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2018-08-21344 o� 91-x CITY OF OKEECHOBEE AUGUST 21, 2018, REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 of 12 II AGENDA II COUNCIL ACTION - DISCUSSION -VOTE II CALL TO ORDER - Mayor August 21, 2018, City Council Regular Meeting, 5:00 P.M. II. OPENING CEREMONIES: Invocation given by Pastor Don Hanna, First United Methodist Church; Pledge of Allegiance to be led by Mayor Watford. III. OATH OF OFFICE; Oath of Office given by Judge Jerald Bryant to newly appointed Council Member John Wesley Abney, Jr. IV. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel Mayor Watford called the August 21, 2018, Regular City Council Meeting to order at 5:00 P.M. The invocation was offered by Pastor Hanna of the First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. The Honorable Jerald Bryant, Okeechobee County Judge, administered the Oath of Office to Mr. Abney, who recited the Oath of Office as follows: "I, John Wesley Abney, Jr., do solemnly swear that I will support, protect, and defend, the Constitution and Government of the United States and of the State of Florida, that I am duly qualified to hold office under the Constitution of the State, and that I will well and faithfully perform the duties of City Council Member on which I am now about to enter, so help me God." At the August 7, 2018, meeting, Mr. Abney was appointed to serve the remainder of former Council Member O'Connor's term, ending January 4, 2021. Council Member Abney was presented with a framed Certificate of Appointment. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Present AUGUST 21, 2018 - REGULAR MEETING - PAGE 2 OF 12 345 AGENDA V. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. VI. MINUTES - City Clerk A. Motion to approve the Summary of Council Action for the August 7, 2018, Regular Meeting. VII. !WARRANT REGISTER - City Administrator A. Motion to approve the July, 2018 Warrant Register: General Fund .................................. Public Facilities Improvement Fund Capital Improvement Projects Fund Appropriations Grant Fund .............. ....$432,731.60 $ 13,810.88 $ 5,575.06 $ 940.66 VIII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION TEXT AMENDMENT - Mayor Ao1.a) Motion to read proposed Ordinance No. 1170 by title only and set September 4, 2018 as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances - City Attorney (Exhibit 1). COUNCIL ACTION , DISCUSSION - VOTE Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today's agenda. New Business Item E, Exhibit 6, was added. Mayor Watford opened the floor for public comment on matters not on the agenda. There was none. Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of August 7, 2018, with corrections as noted by the Clerk's Office; seconded by Council Member Ritter. There was no discussion on this item. VOTE: WATFORD — YEA ABNEY m YEA CHANDLER e YEA CLARK m YEA RITTER m YEA MOTION CARRIED. Council Member Ritter moved to approve the July, 2018 Warrant Register in the amounts: General Fund, four hundred thirty-two thousand, seven hundred thirty-one dollars and sixty cents ($432,731.60); Public Facilities Improvement Fund, thirteen thousand, eight hundred ten dollars and eighty-eight cents ($13,810.88); Capital Improvement Projects Fund, five thousand, five hundred seventy-five dollars and six cents ($5,575.06); and Appropriations Grant Fund, nine hundred forty dollars and sixty-six cents ($940.66); seconded by Council Member Clark. There was no discussion on this item. VOTE: lWATFORD e YEA ABNEY o YEA CHANDLER —YEA CLARK e YEA RITTER e YEA MOTION CARRIED. MAYOR IWATFORD OPENED THE LAND DEVELOPMENT REGULATION PUBLIC HEARING AT 5011 P.M. It was explained that City Planning Consultant, Mr. Bill Brisson, Senior Planner with LaRue Planning and Management, requested the first reading of proposed Ordinance No, 1170 be postponed as he was unable to attend due to scheduling conflicts. Council Member Ritter moved to postpone the first reading and public hearing of Ordinance No. 1170 to September 18, 2018; seconded by Council Member Clark. 346 AUGUST 21, 2018 - REGULAR MEETING - PAGE 3 of 12 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II VIII. PUBLIC HEARING FOR FIRST READING OF ORDINANCE CONTINUED A.1.b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1170 by title only, 2.a) Motion to approve the first reading of proposed Ordinance No. 1170 b) Public discussion and comments. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor IX. NEW BUSINESS A. Presentation and review of Property and Casualty Insurance with Public Risk Management - Katrina Bouthot, Assistant Executive Director, Public Risk Management of Florida and Andy Cooper, Vice President, World Risk Management. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Item deferred to September 18, 2018. Item deferred to September 18, 2018, Item deferred to September 18, 2018 Item deferred to September 18, 2018. MAYOR WATFORD CLOSED THE PUBLIC HEARING AT 5:13 P.M. Ms. Bonnie Mims, Executive Director of Public Risk Management (PRM) introduced herself to the Council and provided a brief background on PRM. She was accompanied by Mr, Andy Cooper, Vice -President of World Risk Management, who presented the 2018 Stewardship Report (via powerpoint; a copy is on file with the permanent minute file) for the City. Mr. Cooper explained PRM was established in 1987 with only eight members; currently there are over 60 members. The major objectives are to lower costs, provides a selective/strategic membership portfolio and enhanced coverage. Additionally, PRM provides outstanding claim and loss control services, stability, professional and timely service and is self -governed by the Members, with each member having a vote. The City has been a member of PRM since 1999 and has received participation credits exceeding $149.000.00 over the last nine years. The current property coverages are as follows: Total Building Values $4,347,504.00; Total Content Values $991,175.00; Declared/Property in Open $731,348.00, EDP Equipment (Hardware) $156,723.00; Business Interruption/Extra Expense $2,000,000.00; Equipment Values $1,234,284.00; Automobile Values -ACV $1,814,765.00; Total Insurable Values $11,275,799.00. Auto Liability $5,000,000.00 per occurrence; General Liability $5,000,000.00 per occurrence; Public Officials Error & Omissions $5,000,000.00 per claim/$9,000,000.00 annual aggregate; Workers Compensation; Employer's Liability $3,000,000.00. Benefits offered to PRM Members are as follows: broadest insurance coverage available; superior claims handling and loss control services; state of the art online training program; voting rights — one member, one vote; use of surplus to lower costs; employment practices hotline; law enforcement hotline; immediate service response from broker and staff; and long tenured PRM staff and World Risk Management broker team. AUGUST 21, 2018 _ REGULAR MEETING - PAGE 4 OF 12 347 AGENDA COUNCIL ACTION - DISCUSSION - VOTE IX. NEW BUSINESS A. Presentation and review of Property and Casualty Insurance with Public Risk Management continued. E. Motion to approve GASB No. 75 OPEB Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the "Alternative Measurement Method" calculations for the City to comply with GASB Statement No. 75 - Finance Director (Exhibit 2). Mr, Cooper continued, providing an exposure history comparison of 2007-2008 and 2017-2018. Total Insurable Values increased 37.7 percent from $8,187,228.00 to $11,275,799.00; total vehicle count increased 4.4 percent from 45 to 47; the total number of employees was steadfast at 62; and total payroll increased 29,8 percent from $2,413,851.00 to $3,133,290.00. The ten year historical summary was also provided from 2008-2009 to 2018-2019. The premium has increased 13.8 percent from $252,067.00 to $286,830.00; the total insurable property values increased 37.7 percent from $8,187,228.00 to $11,275,799,00; total vehicle count increased 4.4 percent from 45 to 47; the total number of employees was steadfast at 62; and total payroll increased 29.8 percent from $2,413,851.00 to $3,133,290,00. In 2017-2018, a two-year policy was issued which included a rate guarantee for all casualty lines, excluding property. Mayor Watford thanked Mr. Cooper and Ms. Mims for their informative presentation. No official action was required for this item, Council Member Clark moved to approve a Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the "Alternative Measurement Method" calculations for the City to comply with Governmental Auditing Standards Board (GASB) Statement No. 75 Other Post -Employment Benefits (OPEB); seconded by Council Member Ritter. Finance Director Riedel explained GASB Statement No. 75 revised GASB Statement No. 45 to amend the reporting requirements for the the liability exposure City Retirees pose when opting to maintain health insurance coverage with the City's policy. Currently, the liability exposure is calculated by Finance, but the amendment now requires an Actuary Firm be contracted to calculate this liability. She added Gabriel, Roeder & Smith is also the City's Pension Funds Actuary firm, and is why staff is offering this recommendation. The base fees for the services are $2,700.00 for the Fiscal Year (FY) ending September 30, 2018. FY ending September 30, 2019 is $800.00 and is considered an off-year of this engagement and presumes a roll -forward, whereby the previous year's calculations would be adjusted so as to apply to the projected year. GASB Statement No. 75 permits calculations every other year unless significant changes occur, in which case new calculations must be performed. VOTE: WATFORD e YEA ABNEY e YEA CHANDLER —YEA CLARK — YEA RITTER — YEA MOTION CARRIED. • AUGUST 21, 2016 - REGULAR MEETING a PAGE 5 OF 12 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II IX. NEW BUSINESS CONTINUED C. Motion to approve Supplemental Service Agreement, Appendix B, with Carr, Riggs & Ingram, LLC, based on the new GASB Statement No. 75 (OPEB-Other Pensionable Employee Benefits) - Finance Director (Exhibit 3). D. Motion to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services, including the additional GASB Statement No. 75 and a modest cost of living increase - Finance Director (Exhibit 4). ITEM ADDED TO AGENDA: E. Motion to approve Southern Coatings, Inc. Change of Scope No. 1 in the amount of $17,600.00 and a contract extension time of five days of additional repairs to the Police Department Roof Project No. PW 01-00-04-18 - Public Works Director (Exhibit 6). Motion and second by Council Members Ritter and Clark to approve Appendix B, Supplemental Service Agreement [to the Contract ending September 30, 2018] with Carr, Riggs & Ingram, LLC, to comply with GASB Statement No. 75. As previously explained in the above item, this Supplemental Service Agreement is providing services to audit the Statement No. 75 Report to be provided by Gabriel, Roeder & Smith. The fee for services is $1,000.00 for the FY ending September 30, 2018. VOTE: WATFORD e YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MOTION CARRIED. Council Member Clark moved to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services [Contract that expires September 30, 2018], including the additional GASB Statement No. 75 and a modest cost of living increase [to $31,000.00 per year]; seconded by Council Member Ritter. Finance Director Riedel is requesting the Council approve the extension of the existing Contract for audit services with Carr, Riggs & Ingram, LLC for an additional three years in lieu of the formal bidding process. The previous Contract fee was $29,300.00 per year. Attorney Cook added the current Contract does have renewal provisions. Ms. Debbie Goode, CPA, with Carr, Riggs & Ingram, LLC, was in attendance and available for questions. WATFORD o YEA CLARK o YEA VOTE: ABNEY m YEA CHANDLER m YEA RITTER e YEA MOTION CARRIED. Council Member Ritter moved to approve Change of Scope No. 1 for Project No. PW 01-00-04-18 in the amount of $17,600.00 and a contract extension time of five days for additional repairs to the Police Department Roof; seconded by Council Member Clark. Administrator MontesDeOca explained this second Change of Scope is for the labor to remove approximately 5,500 square feet of decaying light -weight concrete found during the demolition process. This concrete is preventing the metal rods from attaching to the original metal beam of this portion of the roof. Public Works Director Allen explained once the concrete is removed, the roof will be leveled with foam panels and then a pitch will be built in the center with pre -formed foam panels to prevent water from pooling on the roof's surface in the future. VOTE: WATFORD e YEA ABNEY YEA CHANDLER— YEA CLARK e YEA RITTER YEA MOTION CARRIED. AUGUST 21, 2018 - REGULAR MEETING - PAGE 6 OF 12 349 AGENDA X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP - MAYOR A. Discuss the proposed 2018/2019 Fiscal Year (FY) Budget - City Administrator and Finance Director (Exhibit 5). COUNCIL ACTION - DISCUSSION - VOTE MAYOR WATFORD CALLED FOR A RECESS OF THE REGULAR MEETING AT 5:56 P.M. MAYOR WATFORD RECONVENED THE SESSION, OPENING THE BUDGET WORKSHOP AT 6:05 P.M. The purpose of the workshop is to review the proposed 2018-19 FY Budget as presented by Administrator MontesDeOca. To assist with the budget presentation, the Administrator deferred to Finance Director Riedel who provided a Budget Highlights Memorandum notating the ad valorem assessed values, including new construction of $952,906.00, is up by 5.5 percent. State estimates for sale tax revenues are substantially higher than last year. Fuel tax revenues are up less than one -percent. The General Fund proposed budget has an estimated 5.7 percent increase in revenues. The operation expenditures increased approximately 4.1 percent. This includes the new Health Insurance benefit costs, amendments to Capital Improvements Project and Public Facilities Improvement Fund's, Grant Funds for the continued storm water cleanup (Centennial Park), Appropriation Funds from Florida Department of Environmental Protection (FDEP) and Florida Department of Transportation (FDOT) Small County Outreach Program (SCOP) Funds for street improvement projects. The main portion of the proposed budget was contained on pages numbered 1 to 27. Page one provided a recapitulation of the General Fund revenue and expenses, presented using a millage rate of 7.9932, The Beginning Fund Balance Total is $4,315,500,00. Estimated Revenues of $6,795,914.00 ($2,181,694.00 Ad Valorem, $3,444,005.00 Other Fees, Intergovernmental, Charges for Services, Fines/Forfeitures/Penalties, Uses of Money and Property, and Other Revenues; $350,000.00 Transferred -In from Public Facilities Improvement Fund; $820,215.00, Transferred -In from Capital Improvement Projects Fund), Total Projected Expenditures of $6,795,914.00; leaving a Fund Balance of $4,315,500.00. Pages 2 and 3 provided the detail line item breakdown of the General Fund revenues including transfers -in and transfers -out from other Funds. The Council then discussed each department's projected expenditures within the General Fund. Each are presented with a proposed 2 percent Salary Cost of Living Allowance (COLA) and the appropriate step increase within the Salary Step Pay Plan, increases to the Life and Health Insurance (Line items 2300) premiums, increases in the Workers Compensation (Line items 2400) and Property/Casualty (Line items 4500) Insurance premiums. Proposed Beget for General Fund/ Total Personnel Cost: $ 109,541.00 511-Legislative/City Council Total Supplies and Other Services: $ 69,050.00 (pages 4-5) FY 2018/2019 Proposed Total: $ 178,591.00 FY 2017/2018 Amended Budgeted Total: $ 192,796,00 Difference: $ (14,205.00) lterns noted and dliscussion (for 511 Legislative/City Council): Within this budget is a decrease for Line item 3400-Other Contract Services by $16,000.00, which covers Legislative/lobby services and an Annexation Study. The Council discussed the request of a $50,000.00 contribution towards the new Okeechobee Economic Development Council (OEDC) for Line item 8202-Local Community Request. The consensus of the Council was to earmark $25,000.00 for the OEDC. The adjusted budget numbers for this Department will be presented at the September 4, 2018, meeting. 350 AUGUST 21, 2018 - REGULAR MEETING - PAGE 7 OF 12 AGENDA COUNCIL ACTION - DISCUSSION - VOTE X. FY 2018-19 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2018-19 FY Budget continued. Proposed Budget for General Fund/ Total Personnel Cost: $ 186,845.00 512 Executive/Administration Total Supplies and Other Services: $ 35,395.00 (pages 6-7) FY 2018/2019 Proposed Total. $ 222,240.00 FY 2017/2018 Amended Budgeted Total: $ 204,524,00 Difference: $ 17,716.00 Items noted and discussion: The budget proposes increases to Line items 4000-Travel and Per Diem by $4,200.00 to allow for additional attendance in Tallahassee, 4901-Education by $1,100.00, 5200-Operating Supply by $1,000.00, and 5201-Fuel and Oil by $800.00 allowing for an increase in gallons used and cost per gallon. Proposed Budget for General Fund/ Total Personnel Cost: $ 162,329.00 2512-Executive/City Cleric Total Supplies and Other Services: $ 77 055.00 (pages 8-9) FY 2018/2019 Proposed Total $ 239,384.00 FY 2017/2018 Amended Budgeted Total: $ 208,646.00 Difference: $ 30,738.00 Items noted and discussion: The proposed budget provides $750.00 for a 30-year longevity service bonus; an increase to Line items 3400-Other Contractual Services by $10,000.00 for record scanning back log and records destruction, 4000-Travel and Per Diem by $1,550.00 for additional training, 4609-R&M Equipment by $2,695.00 for the purchase of a social media archiving program, 4900-Advertising/Other Charges by $1,450.00 for the purchase of a larger bulletin board for posting requirements, 4901-Education by $750.00, 4909-Miscellaneous by $3,200.00 for the costs of the 2018 election, and 5100-Office supplies by $1,480.00 allowing for the purchase of a new laptop for the chamber and monitor for the Laserfiche system. Proposed Budget for General Fund/ FY 2018/2019 Proposed Total $ 116,260.00 514-Legal Services FY 2017/2018 Amended Budgeted Total: $ 115,760.00 (page 10) Difference: $ 500.00 Items noted and discussion: The proposed budget provides for an overall increase of $500.00. Proposed Budget fog, General Fund/ Total Personnel Cost: $ 137,166.00 513-Finance Total Supplies and Other Services: $ 130,815.00 (pages 11-12) FY 2018/2019 Proposed Total L 267,981.00 FY 2017/2018 Amended Budgeted Total: $ 226,227.00 Difference: $ 41,754.00 AUGUST 21, 2018 - REGULAR MEETING - PAGE 8 OF 12 351 X. AGENDA FY 2018-19 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2018-19 FY Budget continued. COUNCIL ACTION - DISCUSSION - VOTE Items noted and discussion: The budget proposes increases in Line items 3200-Accounting and Audit by $3,700,00, 3400-Other Contractual Services by $27,500.00 for website maintenance and network software/computer services contract, 4909-Miscellaneous by $2,400.00 for research of accounting software replacement, and 5400-Book, Publications, etc. by $560.00 for additional education publications. Proposed Budget for General Fund/ Total Personnel Cost: $ 109,135.00 519-General Services Total Supplies and Other Services: $ 275,349.00 (pages 13-14) FY 2018/2019 Proposed Total $ 384A 4.00 FY 2017/2018 Amended Budgeted Total: $ 396,520.00 Difference: ($ 12,036.00) Items noted and discussion: The budget proposes decreases in Line items 4100-Communication and Freight $1,922.00, and 4609-R&M Building and Equipment by $23,280.00. The increase in Line item 3400-Other Contractual Service by $8,250.00 is to cover the increase to animal control services. Proposed Budget for General Fund/ Total Personnel Cost: $ 2,044,430.00 521-Police Department Total Supplies and Other Services: $ 377 658.00 (pages 15-16) FY 201812019 Proposed Total $ 2g422,088.00 FY 2017/2018 Budgeted Total: $ 2,273,063.00 Difference: $ 149,025.00 Items noted and discussion: Line item 1200-Regular Salaries increased by $86,178.00 to include State mandated School Resource Officers. Increases to Line items 3100-Professional Services by $11,774.00 due to an increase for crime lab services; 4609-Repair and Maintenance Equipment by $4,000.00 for replacement of office and electronics equipment, and 5201-Fuel and Oil by $9,952.00 allowing for an increase in gallons used and cost per gallon. Several line items within the personnel costs were increased and decreased based on changes in positions implemented in the current FY. Proposed Budget for General Fund/ Total Personnel Cost: $ 1,427,366.00 522-Fire Department Total Supplies and Other Services: $ 234 950.00 (pages 17-18) FY 201812019 Proposed Total $ 1.6624316.00 FY 2017/2018 Budgeted Total: $ 1,668,634.00 Difference: ($ 6,318.00) 352 AUGUST 21, 2018 - REGULAR MEETING - PAGE 9 OF 12 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II X. FY 2018-19 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2018-19 FY Budget continued. Items noted and discussion: This budget proposes decreases to Line items 4100-Communication and Freight includes $3,030.00, and 4600-Repair and Maintenance Vehicles by $39,469.00, The increase to Line items 3400-Other Contractual Services by $5,000.00 for the estimated contract costs of a Special Magistrate, 4609-Repair and Maintenance Building and Equipment by $4,500,00 for LED lighting, removal of a counter and addition of a desk, and balcony repairs, 5201-Fuel and Oil by $4,300.00 allowing for an increase in gallons used and cost per gallon, and 5202-Operating Supplies (Tires) by $1,175.00. Proposed Budget for General Fund/ Total Personnel Cost: $ 742,140.00 541-Public Works Total Supplies and Other Services: $ 560,430.00 (pages 19-20) FY 201812019 Proposed Total $ 1,302,570.00 FY 2017/2018 Budgeted Total: $ 1,244,392.00 Difference: $ 58,178.00 Items noted and discussion: The budget proposes several modifications within personnel lines items to address changes in positions with the retirement and removal of the Operations Supervisor and the transfer of the Administrative Secretary from part-time to full-time, with the overall balance increasing by $42,208.00. Line items that increased were 3401-Garbage Collection Fee by $6,672.00, 5200-Operating Supply by $1,000.00, and 5201-Fuel and Oil by $5,500.00 allowing for an increase in gallons used and cost per gallon. The next proposed Budget to review is the Public Facility Improvement (Transportation 301) Fund (pages 21-22) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. Florida Statutes provide what specific expenditures are authorized to expend these revenues. It was presented with a Beginning Fund Balance of $1,002,747.00 ($183,642.00 more than current FY); Total Revenue Estimates of $904,782.00 ($60,445.00 more than current FY); Total Expenditures Projected of $681,337.00 ($96,200.00 more than current FY), plus $350,000.00 to be Transferred -Out to General Fund; leaving a Fund Balance of $876,192.00 ($340,287.00 more than current FY). The specific expenditures, noted items and discussion are listed as follows: Line Item Previous FY 3100-Professional Services/Engineering $25,000.00 3400-Contractual Services/Grounds $51,000.00 The line item provides for the addition of Centennial Park. 4300-Utilities $30,000.00 4609-Repairs and Maintenance $18,500.00 Includes the maintenance of existing sidewalks. Proposed Difference $25,000.00 $66,000.00 $15,000.00 $48,300,00 $18,300.00 $50,000.00 $31,500.00 AUGUST 21, 2018 a REGULAR MEETING - PAGE 10 OF 12 353 X. AGENDA FY 2018-19 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2018-19 FY Budget continued. COUNCIL ACTION - DISCUSSION a VOTE Public Facility Improvement (Transportation 301) Fund (pages 21-22) continued: Line Item Previous FY Proposed 4909-Miscellaneous/Park/Holiday Lights $10,000.00 $12,500.00 This line item provides for a replacement tree. 5300-Road and Materials $65,000.00 $67,500.00 6300-Improvements $205,000.00 $135,000.00 Covers the annual asphalt (paving) program. Difference $2,500.00 $2,500.00 ($70,000.00) 6301-SCOP Improvements $177,537.00 $177,537.00 $0.00 This is a FDOT grant to make improvements to Southeast 3rd Avenue, Park Street to Southeast 4th Avenue and Southeast 6th Street, Parrott avenue to Southeast 6th Avenue. 6302-Beautification $7,500.00 $10,000.00 $2,500,00 Covers the addition of 20 trash cans in parks and South Park Street. 6400-Machinery and Equipment $188,000.00 $89,500.00 ($98,500.00) Allows for the replacement of a three-quarter ton pickup truck and zero turn mower, as well as the purchase of a street sweeper. The third proposed Budget to review is the Capital Improvements Projects (304) Fund (pages 23-24) and was prepared by Administrator MontesDeOca, in coordination with each Department Head for their departments and in coordination with the 5-Year Capital Improvement element of the Comprehensive Plan, Total Beginning Fund Balance is $4,344,644.00 ($643,145.00 less than current FY); Total Revenues Estimates of $226,500.00 ($1,500.00 less than current FY); Total Projected Expenditures are $659,846,00 ($190,239.00 less than current FY), plus $820,215.00 transferred -out to General Fund; leaving a Fund Balance $3,091,083.00 ($686,108.00 less than current FY). The specific expenditures, noted items and discussion are listed as follows: Line Item 549-3100 Professional Service 529-4600 Repair and Maintenance 513-3100 Professional Services Current FY Proposed Difference $25,000.00 $25,000.00 $25,000.00 $25,000.00 $9,500.00 $9,500.00 512-6400 Administration Capital $4,230.00 $12,000.00 $7,770.00 Improvements proposed are: replace the office furniture in the Administrator's office and add a video recording system to the Council Chambers. 513-6400 Finance Capital $3,200.00 $1,500.00 ($1,700.00) Covers the replacement of the Administrative Secretary's computer, 354 AUGUST 21, 2018 - REGULAR MEETING - PAGE 11 OF 12 AGENDA X. FY 2013-19 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2018-19 FY Budget continued. COUNCIL ACTION - DISCUSSION - VOTE Capital Improvements Projects (304) Fund (pages 23-24) continued: Line Item Current FY Proposed Difference 519-6400 General Services Capital $35,000.00 $28,000.00 ($7,000.00) Improvements proposed are: replacement of interior doors and new roofs over the back porches of City Hall, and the addition of a security lock system for City Hall doors. 521-6400 Law Enforcement Capital $420,205.00 $349,146.00 ($71,059.00) Improvements proposed cover the annual vehicle replacement program (12 vehicles including one for Administrator); purchase of one radar gun and taser; replacement of computers and related equipment; the security lock system; and the addition of an evidence processing program. 522-6400 Fire Protection Capital $100,800.00 $67,200.00 ($33,600.00) Improvements proposed are: purchase of Opti-Com Equipment for the vehicles, annual replacement program for the self-contained breathing apparatus bottles and harness, upstairs air conditioning replacement, washer replacement, purchase of chairs for the training room, replacement AED Unit, six sets of bunker gear, and replacement of the ice machine. 541-6400 Public Works Capital $19,250.00 $41,500.00 $22,250.00 Improvements proposed are: purchase of a backup generator, and a GPS data collection unit. 541-6401 Parks Capital Improvements $78,000.00 $68,000.00 ($10,000.00) Improvements proposed are: purchase of 12 solar area lights, 4 chckee huts, 5 picnic tables, playground equipment, landscaping, and concrete pads for Centennial Park. 549-6402 Median/Right-of-Way Replacement $30,000.00 $10,000.00 ($20,000.00) Specific improvements and locations were not provided. 549-6403 Tree Program $0.00 $15,000.00 $15,000.00 This line items provides for the newly formed tree program. 2512-6400 City Clerk Capital $18,300.00 $8,000.00 $10,300.00 This line items allows for the purchase of a commercial flatbed scanner for the Laserfiche system. The fourth proposed Budget to review is the Other Grant (302) Funds (page 25) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for several grants and has been awarded two to address the storm water drainage for the Centennial Park located along Taylor Creek. Beginning Fund Balance is $37,490.00; Storm water Drainage (SFWMD #4600003556) Grant Revenue $183,630.00; Transfer -In from Capital Assigned Funds, $300,000.00; and $42,610.00 from Capital Fund Reserves; Total Projected Expenditures of $50,000.00; leaving a Fund Balance of $171,120.00. AUGUST 21, 2018 - REGULAR MEETING - PAGE 12 OF 12 355 II AGENDA II COUNCIL ACTION - DISCUSSION - VOTE II X. FY 2018-19 BUDGET WORKSHOP CONTINUED A. Discuss the proposed 2018-19 FY Budget continued. XI. ADJOURN BUDGET WORKSHOP AND RECONVENE REGULAR MEETING - Mayor A. Address unfinished items or issues discussed during the Budget Workshop - Mayor. XII. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. - ( " vim ATTEST: Dowling R. Watf6rd, Jr./,Mayor *��4j Lane Gami ea; MC, City Clerk The fifth proposed Budget to review is the Appropriations Grant (307) Funds (page 26) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for and has been awarded a Grant for improvements to the Southeast 8th Avenue Project. This budget addresses the use of those funds. Beginning Fund Balance is $1,000.00; Appropriation Funds Revenue $209,000.00; Total Projected Expenditures of $210,000.00; leaving a Fund Balance of $0.00. The sixth and final proposed Budget for review is the Law Enforcement Special (601) Fund (page 27), presented in coordination with Chief Peterson. Beginning Fund Balance of $3,220.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $3,500.00; leaving a Fund Balance of $220.00. There was a clear consensus to keep the millage rate the same as what was presented, which is the current year rate of 7.9932. All materials noted above were distributed at the meeting and made available for the public. The proposed budget will be posted to the City website prior to the September 4, 2018, first hearing. The Council commended City Staff, especially Finance Director Riedel, for their hard work in making the budget preparations and review as smooth as possible. AT 7:57 P.M. MAYOR WATFORD ADJOURNED THE BUDGET WORKSHOP AND RECONVENED IN REGULAR SESSION. There were no unfinished items remaining from the regular session, nor were there any issues discussed during the Budget Workshop requiring action. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 7:57 P.M. STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a �M (c I\(A in the matter of N�u%&'q�s in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of �-�15IaQi$ Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Katrina Elsken Sworn to and subscribed before me this 15"` day of (�-�1`�C 19 AD Notary Public, State of Florida at Large •;:a �qs; • ¢ ANGIE BRIDGES _ = W COMMISSION # FF 976149 =p ?o EXPIRES:ApM 20, 2020 s :F°F ��,".• Bondod Thru Notary Pubrc Underwilters Okeechobee News 107 SW 17th CM�tmmt tEi ru+om tEa1Ar wnaIStiBtEB mEyyftgycouddlh wcrawedabee vA adndtd a �r Nreeting�J a[ 5 00 Rpon on 7tne, Aug 21, 201B,aassoontra as ►g1,555E3rdAue. Wwm PYte e d 0f ft9e!a4 a BWGE be held i WOR16t10P waI Porida.d dsoadrg and reVjmVg tre Mposed 201&2019 FiatYearhrrW apbtc shvaedand t°aUad m o�htah�ampr a9ad3 7 WZorwebsteed� ANY PERSDt+ DEC3DM 1D APPEAL any decor, made by de W Mind wM reel) dry mama mrudaed at ms ffm&g wB needb m are a veebatm remd of the powairg is made and t e read hddes the Wy►raN and &Ua m upon wht h the I w0 be a awdm cede ice wththe MvtarswonDsabMsAd(A l.;wth defined by tre ADA, that reeds spedal �m PaiOdPate In the g 86i7ti3337Z� oft roArta°bwGc#>esdesPier BE ADVISED eddarddYouherd mstmanydoamrai p aMq na Ram?=== art/ tem °" tAe �a SEbepwidEdmtheaY MawrDew" R VV4104k CITY OF OKEECHOBEE 55 SE 3RD AVENUE ♦ COUNCIL CHAMBERS ♦ OKEECHOBEE, FL 34974 AUGUST 21,2018 REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP OFFICIAL AGENDA PAGE 10F 3 CALL TO ORDER — Mayor: August 21, 2018, City Council Regular Meeting and Budget Workshop, 5:00 p.m. II. OPENING CEREMONIES: Invocation given by Pastor Don Hanna, First United Methodist Church; Pledge of Allegiance led by Mayor III. OATH OF OFFICE: Oath of Office given by Judge Jerald Bryant to newly appointed Council Member John Wesley Abney, Jr. IV. COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Noel Chandler Council Member Monica Clark Council Member Gary Ritter Administrator Marcos Montes De Oca Attorney John R. Cook Clerk Lane Gamiotea Deputy Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel V. AGENDA AND PUBLIC COMMENTS — Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. B. Public participation for any issues not on the agenda — Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. rr I VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 7, 2018 Regular Meeting. VII. WARRANT REGISTER — City Administrator A. Motion to approve the July 2018 Warrant Register. General Fund $585,639.03 Capital Improvement Projects Fund $ 86,020.54 Public Facilities Improvement Fund $ 28,521.36 Appropriations Grant Fund $ 940.66 Vill. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION TEXT AMENDMENT — Mayor A.1.a) Motion to read proposed Ordinance No.1170 by title only and set September 4, 2018 as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No.18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances — City Attorney (Exhibit 1). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No.1170 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No.1170. b) Public discussion and comments. c) Vote on motion. CLOSE PUBLIC HEARING IX. NEW BUSINESS - � A. Presentation and review of Property and Casualty Insurance with Public Risk Management —Katrina-gettl4ot, Assistant Executive Director, Public Risk Management of Florida and Andy Cooper, Vice President, World Risk Management August 21, 2018 PAGE 2 of 3 ,!r I IX. NEW BUSINESS CONTINUED B. Motion to approve GASB No. 75 OPEB Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the "Alternative Measurement Method" calculations for the City to comply with GASB Statement No. 75 — Finance Director (Exhibit 2). C. Motion to approve Supplemental Service Agreement, Appendix B, with Carr, Riggs & Ingram, LLC, based on the new GASB Statement No. 75 (OPEB- Other Pensionable Employee Benefits) — Finance Director (Exhibit 3). D. Motion to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services, including the additional GASB Statement No. 75 and a modest cost of living increase — Finance Director (Exhibit 4). X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP — Mayor A. Discuss the proposed 2017/2018 fiscal year budget — City Administrator and Finance Director (Exhibit 5). XI. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION — Mayor A. Unfinished items or issues discussed during the Budget Workshop to be addressed — Mayor XII. ADJOURN MEETING — Mayor PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. August 21, 2018 PAGE 3 of 3 City of Okeechobee, August 21, 2018 Meeting Minutes taken during the meeting by Lane Gamiotea CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on August 21, 2018, at 5.00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. OPENING CEREMONIES: The invocation was given by Pastor Don Hanna, First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. III. OATH OF OFFICE: Oath of Office given by Judge Jerald Bryant to newly appointed Council Member John Wesley Abney, Jr. 4 J4 "I, John Wesley Abney, Jr., do solemnly swear (or affirm) that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida, that I am duly qualified to hold office under the Constitution of the State; and that I will well and faithfully perform the duties of City Council /Member on which I am now about to enter, so help me God."- mwu V5 IV. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director Riedel Present V. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition deferral or withdrawal of items on t:co - Qb 4crs --r+e w G Qrem-t" lGA-46i� - F\l RUSIN NA B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. ( j`jir, d . VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 7, 2018, Regular Meeting. Council Member moved to dispense with the rea ,,d, approve the Summary of Council Action for the August 7, 2017, regular meeting; seconded by Council Member . `.4 Page 1 of 8 Discussion: VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK— YEA RITTER — YEA MOTION CARR VII. WARRANT REGISTER — City Administrator A. Motion to approve the July, 2018 Warrant Register. General Fund $585,639.03 Capital Improvement Projects Fund $ 86,020.54 Public Facilities Improvement Fund $ 28,521.36 Appropriations Grant Fund $ 940.66 Council Member moved to approve the July, 2018 Warrant Register in the amounts: General Fund, five hundred eighty-five thousand, six hundred thirty-nine dollars and three cents ($585,639.03); Capital Improvement Projects Fund, eighty-six thousand, twenty dollars and fifty-four cents ($86,020.54); Public Facilities Improvement Fund, twenty-eight thousand, five hundred twenty-one dollars and thirty-six cents $28,521.36); and Appropriations Grant Fund, nine hundred forty dollars and sixty-six cents; seconded by Council Member Discussion: P1Qv sl_, VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA OTION AR VIII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION TEXT AMENDMENT — Mayor Time: ' A.1.a) Motion to read proposed Ordinance No. 1170 by title only and set September 4, 2018 as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances — City Attorney (Exhibit 1). Motion and second by Council Members Rt—, Lul, and a a K to postpone the first reading to September 18, 2018. Lk)L r � (Najr qtq `I c VOTE: WATFORD — YEA CLARK — YEA CLOSE PUBLIC HEARING ABNEY — YEA RITTER — YEA Time: t:� ' 1'J CHANDLE — A C-OTION CARRIED IX. NEW BUSINESS A. Presentation and review of Property and Casualty Insurance with Public Risk Management — K Assistant Executive Director, Public Risk Management of Florida and Andy Cooper, Vice President, World Risk Management. ((Omk_ M_ UMS JDR_M , _bUr [" qq Page 2 of 8 B. Motion to approve GASB No. 75 OPEB Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the "Alternative Measurement Method" calculations for the City to comply with GASB Statement No. 75 - Finance Director (Exhibit 2). 4 Z760 -6-6 q-krw yr Council Member C� OhL moved to approve a Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the "Alternative Measurement Method" calculations for the City to comply with Governmental Au 'tin Standards Board (GASB) Statement No. 75 Other Post -Employment Benefits (OPEB); seconded by Council Member . v�, TIMP Gum Vk6L0UA)_ . C,ap pla .car-to,�v Refc_kAA,0 °fie- .nt..w � c kzt 4t �5% nUv� ryuta- - ht�L 0-4.. ac+ WV-0-k -�Lw,6 - —NQ,n b-uk Qkc' h _ Ic+ Pew s cow Ibj� 4t P(*WA__� VOTE: WATFORD — YEA ABNEY — YEA CHAN — YEA CLARK — YEA RITTER — YEA CffOTION CARRIED. C. Motion to approve Supplemental Service Agreement, Appendix B, with Carr, Riggs & Ingram, LLC, based on the new GASB Statement No. 75 (OPEB-Other Pe�Employee Benefits) - Finance Director (Exhibit 3). Pos¢. C-n,PMyM"& Motion and second by Council Members and e_ to approve Appendix B, Supplemental Service Agreement [to the Contract ending September 30, 20181 with Carr, Riggs & Ingram, LLC, to comply with GASB Statement No. 75. TAR - _bw - 4V,6 utUJW c,,� 4�, 1 rl 0 FY 112 - V4,W C - ��Dd ��`�-Q `j�. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA OTION CARRI Page 3 of 8 D. Motion to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services, including the additional GASB Statement No. 75 and a modest cost of living increase — Finance Director (Exhibit 4). Council Member moved to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services [Contract , that expires September 30, 201 ], including the additional GASB Statement No. 75 and a modest cost of living LA increase; seconded by Council Member y-�• , -1�� Pfkd - 4v-�++kA,_d '�Sqrs W Gb %b"IV""k yauL wa lqel4d )atV& bbt� , �r9 i� 75 9609 �1 b2 'Srd P - h cf VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA CMOTION CAR atubol X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP — MAYOR Time: 5. A. Discuss the proposed 2018/2019 Fiscal Year Budget — City Administrator and Finance Directortov, t;'5b[)6Al Qd eu ;��p� bu'�-gv%nOu .. gV&bt +sec hc� w" Lq budtw pa W . lam- V'G_ - Lum w�L^g The purpose of the workshop is to review the proposed 2018-19 Fiscal Year (FY) Budget as presented by Administrator MontesDeOca. To assist.with the budget presentation, the Administrator deferred to Finance Director Riedel. %J MVU s -C-�om tea. pc�t- c� W UZZ �► J - Mbo - IJP_G�rnk D�o� (.M , 4o +i)s4V W k l .�cd � � �s, . f WOJA AV' handy , -7 j u q ah pl & wuu O)WACL�10X�o W� .',Ll. / % W hxf 6 F Proposed Budget for General Fund/ Total Personnel Cost: $ 109,541.00 511-Legislative/City Council Total Supplies and Other Services: $ 69 050.00 (pages 4-5) FY 2018/2019 Proposed Total: $ 178,591.00 FY 2017/2018 Amended Budgeted Total: $ 192,796.00 Difference: $ (14,205.00) Items noted and discussion (for 511 Legislative/City Council): Page 4 of 8 Proposed Budget for General Fund/ Total Personnel Cost: $ 186,845.00 512 Executive/Administration Total Supplies and Other Services: $ 55.395.00 (pages 6-7) FY 2017/2018 Proposed Total: $ 222,240.00 FY 2017/2018 Amended Budgeted Total: $ 204,524.00 Difference: $ 17,716.00 Items noted and discussion: Proposed Budget for General Fund/ Total Personnel Cost: $ 162,329.00 2512- Exec utive/City Clerk Total Supplies and Other Services: $ 77,055.00 (pages 8-9) FY 2018/2019 Proposed Total $ 239,384.00 FY 2017/2018 Amended Budgeted Total: $ 208,646.00 Difference: $ 30,738.00 Items noted and discussion: Proposed Budget for General Fund/ FY 2018/2019 Proposed Total $ 116,260.00 514-Legal Services FY 2017/2018 Amended Budgeted Total: $ 115,760.00 (page 10) Difference: $ 500.00 Items noted and discussion: Proposed Budget for General Fund/ Total Personnel Cost: $ 137,166.00 513-Finance Total Supplies and Other Services: $ 130,815.00 (pages 11-12) FY 2018/2019 Proposed Total 267 981.00 FY 2017/2018 Amended Budgeted Total: $ 226.227.00 Difference: $ 41,754.00 Items noted and discussion: Page 5 of 8 Proposed Budget for General Fund/ Total Personnel Cost: $ 109,135.00 519-General Services Total Supplies and Other Services: $ 75.349.00 (pages 13-14) FY 2018/2019 Proposed Total $ 384,484.00 FY 2017/2018 Amended Budgeted Total: $ 396,520.00 Difference: ($ 12,036.00) Items noted and discussion: Proposed Budget for General Fund/ Total Personnel Cost: $ 2,044,430.00 521-Police Department Total Supplies and Other Services: $ 377,658.00 (pages 15-16) FY 2018/2019 Proposed Total $ 2,422,088.00 FY 2017/2018 Budgeted Total: $ 2,273,063.00 Difference: ($ 149,025,00) Items noted and discussion: Proposed Budget for General Fund/ Total Personnel Cost: $ 1,427,366.00 522-Fire Department Total Supplies and Other Services: $ 234,950.00 (pages 17-18) FY 2018/2019 Proposed Total $ 1,662,316.00 FY 2017/2018 Budgeted Total: $ 1,668,634.00 Difference: ($ 6,318.00) Items noted and discussion: Proposed Budget for General Fund/ Total Personnel Cost: $ 742,140.00 541-Public Works Total Supplies and Other Services: $560,430.00 (pages 19-20) FY 2018/2019 Proposed Total $ 1,302,570.00 FY 2017/2018 Budgeted Total: $ 1,244,392.00 Difference: $ 58,178.00 Items noted and discussion: Page 6 of 8 The next proposed Budget to review is the Public Facility Improvement (Transportation 301) Fund (pages 21-22) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. Florida Statutes provide what specific expenditures are authorized to expend these revenues. It was presented with a Beginning Fund Balance of $1,002,747.00; Total Revenue Estimates of $904,782.00; Total Expenditures Projected of $681,337.00, plus $350,000.00 to be Transferred -Out to General Fund; leaving a Fund Balance of $876,192.00. The specific expenditures, noted items and discussion are listed as follows: Line Item Previous FY Proposed Difference 3100-Professional Services/Engineering $25,000.00 $25,000.00 3400-Contractual Services/Grounds $51,000.00 $66,000.00 $15,000.00 4300-Utilities $30,000.00 $48,300.00 $18,300.00 4609-Repairs and Maintenance $18,500.00 $50,000.00 $31,500.00 4909-Miscellaneous/Park/Holiday Lights $10,000.00 $12,500.00 $2,500.00 5300-Road and Materials $65,000.00 $67,500.00 $2,500.00 6300-Improve ments $205,000.00 $135,000.00 ($70,000.00) 6301-SCOP Improvements $177,537.00 $177,537.00 $0.00 6302-Beautification $7,500.00 $10,000.00 $2,500.00 6400-Machinery and Equipment $188,000.00 $89,500.00 ($98,500.00) The third proposed Budget to review is the Capital Improvements Projects (304) Fund (pages 23-24) and was prepared by Administrator MontesDeOca, in coordination with each Department Head for their departments and in coordination with the 5-Year Capital Improvement element of the Comprehensive Plan. Total Beginning Fund Balance is $4,344,644.00; Total Revenues Estimates of $226,500.00; Total Projected Expenditures are $659,846.00, plus $820,215.00 transferred -out to General Fund; leaving a Fund Balance $3,091,083.00. The specific expenditures, noted items and discussion are listed as follows: Line Item Current FY Proposed Difference 549-3100 Professional Service $25,000.00 $25,000.00 529-4600 Repair and Maintenance $25,000.00 $25,000.00 513-3100 Professional Services $9,500.00 $9,500.00 512-6400 Administration Capital $4,230.00 $12,000.00 $7,770.00 513-6400 Finance Capital $3,200.00 $1,500.00 ($1,700.00) 519-6400 General Services Capital $35,000.00 $28,000.00 ($7,000.00) 521-6400 Law Enforcement Capital $420,205.00 $349,146.00 ($71,059.00) 522-6400 Fire Protection Capital $100,800.00 $67,200.00 ($33,600.00) Page 7 of 8 522-6401 Fire Protection Capital $0.00 $0.00 $0.00 536-6400 Sewer/Wastewater $12,500.00 $0.00 ($12,500.00) 541-6400 Public Works Capital $19,250.00 $41,500.00 $22,250.00 549-6401 Parks Capital Improvements $78,000.00 $68,000.00 ($10,000.00) 549-6402 Median/Right-of-Way Replacement $30,000.00 $10,000.00 ($20,000.00) 2512-6400 City Clerk Capital $18,300.00 $8,000.00 $10,300.00 The fourth proposed Budget to review is the Other Grant (302) Funds (page 25) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for several grants and has been awarded two to address the stormwater drainage for the Centennial Park located along Taylor Creek. Beginning Fund Balance is $37,490.00; Stormwater Drainage (SFWMD #4600003556) Grant Revenue $183,630.00; Transfer -In from Capital Assigned Funds, $300,000.00; and $42,610.00 from Capital Fund Reserves; Total Projected Expenditures of $50,000.00; leaving a Fund Balance of $171,120.00. The fifth proposed Budget to review is the Appropriations Grant (307) Funds (page 26) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for and has been awarded a Grant for improvements to the Southeast 8th Avenue Project. This budget addresses the use of those funds. Beginning Fund Balance is $1,000.00; Appropriation Funds Revenue $209,000.00; Total Projected Expenditures of $210,000.00; leaving a Fund Balance of $0.00. The sixth and final proposed Budget for review is the Law Enforcement Special (601) Fund (page 27), presented in coordination with Chief Peterson. Beginning Fund Balance of $3,220.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $3,500.00; leaving a Fund Balance of $220.00. The discussion then turned to salary increase options. The final pages of the budget contained two Salary Step Plans, one was for full-time employees and elected officials, and one was for part-time employees, both included official job titles and the number of employees for that position. Materials distributed for consideration contained a 2 percent Cost of Living Allowance (COLA) increase to employees salaries. The total budget impact to provide a 2 percent COLA is $54,883.37. There was a clear consensus to keep the millage rate the same as what was presented, which is the current year rate of 7.9932. (Refer to page nine of these minutes for the detailed explanation and options presented). All materials noted above were distributed at the meeting and made available for the public. The proposed budget will be posted to the City website prior to the September 4, 2018, first hearing. The Council commended City Staff, especially Finance Director Riedel, for their hard work in making the budget preparations and review as smooth as possible. XI. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION — MAYOR Time: A. Unfinished items or issues discussed during the Budget Workshop to be addressed — Mayor XII. ADJOURNMENT - Mayor There being no further items on the agenda, Mayor Watford adjourned the meeting at.M. Page 8 of 8 EK��-ftlllw✓ lllplllj� FA wSr III! / I 757, F I ft ®r Ov" 4hALwao&L— w m+I96A re -AA u4t� aa 4 rim cd � �uan.kf od.ILlV- l5yr� i ,1 )W- U-�L NJA--A—o". Y64L4 rtoptd L- 7 P�dDID GIs - UOMJ�(_v� Q L- +f�" �- tau ea+C��.�c� M-��► `�-�,.sU.. look o� u 1 1 UVO FCC, IUr2 � �c� Pg �� _ 3foo Rnunap o�crca ��l vxc�e �Q�j�p�au�. 6--Rw 5d�#q 4.,to �D Wv'tN-hi �� (po-ua'd * � �� neePeea lq--ig %�Yc Ian I�n� P�.00nn�,Q �9t��rv, l)onn� {fir &tt U�1e�� Upr�odUJoG.' �tN • R.Q 99�u�:pYx4rd- d- �(w heta�.- Ivc�Q �9 FwJ uuaj ow 6-- S"uA Sdmd.l�Lpm taroyd' q2+tM dA Opp�� 42� AtA41 6e 6L au '1-truerif 0� ou�) Pm(�ram " 4pN u�, Sfax -fee, -ayrs aid eltyre, b4 Nd qV dLum% aW 0- &fUAJL,-reb4-f� I OkL kOJ i AUL -�O %J * "/LL-bW#-b CO/k.htnrv� ol) �ar �lttnaC alert('- �. City of Okeechobee, August 21, 2018 Meeting Minutes taken during the meeting by Bobbie Jenkins I. CALL TO ORDER: Mayor Watford called the Regular City Council Meeting to order on August 21, 2018, at 5:00 P.M. in the Council Chambers, Room 200 located at City Hall, 55 SE 3rd Avenue, Okeechobee, Florida 34974. II. OPENING CEREMONIES: The invocation was given by Pastor Don Hanna, First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. III. OATH OF OFFICE: Oath of Office given by Judge Jerald Bryant to newly appointed Council Member John Wesley Abney, Jr. I, John Wesley Abney, Jr., do solemnly swear that I will support, protect, and defend, the Constitution and Government of the United States and of the State of Florida, that I am duly qualified to hold office under the Constitution of the State, and that I will well and faithfully perform the duties of City Council Member on which I am now about to enter, so help me God. Qa aw onor h be stieckd hor -b SuiQof ou ►�, V�br- Ot01 WA- a�reawr � e Iat�awaM {a dAp pest I Wdp IV. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Present Council Member Wes Abney Present Council Member Noel Chandler Present Council Member Monica Clark Present Council Member Gary Ritter Present City Attorney John R. Cook Present City Administrator Marcos MontesDeOca Present City Clerk Lane Gamiotea Present Deputy City Clerk Bobbie Jenkins Present Fire Chief Herb Smith Present Police Chief Bob Peterson Present Public Works Director David Allen Present Finance Director Riedel Present Page 1 of 16 V. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Watford asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. Ad& Ism E EX.-6 Wrtc+ 1-10 s in W EMI QSS B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. Mayor Watford asked whether there were any comment cards presented for public comment. I 0► w VI. MINUTES — City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 7, 2018, Regular Meeting. Council Member Wmoved to dispense with the Mad' and approve the Summary of Council Action for the August 7, 2018, regular meeting; seconded by Council Merr Discussion: none. VOTE: WATFORD — YEA ABNEY — YEA CHA — CLARK — YEA RITTER — YEA MOTION CARRIED. VII. WARRANT REGISTER — City Administrator A. Motion to approve the July, 2018 Warrant Register. General Fund $585,639.03 Capital Improvement Projects Fund $ 86,020.54 Public Facilities Improvement Fund $ 28,521.36 Appropriations Grant Fund $ 940.66 Council Memberwmoved to approve the July, 2018 Warrant Register in the amounts: General Fund, five hundred eighty-five thousand, six hundred thirty-nine dollars and three cents ($585,639.03); Capital Improvement Projects Fund, eighty-six thousand, twenty dollars and fifty-four cents ($86,020.54); Public Facilities Improvement Fund, twenty-eight thousand, five hundred twenty-one dollars and thirty-six cents8,521.36); and Appropriations Grant Fund, nine hundred forty dollars and sixty-six cents; seconded by Council Memb Discussion: none. VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA Page 2 of 16 VIII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION TEXT AMENDMENT — Mayor Time: A.1.a) Motion to read proposed Ordinance No. 1170 by title only and set September 4, 2018 as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No. 18-001-TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances — City Attorney (Exhibit 1). Motion and second Council Member: pluney ogle fo akv and o Postpone the first readin to September 18 2018. YM40TAS qrpSqdffffftS. WATFORD — YEA ABNEY — YEA CHANDL — CLARK — YEA RITTER — YEA OTION CARRIED. CLOSE PUBLIC HEARING Time: 61 j 0 IX. NEW BUSINESS A. Presentation and review of Property an( Assistant Executive Director, Public Risk Management. am 0� r.��►v L�:�f,�j�c �nr►�� Casualty Insurance with Public Risk Management��lUliotts, Mana ement of Florida and Andy Cooper, Vice President, World Risk her wI8 Rou�rpaw �rer but a,�9 rnbr�i ��tqcarS, wIf'�avern¢d Tqw PP m rpc�ruud �eis asurc�l- rouraed a.md 8�-aGP�- 0AMputt 1n lots 8WI64- ut valid /M M q rju lgq9 CIM t1q9 Oct n a4dr Gl iers ta5-r�� dOYilrd Si/cs Page 3 of 16 B. Motion to approve GASB No. 75 OPEB Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the "Alternative Measurement Method" calculations f,Dr the City to comply with GASB Statement No. 75 — Finance Director (E xhibit 2). Council Member to approve a Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the "Alternative Measurement Method" calculations for the City to comply with Governmental A Ija{�g Standards Board (GASB) Statement No. 75 Other Post -Employment Benefits (OPEB); seconded by Council Member. WSW 1 F001V U� I I-fb Wa mij 11 ywa�" It na b f Ms+ of saq mC— �21a(�v*s � �D� I�f a.�'? es 1_1 VOTE: WATFORD — YEA ABNEY — YEA CHANDLER — YEA CLARK — YEA RITTER — YEA MO AttRIED..� Page 4 of 16 ---- --- C. Motion to approve Supplemental Service Agreement:, Appendix B, with Carr, Riggs & Ingram, LLC, based on the new GASB Statement No. 75 (OPEB-Other rc-'to ble Employee Benefits) — Finance Director (Exhibit 3). Motion and second by Council Membersandapprove Appendix B, Supplemental Service Agreement [to the Contract ending September 30, 20181 with Carr, Riggs & Ingram, LLC, to comply with GASB Statement No. 75. Qddi}i�vn io ICU k6w MJa06-'-> �'6� gUPsh�n1s —(�< is is ;�ud�� Iu14QA GAS dUs. Includes C-IR- �lebo hfo a lI l fi,' r VOTE:: WATFORD — YEA ABNEY — YEA CHA� NDLER,_YE_ AA CLARK—YEA RITTER—YEA MOTION CARRIED.�� Page 5 of 16 D. Motion to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services, including the additional GASB Statement No. 75 and a modest cost of living increase — Finance Director (Exhibit 4). Council Member KL moved to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services [Contract , that expires September 30, 2018 kiluding the additional GASB Statement No. 75 and a modest cost of living increase; seconded by Council Membe I�- ash' to o�#einmoaad,a�o�¢wr 3 �ru5 o�skad d{ fic I�kw�r Abu bu awd Ida �V1ucYsoFau,� C�cc Sb &OVA uyd �V 4 2q �v hid VOTE - WATFORD — YEA ABNEY — YEA CHANDLER --YEA CLARK—YEA RITTER—YEA MOTION CARRIED. Page 6 of 16 X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP — MAYOR Time. —6.1 61P A. Discuss the proposed 2018/2019 Fiscal Year Budget — City Administrator and Finance Director. The purpose of the workshop is to review the proposed 2018-19 Fiscal Year (FY) Budget as presented by Administrator MontesDeOca. To assist with the budget presentation, the Administrator deferred to Finance Director Riedel. �u� m��o, +kw uds mop- a��oo�ud b Sta{� � oaa 4tu Ws IR- IYffs WaUer6f of�t I ead Noff {u ps 6R- N�uulmW�i � Wic hNAo1 lip�rrAs�d 1�miwskod 0�'em/�iron oFga�mro Nas �fus h�sn aCa�k4 kv? IR- Mai W I Ito� ago i0rx.�Q�e �16 acua.�-. MC- ftf AW-*s hdyf ? L►vrrec� Page 7 of 16 A. Discuss the proposed 2018/2019 Fiscal Year Budget continued. Proposed Budget for General Fund/ Total Personnel Cost: 511-Legislative/City Council Total Supplies and Other Services: (pages 4-5) FY 2018/2019 Proposed Total: FY 2017/2018 Amended Budgeted Total Difference: Items noted and discussion (for 511 Legislative/City Counc'I): ISCasSlon Dr1 DEve o1-twAl- rMdIny of 501WO W 4 2�p/G1O0 evnPbuh Mbo - Economr'c Didr� mePf is stayna . #OPelulty wi N re -In v� wl GUQ eQn wQrK G�IGi. Uks- Mot Mias Wes regm-6 Nccnty $ 109,541.00 $ 69 050.00 $ 178,591.00 $ 192,796.00 $ (14,205.00) no Wasfr�. �zalaoo s�� Jmh rT asbcu2� Cau�2ty #2s doo mafcknd f cv ali�xrf�l�cs/Y�ore� School l06au-d r� uQs�ta� 50� uoo rtVa, e IY1c- 1k lr� m�f A r65 in dun # -00, wo rwd adhwNsws f fra�na� GUh-�cc t� ed , ar Should show ln� us- ��iO lus 5i�v N - GUhr�rl uuo Qdd��,cs Gill° �p C?C_o� tO � � 3 favo plus �5c�o c we area f re an �n��irl o �n�eyr- ��I- r l ovd Oat' j did riot tug � P Proposed Budget for General Fund/ Total Personnel Cost: $ 186,845.00 512 Executive/Administration Total Supplies and Other Services: 35 395.00 (pages 6-7) FY 2017/2018 Proposed Total: $ 222,240.00 FY 2017/2018 Amended Budgeted Total: $ 204,524.00 Difference: $ 17,716.00 Items noted and discussion: 8k- rP-,w hoVr�� C� sia,� bvl(s y ;r auie 10/9 Ltu Sw /NView- Moo� - & 1ud ra#SIn p� Page 8 of 16 Proposed Budget for General Fund/ 2512-Executive/City Clerk (pages 8-9) Items noted and discussion: Proposed Budget for General Fund/ 514-Legal Services (page 10) Items noted and discussion: Total Personnel Cost: Total Supplies and Other Services: FY 2018/2019 Proposed Total FY 2017/2018 Amended Budgeted Total Difference: $ 162,329.00 $ 77,055.00 $ 239,384.00 $ 208,646.00 $ 30,738.00 FY 2018/2019 Proposed Total $ 116,260.00 FY 2017/2018 Amended Budgeted Total: $ 115,760.00 Difference: $ 500.00 Page 9 of 16 Proposed Budget for General Fund/ 513-Finance (pages 11-12) Items noted and discussion: Proposed Budget for General Fund/ 519-General Services (pages 13-14) Items noted and discussion: Total Personnel Cost: Total Supplies and Other Services: FY 2018/2019 Proposed Total FY 2017/2018 Amended Budgeted Total: Difference: $ 137,166.00 $ 130,815.00 $ 267,981.00 $ 226.227.00 $ 41, 754.00 Total Personnel Cost: $ 109,135.00 Total Supplies and Other Services: $ 275.3 99.00 FY 2018/2019 Proposed Total $ 384,484.00 FY 2017/2018 Amended Budgeted Total: $ 396,520.00 Difference: ($ 12,036.00) Page 10 of 16 Proposed Budget for General Fund/ Total Personnel Cost: $ 2,044,430.00 521-Police Department Total Supplies and Other Services: $ 377,658,00 (pages 15-16) FY 2018/2019 Proposed Total $ 2,422,088.00 FY 2017/2018 Budgeted Total: $ 2,273,063.00 Difference: ($ 149,025.00) Items noted and discussion: Proposed Budget for General Fund/ Total Personnel Cost: $ 1,427,366.00 522-Fire Department Total Supplies and Other Services: $ 234,950.00 (pages 17-18) FY 2018/2019 Proposed Total $ 1,662,316.00 FY 2017/2018 Budgeted Total: $ 1,668,634.00 Difference: ($ 6,318.00) Items noted and discussion: Page 11 of 16 Proposed Budget for General Fund/ 541-Public Works (pages 19-20) Items noted and discussion: Total Personnel Cost: Total Supplies and Other Services FY 2018/2019 Proposed Total FY 2017/2018 Budgeted Total: Difference: $ 742,140.00 $ 560,430.00 $ 1,302,570.00 $ 1,244,392.00 $ 58,178.00 The next proposed Budget to review is the Public Facility Improvement (Transportation 301) Fund (pages 21-22) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. Florida Statutes provide what specific expenditures are authorized to expend these revenues. It was presented with a Beginning Fund Balance of $1,002,747.00; Total Revenue Estimates of $904,782.00; Total Expenditures Projected of $681,337.00, plus $350,000.00 to be Transferred -Out to General Fund; leaving a Fund Balance of $876,192.00. The specific expenditures, noted items and discussion are listed as follows: Line Item Previous FY Proposed Difference 3100-Professional Services/Engineering $25,000.00 $25,000.00 3400-Contractual Services/Grounds $51,000.00 $66,000.00 $15,000.00 4300-Utilities $30,000.00 $48,300.00 $18,300.00 4609-Repairs and Maintenance $18,500.00 $50,000.00 $31,500.00 4909-Miscellaneous/Park/Holiday Lights $10,000.00 $12,500.00 $2,500.00 5300-Road and Materials $65,000.00 $67,500.00 $2,500.00 6300-Improvements $205,000.00 $135,000.00 ($70,000.00) 6301-SCOP Improvements $177,537.00 $177,537.00 $0.00 6302-Beautification $7,500.00 $10,000.00 $2,500.00 6400-Machinery and Equipment $188,000.00 $89,500.00 ($98,500.00) Page 12 of 16 The third proposed Budget to review is the Capital Improvements Projects (304) Fund (pages 23-24) and was prepared by Administrator MontesDeOca, in coordination with each Department Head for their departments and in coordination with the 5-Year Capital Improvement element of the Comprehensive Plan. Total Beginning Fund Balance is $4,344,644.00; Total Revenues Estimates of $226,500.00; Total Projected Expenditures are $659,846.00, plus $820,215.00 transferred -out to General Fund; leaving a Fund Balance $3,091,083.00. The specific expenditures, noted items and discussion are listed as follows: Line Item 549-3100 Professional Service 529-4600 Repair and Maintenance 513-3100 Professional Services 512-6400 Administration Capital 513-6400 Finance Capital 519-6400 General Services Capital 521-6400 Law Enforcement Capital 522-6400 Fire Protection Capital 522-6401 Fire Protection Capital 536-6400 Sewer/Wastewater 541-6400 Public Works Capital 549-6401 Parks Capital Improvements 549-6402 Median/Right-of-Way Replacement 2512-6400 City Clerk Capital Current FY Proposed Difference $25,000.00 $25,000.00 $25,000.00 $25,000.00 $9,500.00 $9,500.00 $4,230.00 $12,000.00 $7,770.00 $3,200.00 $1,500.00 ($1,700.00) $35,000.00 $28,000.00 ($7,000.00) $420,205.00 $349,146.00 ($71,059.00) $100,800.00 $67,200.00 ($33,600.00) $0.00 $0.00 $0.00 $12,500.00 $0.00 ($12,500.00) $19,250.00 $41,500.00 $22,250.00 $78,000.00 $68,000.00 ($10,000.00) $30,000.00 $10,000.00 ($20,000.00) $18,300.00 $8,000.00 $10,300.00 Page 13 of 16 The fourth proposed Budget to review is the Other Grant (302) Funds (page 25) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for several grants and has been awarded two to address the stormwater drainage for the Centennial Park located along Taylor Creek. Beginning Fund Balance is $37,490.00; Stormwater Drainage (SFWMD #4600003556) Grant Revenue $183,630.00; Transfer -In from Capital Assigned Funds, $300,000.00; and $42,610.00 from Capital Fund Reserves; Total Projected Expenditures of $50,000.00; leaving a Fund Balance of $171,120.00. The fifth proposed Budget to review is the Appropriations Grant (307) Funds (page 26) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for and has been awarded a Grant for improvements to the Southeast 8th Avenue Project. This budget addresses the use of those funds. Beginning Fund Balance is $1,000.00; Appropriation Funds Revenue $209,000.00; Total Projected Expenditures of $210,000.00; leaving a Fund Balance of $0.00. Page 14 of 16 The sixth and final proposed Budget for review is the Law Enforcement Special (601) Fund (page 27), presented in coordination with Chief Peterson. Beginning Fund Balance of $3,220.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $3,500.00; leaving a Fund Balance of $220.00. The discussion then turned to salary increase options. The final pages of the budget contained two Salary Step Plans, one was for full-time employees and elected officials, and one was for part-time employees, both included official job titles and the number of employees for that position. Materials distributed for consideration contained a 2 percent Cost of Living Allowance (COLA) increase to employees salaries. The total budget impact to provide a 2 percent COLA is $54,883.37. CAR- Tha�,k S f 4 Jarhd - f ayts ►ocriased 3q% lash Z PA qaw klm a. v�drn v rS. Ask h hold 11 s� Pro 9 increa 6p A p%ffN �do qu bud e.f ease�qouf mc - MC � 6rnP 9 , p� There was a clear consensus to keep the millage rate the same as what was presented, which is the current year rate of 7.9932. (Refer to page nine of these minutes for the detailed explanation and options presented). All materials noted above were distributed at the meeting and made available for the public. The proposed budget will be posted to the City website prior to the September 4, 2018, first hearing. The Council commended City Staff, especially Finance Director Riedel, for their hard work in making the budget preparations and review as smooth as possible. Page 15 of 16 XI. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION — MAYOR Time. A. Unfinished items or issues discussed during the Budget Workshop to be addressed — Mayor XII. ADJOURNMENT - Mayor 1 r. There being no further items on the agenda, Mayor Watford adjourned the meeting at , 9 M. Page 16 of 16 Nm �61rvss 4 cuumrluA Prewtuu� � 2�� o&� �8 I 12q5799 +-�-7,-7 LO l�2 to. o Zorn-ie z c�Pa,�ad- Wl & pwa�� O3N 34,V� in dVASPRlY16�t��e�- � lva a,�.en� Surplus I'AUwkq orm7oOv aY go ��cs Item � mohb V rM S��t�nrn (660 815 /K, &W&ydfSca��al GK mb �Pf�4Yld I UrEw+ Mud I WCLk am C+)e'l acrurak U/dt, rem�vat, C�cic�nanc! sa�� crotS p�rau�e ure /a+ ��creau gdd�ll6naF c�i�ul IuI�P � ID-Ih�erar�trn�,no�nu�, Ikwid 6Nourrd Ct �les- io6K 'prioy is QuiaYdu� Ca*ac�? 4�� QNa Spot � MDR- TS 14 r UJt,s- Lu�u�eTO� �an�zlfuiw� �,��u l�ue✓Knau� �uhaf- U las- hp Q� f lUeu��f c2�f Y YeG'wlcc? mDo- hnwill tya�G�ht G�- r &(ads? r�fill1nq W6I�e, bJhq W W fMO atrmmin� �i� lid' �;ul l�f Qt�wn �i �c� 1� Phfa,ri S�QKr to �¢{� 41 f �usi �uas '�lr<isk� CERTIFICATE OF APPOINTMENT WHEREAS, a City Council Member resigned during their term in office effective June 1, 2018; and WHEREAS, as provided in Section 2-39 of the Code of Ordinances for the City of Okeechobee, should any vacancy occur at any time in any elective office of the City of Okeechobee, whether by death, resignation, forfeiture, removal or otherwise, said elective office shall be promptly filled by the appointment of a person who qualifies for a City office, by a majority vote of the City Council. Said appointee shall hold the office for that period of time remaining in the office to which he or she is appointed, and until he or she is then elected in a general election, or their successor in office is duly elected and qualified; and WHEREAS, the City received applications from June 20, 2018, to July 20, 2018. On August 7, 2018, the City Council reviewed the five applications received for the vacancy and voted to appoint Mr. John Wesley Abney, Jr., to fill the vacancy. NOW, THEREFORE, by virtue of the provisions of Section 2-39 of the Code of Ordinances for the City of Okeechobee, this Certificate of Appointment is hereby issued to: 6. bMOORTAMMi fi To certify he is duly appointed to serve as an elected official to hold the Office of City Council for the City of Okeechobee, Florida; taking an Oath of Office to support, protect and defend the Constitution and Government of the United States, and of the State of Florida, that he is duly qualified to hold office under the Constitution of the State and that he will well and faithfully perform the duties as a City Council Member, for the term beginning August 21, 2018, through January 4, 2021, and until his successor is elected and qualified. Issued this 21st day of August, 2018 by: d Jerald D!Bryant, Qo6ty Judge Cf ry oF OKEEcHosEE OATH OF OFFICE CITY COUNCIL MEMBER ARTICLE II. §5(B), FLORIDA CONSTITUTION State of Florida County of Okeechobee I, John Wesley Abney, Jr., do solemnly swear (or affirm) that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida, that I am duly qualified to hold office under the Constitution of the State; and that I will well and faithfully perform the duties of City Council Member on which I am now about to enter, so Klp me God. yn Signature: Sworn to s'l scribe�bptore me fhis� � day of V 20 Signa re of Officer administers g Oath or f otary Public Print, Type, or Stamp Commissioned Namb of Notary Public _personally Known OR _Produced Identification Type of Identification Produced ACCEPTANCE accept the office listed in the above Oath of Office. 2o7 /� z Mailing Address O/L-e-ec1o! x-, , . `L 2 1'97 Z City, State, Zip DS-DE 56 (Rev. 11/16) r Exhibit 1 Aug 21, 2018 ORDINANCE NO.1170 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART II OF THE CODE OF ORDINANCES, SUBPART B-LAND DEVELOPMENT REGULATIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 78-DEVELOPMENT STANDARDS, ARTICLE III -UTILITIES, BY ADDING A NEW SECTION 78.73 ENTITLED, MANDATORY WATER AND WASTEWATER CONNECTIONS; PROVIDING FOR AMENDMENTS TO CHAPTER 86-SUBDIVISIONS, ARTICLE I -IN GENERAL, SECTION 86.4 DEFINITIONS, ADDING DEFINITIONS FOR LOT SPLIT/DE MINIMIS SUBDIVISION AND JOINDER OF A LOT; AMENDING ARTICLE II -PLANS AND PLATS, ADDING A NEW DIVISION 3 ENTITLED, SIMPLE LOT SPLITIDE MINIMIS SUBDIVISIONS, AND A NEW SECTION 86.90 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A SIMPLE LOT SPLIT/DE MINIMIS SUBDIVISION; ADDING A NEW DIVISION 4 ENTITLED, JOINDER OF LOTS, AND A NEW SECTION 86.91 ENTITLED, PROCEDURE FOR APPLICATION SUBMISSION AND APPROVAL OF A JOINDER OF LOTS; PROVIDING FOR AMENDMENTS TO CHAPTER 90-ZONING, ARTICLE III - DISTRICT AND DISTRICT REGULATIONS, DIVISION 6-COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90.223 SPECIAL EXCEPTION USES, ADDING A PROVISION TO ALLOW ONE DWELLING UNIT PER COMMERCIAL BUILDING WITH CONDITIONS; AMENDING DIVISION 7-LIGHT COMMERCIAL DISTRICT, SECTION 90-253 SPECIAL EXCEPTION USES, TO INCLUDE BAR TO ITEM (3) PRIVATE AND NIGHT CLUB, AND ADDING A CONDITION TO ITEM (15) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 8-HEAVY COMMERCIAL DISTRICT, SECTION 90-282 PERMITTED USES, TO INCLUDE BAR TO ITEM (8) PRIVATE AND NIGHT CLUB, AND SECTION 90.283 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (17) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING DIVISION 9-CENTRAL BUSINESS DISTRICT, SECTION 90.313 SPECIAL EXCEPTION USES, ADDING A CONDITION TO ITEM (10) ONE DWELLING UNIT PER COMMERCIAL BUILDING; AMENDING ARTICLE IV - SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION 1-GENERALLY, SECTION 90.447 YARDS ON CORNER LOTS, BY IDENTIFYING THAT THE YARD UPON WHICH THE PROPERTY IS ADDRESSED IS AS THE PRIMARY FRONT YARD; AMENDING DIVISION 3-OFF-STREET PARKING AND LOADING, SECTION 90.512 SPACE REGULATIONS, REQUIRING ONE PARKING SPACE PER 75-SQUARE FEET OF FLOOR AREA; AMENDING DIVISION 7-ACCESSORY USES AND STRUCTURES, SECTION 90-632 APPLICABLE REGULATIONS FOR ALL, ADDING A NEW SUBSECTION (E) REQUIRING THAT STRUCTURES OR CONTAINERS USED FOR STORAGE BE TREATED AS AN ACCESSORY STRUCTURE; AMENDING DIVISION 9- SPECIAL EXCEPTION AND SUPPLEMENTAL USE REGULATIONS, ADDING A NEW SECTION 90.705 ENTITLED, TEMPORARY PORTABLE STORAGE CONTAINERS, AND SETTING FORTH THE RESTRICTIONS AND LIMITATIONS UPON THEIR PLACEMENT IN SINGLE-FAMILY RESIDENTIAL ZONING DISTRICTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida, has adopted Ordinance Number 716, as amended, known as the Land Development Regulations; and WHEREAS, the City of Okeechobee, Florida, has a legitimate interest in periodic review of its Ordinances and Land Development Regulations in order to address certain inconsistencies or outdated regulations contained in the Codes; to make amendments to meet changing community standards, or to accommodate new development; and to create new ordinance or regulation to better serve the public and to make the Code a more consistent and easier to understand document; and WHEREAS, the Planning Board for the City of Okeechobee, Florida, acting as the Local Planning Agency, reviewed and discussed the proposed amendments, also known as Land Development Regulation Text Amendment Application No. 18-001-TA, at a duly advertised Public Hearing held on July 19, 2018, and based on findings of fact by the Planning Staff, hereby recommends certain changes, amendments or modifications to the Code of Ordinances, to present to the City Council for ordinance adoption and codification; and WHEREAS, the City Council for the City of Okeechobee, Florida, considered the recommendations by the Planning Board and concludes that enacting such amendments to be in the best interest of its Ordinance No.1170 - Page 1 of 7 Language to be added is�n declined. Language to be deleted is 6#wk-thmugh. citizens of said City, that said amendments are necessary and appropriate to make the Land Development Regulations more consistent and responsive to the needs of the City and its citizens. NOW, THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1: Amendment and Adoption to Section 78.73. That the City Council for the City of Okeechobee, Florida, amends herein Part II Code of Ordinances, Subpart B-Land Development Regulations, Chapter 78-Development Standards, Article III -Utilities, by adding a new Section 78-73, as follows: Section 78.73. Mandatory Water and Wastewater Connections. u All new development and redevelopment (redevelopment being defined as the action or process of developing something again or differently) within the City shall be required to connect to the public potable water and wastewater/sanitary sewer systems in the following manner: (1) Where water and/or wastewater/sanitary sewer service lines are in place immediately adioining the property and service is available as per Florida Statute, the property shall be required to connect to the system(s) and no development permit shall be approved until such time as financial arrangements with Okeechobee Utility Authority (OUA) for the payment of connection fees and capital outlay fees associated with required connection to the system(s) have been completed. SECTION 2: Amendment and Adoption to Section 86.4. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, providing for amendments to Chapter 86-Subdivisions, Article 1-In General, specifically: Section 86-4, Definitions, by adding definitions for lot split/de minimis subdivision and joinder of a lot, as follows: Lot split/de minimis subdivision means a division or reconfiguration of land whether improved or unimproved, into not more than two contiguous lots or parcels of land and which division or reconfiguration does not involve the need for a new street or easement for street purposes or the establishment or dedication of a highway, street, or allev. Joinder of lots means any combination of a lot of record or parcel of land (or portions thereof) with one or more other lots, lots of record, or parcels of land (or portions thereof) SECTION 3: Amendment and Adoption to Section 86.90. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, providing for amendments to Chapter 86-Subdivisions, Article II -Plans and Plats, by adding a new Division 3 entitled, Simple Lot Split/De Minimis Subdivisions and a new Section 86-90, as follows: Section 86.90. Procedure for Application Submission and Approval of a Simple Lot Split/De Minimis Subdivision. Ial Submittal. The City shall consider a proposed lot split upon submittal of two copies of the following information: u A cover letter describing the proiect identifying the project contact person(s) and any other information relevant for City's staff review. If the applicant is other than the legal owner, the applicant's interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. ll Completed application form. u All applicable fees (See Appendix C. Schedule of Land Development Regulation Fees and Charges). (� Owner's authorization (if applicable). Ordinance No. 1170 - Page 2 of 7 Language to be added is undedined. Language to be deleted is skxsk-CuengA. (5) A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions, acreage and square footage of the original and proposed lots and a scaled drawing showing the intended division, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures, a survey showing the structures on the lot shall accompany the applications and a metes and bounds description shall accompany each description. (6) A statement from the appropriate provider indicating if water and sanitary sewer service capacity is available to the property. 1b Standards. All lot split requests must conform to the following standards: M The division of land must not increase the number of lots to greater than two. j1 The property that is the subject of the lot split shall be current in its ad valorem tax and other assessments due to the City and County. (3) Each of the newly created lots must meet or exceed all requirements of the zoning district in which the lot is located. (4) Each of the newly created lots must abut a public or private street for the required minimum street frontage for the type of lot, or as otherwise stated in the City's subdivision regulations. ll Each of the newly created lots must have no encumbrances on the subject property that would render the newly created lots undevelopable, or would impact the transfer of title. (6) If there are existing structures on the subject property, the lot split shall not cause any existing principal or accessory structures to become nonconforming regarding required setbacks, maximum allowable density and intensity, and maximum allowable lot coverage and impervious surfaces. u The proposed lot split must be consistent with surrounding lots. In determininq consistency and compatibility with surrounding lots, the City Council may consider, among other things, whether the existing or platted lots have been divided; whether the majority of existing or platted lots are comparable in size or configuration along the same street within 500-feet of the subject lot; and if the resulting lots are waterfront lots, whether they will be of adequate size to accommodate a septic tank. u No further division of an approved lot split is permitted, unless a development plan and plat/replat is prepared and submitted in accordance with the City's subdivision regulations, and this chapter. L91 A lot split may not be approved if property taxes are not current for any part of the property that is the subject of a proposed lot split. !1 Approval. M The City Administrator, or his designee, shall review the lot split application and, with input as needed from the City's Planning Consultant and other members of the Technical Review Committee, determine if the application meets the submittal requirements of Section 86-90(a). IQ If the submittal is incomplete, the applicant will be notified of the deficiencies for revision and resubmittal. When a submittal or revised submittal is found complete, the City Administrator, or his designee, will review the application for consistency with the standards of Section 86-90(b). with input as needed from the Citv's Planninq Consultant and other members of the Technical Review Committee. If the City Administrator finds that the application meets all the standards of Section 86-90(b), they may approve the lot split and notify the applicant accordingly. If not, they may approve the lot split with conditions, or disapprove the lot split, and notify the applicant accordingly. u Actions subsequent to approval. Before a building permit may be issued, the applicant must: j11 Record the lot split in the official records of Okeechobee County; and Ordinance No.1170 - Page 3 of 7 Language to be added is ledied n. Language to be deleted Is ems. LQ Provide proof of the lot split approval by the City Administrator. SECTION 4: Amendment and Adoption to Section 86.91. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, providing for amendments to Chapter 86-Subdivisions, Article II -Plans and Plats, by adding a new Division 4 entitled, Procedure for Application Submission and Approval of a Joinder of Lots, and a new Section 86-91, as follows: Section 86.91. Procedure for application submission and approval to combine multiple lots into one parcel or lot (hereinafter referred to as a "joinder"). u Submittal. The City shall consider a joinder upon submittal of two copies of the following information: !1 A cover letter describing the project, identifying the project contact person(s) and any other information relevant for City's staff review. If the applicant is other than the legal owner, the applicant's interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. (2) Completed application form. ll All applicable fees (Appendix C. Schedule of Land Development Regulation Fees and Charges). u Owner's authorization (if applicable). A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions acreage and square footage of the original lots and proposed lot and a scaled drawing showing the intended joinder, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures, a survey showing the structures on the lot shall accompany the application; and a metes and bounds description shall accompany each description. (6) Completed Unity of Title form. f1 Standards. All joinder requests must conform to the following standards: j� The properties that are the subject of the joinder shall be current in their respective ad valorem tax and other assessments due to the City and County. All lots or parcels (or portions thereof) shall be located within the same zoning district. f1 Approval. j1 The City Administrator, or his designee, shall review the joinder application and with input as needed from the City's Planning Consultant and other members of the Technical Review Committee, determine if the application meets the submittal requirements of Section 86-91(a). u If the submittal is incomplete, the applicant will be notified of the deficiencies for revision and resubmittal. j� When a submittal or revised submittal is found complete, the City Administrator, or his designee, will review the application for consistency with the standards of Section 86-91(b), with input as needed from the City's Planning Consultant and other members of the Technical Review Committee. u If the City Administrator finds that the application meets all the standards of Section 86-91(b), they may approve the joinder and notify the applicant accordingly. If not, they may approve the joinder with conditions or disapprove the joinder, and notify the applicant accordingly. 11 Actions subsequent to approval. Before a building permit may be issued the applicant must: u Record the Unity of Title in the official records of Okeechobee County: and u Provide proof of the joinder approval by the City administrator. Ordinance No.1170 - Page 4 of 7 Language to be added 's nu dedined. Language to be deleted is soh. SECTION 5: Amendment and Adoption to Section 90.223. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 6- Commercial Professional and Office District, Section 90-223 Special Exception Uses, by adding a provision to allow one dwelling unit per commercial building with conditions, as follows: 12 One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. SECTION 6: Amendment and Adoption to Section 90.253. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 7- Light Commercial District, Section 90-253 Special Exception Uses, to expand the list of uses in subsection (3) to include bar, and to modify subsection (15) to read as follows: (3) Private club, nightclub, and bar. (15) One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. SECTION 7: Amendment and Adoption to Section 90.282. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 8- Heavy Commercial District, Section 90-282 Permitted Uses, to expand the list of uses in subsection (8) to include bar, as follows: (8) Private club, nightclub, and bar. SECTION 8: Amendment and Adoption to Section 90.283. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 8- Heavy Commercial District, Section 90-283 Special Exception Uses, to modify subsection (17) to read as follows: (17) One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. SECTION 9: Amendment and Adoption to Section 90.313. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article III -District Regulations, Division 9- Central Business District, Section 90-313 Special Exception Uses, to modify subsection (10) to read as follows: (10) One dwelling unit per commercial building, provided that the dwelling unit is located either above or behind the ground floor commercial use. SECTION 11: Amendment and Adoption to Section 90-447. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Regulations, Division 1-Generally, Section 90-447-Yards on Corner Lots, to read such that the setback for the street yard upon which the property is addressed is the primary front yard, as follows: Any yard adjoining a street shall be considered a front yard. That yard upon which the property is addressed One front is required to comply with the minimum depth requirements of the regulations of this article_ the-seeend #Feat yafd All other front yards shall be not less than 75 percent of the required minimum depth. SECTION 12: Amendment and Adoption to Section 90.512. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Ordinance No.1170 - Page 5 of 7 Language to be added is underlined. Language to be deleted is �. Regulations, Division 3-Off-Street Parking and Loading, Section 90-512 Space Regulations, by adding bar to subsection (2), the parking requirement for commercial uses, to read as follows: (2) Restaurant, nightclub, and bar. 1 per 75 square feet of floor area SECTION 13: Amendment and Adoption to Section 90.632. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Regulations, Division 7-Accessory Uses and Structures, Section 90-632 Applicable Regulations for All, by adding a new subsection (e) as follows: Lej Any structure or container, other than a temporary structure as defined in Section 66-1, used for storage as an accessory to a residential use must be placed as an accessory structure in a manner consistent with the requirements of the Florida Building Code. SECTION 14: Amendment and Adoption to Section 90-705. That the City Council for the City of Okeechobee, Florida, amends herein Part II of the Code of Ordinances, Subpart B-Land Development Regulations, Chapter 90-Zoning, Article IV -Supplementary District Regulations, Division 9-Special Exception and Supplemental Use Regulations, by adding a new Section 90-705 entitled, Temporary Portable Storage Containers, as follows: Section 90.705, Temporary portable storage containers. 11 Temporary portable storage containers are allowed in single family residential zoninq districts subiect to the following restrictions and limitations: (a1 The principal use on the property must be a single-family residence. Lb The container must remain on the property no more than 15 days, including the day of delivery and removal. (1 The container must not exceed any of the following dimensions: 8-feet in width, 16-feet in length, and 8-feet in height. u The maximum number of times a container may be delivered to a site is three times per calendar year. (e) At least 30-days must elapse between placements of a container on a property. (f) The container must be placed only on a driveway or in the side or rear vard. (ca When placed on the driveway within the front setback area the container must be located so that pedestrian and vehicular traffic is not obstructed and so that the view of an operator of a motor vehicle entering or exiting a right-of-way is not obstructed. u In the case of a city-wide declaration establishing civil emergency conditions, the container may remain on a site for the length of time of the civil emergency established pursuant to Chapter 252, Emergency Management, Section 252.38 but in no event longer than 60-days from the termination date of the emergency. f� In the event the City of Okeechobee is declared to be within the area of a hurricane watch the container must be removed within 24-hours of the issuance of the watch or tied down in a manner sufficient to withstand sustained winds of 140- miles per hour. (2Q, Temporary portable storage containers used in connection with permitted construction activity may be located in any zoning district subiect to the following conditions: (pj The container must not encroach on sidewalks, rights -of -way, adiacent properties or obstruct the view of motorists. Lb The container may remain on the lot for the duration of construction authorized by an active building permit. (c) The container must be removed within 30-days of issuance of a certificate of occupancy or final inspection. (d) The container must not exceed any of the following dimensions: 8-feet in width 16-feet in length, and 8-feet in height. (e21 Storage of hazardous materials including flammable and biohazard substances in Ordinance No.1170 - Page 6 of 7 Language to be added is undedincd. Language to be deleted is �. the container is prohibited. (f) In the case of a city-wide declaration establishing civil emergency conditions, the container may remain on a site for the length of time of the civil emergency established pursuant to Chapter 252, Emergency Management, Section 252.38 but in no event longer than the lesser of 60-days from the termination date of the emergency or 30-days after the issuance of a certificate of occupancy or final inspection fg� In the event the City is within the area of a hurricane watch the container must be removed within 24-hours of the issuance of the watch or tied down in a manner sufficient to withstand sustained winds of 140-miles per hour. SECTION 15: Conflict. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. SECTION 16: Severability. If any provision or portion of this Ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this Ordinance shall remain in full force and effect. SECTION 17: Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for First reading and set for Final Public Hearing on this 21st day of August, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 4th day of September, 2018. Dowling R. Watford, Jr., Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No.1170 - Page 7 of 7 Language to be added is undefined. Language to be deleted is cau-4-11h.14. makil i21.52 i-rr mom Memorandum To: Patty Burnette, General Services Coordinator From: Bill Brisson, AICP Sr. Planner, LaRue Planning Date: June 6, 2018 Subject: Proposed LDR changes re: Lot splits and Joinders per PB meeting, 2/15/18. Changes made as a result of the 2/15/2018 meeting are in red. BACKGROUND Chapter 86 of the City's Code of Ordinances contains the provisions regulating subdivision of land within the City. The definition of "subdivision" follows: "Subdivision means the division of land into three or more lots, sites, or parcels, any one of which contains two acres or less in area, or, if a new street or easement for street purposes or the establishment or dedication of a highway, street, or alleys is involved, any division of a parcel of land. The term "subdivision" includes resubdivision and, when appropriate to the context, shall relate to the process of subdividing or to the land subdivided. The sale or exchange of small parcels of land to or between adjoining property owners where such sale or exchange does not create additional lots shall not be considered a subdivision of land." [emphasis added] This definition does not address the division of land into two parcels which do not involve the need for a new street, alley or easement. In planning parlance, such a division of land is commonly referred to as a" lot split", "simple lot split" or "de minimis subdivision". Of course, no matter which term is used, a lot split is still subject to the minimum lot size and frontage requirements of the zoning district in which the land is located; and, any development of such lots must also meet the setback and other development standards applicable in that zoning district. Unfortunately, however, without specific regulations and a process to address this type of subdivision of land, it can occur without the City's knowledge. This can result in lots that do not conform to minimum frontage, minimum land area, maximum lot or impervious coverage requirements. It can also result in the creation of landlocked lots, or lots with buildings or other struc- tures the locations of which do not conform to the City's setback requirements. The Building Official and I agree that Chapter 86 of the City's Code of Ordinances Providing Planning and management solutions ♦ or local governments 1375 ,Jackson 5trcet, Suite 206 Fort Myers, FL 3390 1239-334-3366 www.larueplanning.com should include regulations addressing simple lot splits/de minimis subdivisions and the combination of multiple lots into one lot or parcel (also referred to as a "joinder"). In addition to general instructional texts such as the Florida Model Land Development Code and the 21 st Century Land Development Code, we have looked at the Land Development Codes (LDCs) and Land Development Regulations (LDRs) of eight other Florida communities: Based on our review, we have compiled a set of regulations we believe would be most suited to the City of Okeechobee. We have tried to keep the regulations as simple and straight -forward as possible. The following recommendations are provided as additions and/or changes to Chapter 86. As usual, we have underlined proposed new text RECOMMENDATIONS Add definitions for "lot split/de minimis subdivision" and "joinder" to Sec. 86-4, Definitions, to read as follows: Lotsplit/de minimis subdivision means a division or reconfiguration of land, whether improved or unimproved, into not more than two contiguous lots or parcels of land and which division or reconfiguration does not involve the need for a new street, or easement for street purposes, or the establishment or dedica- tion of a highway, street, or alley. Joinder of a lot means any combination of a lot or record, or parcel of land (or portions thereof) with one or more other lots, lots of record, or parcels of land (or portions thereof). 2. Add a new DIVISION 3, SIMPLE LOT SPLITS/DE MINIMIS SUBDIVISIONS 3. Add a new Section 86-90, under DIVISION 3, to read as follows: Sec. 86-90. Procedure for application submission and approval of a simple lot split/de minimis subdivision (hereinafter referred to as a lot split). (a) Submittal. The city shall consider a proposed lot split upon submittal of (2) copies of the followinq information: (1) A cover letter describinq the project, identifyinq the project contact Person(s) and any other information relevant for City's staff review. If the applicant is other than the legal owner, the applicant's interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. (2) Completed application form. 2 �aR�� P�nrl�g (3) All applicable fees (Appendix C. Schedule of Land Development Regu- lation Fees and Charges). (4) Owner's authorization (if applicable). (5) A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions, acreage and square footage of the original and proposed lots and a scaled drawing showing the intended division, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures, a survev showing the structures on the lot shall accompany the application; and a metes and bounds description shall accompany each description. (6) A statement from the appropriate provider indicating if water and sani- tary sewer service capacity is available to the property b) Standards. All lot split requests must conform to the followina standards: (1) The division of land must not increase the number of lots to greater than two; (2) The property that is the subject of the lot split shall be current in its ad valorem tax and other assessments due to the Citv and County; (3) Each of the newly created lots must meet or exceed all requirements of the zoning district in which the lot is located; (4) Each of the newly created lots must abut a public or private street for the required minimum street frontage for the type of lot, or as otherwise stated in the city's subdivision regulations; (5) Each of the newly created lots must have no encumbrances on the subject property that would render the newly created lots undevelopable or would impact the transfer of title; (6) If there are existing structures on the subject property, the lot split shall not cause any existing principal or accessory structures to become non- conforming regarding required setbacks, maximum allowable density and intensity, and maximum allowable lot coverage and impervious surfaces; LARD punning ,(7) The proposed lot split must be consistent with surrounding lots. In deter- mining consistency and compatibility with surrounding lots, the city council may consider, among other things, whether the existing or platted lots have been divided; whether the majority of existing or platted lots are comparable in size or configuration along the same street within 500 feet of the subiect lot; and if the resulting lots are waterfront lots, whether they will be of adequate size to accommodate a septic tank. (8) No further division of an approved lot split is permitted, unless a devel- opment plan and plat/replat is prepared and submitted in accordance with the city's subdivision regulations, and this chapter; (9) A lot split may not be approved if property taxes are not current for any part of the property that is the subject of a proposed lot split. (c) Approval. (1) The city administrator, or his designee, shall review the lot split application and, with input as needed from the city's planning consultant and other members of the Technical Review Committee (TRC), determine if the application meets the submittal requirements of Sec. 86- 90(9). (2) If the submittal is incomplete, the applicant will be notified of the defi- ciencies for revision and resubmittal. (3) When a submittal or revised submittal is found complete, the city administrator, or his designee, will review the application for consistency with the standards of Sec. 86-90(b), with input as needed from the city's planning consultant and other members of the TRC. (4) If the city administrator finds that the application meets all the standards of Sec. 86-90(b), he may approve the lot split and notify the applicant accordingly. If not, he may approve the lot split with con- ditions, or disapprove the lot split, and notify the applicant accordingly. (d) Actions subsequent to approval. Before a building permit may be issued, the applicant must: (1) Record the lot split in the official records of Okeechobee County, and (2) Provide proof of the lot split approval by the city administrator. �eRyc ptIEnnLng Add a new DIVISION 4, COMBINATION OF LOTS Add a new Section 86-91, under DIVISION 4, to read as follows: 86-91, Procedure for application submission and approval to combine multiple lots into one parcel or lot (hereinafter referred to as a "joinder"). (a) Submittal. The city shall consider a joinder upon submittal of (2) copies of the following information: (1) A cover letter describinq the project, identifying the project contact person(s) and any other information relevant for City's staff review. If the applicant is other than the legal owner, the applicant's interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. (2) Completed application form. (3) All applicable fees (Appendix C. Schedule of Land Development Regu- lation Fees and Charges). (4) Owner's authorization (if applicable). (5) A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions, acreage and square footage of the original lots and proposed lot and a scaled drawing showing the intended joinder, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures a survey showing the structures on the lot shall accompany the application; and a metes and bounds description shall accompany each description (6) Completed Unity of Title form. The current Unity of Title form follows: LaR— ptanni.ng UNITY OF TITLE In consideration of the issuance of a Permit to as Owner(s) for the construction of In the City of Okeechobee, Florida, and for goods and valuable considerations, the undersigned hereby agrees to restrict the use of lands described in EXHIBIT "A" attached hereto in the following manner: i. That said property shall be considered as one plot and parcel of land and that no portion of said plot and 'parcel of land shall be sold, transferred, devised, or assigned separately except in its entirety as one plot or parcel of land. 2. The undersigned further agrees that this condition, restriction and limitation shall be deemed a covenant running with the land, and shall remain in full force and effect, and be binding upon the undersigned, their heirs and assigns until such time as the same may be released in writing by the City Council. 3. The undersigned further agrees that this instrument shall be recorded in the Public Records of Okeechobee County. Signed, sealed, executed and acknowledge on the day of , 20 In Okeechobee County, Florida. OWNER(S) Name Name Printed: Address: Name Printed Address: STATE OF FLORIDA COUNTY OF OKEECHOBEE I HEREBY CERTIFY that the foregoing instrument was acknowledged before me this 20 , by day of He or she is personally known to me or has produced as identification. NOTARY PUBLIC ame Printed: State of at large My Commission Expires: (b) Standards. All joinder requests must conform to the following standards: 6 L,alZue ptannmg (1) The properties that are the subiect of the joinder shall be current in their respective ad valorem tax and other assessments due to the City and County; (2) All lots or parcels (or portions thereof) shall be located within the same zoning district. (c) Approval. 0 ) The city administrator, or his designee, shall review the joinder application and, with input as needed from the city's planning consultant and other members of the Technical Review Committee (TRC), determine if the application meets the submittal requirements of Sec. 86-91(a). (2) If the submittal is incomplete, the applicant will be notified of the deficiencies for revision and resubmittal. (3) When a submittal or revised submittal is found complete the citv administrator, or his designee, will review the application for consistency with the standards of Sec. 86-91 (b), with input as needed from the city's planning consultant and other members of the TRC. (4) If the city administrator finds that the application meets all the standards of Sec. 86-91(b), he may approve the joinder and notify the applicant accordingly. If not, he may approve the joinder with conditions, or disapprove the joinder, and notify the applicant accordingly. (d) Actions subsequent to approval. Before a building permit may be issued, the applicant must: (1) Record the Unity of Title in the official records of Okeechobee County, and (2) Provide proof of the joinder approval by the city administrator. Appendix A: Add "Application form #18" with list of content requirements. Appendix B: Add "Information 12", listing of information required on Application for a Lot Split. Appendix C: Add a fee of $250.00 fee each for a lot split and a lot joinder. L�Rr ptanning 55.2. `/ � Memorandum To: Patty Burnette, General Services Coordinator From: Bill Brisson, AICP Sr. Planner, LaRue Planning Date: June 6, 2018 Subject: Seven Proposed LDR changes per Planning Board meeting 2/15/18 Changes made as a result of the 2/15/2018 meeting are in red. Over the past few years we have gathered quite a few items that we believe should be considered to address a variety of issues and situations that have arisen. Some were identified by City Staff because of inquiries by property owners or other interested parties, and others we have identified during of our continuing planning efforts. Our introductory comments or other notations are shown in this Arial typeface. Existing and proposed text in the Land Development Regulations (LDRs) are shown in standard Times Roman typeface. As usual, we identify language to be deleted in stFikeeut format and new language is underlined. Changes to the proposals that were arrived at by consensus among the Planning Board members at the February 15th Work Session are identified in red. Additions by the Planning Board are underlined, and deletions are in s�'�*.,; e-eut format. 1. Where do "manufactured steel containers" intended to be used for permanent storage fit in the Land Development Regulations? ORD ITEM #lo These should be considered accessory structures. We recommend adding the following language as subsection (e) under Sec. 90-632. fe Any structure or container, other than a temporary structure as defined in Sec. 66-1, used for storage as an accessory to a residential use must be anehefed to +''� ., .,•.,a placed as an accessory structure in a manner consistent with the requirements of the Florida Building Code. 2. Add a new supplementary use regulation, §90-705, for Temporary portable storage containers, to read as follows: ORD ITEM 42-2. Providing Panning anti management solutions for local governments 1375 Jac6on Street, Suite 206 Fort MNers, FL 33901 239-334-3366 www.larueplannine.com 490-705, Temporary portable storage containers LD Temporary portable storage containers are allowed in single family residential zoning districts subject to the following restrictions and limitations: a. The principal use on the property must be a single-family residence. b. The container must remain on the property no more than 15 days includingthe day of delivery and removal. d. The container must not exceed any of the following dimensions: eight feet in width, 16 feet in length, and eight feet in height, e. The maximum number of times a container may be delivered to a site is three times per calendar year. f. At least 30 days must elapse between placements of a container on a property. & The container must be placed only on a driveway or in the side or rear _yard. h. When placed on the driveway within the front setback area the container must be located so that pedestrian and vehicular traffic is not obstructed and so that the view of an operator of a motor vehicle entering or exiting_a right-of-wav is not obstructed. i. In the case of a city-wide declaration establishing civil emergency condi- tions, the container may remain on a site for the length of time of the civil emergency established pursuant to Chapter 252 Emergency Management, Section 252.38 but in no event longer than 60 days from the termination date of the emergency. j. In the event the City of Okeechobee is declared to be within the area of a hurricane watch the container must be removed within 24 hours of the issuance of the watch or tied down in a manner sufficient to withstand sus- tained winds of 140 miles per hour. Temporary portable storage containers used in connection with permitted construction activity may be located in any zoning district subject to the following conditions: a. The container must not encroach on sidewalks rights -of -way, adjacent properties, or obstruct the view of motorists. b. The container may remain on the lot for the duration of construction authorized by an active building permit. C. The container must be removed within 30 days of issuance of a certificate of occupancy or final inspection. d. The container must not exceed any of the following dimensions: eight feet in width, 16 feet in length, and eight feet in height LaR�- punning a e. Storage of hazardous materials including flammable and biohazard sub- stances in the container is prohibited. f. In the case of a city-wide declaration establishing civil emergency con- ditions, the container may remain on a site for the length of time of the civil emergency established pursuant to Chapter 252, Emerj!ency Management, Section 252.38 but in no event longer than the lesser of 60 days from the termination date of the emergency or 30 days after the issuance of a certificate of occupancy or final inspection g_ In the event the City of Okeechobee is within the area of a hurricane watch the container must be removed within 24 hours of the issuance of the watch or tied down in a manner sufficient to withstand sustained winds of 140 miles per hour. 3. "Bar" as an allowable use Although there is a definition for the term "bar" and the term "bar" is included in the provisions of §90-698, it is not listed as a permitted or special exception use anywhere in the LDRs. We believe "bar' should be added wherever the term "nightclub" is used as a permitted use (CHV District) or a special exception use (CLT District) and in §90-512 where the parking requirement for such use is set forth. We recommend the following amendments: a. Amend §90-253 by adding bar to the list of special exception uses in the CLT District, to read as follows: (3) Private club, nightclub, and bar. Ord. item #3 b. Amend §90-282 by adding "bar" to the list of permitted uses in the CHV District, to read as follows: (8) Private club, nightclub, and bar. Ord. item -07 C. Amend §90-512 by adding bar to subsection (2), the parking requirement for commercial uses, to read as follows: LeRr. P ngLng Restaurant, nightclub, and bar. Ord. item #9 3 4. CPO District — allow one residential unit per commercial building. ORD ITEM #2 The CLT, CHV and CBD Districts allow one dwelling unit per commercial building as a special exception use. The CPO District does not. It would appear to us that the CPO District would be a likely candidate for the same limited mixed -use as now allowed in the other two commercial districts. We recommend the following amendment: Amend §90-223 by adding a new subsection (12) to the list of special exception use in the CPO District to read as follows: (12) One dwelling unit per commercial building_ provided that the dwelling unit is attaehed to and located either above or behind the ground floor commercial use 5. Modify the provisions allowing one residential unit per commercial building in the CLT, CHV and CBD Districts to read the same as that proposed for the CPO District. There are no guidelines or regulations pertaining to where the residential unit should be located. When a community allows residential uses in commercial districts, they are usually expected to be located above or behind the commercial use. This limit on the location of the dwelling unit is frequently used to maintain a continuous pedestrian path between and among commercial uses on the ground floor. When noncommercial uses are located on the ground floor fronting directly onto the sidewalk or street frontage, they interfere with continuous flow of potential shoppers and customers. We believe that it was very likely the intent of allowing the residential unit that it be located above, or perhaps behind, the commercial use. Amend Sec. 90-253, subsection (15) to read as follows: Ord Item4n 4 (15) One dwelling unit per commercial building, provided that the dwelling unit is attaehed t&-a� located either above or behind the ground floor commercial use Amend Sec. 90-283, subsection (17) to read as follows: Ord ltem4# S (17) One dwelling unit per commercial building, provided that the dwelling unit is -attgehea *^ a^a located either above or behind the ground floor commercial use Amend Sec. 90-313, subsection (10) to read as follows: Ord ltem4n 6 (10) One dwelling unit per commercial building, provided that the dwelling unit is attae a to and located either above or behind the ground floor commercial use LBR�e 4 ptanrling 6. Yards on corner lots. Need to clarify the appropriate setbacks for principal and accessory structures on corner lots or other lots with multiple street frontages. We suggest that the required front yard setback be applied to that street frontage upon which the property is addressed and the secondary street setback(s) be applied to all other street frontages on a lot or parcel. Amend §90-447. Yards on corner lots, to read as follows: Ord Item4# 8 Any yard adjoining a street shall be considered a front yard. That yard which the property is addressed One ffent y is required to comply with the minimum depth requirements of the regulations of this article. The seeen f ent yar- All other front yards shall be not less than 75% of the required minimum depth. 7. Implementing language for mandatory sewer and water hook-up. Okeechobee Utility Authority (OUA) has been requesting this since about 2011 and Policies 1.7 and 1.8 of the Infrastructure Element of the Comprehensive Plan require mandatory hook-up to water and sewer facilities for new development and existing development under certain circumstances. These provisions should be considered for incorporation into the City's Code of Ordinances under Chapter 78, Development Standards, Article III, Utilities to ensure that the provisions of the Comprehensive Plan are implemented. We recommend adding a new Section 78-73, Mandatory hook-up, to Article III, to read as follows: Sec. 78.73. Mandatory hook-up. Ord Item;fk 1. (a) All new development and redevelopment (redevelopment being defined as the action or process of developing something again or differently) within the City of Okeechobee shall be required to connect to the public potable water and sanitary sewer systems in the following manner: (1) Where water and/or sanitary sewer service lines are in place immediately adjoining the property and service is available as per state statute, the property shall be required to connect to the system(s) and no development permit shall be approved until such time as financial arrangements with Okeechobee Utility Authority (QUA) for the payment of connection fees and capital outlay fees associated with required connection to the system(s) have been completed. L.sR� planning LeR— punning CITY OF OKEECHOBEE PLANNING BOARD CITY HALL, 55 SE 3RD AVENUE, ROOM 200, OKEECHOBEE, FLORIDA 34974 SUMMARY OF BOARD ACTION FOR JULY 19, 2018 PAGE 1 OF 7 AGENDA ACTION - DISCUSSION - VOTE I. CALL TO ORDER —Chairperson. Regular Meeting, July 19, 2018, 6:00 P.M. Vice Chairperson McCoy called the July 19, 2018, regular meeting to order at 6:02 P.M. II. OPENING CEREMONIES: Pledge of Allegiance led by Chairperson Hoover. CHAIRPERSON, MEMBER AND STAFF ATTENDANCE — Secretary. Chairperson Dawn Hoover Vice Chairperson Doug McCoy Board Member Elbert Batton Board Member Phil Baughman Board Member Karyne Brass Board Member Mac Jonassaint Board Member Les McCreary Alternate Board Member Bobby Keefe Alternate Board Member Bob Jarriel Board Attorney John R. Cook City Planning Consultant Bill Brisson, Senior Planner Board Secretary Patty Bumette IV. AGENDA— Chairperson. A. Requests for the addition, deferral, or withdrawal of items on today's agenda by Staff, Board Members or the Public. V. MINUTES — Secretary. A. Motion to dispense with the reading and approve the Summary of Board Action for the May 17, 2018, regular meeting. The Pledge of Allegiance was led by Vice Chairperson McCoy. Board Secretary Bumette called the roll: Absent (with consent) Present Absent (with consent) Present Present Present Absent (with consent) Absent (with consent) Present (moved to voting position) Present Absent (Ben Smith In attendance) Present Vice Chairperson McCoy asked whether there were any requests for the addition, deferral, or withdrawal of items on today's agenda. There being none the agenda stands as published. Member Baughman moved to dispense with the reading and approve the Summary of Board Action for the May 17, 2018, regular meeting; seconded by Member Brass. There was no discussion on this item. VOTE HOOVER —ABSENT MCCOY—YEA BATTON—ABSENT BAUGHMAN—YEA BRASS —YEA JONASSAINT—YEA MCCREARY—ABSENT KEEFE—ABSENT JARRIEL—YEA MOTION CARRIED. JULY 19, 2018 - PLANNING BOARD - I AGENDA I ACTION -DISCUSSION -VOTE I Consider LDR Text Amendment Application No. 18-001-TA amending Sections 78-73; 86.4; 86-90; 86-91; 90-223; 90-253; 90-282; 90-283; 90-313; 90.447; 90-512; 90.632; 90-705; Appendices A, B, and C (Exhibit 1). 1. Presented by City Staff and Planning Staff. 2. Public comments or questions from those in attendance, or submitted to the Board Secretary. 3. Disclosure of Ex-Parte Communications by the Board. 4. a) Consider a recommendation to the City Council to approve or deny Application No.18-001-TA. VICE CHAIR MCCOY OPENED THE PUBLIC HEARING AT 6:04 P.M. The following proposed Land Development Regulation (LDR) Text Amendments, provided through Application No. 18-001-TA, amends Code Book Sections 78-73; 86-4; 86-90; 86-91; 90-223; 90-253; 90-282; 90-283; 90-313; 90-447; 90-512; 90-632; 90-705; Appendices A, B, and C, stem from a workshop held on February 15, 2018, refer to those minutes for additional discussion regarding each of the areas discussed. Mr. Ben Smith of LaRue Planning Services was present as the City's Planning Consultant to provide the Planning Staff findings. Mr. Jeffery Newell, the City Building Official was present to address the issues regarding Lot Split/de minimis subdivision and joinder of lots. Exhibit 1 contained a copy of the text amendment in a draft ordinance, which provided the exact language to be added or deleted to each Section of the code (seven pages); and two memorandums from Planning Consultant Bill Brisson, dated June 6, 2018, one with the subject titled 'Proposed LDR changes re: Lot splits and Joinders per PB meeting, 2/15/18" (seven pages) and the other subject titled 'Seven Proposed LDR changes per Planning Board meeting 2/15/18" (six pages). The memorandums provided background and purpose of each proposed amendment in addition to the content being amended. Vice Chairperson McCoy asked whether there were any comments or questions from those in attendance. There were none Vice Chairperson McCoy asked Board Members to disclose for the record whether they had spoken to anyone prior to this meeting regarding the Application. None were offered. A motion and a second was offered by Members Brass and Baughman to find LDR Text Amendment Application No. 18-001-TA consistent with the Comprehensive Plan, and recommended approving the following Sections as presented: Add the following definitions to Section 86-4: Lot split/de minimis subdivision means a division or reconfiguration of land, whether improved or unimproved, into not more than two contiguous lots or parcels of land and which division or reconfiguration does not involve the need for a new street, or easement for street purposes, or the establishment or dedication of a highway, street, or alley. Joinder of lots means any combination of a lot of record, or parcel of land (or portions thereof) with one or more other lots, lots of record, or parcels of land (or portions thereol). Add Section 86-90. Procedure for Application Submission and Approval of a Simple Lot Split/De Minimis Subdivision. (a) Submittal. The City shall consider a proposed lot split upon submittal of two copies of the following information: (1) A cover letter describing the project, identifying the project contact person(s) and any other information relevant for City s staff review. If the applicant is other than the legal owner, the applicant's interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. (2) Completed application form. JULY 19, 2018 - AGENDA ACTION - DISCUSSION - VOTE VI. PUBLIC HEARING ITEM CONTINUED. A. 4. a) Consider a recommendation to the City Council to approve or deny (3) All applicable fees (See Appendix C. Schedule of Land Development Regulation Fees and Charges). (4) Owners Application No. 18-001-TA continued. authorization (if applicable). (5) A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions, acreage and square footage of the original and proposed lots and a scaled drawing showing the intended division, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures, a survey showing the structures on the lot shall accompany the application; and a metes and bounds description shall accompany each description. (6) A statement from the appropriate provider indicating if water and sanitary sewer service capacity is available to the property. (b) Standards. All lot split requests must conform to the following standards: (1) The division of land must not Increase the number of lots to greater than two. (2) The property that is the subject of the lot split shall be current in its ad valorem tax and other assessments due to the City and County. (3) Each of the newly created lots must meet or exceed all requirements of the zoning district in which the lot is located. (4) Each of the newly created lots must abut a public or private street for the required minimum street frontage for the type of lot, or as otherwise stated in the city's subdivision regulations. (5) Each of the newly created lots must have no encumbrances on the subject property that would render the newly created lots undevelopable, or would impact the transfer of title. (6) If there are existing structures on the subject property, the lot split shall not cause any existing principal or accessory structures to become nonconforming regarding required setbacks, maximum allowable density and intensity, and maximum allowable lot coverage and impervious surfaces. (7) The proposed lot split must be consistent with surrounding lots. In determining consistency and compatibility with surrounding lots, the city council may consider, among other things, whether the existing or platted lots have been divided; whether the majority of existing or platted lots are comparable in size or configuration along the same street within 500-feet of the subject lot and if the resulting lots are waterfront lots, whether they will be of adequate size to accommodate a septic tank. (8) No further division of an approved lot split is permitted, unless a development plan and plat/replat is prepared and submitted in accordance with the City's subdivision regulations, and this chapter. (9) A lot split may not be approved if property taxes are not current for any part of the property that is the subject of a proposed lot split. (c) Approval. (1) The City Administrator, or his designee, shall review the lot split application and, with input as needed from the City's Planning Consultant and other members of the Technical Review Committee, determine if the application meets the submittal requirements of Section 86-90(a). (2) If the submittal is incomplete, the applicant will be notified of the deficiencies for revision and resubmittal. (3) When a submittal or revised submittal is found complete, the City Administrator, or his designee, will review the application for consistency with the standards of Section 86-90(b), with Input as needed from the City's Planning Consultant and other members of the Technical Review Committee. (4) If the City Administrator finds that the application meets all the standards of Section 86-90(b), they may approve the lot split and notify the applicant accordingly. If not, they may approve the lot split with conditions, or disapprove the lot split, and notify the applicant accordingly. (d) Actions subsequent to approval. Before a building permit may be issued, the applicant must: (1) Record the lot split in the official records of Okeechobee County; and (2) Provide proof of the lot split approval by the City Administrator. JULY 19, 2018 -PLANNING BOARD -PAGE 4 OF 7 AGENDA ACTION - DISCUSSION -VOTE VI. PUBLIC HEARING ITEM CONTINUED. A. 4. a) Consider a recommendation to the City Council to approve or deny Add Section 86-91, Procedure for application submission and approval to combine multiple lots into one Application No.18-001-TAcontnued. parcel or lot (hereinafter referred to as a "joinder"). (a) Submittal. The city shall consider a joinder upon submittal of two copies of the following information: (1) A cover letter describing the project, identifying the project contact person(s) and any other information relevant for City s staff review. If the applicant is other than the legal owner, the applicant's interest shall be indicated and the legal owner's authority to apply shall be included in a certified legal form. (2) Completed application form. (3) All applicable fees (Appendix C. Schedule of Land Development Regulation Fees and Charges). (4) Owner's authorization (if applicable). (5) A survey, not more than one year old, prepared by a professional land surveyor registered in the State of Florida. The survey must include legal descriptions, acreage and square footage of the original lots and proposed lot and a scaled drawing showing the intended joinder, including any existing or required easements and/or restrictions. In the event a lot contains any principal or accessory structures, a survey showing the structures on the lot shall accompany the application; and a metes and bounds description shall accompany each description. (6) Completed Unity of Title form. (b) Standards. All joinder requests must conform to the following standards: (1) The properties that are the subject of the joinder shall be current in their respective ad valorem tax and other assessments due to the City and County. (2) All lots or parcels (or portions thereof) shall be located within the same zoning district. (c) Approval. (1) The City Administrator, or his designee, shall review the joinder application and, with input as needed from the City's Planning Consultant and other members of the Technical Review Committee, determine if the application meets the submittal requirements of Section 86-91(a). (2) If the submittal is incomplete, the applicant will be notified of the deficiencies for revision and resubmittal. (3) When a submittal or revised submittal is found complete, the City Administrator, or his designee, will review the application for consistency with the standards of Section 86-91(b), with input as needed from the City's Planning Consultant and other members of the Technical Review Committee. (4) If the City Administrator finds that the application meets all the standards of Section 86-91(b), they may approve the joinder and notify the applicant accordingly. If not, they may approve the joinder with conditions, or disapprove the joinder, and notify the applicant accordingly. (d) Actions subsequent to approval. Before a building permit may be issued, the applicant must: (1) Record the Unity of Title in the official records of Okeechobee County; and (2) Provide proof of the joinder approval by the City administrator. Amend the appropriate subparagraphs of Sections 90-223, 90-253, 90-283, and 90-313 to provide that one dwelling unit per commercial building, is allowed, provided that the dwelling unit is located either above or behind the ground floor commercial use. Amend the appropriate subparagraphs of Sections 90-253 and 282 to add 'and bar' to existing list of Private club and nightclub. ) AGENDA I ACTION - DISCUSSION - VOTE I A. 4. a) Consider a recommendation to the City Council to approve or deny I Amend Section 90-447 to read: 'Any yard adjoining a street shall be considered a front yard. That yard upon which Application No. 18-001-TA continued. the property Is addressed is required to comply with the minimum depth requirements of the regulations of this article. All other front yards shall be not less than 75 percent of the required minimum depth' Amend Section 90-512 subparagraph (2) Restaurant, nightclub, to include 'and bar.' for the requirement of 1 off- street parking space per 75 square feet of floor area. Add to Section 90-632, a subparagraph (a), which reads: 'Any structure or container, other than a temporary structure as defined in Section 66-1, used for storage as an accessory to a residential use must be placed as an accessory structure in a manner consistent with the requirements of the Florida Building Code' The following amendment was not recommended to be adopted as proposed, and be readdressed by the Planning Board for further discussion: Add a Section 90-705, Temporary portable storage containers. (1) Temporary portable storage containers are allowed in single family residential zoning districts subject to the following restrictions and limitations: (a) The principal use on the property must be a single-family residence. (b) The container must remain on the property no more than 15 days, including the day of delivery and removal. (c) The container must not exceed any of the following dimensions: 8-feet in width, 16-feet in length, and 8-feet in height. (d) The maximum number of times a container may be delivered to a site Is three times per calendar year. (a) At least 30-days must elapse between placements of a container on a property. (f) The container must be placed only on a driveway or In the side or rear yard. (g) When placed on the driveway within the front setback area the container must be located so that pedestrian and vehicular traffic is not obstructed and so that the view of an operator of a motor vehicle entering or exiling a right-of-way is not obstructed. (h) In the rase of a city-wide declaration establishing civil emergency conditions, the container may remain on a site for the length of time of the civil emergency established pursuant to Chapter 252, Emergency Management, Section 252.38 but in no event longer than 60-days from the termination date of the emergency. (1) In the event the City of Okeechobee is declared to be within the area of a hurricane watch the container must be removed within 24-hours of the issuance of the watch or bed down in a manner sufficient to withstand sustained winds of 140-miles per hour. (2) Temporary portable storage containers used in connection with permitted construction activity may be located in any zoning district subject to the following conditions: (a) The container must not encroach on sidewalks, rights -of -way, adjacent properties, or obstruct the view of motorists. (b) The container may remain on the lot for the duration of construction authorized by an active building permit. (c) The container must be removed within 30-days of issuance of a certificate of occupancy or final inspection. (d) The container must not exceed any of the following dimensions: 8-feet in width, 16-feet in length, and 8-feet in height. (a) Storage of hazardous materials including flammable and biohazard substances in the container Is prohibited. 2018 — PLANNING BOARD - PAGE 6 OF 7 I AGENDA I ACTION - DISCUSSION -VOTE I A.4. a) Consider a recommendation to the City Council to approve or deny Application No. 18-001-TA continued. b) Board discussion. c) Vote on motion. (f) In the case of a city-wide declaration establishing civil emergency conditions, the container may remain on a site for the length of time of the civil emergency established pursuant to Chapter 252, Emergency Management, Section 252.38 but in no event longer than the lesser of 60-days from the termination date of the emergency or 30-days after the issuance of a certificate of occupancy or final inspection (g) In the event the City is within the area of a hurricane watch the container must be removed within 24-hours of the issuance of the watch or tied down in a manner sufficient to withstand sustained winds of 140-miles per hour. It was recommended that the City Council not adopt the following proposed amendment, as State Statutes already address the requirement, and increased regulations by the City could maximize the hardship placed on an existing business in the event a natural disaster destroyed or damaged their building and reconstruction was unavoidable: Add a Section 78-73 Section 78.73. Mandatory Water and Wastewater Connections. (a) All new development and redevelopment (redevelopment being defined as the action or process of developing something again or differently) within the City shall be required to connect to the public potable water and wastewater/sanitary sewer systems in the following manner: Where water and/or wastewater/sanitary sewer service lines are in place immediately adjoining the property and service is available as per Florida Statute, the property shall be required to connect to the system(s) and no development permit shall be approved until such time as financial arrangements with Okeechobee Utility Authority (OUA) for the payment of connection fees and capital outlay fees associated with required connection to the system(s) have been completed. There was no additional discussion, as it was conducted during the Staff Review period of the meeting and within the various recommendations provided. VOTE HOOVER —ABSENT MCCOY—YEA BATTON—ABSENT BAUGHMAN—YEA BRASS —YEA JONASSAINT—YEA MCCREARY—ABSENT KEEFE—ABSENT JARRIEL—YEA MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Hearing tentatively scheduled for August21, and September4, 2018 at6:00 P.M. CLOSE PUBLIC HEARING — Chairperson. I VICE CHAIRPERSON MCCOY CLOSED THE PUBLIC HEARING AT 7:36 P.M. JULY 19.2018 9 -PLANNING BOARD -PAGE 7 OF 7 I AGENDA I ACTION - DISCUSSION - VOTE I VII. ADJOURNMENT —Chairperson. Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board/Board of Adjustment and Appeals with respect to any matter considered at this proceeding, he/she may need to Insure that a verbatim record of the proceeding Is made, which record Includes the testimony and evidence upon which the appeal is to be based. General Services' media are for the sole purpose of backup for official records. ATTEST: Patty M. Bumette, Secretary Douglas L. McCoy, Vice Chairperson There being no further items on the agenda, Vice Chairperson McCoy adjourned the meeting at 7:36 p.m. Note: by oversight a specific recommendation to amend Appendix A -Application Forms and Content requirements by adding Application Form 18, with list of content requirements: Appendix B-Information required on application forms by adding Information 12, listing of information required on application for a lot split, and Appendix C-Schedule of Land Development Regulations Fees and Charges by adding a $250.00 fee each for a lot split and a lot of joinder application was not addressed within the motion. CITY OF OKEECHOBEE LOT SPLIT/DEMINIMIS SUBDIVISION -JOINDER OF LOT(S) APPLICATION PLEASE READ AND COMPLETE THE ATTACHED APPLICATION. BE SURE TO ANSWER ALL QUESTION CAREFULLY AS ADMINISTRATION RESERVES THE RIGHT TO REJECT ANY APPLICATION WHICH IS IMPROPERLY FILLED OUT OR INCOMPLETE, THE SIGNATURE OF THE PROPERTY OWNER OR PERSON WITH DOCUMENTED POWER OF ATTORNEY MUST SIGN THE APPLICATION FORM. 1) FEES AND SUBMITTAL FORMS: 2) FEE: $250.00 MAKE CHECK PAYABLE TO THE CITY OF OKEECHOOBEE. 3) SUBMITTAL COPIES: TWO COPIES OF A CURRENT SURVEY. 4) POWER OF ATTORNEY DOCUMENT FOR AGENT (IF APPLICABLE) 5) WARRANTY DEED. (TWO COPIES) PLEASE SUBMIT APPLICATION AND/OR FOR FURTHER ASSISTANCE PLEASE CONTACT THE FOLLOWING: PLANNING AND ZONING CITY OF OKEECHOBEE 55 SE 3RI AVENUE OKEECHOBEE, FLORIDA 34974 PHONE NUMBER: 863 763 9820 FAX NUMBER: 863 763 1686 WEBSITE: CITYOFOKEECHOBEE.COM DRAFT FOR REVIEW CITY OF OKEECHOBEE, FLORIDA Lot Split/DeMinimis Subdivision —Joinder of Lot(s) Application Check One: Lot Split/DeMinimis Subdivision Joinder of Lot(s) Fee: $250.00 (Please Make Check Payable to CITY OF OKEECHOBEE) 1) Property Owner: As shown in, THE OFFICIAL COUNTY RECORD. (Please Attach Current Warranty Deed) Name: Mailing Address: Phone #: 2) Agent: Name: City State Zip Fax # If Applicable, Notarized Power of Attorney must be attached) Mailing Address: city Phone #: 3) Description of Property: Street Address: Tax Parcel ID: State Fax # 11 Zoning: Legal Description: Lots: Block: Subdivision: (Attach Separate Page if Necessary) Explanation of Lot Split/DeMinimis Subdivision and/or Joinder of Lot(s) Describe What You Are Trying to Accomplish Information as contained within the attached checklist must be provided and accepted by the City of Okeechobee for this application to be considered. Additional information as required by the City of Okeechobee's Planning Department or as attached by the Applicant constitutes as a part of this application. I hereby certify that I am the owner of property involved in the above described lot split/deminimis subdivision and/or joinder of lot(s) request and that the information set forth is true and correct. By: Print Name Signature Date :ity of Okeechobee roardship Report BALLATOR Insurance Group kstod v meefi9• ORLD Risk Management lwww.Ballator.com - www.PRM-FL.com - www.WRMLLC.com HISTORY OF PRIVI • Established 1987 • Began with eight (8) members, today has over 60 members • Major Objectives: • Lower Costs • Selective/Strategic Membership Portfolio • Enhanced Coverage • Outstanding Claim and Loss Control Services • Stability • Self Governed by Members — voting rights • Professional and Timely Service WORLD WRM Proprietary & confidential Document Risk Management p Y PRM - PRINCIPALS • PRM was formed and is managed differently from the other Trusts in Florida. • Steady growth goal, with stability being key to the members. • PRM places great value in its long term relationships, with both the members and insurance carriers. • PRM carrier partners look favorably on the stability of the membership and they like to know there will not be a significant change in the membership and exposures from year to year. • PRM and its membership is recognized by carriers as being a Premier Public Entity, member managed pool that works hard to minimize losses, by utilizing the loss control and risk management programs made available. WORLD WRM Proprietary & Confidential Doment R►sk Management Y cu PRM - PRINCIPALS • PRM has benefited from additional resources provided by their long term insurance carrier partners to assist in loss control, loss prevention and other valuable services that have improved PRM's management of the Association. • In keeping with the philosophy of PRM, members that commit to a long term relationship are able to enjoy the best pricing available for the broadest coverage in the marketplace. • WRM extensively markets PRM's insurance coverages on a yearly basis to ensure the coverages and rates are the most aggressive and competitive in the marketplace. • This extensive marketing effort allows the members to maintain the most competitive insurance program available. WORLD WRM Proprietary & Confidential DoWment Risk Management Y CITY OF OKEECHOBEE ➢ PRM —Association of individual self -insured public entities in State of Florida. ➢ Okeechobee- Member since 1999 ➢ Contract with World Risk Management for underwriting, insurance placement and risk management. ➢ Contract with Gallagher Bassett for third party administrator ➢ Participation Credits of over $1-49,000 over the last 9 years WORLD WRM Proprietary & Confidential DOCUment Risk Management Y WRM Proprietary and Confidential Document PRM COVERAGES- PROPERTY Total Building Values Total Content Values Declared/Property In Open EDP Equipment (Hardware) BUSINESS INTERRUPTION/EXTRA EXPENSE EQUIPMENT VALUES AUTOMOBILE VALUES — ACV RENTAL VALUES MISCELLANEOUSE PROPERTY $4,347,504 $991,175 $731,348 $156,723 $21000, 000 $1,234,284 $1,814,765 $0 $0 TOTAL INSURABLE VALUES $11,275,799 WORLD WRM Proprietary & Confidential DoClltilent Risk Management Y PRM COVERAGES PRM Coverage's Provided to City Property: Auto Liability General Liability Public Officials Errors & Omissions Workers Compensation $11,275,799 Insurable Values $ 5,000,000 per occurrence $ 5,000,000 per occurrence $ 5,000,000 per claim / $ 9,000,000 annual aggregate STATUTORY Employer's Liability $3,000,000 WORLD WRM Proprietary & Confidential DOCIIMent Risk Management ar Y PRM COVERAGES - ANCILLARY Boiler & Machinery Crime NCCI Flood Insurance Aviation Liability Pollution Liability Cyber Liability Statutory AD&D Accident Insurance Facilities Use Insurance Fiduciary Liability WORLD Risk Mananement WRM Proprietary & Confidential Document BENEFITS OF A PRM MEMBER • Broadest Insurance Coverage Available • Superior Claims Handling • Superior Customized Loss Control Services • State of the Art Online Training Program • Voting Rights — One member, one vote • Use of Surplus to lower costs • Employment Practices Hotline • Law Enforcement Hotline • Immediate Service Response from Broker & Staff • Long Tenured PRM Staff & WRM Broker Team WORLD WRM Proprietary & Confidential Docment Risk Management Y u PRM vs Competitors Maior Coverage Differences Seen Recently: "W� • Ordinance/Increased Cost of Construction - $25,000,000 vs 25% of loss • Flood Coverage - $50,000,000 vs $4,000,.000 to $5,000,000 • Flood Deductible - $1,000 vs $100,000 • Defense Costs —Inside limit vs Outside limit (can be misleading) • Prior Acts Coverage —Full Prior Acts vs 3 Years Prior Acts (Huge Coverage Gap) WORLD WRM Proprietary & Confidential Document Risk Management p Y Ten Year Historical Summary Year 2008-2009 2018-2019 Premium $252,067 $286,830 PROPERTY TIV $811877228 $11,2751799 # OF AUTOMOBILES 45 47 # OF EMPLOYEE 62 62 TOTAL PAYROLL $21413,851 $3,133,290 Increase/ Decrease +13.8 +37.7 +4.4% +0.0% +29.6% 2017-2018 — The City took advantage of a 2 Year Policy which includes a Rate Guarantee for all Casualty lines (excluding property) WORLD WRM Proprietary & Confidential DOCLIment Risk Mananement Y WRM Proprietary and Confidential Document — PREMIUM HISTORY 2008-2009 2015-2016 2017-2018 $252,067 $239,582 $286,830 +17.9. % Average increase in exposures since 2008 +13.8% premium increase since 2008 Tremendous Rate Stability over the past 10 years IMPORTANT.• Approximately $149,000 in Participation Credits from PRM Surplus has been credited to Okeechobee during this period WORLD Risk Management WRM Proprietary & Confidential DOCLIMent Open Discussion: Questions & Answers 201812019 marks 19 years for PRM, and its partnership with the City of Okeechobee Thank You for your Partnership! WORLD Risk Management WRM Proprietary & Confidential Document August 24, 2018 MEMO Re: proprietary/public records I believe I researched this issue recently, and you may have something in your file. I did look at it again though, and the applicable statute is ch. 812.081, which is a criminal statute defining trade secrets/proprietary information (attached). You can see it defines trade secret, and makes it a five year felony to violate the statute. Importantly, the statute, in defining trade secrets, states the records or information qualifies: "when the owner thereof takes measures to prevent it from becoming available to persons other than those selected by the owner to have access thereto for limited purposes". The question then becomes if a vendor provides the city certain documents and marks them "proprietary", are they subject to ch.119 public records laws, when the vendor itself discloses the documents/information at a public hearing before the city council? The AG office and case law (attached) indicate the exemption of trade secrets from ch.119 disclosure is necessary because (1) the provisions of ch. 812.081 were originally contained in ch. 119, and the records exemption potentially protects public employees (clerks office) from felony prosecution for release of the records. Other courts have also held that the exemption should be narrowly applied, in other words, do not assume all records marked as proprietary qualify for the records exemption. Note that the court case states that marking a document confidential does not make the information a trade secret, the information must meet the definition in ch. 812.081 to qualify as a trade secret. That gets us back to the question above, and the basis for my opinion: I believe that if a vendor provides us what they consider to be proprietary information, and marks it accordingly, and it meets the definition in ch. 812.081, it should be considered as such, and falls within the exemption from disclosure. However, if the vendor permits, or itself discloses information marked as proprietary in a public setting, the vendor has not taken reasonable measures to ensure it does not become available to the public, and therefore the city is free to disclose it. To be safe though, if you ever have a question about the applicability of ch. 812.081, have me review it with you. JCook City attorney Citg ball - 55 S.s✓. Third -Onnu¢ - Ok¢¢ehob¢¢, Florida 3*974-2903 - 863.763.3372 9 FaX: 863.763.1686 - www.eitgofok¢¢ehobvQ.eom . Statutes & Constitution :View Statutes : Online Sunshine Page 1 of 2 Select Year: 2018 v Go The 2o18 Florida Statutes Title XLVI Chapter 812 CRIMES THEFT, ROBBERY, AND RELATED CRIMES View Entire Chapter 812.081 Trade secrets; theft, embezzlement; unlawful copying; definitions; penalty.— (1) As used in this section, the term: (a) "Article" means any object, device, machine, material, substance, or composition of matter, or any mixture or copy thereof, whether in whole or in part, including any complete or partial writing, record, recording, drawing, sample, specimen, prototype model, photograph, microorganism, blueprint, map, or copy thereof. (b) "Representing" means completely or partially describing, depicting, embodying, containing, constituting, reflecting, or recording. (c) "Trade secret" means the whole or any portion or phase of any formula, pattern, device, combination of devices, or compilation of information which is for use, or is used, in the operation of a business and which provides the business an advantage, or an opportunity to obtain an advantage, over those who do not know or use it. The term includes any scientific, technical, or commercial information, including financial information, and includes any design, process, procedure, list of suppliers, list of customers, business code, or improvement thereof. Irrespective of novelty, invention, patentability, the state of the prior art, and the level of skill in the business, art, or field to which the subject matter pertains, a trade secret is considered to be: 1. Secret, 2. Of value; 3. For use or in use by the business; and 4. Of advantage to the business, or providing an opportunity to obtain an advantage, over those who do not know or use it when the owner thereof takes measures to prevent it from becoming available to persons other than those selected by the owner to have access thereto for limited purposes. (d) "Copy" means any facsimile, replica, photograph, or other reproduction in whole or in part of an article and any note, drawing, or sketch made of or from an article or part or portion thereof. (2) Any person who, with intent to deprive or withhold from the owner thereof the control of a trade secret, or with an intent to appropriate a Irade secret to his or her own use or to the use of another, steals or embezzles an article representing a trade secret or without authority makes or causes to be made a copy of an article representing a trade secret commits a felony of the third degree, punishable as provided in s. 775.082 or s. 775.083. (3) In a prosecution for a violation of this section, the fact that the person so charged returned or intended to return the article so stolen, embezzled, or copied is not a defense. History.—ss. 1, 2, 3, ch. 74-136; s. 1, ch. 85-34; s. 1240, ch. 97-102; s. 1, ch. 2016-5. Copyright © 1995-2018 The Florida Legislature • Privacy Statement • Contact Us http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search String=... 8/23/2018 Statutes & Constitution :View Statutes : Online Sunshine Page 2 of 2 http://www.leg.state.fl.uslstatutes/index.cfm?App_mode=Display_Statute&Search String=... 8/23/2018 , Advisory Legal Opinion - Contracts -- Public Records -- Trade Secrets Page 1 of 4 Florida Attorney General Advisory Legal Opinion Number: INFORMAL Date: June 20, 2014 Subject: Contracts -- Public Records -- Trade Secrets Mr. Romualdo C. Marquinez, Jr. Assistant General Counsel Florida State College 501 West State Street Jacksonville, Florida 32202 Dear Mr. Marquinez: You ask for assistance in determining whether a private vendor may include non -disclosure language in contracts with Florida public entities to protect contract terms and pricing from being made public pursuant to Chapter 119, Florida Statutes. Your question arises in light of your having asked for contract and pricing information from other public institutions and having been advised that the information constitutes a trade secret exempt from public disclosure under sections 815.045 and 812.081, Florida Statutes. Regrettably, this office may not comment on the actions of other public entities, absent a request from the entity involved. The following general comments regarding trade secrets and the availability of public information, however, is provided in order to be of assistance. The general purpose of Chapter 119, Florida Statutes, "is to open public records to allow Florida's citizens to discover the actions of their government."[l] The Public Records Act is to be liberally construed in favor of open government, and exemptions from disclosure are to be narrowly construed so they are limited to their stated purpose.[2] Any doubt as to the applicability of a Public Records exemption should be resolved in favor of disclosure rather than secrecy.[3] The Legislature, however, has adopted a number of exemptions relating to trade secrets. Section 812.081(1)(c), defines "Trade secret" to mean: "the whole or any portion or phase of any formula, pattern, device, combination of devices, or compilation of information which is for use, or is used, in the operation of a business and which provides the http://www.myfloridalegal.com/ago.nsf/printview/AB8A1 AC6AD889B7385257D00005C... 8/23/2018 j Advisory Legal Opinion - Contracts -- Public Records -- Trade Secrets Page 2 of 4� business an advantage, or an opportunity to obtain an advantage, over those who do not know or use it. 'Trade secret' includes any scientific, technical, or commercial information, including any design, process, procedure, list of suppliers, list of customers, business code, or improvement thereof. Irrespective of novelty, invention, patentability, the state of the prior art, and the level of skill in the business, art, or field to which the subject matter pertains, a trade secret is considered to be: 1. Secret; 2. Of value; 3. For use or in use by the business; and 4. Of advantage to the business, or providing an opportunity to obtain an advantage, over those who do not know or use it when the owner thereof takes measures to prevent it from becoming available to persons other than those selected by the owner to have access thereto for limited purposes." In addition, the First District Court of Appeal in Sepro Corporation v. Florida Department of Environmental Protection,[4] has concluded that section 815.045, Florida Statutes,[5] "should be read to exempt from disclosure as public records all trade secrets as defined in section 812.081(1)(c), Florida Statutes. ." Although section 815.045 is placed in a chapter entitled Computer -Related Crimes, the Sepro court held that language of this provision should be read to exempt from disclosure as public records all trade secrets as defined in section 812.081(1)(c), Florida Statutes, whether or not they are stored on or transmitted by computers.[6] This office has addressed several situations in which the "trade secret" or proprietary business information exemption was in question. In Attorney General Opinion 2008-14, a city asked whether the lease payment amount made by a telecommunications company to the city was proprietary confidential business information. Under a lease agreement, the company paid a yearly amount for the use of a parcel of land. While section 202.195, Florida Statutes, provides a public records exemption for proprietary confidential business information obtained by a governmental entity from a telecommunications company, this office concluded that the amount of the lease payment was not information obtained from a telecommunications company and was not required to be treated as proprietary confidential business information . [ 7 ] I trust that these informal comments will be of assistance to you in resolving the issues you have raised. Sincerely, Lagran Saunders Assistant Attorney General http://www.myfloridalegal.com/ago.nsf/printview/AB8A 1 AC6AD889B7385257D00005C... 8/23/2018 Advisory Legal Opinion - Contracts -- Public Records -- Trade Secrets Page 3 of 4 ALS/tsh [1] Christy v. Palm Beach County Sheriff's Office, 698 So. 2d 1365, 1366 (Fla. 4th DCA 1997). [2] Krischer v. D'Amato, 674 So. 2d 909, 911 (Fla. 4th DCA 1996); Seminole County v. Wood, 512 So. 2d 1000, 1002 (Fla. 5th DCA 1987), review denied, 520 So. 2d 586 (Fla. 1988); Tribune Company v. Public Records, 493 So. 2d 480, 483 (Fla. 2d DCA 1986), review denied sub nom., Gillum v. Tribune Company, 503 So. 2d 327 (Fla. 1987). And see Southern Bell Telephone and Telegraph Company v. Beard, 597 So. 2d 873, 876 (Fla. 1st DCA 1992) (Public Service Commission's determination that statutory exemption for proprietary confidential business information should be narrowly construed and did not apply to company's internal self-analysis was "consistent with the liberal construction afforded the Public Records Act in favor of open government"). [3] Tribune Company v. Public Records, supra. [4] 839 So. 2d 781, 785-787 (Fla. 1st DCA 2003), review denied sub nom., Crist v. Florida Department of Environmental Protection, 911 So. 2d 792 (Fla. 2005). [5] Section 815.045, Fla. Stat., provides: "The Legislature finds that it is a public necessity that trade secret information as defined in s. 812.081, and as provided for in s. 815.04 (3), be expressly made confidential and exempt from the public records law because it is a felony to disclose such records. Due to the legal uncertainty as to whether a public employee would be protected from a felony conviction if otherwise complying with chapter 119, and with s. 24(a), Art. I of the State Constitution, it is imperative that a public records exemption be created. The Legislature in making disclosure of trade secrets a crime has clearly established the importance attached to trade secret protection. Disclosing trade secrets in an agency's possession would negatively impact the business interests of those providing an agency such trade secrets by damaging them in the marketplace, and those entities and individuals disclosing such trade secrets would hesitate to cooperate with that agency, which would impair the effective and efficient administration of governmental functions. Thus, the public and private harm in disclosing trade secrets significantly outweighs any public benefit derived from disclosure, and the public's ability to scrutinize and monitor agency action is not diminished by nondisclosure of trade secrets." [6] 839 So. 2d at 785. And see Cubic Transportation Systems, Inc. v. Miami -Dade County, 899 So. 2d 453, 454 (Fla. 3d DCA 2005) (where a http://www.myfloridalegal.com/ago.nsf/printview/AB8A 1 AC6AD889B7385257D00005 C... 8/23/2018 Advisory Legal Opinion - Contracts -- Public Records -- Trade Secrets Page 4 of 4 company supplied documents to an agency and failed to mark them as "confidential" and "continued to supply them without asserting even a [legally ineffectual] post -delivery claim to confidentiality for some thirty days after it had once attempted to do so by so informing County staff," the company failed adequately to protect an alleged trade secret claim). Cf. Seta Corporation of Boca, Inc. v. Office of the Attorney General, 756 So. 2d 1093 (Fla. 4th DCA 2000). [7] See also Ops. Att'y Gen. Fla. 09-02 (2009) and 97-87 (1997) . http://www.myfloridalegal.com/ago.nsf/printview/AB8A 1 AC6AD889B73 85257D00005C... 8/23/2018 Sepro Corporation v. Florida Department of Environmental Protection, 839 So.2d 781 (Fla. App., 2003) 839 So.2d781 SEPRO CORPORATION, Appellant/Cross Appellee, V. FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, Appellee/Cross Appellee, and Griffin, L.L.C., Appellee/Cross Appellant. No. iDo2-0213. District Court of Appeal of Florida, First District. February i2, 2003. Rehearing Denied March 20, 2003. [839 So.2d 782] W. Douglas Moody, Jr., Esquire of Myers and Fuller, P.A., Tallahassee, for Appellant/Cross Appellee SePRO Corporation. Teri L. Donaldson, General Counsel; Stacey D. Cowley, Senior Assistant General Counsel, Tallahassee, for Appellee/Cross Appellee Florida Department of Environmental Protection. Susan L. Kelsey, Esquire and Karen D. Walker, Esquire of Holland and Knight, LLP, Tallahassee, for Appellee/Cross Appellant Griffin, L.L.C. BENTON, J. SePRO Corporation (Sepro) filed in circuit court seeking to block disclosure of asserted trade secrets, in response to a public records request that Griffin, L.L.C. (Griffin) had addressed to the Florida Department of Environmental Protection (DEP). Before entering the order under review, the trial court allowed Griffin to intervene in support of the request that sparked the lawsuit. To the extent the trial court denied Sepro relief, -1- Sepro has appealed. To the extent the trial court granted Sepro relief, Griffin has taken a cross -appeal. We affirm. I. Sepro was under contract to DEP to give certain assistance in eradicating hydrilla from specified lakes, when Griffin made its request for public records in DEP's custody, including those relating to Sepro "and its provision of fluridone and/or related services ... [and] the effectiveness of Sonar [and Avast!] brand fluridone in treating hydrilla, including but not limited to, the results of any tests performed by the Department or any third- party.11 After Griffin made its public records request, Sepro's counsel wrote DEP that some of the information Sepro had furnished DEP should be deemed trade secrets. See generally § 403.111(1), Fla. Stat. (2002). Upon learning of Griffin's request, Sepro wrote DEP designating as trade secrets: "(1) Any ReMetrix Bathymetric, Biosonic or Vegetation study; (2) Any ReMetrix Biomass study; (3) Any SePRO prescriptive treatment formula for [specified] Florida lakes and water bodies." DEP advised Sepro that it intended to disclose the documents to Griffin nevertheless, and would presumably have done so if Sepro had not filed suit to prevent disclosure. In its complaint for declaratory judgment and motion for supplemental relief, Sepro claimed that "studies, sampling and analysis related to the tolerance of hydrilla to Fluridone treatments, water . body movements, Fluridone concentrations, proposed Fluridone treatment prescriptions; and vegetation studies related to the type, density and location of various invasive plant species affecting Florida water bodies treated with Fluridone" had been furnished to DEP "on a limited and select basis solely for the purpose of allowing the Department's scientist to confirm the efficacy of its Sepro Corporation v. Florida Department of Environmental Protection, 839 Sold 781 (Fla. App., 2003) Fluridone Treatment Program" and were entitled to "'trade secret' protection." These filings were not required by law. On appeal, no party has attached any significance to whether DEP actually contracted for these studies, samples or analyses. The complaint invoked sections 1839 So.2d 7831 403.111, 688.002, 812.o8i and 815.045, Florida Statutes (2000). With regard to documents (including some that had been transmitted electronically) that were not labeled confidential, Jeffrey David Schardt, a DEP employee, testified at the evidentiary hearing, "I don't recall us getting anything in writing from SePRO regarding confidential." But Mr. Schardt did testify that he was orally "asked to use the information like the information that was ... marked confidential." Whether or not the documents not labeled confidential contain all the information necessary to gauge the efficacy of Sepro's efforts under the contract is not clear. In any event, the trial court entered the order under review concluding that certain documents (again including some e-mail) did "not contain information that meets the definition of 'trade secret' under § 812.081, Florida Statutes, because SePRO failed to timely mark the documents as confidential prior to the Department receiving a public records request." II. Inasmuch as it "is the policy of this state that all state, county, and municipal records shall be open for personal inspection by any person," § ii9.oi(i), Fla. Stat. (2002), the failure to identify information furnished to a state agency as putatively exempt from public disclosure effectively destroys any confidential character it might otherwise have enjoyed as a trade secret. Both statutory -2- definitions of trade secrets to which the parties have referred us require this conclusion. See §§ 688.002(4)(b) & 812.o8i(i)(c), Fla. Stat. (2002). Section 812.o8i(i)(c), Florida Statutes (2002), broadly defines trade secrets as encompassing the whole or any portion or phrase of any formula, pattern, device, combination of devices, or compilation of information which is for use, or is used, in the operation of a business and which provides the business an advantage, or an opportunity to obtain an advantage, over those who do not know or use it. "Trade secret" includes any scientific, technical, or commercial information, including any design, process, procedure, list of suppliers, list of customers, business code, or improvement thereof. Irrespective of novelty, invention, patentability, the state of the prior art, and the level of skill in the business, art, or field to which the subject matter pertains, a trade secret is considered to be: i. Secret; 2.Of value; 3. For use or in use by the business; and 4. Of advantage to the business, or providing an opportunity to obtain an advantage, over those who do not know or use it, but only "when the owner thereof takes [reasonable] measures to prevent it from becoming available to persons other than those selected by the owner to have access thereto for limited purposes." Id. See Sepro Corporation v. Florida Department of Environmental Protection, 839 So.2d 781 (Fla. App., 2003) generally Am. Red Cross v. Palm Beach Blood Bank, Inc.,143 F.3d 1407, 1410-11 (iith Cir.1998); Lee v. Cercoa, Inc., 433 So.2d 1, 2 (Fla. 4th DCA 1983). To like effect, section 688.002(4), Florida Statutes (2002), provides: "Trade secret" means information, including a formula, pattern, compilation, program, device, method, technique, or process that: (a) Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and [839 So.2d 7841 (b) Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. The trade secret owner who fails to label a trade secret as such, or otherwise to specify in writing upon delivery to a state agency that information which it contends is confidential and exempt under the public records law is not to be disclosed, has not taken measures or made efforts that are reasonable under the circumstances to maintain the information's secrecy. As a practical — and therefore as a legal — matter, a conversation with a state employee is not enough to .prevent the information's being made available to anybody who makes a public records request. M. The final order also concluded that all information "that SePRO adequately and timely" identified as "confidential, by stamping such documents as 'confidential' at the time the documents were submitted to DEP" was "trade secret information under the definition of 'trade secret' in § 812.081, Florida Statutes, and that such documents are confidential and exempt from the public disclosure mandate of § 119.07(1) pursuant to the exemptions in §§ 815.04(3) and 815.045, Florida Statutes." On cross -appeal, Griffin contends that not a single one even of the documents marked confidential when furnished to DEP qualifies as a trade secret exempt from disclosure as public records. Initially, it is clear that a private party cannot render public records exempt from disclosure merely by designating information it furnishes a governmental agency confidential. Neither the desire for nor the expectation of non -disclosure is determinative. See Shevin v. Byron, Harless, Schaffer, Reid and Assocs., Inc., 379 So.2d 633, 635 (F1a.198o). Sepro concedes the point: "Indisputably, marking a document confidential' does not make the information a trade secret." Sepro's Reply and Answer Brief, p. 9. "It is of no consequence that [a party furnishing information] wishes to maintain the privacy of particular materials filed with the department, unless such materials fall within a legislatively created exemption to Ch. 119, F.S." Op. Att'y Gen. Fla. 90-104, at 323 (1990). See also Ops. Att'y Gen. Fla. 95-58, at 179-80 (1995) & 80-31, at 79 (1980). What is now codified as section 815.045, Florida Statutes (2002), was originally codified as section 119.165, Florida Statutes (Supp.1994), as part of the Public Records Law. While Section 815.045, Florida Statutes (2001), reads more like a statement of legislative intent than a conventionally phrased provision of positive law, it makes its intended effect clear, in providing: The Legislature finds that it is a public necessity that trade secret information as defined in S. 812.081, and as provided for -3- Sepro Corporation v. Florida Department of Environmental Protection, 839 So.2d 781 (Fla. App., 2003) in s. 815.04(3), be expressly to more than computer data, programs or made confidential and exempt supporting documentation. Just as the trial from the public records law court ruled, the language of this provision because it is a felony to disclose should be read to exempt from disclosure as such records. Due to the legal public records all trade secrets as defined in uncertainty as to whether a section 812.O81(1)(c), Florida Statutes (2001), public employee would be whether or not they are stored on or protected from a felony transmitted by computers. conviction if otherwise complying with chapter 119, and Although we recognize that the provision with S. 24(a), Art. I of the State is currently codified in a chapter entitled Constitution, it is imperative "Computer -Related Crimes," the original that a public records exemption codifier's broader view of the statute is more be created. The Legislature in in keeping with the breadth of the rationale making disclosure of trade the statute articulates. See § 11.242(5)(e), Fla. secrets a crime has clearly Stat. (2002) ("Any section... may be established the importance transferred from one location to another.") attached to trade secret and § 11.242(5)(h), Fla. Stat. (2002) protection. Disclosing trade ("[A]lterations ... not affecting the secrets in an agency's construction or meaning of the statutes or possession would negatively laws, may be freely made."). See generally impact the business interests of Enslein v. Gere, 497 So.2d 705, 706 (Fla. 4th those providing an agency such DCA 1986). Also militating in favor of a trade secrets by damaging them broader view of the exemption's reach is the in the marketplace, and those provision's separate reference to section entities and individuals 812.081, a reference which would be disclosing such trade secrets superfluous if the exemption were intended to would hesitate to cooperate with apply only to computer data, programs or that agency, which would supporting documentation exempted by impair the effective and efficient section 815.O4(3)(a). administration of governmental functions. Thus, the public and Section 815.O4(3)(a), Florida Statutes (2001), on which the order under review also [839 So.2d 7851 relies, provides: private harm in disclosing trade Data, programs, or supporting secrets significantly outweighs documentation which is a trade any public benefit derived from secret as defined in s. 812.o81 disclosure, and the public's which resides or exists internal ability to scrutinize and monitor or external to a computer, agency action is not diminished computer system, or computer by nondisclosure of trade network which is held by an secrets. agency as defined in chapter 119 is confidential and exempt from The original placement in Chapter 119 the provisions of s. 119.07(1) evinces a contemporaneous view that the and S. 24(a), Art. I of the State exemption from the public records disclosure Constitution. requirements that section two of chapter 94- 100, Laws of Florida (1994), enacted applies -4- Sepro Corporation v. Florida Department of Environmental Protection, 839 So.2d 781 (Fla. App., 2003) Id. Defining trade secrets by reference to section 812.o8i(i)(c), Florida Statutes (2001), section 815.04(3)(a) plainly covers electronic mail. The trial court found that all of the documents, including electronic mail, that Sepro had designated confidential fell within the criteria set out in section 812.081. This finding necessarily rests on factual determinations that are assailable on appeal only if unsupported by competent, substantial evidence. David Paul Tarver's testimony provided more than adequate support for the court's findings that the criteria were met. Affirmed. KAHN and LEWIS, JJ., CONCUR. -5- Exhibit 2 Aug 21, 2018 Retirement t Consulting r� July 20, 2018 Ms. India Riedel Finance Director City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 P.954.527J616 I F:954.525.0083 I ► m-tVs ans I6N.com Re: City of Okeechobee GASB 75 OPEB Engagement Letter Dear Ms. Riedel: We are writing to provide an engagement letter for actuarial services relating to GASB 75 Other Post - Employment Benefits (OPEB). By signing and dating this engagement letter, Gabriel, Roeder, Smith & Company (GRS) and the City of Okeechobee (the "City") agree to the scope, work product and terms described herein. This engagement letter is fashioned after those for auditing services, for consistency with other professionals. We will perform the "Alternative Measurement Method" calculations necessary for the City to comply with GASB Statement No. 75 for the fiscal year ending September 30, 2018. As such, the calculations will be performed as of October 1, 2017. We will provide actuarial advice concerning assumptions and a final Report reviewed and signed by an actuary. This service includes full telephone access to our actuaries and analysts during and after the process. It should be understood that this is not an actuarial valuation because the calculations will fail various actuarial standards of practice on account of following the GASB's Alternative Measurement Method. We will then perform the "Alternative Measurement Method" calculations necessary for the City to comply with GASB Statement No. 75 for the fiscal year ending September 30, 2019 using a roll -forward method permitted under GASB rules based on calculations performed as of October 1, 2017. The results will be presented in a letter report. The Reports will provide figures necessary for compliance with GASB Statement No. 75 for all OPEBs, presented in total, without any breakouts by union or employee groupings and no breakouts by enterprise fund or function. The City will be responsible for determining any such breakouts and for the narrative material required for the Notes. The work papers for this engagement are the property of Gabriel, Roeder, Smith & Company (GRS). While we may be requested to make certain work papers available to auditors or to regulators pursuant to authority given by law or regulation, access to the requested work papers will be provided under supervision of GRS personnel. Furthermore, upon request, we may provide photocopies of selected work papers to regulatory agencies. These regulatory agencies may intend or decide to distribute the photocopies or information contained therein to others, including other governmental agencies. 4 Ms. India Riedel July 20, 2018 Page 2 The City management has responsibility for the financial statements and all representations contained therein. Management also has responsibility for preventing and detecting fraud, for adopting sound accounting policies and establishing and maintaining effective internal control to maintain the reliability of the financial statements and to provide reasonable assurances against the possibility of misstatements that are material to the financial statements. This responsibility extends to the use or misuse of the results of our OPEB Report, presentations at on -site meetings and during telephone conferences. The Report and presentation materials may be provided to parties other than the City only in their entirety and only with the permission of the City. Upon execution of this letter of engagement, we will prepare a data request letter. The City will compile and transmit all employee and retiree census data as requested in electronic form and in the format requested. The City will collect and transmit all documentation and other information requested regarding the other post -employment benefits provided. The City agrees that all information, documents and data we request in connection with our Report will be made available to us, that all such information, documents and data provided to us will be complete and accurate, that we will have the full cooperation of the City's personnel and vendors, that the City will issue a representation letter from management concerning these matters, and that GRS may rely upon such information, documents and data with no duty to inquire or audit such. Because of the importance of management's representations as to the completeness and accuracy of the information, documents and data which it provides to GRS, the City agrees to release GRS and its personnel from any claims, liabilities, costs and expenses relating to our services under this letter attributable to any misrepresentations in the representation letter referenced above. Furthermore, GRS agrees to maintain the employee data secure and confidential. Any dispute concerning this engagement will be resolved internally and, if not, with waiver of any jury trial and with venue at the place where the services are rendered. Except for gross negligence or willful misconduct, GRS liability hereunder will be limited to our fees. The City is a public agency subject to Chapter 119, Florida Statutes. As required by law, and only to the extent required by law, GRS shall comply with Florida's Public Records Law. GRS is not acting on behalf of the City in providing actuarial and consulting services, as defined by statutes and interpreted by the Florida Attorney General Advisory Legal Opinions. GRS shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by GRS in conjunction with this Agreement. Specifically, as required by law, and only to the extent required by law, GRS shall: (a) Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service. (b) Upon request of the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in state law or as otherwise provided by law. (G R S RCo 1[! ng N� Ms. India Riedel July 20, 2018 Page 3 (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if GRS does not transfer the records to the City. (d) Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of the GRS upon termination of the Agreement and destroy and duplicate public records that are exempt or confidential and exempt from the public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology system of the City. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (863) 763-3372, Igamiotea@cityofokeechobee.com, SS SE 3rd AVENUE, OKEECHOBEE, FL 34974. The base fees for the services are described in the following chart: FY Applicable Calculation Date Fee September 30, 2018 October 1, 2017 $2,700 September 30, 2019* October 1, 2017 $800 * The off-year of this engagement presumes a "roll forward", whereby the previous year's calculations would be adjusted so as to apply to the projected year. GASB Statement No. 75 permits calculations every other year unless significant changes occur, in which case new calculations must be performed. If calculations were required or requested by the City in the intermediate year(s), the cost would be developed by adjusting the initial report fee for inflation. Payment is due upon completion of the Report. There is no separate fee for telephone conferences or other expenses. No other surveys, impact studies or other projects are contemplated in the scope of this engagement. Additional studies, comparisons with other Cities, or other services will be performed upon request with, whenever possible, fixed fee quotes provided in advance. We stand behind these results and are available to assist management in other strategic areas for controlling the OPEB liabilities. Please return this signed agreement and retain a copy for your records. We thank you and other City officials for your confidence in our firm and look forward to working with you in the years ahead. Should you have any questions regarding these matters, please do not hesitate to contact us. RSR 1 AV Ms. India Riedel July 20, 2018 Page 4 Sincerely, 9m-,)- ta James J. Rizzo, ASA, MAAA Senior Consultant and Actuary Gabriel, Roeder, Smith & Company JJR/nl For the City of Okeechobee Print Name (Authorized Party) Signature 4F J Exhibit 3 Aug 21, 2018 APPENDIX B CARR, RIGGS & INGRAM, LLC SUPPLEMENTAL SERVICE AGREEMENT Client City of Okeechobee Proposed by Debbie Goode Date Year Ended 09/30/2018 Prepared 07/11/2018 At this time we anticipate having to perform the following services in order to complete your year end and financial statements: Reason for requiring the change order Change in accounting and financial reporting for OPEB (GASB 75) effective for year ended 9/30/18 Nature of work to be performed CRI will need to perform additional work related to validating actuary's estimates. We will also need to include additional footnotes within the financial statements. Discussion with client Estimated Estimated Hours Totals Estimated cost of change/ additional work Validating actuary estimates 4 $500 Additional footnotes within the financial statements 4 $500 You will be billed for the actual time expended on the services at our normal hourly rates. The terms and conditions of payment will be the same as in our engagement letter. Any revision of timetable Approved: Manager Partner Deborah A. Goode Accepted: Client Date 7/16/18 Rejected: Manager Partner Reason: Rejected: Client: APPENDIX B SUPPLEMENTAL SERVICE AGREEMENT PAGE 2 Date: Date: I do not want Carr, Riggs & Ingram, LLC to do the additional services required. I will be responsible for getting our personnel to perform the services. I realize that this will cause a delay in delivery of our financial statements and tax returns. 1INGRAM CARR RIGGS & CPAs and Advisors July 30, 2018 Mayor and Commissioners City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974 Exhibit 4 Aug 21, 2018 Carr, Riggs & Ingram, LLC 215 Baytree Drive Melbourne, Florida 32940 (321) 255-0088 (321) 259-8648 (fax) www.cricpa.com We are pleased to confirm our understanding of the services we are to provide the City of Okeechobee for the years ending September 30, 2019, 2020 and 2021. We will audit the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City of Okeechobee as of and for the years ending September 30, 2019, 2020 and 2021. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City of Okeechobee's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City of Okeechobee's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Required supplementary pension and other post -employment benefits information. 3) Budgetary comparison schedules for certain governmental funds The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditors' report will not provide an opinion or any assurance on the other information. 1) Introductory Section Mayor and Commissioners City of Okeechobee Page Two We will also examine City of Okeechobee's compliance with Florida Statute, 218.415 Local Government Investment Policies for the years ending September 30, 2018. The objective of our examination is to obtain reasonable assurance to express an opinion as to whether the City of Okeechobee complied, in all material respects, with Florida Statute 218.415. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. Accordingly, it will include examining, on a test basis, your records and other procedures to obtain evidence necessary to enable us to express our opinion.We will issue a written report upon completion of our examination. Our report will be addressed to "The Honorable Mayor and Members of the City Council of the City of Okeechobee". We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion. If our opinion is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or may withdraw from this engagement. Because of the inherent limitations of an examination engagement, together with the inherent limitations of internal control, an unavoidable risk exists that some material misstatements may not be detected, even though the examination is properly planned and performed in accordance with the attestation standards. You understand that the report is intended solely for the information and use of the management, and the State of Florida Auditor General, and is not intended to be and should not be used by anyone other than those specified parties. We will plan and perform the examination to obtain reasonable assurance about whether the City of Okeechobee complied, in all material respects, with Florida Statute 218.415. Our engagement will not include a detailed inspection of every transaction and cannot be relied on to disclose all material errors, or known and suspected fraud or noncompliance with laws or regulations, or internal control deficiencies, that may exist. However, we will inform you of any known and suspected fraud and noncompliance with laws or regulations, internal control deficiencies identified during the engagement, and uncorrected misstatements that come to our attention unless clearly trivial. We understand that you will provide us with the information required for our examination and that you are responsible for the accuracy and completeness of that information. We may advise you about appropriate criteria, but the responsibility for the subject matter remains with you. You are responsible for the presentation of whether City of Okeechobee is in compliance with the specified requirements of Florida Statute 218.415; and for selecting the criteria and determining that such criteria are appropriate for your purposes. You are responsible for, and agree to provide us with, a written assertion about whether you are in compliance with Florida Statute 218.415. Failure to provide such an assertion will result in our withdrawal from the engagement. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the measurement, evaluation, or disclosure of the subject matter; (2) additional information that we may request for the purpose of the examination; and (3) unrestricted access to persons within the entity from whom we determine it necessary to obtain evidence. Mayor and Commissioners City of Okeechobee Page Three At the conclusion of the engagement, you agree to provide us with certain written representations in the form of a representation letter. Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the City of Okeechobee and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the City of Okeechobee's financial statements. Our report will be addressed to The Honorable Mayor and Members of the City Council of the City of Okeechobee, Florida. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of - matter or other -matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the City of Okeechobee is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Audit Procedures —General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan Mayor and Commissioners City of Okeechobee Page Four and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures —Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Mayor and Commissioners City of Okeechobee Page Five Audit Procedures —Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Okeechobee's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Other Services We will also assist in preparing the financial statements and related notes of the City of Okeechobee in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are not limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Mayor and Commissioners City of Okeechobee Page Six You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. You agree to assume all management responsibilities relating to the financial statements and related notes and any other non -attest services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements, related notes and any other non -attest services we provide prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the non -attest services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information Mayor and Commissioners City of Okeechobee Page Seven contained in these sites or to consider the consistency of other information in the electronic site with the original document. Engagement Administration, Fees, and Other We may from time to time and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing_10f your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the City of Okeechobee, Florida; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Carr, Riggs & Ingram, LLC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the U.S Department of Housing and Urban Development or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Carr, Riggs & Ingram, LLC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Carr, Riggs & Ingram, LLC. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. To ensure that Carr, Riggs & Ingram, LLC's independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. Mayor and Commissioners City of Okeechobee Page Eight Deborah A. Goode is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be $31,000 per year, including out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.). In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. Should it appear we would be required to perform any services your personnel have been assigned, to allow for an efficient and timely engagement, or if we see areas where the task undertaken is not as anticipated, we will consult with you to determine if our firm or your staff will take the action necessary to complete the assignment. We will provide a Supplemental Service Agreement (Appendix A) for your signature and authorization. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. By mutual agreement of both parties, this contract can be extended beyond this initial contract period. Electronic Data Communication and Storage and Use of Third Party Service Provider In the interest of facilitating our services to your company, we may send data over the Internet, securely store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third -party vendors' secured portals or clouds. Electronic data that is confidential to your company may be transmitted or stored using these methods. We may use third - party service providers to store or transmit this data, such as, but not limited to, providers of tax return preparation software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require our third -party vendors to do the same. You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third -party vendors. You consent to our use of these electronic devices and applications and submission of confidential client information to third -party service providers during this engagement. To enhance our services to you, we will use a combination of remote access, secure file transfer, virtual private network or other collaborative, virtual workspace or other online tools or environments. Access through any combination of these tools allows for on -demand and/or real-time collaboration across geographic boundaries and time zones and allows CRI and you to share data, engagement information, knowledge, and deliverables in a protected environment. In order to use certain of these tools and in addition to execution of this acknowledgement and engagement letter, you may be required to execute a separate client acknowledgement or agreement and agree to be bound by the terms, conditions and limitations of such agreement. You agree that CRI has no Mayor and Commissioners City of Okeechobee Page Nine responsibility for the activities of its third -party vendors supplying these tools and agree to indemnify and hold CRI harmless with respect to any and all claims arising from or related to the operation of these tools. While we may back up your files to facilitate our services, you are solely responsible for the backup of your files and records; therefore, we recommend that you also maintain your own backup files of these records. We appreciate the opportunity to be of service to the City of Okeechobee and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, Deborah Goode Partner Carr, Riggs & Ingram, LLC RESPONSE: This letter correctly sets forth the understanding of the City of Okeechobee. Management signature: Title: Date: Client Year Ended APPENDIX A CARR, RIGGS & INGRAM, LLC SUPPLEMENTAL SERVICE AGREEMENT Proposed by Date Prepared At this time we anticipate having to perform the following services in order to complete your year end and financial statements: Reason for requiring the change order Nature of work to be performed Discussion with client Estimated Estimated Accountant Rate Hours Totals Estimated cost of change/ additional work You will be billed for the actual time expended on the services at our normal hourly rates. The terms and conditions of payment will be the same as in our engagement letter. Any revision of timetable Approved: Manager Partner Accepted: Client _ Date Mayor and Commissioners City of Okeechobee Page Eleven Rejected Manager Partner Reason Rejected Client APPENDIX A SUPPLEMENTAL SERVICE AGREEMENT PAGE 2 Date: Date: I do not want Carr, Riggs & Ingram, LLC to do the additional services required. I will be responsible for getting our personnel to perform the services. I realize that this will cause a delay in delivery of our financial statements and tax returns. MEMORANDUM C� To: Mayor & City Council From: Marcos Montes De Oca, City Administrator India Riedel, Finance Director RE: 2019 FY Budget Workshop — Date: 08/09/2018 2018 - 2019 HiEhli2hts Exhibit 5 Aug 21, 2018 Per the July 1" certification of the Property Appraiser's Office, the Ad Valorem assessed values including new construction of $952,906 are up by 5.5%. State estimates for Sales Tax Revenues are substantially higher than last year (7.9% & 12.5% respectfully). Fuel Tax Revenues are up slightly, less than 1 %. In preparation of the 2018/2019 budget it is anticipated that the General Fund will see an estimated 5.7% increase in revenues. The budget incorporates and amends Health Insurance Benefit costs, includes amendments to the Capital Fund, and Public Facility Fund expenditures, Grant Funds for the continued Storm Water cleanup for Centennial Park, Appropriation Funds from FDEP, and this year's SCOP Funds for street projects. Operationally budgeted expenditures are approx. 4.1% over the prior 2018 Budget. Details and substantive changes to each department's expenditures are noted within the workshop booklet. City of Okeechobee `w DRAFT 2018/2019 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED F/Y Beginning Fund Balance $ 3,791,160 $ 4,337,467 $ 3,791,160 $ 4,315,500 $ 4,315,500 Roll forward from previous year $ 180,709 $ 272,137 $ 398,002 $ 3,971,869 $ 4,609,604 $ 4,189,162 $ 4,315,500 $ 4,315,500 REVENUES 96% AD VALOREM 7.9932 $ 1,914,819 $ 1,957,528 $ 2,075,803 $ 2,095,000 $ 2,181,694 OTHER FEES $ 682,600 $ 804,420 $ 679,000 $ 761,400 $ 710,300 INTERGOVERNMENTAL $ 1,431,235 $ 1,608,888 $ 1,540,385 $ 1,611,000 $ 1,645,216 CHARGES FOR SERVICES $ 968,645 $ 1,018,249 $ 973,750 $ 973,000 $ 950,600 FINES, FORFEITURES & PE $ 14,770 $ 19,716 $ 14,450 $ 11,350 $ 9,775 USES OF MONEY & PROPE $ 1,000 $ 1,255 $ 1,000 $ 110,000 $ 100,000 OTHER REVENUES $ 37,946 $ 47,531 $ 37,946 $ 41,364 $ 28,114 1 $ 5,051,015 $ 5,457,587 $ 5,322,334 $ 5,603,114 $ 5,625,699 TRANSFERS - IN Public Facilities Fund (Transfe $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 CDBG $ - $ - $ - $ - $ - Capital Pro' /Im rovement Fun $ 796,722 $ - $ 535,453 S 136,335 $ 820,215 TOTAL REVENUES $ 6,378,446 $ 6,079,724 $ 6,605,789 $ 6,089,449 $ 6,795,914 EXPENDITURES LEGISLATIVE $ 182,699 $ 135,665 $ 192,796 $ 125,527 $ 178,591 EXECUTIVE $ 195,341 $ 186,238 $ 204,524. $ 196,387 $ 222,240 CITY CLERK $ 216,170 $ 190,847 $ 208,646 $ 194,410 $ 239,384 FINANCIAL SERVICES $ 279,391 $ 198,204 $ 226,227 $ 202,455 $ 267,981 LEGAL COUNCIL $ 75,710 $ 165,882 $ 115,760 $ 60,265 $ 116,260 GENERAL SERVICES $ 375,544 $ 344,920 $ 396,520 $ 373,138 $ 384,484 LAW ENFORCEMENT $ 2,201,283 $ 2,028,625 $ 2,273,063 $ 2,171,181 $ 2,422,088 FIRE PROTECTION $ 1,587,869 $ 1,493,016 $ 1,668,634 $ 1,615,536 $ 1,662,316 ROAD & STREET FACILIT $ 1,230,079 $ 1,111,379 $ 1,244,392 $ 1,150,550 $ 1,302,570 TOTAL GEN. OPER.EXPENDITURES $ 6,344,086 1 $ 5,854,776 1 $ 6,530,562 1 $ 6,089,449 1 $ 6,795,914 FISCAL YEAR ENDING FUND BALANCE 1 $ 3,825,520 1 $ 4,562,415 1 $ 3,866,387 1 $ 4,315,500 1 $ 4,315,500 5.7% 4..1% 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 1 of 27 I City of Okeechobee DRAFT 2018/2019 BUDGET GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED FUND BALANCE $3,791,160 $4,337,467 $ 3,791,160 $4,315,500 $4,315,500 Roll Forward from previous year $ 272,137 $ 272,137 $ 398,002 $ 4,063,297 1 $ 4,609,604 $ 4,189,162 $ 4,315,500 1 $ 4,315,500 REVENUES TAXES: 311-1000 96%AD VALOREM @ 7.9932 $1,914,819 $1,957,528 $2,075,803 $2,095,000 $2,181,694 TOTAL $ 1,914,819 $ 1,957,528 $ 2,075,803 $ 2,095,000 $ 2.181.694 OTHER FEES: 312-5100 312-5200 314-1000 314-4000 314-8000 316-0000 319-0000 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 Fire Insurance Premium $ 50,100 $ 50,253 $ 45,800 $ 49,100 $ 45,800 Casualty Insurance Prem Tax (Police) $ 67,000 $ 78,658 $ 62,000 $ 71,000 $ 62,000 Utility Tax -Electric $ 450,000 $ 519,267 $ 450,000 $ 510,000 $ 480,000 Utility Tax/Natural Gas $ 17,500 $ 25,196 $ 19,700 $ 23,500 $ 20,000 UtilityTax/Propane $ 30,200 $ 52,175 $ 29,000 $ 30,000 $ 29,000 Prof & Business Tax Receipt $ 66,800 $ 78,200 $ 71,500 $ 74,000 $ 72,500 Public Service Fee $ 1,000 $ 671 $ 1,000 $ 3,800 $ 1,000 1 TOTAL $ 682,600 $ 804,420 $ 679.000 $ 761.400 $ 710,300 AL REVENUES: SRS Cigarette Tax $ 197,479 $ 211,270 $ 198,151 $ 209,000 $ 199,890 Mobile Home Licenses $ 19,500 $ 21,906 $ 19,500 $ 14,500 $ 14,000 Alcoholic Beverage Licenses $ 5,200 $ 6,120 $ 5,200 $ 6,100 $ 5,300 1/2 Cent Sales Tax $ 322,800 $ 378,675 $ 355,413 $ 383,000 $ 383,546 1 Cent Sales Surtax $ 656,154 $ 735,943 $ 734,121 $ 767,000 $ 825,993 Communications Service Tax $ 223,913 $ 245,209 $ 222,000 $ 225,000 $ 208,887 Firefighters Supplement $ 11200 $ 1,543 $ 1,200 $ 1,200 $ 2,400 County Business Licenses $ 4,989 $ 8,222 $ 4,800 $ 5,200 $ 5,200 TOTAL $ 1,431,235 $ 1,608,888 $ 1,540,385 $ 1.611.000 $ 1,645,216 CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-4000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 79,000 $ 74,049 $ 80,000 $ 70,000 $ 75,000 Exception & Zoning Fees $ 500 $ 6,450 $ 500 $ 4,200 $ 1,350 Franchise -Electric $ 401,000 $ 415,135 $ 400,000 $ 390,000 $ 380,000 Franchise -Natural Gas $ 7,095 $ 13,728 $ 10,200 $ 10,300 $ 10,200 Franchise -Solid Waste $ 103,700 $ 119,423 $ 105,700 $ 109,000 $ 106,000 Plan Review Fees $ 1,500 $ 2,065 $ 1,500 $ 2,500 $ 2,000 Alley/Street Closing Fees Map Sales $ 25 $ - $ 25 $ 25 Photocopies $ 25 $ - $ 25 $ 25 Solid Waste Collection Fees-Resd. $ 375,800 $ 387,399 $ 375,800 $ 387,000 $ 376,000 TOTAL $ 968,645 1 $ 1,018,249 $ 973,750 1 $ 973,000 1 $ 950,600 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 2 of 27 City of Okeechobee low - DRAFT 2018/2019 BUDGET GENERAL FUND PITULATION - REVENUE AND EXPI 2016/2017 1 2016/2017 1 2017/2018 1 2017/2018 1 2018/2019 JAMENDED1 EOY I AMENDED I ESTIMATES I PROPOSED FINES, FORFEITURES & PENALTIES: 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 Court Fines $ 8,425 $ 9,939 $ 8,425 $ 5,200 $ 5,000 Radio Comm. Fee $ 4,020 $ 3,350 $ 3,700 $ 2,900 $ 2,700 Law Enforcement Education $ 1,250 $ 1,355 $ 1,250 $ 1,000 $ 1,000 Investigation Cost Reimbursement $ 925 $ 2,172 $ 925 $ 2,190 $ 925 Unclaimed Evidence $ - $ - $ Ordinance Violation Fines $ 150 $ 2,900 $ 150 $ 60 $ 150 TOTAL $ 14,770 $ 19,71 $ 14,450 $ 11,350 $ 9 775 USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 Interest Earnings $ 1,000 $ 1,255 $ 1,000 $ 110,000 $ 100,000 Investment Earnings $ $ - $ - Surplus City Property $ $ - $ TOTAL $ 1,000 $ 1,255 $ 1,000 $ 110,000 $ 100,000 OTHER REVENUES: 334-2000 343-9000 343-9100 343-9200 366-1000 369-1000 369-4000 369-5000 383-0000 Public Safety Grant $ - $ - $ Special Purpose Grant $ - $ - $ - DOT Hwy Maint.Landscape/Mowing $ 8,532 $ 8,532 $ 8,532 $ 8,500 $ 8,700 DOT Master Traffic Signals Maint. $ 15,064 $ 15,064 $ 15,064 $ 15,064 $ 15,064 DOT Maint. Lights & Lights Contract $ $ - $ - Other Revenues $ 10,000 $ 1,286 $ 10,000 Miscellaneous $ 2,000 $ 19,006 $ 2,000 Code Enforcement Fine $ 500 $ 766 $ 500 Police Accident Reports $ 1,850 $ 2,877 $ 1,850 M7,200$ Capital Lease Proceeds $ - $ - $ - TOTAL $ 37 946 $ 47 531 $ 37 946 OTHER REVENUES AND TRANSFER IN 381-1000 Impact Fee Transfer in $ - $ $ - $ - $ Capital Project Improvements (Transfer -In) $ 751,034 $ $ 535,453 $ 535,453 $ 820,215 CDBG Fund (Transfer -In) Public Facilities Improvement (Transfer -In) $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 TOTAL 1 $ 1,101,034 $ 350,000 $ 885,453 $ 885,453 $ 1,170,215 TOTAL REVENUE & OTHER FUNDING SOURCES 1 $ 6,424,186 1 $ 6,079,724 1 $ 6,605,789 1 $ 6,488,567 $ 6,795,914 OPERATING TRANSFERS - OUT Due From CDBG $ - $ $ Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 3 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 46,100 $ 46,100 $ 46,100 $ 46,100 $ 46,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ 1,000 $ 1,000 2100 FICA $ 3,756 $ 2,907 $ 3,756 $ 2,950 $ 3,756 2200 RETIREMENT $ 3,510 $ 2,850 1 $ 3,510 $ 2,400 1 $ 4,850 2300 LIFE AND HEALTH INSURANCE $ 40,057 $ 20,549 $ 42,500 $ 24,700 $ 54,577 2400 IWORKERS COMPENSATION $ 227 $ 236 $ 240 $ 240 $ 258 TOTAL PERSONNEL COSTS: $ 93,650 $ 72,642 $ 97,106 $ 77,390 $ 109,541 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 4 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ - $ 2,490 $ - 3400 OTHER CONTRACT SERVICES $ 58,000 $ 32,500 $ 61,500 $ 23,000 $ 46,500 4000 TRAVEL AND PER DIEM $ 2,000 $ 1,236 $ 2,500 1250 $ 2,500 4100 COMM. & FREIGHT $ 3,200 $ 650 $ 3,200 $ 800 $ 3,200 4500 INSURANCE $ 3,209 $ 2,900 $ 3,350 $ 3,610 4609 REPAIR & MAINTENANCE $ 560 $ - $ 550 $ 600 4901 EDUCATION $ 1,500 $ 725 $ 1,500 $ 500 $ 1,500 4909 MISCELLANEOUS $ 1,000 $ 825 $ 1,000 $ 200 $ 1,000 5400 BOOICS, PUBLICATIONS, ETC $ 1,200 $ 200 $ 1,200 $ 400 $ 1,200 8100 SHARED SERVICES $ 8,940 $ 8,937 $ 8,940 $ 8,937 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ 2,000 $ 2,500 $ 2,500 8201 INTERLOCAL PART. w/1RSC $ $ - $ 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 10,000 $ 10,000 $ 10,000 S 574-8300 TOURISM/ECO. DEV/CENTENNIAL $ - $ $ TOTAL SUPPLIES AND OTHER SERVICES $ 89,049 $ 63,023 $ 95,690 S 48,137 $ 69,050 1 GRAND TOTAL FOR DEPARTMENT $ 182,699 $ 135,665 $ 142,796 $ 125,527 $ 178,591 PROPOSED CHANGES 2300 Increase in Health benefit cost, 10% 4500 Projected Property and Casualty cost for 2019 3400 CAS Legislative Services, $18,000; Balance of Annexation Study Est Cost, $28,500; CRA Study,'0' Grant App1 in process 8202 Economic Development (Prior amount $10,000) Ioltoo -b &aft.l,ber' U-tnow c N I��18, 1ef1 *rLt &M)XV) (X PVD/, i 11 W &a"1lon (- Ow of 05 provicr bosf-o P )shr s a� Nell w%®Ufa ? ,d� t f91-'aWr y 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 5 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: EXECUTIVE j2aQ PERSONNEL COST: 2016/2017 2016/2017E$AE 2018 2017/2018 2018/2019 AMENDED EOY DED ESTIMATES PROPOSED 1100 EXECUTWE SALARIES $ 82,849 $ 82,70087,822 $ 87,822 $ 92,300 1200 REGULAR SALARIES $ 43,653 $ 43,56544,995 $ 44,900 $ 46,500 1510 LONGEVITY/SERVICE INCENTIVE $ - $ -- 2100 FICA $ 9,864 $ 9,81510,305 $ 10,200 $ 10,800 2200 RETIREMENT $ 12,700 $ 12,61012,900 $ 10,200 $ 14,500 2300 LIFE AND HEALTH INSURANCE $ 18,780 $ 18,80019,900 $ 19,700 $ 21,890 2400 WORKERS COMPENSATION $ 722 $ 706795 $ 785 $ 855 TOTAL PERSONNEL COSTS: $ 168,568 $ 168,19676,717 $ 173,607 $ 186,845 1. 56/0 -f 0.0 % &LA f4ormollN dbnp oil m Sala.rq (',GiCLt'IY 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 6 of 27 MOONS - General Fund - 001 City of Okeechobee DRAFT 2018/2019 BUDGET DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 4000 TRAVEL AND PER DIEM $ 4,000 $ 2,478 $ 4,200 2100 8400 4100 COMM. & FREIGHT $ 4,005 $ 3,325 $ 3,707 3600 3900 4400 RENTALS & LEASES $ 3,900 $ 2,658 $ 4,100 3200 4100 4500 INSURANCE $ 3,668 $ 3,351 $ 3,850 3580 4135 4600 R&M VEHICLES $ 1,550 $ 25 $ 1,550 1100 1550 4609 R&M EQUIPMENT $ 1,400 $ 1,210 $ 1,400 1200 1400 4901 EDUCATION $ 1,750 $ 624 $ 1,750 1100 2860 4909 MISCELLANEOUS $ 500 $ 376 $ 500 250 500 5100 OFFICE SUPPLIES $ 800 $ 305 $ 800 550 800 5200 OPERATING SUPPLY $ 1,200 $ 220 $ 1,200 1900 2200 5201 FUEL AND OIL $ 3,000 $ 2,505 $ 3,000 2800 3800 5400 BOOKS, PUBLICATIONS, ETC $ 1,000 $ 965 $ 1,750 1400 1750 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES IS 26,773 $ 18,042 $ 27,807 1 $ 22,780 1 S 35,395 GRAND TOTAL FOR DEPARTMENT $ 195,341 FS 186,238 $ 204,524 1 $ 196,387 $ 222,2407000s<ff �0 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 500 Projected Property and Casualty cost for 2019; 7.5% 4000 Increase based on add'I conferences/Tallahassee visits 4901 Increase based on add? Conferences 5201 Using $4.00 rate per gallon, increasing gallons from 850 to 950 5200 Upgrades /improvements for Admin office, $1000 Postions 2016 2017 2018 2019 City Administrator 1 1 1 1 Executive Assistant 1 1 1 1 Lootud Cif -ode 0J C4OM4 �?- 0A 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 7 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 62,676 $ 61,990 $ 64,570 $ 63,900 $ 66,813 1200 REGULAR SALARIES $ 32,946 $ 32,840 $ 33,900 $ 33,800 $ 35,100 1300 OTHER SALARIES $ 15,100 $ 11,502 $ 15,327 $ 9,000 $ 17,520 1510 LONGEVITY/SERVICE INCENTIVE $ - $ $ - $ 750 2100 FICA $ 8,952 $ 8,050 1 $ 9,105 $ 8,000 $ 9,360 2200 IRETIREMENT $ 9,600 $ 9,490 $ 9,632 $ 7,700 $ 10,800 2300 ILIFE AND HEALTH INSURANCE $ 18,582 $ 18,647 $ 19,830 $ 19,300 $ 21,250 2400 IWORICERS COMPENSATION $ 613 $ 382 $ 685 $ 660 $ 736 TOTAL PERSONNEL COSTS: IS 148,469 $ 142,901 $ 153,049 IS 142,360 $ 162,329 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 8 of 27 �✓ r � uv: General Fund - 001 City of Okeechobee DRAFT 2018/2019 BUDGET DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3103 MUNICIPAL CODE $ 4,500 $ 2,690 $ 4,500 $ 4,500 $ 4,500 3400 OTHER CONTRACTUAL SERVICES $ 9,000 $ 8,800 $ 8,800 $ 8,800 $ 18,800 4000 TRAVEL AND PER DIEM $ 3,000 $ 1,395 $ 3,000 $ 2,000 $ 4,550 4100 COMM. & FREIGHT $ 2,300 $ 2,158 $ 2,417 $ 2,200 $ 2,160 4500 INSURANCE $ 5,501 $ 5,067 $ 5,250 $ 5,000 $ 5,640 4609 R&M EQUIPMENT $ 7,100 $ 6,935 $ 7,530 $ 7,200 $ 10,225 4900 ADVERTISING/OTHER CHARGES $ 25,000 $ 12,795 $ 16,550 $ 16,000 $ 18,000 4901 EDUCATION $ 1,100 $ 300 $ 1,350 $ 1,350 $ 2,100 4909 MISCELLANEOUS/ELECTION $ 6,000 $ 4,496 $ 2,000 $ 2,000 $ 5,200 5100 OFFICE SUPPLIES $ 2,000 $ 1,545 $ 2,000 $ 1,000 $ 3,480 5400 BOOKS, PUBLICATIONS, ETC $ 2,200 $ 1,765 $ 2,200 $ 2,000 $ 2,400 6400 1EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 67,701 $ 47,946 $ 55,597 S 52,050 $ 77,055 GRAND TOTAL FOR DEPARTMENT $ 216,170 1 $ 190,847 $ 208,646 $ 194,410 1 $ 239,384 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 3400 Add $10,000 contract services 1) scan back -logged records, proposals received for a 3-5 year plan 2) shredding services 4000 Additional training; conference location changes 4609 'Increase to 4609 - standard 10%, and included the purchase of Archive Social for social media archiving . 4900 Addition of records destruction project, new bulletin board for posting requirements 4901 Registration fees increased; additional HR training for Clerk 4909 2018 Election; 5100 Purchase of chamber laptop and LF monitor 5400 Subscription and membership costs have increased Position 2016 2017 2018 2019 Clerk 1 1 1 1 Deputy Clerk 1 1 1 1 Adminstrative Secretary - Part time 1 1 1 1 MC 96 Ini ou+{'isv (did? 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 9 of 27 mii General Fund - 001 City of Okeechobee DRAFT 2018/2019 BUDGET DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1510 LONGEVITY $ 750 2300 HEALTH INSURANCE $ 10,050 $ 20,250 $ 9,350 $ 9,325 $ 9,590 3100 PROFESSIONAL SERVICES $ 51,000 $ 42,066 $ 51,000 $ 45,000 $ 52,020 3300 LEGAL COST $ 10,500 $ 101,150 $ 50,500 $ 3,000 $ 50,500 4000 ITRAVEL AND PER DIEM $ 800 $ 627 $ 800 $ 800 $ 1,000 4100 COMM. AND FREIGHT SERVICES $ 1,010 $ 550 $ 1,010 $ 550 $ 800 4609 R&M EQUIPMENT $ 800 $ 364 $ 800 $ 375 $ 800 4901 EDUCATION $ 750 $ 275 $ 750 $ 615 $ 750 5100 OFFICE SUPPLIES $ 300 $ 100 $ 300 1 $ 100 $ 300 5400 MEMBERSHIP & SUBSCRIPTIONS $ 500 $ 500 $ 500 is 500 1 $ 500 TOTAL SUPPLIES AND OTHER SERVICES S 75,710 IS 165,882 $ 115,760 IS 60,265 1 $ 116,260 GRAND TOTAL FOR DEPARTMENT I $ 75,710 1 $ 165,882 IS 115,760 1 $ 60,265 1 S 116,260 PROPOSED CHANGES 2300 Increase in Health benefit cost, 10% 3100 Adjusting based on 2% 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 10 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 59,120 $ 58,920 $ 61,200 $ 61,200 $ 63,360 1200 REGULAR SALARIES $ 71,289 $ 71,445 $ 73,925 $ 73,900 $ 76,535 1201 OTHER SALARY $ $ $ - 1510 LONGEVITY/SERVICE INCENTIVE $ - 2100 IFICA $ 10,200 $ 9,147 $ 10,505 $ 8,000 $ 10,800 2200 RETIREMENT $ 13,200 $ 13,000 $ 13,195 $ 11,200 $ 14,650 2300 LIFE AND HEALTH INSURANCE $ 29,629 $ 29,640 $ 31,475 $ 31,300 $ 34,300 2400 WORKERS COMPENSATION $ 745 $ 801 $ 820 $ 900 $ 881 2500 UNEMPLOYMENT TAXES Is $ - $ TOTAL PERSONNEL COSTS: $ 184,183fi 124,033 $ 129,920 $ 125,300 $ 137,166 2019 Budget Wrkbk for Workshop8/13/20182:34. PM 11 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 nFPARTMFNT- FTNANCF. n1 PAUTX4 1VT MCII� 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3200 ACCOUNTING & AUDIT $ 37,800 $ 29,500 $ 37,800 $ 34,500 $ 41,500 3400 OTHER CONTRACTUAL SERVICES $ 14,500 $ 15,000 $ 15,000 $ 10,500 $ 42,500 4000 TRAVEL AND PER DIEM $ 1,750 $ 670 $ 1,750 $ 805 $ 1,750 4100 COMM. &FREIGHT $ 2,800 $ 2,180 $ 2,917 $ 2,600 $ 2,920 4500 INSURANCE $ 6,418 $ 5,818 $ 6,600 $ 6,300 $ 7,095 4609 R&M EQUIPMENT $ 14,250 $ 8,790 $ 14,250 $ 10,200 $ 14,250 4901 EDUCATION $ 850 $ 290 $ 850 $ - $ 700 4909 MISCELLANEOUS $ 100 $ 48 $ 100 $ 50 $ 2,500 5100 OFFICE SUPPLIES $ 1,200 $ 860 $ 1,200 $ 1,050 $ 1,200 5200 OPERATING SUPPLY $ 15,350 $ 10,890 $ 15,650 $ 11,000 $ 15,650 5400 BOOKS, PUBLICATIONS, ETC $ 190 $ 125 $ 190 $ 150 $ 750 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ _ TOTAL SUPPLIES AND OTHER SERVICES $ 95,208 s 74,171 s 96,307 s 77,155 IS 130,815 TOTAL COST: I $ 279,391 Fs 198,204 1 s 226,227 FS 202,455 1 $ 267,981 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 3200 Increase Audit cost by $1,000 for GASB 75; Adding OPEB Calculation contract, $2,500 (provides- #E for 3 years). 3400 Website/and Continuing maintenance/Media Contractual Services; Adding $30,000 Contractual Services for Network/Software/Computer Services 4909 Added $2,000 Research for Replacement accounting software 4609 Adding Office 365 annual software (1) Word, Excel, Email, PPT, for Finance Cleric 5400 Additional education publications Postions 2016 2017 2018 2019 Finance Director 1 1 1 1 Account Clerk 1 1 1 1 Admnstrative SecretatyBTR Speclist 1 1 1 1 W_- Who dus prw)cbs 0's far 3 tycrS LuA - Aw /T eonsidlaR- an ► ? 1R- AIN by- nvt 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 12 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1200 REGULAR SALARIES $ 68,958 $ 68,908 $ 71,310 $ 71,308 $ 73,820 1300 OTHER SALARY $ 2,315 $ 2,315 $ - $ - 1400 OVERTIME $ - $ - $ _ $ 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 5,577 $ 5,303 $ 5,710 $ 5,480 $ 5,660 2200 RETIREMENT $ 6,900 $ 6,880 $ 7,004 $ 5,600 $ 7,710 2300 LIFE AND HEALTH INSURANCE $ 18,420 $ 18,400 $ 20,556 $ 19,100 $ 21,250 2400 WORKERS COMPENSATION $ 590 $ 575 $ 649 $ 640 $ 695 TOTAL PERSONNEL COSTS: $ 102,760 1 $ 102,381 is 105,229 $ 102,128 1 $ 109,135 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 13 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 125,250 $ 108,900 $ 124,050 $ 110,700 $ 124,050 3400 OTHER CONTRACTUAL SERVICES $ 80,110 $ 84,850 $ 80,110 $ 81,300 $ 88,360 4000 TRAVEL AND PER DIEM $ 4,960 $ 1,800 $ 4,960 $ 3,790 $ 4,960 4100 COMM. & FREIGHT $ 2,544 $ 2,245 $ 5,374 $ 4,070 $ 3,452 4300 UTILITIES $ 9,600 $ 8,405 $ 9,000 $ 8,800 $ 9,100 4400 RENTALS AND LEASES $ 3,687 $ 3,687 $ 3,687 $ 3,690 $ 3,687 4500 INSURANCE $ 18,108 $ 16,450 $ 18,900 $ 17,100 $ 20,310 4600 R&M VEHICLES $ 1,000 $ - $ 500 $ - 4609 R&M BUILDING & EQUIPMENT $ 16,000 $ 12,840 $ 35,910 $ 35,910 $ 12,630 4901 EDUCATION $ 700 $ - $ 700 $ - $ 700 4909 MISCELLANEOUS $ 500 $ 230 $ 500 $ 50 $ 500 5100 OFFICE SUPPLIES $ 2,900 $ 1,277 $ 2,900 $ 2,200 $ 2,900 5200 OPERATING SUPPLY $ 1,900 $ 680 $ 1,500 $ 1,100 $ 1,500 5201 FUEL AND OIL $ 325 $ - $ - 5204 POSTAGE & SUPPLIES $ 5,000 $ 1,175 $ 3,000 $ 2,300 $ 3,000 5400 IDOOKS, PUBLICATIONS, ETC $ 200 $ - $ 200 $ 200 6400 JEQUIPMENT ($750 OR MORE) TOTAL SUPPLIES AND OTHER SERVICES $ 272,784 $ 242,539 $ 291,291 $ 271,010 $ 275,349 GRAND TOTAL FOR DEPARTMENT $ 375,544 1 $ 344,920 1 $ 396,520 $ 373,138 $ 384,484 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10% 3400 Animal Control Services increase 15%, $8250 due to proposed Sheriffs budget 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 4600 Removal of R&M of vehicles 4609 Reduction of $23,300 (PY CH outside painting, etc.) 4609 Adding 6 guest chairs, total $650. Position 2016 2017 2018 2019 Co-ordinator 1 1 1 1 Adminstrative Secretary 1 1 1 1 MDo- InafoeaQ �eG �afie � rob IQros mC� F{UIU lb to �UQ ll� pOSSI�I Ca ro _ 1 eaY -ho -car, o Id t oP � -Fr anima! tit - �s9 di u idua�sQ P w - last 2 qm rs t-ep6i4,1- oo uY 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 14 of 27 City of Okeechobee 7 *�- DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 59,600 $ 53,426 $ 72,557 $ 71,990 $ 75,120 1200 REGULAR SALARIES $ 990,400 $ 932,931 $ 1,057,497 $ 1,042,000 $ 1,143,675 1201 HOLIDAY PAY $ - $ - $ - 1202 OFFICERS HOLIDAY PAY $ 27,146 $ 20,795 $ 27,553 $ 21,100 $ 30,764 1300 OTHER SALARY $ 26,500 $ 24,156 $ 29,100 $ 31,300 $ 32,900 1400 OVERTIME $ 15,000 $ 12,396 $ 7,500 $ 1,600 $ 5,100 1403 OFFICERS OVERTIME PAY $ 89,500 $ 111,256 $ 73,950 $ 78,065 $ 81,750 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 750 1520 OFFICERS LONGEVITY/SERVICE $ 500 $ 500 $ 1540 CAREER EDUCATION $ 14,250 $ 11,825 $ 14,250 $ 12,700 $ 14,250 2100 FICA $ 95,815 $ 92,732 $ 101,614 $ 95,700 $ 104,500 2200 RETIREMENT $ 308,400 $ 262,646 $ 286,454 $ 258,000 $ 265,460 2300 LIFE AND HEALTH INSURANCE $ 261,678 $ 255,305 $ 284,122 $ 281,000 $ 310,600 2400 WORKERS COMPENSATION $ 44,215 $ 43,572 $ 50,256 $ 48,200 $ 53,481 2500 JUNEMPLOYMENT COMP. Is 3,200 $ $ TOTAL PERSONNEL COSTS: 1 $ 1,874,604 $ 1,769,314 1 $ 1,933,496 $ 1.870.865 $ 2,044,430 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 15 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 20,608 $ 21,615 $ 23,826 $ 23,500 $ 35,600 3400 OTHER CONTRACTURAL SERVICES $ 30,728 $ 13,005 $ 30,708 $ 30,708 $ 30,708 4000 TRAVEL AND PER DIEM $ 5,000 $ 4,870 $ 5,000 $ 3,900 $ 7,800 4100 COMM. & FREIGHT $ 34,050 $ 34,843 $ 32,640 $ 33,688 $ 35,040 4300 UTILITIES $ 16,275 $ 14,640 $ 16,275 $ 14,500 $ 16,275 4400 RENTALS AND LEASES $ 5,420 $ 3,855 $ 5,420 $ 4,100 $ 5,420 4500 INSURANCE $ 49,708 $ 45,081 $ 51,500 $ 51,200 $ 55,365 4600 R&M VEHICLES $ 10,000 $ 11,344 $ 15,000 $ 20,500 $ 16,000 4609 R&M EQUIPMENT $ 23,550 $ 17,156 $ 23,550 $ 12,600 $ 27,550 4700 PRINTING $ 2,000 $ 200 $ 2,000 $ 2,000 $ 2,000 4901 EDUCATION -RESTRICTED $ 4,500 $ 1,425 $ 4,500 $ 4,000 S 4,500 4902 EDUCATION -NON -RESTRICTED $ 4,500 $ 4,064 $ 4,500 $ 2,000 $ 4,500 4909 MISCELLANEOUS $ 1,500 $ 1,699 $ - $ 1,500 $ 1,500 5100 OFFICE SUPPLIES $ 5,000 $ I,850 $ 5,000 $ 3,100 $ 5,000 5101 DETECTIVE SUPPLIES $ 3,000 $ 1,375 $ 3,000 $ 2,000 $ 3,000 5102 INVESTIGATION FEES $ 1,800 $ 930 $ 1,800 $ 800 $ 1,800 5200 OPERATING SUPPLY $ 17,100 $ 10,075 $ 17,100 $ 10,500 $ 17,100 5201 FUEL AND OIL $ 66,140 $ 43,750 $ 68,448 $ 52,200 $ 78,400 5202 OPERATING SUPPLIES (TIRES) $ 8,000 $ 7,705 $ 8,800 $ 8,800 $ 9,500 5203 UNIFORMS/PATCHES $ 15,300 $ 15,875 $ 18,000 $ 15,000 $ 18,100 5400 BOOKS, PUBLICATIONS, ETC $ 2,500 $ 1,989 $ 2,500 $ 1,200 $ 2,500 6400 EQUIPMENT ($750 OR MORE) $ - $ 1,965 $ - 8300 PUBLIC SERVICE GRANT $ $ $ 2,520 8301 FDOT -Traffic Safety Grant $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES $ 326,679 $ 259,311 $ 339,567 $ 300,316 $ 377,658 GRAND TOTAL FOR DEPARTMENT $ 2,201,283 1 $ 2,028,625 1 $ 2,273 063 15 2,171,1811 $ 2,422,088 N C- SRo S 1 oCluded PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA SRO Program included in related line item cost (2 Officers) 1200 Includes leave payout for employees 2300 Increase in Health benefit cost, 10 % 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 1300 Shifting $4000 from add'I OT (SRO) increase) to flat Other Salaries; $1250 shift from 521-1400 Non -sworn OT 1400 Decreasing non -sworn OT, $2500 (shifting to Other Salaries 3100 Annual Crime Lab fee increased fr $20,726 to $32,500 4609 Previous budgeted in Capital, Replacement office & electronics equip, $4,000 Position 2016 2017 2018 2019 Police Chief 1 I 1 1 Major 1 1 1 I Lieutenant 1 I 1 1 Sergeant 5 5 5 5 Certified Officer 12 12 14 14 Co-Ordinator I 1 1 I Record Clerk/Supervisor I I 1 I Certified Officer - Part time 2 2 2 2 School Crossing Guard -Part time I 1 1 I tj S 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 16 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED H00 EXECUTIVE SALARIES $ 71,646 $ 71,050 $ 74,169 $ 73,800 $ 76,600 1200 REGULAR SALARIES $ 682,520 $ 652,955 $ 710,232 $ 695,500 $ 720,100 1201 HOLIDAY PAY $ 25,015 $ 19,166 $ 25,390 $ 21,800 $ 26,286 1300 OTHERSALARY $ 28,649 $ 27,490 $ 29,278 $ 29,100 $ 29,900 1400 OVERTIME $ 36,910 $ 47,561 $ 38,800 $ 42,776 $ 40,500 1401 OVERTIME PAY/ANNUAL & SICK $ 60,060 $ 57,545 $ 61,500 $ 57,877 $ 63,670 1402 DISPATCHER OVERTIME $ 5,850 $ 8,390 $ 4,750 $ 4,500 $ 6,090 1501 VOLUNTEER PAY $ 12,000 $ 13,617 $ 14,000 $ 15,364 $ 14,000 1510 LONGEVITY/SERVICE INCENTIVE $ 500 $ 500 $ - $ 1,250 1540 CAREER EDUCATION $ 1,200 $ 950 $ 1,200 $ 1,200 $ 2,400 2100 FICA $ 71,800 $ 66,259 $ 74,259 $ 69,500 $ 73,100 2200 IRFTIREMENT $ 192,040 $ 180,763 $ 190,256 $ 188,000 $ 182,100 2300 ILIFF AND HEALTH INSURANCE $ 144,117 $ 127,476 $ 141,050 $ 130,500 $ 144,500 2400 WORKERS COMPENSATION $ 40,690 $ 40,206 $ 43,600 $ 43,500 S 46,870 2500 JUNEN1PLOYMENT COMPENSATION $ - $ - $ TOTAL PERSONNEL COSTS: $1,372,997 $1,313,928 $1,408,494 $1,373,417 $1,427,366 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 17 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES (MD) $ 7,800 $ 7,565 $ 8,400 $ 7,410 $ 7,800 3102 PROF SERV (PHYS FOR SCBA) $ 3,800 $ 2,890 $ 3,800 $ 3,000 $ 3,500 3103 WELLNESS PROGRAM (Gym) $ 3,600 $ 2,880 $ 3,600 $ 2,880 $ 3,000 3400 OTHER CONTRACTUAL SERVICES $ 2,450 $ - $ 2,450 $ 7,450 4000 TRAVEL AND PER DIEM $ 3,000 $ 2,926 $ 3,200 $ 2,400 $ 3,200 4100 ICOMM. & FREIGHT $ 16,403 $ 11,470 $ 23,030 $ 23,000 $ 20,000 4300 UTILITIES $ 14,000 $ 11,944 $ 13,000 $ 11,700 $ 13,000 4400 RENTALS AND LEASES $ 2,400 $ 1,675 $ 2,400 $ 1,700 $ 2,400 4500 INSURANCE $ 30,409 $ 27,655 $ 31,500 $ 30,500 $ 33,865 4600 R&M VEHICLES $ 37,000 $ 33,160 $ 72,629 $ 72,629 $ 33,160 4609 R&M BUILDING & EQUIPMENT $ 29,075 $ 24,643 $ 29,075 $ 32,000 $ 33,575 4700 PRINTING $ 600 $ 425 $ 600 $ 300 $ 600 4901 JEDUCATION $ 11,000 $ 6,265 $ 11,000 $ 6,900 $ 11,000 4902 IPUBLIC EDUCATION & FIRE PREV. $ 1,500 $ 1,477 $ 1,500 $ 500 $ 2,500 4903 1 CODE ENFORCEMENT $ 9,000 $ 10,080 $ 9,000 $ 6,500 $ 9,000 4905 TRAINING & MATERIALS $ 3,500 $ 1,755 $ 3,500 $ 3,000 $ 3,500 4909 MISCELLANEOUS $ 400 $ 85 $ 400 $ 200 $ 400 00 100 OFFICE SUPPLIES $ 2,420 $ 1,605 $ 2,541 $ 2,100 $ 3,000 OPERATING SUPPLY $ 11,825 $ 13,008 $ 11,825 $ 10,500 $ 13,000 5201 FUEL AND OIL $ 9,190 $ 7,390 $ 9,700 $ 9,500 $ 14,000 5202 OPERATING SUPPLIES (TIl2ES) $ 3,500 $ 995 $ 5,000 $ 4,500 $ 5,000 5203 UNIFORMS/PATCHES $ 8,000 $ 6,515 $ 8,000 $ 7,000 $ 8,000 5400 BOOKS, PUBLICATIONS, ETC $ 4,000 $ 2,680 $ 4,000 $ 3,900 $ 4,000 6400 EQUIPMENT ($750 OR MORE) $ - S _ $ _ $ g TOTAL SUPPLIES AND OTHER SERVICES: $ 214,872 1 $ 179,088 1 $ 260,150 $ 242,119 1 $ 234,950 GRAND TOTAL FOR DEPARTMENT I $ 1,587,869 S 1,493,016 $ 1,668 634 1 S 1,615 536 I $ 1,662,316 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 3400 Adding $5,000 Estimated Magistrate contract/cost 2300 Increase in Health benefit cost, 10 % 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 3102 Decrease, $300 3103 Decrease, $600 4100 Decrease, $3,030 4600 Decrease, 39,469 - (PY major repairs to Ladder neck) 4902 Increase due to low stock inventory, $1,000 4903 Increase due to possible need for software for Magistrate 4609 Retro fit LED lighting, $2,500; Remove counter/add desk $1000; Balcony repairs, $1000 5201 Using $4.00 rate per gallon, increasing gallons from 2800 to 3200; Diesel 275 gal @ $4.25 5100 Increase for replacement printers in Fred/Chiefs offices 5200 Adding 10% based on increase cost trend Position 2016 2017 2018 2019 Fire Chief 1 1 1 I Captain 1 I Lieuteant 3 3 3 3 Firefighter/EMT 8 8 7 7 Dispatcher 4 4 5 5 Code Enforecment Officer -Part time 1 1 1 1 Administrative Secretary I I I I 2019 Budget Wrkbk for Works hop8/13/20182:34 PM 18 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 143,470 $ 139,331 $ 169,495 $ 164,000 $ 91,650 1200 REGULAR SALARIES $ 310,300 $ 277,406 $ 279,958 $ 248,200 $ 385,800 1300 OTHER SALARIES $ 33,685 $ 13,567 $ 36,000 $ 24,800 $ 36,700 1400 OVERTIME $ 3,500 $ 2,718 1 $ 3,553 $ 3,500 $ 4,000 1510 LONGEVITY/SERVICE INCENTIVE $ - $ $ - 2100 FICA $ 39,123 $ 28,135 $ 40,090 $ 32,500 $ 37,800 2200 RETIREMENT $ 43,500 $ 29,135 $ 37,867 $ 25,700 $ 49,900 2300 LIFE AND HEALTH INSURANCE $ 89,066 $ 85,162 $ 98,900 $ 90,200 $ 99,400 2400 WORKERS COMPENSATION $ 32,240 $ 31,970 $ 33,569 $ 33,400 $ 36,390 00 UNEMPLOYMENT COST $ 300 $ - $ 500 $ 500 $ 500 TOTAL PERSONNEL COSTS: S 695,184 $ 607,424 $ 699,932 $ 622,800 $ 742,140 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 19 of 27 _z S General Fund - 001 City of Okeechobee DRAFT 2018/2019 BUDGET DEPARTMENT: PUBLIC WORKS (fKA11 2016/2017 2016/2017 2017/2018 2017/2018 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 5,000 $ 635 $ 5,000 $ 2,000 $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 2,800 $ - $ - $ - 3401 GARBAGE COLLECTION FEE $ 367,257 $ 368,338 $ 370,228 $ 369,900 $ 376,900 4000 TRAVEL AND PER DIEM $ 2,500 1 $ 2,415 $ 3,500 $ 2,000 $ 3,500 4100 COMM. &FREIGHT $ 6,500 $ 5,185 $ 7,032 $ 6,800 $ 7,500 4300 UTILITIES $ 18,500 $ 15,415 $ 18,500 $ 18,500 $ 18,500 4400 RENTALS & LEASES $ 750 $ 1,225 $ 2,250 $ 1,800 $ 2,250 4500 INSURANCE $ 35,788 $ 32,987 $ 32,400 $ 32,100 $ 34,830 4600 R&M VEHICLES $ 8,000 $ 6,115 $ 8,500 $ 8,200 $ 8,500 4605 R&M PARKS $ 7,500 $ 9,265 $ 7,500 $ 4,800 $ 7,500 4609 R&M BUILDING & EQUIPMENT $ 22,500 $ 21,995 $ 31,750 $ 31,750 $ 31,750 4901 EDUCATION $ 4,000 $ 3,935 $ 5,000 $ 2,900 $ 5,000 4909 MISCELLANEOUS $ 500 $ - $ 500 $ 300 $ 500 5100 OFFICE SUPPLIES $ 750 $ 808 $ 1,000 $ 1,100 $ 1,000 5200 OPERATING SUPPLY $ 6,500 $ 6,797 $ 7,000 $ 8,200 $ 8,000 5201 FUEL AND OIL $ 27,050 $ 19,620 $ 27,000 $ 21,100 $ 32,500 5202 OPERATING SUPPLIES (TIRES) $ 3,500 $ 1,940 $ 3,500 $ 3,500 $ 3,500 5203 UNIFORMS $ 6,750 $ 7,215 $ 6,750 $ 6,500 $ 6,750 5204 DUMPING FEES $ 750 $ - $ 750 $ 200 $ 750 5205 MOSQUITO CONTROL $ 7,500 $ $ 6,000 $ 6,000 $ 6,000 5400 BOOKS, PUBLICATIONS, ETC $ 500 $ $ 300 $ 100 $ 200 6300 IMPROVEMENTS $ - $ 65 $ - 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: S 534,895 $ 503,955 $ 544,460 $ 527,750 $ 560,430 GRAND TOTAL FOR DEPARTMENT $ 1,230,079 $ 1,111,379 $ 1,244,392 $ 1,150,550 1,302,570 PROPOSED CHANGES Salary and other related cost include longevity and 2% COLA 2300 Increase in Health benefit cost, 10%; Adding 1 FT Admin Secretary benefits 1200 Employee leaving mid year 1300 Shifted position fiom Exe to Regular -changing position fr Ops Supvr to Maint. Foreman, Adding Admin Secretary FT 2400 & 4500 Projected Property and Casualty cost for 2019; 7.5% 4000 Cellular service for 5 traffic cabinets (remote access) -also prcodi S FDUTaccess l US diogusfi(� 5201 Using $4.00 rate per gallon, Gas 2000 gal; Diesel 2000 gal @ $4.25 5200 Additional Software (office) License costs Position 2016 2017 2019 2019 Director 1 1 1 1 Operations Supervisor 1 1 1 0 Maintenance Foreman i 1 0 1 Lead Operators 1 1 1 1 Mechanics 1 1 1 1 Maintenance Operator 5 5 5 5 Administrative Secretary 0 1 PT I PT 1 FT l��- �.b�►�s ��ppgra�ab� � ��s , FDoT ►n .� bey t � s 2019 Budt Wrkbk for W Mc- ,orsho /13/201 2:P ccbm fvc�asc EoC(" � - ors C Iws 20 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET Public Facility Fund-301 Public Facility Fund (Transportation) 2016/2017 1 2016/2017 1 2017/2018 1 2017/2018 2018/2019 AMENDED I EOY I AMENDED JESTIMATES IPROPOSED /Y BEGINNING FUND BALANCE 1 $ 658,676 1 $ 624,083 1 $ 819,105 $ 852,087 1 $ 1.002,747 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 330,400 $ 374,418 $ 331,500 $ 378,000 $ 364,880 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 207,500 $ 235,598 $ 208,000 $ 239,000 $ 224,965 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 67,500 $ 65,993 $ 66,500 $ 66,500 $ 64,225 301-312.3000 NINTH CENT FUEL TAX $ 57,000 $ 64,439 $ 58,000 $ 65,000 $ 62,975 301-335.4100 MOTOR FUEL TAX REBATE $ 2,500 $ 1,637 $ 2,500 $ 1,300 $ 1,200 301-361.1000 1 SCOP Funding $ - $ 57,750 $ 177,537 $ - $ 177,537 301-361.1000 INTEREST EARNINGS $ 350 $ 230 $ 300 $ 9,500 $ 9,000 301-369.1000 IMISCELLANEOUS $ - $ $ TOTAL REVENUES 665,250 800,0651 844,337 759,300 904,782 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 25,000 $ 750 $ 25,000 $ 2,000 $ 25,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 51,000 $ 49,568 $ 51,000 $ 64,600 $ 66,000 301-5494300 PUBLIC FAC. UTILITIES $ 77,300 $ 52,556 $ 30,000 $ 43,040 $ 48,300 301-549-4609 REPAIR & MAINTENANCE $ 18,500 $ 4,111 $ 18,500 $ 15,500 $ 50,000 301-549-4909 MISC-PARIC HOLIDAY LIGHTS $ 5,000 $ 3,550 $ 10,000 $ 8,300 $ 12,500 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 65,000 $ 47,808 $ 65,000 $ 65,000 $ 67,500 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 275,000 $ 94,700 $ 205,000 $ - $ 135,000 301-549-6301 SCOP IMPROVEMENTS $ - $ - $ 177,537 $ - $ 177,537 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ - $ 350 $ 7,500 $ 5,200 $ 10,000 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 174,000 $ 1,650 $ 188,000 $ 55,000 $ 89,500 TOTAL EXPENSES S 690,800 1 $ 255,043 1 $ 777,537 $ 258,640 $ 681,337 Transfer to General Fund $ 350,000 1 S 350,000 1 $ 350,000 1 $ 350,000 1 $ 350,000 F/Y ENDING FUND BALANCE $ 283,126 1 $ 819,105 1 $ 535,905 1 $ 1,002,747 $ 876 192 2019 Budget W rkbk for Workshop8/13/20182:34 PM 21 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET 3100 Eng/Prof Services $ 25,000 3400 Grounds Maint/Street Sweeping (adding Centennial Park) $ 60,000 4609 Replace Small ROW equip, chain saws, pole saw etc. $ 1,500 Sidewalk Repair Project $ 30,000 4909 Replace Tree, $10,000 $ 12,500 5300 Sign Repair/Repl $ 15,000 Traffic Signal Equip Upgrades $ 12,500 ROW Drainage $ 10,000 R&M Bridges & Culverts $ 10,000 Storm Water Infiltration repair $ 10,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt Program $ 120,000 SE 6th Ave Sidewalk $ 15,000 SE 3rd Ave and SE 6th St SCOP 6301 Improvements $ 177,537 6302 New and Repl Trash cans Parks and S. Park Street (20) $ 10,000 6400 Repl 3/4 ton 2wd pickup truck $ 24,000 Repl Zero turn mower $ 15,500 Sweeper $ 50,000 GR- uie 000ing t do any re-s-lrlpin9 or *ipvn9 fnD0- rimory D'olif Shel )� asPhaIt 40[n. hcahm" M C -hl >9�f�, nGy sold d lLl,�e y um ff2 r-o � sibCo r� QUA - Nau44 -trash pans 4 &0 each? YA Okla— M"M pws rgays 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 22 of 27 ., City of Okeechobee T DRAFT 2018/2019 BUDGET CAPITAL PROTECTS IMPROVEMENTS BEGINNING FUND BALANCE 04-383.0000 04-364.1000 04-361.1000 04-369.1000 2016/2017 2016/2017 1 2017/2018 1 2017/2018 1 2018/2019 AMENDED EOY AMENDED ESTIMATES PROPOSED $ 5,729,685 $ 6,179,378 1 $ 4,987,789 1 $ 4,987,789 1 $ 4,344,644 DISPOSITION OF FIXED ASSETS $ 237,600 $ 246,000 $ 225,000 $ 225,000 $ 225,000 . INTEREST EARNINGS $ 5,200 $ 4,751 $ 2,500 $ - $ 1,500 MISCELLANEOUS $ 500 $ - $ 500 TOTAL REVENUES I $ 243,300 1 $ 250,751 1 $ 228,000 $ 225,000 $ 226,500 EXPENDITURES 304-549-3100 Professional Services $ 25,000 $ 4,552 $ 25,000 $ 5,000 $ 25,000 304-529-4600 REPAIR & MAINTENANCE $ 25,000 $ 1,500 $ 25,000 $ 25,000 304-513-3100 Professional Services $ 9,500 $ - $ 9,500 $ - $ 9,500 304-512-6400 ADMINISTRATION CAPITAL $ 6,900 $ 6,900 $ 4,230 $ 4,230 $ 12,000 304-513-6400 FINANCE CAPITAL $ 2,500 $ 1,055 $ 3,200 $ 2,200 $ 1,500 304-519-6400 GENERAL SERVICES CAPITAL $ 66,000 $ 105,528 $ 35,000 $ 35,000 $ 28,000 304-521-6400 LAW ENFORCEMENT CAPITAL $ 369,365 $ 349,830 $ 483,805 $ 483,200 $ 349,146 304-522-6400 FIRE PROTECTION CAPITAL $ 53,000 $ - $ 100,800 $ 100,800 $ 67,200 304-522-6401 FIRE PROTECTION CAPITAL $ 491,000 $ 522,590 $ - $ - 304-536.6400 SEWER/WASTEWATER $ - $ 6,901 $ 12,500 304-541-6400 PUBLIC WORKS CAPITAL $ 6,900 $ 15,884 $ 19,250 $ 41,500 304-549-6401 PARKS CAPITAL IMPROVEMENT $ 50,000 $ 27,600 $ 78,000 $ 68,000 304-549-6402 MEDIAN REPLACEMENT & ROW $ 85,000 $ - $ 30,000 $ 30,000 $ 10,000 304-549.6403 I"RI+ PR0 GRA%l $ - $ $ - $ - ) 1 i.wx) 304-584.6400 FUTURE CAPITAL PROJECTS $ $ $ $ 304-2512-6400 CLERIC CAPITAL $ $ $ 18,300 $ 18,300 $ 8,000 304-584.7100 PRINCIPAL $ $ $ - $ 304-584.7200 INTEREST $ - $ $ - $ TOTAL EXPENDITURES $ 1,190,165 $ 1,042,340 $ 844,585 $ 678,730 $ 659,846 F/Y ENDING F TRANSFER OUT TO Other Funds $ 316,020 $ 400,000 $ 53,060 $ 53,060 $ - TRANSFER OUT TO GENERAL FUND $ 796,722 $ - $ 535,453 $ 136,355 $ 820,215 TOTAL TRANSFER OUT $ 1,112,742 $ 400,000 $ 588,513 $ 189,415 $ 820,215 ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE $ - $ $ $ - $ - JND BALANCE $ 3,670,078 $ 4,987,789 $ 3,782,691 1 $ 4,344,644 $ 3,091,083 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 23 of 27 512-6400 512-6400 512-6400 513-6400 513-6400 519-6400 519-6400 521-6400 521-6400 522-6400 522-6400 549-6403 549-6403 541-6400 541-6400 541-6401 541-6401 41-6402 City of Okeechobee DRAFT 2018/2019 BUDGET Capital Projects Improvements Specific Projected cost/estimates Admin Finance Finance General Services General Police Fire Fire Public Public I Public Public Works Parks desk, credenza, conference table, chairs. $%000.00 Admin Subtotal $12,000.00 Replacement plan for Computers $1,500.00 Fin Subtotal '1 $1,500.00 Interior doors @ CH (Fin & GS) $3,000.00 New Roof over back porches @ CH No. and So. $22,000.00 HID Security Lock System $12,500.00 GS Subtotal $2 0.00 Equipment for new cars including striping, etc. $44,000.00 12 Replacement Police vehicles $276,000.00 1 -Radar $2,200.00 Computers and related equipment $7,500.00 1 - Tasers $1,340.00 HID Security Lock System $7,606.00 Evidence Processing Program $10,500.00 PD Subtotal; $349,146.00 Opti-Com-Equipment in trucks for the emergency lights $21,000.00 SCBA Bottle Replacements (continued reoccurring) $5,000.00 SCBA Harnesses $5,000.00 A/C Unit(upstairs) $10,000.00 Washer replacement $1,000.00 Chairs for training room $1,200.00 Replacement AED Unit $1,500.00 6 - Sets of Bunker Gear $18,000.00 Ice Machine -Replace with larger capacity $4,500.00 Fire Subtotal $67,200.00 Tree Program $15,000.00 PW Trees Subtotal; $15,000.00 Backup Generator for PW Facility $40,000.00 GPS data colleciton unit $1,500.00 PW Subtotal $41,500.00 Centennial Park - Solar Area Lights (12) I j $6,000.00 Centennial Park-Chckee Huts (4) ; $20,000.00 Centennial Park -Picnic Tables (5) $5,000.00 Centennial Park - Playground Equipment $10,000.00 Centennial Park - Landscaping j $10,000.00 Concrete ffor pads $2,000.00 Parks Subtotal $53,000.00 Median Rep I Median Replacement & Right of Way $10,000.00 Med Replacement Med Repl Subtotal $10,000.00 2512-6400 Clerk Replacement Scanner for Laser Fiche 2512-6400 Clerk Clerk Subtotal $8,000. 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 24 of 27 City of Okeechobee 1, law DRAFT 2018/2019 BUDGET Other Grants RECAPITULATION - REVENUE & EXPENSES 2016/2017 1 2016/2017 1 2017/2018 1 2017/2018 1 2018/2019 AMENDED I EOY I AMENDED JESTIMATES 1PROPOSED F/Y BEGINNING FUND BALANCE $ 39,642 $ 8,575 $ 99,996 $ 60,195 $ 37,490 REVENUES 302-331.3903 302-331-3904 302-331.3905 302-361.1000 302-381.0000 302-381.0000 TMDL Grant $ 183,630 $ $ 41,130 Stoimwater Drainage Grant $ 175,000 $ - $ 175,000 $ 175,000 $ 183,630 Section 319 Grant $ - $ $ - Interest Earnings $ - $ $ TRANSFER IN -CAPITAL ASSIGNED FUNDS t $ 300,000 1 $ 300,000 1 $ - TRANSFER IN -CAPITAL FUND RESERVES $ 16,020 $ 100,000 $ 42,610 TOTAL REVENUES 1 $ 674,650 1 $ 400,000 $ 258,740 1 $ 175,000 $ 183,630 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4609 302-2552.4609 302-2552.4909 302-2000-4909 302-27523100 302-2752.4609 302-2752.6300 302-2752-6400 PROFESSIONAL SERVICES $ $ $ ADMINISTRATIVE SERVICES $ $ $ TEMPORARY RELOCATION $ $ $ HOUSING REHAB DEMO/REPL/RELOC $ $ - $ j MISCELLANEOUS $ $ $ MISCELLANEOUS - BANDING EXP PROFESSIONAL SERVICES $ 23,100 $ 5,905 $ 17,682 ADMINISTRATIVE SERVICES $ 5,000 $ 5,000 $ - MISCELLANEOUS $ 1,000 $ 100 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - $ - INFRASTRUCTURE IMPROVEMENTS $ 175,000 $ - $ 175,000 $ 69,500 Park and Canal Improvements $ 510,192 $ 389,924 $ 377,220 TOTAL EXPENSES $ 714,292 $ 400,929 $ 570,902 $ 69,500 $ 50,000 Return General Fund Loan $ 128,205 $ F/Y ENDING FUND BALANCE $ $ 7,646 1 $ (212,166)1 $ 37,490 1 $ 171,120 DUE TO GENERAL FUND $ $ 150,000 $ Grant related project Taylor Creek Park TMDL Grant $183,630; Matching, $183,630 (FEDP NS018) 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 25 of 27 = City of Okeechobee DRAFT 2018/2019 BUDGET Appropriations Grant RECAPITULATION - REVENUE & EXPENSES V1 �(^�� 1lA C 2016/2017 2016/2017 2017/2018 2017/2015 2018/2019 AMENDED I EOY I AMENDED IESTIMATRSIPRopomml FN BEGINNING FUND BALANCE - $ - I $ $ - I $ $ 1,000 REVENUES 307-334.3900 307-361.1000 307-381.0000 Appropriation Funds $ $ $ 209,000 $ - $ 209,000 Interest Earnings $ $ $ - $ TRANSFER IN -CAPITAL FUND RESERVES $ - $ $ 10,450 $ 10,450 $ - TOTAL REVENUES $ - $ - $ 219,450 $ 10,450 $ 209,000 EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES -Engineering Services $ $ $ _ PROFESSIONAL SERVICES -Grant Admin $ $ $ 9,450 $ 9,450 $ - ADMINISTRATIVE SERVICES $ - $ $ 1,000 $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ $ $ 209,000 $ 209,000 TOTAL EXPENSES $ - $ $ 219,450 $ 9,450 $ 210,000 F/Y ENDING FUND BALANCE Is - I $ - $ $ 1,000 $ DUE TO GENERAL FUND 334-3900 SE 8TH Avenue Project 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 26 of 27 City of Okeechobee DRAFT 2018/2019 BUDGET LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES REVENUES 601-351.1000 601-35 L2000 601-354.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 500 $ 500 $ 1,000 $ 1,000 $ 500 INTEREST EARNINGS MISCELLANEOUS TOTAL REVENUE $ 500 $ 500 1 $ 1,000 1 $ 1,000 1 $ 500 EXPENDITURES 601-529.4909 601-529.5200 601-549.6300 601-549.6400 LAW ENF. SPECIAL MISC. $ 250 $ 250 $ 500 $ 1,000 $ 1,000 LAW ENF. SPECIAL EDUCATI $ - $ - $ $ 500 LAW ENF. SPECIAL IMPROVE $ - $ - $ - LAW ENF. SPECIAL MACH 8c 1 $ 1,500 $ 1,500 $ 8,400 $ 8,400 $ 2,000 TOTAL EXPENDITURES1 1,750 1,750 8,900 9,400 3,500 F/Y ENDING BALANCES $ 3,111 $ 3,111 $ 3,720 1 $ 3,220 1$ 220 2019 Budget Wrkbk for Workshop8/13/20182:34 PM 27 of 27 `S�.OF•�kEf.`H °rm MEMORANDUM To: Mayor and City Council From: Marcos Montes De Oca, City Administrator Subject: August 21, 2018 City Council Additional Agenda Item Date: August 21, 2018 DISIribu,W a-1- Meehn EA1 b& #(V hug. 21 20/8 Please add the following item to the August 21, 2018 City Council Regular Meeting and First Budget Workshop Agenda: NEW BUSINESS E. Motion to approve Southern Coatings, Inc. Change of Scope No. 1 in the amount of $17,600.00 and a contract extension time of five days for additional repairs to the Police Department Roof, Project No. PW 01-00-04-18 — Public Works Director (Exhibit 6). L v� CITY OF OKEECHOBEE, PUBLIC WORKS Okeechobee Memo Exhibit 6 FLORIDA •Founded 1915 Aug 21, 2018 To: Marcos Montes De Oca, City Administrator From: David Allen, Public Works Director Date: 8/21/2018 Re: Police Department Roof Change Order Construction was started on the replacement roof for the police Department today and unfortunately it was determined that there is a different roof structure present on a portion of the roof that was not anticipated. The PD building was built with an initial phase and then years later an addition was added. Different roof construction was used in the two areas and when the contractor began construction they encountered different conditions that were not anticipated. The older portion of the roof, approximately 2/3 of the entire roof area utilized lightweight concrete layer over the metal roof decking (See photo below). Roof Structure using lightweight concrete The lightweight concrete used in the construction has been subject to repeated wet/dry conditions over the years which has resulted in the material breaking down until it crumbles to the touch and it is no longer sound (See photo below). For the new roof structure to be anchored securely, the layer of lightweight concrete will need to be removed prior to installation of the new roof. The cost of the additional labor to remove the lightweight concrete is $17,600.00 and a contract extension time of 5 additional days, extending the contract to September 22, 2018. A copy of the change order is attached. Original Contract Amount $ 97,777.00 Original Contingency Amount (%10) $ 9,777.00 Change Order $ 17,600.00 Total Amount Approved $125,154.00 dak :mxsxi=.,.anatrnc.*aauxcr.+�r�u .mn..n: r,.-zr•.•�•.,,,,.r•....: ,,.. .m...�r ..,. _•�x:�xs-�.....�-rn_...... .., •., ...x..._. :. ,o.... .. Roof structure using lightweight concrete showing deterioration f uNV :�- -. Document G701TM - 2001 Change Order PROJECT (Nance and address). City of Okeechobee Polioe Station Re -Root Project 55 SE Third Avenue Okeechobee. Florida 34974 TO CONTRACTOR (Name and address) S01.11Cm Coatings, Inc 2241 N W 22"d Street Ste 104 Pompano Beach, FL 33069 CHANGE ORDER NUMBER: 00I DATE: 08/20/18 OWNER 3 PROJECT NUMBER: PW 01-00-04-18 .MNTRACT DATE: 06/28/1 R =TRACT FOR: Rooting OWNER: X CONTRACTOR:X FIELD: ❑ OTHER: ❑ THE =TRACT IS CHANGED AS FOLLOWS: (Ifichide, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Unforeseen Conditions Remove approximately 5.020 sq.tt, of lightweight concrete from the existing 7.750 sq.tt. root. Owner to provide dump trucks as Necessary to cart the lightweight concrete off site. Owner to provide calling loan off site location of their choice a t no cost to SCI. SCI will cotmntie to provide al l other carting and removal per conhact. The original Contract Sum was $ 97.777.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ _ 97.777.00 The Contract Sum will be increased by this Change Order in the amo tint of the New Contract Sum including $ — 17.600.00 this Change Order will be $ 115.377.00 Tile faatractTime will be increased by 5 days. The date of Substantial Completion as of Lhe date of this Change Order therefore is September 22. 201 R NOTE, This Change Order does not include changes in the Contract -Sum -Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and the Contractor, in which case a CltangeOrder is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE OWNER AND THE CONTRACTOR. City of Okeechobee Southern Coatings Inc OWNER CONTRACTOR 55 SE THIRD AVENUE Okeechobee, Florida 34974 ADDRESS BY: (signature) /t1'l�naiuej DATE 2241 NE 221ld STREET Pompano Beach, Florida 33069 ADDRESS BY; ((sig�)10111 r) Scott Biederman /typed „anuj DATE Al Document 13701 m - Mal. Copyright© 1979, 1987, 2000 and 2001 by The American Institute. of Architects. All rights reserved. produced by AIA software al 10:49:25 on 06/09/2016 under Order Nn 2392332285_1 which expires on 10111t2016. and is not for resale User Notes: This document was 1 (1148612431) MEMORANDUM To: City Council From: Mayor Watford Subject: FLC Conference Date: August 20, 2018 Inelucled /�'/}qerV�i,� f ocp4k J Aug 2,1126 I would like to thank you for allowing me to represent the City at the Florida League of Cities Annual Conference. The theme continued to be protecting Home Rule, and most workshops were geared toward this issue. One workshop was on leadership: "You Have No Idea How Important You Are". It was not about ego or pride, but promoting trust and confidence; expressing appreciation (to staff and public); communicating esteem to others; and providing inspiration to others. Friday afternoon was a "Home Rule Rally" with a political convention type atmosphere celebrating 50 years of Home Rule. The TCRLC won the trophy for having the "swag" that best represented their region (we dressed as pirates and had a treasure chest filled with gold coins). Saturday's General Session focused on Home Rule and defeating Amendment 1. Robin has a copy of the resolution adopted. The lunch keynote speaker was Mayor Christine Hunschofsky of Parkland. Her address on the Parkland shooting incident was very emotional and inspiring. The Saturday afternoon workshop on the Marjory Stoneman Douglas Public Safety Act was both timely and interesting. We are far ahead of many communities in our school safety! Okeechobee was well represented as I was honored as a Hometown Hero and for 35 years of service (see page 19 & 21 of program). Mayor Linda Hudson of Ft Pierce was elected to represent us (District 9) on the FLC Board of Directors. Pres. Leo Longworth of Bartow will continue Past-Pres Gil Ziffer's "Let Cities Work" campaign with the slogan " We Live Local". Thank you again for the honor of representing the City! Dowling Vol. 109 No. 102 Keep sleeping / babies safe ... Page 2,!► Meet OPD Major Donald Hagan Y• ... Page 3 26, 2018 7540 plus tax Lady Brahmans volleyball team starts season ... Page 10 Traffic stop leads to drug arrest ... Page 11 Sl— W to the Okeechobee News 19th Judicial Circuit County Judge Jerald D. Bryant (left) ad - minis tered the oath of office to newly appointed Councilman John Wesley Abney Jr. at Tuesday's Okeechobee City Council Lake Levels 14.57 feet regular meeting- 1.ast Year: 13.41 feet red 8y:i Abney takes office S PI19 SaParrott as city councilman 7G3-7= Matted the Okeechobee City Council. R is Source: South Florida Water Man ment Distract Depth given age $ le Okeechobee News art honor and privilege to serve on Okeechobee News f the council for the betterment of in leer above sea tenet The Okeechobee City Couricil's the city.1 Icwk forward to working Aug. 21 meeting saw the official , rith the council, staff and constitu- addition of Councilman John Wes- entries on the i Abney Jr., who spent tits first �y's ageuda," stated eY eY the newly appointed Councilman See page 4 for information about how to contact this newspaper night as pan of the legislative body Abney. that governs the city. In business actions at the Tues- The oath of office was adminis- day meeting: LVIIN ra ku[N tered by 19th Judicial Circuit Coun- • The council was presented ry Court Judge Jerald D. Bryant and reviewed the property and �� I��IIII��II�I III "I would like to thank the may- scatty insurance from Public Risk IIII��I�I I) or, fellow city council members Management (PRM) of Florida As, s 1 6 5 1 0 0 0 0 2 5 a and the City of Okeechobee for the opportunity to be a member of t'aKe �, 984- 211"0 p f $ p QualityACAec.com LP >W.fWMS42. slation to fund more algae research WASHINGPON, D.C. — U.S. Okeechobee and around Florida's Sens. Marco Rubio (R-FL) and southern and southwestern coasts Bill Nelson (D-FL) Friday intro- to determine the federal resources duced the South Florida Clean available to solve these challenges. Coastal Waters Act, legislation that After completing the required as - would direct the Interagency Task sessment, the task force would be Force on Harmful Algal Blooms required to develop an action plan (HAW to assess the causes and in coordination with the state and consequences of I1ABs in Lake local stakeholders that would: • Address monitoring needs identified in the assessment; ke° 1LV ' See ALGAE — Page 9 Cyanubacteru Abundance (cell>mll Special to the Okeechobee No.040AA Satellite Imagery from Aug. 22 shows cyanobacteris (btus- green algae) concentrations in about 48 percent of take Okeechobee. The red areas indicate the highest concentrs- tion s, and are the areas most likely to have surface scum. The NOAA Imagery does not Indicate the type of cyanobacteria present and cannot determine whether any toxins are present. t.n i 'r�lttLsrc�atb¢ul`ul!�i3mr�73ti�t�(Es' e1241a MIWe fqatl- AugustJ6, 2018 Okeechobee News 9 i' Corps adjusts lake releases ALGAE Special to the Okeechobee News Mayaca and the St Lucie Lock. Continued From Page i JACKSONVILLE = The U.S. Army Corps The lake stage was 14.57 feet Friday. This . Develop a timeline and budgetary re - of Engineers (USAGE) Jacksonville District is above the stage it was when Irma struck adjusted flows from Lake Okeechobee on in September 2017, which eventually caused quirements for deployment of future mon- Friday, Aug. 24. the water level to exceed 17 feet A similar itoring assets; The releases will achieve a 14-day aver- storm could take the lake to even higher lev- • Identify requirements for development age of 2,000 cubic feet per second (cfs) from els. Under the current conditions, the Lake and verification of HAB predictive models; the Moore Haven Lock & Dam (S-77) and Okeechobee Regulation Schedule authoriz- and 1,500 efs pulse from St. Lucie Lock &Dam es the USACE to discharge up to 4,000 cis to (S-80). Water from Lake Okeechobee enters the Caloosahatchee (measured at S-77) and • Propose the development of an early the St. Lucie Canal at Port Mayaca Flow at up to 1,800 cfs to the St. Lucie (measured at warning system for alerting local communi- the St. Lucie Lock will be a combination of S-80). Flexibilitywill be used to raise flows to ties to HAB risks to human health. flow om the lake and direct basin runoff less than this authorized amount, while still "Congress has a chance to bring I n the 23.7 miles of canal between Port reducing risk to the Herbert Hoover Dike. much -needed relief to communities impact- ed by harmful algae outbreaks in Florida,' CISthe • The council also approved extendi Sen. Rubio said. "By directing this existing, 11 1 existing Can; Riggs & Ingram LLC Au- federal task force to assess the situation in dit Services, including the additional GASB Statement No. 75 and a modest cost -of -living southern Florida, this bib will focus federal Continued From' t increase. The services will be provided for ,resources on understanding both our blue- sistant Executive Director Katrina Bouthot the City of Okeechobee until Sept. 30,2021. green algae and red fide problems and on and World Risk Management Vice President The council's final action was the ap- developing an action plan with the state to Andy Cooper. The city and PRM have main- proval of Southern Coatings Inc. Change of solve these challenges once and for all. 1 tained a partnership of 19 years. Scope No. 1 in the amount of $17,600 and a urge my colleagues to act quickly and pass • The council approved Governmental contract extension time of five days to Sept this bill." Accounting Standards Board (GASB) No. 22, for additional repairs to the Police De 75 Other Post -Employment Benefits (OPEB) partment Roof, Project No. PW 01-00-04-18. "These toxic algae blooms are choking Letter of Engagement for Services with Ga- A memorandum dated Aug. 21 from Florida's waterways, crippling our economy briel, Roeder & Smith to perform the "Alter- Public Works Director David Allen to City and making people sick," Sen. Nelson said. native Measurement Method" calculations Administrator Marcos Montes De Oca stat- "We need all hands on deck to help, and for the.cily to comply with GASB Statement ed construction was started on the replace- this bill will provide scientists and research - No. 75. According to GASB.org, an "alterna- ment roof for the police department, and it tive measurement method" is an option in was determined that a different roof strut- ers the resources they need to understand place of an actuarial valuation for purposes ture was present on a portion of the roof that what's causing these harmful algae blooms of determining the total OPEB liability for was not anticipated. The memo continued —and what needs to be done to stop them." benefits provided through an OPEB plan that the building was built with an initial in which fewer than 100 employees (ac- phase and then, years later, an addition was five and inactive) are provided with OPEB red D'ff tr f imcti through the plan. The alternative measure- con uc i eren oo cons on was I ment method is an approach that includes used in -the two areas, and when the contrac- CARN the same broad measurement steps as an tot'sworkers began construction ofthe new actuarial valuation (projecting *benefit pay- roof, they encountered different conditions ments, discounting projected benefit pay- that were not anticipated. The older portion ments to a present value, and aftributing the of the roof, approximately two-thirds of the present value of projected benefit payments entire roof area, utilized lightweight concrete to periods using an actuarial cost method). layer over the metal roof decking. The light - However, it permits simplification of certain weight concrete used, in the construction assumptions. has been subjected to repeated wet and dry • In conjunction with Letter of Engage- conditions over the years, which resulted ment for Services with Gabriel, Roeder & in the material breaking down to the point Smith being approved .by council mem- of crumbling to the touch. The memo con bers, they approved a. Supplemental Service eluded that, for the new roof structure to be Agreement, Appendix B, with Carr, Riggs & anchored securely, the layer of lightweight Ingram LLC, based on the new GASB State- concrete would have to be removed prior to ment No. 75.. the new roof's installation. by NOW OFFERING REC 90 FUEL at ALL 12 PUMPS: _mial 1%bbF 4993 US 441 So Okeeechobee 863.623.4679 -,p ° S6►2's DYl ® U paid in, Denise Ricketts, MD and her staff provide compassionate primary care services to Okeechobee residents. The office treats patients age 16 and older. Same or next day appointments are available. Treasure Coast Medical Specialists - Primary Care 1713 Hwy 441 N I Suite C 1 - �'" F, TCMeclica ftecialists.com Denise RlckettStt SPECIALISTS`' Our primary and specialty rare offices are conveniently located near Raulerson Hospital• Treasure Coast Medical Specialists Treasure Coast Medical 5peclal4ts-� ' Raulanon Surgical Orthopaedic Speciallsts Raulerson i GYN Cardiology Gastroenterology spaolallsts ! at Roularson j 1713 Hwy 441 N 225 NE 19th Dr. i 245 NE 19th Dc j 1713 Hwy 441 N 1924 Hwy 441 N I Suite F Suite 225 Suite 245 Suite H 863.783.0120 - 863.824.5955 i 863.357.1510 863.357.0540 863.763.8000 Oral Waldo, MD Michael Schwartz i Carlos Ale1o, MD 't Benjamin Epstein, 00 James Snelflald, MD - DQ FACG i