�.�.�5's'`3 t��`%S4.J,� `v}a.�!K'�,�I'�yi`y;��S;:s ';y��`"C�C}',�fax)s��*. ` n�• `} 3pfrr• 3� ;ta�� . `. t"c:.a <> i�}L' R%t. T"�in% •rT.!-�..$S.o+ I!.} �tSs ?• D:•.t } 3'Y•kj,;'Pi. a n! " ?`>Y%• x..,, � �0�',, �7<%i�:'t!C.?,� co-1�,�: �<•<vyi-. �i Y9�k{o .!: 0�;��2:a•.�, , a < �+ ��9G<%�T •% ���3�� .! \'�`.a.C:.i��$w°1,ri:�C�P>�`�(l�� • /V fv D! /71t5 Justification/clarification/comments: 1j DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE OKEECHOBEE, FL 34974 USA Contact: MJR. DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGANQYAHOO.COM Sales Quote Sales Quote No. 263150 Customer No. OKECP ShiD To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE OKEECHOBEE, FL 34974 USA Contact: MJR. DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGANQYAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 10/23/18 GROUND FOB DESTINATION 2019 PATROL WEC NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO-Miami MAJ. HAGAN 85-8012621656C6 Order Quantity Approve Quantity Tax Item Number /Description Unit Extended Price Price 1 1 Y IW8RRBB 1,199.0000 1,199.00 WEC LIBERTY II FSA PREMIUM 15-MODULE LIGHTBAR 48. Warehouse: MIAM 1 1 Y MKLP82 0.0000 0.00 WEC LOW -PROFILE LIGHTBAR MOUNTING KIT FOR CHAR - Warehouse: MIAM 1 1 Y WEC-295SLSA6 299.0000 299.00 Whelen 100/20OW Scan -Lock Self -Contained Siren/Switch Warehouse: MIAM 1 1 Y SA315P 139.0000 139.00 Whelen IOOW Compact Black Composite 122DB Speaker Warehouse: MIAM MOUNTING BRACKET SOLD SEPERATELY- r+rr+++rr+r+rr+rr+rr++++++rrrrrr+rr 1 1 Y SAK1 0.0000 0.00 WEC UNIVERSAL SPEAKER BRACKET Warehouse: MIAM Print Date 10/23/18 Print Time 05:34:56 PM Page No. 1 Printed By: EDWIN SALGADO Continued on Next Page rJ �r 1 DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone:800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE OKEECHOBEE, FL 34974 USA Contact: MJR. DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGANQYAHOO.COM Sales Quote Sales Quote No. 263I50 Customer No. OKECP Ship To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE OKEECHOBEE, FL 34974 USA Contact: MJR. DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN iz YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 10/23/18 GROUND FOB DESTINATION 2019 PATROL WEC NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO-Miami MAJ. HAGAN 85-8012621656C6 Order Approve Tax Item Number / Description Unit Price Extended Price Quantity Quantity 1 1 Y C-VS-2500-CHGR-1 280.0000 280.00 HAVIS 25" CONSOLE 2011+ DODGE CHARGER Warehouse: MIAM CONSOLE INCLUDES 2-12 VDC KNOCKOUTS (OUTLETS SOLD SEPERATELY) AND THE FOLLOWING EQUIPMENT BRACKETS: I) C-EB40-WS2-IP(SIREN) I) C-EB30-CH7-1P(RADIO) AND WHATEVER FILLER PLATES NECESSARY TO COMPLETE THE INSTALLATION ssssassa♦ssassssssassassasss*sssssssassssssssssss*ssast 1 I Y C-CUP2-I 28.0000 28.00 HAV 4 HIGH PLATE TWO CUP HOLDER INTERNAL MNT Warehouse: MIAM (INCLUDED) 2 2 Y C-MC 9.5000 17.00 HAV CONSOLE MICROPHONE CLIP Warehouse: MIAM (INCLUDED) 2 2 Y C-MCB 8.5000 17.00 HAV CONSOLE MICROPHONE CLIP BRACKET Warehouse: MIAM (INCLUDED) Print Date 10/23/18 Print Time 05:34:56 PM Page No. 2 Printed By: EDWIN SALGADO Continued on Next Page DANA SAFETY SUPPLY, WC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE OKEECHOBEE, FL 34974 USA Contact: MJR. DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN@YAHOO.COM Sales Quote Sales Quote No. 263150 Customer No. OKECP Shio To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE OKEECHOBEE, FL 34974 USA Contact: MJR. DONALD HAGAN Telephone: 863-763-5521 E-mail: OPDDONALDHAGAN@YAH00.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 10/23/18 GROUND FOB DESTINATION 2019 PATROL WEC NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO-Miami MAJ. HAGAN 85-8012621656C6 Order Approve Tax Item Number! Description Unit Price Extended Price Quantity Quantity 1 1 Y PFW5613CI to 640.0000 640.00 PG 2011+ CHARGER PARTITION, VENTED POLY SOLID WJ% Warehouse: MIAM 5600FW Series, Universal Sedan Prisoner Transport Partition Includes Full Width Lower Extension Panel 600.0000 600.00 1 I N INSTALL DSS INSTALLATION OF EQUIPMENT Warehouse: MIAM SPECIFICS:ALL INSTALLS ARE PERFORMED BY EVT CERTIFY TECHNICIANS. INSTALL OF ALL ABOVE EQUIPMENT LABOR BASED ON 10 HOURS *• 20 9 DODGE CH kRGEP PATROL ** Approved By: Approve All Items & Quantities Ouote Good for 30 Days Subtotal 3,219.00 Print Date 10/23/18 Freight 0.00 Print Time 05:34:56 PM Page No. 3 Printed By: EDWIN SALGADO Order Tota i 3219.00 Exhibit 12 Nov 27, 2018 AGREEMENT BETWEEN THE OFFICE OF THE SHERIFF, OKEECHOBEE COUNTY, FLORIDA AND THE CITY OF OKEECHOBEE FLORIDA AND POLICE DEPARTMENT FOR THE SCHOOL RESOURCE OFFICER PROGRAM (SRO) THIS AGREEMENT, made and entered into this 27th day of November, 2018, by and between THE OFFICE OF THE SHERIFF, OKEECHOBEE COUNTY, FLORIDA, (hereinafter referred to as the "SHERIFF"), and THE CITY OF OKEECHOBEE, FLORIDA, AND POLICE DEPARTMENT, (hereinafter referred to as the "CITY"); WITNESSETH WHEREAS, the SHERIFF and the Police Chief, or his designee, desire to provide law enforcement, counseling, and law -related educational service programs to the schools of Okeechobee County, Florida, as defined in Florida Statute 1006.12; and WHEREAS, a School Resource Officer (SRO) Program has been established for the school system of Okeechobee County, Florida, by Agreement between the Okeechobee County School Board and the SHERIFF, as hereinafter described; and WHEREAS, the SHERIFF and the Police Chief, or his designee, recognize the potential outstanding benefits of the SRO Program to the citizens of Okeechobee County, Florida, and particularly to the students of the school system of Okeechobee County, Florida; and WHEREAS, it is in the best interest of the SHERIFF, the Police Chief or his designee, and the citizens of Okeechobee County to cooperate in this program by Inter -local Agreement, whereby the appointed City officers would operate at schools within the City limits of Okeechobee under the direction of the Police Chief, but also under the authority of the SHERIFF under the terms of the Inter -local Agreement between the Okeechobee County School Board and the SHERIFF. NOW THEREFORE, in consideration of the mutual promises and covenants herein contained, the SHERIFF and the CITY, and Police Chief or his designee, do hereby agree as follows: ARTICLE I. SCOPE OF SERVICES A SRO Program is hereby established in the school system of Okeechobee County, Florida, for annual ten (10) month periods as hereafter set forth, as follows: A. Elementary School Staffing for schools located within the City limits of Okeechobee - One Officer per school (2 total). B. In the event the School Board should locate an additional school within the CITY, this Agreement will be amended accordingly upon re -negotiation. ARTICLE II: RIGHTS AND DUTIES OF THE POLICE CHIEF OR HIS DESIGNEE The Police Chief or his designee shall provide SROs as follows: A. Number of SROs 1. The Police Chief or his designee shall assign two (2) regularly employed SROs to the School District to work the two (2) designated schools within the CITY as agreed upon between both parties. B. Regular Duty Hours of SROs 1. Each SRO shall be assigned to a school on a full-time basis of eight (8) hours on those days that the school is in session. The work hours shall be determined by the Page t of 6 V school principal and Police Chief or his designees Office supervisor. The SRO may be temporarily reassigned by the Police Chief or his designee or his/her designee during school holidays, vacations or during a period of any police emergency. C. Duties of SROs as defined in Florida Statute 1006.12 1. SROs shall abide by policies established by the Chief of Police and as agreed with the SHERIFF, and school rules and shall consult with and coordinate activities through the school principal. The SRO shall be responsible to the law enforcement agency in all matters relating to employment. Activities conducted by the SRO, which are part of the regular instructional program of the school, shall be under the direction of the principal. This relationship will not be delegated. 2. The SROs will comply with all applicable Federal and State Civil Rights, Anti -Discrimination and Anti -Bullying laws and regulations including but not limited to Title VI and VII, Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973 as amended (Non -Discrimination against the Handicapped), and Americans with Disabilities Act. In addition, the SROs will comply with the requirements of Florida Statute 1012.465 (the Jessica Lunsford Act). It is expressly understood that upon receipt of competent and persuasive evidence of such discrimination/bullying, the SHERIFF shall have the right to terminate this Agreement for breach. (Board Policies 3.33, 5.321, and 6.43) 3. Perform law enforcement functions within the school setting. 4. Identify and prevent, through counseling and referral, delinquent behavior, including substance abuse. 5. Foster a better understanding of the law enforcement function. 6. Develop positive concepts of law enforcement. 7. Develop a better appreciation of citizen rights, obligations, and responsibilities. 8. Provide information about crime prevention. 9. Provide assistance and support for crime victims identified within the school setting, including abused children. 10. Promote positive relations between students and law enforcement officers. 11. Enhance knowledge of the fundamental concepts and structure of law. 12.When requested by the principal, the SRO may attend any school -related activity (i.e., faculty, parent meetings, special functions, etc., excluding any sports functions). The duty must be approved by the unit supervisor. 13.The SRO shall make himself/herself available for conferences with students, parents, and faculty members in order to assist them with problems. When in a counseling capacity, the SRO will be subject to all confidentiality issues pursuant to Chapter 39, Florida Statute and confidentiality rules and ethics as accepted and defined in state laws and professional standards. The duty must be approved by the unit supervisor, if it is overtime. 14.The SRO shall become familiar with all community agencies which offer assistance to youths and their families, such as, mental health clinics, drug treatment centers, etc. The SRO shall make referrals to such agencies, when necessary, thereby acting as a resource person to the students, faculty, and staff of the school. 15.The SRO shall develop expertise in presenting various subjects to the students. Page 2 of 6 16.The SRO shall assist the principal in developing plans and strategies to prevent and/or minimize dangerous situations which may result from student unrest and emergency situations. 17.Should it become necessary to conduct formal police interviews with the students, the SRO shall adhere to rules and guidelines set forth in the Florida State Statutes. 18.The SRO shall take law enforcement action as required. As soon as practicable, the SRO shall make the principal of the school aware of such action. At the principal's request, the SRO shall take appropriate law enforcement action against intruders and unwanted guests who may appear at the school or related school functions within the color of the law. 19.The primary function of the SRO is a campus Law Enforcement Officer and includes enforcement of items listed in this document pursuant to Florida Statute 1006.12. The SRO shall give assistance to other police and deputy Police Chief or his designees in matters regarding his school assignment, whenever necessary. The SRO will also act, when necessary, as a liaison between his/her school and other government agencies (i.e., law enforcement, DCF, State Attorney, etc.). 20.The SRO will submit reports and statistical data, as necessary. 21.The SRO shall not act as a school disciplinarian, as disciplining students is a school responsibility. SROs are not to be used for regularly assigned lunchroom duties, security posts, hall monitors, truancy, or other monitoring duties. If there is a problem area, the SRO may assist the school until the problem is solved. 22.The SRO will perform duties outside the school as needed (i.e., court, training, depositions, vacation, etc.) 23.The SRO will perform his/her duties in Police Chief or his designees Office duty uniform. Civilian clothes may be worn with the approval of the unit supervisor. 24. All violations of the law will be reported to the school's resource officer by all school personnel. 25.All SROs and the Law Enforcement Supervisor will meet with their assigned principal and together they will develop an operational plan to work in harmony with guidelines set forth within this document which will determine the focus of the SRO Program at their respective school. ARTICLE III: RIGHTS AND DUTIES OF THE SCHOOL DISTRICT The School District shall provide to the full-time SRO the following materials and facilities which are deemed necessary for the performance of their duties. A. A secure and private office located as close to the principal's office as possible. The SRO will be the only one assigned to the office due to the sensitive and confidential information maintained within. The office will be voice secure for purposes of interviews and counseling. The office will contain the following materials and equipment. 1. Desk and chair 2. 4-drawer legal locking file cabinet 3. Two (2) visitor chairs for counseling and interview 4. Office supplies as requested 5. A computer, internet access, email, and secretarial assistance 6. It is imperative that SROs be able to communicate with school personnel on their radio frequencies. If the SRO's primary school is utilizing a frequency band not compatible with the SRO's issued radio, the school will provide the SRO with a radio. ARTICLE IV: FINANCING OF THE SRO PROGRAM Page 3 of 6 rV 21 A. The SHERIFF and the CITY agree to share in the overall costs associated with the SRO Program. It is estimated that the total cost to the SHERIFF for the budget year 2018-19 is $573,333.00. For budget year 2018-2019 the SHERIFF shall reimburse the CITY the sum of $44,102.53 for each officer, for a total of $88,205.06 for the budget year. Payment shall be made in quarterly installments of $22,051.27 pursuant to billing submitted to the SHERIFF by the Police Chief or his designee. The cost of the program is expected to fluctuate annually depending on grant funds, revenue sources and the respective annual budgetary process of each agency. In the event the available funds should be different from those initially agreed upon, the parties agree to adjust the contributions to the CITY upon request based upon actual budgeted amounts. The amount funded will be negotiated each year prior to July 1st. It is understood that this Agreement is subject to funding by act of the City Council during annual budgetary processes and failure to fully fund the program for the SROs employed by the CITY shall form the basis for amendment or termination of this Agreement. B. Any vehicle or equipment purchased, leased, rented, or donated to the Police Chief or his designees for use in the SRO Program shall become an asset of the Police Chief or his designee's Office and; therefore, will be subject to Police Chief or his designees' office rules, regulations, and policy governing use. C. Once the vehicle or equipment has been designated for use by the SRO, it will be used expressly by the designated SRO or the SRO unit. ARTICLE V: EMPLOYMENT STATUS OF SRO SROs shall remain employees of the CITY and shall not be employees of the SHERIFF. The SHERIFF and the Police Chief, or his designee, acknowledge that the SROs shall remain responsive to the chain of command of the CITY, subject however to policies as may be enacted by the SHERIFF to which the SHERIFF and Police Chief jointly agree shall be imposed. ARTICLE VI: APPOINTMENT AND TRAINING OF SROS A. Appointment of SROs will be made solely by the Police Chief or his designee in accordance with the Police Chief or his designees' policy with input from the school principal. B. All SROs will receive a minimum of 40 hours of training as determined by the SRO supervisor and school personnel. C. The School Board of Okeechobee recognizes that within the total payment amount, a sum of $600 per SRO is earmarked for annual SRO training to be provided annually at the Florida Association of SROs Summer Conference. ARTICLE VII: DISMISSAL OF SRO; REPLACEMENT A. In the event the principal of the school to which the SRO is assigned feels that the particular SRO is not effectively performing his/her duties and responsibilities, as outlined in Florida Statute 1006.12, the principal shall recommend to the Police Chief or his designee, that the SRO be removed and shall state the reasons in writing. 1. If the Police Chief or his designee so desires, the principal shall meet with the SRO and his/her immediate supervisors to mediate or resolve any problems which may exist. At such meeting, specified members of the staff of the school, to which SRO is assigned, may be required to be present. The Police Chief or his designee or supervisor may call for mediation to resolve any disputes. 2. If, within a reasonable amount of time after commencement of such mediation, the problem cannot be resolved or mediated, then the SRO shall be removed from the program at the school and replaced with another qualified SRO in accordance with Article VI. Page 4 of 6 B. The Police Chief or his designee may dismiss or reassign a SRO based upon agency rules and regulations. C. In the event of the resignation, dismissal, or reassignment of a SRO, or in the case of long-term absences by a SRO, the Police Chief or his designee will provide a temporary or permanent relief as soon as possible. ARTICLE Vill: SRO SCHEDULE A. A SRO will be assigned to each school designated in Article I from the beginning of the school year to the end of the school year. B. A SRO may be assigned to the summer school session from the beginning to the end of the session. C. The SRO will perform his/her duties at his/her assigned campus under normal conditions. The SRO may flex his/her time to compensate for hours worked if approved by the unit supervisor. ARTICLE IX: HOLD HARMLESS AGREEMENT The CITY agrees to defend, indemnify, and hold the SHERIFF and the County of Okeechobee, Florida, its employees, and agents harmless from any claim, demand, suit, loss, cost, expense, or damage which may be asserted, claimed, or recovered against or from the SHERIFF, its agents or employees by reason of any damage to property or personal injury including death sustained by any persons whomsoever, and which damage, injury, or death arises out of, or is incident to or in any way connected with, the performance of this Agreement and the performance by City employed SROs in their law enforcement duties. Nothing herein shall be construed or implied to be a waiver of sovereign immunity under Florida Statute 768.28 by either party, each of whom retain the right to assert the limitations contained therein, or as hereafter amended. ARTICLE X: TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon a sixty (60) day written notice that any other party has failed to substantially perform in accordance with the terms and conditions of this Agreement. This Agreement may be terminated without cause by either party upon a ninety (90) day written notice. Termination of the Agreement may only be accomplished as provided herein. In the event this Agreement is terminated, compensation will be made to the Police Chief or his designee for all services performed to the date of termination. The SHERIFF shall be entitled to prorated refund for that period of time when SRO services are not provided because of termination of this Agreement. ARTICLE XI: GOOD FAITH The SHERIFF, their agents, and their employees agree to cooperate in good faith in fulfilling the terms of this Agreement. Unforeseen difficulties or questions will be resolved by negotiation between the Police Chief's Office and the SHERIFF's Office. ARTICLE XII: MODIFICATION This document constitutes the full understanding of the parties and no terms, conditions, understandings or agreements purporting to modify or vary the terms of this document shall be binding unless hereafter made in writing and signed by the party to be charged. ARTICLE XIII: NON ASSIGNMENT This Agreement, and each and every covenant herein, shall not be capable of assignment unless the express written consent of the CITY and the SHERIFF is obtained. Page 5 of 6 ARTICLE XIV: MERGER This Agreement constitutes a final written expression of all the terms of this Agreement and is a complete and exclusive statement of those terms. IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly authorized officers. AS TO THE CITY: ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney AS TO THE SHERIFF: Noel E. Stephen, Sheriff Date: Dowling R. Watford, Jr., Mayor Date: Page 6 of 6 A Exhibit 13 Nov 27, 2018 n MEMORANDUM To: Mayor and City Council Members From: Marcos Montes De Oca, Administrat Subject: Special Magistrate Appointment Date: November 15, 2018 The request for qualifications (RFQ) for the City of Okeechobee Special Magistrate were opened on Thursday, November 15, 2018 at 2:00 pm. The qualifications were distributed to City staff members the same day at 2:30pm. The staff members reviewing the RFQ were Police Chief R. Peterson and Fire Chief H. Smith. In lieu of ranking, due to the sole application received, I directed staff to either mark qualified/yes or un-qualified on the submittal. Both staff members returned a "qualified" review. Based upon the sole application meeting qualifications, completing the submittal properly and timely, and my review of the RFQ to meet the needs and duties as set forth for this position, I recommend Roger Azcona, Esq. to serve as the Special Magistrate for the City of Okeechobee, specifically to oversee code enforcement cases. y i•��KEf CITY OF OKEECHOBEE REQUEST FOR QUALIFICATIONS FD 01.20-10.18 SPECIAL MAGISTRATE SERVICES Opening Date and Time: November 15, 20%2:00 PM The City of Okeechobee solicits qualifications from licensed Florida Attorneys for the purpose of seeking a Special Magistrate to provide services in accordance with City of Okeechobee Code of Ordinances Sections 66.1, 70-191. 70-192, and Florida Statute Chapter 162. The estabrished houdy rate for Special Magistrate services is $150.00, and the hearings should not exceed two (2) hours per month. Regular head.ngs are typically held on the second Tuesday of the month at 6:30 P.M. but can be adjusted upon request The selected AHomey(s) must be a resident of Okeechobee County, and will be appointed to serve as Special Magistrate for a term of two (2) years, commencing upon appointment, with options to renew or terminate the appointment per City Code. Sealed Statements of Qualifications will be received by the General Services Department no later than 2:00 P.M. EST on Thursday, November 15, 2018, at City Nall, 55 SE 3rd Avenue, Okeechobee, FL 34974. To be considered, all interested parties must submit three (3) copies of the required information and documents in one (1) seated envelope entitled: 'Response to RFQ No. FD 01.20.10.18, Attention: General Services Department." Late submittals, facsimile or email submissions will not be considered. The respondent shall bear all costs associated with the preparation and submission. Information submitted In response to this RFQ will become the property of the City of Okeechobee and is subject to Florida Public Records Laws upon opening. SPECIAL MAGISTRATE STATEMENT OF QUALIFICATIONS Submissions shall include the following: 1. The name, qualifications and experience of the individual submitting. 2. Demonstration of prior experience as an Attorney for at least five (5) years. 3. Explanation of how the qualifications may relate to the functions of the Special Magistrate. 4. Statement of local availability and degree of accessibility to the City. S. List of Agreements or Contracts for such services with other governmental entities, if any. 6. Graduation from a law school accredited by the American Bar Association. 7. Respondents shag be a member in good standing of the Florida Bar for a minimum of five (5) years with no disciplinary history; Provide Florida Bar number, date of admission to the Florida Bar, and current membership, in good standing, with the Florida Bar. Arry Attorney who has been disciplined by the Florida Bar or Bar of any other jurisdiction will not be appointed as a Special Magistrate, unless reinstated in good standing. S. Demonstrated knowledge of administrative laws, land use and zoning laws, and local government regulation and procedures including the 'Local Government Code Enforcement Boards Act; and alternative methods of code enforcement found in Florida Statutes Chapter 162. Familiarity with the City of Okeechobee Code of Ordinances is required. 9. An up-to-date Curriculum Vitae shall be attached to the Statement of Qualifications. Selection Process 1. After the scheduled submission opening, City staff will review each Statement of Qualifications. 2. Up to three (3) qualified Applicants will be selected by staff for an interview. 3. The final selection will be made by the City Administrator and the recommendation will be sent to the City Council for appointment, tentatively scheduled for the regular Council meeting of November 27. 2018, beginning at approximately 7:00 P.M. C. Duties and Responsibilities: 1. The Special Magistrate will perform duties as specified in the City of Okeechobee Code of Ordinances and Land Development Regulations, and such other duties as specified by the City Council. 2. The Special Magistrate will oversee all code enforcement matters in a quasi -Judicial setting, and will be bound by the Florida Code of Judicial Conduct. 3. The Special Magistrate shag adhere to the procedures and requirements of Florida Statutes Chapter 162, as wet as research and follow relevant opinions from the Attorney General as published from time to time. 4. The Special Magistrate must have knowledge and appreciation of the CiVs small town and rural lifestyle when considering the issuance of code violations, but also understand the necessity for stringent code enforcement for the improvement of the communlly's quality of fife. 5. The Special Magistrate shag, it requested, receive and hear public comment on the issues before the magistrate. 6. The Special Magistrate is required to make findings of fact and rulings of law, concerning code violations, and issue those findings at the session when they are heard. Written findings and execution of fines and liens shag be prepared within seven (7) days of the meeting. 7. It is the obligation of the Special Magistrate in his or her sole discretion, with input from the Code Enforcement Officer andfor witnesses to determine whether a violation has occurred. The City Attorney will attend the meetings but acts only as Counsel for the City of Okeechobee and its interests. 8. The City encourages the Special Magistrate to attend continuing legal education sessions concerning code enforcement and will pay for the fees for that session, including travel and per diem, but excluding lodging. The City reserves the fight to reject any or all responses, to amend or terminate the code enforcement process at any time, to waive any knformatities or irregularities In any submittal, to award in whole or in part to one or more respondents or take any other such actions that may be deemed In the best interest of the City. Interested qualified individuals can direct questions to the City Attorney John Cook at (863) 634-1648. The City Attorney will have no Involvement in the selection process. By: Marcos Monies De Oca, City Administrator on October 22, 2018 ROGER AZCONA, ESQ SPECIAL MAGISTRATE STATEMENT OF QUALIFICATIONS 1. The name, qualifications and experience of the individual submitting. -Roger Azcona, Esq. -Admitted to practice law in the State of Florida since September 2006 -worked as an attorneyfor the DCF Child Welfare Legal Services 10106-06107 -worked as an attorney for the 19'h Circuit Public Defender's Office 07107-12109 -in private law practice as a criminal defense attorney since January 2010 to present. -admitted to practice law at the United States District Courtfor the Southern (2012) and Middle District of Florida (2016) 2. Demonstration of prior experience as an Attorney for at least five (5) years. -Represented over 2,400 cases in Okeechobee County alone; including cares in Dependency, Circuit and County Criminal, Circuit and County Civil, Juvenile, and Traffic Cases. 3. Explanation of how the qualifications may relate to the function of the Special Magistrate. -applicant has participated in numerous jury and non jury trials, and hearing in both civil and criminal cases. 4. Statement of local availability and degree of accessibility to the City. -applicant is a full-time resident in the City of Okeechobee. 5. List of Agreements or Contracts for such services with other governmental entities, if any. -None 6. Graduation of a law school accredited by the American Bar Association. -applicant attended Barry University School of Law in Orlando, accredited by the American Bar Association. 7. Respondents shall be a member in good standing of the Florida Bar for a minimum of five(5) years with no disciplinary history; provide a Florida Bar number, date of admission to the Florida Bar, and current membership in good standing with the Florida Bar. -applicant is a member in good standing with the Florida Bar since 2006 and has no pior disciplinary history. Florida Bar number is 27453. Admitted to practice in September 26, 2006 This information can be verified at the Florida Bar website. 8. Demonstrate knowledge of administrative laws land use and zoning laws, and local government regulation and procedures including the "Local Government Code Enforcement Boards Act," and alternative methods of code enforcement found in Florida Statutes Chapter 162. Familiarity with the City of Okeechobee Code of Ordinances is required. -applicant has reviewed and familiarized himself of the relevant laws and statutes necessaryfor the position. Applicant upon appointment will immediately seek and attend additional continuing legal education and any necessary training available to enhance proficiency and competence in the position. 9. An up-to-date Curriculum Vitae shall be attached to the Statement of Qualifications. -Please see attached. _r r ROGER AZCONA, ESQ. 313 NW 411 Avenue, Okeechobee, FL 34972 Tel. (863) 763-4166 / Email: azconalaw@gmail.com BAR ADMISSION: Admitted to the Florida Bar in September 26, 2006 EDUCATION: Jan. 2004 Juris Doctor Barry University School of Law (Orlando, Florida) May 1998 Master of Science in Alternative Dispute Resolution Nova Southeastern University (Fort Lauderdale, Florida) Relevant Courses: Negotiation, Mediation, Arbitration, Group Facilitation Apr. 1992 Bachelor of Science in Commerce & Business Administration University of Santo Tomas (Manila, Philippines) EMPLOYMENT: 1/10 — present Position: Attorney in Private Practice Law Offices of Roger Azcona, Esq. 313 NW 41h Avenue, Okeechobee, FL 34972 Area of Practice: Criminal Law, Dependency, Juvenile Delinquency, Foreclosure Defense, Eviction 07/07-12/09 Position: Attorney —Assistant Public Defender Public Defender's Office, 19`h Judicial Circuit 312 NW 3d Street, Okeechobee, Florida 34972 Area of Practice: Criminal Law (Misdemeanors, Felonies, Juveniles) 10/06 — 06107 Position: Attorney Child Welfare Legal Services, Department of Children & Families 337 North US Hwy 1, Fort Pierce, FL 34950 Area of Practice: Dependency Law CASES HANDLED IN PRIVATE PRACTICE in Okeechobee, Saint Lucie, Martin, Glades, Highlands, Orange, Brevard, Hardee, Hendry, Desoto, and Palm Beach Counties. Other: Certifications: Court Certified Family and County Mediator (1999-2001) Memberships: Florida Association of Criminal Defense Lawyers-3d year Awards: Davis Productivity Award 2006 Organizations: Inns of Court, Stuart, Florida (since 2013) Kiwanis Club of Okeechobee (since 2013) Community: Sacred Heart Church, Okeechobee (since 1992) ROGER AZCONA, ESQ 13 SPECIAL MAGISTRATE STATEMENT OF QUALIFICATIONS) 1. The name, qualifications and experience of the individual submitting, yo -Roger Azcona, Esq. -Admitted to practice law in the State of Florida since September 2006 -worked as an attorney for the DCF Child Welfare Legal Services 10106-06107 -worked as an attorney for the 191h Circuit Public Defender's Office 07107-12109 -in private law practice -as a criminal defense attorney since January 2010 to present. -admitted to practice law at the United States District Court for the Southern (2012) and Middle District of Florida (2016) 2. Demonstration of prior experience as an Attorney for at least five (5) years. -Represented over 2,400 cases in Okeechobee County alone; including cases in Dependency, Circuit and County Criminal, Circuit and County Civil, Juvenile, and Traffic Cases. 3. Explanation of how the qualifications may relate to the function of the Special Magistrate. y �r5 -applicant has participated in numerous jury and non jury trials, and hearing in both civil and criminal cases. 4. Statement of local availability and degree of accessibility to the City_ VV_ S -applicant is a full-time resident in the City of Okeechobee. 5. List of Agreements or Contracts for such services with other governmental entities, if and �S i4 -None 6. Graduation of a law school accredited by the American Bar Association. !r' -applicant attended Barry University School of Law in Orlando, accredited by the American Bar Association. 7. Respondents shall be a member in good standing of the Florida Bar for a minimum of five(5) years with no disciplinary history; provide a Florida Bar number, date of admission to the Florida Bar, and current membership in good standing with the Florida Bar. v/%g -applicant is a member in good standing with the Florida Bar since 2006 and has no pior disciplinary history. Florida Bar number is 27453. Admitted to practice in September 26, 2006. This information can be verified at the Florida Bar website. 8. Demonstrate knowledge of administrative laws, land use and zoning laws, and local government regulation and procedures including the "Local Government Code Enforcement Boards Act," and alternative methods of code enforcement found in Florida Statutes Chapter 162. Familiarity with the City of Okeechobee Code of Ordinances is required. -applicant has reviewed and familiarized himself of the relevant laws and statutes necessaryfor the position. Applicant upon appointment will immediately seek and attend additional continuing legal education and any necessary training available to enhance proficiency and competence in the position. 9. An up-to-date Curriculum Vitae shall be attached to the Statement of Qualifications. j'IEs -Please see attached. A/IZ��% a11% TAA $ ,1 i5,11177G50 f% f pL1GY�7rv.J ; re't-Z &e71-111c�,1-7 19 47,,)4- "NIP Oa rnk ►ir!_ 2 � l ROGER AZCONA, ESQ pem 3 SPECIAL MAGISTRATE STATEMENT OF QUALIFICATIONS Inc ud-ed 1. The name, qualifications and experience of the individual submitting. '0/) C ,� -Roger Azcona, Esq. -Admitted to practice law in the State of Florida since September 2006 -worked as an attorney for the DCF Child Welfare Legal Services 10106-06107 -worked as an attorney for the 191h Circuit Public Defender's Office 0 710 7-12109 -in private law practice as a criminal defense attorney since January 2010 to present. -admitted to practice law at the United States District Court for the Southern (2012) and Middle District of Florida (2016) 2. Demonstration of prior experience as an Attorney for at least five (5) years. -Represented over 2,400 cases in Okeechobee County alone; including cases in Dependency, Circuit and County Criminal, Circuit and County Civil, Juvenile, and Traffic Cases. 3. Explanation of how the qualifications may relate to the function of the Special Magistrate. -applicant has participated in numerous jury and non jury trials, and hearing in both civil and criminal cases. 4. Statement of local availability and degree of accessibility to the City. -applicant is a full-time resident in the City of Okeechobee. 5. List of Agreements or Contracts for such services with other governmental entities, if any. .4 -None 6. Graduation of a law school accredited by the American Bar Association. -applicant attended Barry University School of Law in Orlando, accredited by the American Bar Association. 7. Respondents shall be a member in good standing of the Florida Bar for a minimum of five(5) years with no disciplinary history; provide a Florida Bar number, date of admission to the Florida Bar, and current membership in good standing with the Florida Bar. -applicant is a member in good standing with the Florida Bar since 2006 and has no pior disciplinary history. Florida Bar number is 27453. Admitted to practice in September 26, 2006 This information can be verified at the Florida Bar website. 8. Demonstrate knowledge of administrative laws, land use and zoning laws, and local government regulation and procedures including, the "Local Government Code Enforcement Boards Act," and alternative methods of code enforcement found in Florida Statutes Chapter 162. Familiarity with the City of Okeechobee Code of Ordinances is required. -applicant has reviewed and familiarized himself of the relevant laws and statutes necessary, for the position. Applicant upon appointment will immediately seek and attend additional continuing legal education and any necessary training available to enhance proficiency and competence in the position. 9. An up-to-date Curriculum Vitae shall be attached to the Statement of Qualifications. -Please see attached. ROGER AZCONA, ESQ. 313 NW 41h Avenue, Okeechobee, FL 34972 Tel. (863) 763-4166 / Email: azconalaw@gmail.com BAR ADMISSION: Admitted to the Florida Bar in September 26, 2006 EDUCATION: Jan. 2004 Juris Doctor Barry University School of Law (Orlando, Florida) May 1998 Master of Science in Alternative Dispute Resolution Nova Southeastern University (Fort Lauderdale, Florida) Relevant Courses: Negotiation, Mediation, Arbitration, Group Facilitation Apr. 1992 Bachelor of Science in Commerce & Business Administration University of Santo Tomas (Manila, Philippines) EMPLOYMENT: 1/10 — present Position: Attorney in Private Practice Law Offices of Roger Azcona, Esq. 313 NW 4 h Avenue, Okeechobee, FL 34972 Area of Practice: Criminal Law, Dependency, Juvenile Delinquency, Foreclosure Defense, Eviction 07/07-12/09 Position: Attorney —Assistant Public Defender Public Defender's Office, 19`h Judicial Circuit 312 NW 3`d Street, Okeechobee, Florida 34972 Area of Practice: Criminal Law (Misdemeanors, Felonies, Juveniles) 10/06 — 06/07 Position: Attorney Child Welfare Legal Services, Department of Children & Families 337 North US Hwy 1, Fort Pierce, FL 34950 Area of Practice: Dependency Law CASES HANDLED IN PRIVATE PRACTICE in Okeechobee, Saint Lucie, Martin, Glades, Highlands, Orange, Brevard, Hardee, Hendry, Desoto, and Palm Beach Counties. Other: Certifications: Court Certified Family and County Mediator (1999-2001) Memberships: Florida Association of Criminal Defense Lawyers-3`d year Awards: Davis Productivity Award 2006 Organizations: Inns of Court, Stuart, Florida (since 2013) Kiwanis Club of Okeechobee (since 2013) Community: Sacred Heart Church, Okeechobee (since 1992) �' MEMORANDUM Exhibit 14 Nov 27, 2018 To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2018 Fiscal Year End Budget Amendment Date: 11/15/18 .......................................................................... BUDGET SUMMARY Revenue Highlights General Fund revenues FYE are up by over 10.5% • Ad valorem $25,000 higher than budget • Sales Tax Revenue continues to remain strong and increasing, V2 Cent $40,000 and 1 Cent $60,000 more than budgeted • Interest earnings @ $140,000 • Insurance premium tax, $22,000 higher than budgeted • Electric UT significantly higher • FEMA reimbursement $71,000 for IRMA cost, imminent GF Expenditures Overall operating expenditures within the GF are reporting S% lower than mid -year budget • Single Audit expense not required • CRA Study not postponed based on grant request • City hall outside cleaning and painting not performed • Average fuel cost per gallon, $2.574 Gas and $2.332 Diesel, less than budget even with increased usage • Animal control cost increased significantly again this year • Pension cost less based on increased State Contributions • PD Officer OT less than budgeted • In-house engineering None of the Budgeted reserves of $573,000 were utilized for the operational expenditures in the GF. Capital Projects Fund dollars were expended, some with a higher than anticipated cost and others coming in lower than expected. Bottom line we expended less than budgeted as of FYE. • City of Okeechobee PROPOSED EOY 2017/2018 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2017/2018 2017/2018 AMENDED EOY F/Y Beginning Fund Balance 1 $ 3,791,160 $ 3,791,160 Roll forward from previous year 1 $ 398,002 1 $ 398,002 $ 4,189,162 1 $ 4,189,162 REVENUES 96% AD VALOREM 7.9932 $ 2,075,803 $ 2,100,970 OTHER FEES $ 679,000 $ 826,900 INTERGOVERNMENTAL $ 1,540,385 $ 1,658,100 CHARGES FOR SERVICES $ 973,750 $ 1,023,400 FINES, FORFEITURES & PE $ 14,450 $ 14,920 USES OF MONEY & PROPEI $ 1,000 $ 140,000 OTHER REVENUES $ 37,946 $ 1 120,900 $ 5,322,334 $ 5,885,190 TRANSFERS - IN Public Facilities Fund Transfe $ 350,000 $ 350,000 CDBG $ - $ - Ca ital Pro' /Im rovement Fun $ 535,453 S - TOTAL REVENUES $ 6,207,787 $ 6,235,190 EXPENDITURES LEGISLATIVE $ 192,796 $ 146,111 EXECUTIVE $ 204,524 $ 195,225 CITY CLERK $ 208,758 $ 191,850 FINANCIAL SERVICES $ 287,630 $ 252,230 LEGAL COUNCIL $ 115,760 $ 61,220 GENERAL SERVICES $ 396,520 $ 388,677 LAW ENFORCEMENT $ 2,345,620 $ 2,198,440 FIRE PROTECTION $ 1,668,634 $ 1,596,810 ROAD & STREET FACILIT $ 1,244,675 $ 1,102,590 TOTAL GEN. OPER. EXPENDITURES $ 6,664,917 1 $ 6,133,153 FISCAL YEAR ENDING FUND BALANCE 1 $ 3,732,032 1 $ 4,291,199 EOY 2018 Amendment Workbook11/19/2018 11% 8% 1 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2017/2018 2017/2018 AMENDED EOY FUND BALANCE $ 3,791,160 $ 3,791,160 Roll Forward from previous year $ 393,002 $ 398,002 $ 4,189,162 $ 4,189,162 REVENUES qTOTAL 311-1096%AD VALOREM @ 7.9932 $2,075,803 $2,100,970 $ 2,075,803 $ 2,100,970 OTHER FEES: 312-5100 312-5200 314-1000 314-4000 314-8000 316-0000 319-0000 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 Fire Insurance Premium $ 45,800 $ 52,600 Casualty Insurance Prem Tax (Police) $ 62,000 $ 81,000 Utility Tax -Electric $ 450,000 $ 545,800 Utility Tax/Natural Gas $ 19,700 $ 27,700 Utility Tax/Propane $ 29,000 $ 45,000 Prof & Business Tax Receipt $ 71,500 $ 71,000 Public Service Fee 1 $ 1,000 $ 3,800 TOTAL $ 679,000 IS 826,900 AL REVENUES: SRS Cigarette Tax $ 198,151 $ 209,110 Mobile Home Licenses $ 19,500 $ 17,600 Alcoholic Beverage Licenses $ 5,200 $ 12,100 1/2 Cent Sales Tax $ 355,413 $ 390,870 1 Cent Sales Surtax $ 734,121 $ 790,200 Communications Service Tax $ 222,000 $ 229,800 Firefighters Supplement $ 1,200 $ 120 County Business Licenses $ 4,800 $ 8,300 TOTAL $ 1,540,385 $ 1,658,100 CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-4000 323-7000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 80,000 $ 82,000 Exception & Zoning Fees $ 500 $ 5,000 Franchise -Electric $ 400,000 $ 420,000 Franchise -Natural Gas $ 10,200 $ 11,400 Franchise -Solid Waste $ 105,700 $ 120,000 Plan Review Fees $ 1,500 $ 5,000 Alley/Street Closing Fees Map Sales $ 25 $ Photocopies $ 25 $ Solid Waste Collection Fees-Resd. $ 375,800 $ 380,000 TOTAL $ 973,750 IS 1,023,400 EOY 2018 Amendment Workbook11/19/2018 2 of 25 c City of Okeechobee -- PROPOSED EOY 2017/2018 BUDGET GENERAL FUND RECAPITULATION -REVENUE AND EXPENSES 2017/2018 2017/2018 AMENDED EOY FINES, FORFEITURES & PENALTIES: 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 Court Fines $ 8,425 1 $ 7,200 Radio Comm. Fee $ 3,700 $ 3,400 Law Enforcement Education $ 1,250 $ 1,100 Investigation Cost Reimbursement $ 925 $ 2,700 Unclaimed Evidence $ - $ - Ordinance Violation Fines $ 150 $ 520 TOTAL $ 14,450 1$ 14 920 USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 343-9100 343-9200 366-1000 369-1000 369-4000 369-5000 383-0000 Interest Earnings $ 1,000 $ 140,000 Investment Earnings $ - $ Surplus City Property $ - $ TOTAL $ 1,000 $ 140,000 Public Safety Grant $ - $ Special Purpose Grant $ - $ DOT Hwy Maint.Landscape/Mowing $ 8,532 $ 9,400 DOT Master Traffic Signals Maint. $ 15,064 $ 17,000 DOT Maint. Lights & Lights Contract $ - $ - Other Revenues $ 10,000 $ 71,000 Miscellaneous $ 2,000 $ 11,000 Code Enforcement Fine $ 500 $ 10,400 Police Accident Reports $ 1,850 $ 2,100 Capital Lease Proceeds $ - $ - TOTAL $ 37,946 1 $ 120,900 OTHER REVENUES AND TRANSFER IN 381-1000 Impact Fee Transfer in $ - $ Capital Project Improvements (Transfer -In) $ 535,453 $ - CDBG Fund (Transfer -In) Public Facilities Improvement (Transfer -In) $ 350,000 $ 350,000 TOTAL 1 $ 885,453 $ 350,000 TOTAL REVENUE & OTHER FUNDING SOURCES $ 6,605,789 IS 6,633,192 OPERATING TRANSFERS - OUT Due From CDBG $ - $ Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT EOY 2018 Amendment Workbook11/19/2018 3 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE {05II} 2017/2018 2017/2018 AMENDED EOY 1100 EXECUTIVE SALARIES $ 46,100 $ 44,700 1510 LONGEVrrY/SERVICE INCENTIVE $ 1,000 $ 1,000 2100 FICA $ 3,756 $ 2,840 2200 RETIREMENT $ 3,510 $ 2,230 2300 LIFE AND HEALTH INSURANCE $ 42,500 $ 23,700 2400 WORKERS COMPENSATION $ 240 $ 230 TOTAL PERSONNEL COSTS: $ 97,106 S 74,700 EOY 2018 Amendment Workbookl 1/19/2018 4 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2017/2018 2017/2018 AMENDED EOY 3400 OTHER CONTRACT SERVICES $ 61,500 $ 43,500 4000 TRAVEL AND PER DIEM $ 2,500 $ 1,025 4100 COMM. & FREIGHT $ 3,200 $ 750 4500 INSURANCE $ 3,350 $ 3,100 4609 REPAIR & MAINTENANCE $ - $ 576 4901 EDUCATION $ 1,500 $ 650 4909 MISCELLANEOUS $ 1,000 $ 170 5400 BOOKS, PUBLICATIONS, ETC $ 1,200 $ 200 8100 SHARED SERVICES $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ 2,500 $ 2,500 8201 INTERLOCAL PART. w/IRSC $ - $ 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 10,000 574-8300 TOURISM/ECO. DEV/CENTENNIAL $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 95,690 1 $ 71,411 GRAND TOTAL FOR DEPARTMENT $ 192,796 1 $ 146,111 EOY 2018 Amendment Workbook11/19/2018 5 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2017/2018 2017/2018 AMENDED EOY 1100 EXECUTIVE SALARIES $ 87,822 $ 87,800 1200 REGULAR SALARIES $ 44,995 $ 44,970 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 FICA $ 10,305 $ 10,300 2200 RETIREMENT $ 12,900 $ 10,900 2300 LIFE AND HEALTH INSURANCE $ 19,900 $ 19,600 2400 IWORKERS COMPENSATION $ 795 $ 780 TOTAL PERSONNEL COSTS: $ 176,717 $ 174,350 EOY 2018 Amendment Workbook11/19/2018 6 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2017/2018 2017/2018 AMENDED EOY 4000 TRAVEL AND PER DIEM $ 4,200 $ 2,570 4100 COMM. & FREIGHT $ 3,707 $ 3,300 4400 RENTALS & LEASES $ 4,100 $ 3,050 4500 INSURANCE $ 3,850 $ 3,550 4600 R&M VEHICLES $ 1,550 $ 200 4609 JR&M EQUIPMENT $ 1,400 $ 1,305 4901 EDUCATION $ 1,750 $ 900 4909 MISCELLANEOUS $ 500 $ 150 5100 OFFICE SUPPLIES $ 800 $ 150 5200 OPERATING SUPPLY $ 1,200 $ 1,650 5201 FUEL AND OIL $ 3,000 $ 2,550 5400 BOOKS, PUBLICATIONS, ETC $ 1,750 $ 1,500 6400 1EQUIPMENT ($750 OR MORE) $ - $ TOTAL SUPPLIES AND OTHER SERVICES $ 27,807 1 $ 20,875 GRAND TOTAL FOR DEPARTMENT I $ 204,524 1 $ 195,225 EOY 2018 Amendment Workbook11/19/2018 7 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2017/2018 2017/2018 AMENDED EOY 1100 EXECUTIVE SALARIES $ 64,570 $ 63,900 1200 REGULAR SALARIES $ 33,900 $ 33,800 1300 OTHER SALARIES $ 15,327 $ 9,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 FICA $ 9,105 $ 8,100 2200 IRETIREMENT $ 9,744 $ 8,310 2300 LIFE AND HEALTH INSURANCE $ 19,830 $ 19,300 2400 WORKERS COMPENSATION $ 685 $ 660 TOTAL PERSONNEL COSTS: $ 153,161 IS 143,170 EOY 2018 Amendment Workbookl l/19/2018 8 of 25 City of Okeechobee ® PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 AMENDED EOY 3103 MUNICIPAL CODE $ 4,500 $ 1,375 3400 OTHER CONTRACTUAL SERVICES $ 8,800 $ 8,800 4000 TRAVEL AND PER DIEM $ 3,000 $ 2,705 4100 COMM. & FREIGHT $ 2,417 $ 2,200 4500 INSURANCE $ 5,250 $ 4,970 4609 R&M EQUIPMENT $ 7,530 $ 6,900 4900 ADVERTISING/OTHER CHARGES $ 16,550 $ 14,900 4901 EDUCATION $ 1,350 $ 1,250 4909 MISCELLANEOUS/ELECTION $ 2,000 $ 1,750 5100 1OFFICE SUPPLIES $ 2,000 $ 1,750 5400 BOOKS, PUBLICATIONS, ETC $ 2,200 $ 2,080 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES IS 55,597 $ 48,680 GRAND TOTAL FOR DEPARTMENT $ 208,758 1 $ 191,850 �SgB.�S 211Z•'1$ q%f S A06 12g014 (?-15'ND Ibl1-y2 1qq8,`II0 Igp.(,b W5j3o.g1 (a74q.D5) EOY 2018 Amendment Workbook11/19/2018 9 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2017/2018 2017/2018 AMENDED EOY 1510 LONGEVITY $ 750 $ 750 2300 HEALTH INSURANCE $ 9,350 $ 9,300 3100 PROFESSIONAL SERVICES $ 51,000 $ 45,900 3300 LEGAL COST $ 50,500 $ 2,530 4000 ITRAVEL AND PER DIEM $ 800 $ 1,200 4100 COMM. AND FREIGHT SERVICES $ 1,010 $ 550 4609 R&M EQUIPMENT $ 800 $ 350 4901 EDUCATION $ 750 $ 515 5100 OFFICE SUPPLIES $ 300 $ 5400 MEMBERSHIP & SUBSCRIPTIONS IS $ 500 $ 125 TOTAL SUPPLIES AND OTHER SERVICES 115,760 $ 61,220 GRAND TOTAL FOR DEPARTMENT I $ 115,760 IS 61,220 EOY 2018 Amendment Workbook11/19/2018 10 of 25 _ City of Okeechobee - PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2017/2018 2017/2018 AMENDED EOY 1100 EXECUTIVE SALARIES $ 61,200 $ 60,900 1200 REGULAR SALARIES $ 73,925 $ 73,975 1201 OTHER SALARY $ - $ 1510 LONGEVITY/SERVICE INCENTIVE $ - $ 2100 FICA $ 10,505 $ 9,505 2200 RETIREN ENT $ 13,398 $ 10,300 2300 LIFE AND HEALTH INSURANCE $ 31,475 $ 30,750 2400 WORKERS COMPENSATION $ 820 $ 900 2500 UNEMPLOYMENT TAXES $ - $ TOTAL PERSONNEL COSTS: EE] $ 191,323 $ 186,"' EOY 2018 Amendment Workbook11/19/2018 11 of 25 City of Okeechobee j'- PROPOSED EOY 2017/2018 BUDGET General Fund - 001 C: FINANCE DEPARTMENT f05131 SUPPLIES & OTHER SERVICES 2017/2018 2017/2018 AMENDED EOY 3200 ACCOUNTING & AUDIT $ 37,800 $ 30,300 3400 OTHER CONTRACTUAL SERVICES $ 15,000 $ 3,900 4000 TRAVEL AND PER DIEM $ 1,750 $ 600 4100 COMM. & FREIGHT $ 2,917 $ 2,100 4500 INSURANCE $ 6,600 $ 6,440 4609 R&M EQUIPMENT $ 14,250 $ 9,090 4901 EDUCATION $ 850 $ - 4909 MISCELLANEOUS $ 100 $ 50 5100 OFFICE SUPPLIES $ 1,200 $ 950 5200 OPERATING SUPPLY $ 15,650 $ 12,400 5400 IBOOKS, PUBLICATIONS, ETC $ 190 $ 70 6400 1EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES IS 96,307 $ 65,900 TOTAL COST: I $ 287,630 1 S 252,230 EOY 2018 Amendment Workbookl1/19/2018 12 of 25 City of Okeechobee _ T '= PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2017/2018 2017/2018 AMENDED EOY 1200 REGULAR SALARIES $ 71,310 $ 71,300 1300 OTHER SALARY $ - $ - 1400 OVERTIME $ - $ - 1510 LONGEVITY/SERVICE INCENTIVE $ - $ 2100 IFICA $ 5,710 $ 5,560 2200 RETIREMENT $ 7,004 $ 5,650 2300 LIFE AND HEALTH INSURANCE $ 20,556 $ 19,700 2400 WORKERS COMPENSATION $ 649 $ 640 TOTAL PERSONNEL COSTS: $ 105,229 S 102,850 EOY 2018 Amendment Workbook11/19/2018 13 of 25 0 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2017/2018 2017/2018 AMENDED EOY 3100 PROFESSIONAL SERVICES $ 124,050 $ 112,000 3400 OTHER CONTRACTUAL SERVICES $ 80,110 $ 95,500 4000 TRAVEL AND PER DIEM $ 4,960 $ 2,870 4100 COMM. & FREIGHT $ 5,374 $ 3,090 4300 UTILITIES $ 9,000 $ 8,200 4400 RENTALS AND LEASES $ 3,687 $ 3,687 4500 INSURANCE $ 18,900 $ 17,800 4600 R&M VEHICLES $ 500 $ 4609 R&M EQUIPMENT $ 35,910 $ 34,900 4901 EDUCATION $ 700 $ 4909 MISCELLANEOUS $ 500 $ 2,000 5100 1OFFICE SUPPLIES $ 2,900 $ 2,350 5200 OPERATING SUPPLY $ 1,500 $ 1,330 5201 FUEL AND OIL $ - $ - 5204 POSTAGE & SUPPLIES $ 3,000 $ 2,100 5400 BOOKS, PUBLICATIONS, ETC $ 200 $ 6400 EQUIPMENT ($750 OR MORE) TOTAL SUPPLIES AND OTHER SERVICES $ 291,291 $ 285,827 GRAND TOTAL FOR DEPARTMENT I S 396,520 1 $ 388,677 EOY 2018 Amendment Workbook11/19/2018 14 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 IT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2017/2018 2017/2018 AMENDED EOY 1100 1EXECUTIVE SALARIES $ 72,557 $ 72,100 1200 REGULAR SALARIES $ 1,057,497 $ 1,040,900 1201 HOLIDAY PAY $ - $ - 1202 OFFICERS HOLIDAY PAY $ 27,553 $ 20,900 1300 OTHER SALARY $ 29,100 $ 30,300 1400 OVERTIME $ 7,500 $ 900 1403 OFFICERS OVERTIME PAY $ 73,950 $ 67,800 1501 AUXILIARY PAY $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 1520 OFFICERS LONGEVITY/SERVICE $ - $ - 1540 CAREER EDUCATION $ 14,250 $ 13,100 2100 FICA $ 101,614 $ 96,300 2200 RETIREMENT $ 286,454 $ 242,600 2300 LIFE AND HEALTH INSURANCE $ 284,122 $ 276,800 2400 WORKERS COMPENSATION $ 50,256 $ 49,500 2500 1 UNEMPLOYMENT COMP. $ - $ - TOTAL PERSONNEL COSTS: S 2,006,053 S 1,912,400 EOY 2018 Amendment Workbook11/19/2018 15 of 25 _ City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 AMENDED EOY 3100 PROFESSIONAL SERVICES $ 23,826 $ 23,200 3400 OTHER CONTRACTURAL SERVICES $ 30,708 $ 17,100 4000 TRAVEL AND PER DIEM $ 5,000 $ 6,270 4100 COMM. & FREIGHT $ 32,640 $ 34,900 4300 UTILITIES $ 16,275 $ 13,800 4400 RENTALS AND LEASES $ 5,420 $ 3,700 4500 INSURANCE $ 51,500 $ 49,800 4600 R&M VEHICLES $ 15,000 $ 20,280 4609 R&M EQUIPMENT $ 23,550 $ 10,500 4700 PRINTING $ 2,000 $ 1,840 4901 EDUCATION -RESTRICTED $ 4,500 $ 2,780 4902 EDUCATION - NON -RESTRICTED $ 4,500 $ 700 5100 OFFICE SUPPLIES $ 5,000 $ 2,400 5101 DETECTIVE SUPPLIES $ 3,000 $ 2,700 5102 INVESTIGATION FEES $ 1,800 $ 600 5200 OPERATING SUPPLY $ 17,100 $ 13,800 5201 FUEL AND OIL $ 68,448 $ 52,500 5202 OPERATING SUPPLIES (TIRES) $ 8,800 $ 8,050 5203 UNIFORMS/PATCHES $ 18,000 $ 17,500 5400 BOOKS, PUBLICATIONS, ETC $ 2,500 $ 1,100 6400 EQUIPMENT ($750 OR MORE) $ - $ 2,520 8300 PUBLIC SERVICE GRANT $ $ 8301 FDOT -Traffic Safety Grant $ $ TOTAL SUPPLIES AND OTHER SERVICES $ 339,567 $ 286,040 GRAND TOTAL FOR DEPARTMENT 1 $ 2,345,620 1$ 2,198,440 EOY 2018 Amendment Workbook11/19/2018 16 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2017/2018 2017/2018 AMENDED EOY 1100 EXECUTIVE SALARIES $ 74,169 $ 73,900 1200 REGULAR SALARIES $ 710,232 $ 693,900 1201 HOLIDAY PAY $ 25,390 $ 19,000 1300 OTHER SALARY $ 29,278 $ 29,550 1400 JOVERTIME $ 38,800 $ 47,800 1401 OVERTIME PAY/ANNUAL & SICK $ 61,500 $ 53,700 1402 DISPATCHER OVERTIME $ 4,750 $ 5,770 1501 VOLUNTEER PAY $ 14,000 $ 14,900 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 1540 CAREER EDUCATION $ 1,200 $ 1,200 2100 FICA $ 74,259 $ 70,200 2200 RETIREMENT $ 190,256 $ 188,780 2300 LIFE AND HEALTH INSURANCE $ 141,050 $ 128,300 2400 WORKERS COMPENSATION $ 43,600 $ 43,500 2500 JUNEMPLOYMENT COMPENSATION $ - $ TOTAL PERSONNEL COSTS: $1,408,484 $1,370,500 EOY 2018 Amendment Workbook11/19/2018 17 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2017/2018 2017/2018 AMENDED EOY 3100 PROFESSIONAL SERVICES (MD) $ 8,400 $ 8,200 3102 PROF SERV (PHYS FOR SCBA) $ 3,800 $ 2,880 3103 WELLNESS PROGRAM (Gym) $ 3,600 $ 2,880 3400 OTHER CONTRACTUAL SERVICES $ 2,450 $ 2,450 4000 TRAVEL AND PER DIEM $ 3,200 $ 3,740 4100 COMM. & FREIGHT $ 23,030 $ 12,060 4300 jUTILITIES $ 13,000 $ 11,900 4400 IRENTALS AND LEASES $ 2,400 $ 1,800 4500 JINSURANCE $ 31,500 $ 30,700 4600 R&M VEHICLES $ 72,629 $ 69,500 4609 R&M BUILDING & EQUIPMENT $ 29,075 $ 28,800 4700 PRINTING $ 600 $ 320 4901 EDUCATION $ 11,000 $ 5,200 4902 PUBLIC EDUCATION & FIRE PREV. $ 1,500 $ 2,250 4903 CODE ENFORCEMENT $ 9,000 $ 6,920 4905 ITRADaNG & MATERIALS $ 3,500 $ 1,560 4909 MISCELLANEOUS $ 400 $ 210 5100 OFFICE SUPPLIES $ 2,541 $ 1,750 5200 OPERATING SUPPLY $ 11,825 $ 11,200 5201 FUEL AND OIL $ 9,700 $ 9,720 5202 OPERATING SUPPLIES (TIRES) $ 5,000 $ 2,470 5203 UNIFORMS/PATCHES $ 8,000 $ 6,700 5400 BOOKS, PUBLICATIONS, ETC is 4,000 $ 3,100 6400 EQUIPMENT ($750 OR MORE) Is - TOTAL SUPPLIES AND OTHER SERVICES: $ 260,150 F::: 226,310 GRAND TOTAL FOR DEPARTMENT 1 $ 1,668,634 S 1,596,810 EOY 2018 Amendment Workbookl l/19/2018 18 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2017/2018 2017/2018 AMENDED EOY 1100 EXECUTIVE SALARIES $ 169,495 $ 164,300 1200 REGULAR SALARIES $ 279,958 $ 235,780 1300 OTHER SALARIES $ 36,000 $ 13,500 1400 OVERTIME $ 3,553 $ 3,500 1510 LONGEVITY/SERVICE INCENTIVE $ - $ 2100 FICA $ 40,090 $ 30,500 2200 RETIREMENT $ 37,867 $ 21,900 2300 LIFE AND HEALTH INSURANCE $ 98,900 $ 85,300 2400 WORKERS COMPENSATION $ 33,852 $ 33,090 2500 UNEMPLOYMENT COST $ 500 $ TOTAL PERSONNEL COSTS: S 700,215 $ 587,870 EOY 2018 Amendment Workbookl l/19/2018 19 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) 2017/2018 2017/2018 AMENDED EOY 3100 PROFESSIONAL SERVICES $ 5,000 $ 650 3400 OTHER CONTRACTUAL SERVICES 1 $ - $ - 3401 GARBAGE COLLECTION FEE $ 370,228 $ 369,400 4000 TRAVEL AND PER DIEM $ 3,500 $ 1,550 4100 COMM. & FREIGHT $ 7,032 $ 5,070 4300 UTILITIES $ 18,500 $ 16,300 4400 RENTALS & LEASES $ 2,250 $ 2,830 4500 INSURANCE $ 32,400 $ 31,770 4600 R&M VEHICLES $ 8,500 $ 6,100 4605 R&M PARKS $ 7,500 $ 4,100 4609 JR&M BUILDING & EQUIPMENT $ 31,750 $ 33,450 4901 EDUCATION $ 5,000 $ 2,300 4909 MISCELLANEOUS $ 500 $ 280 5100 OFFICE SUPPLIES $ 1,000 $ 1,030 5200 OPERATING SUPPLY $ 7,000 $ 7,400 5201 FUEL AND OIL $ 27,000 $ 22,300 5202 OPERATING SUPPLIES (TIRES) $ 3,500 $ 3,380 5203 UNIFORMS $ 6,750 $ 6,600 5204 DUMPING FEES $ 750 $ 100 5205 MOSQUITO CONTROL $ 6,000 $ 5400 BOOKS, PUBLICATIONS, ETC $ 300 $ 110 6300 IMPROVEMENTS $ - $ 6400 EQUIPMENT ($750 OR MORE) TOTAL SUPPLIES AND OTHER SERVICES: $ 544,460 $ 514,720 GRAND TOTAL FOR DEPARTMENT $ 1,244,675 S 1,102,590 EOY 2018 Amendment Workbook11/1912018 20 of 25 City of Okeechobee '= PROPOSED EOY 2017/2018 BUDGET Public Facility Fund-301 Public Facility Fund (Transportation) 1 2017/2018 1 2017/2018 1 AMENDED I EOY JF/Y BEGINNING FUND BALANCE I $ 620.571 1 $ 620.571 1 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 331,500 $ 379,800 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 208,000 $ 239,500 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 66,500 $ 66,200 301-312.3000 NINTH CENT FUEL TAX $ 58,000 $ 69,100 301-335.4100 MOTOR FUEL TAX REBATE $ 2,500 $ 1,370 301-361,1000 SCOP Funding $ 177,537 $ - 301-361.1000 INTEREST EARNINGS $ 300 $ 10,100 301-369.1000 MISCELLANEOUS $ - $ 84,300 TOTAL REVENUES 844,337 850,370 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 25,000 $ 10,500 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 51,000 $ 53,400 301-549-4300 PUBLIC FAC. UTILITIES $ 30,000 $ 43,500 301-5494609 REPAIR & MAINTENANCE $ 18,500 $ 10,900 301-549-4909 MISC-PARK HOLIDAY LIGHTS $ 10,000 $ 8,500 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 65,000 $ 73,500 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 205,000 $ - 301-549-6301 SCOP IMPROVEMENTS $ 177,537 $ - 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 7,500 $ 3,000 301-549.6400 IPUBLIC FAC. MACHINERY & EQUIP $ 188,000 $ 68,300 TOTAL EXPENSES $ 777,537 $ 271,600 Transfer to General Fund I $ 350,000 1 $ 350,000 F/Y ENDING FUND BALANCE I S 337,3711 $ 849,3411 EOY 2018 Amendment Workbook11/19/2018 21 of 25 _ City of Okeechobee PROPOSED EOY 2017/2018 BUDGET CAPITAL PROJECTS IMPROVEMENTS 1 2017/2018 1 2017/2018 1 AMENDED I EOY F/Y BEGINNING FUND BALANCE I $ 4,136,380 1 $ 4,136,380 304-383.0000 304-364.1000 304-361.1000 304-369.1000 DISPOSITION OF FIXED ASSETS $ 225,000 $ 225,000 INTEREST EARNINGS $ 2,500 $ 2,350 MISCELLANEOUS $ 500 $ TOTAL REVENUES $ 228,000 1 $ 227,350 EXPENDITURES 304-549-3100 Professional Services $ 25,000 $ 25,000 304-529-4600 REPAIR & MAINTENANCE $ 25,000 $ 4,000 304-513-3100 Professional Services $ 9,500 $ 9,500 304-512-6400 ADMINISTRATION CAPITAL $ 4,230 $ 4,500 304-513-6400 FINANCE CAPITAL $ 3,200 $ 3,190 304-519-6400 GENERAL SERVICES CAPITAL $ 35,000 $ 39,300 304-521-6400 LAW ENFORCEMENT CAPITAL $ 483,805 $ 505,800 304-522-6400 FIRE PROTECTION CAPITAL $ 100,800 $ 94,400 304-522-6401 FIRE PROTECTION CAPITAL $ - $ 304-536.6400 SEWER/WASTEWATER $ 12,500 $ 304-541-6400 PUBLIC WORKS CAPITAL $ 19,250 $ 3,400 304-549-6401 PARKS CAPITAL IMPROVEMENT $ 78,000 $ 6,100 304-549-6402 MEDIAN REPLACEMENT & ROW $ 30,000 $ 304-584.6400 FUTURE CAPITAL PROJECTS $ - $ 304-2512-6400 CLERKCAPITAL $ 18,300 $ 2,100 304-584.7100 PRINCIPAL $ - $ 304-584.7200 INTEREST $ - $ TOTAL EXPENDITURES $ 844,585 $ 697,290 F/Y ENDING F TRANSFER OUT TO Other Funds $ 53,060 $ 53,060 TRANSFER OUT TO GENERAL FUND $ 535,453 $ TOTAL TRANSFER OUT $ 588,513 $ 53,060 ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE $ $ UND BALANCE I $ 2,931,282 1 $ 3,613,380 EOY 2018 Amendment Workbookl1/19/2018 22 of 25 City of Okeechobee PROPOSED EOY 2017/2018 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSES 2017/2018 2017/2018 AMENDED EOY F/Y BEGINNING FUND BALANCE $ 312,162 $ - REVENUES 302-331.3903 302-331-3904 302-331.3905 302-361.1000 302-381.0000 302-381.0000 TMDL Grant $ 41,130 $ - StormwaterDrainageGrant $ 175,000 $ 175,000 Section 319 Grant $ - $ Interest Earnings $ - $ - TRANSFER IN -CAPITAL ASSIGNED FUNDS $ - $ - TRANSFER IN -CAPITAL FUND RESERVES $ 42,610 $ - TOTAL REVFNUESj $ 258,740 $ 175,000 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4609 302-2552.4609 302-2752.3100 302-2752.3200 302-2752.4909 302-2752.4609 302-2752.6300 302-2752-6400 PROFESSIONAL SERVICES $ - $ - ADMINISTRATIVE SERVICES $ $ - TEMPORARY RELOCATION $ - $ - HOUSING REHAB DEMO/REPL/RELOC $ - $ MISCELLANEOUS $ $ MISCELLANEOUS - BANKING EXP PROFESSIONAL SERVICES $ 17,682 $ - ADMINISTRATIVE SERVICES $ - $ - MISCELLANEOUS $ 1,000 $ 10,000 STREET RVIPROVEMENTS/ADDITIONS $ - $ - INFR.ASTRUCTURE IMPROVEMENTS $ 175,000 Is - Park and Canal Improvements $ 377,220 $ - TOTAL EXPENSES $ 570,902 1 $ 10,000 Transfer out (repayment of Loans $ 128,204 F/Y ENDING FUND BALANCE I $ - $ 36,796 DUE TO GENERAL FUND EOY 2018 Amendment Workbook1Ill 9/2018 23 of 25 City of Okeechobee �- PROPOSED EOY 2017/2018 BUDGET Appropriations Grant RECAPITULATION - REVENUE & EXPENSE 2017/2018 2017/2018 AMENDED EOY IF/Y BEGINNING FUND BALANCE I $ - I s - I REVENUES 307-334.3900 307-361.1000 307-381.0000 Appropriation Funds $ 209,000 $ - Interest Earnings $ - $ TRANSFER IN -CAPITAL FUND RESERVES $ 10,450 $ 10,000 TOTAL REVENUES $ 219,450 $ 10,000 EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES -Engineering Services $ - $ PROFESSIONAL SERVICES -Grant Admin $ 9,450 $ 9,410 ADMINISTRATIVE SERVICES $ 1,000 $ - STREET IMPROVEMENTS/ADDMONS $ 209,000 $ TOTAL EXPENSES $ 219,450 $ 9,410 F/Y ENDING FUND BALANCE 334-3900 SE 8TH Avenue Project EOY 2018 Amendment Workbook11/19/2018 24 of 25 k 0 0PROPCity of Okeechobee OSED EOY 2017/2018 BUDGET LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2017/2018 2017 201E AMENDED 7- EOY F/Y BEGINNING FUND BALANCE Is 11,620 1 5 11,620 REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 1,000 $ 1,250 INTEREST EARNINGS MISCELLANEOUS TOTAL REVENUE I $ 1,000 1 $ 1,2501 EXPENDITURES 601-529.4909 601-549.6300 601-549.6400 LAW ENF. SPECIAL MISC. $ 500 $ 200 LAW ENF. SPECIAL IMPROVE $ - $ - LAW ENF. SPECIAL MACH & 1 $ 8,400 $ 8,400 TOTAL EXPENDITURES 8,900 8,600 F/Y ENDING BALANCES I $ 3,720 1 $ 4,270 EOY2018 Amendment Workbook11/19/2018 25 of 25