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2018-09-18364 CITY OF OKEECHOBEE SEPTEMBER 18, 2018, REGULAR CITY COUNCIL MEETING AND FINAL BUDGET PUBLIC HEARING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 13 11 AGENDA COUNCIL ACTION - DISCUSSION - VOTE 11 CALL TO ORDER - Mayor September 18, 2018, Regular City Council Meeting, 6:00 P.M. OPENING CEREMONIES: Invocation given by Pastor Don Hanna, First United Methodist Church; Pledge of Allegiance led by Mayor Watford. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford called the September 18, 2018, Regular City Council Meeting to order at 6:00 P.M. The invocation was offered by Pastor Hanna of the First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Absent (with consent; Firefighter Weeks in attendance) Absent (with consent; Major Hagan in attendance) Present Absent (with consent) Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda; there were none. Mayor Watford opened the floor for public comment on matters not on the agenda; there was none. SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 2 OF 13 365 V. AGENDA PROCLAMATIONS AND PRESENTATIONS - Mayor A. Proclaim the month of September, 2018 as "Suicide Awareness Month." B. Present a Ten -Year Longevity Service Award to Police Sergeant Aurelio Almazan. C. Present a Fifteen -Year Longevity Service Award to Police Sergeant Skip Eddings. D. Introduce Police School Resource Officer Brandon Griesemer COUNCIL ACTION - DISCUSSION - VOTE Mayor Watford proclaimed the month of September, 2018 as "Suicide Awareness Month." The proclamation was presented to Ms. Rita Doss -Jones with New Horizons of the Treasure Coast. The document was read into the record as follows: "Whereas, in the United States, one person dies by suicide every 12.8 minutes, with close to 45,000 reported deaths by suicide in our country during 2016; and Whereas, in our country, suicide is the 2nd leading cause of death for 10 - 34 year olds, and is the 10th leading cause of death for people of all ages; and Whereas, in Okeechobee County, the suicide rate is 13.5% with 6 "reported" suicides in 2017; and Whereas, each person's death by suicide intimately affects at least six other people, with over 200,000 newly bereaved each year; and Whereas, far too many Floridians die by suicide each year, and most of these deaths are preventable. Now, Therefore,1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 2018 as `Suicide Awareness Month' in the City of Okeechobee and urge our residents to learn how they may help because Suicide Prevention is everyone's business." On behalf of the City, Mayor Watford and Major Hagan presented Mr. Aurelio Almazan, who was accompanied by his parents and daughter, with an embossed portfolio and a framed certificate which read, "In recognition of your 10-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from September 5, 2008 to September 5, 2018." On behalf of the City, Mayor Watford and Police Chief Peterson presented Mr. Phillip "Skip" Eddings with an embossed clock and a framed certificate which read, "In recognition of your 15-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from September 24, 2003 to September 24, 2018." Major Hagan introduced the City's new School Resource Officer, Brandon Griesemer. Officer Griesemer was previously employed as a substitute teacher in the County School System and has been assigned to the Okeechobee Freshman Campus replacing Officer Jack Boon. He expressed his appreciation for the opportunity, adding this position does not just give students interaction with Law Enforcement, but provides an opportunity for personal counseling. VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the Action for the September 4, 2018, Regular Meeting and First Budget September 4, 2018, Regular Meeting and First Budget Public Hearing; seconded by Council Member Ritter. There Public Hearing. was no discussion on this item. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. 366 SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 3 OF 13 AGENDA VII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION (LDR) TEXT AMENDMENT - Mayor A.1.a) Motion to read proposed Ordinance No. 1170 by title only, and set October 2, 2018, as a Final Public Hearing date regarding LDR Text Amendment Petition No. 18-001-TA, to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances - City Attorney (Exhibit 1). Postponed from August 21, 2018 b) Vote on motion to read by title only and set Final Public Hearing date. c) City Attorney to read proposed Ordinance No. 1170 by title only COUNCIL ACTION - DISCUSSION - VOTE MAYOR WATFORD OPENED THE LAND DEVELOPMENT REGULATION PUBLIC HEARING AT 6:19 P.M. Council Member Ritter moved to read proposed Ordinance No. 1170 by title only, and set October 2, 2018, as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-001-TA, to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances; seconded by Council Member Clark. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1170 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART 11 OF THE CODE OF ORDINANCES, SUBPART B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 78-DEVELOPMENT STANDARDS, ARTICLE 111-UTILITIES, BY ADDING A NEW SECTION 78-73 ENTITLED, MANDATORY WATER AND WASTEWATER CONNECTIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 86-SUBDIVISIONS, ARTICLE I -IN GENERAL, SECTION 86-4 DEFINITIONS, ADDING DEFINITIONS FOR LOT SPLIT/DE MINIMIS SUBDIVISION AND JOINDER OF A LOT; AMENDING ARTICLE II -PLANS AND PLATS, ADDING A NEW DIVISION 3 ENTITLED, SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISIONS, AND A NEW SECTION 86-90 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISION; ADDING A NEW DIVISION 4 ENTITLED, JOINDER OF LOTS, AND A NEW SECTION 86-91 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A JOINDER OF LOTS; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE III-DISTRICTAND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90-223 SPECIAL EXCEPTION USES, ADDING A PROVISION TO ALLOW ONE DWELLING UNIT PER COMMERCIAL BUILDING WITH CONDITIONS; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90-253 SPECIAL EXCEPTION USES, TO INCLUDE BAR TO ITEM (3) PRIVATE AND NIGHT CLUB, AND ADDING A CONDITION TO ITEM (15) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-282 PERMITTED USES, TO INCLUDE BAR TO ITEM (8) PRIVATE AND NIGHT CLUB, AND SECTION 90-283 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (17) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION 90-313 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (10) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING ARTICLE IV -SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION 1-GENERALLY, SECTION 90-447 YARDS ON CORNER LOTS, BY IDENTIFYING THAT THE YARD UPON WHICH THE PROPERTY IS ADDRESSED IS AS THE PRIMARY FRONT YARD; AMENDING DIVISION 3-OFF-STREET PARKING AND LOADING, SECTION 90-512 SPACE REGULATIONS, REQUIRING ONE PARKING SPACE PER 75-SQUARE FEET OF FLOOR AREA; AMENDING DIVISION 7-ACCESSORY USES AND STRUCTURES, SECTION 90-632 APPLICABLE REGULATIONS FOR ALL, ADDING A NEW SUBSECTION (E) REQUIRING THAT STRUCTURES OR CONi AINERS USED FOR STORAGE BE TREATED AS AN ACCESSORY STRUCTURE; AMENDING DIVISION 9-SPECIAL EXCEPTION AND SUPPLEMENTAL USE REGULATIONS, ADDING A NEW SECTION 90-705 ENTITLED, TEMPORARY PORTABLE STORAGE CONTAINERS, AND SETTING FORTH THE RESTRICTIONS AND LIMITATIONS UPON THEIR PLACEMENT IN SINGLE-FAMILY RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.,, SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 4 OF 13 367 AGENDA VII. LDR PUBLIC HEARING CONTINUED A.2.a) Motion to approve the first reading of proposed Ordinance No. 1170 b) Public discussion and comments. COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members Ritter and Clark to approve the first reading of proposed Ordinance No.1170. Mayor Watford yielded the floor to Mr. Bill Brisson, Senior Planner with LaRue Planning and Management. Mr. Brisson explained the Ordinance included in the agenda packet was drafted incorporating the direction given by the Planning Board at the February 15, 2018, workshop, and July 19, 2018, meeting. During discussion at the meeting, additional questions and concerns that were not discussed during the workshop were brought up. Due to the absence of Mr. Brisson at the meeting Mr. Ben Smith, Senior Planner with LaRue Planning, attended the meeting on his behalf. Mr. Smith provided additional thoughts and guidance, but was unable to address all of the Board's questions and concerns. Consequently, the Planning Board recommended that portions of the proposed Ordinance not be adopted at this time. These portions are described as follows: Section One proposes to create a new Code Section 78-73 to the LDRs requiring mandatory water and wastewater connections when they are available. The Planning Board wanted more information on the Florida Statute and/or Florida Administrative Code governing mandatory connections to ensure that the proposed amendments did not require more than what is statutorily required. Of special concern were the definitions of "redevelopment" and "immediately adjoining," and whether structures being rebuilt after natural disasters would be required to connect. The Planning Board recommended removing this language from the proposed Ordinance until such time as these concerns could be addressed. Section 14 proposes adding a new Code Section 90-705 to the LDRs. The Planning Board recommended removing this language governing the location of temporary portable storage containers due to it only addressing the locations in single-family zoning districts. The Board suggested that another section should be added to provide for temporary storage containers in other zoning districts as well, and that the criteria would likely have to be different from that proposed for the single-family districts. Mr. Brisson explained 90-705(1) only addresses single-family districts because there have been no identified problems relating to portable temporary storage containers in other zoning districts. There may be instances where such containers are used in multi -family areas but they are typically regulated internally by management. In the event a new section is needed to address temporary portable storage containers in other districts, it could be added at another time, if and when deemed necessary. The Planning Board also recommended adding a sentence to Code Section 90-705(2) with the following: "Prior to issuance of building permit, location of temporary storage containers shall be submitted to building official for review. The building official has the authority to deny potential locations and recommend alternative locations." This language can be added to the list of conditions in 90-705(2) at the Final Public Hearing. 368 AGENDA VII. LDR PUBLIC HEAPING CONTINUED A.2.b) Public discussion and comments continued. c) Vote on motion. CLOSE PUBLIC HEAPING e Mayor VM. NEW BUSINESS AAa) Motion to read proposed Ordinance No. 1174 by title only, and set October 2, 2018, as a Final Public Hearing date regarding implementation of a Magistrate System replacing the Code Enforcement Board - City Attorney (Exhibit :2). b) Vote on motion to read proposed Ordinance No. 1174 by title only and set Final Public Hearing date. SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 5 OF 13 COUNCIL ACTION - DISCUSSION - VOTE Council Member Abney voiced his concerns with the length requirements of these containers on construction job sites in 90-705(2) as it is not possible for materials and tools to be stored in a container with a maximum length of 16-feet. He recommended increasing the size dimensions of these containers for constructions job sites. Council Member Clark agreed. The consensus of the Council was to have Mr. Brisson Provide possible revisions for the size dimensions of these containers at the Final Public Hearing. Based on the research Mr. Brisson provides. the Council could amend the Ordinance at the Final Public Hearin a. Council Member Abney verified that a lot cannot be split between the principal and accessory structure; a stand-alone accessory structure creates a non -conforming structure. Mr. Brisson addressed questions pertaining to Section 11 confirming that an owner of a vacant property on a corner lot may choose which street the property is addressed. He also explained the difference in the set -backs for driveways on a corner lot. The discussion then turned to Section 1, Amendment and Adoption to Section 78-73, Mandatory Water and Wastewater Connections. After much discussion, Council Member Clary made a motion to amend proposed Ordinance No. 1170 by removing all of the language in Section 1: seconded by Council Member Chandler. VOTE ON MOTION TO AMEND: WATFORD - YEA ABNEY - YEA CHANDLER - YEA CLARK - YEA RITTER - YEA MOTION TO AMEND CARRIED. There being no additional discussion, Mayor Watford called for a vote. VOTE_ ON MOTION AS AMENDED: WATFORD - YEA ABNEY - YEA CHANDLER- YEA CLARK - YEA RITTER - YEA MOTION CARRIED As AMENDED. MAYOR WATFORD CLOSED THE LDR PUBLIC HEAPING AT 7:03 PAK Council Member Ritter moved to read proposed Ordinance No. 1174 by title only, and set October 2, 2018, as a Final Public Hearing date regarding implementation of a Magistrate System replacing the Code Enforcement Board; seconded by Council Member Abney. WATFORD •- YEA CLARK - YEA VOTE: ABNEY - YEA RITTER - YEA CHANDLER YEA MOTION CARRIED. SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 6 OF 13 369 I= VIII. NEW BUSINESS CONTINUED A.1.c) City Attorney to read proposed Ordinance No. 1174 by title only 2.a) Motion to approve the first reading of proposed Ordinance No. 1174 b) Public discussion and comments. COUNCIL ACTION - DISCUSSION - VOTE Attorney Cook read proposed Ordinance No. 1174 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING SECTION 18, ARTICLE 11, OF THE CODE OF ORDINANCES, 18-32 THEREOF, DEFINITION OF CODE ENFORCEMENT BOARD; ABOLISHING THE CURRENT SEVEN MEMBER CODE ENFORCEMENT BOARD AS AUTHORIZED BY FLORIDA STATUTES CHAPTER 162.03 THEREOF; ENACTING SECTION 18-37, ESTABLISHING A MAGISTRATE SYSTEM FOR ALL CODE ENFORCEMENT ACTIVITIES; AUTHORIZING THE APPOINTMENT OF A MAGISTRATE FOR CODE ENFORCEMENT PURPOSES; MANDATING THE RIGHT OF PUBLIC COMMENT AT CODE ENFORCEMENT HEARINGS; SETTING RESIDENCY REQUIREMENTS FOR THE MAGISTRATE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Ritter and Clark to approve the first reading of proposed Ordinance No. 1174. Mayor Watford opened the floor for public comments. Mr. Jamie Gamiotea, City Code Enforcement Board (CEB) Chairperson, addressed the Council providing a brief background of his history on the Board since his initial appointment in May of 1999. His purpose for being a Board member is to ensure that every individual is represented fairly and that going to a Magistrate process will be taking control away from the people and gives complete control to an individual who would not take extenuating circumstances into consideration. He then asked the Council whether complaints had been made about the CEB for the Council to want to change the Code Enforcement process to a Magistrate. Mayor Watford responded to his comment, first adding that he personally feels the citizens who serve on the CEB do a great job. Code Enforcement has become a popular topic of conversation in Okeechobee County. The County converted to a Magistrate process and some citizens have expressed that this process seems to be more efficient and that the CEB tends to be more lenient. There is also the issue of finding volunteers to fill the vacant seats on citizen Boards. Council Member Chandler agreed with Mr. Gamiotea as he has been a member of the CEB in the past and had to make some of those difficult decisions. Council Member Clark proposed the idea of a hybrid process, utilizing the CEB for first time offenders and a Magistrate for repeat offenders. Attorney Cook is not familiar with this type of system and will do research on it and provide feedback at the Final Public Hearing in October. Council Member Ritter recommended using a Magistrate to alleviate the burden put on the citizens by making difficult decisions against possible neighbors or friends, and a Magistrate would be more independent. Mr. Gamiotea disagreed. The authority given by Florida Statutes is the same for a Magistrate as it is for the CEB. The only difference is instead of having a Board make a decision, a single person does. CEB Member Mrs. Michelle Sanders voiced her opposition against the Magistrate process, adding volunteering for this Board has never been a burden. She would also be interested in the hybrid process. 370 SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC NEARING - PAGE 7 OF 13 AGENDA Vill. NEW BUSINESS CONTINUED A.2.b) Public discussion and comments continued: c) Vote on motion E. Motion to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management (PRM) of Florida and continuation of a two-year coverage agreement with an effective date of October 1, 2018 - Finance Director (Exhibit 3). Co Motion to approve a purchase in the amount of $13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment - Fire Chief (exhibit 4). COUNCIL ACTION - DISCUSSION - VOTE CEB Member Ted Denisuk stated he appreciated the opportunity to work for the betterment of the City however he recognizes a need for more forceful Code Enforcement measure and would support the magistrate or hybrid process should it be approved. Mrs. Jennifer Tewskbury spoke on behalf of the Economic Council voicing how encouraged she was by this discussion and the efforts of finding a solution. She added the Economic Council supports the Council moving forward with the Magistrate process. Mayor Watford closed the floor for public comments. Discussion ensued amongst the Council regarding the process of transferring to the Magistrate process. Attorney Cook addressed the issue of vacant board seats articulating the required seats can be reduced to five. He also added a residency requirement for the Magistrate and a section to allow for public comments at the Magistrate hearing. Attorney Cook was instructed) to research the hybrid or®cess and urovide this information t0 the Council at the Final Public Heerina. WATFORD m No CLARK — YEA VOTE: ABNEY — YEA RITTER — YEA CHANDLER m NO MOTION CARRIED. Council Member Clark moved to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management (PRM) of Florida and continuation of a two-year coverage agreement with an effective date of October 1, 2018; seconded by Council Member Ritter. Differences in premiums from 2017-18 FY to 2018-19 FY were provided. The Property and Crime premium portion of the policy increased 19.93 percent from $52,123.00 to $62,512.00, The General Liability, Automobile Liability, Errors and Omission, Law Enforcement Liability, Excess Liability premium increased 1.14 percent, from $92,163.00 to $93,210,00. Workers Compensation increased 1.14 percent, from $133,147.00 to $134,660.00. The Member Participation Credit increased from $5,440.00 to $5,808.00. Cyber Liability is included at no charge. The overall premium for the 2018-19 FY is $284,574.00 (a 4.63 percent increase). VOTE: WATFORD m YEA ABNEY e YEA CHANDLER m YEA CLARK m YEA RITTER,-YEA MOTION CARRIED, Motion and second by Council Members Chandler and Ritter to approve a purchase in the amourt of $13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment. SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 8 OF 13 371 AGENDA II COUNCIL ACTION e DISCUSSION o VOTE VIII. KEW BUSINESS CONTINUED C. Motion to approve a purchase in the amount of $13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment continued. D. Consider changes to Council meeting dates for November 2018 through January 2019 - City Clerk (Exhibit 5). lk JPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES - iviayoe Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2018-19. Firefighter Weeks confirmed the life expectancy of the Structural Firefighting Protective Equipment (Bunker Gear) is up to 10 years per the National Fire Protection Association. This is a budgeted purchase. VOTE: WATFORD o YEA ABNE`r m YEA CHANDLER e YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Exhibit Five contained calendars covering November, 2018 through January, 2019 with City meetings and annual events denoted. Regular City Council meetings are held the first and third Tuesdays of each month. Due to the upcoming general election and holidays, some meeting dates require the City Council to consider rescheduling or cancelling them. It is recommended the City Council cancel the November 6, 2018, meeting due to the general election, as the City Clerk is required to be at the Supervisors of Elections office as a member of the Canvassing Board. The second meeting in November falls on November 20, 2018, which is the same week of Thanksgiving. Generally, the City Council only meets the second meeting in December of each year providing it does not fall in the same week as the Christmas holidays. The recommendation is to cancel the meeting on December 4, 2018, should there not be sufficient items for that agenda and have the regular scheduled meeting of December 18, 2018. The first meeting in January will fall on the first, which coincidentally is a holiday observed and City Hall is closed. Historically when this has happened, the City Council has cancelled this meeting. The recommendation is to hold one meeting, which would be January 15, 2019, noting the investiture ceremony will take place January 7, 2019. The consensus of the Council is to cancel the November 6. 2018, and January 1. 2019, mneetincis: Postpone the November 20, 2018, meeting to November 27, 2018, at 7:00 P.M. or as soon as possible fohowin_g the tree l°p1 Ung ceremony; and only conduct the December 4, 2018, meeting it necessary, encouraging Department Heads to submit agenda items for either the November 27, 2018, or December 18, 2018, meetings. MAYOR VVA i'FORD OPENED THE' FINAL i�UDGE a PUBLIC FEARING AT 6:34 P.M. I./layor Watford announced that the purpose of this Public Hearing is to consider ,he final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2018-19. 372 SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 9 OF 13 AGENDA IX. FINAL BUDGET PUBLIC HEARING CONTINUED B. Mayor announces that the proposed millage rate levy represents 5.00 percent more than the roll -back rate computed pursuant to Florida Statute 200,065(1). C.1.a) Motion to read proposed Ordinance No. 1171 by title only, levying Millage Rate of 7.9932 for FY 2018-19 - City Attorney (Exhibit 6). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1171 by title only 2.a) Motion to adopt proposed Ordinance No. 1171. b) Public comments and discussion. c) Vote on motion. D.1.a) Motion to read proposed Ordinance No. 1172 by title only, adopting an annual Budget for FY 2018-19 - City Attorney (Exhibit 7). COUNCIL ACTION - DISCUSSION - VOTE Mayor Watford announced that the proposed Millage Rate levy represents a 5 percent more than the roll -back rate [of 7.61251 computed pursuant to Florida Statute 200.065(1). Council Member Ritter moved to read proposed Ordinance No. 1171 by title only, levying a millage rate of 7.9932 for FY 2018-19; seconded by Council Member Chandler. VOTE: WATFORD - YEA ABNEY - YEA CHANDLER - YEA CLARK - YEA RITTER - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1171 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.00 PERCENT (5.00%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Clark and Chandler to adopt proposed Ordinance No. 1171. Mayor Watford asked whether there were any questions or comments from the public; there were none. There was no discussion from the Council. Mayor Watford noted the Millage Rate presented is the same rate as FY 2017-18. However, taxes will increase as the value of the property has increased. VOTE: WATFORD •- YEA ABNEY - YEA CHANDLER - YEA CLARK - YEA RITTER - YEA MOTION CARRIED. Council Member Clark moved to read proposed Ordinance No. 1172 by title only, adopting an annual budget for FY 2018-19; seconded by Council Member Ritter. SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 10 OF 13 373 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II 10 FINAL BUDGET PUBLIC HEARING CONTINUED D.1.b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1172 by title only 2.a) Motion to adopt proposed Ordinance No. 1172. b) Public comments and discussion. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1172 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,941,199.00, TRANSFERS -IN OF $1,195,215.00, AND EXPENDITURES OF $6,959,394.00, LEAVING A FUND BALANCE OF $4,177,020.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,907,529.00, EXPENDITURES OF $681,337.00, AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $876,192.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,571,144.00, TRANSFERS -IN OF $171,120.00, EXPENDITURES OF $660,346.00, AND TRANSFERS -OUT OF $845,215.00, LEAVING A FUND BALANCE OF $3,236,703.00; OTHER GRANTS FUND REVENUES OF $221,120.00, EXPENDITURES OF $50,000.00, AND TRANSFERS -OUT OF $171,120.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $210,000.00, AND EXPENDITURES OF $210,000.00, LEAVING A FUND BALANCE OF $0.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,720.00, AND EXPENDITURES OF $3,500.00, LEAVING A FUND BALANCE OF $220.00; PROVIDING FOR CONFLICT, - PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Chandler and Clark to adopt proposed Ordinance No. 1172. Mayor Watford opened the floor for public comments; there were none. The General Fund Budget SummM lists the beginning Fund Balance of $4,315,500.00; revenues projected consist of Ad Valorem Taxes $2,181,694.00; Other Fees (utility taxes, fire and casualty insurance premium taxes, public service fees, and business tax receipts) $710,300.00; Intergovernmental Revenues (cigarette, alcoholic beverages, half and one -cent, County business tax receipt, communication taxes, firefighters supplement, and mobile home licenses) $1,645,216.00; Charges for Current Services (fees for building and inspection permits, LDR applications and petitions, franchises, plan reviews, street/alley closings, public records request, and residential solid waste collection) $950,600.00; Fines, Forfeitures and Penalties (court fines, radio communication fees, law enforcement education, investigation reimbursement, unclaimed evidence, and ordinance violation fines) $9,775.00; Uses of Money and Property (interest, investment earning, and surplus property) $100,000,00; Other (small grants, Florida Department of Transportation maintenance agreements, miscellaneous, code enforcement fines, police accident reports, and capital lease proceeds) $28,114.00; Transferred -In from the Public Facilities Improvement Fund $350,000.00 and from the Capital Improvement Projects Fund $845,215.00. The expenditures for each department are listed below: 374 SEPTEMBER 18. 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 11 of 13 AGENDA IX. FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1172 continued. COUNCIL ACTION - DISCUSSION - VOTE Proposed Budget for General Fund/ Total Personnel Cost: $ 109,541.00 511-Legislative/City Council Total Supplies and Other Services: $ 94,050.00 (pages 4-5) FY 2018119 Proposed Total: $ 203,591.00 FY 2017/18 Amended Budgeted Total: $ 192,796.00 Difference: $ 10,795.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 186,845.00 512 Executive/Administration Total Supplies and Other Services: $ 35,395.00 (pages 6-7) FY 2018/19 Proposed Total: $ 222,240.00 FY 2017/18 Amended Budgeted Total: $ 204,524.00 Difference: $ 17,716.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 162,329.00 2512-Executive/City Clerk Total Supplies and Other Services: $ 77,055.00 (pages 8-9) FY 2018/19 Proposed Total $ 239,384:00 FY 2017/18 Amended Budgeted Total: $ 208,646.00 Difference: $ 30,738.00 Proposed Budget for General Fund/ FY 2018/19 Proposed Total $ 116,260.00 514-Legal Services FY 2017/18 Amended Budgeted Total: $ 115,760.00 (page 10) Difference: $ 500.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 200,526.00 513-Finance Total Supplies and Other Services: $ 130,815.00 (pages 11-12) FY 2018119 Proposed Total $ 331,341:00 FY 2017/18 Amended Budgeted Total: $ 287,427.00 Difference: $ 43,914.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 109,135.00 519-General Services Total Supplies and Other Services: $ 275,349.00 (pages 13-14) FY 2018119 Proposed Total $ 384,484.00 FY 2017/18 Amended Budgeted Total: $ 396,520.00 Difference: $( 12,036.00) Proposed Budget for General Fund/ Total Personnel Cost: $ 2,119,550.00 521-Police Department Total Supplies and Other Services: $ 377,658.00 (pages 15-16) FY 2018/19 Proposed Total $ 2,497,208.00 FY 2017/18 Budgeted Total: $ 2,345,620.00 Difference: $ 151,588.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 1,427,366.00 522-Fire Department Total Supplies and Other Services: $ 234,950.00 (pages 17-18) FY 2018119 Proposed Total $ 1,662,316.00 FY 2017/18 Budgeted Total: $ 1,668,634.00 Difference: $( 6,318.00) SEPTEMBER 18, 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING -PAGE 12 OF 13 375 IX. AGENDA FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1172 continued. COUNCIL ACTION - DISCUSSION - VOTE Proposed Budget for General Fund/ Total Personnel Cost: $ 742,140.00 541•Public Works Total Supplies and Other Services: $ 560430-00 19-20) FY 2018119 Proposed Total $ 1,302,570:00 FY 2017/18 Budgeted Total: $ 1,244,392.00 Difference: $ 58,178.00 Public Facility Improvement (Transportation 301) Fund: Beginning Fund Balance of $1,002,747.00; Total Revenue Estimates of $904,782.00; Total Expenditures Projected of $681,337.00 (plus $350,000.00 to be Transferred -Out to General Fund); leaving a Fund Balance of $876,192.00. Specific expenditures proposed and denoted within this budget are: Annual professional engineering services $25,000.00; Annual Ground maintenance (adding Centennial Park) and street sweeping $60,000.00; Replace small right-of-way equipment, chain saws, pole saws, $1,500.00; Sidewalk Repair Project $30,000.00; Tree Replacement Project $12,500.00; Repairs and/or replacements for signage $15,000.00; Traffic signal equipment upgrades $12,500.00; Right of way Drainage project $10,000.00; Repairs and/or maintenance to bridges and culverts $10,000.00; Storm water infiltration repair $10,000.00; Storm Water ditch maintenance adjustments $10,000.00; Annual Asphalt (Paving) Program $120,000.00; Southeast 6th Avenue Sidewalk Project $15,000.00; Southeast 3rd Avenue and 6th Street Small County Outreach Program Improvements Project $177,537.00; 20 trash can additions and/or replacements within FLAGLER Parks and South Park Street $10,000.00; Replace the Three-quarter ton two -wheel drive truck $24,000.00; Replace a zero turn mower $15,500.00; and Purchase a street sweeper $50,000.00. Capital Improvements Projects (304) Fund: Beginning Fund Balance is $4,344,644.00; Total Revenues Estimates of $226,500.00 (including $171,120.00 Transferred -in from Other Grants Fund); Total Projected Expenditures of $660,346.00 (plus $845,215.00 transferred -out to General Fund); leaving a Fund Balance $3,236,703.00. Specific expenditures proposed and denoted within this budget are: Purchase video recording system for the City Council Chambers $3,000.00; New office furniture for the City Administrator's Office $9,000.00; Replace and/or purchase computers and related equipment for the Finance Department $1,500.00, the Police Department $7,500.00; Replace interior doors at City Hall for Finance and General Services Departments $3,000.00; New roof over north and south back porches at City Hall $22,000.00; Host Intrusion Detection (HID) security lock system for City Hall $12,500.00; Equipment for new police cars $44,000.00; Replace 12 police cars $276,000.00; Purchase one Police radar $2,200.00; Purchase one Police taser $1,340.00; HID security lock system for the Police Department facility $7,606.00; Purchase a police evidence processing program $10,500.00; Purchase opti-corn equipment for fire engines/trucks $21,000.00; Annual Fire Department Self Contained Breathing Apparatus (SCBA) Bottle replacement program $11,000.00 and SCBA harnesses replacement program $5,000.00; Replace the air conditioning unit in the upstairs area of the Fire Department facility $10,000.00; Replace the washing machine in Fire Department $1,000.00; Replace chairs in Fire Department training room $1,200.00; Replace one Automated External Defibrillator (AED) unit at the Fire Department $1,500.00; Replace six sets of Fire Bunker Gear $18,000.00; Replace ice machine at Fire Department with larger capacity one $4,500.00; Public Works Tree Program $15,000.00; Purchase a backup generator for the Public Works Facility $40,000.00. 376 SEPTEMBER 18. 2018 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 13 OF 13 AGENDA IX. FINAL BUDGET PUBLIC.HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1172 continued. c) Vote on motion. CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET - Mayor X. ADJOURNMENT Mayor Please tAe notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the -testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. i ATTEST: Lane amiotea, CMN City Clerk Dowling R. Watford, Jr., Mayor COUNCIL ACTION - DISCUSSION - VOTE Capital Improvements Projects (304) Fund continued: Purchase a global positioning system (GPS) data collection unit for Public Works $1,500.00; Centennial Park Improvements consisting of solar area lights $6,000.00; four chickee huts $20,000.00; five picnic tables $5,500.00, $10,000.00 for playground equipment; $10,000.00 for landscaping and $2,000.00 for concrete pads; Public Works median replacement and right-of-way project $10,000.00; and a new scanner for the City Clerk's Office $8,000.00. Other Grant (302) Funds: Beginning Fund Balance is $37,490.00; Stormwater Drainage Grant Revenue $183,630.00; Total Projected Expenditures of $50,000.00 (plus $171,120.00 transferred -out to Capital Improvement Projects Fund); leaving a Fund Balance of $0.00. The projects for this grant as for the Centennial Park and Taylor Creek water quality improvements for the Total Maximum Daily Loads (TMDL) Waterway Grant of $183,630.00 and matching Florida Department of Environmental Protection NS018 funds. Appropriations Grant (307) Fund: Beginning Fund Balance is $1,000.00; Total Revenues Estimates of $209,000.00; Total Projected Expenditures of $210,000.00; leaving a Fund Balance of $0.00. The expenditures for this grant is for the Southeast 8th Avenue drainage and water quality project. Law Enforcement Special (601) Fund: Beginning Fund Balance of $3,220.00; Total Estimated Revenues of $500.00; Total Projected Expenditures of $3,500.00; leaving a Fund Balance of $220.00. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. MAYOR WATFORD CLOSED THE FINAL BUDGET PUBLIC HEARING AT 8:02 P.M. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 8:03 P.M. The next regular scheduled meeting is October 2, 2018. STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County,, Florida, -that. the attached copy of advertisement being a in the matter of I1s cwGL i in the 19th`judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of q11,;J �2_01� Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this day ofAD Notary Public, State of Florida at Large •;:*�." ANGIE BRIDGES .Q.. W COMMISSION # FF976149 ' o? EXPIRES:Apr920,2M ��••°i,;;NP• Bonded ThmNotjyMcUndewtem ; Lake Okeechobee News 107 SW 17th Street,-S ' e D Okeechobe 16Y* 7 �; 8 -31 4 0&'*`1 po�"' MALWDGErHEAPIMarm RE=maTY WUNCILMEEnNG N= WaME 15 HERESY GIVEN that ft Qy 0=U w% mrdir2 a Re9rt rlacs><g beo. I at p,n m Sep. ls, aras soon ttr�ta as at Oty rh1, 55 SE At Fhn 200, MxM The tonal Ptbtc ing m mrd� the ppp f 20=19 t1ai 1mrAn.et wAbe"�mrda�datCtsmaetln9'11iepkidad ...jedroatfeid Ox�RyA�i atbnet86376333T2 orwebsW d�dol obeemitbob0haaWor ea9mIL ANY POWN DES TO APPEAL any dertbn nede by the ay mtnd,/,,Ellamraj3edatfttnaW3wineed ioen- are S•abeth,temrdofNeF , , gIs made andthere=dtxldsthe u ,•.ay ad ev,b upon whM the avI we be bae. In a®rdarm "n the Amerimrls wth Dbaht3ks Ad (AD4 ary wt h a d abRy as dined bW the AD4 that need; TeM lVi W parts to In this 9;=mntad:thellvl7al� Ot1ke no�rUat 6w brat�da�rs pbr p� oma3xy 86375i3.i/Z BE awrsT� Uetshahl You rmd m � ary dev;,,er, vld:n ammrppl/ymsmthe�radhstyportaa{podlonmarrytanmthea�,a I Oakforthe Qyn � ar bem NUSi be prwida7 to the tly r� CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 SEPTEMBER 18, 2018 REGULAR CITY COUNCIL MEETING AND FINAL BUDGET HEARING OFFICIAL AGENDA CALL TO ORDER — Mayor: September 18, 2018, City Council Regular Meeting and Final Budget Hearing, 6:00 p.m. OPENING CEREMONIES: Invocation given by Pastor Don Hanna, First United Methodist Church; Pledge of Allegiance led by Mayor III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Noel Chandler Council Member Monica Clark Council Member Gary Ritter Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Finance Director India Riedel Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen IV. AGENDA AND PUBLIC COMMENTS — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda — Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. PAGE 1 OF 4 W September 18, 2018 PAGE 2 of 4 V. PRESENTATIONS AND PROCLAMATIONS - Mayor A. Proclaim the month of September 2018 as "Suicide Awareness Month." B. Present a Ten -Year Longevity Service Award to Police Sergeant Aurelio Almazan. C. Present a Fifteen -Year Longevity Service Award to Police Sergeant Skip Eddings. D. Introduce Police School Resource Officer Brandon Griesemer. VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the September 4, 2018 regular meeting and First Budget Public Hearing. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION TEXT AMENDMENT — Mayor Postponed from August 21, 2018 — Public Hearing for LDR Amendments A.1.a) Motion to read proposed Ordinance No.1170 by title only and set October 2, 2018 as a final public hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No.18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances — City Attorney (Exhibit 1) b) Motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No.1170 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No.1170. b) Public discussion and comments. c) Vote on motion. CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE VIII. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No.1174 by tile only and set October 2, 2018 as a final public hearing date regarding implementation of a Magistrate System replacing the Code Enforcement Board — City Attorney (Exhibit 2). b) Vote on motion to read proposed Ordinance No.1174 by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No.1174 by title only. Rt) September 18, 2018 PAGE 3 of 4 Vlll. NEW BUSINESS CONTINUED A.2.a) Motion to approve the first reading of proposed Ordinance No.1174. b) Public discussion and comments. c) Vote on motion B. Motion to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management (PRM) of Florida and continuation of a two-year coverage agreement with an effective date of October 1, 2018 — Finance Director (Exhibit 3). C. Motion to approve a purchase in the amount of $13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment — Fire Chief (Exhibit 4). D. Consider changes to Council meeting dates for November 2018 through January 2019 — City Clerk (Exhibit 5). IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — Mayor A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the.proposed millage rate levy and proposed budget for fiscal year 2018-2019. B. Mayor announces that the proposed millage rate levy represents 5.0% more than the roll back rate computed pursuant to F.S.200.065 (1). C.1.a) Motion to read proposed Ordinance No.1171 by title only, levying a millage rate of 7.9932 for FY 2018/19 — City Attorney (Exhibit 6). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No.1171 by title only. 2.a) Motion to adopt proposed Ordinance No.1171. b) Public comments and discussion. c) Vote on motion. September 18, 2018 PAGE 4 OF 4 IX. PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES CONTINUED — Mayor D.1.a) Motion to read proposed Ordinance No.1172 by title only, adopting an annual budget for FY 2018/19 —City Attorney (Exhibit 7). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No.1172 by title only. 2.a) Motion to adopt proposed Ordinance No.1172. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — Mayor X. ADJOURN MEETING — Mayor PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda, a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. City of Okeechobee, September 18, 2018 Meeting Minutes taken during the meeting by Lane Gamiotea CALL TO ORDER: Mayor Watford called the Regular City Council Meeting and Final Budget Public Hearing to order on September 18, 2018, at 6:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was given by Pastor Hanna of the First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Absent (Firefighter Weeks attendance) Police Chief Bob Peterson Absent (Major Hagan in attendance) Public Works Director David Allen Present Finance Director Riedel Absent IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. There were none. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. There were none. V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Proclaim the month of September, 2018 as "Suicide Awareness Month." Mayor Watford proclaimed the month of September, 2018 as "Suicide Awareness Month." The proclamation was presented to Ms. Rita Doss -Jones. The document was read into the record as follows: "Whereas, in the United States, one person dies by suicide every 12.8 minutes, with close to 45,000 reported deaths by suicide in our country during 2016; and Whereas, in our country, suicide is the 2nd leading cause of death for 10 - 34 year olds, and is the 10th leading cause of death for people of all ages; and Whereas, in Okeechobee County, the suicide rate is 13.5% with 6 "reported" suicides in 2017, and Whereas, each person's death by suicide intimately affects at least six other people, with over 200,000 newly bereaved each year, and Whereas, far too many Floridians die by suicide each year, and most of these deaths are preventable. Now, Therefore,1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 2018 as 'Suicide Awareness Month' in the City of Okeechobee and urge our residents to learn how they may help because Suicide Prevention is everyone's business." Page 1 of 13 B. Present a Ten -Year Longevity Service Award to Police Sergeant Aurelio Almazan. On behalf of the City, Mayor Watford and Police Chief Peterson presented Mr. Aurelio Almazan with an embossed portfolio and a framed certificate which read, `In recognition of your 10-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from September 5, 2008 to September 5, 2018." C. Present a Fifteen -Year Longevity Service Award to Police Sergeant Skip Eddings. On behalf of the City, Mayor Watford and Police Chief Peterson presented Mr. Phillip "Skip" Eddings with an embossed clock and a framed certificate which read, "In recognition of your 15-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from September 24, 2003 to September 24, 2018." D. Introduce Police School Resource Officer Brandon Griesemer. Clark, husband at the OFC and having a SRO there has been a great help to all the staff. V. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 21, 2018, Regular Meeting and Budget Workshop. Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the September 4, 2018, Regular Meeting and First Budget Public Hearing; seconded by Council Member Ritter. Discussion: none. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK—YEA RITTER—YEA MOTION CARRIED. VII. MAYOR WATFORD OPENED THE LAND DEVELOPMENT REGULATION PUBLIC HEARING AT 6:19 P.M. A.1.a) Motion to read proposed Ordinance No. 1170 by title only and set October 2, 2018 as a final public hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances — City Attorney (Exhibit 1). Council Member Ritter moved to read proposed Ordinance No. 1170 by title only and set October 2, 2018, as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances; seconded by Council Member Clark. b) Vote on motion to read by title only and set final public hearing date. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER —YEA CLARK—YEA RITTER—YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1170 by title only. Attorney Cook read proposed Ordinance No. 1170 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART 11 OF THE CODE OF ORDINANCES, SUBPART B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 78-DEVELOPMENT STANDARDS, ARTICLE Ill -UTILITIES, BY ADDING A NEW SECTION 78-73 ENTITLED, MANDATORY WATER AND WASTEWATER CONNECTIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 86-SUBDIVISIONS, ARTICLE I -IN GENERAL, Page 2 of 13 SECTION 86-4 DEFINITIONS, ADDING DEFINITIONS FOR LOT SPLIT/DE MINIMIS SUBDIVISION AND JOINDER OF LOT; AMENDING ARTICLE 11-PLANS AND PLATS, ADDING A NEW DIVISION 3 ENTITLED, SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISIONS, AND A NEW SECTION 86-90 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISION, ADDING A NEW DIVISION 4 ENTITLED, JOINDER OF LOTS, AND A NEW SECTION 86-91 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A JOINDER OF LOTS; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE 111- DISTRICT AND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90-223 SPECIAL EXCEPTION USES, ADDING A PROVISION TO ALLOW ONE DWELLING UNIT PER COMMERCIAL BUILDING WITH CONDITIONS; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90-253 SPECIAL EXCEPTION USES, TO INCLUDE BAR TO ITEM (3) PRIVATE AND NIGHT CLUB, AND ADDING A CONDITION TO ITEM (15) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-282 PERMITTED USES, TO INCLUDE BAR TO ITEM (8) PRIVATE AND NIGHT CLUB, AND SECTION 90-283 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (17) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION 90-313 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (10) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING ARTICLE IV -SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION 1-GENERALLY, SECTION 90-447 YARDS ON CORNER LOTS, BY IDENTIFYING THAT THE YARD UPON WHICH THE PROPERTY IS ADDRESSED IS AS THE PRIMARY FRONT YARD; AMENDING DIVISION 3-OFF-STREET PARKING AND LOADING, SECTION 90-512 SPACE REGULATIONS, REQUIRING ONE PARKING SPACE PER 75-SQUARE FEET OF FLOOR AREA; AMENDING DIVISION 7-ACCESSORY USES AND STRUCTURES, SECTION 90-632 APPLICABLE REGULATIONS FOR ALL, ADDING A NEW SUBSECTION (E) REQUIRING THAT STRUCTURES OR CONTAINERS USED FOR STORAGE BE TREATED AS AN ACCESSORY STRUCTURE; AMENDING DIVISION 9-SPECIAL EXCEPTION AND SUPPLEMENTAL USE REGULATIONS, ADDING A NEW SECTION 90-705 ENTITLED, TEMPORARY PORTABLE STORAGE CONTAINERS, AND SETTING FORTH THE RESTRICTIONS AND LIMITATIONS UPON THEIR PLACEMENT IN SINGLE-FAMILY RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1170. Motion and second by Council Members Ritter and Clark to approve the first reading of proposed Ordinance No. 1170. b) Public discussion and comments. Mayor Watford asked whether there were any questions or comments from the public. There was none. Staff: Bill Brisson, Sr Planner of LaRue Planning, developed and recommended by the Planning Board after holding both a workshop and the July 19 meeting. Between the meetings Board had several questions and recommended the City Council not adopt those 2 amendments. Would like to readdress the mandatory connections and respond to their questions. The pods issue, concerned by they didn't recommend other definitions or other zoning districts. RSF-1 only area where they have been a problem if there are other districts the city would like to add the ordinance can be amended. Explaination as why other districts we don't see problem with. DW — GR — what brought about these changes? BB — staff due to the problems that have risen and staff couldn't handle. Wes — see note on ord BB — one reason in there lot on shorter depth, driveways on non -front yard and extend too far to back out on the street for safety. Wes why being made, issue? BB — yes there was an issue, people choose front yard and have drive on side yard and only has 10 ft set back and the drive was not Clark — Jim Wright property perfect example of this problem. Chose front yard on corner, drive on the side road. Page 3 of 13 BB — reality still have frontage requirement and has to be typical width, only applys to corner lots. Clark way to put a house on a lot that would not be buildable. SW 4th Ave and use the side as a driveway. Wes as long as the owner can choose which yard they want for their address I'm fine with it. BB — all frontages on a street have a front footage yard. GR — when the planning board will take this back up on the wastewater? BB most likely Nov. Clark — hope there is some footage for a requirement for the hookup, how close the hook up has to be to connect to the line. Its 150 ft rigth now. Noel — Section 14 Wes — see note on ord Clark — storms,1. h&i GR — apply with Wes think 16 is too short. MDO up to 40 for staff recommendation. Clark like to see it separated out if residential area. MDO — box or semi if you do a 10x20 max for residential and semi Clark — not less than 20 ft, flexible container and not specifiy length for certain zoning districts. BB — leave this out and go back separate it out in zoning districts, appropriate numbers for that. DW — make suggestion and do it on the 2nd reading. Clark — my constructioned had 2 of them. BB — work up something for amendment for the final reading. DW — do you want to delete that or leave it in? Planning board wants to discuss it more. Clark — we need to have mandatory sewer hook ups and if available. GR — yes. Wes can iti be amended later? DW yes it can. DW if we decide between now and the final reading we can amend at the final reading. Wes — see note on ord Clark — it sounded like the planning board was concerned to being to connect after a natural disaster, I would like that taken out. Busiensses could not rebuild after Irma. Don't want to see them have to do that. Want an exemption for a natural disaster to rebuild. DW — if that were to happen whats the process. BB the way its written yes you would have to. Clark — don't know how many units are not hooked up in the city now. DW — ok with mandatory connections with an exemption for natural disaster. Gary whats the definition of redevelopment? BB what you are seeing there and any major change would be a redevelopment. Clark — needs to be broken down for payment plans of their connection. Noel — like Phils building blown away, put the same building why put it on there. MDO — BB — originally wording dealt within certain distances, started back when doing a lot of expansion. Noel — been a lot of changes. JC — reason for the hang up. Recommend take out not. Readdress with the planning board and get back to the city council. Council Member Clark made a motion to amend proposed Ordinance No. 1170 by removing all of the language in Section 1; seconded by Council Member Chandler. DW — any discussion on motion to amend? There was none. VOTE ON MOTION TO AMEND: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION TO AMEND CARRIED. DW — any more discussion? There was none. Page 4 of 13 c) Vote on motion. VOTE ON MOTION AS AMENDED: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED As AMENDED. MAYOR WATFORD CLOSEED THE LDR PUBLIC HEARING AT 7:04 P.M. VIII. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No. 1174 by the only and set October 2, 2018 as a final public hearing date regarding implementation of a Magistrate System replacing the Code Enforcement Board — City Attorney (Exhibit 2). Council Member Ritter moved to read proposed Ordinance No. 1174 by tile only and set October 2, 2018, as a Final Public Hearing date regarding implementation of a Magistrate System replacing the Code Enforcement Board; seconded by Council Member Abney. b) Vote on motion to read proposed Ordinance No. 1174 by title only and set final public hearing date. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1174 by title only. Attorney Cook read proposed Ordinance No. 1174 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING SECTION 18, ARTICLE 11, OF THE CODE OF ORDINANCES, 18-32 THEREOF, DEFINITION OF CODE ENFORCEMENT BOARD; ABOLISHING THE CURRENT SEVEN MEMBER CODE ENFORCEMENT BOARD AS AUTHORIZED BY FLORIDA STATUTES CHAPTER 162.03 THEREOF; ENACTING SECTION 18-37, ESTABLISHING A MAGISTRATE SYSTEM FOR ALL CODE ENFORCEMENT ACTIVITIES; AUTHORIZING THE APPOINTMENT OFA MAGISTRATE FOR CODE ENFORCEMENT PURPOSES; MANDATING THE RIGHT OF PUBLIC COMMENT AT CODE ENFORCEMENT HEARINGS; SETTING RESIDENCY REQUIREMENTS FOR THE MAGISTRATE, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1174. Motion and second by Council Members Ritter and Clark to approve the first reading of proposed Ordinance No. 1174 b) Public discussion and comments. Mayor Watford asked whether there were any questions or comments from the public. Jamie Gamiotea, Chair of the City Code Board — first appointed to board in May 1999 citizens treated equally and fair, I am anti -large government, find ourselves in situations from time to time. Consistently done that in the 19 years and looked out for the citizens, all for throwing the book at was here for the Marvin Brantley issues. Everyone treated fairly. The CEB is quasi-judicial we are judge and jury, request evidence and testimony to determine the outcome. We sent items from the last 2 meetings for foreclosures to the point that something has to be done that when we consider foreclosure because the govt is taking land away from the people and that should be taken very serious. As siting as a citizen, taking a process away from citizens and giving it to one attorney. We know the people are we work with them, know their family. When we sit as a board the people are being made by a group of peers not one person, even in court you have the option of a trial by jury. If I can ask what has brought this up, has there been complaints from the citizens to make the city want to go to an attorney. Is there something we can correct? Page 5 of 13 DW — think you all do a great job and worst citizen board to serve on. My opinion why I think. CE has become a hot topic in Okeechobee and think the county went to the magistrate system. Citizens think that is more sufficient and to your point the CEB is more lenient than an attorney like a judge would be more apt to be more strict. Has been hard for us to fill the board who are willing to serve on that board because they are so hard. If you recall when the previous admin was here it didn't go past the first reading. Discussed during the budget process and but it in the budget and think that's where this came from. Noel I sat on that board a long time ago, good old boys don't let things go the way people just think that we are more lenient and that is not true. It's not a easy job to fine people or foreclosure. They back you in a corner. DW — council hasn't always backed the recommendations the CEB has brought before, take it that you would like not to go to the magistrate. Jamie you get multiple cases of parents died, kids live out of state, loan feel through, notification were not set up right, went to a member who doesn't care, $25,000 fine on a piece of property that is worth $10000. Big proponent of property rights and effect of others property rights. My personal views and cases that come up. Are we too easy? Yes we err on the side of leniency, when we do cut breaks, don't come back here as we have no leniency then. Clark how would you feel continuing as a code board that it goes to magistrate or fines go to magistrate after. They know they are going to get a tougher back bone. Like for it to go to a magistrate at that point. Jamie — read some do both, how duties are divided I don't know, appeal or higher court, circuit court. Clark — first time CEB, second the magistrate. Cook — Jamie does a great job with the board, can go down to a 5 member board if council was wants. Require magistrate be a resident of the city, local attorney may have more compassion; AGO CEB are not required to allow public comments at meetings. Neighbors and friends may have input they want, may look more palatable. Clark — one or the other? John — not familiar. Gary — know firsthand what a difficult job you have, sat on County CEB. Times have changed since then, and I just feel like somehow we need to take these code enforcement pressures off the citizens and put it on a magistrate. Feel the burden it places on citizens to make decisions on like you said the guy next door is really tougher now than it was back then when I sat on that board and they are pleading to get another chance. To get someone independent is better. Jamie but if they don't have any more authority than we do, how can they do a better job? The f.s. is exactly the same other than it may be a single decision. Michelle Sanders — member of the CEB been on several years, husband firefighter. Never been a burden to serve on this board and many other board. When you make a decision this is a real committee its not the coast, only focused on themselves, we have all these committees and just remember that. Would be interested doing both and is a new and growing trend, enjoyed my time on the code board, learned a lot, we are community members and want to help people and our communities. Ted Denisuk code board 3 terms very compassion to our neighbors, got to do something if you are too harsh they are retaliate we know he drives past it every day, he does do it and does it backwards. Permits gotten later we know he's doing it but lying to us. I'm for going to the magistrate because it takes the pressure off of us and a person out of county would be more harsher. Maybe do the both like Clark said think that's feasible. My opinion is the magistrate is for it. Jennifer Tewskbury, Ec Council, encouraged by this discussion and find a solution. Magistrate may be more efficient or what other break downs of properties that have not been improved for years, hesitancy of doing some type of workshop with the code board and with your staff and get a solution to make this better. Page 6 of 13 DW — that's why we have the public hearing to input, having open dialog right here. I wouldn't be in favor of a workshop. JT — open discussion on this has been great. Noel that's why we have a good staff. JT — doesn't involve public. Noel eventually it does like now. Gary — don't need additional workshop. There are some issues on a larger scale that needs to be workshopped but this isn't one of those. Discussed a number of times if we don't know direction now not sure what to do. JT — say through many magistrate hearings, they have been lenient, simple things that cannot be taken care of. DW — anymore public? Now council. Cook — time drafted this, county adopted their amnesty ordinance, got a copy allows property owners to go before BOCC for fine reduced, if the city council is interested with magistrate or not. AGO years ago only city council can reduce fines. Noel — cant let it get past the value of the property. City Council can put that in place. MDO — consensus of the council to more forward with the budget, we try to work with citizens before it goes to the code board, and I take flack for it a lot. Clark — hats off to you and CEB and it changes with administrator, may be different with a different city administrator or code officer and hate to rely on that on our back, think Jamie does a great job and saw how hard that decision was on that board, don't know people are taking code issues serious and think where Jennifer means to have a workshop on this, and want to find a solution and not sure magistrate is the best way to go or a procedure set in place and not on the changes in administration. Gary — do we not have a procedure for code enforcement. DW — yes they get a courtesy letter, then if not taken care of the cite is done, 90% are resolved. When cited it goes before the code board. Gary — any room to tighten on the procedure? Staff following as consistent on all? MDO — no don't think so. Gary — do we, most brought to us by other individuals or by the CEO? MDO — don't know, both generate that way, don't know percentages. Wes — I'm new here comments derails once go to the code board, and heard staff as well. If works in the county don't know why it wouldn't work here. MDO — staff level meaning us giving them as much time as possible and staff doing everything they can to help so it has to go before the code board. Noel — bottom line is get the property clean up. Someway just to do that. Magistrate has to make the same decision the code board does. DW — know there is the repeat offender situation, process is much quicker. Remind this is the first reading and if passes. Request information on a high bread type situation. c) Vote on motion VOTE: WATFORD—NO ABNEY—YEA CHANDLER— NO CLARK — YEA RITTER — YEA MOTION CARRIED. B. Motion to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management (PRM) of Florida and continuation of a two-year coverage agreement with an effective date of October 1, 2018 — Finance Director (Exhibit 3). Council Member Clark moved to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management (PRM) of Florida and continuation of a two-year coverage agreement with an effective date of October 1, 2018; seconded by Council Member Ritter. Exhibit Three contained information Page 7 of 13 MDO — two year renewal, same rate as WC prorated. Budgeted 7.5% VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. C. Motion to approve a purchase in the amount of $13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment — Fire Chief (Exhibit 4). Motion and second by Council Members Chandler and Ritter to approve a purchase in the amount of $13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment. Budget was for six sets at $18,000. Requesting five at $13,000. DW — equipment life expectancy is 10 years? Weeks — yes unless exposed to chemicals. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. D. Consider changes to Council meeting dates for November 2018 through January 2019 — City Clerk (Exhibit 5). Exhibit Five contained calendars cover November 2018 through January 2019 with City meetings and annual events denoted. Regular City Council meetings are held the first and third Tuesdays of each month. Due to holidays and elections, these meeting dates require the City Council to consider rescheduling or cancelling several of these meetings. The first meeting in November is the 6th and falls on the general election day. Since the City Clerk is a member of the Canvassing Board, and is required to be at the Supervisor of Elections office, in the past the City Council has cancelled or rescheduled this meeting. The recommendation is to cancel it. The second meeting in November is the 20th and falls during the week of Thanksgiving, this has caused a problem for quorums in the past. Should the City Council wish, they can postpone the meeting until the following week, November 27th. Postpone to Nov 27. Clark — yes postpone, others ok with it Generally, the City Council only meets the second meeting in December of each year providing it does not fall in the same week as the Christmas holidays. The recommendation is to cancel the meeting on December 4th, should there not be sufficient items for that agenda and continue to have the regular meeting December 18th. The first meeting in January will fall on the 1st which coincidentally is a holiday observed and City Hall is closed. Historically when this has happened, the City Council has cancelled this meeting. The recommendation is to hold one meeting, which would be the January 15th. IX. MAYOR WATFORD OPENED THE FINAL BUDGET PUBLIC HEARING AT 7:56 P.M. A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2018-2019. Mayor Watford announced that the purpose of this Public Hearing is to consider the final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2018-19. B. Mayor announces that the proposed millage rate levy represents 5.0% more than the roll back rate computed pursuant to F.S. 200.065(1). Page 8 of 13 Mayor Watford announced that the proposed Millage Rate levy represents a 5 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). C.1.a) Motion to read proposed Ordinance No. 1171 by title only, levying a millage rate of 7.9932 for FY 2018/19 — City Attorney (Exhibit 6). Council Member Ritter moved to read proposed Ordinance No. 1171 by title only, levying a millage rate of 7.9932 for FY 2018-19; seconded by Council Member Chandler. b) Vote on motion to read by title only. VOTE: WATFORD — YEA ABNEY— YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1171 by title only. Attorney Cook read proposed Ordinance No. 1171 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019, PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.00 PERCENT (5.00%) MORE THAN THE ROLL -BACK RATE COMPUTED /N ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1171. Motion and second by Council Members Clark and Chandler to adopt proposed Ordinance No. 1171. b) Public comments and discussion. Mayor Watford asked whether there were any questions or comments from the public. There was none. Council — none. The Millage Rate presented is the same rate as FY 2017-18. c) Vote on motion. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. D.1.a) Motion to read proposed Ordinance No. 1172 by title only, adopting an annual budget for FY 2018/19 — City Attorney (Exhibit 7). Council Member Clark moved to read proposed Ordinance No. 1172 by title only, adopting an annual budget for FY 2018- 19; seconded by Council Member Ritter. b) Vote on motion to read by title only. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Page 9 of 13 c) City Attorney to read proposed Ordinance No. 1172 by title only. Attorney Cook read proposed Ordinance No. 1172 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,941,199.00, TRANSFERS -IN OF $1,195,215.00, AND EXPENDITURES OF $6,959,394.00, LEAVING A FUND BALANCE OF $4,177,020.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,907,529.00, EXPENDITURES OF $681,337.00, AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $876,192.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,571,144.00, TRANSFERS -IN OF $171,120.00, EXPENDITURES OF $660,346.00, AND TRANSFERS -OUT OF $845,215.00, LEAVING A FUND BALANCE OF $3,236,703.00; OTHER GRANTS FUND REVENUES OF $221,120.00, EXPENDITURES OF $50,000.00, AND TRANSFERS -OUT OF $171,120.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $210,000.00, AND EXPENDITURES OF $210,000.00, LEAVING A FUND BALANCE OF $0.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,720.00, AND EXPENDITURES OF $3,500.00, LEAVING A FUND BALANCE OF $220.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1172. Motion and second by Council Members Chandler and Clark to adopt proposed Ordinance No. 772. b) Public comments and discussion. Mayor Watford asked whether there were any questions or comments from the public. There was none. MDO — toughest year in a long time and want to thank the staff for all their hard work. DW — echo that and finance directors hard work and understand why she is not here somethings more improotnat. The General Fund Budget Summary lists the beginning Fund Balance of $4,315,500.00; revenues projected consist of Ad Valorem Taxes $2,181,694.00; Other Fees (utility taxes, fire and casualty insurance premium taxes, public service fees, and business tax receipts) $710,300.00; Intergovernmental Revenues (cigarette, alcoholic beverages, half and one -cent, County business tax receipt, communication taxes, firefighters supplement, and mobile home licenses) $1,645,216.00; Charges for Current Services (fees for building and inspection permits, LDR applications and petitions, franchises, plan reviews, street/alley closings, public records request, and residential solid waste collection) $950,600.00; Fines, Forfeitures and Penalties (court fines, radio communication fees, law enforcement education, investigation reimbursement, unclaimed evidence, and ordinance violation fines) $9,775.00; Uses of Money and Property (interest, investment earning, and surplus property) $100,000.00; Other (small grants, FDOT maintenance agreements, miscellaneous, code enforcement fines, police accident reports, and capital lease proceeds) $28,114.00; Transferred -In from the Public Facilities Improvement Fund $350,000.00 and from the Capital Improvement Projects Fund $845,215.00. The expenditures for each department are listed below: Proposed Budget for General Fund/ Total Personnel Cost: $ 109,541.00 511-Legislative/City Council Total Supplies and Other Services: $ 94,050.00 (pages 4-5) FY 2018/19 Proposed Total: $ 203,591.00 FY 2017/18 Amended Budgeted Total: $ 192,796.00 Difference: $ 10,795.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 186,845.00 512 Executive/Administration Total Supplies and Other Services: $ 35,395.00 (pages 6-7) FY 2018/19 Proposed Total: $ 222,240.00 FY 2017/18 Amended Budgeted Total: $ 204,524.00 Difference: $ 17,716.00 Page 10 of 13 Proposed Budget for General Fund/ Total Personnel Cost: $ 162,329.00 2512-Executive/City Clerk Total Supplies and Other Services: $ 77,055.00 (pages 8-9) FY 2018/19 Proposed Total $ 239,384.00 FY 2017/18 Amended Budgeted Total: $ 208,646.00 Difference: $ 30,738.00 Proposed Budget for General Fund/ FY 2018/19 Proposed Total $ 116,260.00 514-Legal Services FY 2017/18 Amended Budgeted Total: $ 115,760.00 (page 10) Difference: $ 500.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 200,526.00 513-Finance Total Supplies and Other Services: $ 130,815.00 (pages 11-12) FY 2018/19 Proposed Total $ 331,341.00 FY 2017/18 Amended Budgeted Total: $ 287,427.00 Difference: $ 43,914.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 109,135.00 519-General Services Total Supplies and Other Services: $ 275,349.00 (pages 13-14) FY 2018/19 Proposed Total $ 384,484.00 FY 2017/18 Amended Budgeted Total: $ 396,520.00 Difference: $( 12,036.00) Proposed Budget for General Fund/ Total Personnel Cost: $ 2,119,550.00 521-Police Department Total Supplies and Other Services: $ 377,658.00 (pages 15-16) FY 2018/19 Proposed Total $ 2,497,208.00 FY 2017/18 Budgeted Total: $ 2,345,620.00 Difference: $ 151,588.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 1,427,366.00 522-Fire Department Total Supplies and Other Services: $ 234,950.00 (pages 17-18) FY 2018/19 Proposed Total $ 1,662,316.00 FY 2017/18 Budgeted Total: $ 1,668,634.00 Difference: $( 6,318.00) Proposed Budget for General Fund/ Total Personnel Cost: $ 742,140.00 541-Public Works Total Supplies and Other Services: $ 560,430.00 (pages 19-20) FY 2018/19 Proposed Total $ 1,302,570.00 FY 2017/18 Budgeted Total: $ 1,244,392.00 Difference: $ 58,178.00 Public Facility Improvement (Transportation 301) Fund: Beginning Fund Balance of $1,002,747.00; Total Revenue Estimates of $904,782.00; Total Expenditures Projected of $681,337.00 (plus $350,000.00 to be Transferred -Out to General Fund); leaving a Fund Balance of $876,192.00. Specific expenditures proposed and denoted within this budget are: Annual professional engineering services $25,000.00 Annual Ground maintenance (adding Centennial Park) and street sweeping $60,000.00 Replace small right-of-way equipment, chain saws, pole saws, $1,500.00 Sidewalk Repair Project $30,000.00 Tree Replacement Project $12,500.00 Repairs and/or replacements for signage $15,000.00 Traffic signal equipment upgrades $12,500.00 Right of way Drainage project $10,000.00 Page 11 of 13 Repairs and/or maintenance to bridges and culverts $10,000.00 Storm water infiltration repair $10,000.00 Storm Water ditch maintenance adjustments $10,000.00 Annual Asphalt (Paving) Program $120,000.00 Southeast 6th Avenue Sidewalk Project $15,000.00 Southeast 3rd Avenue and 6th Street Small County Outreach Program Improvements Project $177,537.00 20 trash can additions and/or replacements within FLAGLER Parks and South Park Street $10,000.00 Replace the Three-quarter ton two -wheel drive truck $24,000.00 Replace a zero turn mower $15,500.00 Purchase a street sweeper $50,000.00 Capital Improvements Projects (304) Fund: Beginning Fund Balance is $4,344,644.00; Total Revenues Estimates of $226,500.00 (including $171,120.00 Transferred -in from Other Grants Fund); Total Projected Expenditures of $660,346.00 (plus $845,215.00 transferred -out to General Fund); leaving a Fund Balance $3,236,703.00. Specific expenditures proposed and denoted within this budget are: Purchase video recording system for the City Council Chambers $3,000.00 New office furniture for the City Administrators Office $9,000.00 Replace and/or purchase computers and related equipment, for the Finance Department $1,500.00; for the Police Department $7,500.00; Replace interior doors at City Hall for Finance and General Services Departments $3,000.00 New roof over north and south back porches at City Hall $22,000.00 Host Intrusion Detection (HID) security lock system for City Hall $12,500.00 Equipment for new police cars $44,000.00 Replace 12 police cars $276,000.00 Purchase one Police radar $2,200.00 Purchase one Police taser $1,340.00 HID security lock system for the Police Department facility $7,606.00 Purchase a police evidence processing program $10,500.00 Purchase opti-com equipment for fire engines/trucks $21,000.00 Annual Fire Department Self Contained Breathing Apparatus (SCBA) Bottle replacement program $11,000.00 Annual Fire Department SCBA harnesses replacement program $5,000.00 Replace the air conditioning unit in the upstairs area of the Fire Department facility $10,000.00 Replace the washing machine in Fire Department $1000.00 Replace chairs in Fire Department training room $1,200.00 Replace one Automated External Defibrillator (AED) unit at the Fire Department $1,500.00 Replace six sets of Fire Bunker Gear $18,000.00 Replace ice machine at Fire Department with larger capacity one $4,500.00 Public Works Tree Program $15,000.00 Purchase a backup generator for the Public Works Facility $40,000.00 Purchase a global: positioning system (GPS) data collection unit for Public Works $1,500.00 Centennial Park Improvements consisting of solar area lights $6,000.00; four chickee huts $20,000.00; five picnic tables $5,500.00, $10,000 for playground equipment; $10,000.00 for landscaping and $2,000.00 for concrete pads. Public Works median replacement and right-of-way project $10,000.00 And a new scanner for the City Clerk's Office $8,000.00 Other Grant (302) Funds: Beginning Fund Balance is $37,490.00; Stormwater Drainage Grant Revenue $183,630.00; Total Projected Expenditures of $50,000.00 (plus $171,120.00 transferred -out to Capital Improvement Projects Fund); leaving a Fund Balance of $0.00. Page 12 of 13 The projects for this grant as for the Centennial Park and Taylor Creek water quality improvements for the Total Maximum Daily Loads (TMDL) Waterway Grant of $183,630.00 and matching FEDP NS018 funds. Appropriations Grant (307) Fund: Beginning Fund Balance is $1,000.00; Total Revenues Estimates of $209,000.00; Total Projected Expenditures of $210,000.00; leaving a Fund Balance of $0.00. The expenditures for this grant is for the Southeast 8th Avenue drainage and water quality project. Law Enforcement Special (601) Fund: Beginning Fund Balance of $3,220.00; Total Estimated Revenues of $500.00; Total Projected Expenditures of $3,500.00; leaving a Fund Balance of $220.00. c) Vote on motion. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. MAYOR WATFORD CLOSED THE FINAL BUDGET PUBLIC HEARING AT 8:02 P.M. X. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting at 8:03 P.M. Page 13 of 13 City of Okeechobee, September 18, 2018 Meeting Minutes taken during the meeting by Bobbie Jenkins I. CALL TO ORDER: Mayor Watford called the Regular City Council Meeting and Final Budget Public Hearing to order on September 18, 2018, at ID; Od _ P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation given by Pastor Don Hanna, First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith _1240� FF W145 Police Chief Bob Peterson Prate hhf Rq an Public Works Director David Allen Present Wltbfb(nJ- Finance Director Riedel R,:e9ent AWAI IV. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. on� B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. N6 ft V. PROCLAMATIONS AND PRESENTATIONS — Mayor A. Proclaim the month of September, 2018 as "Suicide Awareness Month." Mayor Watford proclaimed the month of September, 2018 as "Suicide Awareness Month." The proclamation was presented to Ms. Rita Doss -Jones. The document was read into the record as follows: "Whereas, in the United States, one person dies by suicide every 12.8 minutes, with close to 45,000 reported deaths by suicide in our country during 2016; and Whereas, in our country, suicide is the 2nd leading cause of death for 10 - 34 year olds, and is the 10tn leading cause of death for people of all ages; and Whereas, in Okeechobee County, the suicide rate is 13.5% with 6 "reported" suicides in 2017; and Whereas, each person's death by suicide intimately affects at least six other people, with over 200,000 newly bereaved each year; and Whereas, far too many Floridians die by suicide each year, and most of these deaths are preventable. Now, Therefore,1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 2018 as 'Suicide Awareness Month' in the City of Okeechobee and urge our residents to learn ho they ma help because Picide Pr ven ion iveryon 's b iness" New l-brium Of r 0 QSf. CIVIC �OL( p(ONOMNI��.���� fi�u� worKo� �l Tarl�� Page 1 of 14 B. Present a Ten -Year Longevity Service Award to Police Ser1146wrl.i antAlmazan. On behalf of the City, Mayor Watford and on prurelio Almazanwith an embossed portfolio and a framed certificate which read, "In recognition of your 10-years of service, hard work, and dedication to the City, its citizens, and your fellow employees fr m September 5, 2008 to September 5, 2018 " T1&"kd is Di a&*er- s f 2olV lYats and � �{ sh-11 us CCf IVA Dleh-r GvWIN/�& a' JbiNd JWT � � jlxahm-�. )hgQ InalpaW Gu�S s �u0" dtv, and uc R cv/ �dd�r s 1�s o Masons l here a- cvas � . 9 C. Present a Fifteen -Year Longevity Service Award to Police r ef�t Skip Eddings. On behalf of the City, Mayor Watford and peNi��l1r. Phillip "Skip" Eddings with an embossed clock and a framed certificate which read, "In recognition of your 15-years of service, hard work, and dedication to the City, its citizens, and your fellow employees from September 24, 2003 to September 24, 2018." 4:611la in 198'1 S � N of aoia. /4sfructar of fi0r#o kid AL*Ia� lachwA60kr awax s7 /WrugsG Lis . bw bag Qpartof Gus '!� ff plvrpc�ake .�c� Y#Un 4V Wq has dM A -me. s u-elcolnm fiM a 4k �s. d �t �rc�td disOS5 lulfed �rad, cv , Criat9 cup, D. Introduce Police School Resource Officer Brando �riesemer. W M vr- r� ht Q�f o� �'Cadem . , s s u�aW wdVl o s . . 4 A 010 ICI Ju.��fpjd �✓.�� Vn 4 us?�4ele?vriw eYwtik Ards �- seo In /4 *uch tVa rjdS 6YI�Q MOW-- s haw dwUh a 5re&IJM W1 V. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 21, 2018, Regular Meeting and Budget Workshop. Council Member ML moved to dispense with the reading and approve the Summary of uncil Action for the September 4, 2018, Regular Meeting and First Budget Public Hearing; seconded by Council Member. Discussion: none. VOTE: WATFORD — YEA ABNEY — YEA CLARK — YEA RITTER — YEA OTION CARRIED. Page 2 of 14 VII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION TEXT AMENDMENT — Mayor Time: A.1.a) Motion to read proposed Ordinance No. 1170 by title only and set October 2, 2018 as a final public hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances — City Attorney (Exhibit 1) Council MemberK moved to read proposed Ordinance No. 1170 by title only and set October 2, 2018, as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-00 -TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances; seconded by Council Member b) Vote on motion to read by title only and set final public hearing date. VOTE: WATFORD — YEA ABNEY— YEA �C�HANND E& YE CLARK — YEA RITTER — YEA MOTION c) City Attorney to read proposed Ordinance No. 1170 by title only. Attorney Cook read proposed Ordinance No. 1170 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART 11 OF THE CODE OF ORDINANCES, SUBPART B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 78-DEVELOPMENT STANDARDS, ARTICLE 111-UTILITIES, BY ADDING A NEW SECTION 78-73 ENTITLED, MANDATORY WATER AND WASTEWATER CONNECTIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 86-SUBDIVISIONS, ARTICLE I -IN GENERAL, SECTION 86-4 DEFINITIONS, ADDING DEFINITIONS FOR LOT SPLIT/DE MINIMIS SUBDIVISION AND JOINDER OF A LOT; AMENDING ARTICLE 11-PLANS AND PLATS, ADDING A NEW DIVISION 3 ENTITLED, SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISIONS, AND A NEW SECTION 86-90 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISION; ADDING A NEW DIVISION 4 ENTITLED, JOINDER OF LOTS, AND A NEW SECTION 86-91 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A JOINDER OF LOTS; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE III - DISTRICT AND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90-223 SPECIAL EXCEPTION USES, ADDING A PROVISION TO ALLOW ONE DWELLING UNIT PER COMMERCIAL BUILDING WITH CONDITIONS; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90-253 SPECIAL EXCEPTION USES, TO INCLUDE BAR TO ITEM (3) PRIVATE AND NIGHT CLUB, AND ADDING A CONDITION TO ITEM (15) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-282 PERMITTED USES, TO INCLUDE BAR TO ITEM (8) PRIVATE AND NIGHT CLUB, AND SECTION 90-283 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (17) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION 90-313 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (10) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING ARTICLE IV -SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION 1-GENERALLY, SECTION 90-447 YARDS ON CORNER LOTS, BY IDENTIFYING THAT THE YARD UPON WHICH THE PROPERTY IS ADDRESSED IS AS THE PRIMARY FRONT YARD; AMENDING DIVISION 3-OFF-STREET PARKING AND LOADING, SECTION 90-512 SPACE REGULATIONS, REQUIRING ONE PARKING SPACE PER 75-SQUARE FEET OF FLOOR AREA; AMENDING DIVISION 7-ACCESSORY USES AND STRUCTURES, SECTION 90-632 APPLICABLE REGULATIONS FOR ALL, ADDING A NEW SUBSECTION (E) REQUIRING THAT STRUCTURES OR CONTAINERS USED FOR STORAGE BE TREATED AS AN ACCESSORY STRUCTURE; AMENDING DIVISION 9-SPECIAL EXCEPTION AND SUPPLEMENTAL USE REGULATIONS, ADDING A NEW SECTION 90-705 ENTITLED, TEMPORARY PORTABLE STORAGE CONTAINERS, AND SETTING FORTH THE RESTRICTIONS AND LIMITATIONS UPON THEIR PLACEMENT IN SINGLE-FAMILY RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1170. Page 3 of 14 Motion and second by Council Members a and mb to approve the first reading of proposed Ordinance No.1170. b) Public discussion and comments. N6 Pl{bltG PAmOIEIlIS• pill �risson - betmn kb►uawksh and Jury I Psi N , �.rd 1nQs sue. (eco�� n2rldabat . pas tit� sd �aatQ Nb k�� ads armMF COc�s 101fo " I'll toN��b9 ►N �U�iQt'ua� -to Time lf�ej,�r�1ufs�d '... I fo�A I M P sRqf add 9s�euio t `t&s WO/L Mayor- mWsa �outd headdid o I��GI - qes - ti)o+�1d rnanda�ry e�ucf� AK- U0f bus skff had ?s' cYGluud @�HHicsQtf�Yab�i show oushn o )N �9WI �&Wn�-�Wau.ld nct h� l D�fa . c�►� � cud UY Ma dud ' 6M Vel Wlno c�dx�s9s `i�u er'f'" No.i o,��r has e�dpt� Ch�o�e iron+hard �(� s'd6 ii �ssu.o beF�'e � �QLO I0-UPA�y�x�a� Irmrn�asnu�w1P." o I�,ac�dre�se qjI "At Qbl:�m �U� U. �- �Omffd VGA s s!�'i i ss �a _Should ►2e �tGtax qar6. Wq- �ec�m� I I La,U �►'��� t aid �ctbaek. w aU �Wrn�, s (m a it 7 M 0�-a�m�A C�k- lul�� WI I P►� � mc_ cuAc�a� Page 4 of 14 A.2.b) Public discussion and comments continued. '� Ch * I q N6adJ5 9fiv -IrWJ-0-r- '? 42 �aa.�ac�' �.em►w�ed �u��n � dn.�s' Sam - m� s�ie ►v� cv�s��ecct��n - ��un�rua.B s�ze is 1 IlP' (�Cfiw ►�{ (2)(c)) rWd to lncr�a�e s�ie.� %F Omwcw &-nsli-ucfion• ICI (I) is Pjsi&6a-1 (2-) is wsinichvh rm aru� 7onur� U)SMO-1 fhb- w NWY sru ivy (29 VV size is sM. &chin 4o-qo5c2)(a) sip womrnwafiam Mc- ss in I� ��=L�j0w0(,,a,1l cr.�,�rs �n �ure Y�a� Snie�n S!chon M� �n�rc inr��dd� j�ldu.�ipM�,�W a�r cl,.�ef uj� fr 9dWyNaRu+d . (P st�c�►��� �P MfiM- ����uwdmNam' � OJQ not hnod r6elqmm� Mow. Ne- lukrs sina OVA. �1C- su��s� � tom- `bus .e�►re s�ct�� U�il ICU � P� fan �i Will - mom ard N6, c) Vote on motion. VOTE: WATFORD - YEA ABNEY - YEA tAN - CLARK - YEA RITTER - YEA N CARRIE CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE Time: .I Page 5 of 14 VIII. NEW BUSINESS A.1.a) Motion to read proposed Ordinance No. 1174 by the only and set October 2, 2018 as a final public hearing date regarding implementation of a Magistrate System replacing the Code Enforcement Board — City Attorney (Exhibit 2). Council Member moved to read proposed Ordinance No. 1174 by the only and set October 2, 2018, as a Final Public Hearing date re ar ing implementation of a Magistrate System replacing the Code Enforcement Board; seconded by Council Member b) Vote on motion to read proposed Ordinance No. 1174 by title only and set final public hearing date. VOTE: WATFORD — YEA ABNEY— YEA CHANDLER — YEA CLARK — YEA RITTER — YEA CARRIED c) City Attorney to read proposed Ordinance No. 1174 by title only. Attorney Cook read proposed Ordinance No. 1174 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING SECTION 18, ARTICLE 11, OF THE CODE OF ORDINANCES, 18-32 THEREOF, DEFINITION OF CODE ENFORCEMENT BOARD; ABOLISHING THE CURRENT SEVEN MEMBER CODE ENFORCEMENT BOARD AS AUTHORIZED BY FLORIDA STATUTES CHAPTER 162.03 THEREOF; ENACTING SECTION 18-37, ESTABLISHING A MAGISTRATE SYSTEM FOR ALL CODE ENFORCEMENT ACTIVITIES; AUTHORIZING THE APPOINTMENT OF A MAGISTRATE FOR CODE ENFORCEMENT PURPOSES; MANDATING THE RIGHT OF PUBLIC COMMENT AT CODE ENFORCEMENT HEARINGS; SETTING RESIDENCY REQUIREMENTS FOR THE MAGISTRATE, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 1174. Motion and second by Council Members and �Lto approve the first reading of proposed Ordinance No. 1174. b) Public discussion and comments. (l�am�o�ca e�� �ha�r — �ip i n 1499, ma.u; c�c w u�.�G d fair u am+e . ost t� ZQ/IS. S6lY1P Of 6u /YlaY ���IU�tR.I �s �ouS. Maw a c�un e r, S YJ6Li"� �S 7 � C�1DAS l?P�C� as hra�s �� Mqor- � 6, Q uy �- ry� sfrak �sfem �s��ilerYf�q.��� �lus�ard Page 6 of 14 A2.b) Public discussion and comments continued. N�j�� KnQu��'���ue Pqk 1h►nK sue are more leruar��n PWU,, Mn�or- WL� kas K4 �chc! W90 bard as uel1 as lue�ho& �.IQw- we 10a Ill"1,%, aueu�s clad el�uldeQnau�-o�'S¢u�e, lawn cO.Ar�ru. IUQi1CQS (11CYQV�,�f pY UlYq�� 1� fMQdUbB( PCP,U2d•,^/.fi�r.'y �2V1 p►Q eY � �� &Gerr Ct�► �e �u ri � af�ec+ va�s�.o fo n�cCc�: 700 �a�a� yam. � I r`� pm" mC- �^^c�b�u+ �on� a �4,-d bud- � ma9Isfrak T and ��rea.rpv�ce o� aun.�oFf�n�s a�.e bu: surp ofhaw dufus ujau.(d he duvidtd jC- �)an+�.� d2es Qb. � orihDard axed � r WNWis �Cw QslSh Wl1,y��a,Ui pv�Vil�ms keepm mem,�a�r�°ec�✓o�eur�- vPSt 014d A,lIQU1 bk- di�cul�h�{, has heeh (',oux� Gfir -hm Sa►uahow mYW fa � pr�ssu.re �nd�utdu4�sa�cs�rak. Ram p�s�P ids D+' avd� �2�vtreen 11.�C�?; s I� G�A�' �QU� l�j'p aU:WU�►1� Y1�4.►1 U.1� � �1WJ 13 i�OJOlYl9 lb be" baburQin. Ado sa(�de�s- to a feu� s. I�he►' nF Qthnr (�Qard Y�u'�' heen a lkla 'U,�lStA,lp,l9finrs�WhP�1���usl hard, � �L�QGhI�i� nPt IiK-�- si S�beYn. 11ax�hber►y- MK fovs skier furRW&r X� �k"��kshun�-�cunum�c�ounul-Q,�cow' cl.�����lscussinwlue0�'el'�.Urr�. � sus � Gt�rK h� om �J�" lien {� . �s w � a� ap lic �a�'�rt . Natin, �rs�l��,vFW�rlcsh� qC�d�s w� ae�c�u° f EK-n ho& Mpn� OJT- INssaP�hru M�isfrcLk req�in e��. ean�ViP � �- perrouts (�wn¢rs l�a.��ur�.e in�c eQrnplraHce-�/ c) Vote on motion VOTE: WATFORD �Na ABNEY-YEA CHANDLER CLARK-YEA RITTER-YEA MOTION CARRIED. Page 7 of 14 B. Motion to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management (PRM) of Florida and continuation of a two-year coverage agreement with an effective date of October 1, 2018 — Finance Director (Exhibit 3). Council Member X moved to approve renewal of Property and Casualty Insurance coverages with the Public Risk Management (PRM) of Florida and o tinuation of a two-year coverage agreement with an effective date of October 1, 2018; seconded by Council Member. Differences in premiums from 2017-18 FY to 2018-19 FY were provided. The Property and Crime premium portion of the policy increased 19.93 percent from $52,123.00 to $62,512.00. The General Liability, Automobile Liability, Errors and Omission, Law Enforcement Liability, Excess Liability premium increased 1.14 percent, from $92,163.00 to $93,210.00. Workers Compensation increased 1.14 percent, from $133,147.00 to $134,660.00. The Member Participation Credit increased from $5,440.00 to $5,808.00. Cyber Liability is included at no charge. The overall premium for the 2018-19 FY is $284,574..000 (a 4.63 percent increase). I Afar M \q,ar b� UUufi d M " VOTE: WATFORD — YEA ABNEY — YEA C — CLARK — YEA RITTER — YEA Page 8 of 14 C. Motion to approve a purchase in the amount of $13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment —Fire Chief (Exhibit 4). Motion and second by Council Members W_ and 6� to approve a purchase in the amount of.$13,319.05 from Municipal Emergency Services for five sets of Structural Firefighting Protective Equipment. �OYl.il"QGI- 4��{s inskadof5 Moor- 114 kPP(fM6q ks m ft*l— WATFORD — YEA CLARK—YEA VOTE: ABNEY — YEA RITTER — YEA Page 9 of 14 D. Consider changes to Council meeting dates for November 2018 through January 2019 — City Clerk (Exhibit 5). 1l fChi 14 W+9 &V -M i&hm 114 (�.�P,k of Tw ivm Q(pu5h hack. <<1z� � �Uajhd dia IV hi kf dam. k&U fo &A& fpc- 17)1pmar a -F� q I� �Mu) I I I Page 10 of 14 IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES — MAYOR Time: A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2018-2019. Mayor Watford announced that the purpose of this Public Hearing is to consider the final reading of ordinances for the proposed Millage Rate levy and proposed Budget for Fiscal Year (FY) 2018-19. B. Mayor announces that the proposed millage rate levy represents 5.0% more than the roll back rate computed pursuant to F.S. 200.065(1). Mayor Watford announced that the proposed Millage Rate levy represents a 5.00 percent more than the roll -back rate computed pursuant to Florida Statute 200.065(1). C.1.a) Motion to read proposed Ordinance No. 1171 by title only, levying a millage rate of 7.9932 for FY 2018/19 — City Attorney (Exhibit 6). Council Member A moved to read pr po d Ordinance No. 1171 by title only, levying a millage rate of 7.9932 for FY 2018-19; seconded by Council Memb��1� b) Vote on motion to read by title only. VOTE: WATFORD — YEA ABNEY — YEA CHANDLE — CLARK — YEA RITTER — YEA OT c) City Attorney to read proposed Ordinance No. 1171 by title only. Attorney Cook read proposed Ordinance No. 1171 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY, THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.00 PERCENT (5.00%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1171. Motion and second by Council Membersw and K' to adopt proposed Ordinance No. 1171. b) Public comments and discussion. Mayor Watford asked whether there were any questions or comments from the public. The Millage Rate presented is the same rate as FY 2017-18. No P01(c (t,UInrY1.QV1 , c) Vote on motion. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK—YEA RITTER—YEA MOTION CARRIE . Page 11 of 14 D.1.a) Motion to read proposed Ordinance No. 1172 by title only, adopting an annual budget for FY 2018/19 — City Attorney (Exhibit 7). Council Member K moved to r proposed Ordinance No. 1172 by title only, adopting an annual budget for FY 2018- 19; seconded by Council Member. b) Vote on motion to read by title only. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA OTION CARRIED. c) City Attorney to read proposed Ordinance No. 1172 by title only. Attorney Cook read proposed Ordinance No. 1172 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF$9,941,199.00, TRANSFERS -IN OF $1,195,215.00, AND EXPENDITURES OF $6,959,394.00, LEAVING A FUND BALANCE OF $4,177,020.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,907,529.00, EXPENDITURES OF $681,337.00, AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $876,192.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,571,144.00, TRANSFERS -IN OF $171,120.00, EXPENDITURES OF $660,346.00, AND TRANSFERS -OUT OF $845,215.00, LEAVING A FUND BALANCE OF $3,236,703.00; OTHER GRANTS FUND REVENUES OF $221,120.00, EXPENDITURES OF $50,000.00, AND TRANSFERS -OUT OF $171,120.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $210,000.00, AND EXPENDITURES OF $210,000.00, LEAVING A FUND BALANCE OF $0.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,720.00, AND EXPENDITURES OF $3,500.00, LEAVING A FUND BALANCE OF $220.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to adopt proposed Ordinance No. 1172. Motion and second by Council Members t vv and 'X to adopt proposed Ordinance No. 772. b) Public comments and discussion. The General Fund Budget Summary lists the beginning Fund Balance of $4,315,500.00; revenues projected consist of Ad Valorem Taxes $2,181,694.00; Other Fees (utility taxes, fire and casualty insurance premium taxes, public service fees, and business tax receipts) $710,300.00; Intergovernmental Revenues (cigarette, alcoholic beverages, half and one -cent, County business tax receipt, communication taxes, firefighters supplement, and mobile home licenses) $1,645,216.00; Charges for Current Services (fees for building and inspection permits, LDR applications and petitions, franchises, plan reviews, street/alley closings, public records request, and residential solid waste collection) $950,600.00; Fines, Forfeitures and Penalties (court fines, radio communication fees, law enforcement education, investigation reimbursement, unclaimed evidence, and ordinance violation fines) $9,775.00; Uses of Money and Property (interest, investment earning, and surplus property) $100,000.00; Other (small grants, FDOT maintenance agreements, miscellaneous, code enforcement fines, police accident reports, and capital lease proceeds) $28,114.00; Transferred -In from the Public Facilities Improvement Fund $350,000.00 and from the Capital Improvement Projects Fund $845,215.00. The expenditures for each department are listed below: Proposed Budget for General Fund/ Total Personnel Cost: $ 109,541.00 511-Legislative/City Council Total Supplies and Other Services: $ 94,050.00 (pages 4-5) FY 2018/19 Proposed Total: $ 203,591.00 FY 2017/18 Amended Budgeted Total: $ 192,796.00 Difference: $ 10,795.00 Page 12 of 14 Proposed Budget for General Fund/ Total Personnel Cost: $ 186,845.00 512 Executive/Administration Total Supplies and Other Services: $ 35,395.00 (pages 6-7) FY 2018/19 Proposed Total: $ 222,240.00 FY 2017/18 Amended Budgeted Total: $ 204,524.00 Difference: $ 17,716.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 162,329.00 2512-Executive/City Clerk Total Supplies and Other Services: $ 77.055.00 (pages 8-9) FY 2018/19 Proposed Total $ 239,384.00 FY 2017/18 Amended Budgeted Total: $ 208,646.00 Difference: $ 30,738.00 Proposed Budget for General Fund/ FY 2018/19 Proposed Total $ 116,260.00 514-Legal Services FY 2017/18 Amended Budgeted Total; $ 115,760.00 (page 10) Difference: $ 500.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 200,526.00 513-Finance Total Supplies and Other Services: $ 130,815.00 (pages 11-12) FY 2018119 Proposed Total $ 331,341.00 FY 2017/18 Amended Budgeted Total: $ 287,427.00 Difference: $ 43,914.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 109,135.00 519-General Services Total Supplies and Other Services: $ 275,349.00 (pages 13-14) FY 2018/19 Proposed Total $ 384,484.00 FY 2017/18 Amended Budgeted Total: $ 396,520.00 Difference: $( 12,036.00) Proposed Budget for General Fund/ Total Personnel Cost: $ 2,119,550.00 521-Police Department Total Supplies and Other Services: $ 377,658.00 (pages 15-16) FY 2018/19 Proposed Total $ 2,497,208.00 FY 2017/18 Budgeted Total: $ 2,345,620.00 Difference: $ 151,588.00 Proposed Budget for General Fund/ Total Personnel Cost: $ 1,427,366.00 522-Fire Department Total Supplies and Other Services: $ 234,950.00 (pages 17-18) FY 2018/19 Proposed Total $ 1,662,316.00 FY 2017/18 Budgeted Total: $ 1,668,634.00 Difference: $( 6,318.00) Proposed Budget for General Fund/ Total Personnel Cost: $ 742,140.00 541-Public Works Total Supplies and Other Services: $ 560,430.00 (pages 19-20) FY 2018/19 Proposed Total $ 1,302,570.00 FY 2017/18 Budgeted Total: $ 1,244,392.00 Difference: $ 58,178.00 Public Facility Improvement (Transportation 301) Fund: Beginning Fund Balance of $1,002,747.00; Total Revenue Estimates of $904,782.00; Total Expenditures Projected of $681,337.00 (plus $350,000.00 to be Transferred -Out to General Fund); leaving a Fund Balance of $876,192.00. Page 13 of 14 Capital Improvements Projects (304) Fund: Beginning Fund Balance is $4,344,644.00; Total Revenues Estimates of $226,500.00 (including $171,120.00 Transferred -in from Other Grants Fund); Total Projected Expenditures of $660,346.00 (plus $845,215.00 transferred -out to General Fund); leaving a Fund Balance $3,236,703.00. Other Grant (302) Funds: Beginning Fund Balance is $37,490.00; Stormwater Drainage Grant Revenue $183,630.00; Total Projected Expenditures of $50,000.00 (plus $171,120.00 transferred -out to Capital Improvement Projects Fund); leaving a Fund Balance of $0.00. Appropriations Grant (307) Fund: Beginning Fund Balance is $1,000.00; Total Revenues Estimates of $209,000.00; Total Projected Expenditures of $210,000.00; leaving a Fund Balance of $0.00. Law Enforcement Special (601) Fund: Beginning Fund Balance of $3,220.00; Total Estimated Revenues of $500.00; Total Projected Expenditures of $3,500.00; leaving a Fund Balance of $220.00. NO- 4ma u,Q g Spa May or hVPe hff skdon� c) Vote on motion. VOTE: WATFORD — YEA ABNEY — YEA CHA CLARK — YEA RITTER — YEA OTION CARRIED. Q rO3 CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCE — Mayor Ime: U X. ADJOURNMENT - Mayor , There being no further items on the agenda, Mayor Watford adjourned the meeting at�63 P.M. Page 14 of 14 ��f�uu �usi�� �-.�.b. �,o�,finued Do Poo UJIM Wf and red.. iV Murk f6 -H* RO z ;14f k ID N6 hard - a& as pw,bo- behr-o Ad"s}ra{wI UMulhwiK & PlR2sO qaiK- hhza.�s ''iM�C1..1 � Vow -I�InAs Mar�"CL�AOu1d hapt 71V �I'aR- I,� do �2f We 6L rQcedcu'e ? MDO �e�- !IM Uuy'4eq Itkr +N-o &Won CNOu -f��p�'� !�IY►pU- O�tc� �.�,u'de�,I �e�er is rQce�vec� Y�o��- 6F-� !�C�- IS �i�a{�� �2l iliM1�0- Y►,Q� sic&, di f1l It VA 14t oi arp MOD, oiU' me ° WW M AWAXS W* aoc� p dtfkr¢utAdmm, 'Corr office; �s�v�F lei- ? �, I to% UK 0 & *f-�; -b I s14 has 2�t�-�s ? bu;� w f &r fed dkJ lug- Gmfuud to u�l�vp 4Ge Ia�anVaown u ',,mCq- if Ghr�n Yefuus is G.u'e Wif h SfAfFs w a] dphuns Mc— issue �S kw wM -h W' A �4 gel- �fm¢ itOXY1¢fmd toredu>ure a�m- rqpo)-o&der pr6ass difl�rW. Renuirol�'s is first OC b .. La-Aue; I -_ i Exhibit 1 Memorandum Sept 18, 2018 To: Honorable Mayor and City Council From: Bill Brisson, AICP Sr. Planner, LaRue Planning Date: September 6, 2018 Subject: Explanation of Proposed Ord. 1170 The ordinance included in your agenda packet is the one presented to the Planning Board/LPA at its Public Hearing on July 19th. This ordinance was drafted incorporating the direction given by the Planning Board at the February 15, 2018 Workshop meeting. During the intervening time, the Planning Board had apparently given the matters more consideration and voiced concerns and questions at the July 19th Public Hearing that were not mentioned during the Workshop meeting. Unfortunately, I had previously scheduled a trip to Savannah, GA and was unable to attend the meeting. Ben Smith, my fellow Sr. Planner at LaRue Planning, attended the meeting in my stead. When the Board members voiced their new questions and concerns, Ben provided additional thoughts and guidance, but he was unable to address all of the Board's concerns on the spot. Consequently, the Planning Board recommended that portions of the proposed ordinance not be adopted at this time, specifically: Section 1 of Ord. 1170 This Section proposes to create a new §78-73 to the Land Development Regulations (LDRs) requiring mandatory hook-up to water and sewer systems when they are available. The Planning Board wanted more information on the Florida Statute or Florida Administrative Code governing mandatory hook-up to make sure that we would be requiring no more than is absolutely necessary. Of special concern were the statute definitions of "redevelopment" and "immediately adjoining", and whether structures being rebuilt after natural disasters would be required to hook-up. Ben was unable to address these concerns at that time and the Planning Board recommended removing proposal from the Ordinance until such time as these concerns could be addressed. Staff Comment: We have been unable to respond to these concerns at this time and understand the Planning Board's concerns. We will provide the required information to the Planning Board in the near future and proceed accordingly. Section 14 of Ord. 1170 FroviJino Flannin�- and management solutions ror local aovcrnmcnts I i; j jaci"son 5treet.;7uitc. 20 �na �'jy;:rs, I �, j j?Ol ? j9-?j9-ij00 www.larUeplar.r.in_.com .. . This Section proposes to add a new §90-705 to the LDRs. The Planning Board recommended removing this section of proposed regulations governing the location of temporary portable storage containers because it only addressed the location of such containers in single-family zoning districts. The Board felt that another section should be added to provide for temporary storage containers in other zoning districts as well, and that the criteria would likely have to be different from that proposed for the single-family districts. Staff Comment: We agree that any criteria for temporary portable storage containers in other districts would likely be different. However, the reason only single -ramify districts were included in our original proposal is that there have been no identified problems relating to portable temporary storage containers in other zoning districts. While there may be some instances where such containers are used in multi -family areas, in the case of rental projects these are typically regulated internally by management. In residential condominium► developments such containers are typically regulated by the by-laws or in the condo association rules. We are also unaware of any significant problems with temporary portable storage containers in nonresidential districts. In the event a new section is needed to address temporary portable storage containers in other districts, it could be added at another time, if and when deemed necessary. Also, as part of Section 14 of Ord. 1170 the Planning Board recommended adding a sentence to §90-705(2) with language something along the lines of the following: "Prior to issuance of building permit, location of temporary storage containers shall be submitted to building official for review. The building official has the authority to deny potential locations and recommend alternative locations". Staff Comment: If the City Council should decide to adopt the proposed language of Section 1.4 of the Ordinance pertaining to temporary portable storage containers in single family districts, we could easily add the above text to the list of conditions in §90-705(2). LaRue. 2 p#a�rt[rig ORDINANCE NO.1170 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART II OF THE CODE OF ORDINANCES, SUBPART B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 78-DEVELOPMENT STANDARDS, ARTICLE III -UTILITIES, BY ADDING A NEW SECTION 78-73 ENTITLED, MANDATORY WATER AND WASTEWATER CONNECTIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 86-SUBDIVISIONS, ARTICLE I -IN GENERAL, SECTION 86.4 DEFINITIONS, ADDING DEFINITIONS FOR LOT SPLITIDE MINIMIS SUBDIVISION AND JOINDER OF A LOT; AMENDING ARTICLE II -PLANS AND PLATS, ADDING A NEW DIVISION 3 ENTITLED, SIMPLE LOT SPLITIDE MINIMIS SUBDIVISIONS, AND A NEW SECTION 86.90 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A SIMPLE LOT SPLITIDE MINIMIS SUBDIVISION; ADDING A NEW DIVISION 4 ENTITLED, JOINDER OF LOTS, AND A NEW SECTION 86-91 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A JOINDER OF LOTS; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE III - DISTRICT AND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90.223 SPECIAL EXCEPTION USES, ADDING A PROVISION TO ALLOW ONE DWELLING UNIT PER COMMERCIAL BUILDING WITH CONDITIONS; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90.253 SPECIAL EXCEPTION USES, TO INCLUDE BAR TO ITEM (3) PRIVATE AND NIGHT CLUB, AND ADDING A CONDITION TO ITEM (15) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90.282 PERMITTED USES, TO INCLUDE BAR TO ITEM (8) PRIVATE AND NIGHT CLUB, AND SECTION 90.283 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (17) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION 90-313 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (10) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING ARTICLE IV - SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION 1-GENERALLY, SECTION 90.447 YARDS ON CORNER LOTS, BY IDENTIFYING THAT THE YARD UPON WHICH THE PROPERTY IS ADDRESSED IS AS THE PRIMARY FRONT YARD; AMENDING DIVISION 3-OFF-STREET PARKING AND LOADING, SECTION 90.512 SPACE REGULATIONS, REQUIRING ONE PARKING SPACE PER 75-SQUARE FEET OF FLOOR AREA; AMENDING DIVISION 7-ACCESSORY USES AND STRUCTURES, SECTION 90.632 APPLICABLE REGULATIONS FOR ALL, ADDING A NEW SUBSECTION (E) REQUIRING THAT STRUCTURES OR CONTAINERS USED FOR STORAGE BE TREATED AS AN ACCESSORY STRUCTURE; AMENDING DIVISION 9- SPECIAL EXCEPTION AND SUPPLEMENTAL USE REGULATIONS, ADDING A NEW SECTION 90.705 ENTITLED, TEMPORARY PORTABLE STORAGE CONTAINERS, AND SETTING FORTH THE RESTRICTIONS AND LIMITATIONS UPON THEIR PLACEMENT IN SINGLE-FAMILY RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida, has adopted Ordinance Number 716, as amended, known as the Land Development Regulations; and WHEREAS, the City of Okeechobee, Florida, has a legitimate interest in periodic review of its Ordinances and Land Development Regulations in order to address certain inconsistencies or outdated regulations contained in the Codes; to make amendments to meet changing community standards, or to accommodate new development; and to create new ordinance or regulation to better serve the public and to make the Code a more consistent and easier to understand document; and WHEREAS, the Planning Board for the City of Okeechobee, Florida, acting as the Local Planning Agency, reviewed and discussed the proposed amendments, also known as Land Development Regulation Text Amendment Application No. 18-001-TA, at a duly advertised Public Hearing held on July 19, 2018, and based on findings of fact by the Planning Staff, hereby recommends certain changes, amendments or modifications to the Code of Ordinances, to present to the City Council for ordinance adoption and codification; and WHEREAS, the City Council for the City of Okeechobee, Florida, considered the recommendations by the Planning Board and concludes that enacting such amendments to be in the best interest of its Ordinance No.1170 - Page 1 of 7 Language to be added is w4wined. Wnguage to be deleted 13 aWsk-Wreagt. citizens of said City, that said amendments are necessary and appropriate to make the Land Development Regulations more consistent and responsive to the needs of the City and its citizens. NOW, THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: Amendment and Adoption to Section 78.73. That the City Council for the City of Okeechobee, Florida, amends herein Part II Code of Ordinances, Subpart B-Land Development Regulations, Chapter 78-Development Standards, Article III -Utilities, by adding a new Section 78-73, as follows: 0J, 01� (� V�� Section 78.73. Mandatory Water and Wastewater Connections. Jd�l" u All new development and redevelopment (redevelopment being defined as the action or process of developing something again or differently) within the City shall be required to connect to the public potable water and wastewater/sanitary sewer systems in the following manner. (1) Where water and/or wastewater/sanitary sewer service lines are in place immediately adioining the property and service is available as per Florida Statute, the property shall be required to connect to the system(s) and no development permit shall be approved until such time as financial arrangements with Okeechobee Utility Authority (OUA) for the payment of connection fees and capital outlay fees associated with required connection to the system(s) have been completed. SECTION 2: Amendment and Adoption to Section 86.4. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, providing for amendments to Chapter 86-Subdivisions, Article 1-In General, specifically: Section 86-4, Definitions, by adding definitions for lot split/de minimis subdivision and joinder of a lot, as follows: Lot split/de minimis subdivision means a division or reconfiguration of land, whether improved or unimproved, into not more than two contiguous lots or parcels of land and which division or reconfiguration does not involve the need for a new street, or easement for street purposes, or the establishment or dedication of a highway, street, or alley. Joinder of lots means any combination of a lot of record, or parcel of land (or portions thereof) with one or more other lots, lots of record, or parcels of land (or portions thereofl. SECTION 3: Amendment and Adoption to Section 86.90. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, providing for amendments to Chapter 86-Subdivisions, Article II -Plans and Plats, by adding a new Division 3 entitled, Simple Lot Split/De Minimis Subdivisions and a new Section 86-90, as follows: Section 86.90. Procedure for Application Submission and Approval of a Simple Lot Split/De Minimis Subdivision. fa Submittal. The City shall consider a proposed lot split upon submittal of two copies of the following information: f 1) A cover letter describing the project, identifying the proiect contact person(s) and any other information relevant for City's staff review. If the applicant is other than the legal owner, the applicanrs interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. f2Q Completed application form. (33) All applicable fees (See Appendix C. Schedule of Land Development Regulation Fees and Charges). fad Owner's authorization (if applicable). Ordinance No. 1170 - Page 2 of 7 Language to be added isl4. Language to be deleted is �. �Ls U Ll u u u A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions acreage and square footaqe of the original and proposed lots and a scaled drawing showinq the intended division, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures, a survey showing the structures on the lot shall accompany �— the application: and a metes and bounds description shall accompany each description. f1 A statement from the appropriate provider indicating if water and sanitary sewer service capacity is available to the property. Standards. All lot split requests must conform to the following standards: !1 The division of land must not increase the number of lots to greater than two. fQ The property that is the subiect of the lot split shall be current in its ad valorem tax and other assessments due to the City and County. f 31 Each of the newly created lots must meet or exceed all requirements of the zoning district in which the lot is located. f!. Each of the newiv created lots must abut a public or private street for the required _minimum street frontage for the type of lot, or as otherwise stated in the City's subdivision regulations. fQ Each of the newly created lots must have no encumbrances on the subiect property that would render the newly created lots undevelopable, or would impact the transfer of title. fQ If there are existing structures on the subiect property, the lot split shall not cause any existing principal or accessory structures to become nonconforming regarding required setbacks, maximum allowable density and intensity, and maximum allowable lot coverage and impervious surfaces. f1 The proposed lot split must be consistent with surrounding lots. In determining consistency and compatibility with surrounding lots, the City Council may consider, among other things, whether the existing or platted lots have been divided: whether the majority of existing or platted lots are comparable in size or configuration along the same street within 500-feet of the subject lot and if the resulting lots are waterfront lots, whether they will be of adequate size to accommodate a septic tank. f8 No further division of an approved lot split is permitted, unless a development plan andylat/replat is prepared and submitted in accordance with the City's subdivision regulations, and this chapter. f 1 A lot split may not be approved ff property taxes are not current for any part of the property that is the subiect of a proposed lot split. ApprovaL f 1� The City Administrator, or his designee, shall review the lot split application and, with input as needed from the City's Planning Consultant and other members of the Technical Review Committee, determine if the application meets the submittal requirements of Section 86-90(a). f1 If the submittal is incomplete, the applicant will be notified of the deficiencies for revision and resubmittal. f 3Z When a submittal or revised submittal is found complete, the City Administrator, or his designee, will review the application for consistency with the standards of Section 86-90(b), with input as needed from the City's Planning Consultant and other members of the Technical Review Committee. l� If the City Administrator finds that the application meets all the standards of Section 86-90(b), they may approve the lot split and notify the applicant accordingly. If not, they may approve the lot split with conditions, or disapprove the lot split, and notify the applicant accordingly. Actions subsequent to approval. Before a building permit may be issued, the applicant must: f 12 Record the lot split in the official records of Okeechobee County: and Ordinance No.1170 - Page 3 of 7 Language to be added ism ~. language W be deleted Is etch. 0 Provide proof of the lot split approval by the City Administrator. SECTION 4: Amendment and Adoption to Section 86.91. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, providing for amendments to Chapter 86-Subdivisions, Article II -Plans and Plats, by adding a new Division 4 entitled, Procedure for Application Submission and Approval of a Joinder of Lots, and a new Section 86-91, as follows: Section 86.91. Procedure for application submission and approval to combine multiple lots Into one parcel or lot (hereinafter referred to as a "joinder"). jaI Submittal. The City shall consider a joinder upon submittal of two copies of the following information: A cover letter describing the project. Identifying the project contact person(s) and any other information relevant for City's staff review. If the applicant is other than the legal owner, the applicant's interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. u Completed application form. All applicable fees (Appendix C. Schedule of Land Development Regulation Fees and Charges). Owner's authorization (if applicable). L1 A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions, acreage and square footage of the original lots and proposed lot and a scaled drawing showing the intended joinder, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures, a survey showing the structures on the lot shall accompany the application: and a metes and bounds description shall accomoanv each description. (6) Completed Unity of Title form. (b) Standards. All joinder requests must conform to the following standards: M The properties that are the subject of the ioinder shall be current in their respective ad valorem tax and other assessments due to the City and County. jJ All lots or parcels (or portions thereof) shall be located within the same zoning district. i1 ApprovaL (1) The City Administrator, or his designee, shall review the ioinder application and, with input as needed from the City's Planning Consultant and other members of the Technical Review Committee, determine if the application meets the submittal requirements of Section 86-91(a). M If the submittal is incomplete, the applicant will be notified of the deficiencies for revision and resubmittal. !1 When a submittal or revised submittal is found complete, the City Administrator, or his designee, will review the application for consistency with the standards of Section 86-91(b), with input as needed from the City's Planning Consultant and other members of the Technical Review Committee. (4) If the City Administrator finds that the application meets all the standards of Section 86-91(b), they may approve the ioinder and notify the applicant accordingly. If not, they may approve the ioinder with conditions, or disapprove the joinder, and notify the applicant accordingly. L41 Actions subsequent to approvaL Before a building permit may be issued, the applicant must: ll Record the Unity of Title in the official records of Okeechobee County: and M Provide proof of the joinder approval by the City administrator. Ordinance No.1170 - Page 4 of 7 Language to be added E w4~ Language to be deleted Is �. SECTION 5: Amendment and Adoption to Section 90.223. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 6- Commercial Professional and Office District, Section 90-223 Special Exception Uses, by adding a provision to allow one dwelling unit per commercial building with conditions, as follows: ? 12 One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. U` SECTION 6: Amendment and Adoption to Section 90.253.�\�n �a That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 7- Light Commercial District, Section 90-253 Special Exception Uses, to expand the list of uses in subsection (3) to include bar, and to modify subsection (15) to read as follows: (3) Private club, nightclub, and bar. (15) One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. SECTION 7: Amendment and Adoption to Section 90.282. That the City Council for the City of Okeechobee, Florida, amends herein Part it of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 8- Heavy Commercial District, Section 90-282 Permitted Uses, to expand the list of uses in subsection (8) to include bar, as follows: (8) Private club, nightclub, and bar. SECTION 8: Amendment and Adoption to Section 90.283. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 8- Heavy Commercial District, Section 90-283 Special Exception Uses, to modify subsection (17) to read as follows: (17) One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. SECTION 9: Amendment and Adoption to Section 90-313. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 9- Central Business District, Section 90-313 Special Exception Uses, to modify subsection (10) to read as follows: (10) One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. SECTION 11: Amendment and Adoption to Section 90.447. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Regulations, Division 1-Generally, Section 90-447-Yards on Comer Lots, to read such that the setback for the street yard upon which the property is addressed is the primary front yard, as follows: Any yard adjoining a street shall be considered a front yard. That yard upon which the property is addressed Sae #ant is required to comply with the minimum depth requirements of the regulations of this article_ Ae-sasend-#ertt yard All othe frontw ards shall be not less than 75 percent of the required minimum depth. -7 W SECTION 12: Amendment and Adoption to Section 90.512.E That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Ordinance No.1170 - Page 5 of 7 Language N be added is onderpned ng. lauage to be deleted Is ao�ck-tiveegp. Regulations, Division 3-Off-Street Parking and Loading, Section 90-512 Space Regulations, by adding bar to subsection (2), the parking requirement for commercial uses, to read as follows: (2) Restaurant, nightclub, and bar. 1 per 75 square feet of floor area SECTION 13: Amendment and Adoption to Section 90-632. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Regulations, Division 7-Accessory Uses and Structures, Section 90-632 Applicable Regulations for AII, by adding a new subsection (e) as follows: u Any structure or container, other than a temporary structure as defined in Section 66-1 used for storage as an accessory to a residential use must be placed as an accessory structure in a manner consistent with the requirements of the Florida Building Code. SECTION 14: Amendment and Adoption to Section 90.705. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Regulations, Division 9-Special Exception and Supplemental Use Regulations, by adding a new Section 90-705 entitled, Temporary Portable Storage Containers, as follows: Section 90-705, Temporary portable storage containers. (ll Temporary portable storage containers are allowed in single family 0id�zonin E districts subiect to the following restrictions and limitations: fpj The principal use on the property must be a single-family residence. Lbj The container must remain on the property no more than 15 days, including the day of delivery and removal. Lcj The container must not exceed any of the following dimensions: 8-feet in width. 16-feet in length, and 8-feet in height. fdZ The maximum number of times a container may be delivered to a site is three v 1 times per calendar year. (e) At least 30-lays must elapse between placements of a container on a property. / /��7 Z -C (f) The container must be placed only on a driveway or in the side or rear yard. T fg) When placed on the driveway within the front setback area the container must be located so that oedestrian and vehicular traffic is not obstructed and so that the view of an operator of a motor vehicle entering or exiting a right-of-way is not ` obstructed. fnj In the case of a city-wide declaration establishing civil emergency conditions the I container may remain on a site for the length of time of the civil emergency / established pursuant to Chapter 252, Emergency Management, Section 252.38 but in no event longer than 60-days from the termination date of the emergency fi In the event the City of Okeechobee is declared to be within the area of a 'l hurricane watch the container must be removed within 24-hours of the issuance of the watch or tied down in a manner sufficient to withstand sustained winds of 140- miles per hour. f1 Temporary portable storage containers used in connection with permitted 'constructionjL activity may be located in any zoning district subject to the following conditions: The container must not encroach on sidewalks, rights -of -way, adiacent properties or obstruct the view of motorists. The container may remain on the lot for the duration of construction authorized by an active building permit. The container must be removed within 30-days of issuance of a certificate of occupancy or final inspection. The container must not exceed any of the following dimensions: 8-feet in width 16-feet in length, and 8-feet in height. Storage of hazardous materials including flammable and biohazard substances in Ordinance No.1170 - Page 6 of 7 IN, ' r�- L uvMe to be added 6 ~ d larquap to be deleted is abuo *w*. the container is prohibited. (f) In the case of a city-wide declaration establishing civil emergency conditions, the container may remain on a site for the length of time of the civil emergency established pursuant to Chapter 252, Emergency Management, Section 252.38 but in no event longer than the lesser of 60-days from the termination date of the emeroencv or 30-days after the issuance of a certificate of occupancy or final inspection ls1 In the event the City is within the area of a hurricane watch the container must be removed within 24-hours of the issuance of the watch or tied down in a manner sufficient to withstand sustained winds of 140-miles per hour. SECTION 15: Conflict. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. SECTION 16: Severability. If any provision or portion of this Ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this Ordinance shall remain in full force and effect. SECTION 17: Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for First reading and set for Final Public Hearing on this 21 st day of August, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 4th day of September, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No.1170 - Page 7 of 7 Language to be added Isy*1ned Language to be deleted is s4ads-Mmugh. Okeechol di107 SW ' i• a Sep, 16 NEW5"�_'VOEIDEA IN COL UISM • STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County., ,Florida, that the attached copy of advertisement being a �L.� in the matter of 1-�'�'��� �l.efi�Tr��,�L� ��.ttl,'�.1�ti�i � ti ��:�;..�- ��`���.I•�1� �rl�.l:� in the 19th Judicial District of the Circuit Court of Okeechobee , County, Florida, was published in said newspaper in the issues of 6!IC L�C:)�� Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in thesaidsaiidd newspaper. Katrina Elsken Sworn to and subscribed before me this 10—l'' day of l I �'''�1`i'i_. - : 1 '� AD Notary Public, State ,,bf Florida at Large >N+oG•., ANGIEBRIDGES My COMMISSION I FF 976149 D(PIRES:Apn120.2020 ecndod Thu Notary Public UnderwTbrs NOTICE OF PROPOSED LAND D REGULATION TEXT IAMENI PUBLIC NOTICE: the City Council of the City of Okeechobe 21, 2018, at 5:00 PM, or as soon thereafter possible, at Okeechobee, FL, conduct a Public Hearing to consider a R Public Hearing date for a proposed Ordinance amending the lations as follows: No. 1170: AN ORDINANCE OF THE CITY OF OKI AMENDING PART II OF THE. CODE OF ORDINANCE DEVELOPMENT REGULATIONS; PROVIDING FOR CHAPTER 78-DEVELOPMENT STANDARDS, ARTCCI ADDING A NEW SECTION 78-73 ENTITLED, MANI WASTEWATER CONNECTIONS; PROVIDING FORAMEN 86-SUBDIVISIONS, ARTICLE I -IN GENERAL, SECTIO ADDING DEFINITIONS FOR LOT SPLIT/DE MINIMI; JOINDER OF A LOT; AMENDING ARTICLE II -PLANS A NEW DIVISION 3 ENTITLED, SIMPLE LOT SPLIT/DE MII AND A NEW SECTION 86-90 ENTITLED, PROCEDUF SUBMISSION AND APPROVAL OF A SIMPLE LOl SUBDIVISION; ADDING A NEW DIVISION 4 ENTITLEI AND A NEW SECTION 86-91 ENTITLED, PROCEDUF SUBMISSION AND APPROVAL OF A JOINDER OF L( AMENDMENTS TO CHAPTER 90-ZONING, ARTICL DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL OFFICE DISTRICT, SECTION 90-223 SPECIAL EXCEPT PROVISION TO ALLOW ONE DWELLING UNIT PER CO WITH CONDITIONS; AMENDING DIVISION 7-LIGHT CO SECTION 90-253 SPECIAL EXCEPTION USES, TO IN (3) PRIVATE AND NIGHT CLUB, AND ADDING A CON ONE DWELLING UNIT PER COMMERCIAL BUILDING; 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-28, TO INCLUDE BAR TO ITEM (8) PRIVATE AND NIGHT 96-283 SPECIAL EXCEPTION USES, ADDING A CONI ONE DWELLING UNIT PER COMMERCIAL BUILDING; 9-CENTRAL BUSINESS DISTRICT, SECTION 90-313 USES, ADDING A CONDITION TO ITEM (10) ONE I COMMERCIAL BUILDING; AMENDING ARTICLE DISTRICT REGULATIONS, DIVISION 1-GENERALLY, SE ON CORNER LOTS, BY IDENTIFYING THAT THE YAR PROPERTY IS ADDRESSED IS AS THE PRIMARY FRO DIVISION 3-OFF-STREET PARKING AND LOADING, SE REGULATIONS, REQUIRING ONE PARKING SPACE PER FLOOR AREA; AMENDING DIVISION 7-ACCESSORY USI SECTION 90-632 APPLICABLE REGULATIONS FOR I SUBSECTION (E) REQUIRING THAT STRUCTURES 01 FOR STORAGE BE TREATED AS AN ACCESSORY STF DIVISION 9-SPECIAL EXCEPTION AND SUPPLEMENTA ADDING A NEW SECTION 90-705 ENTITLED, TED STORAGE CONTAINERS, AND SETTING FORTH THE LIMITATIONS UPON THEIR PLACEMENT IN SINGLE-1 ZONING DISTRICTS; PROVIDING FOR CONFLICT: SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. The or000sed Amendment may be viewed on the website. NOTICE OF LAND DEVELOPNIEN1 FLORIDA DF OKEECHOBEE Le undersigned authority personally appeared Katrina on oath says she is the Publisher of the Okeechobee ee times a week Newspaper published at Okeechobee, obee County,;)Florida, that. the attached copy of !nt being a Judicial District of the Circuit Court of Okeechobee ►rida, was published in said newspaper in the issues of >7-C:,r�� : further says that the said Okeechobee News is a published at Okeechobee, in said Okeechobee County, d that said newspaper has heretofore been published ly in said Okeechobee County, Florida each week and itered as second class mail matter at the post office in :e, in said Okeechobee County, Florida, for a period of .xt preceding the first publication of the attached copy ement, and affiant further says that she has neither -omised any person, firm or corporation any discount, nmission or refund for the purpose of securing this .ent for publication in the said newspaper. Katrina Elsken and subscribed before me this 1 I'' day of 1 1(A.-P -1 , AD )lic, State 'of Florida at Large r; lea 1 i L�Y, _1 ANGIEBRIDGES MY COMMISSION #FF976149 D(PIRES:Apri120.2020 BonledituuNotmPubkUnden`ribrs REGULATION TEXT AMENDMENTS PUBLIC NOTICE: the City Council of the City of Okeechobee, FL, will on Tues, Augus 21, 2018, at 5:00 PM, or as soon thereafter possible, at City Hall, 55 SE 3rd Ave Okeechobee, FL, conduct a Public Hearing to consider a First Reading and set a Fina Public Hearing date for a proposed Ordinance amending the Land Development Regu• lations as follows: No. 1170: AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART II OF THE CODE OF ORDINANCES, SUBPART B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 78-DEVELOPMENT STANDARDS, ARTICLE III -UTILITIES, BY ADDING A NEW SECTION 78-73 ENTITLED, MANDATORY WATER AND WASTEWATER CONNECTIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 86-SUBDIVISIONS, ARTICLE I -IN GENERAL, SECTION 86-4 DEFINITIONS, ADDING DEFINITIONS FOR LOT SPLIT/DE MINIMIS SUBDIVISION AND JOINDER OF A LOT; AMENDING ARTICLE 11-PLANS AND PLATS, ADDING A NEW DIVISION 3 ENTITLED, SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISIONS, AND A NEW SECTION 86-90 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF. A SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISION; ADDING A NEW DIVISION 4 ENTITLED, JOINDER OF LOTS, AND A NEW SECTION 86-91 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A JOINDER OF LOTS; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE III -DISTRICT AND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90-223 SPECIAL EXCEPTION USES, ADDING A PROVISION TO ALLOW ONE DWELLING UNIT PER COMMERCIAL BUILDING WITH CONDITIONS; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90-253 SPECIAL EXCEPTION USES, TO INCLUDE BAR TO ITEM (3) PRIVATE AND NIGHT CLUB, AND ADDING A CONDITION TO ITEM (15) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-282 PERMITTED USES, TO INCLUDE BAR TO ITEM (8) PRIVATE AND NIGHT CLUB, AND SECTION 90-283 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (17) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION 90-313 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (10) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING ARTICLE IV -SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION 1-GENERALLY, SECTION 90-447 YARDS ON CORNER LOTS, BY IDENTIFYING THAT THE YARD UPON WHICH THE PROPERTY IS ADDRESSED IS AS THE PRIMARY FRONT YARD; AMENDING DIVISION 3-OFF-STREET PARKING AND LOADING, SECTION 90-512 SPACE REGULATIONS, REQUIRING ONE PARKING SPACE PER 75-SQUARE FEET OF FLOOR AREA; AMENDING DIVISION 7-ACCESSORY USES AND STRUCTURES, SECTION 90-632 APPLICABLE REGULATIONS FOR ALL, ADDING A NEW SUBSECTION (E) REQUIRING THAT STRUCTURES OR CONTAINERS USED FOR STORAGE BE TREATED AS AN ACCESSORY STRUCTURE; AMENDING DIVISION 9-SPECIAL EXCEPTION AND SUPPLEMENTAL USE REGULATIONS, ADDING A NEW SECTION 90-705 ENTITLED, TEMPORARY PORTABLE STORAGE CONTAINERS, AND SETTING FORTH THE RESTRICTIONS AND LIMITATIONS UPON THEIR PLACEMENT IN SINGLE-FAMILY RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE. The proposed Amendment may be viewed on the website, cityofokeechobee.com, o at the Office of the City Clerk, during normal business hours, Mon -Fri, 8 AM-4:30 PM at the address above. ANY PERSON DECIDING TO APPEAL any decision made by the City Council wit[ respect to any matter considered at this meeting will need tgensure a verbatim recodc of the proceeding is made and the record includes the testimony and evidence upor which the appeal will be based. In accordance with the Americans with Disabilities Ac (ADA), any person with a disability as defined by the ADA, that needs special accom• modation to participate in this proceeding, contact the City Clerk's Office no later thar two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video, or items tr the Council in support or opposition to any item on the agenda a copy of the document picture, video, or item MUST be provided to the City Clerk for the City's records. Pirhliehorl hv- I nno r:nminfan r:AAr: r'.ihi r:lorlr Exhibit 2 Sept 18, 2018 ORDINANCE NO. 1174 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING SECTION 18, ARTICLE II, OF THE CODE OF ORDINANCES, 18-32 THEREOF, DEFINITION OF CODE ENFORCEMENT BOARD; ABOLISHING THE CURRENT SEVEN MEMBER CODE ENFORCEMENT BOARD AS AUTHORIZED BY FLORIDA STATUTES CHAPTER 162.03 THEREOF; ENACTING SECTION 18-37, ESTABLISHING A MAGISTRATE SYSTEM FOR ALL CODE ENFORCEMENT ACTIVITIES; AUTHORIZING THE APPOINTMENT OF A MAGISTRATE FOR CODE ENFORCEMENT PURPOSES; MANDATING THE RIGHT OF PUBLIC COMMENT AT CODE ENFORCEMENT HEARINGS; SETTING RESIDENCY REQUIREMENTS FOR THE MAGISTRATE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Florida Statute Chapter 162 permits municipalities to elect its method of code enforcement within the City, via an appointed five or seven member board, or by appointing a Magistrate to carry out the duties of an appointed board; and WHEREAS, the City of Okeechobee has traditionally used an appointed board for code enforcement purposes, and acknowledges its appreciation of the many code board members over the years for their services on a voluntary basis to the City and its residents; and WHEREAS, the City of Okeechobee, through observation of the Magistrate system used by Okeechobee County and other municipalities, believes that a Magistrate system is more expeditious in the processing of code violations, and as the Magistrate must be a member of the Florida Bar, who is trained in the interpretation of statutes and codes, he or she would ensure the legal standards set out by Florida Statute Chapter 162 are met; and WHEREAS, it is in the best interests of the City of Okeechobee and its residents for code enforcement purposes to enact the Magistrate system for prompt processing of code violations and issuance of legally sustainable rulings. NOW, THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: Amendment to Section 18-32 - Definitions. That the City Council for the City of Okeechobee, Florida, amends herein the definition of Enforcement Board contained in Article II, Section 18-32, Code of Ordinances, to read as follows: Section 18-32. Definitions. Code Enforcement Board means the system of enforcement of City Codes or other assigned duties from the City Council, as authorized in Florida Statutes Chapter 162.03, or as hereafter amended, as may be enacted by ordinance from the City Council, which may include a five or seven -member board seised of residents within of the City who aFe appointed by the of Okeechobee, or the appointment of a Magistrate, to hear and determine code enforcement violations brought before it the board. This definition shall apply in every section of City codes or ordinances that refer to Code Enforcement Board. Ordinance No.1174 - Page 1 of 2 Language to be added Is 7�de A �edr Language to be deleted Is sue. SECTION 2: Addition of Section 18-37. Magistrate. That the City Council for the City of Okeechobee, Florida, amends Article Il, section 18, to add Section 18-37 to section 18, to read as follows; Section 18-37. - Maaistrate. Pursuant to the authority of the City of Okeechobee set forth in Florida Statutes Chapter 162.03, the City enacts a system of enforcement of city codes, or such other duties as assigned by the City Council, and to retain a Magistrate to hear, determine and issue orders on matters of code violations as may be filed by the code officer for the Citv of Okeechobee. ADDointment and Duties. The position of Magistrate shall be appointed by vote of the City Council after advertising for same. The Magistrate shall serve at the pleasure of the City Council and may be removed by the City Council at any time with or without cause. The Magistrate shall be a member of good standing with the Florida Bar, and be a resident of Okeechobee county. Florida. The comDensation of the Magistrate shall be set by resolution of the City Council. Although the office of code enforcement is a quasi-judicial board, pursuant to F.S. 286.0114 the Citv of Okeechobee requires that at the public code enforcement meetings, the Magistrate allow reasonable comment by members of the public if so requested. The Magistrate shall hear and determine code violations issuing from the code enforcement officer, and promptly issue its findings of fact, and conclusions of law, at the public meeting wherein the code violation is heard. SECTION 3: Conflict. That all laws or ordinances in conflict with any provision of this ordinance are hereby repealed to the extent of such conflict. SECTION 4: Severability. If any provision or portion of this Ordinance is declared by any court of competent jurisdiction to be void, unconstitutional or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 5: Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for First reading and set for Final Public Hearing on this 18th day of September, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 2"d day of October, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No.1174 - Page 2 of 2 Language to be added is gQrl Language to be deleted is �. r Exhibit 3 Sept 18, 2018 CITY OF OKEECHOBEE _ p 2018-2019 RENEWAL PROPOSAL OPTION 1: Two Year Rate Agreeme& PERTY & CASUALTY INSURANCE Vc ober 1, 2018 — October 1, 2019 Annual Policy Audit - Please note, the 10/1/2018 to 10/1/2019 WC Coverage Period will be audited at a rate of .04298 per dollar of payroll on the total WC premium, before any participation credits. F11 After careful consideration of the referenced proposal, we accept your insurance program as indicated with an "X" below: r� PRM PROPERTY AND CRIME $52 123 $62,512 19.93% PRM GUAUE&O/LEL & EXCESS LIABILITY $92,163 $93,210 1.14% PRM WORKERS' COMPENSATION $133,147 $134,660 1.14% Preferred Member Participation Credit -$5,440 -$5,808 GRAND TOTAL $271 994 $284,574 4.63% Cyber Liability Included Included PAYMENT PLAN: PRM allows their members to pay their total costs in four (4) quarterly installments. The first installment is due at inception and is equal to 60% of all costs. The remaining costs will be paid over the next three (3) quarters. This warrants that you have no knowledge of any claim, or incident that may result in a claim, that has not been reported to the insurance carrier. It is understood and agreed that referenced proposal provides only a summary of the insurance program options offered. The actual policies will contain the complete terms, conditions, deductibles, exclusions, etcetera. Please review policy language for a full understanding of purchased program. Member Signature Date Print Member Name SIGNED BINDING AUTHORITY TO BE RETURNED BY SEPTEMBER �1:4th; 201:8.TO_VV _1 ,. Page 117 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management A"L.ICA CCWON F CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE Wober 1, 2018 — October 1, 2019 2 YEAR COVERAGE AGREEMENT It is agreed by both PRM and City of Okeechobee that, by executing this 2 Year Coverage Agreement, the existing 2 Year Coverage Agreement dated 9/6/2017 is cancelled and replaced as follows: PRM is offering a 2 year Coverage Agreement option, with Rates, not premiums guaranteed not to change for the 10/1/2019 to 10/1/2020 Coverage Period [Coverage Periods (i) 10/1/2018 12:01am to 10/1/201912:01am (ii) 10/112019 12:01 am to 10/1 /2020 12:01 am]. This 2 year agreement does not include property insurance coverage, and does not constitute a bar on the ability of PRM member to withdraw from the PRM Pool. The Coverage Agreement Is subject to the following exceptions: Liability 1. A terrorist event or some other disaster that would cause PRM to become un-insurable/re-insurable or if said event severely crippled the world capacity making insurance/reinsurance unaffordable, substantial increase in cost or unavailable. 2. 40% incurred loss ratio for the renewal period of October 1, 2018 to October 1, 2019. Loss Ratio will be evaluated using losses valued as of June 30, 2019. 3. PRM incurred loss ratio = paid losses and claim reserved divided by annual liability premium. 4. If members loss ratio is breached, PRM reserves the right to re -underwrite. 5. All aggregate limits are for one 12 month Coverage Period and losses applying to one Coverage Period do not erode other 12 month Coverage Period aggregate limits. 6. This does not negate the need to provide updated exposure information via the PRM Renewal Application. Rates remain the same but premiums will vary based on exposure Information. 7. All lines of Coverage (Property, Liability (AL, GL & E&O) & WC) must be purchased to bind the 2 year Coverage Agreement. 8. Premiums are subject to changed based on increases/decreases in payroll. Workers' Compensation 1. A terrorist event or some other disaster that would cause PRM to become un-insurable/re4nsurable or if said event severely crippled the world capacity making insurance/reinsurance unaffordable, substantial increase in cost or unavailable. 2. 40% incurred loss ratio for the renewal period of October 1, 2018 to October 1, 2019. Loss Ratio will be evaluated using losses valued as of June 30, 2019. 3. PRM incurred loss ratio = paid losses and claim reserved divided by annual Work Comp premium. 4. If members loss ratio is breached, PRM reserves the right to re -underwrite. 5. All aggregate limits are for one 12 month Coverage Period and losses applying to one Coverage Period do not erode other 12 month Coverage Period aggregate limits. 6. This does not negate the need to provide updated exposure information via the PRM Renewal Application. Rates remain the same but premiums will vary based on exposure information. 7. All lines of Coverage (Property, Liability (AL, GL & E&O) & WC) must be purchased to bind the 2 year Coverage Agreement. 8. Premiums are subject to changed based on increases/decreases in payroll. In the event the Member cancels one, or all lines of coverage prior to 10/1/2020 12:01 am, a penalty equal to 60 days premium of the line(s) of coverage shall apply. This penalty shall apply regardless of when notice of cancellation is given, or the effective date of such cancellation; however, this penalty shall not serve as a prohibition or bar to the PRM member withdrawing from the PRM Pool. By signing this 2 Year Coverage Agreement, you are agreeing to the terms and conditions listed above. Signature Date Page 118 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management A U'L.Atc4 CCM}..i:Y r� a r �} ,11 CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE Table ilf ('ontents October 1, 2018 — October 1, 2019 SUBJECT Named Insured & Executive Summary Property & Crime Insurance Proposal AL/GL/E&O Insurance Proposal Workers' Compensation Insurance Proposal PAGE NUMBER 2 4 8 10 Cyber Liability & Ancillary Insurance Proposals 11 Exposure Comparison & Historical Premiums 14 Renewal Pricing and Binding Authority 16 Page I THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD Risk Manageme^+. PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE Named Tnciired October 1, 2018 — October 1, 2019 This proposal contains most terms, conditions, limits and deductibles provided under the program. However, refer to the PRM Coverage Document for specific and complete terms and conditions. Prepared by: World Risk Management, LLC 20 North Orange Avenue, Suite 500 Orlando FL 32801 (407) 445-2414 Phone (407) 445-2868 Fax (888) 501-0014 Toll Free Date Presented: 21st August, 2018 www.wrmllc.com Page 12 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD Risk Management PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE F,xec > w Summary October 1, 2018 - October 1, 2019 Who We Are The WRM ownership/management brings over 100 combined years of insurance industry intellectual capital to our clients dedicated to Public Entity Risk Management and insurance solutions. Knowing that broad insurance resources and strong market relationships are essential, along with industry expertise and experience, WRM tactically sought out well -respected industry talent, with solid reputations and stellar track records to join our leadership ranks. WRM is a member of Ballator Insurance Group, formerly Accretive Insurance Services. Ballator provides insurance program development, pool creation and underwriting, pool administration services and insurance placement to both the Public Entity and Non -Profit sectors. WRM employs a highly professional staff that has a proven record of identifying and satisfying client's needs. WRM's team commitment is reflected in a combined risk management knowledge and experience. What We Do We bring fresh and innovative ideas into the insurance industry. WRM uses our ability of being a "Boutique Broker" to take advantage of the ever changing insurance market opportunities. WRM has the expertise that most small private agents and brokers do not have, and the large publicly traded brokers cannot take advantage of due to their size and corporate structure. WRM offers clients a thorough and meticulous insurance need analysis, plus delivers competitive cutting edge products and services from nationally recognized insurance carriers based on realistic and reasonable fee and/or commissions. WRM's dedicated Management/Service Team is recognized throughout the industry for their commitment to providing clients with prompt responses and solutions. Our Reputation WRM's management team has an industry wide reputation for professionalism, quality service, knowledge, and client involvement on a daily basis at all levels, plus a genuine commitment to protect and shield employees and property of public entity groups and other businesses. WRM believes in its ability to lead in the field of risk management and loss management and provide innovative solutions. Our Corporate Partners World Risk Management along with its partner companies' mission is to maintain success through commitment, honest and timely communication, vision innovation and customer satisfaction. Ballator Insurance Group: World Risk Management, LLC First Florida Insurance Brokers Non Profit Insurance Services Page 13 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED Risk O geUment PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. n.Li.IMIRCOW'. e y CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE _ Property & Crime Insurance Pro= osOac�ober 1, 2018 -October 1, 2019 • COMPANY Public Risk Management of Florida POLICY PERIOD October 1, 2018 to October 1, 2019 TOTAL INSURED VALUES $11,275,799 ASSOCIATION LIMITS [NOT LIMITED To... All Perils, Coverage's and Insured's/Members combined - Per Occurrence, subject to the $500,000,000 following sub -limits: Flood Per Occurrence $50,000,000 Annual Aggregate Flood Sublimit - Annual Aggregate Licensed Vehicles Unlicensed Vehicles $5,000,000 Contractors Equipment Fine Arts Flood Sublimit Per Occurrence $10,000,000 Miscellaneous Unnamed Locations Earthquake Shock Limit per occurrence & in the $50,000,000 annual Aggregate Wind/Hail Limit per occurrence Named $100,000,000 Windstorm DEDUCTIBLES [ALL RISK BASIC DEDUCTIBLE] • All Other Perils, except: $1,000 • Named Windstorm - per affected unit values shall apply 2% Excess of NFIP • Flood - Zones A&V ($500,000 Building/ $500,000 Contents/ $100,000 Business Income for any one occurrence whether purchased or not) • All Other Flood - per building $1,000 Page 14 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED Risk geUment PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. m� Q`SK MA�r,�c�3 p i R M 0fLOR��P CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE l"" 1, 2018 — October 1, 2019 P>ro.�er�ty._&.m�xlxne.TnSijranc.P PronOosa ASSOCIATION SUBLIMITS [NOT ALL INCLUSIVE...] Business Interruption Limit (Included in Policy limits) Extra Expense Limit Extended Period of Indemnity Limit Automatic Acquisition Limit Automatic Acquisition Limit in Flood Zones A&V Scheduled Landscaping_Limit _ Errors & Omissions Limit Course of Construction Limit Unscheduled Fine Arts Limit Accidental Contamination_ Limit (Land) Miscellaneous Unnamed Locations Misc Unnamed in Flood Zones A&V Money & Securities — Property Coverage Mold, Mildew or Fungus (resultant) -Per Member & Annual Aggregate Increased Cost of Construction Limit/Ordinance or Law Transit Limit Animals Limit • Co-insurance clause • Auto Physical Damage • Equipment/Inland Marine Employees Tools Watercraft Limit up to 27 feet Off Premises Service Interruption Limit EQ Limit (Vehicles, CE & Fine Art) Flood Limit (Vehicles, CE & Fine Art) Contingent Business Interruption Limit Jewelry, Furs, & Precious Metals Limit • Claims Preparation Limit • All Risk Expediting Expense Limit Personal Property Limit (Outside US) Terrorism & Sabotage Exclusions included but not limited to- $100,000,000 Scheduled Combined BI, Rental Income and Tax Interruption, excludes unscheduled $50,000,000 180 days $25,000,000 $10,000,000 $5,000,000 $25,000,000 $50,000,000 $2,500,000 $250,000/$500,000 $25,000,000 $10,000,000 $2,500,000 $35,000 $25,000,000 Maximum _ $25,000,000 $2,500,000 not to exceed $50,000 per animal, Per occurrence None Actual Cash Value Replacement Cost Value Covered if scheduled as contents $50,000 per member $2,500,000 $25,000,000 $5,000,000 $5,000,000 $5,000,000 $500,000 $1,000,000 $50,000,000 $1,000,000 $10,000,000 Rust, Wet or Dry Rot, Land and Land Values Page 15 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE . sal October 1, 2018 - October 11 2019 Rating Exposures PROPERTY INFORMATION TOTAL INSURANCE VALUES: 2017-2018 2018-2019 TOTAL BUILDING VALUES $4,208,266 $4,347,504 TOTAL CONTENT VALUES $967,000 $991,175 DECLARED/PROP IN OPEN $710,047 $731,348 EDP Equipment (Hardware) $152,900 $156,723 BUSINESS INTERRUPTION/ EXTRA EXPENSE $2,000,000 $2,000,000 EQUIPMENT VALUES $1,227,309 $1,234,284 AUTOMOBILE VALUES $1,358,544 $1,814,765 RENTAL VALUES $0 $0 MISCELLANEOUS PROPERTY $0 $0 TOTAL INSURABLE VALUES $10,624,065 $11,275,799 *Appraisal Costs are included within the PRM Program Page 16 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED Risk LDment PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE October 1, 2018 - October 1, 2019 COMPANY Public Risk Management of Florida POLICY PERIOD October 1, 2018 to October 1, 2019 LIMIT Employee Theft -Per Loss Coverage $500,000 Employee Theft -Per Employee Coverage Not Covered Forgery or Alteration $500,000 Inside Premises -Theft of Money & Securities $500,000 Inside Premises -Robbery, Safe Burglary- $500,000 Other Prop Outside the Premises $500,000 Computer Fraud $500,000 Funds Transfer Fraud $500,000 Money Orders and Counterfeit Paper $500,000 Currency DEDUCTIBLES Employee Theft -Per Loss Coverage $1,000 Employee Theft -Per Employee Coverage Not Covered Forgery or Alteration $1,000 Inside Premises -Theft of Money & Securities $1,000 Inside Premises -Robbery, Safe Burglary - $1,000 Other Prop Outside the Premises $1,000 ► Computer Fraud $1,000 Funds Transfer Fraud $1,000 Money Orders and Counterfeit Paper $1,000 Currency CONDITIONS [NOT ALL INCLUSIVE] * Faithful Performance of Duty Included * 45 Day notice of cancellation/10 days non- ✓ payment * 60 Day loss report requirement ✓ No Minimum Earned Premium ✓ Page 17 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED RisWO geDment PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE - - -- ..lG•�:$�QLSura�ncP Pctober 1, 2018 — October 1, 2019 Pronnca POLICY PERIOD LIABILITYGENERAL October 1, 2018 to October 1, 2019 COMPANY Public Risk Management of Florida LIMIT OF LIABILITY . $2,000,000 per Occurrence DEDUCTIBLE . N/A COVERAGE PROVIDED PER Coverage is including, but not limited to, the following: PRM COVERAGE . Employee Benefit Liability DOCUMENT. Law Enforcement Liability Miscellaneous Professional TERMS TO INCLUDE Bodily Injury/Property Damage Mental Injury • Mental Anguish • Shock • False Arrest False Imprisonment Detention Malicious Prosecution Invasion of Rights of Privacy Assault & Battery Blanket Contractual -Hold Harmless Agreement included for Governmental & Non -Governmental entities Includes Property in the Care, Custody, & Control of the entity Host & Liquor Liability EMT/Paramedical covered Law Enforcement Activities Aircraft Liability EXCLUSIONS INCLUDED Medical Payments (Not Legal Liability) [BUT NOT LIMITED TO] War, Nuclear Hazards Product Recall, Tampering or Guarantee Page 8 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE AT, f G1, f F&0 Insurance Pro= nsal October 1, 2018 — October 1, 2019 AUTO LIA131LITY October 1, 2018 to October 1, 2019 POLICY PERIOD COMPANY Public Risk Management of Florida LIMIT OF LIABILITY . $2,000,000 Per Member* DEDUCTIBLE . None COVERAGE PROVIDED PER Coverage is including, but not limited to, the following: PRM COVERAGE . Personal Injury Protection (Statutory Minimum) DOCUMENT. . Hired / Non -Owned Auto Coverage (included) Hired / Non -Owned Physical Damage (included) EXCLUSIONS [INCLUDING BUT NOT LIMITED .Medical Payments, Uninsured Motorist coverage. TO] Auto Physical Damage covered under Property Coverage PUBLIC OFFICIALS LIABILITY — CLAIMS .D POLICY PERIOD October 1, 2018 to October 1, 2019 RETROACTIVE DATE 02/02/1991 COMPANY Public Risk Management of Florida DEDUCTIBLE � N/A $2,000,000 per Claim LIMIT OF LIABILITY � $6,000,000 Aggregate Per Member* *Both POL and EPLI is subject to a per member combined aggregate of $6,000,000 $2,000,000 per Claim EMPLOYMENT PRACTICES . $6,000,000 Aggregate Per Member* LIABILITY *Both POL and EPLI is subject to a per member combined aggregate of $6,000,000 Wrongful Acts of Public Officials COVERAGE Negligence [INCLUDING BUT NOT LIMITED Errors and Omissions TO] Sexual Harassment Sexual Misconduct — Coverage Available Non -monetary damages Inverse Condemnation & Bert Harris Act Breaches of Duty Misfeasance, Malfeasance, and Nonfeasance Elected Officials, Appointed Officers Page 19 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED QJWORLDManagement PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE nr, Tn „ �a rnhn Oct ber 1, 2018 — October 1, 2019 WORKERS' COMPENSATION & EMPLOYERS' LIABILITY October 1, 2018 to October 1, 2019 PERIOD COMPANY Public Risk Management of Florida DEDUCTIBLE NONE Statutory for Worker's Compensation LIMIT OF LIABILITY $3,000,000 Employer's Liability Insurance Maritime Coverage Endorsement TERMS & CONDITIONS . Broad Form All States Voluntary Compensation Endorsement Annual Policy Audit - Please note, the 10/1/2018 to 10/1/2019 WC SUBJECT TO Coverage Period will be audited at a rate of .04341 per dollar of payroll on the total WC premium, before any participation credits. Workers Compensation Exposures —DESCRIPTION CLASS CODE PAYROLLPAYROLL 2017-2018 2018-2019 Street or Road Paving 5509 $469,770 $470,453 Firefighters & D 7704 $691,828 $711,267 Police Officer & Driver 7720 $1,195,832 $1,212,748 Clerical 8810 $663,591 $692,722 Municipal/Town/County State NOC 9410 $46,100 $46,100 Total Payroll $3,067,121 $3,133,290 Page I 10 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE • (_vhar I iahility October 1, 2018—October 1, 2019 Cyber Liability NAMED INSURED Public Risk Management of Florida Policy Period October 1, 2018 to October 1, 2019 COMPANY Great American Insurance COVERAGE CLAIMS MADE RETRO DATE 10/01/2016 $1,000,000 Per Member LIMITS $5,000,000 Per Pool Aggregate $10,000 DEDUCTIBLE Deductible applies on a per loss/per member basis • Media Liability • Security Breach Liability (includes Regulatory fines/penalties and PCI fines) • Replacement /Restoration of Electronic Data COVERAGES INCLUDE • Cyber Extortion Threats • Business Income /Extra Expense • Security Breach Expense • Public Relations Expense Page I I I THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE ' nrtinnal rn.>paec October 1, 2018-October 1, 2019 BOILER NAMED INSURED Public Risk Management of Florida Policy Period October 1, 2018 to October 1, 2019 COMPANY Travelers EnergyMax 21 Equipment Breakdown Provides insurance for a covered loss as a result of an accident for a covered object. The right to inspect is reserved by the company for the well-being of the COVERAGE insured, as well as for compliance with state and/or local statutes Comprehensive form covering boilers, pressure vessel, electrical machines including air conditioning, refrigeration equipment, electrical apparatus and POLICY FORM electrical computer or electronic data processing equipment including roduction machines Form BM002 Property Damage, Ordinance or Law, Errors and Omissions, Business Income, Extra Expense, Utility Interruption, Spoilage, Expediting Expenses, Contingent COVERAGES INCLUDE & Business Income Blanket locations per statement of values on file with carrier COVERED LOCATIONS Repair and/or Replacement except Actual Cash Value applies to all equipment VALUATION 20 years or older CARRIER Public Risk Management LIMIT PER ACCIDENT $50,000,000 DEDUCTIBLES [NOT ALL INCLUSIVE] • $1,000 All objects/$10,000 Transformers 10,000 KVA ASSOCIATION SUBLIMITS • Expediting Expense Policy Limit [NOT ALL INCLUSIVE] • Refrigerant Contamination Policy Limit • Water Damage Policy Limit • Hazardous Substance $2,000,000 • Demolition/Increased Cost $1,000,000 • Media $500,000 • Errors in Description Policy Limit Newly Acquired Location Policy Limit • Contingent Business Interruption/Extra Expense $250,000 • Ordinance or Law incl. Demolition $1,000,000 • Broad Comprehensive Coverage (Including certain electronic control COVERAGE EXTENSIONS equipment) [INCLUDING BUT NOT LIMITED To] Repair or Replacement Value • Business Interruption/Extra Expense at Policy Limit • Refrigeration Interruption (Spoilage) at Policy Limit • Service Interruption at Policy Limit -Excludes Property Perils-4 hour waiting period. • Joint Loss Agreement at Policy Limit • Expanded Electronic Computer Control at Policy Limit • Freeze MAJOR PERILS EXCLUDED Flood • Earthquake • Lightning • EC Perils Furnace explosion excluded Page 12 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD Risk Management PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. A aAwrou COMPANY CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE Ancillary Covergtg October 1, 2018 —October 1, 2019 Named Insured Public Risk Management of Florida COMPANY Public Risk Management of Florida COVERAGE Excess Liability — See Coverages below General Liability, Law Enforcement Liability, Employee Benefits Liability, COVERAGES INCLUDED Automobile Liability, Errors & Omissions Liability, Employment Practices Liability Abuse or Molestation Exclusion Airport Liability Exclusion Dams, Levees, Dikes, or Reservoirs Exclusion Employers Liability Exclusion Failure to Supply Exclusion -Utilities Property Damage Exclusion -Real Wor Personal Property Wharfingers' Liability Exclusion Asbestos Exclusion COVERAGE Pollution Liability Exclusion — Hostile Fire Coverage EXCLUSIONS Fungi or Bacteria Exclusion War Exclusion Workers Compensation Exclusion Automobile First Party Coverage Exclusion Nursing Home Exclusion Silica or Dust Exclusion Terrorist Activity Exclusion Line of Coverage Limit Excess of Limits Coverage Trigger General Liability including Law Enforcement Legal $3,000,000 $2,000,000 Per Occurrence Employee Benefit Liability $3,000,000 $2,000,000 Per Claim Automobile Liability $3,000,000 $2,000,000 Per Accident Miscellaneous Professional $3,000,000 $2,000,000 Per Claim Employment Practices Liability $3,000,000 $2,000,000 Per Claim *$3,000,000 combined XS Liability Aggregate applies per member Page 113 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD Risk Management PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE • '' F.xnns�r _ (;mm�aris�n October 1, 2018 — October 1, 2019 : : •• % CHANGE PROPERTY TIV $10,624,065 $11,275,799 6.13% NUMBER OF AUTOMOBILES *42 47 11.9% NUMBER OF EMPLOYEE 62 62 0% TOTAL PAYROLL $3,067,121 $3,133,290 2.16% *Last year the vehicles count was not capturing all vehicles Page 114 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD Risk Management PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE • �i etn�i��l F�rt�ne»rr��c October 1, 2018 — October 1, 2019 CITY OF OKEECHOBEE HISTORICAL Exposures 2008-2009 Exposures 2018-2019 Exposures 2008 vs 2018 PROPERTY TIV $8,187,228 $11,275,799 38% # OF AUTOMOBILES 45 47 49/fo # OF EMPLOYEE 62 62 0% TOTAL PAYROLL $2,413,851 $3,133,290 30% WRM and PRM are very sensitive to financial issues that face Florida Public Entities. Together we do our very best to market all coverages each year, analyze losses, work with actuaries to establish correct loss funding and research all alternative structures/programs/carriers, etc. to ensure that PRM has the most comprehensive coverages at the most competitive price. Page 115 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE • Proposal Pricing & Binding Authority October 1, 2018 —October 1, 2019 I_ -1 After careful consideration of the referenced proposal, we accept your insurance program as indicated with an "X" below: 2017/2018 2018/2019 Change PRM PROPERTY AND CRIME $52,123 $62,512 19.93% PRM GL/AL/E&O/LEL & EXCESS LIABILITY $92,163 $94,152 2.16% PRM WORKERS' COMPENSATION $133,147 $136,020 2.16% Preferred Member Participation Credit -$5,440 -$5,854 GRAND TOTAL $271,994 $286,830 5.45% OPTIONAL/ANCILLARY COVERAGES: Cyber Liability Included Included PUBLIC RISK MANAGEMENT OF FLORIDA IS MOVING TO ELECTRONIC FUNDS TRANSFER (ACH PAYMENTS) FOR THE PROPERTY & CAUUALTY POOL EFFECTIVE WITH THE OCTOBER 1 2017 PAYMENTS. PLEASE CONTACT LINDA BROWN IN THE PRM OFFICE AT 239-599-4825 FOR BANKING INFORMATION & ANY QUESTIONS YOU MAY HAVE. PAYMENT PLAN. PRM allows their members to pay their total costs in four (4) quarterly installments. The first installment is due at inception and is equal to 60% of all costs. The remaining costs will be paid over the next three (3) quarters. This warrants that you have no knowledge of any claim, or incident that may result in a claim, that has not been reported to the insurance carrier. It is understood and agreed that referenced proposal provides only a summary of the insurance program options offered. The actual policies will contain the complete terms, conditions, deductibles, exclusions, etcetera. Please review policy language for a full understanding of purchased program. Member Signature Print Member Name Date SIGNED BINDING AUTHORITY TO BE RETURNED BY SEPTEMBER 14th, 2018 TO WRM. Page 16 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD Risk Management PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. I:nd.nSt `^ C:nParl: CITY OF OKEECHOBEE p 2018-2019 RENEWAL PROPOSAL OPTION 1: Two Year Rate Agreenioclobeeyr 11, & CASUALTY INSURANCE ' c o, 2018 —October 1, 2019 Annual Policy Audit - Please note, the 10/1/2018 to 10/1/2019 WC Coverage Period will be audited at a rate of .04298 per dollar of payroll on the total WC premium, before any participation credits. ❑� I N WE After careful consideration of the referenced proposal, we accept your insurance program as indicated with an "X" below: 2017/2018 2018/2019 Change PRM PROPERTY AND CRIME $52,123 $62,512 19.93% PRM GL/AL/E&O/LEL & EXCESS LIABILITY $92,163 $93,210 1.14% PRM WORKERS' COMPENSATION $133,147 $134,660 1.14% Preferred Member Participation Credit -$5,440 -$5,808 GRAND TOTAL $271,994 $284,574 4.63% OPTIONAL/ANCILLARY COVERAGES: Cyber Liability Included Included PUBLIC RISK MANAGEMENT OF FLORIDA IS MOVING TO ELECTRONIC FUNDS TRANSFER (ACH PAYMENTS) FOR THE PROPERTY & CAUSALTY POOL EFFECTIVE WITH THE OCTOBER 1 2017 PAYMENTS. PLEASE CONTACT LINDA BROWN IN THE PRM OFFICE AT 239-599-4825 FOR BANKING INFORMATION -& ANY QUESTIONS YOU MAY HAVE. PAYMENT PLAN: PRM allows their members to pay their total costs in four (4) quarterly installments. The first installment is due at inception and is equal to 60% of all costs. The remaining costs will be paid over the next three (3) quarters. This warrants that you have no knowledge of any claim, or incident that may result in a claim, that has not been reported to the insurance carrier. It is understood and agreed that referenced proposal provides only a summary of the insurance program options offered. The actual policies will contain the complete terms, conditions, deductibles, exclusions, etcetera. Please review policy language for a full understanding of purchased program. Member Signature Date Print Member Name SIGNED BINDING AUTHORITY TO BE RETURNED BY SEPTEMBER 14th, 2018 TO WRM. Page 1 17 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD Risk Management PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. CITY OF OKEECHOBEE 2018-2019 RENEWAL PROPOSAL PROPERTY & CASUALTY INSURANCE - Pr0nnsal Pricing & inding ��tober 1, 2018—October 1, 2019 Authnri 2 YEAR COVERAGE AGREEMENT It is agreed by both PRM and City of Okeechobee that, by executing this 2 Year Coverage Agreement, the existing 2 Year Coverage Agreement dated 9/6/2017 is cancelled and replaced as follows: PRM is offering a 2 year Coverage Agreement option, with Rates, not premiums guaranteed not to change for the 10/1/2019 to 10/1/2020 Coverage Period [Coverage Periods (i) 10/1/2018 12:01am to 10/1/2019 12:01am (ii) 10/1/2019 12:01 am to 10/1 /2020 12:01 am]. This 2 year agreement does not include property insurance coverage, and does not constitute a bar on the ability of PRM member to withdraw from the PRM Pool. The Coverage Agreement is subject to the following exceptions: Liability 1. A terrorist event or some other disaster that would cause PRM to become un-insurable/re-insurable or if said event severely crippled the world capacity making insurance/reinsurance unaffordable, substantial increase in cost or unavailable. 2. 40% incurred loss ratio for the renewal period of October 1, 2018 to October 1, 2019. Loss Ratio will be evaluated using losses valued as of June 30, 2019. 3. PRM incurred loss ratio = paid losses and claim reserved divided by annual liability premium. 4. If members loss ratio is breached, PRM reserves the right to re -underwrite. 5. All aggregate limits are for one 12 month Coverage Period and losses applying to one Coverage Period do not erode other 12 month Coverage Period aggregate limits. 6. This does not negate the need to provide updated exposure information via the PRM Renewal Application. Rates remain the same but premiums will vary based on exposure information. 7. All lines of Coverage (Property, Liability (AL, GL & E&O) & WC) must be purchased to bind the 2 year Coverage Agreement. 8. Premiums are subject to changed based on increases/decreases in payroll. Workers' Compensation 1. A terrorist event or some other disaster that would cause PRM to become un-insurable/re-insurable or if said event severely crippled the world capacity making insurance/reinsurance unaffordable, substantial increase in cost or unavailable. 2. 40% incurred loss ratio for the renewal period of October 1, 2018 to October 1, 2019. Loss Ratio will be evaluatec using losses valued as of June 30, 2019. 3. PRM incurred loss ratio = paid losses and claim reserved divided by annual Work Comp premium. 4. If members loss ratio is breached, PRM reserves the right to re -underwrite. 5. All aggregate limits are for one 12 month Coverage Period and losses applying to one Coverage Period do not erode other 12 month Coverage Period aggregate limits. 6. This does not negate the need to provide updated exposure information via the PRM Renewal Application. Rates remain the same but premiums will vary based on exposure information. 7. All lines of Coverage (Property, Liability (AL, GL & E&O) & WC) must be purchased to bind the 2 year Coverage Agreement. 8. Premiums are subject to changed based on increases/decreases in payroll. In the event the Member cancels one, or all lines of coverage prior to 10/1/2020 12:01 am, a penalty equal to 60 days premium of the line(s) of coverage shall apply. This penalty shall apply regardless of when notice of cancellation is given, or the effective date of such cancellation; however, this penalty shall not serve as a prohibition or bar to the PRIM member withdrawing from the PRM Pool. By signing this 2 Year Coverage Agreement, you are agreeing to the terms and conditions listed above. Signature Date Page 1 18 THIS DOCUMENT IN ITS ENTIRETY IS CONFIDENTIAL & PRIVILEGED WORLD PROPRIETARY DOCUMENTATION -NOT PUBLIC RECORD. Risk Management WWOR campar'r y, Sept 18, 2018 City of Okeechobee Fire Department Memorandum Date: 7 September 2018 To: City Council Members & Administrator From: Fire Chief Smith Subject: Request approval to purchase 5 sets of Structural Firefighter Protective Gear (Bunker Gear) History: Firefighters protective gear can be used in the "hot zone" for up to ten years. also, each firefighter should have one set of back-up gear that can be used in the "hot zone" while the other set requires washing/cleaning/repairs. OFD utilizes Municipal Emergency Services (MES) for our bunker gear. The quotes supplied by the dealer contain their information regarding the contract they have with NPPGOV (Government Contract ID #M-5702443). Based on the submittals, the fire department requests approval of purchase for $13,319.05 from MES for five sets of Structural Firefighting Protective Equipment. Herby Smith Fire Chief/Marshal Okeechobee City Fire Department 55 S.E. Third Avenue e Okeechobee, Florida a 34974-2932 . 863-467-1586 . Fax: 863-763-4489 PURCHASE REQUISITION CITY OF OKEECHOBEE � u m 0 4 55 S.E. Third Avenue Okeechobee, FL 34974-2903 " 9 5« Tel: 863-763-3372 Fax: 863-763-1686 TO: Municipal Emergency Services 3789 62nd Avenue North Pinellas Park, FL 33781 THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT Req. No. 16362 Important: This number must be shown on all invoices, packages, cases, tickets and correspondence. SHIP TO: City of Okeechobee 55 SE Third Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: DATE VENDOR NO. DELIVERY DATO SHIP VIA BEST WAY F.O.B. DEST. ITERMS 9/7/2018 N/A N/A I N/A I N/A INET 30 ITEM NO ACCT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT 1 304-522-6400 5 Quote #QT1183050 $10,491.75 Veridian Bunker Gear Coats & Pants (5 sets) 2 304-522-6400 5 Quote #QT1201610 $1,424.05 Bunker Gear Boots (5) 3 304-522-6400 5 Quote #QT1201621 $1,104.55 Fire Helmets (5) 4 304-522-6400 5 Quote #QT1201685 $298.70 Firefighting Gloves (5) Government Contract ID #M-5702443 TOTAL $13, 319.05 U I Y Ur UKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO. 85-8012621656C-6 FEDERAL I.D. NO 59-60000-393 AUTHORIZED SIGNATURE RECEIVING RECORD Government Contract ❑ PARTIAL 0 FINAL R 1�w TA ES MUNICIPAL EMERGENCY SERVICES 3789 62nd Avenue North Pinellas Park, FL 33781 Bill To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 Quote Date Quote # Expires Sales Rep PO # Shipping Method 6/13/2018 QT1183050 9/13/2018 Harkness, John FedEx Ground Ship To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 � F 3i�^�,,,,fyT!}F. _ VERIDIAN i CVEL 817-D2... ..c�s'.'r�,c�Y't•?a�''YSa:`".TuT`_r.',-''x.�v+s,``:..5.....`. ! ! CVEL-817-D29-92-GBT 5 { Custom VERIDIAN , 1,1 31.41 j 5,907.05 I I Velocity Coat, OS: Armor, Color: Gold. MB: y e ) CrossTech Black, TL: Glide Gold2-Layer. ! 1 ( ( Closure: Hook & Loop/Zipper. Reflective Trim: ! Reflexite Brilliance Diamond w/ Center Stripe. ? I jI Style: New York Style. Black Poly Coated Kevlar t I re(more...) j Oversize charges will apply for chest sizes greater than 2XL. 56-58 inches add 10%. 60-62 y i inches add 15%. 64-66 inches add 20%. Over 68 inches add 25%. ! VERIDIAN I TVEL-817-D2... # TVEL-817-D29-93-GBT ) 5 VERIDIAN 916.94 1 4.584.701 j I ICustom Velocity Pants: OS: I Armor, Color Gold. MB: i3 i CrossTech Black, TL: Glide Gold 2-Layer, f i Closure: Snap Hook & Dee/ Hook & Loop. I Reflective Trim: Reflexite Brillance Diamond w/ i I i ! I Center Stripe, Vertical Side Leg. Angled Cuff: Poly I I i Coa(more...) i i I Oversize charges will apply for waist sizes greater f j 1 than 2XL. 50-52 inches add 10%. 54-56 inches ! add 15%. 58-60 inches add 20%. l Over 60 inches add 25%. I FREIGHT NOT INCLUDED Subtotal 10,491.75 Government Member ID: M-5702443 Shipping Cost (FedEx Ground) 0.00 MES ID: F10000002489 Total $10,491.75 This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. II III (I' II'III'I'IIII I II'll�'II OT1183050 A E MUNICIPAL EMERGENCY SERVICES 3789 62nd Avenue North Pinellas Park, FL 33781 Bill To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 Quote Date Quote # Expires Sales Rep PO # Shipping Method 8131 /2018 QT1201610 9/30/2018 Harkness, John FedEx Ground Ship To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 i isy'—Y'S.'2l��ti-„ 9 1•t !7 Tt- :? 9�r*Q, y..., °r�c�kS r' ' FDXL100-B[ack%Rad FDXL100 Leather Boots ii 284.61 284.81 -12-Wide � i I F I i t t 11 1 � I i � FREIGHT NOT INCLUDED Subtotal 284.81 Government Member ID: M-5702443 Shipping Cost (FedEx Ground) 0.00 MES ID: F10000002489 Total $284.81 This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. II III'' II�IIIIIII'I'I�I III I �II QT1201610 R 'T E A S MUNICIPAL EMERGENCY SERVICES 3789 62nd Avenue North Pinellas Park, FL 33781 Bill To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 Quote Date Quote # Expires Sales Rep PO # Shipping Method 8/31 /2018 QT1201621 9/30/2018 Harkness, John FedEx Ground Ship To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 . w nsya rf�'y Kr ;uk r .r'v .✓` Ir_ '= ✓'...- tf c'S'` L>• r','e.:: ^3acr vs+.., x�i..n.i<x- NEW is �:.3a..t'{N'ii �r kX.f.,� >. . . +Fjy�.kg{�'4:"_ "=�- i.•<.:«{� USTM5-Black f.L,, x_��.f� Tradlttonal stytyled fiberglass structural fire helmet 220.g l 220.91 with 4" facesleld & 5" brass eagle Black j I � i I 1 lI I � j I I I FREIGHT NOT INCLUDED -' Subtotal 220.91 Government Member ID: M-5702443 Shipping Cost (FedEx Ground) 0.00 MES ID: F10000002489 Total $220.91 This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take Into account the most current local tax Information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. II III III IIIIIIIIIllllllillll III OT1201621 E.S MUNICIPAL EMERGENCY SERVICES 3789 62nd Avenue North Pinellas Park, FL 33781 Bill To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 Quote Date Quote # Expires Sales Rep Pa # Shipping Method 9/1 /2018 QT1201685 10/1 /2018 Harkness, John FedEx Ground Ship To CITY OF OKEECHOBEE FIRE DEPT 55 SE THIRD AVENUE Okeechobee FL 34974 AMMu `�`5°`'ve,�'.MEN, -a, t �n K�al� 'F������.0 Alpha-X-Hybrid-L ALPHA X Hybrid Certified NFPA 1971 Structural 1 59.74 59.74 Glove Size: Large ' 3 f I ! � I I � ! } FREIGHT NOT INCLUDED ~� _ ^~ Subtotal 59.74 Government Member ID: M-5702443 Shipping Cost (FedEx Ground) 0.00 MESID: F10000002489 Total $59.74 This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. II �(I'I� II�III'II'I'II'II� II III QT1201685 QNPP:- Search this site N Herb Smith (https://nppggv.com/account) I Logcut (/lib/logout.php) Member ID: M-5702443 EXPLORE CONTRACTS V FOR MEMBERS V FOR VENDORS V ABOUT US V MES - Firefighting Equipment f y Publicly Solicited Contract START DATE: May 28, 2017 POTENTIAL END DATE: May 28, 2023 CONTRACT NUMBER: 000001 t 8 LEAD AGENCY: Public Procurement Authority This is a publicly solicited contract established through an RFP process conducted by a Lead Public Agency. This contract satisfies formal competitive bid requirements of most states. All NPPGov members are urged to seek independent review by their legal counsel to ensure compliance with all state and local requirements. Products on Contract • Firefighting Protection (i.e. boot, helmets & clothing) • Wildland Gear Tech Rescue USAR Station Wear • Firefighting Tools Instructions to Access This Contract Instructions to Access this Contract To place orders foryour department: Please contact your local MES representative or dealer to purchase from this contract. If you don't have one, contact MES customer service. Provide your NPPGov member ID and include it on your purchase order. If you have any questions, please contact NPPGov. (httpsJ/nPpgov.com/contact-us) To place personal orders: Please contact MES customer service and provide your NPPGov member ID. Contract Documents Synopsis 0 Firefighting Equipment Synopsis (https://s3-us-west-2.amazonaws.com/cros- nppgov.resources/app/uploads/2017/06/18153437/Synopsis-Firefighting-Equipment-1605.pdf) RFP Ell Firefighting Equipment RFP (https://s3-us-west-2.amazonaws.com/cros- nppgov.resources/app/uploads/2017/07/12171210/RFP-FIREFIGHTING-EQUIPMENT-1605.pdf) IGA I MPA I Contract Overview 211 Intergovernmental Agreement (https://s3-us-west-2.amazonavvs.com/cms- npipgov. resources/app/u pl oa ds/2017/05/09143001 A GA_P PA. pdf) 2 MES Firefighting Equipment Master Price Agreement (https://s3-us-west-2.amazonaws.com/cros- nppgov.resources/app/uploads/2017/07/25221804/M PA-M ES-Firefighting-Equipment-16051.pdf) 0 MES Firefighting Equipment Contract Overview (https://s3-us-west-2.amazonaws.com/cros- nppgov-resources/app/uploads/2017/07/25193806/FFE MES NPPGov_ContractOverview_V2.pdf) Additional Resources Contact NPPGov NPPGov Customer Service customerservice@nppgov.com(mailto:customerservice@nppgov.com) Phone: 877,329.8847 Testimonial /Q The purchase went great with no problems whatsoever/ do plan on checking/using NPPGov for any future purchases. Jeffrey Peebles Lyon County Sheriffs Office Uv ES MES Overview MES/Lawmen Supply specializes in the sales and service of protective clothing and personal protective equipment in all 50 states. Municipal Emergency Services Inc. was established in 2001 and has quickly grown to be the largest supplier of the most trusted brands in the fire industry. With over 140 sales representatives in 44 states, 50 mobile service tech and 15 in house service centers, MES is dedicated to assuring that customers are purchasing quality name brand equipment that remains functioning to the appropriate NFPA and manufacture's specifications. Additional Company Information 0, MES Website (https://www.mesfire.com/) Contact Info Vendor Customer Service Contact Government Sales, Contract Administrator ar ���� •o�_oKFF`=o City of Okeechobee O 1 PROPOSED 2017/2018 BUDGET AL PROJECTS IMPROVEMENTS 2015/2016 2015/2016 2016/2017 201612017 2017/2018 AMENDED EOY BUDGET AMENDED ESTIMATES PROPOSED F/Y BEGINNING FUND BALANCE S 5,957,923 S 5,957,923 S 5,729,685 S 6,I50,300 S 4,I36,380 REVENUES 304-383.0000 $ $ S $ $ 304-364.1000 DISPOSITION OF FIXED ASSETS S 246,000 $ 246,000 $ 237,600 S 237,600 $ 225,000 304-361.1000 INTEREST EARNINGS S 4,000 S 3,267 S 5,200 $ 5,200 $ 2,500 304-369.1000 MISCELLANEOUS $ 500 $ $ 500 S 500 $ 500 TOTAL REVENUES $ 250,500 $ 249;267 $ 243,300 S 243,300 $ 228,000 304-549-3100 Professional Services $ 40,800 IS 9,453 . S 25,000 S 25,000 $ 25,000 304 529-4600 REPAIR & MAINTENANCE $ 30,562 S 100 $ 25,000 $ 25,000 S 25,000 304-513-3100 Professional Services $ 22,000 S - S 9,500 $ 9,500 S 9,500 304-512-6400 ADMINISTRATION CAPITAL S 50,000 S 30,050 S 6,900 $ 6.900 $ 4,230 304-513-6400 FINANCE CAPITAL $ 1,500 S - $ 2,500 S 2,500 $ 3,200 304-519-6400 GENERAL SERVICES CAPITAL $ 114,500 S 96,216 S 66,000 S 66,000 S 35,000 304-521-6400 LAW ENFORCEMENT CAPITAL S 419,372 S 408,526 S 369,365 S 369,365 S 420,205 304-522-6400 FIRE PROTECTION CAPITAL $ 50,200 $ 50.200 S 53,000 $ 53,000 S 100,800 304-522-6401 FIRE PROTECTION CAPITAL $ 3,500 S - S 491,000 $ 491,000 S 304-536.6400 SEWER/WASTEWATER $ - $ S - $ 12,500 304-541-6400 PUBLIC WORKS CAPITAL $ 100,000 S 3,290 S 6,900 $ 6,901 $ 19,250 304-549-6401 PARKS CAPITAL IMPROVEMENT $ 100,000 $ - $ 50,000 $ 50,000 $ 78,000 304-549-6402 MEDIAN REPLACEMENT & ROW $ 50,000 $ - $ 85,000 $ 85,000 S 30,000 304-584.6400 FUTURE CAPITAL PROJECTS S S - S - S - S 304-2512-640 CCLERK CAPITAL $ $ - $ S S 18,300 304-584.7100 PRINCIPAL S S - $ S S 304-584.7200 INTEREST $ - $ $ $ F/Y ENDING F TOTAL EXPENDITURES S 982,434 S 597,83515 1,190,165 S 1,190,166 S S TRANSFER OUT TO Other Funds $ 382,162 S 392,162 S 316,020 S 316,020 S 53,060 TRANSFER OUT TO GENERAL FUND S 899,441 S 121,771 S 796,722 S 751,034 S 535,453 TOTAL TRANSFER OUT $ 1,281,603 S 503,933 S 1,112,742 S 1,067,054 S 588,513 ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE S S - $ _ $ S JND BALANCE S 4,926,820 1 S 5,105,422 1 S 3,670,078 S 4,136,380 S 2,994,882 2018 Final Budget Hearing Workbook9/19/20173:44 PM 23 of 27 M City of Okeechobee PROPOSED 2017/2018 BUDGET @21,Capital Projects Improvements Specfic Projected coWes6-mafes �- E_ I Adim -Carpet, Lateral file cabinet.Admin & Chambers LED 512-6400 512-6400 Admin fixtures $4,230.00 Admin Subtotal _$4,230.00 513 6900 Finance Account Clerk desk lateral file and bookcase _ 000.00 ----------- -- ----____Replacement 513-6400 Finance plan for Computers _ __ 1200.00 - -- "" Fin Subtotal $3,200.00 20,000.00 519.-6900 General Services New _Front Doors @ City Hall _ 519 64D0 General Services New Rear doors @ CH klt,, att nff, south& north GS Subtotal $35 OOU.OA 5Z1 6900 — -� Police Equipment for new cars including stri ing, etc. --- 44,000.00 _ .... 12 Repiacement Police vehicles (Admin vei inc.;- ---__T-- --_--- -_._.._._..--' _ Radar ----..S276.000_00i $2,200.00' - 4 - Computers and related equipment (replacements) _ _ $ '000.00 - 6 - Tasers _ -A- $8,005.00 - _ — - HID Security Lock System _ _ 15 000.00 -_- 521- 4400 Police _ New Roof _ __ _ $70,000.00 PD Subtotal $420,205.00 522 6400 We 2 - Portable Radios _ ....... SCBA Bottle Replacements (continued, reoccurring) _ _ _ $5,00_0_00 (6) B4OOD.00 ... ... ..:....... .. Flre•Ghref Ford.F150 P/U w/egwpment (lights,. etc) - $33,000.00 Code Enf Veh 2009 Replacement (High Maint) $18,500.00 __ Latitude rugged version" Laptop.. 12,800.00 __ $.M90.00 .. ... ... . .. Utility Tratlerfor Eyent Veh (golf cart) -.•_, ._...__.. _d ^$1�000:00 AED Unit (replacement for En6) g Suction evice Trk S, Adti - _ ... ....._..........:._ ....... �...__....... . for Eng 9 6 Sets of Bunker Gear $ _ -- $18,000.00 Fire Fire Subtotal $100 800.06 541-6400 Public Works 1 - Operations Supervisor Computer _ $750.00 10 000.00 Barn C upgrade re acement 6,000.00 541-6400 - Public Works _ Backup Generator Enclosure _ - _ ,500.00 _ PW Subtotal _ 19,250.00 541-6901 -._.__ ..... ._............. Parks .. _.... - _ 6 -Replacement Trees in Fla lei Parks _...__. -----•----_....._-.._...9 _-....- _....__ ._...-•-----------_T_-_• Centennial Park- Exercise.Eguip _ - -........,$14,000.00 $10000.00 _ _.. ...... ._...... . _... _.,....._Centennial Park,-BBQ:Grills(12) -- _...._.._._...._. .._....._ --- Centennial Park - Irrigation . _ -•-.-,---$4;000.00 $20 000 00 -- ..:.......... __...._.___.._._._.:.__:._ Centennial Park- Landscaping _ Parks Subtotal- 530000.00 ........_..._..._Parks 54 54.1-640.1-64D2 — Median Rep Med Replacement Median Replacement &Right of Wa $30,000.00 Med Repl Subtotal — 30 000.00 536-6400 Sewer Wastewater Chomber Lift Station and hookup fees 12 500.00 536-6400 Sewer/Wastewater Sewer/Wastewater $12,500.00 2512-6400 _... __...._.... ... . ..... ...::..... _:_..:.... ;Clerk -�---- --------------- Replacemeht Scanng_ffor Laser Fiche_ _ 1;300:00 _ .._._.__.•_.0. . ._-. 2512-640 .......... _ ......_..__ Clerk Video recording system _.........._ _. ...._ _. __... ___ ....-.-..-- -Subtotal . $18;300.00 2018 Final Budget Hearing Workbook9119120173:44 PM 24 of 27 AGENDA - — IX. FINAL BUDGET PUBLIC HEARING CONTINUED D.2.b) Public comments and discussion on proposed Ordinance No. 1158 continued. c) Vote on motion. CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET - Mayor X. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeWM, hefsho may need to Insure that a verbatim record of the proceeding is made, which record Indudes the lastimony and evidence upon which the appeal Is to be based. City Clerk media are for the spfeyurpose of backup nor official records of the Clerk. ATTEST : ' Dowling R. Waif rd, Jr., Mayor Lane amiotea;;C C, City Clerk SEPTEMBER 19, 2017 - REGULAR MEETING & FINAL BUDGETPUBLIC HEARING - PAGE 11 OF 11� 221 COUNCILACTION DISCUSSION - VOTE f Capital Improvements Projects (304) Fund (pages 23-24) Total Beginning Fund Balance is $4,136,380.00; Total Revenues Estimates of $228,000.00; Total Projected Expenditures are $780,985.00 plus $53,060,00 transferred -out to Other Grants Fund and $535,453.00 transferred -out to General Fund; leaving a Fund Balance $2,994,882.00. Other Grant (302) Funds (page 25) Beginning Fund Balance of $312,162.00; FDEP NS018 Grant Revenue $41,130.00: SFWMD #4600003556 Grant Revenue $175,000.00; Transfer -In from Capital from Capital Fund Reserves, $42,610.00: Total Projected Expenditures of $570,902.00; leaving a Fund Balance of $0,00. Appropriations Grant (307) Funds (page 26) Beginning Fund Balance is $0.00; Appropriation Funds Revenue $209,000.00; Transfer -In from Capital Fund Reserves $10,450.00; Total Projected Expenditures of $219,450.00; leaving a Fund Balance of $0.00. Law Enforcement Special (601) Fund (page 27) Beginning Fund Balance of $4,311.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $1,750.00; leaving a Fund Balance of $3,061.00. VOTE: WATFORD — YEA CHANDLER —YEA CLARK— YEA O'CONNOR — YEA RITTER — YEA MOTION CARRIED. MAYOR WATFORD CLOSED THE FINAL BUDGET PUBLIC HEARING AT 7:47 P.M. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 7:48 P.M. The next regular scheduled meeting is October 3, 2017, Exhibit 5 November 2018 Sept 18, 2018 Sun Mon Tue Wed Thi, Fri qar 6 Election Day i Chambers ;Chambers ' Occupied: (Occupied: Regular City Pension Boards Council Meetings 5 pm6 Meeting pm 11! 12i 13; City Hall Closed: Chambers Holiday- Occupied: I Veterans Day Code Enforcement i Board 1 ! ! Meeting 6:30 pm 18 25 19 26 20 Chambers Occupied: Regular City Council Meeting 6pm 27 Annual Tree Lighting Ceremony in City Hall Park 1 2. 3 7. 8' I 9. ! f ; 10 j 14 15 i 16 i 17 Chambers ! Canvassing Occupied: Board Certifies TRC Meeting Election Results 10 am Planning Board 6 pm ! 1 ! 21 22 ; i 231 24 City Hall City Hall Closed: ' Closed: Holiday- Holiday -Day Thanksgiving After i Thanksgiving f 28 291 j I 1 ! 301 i � i i i I 'Nov 6 Regular Meeting: recommend cancelling or changing the date. December 2018 Sun Mon Tue Wed Thu Fri Sat I i i 2 3 4 5 6' 7 8 i Chambers Christmas Occupied: ! Parade Regular City Council Meeting 6 pm i 91 101 11' 12 131 14; 15 Chambers , i Occupied: Code f i Enforcement Board Meeting i 6:30 pm j 161 i 17 19 20 ! 211 22 18 Chambers Chambers Occupied: j Occupied: TRC Meeting j ! Regular City 10 am i Council Planning j Meeting Board 6 pm 6 pm _ _--------�--- 23 --- --- — 24 25 ; 26 27 1 28 ; 29 City Hall City Hall Closed: Closed Holiday- Holiday- } Christmas Eve ` Christmas i ! l i Day � ! 30-' 31 ! i f j If not enough items are submitted for Council action, may cancel Dec 4 Regular '� Meeting. January 2019 Sun Mon Tue Wed Thu Fri Sat City Hall 1 2 3 4 5 Closed: i Holiday -New � Years Da Chambers Occupied: Regular City Council j Meeting 6 m _......... _ .., ........_ .............. 6: 7 i 8 9 10 11 ; 12 Investiture Ceremony for 3 1 City Council Members & City Clerk { i f j ------------------ t 13 141 15 161 17 18 : 19 Chambers Occupied: Regular City Council Meeting 6pm 21 i City Hall Closed: Holiday-MLK, Jr Da — i 1 I Chambers Occupied: TRC Meeting 10 am Planning Board 6 pm 22 ; 23 24 Jan 1 Regular Meeting: recommend cancelling or change the date. 251 26 i Exhibit 6 Sept 18, 2018 ORDINANCE NO. 1171 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA, ADOPTING A MILLAGE RATE TO BE LEVIED ON ALL REAL AND TANGIBLE PERSONAL PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019; PROVIDING THAT 7.9932 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.9932 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 5.00 PERCENT (5.00%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH FLORIDA STATUTE 200.065 (1); PROVIDING FOR CONFLICT; PROVIDING FORSEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Chapter 166, Florida Statutes and Article VII, §2 of the Florida Constitution, the City of Okeechobee, Florida, has the governmental, corporate and proprietary powers to conduct municipal government; and WHEREAS, these powers include to adopt millage rates to be levied by the City Council on all taxable real and tangible personal property within the City each Fiscal Year; and WHEREAS, the City Council of the City of Okeechobee deems it necessary and advisable to adopt and levy a millage rate for the City for the Fiscal Year 2018-19; and NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: A millage rate is hereby adopted and levied by the City Council of the City of Okeechobee for Fiscal Year beginning October 1, 2018, and ending September 30, 2019, pursuant to the Laws and Constitution of the State of Florida. The City Council of the City of Okeechobee, Florida, hereby levies a tax of 7.9932 per thousand dollar valuation on all real and tangible personal property within the corporate limits of the City of Okeechobee, provided however, that 7.9932 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.9932 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 5.00 percent more than the roll -back rate as computed in accordance with Florida Statutes Section 200.065(1). Section 4: That this Ordinance was proposed, considered, and adopted under the provisions of Florida Statutes Chapter 166 and Section 200.065. Section 5: The Finance Department shall furnish a certified copy of this Ordinance upon second reading and final adoption to the Okeechobee County Property Appraiser, the Okeechobee County Tax Collector, and the Florida Department of Revenue as required by law. Ordinance No. 1171 Page 1 of 2 Section 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 7: If any provision or portion of this Ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this Ordinance shall remain in full force and effect. Section 8: This Ordinance shall take effect October 1, 2018. INTRODUCED for First Reading and Public Hearing on the 4"' day of September, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second Reading and Final Public Hearing on the 18t' day of September, 2018. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor Ordinance No. 1171 Page 2 of 2 Okeechobee News Aell 107 SW 17th Street;`,SutD� .• Okeechobee, F1ANDEPENDENT •o�ic�a 34974`-•., r r`., 863-76`- 134 lit NEWSMEDIA INC. USA �1812018 ; r� l%- STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County Florida, that the attached copy of advertisement being a I U A C Nc"-�L4 in the matter of �G��lC u?_t�1� �% Ra gL4611-0 R 6jZ( �C�Lf{'L%ryL in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of q h b—m Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant. further -says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for. the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this 'mil" day of Se.eI2 -2 Vl AD Notary Public, State of Florida at Large at'jY iV,,, ANGIEBRIDGES •, MY COMMISSION # FF 976149 EXPIRES: April2D,2020 "'F';F?p•' BondedThvNotaryPubliicUndewitors CONS DF U1DNDFADDPnNG ACCfYORDIILAACE NoitO=lSFffRFBYGIVENthatlheQyWlyddthe dgmadiobee, Roddy wN mndid a P b on TLes, Sep 3$ at 6A0 Pt 1 ar as soon tliaealta pad F04 55 SE 3rd Aye. F1. b mtdda 6ei nMg for a�otlon d the folaAS Q7� hID mw No. U AN ORDNANCE bF TIFF MY ODUdm. OF THE MY OF OI�EQ108EF. RDRID/1, ADDPi1NG A � � � RATE TO BE LEVIED ON ALL REAL AND TANGISIE PERSONAL PROPERTY - WMRN THE CITY FOR n1E nWAL YEAR BEMMI IG OaOBER AL maws d theµ k are vixua9ed b attend ad patldpae h sad ���l � B�OM1-4:30 P1'L em?PL for h�5 Ox+d wth re�a1 ro�arryrtaxaidacd aL the me�lrg Mon - ANY PERSON NG wi m err sue a wbafm rem rd d me prooeedrg k made ard the mmrd td�sthe amxftn w Y Mh Pd (PAW. anY � wtwth a dsat�Y as defrxd by ft ADA, tleQt yneed; �edsl:9= b PaTlcpate h th6 p� 8�63-063-W"'6QTkerobterft nbmbi hmdaysptr BE ADVISED M gold you htatd b 9w wy doam rt, ddtae,� a or tErm b the Card h 9 ppat or opprsLbn b ary tem cnthe Oakof the e�� sec a �n M115! be pWdedrc)b the Ry �«N��IS Lake Okeechobee News 107 SW 17th Street, Suite D STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County Florida, that the attached copy of advertisement being a i'030ILG in the matter of N b4 c 0_ U4 C I - in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and afFiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this day of ���� ���AD Notary Public, State of Florida at Large A •;;dY� ANGIE BRIDGES MY COMMISSION A FF 976149 _' ' %° ;iN°p Bonded EXPIRES; AprQ 20, 2020 itw Notary PLM UWWWd m NOTICE OF PROPOSED TAX INCREASE The City of Okeechobee has tentatively adopted a measure to increase its property tax levy. Last year's property tax levy: A. Initially proposed tax levy ..................... $2,432,812.00 B. Less tax reductions due to Value Adjustment Board and other assessment changes .............. $275,704.00 C. Actual Property tax levy ....................... $2,157,108.00 This year's proposed levy tax....................$2,272.598.00 All concerned citizens are invited to attend a' public hearing on the tax increase to be held on: Tuesday, September 18, 2018 6:00 p.m. at 55 S.E. 3rd Avenue,* Room 206 City Hall, Council Chambers Okeechobee, Florida 34974 A FINAL DECISION on the proposed tax increase and the budget will be made. at this hearing. Ottice o f the MaNar ;e46, F[oriba WHEREAS, in the United States, one person dies by suicide every 12.8 minutes, with close to 45,000 reported deaths by suicide in our country during 2016; and WHEREAS, in our country, suicide is the 2nd leading cause of death for 10 - 34 year olds, and is the 10th leading cause of death for people of all ages; and WHEREAS, in Okeechobee County, the suicide rate is 13.5 % with 6 "reported" suicides in 2017, and WHEREAS, each person's death by suicide intimately affects at least six other people, with over 200,000 newly bereaved each year, and WHEREAS, far too many Floridians die by suicide each year, and most of these deaths are preventable NOW, THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 2018 as "Suicide Awareness Month" in the City of Okeechobee and urge our residents to learn how they may help because Suicide Prevention is everyone's business. In witness whereof, on September 18, 2018 I have set my hand and caused this seal to be affixed tea, CMC, City Clerk �: \ :•As`,. a r., r � � • • � +i..�` :r c- Oi s: �aO; ,rib• :• �. ♦ �� I:. � fii� � •� � ♦. � i t � i •• � . , 1 P` y I• � � iii: � - :'� r i y :`° � . mr. um� in � % i i ' : p . _rui nn� :'♦ to'' � • s`o.. nu inn i n ♦ • I t .• �:.. Sint. Wn�► r'♦ • •�� 1 I � ��` I` a. gnu. inu � i • �'�''. .! r \I, p iy '\� ��` ` �,`�, ■� 'r♦ \` �, ♦ �.I•❑IUD .♦•: �� �r ♦ • l .° I` • �lll►yIIII `'♦� ri I .` �� • �\II♦%1III' `'♦r�r�' l Ins: • ��IIN/I1!/Tr, In Kec � &*%A oft An VIM Fo,►,`�,r, .. t.. V Till I .®❑ (ear; 7)Prlir 1 I ,I tN41\"k _"I G\` _ OF . Ok F f- J� m . m O y ^� O ,s,s Cit ® Okeechobee Office of the City Clerk September 6, 2018 Mr. Phillip Eddings 4424 Southeast 30th Street Okeechobee, Florida 34974 Dear Mr. Eddings: Fifteen years may seem like a long time, but I would be willing to bet you've enjoyed every minute as a "City Family" member. At this milestone the Mayor and Council would like to take time during the September 18, 2018, meeting to recognize your contributions to the City. A presentation is being scheduled at the very start of the meeting, which begins at 6:00 p.m., to extend to you a longevity service certificate and award. In addition, I would also like to point out another change to your benefits by reaching this milestone. Beginning this month, your annual leave accrual will increase to 13.3 hours per month. Just one of the many ways the City says "thank you" for being so dedicated. It is an honor for me to have this opportunity along with the Mayor and Council to offer a most sincere, "Congratulations, you did it!" May there be many more years to come. Should a scheduling conflict arise, please call my office, 763-3372 ext. 9814. We will be sure and give you a reminder call the day of the meeting. Feel free to invite family members and friends so they, too, may share in this occasion. Sincerely, Lane Gamiotea, CIVIC City Clerk/Personnel Administrator LG/bj E-copy: Police Chief Peterson 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 aura• - ''�`�`'�rr �i iiii� Mgn "�oII•`� II 1' �� w �u 5`'i /nm m1� moo,♦.,' �ii i�• •. I•`aI/eouel n1a��rn r♦♦.•.te i�o.�1"�`�/uiel nn mail 1�...•I`�r••, �pl/11/11/��•�i��fir'`\ I��� I`riH:�ellel'e�l N tylUltl� •� �" \ `I . �\IIUftI/ ♦ • 1 I d I �\Il Vlo `► - /'�// u `1; t;/; �� O A LMAZA A in of your I O-Years d Work, and Dedicatic ins, and your fellow employee _ 2nnR to SPntpmhPr 5. 20 1 ,��q,r!'�uin�" W"N' �p sr usl dI / !.•: ♦ riu i°�I `vi !s .OF - Ok F y3 t� o I _ - 0 / 19- City of Okeechobee Office of the City Clerk September 6, 2018 Mr. Aurelio Almazan 608 Northwest 17th Street Okeechobee, Florida 34972 Dear Mr. Almazan: Time sure does fly when you are having fun! Can you believe it has been 10 years since you first became a member of the "City Family." At this milestone the Mayor and Council would like to take time during the September 18, 2018, meeting to recognize your contributions to the City. A presentation is being scheduled at the very start of the meeting, which begins at 6:00 p.m., to extend to you a longevity service certificate and award. As a way of saying "Thank You" to our employees for their dedication, I would also like to point out that by reaching this milestone there will be changes to your benefits. Beginning this month, your annual leave accrual will increase to 10 hours per month and 50 percent of your sick leave balance is eligible as a paid benefit, so long as separation of employment is on good terms. You have met the number of years of service that Education Reimbursement Contracts are no longer required. Then finally, you are now considered a vested member of the Police Officer's Retirement Fund. It is an honor for me to have the opportunity, along with the Mayor and Council, to offer a most sincere, "Congratulations, for a job well done. " May there be several more years to come. Should a scheduling conflict arise, please call my office, 763-3372 ext. 9814. We will be sure and give you a reminder call the day of the meeting. Feel free to invite family members and friends so that they too, may share in this occasion. Sincerely, fi- W4 Lane Gamiotea, CMC City Clerk/Personnel Administrator LG/bj Ecopy: Police Chief Peterson 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686 Exhibit 7 Sept 18, 2018 ORDINANCE NO. 1172 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $9,941,199.00, TRANSFERS -IN OF $1,195,215.00, AND EXPENDITURES OF $6,959,394.00, LEAVING A FUND BALANCE OF $4,177,020.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,907,529.00, EXPENDITURES OF $681,337.00, AND TRANSFERS -OUT OF $350,000.00, LEAVING A FUND BALANCE OF $876,192.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $4,571,144.00, TRANSFERS -IN OF $171,120.00, EXPENDITURES OF $660,346.00, AND TRANSFERS -OUT OF $845,215.00, LEAVING A FUND BALANCE OF $3,236,703.00; OTHER GRANTS FUND REVENUES OF $221,120.00, EXPENDITURES OF $50,000.00, AND TRANSFERS -OUT OF $171,120.00, LEAVING A FUND BALANCE OF $0.00; APPROPRIATIONS GRANT FUND REVENUES OF $210,000.00, AND EXPENDITURES OF $210,000.00, LEAVING A FUND BALANCE OF $0.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,720.00, AND EXPENDITURES OF $3,500.00, LEAVING A FUND BALANCE OF $220.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Other Grants Fund, Appropriations Grant Fund, Capital Improvement Projects Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2018, and ending September 30, 2019. GENERAL FUND Revenues: Fund Balance $ 4,315,500.00 Ad Valorem Taxes - 7.9932 $ 2,181,694.00 Other Fees $ 710,300.00 Intergovernmental Revenue $ 1,645,216.00 Charges for Current Services $ 950,600.00 Fines, Forfeitures and Penalties $ 9,775.00 Uses of Money and Property $ 100,000.00 Other Revenues $ 28,114.00 TOTAL REVENUES $ 9,941,199.00 Transfer -In from Public Facilities Improvement Fund $ 350,000.00 Transfer -In from Capital Improvement Projects Fund $ 845.215.00 TOTAL REVENUES AND TRANSFERS $11,136,414.00 Expenditures: Legislative $ 203,591.00 Executive $ 222,240.00 City Clerk $ 239,384.00 Financial Services $ 331,341.00 Legal Counsel $ 116,260.00 General Services $ 384,484.00 Law Enforcement $ 2,497,208.00 Fire Protection $ 1,662,316.00 Road and Street Facilities $ 1,302,570.00 TOTAL EXPENDITURES $ 6,959,394.00 GENERAL FUND BALANCE $ 4,177,020.00 Ordinance No. 1172 Page 1 of 3 c PUBLIC FACILITIES IMPROVEMENT FUND Revenues• Fund Balance $ 1,002,747.00 Revenues $ 904.782.00 TOTAL REVENUES $ 1,907,529.00 Expenditures• TOTAL EXPENDITURES $ 681,337.00 Transfer -Out to General Fund $ 350.000.00 TOTAL EXPENDITURES AND TRANSFERS $ 1,031,337.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 876,192.00 CAPITAL IMPROVEMENT PROJECTS FUND Revenues: Fund Balance $ 4,344,644.00 Revenues $ 226,500.00 TOTAL REVENUES $ 4,571,144.00 Transfer -In from Other Grants Fund $ 171.120.00 TOTAL REVENUES AND TRANSFERS $ 4,742,264.00 Expenditures: TOTAL EXPENDITURES $ 660,346.00 Transfer -Out to General Fund S 845,215.00 TOTAL EXPENDITURES AND TRANSFERS $ 1,505,561.00 CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $ 3,236,703.00 OTHER GRANTS FUND Revenues• Fund Balance $ 37,490.00 Revenues $ 183.630.00 TOTAL REVENUES $ 221,120.00 Expenditures: TOTAL EXPENDITURES $ 50,000.00 Transfer -Out to Capital Improvement Projects Fund 171.120.00 TOTAL EXPENDITURES AND TRANSFERS $ 221,120.00 OTHER GRANTS FUND BALANCE $ 0.00 APPROPRIATION GRANTS FUND Revenues• Fund Balance $ 1,000.00 Revenues $ 209.000.00 TOTAL REVENUES $ 210,000.00 Expenditures: TOTAL EXPENDITURES $ 210,000.00 APPROPRIATION GRANTS FUND BALANCE $ 0.00 LAW ENFORCEMENT SPECIAL FUND Revenues• Fund Balance $ 3,220.00 Revenues $ 500.00 TOTAL REVENUES $ 3,720.00 Expenditures: TOTAL EXPENDITURES $ 3,500.00 LAW ENFORCEMENT SPECIAL FUND BALANCE $ 220.00 Ordinance No. 1172 Page 2 of 3 Section 2: That this Ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Section 3: The Finance Department shall furnish a certified copy of this Ordinance upon second reading and final adoption to the Okeechobee County Property Appraiser, the Okeechobee County Tax Collector, and the Florida Department of Revenue as required by law. Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5: If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Section 6: This ordinance shall be effective October 1, 2018. INTRODUCED for First Reading and Public Hearing on the 4th day of September, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second Reading and Final Public Hearing on the 18t' day of September, 2018. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor Ordinance No. 1172 Page 3 of 3 City of Okeechobee PROPOSED 2018/2019 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED F/Y Beginning Fund Balance $ 3,791,160 $ 4,337,467 $ 3,791,160 $ 4,315,500 $ 4,315,500 Roll forward from previous year $ 180,709 $ 272,137 $ 398,002 $ 3,971,869 $ 4,609,604 $ 4,189,162 $ 4,315,500 $ 4,315,500 REVENUES 96% AD VALOREM 7.9932 $ 1,914,819 $ 1,957,528 $ 2,075,803 $ 2,095,000 $ 2,181,694 OTHER FEES $ 682,600 $ 804,420 $ 679,000 $ 761,400 $ 710,300 INTERGOVERNMENTAL $ 1,431,235 $ 1,608,888 $ 1,540,385 $ 1,611,000 $ 1,645,216 CHARGES FOR SERVICES $ 968,645 $ 1,018,249 $ 973,750 $ 973,000 $ 950,600 FINES, FORFEITURES & PE $ 14,770 $ 19,716 $ 14,450 $ 11,350 $ 9,775 USES OF MONEY & PROPEI $ 1,000 $ 1,255 $ 1,000 $ 110,000 $ 100,000 OTHER REVENUES $ 37,946 $ 47,531 $ 37,946 $ 41,364 $ 28,114 $ 5,051,015 $ 5,457,587 $ 5,322,334 $ 5,603,114 $ 5,625,699 TRANSFERS - IN Public Facilities Fund(Transfe $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 CDBG $ - $ - $ - $ - $ Capital Pro' /Im rovement Fun $ 796,722 $ - $ 535,453 $ 136,335 $ 845,215 TOTAL REVENUES 1 $ 6,378,446 $ 6,079,724 $ 6,605,789 $ 6,089,449 $ 6,820,914 EXPENDITURES LEGISLATIVE $ 182,699 $ 135,665 $ 192,796 $ 125,527 $ 203,591 EXECUTIVE $ 195,341 $ 186,238 $ 204,524 $ 196,387 $ 222,240 CITY CLERK $ 216,170 $ 190,847 $ 208,646 $ 194,410 $ 239,384 FINANCIAL SERVICES $ 279,391 $ 257,124 $ 287,427 $ 263,655 $ 331,341 LEGAL COUNCIL $ 75,710 $ 165,882 $ 115,760 $ 60,265 $ 116,260 GENERAL SERVICES $ 375,544 $ 344,920 $ 396,520 $ 373,138 $ 384,484 LAW ENFORCEMENT $ 2,264,083 $ 2,082,051 $ 2,345,620 $ 2,243,171 $ 2,497 208 FIRE PROTECTION $ 1,587,869 $ 1,493,016 $ 1,668,634 $ 1,615,536 $ 1,662,316 ROAD & STREET FACILITE $ 1,230,079 $ 1,111,379 $ 1,244,392 $ 1,150,550 $ 1,302,570 TOTAL GEN. OPEREXPENDITURES $ 6,406,886 $ 5,967,122 $ 6,664,319 1 $ 6,222,639 $ 6,959,394 FISCAL YEAR ENDING FUND BALANCE 1 $ 3,762,720 1 $ 4,450,069 1 $ 3,732,630 1 $ 4,182,310 1 $ 4,177,020 5.7% 4.4% 2019 Budget Wrkbk Final Hearing 1 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED FUND BALANCE $ 3,791,160 $ 4,337,467 $ 3,791,160 $ 4,315,500 $ 4,315,500 Roll Forward from previous year $ 272,137 $ 272,137 $ 398,002 $ 4,063,297 $ 4,609,604 $ 4,189,162 $ 4,315,500 1 $ 4,315,500 REVENUES TAXES: 311-1000 96% AD VALOREM @ 7.9932 $ 1,914,819 $1,957,528 $ 2,075,803 $ 2,095,000 $ 2,181,694 TOTAL IS 1,914,819 $ 1,957,528 1 $ 2,075,803 1 $ 2,095,000 1 $ 2,181,694 OTHER FEES: 312-5100 312-5200 314-1000 314-4000 314-8000 316-0000 319-0000 Fire Insurance Premium $ 50,100 $ 50,253 $ 45,800 $ 49,100 $ 45,800 Casualty Insurance Prem Tax (Police) $ 67,000 $ 78,658 $ 62,000 $ 71,000 $ 62,000 Utility Tax -Electric $ 450,000 $ 519,267 $ 450,000 $ 510,000 $ 480,000 Utility Tax/Natural Gas $ 17,500 $ 25,196 $ 19,700 $ 23,500 $ 20,000 Utility Tax/Propane $ 30,200 $ 52,175 $ 29,000 $ 30,000 $ 291000 Prof & Business Tax Receipt $ 66,800 $ 78,200 $ 71,500 $ 74,000 $ 72,500 Public Service Fee $ 1,000 IS $ 671 $ 1,000 $ 3,800 $ 1,000 TOTAL $ 682,600 804,420 $ 679.000 IS 761,400 $ 710,300 INTERGOVERNMENTAL REVENUES: 335-1210 335-1800 312-6000 315.0000 335-2300 338-2000 SRS Cigarette Tax $ 197,479 $ 211,270 $ 198,151 $ 209,000 $ 199,890 Mobile Home Licenses $ 19,500 $ 21,906 $ 19,500 $ 14,500 $ 14,000 Alcoholic Beverage Licenses $ 5,200 $ 6,120 $ 5,200 $ 6,100 $ 5,300 1/2 Cent Sales Tax $ 322,800 $ 378,675 $ 355,413 $ 383,000 $ 383,546 1 Cent Sales Surtax $ 656,154 $ 735,943 $ 734,121 $ 767,000 $ 825,993 Communications Service Tax $ 223,913 $ 245,209 $ 222,000 $ 225,000 $ 208,887 Firefighters Supplement $ 1,200 $ 1,543 $ 1,200 $ 1,200 $ 2,400 County Business Licenses $ 4,989 $ 8,222 $ 4,800 $ 5,200 $ 5,200 TOTAL $ 1,431,235 $ 1,608,888 $ 1,540,385 $ 1,611,000 $ 1,645,216 CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-4000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 79,000 $ 74,049 $ 80,000 $ 70,000 $ 75,000 Exception & Zoning Fees $ 500 $ 6,450 $ 500 $ 4,200 $ 1,350 Franchise -Electric $ 401,000 $ 415,135 $ 400,000 $ 390,000 $ 380,000 Franchise -Natural Gas $ 7,095 $ 13,728 $ 10,200 $ 10,300 $ 10,200 Franchise -Solid Waste $ 103,700 $ 119,423 $ 105,700 $ 109,000 $ 106,000 Plan Review Fees $ 1,500 $ 2,065 $ 1,500 $ 2,500 $ 2,000 Alley/Street Closing Fees Map Sales $ 25 $ - $ 25 $ 25 Photocopies $ 25 $ - $ 25 $ 25 Solid Waste Collection Fees-Resd. $ 375,800 $ 387,399 $ 375,800 $ 387,000 $ 376,000 TOTAL $ 968,645 IS 1,018,249 1 $ 973,750 $ 973,000 S 950.600 2019 Budget Wrkbk Final Hearing 2 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES FINES, FORFEITURES & PENALTIES: 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 2016/2017 1 2016/2017 1 2017/2018 1 2017/2018 2018/2019 AMENDED I EOY I AMENDED JESTIMATES IPROPOSED Court Fines $ 8,425 $ 9,939 $ 8,425 $ 5,200 $ 5,000 Radio Comm. Fee $ 4,020 $ 3,350 $ 3,700 $ 2,900 $ 2,700 Law Enforcement Education $ 1,250 $ 1,355 $ 1,250 $ 1,000 $ 1,000 Investigation Cost Reimbursement $ 925 $ 2,172 $ 925 $ 2,190 $ 925 Unclaimed Evidence $ - $ -' $ - Ordinance Violation Fines $ 150 $ 2,900 1 $ 150 1 $ 60 i $ 150 TOTAL IS 14,770 IS 19,716 IS 14,450 IS 11350 IS 9,775 USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 Interest Earnings $ 1,000 $ 1,255 $ 1,000 $ 110,000 $ 100,000 Investment Earnings $ - $ - $ - Surplus City Property $ - $ - $ - TOTAL $ 1,000 $ 1,255 IS 1000 $ 110 000 $ 100,000 OTHER REVENUES: 334-2000 343-9100 343-9200 366-1000 369-1000 369-4000 369-5000 383-0000 Public Safety Grant $ $ - $ - Special Purpose Grant $ - $ - $ - DOT Hwy Maint.Landscape/Mowing $ 8,532 $ 8,532 $ 8,532 $ 8,500 $ 8,700 DOT Master Traffic Signals Maint. $ 15,064 $ 15,064 $ 15,064 $ 15,064 $ 15,064 DOT Maint. Lights & Lights Contract $ - $ - $ Other Revenues $ 10,000 $ 1,286 $ 10,000 Miscellaneous $ 2,000 $ 19,006 $ 2,000 $ 7,200 $ 2,000 Code Enforcement Fine $ 500 $ 766 $ Soo $ 8,700 $ 500 Police Accident Reports $ 1,850 $ 2,877 $ 1,850 $ 1,900 $ 1,850 Capital Lease Proceeds $ - $ - $ - TOTAL JS 37 946 1 $ 47,531 IS 37,946 15 41,364 IS 28,114 OTHER REVENUES AND TRANSFER IN 381-1000 Impact Fee Transfer in $ - $ $ - $ - $ Capital Project Improvements (Transfer -In) $ 751,034 $ $ 535,453 $ 535,453 $ 845,215 CDBG Fund ('Transfer -In) Public Facilities Improvement (Transfer -In) $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 TOTAL 1 $ 1,101,034 $ 350,000 1 $ 885,453 1 $ 885,453 1 $ 1,195,215 TOTAL REVENUE & OTHER FUNDING SOURCES I $ 6,424,186 $ 6,079,724 1 $ 6,605,789 $ 6,488,567 1 $ 6,8207914 OPERATING TRANSFERS - OUT Due From CDBG $ - $ - $ Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT 2019 Budget Wrkbk Final Hearing 3 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 46,100 $ 46,100 $ 46,100 $ 46,100 $ 46,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ 1,000 $ 1,000 2100 FICA $ 3,756 $ 2,907 $ 3,756 $ 2,950 $ 3,756 2200 RETIREMENT $ 3,510 $ 2,850 $ 3,510 $ 2,400 $ 4,850 2300 LIFE AND HEALTH INSURANCE $ 40,057 $ 20,549 $ 42,500 $ 24,700 $ 54,577 2400 IWORKERS COMPENSATION $ 227 $ 236 $ 240 $ 240 $ 258 TOTAL PERSONNEL COSTS: $ 93,650 $ 72,642 $ 97,106 $ 77,390 $ 109,541 2019 Budget Wrkbk Final Hearing 4 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ - $ 2,490 $ 3400 OTHER CONTRACT SERVICES $ 58,000 $ 32,500 $ 61,500 $ 23,000 $ 46,500 4000 TRAVEL AND PER DIEM $ 2,000 $ 1,236 $ 2,500 1250 $ 2,500 4100 COMM. & FREIGHT $ 3,200 $ 650 $ 3,200 $ 800 $ 3,200 4500 INSURANCE $ 3,209 $ 2,900 $ 3,350 $ 3,610 4609 REPAIR & MAINTENANCE $ 560 $ - $ 550 $ 600 4901 EDUCATION $ 1,500 $ 725 $ 1,500 $ 500 $ 1,500 4909 MISCELLANEOUS $ 1,000 $ 825 $ 1,000 $ 200 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,200 $ 200 1 $ 1,200 $ 400 $ 1,200 8100 SHARED SERVICES $ 8,940 $ 8,937 $ 8,940 $ 8,937 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ 2,000 $ 2,500 $ 2,500 8201 INTERLOCAL PART. WIRSC $ - $ - $ - 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 25.000 574-8300 TOURISM/ECO. DEV/CENTENNIAL $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES $ 89,049 $ 63,023 $ 95,690 $ 48,137 $ 94,050 IS GRAND TOTAL FOR DEPARTMENT $ 182,699 135,665 S 192,796 $ 125,527 $ 203,591 PROPOSED CHANGES 2300 Increase in Health benefit cost, 10% 4500 Projected Property and Casualry cost for 2019 3400 CAS Legislative Services, $18,000: Balance of Annexation Study Est Cost, $28,500: CRA Study,'0' Grant Appl in process 8202 Economic Development Committee Contribuion 2019 Budget Wrkbk Final Hearing 5 of 27 so General Fund - 001 City of Okeechobee PROPOSED 2018/2019 BUDGET DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 82,849 $ 82,700 $ 87,822 $ 87,822 $ 92,300 1200 REGULAR SALARIES $ 43,653 $ 43,565 $ 44,995 $ 44,900 $ 46,500 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - 2100 FICA $ 9,864 $ 9,815 $ 10,305 $ 10,200 $ 10,800 2200 IRETIREMENT $ 12,700 $ 12,610 $ 12,900 $ 10,200 $ 14,500 2300 LIFE AND HEALTH INSURANCE $ 18,780 $ 18,800 $ 19,900 $ 19,700 $ 21,890 2400 WORKERS COMPENSATION $ 722 $ 706 $ 795 $ 785 $ 855 TOTAL PERSONNEL COSTS: $ 168,568 S 168,196 $ 176,717 $ 173,607 $ 186,845 2019 Budget Wrkbk Final Hearing 6 of 27 N General Fund - 001 City of Okeechobee PROPOSED 2018/2019 BUDGET DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 " 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 4000 TRAVEL AND PER DIEM $ 4,000 $ 2,478 $ 4,200 2100 8400 4100 COMM. & FREIGHT $ 4,005 $ 3,325 $ 3,707 3600 3900 4400 RENTALS & LEASES $ 3,900 $ 2,658 $ 4,100 3200 4100 4500 INSURANCE $ 3,668 $ 3,351 $ 3,850 3580 4135 4600 R&M VEHICLES $ 1,550 $ 25 $ 1,550 1100 1550 4609 R&M EQUIPMENT $ 1,400 $ 1,210 $ 1,400 1200 1400 4901 EDUCATION $ 1,750 $ 624 $ 1,750 1100 2860 4909 MISCELLANEOUS $ 500 $ 376 $ 500 250 500 5100 OFFICE SUPPLIES $ 800 $ 305 $ 800 550 800 5200 OPERATING SUPPLY $ 1,200 $ 220 $ 1,200 1900 2200 5201 FUEL AND OIL $ 3,000 $ 2,505 $ 3,000 2800 3800 5400 BOOKS, PUBLICATIONS, ETC $ 1,000 $ 965 $ 1,750 1400 1750 6400 EQUIPMENT ($750 OR MORE) $ $ -::-:[$ TOTAL SUPPLIES AND OTHER SERVICES $ 26,773 $ 18,042 IS 27,807 1 $ 22,780 IS 35,395 GRAND TOTAL FOR DEPARTMENT I $ 195,3411 $ 186,238 IS 204,524 IS 196,387 1 $ 222,240 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 500 Projected Property and Casualty cost for 2019; 7.5% 4000 Increase based on add'l conferences/Tallahassee visits 4901 Increase based on add'1 Conferences 5201 Using $4.00 rate per gallon, increasing gallons from 850 to 950 5200 Upgrades /improvements for Admin office, $1000 Postions 2016 2017 2018 2019 City Administrator 1 1 1 1 Executive Assistant 1 1 1 1 2019 Budget Wrkbk Final Hearing 7 of 27 m General Fund - 001 City of Okeechobee PROPOSED 2018/2019 BUDGET DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 62,676 $ 61,990 $ 64,570 $ 63,900 $ 66,813 1200 REGULAR SALARIES $ 32,946 $ 32,840 $ 33,900 $ 33,800 $ 35,100 1300 OTHER SALARIES $ 15,100 $ 11,502 $ 15,327 $ 9,000 $ 17,520 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ $ 750 2100 IFICA $ 8,952 $ 8,050 $ 9,105 $ 8,000 $ 9,360 2200 RETIREMENT $ 9,600 $ 9,490 $ 9,632 $ 7,700 $ 10,800 2300 LIFE AND HEALTH INSURANCE $ 18,582 $ 18,647 $ 19,830 $ 19,300 $ 21,250 2400 WORKERS COMPENSATION $ 613 $ 382 $ 685 $ 660 $ 736 TOTAL PERSONNEL COSTS: $ 148,469 IS 142,901 $ 153,049 1 $ 142,360 $ 162,329 2019 Budget Wrkbk Final Hearing 8 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3103 MUNICIPAL CODE $ 4,500 $ 2,690 $ 4,500 $ 4,500 $ 4,500 3400 OTHER CONTRACTUAL SERVICES $ 9,000 $ 8,800 $ 8,800 $ 8,800 $ 18,800 4000 TRAVEL AND PER DIEM $ 3,000 $ 1,395 $ 3,000 $ 2,000 $ 4,550 4100 COMM. & FREIGHT $ 2,300 $ 2,158 $ 2,417 $ 2,200 $ 2,160 4500 INSURANCE $ 5,501 $ 5,067 $ 5,250 $ 5,000 $ 5,640 4609 R&M EQUIPMENT $ 7,100 $ 6,935 $ 7,530 $ 7,200 $ 10,225 4900 ADVERTISING/OTHER CHARGES $ 25,000 $ 12,795 $ 16,550 $ 16,000 $ 18,000 4901 EDUCATION $ 1,100 $ 300 $ 1,350 $ 1,350 $ 2,100 4909 MISCELLANEOUS/ELECTION $ 6,000 $ 4,496 $ 2,000 $ 2,000 $ 5,200 5100 OFFICE SUPPLIES $ 2,000 $ 1,545 $ 2,000 $ 1,000 $ 3,480 5400 BOOKS, PUBLICATIONS, ETC $ 2,200 $ 1,765 $ 2,200 $ 2,000 $ 2,400 6400 EQUIPMENT ($750 OR MORE) $ - $ _ $ __$ - $ _ TOTAL SUPPLIES AND OTHER SERVICES $ 67,701 $ 47,946 $ 55,597 $ 52,050 $ 77,055 GRAND TOTAL FOR DEPARTMENT $ 216,170 $ 190,847 $ 208-646 $ 194.410 $ 239,384 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 3400 Add $10,000 contract services 1) scan back -logged records, proposals received for a 3-5 year plan 2) shredding services 4000 Additional training; conference location changes 4609 *Increase to 4609 - standard 10%, and included the purchase of Archive Social for social media archiving 4900 Addition of records destruction project, new bulletin board for posting requirements 4901 Registration fees increased; additional HR training for Clerk 4909 2018 Election; 5100 Purchase of chamber laptop and LF monitor 5400 Subscription and membership costs have increased Position 2016 2017 2018 2019 Clerk I I 1 1 Deputy Clerk 1 I 1 1 Adminstrative Secretary - Part time 1 I 1 1 2019 Budget Wrkbk Final Hearing 9 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1510 LONGEVITY $ 750 2300 HEALTH INSURANCE $ 10,050 $ 20,250 $ 9,350 $ 9,325 $ 9,590 3100 PROFESSIONAL SERVICES $ 51,000 $ 42,066 $ 51,000 $ 45,000 $ 52,020 3300 LEGAL COST $ 10,500 $ 101,150 $ 50,500 $ 3,000 $ 50,500 4000 TRAVEL AND PER DIEM $ 800 $ 627 $ 800 $ 800 $ 1,000 4100 COMM. AND FREIGHT SERVICES $ 1,010 $ 550 $ 1,010 $ 550 $ 800 4609 R&M EQUIPMENT $ 800 $ 364 $ 800 $ 375 $ 800 4901 EDUCATION $ 750 $ 275 $ 750 $ 615 $ 750 5100 OFFICE SUPPLIES $ 300 1 $ 100 Is 300 $ 100 $ 300 5400 IMEMBERSHIP & SUBSCRIPTIONS $ 500 1 $ 500 $ 500 $ 500 $ 500 TOTAL SUPPLIES AND OTHER SERVICES $ 75,710 IS 165,882 $ 115,760 $ 60,265 $ 116,260 GRAND TOTAL FOR DEPARTMENT Is 75,710 IS 165,882 IS 115,760 $ 60,265 IS 116,260 PROPOSED CHANGES 2300 Increase in Health benefit cost, 10% 3100 Adjusting based on 2% 2019 Budget Wrkbk Final Hearing 10 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2016/2017 .2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 59,120 $ 58,920 $ 61,200 $ 61,200 $ 63,360 1200 REGULAR SALARIES $ 71,289 $ 71,445 $ 73,925 $ 73,900 $ 76,535 1201 OTHER SALARY $ - $ - $ 1510 LONGEVITY/SERVICE INCENTIVEM29,629$ $ 2100 FICA 7 $ 10,505 $ 8,000 $ 10,800 2200 RETIREMENT $ 13,195 $ 11,200 $ 14,650 2300 LIFE AND HEALTH INSURANCE0 $ 31,475 $ 31,300 $ 34,300 2400 WORKERS COMPENSATION 1 $ 820 $ 900 $ 881 2500 UNEMPLOYMENT TAXES $ TOTAL PERSONNEL COSTS: IS 184,183 $ 182,953 IS 191,120 $ 186,500 $ 200,526 2019 Budget Wrkbk Final Hearing 11 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT- FTNANrV DRPAUTIVITNT /nc1z1 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3200 ACCOUNTING & AUDIT $ 37,800 $ 29,500 $ 37,800 $ 34,500 $ 41,500 3400 OTHER CONTRACTUAL SERVICES $ 14,500 $ 15,000 $ 15,000 $ 10,500 $ 42,500 4000 TRAVEL AND PER DIEM $ 1,750 $ 670 $ 1,750 $ 805 $ 1,750 4100 COMM. & FREIGHT $ 2,800 $ 2,180 $ 2,917 IS 2,600 $ 2,920 4500 INSURANCE $ 6,418 $ 5,818 $ 6,600 $ 6,300 $ 7,095 4609 R&M EQUIPMENT $ 14,250 $ 8,790 $ 14,250 $ 10,200 $ 14,250 4901 EDUCATION $ 850 $ 290 $ 850 $ - $ 700 4909 MISCELLANEOUS $ 100 $ 48 $ 100 $ 50 $ 2,500 5100 OFFICE SUPPLIES $ 1,200 $ 860 $ 1,200 $ 1,050 $ 1,200 5200 OPERATING SUPPLY $ 15,350 $ 10,890 $ 15,650 $ 11,000 $ 15,650 5400 BOOKS, PUBLICATIONS, ETC $ 190 $ 125 $ 190 $ 150 $ 750 6400 EQUIPMENT ($750 OR MORE) Is - $ - $ TOTAL SUPPLIES AND OTHER SERVICES IS 95,208 1 $ 74,171 S 96,307 $ 77,155 i S 130,815 TOTAL COST: IS 279,3911 $ 257,124 IS 287,427 IS 263,655 1 $ 331,341 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 3200 Incr. Audit cost by $1,000 for GASB 75, Add OPEB Calc contract, $2,700 (provides 1st yr, 2nd yr is @ $800). 3400 Website/and Continuing maintenance/Media Contractual Services; Adding $30,000 Contractual Services for Network/Software/Computer Services 4909 Added $2,000 Research for Replacement accounting software 4609 Adding Office 365 annual software (1) Word, Excel, Email, PPT, for Finance Clerk 5400 Additional education publications Postions 2016 2017 2018 2019 Finance Director 1 1 1 1 Account Clerk 1 1 1 1 Admnstrative Secretary/BTR Speclist 1 1 I 1 2019 Budget Wrkbk Final Hearing 12 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1200 REGULAR SALARIES $ 68,958 $ 68,908 $ 71,310 $ 71,308 $ 73,820 1300 OTHER SALARY $ 2,315 $ 2,315 $ - $ 1400 OVERTIME $ - $ $ - $ 1510 LONGEVITY/SERVICE INCENTIVE $ - $ $ - $ 2100 FICA $ 5,577 $ 5,303 $ 5,710 $ 5,480 $ 5,660 2200 RETIREMENT $ 6,900 $ 6,880 $ 7,004 $ 5,600 $ 7,710 2300 LIFE AND HEALTH INSURANCE $ 18,420 $ 18,400 $ 20,556 $ 19,100 $ 21,250 2400 WORKERS COMPENSATION is 590 $ 575 $ 649 $ 640 $ 695 TOTAL PERSONNEL COSTS: $ 102,760 $ 102,381 $ 105,229 $ 102,128 $ 109,135 2019 Budget Wrkbk Final Hearing 13 of 27 City of Okeechobee ��-- PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 125,250 $ 108,900 $ 124,050 $ 110,700 $ 124,050 3400 OTHER CONTRACTUAL SERVICES $ 80,110 $ 84,850 $ 80,110 $ 81,300 $ 88,360 4000 TRAVEL AND PER DIEM $ 4,960 $ 1,800 $ 4,960 $ 3,790 $ 4,960 4100 COMM. & FREIGHT $ 2,544 $ 2,245 $ 5,374 $ 4,070 $ 3,452 4300 UTILITIES $ 9,600 $ 8,405 $ 9,000 $ 8,800 $ 9,100 4400 RENTALS AND LEASES $ 3,687 $ 3,687 $ 3,687 $ 3,690 $ 3,687 4500 INSURANCE $ 18,108 $ 16,450 $ 18,900 $ 17,100 $ 20,310 4600 R&M VEHICLES $ 1,000 $ - $ 500 $ 4609 R&M BUILDING & EQUIPMENT $ 16,000 $ 12,840 $ 35,910 $ 35,910 $ 12,630 4901 EDUCATION $ 700 $ - $ 700 $ - $ 700 4909 MISCELLANEOUS $ 500 $ 230 $ 500 $ 50 $ 500 5100 OFFICE SUPPLIES $ 2,900 $ 1,277 $ 2,900 $ 2,200 $ 2,900 5200 OPERATING SUPPLY $ 1,900 $ 680 $ 1,500 $ 1,100 $ 1,500 5201 FUEL AND OIL $ 325 $ $ 5204 IPOSTAGE & SUPPLIES $ 5,000 $ 1,175 $ 3,000 $ 2,300 $ 3,000 5400 BOOKS, PUBLICATIONS, ETC $ 200 $ - $ 200 $ 200 6400 1EQUIPMENT ($750 OR MORE) TOTAL SUPPLIES AND OTHER SERVICES $ 272,784 $ 242,539 $ 291,291 $ 271,010 $ 275,349 GRAND TOTAL FOR DEPARTMENT $ 375,544 1 $ 344,920 1 $ 396,520 1 $ 373,138 1 $ 384,484 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 3400 Animal Control Services increase 15%, $8250 due to proposed Sheriffs budget 2400 & 4500 Projected Property and Casualty cost for 2019, 7.5% 4600 Removal of R&M of vehicles 4609 Reduction of$23,300 (PY CH outside painting, etc.) 4609 Adding 6 guest chairs, total $650. Position Co-ordinator Adminstrative Secretary 2016 2017 2018 2019 1 1 1 1 2019 Budget Wrkbk Final Hearing 14 of 27 m General Fund - 001 City of Okeechobee PROPOSED 2018/2019 BUDGET DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES S 59,600 S 53,426 $ 72,557 $ 71,990 S 75,120 1200 REGULAR SALARIES S 990,400 S 932,931 S 1,057,497 $ 1,042,000 $ 1,143,675 1201 HOLIDAY PAY S - $ - $ 1202 OFFICERS HOLIDAY PAY $ 27,146 $ 20,795 $ 27,553 $ 21,100 $ 30,764 1300 OTHERSALARY $ 26,500 $ 24,156 $ 29,100 $ 31,300 $ 32,900 1400 OVERTIME $ 15,000 $ 12,396 $ 7,500 S 1,600 $ 5,100 1403 OFFICERS OVERTIME PAY $ 89,500 $ 111,256 S 73,950 $ 78,065 $ 81,750 1501 AUXILIARY PAY $ 1,200 S 1,200 $ 1,200 $ 1,200 S 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 750 1520 OFFICERS LONGEVITY/SERVICE S 500 $ 500 $ 1540 CAREER EDUCATION S 14,250 S 11,825 S 14,250 $ 12,700 $ 14,250 2100 FICA $ 95,815 S 92,732 $ 101,614 $ 95,700 $ 104,500 2200 RETIREMENT S 308,400 $ 262,646 $ 286,454 S 258,000 S 265,460 2300 LIFE AND HEALTH INSURANCE $ 261,678 S 255,305 $ 284,122 $ 281,000 S 310,600 2400 WORKERS COMPENSATION $ 44,215 IS 43,572 $ 50,256 $ 48,200 IS 53,481 2500 UNEMPLOYMENT COMP. $ 3,200 1 $ $ TOTAL PERSONNEL COSTS: S 1,937,404 IS 1,822,740 IS 2,006,053 IS 1,942,855 1 S 2,119,550 2019 Budget Wrkbk Final Hearing 15 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET Qeneral Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 20,608 $ 21,615 S 23,826 $ 23,500 S 35,600 3400 OTHER CONTRACTURAL SERVICES $ 30,728 S 13,005 S 30,708 $ 30,708 $ 30,708 4000 TRAVEL AND PER DIEM $ 5,000 $ 4,870 $ 5,000 S 3,900 $ 7,800 4100 COMM. & FREIGHT S 34,050 $ 34,843 $ 32,640 $ 33,688 S 35,040 4300 UTILITIES $ 16,275 $ 14,640 $ 16,275 S 14,500 $ 16,275 4400 RENTALS AND LEASES $ 5,420 $ 3,855 $ 5,420 $ 4,100 S 5,420 4500 INSURANCE S 49,708 $ 45,081 $ 51,500 $ 51,200 $ 55,365 4600 R&M VEHICLES $ 10,000 $ 11,344 $ 15,000 S 20,500 $ 16,000 4609 R&M EQUIPMENT $ 23,550 $ 17,156 $ 23,550 $ 12,600 $ 27,550 4700 PRINTING $ 2,000 $ 200 $ 2,000 $ 2,000 $ 2,000 4901 EDUCATION -RESTRICTED $ 4,500 $ 1,425 S 4,500 $ 4,000 $ 4,500 4902 EDUCATION - NON -RESTRICTED $ 4,500 $ 4,064 $ 4,500 $ 2,000 $ 4,500 4909 MISCELLANEOUS $ 1,500 $ 1,699 $ - $ 1,500 $ 1,500 5100 OFFICE SUPPLIES S 5,000 $ 1,850 $ 5,000 $ 3,100 S 5,000 5101 DETECTIVE SUPPLIES $ 3,000 $ 1,375 S 3,000 $ 2,000 $ 3,000 5102 INVESTIGATION FEES S 1,800 $ 930 S 1,800 $ 800 S 1,800 5200 OPERATING SUPPLY $ 17,100 S 10,075 $ 17,100 $ 10,500 $ 17,100 5201 FUEL AND OIL $ 66,140 $ 43,750 $ 68,448 S 52,200 $ 78,400 5202 OPERATING SUPPLIES (TIRES) $ 8,000 S 7,705 $ 8,800 $ 8,800 S 9,500 5203 UNIFORMS/PATCHES $ 15,300 $ 15,875 S 18,000 $ 15,000 $ 18,100 5400 BOOKS, PUBLICATIONS, ETC $ 2,500 $ 1,989 $ 2,500 $ 1,200 $ 2,500 6400 EQUIPMENT ($750 OR MORE) $ - $ 1,965 S 8300 PUBLIC SERVICE GRANT S S - $ 2,520 8301 FDOT -Traffic Safety Grant $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES $ 326,679 S 259,3111 S 339,567 $ 300,316 $ 377,658 GRAND TOTAL FOR DEPARTMENT S 2,264,083 1 S 2,082,0511 S 2,345,620 1 S 2,243,1711 S 2,497,208 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA SRO Program included in related line item cost (2 Officers) 1200 Includes leave payout for employees 2300 Increase in Health benefit cost, 10% 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 1300 Shifting $4000 from add'I OT (SRO) increase) to flat Other Salaries; $1250 shift from 521-1400 Non -sworn OT 1400 Decreasing non -sworn OT, S2500 (shifting to Other Salaries 3100 Annual Crime Lab fee increased fr $20,726 to $32,500 4609 Previous budgeted in Capital, Replacement office & electronics equip, $4,000 Position 2016 2017 2018 2019 Police Chief I I I I Major I 1 I I Lieutenant I I I I Sergeant 5 5 5 5 Certified Officer 12 12 14 14 Co-Ordinator I I I I Record Clerk/Supervisor I I I I Certified Officer - Part time 2 2 2 2 School Crossing Guard -Part time I I I I 2019 Budget Wrkbk Final Hearing 16 of 27 City of Okeechobee 1 PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES S 71,646 S 71,050 S 74,169 S 73,800 S 76,600 1200 REGULAR SALARIES S 682,520 S 652,955 S 710,232 S 695,500 S 720,100 1201 HOLIDAY PAY S 25,015 S 19,166 S 25,390 S 21,800 S 26,286 1300 OTHERSALARY S •28,649 S 27,490 S 29,278 S 29,100 S 29,900 1400 OVERTIME S 36,910 S 47,561 S 38,800 S 42,776 S 40,500 1401 OVERTIME PAY/ANNUAL & SICK S 60,060 S 57,545 S 61,500 S 57,877 S 63,670 1402 DISPATCHER OVERTIME S 5,850 S 8,390 S 4,750 S 4,500 S 6,090 1501 VOLUNTEER PAY S 12,000 S 13,617 S 14,000 S 15,364 S 14,000 1510 LONGEVITY/SERVICE INCENTIVE S 500 S 500 S S 1,250 1540 CAREER EDUCATION S 1,200 S 950 S 1,200 S 1,200 S 2,400 2100 FICA S 71,800 S 66,259 S 74,259 S 69,500 S 73,100 2200 RETIREMENT S 192,040 S 180,763 S 190,256 S 188,000 S 182,100 2300 LIFE AND HEALTH INSURANCE S 144,117 S 127,476 S 141,050 S 130,500 S 144,500 2400 WORKERS COMPENSATION S 40,690 S 40,206 S 43,600 S 43,500 S 46,870 2500 UNEMPLOYMENT COMPENSATION S s S TOTAL PERSONNEL COSTS: I S1,372,997 1 $1,313,928 1 S1,408,484 I S1,373,417 1 S1,427,366 2019 Budget Wrkbk Final Hearing 17 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES (MD) S 7,800 S 7,565 S 8,400 S 7,410 S 7,800 3102 PROF SERV (PHYS FOR SCBA) S 3,800 S 2,890 S 3,800 $ 3,000 S 3,500 3103 WELLNESS PROGRAM (Gym) S 3,600 S 2,880 $ 3,600 S 2,880 S 3,000 3400 OTHER CONTRACTUAL SERVICES S 2,450 S - S 2,450 S 7,450 4000 TRAVEL AND PER DIEM S 3,000 S 2,926 S 3,200 IS 2,400 S 3,200 4100 COMM. & FREIGHT S 16,403 S 11,470 S 23,030 S 23.000 S 20,000 4300 UTILITIES S 14,000 S 11,944 S 13,000 S 11,700 S 13,000 4400 RENTALS AND LEASES S 2,400 S 1,675 S 2,400 S 1,700 S 2,400 4500 INSURANCE S 30,409 S 27,655 S 31,500 S 30,500 S 33,865 4600 R&M VEHICLES S 37,000 $ 33,160 S 72,629 S 72,629 S 33,160 4609 R&M BUILDING & EQUIPMENT S 29,075 S 24,643 IS 29,075 $ 32,000 S 33,575 4700 PRINTING S 600 S 425 S 600 S 300 S 600 4901 EDUCATION S 11,000 S 6,265 S 11,000 S 6,900 S 11,000 4902 PUBLIC EDUCATION & FIRE PREY. S 1,500 S 1,477 S 1,500 S 500 S 2,500 4903 CODE ENFORCEMENT S 9,000 $ 10,080 S 9,000 $ ' 6,500 S 9,000 4905 TRAINING & MATERIALS S 3,500 S 1,755 S 3,500 S 3,000 S 3,500 4909 MISCELLANEOUS S 400 S 85 S 400 S 200 S 400 5100 OFFICE SUPPLIES S 2,420 S 1,605 IS 2,541 S 2,100 S 3,000 5200 OPERATING SUPPLY S 11,825 S 13,008 IS 11.825 S 10,500 S 13,000 5201 FUEL AND OIL S 9,190 $ 7,390 $ 9,700 S 9,500 S 14,000 5202 OPERATING SUPPLIES (TIRES) S 3,500 S 995 S 5,000 S 4,500 S 5,000 5203 UNIFORMS/PATCHES S 8,000 S 6,515 S 8,000 S 7,000 S 8,000 5400 IBOOKS, PUBLICATIONS, ETC S 4,000 S 2,680 S 4,000 $ 3,900 $ 4,000 6400 1 EQUIPMENT ($750 OR MORE) $ - S - S - $ - $ TOTAL SUPPLIES AND OTHER SERVICES: S 214,872 S 179,088 S 260,150 S 242,119 1 S 234,950 GRAND TOTAL FOR DEPARTMENT S 1,587,869 1 S 1,493,016 1 S 1,668,634 1 S 1,615,5361 S 1,662,316 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 3400 Adding $5,000 Estimated Magistrate contract/cost 2300 Increase in Health benefit cost. 10% 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 3102 Decrease,$300 3103 Decrease,$600 4100 Decrease, S3,030 4600 Decrease, 39,469 - (PY major repairs to Ladder truck) 4902 Increase due to low stock inventory, S 1.000 4903 Increase due to possible need for software for Magistrate 4609 Retro fit LED lighting, S2.500; Remove counter/add desk S 1000; Balcony repairs, S 1000 5201 Using S4.00 rate per gallon, increasing gallons from 2800 to 3200: Diesel 275 gal @ $4.25 5100 Increase for replacement printers in Fred/Chiefs offices 5200 Adding 10% based on increase cost trend Position 2016 2017 2018 2019 Fire Chief I I I I Captain I I Lieuteant 3 3 3 3 Firefighter/EMT 8 8 7 7 Dispatcher 4 4 5 5 Code Enforecment Officer -Part time I I I I Administrative Secretary l 1 I I 2019 Budget Wrkbk Final Hearing 18 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 143,470 $ 139,331 $ 169,495 $ 164,000 $ 91,650 1200 REGULAR SALARIES $ 310,300 $ 277,406 $ 279,958 $ 248,200 $ 385,800 1300 OTHER SALARIES $ 33,685 $ 13,567 $ 36,000 $ 24,800 $ 36,700 1400 OVERTIME $ 3,500 $ 2,718 $ 3,553 $ 3,500 $ 4,000 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - 2100 FICA $ 39,123 $ 28,135 $ 40,090 $ 32,500 $ 37,800 2200 RETIREMENT $ 43,500 $ 29,135 $ 37,867 $ 25,700 $ 49,900 2300 LIFE AND HEALTH INSURANCE $ 89,066 $ 85,162 $ 98,900 $ 90,200 $ 99,400 2400 WORKERS COMPENSATION $ 32,240 $ 31,970 $ 33,569 $ 33,400 1 $ 36,390 2500 JUNEMPLOYMENT COST $ 300 $ - $ 500 $ 500 $ 500 TOTAL PERSONNEL COSTS: S 695,184 $ 607,424 1 $ 699,932 15 622,800 1 S 742,140 2019 Budget Wrkbk Final Hearing 19 of 27 City of Okeechobee 6 j= PROPOSED 2018/2019 BUDGET General Fund - 001 DEPARTMENT: PUBL C WORWR msd» 2016/2017 2016/2017 1 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 5,000 $ 635 $ 5,000 $ 2,000 $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 2,800 $ - $ - $ - 3401 GARBAGE COLLECTION FEE $ 367,257 $ 368,338 $ 370,228 $ 369,900 $ 376,900 4000 TRAVEL AND PER DIEM $ 2,500 $ 2,415 $ 3,500 $ 2,000 $ 3,500 4100 COMM. & FREIGHT $ 6,500 $ 5,185 $ 7,032 $ 6,800 $ 7,500 4300 UTILITIES $ 18,500 $ 15,415 $ 18,500 $ 18,500 $ 18,500 4400 RENTALS & LEASES $ 750 $ 1,225 $ 2,250 $ 1,800 $ 2,250 4500 INSURANCE $ 35,788 $ 32,987 $ 32,400 $ 32,100 $ 34,830 4600 R&M VEHICLES $ 8,000 $ 6,115 $ 8,500 $ 8,200 $ 8,500 4605 R&M PARKS $ 7,500 $ 9,265 IS 7,500 $ 4,800 $ 7,500 4609 R&M BUILDING & EQUIPMENT $ 22,500 $ 21,995 $ 31,750 $ 31,750 $ 31,750 4901 EDUCATION $ 4,000 $ 3,935 $ 5,000 $ 2,900 $ 5,000 4909 MISCELLANEOUS $ 500 $ - $ 500 $ 300 $ 500 5100 OFFICE SUPPLIES $ 750 $ 808 $ 1,000 $ 1,100 $ 1,000 5200 OPERATING SUPPLY $ 6,500 $ 6,797 $ 7,000 $ 8,200 $ 8,000 5201 FUEL AND OIL $ 27,050 $ 19,620 $ 27,000 $ 21,100 $ 32,500 5202 OPERATING SUPPLIES (TIRES) $ 3,500 $ 1,940 1 $ 3,500 $ 3,500 $ 3,500 5203 UNIFORMS $ 6,750 $ 7,215 $ 6,750 $ 6,500 $ 6,750 5204 DUMPING FEES $ 750 $ - $ 750 $ 200 $ 750 5205 MOSQUITO CONTROL $ 7,500 $ $ 6,000 $ 6,000 $ 6,000 5400 BOOKS, PUBLICATIONS, ETC $ 500 $ - $ 300 $ 100 $ 200 6300 IMPROVEMENTS $ - $ 65 $ - 6400 1EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: S 534,895 $ 503,955 S 544,460 $ 527,750 $ 560,430 GRAND TOTAL FOR DEPARTMENT $ 1.230.079 $ 1,111,379 $ 1,244,392 1 $ 1,150,550 $ 1,302,570 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10%; Adding I FT Admin Secretary benefits 1200 Employee leaving mid year 1300 Shifted position from Exe to Regular -changing position fr Ops Supvr to Maint. Foreman; Adding Admin Secretary FT 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 4000 Cellular service for 5 traffic cabinets (remote access) 5201 Using $4.00 rate per gallon, Gas 2000 gal; Diesel 2000 gal @ $4.25 5200 Additional Software (office) License costs Position 2016 2017 2018 2019 Director I I I I Operations Supervisor I I 1 0 Maintenance Foreman I 1 0 1 Lead Operators I I I I Mechanics I I I I Maintenance Operator 5 5 5 5 Administrative Secretary 0 1 PT 1 PT I FT 2019 Budget Wrkbk Final Hearing 20 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET Public Facility Fund-301 Public Facility Fund (Transportation) BEGINNING FUND BALANCE 2016/2017 2016/2017 1 2017/2018 1 2017/2018 1 2018/2019 AMENDED EOY I AMENDED ESTIMATES 1PROPOSED $ 658,676 IS 624,083 1 $ 819,105 $ 852,087 1 $ 1,002,747 REVENUES , 301-313.4100 LOCAL OPTION GAS TAX $ 330,400 $ 374,418 $ 331,500 $ 378,000 $ 364,880 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 207,500 $ 235,598 $ 208,000 $ 239,000 $ 224,965 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 67,500 $ 65,993 $ 66,500 $ 66,500 $ 64,225 301-312.3000 NINTH CENT FUEL TAX $ 57,000 $ 64,439 $ 58,000 $ 65,000 $ 62,975 301-335.4100 1 MOTOR FUEL TAX REBATE $ 2,500 $ 1,637 $ 2,500 $ 1,300 $ 1,200 301-361.1000 SCOP Funding $ - $ 57,750 $ 177,537 $ - $ 177,537 301-361.1000 INTEREST EARNINGS $ 350 $ 230 $ 300 $ 9,500 $ 9,000 301-369.1000 MISCELLANEOUS $ - $ - $ - TOTAL REVENUES 665,250 800,065 844,337 759,300 904,782 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER $ 25,000 $ 750 $ 25,000 $ 2,000 $ 25,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICI $ 51,000 $ 49,568 $ 51,000 $ 64,600 $ 66,000 301-5494300 PUBLIC FAC. UTILITIES $ 77,300 $ 52,556 $ 30,000 $ 43,040 $ 48,300 301-5494609 REPAIR & MAINTENANCE $ 18,500 $ 4,111 $ 18,500 $ 15,500 $ 50,000 301-5494909 MISC-PARK HOLIDAY LIGHTS $ 5,000 $ 3,550 $ 10,000 $ 8,300 $ 12,500 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 65,000 $ 47,808 $ 65,000 $ 65,000 $ 67,500 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 275,000 $ 94,700 $ 205,000 $ - $ 135,000 301-549-6301 SCOP IMPROVEMENTS $ - $ - $ 177,537 $ - $ 177,537 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ - $ 350 $ 7,500 $ 5,200 $ 10,000 301-549.6400 1 PUBLIC FAC. MACHINERY & EQUIP IS 174,000 $ 1,650 IS 188,000 $ 55,000 $ 89,500 TOTAL EXPENSES IS 690,800 IS 255,043 IS 777,537 IS 258,640 $ 681,337 Transfer to General Fund IS 350,000 IS 350,000 1 $ 350,000 IS 350,000 IS 350,000 F/Y ENDING FUND BALANCE I $ 283,126 1 $ 819,105 IS 535,905 1 $ 1,002,747 $ 876 192 2019 Budget Wrkbk Final Hearing 21 of 27 City of Okeechobee PROPOSED 2018/2019 BUDGET 3100 Eng/Prof Services $ 25,000 3400 Grounds Maint/Street Sweeping (adding Centennial Park) $ 60,000 4609 Replace Small ROW equip, chain saws, pole saw etc. $ 1,500 Sidewalk Repair Project $ 30,000 4909 Replace Tree $ 12,500 5300 Sign Repair/Repl $ 15,000 Traffic Signal Equip Upgrades $ 12,500 ROW Drainage $ 10,000 R&M Bridges & Culverts $ 10,000 Storm Water Infiltration repair $ 10,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt Program $ 120,000 SE 6th Ave Sidewalk $ 15,000 6301 SE 3rd Ave and SE 6th St SCOP Improvements $ 177,537 6302 New and Rep] Trash cans Parks and S. Park Street (20) $ 10,000 6400 Rep[ 3/4 ton 2wd pickup truck $ 24,000 Repl Zero turn mower $ 15,500 Sweeper $ 50,000 2019 Budget Wrkbk Final Hearing 22 of 27 3 City of Okeechobee PROPOSED 2018/2019 BUDGET CAPITAL PROJECTS IMPROVEMENTS 2016/2017 1 2016/2017 1 2017/2018 1 2017/2018 1 2018/2019 AMENDED I EOY I AMENDED JESTIMATES 1PROPOSED F/Y BEGINNING FUND BALANCE S 5,729,685 1 S 6,179,378 1 S 4,987,789 1 S 4,937,789 1 S 4,344,644 304-383.0000 304-364.1000 304-361.1000 304-369.1000 - DISPOSITION OF FIXED ASSETS $ 237,600 S 246,000 $ 225,000 $ 225,000 $ 225,000 INTEREST EARNINGS $ 5,200 $ 4,751 $ 2,500 S - $ 1,500 MISCELLANEOUS $ 500 $ - S 500 TOTALREVENUES1 S 243,300 1 $ 250,751 1 S 228,000 1 $ 225,000 1 $ 226,500 EXPENDITURES 304-549-3100 Professional Services $ 25,000 $ 4,552 $ 25,000 $ 5,000 $ 25,000 304-529-4600 REPAIR & MAINTENANCE $ 25,000 $ 1,500 $ 25,000 $ 25,000 304-513-3100 Professional Services $ 9,500 $ $ 9,500 $ - $ 9,500 304-512-6400 ADMINISTRATION CAPITAL $ 6,900 S 6,900 $ 4,230 $ 4,230 $ 12.000 304-513-6400 FINANCE CAPITAL $ 2,500 $ 1,055 $ 3,200 $ 2,200 $ 1,500 304-519-6400 GENERAL SERVICES CAPITAL $ 66,000 $ 105,528 $ 35,000 $ 35,000 $ 37,500 304-521-6400 LAW ENFORCEMENT CAPITAL $ 369,365 $ 349,830 $ 483,805 S 483,200 $ 349,146 304-522-6400 FIRE PROTECTION CAPITAL S 53,000 $ - S 100,800 S 100,800 $ 73,200 304-522-6401 FIRE PROTECTION CAPITAL $ 491,000 S 522,590 $ - $ - 304-536.6400 SEWER/WASTEWATER S - S 6,901 $ 12,500 304-541-6400 PUBLIC WORKS CAPITAL $ 6,900 S 15,884 $ 19,250 $ 41,500 304-549-6401 PARKS CAPITAL D IPROVEMENT $ 50,000 $ 27,600 S 78,000 $ 53,000 304-549-6402 MEDIAN REPLACEMENT & ROW $ 85,000 $ - S, 30,000 $ 30,000 $ 10,000 304-549.6403 TREE PROGRAM $ $ $ - S - $ 15,000 304-584.6400 FUTURE CAPITAL PROJECTS $ a $ - $ - 304-2512-6400 CLERK CAPITAL $ $ $ 18,300 $ 18,300 $ 8,000 304-584.7100 PRINCIPAL $ $ - $ - $ - 304-584.7200 INTEREST S $ S - $ - TOTAL EXPENDITURES $ 1,190,165 $ 1,042,340 S 844,585 $ 679,730 $ 660,346 V I HER REVENUES AND TRANSFER IN F/Y ENDING F Other Grants -Transfer In $ - $ - $ $ - $ 171,120 TOTAL TRANSFER INS I S Is - S - $ I S 171,120 TRANSFER OUT TO Other Funds S 316,020 S 400,000 S 53,060 $ 53,060 $ - TRANSFER OUT TO GENERAL FUND $ 796,722 S - $ 535,453 S 136,355 S 845,215 TOTAL TRANSFER OUT S 1,112,742 $ 400,000 $ 588,513 $ 189,415 $ 845,215 ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE $ - S S - I S - JND BALANCE S 3,670,078 1 S 4,987,789 S 3,782,691 1 S 4,344,644 1 S 3,236,703 2019 Budget Wrkbk Final Hearing 23 of 27 512-6400 512-6400 513-6400 513-6400 519-6400 519-6400 521-6400 521-6400 522-6400 522-6400 549-6403 549-6403 541-6400 41-6400 I1-6401 41-6401 I1-6402 41-6402 112-6400 512-6400 City of Okeechobee PROPOSED 2018/2019 BUDGET Capital Projects Improvements SpeciFc Projeded cost/estimates Video recording system Adminstration desk, credenza, conference table, chairs. Admin Admin Subtotal Finance Replacement plan for Computers Finance Fin Subtotal General Services Interior doors @ CH (Fin & GS) New Roof over back porches @ CH No. and So. HID Security Lock System General Services Police Policel Firel Equipment for new cars including striping, etc. 12 Replacement Police vehicles 1 - Radar Computers and related equipment 1 - Tasers HID Security Lock System Evidence Processing Program GS Subtotal PD Subtotal Opti-Com-Equipment in trucks for the emergency lights SCBA Bottle Replacements SCBA Harnesses A/C Unit(upstairs) Washer replacement Chairs for training room Replacement AED Unit 6 - Sets of Bunker Gear Ice Machine -Replace with larger capacity Public Works Tree Program Public Works Public Works Backup Generator for PW Facility GPS data colleciton unit Public Parks Fire Subtotal PW Trees Subtotal Centennial Park - Solar Area Lights (12) Centennial Park -Chckee Huts (4) Centennial Park -Picnic Tables (5) Centennial Park - Playground Equipment Centennial Park - Landscaping Concrete for pads PW Subtotal Parks Subtotal Median Repl Median Replacement & Right of Way I Med Replacement IMed Repl Subtotal) Replacement Scanner for Laser Fiche Clerk Subtotal $9,000.00 $12,000.00 $1,500.0 $1,500.0 $3,000.0 $22,000.0 $12,500.0 $37,500.01 $44,000.0 $276,000.0 $2,200.0 $7,500.0 $1,340.0 $7,606.0 $10,500.0 $349,146.01 $21,000.0 $11,000.01 $5,000.01 $10,000.01 $1,000.01 $1,200.01 $1,500.01 $18,000.01 $4,500.01 $73,200.04 $15,000.01 $15,000.01 $41,500.00 $6,000.00 $20,000.00 $5,000.00 $10,000.00 $10,000.00 $2,000.00 $53,000.00 $10,000.00 $10,000.00 $8,000.00 $8,000.00 0 2019 Budget Wrkbk Final Hearing 24 of 27 City of Okeechobee �-= PROPOSED 2018/2019 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSES 2016n017 1 2oI6no17 1 2017/2018 1 2017/2018 1 2018n019 AMENDED I EOY I AMENDED JESTIMATES 1PROPOSED F/Y BEGINNING FUND BALANCE $ 39,642 $ 8,575 $ 99,996 $ 60,195 $ 37,490 REVENUES 302-331.3903 302-331-3904 302-331.3905 302-361.1000 302-381.0000 302-381.0000 TMDL Grant $ 183,630 $ - $ 41,130 Stormwater Drainage Grant $ 175,000 $ - $ 175,000 $ 175,000 $ 183,630 Section 319 Grant $ - $ - $ _ Interest Earnings $ - $ - $ _ TRANSFER IN -CAPITAL ASSIGNED FUNDS $ 300,000 $ 300,000 $ TRANSFER IN -CAPITAL FUND RESERVES $ 16,020 $ 100,000 $ 42,610 TOTAL REVENUES $ 674,650 $ 400,000 $ 258,740 1 $ 175,000 $ 183,630 EXPENDITURES 302-2552.3100 302-2552.4909 302-2000-4909 302-2752.3100 752.6300 PROFESSIONAL SERVICES $ $ - $ ADMINISTRATIVE SERVICES $ - $ - $ - TEMPORARY RELOCATION $ $ - $ - HOUSING REHAB DEMO/REPURELOC $ - $ - $ - MISCELLANEOUS $ $ - $ - MISCELLANEOUS - BANKING EXP PROFESSIONAL SERVICES $ 23,100 $ 5,905 $ 17,682 ADMINISTRATIVE SERVICES $ 5,000 $ 5,000 $ - MISCELLANEOUS $ 1,000 $ 100 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - $ - INFRASTRUCTURE IMPROVEMENTS $ 175.000 $ - $ 175,000 $ 69,500 $ 50,000 Park and Canal Improvements $ 510,192 $ 389,924 $ 377.220 TOTAL EXPENSES $ 714,292 $ 400,929 $ 570,902 $ 69,500 $ 50,000 Return General Fund Loan 1 1 $ 128,205 $ 171,120 F/Y ENDING FUND BALANCE $ $ 7,646 1 $ (212,166)1 $ 37,490 $ - DUE TO GENERAL FUND $ - $ 150.000 $ - Grant related project Taylor Creek Park TMDL Grant $183,630; Matching, $183,630 (FEDP NS018) 2019 Budget Wrkbk Final Hearing 25 of 27 a City of Okeechobee PROPOSED 2018/2019 BUDGET Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 2016/2017 2016/2017 2017/2018 1 2017/2018 1 2018/2019 AMENDED EOY AMENDED 1FLST1MATF..RlPRnPnqFn FN BEGINNING FUND BALANCE $ - I $ -Is $ $ 1,000 REVENUES 307-334.3900 307-361.1000 307-381.0000 Appropriation Funds $ $ $ 209,000 $ - $ 209.000 Interest Earnings $ $ $ $ - TRANSFER IN -CAPITAL FUND RESERVES $ - $ $ 10,450 $ 10,450 $ TOTAL REVENUES $ - $ $ 219,450 1 $ 10,450 $ 209,000 EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES -Engineering Services $ $ _ $ _ PROFESSIONAL SERVICES -Grant Admin $ - $ - $ 9,450 $ 9,450 $ ADMINISTRATIVE SERVICES $ - $ $ 1,000 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - $ 209,000 $ 209,000 TOTAL EXPENSES $ - $ - $ 219,450 $ 9,450 $ 210,000 F/Y ENDING FUND BALANCE Is $ $ -Is 1,000 1$ DUE TO GENERAL FUND 334-3900 SE 8TH Avenue Project 2019 Budget Wrkbk Final Hearing 26 of 27 - City of Okeechobee '-= PROPOSED 2018/2019 BUDGET LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES BEGINNING FUND BALANCE REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 2016/2017 AMENDED $ 4.361 1 $ 2016/2017 201712018 EOY AMENDED 4.361 $ 11 2017/2018 1 2018/2019 11.620 1 $ CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 500 $ 500 $ 1,000 $ 1,000 $ 500 INTEREST EARNINGS MISCELLANEOUS TOTAL REVENUE IS 500 $ S00 I $ 1,000 $ 1,000 $ 500 EXPENDITURES 601-529.4909 601-529.5200 601-549.6300 601-549.6400 LAW ENF. SPECIAL MISC. $ 250 $ 250 $ 500 $ 1,000 $ 1,000 LAW ENF. SPECIAL EDUCATI $ - $ - $ $ 500 LAW ENF. SPECIAL IMPRO $ - $ - $ - LAW ENF. SPECIAL MACH & $ 1,500 $ 1,500 $ 8,400 $ 8,400 $ 2,000 TOTAL EXPENDITURES 1 1,750 1,750 8,900 9,400 3,500 F/YENDINGBALANCES I $ 3,111 IS 3,1111 $ 3,720 1 $ 3,220 IS 220 2019 Budget Wrkbk Final Hearing 27 of 27 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, That, the attached copy of advertisement beirig a Ptl YJX,iC N^,-�101, in the matter of CUV1 SA C'' 6� ICE`\ f� G(� i ► ( — in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this day of ��i�'{z4 Q� oc �l S AD Notary Public, State of Florida at Large ANGIE BRIDGES _ MY COMMISSION # FF 976149 r ' EXPIRES:Apd! 20, 2020 Banded 7hru Notary Pi jhM UnderhTilels Okeechobee News 107 SW 17th Street, Suite D. .. Okeechobee, l~•lorMA 34974 863-7r63--3134 ^, Sep /6' a F'vhlblf# OONSMERATM OFADOPTING AMYORDINANCE NonCEISFERMQVFNUAtheay0=dorthe 0f0WMtd e, t wE mrdjcsa►+a m n� sea is, 2n acc�o vr� or as won n,e a�la al ar Na4 ss` sE 3+d nve R, m m�1el 11re1 tar ad�Peon of the blv.+ti9 0,*.. Yid bur. Na U72. AN ORDVMAM ADOMM AN ANNWLL BUDGEr FOR TFE CITY OF OItITaEOBI£, RDR=0. FOR THE FMAL YEAR BEC, MCM OI 03M 1, 2M% AND EN M sEr1EMER. 30 2M;,V9VHMi SUDGEFSETS FORM (�7KLLrFUM REVENUE a°Fero�Yi1JRF o'FO��99�9�9,3sa�.00. LLEAVING''A FUrm BJ A�NaEOF_ n � 'JFOFi9s�+,�+u�+ fl BMN tf' EOF 2.00; CAPirAL I Tr PROOEL:ES RM REVE- of 4T OO TRAFLSFETtS 1N of ¢1 F7�EM- ImTLRS�AtmTRAFW f3t5-0U. 001� LEAVING A RUND OF 703AO: QRER FUNDREVENUSOFSu1,Im.00 OFS54PWm. AND TRANSR 3tS0tH OF S171,12010. AVM A FUND BAL- ANCE OF $=- APPROPRTATMNS GRANT RIND REVENUES OF AIyD E7�ITURS of $21 AW.DD, LEAVING A OF $CM, LAW ENFORaM:r WE= FUND REVENUES OF $3,T20.00. AFm EXPEND RS OF 3,9D0.00. LEAVING A FUN BALANCE OF ¢22DD0' PROVIDII'FG FOR OON- R rcr PROVIDING FOR gVERALDT-TTY: %LF®PROVIDIING FOR AN INDEPENDENT NEWSMEDIA INC. USA STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Lake Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee Cou ty, Florida, t{hat .the attached copy of advertisement being a �IAJUC_ , ►CQ-) in the matter of a 0i L_Q_Q P 1l ')-® R — su:o l in the 19th judicial, District of the Circuit CoJrt of Okeechobee County, Florida, was published in said newspaper in the issues of `I l i q Affiant further says that the said Lake Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. 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