2008-08-201
1
CITY OF OKEECHOBEE
AUGUST 20, 2008 REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP
SUMMARY OF COUNCIL ACTION
CALL TO ORDER - Mayor:
August 19, 2008, City Council Regular Meeting; 6:00 p.m
II. OPENING CEREMONIES:
PAGE 1 OF 14
Due to Tropical Storm Fay, the August 19, 2008 City Council had to be postponed. The public was notified by the Okeechobee
News, City Web Site, Okeechobee County Emergency Management Web Site and by the local radio station, WOKC. Mayor
Kirk called the Regular City Council Meeting to order on August 20, 2008 at 1:30 p.m.
Invocation given by Reverend Scott Dawson, First United Methodist The invocation was offered by Reverend Dawson of the First United Method Church;
Church; Pledge of Allegiance led by the Mayor. III The Pledge of Allegiance was led by Mayor Kirk.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
Council Member Lydia Jean Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Eddings
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
IV. OPEN FIRST BUDGET WORKSHOP - Mayor.
City Clerk Gamiotea called the roll:
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
MAYOR KIRK RECESSED THE REGULAR MEETING AND CONVENED IN BUDGET WORKSHOP AT 1:35 P.M.
A. Discuss the proposed 2008/2009 Fiscal Year Budget - City The proposed budget for the 2008-2009 Fiscal Yearwas presented to the City Council. The Budget Summary lists the beginning
Administrator (Exhibit 1). Fund Balance as $9,232,513.00. Total Revenues as $5,456,960.00. Total Expenditures as $5,349.295.00. Transfer -In Total
from Public Facilities Improvement Fund as $337,929.00. Transfers -Out Total from Capital Improvement Projects - Vehicles
as $96,000.00. Leaving a Fund Balance of $9,600,108.00. The budget reflects a Millage Rate of 6.7707.
149
150 AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 2 OF 14
IV. BUDGET WORKSHOP -CONTINUED.
A. Discuss the proposed 2008/2009 Fiscal Year Budget
continued.
CQUNCIL ACTION. dISCUSSION VOTE
Mayor Kirk yielded the floor to Administrator Whitehall and Accounts Supervisor, India Riedel who gave a slide presentation
regarding the budget preparation process, affects of Amendment 1 and other factors causing the estimated revenues to be
lower than previous years. The individual department budgets reflect annual longevity step pay increases (1.5 percent) for
employees' who received at least a satisfactory rating on their annual evaluation. The individual budgets are as follows:
Revenues: Advalorem Taxes
Other Fees
Intergovernmental Revenues
Charges for Current Services
Fines, Forfeitures and Penalties
Uses of Money and Property
Other Revenues
Operating Transfer In
Operating Transfer Out
Total Revenues:
Expenditures by Department:
511-Legislative:
Total Personnel Cost:
Total Supplies and Other Services
Total FY 2008/09 Costs:
FY 2007/08 Budgeted Costs:
$2,211,767.00'
$1,364,125.00
$1,130,102.00
$429,619.00
$25,600.00
$121,009.00
$174,738.00
$337,929.00
$96,000.00
$5,698,889.00
$52,404.00
85 389.00
$137,793.00
$140,408.00
Cost changes included in above cost: Retirement contribution increased from 11.15 to 11.43 percent. Workers Comp. and
Property/Casualty Insurance increased 5 percent. Second payment of $9,088.00 to Indian River State College Police and Fire
Academy Training Facility, this is one-third of the $27,262.81 (total request), IRSC agreed that the City could provide the
funding overa period of three years. Annual funding for Okeechobee Main Street ($20,000) and Shared Services ($8,000) were
also reflected in the budget.
512-Executive: Total Personnel Cost: $140,406.00
Total Supplies and Other Services: $22,508.00
Total FY 2008/09 Costs: $162,914.00
FY 2007/08 Budgeted Costs: $165,396.00
AUGUST 20, 2008 - REGULAR MEETING 8; BUDGET WORKSHOP - PAGE 3 OF 14151
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2008/2009 Fiscal Year Budget Cost changes included in above cost: Retirement contribution increased from 11.15 to 11.43 percent. Workers Comp. and
continued. Property/Casualty Insurance increased 5 percent. Decreased Travel and Per Diem; Repair and Maintenance - Equipment and
Books/ Publications/Subscriptions based on spending trends.
2512-City Clerk: Total Personnel Cost: $123,477.00
Total Supplies and Other Services 61 135.00
Total FY 2008/09 Costs: $184,612.00
FY 2007/08 Budgeted Costs: $186,914.00
Cost changes included in the above cost: Retirement contribution increased from 11.15 to 11.43 percent. Workers Comp.
and Property/Casualty Insurance increased 5 percent. Decreased and increased various line items based on spending trends.
Miscellaneous increased to cover costs of the 2008 General Election.
513- Financial Services: Total Personnel Cost: $132,803.00
Total Supplies and Other Services $70,875.00
Total FY 2008/09 Costs: $203,678.00
FY 2007/08 Budgeted Costs: $209,779.00
Cost changes included in above cost: Retirement contribution increased from 11.15 to 11.43 percent. Workers Comp. and
Property/Casualty Insurance increased 5 percent. Decreased various line items based on spending trends. Increased Repair
and Maintenance - Equipment to replace outdated computers.
514-Legal Counsel: Total Personnel, Supplies and Other Services: 124 920.00
Total FY 2008/09 Costs: $124,920.00
FY 2007/08 Budgeted Costs: $80,742.00
Cost changes included in above cost: Increase other Legal Costs due to on -going "Grit" case.
519-General Services: Total Personnel Cost: $61,006.00
Total Supplies and Other Services $397,331.00
Total FY 2007/08 Costs: $458,337.00
FY 2006/07 Total Costs: $473,635.00
152 AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 4 OF 14
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2008/2009 Fiscal Year Budget Cost changes included in above cost: Retirement contribution increased from 11.15 to 11.43 percent. Workers Comp. and
continued. Property/Casualty Insurance increased 5 percent. Decreased various line items based on spending trends. Increased Travel
and Per Diem (not reflected in above amounts) $1000 to allocate monies to send Planning Board Members to seminars and
training events. Increased Repair & Maintenance Equipment for remodeling of the building elevators, networking and computer
issues to be resolved. Utilities increased based on FPL & OUA rate increases. Rentals and Leases were increased due to
adding a copier for upstairs in Administration.
521- Law Enforcement: Total Personnel Cost: $1,476,239.00
Total Supplies and Other Services $307,074.00
Total FY 2007/08 Costs: $1,783,313.00
FY 2006/07 Total Costs: $1,839,568.00
Cost changes included in above cost: All salaries reflect the increase for the 1.5 percent step, the police department also
reflects a change in the salary structure for the records clerk by $1500.00 per year. Retirement contribution decreased from
13.26 to 10.26 percent. Workers Comp. and Property/Casualty Insurance increased 5 percent. Utilities increased based on FPL
and OUA rate increases. Cad System, 5-year payment, this is the second year, this year's amount is $44,386.00.
522- Fire Protection: Total Personnel Cost: $1,011,570.00
Total Supplies and Other Services $214,255.00
Total FY 2008109 Costs: $1,225,825.00
FY 2007/08 Budgeted Costs: $1,299,061.00
Cost changes included in above cost: Adjusted regular salaries to remove costs of firefighter as grant not received.
Retirement contribution was decreased from 3.47 to 1.26 percent. Workers Comp. and Property/Casualty Insurance increased
5 percent. Decreased various line items based on spending trends. Utilities increased based on FPL and OUA rate increases.
Added the medical examiner contract costs to budget. Allowed for annual replacement of 8 air bottles.
541-Road and Street Facilities: Total Personnel Cost: $520,927.00
Total Supplies and Other Services $546,976.00
Total FY 2008109 Costs: $1,067,903.00
FY 2007/08 Budgeted Costs: $1,225,520.00
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2008/2009 Fiscal Year Budget
continued.
1
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP -PAGE 5 OF 14 153
Cost changes included in above cost: Retirement contribution increased from 11.15 to 11.43 percent. Workers Comp. and
Property/Casualty Insurance increased 5 percent. Decreased various line items based on spending trends. Utilities and Fuel
increased due to rate increases. Garbage Collection Fee increased based on the increase in the contract. Project at the
Commerce Center this year is for a 120 foot well and the balance of the water retention project. Air compressor replacement
is needed as well.
301-Public Facility Improvement Fund:
Total Revenue and Fund Balance
$965,418.00
Total Expenditures
$565,968.00
Transfer Out to General Fund
$337,929.00
Fund Balance
$ 61,521.00
Cost changes and Proposed Projections included in the above cost: Added a hybrid SUV emergency vehicles purchase.
Equipment to be replaced is a backhoe, sidearm tractor/mower and a 1 ton dump truck. Budget covers the annual Roadway
Improvements Project and the proposed Traffic Signal at Northwest 9th Street.
303-Capital Improvement Projects - Impact Fees Fund Summary:
Total Beginning Fund Balance and Revenues $734,750.00
Total Expenditures Transfer to General Fund 60 000.00
Ending Fund Balance $674,750.00
Cost changes and Proposed Projections included in the above cost: Budget reflects the purchase of a Fire Brush Truck
as proposed in the City's 5-Year Capital Improvement Element of the Comprehensive Plan.
304-Capital Projects -Vehicle Fund Summary: Total Beginning Fund Balance and Revenues
601-Law Enforcement Special Fund:
Total Expenditures
Transfer In (General Fund)
Ending Fund Balance
Total Beginning Fund Balance and Revenues
Total Expenditures
Fund Balance
$888,833.00
$881,251.00
78 000.00
$ 85,582.00
$3,137.00
3137.00
$ -0.
154 AUGUST 20,2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 6 OF 14
'C `;A -T _J D Nil ION' OT
USS ISC
V. ADJOURN FIRST BUDGET WORKSHOP AND RECONVENE IN
Due to the number of items on the regular agenda and the number of citizens in attendance regarding those items, Mayor Kirk
REGULAR SESSION - Mayor
asked whether anyone would object to recessing the workshop until the regular meeting matters could be considered? No one
voiced any objections. At 2:46 p.m. Council Member Watford moved to recess the budget workshop and reconvene in
regular session; seconded by Council Member L. Williams.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
VI. WARRANT REGISTER - City Administrator.
A. Motion to approve the June 2008 Warrant Register:
Council Member Watford moved to approve the June 2008 Warrant Register in the amounts: General Fund, three hundred
twenty-eight thousand, eight hundred forty-nine dollars and three cents ($328,849.03); Public Facilities Improvement Fund,
General Fund ......................... $328,849.03
fourteen thousand, six hundred seventy-five dollars and twenty-three cents ($14,675.23); Capital Improvements Project Fund,
Public Facilities Improvement Fund ......... $14,675.23
six thousand, three hundred forty-three dollars and twenty cents ($6,343.20); seconded by Council Member Markham. There
Capital Improvements Project Fund .......... $6,343.20
was no discussion on this item.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
B. Motion to approve the July 2008 Warrant Register:
Council Member Watford moved to approve the July 2008 Warrant Register in the amounts: General Fund, five hundred eighty-
three thousand, three hundred fifty-nine dollars and eighty-two cents ($583,359.82); Public Facilities Improvement Fund, twelve
General Fund ......................... $583,359.82
thousand, four hundred eighty-six dollars and eighty-nine cents ($12,486.89); seconded by Council Member Markham. There
Public Facilities Improvement Fund ......... $12,486.89
was no discussion on this item.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
V11. MINUTES - City Clerk.
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
A. Motion to dispense with the reading and approve the
Council Member L. Williams moved to dispense with the reading and approve the Summary of Council Action for the August
Summary of Council Action for the August 5, 2008 Regular
5, 2008 Regular Meeting; seconded by Council Member Markham. There was no discussion on this item.
Meeting.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
Vill. AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on
today's agenda.
IX. OPEN THE PUBLIC HEARING FOR ORDINANCE AND
RESOLUTION ADOPTION - Mayor.
A. 1. a) Motion to read by title only, proposed Ordinance No. 1022,
08-CI-001, amending the Comprehensive Plan - City
Planning Consultant (Exhibit 2).
1. Establishing the Public School Facilities Element;
2. Associated Text Amendments to the Intergovernmental
Coordination Element;
3. Capital Improvements Element.
4. Meet State of Florida mandated Public School Concurrency
Requirements (Ch. 163, F.S.)
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 1022 by title
only.
2. a) Motion to adopt Ordinance No. 1022.
b) Public comments and discussion.
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 7 OF 14 155
Mayor Kirk asked whether there were any requests for additions, deferrals or withdrawals of items on today's agenda? New
Business Item F was added to the agenda.
MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE AND RESOLUTION ADOPTION AT 2:49 P.M.
Council Member Watford moved to read by title only, proposed Ordinance No. 1022, 08-CI-001, amending the Comprehensive
Plan, establishing the Public School Facilities Element; and Associated Text Amendments to the Intergovernmental Coordination
Element; and Capital Improvements Element; and meet State of Florida mandated Public School Concurrency Requirements
(Ch. 163, F.S.); seconded by Council Member L. Williams.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
Attorney Cook read proposed Ordinance No. 1022 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE, FLORIDA ADOPTING AMENDMENTS TO ITS COMPREHENSIVE PLAN, SO AS TO ESTABLISH THE
PUBLIC SCHOOL FACILITIES ELEMENT, AND ASSOCIATED TEXT AMENDMENTS TO THE INTERGOVERNMENTAL
COORDINATIONAND THE CAPITAL IMPROVEMENTS ELEMENTS; TO REVISEAND UPDATE THE EXISTING GOALS,
OBJECTIVES AND POLICIES, AND DATA AND ANALYSIS; TO MEET THE STATE OF FLORIDA MANDATED PUBLIC
SCHOOL CONCURRENCYREQUIREMENTSINACCORDANCE WITH CHAPTER 163, FLORIDA STATUTES; PROVIDING'
FOR TRANSMITTAL TO THE STATE LAND PLANNING AGENCY; PROVIDING A CONFLICTS CLAUSE AND
SEVERABILITY CLAUSE, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES."
Council Member Markham moved to adopt Ordinance No. 1022; seconded by Council Member L. Williams.
Mayor Kirk asked whether there were any questions or comments from the public? There were none.
156
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 8 OF 14
AGENDA
��;:fr. .
COUNCIL ACTIQN_.. DISCUSSION -.VOTE.
IX. PUBLIC HEARING CONTINUED.
A. 2. b) Public comments and discussion continued.
c) Vote on motion.
The Council briefly discussed the proposed comprehensive plan amendments. This is a state mandated amendment regarding
School Concurrency addressing additional intergovernmental coordination between the City, the County and the School Board
together with strategic planning for future growth. Mr. Bill Brisson, City Planning Consultant, was present to address any
questions. The amendment was first transmitted to the Department of Community Affairs (DCA) on . DCA has issued their
"ORC" report addressing additional modifications to the amendment. Mr. Brisson advised that the DCA recommendations have
been addressed appropriate in the revised amendment, which will now be sent back to DCA for final approval.
KIRK - YEA
C. WILLIAMS - YEA
MARKHAM - YEA WATFORD - YEA
L. WILLIAMS - YEA MOTION CARRIED.
B.1. a) Motion to adopt proposed Resolution No. 08-06 regarding Council Member Watford moved to adopt proposed Resolution No. 08-06 regarding the preliminary rate assessment of Solid
the preliminary rate assessment of Solid Waste Collection Waste Collection and Disposal Services; seconded by Council Member L. Williams.
and Disposal Services - City Attorney (Exhibit 3).
b) Public discussion and comments. Mayor Kirk asked whether there were any questions or comments from the public? There were none. The Council's discussion
was brief. The current contract requires an annual and automatic, cost of living index increase, which is addressed the rate
resolution. (No. 08-07).
The title of proposed Resolution No. 08-06 reads as follows: "A PRELIMINARY RATE RESOLUTION OF THE CITY OF
OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THE PROVISION
OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF SOLID
WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING FISCAL
YEAR; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE UPCOMING FISCAL YEAR; AUTHORIZING
AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OFAN
ANNUAL RATE RESOLUTION; DIRECTING THE CITYADMINISTRA TOR TO UPDATE THE ASSESSMENT ROLL; AND
TO PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE;
PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE."
c) Vote on motion. VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
E
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 9 OF 14 157
13 - 'AG,ACTION - DISCUSSION - VOTE
IX. PUBLIC HEARING CONTINUED.
C.1. a) Motion to adopt proposed Resolution No. 08-07 regarding Council Member Watford moved to adopt proposed Resolution No. 08-07 regarding the provision of Solid Waste Collection
the provision of Solid Waste Collection and Disposal and Disposal Services; seconded by Council Member L. Williams.
Services - City Attorney (Exhibit 4). 11
b) Public discussion and comments.
c) Vote on motion.
CLOSE PUBLIC HEARING - Mayor.
X. NEW BUSINESS.
A.1. a) Motion to read by title only, and set September 16, 2008 as
a final public hearing date for proposed Ordinance No.
1026, Alley Closing Application No. 91, submitted by First
Baptist Church, East to West alleyway of Block 186,
Southwest 5th Street between Southwest 3rd and 4th
Avenues, Southwest 4" Avenue between Southwest 4th and
5th Streets, Southwest 4th Street between Southwest 5m and
6"' Avenues, City of Okeechobee - City Attorney (Exhibit
5).
Mayor Kirk asked whether there were any questions or comments from the public? There were none.
The title of proposed Resolution No. 08-06 reads as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA,
RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING
IMPOSITION OF THE SOLID WASTE COLLECTIONASSESSMENT PREVIOUSLYESTABLISHED BYRESOLUTION 01-
08; ADOPTING THEANNUAL RATE RESOLUTIONAS PERMITTED BYORDINANCE 784 FOR FISCAL YEAR 2008-2009;
APPROVING THE PRELIMINARYRATE RESOLUTION; AND CERTIFYING THE SOLID WASTEASSESSMENT ROLL AS
AUTHORIZED BY FLORIDA STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632;
PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE."
KIRK - YEA
C. WILLIAMS - YEA
MARKHAM - YEA
L. WILLIAMS - YEA
MAYOR KIRK CLOSED THE PUBLIC HEARING AT 3:11 P.M.
WATFORD - YEA
MOTION CARRIED.
Council Member Watford moved to read by title only, and set September 16, 2008 as a final public hearing date for proposed
Ordinance No.1026, Alley Closing Application No. 91, submitted by First Baptist Church, East to West alleyway of Block 186,
Southwest 5th Street between Southwest 3`d and 4th Avenues, Southwest 4th Avenue between Southwest 4th and 5" Streets,
City of Okeechobee; seconded by Council Member C. Williams.
(Note - this motion is modified from the public agenda and original request by deleting the portion Southwest 4th Street from
the application, a revised Exhibit Three was distributed as well which reflected the change in the title and legal description,
discussion of this item gives a complete explanation by the applicant).
158 AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 10 OF 14
" i4GENDA
'
_....
1NCIL ACTION - DISCUSSION VOTE.:
X. NEW BUSINESS.
A.1. b) Vote on motion to read by title only and set final public
hearing date.
c) City Attorney to read proposed Ordinance No. 1026 by title
only.
2. a) Motion to approve the first reading of proposed Ordinance
No. 1026.
b) Discussion.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
Attorney Cook read proposed Ordinance No. 1026 by title only as follows: "AN ORDINANCE CLOSING, VACATING AND
ABANDONING THE ALLEYS OR ALLEYWAYS AND STREETS OR RIGHTS -OF -WAY AS DESCRIBED HEREIN, EAST
TO WEST ALLEYWAY WITHIN BLOCK 186, CITY OF OKEECHOBEE, AND A PORTION OF SOUTHWEST 5T" STREET
AND SOUTHWEST 4T" AVENUE, AS RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS, OKEECHOBEE
COUNTY, FLORIDA; RESERVING UNTO THE CITYITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE EASEMENT
FOR PUBLIC UTILITIES PURPOSES; AND DIRECTING THE CITYCLERK TO RECORD THE ORDINANCEIN THE PUBLIC
RECORDS OF THE CLERKOF THE CIRCUIT COURT (NAND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR
AN EFFECTIVE DATE."
Council Member Markham moved to approve the first reading of proposed Ordinance No. 1026; seconded by Council Member
Watford.
Mayor Kirk then opened the floor for discussion regarding Street and Alley Closing Application No. 91 submitted by the First
Baptist Church of Okeechobee. The purpose of the request is to join properties for future construction of a sanctuary,
educational buildings, offices and parking. The utility companies are requiring easements. City Engineer Bermudez objects
to the alley, street and right-of-ways closing, due to the severe drainage problems, and the busyness of the streets requested.
Council Member L. Williams stated that while she appreciated the applicant deleting Southwest 4°i Street from their request,
she wanted to also delete Southwest 4' Avenue as well. Pastor Huckabee of First Baptist addressed the Council to explain
that after hearing the heart and concerns of the Council expressed at the first meeting to discuss the Street and Alley
Application, it would be in the best interest of the City to withdraw Southwest 4t' Street, as noted on the original ordinance
simply because there are so many unknowns. We are not sure what kind of future development our City is going to have,
requiring the need for 4th Street. We have talked about a possible reversionary clause, we would rather not go that route at
this time. Although it would be very beneficial to FBC's future ministries, there are other things that can be done to try to ensure
the safety of the children that are crossing the roads which may alleviate a lot of concern, at least for the time being. At some
time down the road, the City and FBC may want to revisit the closing of Southwest 4t' Street, but right now it is not critical to
this project. What is critical, is Southwest 4t' Avenue. As being told by our civil engineer, Steve Dobbs, and architects, we need
that to be able to provide adequate acreage to handle the structure we are trying to provide our community for the coming
years. We have tried to see what we could do to make this as easy for everybody. Future considerations, such, as a caution
light at 5t' Avenue and 4' Street, traffic -calming devices, pedestrian cross walks constructed or even reducing the posted
speed limit, would make 4t' Street less of a concern and issue.
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 110E 14
..... AGENDA x$' COUNCIL ACTION -DISCUSSION -VOTE
X. NEW BUSINESS CONTINUED.
A. 2. b) Discussion continued. Two citizens were present to speak against the closings, Mr. Lawrence Ritchey was concerned with the fire hydrants location
and the fire departments access to the hydrant. It was explained that the portion of 4' Avenue proposing to be closed would
not include where the hydrant is located. Fire Chief Smith also advised he would have full review of the project to prohibit this
from happening during Technical Review Committee meeting for site plan. Mr. Richard Smith was concerned with the school
buses lining up along Southwest V Avenue which blocks the exit from the Mormon church. The other exit from the parking
lot of the church along 4' Avenue will remain open, therefore, the two times during the day the buses utilize 3`d Avenue would
not block the ingress and egress of the church.
Council Members Markham and Watford also stated their thanks to the applicant, but that they understood the position of the
request for Southwest 4`h Avenue to be closed. Discussion ensued between Council and Staff. Project Engineer Steve Dobbs
was also in attendance to answer any technical questions and presented a large geographical map of the area to give the
Council a "birds -eye view" of the subject project. Administrator Whitehall suggested that due to the complexity of the project,
and the observation of the difficulty that the Council is having at getting their arms around closing the streets, that FBC provide
information through supporting documentation by the final public hearing, as to why it is so imperative to close 41h Avenue,
whether it is from a planning perspective, safety or what is the underlying issue in connection with the project.
c) Vote on motion. VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - NO MOTION CARRIED.
B. Motion to approve a Temporary Street Closing submitted by Council Member Watford moved to approve a Temporary Street Closing submitted by Supervisor of Elections for the Primary
Supervisor of Elections for the Primary Election on August Election on August 26, 2008 and the General Election on November 4, 2008; seconded by Council Member L. Williams. There
26, 2008 and the General Election on November 4, 2008 - was a brief discussion on the item.
City Clerk (Exhibit 6).
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
C. Motion to approve an Interlocal Agreement between Council Member Watford moved to approve an Interlocal Agreement between Okeechobee Countyand the Cityof Okeechobee
Okeechobee County and the City of Okeechobee regarding regarding gas tax; seconded by Council Member C. Williams.
gas tax - City Administrator (Exhibit 7).
There was a brief discussion on this item. This agreement is regarding the formula for the share of proceeds for the 4-cent,
2-cent, 9-cent and 5-cent Local Option Gas Tax revenues. The agreement expires December 31, 2017.
159
160.
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 12 OF 14
X. NEW BUSINESS CONTINUED.
C. Motion to approve an Interlocal Agreement between
Okeechobee County and the City of Okeechobee regarding
gas tax continued.
D. Motion to approve an interlocal agreement between
Okeechobee County and the City of Okeechobee regarding
Public School Facility Planning - City Administrator (Exhibit
8).
E. Motion to approve a proposal for consideration by the South
Florida Water Management District to continue public
education and outreach programs regarding Storm water
Management for Okeechobee communities through the
OF/IFAS Florida Yards & Neighborhoods Program - Dan
Culbert, Okeechobee Extension Service (Exhibit 9).
6IL
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA
L. WILLIAMS - YEA
MOTION CARRIED.
Council Member Watford moved to approve an (Amended and Restated) interlocal agreement between Okeechobee County
and the City of Okeechobee regarding Public School Facility Planning; seconded by Council Member L. Williams. There was
a brief discussion on this item.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
Council Member Watford moved to approve a proposal for consideration by the South Florida Water Management District to
continue public education and outreach programs regarding Storm Water Management for Okeechobee communities through
the OF/IFAS Florida Yards and Neighborhoods Program (FYN); seconded by Council Member C. Williams.
The comprehensive stormwater management plans forthe City and County to include education and outreach measures which
are mandated by the United States Environmental Protection Agency and the State Department of Environmental Protection.
Grant monies that have assisted with this mandate are due to expire December 2008. FYN is a University of Florida
educational program that encourages homeowners, landscape maintenance personnel and others to implement
environmentally friendly practices to conserve water and protect water quality and meets this education component
requirements. The program is already in place, staffed with one full-time professional, who is meeting the educational needs
of the communities and a very effective educator. To fully fund this program, $45,000.00 is required annually, which $20,000.00
can be funded by SFWMD. Once the program is funded by the district, program activities will be provided, such as: public
workshops or seminars on landscaping, news articles or newsletters to property owners to discuss the principles of the FYN,
public demonstration sites and then a final comprehensive report.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS YEA L. WILLIAMS - YEA MOTION CARRIED.
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 13 OF 14
161
L
:AGENDA:
X. NEW BUSINESS CONTINUED.
ITEM ADDED TO AGENDA: F. Motion to appoint Karyne Brass as Council Member Watford moved to appoint Karyne Brass as an alternate member to the Planning Board/Board of
an alternate member to the Planning Board term August 20, 2008 Adjustment/Design Review Board, for a term beginning August 20, 2008 and ending April 30, 2011; seconded by Council
to April 30, 2011 - City Clerk (Exhibit 10). 1 Member Markham.
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2008/2009 Fiscal Year Budget
continued.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
MAYOR KIRK CALLED FORA RECESS AT 4:02 P.M. THE REGULAR MEETING WAS ADJOURNED AND THE MEETING
WAS RECONVENED IN WORKSHOP SESSION TO COMPLETE THE DISCUSSION OF THE PROPOSED BUDGET AT
4:15 P.M.
The Council began the Budget Review discussion on Page 5 regarding Line Items 8100 and 8200, contributions to Shared
Services, Okeechobee Main Street and IRSC. Council Member Markham expressed his suggestion that since all City
Departments had to cut their budget by at least 4 percent, that cut should pass to others the City shares money with. The
Council discussed this suggestion further. However, no final consensus was reached. The Council also discussed with OKMS
Treasurer, Terry Burroughs, the assumption that OKMS would become financially sufficient. Mr. Burroughs will be presenting
their plan to achieve this to the Council.
The Council then discussed the millage rate and the effects of cutting the millage which could prohibit the employee's from
receiving any cost of living increases. Council Member Watford added that the business community is probably suffering more
than any other time since his tenure on the Council. He asked whether there was anything the City could do, any gesture to
the business community, even if it is only symbolic, that could be extended to the businesses? Staff explained, over the last
year, support staff has been in constant review of all application processes to make them more user-friendly. The idea of
waiving the first year's Business Tax Receipt (BTR) to all new businesses that open in the City was discussed. Again, no
consensus was reached on the millage rate nor waiving of the new business BTR.
The final matterto discuss was any salary adjustment for employees'. As stated previously, each department's budget included
funds for the employee's 1.5 percent step increase with appropriate annual evaluation. During the budget preparation is when
the Council considers the feasibility of approving a cost of living increase based on the current consumer price index. Last
Fiscal Year, employees' were given a 2.7 percent increase. Staff provided salary adjustments for each position with a 2, 3, 4.15
and 5 percent increase. Currently for Florida the index is 4.15 percent. Each Council Member gave what percentage they
wanted to see in the proposed budget. Council Member Watford offered that due to economic times, only the 1.5 percent step
should be considered and the millage be reduced as much as possible.
162
AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 14 OF 14
�I AGENDA " ��_w': COUNCIL ACTION -DISCUSSION -VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2008/2009 Fiscal Year Budget
continued.
XI. ADJOURN MEETING - Mayor.
Mayor Kirk suggested that due to the cost reduction savings plan that all employee's have already implemented and continued
to run the departments so well while reducing the costs, allowing for funds available, he suggested a 3 percent increase, which
is approximately a net budget effect of $78,266.89. Council Member L. Williams agreed with the Mayor's suggestion. Council
Member C. Williams understood the Mayor's suggestion but thought a 2 percent increase was sufficient, agreeing with Council
Member Watford's argument regarding the tough economic times the community is experiencing (the approximate net effect
of 2 percent is $55,808.83).
Council Member Markham distributed copies of four plans for consideration regarding salaries. He had spoke with Mrs. Riedel'
and Mr. Whitehall about his suggestions and they were able to supply the dollar amounts in the additional spread sheet. Plan
I calls for a 2 percent COLA in October and another in January, which is a cost savings of $10,000.00 by delaying the second
2 percent. Plan II is for a 2 percent COLA in October and the a 2 percent, one time bonus, on January 1. January 2009 is when
the new bi-weekly pay cycle will go into effect, which is part of the cost reduction savings plan. The additional money could
assist the employee's to have a little more in their pay check for that first change in the pay checks. It also helps the City by
not being a reoccurring cost. Plan II is for a 3 percent increase effective October 1. Plan IV is a 2 percent in October and a
$500 lump sum bonus to the employees in January ($250.00 for permanent part-time employees). Again, savings to the City"
on the lump sum payments since they are not reoccurring costs and trying to give the employee's some relief in January. The
consensus of the Council was to move forward with the budget utilizing Plan II of Council Member Markham's salary plan.
The Mayor and Council thanked Administrator Whitehall, Accounts Supervisor Riedel and all the Department Heads for their
hard work and efforts on the budget. Again the impacts with State Legislative action and the passing of Amendment 1,
regarding property tax reform have been devastating. The City is in better shape than most anticipated. The next meeting on
the proposed budget will be the First Public Hearing, scheduled for September 16 at 5:01 p.m.
Please take notice andbeadvisedthatwhenaperson decides to appeal any decision made bytheCityCouncilwith (II THERE BEING NO FURTHER ITEMS ON THE AGENDA, MAYOR KIRK ADJOURNED THE MEETING AT 5:57 P.M.
respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding
is made, which record includes the testimony and evidence u 'ch the appeal is to be based. City Clerk media
are for the sole purpose of backup for official records of Clerk. /
. ' ATTE T:
Lane Gamiotea, CMC, City Clerk
James E. Kirk, Mayor
•
•
The Okeechobee News
P.O. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Judy Kasten, who on oath says she is publisher of the Okeechobee
News, a DAILY Newspaper published at Okeechobee, in
Okeechobee County, Florida; that the attached copy of advertise-
ment, being a
in the matter of
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues
of G
Affiant further says that the said Okeechobee News is
a newspaper published at Okeechobee, in said Okeechobee
County, Florida, and that said newspaper has heretofore been
published continuously in said Okeechobee County, Florida
each week and has been entered as second class mail matter at
the post office in Okeechobee, in said Okeechobee County,
Florida, for a period of one year next preceding the first
publication of the attached copy of advertisement; and affiant
further says that she has neither paid nor promised any person,
firm or corporation any discount, rebate, commission or refund
for the purpose of securing this advertisement for publication in
the said newspaper. )
Sworn d subsc ' before me this
day of A.D. 200
Notary Public, State of Florida rge
NOTARY PUBLIC -STATE OF FLORIDA
Angie Bridges
r = Commission #DD779718
BON•r ExPires: APR. 20, 2012
DED JURU ATLUMC BONDING CQ, INC.
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CITY OF OKEECHOBEE - AUGUST 19, 2008 - REGULAR CITY COUNCIL MEETING
HANDWRITTEN MINUTES BY Lane Gamiotea
CALL TO ORDER - Mayor: August 20, 2008 City Council Regular Meeting, p.m.
II. OPENING CEREMONIES: Invocation Rev. Jim Dawson, First United Methodist Church; Pledge of
Allegiance led by Mayor.
III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk.
PRESENT ABSENT
Mayor James E. Kirk
X
Council Member Lowry Markham
X
Council Member Dowling R. Watford, Jr.
X
Council Member Clayton Williams
X
Council Member Lydia Jean Williams
X
City Administrator Brian Whitehall
X
City Attorney John R. Cook
X
City Clerk Lane Gamiotea
X
Deputy Clerk Melisa Eddings
X
Police Chief Denny Davis
X
Fire Chief Herb Smith
X
Public Works Director Donnie Robertson
X
IV. MAYOR KIRK RECESSED THE REGULAR MEETING AND CONVENE IN BUDGET WORKSHOP
SESSION AT 1:35 P.M.
A. Discuss the proposed 2008/2009 Fiscal Year Budget - City Administrator (Exhibit 1).
Mayor
Lowry
Brian
India distributed copies of the slide show regarding the budget
What makes up the city budget? Revenues, expenditures, reserves.
Funds: General Fund is our larlgest fund in the city and it supports all services not assigned to other funds ...
Revenues: Ad Vaorem Tas, Tangible Personal Property Tax, Statuorily authoized communications service tax,
BTR, public service tax
5-year revenue trend
budgeted general fund revenues 2009 pie chart
$76,755 decrease in revenue due to amendment one and assessed value decrease
While the state projects a decrease overall for local discretionary sales tax by 5.4%, Okeechobee is projected
to increase by 4.9%, the City is even higher, this is due to the economic development that has continued in
the city, we are only one of 11 counties to b increasing.
Each department and their staff have developed cost reduction measures which have had an immediate effect
on expenditures and a mjor effect on this year's budget.
Year to year budget comparisons. Then specifically police fire public works for year to year budget
comparisons.
Expenditures and/or Costs. Vendor costs have escalade at a superior rate compared to revenues received by
the City. Professional services cost fluctuate based on development, projects, etc. most of these fluctuate since
the costs are based on developments or specific projects.
Specific vendors costs are IMS, PRM and Health Insurance. Health renewal would have been $448,655.00.
Then OUA, 30% FPL 57% and Fuel 300% increases.
Cost Reduction Plan. Last staff meeting we had was most productive we have had. Staff understands the
urgency of finding cost savings. Lot of small things, but substantiative information given to you. Made me feel
good, police dept goal to save 1,000 gallons per year. Turn off all non -essential lights, equipment, adjust
thermostats. Utilization of email opposed to paper when possible. Train the trainer program ongoing to alleviate
travel and overtime. Utilization of part-time certified officers in lieu of overtime. Drilling a wII at eh city barn for
cleanign of equipment replace all lulbs with CFL energy efficient bulbs. Utilize fire departmetn generator one
day aweek. Review water meters for necessity. Road patrol will park 15 minutes of every hour for foot patrol.
No idling o fparked cars. Comine trips in vehicles, IE inspections, etc. Bi-weekly parool in lieu of weekly
supplies and time savings. BTR renewals on postcards instead of letters -supplies & postage. Re -use of copier
boxees for record strage. Re -inking printer cartridges. Purchase of more fficient equipment. Costs reductions
general fund expenses down $271,447,00. We are not goign to stop mving foward within our constrained
budget. Our citizens expenct oru committment to growth. The city si committted of positive growth.
LaRue's expenses - lot of pending projects to be in the city and when they break it will be a real growth
experience for our city.
Mayor, the explaination notes at the bottom answers at least 90% of my questions, thanks to India for initiating
this a few years ago.
Page 1 - General Fund Summary. $271,729.00 savings from last year.
Page 2 - DW confident to meet the estimate? IR we are very frugal with the estimates, we are on the
conservative side. DW - BTR reduced. CW - don't trust the state - increase in sales tax revenues - we're going
up on waste management. Mayor - overall budget looks better than most other cities because we have been
on the conservative side over the last few years and served us very well. IR - commercial fee's are the main
fees not the residential collection amount.
Page 3 - none
Page 4 - none
Page 5 - legislative budget - second payment to IRSC
Page 6 - executive budget - included the 1.5% salary steps from here on out.
Page 7 - clerks office - CW who sets the pension rate? IR actuary sends the information to the city - did our
WC policy decrease? Yes but don't know exact amount.
Page 8 - financial services -
Page 9 - legal services -
Page 10 - general services 4000 add $1000.00 they be selective as to who attends educational seminars.
Page 11 - law enforcement, were included in the grant if the county decides what radio system to go with on
the 900 mgz radio's.
Page 12 - fire protection - salaries decrease since we did not receive the grant for the extra firefighter
Page 13 - road and street facilities -
Page 14 - DW we can use this money to buy SUV? Yes, they've changed the FS. Can you use it for guard rail?
Don't know will have to research that.
Page 15 - no questions
Page 16 - capital improvement projects char se of brush truck in the comp plan -
Page 17 - vehicles, know we've looked keeping them another year and selling them at the end of 2 years, it's
a variable we are looking at - end of the year budget adjustments, this could be the one that changes the most
drastic,
Page 18 - no questions.
Recess workshop and reconvene meeting - at DW moved LJW second vOte all yea.
V. MAYOR KIRK ADJOURNED THE BUDGET WORKSHOP AND RECONVENED IN REGULAR SESSION
AT P.M.
VI. WARRANT REGISTER - City Administrator.
A. Council Member Watford moved to approve the June 2008 Warrant Register in the amounts: General
Fund, three hundred twenty-eight thousand, eight hundred forty-nine dollars and three cents
($328,849.03); Public Facilities Improvement Fund, fourteen thousand, six hundred seventy-five
dollars and twenty-three cents ($14,675.23); Capital Improvements Project Fund, six thousand, three
hundred forty-three dollars and twenty cents ($6,343.20); seconded by Council Member Markham.
There was no discussion on this item.
VOTE: YEA NO ABSENT ABSTAINED
KIRK X
MARKHAM X
WATFORD X
C. WILLIAMS X
L. WILLIAMS X
MOTION: CARRIED.
B. Council Member Watford moved to approve the June 2008 Warrant Register in the amounts: General
Fund, three hundred twenty-eight thousand, eight hundred forty-nine dollars and three cents
($328,849.03); Public Facilities Improvement Fund, fourteen thousand, six hundred seventy-five
dollars and twenty-three cents ($14,675.23); Capital Improvements Project Fund, six thousand, three
hundred forty-three dollars and twenty cents ($6,343.20); seconded by Council Member Markham.
There was no discussion on this item.
VOTE: YEA NO ABSENT ABSTAINED
KIRK X
MARKHAM X
WATFORD X
C. WILLIAMS X
L. WILLIAMS X
MOTION: CARRIED.
VII. MINUTES - City Clerk.
A. Council Member L. Williams moved to dispense with the reading and approve the Summary of Council
Action for the August 5, 2008 Regular Meeting; seconded by Council Member Markham. There was
no discussion on this item.
VOTE:
YEA NO ABSENT ABSTAINED
KIRK
X
MARKHAM
X
WATFORD
X
C. WILLIAMS
X
L. WILLIAMS
X
MOTION: CARRIED.
Vill. AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on today's agenda. New business item F.
IX. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE AND RESOLUTION
ADOPTION AT 2:49 P.M.
A.1. a) Council Member Watford moved to read by title only, proposed Ordinance No. 1022, 08-CI-001,
amending the Comprehensive Plan - City Planning Consultant (Exhibit 2); seconded by Council
Member L. Williams.
1. Establishing the Public School Facilities Element; and
2. Associated Text Amendments to the Intergovernmental Coordination Element; and
3. Capitial Improvements Element
4. Meet State of Florida mandated Public School Concurrency Requirements (Ch. 163, F.S.)
b) Vote on motion to read by title only.
VOTE YEA NO ABSENT ABSTAINED
KIRK X
MARKHAM X
WATFORD X
C. WILLIAMS X
L. WILLIAMS X
MOTION: CARRIED.
C) City Attorney to read proposed Ordinance No. 1022 by title only as follows: "AN ORDINANCE OF
THE CITY OF OKEECHOBEE, FLORIDA ADOPTING AMENDMENTS TO ITS COMPREHENSIVE
PLAN, SOAS TO ESTABLISH THE PUBLIC SCHOOL FACILITIES ELEMENT, ANDASSOCIATED
TEXT AMENDMENTS TO THE INTERGOVERNMENTAL COORDINATION AND THE CAPITAL
IMPROVEMENTS ELEMENTS, TO REVISEAND UPDATE THE EXISTING GOALS, OBJECTIVES
AND POLICIES, AND DATA AND ANALYSIS, TO MEET THE STATE OF FLORIDA MANDATED
PUBLIC SCHOOL CONCURRENCY REQUIREMENTS IN ACCORDANCE WITH CHAPTER 163,
FLORIDA STATUTES, PROVIDING FOR TRANSMITTAL TO THE STATE LAND PLANNING
AGENCY, PROVIDING A CONFLICTS CLAUSEAND SEVERABILITYCLAUSE, PROVIDING AN
EFFECTIVE DATE, AND FOR OTHER PURPOSES."
2. a) Council Member Markham moved to adopt Ordinance No. 1022; seconded by Council Member L.
Williams.
b) Public comments and discussion. BW - transmittal procedures, summary of report of the amendment,
listing DCA requirements - Brisson here, interlocal agreement with school and county and Kimley Horn
are the primary author.
DW are these recommendations in the ORC report? Yes they are in the ordinance.
C) Vote on motion. YEA NO ABSENT ABSTAINED
KIRK X
MARKHAM X
WATFORD X
C. WILLIAMS X
L. WILLIAMS X
MOTION: CARRIED.
B.1. a) Council Member Watford moved to adopt proposed Resolution No. 08-06 regarding the preliminary
rate assessment of Solid Waste Collection and Disposal Services - City Attorney (Exhibit 3);
seconded by Council Member L. Williams.
b) Public discussion and comments, There were none.
DW recap on this resolution and the information? BW - negotiated the commercial rates, reduced original
request by approximately 12%.
DW res 08-06 is the assessment for the putting it on the tax roll. And the next resolution is the one that actually
sets the rate.
Title to Res 08-06: "A PRELIMINARY RATE RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA
PURSUANT TO THE SECTION 2.08, ORDINANCE N0. 784 RELATING TO THE PROVISION OF SOLID
WASTE COLLECTIONAND DISPOSAL SERVICES, SETTING FORTHA BRIEFDESCPJPTIONOFSOUD
WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE
UPCOMING FISCAL YEAR, ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE
UPCOMING FISCAL YEAR; AUTHORZZJNG AND SETTING A PUBLIC HEARING TO CONSIDER
COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OF AN ANNUAL RATE RESOLUTION,
DIRECTING THE CITY ADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL; AND TO PROVIDE
NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE,
PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE."
C) Vote on motion to read by title only.
YEA NO ABSENT ABSTAINED
KIRK X
MARKHAM X
WATFORD X
C. WILLIAMS X
L. WILLIAMS X
MOTION: CARRIED.
C.1. a) Council Member Watford moved to adopt proposed Resolution No. 08-07 regrading the provision of
Solid Waste Collection and Disposal Services - City Attorney (Exhibit 4); seconded by Council
Member L. Williams.
Title reads: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING TO THE
PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION
OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY RESOLUTION
01-08; ADOPTING THEANNUAL RATE RESOLUTIONAS PERMITTED BYORDINANCE 784 FOR FISCAL
YEAR 2008-2009, APPROVING THEPRELININARYRATERESOLUTION, AND CERTIFYING THE SOLID
WASTEASSESSMENT ROLLASAUTHORIZED BYFLORIDA STATUTES 197.3632(4)(5)AS NECESSARY
UNDER FLORIDA STATUTES 197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE."
b) Public discussion and comments. There were none.
C) Vote on motion.
KIRK
MARKHAM
WATFORD
C. WILLIAMS
L. WILLIAMS
YEA NO ABSENT
X
X
X
X
X
MOTION: CARRIED.
MAYOR KIRK CLOSED THE PUBLIC HEARING AT 3:11 P.M.
X. NEW BUSINESS.
ABSTAINED
A.1. a) Council Member Watford moved to read by title only, and set September 16, 2008 as a final public
hearing date for proposed Ordinance No. 1026, Alley Closing Application No. 91, submitted by First
Baptist Church, East to West alleyway of Block 186, Southwest 5ch Street between Southwest 3rd and
41h Avenues, Southwest 41h Avenue between Southwest 4ch and 51h Streets, City of Okeechobee - City
Attorney (Exhibit 5); seconded by Council Member C. Williams.
b) Vote on motion to read by title only and set final public hearing date.
YEA NO ABSENT ABSTAINED
KIRK X
MARKHAM X
WATFORD X
C. WILLIAMS X
L. WILLIAMS X
MOTION: CARRIED.
C) City Attorney to read proposed Ordinance No. 1026 by title only as follows: "AN ORDINANCE
CLOSING, VACATING AND ABANDONING THE ALLEYS OR ALLEYWAYS AND STREETS OR
RIGHTS-OF�WAYAS DESCRIBED HEREIN, EAST TO WEST ALLEYWAY WITHIN BLOCK 186,
CITYOF OKEECHOBEE, AND PORTION OFSOUTHWEST 5T" STREET AND SOUTHWEST 4TH
AVENUE, AS RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS, OKEECHOBEE
COUNTY, FLORIDA; RESERVING UNTO THE CITY ITS SUCCESSORS AND ASSIGNS, A
NONEXCLUSIVE EASEMENT FOR PUBLIC UTILITIES PURPOSES, AND DIRECTING THE CITY
CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE
CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR AN
EFFECTIVE DATE."
2. a) Council Member Markham moved to approve the first reading of proposed Ordinance No. 1026;
seconded by Council Member Watford.
b) Discussion.
LW - appreciate that but still think we need 4" Avenue,
Randy Huckabee - thank you, scripture tells us you, have tried to hear you, first baptist desire to do everything
we can to expand okeechobee with the children, much discussion with the committee, feel best interest as
noted on the revised ordinance because of the un-knowns, don't know the growth of the city, not sure of our
needs of first baptist, like IR mentioned we know what we want, have to go with what we can get with. Think
there will be things that could be done to elivate the safety concern. Not critical. As being told by city planner
to handle the structure to serve the community for anumber of years, want it to be as easy as possible.
Traffic calming devices and landscape. Reduce posted speed limit in the area, there could be some things if
there are other things done. Thank you for hearing us.
Questions for the pastor? None.
Ch - object to 4" Avenue
Steve Dobbs -
DW - indicated at the intitial application this was a difficult decision, appreicate them moving 4th street from the
application, made a little easier and not quite as complicated - know we have the public hearing to go through -
the one saving grace is that you have the schools already there, not like the road goes further south, kind of
already have that situation on 41h aveneu already, only saving grace, then be difficult, but since it does dead
end already, but not saying not a concern, but it is still a dead end and this is just to set for public hearing and
still going to be difficult.
Mayor - one major concern is the fire hydrant -
LM - appreciate 411 street being pulled - and justified - project is well worth the avenue closing - been going to
that church all my life - walked these streets,
Richard smith - couldn't get through the 3`d avenue because of the buses the other day -
Mayor if council sends through hydrant info
The vote today is not to close the street but to set it for public hearing, not necessarily mean you will vote for
it at the public hearing -
c
C) Vote on motion.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
MARKHAM X
WATFORD X
C. WILLIAMS X
L. WILLIAMS X
MOTION: CARRIED.
B. Council Member Watford moved to approve a Temporary Street Closing submitted by Supervisor of
Elections of rth eprimary Election on August 26, 2008 and the General Election on November 4, 2008 -
City Clerk (Exhibit 6); seconded by Council Member L. Williams.
VOTE
YEA NAY ABSTAIN ABSENT
KIRK
X
MARKHAM
X
WATFORD
X
C. WILLIAMS
X
L. WILLIAMS
X
MOTION: CARRIED.
C. Council Member Watford moved to approve an Interlocal Agreement between Okeechobee County
and the City of Okeechobee regarding gas tax - City Administrator (Exhibit 7); seconded by Council
Member C. Williams.
DW - don't know how this is negotiated but it appears that this is a very fair d
BW - uneqivalbe it is fair -
Thank the county for this and express that to the county appreication.
VOTE
YEA NAY ABSTAIN ABSENT
KIRK
X
MARKHAM
X
WATFORD
X
C. WILLIAMS
X
L. WILLIAMS
X
MOTION: CARRIED.
D. Council Member Watford moved to approve an interlocal agreement between Okeechobee County
and the City of Okeechobee regarding Public School Facility Planning - City Administrator (Exhibit
8); seconded by Council Member L. Williams.
DW - formality, got to do it, but it doesn't put any burden on us that we cannot comply with, or be difficult for
us to comply iwht? BW in the world of state mandated concurrency we don't know what will be.
CW - would this have any impact on this over there? BW the school supplies a resprensative on the TRC to
protect them - city will have to take notice on the impact - it may adversely effect the decisions.
DW - but in th elong run the states is trying to make sure we have what ever it is we need to make sur ewe
have enough roads and schools, but generally we don't consider schools and this forces the city and county
to consider that and I think it's a good thing but whether this is the right way to do it and it doesn't matter since
they have done it.
CW - page 5 it reads " " we provide the city and county with a copy of the 5 year plan -
BW - they do and we go through this procedure -
JC - complies with all state laws
VOTE
YEA NAY ABSTAIN ABSENT
KIRK
X
MARKHAM
X
WATFORD
X
C. WILLIAMS
X
L. WILLIAMS
X
MOTION: CARRIED.
E. Council Member Watford moved to approve a proposal for consideration by the South Florida Water
Management District to continue public education and outreach programs regarding Storm water
Management for Okeechobee communities through the OF/IFAS Florida Yards & Neighborhoods
Program - Dan Culbert, Okeechobee Extension Service (Exhibit 9); seconded by Council Member
C. Williams.
BW - SFWMD approached the city regarding a grant for $20,000 for water conservation, also had a
conversation with extention office and both lined up with same goal, met together and all mutually agreed if
the extension office could execute the grant.
Dan Culbert - addressed the council, we have secured a grant from EPA, hired a program associate, mets with
people and direct teaching in regards to the program, that: grant is sunsetting and a way to extend what we're
doing for another 6 months. Asked the county for any additional fund, they weren't able to. We are not asking
the city for fund. Trying to locate a site to work with a propierty owner, location with high visability, they do the
program on their nickel and get people to use the prograim.
One of the requirement MPDS - storm water permit requirements for fed and state is to have an educational
office for this, hopefully we can help with this and in th,e future you can be able to financially assist us.
Distribute materials, review it and speak to us on this,
VOTE
YEA NAY ABSTAIN ABSENT
KIRK
X
MARKHAM
X
WATFORD
X
C. WILLIAMS
X
L. WILLIAMS
X
MOTION: CARRIED.
F. Council Member Watford moved to appoint Karyne Brass as an alternate to the Planning Board term
Aug 20,2008 to April 30, 2011; seconded by Council Member Markham.
VOTE
YEA NAY ABSTAIN ABSENT
KIRK
X
MARKHAM
X
WATFORD
X
C. WILLIAMS
X
L. WILLIAMS
X
MOTION: CARRIED.
Recess at 4:02 p.m, reconvene in workshop 4:15 p.m.
0
0
Page 5 - line items 8100 and 8200: LM - amounts set aside, we've taken a cut of 4% in our budget, and we
should pass that cut to others that we share that money with, to keep it all budgetted the same. DW - tough
situation and organizations is tough, had the same thought but 10%. We may even want to consdier IRSC and
think they would understand the pardiclarment we're in. Know we don't normally take public comment and have
a very difficult question to ask and when we agreed to help main street didn't think it was forever and I am a
firm believer in main street and I think they have done a great job. Terry Burroughs - you did assume that and
voiced that and it was valid. It wasn't a hard question to answer. I undertand that you are in a hard question
and need to ask it. The County did fund the money for OKMS. DW - tend to agree with LM and we've asked
our dept heads to tighten up and its only fair and I would support that they may be something we can look at
for the budget.
JK - we do have money here to compensate our employees and is a unique position and because we've
always errored on the side of caution. On IRSC I think lets pay them and only have 1 more payment and they
are gone. Shared services doesn't have means to raise money, bulk of the money for them come from the
school board, this does help fund a full tim edirector, think th emoney si well spent. OKMS like you don't have
a problem with funding them but at some point we need to have them fund themselves. I am for leaving them
just like they are. Cutting IRSC by any percentage don't see where that will help. After 3 payments we are done
with them.
DW - think to be fair, if we cut one should cut them all.
LM - don't have a problem with keeping them either but think it was only fair to discuss.
JK - think IRSC needs to be separate since it was an end to a payment, the other two are going to keep on
until we say no.
DW - millage rate 6. 7077 is that the role back millage rate
roll forward is 7,42 rate - took current millage and took what the state
IR 97% of taxable value dollar figure then applied CPI of
BW - tried to tie our contributions to organizations to some type of flucuating chart, but they were all minimal -
with OKMS knowing there was a game plan to weine off the city budget and put the oneous on them and main
street with the depot and man hours they have earned some of it on the depot. The concept is that they would
not be funded by government, but to say effective 10/1 and we've been anticipating where we have been going
for several months, we have a balanced budget in the black. DW thats a wonderful suggestion.
LW - as long as our employees are not going to be harmed, don't have a problem with BW's suggestion as
long as they come backe with the weine off project, Shared services is hard because they can't go out and
raise money.
Mayor - they need to share with the city what all they do for the city and show the budget and where they get
it. BW - we just received shared services.
Terry - last budget with the county , our reporting is the example that is used, and that's what the county had
implemented.
$336,777. Millage rate
DW - think it's about as lean as it can get. Only comment I'd like to make, the business community is probably
suffering more than any other tenure here, anything we can do, mentioned this to administrator, any gesture
to the business community, even if only symbolic, particular to the business community, that we're doing
everything we can do, like the savings some minor, some major, add them all together. Page 2
We need to try to make everything as simple as possible, whether it be a building permit or a BTR, and no
matter how simple we think it is, can it be done more simple, or does it need to be done at all.
Mayor - evaluate the process and see how it can be done better.
Personnel salary discussion:
January 1 bi weekly paycheck implemented.
Proposed salaries sheet with 4 various plans.
Mayor - real simple 3% oct 1
Lydia - agree to go with the Mayors suggestion because I don't think the average employees will appreciate
the separate times.
Dowling - can't stress enough how tough this year is, think employee's were lucky to get a 1.5% pay raise. In
this economic time an employee would be thankful there is not a cut. I think we should just stay with the 1.5%
they should understand that, the rainy day is here, and instead of having a surplus and adjust the millage so
we don't have a surplus. Technically we are raising the millage rate.
Clayton - we all like to get raises, better yet I like to just have a job. Spoke to a lady the other day whose pay
check was short $32.00 because insurance went up. I've been paid every way imaginable, think it makes you
a better person and manage their money. Change is hard with the employee's. Businesses have closed in our
city, it's a strain for everyone. I would concur with no more than 2% above the 1.5%, think we've all done a
good job saving money, some are taking early retirement, just to maintain status quo.
Lowry - because we had the $78, saved wanted it that way so it would increase the budget, I"ve been talking
with a lot of businesses and don't know anyone who is giving any raises, trying to find another way of showing
appreciation and if that doesn't work and we're going to go back and do some kind of percentage, its tough
not to give employee raises, but we have businesses just trying to stay alive, I'll support Mr. Watford to just
to the 1.5%.
Mayor - I'd go with one of the other proposals before I'd go with just 1.5%.1 don't think there is any comparison
to any other cities, are things going to get tougher, yes, but that doesn't mean there aren't some that have
been doing well. They have added the $25,000 exemption, no one is going to be paying taxes more than last
year, we're still.
Lowry if we went with Plan II - X will go with Plan II. Lydia go with II - Clayton with Plan 11.
X. MAYOR KIRK ADJOURNED THE MEETING AT 5:57 P.M.
CITY OF OKEE�� OBEE
AUGUST �9; �008
FIRST BUDGET WORKSHOP AND
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
I. CALL TO ORDER - Mayor: August 19, 2008, City Council First Budget Workshop and Regular Meeting, 5:01 p.m.
II. OPENING CEREMONIES: Invocation given by Rev. Jim Dawson, First United Methodist Church;
Pledge of Allegiance led by Mayor.
III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
Council Member Lydia Jean Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Eddings
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
IV. OPEN FIRST BUDGET WORKSHOP - Mayor.
A. Discuss the proposed 2008-2009 Fiscal Year Budget - City Administrator (Exhibit 1).
V. ADJOURN FIRST BUDGET WORKSHOP AND RECONVENE IN REGULAR SESSION - Mayor.
PAGE 1 OF 4
2008 PAGE 2 of 4
VI. WARRANT REGISTER - City Administrator.
A. Motion to approve the June 2008 Warrant Register.
General Fund $328,849.03
Public Facilities Fund $ 14,675.23
• Capital Project Fund -Improvements $ 6,343.20
B. Motion to approve the July 2008 Warrant Register.
General Fund $583,359.82
Public Facilities Fund $ 12,486.89
VII. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of Council Action for the August 5, 2008 City Council Regular Meeting,
VIII. AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
• IX. OPEN PUBLIC HEARING FOR ORDINANCE AND RESOLUTION ADOPTION - Mayor.
A.1.a) Motion to read by title only proposed Ordinance No. 1022, 08-C1-001, amending the Comprehensive Plan - City Planning Consultant (Exhibit 2).
1. Establishing the Public School Facilities Element; and
2. Associated Text Amendments to the Intergovernmental Coordination; and
3. Capital Improvements Elements
4. Meet State of Florida mandated Public School Concurrency Requirements (Ch.163, F.S.)
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 1022.
IX.
0
PUBLIC HEARING FOR ORDINANCE AND RESOLUTION ADOPTION CONTINUED.
A.2.a) Motion to adopt proposed Ordinance No. 1022.
b) Public discussion and comments.
c) Vote on motion.
B.1.a) Motion to adopt proposed Resolution No. 08-06 regarding the preliminary rate assessment of Solid Waste Collection and Disposal Services -City Attorney
(Exhibit 3). y
b) Public discussion and comments.
c) Vote on motion.
C.14) Motion to adopt proposed Resolution No, 08-07 regarding the provision of Solid Waste Collection and Disposal Services -City Attorney (Exhibit 4).
b) Public discussion and comments.
c) Vote on motion.
CLOSE PUBLIC HEARING.
• X. NEW BUSINESS.
A.1.a) Motion to read by title only and set September 16, 2008 as a final public hearing date for proposed Ordinance No. 1026 regarding Street and Alley Closing
Application No. 91 submitted by First Baptist Church, East to West Alleyway of Block 186, Southwest 5t" Street between Southwest 3'ti and 4th Avenues,
Southwest 4" Avenue between Southwest 4t" and 5" Streets, Southwest 4 Street between Southwest 5th & 6" Avenues, City of Okeechobee - City Attorney
(Exhibit 5).
b) Vote on motion to read by title only and set final public hearing date.
c) City Attorney to read proposed Ordinance No. 1026 by title only.
2.a) Motion to approve the first reading of proposed Ordinance No. 1026.
2008 PAGE 3 OF 4
AucusT;Ff 2008 PACE 4 of 4
X. NEW BUSINESS CONTINUED.
A.2.b) Discussion.
c) Vote on motion.
B. Consider Temporary Street Closing submitted by Supervisor of Elections for the Primary Election on August 26, 2008 and the General Election
November 4, 2008 - City Clerk (Exhibit 6). on
C. Motion to approve an Interlocal Agreement between Okeechob
ee County and the City of Okeechobee regarding gas tax - City Administrator (Exhibit 7).
D. Motion to approve an Interlocal Agreement between Okeechobee County, Okeechobee School Board, and the City of Okeechobee regardin Public Sch
Facility Planning - City Administrator (Exhibit 8). 9 00l
E. Motion to approve a proposal for consideration by the South Florida Water Management District to continue public education
regarding Stormwater Management for Okeechobee communities through the OF/IFAS Florida Yards & NeighborhoodsProgramand r- Dan Ceach ulbert
Okeechobee Extension Service (Exhibit 9), ,
XI. ADJOURN MEETING.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the
Proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose
of backup for official records of the Clerk.
8/14/200811:04 AM
• 2009 Aug Workshop.xls • % HIM I
AUGUST I9, 2008
GENERAL FUND - CITY OF OKFFCNc)RFF
RECAPITULATION - REVENUE AND EXPENSES
8/13/2008
2006/2007
ACTUAL
2007/2008
BUDGET
$
2007/2008
ESTIMATE
8,640,234
2008/2009
PROPOSED
TO
BUDGET
BUDGET
F/Y BeginningFund Balance
$ 8,028,444
$ 6,338,174
$ 9,232,513
REVENUES
97% AD VALOREM Prev FY 6.5010 x CPI
OTHER FEES
INTERGOVERNMENTAL
CHARGES FOR SERVICES
FINES, FORFEITURES & PENALTIES
USES OF MONEY &PROPERTY
OTHER REVENUES
TOTAL REVENUES
$
$
$
$
$
$
$
$
2,168,099
1,686,112
1,198,876
543,487
39,709
297,803
145,303
6,079,389
$
$
$
$
$
$
$
$
2,224,529
1,353,829
1,104,065
546,889
28,358
140,000
235,580
6,633,260
$
$
$
$
$
$
$
$
2,026,365
1,492,532
1,177,100
431,254
39,709
178,816
158,403
5,504,179
$
$
$
$
$
$
$
$
2,211,767
1,364,125
1,130,102
429.619
25,600
121,009
174,738
5,456,960
$
$
$
$
$
$
$
$
12,762)
10,296
26,037
117,270
2,758
18,991
60,842
(1T6,290)
EXPENDITURES
LEGISLATIVE
EXECUTIVE
CITY CLERK
FINANCIAL SERVICES
LEGAL COUNCIL
GENERAL SERVICES
LAW ENFORCEMENT
FIRE PROTECTION
ROAD & STREET FACILITIES
VEHICLE - CAP PROJECTS FUND TRANSFER
$
$
$
$
$
$
$
$
$
117,000
144,711
169,521
180,557
80,468
572,445
1,666,560
1,118,750
1,159,206
$
$
$
$
$
$
$
$
$
140,408
165,396
186,914
209,779
80,742
473,635
1.839,568
1,299,061
1,225 520
$
$
$
$
$
$
$
$
$
134,460
151,489
183.739
193,245
81,002
355
1,781,549
1,158,793
1,082,516
$
$
$
$
$
$
$
$
$
137,793
162,914
184,612
203,678
124,92,174
458,3307
1,783,313
1,225,825
1,067,903
$
$
$
$
$
$
$
$
2,615
(2,482)
2,302
(6,1,1ot01
78
15,298
56,255
73,23s
$
157,617
TOTAL EXPENDITURES
$
5,209,218
$
5,621,023
$
5,121,967
$
5,349,296
$
$
(271,729
Revenues less Ex2enditures
$
870.171
$
12,227
$
382,212
$
107,665
TRANSFERS - IN
CDBG Fund Transfer -In
Capital Pro'ect Improvements Transfer -In
Public Facilities Improvement(Transfer-In)
TOTAL
$
$
$
$
_
102
476,616
476,T18
$
$
$
$
_
4,235
516,260
5201495
$
$
$
$
-
306,067
306,067
$
$
$
$
_
337,929
337,929
TRANSFERS - OUT
CDGB - Indust Pk
0
Capital Project Building & Improvements
Capital Project Vehicle
TOTAL
$
$
$
652,099
83,000
735,099
$
$
78,000
78,000
$
$
96,000
96,000
$
$
_Zgrggp-
FISCAL YEAR ENDING FUND BALANCE
$
8,640,234
$
6,792,896
$
9,232,513
$
9,600,108
Page 1
8/14/200811:04 AM
mow,
0
2009 Aug Workshop.xls
Page 2
Page 2
i
8/14/200811:04 AM
2009 Aug Workshop.xls 0
Page 3
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
8/13/2008
2006/2007
ACTUAL
20072008
BUDGET
20072008
ESTIMATE
20082009
PROPOSED
BUDGET
TO BUDGET
FINES, FORFEITURES
& PENALTIES:
351-1006
351-2000
351-3000
351-4000
351-5000
354-1000
Court Fines
Radio Comm. Fee
Law Enforcement Education
Investi ation Cost Reimbursement
Unclaimed Evidence
Ordinance Violation Fines
TOTAL
$
$
$
$
$
$
24,570
8,841
3,014
2,800
484
39,709
$
$
$
$
$
18,000
5,000
1,500
3 858
28,368
$
18503
6269
1991
666
779
345
39,709
$
$
$
$
$
$
$
18,000
5,000
1,500
1,000
100
25,600
$
$
$
$
$
$
_
_
(2,858)
100
2,758
USES OF MONEY & PROPERTY:
361-1000
364-1000
Interest Earnings
Su Ius CityProperty$
TOTAL
$
$
297,803
-
297,803
$
$
140,000
140,000
$
$
$
178,816
178,816
$
$
121,009
121,009
$
$
$
18 991
18,991
OTHER
REVENUES:
334-2000
334-3000
343-9000
343-9100
343-9200
344-9000
369-1000
369-3000
369-3000
Public Safety Grant
Special Purpose Grant
DOT Hwy Maint.Landscape/Mowinq
DOT Master Traffic Signals Maint.
DOT Maint_ Lights & Lights Contract
CSX Railroad Maint. Contract
Miscellaneous
Code Enforcement Fine
Police Accident Reports
TOTAL
$
$
$
$
$
$
$
$
79,930
21,003
6,990
-
36 705
675
145,303
$
$
$
$
$
$
$
$
$
189,060
21,003
7200
16,817
500
500
500
235,680
$
$
$
$
$
$
$
$
100 876
21,003
6 990
16,817
9 490
2,674
553
168,403
$
$
$
$
$
$
$
$
49 214
21 003
6,990
16,817
79 714
500
500
174,738
$
$
$
$
$
$
$
$
$
$
(139,846)
210
-
79,214
60,842
OPERATING
TRANSFER -IN:
Capital Project Improvements Transfer -In
$
102
$
4,235
381-1000
CDBG Fund Transfer -In
Public Facilities Improvement Transfer -In
TOTAL
$
$
$
476,616
-
476,718
$
$
$
-
516,260
520,495
$
$
$
7,007
306,067
313,074
$
$
$
_
337 929
337,929
OPERATING TRANSFERS - OUT
CDGB - Indust Pk
Capital Project Buildin2 & Improvements
$
652,099
Capital Project Vehicles
TRANSFERS OUT
$
$
83,000
735,099
$
$
78,000
78,000
$
$
96,000
96 000
$
$
96,000
96 000
TOTAL REVENUE & OTHER FUNDING SOURCES
$
5,821,008
$
6,075,745
$
5,721,253
$
5,698,889
TOTAL PROPOSED REVENUES AND BALANCES
Information on chap es/decreasestincreases
334-3000 fRemainingCommerce
Park Water Retention Project
369-1000
Commerce site sell of Fill Dirt$30 000
Page 3
8/141200811:04 AM
2009 Aug Wodahop.xls
Page 4
"J"Lp - w I I Ur UKttt;HUBEE
Wodcsheet S: 1
Edited Date: 8/13/2008
Edited B India Riedel
PERSONNEL COST:
0
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1100
EXECUTIVE SALARIES
408 934
431 046
427 270
434 039
1200
1201
REGULAR SALARIES
HOLIDAY PAY
1,651,651
1,80I 526
1762,762
1 797,931
1202
OFF HOLIDAY PAY
16 395
22,152
t7 251
21,591
1300
OTHER SALARY
21,450
56,384
25,068
23,390
25 p6g
068
1400
OVERTIME
124,071
72 355
77,955
1401
OVERTIME PAY/ANNUAL & SICK
29,796
36,787
109,810
26 773
36,192
1402
DISPATCHER OVERTIME
4938
44,162
42889
44 824
1403
OFFICERS OVERTIME PAY
52 908
9,756
52,525
10,192
64,723
9,902
1501
AUXILIARY & VOLUNTEER PAY
71000
64,000
1510
LONGEVITY/SERVICE IIJCENTIVE
750
11 200
12 420
12,420
1520
OFFICERS LONGEVITY/SERVICE
1,000
0
1,000
1 000
1540
CAREER EDUCATION
11 437
12,600
0
11,581
0 250
2100
2200
FICA
RETIREMENT
177,048
192,374
186,832
12,600
194 485
2300
LIFE AND HEALTH INSURANCE
471825
343,762
408,104
382,711
421,195
355,341
2400
WORKERS COMPENSATION
147,956
363,226
333,128
2500
UNEMPLOYMENT TAX ES
157381
,
162 242
]43,300
0
0
0
0
TOTAL PERSONNEL COSTS:
3,438,921
3,785,486
3,606,100
3,564,026
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
255 219
279 184
205 982
263,946
3102
PROF SERVICES HYS FOR SCBA
2,502
4 000
2,000
3103
MUNICIPAL CODE & WELLNESS PR
9,339
7 600
4,000
3200
ACCOUNTING & AUDIT
24 500
38 000
6,000
7,600
3300
LEGAL COST
30 000
30 000
29 900
33.6001
3400
OTHER CONTRACT SERVICES
299,028
176,502
37 408
75,000
3401
GARBAGE COLLECTION FEE
331,295
356,220
198 7
159,022
4000
TRAVEL AND PER DIEM
24,316
41,150
325 509
342,664
4100
COMM. & FREIGHT
45 744
51 016
30,762
39,650
4300
I1TQ TITES
47,857
51,966
4400
RENTALS AND LEASES
726,380
62,262
62,262
53 313
313
65231
4500
INSURANCE
10,581
11,674
16 ,715
4600
R&M VEHICLES
177 390
235,508
137,970
137 910
4609
R&M EQ17 tnmDx--
21 744
26,010
27 397
30,010
4700
PRINTING
144104
74,490
52988
101,140
4900
ADVERTISING/OTHER CHARGES
1,222
20 249
2 500
1 689
2 500
4901
EDUCATION -RESTRICTED
8,941
11,000
16 165
2p 000
4902
EDUCATION -NON-RESTRICTED
1,912
27,966
9,680
27,966
4905
TRAINING &MATERIALS
1,963
7,500
3,798
7,500
4903
CODE ENFORCEMENT
4,491
3,000
0
3,000
4909
MISCELLANEOUS
6,447
14 000
7200
7 104
14,000
5100
OFFICE SUPPLIES
10,278
16,700
1517
11 775
5101
DETECTTVE SUPPLIES
1,864
9 123
14 716
5102 INVESTIGATION
FEES
637
3,500
4,483
3,500
5200
OPERATING SUPPLY
29,955
2,000
529
2 000
5201 FUEL
AND OIL
70,306
39 950
32 677
37,150
5202
OPERATING SUPPLIES S
4,847
97,100
99 76 6
120,693
5203
UNIFORMS/PATCHES
2I,1
10,000
9,295
11,000
5204 POSTAGE
&SUPPLIES
9l
5291
23,275
1,02
23 275
5204 DUMPING
FEES
7 000
5,100
7,000
5205
MOS UITO CONTROL
281
3,000
200
1 000
5300 ROAD
MATERIALS/SUPPLIES
39
18 197
0
300
0
5400 BOO
K$ PUBLICATIONS ETC
10 506
4 500
5 266
4,500
6300 IMPROVEMENTS
53,915
11,000
193,690
8 028
11,800
6400 E
UIPMENT 5750 OR MORE
30,815
93,690
75
49 124
6401 MICRO
FILM E UIPMENT
1,146
72,019
019
35,022
7000 PRINCIPAL
-CAD SYSTEM
0
0
0
7001 INTEREST
-CAD SYSTEM
0
35,312
9,074
8100 SHARED
SERVICES
0
0
8200 AID
TO PRIVATE ORGANIZATIONS
0
8,000
8,000
8,000
20,000
8300 PUBLIC
SERVICE GRANT
20,000
20,000
0
0
0
0
TOTAL SUPPLIES AND OTHER SERVICES
1,770,297
1,835,537
1,499,104
1,783 59
TOTAL COST:
5,209,2]8
5,621,023
5,704,204
5,347,985
Page 4
PROPOSED SALARIES 2008/2009
Base Salaries
ADUL COST FULL TIME EMPLOYEES
1.50%
2.0%
30/c
CPI
4.15%
SALARIES
RETIREMENT ON<BASE
$
33,173.28
$
44,231.04
$.
66,346.55
$
91,779.40,
$
1,10,5,77.59-
FICA.7.65%
$
$
7,927.73-
;$
'$
7,938.73
;$
6,446.75
$
8,595.67
$
tb,7%34.5.9
COMP COST
$
37.76
E99.04
$
3,383.67
$'
S07551
'
7,021.12WORKERS
ADD'L COST TOTALS
$
43,837.80
$
265.39
55 808:83
,,$;
$
398.08
78;256:89
$
$
550.68
107 945.97
:$
$: ;
863.47>
130,444.8$
0
8/14/200811:04 AM 0
2009 A W
ug orkshop.xls
Page 5
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
'orksheet #: 2
cited Date: 8/13/2008
cited B India Riedel
COST:
1100
1510
EXECUTIVE SALARIES
LONGEVITY/SERVICE INCENTIVE
2100
FICA
2200
RETIREMENT
2300
LIFE AND HEALTH INSURANCE
2400
WORKERS COMPENSATION
TOTAL PERSONNEL COSTS:
SUPPLIES AND OTHER SERVICES:
3400
4000
OTHER CONTRACT SERVICES
TRAVEL AND PER DIEM
4100
COMM. & FREIGHT
4500
INSURANCE
4901
4909
EDUCATION
MISCELLANEOUS
5400
BOOKS, PUBLICATIONS, ETC
8100
SHARED SERVICES
8200
AID TO PRIVATE ORGANIZATIONS
8201
INTERLOCAL PART. w/IRCC
TOTAL SUPPLIES
AND OTHER SERVICES
TOTAL COST
2006/2007 20OW2008 1 2007/2008 1 2008/2009 BUD('FT
25
2,516
19,829
159
50,701
4,167
9,400
152
3,552
40
340
648
8,000
26500
26500
0
26500
250
2762
2557
20128
207
52404
0
250
0
159
-2,212
-82
-1.885
2762
2762
2398
2398
22340
22891
289
179
54289
54730
su,uuu
25,951
30,000
0
12000
12000
12000
0
200
250
250
50
4731
3191
3351
5
10
6
80
200
908
117,0001 140,4a
Cost changes included in above cost
2200 Retirement contribution increased from 11.04 to 11.15°/
2400&4500 Work Comp and Prope /Casualty est. increase of 5%.
8100 Shared Services $8,000
8200 Main Street $20,000;
8201 IRCC $27.262 Al !2/s-cinstst
101
1110
11
1
10,
11
.11
1 :111
:ill
11
1 1111
1111
1
I
1
Page 5
8/14/200811:04 AM
2009 Aug Workshop.xls
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTN
Worksheet #: 2
Edited Date: 8/13/2008
Edited By: India Riedel
T
Page 6
2006/2007 2007/2008 2007/2008 2008/2009 BUD r
PERSONNEL COST:1100
.,...a.�11
V Neu
1200
1510
2100
2200
2300
2400
EXECUTIVE SALARIES
REGULAR SALARIES
LONGEVITY/SERVICE INCENTIVE
FICA
RETIREMENT
LIFE AND HEALTH INSURANCE
WORKERS COMPENSATION
71,527
30,93231,670
000
7,8838,172
11,48011,912
10,75710,380
559660
75,144
%139,696137,938
76,350
32,125
8,337
12,399
10,500
695
TOTAL PERSONNEL COSTS:
133,138137,938
140,406
SUPPLIES AND OTHER SERVICES:
4000
4100
4500
4600
TRAVEL AND PER DIEM
COMM. & FREIGHT
INSURANCE
R&M VEHICLES
737
3,850
4,502
0
5,000
5,200
6,000
400
550
4,594
3,720
100
2,500
5,200
4,092
400
4609
4901
4909
5100
5200
5201
5400
6400
R&M EQUIPMENT
EDUCATION
MISCELLANEOUS
OFFICE SUPPLIES
OPERATING SUPPLY
FUEL AND OIL
BOOKS, PUBLICATIONS, ETC
EQUIPMENT $750 OR MORE)
351
264
218
761
77
368
445
0
1,000
11500
1,000
1,600
1,500
1,500
1,000
0
751
300
1,700
1,500
186
500
716
553
1,116
1,500
945
1,500
1,136
1,500
0
1,000
TOTAL SUPPLIES AND OTHER SERVICES
11,573
25,700
13,551
22,508
TOTAL COST:
144,7111
165,396
151,489
162.914
Cost changes included in above cost
All In
5atiaes/OT FI�fRy,;Retirement, :1NG, etcancreasetl'b
2200 Retirement contribution increased from 11.04 to 11.15%.
2400&4500 Work comp and Prope /Casual est. increase of 5%.
4000 Reduced $2,500
4609 95400 Reduced Based on trends
Page 6
8/14/200811:04 AM
2009 A
ug Workshop.xfs
Page 7
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
2006/2007 2007/2008 2007/7,008 2008/2009 BUpUpGp
PERSONNEL COST:
--
A!,& MIae
rro osea
1100 EXECUTIVE SALARIES
47,386 50,065
49,481
50,238
1200 REGULAR SALARIES
29,820 31,180
30,800
31,262
1300 OTHER SALARIES
11,293 13,427
10,802
13,427
1510 LONGEVITY/SERVICE INCENTIVE
0
2100 FICA
2200 RETIREMENT
0
6,524 6,315
0
6,970
250
7,281.
2300 LIFE AND HEALTH INSURANCE
8,510 9,060
10,861
8,952
9,320
2400 WORKERS COMPENSATION
11,489
398
12,788
11,200
759
475
499
TOTAL PERSONNEL COSTS:
114,792 122,295
120,268
123,477
SUPPLIES AND OTHER SERVICES:
3103 MUNICIPAL CODE
4,738 3,500
2,400
3,500
3400 OTHER CONTRACTUAL SERVICES
8,220 8,412
8,400
4000 TRAVEL AND PER DIEM
1,227
2,000
2,250
9,000
4100 "A"" & FREIGHT
3,331
3,450
3,610
4,000
3,450
4500 INSURANCE
4609 R&M EQUIPMENT
5,328
7,097
4,400
4,840
4900 ADVERTISING/OTHER CHARGES
701
20,249
3,570
2,991
3,570
4901 EDUCATION
11,000
16,165
20,000
4909 MISCELLANEOUS/ELECTION
I,308
5,086
1,500
527
1,500
5100 OFFICE SUPPLIES
1,459
500
2,000
210
5,775
5400 BOOKS, PUBLICATIONS, ETC
1,936
2,300
965
12500
6400 EQUIPMENT ($750 OR MORE)
0
2,263
2,000
640I MICRO FILM EQUIPMENT
1,146
19,290
19,290
2,000
0
0
TOTAL SUPPLIES AND OTHER SERVICES
54,729
64,619
63,471
61,135
TOTAL COST:
169,521
186,914
193,739
184.612
Cost Chan es Included in above cost
All Salaries/OT, FICA, Retirement, WC, etc reflect the step of 1.5% but no increased for Cost of
2200 Retirement contribution increased from 11.15 to 11.43%.
2400&4500 Work com and Property/Casualtyest. increase of 5°/a.
�9E
creased Advertisin er need decreased revious ear
lection Year, increased cost
Page 7
8/14/200811:04
0
AM 2009 Aug Workshop.xls
Page 8
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #:
2
Edited Date:
8/13/2008
Edited By:
India Riedel
20062007
20072008
2007/2008
20082009
BUDGET
Actual
PERSONNEL COST:
Bud et
Estimate
Pro sed
TO BUDGET
1100
EXECUTIVE SALARIES 33,537
35,818
35,725
36,261
1200
REGULAR SALARIES 57,396
59,754
59,833
60,980
443
1510
LONGEVITY/SERVICE INCENTIVE
1,226
2100
FICA 6,599
0
7,315
0
7,108
0
7,538
0
2200
RETIREMENT 10,103
10,750
10,625
11,120
223
0
EE24E00
LIFE AND HEALTH INSURANCE 16,443
18,167
18,175
16,300
WORKERS COMPENSATION 479
912
575
-1,860
2500
UNEMPLOYMENT TAXES 0
604
-308
0
TOTAL PERSONNEL COSTS: 124,557
132,716
132,041
132,803
87
SUPPLIES AND OTHER SERVICES:
3200
3400
ACCOUNTING & AUDIT 24,500
38,000
29,800
33,600
-4,400
OTHER CONTRACTUAL SERVICES 0
500
4000
TRAVEL AND PER DIEM 1,875
1,750
0
709
250
-250
4100
COM I. & FREIGHT 3,643
4,000
3,476
1,750
3,800
0
4500
4609
INSURANCE 7,104
R&M EQUIPMENT
9,463
6,167
6,475
-200
-2,988
4901
7,489
EDUCATION
9,000
8,558
9,950
950
4909
675
MISCELLANEOUS 108
1,400
900
1,400
0
5100
OFFICE SUPPLIES 1,706
250
3,000
105
1,953
250
2,400
0
5200
OPERATING SUPPLY 8,130
9,000
9,225
9,300
-600
5400
BOOKS, PUBLICATIONS, ETC 770
700
312
300
6400
EQUIPMENT ($750 OR MORE) 0
700
0
0
1,000
1,000
TOTAL SUPPLIES AND OTHER SERVICES 56,000
77,063
61,204
70,875
-6,188
TOTAL COST: 180,557
209,779
193,245
203,678
-6,101
Cost changes included in above cost
lt, al s 1 [�A 7 e#Ireinent .i1�lE e ;Igcr set}Fb C S°� ostbfTLFXfX1d-
2200
Retirement contribution increased from
2400&4500
11.15 to 11.43%.
Work comp and Pro /Casual est_ increase of 5%.
3200
Used actual + 5% increase, $4,400 decrease
3400
Decreased b $250.;
4100
Decreased b $200.
4 TO
Increased for addition of up graded of (2) 19" monitors; increase ram memo
5100
Decrease b $600. Based ory
n trend
5200
Increase based on need b $200 intemet/software/webbase
6400
Upgrade of 1 - com uter s stem
Page 8
8/14/200811:04 AM 2009 Aug Workshop.xls 0 Page 9
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet 4
1
Edited Date:
8/13/2008
Edited B :
India Riedel
2006/2007
2007/2008
2007/2008
2008/2009
BUDGET
Actual
Bud et
Estimate
Pro sed
TO BUDGET
PERSONNEL COST:
ALL SERVICES & SUPPLIES:
2300
HEALTH INSURANCE
5,298
5,722
5,386
4,900
_822
3100
PROFESSIONAL SERVICES
40,000
40,600
35,434
40,600
0
3300
LEGAL COST
30,000
30,000
37,408
75,000
45,000
4000
TRAVEL AND PER DIEM
700
700
700
700
0
4100
COMM. AND FREIGHT SERVICES
1,800
1,800
1,264
1,800
0
4609
R&M EQUIPMENT
270
270
210
270
0
4901
EDUCATION
1,000
750
400
500
100
750
400
0
5100
OFFICE SUPPLIES
400
0
5400
MEMBERSHIP & SUBSCRIPTIONS
1,000
500
0
500
0
TOTAL SUPPLIES AND OTHER SERVICES
80,468
80,742
91,002
124,920
44,178
TOTAL COST:
90,468
80,742
91,002
124,920
44,179
Cost changes included in above cost
Page 9
8/14/200811:04 AM 2009 Aug Workshop.xis Page 10
Page 10
8114200811:04 AM 2009 Aug shop.�ds Work •
Page 11
GENERAL FUND EXPFIucF ltt1C tress n��
Worksheet #:
------•--..
4
..�....
5
v�r
�rxr IN CINI
Edited Date:
'132008
Edited By.India
Rfedet
•S.i.« y��
20062007
2007/2009
2007/2008
2008/12009
BUDGET
PERSONNEL COST:
Actual
Bud et
Estimate
Pro ed
TO BUDGET
1100
EXECUTIVE SALARIES
1200
REGULAR SALARIES
58 071
613 78
604
61 95
17
1201
HOLIDAY PAY
739 506
810 205
807 545
822 858
12 653
1202
OFFICERS HOLIDAY PAY
123
ggp
484
0
-880
1300
OTHER SALARY
2I 450
25 068
23 390
25 068
0
1400
OVERTIME
13,701
19 059
237
24 000
4,941
1403
OFFICERS OVERTIME PAY
8,050
4 500
8 412
9 300
4,800
I501
AI - IARY PAY
52 908
52,525
64 723
64 000
11 475
1510
LONGEVITY,SERVICE INCENTIVE
1,200
1 00
1,200
1 00
p
1520
OFFICERS LONGEVITY/SERVICE
0
0
0
0
0
1530
INCENTIVE
0
0
0
0
253
250
] 540
CAREER EDUCATION
0
0
p
2100
FICA
10,837
12 000
10 981
12 ppp
0
2200
RETIREMENT
72 614
76,491
76 684
78 243
1752
2300
LLFE AND HEALTH INSURANCE
292 057
245 570
246,570
201 350
134 20
2400
WORKERS COMPENSATION
147 956
157,381
162 242
143 300
-14 081
27,062
49,340
31 691
33 275
-16 065
TOTAL PERSONNEL
COSTS:
1,445 5
,53
1,515,597
1,518,179
1,476 9
-39 358
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONALSERVICES
4000
TRAVEL AND PER DIEM
192A
2142I
I6 762
21421
p
4100
COMM. & FREIGHT
3 997
7 00
7 721
7200
0
4300
UTILITIES
15 240
15 866
15 436
15 866
p
4400
RENTALS AND LEASES
13 821
13 00
14 883
16,726
3 526
400
INSURANCE
6 576
6 951
651111
6 951
p
4600
R&M VEHICLES
56,364
75 082
359
37 751
37 331
4609
R&M E UIPMENT
7,911
8 110
2 851
8 ] 10
p
4700
PRINTING
8 112
8 000
8 806
8 000
p
4901
EDUCATION -RESTRICTED
983
2 000
1,689
2 000
p
4902
EDUCATION - NON -RESTRICTED
500
5 816
0
5 816
p
4909
MISCELLANEOUS
1 456
6 000
3 402
6 000
0
5100
OFFICE SUPPLIES
326
1 500
100
1 500
0
5101
DETECTIVE SUPPLIES
2 627
5 000
1,918
5 000
0
5102
INVESTIGATION FEES
163�
3 500
4 483
3 500
0
5200
OPERATING SUPPLY
2 000
529
2000
0
5201
FUEL AND OIL
13 145
13 850
13 582
13 850
p
5202
OPERATING SUPPLIES TIRES
40,725
57 00
66 76
74 300
17 100
5203
UNIFORMS/PATCHES
3 123
5 000
7 216
5,000
p
5400
BOOKS PUBLICATIONS ETC
9
1275
9 89
10275
p
6400
E UIPMENT $750 OR MORE
1,986 86
1 1 500
1,228
1 500
0
8300
PUBLIC SERVICE GRANT
8 438
54 500
44 578
9 922
-44 578
7000
Prin ' a1 CADS stem
4'902
0
0
0
7100
Interest -CADS stem
0
35 312
35 312
0
9,074
9 074
TOTAL SUPPLIES AND OTHER SERVICES
221,025
323 971
263 370
307,074
-16 897
TOTAL COST•
1, __ _ _ 50
1 839 568
1 791 549
1 793 313
-56 55
Cost changes Included In above cost
1200
tiremeri =riet T50s#e butds3esXtgt,t 119ti�ostof Ltvth' 'alDi (a
$821 358 includes 1.5%
step. + $1500 Records Clerk
..
1300
Increased b $4,941 3 men on atrol
1400
Increased non -sworn Personnel OT b $4,800
1403
Increased Officers OT b $11,475 3
2200
men on atrol
Retirement contribution was reduced from 13.26 to
2400
10.26%./ increased RET $7997 based on increase in Sala nest
WC increased b $2,338 based on increase in
salaryrequest
2400&4500 Work comp and Pro a /Casual est increase of 5°/,.
4300
FPL Increase 12% elf 8/1 + 12% eff 01/01
5201
Used 25% as an estimated Fuel Cost increase
6400
+ $2,800.
Radar Vests Radios
7000&7001
rtnn c.e.., ram._- - .
- -- �..occ � y�o nnanceo ror 5
Page 11
8/14/200811:04 AM
2009 Aug Workshop.xls
Page 12
Page 12
8114/200811:04 AM
•
2009 Aug WorkshopAs
Ll
Page 13
Page 13
8/14/200811:04 AM •
2009 Aug Workshop.xls
Page 14
• ■ ■v.V ■ VIA r - %0
- REVENUE AND EXPENSES
F/Y BEGINNING FUND BALANCE
ACTUAL Bud
1,083,799 S 1
2007/2008
ESTIMATE
S 731,252 $
30,-312.4100
LOCAL OPTION GAS TAX
$
301-312.4200
LOCAL ALTER, FUEL USER FEE
$
486,744
$
435,150
$
416,539
$
349,478
301-335.1220
SRS EIGHT CENT MOTOR FUEL
$
-
$
198,036
$
163,556
$
131,151
NINETH CENT FUEL TAX
$
77,277
$
64,125
$
72,335
$
62,335
301-335.4100
MOTOR FUEL TAX REBATE
$
$
$
$
56,802
301-361.1000
INTEREST EARNINGS
$
2,327
$
1,500
$
3, 334
$
1,650
301-369.1000
MISCELLANEOUS
38,909
$
20,000
$
28,237
$
19,500
$
$
605,257
$
718,811
S
683,701
S
620_ou
TOTAL REVENUE
301-549.3100
301-549-3400
301-549-4300
301-549-5300
301-549-6300
301-549.6302
301-549.6400
PUBLIC FAC.-PROFESSIONAL SER.
PUBLIC FAC. CONTRACTUAL SERVICES
PUBLIC FAC. UTILITIES
PUBLIC FAC. ROAD & MATERIALS
PUBLIC FAC. IMPROVEMENTS
PUBLIC FAC. BEAUTIFICATION
PUBLIC FAC. MACHINERY & EQUIP
TOTAL EXPENDITURES
$
$
$
S
430,284
5,837
45,067
481,188
$
$
$
$
$
$
$
S
100,000
44,774
78,000
26,096
],010,000
10,000
150,000
1,457,555
$
$
$
$
$
$
$
S
2,300
63,300
79,200
24,456
445,341
5,341
139,977
764,384
$
$
$
$
$
$
$
S
2,500
69,630
92,742
26,096
100,000
10,000
565,968
REVENUES LESS EXPENSES
$
124,069
S
738,744
S
80,683
$
54,948
301-549.9100
TRANSFER OUT TO GENERAL FUND
$
476,616
$
516,260
$
306,067
$
337,929
F/Y ENDING FUND BALANCE
S
731,252
S
855,658
S
344,502
S
61,521
Cost chan es and Proposed Pro'ects included in above cost
301-549-3400
Gas Revenues based on decreased shared % of Coun /Ci
Street Swee in owin of Ri t of Wa s, etc
s lit
301-549-4300
Road way Street Lighting
301-549-5300
Road Re airs and Materials for same
301-549.3100
Professional Services/Road Engineer, etc for PrDects
Right of Wa Draina e, Asphalt/PavingAsphalt/Paving Project, Curb/Gutter/Sidewalk Pro'ects, Traffic Si al NW 9th
Re lacement of Backhoe, $120,000; Sidearm Tractor/mower, $80,000; 1 ton Dum Truck, S40,000
H brid SUV Emergency Vehicle Purchase, $25,000
Personnel Cost for Road and Right of Way Maintenance
301-549-6300
301-549.6400
301-549.6400
Transfer Out
Page 14
8/14l200811:04 AM � •
2009 Aug Workshop.xls
Page 15
g
C7DBG FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2006/2007
ACTUAL
FUND BALANCE $
CDBG GRANT (STATE $
CDBG GRANT E-10
TRANSFER IN -GENERAL FUND RESERVES $
TOTAL REVENUES $ $
PROFESSIONAL SERVICES
COMMERCIAL BUILDING REHAB
MISCELLANEOUS
SIDEWALKS & PEDESTRIAN MALLS
PROFESSIONAL SERVICES E-10
ENGINEERING SERVICES E-10
SEWER LINES CDBG E-10
WATER FACILITIES E-10
STREET IMPROVEMENTS
TOTAL EXPEND TI iJRES 0
REVENUES LESS EXPENSES 0
DUE TO GENERAL FUND 265,321
BALANCE $ - $
2007/2008 2007/2008 20 8_/2009
BUDGET ESTIMATE PROPOSED
6,481 $ 6,481
$ $
595,000
595,000 $ $
0 0 0
0 0 0
0 0 0
0 0 0
0 0
0
0 0
6,481
6,481 $ -
F/Y BEGINNING
REVENUES
302-331.3200
302-331.3900
302-381.0000
EXPENDITURES
302-2552.3100
302-2552.4609
302-2552.4909
302-2552.6300
302-2652-3100
302-2652.3400
302-2652.6302
302-2652.6304
302-2652.6306
302.9200
F/Y ENDING FUND
Page 15
8/14/200811:04 AM ,
2009 Aug Workshop.xis
Page 16
Page 16
8/14/200811:04 AM 0 2009 Aug Workshop.xls
0 . Page 17
CAPITAL PROJ-VEHICLES - CITY OF OKEECHOBEE
S
$
$
S
$
2008/2009
PROPOSED
24,272
422 ,961
441,600
864,561
840
449142
409552
21717
981,251
78,000
RECAPITULATION - REVENUE AND EXPENSES
2006/2007 2007/2008 2007/2008
ACTUAL BUDGET ESTIMATE
FUND BALANCE $
CAPITOL LEASE PROCEEDS $
DISPOSITION OFFD D ASSETS $
�
INTEREST EARNINGS
TOTS REVENUE S
VEHICLE DECALS & INSTALLATION9 MISCELLANEOUS
VEHICLE &EQUIPMENT PURCHASE
PRINCIPAL
INTEREST
TOTAL EXPENDTTCTRES
TRANSFER iN FROM GENERAL FUND $
BALANCE
- $
467,592 $
446,250 $
$
913,942 $
896
515,559
455,559
22,525
992,286
80,485 $
2,041 $
2,041
468,803
44I,500
910,303
900
517,492
455,000
18,969
992,361
78,000
(2,017)
S 2,041
$ 483,384
$ 448,800
S 932,184
872
$ 513,305
$ 468,059
23,717
1,005,953
$ 96,000
24,272
F/Y BEGINNING
REVENUES
304-383.0000
304 364.1000
304-361. ] 000
EXPENDITURES
P304-584.4600
304-584.6400
304-584.7100
304-584.7200
304-381.000
F/Y ENDING FUND
85,582
304-383.0000
Based on Lease of 21 cars @ $20,141
Based on sale of 24 $19,400
304-364.1000
304-584.6400
Based on Lease of 21 @ 21,387 plus equipment
Page 17
8/14/200811:04 AM • 2009 Aug Workshop.xis 0 Page 18
LAW ENFORCEMENT SPECIAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2006/2007
2007/2008 1 2007/2008
2008/2009
ACTUAL
BUDGET ESTIMATE
PROPOSED
F/Y BEGINNING FUND BALANCE
$ 4,577
$ 2,706
$ 2,547
$ 3,127
REVENUES
601-351.1000
601-351.2000
ADMINISTRATIVE FEES
CONFISCATED PROPERTY
601-361.1000
601-369-1000
INTEREST EARNINGS
Misc.
$ 1
$ 2,430
$ 1
$ 38
$ 10
TOTAL REVENUE
S 2,431
$ 1
$ 38
$ 10
EXPENDITURES
601-529.4909
LAW ENF. SPECIAL MISC.
5
2,707
0
601-549.6300
LAW ENF. SPECIAL IMPROVEMENT
0
601-549.6400
LAW ENF. SPECIAL MACH & E UIP
4,072
0
TOTAL EXPENDTTURF,S
4,077
2,707
F/Y ENDING
BALANCES
$ 2,931
$ -
$ 2,585
$ 3,137
369.1000
Remaining Funds have a very restrictive use
Page 18
Funds
• General Fund is our largest fund in the City and it
supports all services not assigned to other funds.
These include Public Safety, Streets, Building &
Zoning, Finance, and Administration
• Public Facility Fund is specifically designated
revenues for transportation expenses
• Special Funds include CDBG for specific Grants,
Capital Project Fund, and the Special Law
Enforcement Fund
What makes up the City's
Budget
• Revenues
• Expenditures
• Reserves
Revenues
• Ad Valorem Tax, Tangible Personal
Property Tax
• Statutorily authorized -Communications
Service Tax, Local Business Tax, Public
Service Tax
• Local Discretionary Sales Surtaxes, and
Fuel Taxes
1
•
Revenues (cont'd)
• Regulatory Fees -Building Permit fees,
Inspection fees, and Impact fees
• Special Assessments -Garbage Collection
• State Shared -Alcoholic Beverage Tax,
County Fuel Tax, Sales Taxes, Insurance
License Tax, Municipal Rev Sharing
Program
Budgeted GF Revenues 2009
8% 2% 3%
��O 41 %
21%
25%
® AD VALORUM ■ OTHER FEES
D PRB2GOVERNMENTAL O 01ARGES FOR SERVICES
■ F•E5, FORFEIRIRES 5 PDALTIES M USES OF MONEY S PROPERTY
■ OTHB2 REVENUES
Revenue Decreases
Ad Valorem is the City's largest source of
revenue to fund services for its citizens
Based on the economic climate and passage of
Amendment I this year assessed and
taxable values have decreased
5 Year Revenue
Trend
A°VALAREM
s1,TM.ri1
52.HA1,1s1
S291NAM
$2.02890
32,211.W
OTHER FEES
$1AOa31a
S1ALM
S1AKII2
51A92As2
S136025
N}EgGOVERNIEWK
51=Jln
S1.IMAM
SMWA1a
f1,117.150
fIAXIM
CIHMGES FOR SERVICES
$ 4 ATa
s Mon
s 50.01
S L71.2"
S sMAIO
FINES. FORFER E$a PENiLTIES
$ 37.41
S M5N
f W.M
3 W.T
s 25ADO
USESOFM YaPROPERTY
$ e1Aw
$ 14.32.
i 2111AW
$ 110A10
f 121.=
OTHER REVENUES
$ 111,1M
S 125.I
f 1a=
$ 1W.A
3 17., S
•
•
Other Revenues
• In addition to the ad valorem reductions, the State
has notified the City that their revenue sharing
projections for sales and gas taxes for the FY 2009
are reduced
Budget and past Expenditures
• Fiscally responsible budgeting each year
• Making sure that budgets and expenditures
are made based on need not on wants
• Finding cost savings at every turn
Budget Process
April, May, June
✓Continuous review of expenses and revenues.
✓Data and graphs provided by department, ie: Fuel usage,
Utility costs (FPL, OUA, Communication), Overtime cost,
etc.
,/Each department reviews past expenditures.
✓Needs assessments, review services provided by contract
vendors, notate additional services/items needed
✓Additional requests submitted for cost analysis of expenses
✓Individual Meetings held with Department Head with
Administrator and Finance
✓Revenue review of past receipts, LCIR estimates from the
state, review trends, economic anomalies, etc.
✓Review of all budget request individually and collectively
Other Revenues
While the state projects a decrease overall for
Local Discretionary Sales Tax by 5.4%
Okeechobee is projected to increase
by 4.9%
City of Okeechobee
• All City departments are continuously
reviewing their operations in order to
increase their effectiveness and efficiency
while sustaining their present levels of
service.
Budget Process
June, July, August
✓Review of Specific project request, Comprehensive Plan, etc
✓Formulate workbook of data, provide to all departments
✓Additional collaboration with individual departments with
specific data
✓Administrator reviews entire Budget Workbook
✓Mayor meets with Administrator, Finance
and each Department Head and reviews budget line for line
✓Changes/Increases/Decreases in each line item is discussed in detail.
✓Changes made to the Budget Workbook based on meetings
and discussion
City of Okeechobee
• Each department and their staff have
developed cost reduction measures which
have had an immediate effect on
expenditures and a major effect on this
year's budget. io
Police, Fin, Public Nlorks
Ysar Oo Ysar eudgetComparison
QiawE—
[FMP—
P,elc Wcc
Year b Year Budget Comparison
BPW51 M
52,000,000
■ 200V W7
S1,11A000
o2007rM
51,600,000
200
0920U8
s1,r00.000
61$00,000
31,000,00D
"W.000
$000,000
s+DD,DOD
s2DD,DDD
s
P go
Q G J� F`� b c3
�
p0
Expenditures/Cost
Vendor costs have escalated at a superior rate
compared to revenues received by the City
a va
w
0
Ve•ftr kic—• Cal
!Pill
•xCOe(3IXp E8)f n
p
0.!A
Stx,soe
Ful
F0.
M".—
axW)1100e •CT.EB'f
SW,)A
e11,1)x
•ppNy00)N!•I
see,ei•
M'1172
Cost Reduction Plan
Each department was asked specifically:
➢ What are you and your staff doing to
cut costs?
➢ What can you do now and in the
future?
Fuel Cost Reduction
• Road Patrol will park 15 minutes of every
hour for foot patrol
• No idling of parked cars
• Combine trips in vehicles, ie: inspections,
etc. AMMER
Energy Cost Reductions
• Turn off all non -essential lights, equipment, adjust
thermostats
• Utilization of email opposed to paper when possible
• Train the trainer program ongoing to alleviate travel and
overtime
• Utilization of Part-time certified officers in lieu of
overtime
• Drilling a well at the City barn for cleaning of equipment
• Replace all bulbs with CFL energy efficient bulbs
• Utilize Fire department generator one day a week
• Review water meters for necessity
Supplies, Postage, Equipment
Cost Reductions
• Bi-weekly payroll in lieu of weekly —
supplies and time savings
• Business Tax Receipt renewals on postcards
instead of letters -supplies & postage
• Re -use of copier boxes for record storage
• Re -inking printer cartridges
• Purchase of more efficient equipment (ie:
Network printers vs. color inkjet)
41
•
Cost Reductions = Cost Savings
General Fund
Expenses
down
$271,447
City of Okeechobee
Our citizens ecpect 'us' to make the same sacrifices that they
do, but to also operate efficiently and to use 'their' tax dollars
effciendy We are committed to:
Health and Safety Police - Fire
Streets and Parks Public Works
`Smart Growth' Planning Administration
City of Okeechobee
• We are NOT going to stop moving
forward within our constrained
budget
• Our citizens expect our commitment
to Growth
• The City is committed to Positive
Growth
Commitment to Smart
Growth 40
rel
2% @ Oct 1st and 2% Merit Jan
Retirement
FICA 7.65%
WORKERS COMP COST
3%Oct 1st
Retirement
FICA 7.65%
WORKERS COMP COST
% Oct 1 st and Merit Jan
-tirement
CA 7.65%
'ORKERS COMP COST
$ 44,231.04
$
33,173.28
$
77,404.32
$ 7,928.73
$
5,946.54
$
13,875.27
$ 3,383.67
$
2,537.75
$
5,921.42
$ 265.39
$
199.04
$
464.43
$ 97,665.44
$ 44,231.04
$
33,173.28
$
77,404.32
$
44,231.04
$ 7,928.73
$
5,946.54
$
13,875.27
$
7,928.73
$ 3,383.67
$
2,537.75
$
5,921.42
$
3,383.67
$ 265.39
$
199.04
$
464.43
$
265.39
$ 41,856.61 $ 97,665.44 $ 55,808.83
$ 66,346.55 $
$ 6,446.75 $
$ 5,075.51 $
$ 398.08 $
- $
66,346.55
- $
6,446.75
- $
5,075.51
- $
398.08
$ 78,266.89
$ 44,231.04
$
29,250.00 $
73,481.04
$
44,231.04
$ 7,928.73
$
- $
7,928.73
$
7,928.73
$ 3,383.67
$
2,237.63 $
5,621.30
$
3,383.67
$ 265.39
$
- $
265.39
$
265.39
$ 31,487.63 $ 87,296.46 $ 55,808.83
The Okeechobee News
.0. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
OF FLORIDA
-Y OF OKEECHOBEE
Before the undersigned authority personally appeared
asten, who on oath says she is Publisher of the Okeechobee
a DAILY Newspaper published at Okeechobee, in
iobee County, Florida; that the attached copy of advertise-
)eing an
1kr t'; 7
natter of
uN
i9th Judicial District of the Circuit Court of Okeechobee
y, Florida, was published in said newspaper in the issues
l3 D
Affiant further says that the said Okeechobee News is
:spaper published at Okeechobee, in said Okeechobee
:y, Florida, and that said newspaper has heretofore been
;bed continuously in said Okeechobee County, Florida
week and has been entered as second class mail matter at
ost office in Okeechobee, in said Okeechobee County,
la, for a period of one year next preceding the first
cation of the attached copy of advertisement; and affiant
�r says that she has neither paid nor promised any person,
3r corporation any discount, rebate, commission or refund
e purpose of securing this advertisement for publication in
tid newspaper. J
�J�
�,�..d subsc d before me this t 3
�fttA.D.20�
ry Publi , State of Florida d Large
NOTICE OF PUBLIC HEARING
ORDINANCE ADOPTION
AMENDING THE COMPREHENSIVE PLAN
The City Council of the City of Okeechobee proposes to adopt the following by
Ordinance:
ORDINANCE NO. 1022
AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA
ADOPTING AMENDMENTS TO ITS COMPREHENSIVE PLAN,
SO AS TO ESTABLISH THE PUBLIC SCHOOL FACILITIES ELE-
MENT, AND ASSOCIATED TEXT AMENDMENTS TO THE INTER-
GOVERNMENTAL COORDINATION AND THE CAPITAL
IMPROVEMENTS ELEMENTS; TO REVISE AND UPDATE THE
EXISTING GOALS, OBJECTIVES AND POLICIES, AND DATA
AND ANALYSIS; TO MEET THE STATE OF FLORIDA MANDAT-
ED PUBLIC SCHOOL CONCURRENCY REQUIREMENTS IN
ACCORDANCE WITH CHAPTER 163, FLORIDA STATUTES;
PROVIDING FOR TRANSMITTAL TO THE STATE LAND PLAN-
NING AGENCY; PROVIDING A CONFLICTS CLAUSE AND SEV-
ERABILITY CLAUSE, PROVIDING AN EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
The PUBLIC HEARING on this item will be held at City Hall, 55 SE 3rd Avenue,
Okeechobee, FL, on Tuesday, August 19, 2008, following the budget workshop,
beginning at 5:00 p.m., or as soon thereafter as possible.
All interested persons will be given an opportunity to be heard. Written comments
received in advance of the public hearing will also be considered. A,copy of the text
amendments may be obtained at the Office of the City Clerk, 55 SE 3rd Ave., '
Okeechobee, FL, (863) 763-3372.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any
decision made by the City Council with respect to any matter considered at this hear-
ing, such interested person will need a record of the proceedings, and for such pur-
pose may need to ensure a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon whidh the appeal is to be based.
City Clerk media are for the sole purpose of backup for official records of the Clerk.
Anyone with a disability requiring accommodation to attend this meeting should.con-
tact Lane Gamiotea no later than two (2) working days prior to the proceeding at
863-763-3372 x215; if hearing or voice impaired, call TDD 1-800-955-8770 (voice) or
1-888-955-8771 (TTY).
By: James E. Kirk, Mayor
Lane Gamiotea, ,CMC, CITY CLERK
NOTARY MUCSTATE OF FLORIDA
Angie Bridges
- Commission # DD779718
=` Expires: APR. 20, 2012
BONDED THRO ATLANnC BONDING CO., INC.
4a,p 14 AGENVA - EXHIBIT NO. �-
ORDINANCE NO. 1022
AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA ADOPTING
AMENDMENTS TO ITS COMPREHENSIVE PLAN, SO AS TO ESTABLISH
THE PUBLIC SCHOOL FACILITIES ELEMENT, AND ASSOCIATED TEXT
AMENDMENTS TO THE INTERGOVERNMENTAL COORDINATION AND
THE CAPITAL IMPROVEMENTS ELEMENTS; TO REVISE AND UPDATE
THE EXISTING GOALS, OBJECTIVES AND POLICIES, AND DATA AND
ANALYSIS; TO MEET THE STATE OF FLORIDA MANDATED PUBLIC
SCHOOL CONCURRENCY REQUIREMENTS IN ACCORDANCE WITH
CHAPTER 163, FLORIDA STATUTES; PROVIDING FOR TRANSMITTAL
TO THE STATE LAND PLANNING AGENCY; PROVIDING A CONFLICTS
CLAUSE AND SEVERABILITY CLAUSE, PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City Council of the City of Okeechobee recognizes the need to plan
for orderly growth and development; and
WHEREAS, the City Council of the City of Okeechobee has adopted a
Comprehensive Plan by Ordinance No. 635, as amended, in accordance
with the Local Government Comprehensive Planning Act; and
WHEREAS, Chapter 163, Florida Statutes, and Rule 9-J-5, Florida Administrative
Code provide for amendments to adopted Comprehensive Plans; and
WHEREAS, in 2005 the Florida Legislature passed a sweeping growth
management bill, requiring, among other things, that local governments
ensure that adequate public school capacity is available to meet the impacts
of new residential development, a concept known as public school
concurrency; and
WHEREAS, the legislation requires that all local governments amend their
Comprehensive Plans to include a new Public School Facilities Element and
revised Intergovernmental Coordination Element and Capital Improvements
Element as necessary to meet the new public school concurrency
requirements; and
WHEREAS, since passage of public school concurrency legislation in 2005, the City
of Okeechobee has been participating in a countywide intergovernmental
effort to comply with and implement the new requirements; and
WHEREAS, said proposed amendment was reviewed by the City's Planning Board
as the City's Local Planning Agency, at a duly advertised meeting on April
17, 2008, at which hearing all interested parties were afforded the
opportunity to be heard; and recommended approval of the proposed
Comprehensive Plan Amendments provided as Attachments herein; and
WHEREAS, the City Council has agreed with the recommendations of the City's
Planning Board, that the proposed Amendments comply with the
requirements of Chapter 163, Florida Statutes, Part 11, is consistent with the
Comprehensive; and
WHEREAS, the City has received and responded to the Objections,
Recommendations, and Comments Report; and
WHEREAS, one (1) public hearing was held by the City Council on said Ordinance,
1022, and a date to be determined, following the Department of Community
Affairs review.
Ordinance 1022 - Page 1 of 2
NOW THEREFORE, it is ordained before the City Council of the City of
Okeechobee, Florida; presented at a duly advertised public meeting; and
passed by majority vote of the City Council; and properly executed by the
Mayor or designee, as Chief Presiding Officer for the City:
SECTION 1. That the City of Okeechobee, Florida hereby adopts
amendments to its current Comprehensive Plan dated March
19, 1991, as amended, which amendments consist of the
pages which are identified as Exhibits "A", "B" and "C",
attached herein; a copy of the Amendments are on file at City
Hall in Okeechobee, Florida.
SECTION 2. That the City Clerk is hereby directed to transmit three (3)
copies of the amendments of the current Comprehensive Plan
to the State Land Planning Agency, along with one (1) copy to
the Central Florida Regional Planning Council; Florida
Department of Education: Florida Department of
Environmental Protection, Office of Intergovernmental
Programs; Florida Department of State, Division of Historic
Resources; Florida Department of Transportation; Office of
Tourism, Trade and Economic Development and the South
Florida Water Management District, and to any other unit of
local government who has filed a written request for a copy,
within ten (10) working days after adoption, in accordance with
Section 163.3184(7), Florida Statutes.
SECTION 3. That all ordinances or parts of ordinances in conflict be and the
same are hereby repealed.
SECTION 4. Effective Date.
The effective date for the enactment of this Ordinance
No.1022 shall be the date a Final Order is issued by the
Department of Community Affairs finding this Amendment to
be in compliance in accordance with Chapter 163.3184,
Florida Statutes; or the date a Final Order is issued by the
Administrative Commission finding this Amendment to be in
compliance in accordance with Chapter 163.3184, Florida
Statutes.
INTRODUCED for first reading of the ordinance for transmittal, in accordance with
Chapter 9J-11 F.A.C., and F.S. 163.3184 (15), at public hearing this 61h day
of May, 2008.
ATTEST:
Lane Gamiotea, CMC, City Clerk
James E. Kirk, Mayor
PASSED AND ADOPTED on second and final public hearing on this
day of , 2008.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
Ordinance 1022 - Page 2 of 2
James E. Kirk, Mayor
ORDINANCE 1022 - EXHIBIT "A"
PUBLIC SCHOOL FACILITIES ELEMENTS
Ordinance 1022 - Exhibit A
Public School Facilities Element
Goal, Objectives and Policies
City of Okeechobee Comprehensive Plan
GOAL: To provide a public school system that offers a high quality
educational environment, provides accessibility for all of its students,
and ensures adequate school capacity to accommodate enrollment
demand within a financially feasible School District Capital Plan. [9J-
5.025(3)(a)]
Objective 1: Provide adequate school facilities in Okeechobee County Schools
by adopting a concurrency management system to achieve and
maintain the adopted level of service for the short and long term
planning periods. [9J.-5.025(3)(b)(1)]
Policy Ll: The City hereby adopts the following Level of Service standards for
existing and new schools: [9J-5.025 (3)(c)(7)]
Type of School
Level of Service
Existing School
Permanent FISH Capacity
Considering Utilization Rate
100%
New Elementary
750
New Middle
1,000
New K-8
1,200
New High School
1,500
Source: Okeechobee County Interlocal Agreement for Public School Facility Planning.
Policy 1.2: The City hereby adopts a district -wide School Concurrency Service
Area (SCSA).
Polio 13: By school year 2011-12, school concurrency will be applied on a less -
than district -wide basis, using school attendance zones as the SCSAs.
[9J-5.025(3)(c)(1)]
Policy 1.4: The City, the County, and the School District shall utilize the
following procedures for modifying SCSAs: [9J-5.025(3)(c)(1)]
a. Modification shall be made at the same time as the establishment
of modified attendance zones with data and analysis to support the
change. Any proposed change to the SCSAs shall require
coordination with the City and Okeechobee County, and
demonstration by the School District that the change complies with
City of Okeechobee Comprehensive Plan
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
the public school LOS standard and that utilization of school
capacity is maximized to the greatest extent possible.
b. All parties subject to school concurrency will review the proposed
modification and send their comments to the School District within
60 days of receipt of the proposed change.
c. The modification of the SCSAs shall be effective upon adoption by
the School Board.
Objective 2: A school concurrency evaluation will be performed by the
Okeechobee County School District to review projected residential
development in order to accommodate new students at the
adopted level of service for adequate school facility capacity. [9j-
5.025(3)(b)(2)]
Policy 2.1: The City shall not approve any non-exempt residential development
application for preliminary plat, site plan or functional equivalent until
the School District School has verified that available capacity exists to
serve the development.
Policy 2.2: The City shall consider the following residential uses exempt from the
requirements of school concurrency:
a. Single family lots of record, existing at the time the school
concurrency implementing ordinance becomes effective.
b. Any new residential development that has a preliminary plat or site
plan approval or the functional equivalent for a site specific
development order prior to the commencement date of the School
Concurrency Program.
c. Any amendment to any previously approved residential
development that does not increase the number of dwelling units or
change the type of dwelling units such as single-family to multi-
family.
d. Age restricted communities with no permanent residents under the
age of 18. Exemption of an age restricted community will be
subject to a restrictive covenant limiting the age of permanent
residents to 18 years and older.
City of Okeechobee Comprehensive Plan 2
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
Policy 2.3: The City, through its land development regulations, shall establish a
school concurrency review process for all residential projects that are
not exempt under Policy 2.2. The minimum process requirements are
described below:
a. A residential development application is submitted to the City,
which includes a School Impact Analysis (SIA).
b. The City determines application is sufficient for processing and
transmits the SIA to the School District for review.
c. The School District reviews the application for available capacity
and issues a School Capacity Availability Letter (SCAL) to the
City:
1. If capacity is available within the SCSA, the School
District shall issue a SCAL verifying available capacity.
2. If capacity is not available within in the SCSA, the School
District shall issue a SCAL indicating the development is
not in compliance with the adopted LOS and may offer the
developer a negotiation period to present mitigation
options.
3. The City shall not issue approval any preliminary plat, site
plan or functional equivalent for a residential development
until receiving confirmation of available school capacity in
the form of a SCAL from the School District.
Policy 2.4: If adequate school capacity is not available to support a proposed
residential development, the City, in conjunction with the School
District, shall review proportionate share mitigation options which will
add the school capacity necessary to satisfy the impacts of the
proposed development. [9J-5.025 (3)(c)(9)]
a. Acceptable forms of mitigation shall include, but are not limited
to:
1. School construction
2. Contribution of land
3. Expansion of existing permanent school facilities subject to
the expansion being less than or equal to the student
capacity needed for a new school of the same category.
4. Payment for construction and/or land acquisition
5. Cost of financing
City of Okeechobee Comprehensive Plan 3
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 20(7 —Revised May 2007
ry;'
b. If mitigation is approved, the City and the School District shall
enter into a legally binding commitment with the residential
developer, and the School District shall issue a SCAL.
c. If mitigation is denied, the City shall deny the application based on
a deficiency in available school capacity to support the residential
development.
Policy 22.5: The City shall, upon acceptance of a mitigation option identified in
Policy 2.4, enter into a legally binding commitment with the School
District and the developer. [9J-5.025 (3)(c)(9)]
Policy 2.6: The City shall be responsible for notifying the School District when a
residential development has received approval of a preliminary plat,
site plan or functional equivalent, when the development order for the
residential development expires or is revoked, and when school impact
fees have been paid.
Policy 2.7: No later than December 31, 2008, the City shall adopt school
concurrency provisions into its Land Development Regulations (LDR).
Objective 3: Beginning with an effective date in 2008, all new public schools
built within the City will be coordinated to be consistent with the
City's future land use map designation, will be co -located with
other appropriate public facilities when possible, and will have the
on -site and off -site infrastructure necessary to support the new
school. [9J-5.025(3)(b)(4), 9J-5.025(3)(b)(5), 9J-5.025(3)(b)(6)
Policy 3.1: The City, in conjunction with the School District, shall jointly
determine the need for and timing of on -site and off -site improvements
necessary to support a new school. [9J-5.025 (3)(c)(5)]
Policy 3.2: The City shall enter into an agreement with the School Board
identifying the timing, location, and the party or parties responsible for
constructing, operating, and maintaining off -site improvements
necessary to support a new school. [9J-5.025 (3)(c)(5)]
Polia 3.3: The City shall encourage the location of schools near residential areas
by: [9J-5.025 (3)(c)(4), 9J-5.025 (3)(c)(5), 9J-5.025 (3)(c)(10)]
a. Assisting the School District in the identification of funding and/or
construction opportunities (including developer participation or
City capital budget expenditures) for sidewalks, traffic
signalization, access, water, sewer, drainage and other
infrastructure improvements.
b. Reviewing and providing comments on all new school sites.
City of Okeechobee Comprehensive Plan
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 —Revised May 2007
4
f
c. Allowing public schools, meeting the minimum land size criteria
established by the State, within all residential future land use
categories.
Policy 3.4: The City, in conjunction with the School District, shall seek
opportunities to co -locate public facilities with schools, such as parks,
libraries, and community centers, as the need for these facilities is
identified. [9J-5.025 (3)(c)(4)]
Policy 3.5: The City, in conjunction with the School District and Okeechobee
County, shall identify issues relating to public school emergency
preparedness, such as: [9J-5.025 (3)(c)(9)]
a. The determination of evacuation zones, evacuation routes, and
shelter locations.
b. The design and use of public schools as emergency shelters.
c. The designation of sites other than public schools as long-term
shelters, to allow schools to resume normal operations following
emergency events.
Policy 3.6: The City, the School District and Okeechobee County hereby establish
an oversight committee to monitor the Interlocal Agreement for Public
School Facility Planning (ILA) which includes provisions for school
concurrency in Okeechobee County. [9J-5.025 (3)(c)(3)]
Objective 4: Beginning with an effective date in 2008, the City's annually
updated five-year schedule of capital improvements will include
school capacity projects adopted by the School Board necessary to
address existing deficiencies and meet future needs. [9J-
5.025(3)(b)(1), 9J-5.025(3)(b)(3)]
Policy 4.1: The City shall, no later than December 1" of each year, incorporate
into the Capital Improvements Element a summary of the capital
improvements program and estimated revenue sources from the School
District's annually adopted Five -Year Capital Plan. [9J-5.025
(3)(c)(2)]
Policy 4.2: The City, in conjunction with the School District, shall annually
review the Public School Facilities Element and maintain a long-range
public school facilities map series, including the planned general
location of schools and ancillary facilities for the five-year planning
period and the long-range planning period. The map series shall
include at a minimum maps showing: [9J-5.025 (3)(c)(3)]
City of Okeecbobee Comprehensive Plan 5
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
a. Existing public school facilities by type and location of ancillary
plants [9J-5.025 (4)(a)]
b. Public school facilities and ancillary plants generally planned for
the five-year and long-range planning periods [9J-5.025 (4)(b)]
Policy 4.3: The City, in conjunction with the School District, shall coordinate the
long-range public school facilities map with the City's comprehensive
plan and its future land use map. [9J-5.025 (3)(c)(6)]
Policy 4.4: The City shall include schools as a part of the Annual Concurrency
Report.
City of Okeechobee Comprehensive Plan 6
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
11,
MAP SERIES
City of Okeechobee Comprehensive Plan
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
Figure 1— Existing Elementary School Location and Attendance Boundary Map
Existing School Locations
and Boundary Map
Elementary Schools
Public School Facilities Element
Data and Analysis
Okeechobee County
Legend
Roads 9@ concurrency Boundary
go Water Bodies ,t Elementary SchooiS
QM® iGmby-Hom
M and Associates, Inc.
March 28, 2007
City of Okeechobee Comprehensive Plan g
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
Figure 2 — Existing Middle School Location and Attendance Boundary Map
Existing School Locations
and Boundary Map
Middle Schools
Public School Facilities Element
Data and Analysis
Okeechobee County
Legend
Roads if Concurrency Boundary
Water Bodies X Middle Schools
Ahi=om
a%s, Glc.
rviarch 28, 2007
9
City of Okeechobee Comprehensive Plan
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
X NI; i QI Id
L akel (a i"c Cc7fo11c:;:
i�tease�oz iLt�BttealtJce�ollarki-t;�soi'tLe6f,�h u of �,
-
mKIEL'tspm.d pmpcav, sct.yold iuciiuie tLe"tj"
Figure 4: Future School and Ancillary Facility T ni-ntinn Map
Future School Facilities
Public School Facilities Element
Data and Analysis
Okeechobee County
pion.
and.4asiafes fic,
March 29, 2007
City of Okeechobee Comprehensive Plan
Public School Facilities Element
Goal, Objectives and Policies
Draft - March 2007 — Revised May 2007
11
ORDINANCE 1022 - EXHIBIT "B"
INTERGOVERNMENTAL COORDINATION ELEMENTS
Ordinance 1022 - Exhibit B
Intergovernmental Coordination Element
Goals, Objectives and Policies
City of Okeechobee EAR -based Comprehensive Plan
Goal: To achieve greater governmental efficiency and resolve conflicts
by coordinating development activities between the City of
Okeechobee and Okeechobee County, and relevant regional, state,
and federal entities.
Objective 1: The City of Okeechobee shall continue to coordinate its
Comprehensive Plan with Okeechobee County, the Okeechobee
County School Board, and other relevant state or local agencies
through the sharing of information and by seeking
intergovernmental agreements.
Policy L I : The City of Okeechobee shall continue to ensure coordination of
activities in its Comprehensive Plan with plans of the Okeechobee
County School Board, Okeechobee County, and other state or
regional entities through regular exchange of information. This
information shall include, but not be limited to, building permits,
zoning cases, planned land use amendments, engineering plans,
demographics,. proposed annexation areas, socio-economic
information, and utility service areas and capacity.
Policy 1.2: The City of Okeechobee shall, at the least, annually provide text
and future land use map updates of its Comprehensive Plan to
adjacent local governments.
Policy 13: The City of Okeechobee shall continue to request information and
assistance as is feasible from local governments and Okeechobee
County, including the County Comprehensive Plan and any Plan
updates.
Policy 1.4: The City of Okeechobee shall continue to notify the Okeechobee
County Manager in writing of all proposed annexations. The City
Administrator, or his designee, will meet with the Okeechobee
County Manager, or his designee, to resolve any potential
annexation conflicts or issues.
Policy 1.5: The City of Okeechobee shall maintain a database of interlocal
agreements which provides a listing of active formal agreements.
City of Okeechobee Adopted: March 19, 1991
EAR sed Comprehensive Plan Amendments Amended: September 19 2000
Intergovernmental Coordination Element Amended: May 15, 2007
This data/ database shall be updated at least every five years for the
evaluation and appraisal report on the Comprehensive Plan.
Policy 1.6: The City of Okeechobee shall, where practical, formalize all
intergovernmental agreements within one year of the adoption of
these amendments,o�''�� . I
Objective 2: The City of Okeechobee shall maintain mechanisms to address
development issues proposed in its Comprehensive Plan, affecting
unincorporated Okeechobee County and other governmental
jurisdictions.
Policy 2.1: The City of Okeechobee shall continue to utilize the informal
mediation process established by the Central Florida Regional
Planning Council (CFRPC) to attempt to resolve land use conflicts
with adjacent local governments.
Policy 2.2: The City of Okeechobee shall continue to request that each of the
entities analyzed in this element designate a representative to act as
liaison to the City for the purpose of providing relevant
information to be used in the planning and development review
process.
Policy 2.3: On request, the City Administrator and Planning Director, as
liaisons, shall continue to provide and exchange information
pertaining to significant proposed development among the
appropriate local and regional agencies.
Policy 2.4: For proposed development in the City which may have extra -
jurisdictional impacts due to its size, character or location, the City
shall establish procedures for the review of comprehensive plans
and comprehensive plan amendments which shall include:
1. Identifying intergovernmental issues and conflicts;
2. Identifying the impacts of capital projects listed in the
Capital Improvements Element of the City of Okeechobee
Comprehensive Plan upon the provision of basic services;
and
3. Determining the relationship of development proposed
within the City of Okeechobee Comprehensive Plan to the
development proposed in the Comprehensive Plan or
Comprehensive Plan Amendments of Okeechobee County
and/or adjacent municipalities. This shall include
distributing a copy of relevant proposed plan amendments
City of Okeechobee Adopted: March 19, 1991
EAR based Comprehensive Plan Amendments Amended: September 19, 2000
Intergovernmental Coordination Element Amended: Mav 15.12007
to adjacent local governments.
Policy 2.5: The City of Okeechobee shall, at least annually, implement the
procedures established in Policy 2.4. If any issues or negative
impacts are identified, the City shall implement Policy 2.1.
Policy 2.6: The City shall periodically review applications to Okeechobee
County for zoning changes, major development orders, or
proposed County Future Land Use Map Amendments falling
within the City of Okeechobee Planning Area, to ensure
consistency with the City of Okeechobee's Comprehensive Plan.
Objective 3: The City of Okeechobee shall continue to coordinate with FDOT
and the Okeechobee Utility Authority, where appropriate, any
change in established level of service standards for public facilities
including, at a minimum, all 10-year updates of the Okeechobee
County Comprehensive Plan, and 5-year updates to the
Okeechobee County Long -Range Transportation Plan.
Policy 3.1: The City of Okeechobee shall coordinate establishing and
changing roadway level of service standards with FDOT and shall
inform Okeechobee County and any other appropriate
governmental entities within the Okeechobee Planning Area of
proposed changes in any level of service standards.
Policy 3.2: The City of Okeechobee shall, when notified by other
governmental entities of changes in their level of service standards,
review and comment on these changes.
Objective 4: The City shall continue to coordinate its Comprehensive Plan with
the Resource Management Plan for the Lower Kissimmee River
and Taylor Creek Drainage Basins. Coordination shall take place
annually and as new development is proposed in areas where the
two Plans overlap.
Policy 4.1: Comprehensive Plans and Resource Management Plan
coordination shall take place to the extent that coordination is
consistent with the principle that local governments and
landowners alone should not be forced to bear public burdens
which, in all fairness and justice, should be borne by the public as
a whole, and would not result in inverse condemnation.
Policy 4.2: The City shall continue to coordinate with the Resource
Management Plan for the Lower Kissimmee River and Taylor
City of Okeechobee Adopted: March 19, 1991
EAR based Comprehensive Plan Amendments Amended: September 1912000
Intergovernmental Coordination Element Amended: May 15, 2007
Creek Drainage Basins through the adoption of other objectives
and policies contained in this element and the mutual exchange of
information pertaining to development review so that the City may
ensure that direct and irreversible impacts on environmental
sensitive areas are minimised.
Policy 4.3: By 2002, the City shall coordinate its Comprehensive Plan with the
Resource Management Plan to address drainage problems in the
Lower Kissimmee River and Taylor Creek Drainage Basin regions.
Objective 5: The City of Okeechobee shall cooperate in an effort with the
School Board to ensure that the planning activities, services and
facilities of the School Board are consistent with the City's
Comprehensive Plan.
Policy 5.1: The City of Okeechobee shall exchange data with the School
Board regarding population projections and the School Board (5-
year) facility plans as such data or plans are updated.
Policy 5.2: The City of Okeechobee shall coordinate major residential project
reviews (pursuant to Chapters 163 and 235, Florida Statutes) to
consider joint park/schools dedications to meet future demands.
Policy 5.3: The City of Okeechobee and the School Board shall coordinate in
their joint efforts to study and implement innovative methods,
including park/school site dedications and contributions, as a
means to address infrastructure needs associated with the City's
growth.
Policy 5.4: The City of Okeechobee shall not" the School
Board in —of all new residential development projects or
modifications to existing residential developments which increase
density as a part of the review process for school
concurrency petentiaUy affeeting the potential 1V
> t
Policy 5.5: The City of Okeechobee shall
maintain and-implemg-a(-n) joint interlocal agreement(s) with
the School Board and the County for Public School Facility
Planning which includes the provisions for the implementation of
school concurrencv and a the -coordination process for Of locating
new schools1 ate -expanding or redeveloping existing school
facilities. The School Board shall be encouraged to locate new
educational facilities near urban residential areas where public
4
City of Okeechobee Adopted: March 19, 1991
E-A based 4Comprehensive Plan Amendments Amended: September 19.12000
Intergovernmental Coordination Element Amended: Mav 15 2007
infrastructure -and services exist to support the new facilities.
Policy 5.6: The City of Okeechobee shall advise and meet with the School
Board as necessary, regarding all Plan amendments and proposed
annexations that may affect school sites.
Policy 5.7: The City of Okeechobee shall coordinate with the School Board
regarding shared use of recreational facilities owned by either
entity. In addition, the City shall consider all reasonable
opportunities to collocate new parks, libraries, and other facilities
with public schools.
Policy 5.8: The City of Okeechobee, although not currently impacted, shall
enter into any appropriate agreement with the State of Florida
University System or the School Board implementing the
requirements of Section 240.155 (11-15), F.S:, regarding campus
master plans. A consistency review of the campus master plans for
non -state post -secondary institutions shall also be considered
where a "campus" exists or is planned.
Objective 6: The City of Okeechobee shall establish, maintain, and improve
intergovernmental coordination for collaborative planning efforts
including joint or extra -territorial services, changes to service or
corporate limits, any joint committees for review of locally
unwanted land uses, and regulatory concerns to ensure consistency
with the Comprehensive Plan.
Policy 6.1: The City shall encourage annexation of land where service
delivery systems are available, where the formation of enclaves
maybe prevented, and where the land is adjacent to and consistent
with the incorporated land's Comprehensive Plan.
Policy 6.2: The City shall require infrastructure services to be available to
proposed annexation areas at the adopted level of service
consistent with the City's Comprehensive Plan.
Policy 6.3: The City of Okeechobee shall coordinate with other jurisdictions,
as appropriate, to establish a joint planning process and delineate
the direction and extent of annexation for the planning period.
Policy 6.4: The City of Okeechobee shall notify the appropriate enforcement
agencies of any regulatory violations of which it becomes aware,
and shall cooperate with those agencies in enforcing regulations.
City of Okeechobee
EAR base comprehensive Plan Amendments
Intergovernmental Coordination Element
Adopted: March 19, 1991
Amended: September 1912000
Amended: Mav 15.2007
Policy 6.5: The City shall inform the County in a timely manner of proposed
annexations. The City shall notify jurisdictions other than the
County of proposed annexations when the affected area is within
approximately one mile of the other jurisdictions' limits.
Policy 6.6: The City shall draft a map of potential annexation areas, showing
those areas first being considered for annexation, and the land uses
envisioned to be assigned to these areas. The City shall distribute
this map to the School Board, the County, and any other
governmental entities to be impacted by these annexations.
Policy 6.7: By 2002, the City shall review interlocal agreements with the
Okeechobee Utility Authority (OUA) for central potable water and
sanitary sewer facilities and services in terms of extending that
agreement for another 10-year period.
Policy 6.8: The City shall coordinate with neighboring municipalities, if
applicable, to ensure that each one has a copy of a map delineating
the utility service planning area for their community for the
planning period. Each municipality shall, annually thereafter,
discuss the potential need for reassessing utility service area lines,
if relevant, and share any official service area map updates. Each
municipality shall also provide any official utility service planning
area map updates to the County in order to ensure coordination for
County utility and land planning.
Policy 6.9: The City shall coordinate with the County regarding the use of the
Okeechobee County Landfill relative to recycling and reduction of
total wastes by weight.
Objective 7: The City shall, upon adoption of this objective, coordinate the
Comprehensive Plan with the School Board Five -Year Facilities
Plan.
Policy 7.1: In accordance with Section 5 of the Interlocal Agreement for
Public School Facility Planning Tamil suehtime as intefleeal
ag+eefnent is adopted by the City -and the —School Board
aeeordanee—with the requirements—of—Chapter1{3 -mod
Chapter- 235, F4er-ida-Statutes—the following procedure shall be
used to ensure intergovernmental coordination with the School
Board for the location of educational facilities within the City:
(a) At least sixty (60) days prior to acquiring or leasing
property that inay be used for a new public educational I
6
City of Okeechobee Adopted: March 19, 1991
EAR based Comprehensive Plan Amendments Amended: September 191200
Intergovernmental Coordination Element .. Amended: May 15.12007
facility within the City, the School Board shall provide
written notice to the City.
(b) Upon receipt of a written notice from the School Board
informing the City of the acquisition or leasing of property
to be used for new public educational facilities, the City
shall notify the School Board within si)-forty-five (6045)
days as-to-thea preliminary consistency determination of
the site with the Comprehensive Plan; and
(bc� In conjunction with the preliminary consistency
determination, the School Board and the City will jointly
determine the need for and timing of on -site and off -site
improvements necessary to support each new school or the
proposed significant renovation of an existing school, and
will enter into a written agreement as to the timing, location
and the party or parties responsible for constructing,
operating and maintaining the required improvements.
CStibsequent to r-£quest by the School Beafd fei -a
Cemp=eheas-irve Nan deteFmination,—the City shdetemine the eensisteffey with the Compr-ehensive 1-4--an of
Policy 7.2: In accordance Section 2 of the Interlocal Agreement for Public
School Facility Planning, the City shall coordinate with the County
and the School Board and base plans upon consistent projections
for population growth and student enrollment. YRtil seek time as
Board in aeeeFdanee with the requir-en-tents of Chapter- 163, PaFt 1-1
and Chapter -235,14er-ida Stapates, the f tl.-.w ing pr-eeedure
between the City and the Sehael Board.-
N �
•
•
•
•
City of Okeechobee Adopted: March 19, 1991
EAR based Comprehensive Plan Amendments Amended: September 19,I 2000
Intergovernmental Coordination Element Amended: May 15. 2007
to site and develop t plan r-eview and appr-ev&.
Policy 7.43: In order to coordinate the effective provision and siting of
educational facilities with associated infrastructure and services
within the City, representatives of the City, the County and the
School Board shall meet by the end of the -eaF I^QQgp ally to
dove] ap-review the mechanisms and projzress made toward€ef
ee educational facilities planning.
�, �
Sim
••-
s
1.
�
(student pepalatiea), mod us�Rdfaeiliti-�
Policy 7.64: The City of Okeechobee shall use the Central Florida Regional
Planning Council's dispute resolution process when necessary to
mediate the resolution of conflicts with other local governments
and regional agencies. The City may use alternative procedures
whenever appropriate for the matter of imminent dispute, including
agreements authorized by Section 163.3177, F.S., or other non -
City of Okeechobee Adopted: March 19, 1991
EAR based comprehensive Plan Amendments Amended: September 1912000
Intergovernmental Coordination Element_ Amended: Maw 5 2007
judicial approaches.
Policy 7.7-5: The City of Okeechobee shall maintain, as a particular area of
attention in its planning program, a systematic review of the
aesthetics and physical conditions between its boundary and those
between unincorporated areas and other cities in an effort to
improve the appearance of these areas and the compatibility and
transition between the adjoining communities. Joint planning area
agreements will be implemented if appropriate.
City of Okeechobee Adopted: March 19, 1991
EAR based omprehensive Plan Amendments Amended: September 19, 2000
Intergovernmental Coordination Element Amended: May 15.2007
ORDINANCE 1022 - EXHIBIT "C"
CAPITAL IMPROVEMENTS ELEMENTS
Ordinance 1022 - Exhibit C
Capital Improvements Element
Goals, Objectives and Policies
City of Okeechobee EAR -based Comprehensive Plan
Revenues Their Sources, Funds, and Expenditures
This section is a summary of the various revenues the City receives and any restrictions on
their usage. The City uses fund accounting and is compliance with the accepted Government
Accounting Principles to segregate revenues and expenses that are designated for a particular
purpose. A fund is a self -balancing group of accounts that includes assets, liabilities, equity,
revenues and expenses. By using fund accounting, the City can demonstrate compliance with laws
and regulations that control the use of particular revenue sources. The following is a description of
the various funds of the City by fund type, a description of significant revenues found in each fund
and a discussion of any restrictions on the use of these funds.
General Fund
The General Fund is the City's primary operating fund. It account for all financial
resources of the general government, except for those funds required to be accounted for in
another fund. The following are the primary revenues of the general fund:
Ad Valorem Taxes: these are taxes levied on the assessed value (net of
exemptions) of real and personal property at a mileage rate set by the City of
Okeechobee. The amount of taxes to be collected is determined by multiplying
the mileage rate times the assessed value of property within the City. The mileage
rate for fiscal year 2006 is set at 7.1899 mills for the general fund. The assessed
value of real and personal property as of the latest valuation date (January 17th,
2006) was $293,842,487.00, with an estimated revenue for 2006 at $2,112,697.00,
and is the largest revenue source for the City of Okeechobee. These revenues may
be used for any public purpose including repayment of debt ($1,991,978.00).
Local Government Half -cent Sales Tax: This is a distribution of net sales taxes
to eligible cities and counties and represents the largest source of state shared
revenues. Its primary purpose is to provide relief from ad valorem taxes and
utility taxes in addition to providing funds for local programs. ($393,074.)
One Cent Sales Surtax (Small county Surtax): These revenues are derived from
a discretionary One cent sales tax based on the first $5000 of any single taxable
item which is subject to the state tax imposed on sales, use, services, rental, and
admissions. ($675,000.00)
City of Okeechobee Adopted: March 19, 1991
Concurrency Update Comprehensive Plan Amendments 1 Amended: February 20.2007
Capital Improvements Element Amended: May 15, 2007
State Revenue Sharing (Municipal Revenue Sharing program): These
revenues are distributed by the state from net cigarette taxes and certain sales
taxes. There are no restrictions on these revenues except for some statutory limits
on the amount that can be pledged to debt. ($156,013.00)
Communications Services Tax: This tax is a simplification of the taxes that
were charged on telecommunications, cable, and related services prior to October
1, 2001. The City of Okeechobee chose not to levy permit fees and based on
Section 202.19(1) Florida Statue, the Local Communication Tax may be levied
and is levied at a rate of 5.1 percent. These funds may be used for any public
purpose including repayment of debt. ($347,7428.00)
Building Permit Fees: These revenues are regulatory fees imposed by the City of
Okeechobee. The fees are imposed by City Ordinance Chapter 70, Article I -III.
A Fee Schedule for permitting, inspections. Plan and site reviews were adopted by
the City Council. Revenues collected are to be used for cost of applications or
petitions made, which include clerical, postage, legal advertising, professional
consultants, and other administration cost. ($180,000.00)
Occupational Licensing Fees: These revenues are regulatory fees imposed by
the City of Okeechobee. The fees are imposed by the City of Okeechobee under
Ordinance, Chapter 14 enacted based on Sections 166.221 Florida Statute.
Application, Inspection and Licensing fees are based on class of business and
occupancy. Revenues collected are to be used for regulating and inspecting
businesses for compliance with the requirements of the City's ordinances.
($52,51.0.00)
Interest Income: Pooled cash accounts are maintained for each fund. Excess
operating funds are placed in the State Board Accounts. Each fund is then
credited with interest earnings based on its month end balance. Interest earnings
can be used for any public purpose. ($60,000.00)
Special Revenue Funds
Special revenue funds are used to account for the proceeds of specific revenue sources
that are legally restricted to expenditures for specified purposes (other than for major capital
projects). The City maintains a number of special revenue funds. A discussion of the more
significant funds follows:
Public Facilities Improvement Fund: This fund is used to account for revenues and
expenditures incurred to carry on all work on roads and bridges in the City in accordance
with Section 336.022, Florida Statues. Some of the major sources of revenue include:
City of Okeechobee Adopted: March 19, 1991
Concurrence Update Comprehensive Plan Amendments 2 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007
Local Option Gas Tax: A city may levy between one to six cents per
gallon on motor fuel. The City of Okeechobee has imposed 6 cents per
gallon. These proceeds may be used to fund transportation expenses
including roadway and right of way operations, maintenance and drainage;
street lighting; support services and facilities such as traffic signs,
engineering, signalization and pavement markings, bridge maintenance
and operation; and debt service. ($3 51,652.00)
SRS Eight Cent Motor Fuel Tax: (Municipal Revenue Sharing Program)
the City of Okeechobee is a recipient of funds based on the minimum
entitlements in each fiscal year -The Revenue Sharing Trust Fund for
Municipalities receives 1.3409 percent of sales and use tax collections,
12.5 percent of the state alternative fuel user decal fees and the net
collections from the one -cent municipal fuel tax. The City receives its
portion of the tax based on pre -described formulas. These funds received
from the one -cent municipal fuel tax for transportation- must be used for
transportation -related expenditures. ($75,272.00)
Community Development Block Grant Fund: This fund is to account for the revenues
and expenditures in accordance with the Community Development Block Grant for the
U.S. Department of Housing and Urban Development, under Title I of the Housing and
Community Development Act.
Capital Projects -Vehicles Fund: This fund is to account for the expenditure of revenues
for vehicles purchased and sold within the fiscal year.
Industrial Development Fund: To account for the revenues and expenditures during the
development of city -owned property, the City of Okeechobee Commerce Park. The most
significant revenue will be obtained from grants for the purpose of developing the
Commerce Park, and/or creating a positive economic impact for the City of Okeechobee.
Law Enforcement Special fund: To account for the proceeds from the sale of
confiscated property in accordance with Section 932.7055, Florida Statues.
Debt Service Fund: Debt Service funds are used to accumulate funds to pay principal
and interest on the City's outstanding bonds. The City has no outstanding bonds issued.
Goal: The City of Okeechobee shall continue to ensure that public facilities and
services are provided, on a fair -share costs basis, in a manner which
maximizes the use of existing facilities and promotes orderly growth.
Objective 1: The City of Okeechobee shall continue to use the Capital Improvements
Element to schedule construction and identify funding sources for the
City of Okeechobee Adopted: March 19, 1991
ConctuTency Update Comprehensive Plan Amendments 3 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007
City,s capital facility needs in order to accommodate existing and future
development, and to replace obsolete or worn-out facilities.
Policy 1.1: Proposed capital improvements projects shall continue to be ranked and
evaluated according to appropriate policies adopted in other elements of
the Comprehensive Plan. The following criteria will also be considered:
(1) whether the proposed project will eliminate a public hazard;
(2) whether the proposed project will eliminate capacity deficits;
(3) local budget impacts;
(4) locational needs based on projected growth patterns;
(5) accommodation of new development or redevelopment;
(6) financial feasibility; and
(7) plans of state agencies or water management districts that provide
facilities in Okeechobee.
Policy 1.2: The City of Okeechobee shall continue to integrate its planning and
budgeting processes such that expenditures which are budgeted for capital
improvements recognize policies related to public facilities and services
set forth in the Comprehensive Plan.
Policy 1.3: In accordance with Policy 7.1 of the Sanitary Sewer... Element, the City
shall complete a stormwater management study to identify drainage
deficiencies, and allocate any available funds for that purpose in its
Administrative Operating Budget for fiscal year 2000-2001. The 5-Year
Schedule of Capital Improvements will be amended as soon as possible to
include the study, its projected cost, and the identified revenue source(s).
Policy 1.4: The City of Okeechobee shall identify its needs for public facility
improvements, the revenues required for project funding, and shall itemize
the costs for such projects- in its 5-Year Schedule of Capital
Improvements.
Objective 2: The City of Okeechobee shall continue to coordinate land use decisions
with the schedule of capital improvements in a manner that maintains the
adopted level of service standards and meets existing and future needs.
Policy 2.1: The City of Okeechobee shall continue to use the following level of
service standards in reviewing the impacts of new development and
redevelopment:
Facility Level of Service
Sanitary Sewer 130 gallons/capita/day (see Policy 1.6
City of Okeechobee Adopted: March 19, 1991
Concurrence Update Comprehensive Plan Amendments 4 Amended: February 20, 2007
Capital Improvements Element Amended: May 15. 2007
of Sanitary Sewer, Solid Waste,
Drainage, Potable Water, and Natural
Groundwater Aquifer Recharge
Element)
Potable Water
114 gallons/capita/day (see Policy 1.6
of Sanitary Sewer, Solid Waste,
Drainage, Potable Water, and Natural
Groundwater Aquifer Recharge
Element)
Solid Waste
Average Solid Waste Generation
• 131bs./person/day
• at least 13 years available
capacity in Okeechobee County
landfill (see Policy 1.4 of Sanitary
Sewer... Element)
Principal Arterials
C
Minor Arterials & All Others
D
Recreation and Open Space
3 acres/1,000 persons
Drainage
Interim Standard (see Policy 1.5 of
Sanitary Sewer... Element)
Design Storm
• 25-year storm
• 24-hour duration
Facility Design Standards
• as required by Florida
Administrative Code (see Policy 1.5
of Sanitary Sewer... Element)
Public Schools
Existing School
Permanent FISH Capacity
Considering
New Elementary
-Utilization -Rate
750
----New-Middle
-------------------------------------
1000
- New K =8--------------------------
-------------------------------------------------
New High School 1
-1200 -- -- ---- -- ---- - ------------
1500
Policy 2.2: Development orders and permits shall be granted only when required
public facilities and services are operating at the established levels of
service, or shall be available concurrent with the impacts of the
development. Such facilities and services may be provided in phases if
development correspondingly occurs in phases; however, required service
levels must be maintained at all times during the development process.
City of Okeechobee Adopted: March 19, 1991
Concurrence Update Comprehensive Plan Amendments 5 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007
Objective 3: In order to maintain adopted level of service standards, future development
shall bear a proportionate cost of necessary public facility improvements
equivalent to the benefits it receives from the improvements.
Policy 3.1: The City of Okeechobee shall continue to evaluate potential revenue
available for public facility expenditures through alternative sources such
as user fees, special benefit units, or special assessments.
Policy 3.2: The City of Okeechobee shall continue to maintain adopted levels of
service by using revenue sources considered under Policy 3.1 to ensure
that new development pays a pro rata share of the costs of public facility
needs which it generates.
Policy 3.3: The City of Okeechobee shall continue to continue to apply for and secure
grants or private funds when available to finance the provision of capital
improvements.
Objective 4: The City of Okeechobee shall continue to ensure the provision of needed
public facilities within the City limits, based on adopted levels of service
as set forth in the Comprehensive Plan. Public facilities needs shall be
determined on the basis of previously issued development orders as well
as the City's budgeting process and its joint activities with Okeechobee
County and the Okeechobee County School District for planning, zoning,
and concurrency management.
Policy 4.1: Existing and future public facilities shall operate at the levels of service
established in this plan.
Policy 4.2: Debt service shall not exceed 20% of annually budgeted revenues.
Policy 4.3: A five-year capital improvements program and annual capital budget shall
be adopted as part of the City of Okeechobee's annual budgeting process.
This program shall include the annual review, and revision as needed, of
the Five -Year Schedule of Capital Improvements.
Policy 4 4• The financially feasible School District Five -Year Capital Improvement
Plan (Tentative Facilities Work Program) which achieves and maintains
the adopted level of service standards for public schools as approved by
the Okeechobee County School Board shall be included and adopted each
year as part of the City of Okeechobee's annual budgeting process.
Objective 5: The City of Okeechobee shall furnish meaningful opportunities for the
School Board to have input and coordination in the City's development
City of Okeechobee Adopted: March 19, 1991
Concurrence Update Comprehensive Plan Amendments 6 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007
review process in order to assist the School Board in their provision of
adequate and efficient schools.
Policy 5.1: The City of Okeechobee and the School Board shall coordinate to ensure
that schools are adequately and efficiently provided commensurate with
growth. Key coordinating mechanisms shall include:
(a) promotion of joint infrastructure park/school facilities when
feasible;
(b) consideration of the adequacy and availability of educational
infrastructure during appropriate review of development order
applications;
(c) ensuring the provision of adequate infrastructure, on and off site,
normally associated with new or expanded schools where
consistent with state law restrictions on expenditures by the School
Board;
(d) evaluation of the School District's annually updated Capital
Improvement Plan to ensure that it is financially feasible and that
the adopted level -of -service standard for public schools is achieved
and maintained of ft• Vll f the C h
Beafd1
iHfr-aStFUetUFe
(Data and Afialysis) to provide the, publie with aeoes&A"
(e) seeking that any new major residential development or
redevelopment applicant submit information regarding projected
school enrollments from the project; and
(f) request that the School Board submit site plan information for all
timely new schools.
City of Okeechobee Adopted: March
Concurrence Update Comp19,1991
rehensive Plan Amendments 7 Amended: February 191991
Capital Improvements Element Amended: NIa_ 115 2007
Capital Improvements Implementation
City of Okeechobee Comprehensive Plan
Capital improvement needs identified in the Comprehensive Plan will be met through
implementation of a 5-Year Schedule of Capital Improvements. This schedule is adopted by the
City Council along with Goals, Objectives and Policies, and must be consistent with the Capital
Improvements Element. The purpose of the Schedule is to ensure that the City has adequate
revenues to implement the Comprehensive Plan.
The 5-Year Schedule of Capital Improvements focuses on the capital outlay required to
meet existing deficiencies and to maintain adopted level of service standards planned for public
facilities in the Plan. The City shall advise the OUA on these standards.
City of Okeechobee Adopted: March 19, 1991
Concurrency Update Comprehensive Plan Amendments 8 Amended: rebrnary 20, 2007
Capital Improvements Element Amended: May 15, 2UU7
CITY OF OKEECHOBEE
Operating
Summary - All Departments
FIVE YEAR CAPITAL
IMPROVEMENTS PROGRAM
Current
Budget
Proposed
Revenue
Proposed
Revenue
Proposed
Proposed
Planned
Planned
Improvements
FY05/06
Source
FY06/07
Source
FY07/08
Revenue
Source
FY08/09
Revenue
Source
FY09/10
Revenue
Source
FY10/11
Revenue
Source
City Hall
Computer Hardware - Monitors
$1,000
A
$8,000
A
8
& Hardware as needed
Computer software - intergrated
and compatible with all
$10,000
A
9
Departments
10
Computer upgrades based on
Software needs
$1,000
A
$1,000
A
$5,000
A
Subtotal
Police
2
Squad Car Lease
$72,0001,
A
$72,000
A
$72,000
$72,000
A
$72,000
Al$72,000
Subtotal
A
Legend for Revenue Sources
A = General Fund Revenues
B = Constitutional Fuel Tax; Local Option Gas Tag; SRS Eight Cent Fuel Tax
C = Community Development Block Grant (Anticipated)
D = Possible Homeland Security Grant
E = Public Safety Grant (to be applied for)
F = Other Grants to be applied for
City of Okeechobee Adopted: March 19, 1991
Concurrency Update Comprehensive Plan Amendments 9 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007
CITY OF OKEECHOBEE Capital Outlay Summary - All Departments
FIVE YEAR CAPITAL
IMPROVEMENTS PROGRAM
Current
Proposed
Proposed
Proposed
Proposed
Planned
Planned
Budget
Revenue
Revenue
Revenue
Revenue
Revenue
Revenue
Improvements
FY05/06
Source
FY06/07
Source
FY07/08
Source
FY08/09
Source
FY09/10
Source
FY10/11
Source
City Hall
3
Imaging lans - Need more detail
$2,000
A
$2,000
A
$2,000
A
$2,000
A
$2,000
4
Map cabinet
$2,000
A
5
Furniture -Desk, chairs
$1,100
A
$800
A
Laser Fiche - change from stand alone system
to networking system for City Hall, Police and
6
Fire
$15,790
A,F
Subtotal
Fire
7777
777
1
Ladder Truck
2
Fire truck/Pum r
3
Brush truck
$75,000
D,F
Subtotal
Police
Computer System -
1
-Police/Dispatch/Evidence/Property
$100,000
D, F, A
3
Squad Car Equipment
$40,000
$40,000
A
$40,000
A
$40,000
A
$40,000
A
$40,000
A
4
Handheld radios (new)
$25,000
E, A
Subtotal
Public Works
City barn#1 garage doors
City of Okeechobee Adopted: March 19, 1991
Concurrency Update Comprehensive Plan Amendments 10 Amended: February 20, 2007 I
Capital Improvements Element Amended: May 15, 2007
CITY OF OKEECHOBEE
FIVE YEAR CAPITAL
IMPROVEMENTS PROGRAM
Truck (301)
Tractor (301?)
Backhoe to replace 1.
Bucket truck
Air compressor
Gas/Diesel pumps
Walkie-taBde/Nextels
Subtotal
Legend for Revenue Sources
Capital Outlay
Current
Proposed
Budget
I
Revenue
FY05/06
Source
Summary - All Departments
Proposed
Revenue
FY06/07 Source FY07/08
$509000 A $509000
$80,000 A
A = General Fund Revenues
B = Constitutional Fuel Tax; Local Option Gas Tag; SRS Eight Cent Fuel Tax
C = Community Development Block Grant (Anticipated)
D = Possible Homeland Security Grant
E = Public Safety Grant (to be applied for)
F = Other Grants to be applied for
City of Okeechobee Adopted: March 19, 1991
ConcurrencUpdate Comprehensive Plan Amendments 11 Amended: February 20 2007
Capital Improvements Element Amended: -May 15, 2007
Proposed
Revenue
Source FY08/09
A
Proposed
Revenue
Source I FY09/10
Planned
Revenue
Source I FY10/11
Planned
Revenue
Source
CITY OF OKEECHOBEE
FIVE YEAR CAPITAL
IMPROVEMENTS PROGRAM
Summary - All
Departments
Current
Proposed
Proposed
Proposed
Planned
Planned
Budget
Revenue
Revenue
Revenue
Revenue
Revenue
Revenue
Improve ents
FY05/06
Source
FY06107
Source
FY07/08
Source
FY08/09
Source
FY09/10
Source
FY10/11
Source
City Hall
1
City Hall handicapped accessability
Record Storage facility (pkg lot shed
$30,000
2
improvements)
Subtotal
Fire
4
Training tower
$100,000
D
Subtotal
Public Works
1
Street overlay project (301)1
$450,000
B
$350,000
B
$350,000
B
$350,000
B
$350,000
B
$350,000
B
2
Storm Sewer installation/replacement2
$50,000
A
$50,000
A
$50,000
A
$50,000
A
$50,000
A
3
Ditch grading/culverts
Commerce Park
SE Cal-de-sac/Lakes
$700,000
C
1 This project will be completed pursuant to LOS standards set forth Roads and Traffic Circulation located in the Comprehensive Plan, specifically Policy 2.1 of the Capital Improvements Element (page 2).
2 This project will be completed pursuant to LOS standards set forth Drainage located in
the Comprehensive Plan, specifically Policy 2.1 of the Capital Improvements Element (page 2).
City of Okeechobee Adopted: March 19, 1991
Concurrency Update Comprehensive Plan Amendments 12 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007 I
CITY OF OKEECHOBEE Summary - All
FIVE YEAR CAPITAL Departments
IMPROVEMENTS PROGRAM
Legend for Revenue Sources Total Budget $593,100 $2,247,000
A = General Fund Revenues
B = Constitutional Fuel Tax; Local Option Gas Tax; SRS Eight Cent Fuel Tax
C = Community Development Block Grant (Anticipated)
D = Possible Homeland Security Grant
City of Okeechobee
Concurrence Update Comprehensive Plan Amendments 13 Adopted: March 19, 091
Capital Improvements Element Amended: February 20 2007
Amended: Mav 15 2007
$613,790
$690,800
$529,000
$739,00
E = Public Safety Grant (to be applied for)
F = Other Grants to be applied for
City of Okeechobee Adopted: March 19, 1991
Concuurency Update Comprehensive Plan Amendments 14 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007
Lim
WD.
1
2
3
4
5
6
7
s
9
l0
11
12
13
14
is
16
I7
IS
19
2fl
21
2-7
23
24
25
26
27
20
Tahk b
Okee¢bahn MtyAotSority
FSmnrinl xVw=Nna
YrarFstaaated Caaltat ftWrgve Pennr.m
P* I or4
DRAFT
Warne Wastcwakr
Descrkion Albr$tioa Allocation Famralg pm( d djaakd tars F3sca1 Year EWIN Sc ,ember 30,
Y° °� Soarce 2006 Adfaslmertts A
TOTAL CAPITAL IWR()yn t(lKT PLAN -M6 2W7 2{�8
��ments
SiuIL+�W,IrsTtenl>ae�Plo� 211D9 'OIO 2011 T. 1
�• Wata'Lfaa- (Pmjnctl � -
Y 78 Io NW 2ttd Street
Rcplaea �1VustcxaaerTrwttneatM�nt
SR 70 ,,lest �tY Re(acatima
PER a>alDcsigaBmian WoslearuQ7l=,= Plant
NW 34dt Stn!et Want m,m
MY2Ddt &fl=, wawr Mal,
Nan%441 Nun% 0f Hisb school
Waskaakr TrMbmytt Plmd kNuaectaanta
SCADA 3y ft a For Fkrb and 11R 3t2fmns
W-k-rer Elm- Dispo Syslem
Rua lutala Far East S(tk
Air Vac %jt= FGrEaet Skb
UR Smtiaas-Rabob
Waterbhwbudon Symem bVMvemew,
U5411 Plat'tb tkUy "Ralacadon
BankRft f PxSWrP
Otkft CIP ft*c i (Potmru>el Case - C.. CmW)
%%Sk-u ttr*mem Imptvvaaronts (R Wbil kWn)
NW41b,60tnad96►Avsmeeehra NW36WandNW34tbstreetWgkrLhws
D-=Hlion %urk at SWTP
tones Tool` sRrrr
Fim !'
os S a
A
U. & 441 S L Vhter &bin
RI m1vd%j"Taak
24 Tow CApfw bvnvta m I%m P'jaetr
10D.0%
1o9.0°A
(Love
kG%
SM7,gn
SD
$1,947,t15p
a.0%
10D.Ov.
1.499.631
0
0
1,499,G3t
SD
0
100,0A
O.Ov.
2 ADO
0
�°'°0Q
0
9.01/8
1D0.0%
600,000
300,OQD
D
600.0W
0
IMOY.
0.0Y.
°
o
300,000
302.630
I00.0%
0.0%
°
0
0
120,000
(a0.0%
6.0y.
17U7 OX00
0
0
IOd 000
(XO%
100.0Y.
zAa3,ss7
F70,€!Op
a
fl.09L
100.OSG
109,000
fl
2�143,557
10,996,006
40%
100.0•G
°
a
Iwxw
IOQ,ODO
U%
100.0%
°
0
0
8
0.0%
Iwo%
0
a
0
0
0.0%
100.0%
0
0
0
3AMWO
0.0%
10D.M
So"
a
fl
0
1A D aw
10a.CPA
6.0%
is0,000
SDAIW
50000
4(L0%
6D.0%
0
fl
I5
MAW
f30,000
1111.0%
0.0%
100A00
0
0
°
75 PA
2so%
275Ab0
D
10oW0
0
0.01A
1001Y.
250.000
0
a
275ADD
20,=
1�.03(,
L0%
0
250.11W
25,400
IMPA
0.044
fl
0
a
IW.(rA
4A%
°
0
0
0
130
100.9G
"Y.
$0,000
0
4
b
0.0Yi
tOD.OY.
0
a
SD,otlO
303111q
SOMA
00 @Y.
°
0
0
160,Qt10
Itaft
0.91A
0
0
0
IOtL09G
0.0%
0
0
0
0
0
0
b
TOTAL DEPAR77 MTAL CAPITAL
30 3I Dep 2Cmpbal
A"t3aW%m 75.0% Zia%
32 Addtkm "A SIB%
5809t 30.0tL
33 Total Depnrtmenml Cap" Prajeeta
34 rOTAL CAPITAL 111tPkoylo nWr PROGRA,%t AND DEPAR"'E AL CAPITAL PROJECTS
City of (11roo 1 1
Concurrence Update Comprehensive plan Amendments 15
Capital Improvements Element
SD
D0
SD
so
S0
3
D
0
°
0
1 "A31
0
0
0
200.000
0
0
0
600,D00
0
0
0
0
0
0
0
602,630
f20,000
0
0
0
0
100,00b
l0946A07
0
0
170,000
sun
50.000
0
0
24,435,570
0
a
H
0
3W,000
0
0
O
0
0
0
0
b
6 o0D,000
0
0
0
0
AND
150P0
S0�
1SOM
0
7.000,Ot10
30DA00
0
0
1 0D0=
SOsum
150006
900A00
0
0
250,0o0
230AN
2
68.M0
ssDA
2a7,0Db
0
307,M
6o0,000
1,619.738
105.0DO
p
�0'QB0
250,M
I MA00
I50,0DQ
0
°
0
0
103,000
1,750,pOD
I,75PW
0
0
3MAN
59,134
100,OD0
S0,3
0D61
0
5%96
3,UW
507 301,977
125.000
0
0
0
0
"DAM
2.S00,OOD
0
p
0
0
125ROD
r
8 MAW L500,0W
0g.o56,038 ° 0 ISUOD
SB o5b fl S16 6b1394 S2'�541414141 S3�216 3 26
' S1g7.5Ii Ss97,667 55—107,416
i43'.00b
a o SMA 0 S50"W S50%000 S500AW S5W WD
0
° a 0 0 b 0 0 s3oo,Oo0 53.132 rJDa
S63Z,000 ° ° 0 0
SSD0,000 SSDO,ODo SSOO,OOD --^—�— 0
S8 686.038 550000o S500,000 S3,132,000
St1803B 017,101394 SiJ0I6.141 53,71S.3� 63 s1r87Gia s1307g67
553,129 417
Adopted: March 19, 1991
Amended: February 20 2007
Amended:— Ma_ y I S 2, 2007
Taiae 4
0k.adwben [ Uft Aathmity
F 4mWel Evalmdon
15_ _. is .. I[:I< ♦ Yll "'il:
PaW 2 or4
DRAFT
Water Waataaakr
Pm1ccccd FbW YcarEnding
Sepundw 30.
Lim
Allwatiaa AR=tm Fcadiog
% Source
tiwlsckd
2W6 Alumtmeab
Adjusted
'Xw
20N7
Z008
2M
2010
2011
Total
No.
Description
WATMEMBU CAPITAL MWROVEMIc.'1Ti' PLAN
35
\Valor Prajats
Sat$oa lVaWVwxPlod Tnpcoveoa "[PooJccl)
INp
1A57�50
0
11867.8m
4
0
0
0
0
0
a
l NG7 aS0
1,499.d31
36
24°WataLim-tUdnWY78t0HW2nd8tmd
Pro
1f199,631
¢
IA99631
0
¢
0
0
Q
0
37
Rapkrt FNW at Waslascatar'Gcamtcd Pkd
NIA
a
¢
0
600,000
a
0
¢
0
0
0
0
0
600 M
38
SR70 Weal UMY Relm6oas
1,
600,000
0
0
0
0
0
39
PML=jnedpSacviccsWasmavtcrTFn1wmdMrs
WA
0
0
0
0
0
0
Q
120"0
0
0
0
0
0
120.0w
40
NW 34di Shut Woler b%k
WCAP
WCAP
0
0
0
INJO
a
0
0
0
la0,Qa0
41
NW20&Sb tWaterWh&
Vic"
170jw
0
170,000
a
a
0
0
0
17a,Q00
42
North441 NWhorMOSaiswl
NIA
0
0
a
a
a
0
0
0
0
43
WmbwdwT wMdPt" hwMVd=M
a
0
0
0
0
0
0
0
0
44
SCADA Sy0=For P1ad Lid Smdom
gs cm
NIA
0
0
0
0
45
Wukw*W EMftd Dispasd System
NIA
0
0
0
a
0
a
a
0
0
0
0
46
Raswmd; Mooag fwm SYst—
NIA
0
0
0
0
0
a
0
0
0
9
0
47
Fwca Mail Far Fast Sisk
NIA
N44
0
0
0
0
0
0
0
0
0
0
48
Air Vac Sys$= Far Past Sddtc
WA
0
a
a
0
0
Q
0
0
4
49
SO
UR M100 -Rtltab
Wow I) hfadonSys—
11R1
15%000
0
150AW
IS0,000
156aQ0
150,000
1AGN
150.000
9QWM
51
%VAW Diftim Msyslamin,---a
RR1
Q
0
0
Q
0
0
¢
0
0
0
¢
0
0
52
IN 441 NaahWity ltobcafmt
NIA
WCAP
0
100400Q
0
0
0
100.a00
0
¢
0
a
SOOJ000
0
0
600,0W
53
54
H2*IibadlcaFor SWTP
oupiqCmft* k(PwamlCcAs-CmuftwoonCMVv)
RRl
2N.2%
0
Y.NaW
174569
197.500
201,0w
215.7M
230?SO
1;L1019
55
WmtWatuco Sy*m hMwmnwU %dmbftWc 4
NIA
0
a
a
0
0
a
a
a
1o5t10B
0
0
0
0
0
¢
a
105,0a0
56
NW4466AWamAvmwBcrw=NW36thandNW34thSaidWataUncs
RRl
6
57
DotaolWaWodcatSwrP
"1
0
0
0
ISOaOQ
15090a
0
0
a
300.000
58
tkwGw=ASMwVTuASwrP
WCAP
a
0
Q
¢
1,750,000
I,GIaMQ
0
a
336aM
59
New tltotmdSkffWTw*SWTP
WCAP
FP
0
30:ON
0
0
0
sQAQa
0
S6.tta0
0
50.134
140pa0
5a362
0
50.614
0
5=7
W0.000
30L977
60
61
vim Pw>cdson
Kh g113ay VAV Psrap S't:+daa
NIA
0
Q
0
0
0
0
0
0
a
62
AdastaBtuMmEval>rdon
WCAP
a
0
a
¢
t, .snit
0
0
a
62,500
63
US.441 S.E. W.kr Main
WCAP
a
0
0
0
213NI000
0
0
0
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0
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0
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0
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474,a00
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375,WQ
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375,000
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66
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0
a
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0
0
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0
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a
0
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68
TOTAL WATERS 3T.MCAPITALEXrEhMS
$5.117,731
EO
MJ17,731
$1.119.569
S5330,134
53,176,362
S790.SG4
S806,I17
S16340,777
City of Okeechobee Adopted: March 19, 1991
Concurrence Update Comprehensive Plan Amendments 16 Amended: February 20, 2007
Capital Improvements Element Amended: May 15, 2007
Tome
Pagr 3 of 4
Okeedobee U!M1yAndwft
DRAFT
F7nnndal Svainflon
Slx-YeatEslbnufcA
fenlfai Itsproretneffi Pm,M
WourWasletmict
Pmkcted Fiscal Year Ending
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Atbcation Albcatiwt Fwdb
ikalgmaa
Adjured
No.
No. Dcscjp ion
% % Sotmc
20D6 Adb sm tr
20M
2D07
2008 2W9 s't010
2011
Talaa.
WAS MWATER SME31 CAPITAL IMPROVEMENT PLAN
Wastewater Prgvcis
69 Stttfim WwrTrcatm w Plant ktgrovemm (Pt *t)
NIA
0
0
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0
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70 24° Waerlmo - HIBbray 78 to NW tad Streot
WA
0
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71 Replace AP"at WasteautarTicata�cd Flaw
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0
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0
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119,DD0
72 Raple FOterattVastewvterTtedmwtPhnt
RRI
81A00
0
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0
0
0
0
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81,0N
73 SR 70 wed why Ito I= flow
NIA
0
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74 PERand DoshipSmieos WeNesetterTteatttzd M d
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300,000
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0
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9
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75 PERindDalpSenicasWimut aTwatmmdP1W
SCAP
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77 NW 20ffi Swat Watm Maio
NIA
0
0
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78 No:th 441 Nash of Ho School
NIA
0
0
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79 WeaenntuTraLl mntPhntknpmvmwnls
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0
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0
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1"96,007
0
0
0
0
0
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0
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89 US 441 North U9kly Iiat =1kM
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0
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0
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ts (pm 91 Owpitg CIP Pm*so®e1 Costs- cwaknctina crest)
RRI
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0
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0
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0
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0
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0
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25QM
ISODADD
94 DawlllonWakatSWTP
NIA
0
0
0
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95 New Otwind Storage Tak SW` TP
WA
0
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0
0
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96 Fha Ptdacdoo
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0
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0
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48 AkinBailrtEsolmtion
SCAP
D
0
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100ARD
1D0.000
0
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2DOADR
99 U.& 441 E rs Watm Ada
CAP
0
0
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0
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101 DtparRmdnlQP0a1
102 AdMk=l hem
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103 Addhtlml B m
NIA
NIA
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0
0
0
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104 TOTAL WASTEWATERSYSM1CAPETAi,F,7YPENM
$1,125,750
SO
S3,570,3D7
515,98E,8�
SIT696AD7
S,--P-000
5496,750
SS01.750
53LM.640
105 TOTALWATERAND\YASFEIYATFRCAprrALE.CPF.NSES
%24,L48i
SO
SR.08.038
S17.101394
$23.026,141
S3.718,362
5l28T04
F1397.R67
$55.129,417
City of Okeechobee
Adopted: March 19, 1991
' Concllrrency Update Comprehensive Plan Amendments 17
Amended: Febr
2uar 2007
Capital Improvements Element
Amended: May 15, 2007
APRIL 17, 2008 PLANNING BOARD/BOARD OF ADJUSTMENT AND APPEALS - PAGE 6 OF 6
VI. NEW BUSINESS CONTINUED.
A. Consider and discuss requests for amendments to the City's Land
Development Regulations -continued.
1. Public School Facilities Element, Comprehensive Plan.
2. Intergovernmental Coordination Element, Comprehensive Plan.
3. Capital Improvements Element, Comprehensive Plan.
VII. ADJOURNMENT - Chairperson.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the
Land Planning Board with respect to any matter considered at this proceeding, such interested person will
need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. General Services media are for the sole purpose of backup for official records of the Department.
William Ledferd, Chairperson
ATTEST:
Betty J. Clement, Secretary
The Board asked Mr. Brisson a few questions concerning the Elements. Mr. Brisson reported the Elements had been
prepared by Kimley Horn. Mr. Maxwell questioned about the lack of and need for more sidewalks in the City, especially
around the schools. Mr. Brisson stated the time to address that issue would be the next time the Comprehensive Plan was
updated, which will be started reasonably soon.
Board Member Burroughs moved to recommend to City Council for approval of the Public School Facility Element,
Intergovernmental Coordination Element and Capital Improvements Element, Comprehensive Plan; seconded by Board
Member O'Connor.
VOTE
LEDFERD-YEA HOOVER -ABSENT KELLER-YEA
BURROUGHS-YEA CLOSE -ABSENT MAXWELL-YEA
MCCOY-YEA MORGAN-ABSENT O'CONNOR-YEA
MOTION CARRIED.
There being no further items on the agenda, Chairperson Ledferd adjourned the meeting at 7:50 p.m.
City of Okeechobee 55 SE 3'd Av Okeechobee FL 34974-2932
Office of the City Administrator Brian Whitehall
Ph 863-763-3372 Fax 763-1686 email. bwhitehall(q—),cityofokeechobee.com
****Memorandum *****
Date: Aug 20, 2008
TO: Mayor & City Council
Bill Brisson, LaRue Pla i
C
FR: City Administrat r v
RE: School Concurrency
For informational purposes I am attaching a copy of the
original DCA Observations, Recommendations and
Comments Report that precipitated the Ordinance/Elements
and Interlocal Agreement modifications.
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
CHARLIE CRIST
Governor
July 11, 2008
The Honorable James E. Kirk, Mayor
City of Okeechobee
55 Southeast Third Avenue
Okeechobee, Florida 34974
Dear Mayor Kirk:
THOMAS G. PELHAM
Secretary
The Department has reviewed the proposed comprehensive plan amendment for the City of Okeechobee
(DCA No. 08-PEFEI ). Based on Chapter 163, Part 11, Florida Statutes, Rule 9J-5, Florida Administrative Code,
and the City's adopted comprehensive plan, we have prepared the attached report that outlines our findings
concerning the amendment.
The amendment package included changes to the comprehensive plan to add a Public School Facilities
Element, by providing new objectives and polices to implement school concunency in the Capital Improvements
Element, the Intergovernmental Coordination Element, and the Interlocal Agreement. The Department has
identified issues with the amendment that identify deficiencies that the City should address prior to adoption of the
amendment.
Within the next 60 days, the City should act by choosing to adopt, adopt with changes or not adopt the
proposed amendments. We have also included a copy of local, regional and state agency comments for your
consideration. For your assistance, our report outlines procedures for the final adoption and transmittal.
If you have any questions, please contact Thomas J. Tumminia, Planner, Division of Community
Planning. Mr. 1 umminia can be reached at (850) 922-1824.
Sincerely,
1 %
Mike McDaniel, Chief
Office of Comprehensive Planning
MM/tjt
Enclosures: Review Agency Comments
cc: Mr. Brian Whitehall, City Administrator
Ms. Patricia Steed, Executive Director, Central Florida Regional Planning Council
2555 SHUMARD OAK BOULEVARD ♦ TALLAHASSEE, FL 32399-2100
850-488-8466 (p) ♦ 850-921-0781 (f) ♦ Website: wwvd.dca.state.fl.uS
♦ COMMUNITY PLANNING 850-488-2356 (p) 850-488-3309 (f)
• HOUSING AND COMMUNITY DEVELOPMENT 850-488-7956 (p) 850-922-5623 (f)
TRANSMITTAL PROCEDURES
Upon receipt of this letter, the City of Okeechobee has 60 days in which to adopt, adopt
with changes, or determine not to adopt the proposed comprehensive plan amendment. The
process for adoption of a local comprehensive plan is outlined in Section 163.3184, F.S., and Rule
9J-11.011, F.A.C.
Within ten working days of the date of adoption, the City must submit the following to the
Department:
Three copies of the adopted comprehensive plan amendment;
A copy of the adoption ordinance;
A listing of additional changes not previously reviewed;
A listing of findings by the local governing body, if any, which were not included in the
ordinance; and,
A statement indicating the relationship of the additional changes to the Department's
Objections, Recommendations and Comments Report.
The above amendment and documentation are required for the Department to conduct a
compliance review, make a compliance determination and issue the appropriate notice of intent.
In order to expedite the regional planning council's review of the plan, and pursuant to
Rule 9J-11.011(5), F.A.C., please provide a copy of the adopted plan directly to the Executive
Director of the Central Florida Regional Planning Council.
Please be advised that the Florida Legislature amended Section 163.3184(8)(b), F.S.,
requiring the Department to provide a courtesy information statement regarding the Department's
Notice of Intent to citizens who furnish their names and addresses at the local government's
amendment transmittal (proposed) or adoption hearings. In order to provide this courtesy
information statement, local governments are required by the law to furnish to the Department the
names and addresses of the citizens requesting this information. This list is to be submitted at the
time of transmittal of the adopted amendment. As discussed in our letter sent to you on May 25,
2001, outlining the changes to Section 163.3184(8)(b), F.S., which were effective July 1, 2001,
and providing a model sign -in information sheet, please provide these required names and
addresses to the Department when you transmit your adopted plan for compliance review. For
efficiency, we encourage that the information sheet be provided in electronic format.
OBJECTIONS, RECOMMENDATIONS AND COMMENTS REPORT
PROPOSED COMPREHENSIVE PLAN AMENDMENT 08-PEFE1
CITY OF OKEECHOBEE
I. CONSISTENCY WITH RULE 9J-5, FAC., CHAPTER 163, F.S. & TOWN OF LAKE
PLACID COMPREHENSIVE PLAN
A. The Department has identified the following objections and recommendations to the
proposed Public School Facilities Element and the School Interlocal Agreement.
1. Objection: The proposed text updates to the policies within the Capital Improvements Element
do not incorporate the School Board's Five-year Work Program by referencing the author (i.e. the
Okeechobee County School Board), date (i.e. the date of approval), and by title (i.e. the
Okeechobee County School Board's Five-year Work Plan).
Therefore, the amendment is inconsistent with the following provisions: Section 163.3177(6)(a),
(h)1, 2 and 4 & (12); 163.31777; 163.3180(13); 187.201(15)(b)1; Rules 9J-5.005(1)(c)& (2)(a);
9J-5.005(2)(g); 9J-5.025(2), (3) &(4), F.A.C.
Recommendation: Revise the amendment to include the School Board's Five-year Work
Program. Alternatively, add a policy that incorporates the School Board's Five-year Work Plan,
by reference. Consistent with Rule 9J-5.005(2)(g), F.A.C., the reference should be by author (i.e.
the Highlands__C9unty School Board), date (i.e. the date of approval), and by title (i.e. the
Hi
ghlands County School Board's Five-year Work Plan).
2. Objection: The proposed existing school facilities maps do not depict the existing ancillary
plants or facilities. Rule 9J-5.025(4)(a), F.A.0
Therefore, the amendment is inconsistent with the following provisions: Section 163.3177(6)(a),
(h)1, 2 and 4 & (12); 163.31777; 163.3180(13)(b)(2), (d)(1) & (g); 187.201(15)(b)1; Rules 9J-
5.025(2)(b)(c)(e)(g)(h) &0); 9J-5.025(3)(b)1 and 3; 9J-5.025(4)(a and b), F.A.C.
Recommendation: Revise the maps to depict existing and future location of ancillary plants
pursuant to Rule 9J-5.025(4)(a) and (b), F.A.C.
3. Objection: Policy 4.2, of the proposed PSFE, does not include the County as a participant to
coordinate the annual review of school enrollment projections, and to establish the procedures for
the annual update process, as required by Rule 9J-5.025(3)(c)3, F.A.C.
Therefore, the amendment is inconsistent with the following provisions: Section 163.3177(6)(a),
(h)1, 2 and 4 & (12); 163.31777; 163.3180(13); 187.201(15)(b)l; Rules 9J-5.005(1)(c)& (2)(a);
9J-5.025(3)(c)3, F.A.C.
Recommendation: Revise the plan to include the County as an entity to be coordinated with on
the annual review of the element with the school board.
4. Objection: The City establishes different level of service standards (LOSS) for existing schools
and new schools that violates the requirement of Sections 163.3180(13)(b)2, and
163.3180(13)(g)3, F.S., which requires local governments adopt a uniform, districtwide LOSS for
public schools of the same type.
Therefore, the amendment is inconsistent with the following provisions: Section 163.3180(13)(b)2,
and 163.3180(13)(g)3; and Rules 9J-5.005(1)(c)& (2)(a); 9J-5.025(3)(c)7. F.A.C.]
Recommendation: Revise the Public School Facilities Element and Capital Improvements
Element to establish uniform, districtwide LOS standards for public schools of the same type.
5. Objection: The Interlocal Agreement (ILA) established the LOSS for school concurrency as
"permanent FISH capacity"; however it does not give any numerical value such as 100 percent. In
addition, as indicated in objection 4, this could result in different LOSS for the same type of
schools depending on if they are existing or new. This is internally inconsistent with Policy 1.1 of
the PSFE and is inconsistent with Section 163.3180(13)(g)3, F.S., which requires a local
government to established uniform LOSS for public schools of the same type.
Therefore, the amendment is inconsistent with the following provisions: Section 163.3177(6)(a),
(h)1, 2 and 4 & (12); 163.31777; 163.3180(13)(d), (g)4 & 5, F.S. and Rule 9J-5.025(2)(f), F.A.C.
Recommendation: Revise the Interlocal Agreement to establish uniform, districtwide LOSS for
public schools of the same type. Further, ensure consistency between the ILA, the data and
analysis and the Public School Facilities Element by including the established LOSS for public
schools of the same type.
6. Objection: The ILA does not demonstrate consistency with Section 163.3180(13)(g)(5), F.S.
because it does not contain a section that ensures the achievement and maintenance of the adopted
level -of -service standards for the geographic area of application throughout the 5 years covered by
the public school capital facilities plan and thereafter by adding a new fifth year during the annual
update.
Therefore, Section 13.3(c), of the ILA, is inconsistent with the following provisions: Sections
163.3177 (6) (a); 163.3180(13)(g)5, F. S.; and Rule 9J-5.005(2), F.A.C.
Recommendation: Revise the Interlocal Agreement by including a section that addresses Section
163.3180(13)(g)(5), F.S. that will ensure the achievement and maintenance of the adopted LOSS
for the geographic area of application throughout the 5 years covered by the public school capital
facilities plan and thereafter by adding a new fifth year during the annual update
II. The Department has identified the following comments regarding the Public School
Facilities Element and the School Interlocal Agreement:
1. Comment: Policies 2.4 thru 2.7, within the Public School Facilities Element, specify the types
of mitigation that the school board will allow to meet concurrency; however, it does not include
the proportionate share mitigation formula that is in the ILA. The City could strengthen the Public
School Facilities Element to be more meaningful and predictable by including the proportionate
share mitigation formula.
2. Comment: Subsection C of Section 4.3 contains a discussion of a uniform methodology, the
LOSS based on permanent FISH capacity, and, the criteria for using Proportionate Share
Mitigation, which are three separated topics included in the ILA. The City, County, and the
School Board should consider separating these three topics into separate sections to provide a
clearer depiction of their stated purposes.
III. CONSISTENCY WITH THE STATE COMPREHENSIVE PLAN
The Department staff has identified potential inconsistencies between this amendment and the
State Comprehensive Plan:
Goal (25) Plan Implementation, (a)(b) 5: ensuring that functional plans are designed to achieve
policies and goals consistent with the state law. (Applies to all Objections)
Recommendation: Revise the amendments, as indicated in the objections and recommendations
of this report, in order to be consistent with the above goals and policies of the State
Comprehensive Plan.
FLORIDA DEPARTMENT OF EDUCATION
STATE BOARD OF EDUCATION ► \
7commissioner
�tJ
Dr. Eric J. Smith
T. WILLARD FAIR,clnt.
of Education
Members
DONPIA G. CALLAWAY
DR AIiSHAY DESAI
just rteart,
rrortaar
ROBERTO MARTINEZ
PHOEBE RAULERSON
KATHLEENSHANAHAN
LINDA K TAYLOR June 25, 2008
D. Ray Eubanks, Plan Processing Administrator
Division of Community Planning
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Dear Mr. Eubanks:
Re: Okeechobee City 08PEFE1
Thank you for the opportunity to review the proposed public educational facilities element for the
Okeechobee City. The city's transmittal included proposed goals. objectives and policies that are
identical (with the exception of the numbering system) to those proposed by° Okeechobee County and
reviewed by the Department of Education. The city's transmittal indicated its reliance on the data
and analysis and interlocal agreement transmitted by county.
Because the transmittal by the city is effectively identical to that of Okeechobee County, and because
the Department previously reviewed and commented on the county's transmittal, the Department
has no additional comments related to the city's plan.
Department of Education staff is available to assist city- and district staff in revising the proposed
plan to respond to the comments. Again, thank you for the opportunity to review and comment on
the proposed element. Please let me know if you have any questions.
Sincerely,
Digitally Lisa Sparkman BEd �Sparkman, �of�ca fional Facilities Department
Date: 2008.0625 1' .J733-04*JO'
Lisa Sparkman
Assistant to the Educational Consultant -Growth Mana;ement Liaison
LCS/
Enclosures
cc: Mr. Ken Kenworthy, School District of Okeechobee County
Mr. Tom Tumminia, DCA
Sms&-iRD BOAT CGHT
DtxscroR, OFFICE cF EDuc:L_ NAL FACILITIES
325 W. GAIIJFs STREET • TALLAFLass FL 32399-0400 • (850) 245-0494 • www.fldoe.org
The Okeechobee News
P.O. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Judy Kasten, who on oath says she is Publisher of the Okeechobee
News, a DAILY Newspaper published at Okeechobee, in
Okeechobee County, Florida; that the attached copy of advertise-
ment, being a
in the matter of
A Z�
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues
of
7/ 9.46 ��
Affiant further says that the said Okeechobee News is
a newspaper published at Okeechobee, in said Okeechobee
County, Florida, and that said newspaper has heretofore been
published continuously in said Okeechobee County, Florida
each week and has been entered as second class mail matter at
the post office in Okeechobee, in said Okeechobee County,
Florida, for a period of one year next preceding the first
publication of the attached copy of advertisement; and affiant
further says that she has neither paid not promised any person,
firm or corporation any discount, rebate, commission or refund
for the purpose of securing this advertisement for publication in
the said newspaper. E /f s
NOTICE OF PUBLIC HEARING
TO CONTINUE IMPOSITION AND PROVIDE FOR
SOLID WASTE COLLECTION SPECIAL ASSESSMENTS
PURSUANT TO FLORIDA STATUTES 197.3632, NOTICE IS HEREBY GIVEN by the
City Council of the City of Okeechobee, Florida, will conduct,a public hearing to
consider continuing the imposition of annual solid waste collection special as,
sessments.tor the provision of residential solid waste collection and disposal ser-
vices within the incorporated area of the City of Okeechobee, Rori&
The heariny will be held at 6:00 p.m., or as soon thereafter as possible, on Tuesday,
August 19, 2008 in the Council Chambers, City Hall, 55 SE 3rd Avenue, Okeecho•
bee, Florida, for the purpose of receiving public comment on the proposed as-
sessments. AN affected property owners have a right to appear at the hearing and
to file written objections with the. City Council within twenty (20) days of this no -
lice. If a person decides to appeal any decision made by the City Council with re-
spect to any matter considered at the hearing, such person vnil need to ensure
that a verbatim record of the proceedings is made, including the testimony and
evidence upon which the appeal is based. City Clerk media are for the sole pur-
pose of backup for official records of the Clerk In accordance with the Amencan
with Disability Act (ADA) and Florida Statutes 286.26, persons needing a special
accommodation or an interpreter to participate in the proceedings should contact
Lane Gamiotea no later than two (2) working days prwr to the hearing at
(863) 763-3372. If hearing or voice impaired, call TOO 1-800-955-8770 (Voice)
or1.800-955-8771 (TTY)
Copies of the Solid Waste Collection, Disposal and Assessment Ordinance No. 784
and all subsequent Assessment Resolutions are available for inspection at the Of-
fice of the City Clerk located at City Hall, 55 SE 3rd Avenue, Room 100, Okeecho-
bee , Florida, Monday to Friday, 8:00 a.m. to 4:30 p.m. except holidays.
The assessments are a non -ad valorem assessment and will be collected by the Tax
Collector in the same manner as your ad valorem tax bill, to be mailed in Novem-
ber 2008, as authorized by Section 197.3632, Florida Stables. Failure to pay the
assessments will cause a tax certificate to be issued against the property which
may result in a loss of title.
By: James L Kirk, Mayor '
Attest: Lane Gamlotea, CMC, City Clerk
284518 ON 7/28/08
Sworn tit and bscril)ed bkfore me this (� NNOTARY PUBLIC -STATE OF FLORIDA
day of A.D. 20 f� Angie Bridges
I_ =Commission; DD779718
}'-'` Expires: APR. 20, 2012
BONDED MRIJ ATT OMC BONDING CO., INC.
Notary Public, State/of Florida at Large
AUG 117" ~ FINAL - EXH/8/T NO. 3
RESOLUTION NO. 08-06
A PRELIMINARY. RATE RESOLUTION OF THE CITY OF OKEECHOBEE,
FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784
RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND
DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF
SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID
WASTE ASSESSED COST FOR' THE UPCOMING FISCAL YEAR;
ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE
UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC
HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING
ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY
ADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL; AND TO
PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED
LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which
authorized the imposition of Solid Waste Assessments against certain assessable
property located within the incorporated area of the City of Okeechobee, Florida; and
WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a
public hearing on August 21, 2001, which provided the opportunity to hear testimony
and take written objections from the public and interested parties in accordance with
Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice
to all affected property owners as to the effective time period, geographic area, and
the maximum rate to be assessed against each parcel, and such additional
information as required by law, and
WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter,
the chair of the local governing board must certify a non -ad valorem assessment roll
to the Tax Collector, which is necessary for the imposition of such assessments; and
WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and
efficient method of allocating and apportioning solid waste collection and disposal
costs among parcels of property within the incorporated area of the City of
Okeechobee, Florida; and
WHEREAS, Ordinance No. 784 Section 2.08 thereof requires that prior to the adoption of
an annual rate resolution that the City must enact a preliminary rate resolution, which
includes the requirement of the City Administrator for the City of Okeechobee
prepare an updated assessment roll; and
WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment
program for the Fiscal Year beginning on October 1, 2008, and said assessment is
a non -ad valorem assessment; and
NOW, THEREOF, be it resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1. AUTHORITY.
This resolution is adopted pursuant to the provisions of Ordinance No. 784;
Resolution 01-08, Florida Statutes 197 and other applicable provision of law.
Page 1 of 3
SECTION 2. PURPOSE AND DEFINITIONS.
This resolution constitutes a preliminary rate resolution as defined in Ordinance No.
784, Section 2.08, and previously adopted. The amount of the solid waste
assessment imposed each Fiscal Year against each parcel of improved property
shall be based on one or more of the following:
a. Classification of improved property reasonably related to the generation of
solid waste or recovered materials.
b. The physical characteristics of a specific parcel or building.
C. Any other factor reasonably related to the generation of solid waste or
recovered materials; or
d. Any combination of the foregoing; provided however, that the factor or
combination of factors employed to compute the solid waste assessment shall
result in a rate of assessment not in excess of the special benefit accruing to
such parcel of improved property.
SECTION 3. DESCRIPTION OF SERVICES.
The services, facilities and programs to be provided to the citizens of the City of
Okeechobee for solid waste collection for the upcoming Fiscal Year include the
continuation of a franchise with a solid waste company acceptable to the City for the
provision of such services; for such company to provide the labor and equipment
necessary to fulfill solid waste services; to provide receptacles for collection; to
provide for scheduled and emergency pick up services; to provide for pick up of
white goods, trash and yard debris; and such other services customarily associated
with such franchise services.
SECTION 4. SOLID WASTE ASSESSED COSTS AND ESTIMATED RATES.
It is determined that the solid waste assessed costs to be assessed for the upcoming
Fiscal Year is the estimated sum of $431,428.89 and that this cost will be
apportioned among customers at an estimated assessment rate for the upcoming
Fiscal Year in the annual sum of $246.39.
SECTION 5. UPDATING ANNUAL ASSESSMENT ROLL.
That the City Administrator is directed to prepare an updated assessment roll for the
Fiscal Year ending September 30, 2009 in the manner provided for in Ordinance No.
784. The updated assessment roll shall be certified on a compatible electronic
medium with that of the Tax Collector, and shall post the non -ad valorem
assessment for each parcel on the roll, to be presented to the City Council for
adoption at an annual rate resolution, which shall be certified to the Tax Collector
before September 15 of the current year. The City Council may make corrections
or alterations to the roll up to 10 days prior to certification to the Tax Collector.
SECTION 6. PUBLIC HEARING.
The City Council authorizes and sets for public hearing the adoption of the annual
assessment roll pursuant to Ordinance No. 784, Section 2.08, to receive public
comment pertaining to adoption of the annual assessment roll on the following date
and time, which shall be duly published by the City Clerk for the City of Okeechobee,
Florida, to -wit:
Date: Tuesday, August 1%2008
Time: 6:00 p.m., or as soon thereaftet as can be heard.
Place: City Hall, 55 S. E. 3' Avenue, Okeechobee, Florida.
Page 2 of 3
The City Clerk is further directed to provide any supplemental or additional notice of
adoption of the annual assessment roll as may be deemed proper, necessary or
convenient to the City.
SECTION 7. SEVERABILITY.
That if any portion of this resolution should be judicially determined to be
unenforceable, then the balance thereof shall continue to remain in full force and
effect.
SECTION 8. EFFECTIVE DATE.
This resolution shall become effective immediately upon its adoption.
INTRODUCED AND ADOPTED in regular session this ,th day of August. 2008.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
James E. Kirk, Mayor
Page 3 of 3
AUG /1 ' - FINAL - EXHIBIT NO.
RESOLUTION NO. 08-07
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING
TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL
SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE
COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY
RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS
PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2008-2009;
APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING
THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA
STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES
197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which
authorized the imposition of Solid Waste Assessments against certain assessable
property located within the incorporated area of the City of Okeechobee, Florida; and
WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a
public hearing on August 21, 2001, which provided the opportunity to hear testimony
and take written objections from the public and interested parties in accordance with
Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice
to all affected property owners as to the effective time period, geographic area, and
the maximum rate to be assessed against each parcel, and such additional
information as required by law, and
WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter,
the chair of the local governing board must certify a non -ad valorem assessment roll
to the Tax Collector, which is necessary for the imposition of such assessments; and
WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and
efficient method of allocating solid waste collection and disposal costs among
parcels of property within the incorporated area of the City of Okeechobee, Florida;
and
WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment
program for the Fiscal Year beginning on October 1, 2008, and said assessment is
a non -ad valorem assessment; and
WHEREAS, the City has previously adopted a preliminary rate resolution for Fiscal Year
2008-2009 which adopted an estimated assessment rate, and which set the matter
for public hearing this date to consider adoption of the annual assessment; and
NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1. AUTHORITY.
This resolution is adopted pursuant to the provisions of Ordinance No. 784;
Resolution 01-08, Florida Statutes 197 and other applicable provision of law.
SECTION 2. PURPOSE AND DEFINITIONS.
This resolution continues an annual rate resolution as defined in Ordinance No. 784,
Section 2.08, and previously adopted.
Page 1 of 4
The amount of the solid waste assessment imposed each Fiscal Year against each
parcel of improved property shall be based on one or more of the following:
a. Classification of improved property reasonably related to the generation of
solid waste or recovered materials.
b. The physical characteristics of a specified parcel or building.
C. Any other factor reasonably related to the generation of solid waste or
recovered materials; or
d. Any combination of the foregoing; provided however, that the factor or
combination of factors employed to compute the solid waste assessment shall
result in a rate of assessment not in excess of the special benefit accruing to
such parcel of improved property.
SECTION 3. SOLID WASTE COLLECTION AND ANNUAL ASSESSMENT ROLL.
a. It is hereby ascertained, determined and declared that continued imposition
of an annual Solid Waste Assessment consistent with the maximum
Assessment Rate schedule in Section 2.08 of Ordinance No. 784, and
Resolution No. 01-08, and also as adopted as the preliminary rate resolution
for Fiscal Year 2008-2009 adopted by the City Council at a duly advertised
hearing continues to be a fair reasonable method of allocating waste
collection and disposal costs among parcels of property within the
incorporated area of the City of Okeechobee, Florida.
b. That the City Administrator has caused to be prepared the assessment roll for
the Fiscal Year ending September 30, 2009 in the manner provided for in
Ordinance No. 784. The solid waste collection and disposal cost for which
the solid waste collection and disposal assessment is intended to pay is
$431,428.89. The cost shall be apportioned among the parcels of real
property within the incorporated area of the City of Okeechobee, Florida as
reflected on the assessment roll.
C. It is hereby ascertained, determined, and declared that based upon the
findings set forth in paragraph (a) and the solid waste collection and disposal
cost described in paragraph (b), the Rate of Assessment for the 2008-2009
Fiscal Year as set forth in Appendix A and attached hereto and incorporated
herein to continue an increase in the Assessment Rate included in any notice
previously provided to owners of assessable property pursuant to Ordinance
No. 784, Resolution 01-8, and Chapter 197 Florida Statutes.
d. That the Solid Waste Collection Assessment Roll as presented by the City
Administrator is hereby approved and adopted for the 2008-2009 Fiscal Year,
and the chair of the local governing board, being the Mayor for the City of
Okeechobee, Florida or his designee', shall certify this non -ad valorem
assessment roll on compatible electronic medium to the Tax Collector for
Okeechobee County, Florida by September 15, 2008, which roll shall contain
the posting of the non -ad valorem assessment for each parcel.
SECTION 4. ESTABLISH MAXIMUM RATE OF ASSESSMENT.
That the rate of assessment set forth in Appendix A for the year 2008 is adopted as
the rate of assessment for the 2008-2009 Fiscal Year. The City of Okeechobee,
through the chair or his or her designee, reserves the right to make such alterations
to the assessment roll for up to ten days prior to such certification if errors or
omissions are discovered in the roll.
SECTION 5. SEVERABILITY.
That if any portion of this resolution should be judicially determined to be
unenforceable, then the balance thereof shall continue to remain in full force and
effect.
Page 2 of 4
SECTION 6. EFFECTIVE DATE.
This resolution shall become effective immediately upon its adoption.
INTRODUCED AND ADOPTED in regular session this `" day of August, 2008.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
James E. Kirk, Mayor
Page 3 of 4
RESOLUTION NO.08-07
Appendix A
The assessments will be computed by multiplying the rate of assessment by, the number
of dwelling units for residential property uses. A single unit will be assessed on the following
schedule:
The amount to be levied in the year 2008:
.......... $246.39
The maximum amount to be levied in the year 2009:
.......... $264.87
The maximum amount to be levied in the year 2010:
.......... $284.73
The maximum amount to be levied in the year 2011:
.......... $306.09
The maximum amount to be levied in the year 2012:
........ I . $329.05
The maximum amount to be levied in the year 2013:
.......... $353.72
The total annual revenue to be collected by this assessment for 2008-2009 is:
... $431,329.20
The estimated total annual revenue to be collected by this assessment for 2009-2010:
... $463,786.06
The estimated total annual revenue to be collected by this assessment for 2010-2011:
... $498,570.01
The estimated total annual revenue to be collected by this assessment for 2011-2012:
... $535,962.76
The estimated total annual revenue to be collected by this assessment for 2012-2013:
... $576,159.97
The estimated total annual revenue to be collected by this assessment for 2013-2014:
... $619,371.97
Page 4 of 4
Residential Curbside Collection (per unit)
Services
2/1/2006
10/1/2006
10/1/2007M
Collection
$ 11.04
$ 11.50
$ 11.81
Disposal
$ 3.46
3.47
$ 3.98
Total
$ 14.50
$ 14.97
$ 15.79
$ 16.46
Franchise Fee 10%
$ 1.45
$ 1.50
1.58
$ 1.65
Total
$ 15.95
1 $ 16.47
$ 17.37
$ 18.11
Commercial Solid Waste Collection Rates - Collection & Disposal
/rnfne h.1--!.,I..dn 4AW-
Services
Component
ix
2x
3x
4x
5x
6x
7x
XPU
Collection
$ 59.64
$
108.72
$ 150.68
$ 192.63
$ 234.60
$
276.57
$
318.54
2 Yard
Disposal
$ 20.10
$
40.20
$ 60.30
$ 80.40
$ 100.5E
$
120.60
$
140.70
Fuel Surcharge
$ 6.34
$
11.57
$ 16.03
$ 20.49
$ 24.96
$
29.42
$
33.89
Total
S 86.09
S
160.48
227.01
1 S 293.62
360.05
S
426.59
493.12
37.53
Collection
$ 82.52
$
143.71
$ 183.81
$ 213.90
$ 257.91
$
301.91
$
345.92
3 Yard
Disposal
$ 30.15
$
60.30
$ 90.45
$ 120.60
IS
$ 150.75
$
180.90
$
211.05
Fuel Surcharge
$ 8.78
$
15.29
$ 19.55
$ 22.75
$ 27.44
$
32.12
$
36.80
Total
121.45
S
219.3E
293.81
367.25
436.09
514.93
693.76
S 48.19
Collection
$ 97.83
$
162.42
$ 193.67
$ 241.68
$ 281.31
$
323.16
$
365.01
4 Yard
Disposal
$ 40.20
$
80.40
$ 120.60
$ 160.80
$ 201.00
$
241.20
$
281.4E
Fuel Surcharge
$ 10.41
$
17.28
$ 20.60
$ 25.71
$ 29.92
$
34.38
$
38.83
Total
148.44
260.101$
334.87
428.18
512.23
S
698.74
686.24
52.42
Collection
$ 129.01
$
191.48
1 $ 254.14
$ 312.91
$ 366.98
$
421.06
$
475.14
6 Yard
Disposal
$ 60.30
$
120.60
$ 180.90
$ 241.20
$ 301.50
$
361.80
$
422.10
Fuel Surcharge
$ 13.72
$
20.37
$ 27.04
$ 33.29
$ 39.04
$
44.79
$
50.54
Total
203.03
332.44
462.08
587.4E
707.52
827.65
947.78
65.37
Collection
$ 145.83
$
211.65 1
$ 267.86
$ 324.09
$ 378.17
$
433.31
$
488.45
8 Yard
Disposal
$ 80.40
$
160.80
$ 241.20
$ 321.60
$ 402.00
$
482.40
$
562.80
Fuel Surcharge
$ 15.51
$
22.51
$ 28.49
$ 34.48
$ 40.23
$
46.09
$
51.96
Total
241.74
394.97
537.56
680.17
820.4E
961.8E
$1103.2.
74.34
Commercial Cans
# of Cans >>>
1
2
3
4
5
6
tx/Week Svc
$ 11.68
$ 17.67
$ 23.5E
$ 29.56
$ 40.93
5.48
Fuel Surcharge
$ 1.24
$ 1.88
$ 2.50
$ 3.14
$ 4.35
6.97
E72
Total
12.93
19.55
26.00
32.7E
45.29.45
Casters: $ 8.12 per month maintenance
Roil -Outs: $ 8.12 per month per number of service days/week
Lockbar: $ 87.09 installation
Lock/Unlock: $ 11.61 monthly fee x the number of pickups/week
Rate per pull plus disposal
Fuel Surcharge
Total
Wasted Trip Charge:
Monthly Charge< Two Haul Min:
Rolloff Collection Rates - Collection & Disposal
9nvri Anvri dnvA r`nm..o..-
$ 176.51
1 $ 186.2E
1 $ 195.90
$ 195.90
20.84
$ 20.84
195.28
206.01
216.74
216.74
$ 67.18 Disposal: C&D $ 17.27 per ton
$ 67.18 Garbage $ 33.3E per ton
Vegetation $ 15.61 per ton
Kestgentlal Disposal Calculation:
2/1/06
10/1/06
10/1/07
10/1/08
Tipping Fee/ Ton
Garbage
$
27.76
$ 27.82
$ 31.85
$
33.30
Veg
$
12.96
$ 12.96
$ 14.93
$
15.61
Generation/TPY
Garbage
1.10
1.10
1.10
1.10
Veg
0.85
0.85
0.85
0.85
Monthly Disposal
Garbage
$
2.54
$ 2.55
$ 2.92
$
3.05
Veg
$
0.92
$ 0.92
$ 1.06
$
1.11
Total Disposal
TOTAL
$
3.46
$ 3.47
$ 3.98
$
4.16
CPI Calculation:
10/1/06
10/1107
10/1/08
CPI - All Urban Consumers - All Items
May 194.40
202.50
207.95
US City Average
May 202.50
207.95
216.63
8.10
5.45
8.68
Calculated CPI %
4.2%
2.7%
4.2%
Applied % - not to exceed 7.5%
4.2%
2.7%
4.2%
AUG 19T" - to READ - EXHIBIT NO.
SEPT I6TO - FINAL - EXHIBIT NO.
ORDINANCE NO. 1026
AN ORDINANCE CLOSING, VACATING AND ABANDONING THE ALLEYS
OR ALLEYWAYS AND STREETS OR RIGHTS -OF -WAY AS DESCRIBED
HEREIN, EAST TO WEST ALLEYWAY WITHIN BLOCK 186, CITY OF
OKEECHOBEE, AND A PORTION OF SOUTHWEST 4T" AND 5T"
STREETS AND SOUTHWEST 4T" AVENUE, AS RECORDED IN PLAT
BOOK 5, PAGE 5, PUBLIC RECORDS, OKEECHOBEE COUNTY,
FLORIDA; RESERVING UNTO THE CITY ITS SUCCESSORS AND
ASSIGNS, A NONEXCLUSIVE EASEMENT FOR PUBLIC UTILITIES
PURPOSES; AND DIRECTING THE CITY CLERK TO RECORD THE
ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE
CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has received a Street and Alley Closing Application (No. 91) from the
First Baptist Church of Okeechobee for the closing of a certain alleyway and a
portion of a certain streets or rights -of -ways as described in this ordinance to utilize
the entire property for future development; and
WHEREAS, a review of such application reveals that it is in the best interest of the citizens
of the City of Okeechobee as a whole to grant said application; and
WHEREAS, the granting of the application will serve a legitimate public interest and is a
proper exercise of the municipal authority of the City of Okeechobee as a
discretionary function;
NOW, THEREFORE, BE IT ORDAINED by the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
Section One. The alleyway and streets or right-of-ways described hereafter is
hereby closed, vacated and abandoned by the City of Okeechobee,
Florida to -wit:
A fifteen foot wide alley running East to West, between Lots 1 to
6, and 7 to 12 within Block 186, CITY OF OKEECHOBEE,
according to the plat thereof recorded in Plat Book 5, Page 5 of
the public records of Okeechobee County, Florida; togetherwith
That portion of Southwest 4th Street lying between the West
boundary line of Southwest 5th Avenue to the East boundary line
of Southwest 6th Avenue and between the Southern boundary
line of Lots 7 to 12 of Block 180 and the Northern boundary line
of Lots 1 to 6 of Block 188, City of Okeechobee Subdivision,
according to the plat thereof recorded in Plat Book 5, Page 5 of
the public records of Okeechobee County, Florida; togetherwith
That portion of Southwest 51h Street, lying between the West
boundary line of Southwest 3'd Avenue and East boundary line of
Southwest 4th Avenue and between the Southern boundary line
of Lots 7 to 12 of Block 186 and the Northern boundary line of
Page 1 of 2
Lots 1 to 6 of Block 196, City of Okeechobee, according to the
plat thereof recorded in Plat Book 5, Page 5 of the public records
of Okeechobee County, Florida; together with
That portion of Southwest 4th Avenue, lying between the South
boundary line of Southwest 4t1 Street and the South boundary
line of Southwest 5th Street and between the West boundary line
of Lots 6 and 7 of Block 186 and West Boundary line of
Southwest 5th Street and the East boundary line of Lots 1 and 12
of Block 187, and East boundary line of previously abandoned
Southwest 5th Street, City of Okeechobee, according to the plat
thereof recorded in Plat Book 5, Page 5 of the public records of
Okeechobee County, Florida; together with
Section Two. The City of Okeechobee, Florida hereby reserves unto itself, its
successors and assigns, a perpetual, non-exclusive easement for
public utility purposes in and over the alleyway located in said Block
186, CITY OF OKEECHOBEE and along the portions of Southwest
41h and 51h Streets and Southwest 41h Avenue.
Section Three. The City Clerk shall cause a certified copy of the ordinance to be
recorded in the public records of Okeechobee County, Florida.
Section Four. This ordinance shall be set for final public hearing the 16th day of
September, 2008, and shall take effect immediately upon its
adoption.
INTRODUCED for first reading and set for final public hearing this 19th day of Au ust,
2008.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, CMC, City Clerk
PASSED and ADOPTED on second and final public hearing this 16th day of September,
2008.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
Page 2 of 2
James E. Kirk, Mayor
0 i EXXHIBIT 3
AUGUST 5, 2008
July 29, 2008
Dear Mayor and Council:
The First Baptist Church of Okeechobee has created a "New Building Committee"
(NBC) to work with architects and civil engineers in order to move forward with creating
and then build a new sanctuary and classrooms. In order to meet all city codes we will
need to apply to close several streets and alleys. Attached is a copy of the site plan to
show how the properties can eSAlley contiguous nBlock 188 is ind Gated to alleys
be closed. However,
Please note that the East to Y owner would not
that has been withdrawn from the application as the adjoining property
give their consent. The other property owner involved, the Church of Jesus Christ of
Latter -Day Saints, has signed their consent to closing the portion of Southwest 5tn
Street between 3rd and 41h Avenues, this is an unimproved grass street at this time.
Easements are being requested from the utility companies, and we understand will be
addressed in the ordinance. At a later date, as the church moves forward with
construction, we will be working with each individual utility company in meeting their
individual requirements to relocate the utilities as required.
The church submitted traffic counts for Southwest 4th Street, as requested by City Staff.
The documented count was completed on Monday, July 28 from 7 a.m. to 6 p.m. and
noted that out of 112 cars that used 4th Street, 60 went to the ROC.
Thank you in advance for your consideration of this application.
Lane Gamiotea
NBC Committee Member
I
i
�F @"4M et ILA"P,
:
MH
die ��yy
o � d Ise ssss� 6i f145°4 etsF. to ?i;�Ilt �s. Aid:
9iim
1 7
01 _.;,
"=— 5tfl-S REET
1200 SEAT WORSHIP CENTER' '' \
POTENTIAL MAX BUILDING COVERAGE
SF
--
TOTAL IST AND 2ND FLOURCOVERAGEAREA:s,4t4
6.182 NSF CLASSROOM SPACE
- ^
(
EXIS FINS PRF_SCHOOL,
_--- -- ;'
TOTAL 5,497 NSF.,
GROUND L -VEL 2 CLASSROOMS A7
111
520NSF
TOTAL1040 NSF. - -
GROUND LEVEL.
2 CLASSROOMS AT
556 NSF.
P TODDLER f AED BABIES
277 NET
4CLASSROOMSATSECOND Le' f
1341 NSF TOTAL
a
TOTAL 2,730 NSF. CLASSROOM SPACE
2 CLASSROOM AT GROUND LEVEL AT
556 NSF
4 CLASSROOMS AT SECOND LEVEL AT
1300 NSF TOTAL
TOTAL 2,412 NSF CLASSROOM SPACE
SSE
Construction Phase 2
Master Site Plan SCALE, 1 INCH = 50 FEET
First Baptist Church of Okeechobee • Okeechobee, Florida • �-•-
Schwab, Twitty & Hanser Architectural Group, Inc.
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Okeechobee County Property Appraise Nap Printed on 10/4/2007 4:39:02 PNO Page 1 of 1
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SURROUNDING CLGSEV STREETS ANV ALLEYS
CITY OF OKEE&BEE
STREET OR ALLEY CLOSING APPLICATION
SIGNATURE OF PPLICANT:
Emory Wal r, Registered Agent
The foregoing instrument was acknowledged before me this Oct& 3/ by
(date)
Emory Walker; who is personally known to me or who produced as identification
(applicant)
and who did (did not) take oath.
eL9� Notary Public,. Commission No.
NOP gMt RD' RIDA
JWAPhyfiss Gayle Hodges (Name of No
tary typed, printed or stamped)
mm, ston �32 ota
My Comm. Expires: 05/1W010
ALLEY AND STREET CLOSING CONSENT LETTER
Date: March 31, 2008
To: The City of Okeechobee, Office of the City Clerk
Corporation of the Presiding Bishop of the Church of Jesus Christ of Latter -Day
Saints, owns the following property: Lots 1 to 12 of Block 195, city of Okeechobee
Subdivision as recorded in OR Book 202, Page 407, and does hereby consent or agree
To the closing of the streets described below:
That portion of Southwest 5th Street between Southwest 3rd and 4th Avenue and
lying between Block 186 and 194, city of Okeechobee Subdivision.
Corporation of the Presiding Bishop of the Church of Jesus Christ of Latter-day Saints,
a Utah Corporation Sole (Property Owner)
By: 3AQjnzed
A Ent
Print Name of Authorized Agent: r.
STATE OF UTAH
: ss
COUNTY OF SALT LAKE
On this / day of_P,4areh,-2W6, personally appeared before me
personally known to be an Authorized Agent of CORPORATION OF THE
BISHOP OF THE CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS, a Utah
corporation sole, who acknowledged before me that he signed the fore -going instrument as
Authorized for CORPORATION OF THE PRESIDING BISHOP OF THE CHURCH OF
JESUS HRIST OF LATTER-DAY SAINTS, a Utah corporation sole, and that the seal
impressed on the within instrument is the seal of said Corporation; and that said instrument is
the free and voluntary act of said Corporation, for the uses and purposes therein mentioned,
and on oath stated that he was authorized to execute said instrument on behalf of said
Corporation and that said Corporation executed the same.
FLORA D. WRIGHT
NOTARY PUBUC - STATE OF UTAH
Notary Public a 50 E. NORTH TEMPLE STREET
SALT LAKE CITY, Ut 84150
My Comm. Ex . 10110/2009
First Baptist Church of Okeechobee
WATER CONFLICTS
SW 4th Street between SW 5th Avenue & SW 6th Avenue
Existing 2-inch water main located within existing R/W, currently serves residence
Back Alley Block 188
Existing 2-inch water main located within existing alley, currently serves residence
SW 4th Avenue between SW 0' Street & SW 5th Street
Existing 2-inch water main located within existing R/W, should stay in service if possible
Back Alley Block 186
Clear
SW 5th Street between SW 4th Avenue & SW 3rd Avenue
Meter at NW corner of Block 195
WASTEWATER CONFLICTS
SW 4th Street between SW 5th Avenue & SW 6th Avenue
Nothing existing, however this would be the logical route to serve area to west if sewer
required in the future
Back Alley Block 188
Existing lateral located within existing alley, currently serves several residences
SW 4th Avenue between SW 4th Street & SW 5th Street
Clear
Back Alley Block 186
Clear
SW 5th Street between SW 4th Avenue & SW 3rd Avenue
Clear
Page 3
•
Bermudez, City Engineer
;IR
0
......
-------
A
/ 7 ;�P-8
Den Davis, Chief of Police Date
LI
�z
'
k
LANE GAMIOTEA, CMC, CITY CLERK DATE
Pg 5
-7, -18 Oa
Traffic Count for SW 5th Avenue & SW 4th Street
Church Traffic Through Traffic
7:00-7:30
7:30-8:00
8:00-8:30
8:30-9:00
9:00-9:30 1
9:30-10:00 1
10:00-10:30
10:30-11:00
11:00-11-.30
11:30-12:00
12:00-12:30 1 #tt
30
12:30-1:00
1:00-1:30
1:30-2:00
2:00-2:30
2:30-3:00
3:00-3:30
0 3:30-4:00
4:00-4:30
4:30-5:00
5:00-5:30
5:30-6:00
C)
ID
2
Et
ill
70
5
rm
5
) q
Memorandum
To: Lane Gamiotea, City Clerk
From: Oscar Bermudez, Engineer
Date: October 09, 2007 1--9
Re: Alley — and City Streets closing application for the First Baptist Church of
Okeechobee
Besides all the issues concerning severe drainage problems in City of Okeechobee, I the City
Engineer can not understand the senseless request made from the First Baptist Church to
obtain some of busies and more needed streets of our City.
More than two years ago, I disapproved similar petition when the same Church requested that
the City to abandon an existing and functional street. At that time they obtained their goal,
but this time I consider their petition simply selfish and goes against City Residents.
It is the Engineering Department's opinion and my personal comment that the City of
Okeechobee Council shall not approve to abandon either City Alley or the City functional
Streets.
Q��
•
• EXHIBIT 6
AUGUST 19, 2006
55 Southeast 31 Avenue * Okeechobee, Florida 34974 * 863- 763-3372
Complete entire application with all applicable attachments and return to the Office of the City Clerk. The City Departments
will be contacted to sign off on the application. The application is then forwarded to the City Council. You will be notified of the
meeting date. Please note this application will cover both a City street and sidewalk. There is a separate application should
you request the sidewalk only.
TEMPORARY STREET AND SIDEWALK CLOSING
Name of Applicant SuperAsor of Elections Today's Date 7/$j2006
Address Phone(s) 7b3-4014
307 NW 2nd Street
Name of Property Owner tobee Oallty
Phones)
Address
Street to be Closed Satltnnd W 3rd Avenue betwem Nlq 2rd. St & W Pk St
—t ).,,a eE r .mr,
Dates to be Closed
Time(s) to be Closed
Purpose of Closing I per , Inactirn/bEr�eml Inaction
Original Signatures of all residents, property owners and business owners affected
by street closing stating whether they approve or object. This can be done on one
list. Make sure if it is a business that the name of the business and owner is legible.
If it is a resident make sure the name and address is legible. (Required of all
applications)
Copy of proof of insurance. (Minimum $1,000,000.00, required of all applications)
Attachments If any items are being sold on City street or sidewalk then a Temporary Use Permit
must be attached for each business participating. Permits can be obtained from
General Services.
State Food Service License if selling food.
State Alcoholic Beverage License. (You can only serve on private property. No
alcoholic beverages on City property, this includes streets and sidewalks)
vwClean-up is required within 24 hours.
BwNo alcoholic beverages can be consumed or taken out on City property, streets or sidewalks.
awNo donations can be. requested if any type of alcoholic beverages are served on private
property/business unless you possess a State Alcoholic Beverage License. Please note there are
inside consumption and outside consumption licenses. You must have the appropriate license.
swThe City Public Works Department will deliver the appropriate barricades. The City Police
Department will set them out and take them down at the appropriate times.
owDumpsters and port -a -lets are required when closing the street for more than 3 hours.
'PUBLIC WORKS
DEPARTMENT
Authorized. Signature
POLICE
DEPARTMENT
/�> Donnie Robertson, Public Works Director
Date Typed Name & Title.
DennyX.
Davis Chief of Police
Au horized Signature Date Typed Name & Title
gnature
ADMINISTRATION
hp(f�6Sig r,/ature
CLERK'S
OFFICE
/y�vs DJ� HPrh cm; }r Fire Chief_
Date Typed Name & Title
Occupational and/or State License Verified:
-ter-- ._�..... .... ......
6XI � V121Q7k IPIL3(J Y Lane Gamiotea, City Clerk
Authorized Signature Date Typed Name & Title
APPROVED/DENIED BY COUNCIL ON:
Revised 8/05/03
Section 4410. Oversight Process
By M — "December 1, 2008 the School Board, the County and the City shall
each appoint a citizen member to serve a three year term on an the School
Concurrence eOversight Ceommittee, created to monitor implementation of thise
iInterlocal Aagreement. At a minimum, additional committee members will include
the Assistant Superintendent for Administrative Services, the Director of
Operations for the School Board, the City Administrator, and County Planning
Director. The committee shall appoint a chairperson, meet at least annually at a
public meeting, invite public participation and comment on this interlocal
agreement and its implementation. Upon conclusion of the public hearing process,
the oversight committee shall report to the County, City, and the School Board on
the effectiveness with which the interlocal agreement is being implemented.
1-2.1 Tb.fee (3) years. Renewable additional thy-ee (3) yeaf period,-,
Section 11. Resolution of Disputes
If the Parties to this Agreement are unable to resolve any issue relative to this
_Agreement and with in which they may be in disagreement such dispute will be
resolved in accordance with governmental conflict resolution procedures
specified in Chapters 164 and 186 F S or any other acceptable means of
alternative dispute resolution agreed to by the Parties to this Agreement
Section 12. Amendment of the Agreement
This Agreement may only be amended by written consent of all parties to this
Agreement, so long as the amended agreement remains in compliance with all
statutory provisions.
Section 13. Execution of the Agreement
This Agreement may be executed in any number of counterparts each of which
will be deemed an original but all of which together will constitute one and the
same instrument and be the Agreement between the parties
Section 14. Termination of the Agreement
14.1 No party to this Agreement may terminate its participation in the
agreement, except:
(a) Through the exemption process in which a municipality may not be
12
•
• BMIBIT 7
INTERLOCAL AGREEMENT
AUGUST 19, 2008
Local Option Gas Tax
THIS INTERLOCAL AGREEMENT dated this _ day ofAugust, 2008, ("Agreement") between
Okeechobee County, Florida, political subdivision of the State of Florida ("County") and the City of
Okeechobee, Florida, a municipal corporation of the State of Florida and located in the County ("City").
WHEREAS, Section 336.025, Florida Statutes, as amended and supplemented authorizes the levy
by the County of up to six cents of taxes upon every gallon of motor fuel and special fuel sold in the County
and taxed under the provisions of Chapter 206, Florida Statutes, as amended and supplemented ("Local
Option Gas Tax"); and
WHEREAS Okeechobee County Ordinance No. 2007-05, was enacted June 12, 2007, extending
until December 31, 2017 the levy all six cents of the Local Option Gas Tax previously imposed; and
WHEREAS, Section 336.021, Florida Statutes, as amended and supplemented authorizes the levy
by the County a one (1) cent of local option gas tax upon every gallon of motor fuel sold in the County and
taxed under the provisions of Chapter 206, Florida Statutes, as amended and supplemented ("Ninth" Cent
Local Option Gas Tax"); and
WHEREAS Okeechobee County Ordinance No. 2007-05, was enacted June 12, 2007, levying
through December 31, 2017 the Ninth Cent Local Option Gas Tax; and
WHEREAS, Section 336.025(1)(b), Florida Statutes, as amended and supplemented authorizes the
levy by the County up to five (5) cents of local option gas tax upon every gallon of motor fuel sold in the
County and taxed under the provisions of Chapter 206, Florida Statutes, as amended and supplemented
("Five (5) Cent Local Option Gas Tax"); and
WHEREAS Okeechobee County Ordinance No. 2007-04, was enacted June 12, 2007, levying
through December 31, 2017 all five cents of the Five (5) Cent Local Option Gas Tax; and
WHEREAS, Section 336.025(1)(b)2., Florida Statutes, authorizes the establishment and renewal
of an Interlocal Agreement between the County and the City to divide the proceeds of local option gas taxes
between the County and the City; and
WHEREAS, The County and City entered into two Interlocal Agreements to address the distribution
of the other local option gas taxes and that agreement is set to expire on August 31, 2008; and
WHEREAS, The County and City wish to enter into a renewal Interlocal Agreement for all twelve
(12) cents of local option gas taxes.
NOW THEREFORE, in consideration ofthe mutual rights and responsibilities contained herein, the County
and the City agree as follows.
[7000-73015. WPD]
Local Option Gas Tax
1. That effective for revenue received September 1, 2008 and expiring December 31, 2017, the
proceeds of the 4-cent Local Option Gas Tax shall be distributed be as follows:
Recipient Share of Proceeds
City of Okeechobee 19.34%
County of Okeechobee 80.66%
2. That effective for revenue received September 1, 2008 and expiring December 31, 2017, the
proceeds of the 2-cent Local Option Gas Tax shall be distributed be as follows:
Recipient Share of Proceeds
City of Okeechobee 19.34%
County of Okeechobee 80.66%
3. That effective for revenue received September 1, 2008 and expiring December 31, 2017, the
proceeds of the Ninth -cent Local Option Gas Tax shall be distributed be as follows:
Recipient Share of Proceeds
City of Okeechobee 19.34%
County of Okeechobee 80.66%
4. That effective for revenue received September 1, 2008 and expiring December 31, 2017, the
proceeds of the 5-cent Local Option Gas Tax shall be distributed be as follows:
Recipient Share of Proceeds
City of Okeechobee 19.34%
County of Okeechobee 80.66%
5. That pursuant to section 336.025(1)(d), Florida Statutes, by the use of a percentage
distribution rather than a fixed sum distribution, this Agreement is deemed to automatically adjust on a yearly
basis.
6. This Agreement is effective upon adoption by both the County and City and shall expire upon
receipt and disbursement of the December 31, 2017 gas tax revenue or August 31, 2018, whichever date is
earlier, unless amended as provided herein.
7. That both the County and City hereby waive any claim or cause of action that may have
accrued by virtue ofany overpayment, underpayment or entitlement to motor fuel tax sharing and agree that
the distribution percentages provided for herein are reasonable and in the best interest ofthe residents ofthe
City and County.
[7000-73015.WPD] Page 2 of 3
Local Option Gas Tax
8. That the County shall notify the Florida Department of Revenue ofthis Interlocal Agreement
as provided in Chapter 336, Florida Statutes and shall hold such public hearings as may be necessary to
ensure this Agreement is consistent with existing county ordinances and resolutions.
9. The Agreement may be amended at any time by written instrument duly adopted and executed
by both the County and City.
10. This agreement may be executed in any number of counter parts, each ofwhich shall constitute
an original, altogether one and the same instrument.
IN WITNESS WHEREOF, the County and the City have caused this Agreement to be executed
on the day and date first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
OKEECHOBEE COUNTY, FLORIDA
Sharon Robertson,
Clerk of Circuit Court
ATTEST:
LANE GAMIOTEA,
CMC, City Clerk
Approved as to form and
Legal Sufficiency
City Attorney
BY: Clif Betts, Jr., Chairman
CITY OF OKEECHOBEE, FLORIDA
BY: JAMES E. KIRK, Mayor
Approved as to form and
Legal Sufficiency
County Attorney
[7000-73015.WPD] Page 3 of 3
• EXHIBIT 8
AIMUST 19, 2008
Amended and restated
INTERLOCAL AGREEMENT FOR
PUBLIC SCHOOL FACILITY PLANNING
This agreement is entered into between the Okeechobee County Board of County
Commissioners (hereinafter referred to as "County"), the City Council of the City of
Okeechobee (hereinafter referred to as "City"), and the School Board of Okeechobee
County (hereinafter referred to as "School Board").
WHEREAS, the County, City and the School Board recognize their mutual obligation
and responsibility for the education, nurture and general well-being of the children within
their community; and
WHEREAS, the School Board has the statutory and constitutional responsibility to
provide school facilities to ensure a free and adequate public education to the residents of
Okeechobee County, and
WHEREAS, the County, City, and School Board recognize the benefits that will flow to
the citizens and students of their communities by more closely coordinating their
comprehensive land use and school facilities planning programs: namely (1) better
coordination of new schools in time and place with land development, (2) greater
efficiency for the School Board and the County and the City by placing schools to take
advantage of existing and planned roads, water, sewer, and parks, (3) improved student
access and safety by coordinating the construction of new and expanded schools with the
road and sidewalk construction programs of the County and the City, (4) better defined
urban form by locating and designing schools to serve as community focal points, (5)
greater efficiency and convenience by co -locating schools with parks, ballfields, libraries,
and other community facilities to take advantage of joint use opportunities, and (6)
reduction of pressures contributing to urban sprawl and support of existing
neighborhoods by appropriately locating new schools and expanding and renovating
existing schools; and
WHEREAS, the County has jurisdiction for land use and growth management decisions
in the unincorporated portions of the County, including the authority to approve or deny
comprehensive plan amendments, rezonings or other development orders that generate
students and impact the school system and the City has similar jurisdiction within their
respective boundaries.
WHEREAS, Sections 163.31777 and 1013.33, Florida Statutes, require each county and
the non-exempt municipalities within that county to enter into an interlocal agreement
with the district school board to establish jointly the specific ways in which the plans and
processes of the School Board and the County and the City are to be coordinated; and
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Whereas, the School Board, the County, and the City enter into this agreement in
fulfillment of that statutory requirement;
WHEREAS, the 2005 Florida Legislature adopted Senate Bill 360 which, in relevant
part, required that all school interlocal agreements be updated to reflect a new statutory
mandate to implement school concurrency; and
NOW THEREFORE, be it mutually agreed between the School Board, the County and
the City that the following procedures will be followed in coordinating land use and
public school facilities planning:
Section 1. Joint Meetinjzs
1.1 One or more representatives of the County, the City, and the School Board
will meet annually, or more frequently if necessary, in joint workshop sessions.
The joint workshop session will be an opportunity for the County, the City, and
the School Board to hear reports, discuss policy, monitor effectiveness, set
direction, and reach understandings concerning issues of mutual concern
regarding coordination of land, school facilities planning, and school concurrency,
including population and student growth, development trends, school needs, off -
site improvements, and joint use opportunities. The School Board shall be
responsible for making meeting arrangements and providing notification.
Section 2. Student Enrollment and Population Projections
2.1 In fulfillment of their respective planning duties, the County, City, and
School Board agree to coordinate and base their plans upon consistent projections
of the amount, type, and distribution of population growth and student enrollment.
Such projections shall be used by the parties in the review and approval process
for new residential development.
2.2 The School Board shall utilize student population projections based on
information produced by the demographic, revenue, and education estimating
conferences pursuant to Section 216.136, Florida Statutes. The School Board may
request adjustment to the estimating conferences' projections to reflect actual
enrollment and development trends. In formulating such a request the school
board will coordinate with the City and County regarding development trends and
future population projections.
2.3 The School Board, working with the County and City, will allocate
projected student enrollment throughout the district to reflect development trends.
The School Board may request adjustment to estimated projections to reflect
actual enrollment and development trends. In formulating such a request, the
School Board will coordinate with the County and City regarding development
trends and future population projections.
K
Section 3. Coordinating and Sharing of Information
3.1 Tentative District Educational Facilities Plan: On August ls` of each year,
the School Board shall submit to the County and the City the tentative district
educational facilities plan prior to adoption by the Board. The City and the
County shall review the plan and comment to the School Board within 30 days on
the consistency of the plan with the local comprehensive plan, whether a
comprehensive plan amendment will be necessary for any proposed educational
facility, and whether the County and the City supports a necessary comprehensive
plan amendment.
3.2 Educational Plant Survey: The School Board shall submit a draft of the
Educational Plant Survey to the County and the City prior to adoption by the
School Board. The County and City will evaluate and make recommendations to
the School Board within 30 days regarding the consistency of planned school
facilities, including school renovations and closures, with the County and the City
comprehensive plan.
3.3 Growth and Development Trends: On March lst of each year, the County
and the City will provide the School Board with information on growth and
development trends within their jurisdiction. Information may be submitted in the
form of a map indicating potential development sites or a document that illustrates
the number and type of building permits issued by the city or county by quadrant.
Section 4. Implementation of School Concurrency
4.1 This section establishes the mechanisms for coordinating the development,
adoption, and amendment of the School Board's capital facilities plan, as well as
the public school facilities elements, intergovernmental coordination elements and
capital improvements elements of the County and City comprehensive plans, in
order to implement a district -wide school concurrency system, as required by law.
Upon approval of this agreement by all parties, school concurrency will be
applied to the entire geographical area of Okeechobee County served by the
Okeechobee County School Board. After five years, or for the 2011-2012 school
year, the school concurrency service area will be applied to school attendance
zone by level. As such, the established service areas will be incorporated
consistently in the City and County comp plans. Established service areas will
take into consideration transportation costs and student demographic
requirements.
4.2 It is the intent that each local government adopts coordinated and
consistent public school facilities elements in their respective local government
comprehensive plans. This will be accomplished using the same public school
facilities data and analysis. In addition, it is the intent that uniform standards for
school concurrency management systems be adopted in the land development
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regulations of each local government to ensure a coordinated and consistent
application of school concurrency.
Once adopted, the County, City and School Board staffs shall annually review
progress made toward the implementation of the public school facilities element
as set forth in Section 3 of this Agreement, including a review of the data and
analysis (e.g. population projections, student generation factors, future land use
map amendments, permitting data, etc.).
If one or more of the above listed parties desire to initiate a modification requiring
an amendment to their public school facilities element, the following process shall
be followed:
(a) Such modification shall be submitted to the remaining parties
for comment prior to transmittal of a comprehensive plan
amendment to the Department of Community Affairs. The
submitting party or parties shall provide a summary of the
requested modifications and the impact of the modifications
on the comprehensive plans and school concurrency systems
of the remaining parties.
(b) Within sixty (60) days of its receipt of the proposed
modifications from the submitting party or parties, the
reviewing parties shall provide written comments regarding
the proposed modifications, and whether it consents or
objects to the proposed modifications. If it objects, the
reviewing party or parties shall provide reasons for its
objections, and conditions that may result in the reviewing
party or parties consenting to the proposed modifications.
(c) If the submitting party or parties and the reviewing party or
parties are unable to resolve any disagreements and
ultimately consent to the proposed modifications, the matter
will be addressed through the dispute resolution process set
forth in Section 8 of this Agreement.
(d) The County, City, and School Board agree that once a
proposed modification has the consent of all other parties,
or is determined to be appropriate through the dispute
resolution process, each party will initiate changes required
to implement the proposed modification to include any
necessary comprehensive plan amendment(s), work
program adjustments, and any other regulatory changes
necessary to implement the modification.
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4.3 The School Board, County and City agree to the following principles for
school concurrency in Okeechobee County:
(a) As provided in Section 4.2 above, uniform and identical
standards shall be adopted in each local government
comprehensive plan and shall be applied consistently by the
County, City, and School Board for all schools in
Okeechobee County. Current statistical data provided by
the School Board will be used to determine whether
sufficient school capacity exists to accommodate future
development projects, and evaluate the sufficiency of the
Five Year District Facilities Work Program.
In coordination with the County and the City, the School
Board shall annually prepare and update their financially
feasible Five Year District Facilities Work Program
containing enough capacity each year to meet the
anticipated demand for student stations identified by the
population projections so that no concurrency service areas
exceed the adopted level of service standard.
(b) Modifications to concurrency service areas as stated herein
shall be based on the consideration of (at least) the
following criteria:
• Maximum utilization of school facilities
• Future growth and demographic changes
• Demographic/Socioeconomic balance
• Transportation costs and travel time
• Minimal disruption to students and families related
to attendance zone changes
Such modifications shall be made at the same time as the
establishment of modified attendance zones, if any, or by
the mutual agreement of all parties and in accordance with
the previously stated criteria. Upon approval of the
modifications by the School Board, the County and the City
each shall make appropriate adjustments to implement the
modifications to their respective plans, as they apply.
(c) The uniform methodology for determining if a particular
school is over capacity shall be determined by the School
Board and adopted into the County and City as part of the
concurrency requirement. The School Board hereby selects
the permanent Florida Inventory of School Houses capacity
based on utilization rate as the uniform methodology.
5
The School District shall ensure to the extent practicable,
maximum utilization of the permanent FISH capacity based
on utilization rate, taking in to account transportation costs,
and other factors as included in this section. Maximum
utilization refers to distributing students among the existing
capacity as evenly as possible. Methods for the School
District to maximize utilization may include attendance
zone changes, zone waivers, expansion of existing facilities
that are below the established level of service for a new
school of the same type, or other educationally acceptable
teaching and/or scheduling methods.
To ensure the capacity of schools is sufficient to support
Student growth in the community, The.,,,;r4n+; the
wide school level of service standards shall be based on the
permanent Florida Inventory of School Houses (FISH)
capacity after taking_ into consideration the State
Requirements for Educational Facilities (SREF) Utilization
Rate for each school type. fe 4en4 a4y et ^" r^"^"' , The
school level of service standard I -shall be adopted in the
County's and City's public facilities elements and capital
improvements elements, as follows:
School Ty pe School Level of Service
Elementary 1.006%0 of permanent FISH capacity
Middle 100% of permanent FISH capacity
K-8 100% of permanent FISH capacity
High 1.00% of permanent. FISH capacity
(d) -In the event that there is sufficient classroom capacity in
the a€f-eeted county -wide eoneur-retie�—school zone
concurrence service area, the development may proceed.
After five vears, or for the 2011-2012 school near, the
county -wide school concwTency service area will be split
up to coincide with school attendance zones by level
(elementarv. middle. high). Once am lied on a less than
county -wide basis, h the event ihatif there is not sufficient
capacity in the affected school concurrence- service area
0
but sufficient capacity exists in anothef s&.00l zonea
contiguous concurrency service area, then the development
may ems -proceed and the impact: from the development
shall be shifted to the continuous concurrency service area
which has capacity. - afteF a Fezaniag study
the c t, l Board ,mot; t that students ,-esultin«_4«
this
a to t4e-
rdevelopment —ecii3--132--'.,�E�eris��ci.`'rSi�L�a�v---czzc
In the event that there is not sufficient capacity in the
affected school zone r the E�aeent ° ehoo' zeneoLidjacent
concurrency service area, a proportionate share for
mitigation shall be required, by the developer, to address
the impacts of the proposed development. The developer
shall also have the option to be delayed to a date when
capacity and level of service can be assured.
In the event that the proportionate share mitigation option
is selected, the mitigation shall be negotiated and agreed to
by the School District and shall be sufficient to offset the
demand for public school facilities projected to be required
by the development.
The required Proportionate Share Mitigation amount shall
be calculated using the following formula:
(# of housing units by type) x (student
generation rate by geographic location and
type of unit) x (student station cost adjusted
to local costs, cost of financing and land
value) - applicable credits = proportionate
share mitigation amount.
This calculation should be repeated for all applicable
student levels, i.e. elementary, middle and high school.
Acceptable forms of mitigation shall include:
• School construction
• Contribution of land
• Expansion of existing permanent school facilities
subject to the expansion being less than or equal to
the student capacity needed for a new school of the
same category.
• Payment for construction and/or land acquisition
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Any mitigation accepted by the School Board shall:
• be allocated toward a permanent school capacity
improvement identified in the School District's Five
Year Facilities Work Plan which satisfies the
demands created by the proposed development.
• be proportionate to the demand projected to be
created by the proposed development.
• be executed by a legally binding agreement between
the School Board and the developer. The
agreement shall include the terms of mitigation,
including the amount, nature and timing, the
amount and timing of any impact fee *(See note
below) credits and the developers commitment to
continuing renewal of the agreement upon its
expiration.
Any required amendments to the Five Year Facilities Work Plan
shall be included in the next update and adoption cycle.
Relocatables shall not be accepted as a means of proportionate
share mitigation.
4.4 Updated public school facilities programs will be adopted by reference
into the County's and City's capital improvement elements no later than
December 40 of each year.
Section 5. School Site Selection, Significant Renovations, and Potential School Closures
5.1 When the need for a new school is identified in the district educational
facilities plan, the Superintendent of Schools will establish a Public Schools Site
Review Committee for the purpose of reviewing potential sites for new schools
and proposals for significant renovation and potential closure of existing schools.
The Committee will consist of the Superintendent of Schools, Assistant
Superintendent for Administrative Services, Okeechobee County Schools,
Director of Operations, Okeechobee County Schools, and an ex-officio
representative of the City and County. Additional members may be added as the
Superintendent deems necessary.
5.2 The Public Schools Site Review Committee will develop a list of potential
sites in the area(s) of need. The list of potential sites for new schools and the list
of schools identified in the district educational plan for significant renovation and
potential closure will be submitted to the County and the City with jurisdiction for
an informal assessment regarding consistency with the County or the City
comprehensive plan. Findings from the informal County or City assessment will
N.
be submitted to the Superintendent of Schools and the Public Schools Site Review
Committee. At a minimum, the committee shall consider the following when
selecting a location for a new school site:
• Co -location of parks, recreation, and public facilities
• Proximity to existing and planned developments
• Existing infrastructure
• Traffic patterns and circulation
• Transportation costs
• Availability of land, sewer, and water
• Compatibility with current comp plans and adjacent property
• Impact on current attendance zones
5.3 At least 60 days prior to acquiring or leasing property that may be used for
a new public educational facility, the School Board shall provide written notice to
the County and the City with jurisdiction over the use of the land. The County or
the City, upon receipt of this notice, shall notify the School Board within 45 days
if the proposed new school site is consistent with the land use categories and
policies of the County's and the City's comprehensive plan. This preliminary
notice does not constitute the County's or the City's determination of consistency
pursuant to section 1013.33, Florida Statutes.
5.4 In conjunction with the preliminary consistency determination described at
subsection 5.3 of this agreement, the School Board and affected County and City
will jointly determine the need for and timing of on -site and off -site
improvements necessary to support each new school or the proposed significant
renovation of an existing school, and will enter into a written agreement as to the
timing, location, and the party or parties responsible for constructing, operating
and maintaining the required improvements.
Section 6. Local Planning Agency, Comprehensive Plan Amendments, Rezonings,
and Development Approvals
6.1 The County and the City agree to give the School Board notification of
comprehensive plan amendments, rezonings, and development proposals pending
before their respective local planning agencies or planning boards that may affect
student enrollment. A School Board representative may attend any or all of the
public hearings on the proposal and advise the County or the City of the school
enrollment impacts anticipated to result from the proposed land use application or
development proposal, and whether sufficient capacity exists or is planned to
accommodate the impacts. School capacity will be reported consistent with State
Requirements for Educational Facilities.
6.2 If sufficient capacity is not available or planned to serve the development
at the time of impact, the School Board will specify how it proposes to meet the
anticipated student enrollment demand; alternatively, the School Board, the
X
County and the City, and developer will collaborate to find means to ensure
sufficient capacity will exist to accommodate the development, such as, developer
contributions, project phasing, or developer provided facility improvements.
Section 7. Co -location and Shared Use
7.1 Co -location and shared use of facilities are important to k-the School
Board, the County, and the City. The School Board will look for opportunities to
co -locate and share use of school facilities and civic facilities when preparing the
District Educational Facilities Plan. Likewise, co -location and shared use
opportunities will be considered by the County and the City when preparing the
annual update to the comprehensive plan's schedule of capital improvements and
when planning and designing new, or renovating existing, community facilities.
Opportunities for co -location and shared use with public schools and public uses
will be considered for libraries, parks, recreation facilities, community centers,
auditoriums, gymnasiums, lecture halls, meeting rooms, learning centers,
museums, performing arts centers, and stadiums. In addition, co -location and
shared use of school and governmental facilities for health care and social
services will be considered.
7.2 The requesting entity will host a meeting to consider a request for joint
use. The parties will enter into a separate agreement for each instance of co -
location and shared use which addresses legal liability, operating and maintenance
costs, scheduling of use, and facility supervision or any other issues that may arise
from co -location and shared use. This agreement shall be considered by each
governing body at the next advertised public meeting.
Section 98. Supporting Infrastructure
98.1 The School Board and affected local governments will jointly determine
the need for and timing of on -site and off -site improvements necessary to support
each new school or the proposed significant renovation of an existing school, and
will determine the timing, location, and the party or parties responsible for
constructing, operating and maintaining the required improvements.
98.2 Upon notification by the School Board that a new school is being
constructed or that a substantial renovation is being considered, City, County, and
School Board representatives will meet to discuss the following:
10
• Proportionate share mitigation
• Location of planned neighborhoods
• Existing infrastructure
• Co -location of public facilities
• Traffic circulation patterns
• Bus transportation issues
• Additional pertinent information
Before construction commences, an agreement will be reached as to the
necessary improvements required and the assignment of responsibility for the
City, County, and School Board.
Section 4-09. Educational Plant Survey and Five Year District Facilities Work Program
4-09.1 Forty five (45) days prior to adoption by the School Board, the School
Board staff shall submit to the County and City the tentative district educational
facilities plan. The plan shall be consistent with the requirements of Section
1013.35, Florida Statutes, and shall include projected student populations that are
apportioned geographically, an inventory of existing school facilities, projections
of facility space needs, information on relocatables, general locations of new
schools for the 5- 10- and 20-year time periods, and options to reduce the need for
additional permanent student stations. The plan will also include a financially
feasible district facilities work program.
9.2 Within thirty (30) days of receipt, the County and City shall review the
tentative plan for comment to the School Board concerning infrastructure and
service needs associated with the proposed educational facilities and on the
consistency of the plan with the County's and City's Comprehensive Plan, and
whether a comprehensive plan amendment would be necessary for any proposed
educational facility.
9_3 After considering the written comments from the County and City, the
School Board shall adopt a financially feasible plan that includes school capacity
sufficient to meet the guidelines.
9_4 The County and City shall adopt the School Board's Five Year District
Facilities Work Plan by reference into their Capital Improvement Element.
9_5 The Educational Plant Survey shall be consistent with Section 1013.35,
Florida Statutes, and shall include at least an inventory of existing educational
facilities, recommendations for new and existing facilities, and the general
location of each of such facilities in coordination with the land use plan. The
School Board staff shall evaluate and make recommendations regarding the
location and the need for new, significant renovation or expansion, and closures
of educational facilities, and the consistency of such plans with the County's and
City's Comprehensive Plan.
11
Section 4410. Oversight Process
By "rDecember 1, 2008 the School Board, the County and the City shall
each appoint a citizen member to serve a three year term on an the School
Concurrence eOversight Ceommittee. created to monitor implementation of this
ilnterlocal Aagreement. At a minimum, additional committee members will include
the Assistant Superintendent for Administrative Services, the Director of
Operations for the School Board, the City Administrator, and County Planning
Director. The committee shall appoint a chairperson, meet at least annually at a
public meeting, invite public participation and comment on this interlocal
agreement and its implementation. Upon conclusion of the public hearing process,
the oversight committee shall report to the County, City, and the School Board on
the effectiveness with which the interlocal agreement is being implemented.
Section 11. Resolution of Disputes
If the Parties to this Agreement are unable to resolve any issue relative to this
Agreement and with in which they be in disagreement, such dispute will be
resolved in accordance with governmental conflict resolution procedures
specified in Chapters 1.64 and 1.86. F.S., or any other acceptable means of
alternative dispute resolution aC3reed to by the Parties to this Agreement.
Section 12. Amendment of the Agreement
This Agreement inay only be amended by written consent of all parties to this
Agreement. so long as the amended agreement remains in compliance with all
statutory provisions.
:Section 13. Execution of the Agreement
This Agreement may be executed in anv number of counterparts, each of which
will be deemed an original, but all of which together will constitute one and the
same instrument and be the Agreement between the parties.
Section 14. Termination of the Agreement.
14.1 No party to this Agreement may terminate its participation in the
agreement. except:
(a) Through the exemption process in which a municipality inay not be
12
required to participate in school concurrency when demonstrating
that all the requirements are no longer having a significant impact on
school attendance, per Section 163.3177(12)(b), F.S., at the time of a
Local Government Evaluation and Appraisal Report, by providing a
sixty (60) day written notice to at other parties and to the Florida
Depailment of Community Affairs; or
(b) Upon receipt of a waiver from the Department of Community
Affairs per Section 163.31777(1)(c), F.S.; or
(c) Another agreement is adopted between that party and the School
Board meeting all requirements of law that is consistent with the
requirements of this Agreement.
14.2 If the Florida Statutes as they pertain to school plaimmg coordination
and school concurrent are re repealed, the Agreement may be terminated, in part
or in full, by written consent of all parties of this Agreement.
Section 15. Entire Agreement.
This Agreement sets forth the entire agreement among the parties relating to the
subject matter of this Agreement. This Agreement supersedes all prior and
contemporaneous negotiations. understandings and agreements, written or oral,
among the Dailies.
Section 16. Effective Date.
"Phis A1reement shall be effective upon execution by all parties.
13
IN WITNESS WHEREOF, this Interlocal Agreement has been executed by and on behalf
of Okeechobee County, the City of Okeechobee, and the School Board of Okeechobee
County on this day of , 200_.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OKEECHOBEE COUNTY, FLORIDA
Sharon Robertson, Clerk By: CLIF BETTS, JR., Chairman
Board of County Commissioners
Approved as to Form and Correctness:
By: John Cassels, County Attorney
ATTEST:
CITY OF OKEECHOBEE, FLORIDA
Lane Gamiotea, Clerk
City of Okeechobee
ATTEST:
By: JAMES KIRK, Mayor
Approved as to Form and Correctness:
By: John Cook, City Attorney
SCHOOL BOARD OF OKEECHOBEE
COUNTY, FLORIDA
Dr. Patricia G. Cooper, Superintendent By: JOE ARNOLD, Chairperson
Okeechobee County Schools
Approved as to Form and Correctness:
By: Tom Conely, School Board Attorney
14
EXHIBIT 9
AUGUST 19,2008
UFIFWRMA
I sTOkeechobee County Extension Service
WAS KvW ndim 458 Hwy 98 North
Florida 1111111111[ Okeechobee, FL 34972-2303
Yards & *A Phone: (863) 763-6469
Neighborhoods July 2008
A proposal for consideration by the South Florida Water Management District
to continue public education and outreach programs regarding Stormwater
Management for Okeechobee communities through the OF1lFAS Florida Yards &
Neighborhoods Program
The Comprehensive Stormwater Management Plans for the City of Okeechobee as well as
Okeechobee County include education and outreach measures which are mandated by the
USEPA and the Florida DEP.
Florida Yards & Neighborhoods (FYN) is a University of Florida educational program that
encourages homeowners, landscape maintenance personnel and others to implement
environmentally friendly practices to conserve water and protect water quality and meets this
education component requirement.
Background: Initial FYN funding came from EPA non -point source pollution monies
administered by the Florida Department of Environmental Protection. These grants fund the
program for up to three years. The intent is that a modest FYN budget will be to demonstrate
results and then be subsequently funded by federal, state, regional, local and/or utility
partnerships.
FYN has been operating in Okeechobee, Highlands and Glades Counties for two years and has
provided education about reducing non -point source pollution to citizens in the three counties.
Efforts: In 2007, Educational activities have included 46 workshops, civic club presentations,
homeowner's associations, 4-H activities and school activities reaching 1,154 people. Brochures
and handbooks are routinely distributed to teachers.
Media efforts have included print media including 23 regular feature newspaper articles in
Okeechobee, Glades, and Highlands County newspapers, an online newsletter distributed in all
counties, and 6 local radio broadcasts.
Information on Florida -Friendly landscaping practices has been distributed at events in all three
counties. Several thousand brochures, especially the FYN Yardstick Workbook, the Guide to
Florida -Friendly Landscaping, and DEP brochure, Fertilizers and Lake Okeechobee, have been
distributed widely.
Youth education has included participation in 4-H youth programs, including the founding of a
new 4-H group, the Mighty Sprouts, where Florida Friendly principles are promoted. Workshops
have been held with children and, if funding continues, school programming may be increased in
the 2008-09 school year.
Local program results: In a survey mailing in 2007 one thousand FYN brochures were mailed to
households in Okeechobee. The returned surveys helped to tailor workshops to the needs of the
community. A follow-up survey has been recently mailed and responses will be used to evaluate
and improve the initial phase of the program.
EPA/ FLDEP Grant monies are due to expire in December of 2008. We propose that Florida
Yards & Neighborhoods provide the education and outreach services needed by the county and
city. The FYN program fills the need for the required educational component of the
Comprehensive Stormwater Management Plans.
The FYN program is already in place, staffed with one full-time professional, who is meeting the
educational needs of the communities and a very effective educator. To fully fund this program
will require $45,000 annually for full funding.
The proposed project will be funded by the SFWMD to benefit the City of Okeechobee and
Okeechobee County.
Upon acceptance by the District and the University of Florida, 24 weeks (i.e. —6 months) of
programs will be provided by a FYN program professional to include the following program
activities:
* 12 public workshops or seminars will be held to provide continuing education to
residential audiences regarding the 9 principles of Florida -friendly landscaping.
* 6 news articles or newsletters discussing principles of FYN will be produced and
distributed to Okeechobee area property owners.
* A public demonstration site will be selected and the landscape renovated to demonstrate
locally appropriate principles of FYN. Material costs will be provided by donations from
local businesses. Government and private service providers will be trained as they assist
with services needed to demonstrate principles and practices
* A comprehensive final report will be provided to the SFWMD Okeechobee City
Okeechobee County
Florida
and the University of
In support of this proposal, the SFWMD agrees to
provide funding in the amount of $20,000 to the
University of Florida. All accounting will be handled
though the University of Florida WAS Grants office.
Administration supervision and office support
functions will be provide through the UF/IFAS
Okeechobee County Extension office.
Respectfully submitted,
UNIVERSITY of Flodde unuilivi
OF FLORIDA Yew &OM
IFAS Extension Neighbo+mds
protecting Florida's natural resources
through emironmentally-frMndly
landscaping and lawncare.
Sp�asand 17: L'd�-er�e dFMrtls Ls�inod Foad adAFrkYvrd SeNws
FI. DFP. TS FPS Sec. Vf \oryin Sovee 67napmut Pry®
Sor►nw-6 LFaoe Dionv. Ciq d 06.h.1 w
01—h.Mr Cmao' /
Daniel F. Culbert
UF/IFAS Extension Agent III -Environmental Horticulture
Okeechobee County Extension Service
References:
http://www.dep.state.fl.us/water/noppoint/urban2.htm ; see section entitled Local Governments.
http://www.dep.state.fl.us/water/stormwater/npdes/docs/phase2/Phase2-rule.pdf seepages 34-36
for 40 CFR parts 9,122,123,124 which list the EPA's Minimum Permit program requirements
for public education and public involvement under the NPDES.
http://www.dep.state.fl.us/legal/rules/shared/62-624.pdf p.4
http://okeechobee.ifas.ufl.edu/Okeechobee.FYN.htm Regional FYN program website
Task
Deliverable
Invoice
Payable
Date
Due
Task1: Identify Staff, Establish Partnership, Determine
09/15/08
07/25/08
10,000
public workshop schedule, news articles
Task 2: Public Demonstration Project launch date to be
TBA
09/01/08
10,000
determined according to interested parties, City,
County, Stakeholders
Task 3: Hold public workshops Twice monthly
Ongoing
N/A
(August -January)
Task 4: Submit news articles Monthly and Newsletter
Ongoing
N/A
Bi-Monthly)
Task 5: Submit final report
1/30/2009
N/A
TOTAL J
20,000
Acceptance of Proposal:
For the City of Okeechobee
date
For the South Florida Water Management District date
For the University of Florida/IFAS Extension Service
date
Ke
•
:1.110 1 Bill
To: Mayor and City Council Members
From: Melisa Eddings, Deputy Clerk
Subject: Appointment as an Alternate to the PB/BOA
Date: August 20, 2008
ITEM ADDED TO AGENDA:
Attached is an application we received for a position on our Planning Board/Board of
Adjustment and Appeals. We still have one alternate vacancy on this board.
The motion'would be to appoint Karyne H. Brass as an alternate member on the
Planning Board, Board of Adjustment and Appeals, term 8/20/08 to 4/30/2011.
Or
Instruct the Clerk's office to advertise for the position.
5b Southeast 3' AvWe
Florida 34 (863) 763-3372
APPLICATION FOR CITY BOARD/COMMITTEE APPOINTMENTS
Please print or type all information. The information from this application will be used by the City
Council in considering action on yourappointment. The application MUST BE COMPLETED /N FULL.
Answer "none" or "not applicable" where appropriate.
CHECK BOARD(S) OF INTEREST TO YOU (A COPY OF EACH BOARDS DUTIES, MEETING DATES & TIMES ARE ATTACHED):
OATdjustment
ing Board - Board ❑ Code ❑ Okeechobee Utility O General Employees ❑ Other:
& Appeals Enforcement Authority Board of & OUA Pension Fund
Design Review Board Board Directors Trustee's
APPLICANTS FULL NAME:
NAME COMMONLY USED:
RESIDENCE ADDRESS:
HOW LONG AT ADDRESS:
MAILING ADDRESS:
HOME TELEPHONE:
CELL/OTHER TELEPHONE:
CURRENT EMPLOYER & OCCUPATION:
BUSINESS ADDRESS:
WORK TELEPHONE:
FAX NUMBER(S):
DATE OF BIRTH:
ARE YOU A US CITIZEN?
FLORIDA REGISTERED VOTER?
EDUCATION:
POST SECONDARY EDUCATION
MILITARY SERVICE:
Aa
01C11AP
C� l3f� C351:
i S!o- LH7
Years. �
1-711- -�PW3
Is this in the City Limits? I.gYes ONO CD
VYes LINO, explain:
es County Registered in: LINO
High School Name & Location:
Year Graduated: j
N�A.rME�& LOCATION: DATES ATTENDED: CERTIFICATE/DEGREE REC'D:
9�/
DATES BRANCH: DATE DISCHARGED:
ARE YOU CURRENTLY EMPLOYED AS:' ❑General Contractor ❑Business Person
(✓ALL THAT APPLY) ❑En ineer DArchior
9 ❑Sub -Contractor ❑Realtor
Cb�ftrney ❑Doctor ❑Surveyor
Lay Person DUrban Planner OLandscape Architect.
_1ST ALL OF YOUR EMPLOYMr.,4T, EXCEPT YOUR CURRENT EMPLOYER, DURING THE LAST 5 YEARS:
NAME &ADDRESS
TYPE OF BUSINESS JOB TnLE DATES
HAVEYOU EVER BEEN APPOINTED OR DOYOU CURRENTLY SERVE ON A CITIZEN OR COMMUNITY BOARD FOR
ANY OTHERAGENCYOR GO
DYES (?) ONO. IF YES, LIST:
AGENCY
BOARD NAME POSMON DATES
d-e6 , a a/Y j�r�iL��5� (13D, ))"woe �pvD
It - 4k14 4 - c��'TlYIT7�5 -I D�r..rY�Li2 r�c�G' /
LJ
it LL t• It
STATEYOUR EXPERIENCES AND INTERESTS OR ELEMENTS OF YOUR PERSONAL HISTORY THAT QUALIFYYOU
FOR THIS APPOINTMENT. "'4( i C '"I tW 9L //l)�CJ,LY�/k"
Et ��"/IY1J'Yh..'�y �l,E,cll-� Z1,
L dTO
n,��e owe�� ill 9inn;-1� N 9 °
pobl7-70)) �u1 e"I') V e6lJ�Jr�hl/S%!?14��J7� .
HAVE YOU RECEIVED ANY DEGREE(S), PROFESSIONAL CERTIFICATION(S) OR DESIGNATION(S) RELAT
THE SUBJECT MATTER OF THIS
OYES JNO. IF YES, LIST: , )
ARE YOU NOW OR HAVE YOU EVER BEEN ELECTED OR APPOINTED TO ANY PUBLIC OFFICE?
OYES dNO. 1F YES, LIST:
OFFICE TITLE DATE OF ELECTION TERM
LEVEL OF GOVERNMENT
R NO
T TO A CRIMINAL CHARGE,
HAVE YOU EVER BEEN AGREEMENT
OF FORTH THEDGUILTY TERMS LEOADING TO THE REDUCTION OR DISMISSAL OF
ENTERED INTO AN AGREEMENT SETTING
THE CHARGES? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid)
OYES 40. IF YES, DESCRIBE:
Date of conviction:
Where convicted:
THE DUTIES OF THE
DO YOU KNOW OF ANY REASON O E BEEN OR WILL
BE APPOINTED, D FULLY O
INCLUDING BUT NOT LIMITED TO
OFFICE OR POSITION TO WHICH YOU H
COMPLETING AND FILING A FINANCIAL DISCLOSURE FORM ANNUALLY WITH THE STATE?
HAVE YOU EVER. BEEN FOUND I LATION OF FLORIDA STATUTES CHAR 112, PART III "CODE OF ETHICS
FOR PUBLIC FFICERS AND EM YEES?
CJYES O IF YES, LIST:
DATE: NATURE OF VIOLATION: DISPOSITION:
J nC rvLLUVVING INFORMATION IS USED WITHOUT REGARD TO RACE, COLOR, RELIGION, -SEX, NATIONAL ORIGIN, AGE,
DISABILITY OR MARITAL STATUS. HOWEVER, THE FEDERAL AND STATE GOVERNMENTS REQUIRE THE CITY PROVIDE
STATISTICS ON THE NUMBER OF WOMEN, MINORITIES, VETERANS AND DISABLED PERSONS THAT ARE APPOINTED TO
BOARDS. INFORMATION WILL BE USED FOR STATISTICAL PURPOSES ONLY AND HAVE NO BEARING ON YOUR
APPOINTMENT:
SEX: OMALE EMALE
ETHNIC GROUP: VCAUCASIAN []BLACK OSPANISH HERITAGE ❑NATIVE AMERICAN
❑ASIAN OR PACIFIC ISLANDER ❑OTHER(specify):
✓ALL THAT APPLY: ❑WARTIME PERIOD VETERAN ❑DISABLED VETERAN
QVIETNA/M VETERAN
HANDICAPPED STATUS: OYES PM-0. IF YES, WHAT IS THE HANDICAP?:
ARE YOU A CURRENT OR FORMER LAW ENFORCEMENT OFFICER, OTHER EMPLOYEE OR THE SPOUSE OR
CHILD OF ONE, WHO IS EXEMPT FROM PUBLIC RECORDS DISCLOSURE UNDER FLORIDA STATUTE CHAPTER
119.07(3)(k)1 ?
DYES Uf(O.
DESCRIBE ANY SKILLSAND BACKGROUND INFORMATION ABOUT YOURSELF THAT WOULD BE HELPFUL TO THE
BOARD YOU WISH TO SERVE ON. IF MORE SPACE IS NEEDED, PLEASE ATTACH AN Ann►TInnlAl onr'C7
STATEMENT OF APPLICA. .: I certify that the answersare i this dlee to theherebbest
ofe all
knowledge. I authorize investigation of all statements containedapplication.nd
companies, schools or persons from all liability for any dhaveg the right fight to request that he City completr issuing this information. I ely
that the City may request a copy of my driver's license. I
and accurately disclose to me the contents of any investigation or reports upon request to the Office of
the City Clerk.
CERTIFICATION: I understand that falsification, omission, hat�th thisng placation snas, or misrepresentation
Public Record and s
is cause for rejection of this application. I understandP
subject to the provisions of Florida Statutes Chapter 119.
I hereby ac
Signature of
each of the above statements.
lDCity residence is only a requirement for the OUA and Pension Boards.
OThe City Code Book Sec. 70-151, 70-171, 70-19170-211 read: "....membership of the board, where possible, shall consist
of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business
person, and lay persons"
OOther covered jobs include: correctional and correctional probation officer, firefighters, human resource officers, code
enforcement officers, certain judges, assistant state attorneys, state attorneys, assistance and statewide prosecutors,
ollection and
personnel ofthe department of revenue
and clerrtain rnments investigators hos in the deparesponsib'lities rtmentnofudchildrennandue cfamil es [see
enforcementt of child support enforcement
§119.07(3)(k)1, F_S_1.
PLEASE RETURN COMPLETED APPLICATION TO:
CITY OF OKEECHOBEE
OFFICE OF THE CITY CLERK
55 SE 31113 AVENUE
OKEECHOBEE, FLORIDA 34974