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Park Use Permit - Labor Day FestivalCITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-9821 Fax 863-763-1686 e-mail: idunham(citvofokeechobee.com Park Use Permit Permit Number: 008 Date(s) of Event: Sept. 1st — 3rd 2018 10AM -3PM Permit Expiration: September 3rd, 2018 11:59PM Purpose of Request: Labor Day Festival 2018 Property Owner: City of Okeechobee Address: 55 SE Third Avenue City: Okeechobee State: Florida Zip Code: 34974 Applicant: Okeechobee Main Street Phone Number: 863-357-6246 Current Zoning: P Subdivision: City of Okeechobee Applicant's Address: 55 S. Parrott Avenue Address of Project: Parks 2, 3, and 4 FLU Designation: Public Restrictions/Remarks: All debris must be removed within 24 hours of expiration date. Comments/Concerns of Fire Chief: 1. Access to businesses in regards to the emergency vehicles in case of emergency. 2. Blocking of hydrants by vehicles or equipment 3. Any tent over 900 square feet requires inspections and the tent requires at the minimum one 2A rated extinguisher and possibly other items. 4. Participants should be familiar with the basic regulations (Fire Dept. gave the building dept. this sheet) 5. Electrical cords should be rated for outdoor use and in good condition. (do not plug extension cords into each other to make longer -the insulation is rated for only that length) The greatest concern is accessibility by our firefighters and vehicles to address medical, fire, or any other hazard. We just need to make vendors and participants aware of these safety issues. H. Smith, Fire Chief/Marshal (863-467-1586) City of Okeechobee Fire Department jackiPi Dctndur444/ August 8, 2018 General Services Administrative Secretary Date Date Received: Application No: • 7h.54 111 l5--Dd,4' Page 1 of 3 Revised 12-11-17 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-9821 Fax: 863-763-1686 PARK USE AND/OR TEMPORARY STREET/ SIDEWALK CLOSING PERMIT APPLICATION Date Issued: .315// s-, Date(s) & Times of Event:,h P i jam; - 3r � / Stu i jo inM - 3 pM 1..1%./....u,..,... Organization: L/Eeehd)i: J2 t?j the.i7"1 M c_-. Mailing Address: s ----S. ' rrci'9'(L- C)Lie.P_S e. ee --7-i Sq 7A Contact Name: lc, -/j ,- }i/Jf i— E-Mail Address: ' le'hi✓J rpt I e,a,eL-)de 0-74 ,;9 * e11 --L (){c lt' Telephone: Yo3.35 7 • Lc -1 u e Work: Summary of activities: (3Lr-Nae ria -,mo) Home: Cell: 31x3 - E Lett Proceeds usage: A l� t pew eA -Are.-r. 4fri Cs 'eve n o o ft e aper-.. y)nc�c 6.0'711411-41 Ok f ry e.� c�! � e 14ct; .-,-e-e�-J- , -To r. I-, Ai e,47 tX fiv-k -fe 14.44 litt`PtlL hPrr 64a fes*' C4ite- CI n,lets-7, Please check requested Parks: Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park #2 #3 yt #4 ❑ #5 ❑ #6 [Park 3 is location of Gazebo. Park 4 is loc tion of andstand] (If other private property used in conjunction with this Park Use Permit please provide the address and parcel number below along with notarized letter of authorization from property owner) Additional Addresses, if applicable Parcel ID: Page 2 of 3 Revised 12-11-17 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION (Street Closings require City Council approval. Meetings 1st & 3rd Tuesdays but subject to change) Address of Event: ) OCk-S 4(x) 'o 6 r ,2e-) ED C V 6,0 Rv i h m, 13 L I/ J /.I 5 PAAK -r" 6'v 1�it° �(n'n3cf�-+ `N Qo E 3 it,+)iri�ai 4�iri ,� {tni9 , Street(s) to be closed: : > r���Xa t.��.1^,t:, 1�1=,(k_5-�. Date(s) to be closed: A 'ft , G) �f �c ' 3rd) , el ' A'f 1(t`J ji &ri Time(s) to be closed: - �% LL , Jai. i c�.vi '��� ✓ se `' Purpose of Closing: �� t �f✓ahc/ y -Pz it ✓cJ ° S,e 4� i r — 3 t -z w j r Attachments Required for Street/Sidewalk Closings ALLK�.�lll�.•LJ 1_�,al as as v... .v. .., ..� ,-- ---. ► Site Plan ► Site Plan ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee as additional insured. ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as Additional Insured. ► Proof of non-profit status ► Original signatures of all residents, property owners and business owners affected by the closing. ► State Food Service License if > 3 days. ► State Food Service License if > 3 days. ► Notarized letter of authorization from property owner, if applicable.* ► State Alcoholic Beverage License, if applicable.** * Required if private property used in conjunction with a Yark Use app Ica ion. ** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City Parks, City streets or City sidewalks. See additional note below. o Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary Use Permit 667 along with the Street Closing application. Note: ► Clean-up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. ► No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ► The Department of Public Works will be responsible for delivering the appropriate barricades. ► Dumpsters and port -o -lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing Perm it. Page 3 of 3 Revised 12-11-17 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick Testamentary Tr osing streets or sidewa Applicant '-_ ature Date ••••OFFICE USE ONLY•••• Staff Review Fire Department: (� II a ;_-Ll, 4.<vJ�< G % Z� Gs ny) NIgnia 44441 aJ ' NtoA ,4 Date: Date: 0/5( v(yoj d !( ?s/ g?..• 1 1 Buildin Official: .. Public Works: Date: 7---24-77? / Police Department: �i� � Date: 7 �Y'(7 BTR Department: d' tior (JoIInw_. Date: 1-cy /g City Administrator: Q lfo Date: Date: 2/ K/F ri - 2,5-i City Clerk: l Mkt QaCl NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on ila.644.5 % 7, m/1( Date Temporary Street and Sidewalk Closing reviewed by City Council and approved 4146,a67- 7 d -c/ I . Access to businesses in regards to the emergency vehicles in case of emergency. 2. Blocking of hydrants by vehicles or equipment 3. Any tent over 900 square feet requires inspections and the tent requires at the minimum one 2A rated extinguisher and possibly other items. 4. Participants should be familiar with the basic regulations (Fire Dept. gave the building dept. this sheet) 5. Electrical cords should be rated for outdoor use and in good condition. (do not plug extension cords into each other to make longer -the insulation is rated for only that length) 6. The greatest concern is accessibility by our firefighters and vehicles to address medical, fire, or any other hazard. We just need to make vendors and participants aware of these safety issues. H. Smith Fire Chief/Marshal City of Okeechobee Fire Department 863-467-1586 Ukee(;1(I)(e MAIN STREET l/ Off In The Park** Summary of Activities, The 2018 Labor Day Festival will be a three (3) day event that will include the annual Labor Day Parade Saturday Sept 1st at 10am, followed by LIVE Music, a variety of Craft Vendors, Non Profit Vendors, and all sorts of Food items for all three (3) days. Each Day hours of operation will be 10am to 3pm. Sunday we will have LIVE Gospel Music in Park 4 at the gazebo from 12Noon to 3pm. Saturday we plan to have Cowboy displays of calf roping, cow whip popping, and a Stick Pony Race. Monday (Labor Day) we plan to have a Lawn Mower Race in 300 Block of SW Park as well. During the entire event we have invited both Gilbert and Dodge to have on display vehicles of all sorts, as well as Everglades Farm Equipment, Florida Outdoors, and Taylor Rental and their variety of equipment/vehicles. We will be asking the City Fire Department, Police Dept., Sheiffs Dept. and the Auxilary to be apart of the event with emergency vehicles on hand for the kiddos to enjoy too. We too plan to have the same as last year a Kid's Zone of face painting, rock painting, and interactive gaming. We have inivited the Gun Range to be among those vendors to demostrate what they have to offer at their place of business, as well as Sears Homestore who will sponsor the Lawn Mower Races. Total Roadside Services will help sponsor the Car Bashing where we will have a car on display for bashing with a paid ticket. The proper saftey items will be provided for those to particitpate. Any LIVESTOCK on the park will be under the control of the individual(s) who have been invited. This will include but not limited to Paddock Farms Miniature Horses same as the Speckled Perch Festival. The Cowboy display will possibly include small farm animals they will oversee. We are hoping for an exciting three (3) day event, and plan to see MANY of the Okeechobee County/City residents to take part this year for the GRAND event! Everyone has asked for Bigger and Better, and I think this time around we have done enough for residents to come out in the heat. Event set dates, September 1st — 3rd 2018 Please if any member of your team would have any questions to please email my office. Thank you 0 8 0 8 Park # 2 2018 Labor Day Festival State Rd 70 RECEIVED AUG 0 3 2018 Tree • Light Post Po\ver Park Tables • 1 • Festival Vendors • Gilbert Family of Companies • • sa)ea Xuod lags Sears HomeGoods Store Vendors Evergaldes Farm Equipment • Florida Outdoors Park Table • • Lawn Mower Races SW Park Street Touch a Tractor SW 3rd Ave Street Site Map Park # 3 WOKC Vendors '0 DSSV 1rOq.iid' aagoiiaaa>10 H\\'Y 70 any p'£ MS Total Roadside Car Bashing SW Park Street RECEIVED AUG 0 3 2018 Vendors Park # 2 Sears Hone Store Lawn Mower Races Park # 3 2018 Labor Day Festival • N • Pork Tables • Fork Tables tardard Potties l Nardi • Bench Trash Can Hollywood Stylzs Ron Mira Realty' Misting Tents 338 311 State Rd 70 RECEIVED AUG 0 3 2118 Tree Trash Can ■ Light Post • Power Okeechobee Dodge Bench Bench Outback Snacks 337 312 • 314 313 310 309 308 307 13D Ice OKIv1S Casting Love for Hati 410 Light Post 327 I I Brown Cow 1 321 316 315 .S4cwer Stage • 1•VOKC 323 322 320 305 306 317 - Point of Light Fellowship 304 303 302 301 Bench Bench 325 324 Trash Can 1 Park Tables 319 318 • Park Tabl Park Street Okeechobee Airboat Assco. Park #4 OK)\i S Site Map Gazebo • I I Paddock Farms [Mini Horses It present tor the e. ent • State Rd 70 RECEIVED AUG 0 32018 Tree • - Trash Can Light Post Power Park Table- 438 Rauleron Hosl*it3I Lia�t Past 433---431 • 430 426 434 • 424 435 437 436 • Seating for the 422 Rotary Club Duck Races Trash Can Bench Sheriffs Dept. Humane Society 1110 Bench • Potties 2 Standard 1 Handi Park Tables Light Post 413 Trails of Hope Park Tables Park Street 409 402 Vendors Park Tables Park #4 Rotary Club of Okeechobee Duck Races Vendors HWVY 70 I I OneBlood Mobile Bus -and y117 MS 441 BBQ Food Truck SW Park Street RECEIVED AUG 0 3 201.8 20(ef A40ffay -erlwal SW 4th Ave Street Map Park Tables Okeechobee Dodge Park # 3 I I Mira Realty Misting Tent � I \`endors Tonys Taco Truck Sear Horne Goods Store \'endors IPark Tables I RECEIVED AUG 0 37018 Cowboy Display Aeop ABs Block 200 Street View Everglades Farm Equipment Starting Line for the Lawn Mower Races Farm Equipment presented by Everglades Farm Equip. Blocks 200 Festival Vendors Beautiful Mess City of Okeechobee Fire Dept. I I Possible 10N10 for Okee. Dis. Drugs Unique Boutique I I Lillies & Lace Okeechobee Discount Drugs Vendor Mira Realty Misting Tent I I Vendor Vendor Vendors RECEIVED AUG 0 3 2018 Vendor Stage 2O,Ymap)a?erat Block 300 Street View • Vendors Tonys Taco Truck Festival Vendors Okeechobee County Fire and Rescue Bloc Dr. G's BBQ Truck Audience for Battle of the Bands Sat. Sept 1st at 5:30pm if this will be a go. planning still in the works. k 300 Festival Vendors Betty's One Potato Two Finish Line for the Lawn Mower Races, by Sears Eagles of Okeecobee Bike Club One Stop Party Shop Staffords Salon Outpost Zippys Jonathan From: Okee Jiu-jitsu <okeejiujitsu@gmail.com> Sent: Friday, July 20, 2018 1:22 AM To: Jonathan Subject: Re: 2018 Labor Day Festival We are ok with the street closure of park Street for Labor Day weekend. Rafael Cancino Okee Jiu Jitsu Sent from my iPad On Jul 19, 2018, at 10:20 AM, Jonathan <Jonathan@okeechobeemainstreet.org> wrote: Good Morning, Okeechobee Main Street will be hosting their annual ft ar fes 7aithis year using Park #2 in front of your business. Doing so we have planned some new BIGGER and BETTER things to offer the community during the three day weekend. To allow us to have larger items and more activities in the park we will need to close Block 200 on SW Park Street completely. In order for the City of Okeechobee to allow this, we have to get signatures from all businesses on SW Park Street where the street closure will take place. Our Labor Day Committee was out getting signatures just the other day and was not able to catch your team to get yours. So what we need from your office/team is a reply to this email to give the okay that you are allowing us to close off the street during that weekend. Street Closure: August 31st at 5pm — 8pm (depending the vnedor set up) thru Sept Id at 5pm We do encourage that if you are able too, have your business open at this time. We understand it is a holiday weekend. But this event is one of our LARGER events, and is well attended. We have a FULL day of activities on Saturday as well as the holiday parade Saturday Morning. This day (or weekend) would give you the opportunity to showcase your gym to the community that will be walking the sidewalks infront of your business. We clo hope to see you out there during the event, but understand to if not. Please reply to this email by Monday July 23rd so that we can inform the City of Okeechobee. Thank you , and hope to hear from you soon. Jonathan Holt, Executive Director Okeechobee Main Street 55 South Parrott Ave Okeechobee, FI. 34972 0: 863.357.6246 C: 863.623.8699 1 Business Name Date Okeechobee Discount Drugs ..�S Jam"_/d 1� [> 7 ..5-4e,.„_, Lillies & Lace j (: � r 1\ d Career Source Heartlandc-k-‘_,),-,c2,_cHiA,;("1-- J 5Y)o)c-va. --R 1 t -i l l% J. Q5,,,i.0 Unique Boutique , id Beautiful Mess Boutique ( ccr;r1 e j\-; N%2 ison --/)///)67,7\_ge doa_em 7/ 7/i 7 %% P Pamper and Polish f) • Icee_ ..iii...,- , st-,voixiltak By signing this document you understand that the 200 block in front of your business will be closed to traffic the weekend of Sept., 1St, 2nd, and 3`d 2018. Starting Aug. 31' at 5pm. Business Name Date Zippy's ,';. %tT1► P)ADEr( (' lacF'Z ,/-4.l Addington Satellite1 ftill ,/ i' 'Zil) I4C +-P G 'l / )7 lig 404,... �J Out Post'441 M` c .\- \ \a C\f-N�% ("1 I< Staffords Salon �`.. ;� -- Th) vi I �'--ndri\r(A ,n Custom Graphics Qv 4 ('P Don's Appliances , e / ' P kr 7/17/18 1 Stop Party Shop I ( �E%ll Kim, 11 rS 1 it zfi o By signing this document you understand that the 300 block in front of your business will be closed to traffic the weekend of Sept., 1st, 2nd, and 3`d 2018. Starting Aug. 31St at 5pm. Jonathan From: tammy verano <tammyverano@hotmail.com> Sent: Monday, July 23, 2018 7:24 AM To: Jonathan Subject: RE: 2018 Labor Day Festival Street Closure Hi Jonathan, It is ok with us to do whatever you need. Thank you for all you do!! Q Tammy Verano Sent from Mail for Windows 10 From: Jonathan <jonathan@okeechobeemainstreet.org> Sent: Wednesday, July 18, 2018 2:12:45 PM To: tammyverano@hotmail.com Subject: 2018 Labor Day Festival Street Closure Good Day Ma'am, Missed you yesterday when we stopped by. Okeehcobee Main Street Labor Day Committee stopped by to go over the possible street closure infront of Unique Boutique Setp. 1 Sr — 3rd for the207��c �ay feral I do know you are open on Saturdays, but do not know if you will be that weekend. We would encourage you to be to gain customers during the three(3) event having spectators walking now down the street. This year we will be using the park infront of your shop for the festival Park 2. Closing SW Park Street Block 200 will allow us more room for Bigger and Better things to include this year. We are looking forward to a GRAND event and hope we can count on you to allow us to have this part of the street closed. Street Closure begins Aug iSt at 5pm, thru Sept 3rd at 5pm. If you could plese reply to the this email with an ok, or not ok we would greatly appreciate it. Thank you, Jonathan Holt, Executive Director Okeechobee Main Street 55 South Parrott Ave Okeechobee, FI. 34972 0: 863.357.6246 C: 863.623.8699 E: jonathan@okeechobeemainstreet.or W: www.okeechobeemainstreet.org 1 Jackie Dunham From: Jonathan <jonathan@okeechobeemainstreet.org> Sent: Tuesday, July 24, 2018 9:46 AM To: Jackie Dunham Subject: FW: 2018 Labor Day Festival Street Closure Last ok for street closure! Thanks, let me know if you need anything else Ma'am! =0) Jonathan Holt, Executive Director Okeechobee Main Street 55 South Parrott Ave Okeechobee, FI. 34972 0: 863.357.6246 C: 863.623.8699 E: jonathan@okeechobeemainstreet.org W: www.okeechobeemainstreet.org MAIN STREET MAIN STREET AMERICA 2018 04echedited The people who are crazy enough to think they can change the world are the ones who do. —Steve Jobs From: cg sicins©comcast.net [mailto:cg signsOcomcast.net] Sent: Tuesday, July 24, 2018 7:23 AM To: 'Jonathan ' Subject: RE: 2018 Labor Day Festival Street Closure I have no problem with the street closure during this time. Thank You, Melissa L. McKay Custom Graphics & Signs, Inc. 315 SW Park Street Okeechobee, FL 34972 863-824-0101 www.customgraphicsandsigns.com Home of Florida Strong!! www.MyFloridaStrong.net From: Jonathan <Jonathan@okeechobeemainstreet.org> Sent: Monday, July 23, 2018 1:41 PM To: 'Custom Graphics' <cg signs@comcast.net> Subject: FW: 2018 Labor Day Festival Street Closure Good Day Ma'am, Sorry to be a pain, but we need to know if you will be ok with the street closure to take place during the weekend of Labor Day for the Labor Day Festival? Thank you, if you have any questions just ask. City is looking for signatures from all business owners, by today. But a reply to this email will be fine. I am fully aware you are on vacation as well. Sorry again for being a pain. Jonathan Holt, Executive Director Okeechobee Main Street 55 South Parrott Ave Okeechobee, FI. 34972 0: 863.357.6246 C: 863.623.8699 E: jonathan@okeechobeemainstreet.org W: www.okeechobeemainstreet.org k'rash pti, IL•k. ,E,n MAIN STREET MAIN STREET AMERICA 2018 o4ccia&i1ed The people who are crazy enough to think they can change the world are the ones who do. -Steve Jobs From: Jonathan[mailto:jonathanC@okeechobeemainstreet.orq] Sent: Wednesday, July 18, 2018 1:51 PM To: 'Custom Graphics' Subject: 2018 Labor Day Festival Street Closure Good Day Ma'am, Stopped by yesterday to have you sign this waiver to make sure you are aware and ok with Okeechobee Main Street closing the SW Park St at Block 300 for the upcoming 2018 Labor Day Festival. We have a few exciting things going on, and will need the street closed to do so. =0) Street Closure will start Aug 31' at 5pm and remain closed till Sept 3rd at Spm If you should have any questions please let me know. Replying back to this email will help with the ok to do so that we need to provide to the City. I do know you ae away on Vacation. 2 A.C'C)RVP'' OKEEC29 CERTIFICATE OF LIABILITY INSURANCE DATE 1MMIDDIYYYY) 07119/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ISU Lawrence Insurance Agency PO Box 549 Okeechobee, FL 34973 Heath Lawrence 863-467-0600 INSURED Okeechobee Main Street 55 S Parrott Ave Okeechobee, FL 34974 CONTACT Heath Lawrence NAME: PHONE 863-467-0600 I FAX 863-467-5142 (AJC, No, Ext): (A1C, No): E-MAIL ADDRESS: INSURERLS) AFFORDING COVERAGE NAIC # INSURER A: Mt. Vernon Fire insurance Co INSURER B : INSURER C : INSURER D : INSURER E INSURER F : REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MMIDDIY YY) POLICY EXP (MMIDDIYYW) LIMITS A X COMMERCIAL GENERAL LIABILITY y NBP2552460 10/25/2017 10(25/2018 EACH OCCURRENCE $ 1,000,000 PREMISES (E AGE TO RENTED rrrence) $ 100,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 $ PERSONAL &ADV INJURY GENERAL AGGREGATE $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER LIMIT APPLIES jE8-f PER: LOC PRODUCTS - COMP/OP AGG $ Incl $ LIABILITY ANY AUTO OWNED AUTOSI��ONLY AUTOS ONLY _ _ SCHEDULED AUTOS E AS OS ONLYD (Ea accidEnl)ND NGLE LIMIT OAUTOMOBILE $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY acciden�AMAGE UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ $ DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITYY ANY PROPRIETOR/PARTNER/EXECUTIVEN OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below f N J A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS ! LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Okeechobee & RE Hamrick Testamentary Trust are included as additional insureds with respect to General Liability — v^ - V_y__ CTYOKEE City of Okeechobee & RE Hamrick Testamentary Trust 55 S.E. 3rd Avenue Okeechobee, FL 34974 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE i4� ACORD 25 (2016103) O 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Jackie Dunham From: Jonathan <jonathan@okeechobeemainstreet.org> Sent: Wednesday, July 25, 2018 4:23 PM To: Jackie Dunham Cc: 'Angie Griffin'; Marion Heddesheimer Subject: RE: Labor Day Festival Revised Good Day to All, Concerns addressed with the Labor Day Committee... 1. Access to businesses in regards to the emergency vehicles in case of emergency. -We undertand the concern. We have street closures that take place for Block 300 for the Top of the Lake Art Fest. We want to make sure you do have access to businesses if needed for emergency. Should this be a new concern we would like to know how to better support your staff if there need to be access to the front of the locations places of business. 2. Blocking of hydrants by vehicles or equipment - We will personally make sure this is not the case during the Festival like all events of blocking the hydrants with any sturcture, Vehicle, Tents, etc... 3. Any tent over 900 square feet requires inspections and the tent requires at the minimum one 2A rated extinguisher and possibly other items. - Not a problem at all. Most if not all Vendors are a 10X10 pop up tent. So this normally is not an issue. But will keep a close eye during setup to make sure. 4. Participants should be familiar with the basic regulations (Fire Dept. gave the building dept. this sheet) - To be on the safe side, I will provide copies of the attached Basic Regulations and hand out to Vendors on day of setup. 5. Electrical cords should be rated for outdoor use and in good condition. (do not plug extension cords into each other to make longer -the insulation is rated for only that length) - We state the use of cords, and how they are to be secured on sidewalks and walk ways. We will make sure this is clear on the Vendor Packet so there is no confusion. We will also make sure during setup that they are following the rules addressed in their Vendor Packets on Electrical cords. Mrs. Angie plans to stop by next week to review these concerns with Chief Smith. Make sure we are all on the same page and not miss anything. OKMS wants to make sure we are in the right regulations and following what is needed from the Emergency Departments to have a Fun and Susscessful HARM Free Festival! Thank you for your time to address these concerns with us. Jonathan Holt, Executive Director 1 Jackie Dunham From: Herb Smith Sent: Tuesday, July 24, 2018 2:13 PM To: Jackie Dunham; Lalo Rodriguez Subject: Re: Labor Day Festival Revised The following items are of concern: 1. Access to businesses in regards to the emergency vehicles in case of emergency. 2. Blocking of hydrants by vehicles or equipment 3. Any tent over 900 square feet requires inspections and the tent requires at the minimum one 2A rated extinguisher and possibly other items. 4. Participants should be familiar with the basic regulations (Fire Dept. gave the building dept. this sheet) 5. Electrical cords should be rated for outdoor use and in good condition. (do not plug extension cords into each other to make longer -the insulation is rated for only that length) The greatest concern is accessibility by our firefighters and vehicles to address medical, fire, or any other hazard. We just need to make vendors and participants aware of these safety issues. H. Smith Fire Chief/Marshal City of Okeechobee Fire Department 863-467-1586 From: Jackie Dunham Sent: Tuesday, July 24, 2018 11:47:19 AM To: Herb Smith; Robert Peterson; David Allen; Jeff Newell; Kay Chapman; Kim Barnes; Lalo Rodriguez; Lane Gamiotea Cc: Patty Burnette; Robin Brock Subject: Labor Day Festival Revised I apologize for inundated all of you with so many e-mails regarding this Labor Day Festival; however, I'm simply trying to keep you all in the loop. I have attached what seems to be the completed application and attachments. Please review each page to ensure you have no further questions or need any further revisions from Jonathan at Main Street. Note: Should you have any additional questions or concerns please direct them to info(&,,okeechobeemainstreet.org I am waiting on signatures from Fire Chief Smith as well as Pulbic Works Director Allen. I know this was a lot to digest but if possible please finalize with me no later than Thursday evening by 4:30 or early Friday morning so I can get this to Robin for the August 7th1 City Council Agenda by noon. Thank you all again. Jade eiDuhaiwv AciAvii i4tra twei Se -ova -G( - ,y Jackie Dunham From: Jonathan <jonathan@okeechobeemainstreet.org> Sent: Monday, July 23, 2018 12:01 PM To: David Allen Cc: Jackie Dunham; Marcos; Angie Griffin; Marion Heddesheimer Subject: RE: Upcoming Labor Day Festival Thank you for reaching out. To address some concerns, or questions... Hopefully this email will heip ciearify... Livestock in the part...Just like Speckled Perch Festvial, the Paddock Farms team who we have invited to be apart of Labor Day, will have all the miniture horse pinned up. They will have there on staff on hand for clean up as well. They will also be the only staff to handle the horses. Calf Roping will take place on a practive calf, not live calf. If livestock related to the Cowboy Camping site, these animals will be in trailers parked off SW Park Street near the Tractors provided by Everglades Farm Equipment Showcase. If the animal (calf) is brought out it will be handled only by one of the invited staff member. Lawn Mower Races, these will take place on the intersection of block 300 and 200. This area will be blocked off the day of the race to keep spectators from harms way. This race will be manned by our volunteers, and the sponsor. Please let me know if either of you have any additional questions. Angie, Marion, If either of you have anymore information you'd like to provide or if what I have given needs to be addressed additionally, please do so. Thank you Jonathan Holt, Executive Director Okeechobee Main Street 55 South Parrott Ave Okeechobee, FI. 34972 0: 863.357.6246 C: 863.623.8699 E: jonathan@okeechobeemainstreet.org W: www.okeechobeemainstreet.org The people who are crazy enough to think they can change the world are the ones who do. -Steve Jobs Original Message From: Jackie Dunham [mailto:jdunham@cityofokeechobee.com] Sent: Friday, July 20, 2018 12:32 PM To: info@okeechobeemainstreet.org Subject: FW: Upcoming Labor Day Festival 1 Jackie Dunham From: Jonathan <jonathan@okeechobeemainstreet.org> Sent: Monday, July 23, 2018 1:46 PM To: David Allen Cc: Jackie Dunham; 'Marcos'; 'Angie Griffin'; 'Marion Heddesheimer' Subject: RE: Upcoming Labor Day Festival We can meet on this, and see that the car is moved to the street. This was suggested before, and might now need to readdressed moving the car to the street, possibly SW 3rd Ave. Marion, What do you think? We would still need something around the car to keep people back like the wooden pallets we discussed. This will make like a barricade around the vehicle. Thanks, Jonathan Holt, Executive Director Okeechobee Main Street 55 South Parrott Ave Okeechobee, FI. 34972 0: 863.357.6246 C: 863.623.8699 E: jonathan@okeechobeemainstreet.org W: www.okeechobeemainstreet.org The people who are crazy enough to think they can change the world are the ones who do. -Steve Jobs Original Message From: David Allen [mailto:dallen@cityofokeechobee.com] Sent: Monday, July 23, 2018 12:59 PM To: Jonathan Cc: Jackie Dunham; Marcos; Angie Griffin; Marion Heddesheimer Subject: RE: Upcoming Labor Day Festival Jonathan, After receiving the maps this morning, I have one more concern. Will the car used for the car bash have all the glass and plastic items like windshield, turn signals etc. be removed? I am worried that if there is any small debris left in the grass it will become a safety issue the next time that the grass is mowed. I think it would be better if the car bash was moved out of the park and onto one of the side streets. David Original Message From: Jonathan [mailto:jonathan@okeechobeemainstreet.org] 1 Jackie Dunham From: David Allen Sent: Wednesday, July 18, 2018 4:33 PM To: Jackie Dunham; Herb Smith; Robert Peterson; Kay Chapman; Kim Barnes; Lane Gamiotea Cc: Patty Burnette; Lalo Rodriguez; Steve Weeks; Robin Brock Subject: RE: Upcoming Labor Day Festival I also have concerns about the amount of animals in the parks as well as exactly their plan for the calf roping display, what exactly are they proposing? From: Jackie Dunham Sent: Wednesday, July 18, 2018 3:02 PM To: Herb Smith <hsmith@cityofokeechobee.com>; Robert Peterson<rpeterson@cityofokeechobee.com>; David Allen <dallen@cityofokeechobee.com>; Kay Chapman<kchapman@citvofokeechobee.com>; Kim Barnes <kbarnes@cityofokeechobee.com>; Lane Gamiotea <Igamiotea@cityofokeechobee.com> Cc: Patty Burnette<pburnette@cityofokeechobee.com>; Lalo Rodriguez<Irodriguez@cityofokeechobee.com>; Steve Weeks <sweeks@cityofokeechobee.com>; Robin Brock <rbrock@cityofokeechobee.com> Subject: Upcoming Labor Day Festival I am in receipt of the upcoming Labor Day Festival; however it is not complete yet. I'm waiting for Main Street to give me their site plan showing the layout of the events as well as a few other items. I'm sending what I have for each of you to review the letter attached which outlines their tentative activities. Please give your attention to this as soon as possible since you may have some issues. Any issues will have to be discussed with Main Street so they can resolve them in order for the application to be approved. This event also needs to be reviewed by City Council at the August 7t11 meeting since there are street closings to be approved. The dates of the Festival will be Saturday through Monday, September 1st through September 3rd with streets being closed beginning August 31st at 5pm through September 4th early AM. The parade is also on Saturday the 1st. I appreciate your cooperation. Ja ckie- D u.vt hams. Admi,i unity cWJve-Secretary City of Okeechobee, 55 SE Th.ird.Avevute. Okeechai, FL 34974 863-763-3372 (Mct vl) 863 -763-9821 (Direct) 863 -763 -1686 (Talc.) jdunham cr,cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. 1 Sent: Monday, July 23, 2018 12:01 PM To: David Allen <dallen@cityofokeechobee.com> Cc: Jackie Dunham <jdunham@cityofokeechobee.com>; Marcos; Angie Griffin<angie@okeechobeemainstreet.org>; Marion Heddesheimer <marionkraut@yahoo.com> Subject: RE: Upcoming Labor Day Festival Thank you for reaching out. To address some concerns, or questions... Hopefully this email will help clearify... Livestock in the part...Just like Speckled Perch Festvial, the Paddock Farms team who we have invited to be apart of Labor Day, will have all the miniture horse pinned up. They will have there on staff on hand for clean up as well. They will also be the only staff to handle the horses. Calf Roping will take place on a practive calf, not live calf. If livestock related to the Cowboy Camping site, these animals will be in trailers parked off SW Park Street near the Tractors provided by Everglades Farm Equipment Showcase. If the animal (calf) is brought out it will be handled only by one of the invited staff member. Lawn Mower Races, these will take place on the intersection of block 300 and 200. This area will be blocked off the day of the race to keep spectators from harms way. This race will be manned by our volunteers, and the sponsor. Please let me know if either of you have any additional questions. Angie, Marion, If either of you have anymore information you'd like to provide or if what I have given needs to be addressed additionally, please do so. Thank you Jonathan Holt, Executive Director Okeechobee Main Street 55 South Parrott Ave Okeechobee, FI. 34972 0: 863.357.6246 C: 863.623.8699 E: jonathan@okeechobeemainstreet.org W: www.okeechobeemainstreet.org The people who are crazy enough to think they can change the world are the ones who do. -Steve Jobs Original Message From: Jackie Dunham [mailto:jdunham@cityofokeechobee.com] Sent: Friday, July 20, 2018 12:32 PM To: info@okeechobeemainstreet.org Subject: FW: Upcoming Labor Day Festival Additional comment from Public Works Director. Kay is his secretary. The Building Official also has concerns about the animals and is asking for more details about the security of them. 2 Jackie Dunham From: David Allen Sent: Thursday, July 19, 2018 9:40 AM To: Jackie Dunham Subject: RE: Upcoming Labor Day Festival Kay had another thought, we also need details on where they want to hold the lawn mower races. David From: Jackie Dunham Sent: Thursday, July 19, 2018 9:36 AM To: David Allen <dallen@cityofokeechobee.com> Subject: RE: Upcoming Labor Day Festival David, thank you for the response. This is something I think may have to be discussed at a Staff meeting but that's going to have to happen soon. I have printed your e-mail though and I will attach it to the application. Maybe Marcos needs to have all the feedback and speak with Main Street. Jackd,& D wtiha.vvv Acimi.LvtlistraxWe,Secreta.vy City of Okeechob-ee' 55 SE rh(.rd'Averu ei Off, EL 34974 863-763-3372 (Mahn) 863 -763 -9821 (Di.rect) 863 -763 -1686 (Faixd jdunham@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. From: David Allen Sent: Wednesday, July 18, 2018 4:33 PM To: Jackie Dunham; Herb Smith; Robert Peterson; Kay Chapman; Kim Barnes; Lane Gamiotea Cc: Patty Burnette; Lalo Rodriguez; Steve Weeks; Robin Brock Subject: RE: Upcoming Labor Day Festival I also have concerns about the amount of animals in the parks as well as exactly their plan for the calf roping display, what exactly are they proposing? From: Jackie Dunham Sent: Wednesday, July 18, 2018 3:02 PM To: Herb Smith <hsmith@cityofokeechobee.com>; Robert Peterson<rpeterson@cityofokeechobee.com>; David Allen <dallen@cityofokeechobee.com>; Kay Chapman<kchapman@cityofokeechobee.com>; Kim Barnes 1 Jackie Dunham From: Jackie Dunham Sent: Friday, July 20, 2018 12:19 PM To: Chief Herb Smith - City of Okeechobee (Chief Herb Smith); Chief Peterson; David Allen (dallen@cityofokeechobee.com); Jeff Newell; Jeffery C. Newell (jnewell@cityofokeechobee.com); Kay Chapman (kchapman@cityofokeechobee.com); Kim Barnes (Kim Barnes); Lalo Rodriguez (Irodriguez@cityofokeechobee.com); Lane Gamiotea (Igamiotea@cityofokeechobee.com) Cc: Patty Burnette; Lalo Rodriguez (Irodriguez@cityofokeechobee.com); Stevie; Robin Brock Subject: Labor Day Festival Additional Activities Attachments: Labor Day Festival Additional Details.pdf Please see the attachments which go with the previous details I sent you on the upcoming Labor Day Festival. FYI, Jonathan is working on the signatures of the business owners who will be affected by the street closings on SW Park Street. As you will see in the e-mail I have attached, he has most of the signatures except the people who are on vacation and he will follow up with an e-mail first of the week. Jonathan is asking if any of you have issues with the activities detailed OR need additional information that you contact him at info@okeechobeemainstreet.org I know several of you have already indicated you have issues so please submit those to Main Street asap. We are hoping to be able to submit this to City Council for the approval of the street closings by the August 7th meeting. Ja.ck,ie, D uv A cimningi4trat'we. S ecretavy cry of 0ice-echob-e-e. 55 SE Trd,Avevw-ems Okeechot,ee, FL 34971/- 863-763-3372 4974863-763-3372 (Ma.ivv) 863 -763 -9821 (D%rect) 863 -763 -1686 (Fa4o) jdunham@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. 1 Jackie Dunham From: Jackie Dunham Sent: Wednesday, July 18, 2018 3:02 PM To: Chief Herb Smith - City of Okeechobee (Chief Herb Smith); Chief Peterson; David Allen (dallen@cityofokeechobee.com); Kay Chapman (kchapman@cityofokeechobee.com); Kim Barnes (Kim Barnes); Lane Gamiotea (Igamiotea@cityofokeechobee.com) Cc: Patty Burnette; Lalo Rodriguez (Irodriguez@cityofokeechobee.com); Stevie; Robin Brock Subject: Upcoming Labor Day Festival Attachments: Labor Day Festival 2018.pdf I am in receipt of the upcoming Labor Day Festival; however it is not complete yet. I'm waiting for Main Street to give me their site plan showing the layout of the events as well as a few other items. I'm sending what I have for each of you to review the letter attached which outlines their tentative activities. Please give your attention to this as soon as possible since you may have some issues. Any issues will have to be discussed with Main Street so they can resolve them in order for the application to be approved. This event also needs to be reviewed by City Council at the August 7th meeting since there are street closings to be approved. The dates of the Festival will be Saturday through Monday, September 1st through September 3rd with streets being closed beginning August 31st at 5pm through September 4th early AM. The parade is also on Saturday the 1st. I appreciate your cooperation. Jackie' Du,vi l o m' A clwaini.stratiNeJSecretary city of Okeechobee. 55 SE Thi;rd.Averu,ce Olcoecholyee/, FL 34974 863 -763 -33 72 (Ma.wt.) 863 -763 -9821 (Direct) 863 -763 -1686 (Fc 40 jdunham@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. 1 6 f2L: `I tx_ p, L, .5 u -S Jackie Dunham From: Jonathan Holt - OKMS Executive Director <jonathan@okeechobeemainstreet.org> Sent: Friday, July 20, 2018 8:53 AM To: Jackie Dunham Subject: Re: Signatures?? Understood, My mistake and I have left town already for the weekend. I will have to bring them Monday morning. I am terribly sorry. But all are on board for the closure but one, but only because she is not back from Vacation yet till next week to respond to my email. Thank you, Jonathan Holt - OKMS Executive Director 55 S. Parrott Ave. Okeechobee Fla. 34972 O. 863.357.6246 C. 863.623.8699 On Fri, Jul 20, 2018 at 8:47 AM -0400, "Jackie Dunham" <jdunham a,cityofokeechobee.com> wrote: When you were in yesterday you didn't leave me the signatures of the business owners on SW Park who will be affected by the street closing. Can you please give me what you have and then follow up with the e-mails you are expecting from the ones who are out of town? Thanks. Just trying to get this wrapped up. [Okeechobee_city_seal] Jackie Dunham Administrative Secretary City of Okeechobee 55 SE Third Avenue Okeechobee, FL 34974 863-763-3372 (Main) 863-763-9821 (Direct) 863-763-1686 (Fax) jdunham@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. 1 Jackie Dunham From: Herb Smith Sent: Thursday, July 26, 2018 12:28 PM To: Jackie Dunham; Lalo Rodriguez Cc: Marcos Montes De Oca Subject: Re: Labor Day Festival Revised I do not need responses but encourage the people responsible for this event to be aware of the concerns and understand if we cannot gain access to a business or secure a water supply that we will not be responsible for any damage that occurs because of the delay and for any damage from our department gaining access to the emergency. It seems to be a "very active" event and the potential for emergencies tend to be "greater" in such circumstances. We need to be aware of our surroundings and what is taking place for the safety of all attending, especially the children. Based on attendance/crowd, I suggest Main Street has designated people placed in "target" areas who will focus on the safety concerns of that event or situation. We (fire department) shall be present but we are NOT taking the responsibility or role of managing the safety aspects of the event. We are there to support public relations and participate as much as possible. Of course, we will have firefighters and equipment on the scene the majority of the time to assist with any delays that may arise from the crowd or vehicles blocking access. That being said, we would naturally intervene or assist if any unsafe act or potential emergency should be perceived. H. Smith Fire Chief/Marshal City of Okeechobee Fire Department 863-467-1586 From: Jackie Dunham Sent: Wednesday, July 25, 2018 4:29:01 PM To: Herb Smith; Lalo Rodriguez Subject: FW: Labor Day Festival Revised Please see the response below from Angie Griffin of Main Street regarding your list of concerns. I have also noted these in red on the signature page of the Application and will also note it in red on the Park Use Permit !issue to Main Street once the street closings have been approved by Council on August 7th. Thank you. Jackie Dunham Administrative Secretary City of Okeechobee 55 SE Third Avenue Okeechobee, FL 34974 863-763-3372 (Main) 863-763-9821 (Direct) 863-763-1686 (Fax) jdunham@cityofokeechobee.com 1 Jackie Dunham From: Jackie Dunham Sent: Wednesday, August 08, 2018 9:53 AM To: 'mhamrick@manateelegal.com'; gil@gilberthasit.com Cc: Jonathan (jonathan@okeechobeemainstreet.org) Subject: Labor Day Festival 2018 Street closings Please be advised at the August 7th, 2018 City Council meeting approval was given to close the following Streets and/or Avenues for the 2018 Labor Day Festival. SW 2nd Avenue, SW 3rd Avenue and SW 4th Avenue between North and South Park Streets will be closed beginning Friday, August 31St at 5pm through Monday, September 3rd at midnight. The 200 block and 300 block of SW Park Street will be closed during the times of the Festival which will be from 10AM — 3PM September 1St through 3rd Thank you. Ja,ckt&Du ha vw A oinvain.i4trat'vv& Secretary City ofOkeecho-b-ex/ 55 SE Thu rd/Ave'we. Oiceec,holYee,, FL 34974 863 - 763 -33 72 (Mauv) 863-763-9821 (Direct) 863-763-1686 (Fay) jdunham@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public laws, this email may be subject to public disclosure. 1