2007-09-05 Reg & 1st Budget PHCITY OF OKEECHOBEE
SEPTEMBER 5, 2007 REGULAR CITY COUNCIL MEETING AND FIRST BUDGET HEARING
SUMMARY OF COUNCIL ACTION
PAGE 1 OF 10
CALL TO ORDER - Mayor:
September 5, 2007 Regular City Council Meeting, 5:01 p.m. Mayor Kirk called the September 5, 2007 Regular City Council Meeting to order at 5:02 p.m.
II. OPENING CEREMONIES:
Invocation given by Pastor Bruce Simpson, First United Methodist Church; In the absence of Pastor Simpson, the invocation was offered by First Baptist Church Associate Pastor Steve
Pledge of Allegiance led by Mayor. Wegmann; The Pledge of Allegiance was led by Mayor Kirk.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
Council Member Lydia Jean Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Eddings
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
IV. PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Proclaim the week of September 9 -15, 2007 as 'Water Reuse
Week."
City Clerk Gamiotea called the roll:
Present
Present
Present
Present
Present
Present
Present
Present
Absent
Absent (Major Peterson present)
Present
Absent
Mayor Kirk proclaimed the week of September 9 through 15, 2007 as 'Water Reuse Week"and read the proclamation
in its entirety as follows: "WHEREAS, safe, clean, and sustainable water resources are essential to Florida's
environment, economy, citizens, and visitors, and, WHEREAS, water reuse provides a means for conserving
and augmenting Florida's precious water resources, and; WHEREAS, Florida has established the
encouragement and promotion of water reuse as state objectives in Chapters 373 and 403, Florida statutes,
and; WHEREAS, Florida's permitted reuse capacity exceeds 1.3 billion gallons per day (over 52 percent of
Florida's total permitted capacity for all domestic wastewater treatment facilities), and Florida has risen to be
i••
SEPTEMBER 5, 2007 -REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING -PAGE 2 OF 10
IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED.
A. Proclaim the week of September 9 -15, 2007 as "Water Reuse
Week" continued.
V. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of
Council Action for the August 21, 2007 First Budget Workshop and
the Regular Meeting.
VI. AGENDA - Mayor.
the national leader in waterreuse, and; WHEREAS, the City ofOkeechobee has joined with the State of Florida,
the Florida Department of Environmental Protection, and the South Florida Water Management District in
encouraging and promoting water reuse and conservation, and, WHEREAS, the City of Okeechobee has
implemented a water reuse program and encourages efficient and effective use of reclaimed water. NOW
THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee,
Florida, do hereby proclaim September 9-15, 2007 as "Water Reuse Week. " Presented to Gary Ritter of South
Florida Water Management District.
Council Member C. Williams moved to dispense with the reading and approve the Summary of Council Action for the
August 21, 2007 Regular Meeting and Budget Workshop; seconded by Council Member L. Williams. There was no
discussion on this item.
KIRK - YEA
C. WILLIAMS - YEA
MARKHAM - YEA
L. WILLIAMS - YEA
WATFORD - YEA
MOTION CARRIED.
A. Requests for the addition, deferral or withdrawal of items on today's 111 Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda?
agenda. 111 There were none.
VII. OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET III PM MYOR KIRK OPENED THE PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES AT 5:08
ORDINANCES - Mayor.
A. Mayor announces that the purpose of this public hearing is to Mayor Kirk announced that the purpose of this public hearing is to consider the first reading of ordinances for the
consider the first reading of ordinances for the proposed millage proposed millage rate levy and proposed budget for Fiscal Year 2007-2008.
rate levy and proposed budget for fiscal year 2007-2008.
B. Mayor announces that the proposed millage rate levy represents 11 Mayor Kirk announced that the proposed millage rate levy represents zero percent more than the roll back rate
0% more than the roll back rate computed pursuant to F.S. 200.065 computed pursuant to F.S. 200.065 (1).
(1). 11
SEPTEMBER 5, 2007 - REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING - PAGE 3 OF 10
871
VII. FIRST BUDGET PUBLIC HEARING CONTINUED.
C. 1. a) Motion to read by title only proposed Ordinance No. 998 levying a Council Member Watford moved to read by title only, and set September 19, 2007 at 5:01 p.m. as the Final Public
millage rate of 6.5010 for the General Fund Budget - City Attorney Hearing date for proposed Ordinance No. 998 levying a millage rate of 6.5010 for the General Fund Budget; seconded
(Exhibit 1). 11 by Council Member C. Williams.
b) Vote on motion to read by title only. VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 998 by title only. Attorney Cook read proposed Ordinance No. 998 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE
RATE WHICH RATE 1S SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 6.5010 PER
THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 6.5010 PER
THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITYPURPOSES; THAT SA►D MILLAGE
RATE IS ZERO PERCENT (0%) MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F. S.
200.065 (1); PROVIDING AN EFFECTIVE DATE."
2. a) Motion to approve the first reading of proposed Ordinance No. 998. Council Member Markham moved to approve the first reading of proposed Ordinance No. 998; seconded by Council
11 Member L. Williams.
b) Public discussion and comments. Mayor Kirk asked whether there were any comments or questions from the public? There were none. The Council
noted that the millage rate was given by the State for this Fiscal Year and maximum we can have, due to the Property
Tax Reform enacted this year. Council Member Watford stated, the legislature has made it difficult (for local
governments) to do business. This Fiscal Year is not as bad as it could have been. However, next year will be very
bad should the voters pass the super exemption. Mayor Kirk echoed Mr. Watford's concerns and added that hopefully
the public will be educated on the impact of passing the super exemption and vote it down.
c) Re -computation of millage rate (if required). No recomputation was necessary.
d) Vote on motion. VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
872
SEPTEMBER 5, 2007 - REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING - PAGE 4 OF 10
Vill. FIRST BUDGET PUBLIC HEARING CONTINUED.
D.1. a) Motion to read by title only proposed Ordinance No. 999
establishing revenues and expenditures of all City funds (budget)
for Fiscal Year 2007/2008 - City Attorney (Exhibit 2).
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 999 by title only.
Council Member Watford moved to read by title only, and set September 19, 2007 at 5:01 p.m. as the Final Public
Hearing date for proposed Ordinance No. 999 establishing revenues and expenditures of all City funds (budget) for
Fiscal Year 2007/2008; seconded by Council Member Markham C. Williams.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA
L. WILLIAMS - YEA
MOTION CARRIED.
Attorney Cook read proposed Ordinance No. 999 by title only as follows: "AN ORD/NANCEADOPTINGANANNUAL
BUDGETFOR THE CITYOF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2007
AND ENDING SEPTEMBER 30, 2008, WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF
$13,320,011.00ANDEXPENDITURESOF$5,699,023.00, LEAVINGA FUND BALANCE OF$7,620,988. 00; PUBLIC
FACILITIES IMPROVEMENT FUND REVENUES OF $1,795,484.00 AND EXPENDITURES OF $1,795,484.00,
LEAVING A FUND BALANCE OF $0.00; CAPITAL PROJECTS IMPROVEMENTS FUND REVENUES OF
$689,372.00 AND EXPENDITURES OF $4,235.00, LEAVING A FUND BALANCE OF $685,137.00; CAPITAL
PROJECTS -VEHICLES FUND REVENUES OF $994,165.00 AND EXPENDITURES OF $992,361.00, LEAVING A
FUND BALANCE OF $1,804.00, LAW ENFORCEMENT SPECIAL FUND REVENUES OF $2,707.00 AND
EXPENDITURES OF $2,707.00, LEAVING A FUND BALANCE OF $0.00; PROVIDING AN EFFECTIVE DATE."
2. a) Motion to approve the first reading of proposed Ordinance No. 999. 111 Council Member Markham moved to approve the first reading of proposed Ordinance No. 999; seconded by Council
b) Public comments and discussion.
c) Vote on motion.
CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES
Member L. Williams
Mayor Kirk asked whether there were any comments or questions from the public? There were none. The Council
asked for clarification. All items were included in the budget that were discussed at the Budget Workshop (August 21,
2007) except the proposed stipends for the Fire Department. The 2.7 percent cost of living increase, to employees'
salaries was also included, leaving a final balance (revenues less expenditures) of $12,227.00. Council again noted
their gratitude to all the City Staff for their hard work on the budget, they knew it was not an easy task to find methods
to do more with less.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA
L. WILLIAMS - YEA
MAYOR KIRK CLOSED THE FIRST BUDGET PUBLIC HEARING AT 5:21 P.M.
MOTION CARRIED.
SEPTEMBER 5, 2007 - REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING - PAGE 5 OF 10 873
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Vill. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE - Mayor.
MAYOR KIRK OPENED THE PUBLIC HEARING FOR FIRST READING OF ORDINANCE AT 5:22 P.M.
A. 1. a) Motion to read by title only and set September 19, 2007 as a final
Council Member Watford moved read by title only, and set September 19, 2007 as a final public hearing for proposed
public hearing for proposed Ordinance No. 997 changing the
Ordinance No. 997 changing the permitted uses within a Residential Mobile Home Zoning District; seconded by
permitted uses within a Residential Mobile Home Zoning District -
Council Member L. Williams.
City Planning Consultant (Exhibit 3).
b) Vote on motion to read by title only.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 997 by title only.
Attorney Cook read proposed Ordinance No. 997 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE, FLORIDA, AMENDING ORDINANCE NO. 716, LAND DEVELOPMENT REGULATIONS,
PARTICULARLY SECTIONS 90-162 AND 90-165 OF THE LAND DEVELOPMENT REGULATIONS, BYADDING
SITE -BUILT OR MODULAR SINGLE-FAMILY HOMES ON LOTS IN MOBILE HOME PARKS IN THE RMH
DISTRICT EXISTING AS OF AUGUST 1, 2007 TO THE LIST OF PERMITTED USES AND MODIFYING THE LOT
AND STRUCTURE REQUIREMENTS IN THE RESIDENTIAL MOBILE HOME DISTRICT (RMH); PROVIDING FOR
CONFLICTS AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
2. a) Motion to approve the first reading of proposed Ordinance No. 997.
Council Member Markham moved to approve the first reading of proposed Ordinance No. 997; seconded by Council
Member L. Williams.
b) Public comments and discussion.
Mayor Kirk asked whether there were any comments or questions from the public? There were none. Clerk Gamiotea
called to Attorney Cook's attention the memorandum included in Exhibit Three, explaining that the title needs to be
amended. This ordinance changes the permitted use of a zoning district and must be advertised for both the first
reading and final public hearing. After the advertisement was published, the Planning Consultant changed the title.
This requires the Council to officially amend the title.
Council Member Watford moved to amend the motion to approve the first reading of proposed Ordinance No.
997, be amending the title as follows: An ordinance of the City of Okeechobee, Florida, amending Ordinance
No. 716, Land Development Regulations, as-amendeck particularly amending Sections 90-162 residen#ieF
mobile home Permitted uses to allow s*ncie family dwe"Ona to re- ' moba'e homes and 90-165 of the Land
Development Regulations, by adding site -built or modular single-family homes on lots in mobile home parks
in the RMH District existing as of August 1, 2007 to the list of permitted uses and modifying the lot and
structure requirements in the residential mobile home district RMH • providing for conflicts and severabili
providinq for an effective date; seconded by Council Member Markham.
874 SEPTEMBER 5, 2007 - REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING - PAGE 6 OF 10
Vill. ORDINANCE PUBLIC HEARING CONTINUED.
A. 2. b) Public comments and discussion continued. VOTE ON MOTION TO AMEND
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED TO AMEND.
The Council had several questions regarding the proposed ordinance that could only be answered bythe City Planning
Consultant, who had not arrived. The Council moved forward with the action to approve the first reading as amended.
City Planning Consultant Bill Brisson arrived later during the meeting. The Council then readdressed their questions
regarding the proposed ordinance. Mr. Brisson responded to their question regarding the purpose for the date, only
allowing the single-family homes to be built in mobile home parks existing as of August 1, 2007. Without the date a
developer could utilize the single family dwelling permitted use and build small homes on 50 foot wide lots, which is
what the City does not want to allow for future developments. The other clarification was whether the site built or
modular homes would be allowed for both mobile home park and subdivisions, not just existing parks.
An additional note and research matter to be completed prior to the final public hearing, was provided by
Attorney Cook, when mobile home park regulations conflict with the City's regulations. To date the City has
taken the position not to interfere. The park regulations are an agreement between the park owner and the
mobile home owner. Attorney Cook will be meeting with the Buildina Official on this matter and have a final
clarification at the public hearing.
c) Vote on motion. VOTE AS AMENDED
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED AS AMENDED.
CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE. 111 MAYOR KIRK CLOSED THE PUBLIC HEARING FOR FIRST READING OF ORDINANCES AT 5:42 P.M.
IX. NEW BUSINESS.
A. Presentation by South Florida Water Management District Mr. Gary Ritter of South Florida Water Management District gave a power point presentation regarding the Northern
(SFWMD) regarding the Northern Everglades and Estuaries Everglades and Estuaries Protection Plan. The Everglades Ecosystem is divided into two areas, North and South. The
Protection Plan - Benita M. Whalen, P.E. City of Okeechobee falls within the Northern. The Northern area is then divided into four sub -basin regions, being
Kissimmee, Lake Okeechobee, Caloosahatchee, and St. Lucie. At this time, SFWMD is focusing on the Lake
Okeechobee region in order to provide a dedicated State funding source for restoration and recognize the entire
ecosystem from Kissimmee Chains of Lakes to Florida Bay.
SEPTEMBER 5, 2007 - REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING - PAGE 7 OF 10 875
IX. NEW BUSINESS CONTINUED.
A. Presentation by South Florida Water Management District
(SFWMD) regarding the Northern Everglades and Estuaries
Protection Plan continued.
1
Extend funding for the Comprehensive Everglades Restoration Plan and the Northern Everglades through 2020.
Specific requirements for the plan are that it builds upon and dovetails restoration plans currently underway.
Development of a technical plan to identify water quality treatment projects and water storage requirements for the
Lake Okeechobee watershed by February 1, 2008. Development of the Caloosahatchee and St. Lucie rivers
watershed protection plans to identify water quality and storage projects by January 1, 2009.
Phase II Technical Plan for Lake Okeechobee watershed Schedule is by Summer 2007, assemble baseline information
and alternative formulation. By October 2007, prepare the Draft Plan. By January 2008, submit the final plan to the
SFWMD Governing Board. By February 2008, submit the plan to the Florida Legislature. Then finally by 2015,
implement projects to meet total maximum daily load requirements.
The Caloosahatchee and St. Lucie rivers watershed protection plan preliminary schedule: By Fall 2008, prepare the
draft plan. By November 2008, submit the final Plan to the SFWMD Governing Board. By December 2008, propose
total maximum daily loads for tidal portions of Caloosahatchee River and Estuary (by DEP). By January 2009, submit
the plan to the Florida Legislature. Then by 2012, construct initial phase of river watershed construction project.
The key objectives for all of these plans are to meet Lake Okeechobee and estuaries total maximum daily loads of
phosphoreus. Manage Lake Okeechobee's water levels within an ecologically desirable range. Meet desirable salinity
balance for the St. Lucie and Caloosahatchee estuaries. Identify opportunities for alternative surface water supply
sources in the watershed.
The benefits of the plans are to recognize the importance and connectivity of the entire ecosystem from the Kissimmee
chain of lakes to Florida Bay. Improve the quality, quantity, timing and distribution of water to the natural system.
Improves the health of the Northern Everglades by improving management of land to reduce nutrient run-off and
constructing treatment wetlands and water storage projects.
Technical/Public Participation Strategy: Scientific and engineering recommendation. Coordination with other resource
agencies, counties and municipalities. Stakeholders input and public involvement.
In closing, Mr. Ritter stated as SFWMD moves along in this process, he would continue to update the Council on the
progress. Mr. Ritter also answered several questions from the Mayor and Council. They thanked him for the update
and asked that he continue to keep them informed of the progress. Mr. Rifler also distributed courtesy copies of
SFWMD proposed Fiscal Year Budget.
876 SEPTEMBER 5, 2007 - REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING - PAGE 8 OF 10
C ._ W a.
.. i
ACT[
IX. NEW BUSINESS.
B. Motion to approve auditor contract with Hoyman, Dobson &
Council Member Watford moved to approve a one-year auditor contract with Hoyman, Dobson & Company, P.A. in
Company, P.A. - City Administrator (Exhibit 4).
the amount of twenty-five thousand, eight hundred dollars ($25,800.00); seconded by Council Member Markham.
There was a brief discussion on this item.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
C. Motion to approve appointments to the Police Pension Fund Board
Council Member Watford moved to approve appointments to the Police Pension Fund Board of Trustees: Louise
of Trustees: Louise Chandler (re -appointment) term ending
Chandler (re -appointment) term ending September 30, 2010, Bill Bartlett (new appointment) term ending September
September 30, 2010, Bill Bartlett (new appointment) term ending
30, 2009, Victoria Williams (ratify re -appointment) term ending September 30, 2010; seconded by Council Member
September 30, 2009, Victoria Williams (ratify re -appointment) term
Markham.
ending September 30, 2010 - City Clerk.
Mr. Barlett is replacing Steve Padgett. Council requested the City Clerk send Mr. Padgett a notice thanking him for
his time on the board. They expressed their appreciation for the current members taking this task.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
D. Motion to appoint a regular member and an alternate member to the
Council Member Watford moved to appoint Sharon Allison as a regular member and Brian Whitehall as an alternate
Public Risk Management (PRM) Board - City Administrator.
member to the Public Risk Management (PRM) Board; seconded by Council Member L. Williams.
VOTE
KIRK - YEA MARKHAM - YEA WATFORD - YEA
C. WILLIAMS - YEA L. WILLIAMS - YEA MOTION CARRIED.
E. Discussion pertaining to the Fire Department Union - City
Administrator Whitehall distributed in Exhibit Five a memorandum outlining the changes the Fire Union
Administrator (Exhibit 5).
Representatives had requested during negotiation meetings. Distributed just prior to the meeting was a draft copy of
the contract between the City and Fire Union for the City Council to discuss, give a direction on specific items and bring
the revised contract back to the Council for final consideration at the September 19 meeting.
Mr. Whitehall then yielded the floor to Mr. Karl Holtkamp, as representative for the Fire Union to address the specific
changes being requested.
877
SEPTEMBER 5, 2007 -REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING -PAGE 9 OF 10
IX. NEW BUSINESS.
E. Discussion pertaining to the Fire Department Union continued. Following a lengthy discussion between the Council, Mr. Whitehall and Mr. Holtkamp, the direction given by the Mayor
and Council was to prepare the next draft of the contract with the following:
Article 13 Pay Compensation. Section 1. Insert 2.7 percent as the pay increase for the 2007/08 Fiscal Year, the same
as other City employees.
Article 13 Pay Compensation. Section 7. The union is requesting to increase the steps on the pay plan for employee's
who have met their 10 and 20 years of service. The purpose was to have a broader range in pay between employees
who have a tenure of 10 years or more. The Council requested to the see what the budget impact would be for this.
Article 13 Pay Compensation. Section 8. The union is requesting an incentive pay for continued education. Mr.
Whitehall will examine all city departments and define stipends to present to the Council.
Article 14. Section 1. Maximum Accumulation/Payment: 312/240 hours. This request is to extend the vacation accrual
hours to 312. According to Administrator Whitehall, the justification sought by the Union is that a fire fighter's regular
pay week is 53 hours versus 40 hours for other departments. Including other factors the accrual of vacation is 123
percent more than a regular scheduled employee. To make the idea equitable the request should be for 205 hours.
This would extend their leave hours to carry over to the next calendar year, but should an employee resign they would
only be afforded up to 240 hours. The Council seemed favorable to this concept, with Administrator Whitehall's
amendment to 295 hours verses the 312 hours.
Article 23. Section 1. Consolidation of Departments. Attorney Cook remarked that the language needs to be changed
and will collaborate with Administrator Whitehall.
Article 27. Duration of the Contract. The request was to change the length of the contract from one year to three years.
However, this was a great concern due to the "unknowns" with the property tax reforms.
While not incorporated in the Union contract, it appeared that a majority of the City Council was in favor of adding the
grant -funded employee to accommodate the '2-in/2-out' concept, as long as the grant application was successful.
The approval of the Fire Fighter's Agreement may be extended until all information requested has been presented to
the Council. The Contract allows for any benefit to be retroactive to October 1, 2007, should a resolution of a new
contract not be met by September 30, 2007.
rsr:
SEPTEMBER 5, 2007 - REGULAR MEETING AND FIRST BUDGET PUBLIC HEARING - PAGE 10 OF 10
X. ADJOURN MEETING - Mayor.
Please take notice and be advised that when a person decides to appeal any decision made
by the City Council with respect to any matter considered at this meeting, he/she may need
to insure that a verbatim record of the proceeding is made, which record includes the
testimony and evidence upon which the appeal is to be based. City Clerk media are for the
sole purpose of backup for official records of the Clerk.
ATTEST:
Lane Gamiotea, CMC, City Clerk
James E. Kirk, Mayor
THERE BEING NO FURTHER ITEMS ON THE AGENDA, MAYOR KIRK ADJOURNED THE MEETING AT 8:16 P.M.
The next Regular Meeting and Final Budget Hearing meeting is September 19, 2007.
AFFIDAVIT OF PUBLISHER
OKEECHOBEE TIMES
Published Weekly
OKEECHOBEE, FLORIDA
STATE OF FLORIDA
COUNTY OF OKEECHOBEE:
Before the undersigned authorityperscsially appeared J.W.
Oln;Ens Qm on oath says that he is publisher of the Okeed-icbee Tines,
a roAspa pr published weekly at Okeechobee in Okeechobee, Florida:
that the attached copy of Wit, he m a
in the matter of
O v i3 i✓ e--
inthe Court,
,,,,as published in said rx-wspaper in the issues of 0 ' Z
Affiant further says that the said Okeechobee Times is a nper
published at Okeechobee, i i said Okeechobee County, Florida, and
that said news� has heretofore been ciontirnlously published in
said OkexhcllDee-, Florida as a daily, weekly, or bi-weekly and has been
entered as se —d class rrail rratter at the post office in Okeechobee,
in said Okeechobee County, Florida, for a period of one year next
precedu--g the first ra Jhl i catim of the attached copy of advertiserEnt;
and affiant further says that he has neither paid nor prc rrmsed any
pen, firm or carporatim any disccLnt, rebate, eaunission. or refund
for the purpose of sing this advertiserEnt for n,hl i cation in the
said newsr.
Sworn to at subscribed before ere
Y ?
A.D. 19
Notary Public
CITY COUNCIL MEETING AND
FIRST BUDGET PUBLIC
HEARING NOTICE
NOTICE IS HEREBY GIVEN that the City
Council of the City of Okeechobee I.,
post(xmed their regular scheduled meting front
Tuesday^September 4, 2997 at 6:00 p.nt. to
Wednesday, September 5, 2007 at 5:01 p.m.
The First Hearing for Proposed 2007/2008
Fiscal Year City Budget will also be
conducted during the meeting at City Hall.
55 SE 3rd Ave, Rin 200. Okeechohee, Florida -
The public is invited and encouraged to attend -
For a copy-ot'the agenda contact City
Administration at (863)763-3372 x 212.
PLEASE TAKE NOTICE AND BE AD V ISED
that if any person desires to appeal any decision
made by the City Council with respect to any
matter considered at this meeting, such
interested person will need a record of the
pnweedings, and for such purpose may need to
ensure a verbatim record of the proceedings is
made, which record includes the testimony and
evidence upon which the appeal is to he based.
City Clerk media are used for the sole purpose
of back-up for the Clerk's Office.
In accordance with the Americans with
Disabilities Act (ADA) and Florida Statute
286.26, persons with disabilities needing special
accommodation to patticipate in this proceeding
should contact Lane Gamiotea, no later than
two (2) working days prior to the Moceedine
at 863-763-3372 x 214; if you are hearing or
voice impaired, call TDD 1-800-222-3448
(voice) or 1-888-447-5620 (TTY).
hY: James E. Kirk. Mayor
Lane G.nootea-CMG. 6ty Clerk
Okeechobee Time,,
08/302007
mean
#DD3I8483
- , 2008
F cr Co., I11C.
IV
CITY OF OKEECHOBEE
SEPTEMBER 5, 2007 FIRST BUDGET HEARING AND
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
PAGE 10F 4
CALL TO ORDER - Mayor: September 5, 2007 City Council First Budget Hearing and Regular City Council Meeting, 5:01 p.m.
OPENING CEREMONIES: Invocation given by Pastor Bruce Simpson, First United Methodist;
Pledge of Allegiance led by Mayor.
MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
Council Member Lydia Jean Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Eddings
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Proclaim the week of September 9 -15, 2007 as "Water Reuse Week."
V. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of Council Action for the August 21, 2007 First Budget Workshop and the Regular Meeting.
SEPTEMBER 5, 2007 - CITY COUNCIL AGENDA - PAGE 2 OF 4
VI. AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
VII. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor.
A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed
budget for fiscal year 2007-2008.
B. Mayor announces that the proposed millage rate levy represents 0% more than the roll back rate computed pursuant to F.S. 200.065 (1).
CA.a) Motion to read by title only proposed Ordinance No. 998 levying a millage rate of 6.5010 for the General Fund Budget -City Attorney (Exhibit 1).
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 998 by title only.
2.a) Motion to approve the first reading of proposed Ordinance No. 998.
b) Public discussion and comments.
c) Re -computation of millage rate (if required.)
d) Vote on motion.
D.1.a) Motion to read by title only proposed Ordinance No. 999 establishing revenues and expenditures of all City funds (budget) for fiscal year 2007/2008 -City
Attorney (Exhibit 2).
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 999 by title only.
2.a) Motion to approve the first reading of proposed Ordinance No. 999.
SEPTEMBER 5, 2007 - CITY COUNCIL AGENDA - PAGE 3 OF 4
VII. PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES CONTINUED - Mayor.
D.2.b) Public comments and discussion.
c) Vote on motion.
CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES.
VIII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE - Mayor.
A.1.a) Motion to read by title only and set September 19, 2007 as a final public hearing for proposed Ordinance No. 997 changing the permitted uses within a
Residential Mobile Home Zoning District - City Planning Consultant (Exhibit 3).
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 997 by title only.
2.a) Motion to approve the first reading of proposed Ordinance No. 997.
b) Public comments and discussion.
c) Vote on motion.
CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE.
IX. NEW BUSINESS - Mayor.
A. Presentation by South Florida Water Management District (SFWMD) regarding the Northern Everglades and Estuaries Protection Plan - Benita M. Whalen,
P.E.
B. Motion to approve auditor contract with Hoyman, Dobson & Company, P.A. - City Administrator (Exhibit 4).
SEPTEMRER
IX. NEW BUSINESS CONTINUED.
C. Motion to approve appointments to the Police Pension Fund Board of Trustees: Louise Chandler (re -appointment) term ending September 30, 2010,
Bill Bartlett (new appointment) term ending September 30, 2009, Victoria Williams (ratify re -appointment) term ending September 30, 2010 - City
Clerk.
D. Motion to appoint a regular member and an alternate member to the Public Risk Management (PRM) Board - City Administrator.
E. Discussion pertaining to the Fire Department Union - City Administrator - (Exhibit 5).
X. ADJOURN MEETING - Mayor.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such
interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and
evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk.
2007 - CITY COUNCIL AGENDA - PAGE 4 OF 4
Office of the Mayor,
Okeechobee, Florida
EREAS, safe, clean, and sustainable water resources are essential to Flory;,
environment economy, citizens, and visitors, and,
- 1HEREAS, water reuse provides a means for conserving and augmenting Flori�fa � Y.t
precious water resources, and;
WHEREAS, Florida has established the encouragement and promotion of water reuse as
state objectives in Chapters 373 and 403, Florida statutes, and,
WHEREAS, Florida's permitted reuse capacity exceeds 1.3 billion gallons per day (over 52
percent of Florida's total permitted capacity for all domestic wastewater treatment
facilities), and Florida has risen to be the national leader in water reuse, and,
WHEREAS, the City of Okeechobee has joined with the State of Florida, the Florida
Department of Environmental Protection, and the South Florida Water
Management District in encouraging and promoting water reuse and conservation,
and;
VVHtKtAJ, me Lrty or UKeecnooee nas rmpremenrea a water reuse program ana
encourages efficient and effective use of reclaimed water.
WE
NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the
City of Okeechobee, Florida, do hereby proclaim September 9-15, 2007 as "Water
Reuse Week."
- _ in witness whereof i have hereunto set my.. ;
- hand and d this sea7be a zed.
Jain es E. Kirk, Mayor
rP
_ - Attest.
SEPT. 5 - r HEARING - EXHIBIT NO. I
ORDINANCE NO. 998
AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON
ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 6.5010 PER
THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON
HOMESTEAD PROPERTY; THAT 6.5010 PER THOUSAND DOLLAR
VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT
SAID MILLAGE RATE IS ZERO PERCENT (0%) MORE THAN THE ROLL-
BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1);
PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
a-e_ction 1: The City Council of the City of Okeechobee. Florida hereby levies a
tax of 6.5010 per thousand dollar valuation on all real and personal
property within the corporate limits of said City, provided however,
that 6.5010 shall not be levied upon property in the City of
Okeechobee claimed and allowed as homestead on the general laws
of the State of Florida,
Section 2: That as designated in Section 1, hereof, 6.5010 per thousand dollar
valuation shall be used for general City purposes in carrying on and
conducting the government of said City.
Section 3: The millage rate adopted is 0 percent over the roll -back rate as
computed in accordance with Florida Statutes Section 200.065 (1).
Section 4: That this ordinance was proposed, considered and adopted under the
provisions of Florida Statues Chapter 166 and Section 200-065.
Section 5: This ordinance shall take effect October 1, 2007.
INTRODUCED for first reading and public hearing on the 5 th day of SeRtember, 2007.
ATTEST:
LANE GAMIOTEA, CMC, CITY CLERK
JAMES E. KIRK, MAYOR
PASSED AND ADOPTED after second reading and second public hearing on the 19t' day
of September, 2007.
SEPT 5 - f HEARING - EXHIBIT NO. 2
ORDINANCE NO. 999
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF
OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008; WHICH
BUDGETSETS FORTH GENERAL FUND REVENUES OF$13,320,01 1.00
AND EXPENDITURES OF $5,699,023.00, LEAVING A FUND BALANCE
OF $7,620,988.00; PUBLIC FACILITIES IMPROVEMENT FUND
REVENUES OF $1,795,484.00 AND EXPENDITURES OF $1,795,484.00,
LEAVING A FUND BALANCE OF $0.00; CAPITAL PROJECTS
IMPROVEMENTS FUND REVENUES OF $689,372.00 AND
EXPENDITURES OF $4,235.00, LEAVING A FUND BALANCE OF
$685,137.00; CAPITAL PROJECTS -VEHICLES FUND REVENUES OF
$994,165.00 AND EXPENDITURES OF $992,361.00, LEAVING A FUND
BALANCE OF $1,804.00; LAW ENFORCEMENT SPECIAL FUND
REVENUES OF $2,707.00 AND EXPENDITURES OF $2,707.00, LEAVING
A FUND BALANCE OF $0.00; PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
Section 1: The City Council of the City of Okeechobee, Florida, after having held
a public hearing on the annual budget, including General Fund, Public
Facilities Improvement Fund, Capital Projects Improvement Fund,
Capital Projects -Vehicles Fund, and Law Enforcement Special Fund,
hereby adopts as its annual budget the expenditures, as fully set forth
below, for the City of Okeechobee for the fiscal year beginning
October 1, 2007 and ending September 30, 2008.
GENERALFUND
Revenues
Fund Balance
$7,344,597.00
Ad Valorem Taxes - (6.5010 Millage Rate)
$2,224,529.00
Other Fees
$1,353,829.00
Intergovernmental Revenue
$1,104,065.00
Charges for Current Services
$546,889.00
Fines, Forfeitures and Penalties
$28,358.00
Uses of Money and Property
$140,000.00
Other Revenues
$235,580.00
Total Revenues
$12,977,847.00
Transfer -In from Capital Project Improvements Fund
$4,235.00
Transfer -In from Public Facilities Improvement Fund
$337.929.00
TOTAL REVENUES AND TRANSFERS
$13,320,011.00
Expenditures
Legislative
$140,408.00
Executive
$165,396.00
City Clerk
$186,914.00
Financial Services
$209,779.00
Legal Counsel
$80,742.00
General Services
$473,635.00
Law Enforcement
$1,839,568.00
Page 1 of 3
Fire Protection $1,299,061.00
Road and Street Facilities $1,225,520.00
Total Expenditures $5,621,023.00
Transfer -Out to Capital Projects -Vehicles Fund $78,000-00
TOTAL EXPENDITURES AND TRANSFERS $5,699,023.00
GENERAL FUND BALANCE $7,620,988.00
PUBLIC FACILITIES IMPROVEMENT FUND
Revenues
Fund Balance $1,076,673.00
Revenues $718,811-00
Total Revenues $1,795,484.00
Expenditures
Total Expenditures $1,457,555.00
Transfer -Out to General Fund $337,929.00
TOTAL EXPENDITURES AND TRANSFERS $1,795,484.00
PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $0.00
CAPITAL PROJECTS IMPROVEMENT FUND
Revenues
Fund Balance $652,099.00
Revenues $37,273.00
Total Revenues $689,372.00
Expenditures $0.00
Total Expenditures
Transfer -Out to General Fund $4,235.00
TOTAL EXPENDITURES AND TRANSFERS $4,235.00
CAPITAL PROJECTS IMPROVEMENT FUND BALANCE $685,137.00
CAPITAL PROJECTS -VEHICLES FUND
Revenues
Fund Balance $5,862.00
Revenues $910,303.00
Total Revenues $916,165.00
Transfer -In to General Fund $78,000.00
TOTAL REVENUES AND TRANSFERS $994,165.00
Expenditures $992,361-00
Total Expenditures
CAPITAL PROJECTS -VEHICLES FUND BALANCE $1,804.00
Page 2 of 3
LAW ENFORCEMENT SPECIAL FUND
Revenues
Fund Balance $2,706.00
Revenues $1.00
Total Revenues $2,707.00
Expenditures
Total Expenditures $2.707.00
LAW ENFORCEMENT SPECIAL FUND BALANCE $0.00
ae_ction 2: That this ordinance was proposed, considered and adopted under the
provisions of Chapter 166 and 200.065 Florida Statues.
�-ectiOn 3: This ordinance shall be effective October 1, 2007.
INTRODUCED for first reading and public hearing on the 5 th day of Sept Drnbe , 2007.
ATTEST:
Lane Gamiotea, C
MC, City Clerk
James E. Kirk, Mayor
ADOPTED after final reading and second public hearing on the 19t' day of �$�m�ber,
2007.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City A-ttorney
Page 3 of 3
James E. Kirk, Mayor
GENERAL FUND - ClW OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2005/2006
2006/2007
2006/2007
2007/2008
BUDGET
ACTUAL
BUDGET
ESTIMATE
PROPOSED
TO BUDGET
FN Beginning Fund Balance
$
5,597,821
$
6,338, 17'4
$
6,301,799
$
7,344,597
REVENUES
AD VALOREM 6.5010
$
2,001,737
$
2,117,190
$
2,156,777
$
2,224,529
$
107,339
OTHER FEES
$
1,401,226
$
1,346,470
$
1,539,771
$
1,353,829
$
7,359
INTERGOVERNMENTAL
CHARGES FOR SERVICES 'oiok-
$
1,130,421
-
$
1,206,011
"719& -"
$
VA
1,11, . 8
.2-
$
114
11104,065
W,80
$
$
(101,946)
(40�
FINES, FORFEITURES & PENALTIES
USES OF MONEY & PROPERTY
$
$
29,559
149,374
$
$
28,730
90,600
$
$
38,388
234,633
$
$
28,358
140,000
$
$
(372)
49,400
OTHER REVENUES
$
125,426
$
146,807
$
736,217
$
235,580
$
88,773
TOTAL REVENUES
$
5,291,672
$
5,522,828
$
6,496,057
$
5,633,250
$
110,422
EXPENDITURES
LEGISLATIVE
$
139,585
$
131,247
$
125,589
$
140,408
$
73
EXECUTIVE
$
136,742
$
161,618
$
147,260
$
165,396
$
3,778
CITY CLERK
$
138,085
$
182,672
$
159,903
$
186,914
$
-
FINANCIAL SERVICES
$
197,327
$
213,660
$
188,335
$
209,779
$
(3,881)
LEGAL COUNCIL
$
42,652
$
80,468
$
40,400
$
80,742
$
(150)
GENERAL SERVICES
$
473,712
$
501,962
$
476,482
$
473,635
$
(28,327)
LAW ENFORCEMENT
$
1,593,503
$
1,750,382
$
1,725,980
$
1,839,568
$
89,186
FIRE PROTECTION
$
1,043,670
$
1,179,437
$
1,122,290
$
1,299,061
$
119,624
ROAD & STREET FACILITIES
$
1,022,959
$
1,271,169
$
1,208,639
$
1,225,520
$
(45,649)
VEHICLE - CAP PROJECTS FUND TRANSFER
TOTAL EXPENDITURES
$
4,788,235
$
5,472,615
$
5,194,878
$
5,621,023
$
134,654
Revenues less Expenditures
$
503,437
$
50,213
$
1,301,179
$
12,227
$
(24,232)
TRANSFERS - IN
Capitol Project Improvements (Transfer -In)
$
-
$
-
$
- 102
$
4,235
CDBG Fund (Transfer -In)
$
254,541_
$
$
-
$
-
Public Facilities Improvement (Transfer -in)
$
$
$
476,616
$
337,929
TOTAL
$
254,541
$
$
4762718
$
342,164
TRANSFERS - OUT
CDG13 - Indust Pk
Capitol Project Building & Improvements
$
-
$
-
$
652,099
$
-
Capitol Project Vehicles
$
54,000
$
72,000
$
83,000
$
78,000
$
6,000
TOTAL
$
54,000
$
72,000
$
735,099
$
78,000
FISCAL YEAR ENDING FUND BALANCE
$
6,301,799
1 $
6,316,387
1 $
7,344,597
1 $
7,620,988
Page 1
0
0
City of Okeechobee
2007-2008
Operating
Budget
Public Hearing
September 5th, 2007
City of Okeechobee Sept 5, 2007
RE: Fiscal Year Ending 2008
"The City Council has instilled in staff that we have to do more with less and this year's
budget was predicated on that mindset." This according to Administrator Brian
Whitehall as City staff presented the 2007-2008 budget for Okeechobee.
(Chart 1)
In the upcoming fiscal year the City of Okeechobee did fare better than most local
governments after the implementation of Property Tax Reform Legislation. In addition to
rolling back the millage rate other municipalities and counties were required to decrease
the rolled back mileage rate by an additional 3% to 9 %. The additional decrease is
calculated by the Dept of Revenue and is based on mileage rates and property tax revenue
received from 2001 — 2006. The City was originally scheduled to receive an additional
decrease of 3% based on the City Council's past fiscally responsible practices of being
conservative in the mileage rate assessment, but in a last minute modification to the
legislation, Citys "of Economic Concern", we were spared the additional 3% decrease.
(Charts 11 & III)
The annualized budget for 2008 General Fund Revenues totaled $5,633,250, which is
$110,422 more than the previous FY 2007. The major differences in the revenues are the
Ad Valorem taxes with an increase of $107,339, and the Intergovernmental Revenues
having a decrease of $101,946, which includes the Sales Tax Revenues. Other major
revenue sources that are new to the budget this year are two restrictive grants totaling
$189,060. The largest grant is with the Florida Department of Environmental Protection
Grant (FDEP Grant) in the amount of S 150,000 for the construction and improvement of
water retention in the Commerce Park and Surrounding areas. The second grant is being
submitted through the Department of Homeland Security with a budgeted first year
amount of $39,060. India Riedel, Finance Dept, —fbe City has held the line on its
millage rate for the last several years with a 9.6% (7.1899 — 6.5010) reduction this year.
General Fund Expenditures totaling $5,621,023 leaves a difference of this year's
revenues less expenditures of $12,227 before transfers to and from other funds.
(Chart IV)
Total expenditures for all funds this year is $8,073,646, compared to last year's
expenditures of $7,747,899, a difference of $325,747 which includes $1,457,555
expenditures in the Public Facilities Fund for improvements such as Asphalt and Paving
Projects, Curb, Gutter and Sidewalk Projects, Right of Way Drainage. Administrator
Whitehall, "Much of the difficulty 'in balancing a budget is that we face many of the
increased costs that private sector companies and individuals face, such as health
insurance premiums and property insurance along with equipment repairs/maintenance."
The September 18th special session of the State Legislature is another concern of the City
Administrator and City Council, as the City's estimated revenues from the State,
including the approved grant, could be subject to further unidentified reductions.
Further, the consequences of the 'Super Exemption' tax reform legislation, if passed by
the voters, will have a more dramatic adverse effect on the next year's budget. Ad
Valorem taxes which is the single largest revenue line item of the City's budget could be
dramatically decreased The Council has kept this in mind in reviewing its Fiscal Year
2008 Budget.
Millege Comparison to Value of $100.00 based on CPI
9.9
324
--MF Mi I I ege Rate
-W- cPI
9.4
322
320
8.9 -
318
316
4) 8.4
314
....................
7.9
312
19.
310
7. 4
308
6.9
306
304
6.4
.. . .. . .... . .
2001
2002 2003
..... .....
2004 2005 2006 2007 2008 ;
302
--W- Millege Rate
6.6899
6,6899
7.1899
7.1899
7.1899
7.1899 7.1899 6.5010
--W- c P 1
304.3
305.9
308.2
310.9
314.3
3 17. 5 - - ----
Chart I
General Fund Revenues for Fiscal YR 2008
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
VALOREM
OTHERFEES
11NIF-A"VVE
RNMENTAL
FOR
FORFEITURE
MONEY
OTHER
6.5010
SERVICES
PENALTIES
PROPERTY
REVENUES
E 2005/2006 ACTUAL
$2.001.737
$1.40 1 =6
---
SL130-421
$453,929
$29,i59
$149.374
$125.426
W 2006/2007 BUDGET
$2,117,190
$1.346.470
$1.206,011
$587.020
$28.730
$90.600
--- -- -
$146.807
0 2006/2007 ESTIMATE
$2A-56.777
$1.5319.771
$1,236.038
$554,233
S38388
$234�633)
$736.217
02007/2008 PROPOSED
S1224.529
$1,353,829
$1.104.065
$546,889
$28-358
$140.000
- - -
$2335�580
Chart if
Department Cost Comparisons
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
0
E
EXECUTIVE
CITY CLERK
F-PVAN�,IML
Sll�RVICES
Lt:t-7�kL
COUNCIL
(itNtHAL
SERVICES
ENFORCEM
PROTECTIO,
STREET
ENT
N
FACILITIES
NACTUAL $139,585
-
$136,742
$138,085
$197,327
$42,652
$473,712
$ 1,593,503
$1,043,670
$1,022,959
NBUDGET $131,247
$1611,618
--- $182,672
$213,660
$80,468
$501,962
-
$1,750,382
$1,179,437
$1,27 - 1 - 169-
.0 ESTIMATE $125,589
- -----
$147,260
$159,903
$188,335
$ 410,400
$476,482
$1,725,980
$1, 122,290
$1,208,639
OPRO-POSED- $140,408
$165,396
$186,914
$209,779
- -- -
$80,742
-
$473,635-
-$1,839,568
$1,299,061
$1,225,520
Chart III
Total Expenditures Per Fund
FISCAL YR 2008
IR-51
$1,457,555
992,361 2,707
7621,023
0 General Fund 0 Public Facility Fund 0 Cap Proj Impr Fu
nd 0 Cap Proj Veh Fund 0 Sp. Law Enf. Fund
Chart IV
0
Ur-Nr-KAL t-UNU- UIFY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2005/2006
2006/20M
200612007
2007/2008
BUDGET
FN Beginning Fund Balance
$
ACTUAL
5,597,821
$
BUDGET
6,338,174
ESTIMATE
$ 6,301,799
PROPOSED
$ 7,344,597
TOBUDGET
REVENUES
-
AD VALOREM 6.5010
OTHER FEES
INTERGOVERNMENTAL
CHARGES FOR SERVICES
FINES, FORFEITURES & PENALTIES
USES OF MONEY & PROPERTY
OTHER REVENUES
TOTAL REVENUES
$
$
$
$
$
$
$
$
2,001,737
1,401,226
1,130,421
453,929
29,559
149,374
125,426
5,291,672
$
$
$
$
$
$
$
$
2,117,190
1,346,470
1,206,011
587,020
28,730
90,600
146,807
5,522,828
$
$
$
$
$
$
$
$
2,156,777
1,539,771
1,236,038
554,233
38,388
234,633
736,217
6,496,057
$
$
$
$
$
$
$
$
2,E4,529
1,353,829
1,104,065
546,889
28,358
140,000
235,580
5,633,250
$
$
$
_$
$
$
$
$
107,339
7,359
(101,946)
( 0,131)
(372)
49,400
88,773
110,422
EXPENDITURES
LEGISLATIVE
EXECUTIVE
CITY CLERK
FINANCIAL SERVICES
LEGAL COUNCIL
GENERAL SERVICES
LAW ENFORCEMENT
FIRE PROTECTION
ROAD & STREET FACILITIES
VEHICLE - CAP PRDJECTS FUND TRANSFER
$
$
$
$
$
$
$
$
$
139,585
136,74±2
138,085
197,327
42.652
473,712
1,593,503
11043,670
1,022,959
$
..$
$
$
$
$
$
$
$
131,247
161,618
182,672
213,660
80,468
501,962
1,750,382
1,179,437
1,271,169
$
$
$
$
$
$
$
$
$
125,589
147,260
159,903
188,335
40,400
476,482
1,725,98-0
1,122,290
1,208,639
$
$
$
$
$
_$
$
$
140,408
165,396
186,914
209,779
80,742
_$473,635
1,839,568
1,299,061-
1,225,520
$
$
$
$
$ -_
$
$
_$
.$
73
3,778
(3,881)
(150)
(28,327)
89,186
119,624
(45,649�
TOTAL EXPENDITURES
$
4,788,235
$
5,472,615
78
$
5,621,023
$
134,654
Revenues less Expenditures
$
503,437
$
50,213
$
1,301,179
;,$,
12,227
$
(24,232)
TRANSFERS - IN
Capitol Project Improvements (Transfer -In)
CDBG Fund (Transfer -In)
Public Facilities Improvement (Transfer -In)
TOTAL
$
$
$
$
-
254,541
-
-
254,541
$
$
$
$
-
-
-
$
$
$
$
102
-
476,616
476,718
$
$
$
$
4,235
-
337,929
342,164
TRANSFERS - OUT
CDGB - Indust Pk
-
-
Capitol Project Building & improvements
Capitol Project Vehicles
TOTAL
$
$
$
-
54,000
54,60-0
$
$
$
72,000
72,000
$
$
$
-
652,099
83,000
735,099
$
$
$
-
78,000
78,000
$
6,000
IFISCAL YEAR ENDING FUND BALANCE
799 �
_�6,3 0 �l
$
6,316,38711$
7,34-4,597 1
$
7,620,988
Page 1
0
0
11
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
200512006
2ii�72_007
-2006/2007
2007/2008
BUDGET
ACTUAL
BUDGET
ESTIMATE
PROPOSED
TO BUDGET
FN BEGIN ING FUND BALANCE
$
5,597,821
-
$
��,_338,174
_6
3ol,799
7,344,597
REVENUES
-ES.
TA_ X
311-1000
ADVALOREM6.5010
TOTAL
$
$
2,001,737
2,001,737
$
$
2,117,190
2,117,190
$
$
2,156,777
2,156,777
$
$
2,-224,E29
2,224,529
$
107,339
OTHER FEES:
3 _ 00
1
12-51EOO
1 _ 00
312-5200
1 _1 000
313-1000
31 3_7000
1 _1 000
[3140 -1000
314-2000
314-8000
- �1 9-00-00
R-0-000
�i2l -00-00
321-1000
Fire Insurance Premium
Casualty Insurance Prem Tax (Police)
Franchise -Electric
Tranchise-Solid Waste
Utility Tax -Electric
Utility Tax/Franchise Telecommunications
Utility Tax/Propane
-Fu-blic Service Fee
Taxi Cab
-P-r-o-f & Occupational License
Bus. Prof., Occu. Reg Fees
ITOTAL
$
$
$
$
$
$
$
$
$
$
$
$
--i-
6,242
134,180
364,473
60,032
332,481
397,072
23,744
21,906
50
30,545
-
501
1',401,226
$
$
$
$
$
$
$
$
$
$
-
$
$
-_
49,600
101,100
-
305,000
65,487
325,000
410,983
27,549
-7,000
241
52,510
2,000
1,346,470
$
$
$
$
$
$
$
$
$
$
�4�9,600
101,100
441,075
76,415
402,745
377,524
33,499
-
29,876
150
'50M
1!,539,771
$
$
$
$
$
$
$
$
$
101,100
335,500
70,071
350,750
375,609
27,549
13,500
30,000
150
1,353,829
$
$
$
$
$
$
$
$
$
$
$
$
$
-
-
30,500
4,584
25,750
(35,374)
-
6,500
(241)
(22,510)
(1,850)
7,359
INTERGOVERNMENTAL REVENUES:
:i3-5-121 0
335-1400
-
335-1500
335-1800
312-6000
�3_5-2300
Y38-20-00
SRS Cigarette Tax
Mobile Home Licen -es
s
WI-coholic Beverage Licenses
1/2 Cent Sales Tax
1 Cent Sales Surtax
Tirefighters Supplement
-County Business Licenses
TOTAL
$
$
$
$
$
$
$
197,466
34,469
18,260
346,594
525,335
1,200
7,097
1,-130,421
$
$
$
$
$
$
$
176,013
35,017
5,000
343,206
640,575
1,200
5,000
1,206,011
$
$
$
$
_$636,368
$
$
$
199
199,627
31,385
4,818
358,593
1,200
4,047
-1,2-
36,038
S
$
$
$
$
$
$
$
184,813
31,385
_-E,0_00
3-18,240
559,427
1 9nn
4,000
1,104,065
$
$
-$(24,966)
$
$
$
$
8,800
(3,632)
(81,148)
(1,000)
(101,946)
CHARGES FOR CURRENT SERVICES
-&Inspections
:T22-0000
329-0000
522-10-00
Y41-20-00
341-3000 'Map
341-4000
343-4010
-
-formation
Buildinq Fees
Plan Review Fees
_E�ception & Zoning Fees
AJley/Street Closing Fees
Sales
Photocopies
Solid Waste Collection Fees-Resd.
TOTAL
$
$
$
$
$
$
$
$
166,452
19,243
-
417
-
-36
__�_6_7,781
453,929
$
$
$
$
$
15,000
25,000
650
100
50
587,020
$
$
$
$
$
$
$
$
14-5,877
__�2,051
29,435
560
-
90
356,220
554,233
$
$
$
$
$
$
$
145,877
15,000
13,500
500
100
50
371,862
546,889
$
$
$
$
$
$
(44,123)
-
(150)
-
_$15,642
(40,131)
in on changes/decreases/increases
311-1000
Rollback rate mandatory, City is'Special Finance Concern'no additional cuts this ear on milea e.
- increase
in revenues are primary from new construction within
the Gi 98% Ad Valorem
313-1000 increase
'�l
10% based on Trend
3-7000 Increased
7% based on Trend
314-2000 95%
of State Est. of $383,275
335-1210 Increased
by 5% based on Trend
335-1400 Based
on County recatagorizing WH to RIP, expected d crease
335-1800 90%
_90%
OTSi;t.s Fst. $353,600
T1 2-6000
of State Est. of $621,586.
338-2000 De
rease on past trends
322-000 Decrease
on past trends
1343-4010 lincrease-based
on Contract
Page 2
0
0
0
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
200512006
2006/2007
2006/2007
2007/2008
PROPOSED
BUDGET
TO EUDGET
ACTUAL
BUDGET
ESTIMATE
FINES,
RFEITURES & PENALTIES:
351-1000
351-2000
351-3000
351-4000
354-1000
Court Fines
Radio Comm. Fee
Law Enforcement Frh jrntinn
Investigation '--'-eimbursemen
Ordinance Violation Fines
TOTAL
$
$
$
$
$
$
16,025
r, nnn
2,221
5,170
143
29,559
1 $
I t
$
$
$
$
18,000
00
1,000
4,500
230
28,730
$
$
$
$
$
$
$
$
22,611
7,901
3,604
q 7AQ
524
38,388
234,633
-
$ 18,000
$
$ 5,000
$
$ 1,500
$
4t
$
230
$ 28,358
$
(372)
USES OF MONEY & PR )PERTY:
361-1000 Interest
364-1000
-
Eamin_qs
Su!plus City Propeqy
TOTAL
$
$
$
149,374
-
149,374
$
$
$
90,000
600
90,600
$ 140,000
$
50,000
$
600
$ 234,633
$ 140,000
$
49,400
6T-HER REVENUES:
34-2000 Public Saf- I--
334-3000 S Grant
343-9000 DOT U.- R.-:- -dscape/Mowing
343-9100 DOT Master Traff ic Signals Maint,
343-9200 DOT Maint- Li itract
344-9000 CSX Railroad Maint. Contract
3139- 1000 Vi�scellaneous
Y69-3000 Code E�-forcement -Flne
569-3000 Police kccident Reports
$
$
$
$
$
$
$
$
0.
z I luvj
6,786
14,309
56,802
-
Q'-7 r-
1�
$
$
$
$
d.
21 00
6 ,
:�90
16,817
500
i nnn
--- I
$ 21,003
$ 21,003
$
3
$ 6,990
$ 16,817
$
cg 415
- --
$ 7,2001$
$ 5001$
-
2101
Page 3
0
0
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #:
3
Edited DDate:
7/2007
Edited 8
India
PERSONNEL COS F:
1100
EXE SALARIES
381,604
415,012
414,6531
431.0461
16o341
1200
1201
REG SALARIES
1,558,745
640,788
1,
1202
HOLU) Y PAY
OFF HOLIDAY PAY& BATT CHIEF
16,343
22 ORR
1300
0 SALARY
19,061
1400
OVERTIME
36578
-
M6
17,7261
10,318
1401
0 TIME PAY/ANNITAT &SICK
31'
,907
43,716
�Z'_
�i_ iJ3
-1,601
4,162
1402
DISPATCHER OVERTPAE
0
40,000
40 ' �2144
44,�162
1403
OFFICERS OVERTR,4E PAY
36,807
0
50,656
51 6
50 59
36
1,869
01
A Y & VOLUNTEER PAY
4,588
11,200
2,525
0
1510
-.j--qCE INCENTIVE
500
250
3'180
11,200
1520
OFFIC RN T f)NJ'_-Pvr�JSERVICE
250
500
1,000
750
0
1540
-ON
11,620
0
12,600
0
11,415
0
12 600
0
2100
2200
'--'-NT
176,129
177,675
180,671
'
192,374
14,699
2300
LIFE AND HEALTH INSURANCE
470,284
351,042
456,648
440872
408,104
-48,5
28, 2
2400
WORKERS COMPENSATION
91,145
354,249
138,176
357'857
382,711
2500
LOYMENT TAXES
138'176
153,556
15,380
0
0
0
0
01
TOTAL PERSONNEL COSTS:
3,230,319
3,438,754
3,447,885
3,651,861
213,107
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
224,359
258,421
175,294
279,184
3102
PROF SERVICES PHYS FOR SCBA)
1,588
4,000
20,763
3103
MUNICIPAL CODE & WELLNESS PR
3,950
7,600
1,503
4,000
3�200
ACCOUNTING & AUDIT
47,082
40,000
2,700
24.500
7,600
1300
LEGAL COST
1 175
;400
OTHER CONTRACT SERVICES
1-45-458
C;A-R AUL (-(-)LLLC-T]ON FEE
306.664
4000
TPA EL AND PER DIEM
4100
COM - & FREIGHT
4300
4400
RENTALS AND LEASES
4500 INSURANCE
25,876
11,145
15,251
10,625
4600
R&M VEHICLES
214,095
4609
23,079
57,220
4700 PRDrMG
4900 AD
HARGES
4901 EDUCATION-RESTRTC*TPn
4902
4905 TRAINING
& MATERIALS
0
4903
9,283
3,000
277
3,
4909 MIS
Eous
5,648
15,000
13,650
2,121
14,1
-1,000
5100 OFFICE
SUPPLIES
10,732
18,200
7,188
7,
-6,450
5101
- - IES
2,907
3,500
10,355
16,700
-1,500
5102 INN
TIGATION FEES
121
2,276
3,500
0
5200 OPERATING
SUPPLY
30,397
2,500
41,950
355
2,000
5201 FUEL
AND OIL
82,504
95,600
29089
3995 u
5202 OPERATING
SUPPLIES (TIRES)
5,779
9,000
94,939
97,100
5203
20,917
5204
IES
0
5204
96
5205 MOS
ETFO CONTROL
5300 ROAD
MATERL4.ES/SUPPLIES
5400 B(X
KN Pf FRT
O�LA) 1MYROVEMENTS
0
6400 EQUIPMENT
($750 OR MORE)
27,001
103000
6 , 5
()4u' ImICRO
FILM EQUIPMENT
J,v /U
40,3251
31,021
1 6ILK) ISHARED
SERVICES
8,000
2,0001
1 Z51zuu IAID
TO PRIVATE ORGANIZATIONS
SAX) 1 UBLIC SERVICE GRANT 0 0 zu,uuu
0
'O�TSUP�PLEFS AND �OTHER �SERVICES� 1,557,916 2,033,861-
TOTAL COST: 4,788,235
Page 4
0
9
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: 14
Edited Date: 18/21/2007
Edited By: I India Riedel
COST:
1100 EXECUTIVE SALARIES-
15101LONGEVITY/SERVICE INCENTIVE
2100
E FICA
2200 RETIREMENT
2730-0-
- LIFE AND HEALTH INSURANCE
2400 !WORKERS CO ENSATION
rAL PEk��ONNEL 'COSTS -
)PLIES AND OTHER SERVICES:
3400 JOTHER CONTRACT SERVICES
4000 T VEL AND PER DIEM
COJ�j , j
4100 COMM. & FREIGHT
.8_
4500 INSURANCE
-�901 TD—UCATION
4909 MISCELLANEOUS
�400 BOOKS, PUBLICATIONS, ETC
61U0 SHARED SERVICES
8200 AID TO PRIVATE OR—GANIZATIONS
8201 Interl �;I Parti6pation w/IRCC
'AL S PLIES D OTHER SERVICES
AL COST
2005/2006 2006/2007 2006/2007 2007/2008 1 BULGET-1
2,888
21,499
904
35,016
11,013
98
0
0
1618
470
2,762
2,926
21,195
263
12,000
200
4,301
500
1,000
60Q
8,0001
21,0001
�F7—,601
131,2471
;OSt Changes included in above cost
2200 Retire i�ent contribution increased from 11-04 to 11.15%..
e Increase bj
Prop Y/
m c
2300 Health Insurance In.,rease by 5.4%
2400&4500 Work Comp and Property/Casualty est. increase of 10%.
81 00 Shar S rvic s $ 00 %
8100 hared Services $8,000
8 00 M i Str $ 0 000. J vc 6
200 Main Street, $20,000; Jaycees, $1000 (Have not renj jPqt d funds for 2
I RCC $27,262.81 (1/3-90881 1 1
2,675
2,926
19,963
263
28,611
9,800
194
4,301
100
284
972
8000
2 lt�
2398
22340
289
54289
30,000
12000
200
4731
500
1000
600
8000
20000
9088
Page 5
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
vvorKsneet #: 14
Laited Dhatt. 18/27/2007
Edited Bv: lindin Ph-rial
COST:
CUTIVE SALARIES
ULAR SA T A D YES
0
NGEVITY/SERVICE INCENTIVE
2100
FICA
2200
RETIREMENT
2300 ILIFE
AND HEALTH INSURANCE
2400 IWO
KERS COWENSATION
TOTAL PE
SUPPLIES AND OTHER SERVICES:
4000 TRAVEL AND PER DIEM
4100 COMM. & FREIGHT
4500 INSURANCE
4600 &M VEHICLES
4609 R&M EQUIPMENT
4901 PFIT Tt- A -PIC.XT
4909 1V1-i,-)UhLLA-N -OUS
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLY
5201 FUEL AND OIL
5400 [Af)nV DTTI) LICATIONS, ETC
6400 JEQU PMENT ($750 OR MORE)
TOTAL SUPPLIES AND OTHER SERVICES
TOTAL COS
1 200 5/2006 2006/2007 1 2006/2007 2007/2008 BUDGET
68
68,808
8 08
0
30,956
3 ' 561
9
7 8
72,811
30,360
72
72,425
' 425
75,382
0
3 ' 360
30,360
31,648
0
0
0
0
7,398
7,893
-7 , Qn'2
78 3
9
1 1,.JVU
10,82-7
967
fi134,066133.862
8,200
11,991
11,411
1,064
10 , 472 11,390
11,143 10,645
1,127 967
Z9,904
8
130 6"
U
,825
0
319
o,uuu
5,200-3,8121
5A52
AW)
5511
5,45
5,OOC
-5,200
00
0
359
1 AW
351
1,000
0-
1,500
396
1,500
225
1,000
193
1,000
413
1,600
921
1,600
832
1,500
115
1,500�
600
1,500
839
1,500
265
2,
668
1
0
n
7424,838 27,5152 13
:161,618 -147.
[Cost changes included in above cost
2200 Retirement ontribution increased from 11.04 to 11-15%.
2300 Health Insurance Increase by 5.4% 1 ---f
2400&4500 Work comp and Property/C.' icrease of 10%.
4000 Reduced Based on trends
4609 &5400 Reduced Based on trends -4�
Page 6
IGENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Morksheet #: 14--
COST:
100
200
E UTIVE '
EXECUTIVE S-ALARIES
RE:GULAR SALARIES
300
OTHER SALARIES
1510
L EVITY/S
TONG ERVICE INCENTIVE
WRETRZEMENT
2100
FICA
2 200
2 FOO--
M
LIFE AND HEALTH INSURANCE
�7
2400
WO C C
WORKERS ZZMTENSATION
TOTAL PERSONNEL COSTS:
SUPPLIES
3103 MUNI -IPAL CODE
3400 OTHER CONTRACTUAL SERVICES
4(00
TRAVEL AND PER DIEM
--
4100
7-
COMM. iFRf _IGHT
4500
INSURANCE
4609
Rp"" ��T T - -NT
4900
ADVERTISING/OTHE �-CHARGES
4901
E UCATION
4909
M'SCELLANEOUS/ELECTION
5100
OFFICE SUPPLIES
5400
B OKS, PUBLJCATION�, -ETC
6400
EQUIPMENT ($750 OR MORE)
6401
NUCRO FILM EQUIPMENT
TOTAL SUPPLIES AND OTHER SERVICES
COST:
2005/2006 1 2006/2007 2006/2 200
44,527 48,028
28,367 29,912
48028
29912
-50,065
-2,037
31,180
13,427
0
6,315
9,060
11,489
759
W122,295
1,268
198
0
-660
455
278
69
9,466 13,229
13229
0 0
0
5,964 6,975
6975
7,871
8605
11,699 11,211
10900
1,799 690
E a8,6O5
690
1
)9,693 118,650
3,645
350
3,500
0
3,500
7,514
8,500
8000
8,412
-88
1,205
2,700
1194
2,000
-700
3� 116
3,800
3137
3.450
-3750
0
6A52
6452
7.097
645
672
1,870
701
3,570
1,700
6,502
21,000
9679
11
000
1,137
2,000
1445
1
500
1,343
5 -700
200
11498
2,500
1853
2,000
-500
1 ,785
2,500
2285
2,300
-200
1,300
1,500
0
19,290
17,790
1,970
2,000
1118
0
-2,000
1
1
1564
64,619
597
1,0851
182,6721
1599031
186,91-41
1
1
[Cost changes included in above cost
2200 Retirement contribution increased from 11.04 to 11 .15%.
2300 He Ith Insurance Increase by 5.4% 1 ------T-
2400&4500 Work comp and Property/Casualty est. increase of 10%.
4609&6401 tem 6401 and combined as Equipment- Mai
6400 Expansion of Laser Fiche Retention System
arious Line Items based on trend and past
Page 7
ince $1200 to 4609 Line
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: I
Edited Date: 18127/2007
Edited By: 11ndia Riedel -ql
2005/2006 1 2006/2007
PERSONNEL COST:
1100
1200
1510
EXEC LJTIVE SALARIES
REGULAR SALARIES
LONGEVITY/SERVICE INC-ENTIVE
32,35
57,215
0
34,
rin')Sz'�
34,360
-60,285
35,81-8
59,754
2100 FICA
2200 - RETIREMENT
2300 - LIFE ND HEALT CE
2400 WO RKERS COMPENSATION
2500 UNEM[PLOYMENTT S
61472
9,757
17,177
1,496
0
7,2J41
1 n AAQ
?5/-Y
0-
7,241
-In AACI
829
0
0
7,315
10,750
18,167
912
TOTAL PERSONNEL COSTS:
SUPPLIES AND )THER SERVICES:
124,476
130,057
��30,400
132,716
3200 ACCOUNTING & AUDIT
400 OTHER CONTRACTUAL SERVICES
4000 1 RAVEI- AND PER DIEM
4100 COMM. & FREIGHT
5 0
4500 INSURANCE
W9 R&M QUIPmENT
4901 EDUCATION
4909 M[ISC A OUS
5100 OFFICE SUPPLIES
5200 13T:;D A -rT?,Tf- SUppLy
5400 OOKS, PUBLICATIONS, ETC
6400 - RE)
TOTAL SUPPLIES AND OTHER SERVICES
ITOTAL COST: 1
47,082
0
1-415
3�957
0
6,908
1,320
271
2,376
7,891
387
1,244
72,851
197,3271-
40,000
500
1,750
4,700
8,603
13,000
1,200
450
4,000
9,000
400
0
83,603
213,660
24,500
250
1 �700
3,754
R cn3
7,512
1,013
42
1,567
8,414
580
0
57,935
188,335 1
38,000
500
1750
4"000
9,463
9,000
1,400
250
3,000
91000
700
77,063
209,779
[post changes included in above cost
m tit, m7"
s
2200 Retirement contribution increased from 11.04 to 11. 15%.
2300 Health Insurance Increase by 5.4%
or
2400&4500 W,)rkk- comp and Property/Casuafty est. increase of 10%.
S u it
3200 Est- based on Fed Single Audit Lrequirement
4100&4609 Reduced based on past Trends
uc s 0 P st Tr s
4909&5100 Red ed ba ed n a ends
Page 8
0
0
Page
0
0
GENERAL FUND EXPENSE LINE ITEM DETAIL BY
Worksheet #: -4
DEPARTMENT
Edited Date.-
8/1/2707
Edited By: India Riedel
PERSONNEL COST:
2005/2006
2006/2007
200612007
- -TO07/2008
BUDGET
ACTUAL
BUDGET
ESTE14ATED
PROPOSED
TO BUDGE
1200
1300
1400
1510
2100
IM]WO2200
2400
REGULAR SALARIES -25,606 29,034
OTHERSALARY -13,139 13,229
OVERTINM 0
LONGEVITY/SERVICE INCENTET o-0---
FICA 2,919 3,311
RF-TIREMENT 2,525 3,236
LIFE AND HEALTH INSURANCE -5,542 3,212
RKERS COMPENSATION 3,790 553
29,034
13,427
0
3,311
3,236
5,646
553
32,381
15,528
3,665
3,615
5,950
608
-3,347
2,299
0
354
379
2,738
55
TOTAL PERSONNEL COSTS:
53,521
52,575
----
55,207
61,747
9,172
SUPPLIESXN OTHER TSERV�ICES-
3100
-
3400
4000
4100
4300
4400
4500
4600
4609
4700
4901
4909
5100
5200
5201
5204
5400
6400
PROFESSIONAL SERVICES
OTHER CONTRACTUAL SEWVICES
TRAVEFAND PER DIEM
comm. & FREIGHT
-UTILITIES
RENTALS AND LEASES
INSURANCE
&M VEHICLES
RJUN4 Vf-%l TM. -'IT
PRINTING
EDUCATION
-- CELLANEOUS
'6FFICE SUPPLIES
OPERATING SUPPLY
FUEL AND OIL
POSTAGE & SUPPLIES
BOOK;, PUBLICATIONS, ETC
VIENT ($750 OR MORE)
175,019
152,178
3,667
8,953
9,305
2,364
41,706
0
12,563
21
0
2,033
2,098
3,454
0
-0
-6,830
165,000
131,000
4,500
6,000
11000
3300
2 237
500
8,
n
1,500
1,750
2,700
3,100
400
7,000
400
1,000
101,115
155,635
55635
2,648
3,083
9�031
Als
1
T25,237
0
0
1-07,359
119
154
-1,936
411
400
-
5,860
39
5,830
200,163
119,364
4,000
4,000
27,761
500'
-2,j m
500
700
2,700
3,100
400
-7,000
400
--
35,163
-11,636
-500,
nnni
2,524
-1,000
-1,050
0
0
0
0
0
1,000
0
TOTAL SUPPLIES AND OTHER SERVICES
,191
�2�0
449,387
421,275
411,888
-37,499
TOTAL COST:
4731,7/ 12r.
3U1j1,qy6012
476,482
473,635
-28,327
Cost chan es included in above cost
;6j,
2200
ribution increased from
11.04 to 11. 15%.
2300 Health
Insurancl. Increase by 5.4% 1
2400&4500 Work
comp and Property/Casualty est. increase of 10%.
1300 Increasing
Hours worked for Part Time Employee (2 da s per month)
4609 S-i-
/-f. 'A.. - Elevator
3100
3400 Removed
,�000&4100 Reduc
arue Cost moved from 3400 to 3100 and increased by 5%; also increase Independent Insp Ly 5%
true cost; -increase Janitorial, Animal Control & Pest co trol by 5% -
)d based on Past Trends
,IT901 &4909 Reduc
�d based -on past Trends
Page 10
0
0
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: 14
it 1 18127/2007
PEd-Dale�
dited B, India Riedel
T7--
4Z
2005/2006
2006/2007
2006/2007
2007/2008
BUDGET
ACTUAL
BUDGET
ESTD4ATED
BUDGET
TO BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
54,329
58,811
58,811
61,378
2,567
1200
REGULAR SALARIES
704,318
749,085
754,206
810,205
61,120
1201
HOLIDAY PAY
775
880
304
- 880
0
1202
OFFICERS HOLIDAY PAY
19,061
24,048
24,048
25,068
1,020
1300
OTHER SALARY
3,775
11,238
12,345
19,059
7,821
1400
OVERTIME
4,194
2,168
7,642
4,500
2,332
1403
OFFICERS OVERTIME PAY
36,807
50,656
50,656
52,525
1,869
1501
AUXILIARY PAY
1,100
1,200
1,200
1,200
0
1510
LONGEVITY/SERVICE INCENTIVE
500
0
0
0
0
1520
OFFICERS LONGEVITYISERVICE
250
0
0
1530
INCENTIVE
0
0
1540
CAREER EDUCATION
11,020
12,000
10,815
12,000
0
2100
FICA
68,464
71,006
73,862
76,491
5,485
2200
RETIREMENT
305,211
296,176
280,400
245,570
-50,606
2300
LIFE AND HEALTH INSURANCE
150,935
149,318
150,878
157,381
8,063
-
2400
WORKERS CONDENSATION
17,848
46,801
46,801
49,340
2,539
TOTAL PERSONNEL COSTS:
1,378,587
1,473,387
1,471,968
1,515,597
42,210
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
15-062
21421
22,215
21421
0
--
4000
1 R AVI' f AND PER DIFM
8�294
8200
- Mo
1.000
-
41-00
C ONIM & FRFI(;Frr
13-S52
15.266
15.850
15 866
600
4300
UTtLITIES
12.257
12.000
11173
13.200
1,200
4400
REN't-AI-S AND LEASES
6.326
6,576
6,576
6�951
3751
4500
INSURANCE
50,798
68,256
68,256
75�082
6,826
4600
R&M VEHICLES
10,888
8,110
11,174
8.110
0
4609
R&M EQUIPMENT
6,086
10,700
4,064
8,000
-2,700
4700
PRINTING
2,658
2,500
271
2,000
-500
4901
EDUCATION -RESTRICTED
2,912
6,316
38
5,816
-500
4902
EDUCATION - NON-RFSTRICTED
2,658
6,500
1,870
6,000
-500
4909
MISCELLANEOUS
804
1,500
454
1,500
01
5100
OFFICE SUPPLIES
2,545
5,000
2,710
5,000
- 0
5101
DETECTIVE SUPPLIES
2,907
3,500
2,276
3,500
0
5102
INVESTIGATION FEES
121
2,500
355
2,000
�30-0
5200
OPERATING SUPPLY
9,958
13,850
13,937
13,850
0
5201
FUEL AND OIL
49,870
57,200
57,200
57,200
0
5202
OPERATING SUPPLIES (TIRES)
3,655
5,000
4,430
5,000
0
5203
UNIFORMS/PATCHES
11,982
10,275
10,841
10,275
0
5400
BOOKS, PUBLICATIONS, ETC
400
1,500
2,431
1,500
0
6400
EQUIPMENT ($750 OR MORE)
1,183
10,825
10,691
54,500
43,675
8300
PUBLIC SERVICE GRANT
0
0
TOTAL SUPPLIES AND OTHER SERVICES
214,916
276,995
254,012
323,971
46,976
TOTAL COST:
1,593,503
1,750,382
1,725,980
1,839,568
89,186
Cost changes included in above cost
1400
A a 2
Increase to $2500 based on trended additional hours used
2200
Retirement contribution was reduced from 16.86% to 13.26%.
2300
Health Insurance Increase by 5.4% 1
1300
Use of Part Time Sworn Officers @ $15.00 (3-4 person shift)
1400
Increased usage based on past trends, OTI
Work comp and Property/Casualty est. increase of 10%.
CAD System (7yrs Support), total cost $221,925, Financed for 5 years, $44.386 each year
Page 11
0
0
0
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
4
18127/2007
Edited lindia
Rie el
2005/2006
2006/2007
2006/2007
2007/2008
BUDGET I
ACTUAL
BUDGET
ESTIMATE
BUDGET
TO BUDGETI
PERSONNEL COST:
1100
EXECUTIVE SALARIES
51,140
54,966
54,966
57,298
2,332
1200
REGULAR SALARIES
494,119
508,547
536,369
592,888
84,341
1201
HOT IDAY PAY
15,568
21,209
19,265
21,272
64
1202
BATTALION CHEF
0-
0
0
1300
OTHER SALARY
10,198
25,000
18,705
25,000
0
1400
OVERTIME
24,399
25,500
17,130
21,567
-3,933
1401
OVERTIME PAY/ANNUAL & SICK
-
43,716
40,000
40,244
44,162
4,162
1402
DISPATCHER OVERTIME
5,486
9,756
9,756
1501
VOLUNTEER PAY
3,488
10,000
1,980
10,000
0
-
1510
LONGEVITY/SERVICE INCENTIVE
0
250
0
-250
1540
CAREER EDUCATION
600
600
600
600
2100
HCA
48,553
,6()o
1 751
51,751
52,965
59,010
2200
RETIREMENT
96,455
0 1
85,031
EM85 3
85,031
83,569
-1,4621
2300
LIFE AND HEALTH INSURANCE
75,581
85 275
85,275
84,898
95,359
10,0841
24W
7WORKERS COMPENSATION
31,876
55,086
55 086
55,086
309
64,309
9,223
0
TOTAL PERSONNEL COSTS:
895,693
963,214
972,724
1,084,790
1,084,790
121,576
M64
SUPPLIES AND OTHER SERVICES:
-
31POOPROFESSIONAL
')o
SERVICES
1,062
2,000
1,764
2,000
0
3102
-
PROF SERV (PHYS FOR SCBA)
1,588
4,000
1,503
4,000
0
3103
WELLNFSS PROGRAM
3,600
4,100
2,700
4,100
0
0
TRAVEL AND PER DIEM
43�2
6,500
2,487
6,000
-500
4 100
COMM� & FRFIGH 1"
10,140
10,000
9,341
10,000
------ 0
1;
4100
UTILITIES
1-1-124-
15 w
10161
13000
4400
RENTALS AN[) LEASES
1246
6,000
2,151
5.000
-1000
4500
INSURANCE
27,027
46,746
46,746
51,421
4,675
4600
R&M VEHICLES
9,449
12,000
8,731
12,000
4609
R&M EQUIPMENT
12,472
12,127
14,252
16,100
3,973
4700
1PRINTING
347
500
166
500
01
4901
EDUCATION
10,836
15,000
2,900
15,000
0
4902
PUBLJC EDUCATION & FIRE PREV.
1,257
1,500
495
1,500
4903
CODE ENFORCEMENT
9,283
15,()00
2,121
14,000
-1,00(
4905
TRAINING & MATERIALS
0
3,000
277
3,000
4909
MISCELLANEOUS
449
750
277
750
5100
OFFICE SUPPLIES
1,451
1,500
990
1,500
5200
OPERATING SUPPLY
7,733
7,500
5,323
7,500
01
5201
FUEL AND OIL
9,440
12,500
12,500
14,000
1,500
5202
OPERATING SUPPLIES (TIRES)
81
2,000
2,555
3,000
1,()00
5203
UNIFORMS/PATCHES
5,886
7,500
6,609
7,500
0
5400
BOOKS, PUBLICATIONS, ETC
2,530
3,500
1,083
3,500
6400
EQUIPMENT ($750 OR MORE)
16,444
27,000
14,500
18,900
-8,100
1
TOTAL SUPPLIES AND OTHER SERVICES:
147,977
216,223
149,566
214,271
-1,952
TOTAL COST:
1,043,6701
1,179,437
1,122,290
1,299,061
119,624
1
-
Cost changes included in above cost
A
Add_
50
1400
Separation of Dispatcher OT to Line Item 1402 as well as incrase based on need.
1402
Added Line ftem 0 $4000. And increased to $7,500 based on trend and hours needed
2200
Retirement Gontribution was reduced from 5.94% to 3.47%
2300
Health Insurance Increase by 5.4% 1
Work �omp and Property/Casualty est. increase of 10%,
Increase Maintence Cost of Equpment based on past trends an estimates
Decrease based on past cost and Trend.
Equip Ladder Truck, Air Bottles,
Page 12
0
0
0
GENERAL FUND EXPENSE LINE ITEM
DETAIL BY DEPARTMENT
Worksheet #:
4
Ed d ate:
WjIndia
B12
Riedel
2005/2006
2006/2007
200612007
2007nm8
BUDGET
ACTUAL
BUDGET
-TS-TImATE
PLOPOSED
YO BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
103,941
119,536
119,563
124,605
5,069
1200
REGULAR SALARIES
218,164
233,565
234,374
243,470
9,905
1400
OVERTIME
3,314
5,000
3,541
5,000
0
1510
LONGEVITY/SERVICE INCENTIVE
0
500
1,000
- 1,000
2100
FICA
23,330
26,736
25,749
28,616
1,880
2200
RETIREMENT
35,105
38,835
38,835
41,151
2,316
-
2300 ILIFE
AND HEALTH INSURANCE
52,203
51,202
52,080
54,892
3,690
-
2400 IWORKERS
COMPENSATION
32,305
32,987
32,987
36,275
3,288
TOTAL PERSONNEL COSTS:
468,362
507,861
507,629
535,009
27,148
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
0
30,000
15,145
15,000
-15,000
3400
OTIRER CONTRACTUAL SERVICES
50,750
63,000
63,000
18,226
-44,774
3401
GARBAGE COLLECTION FEE
306,664
306,580
332,493
356,220
49,640
4000
TRAVEL AND PER DIEM
501
2,500
131
2,500
0
4100
COMM. & FREIGHT
4,354
6,500
4,274
6,500
0
4300
UTILITIES
87,982
100,000
91,953
24,062
-75,938
4400
kEJVFALS AND LEASES
10,000
0
-10,000
4500
fNSURANCE
34,453
49,048
49�048
53,953
4,905
4600
R&M VEHICLES
2,423
8,000
4.285
5,000
-3,000
4609
R&M BUILDING & EQtJlPN1[-N 1
17�825
11.550
11.808
11,550
0
4901
E5UCATION
0
1,000
2,100
1,000
0
4909
MISCELLANEOUS
355
1,5001
84
1,500
0
5100
OFFICE SUPPLIES
338
500
348
500
0
5200
OPERATING SUPPLY
529
7,000
889
5,000
-2,000
5201
FUEL AND OIL
22,594
24,000
24,000
24,000
0
5202
OPERATING SUPPLIES (TIR.ES)
2,043
2,000
0
2,000
0
5203
UNIFORMS
3,049
3,630
4,857
5,500
1,870
5204
DUMPING FEES
96
3,000
237
3,000
0
5205
MOSQUITO SPRAYING
2,007
5,000
58
0
-5,000
5300
ROAD MATERIALS/SUPPLIES
18,116
25,000
33,301
4,500
-20,500
5400
BOOKS, PUBLICATIONS, ETC
518
500
324
500
0
6300
IMPROVEMENTS
0
103,000
62,675
150,000
47,000
6400
EQUIPMENT ($750 OR MORE)
0
0
0
0
TOTAL SUPPLIES AND OTHER SERVICES:
554,597
763,308
701,010
690,511
-72,797
TOTAL COST:
1,022,959
1,271,169
1,208,639
1,225,520
-45,649
1
Cost changes included in above cost
Retirement contribution increased from 11.04% to 11.15%.
2200
2300
Health Insurance Increase by 5.40% 1 1
2400&4500
Work comp and Property/Casualty est. increase of 10%.
3100&4400
Reduced based on past Trends
4600&5200
Reduced based on past Trends
5300
Reduced based on past Trends
5203
Increased cost based on Trend and increased vendor cost
5205&5300
Combined Line Item 5205 with 5300 as separate Line I em not needed
3401
Increased cost based on contract I
I
3400
Cost Allocated in Public Facilities Fund $44,774
4300
Cost Allocated in Public Facilities Fund $75,938
1 5300
lCost Allocated in Public Facilities Fund $26,096
1 6300
[Commerce Park Lakes I
Page 13
0
0
PUBLIC FACILITIES FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2005/2006
2006/2007
2006/2007
2007/2008
ACTUAL
Budget
ESTE%IATE
PROPOSED
FN BEG][NNING FUND BALANCE
$ 1,083,799
$
1,594,402
$
1,207,868
$
1,076,673
REVENUES
301-312.4100
LOCAL OPTION GAS TAX
$ 486,744
$
500,600
$
500,600
$
435,150
301-312.4200
LOCAL ALTER, FUEL USER FEE
$ -
$
-
$
-
$
198,036
301-335.1220
SRS EIGHT CENT MOTOR FUEL
$ 77,277
$
67,500
$
75,108
$
64,125
301-335.4100
MOTOR FUEL TAX REBATE
$ 2,327
$
1,500
$
1,500
$
1,500
301-361.1000
INTEREST EARNINGS
$ 38,909
$
20,000
$
28,032
$
20,000
301-369.1000
MISCELLANEOUS
$ -
REVENUE
$ 605,257
$
589,600
$
605,240
$
718,811
iTOTAL
EXPENDITURES
301-549.3100
PUBLIC FAC.-PROFESSIONAL SER.
$
-
$
-
$
100,000
301-549-3400
PUBLIC FAC. CONTRACTUAL SERVICES
$
44,774
301-549-4300
PUBLIC FAC. UTILITIES
$
78,000
301-549-5300
PUBLIC FAC. ROAD & MATERIALS
S
26,096
301-549-6300
PUBLIC FAC. IMPROVEMENTS
S 110.284
S
600,000
S
204,933
$
1,048,685
301-549.6302
[PUBLIC FAC. BEAUTIFICATION
S 5837
S
5,000
S
4,886
S
10,000
301-549.6400
PUBLIC FAC. MACHINERY & EQULP
S 45,067
$
90,000
S
50,000
S
150,000
TOTAL EXPENDITURES
$ 481,188
$
695,000
$
259,819
$
1,457,555
REVENUES LESS EXPENSES
$ 124,069
$
(105,400)
$
345,421
$
(738,744)
301-549.9100
TRANSFER OUT TO GENERAL FUND
$ -
$
-
F[Y ENDING FUND BALANCE
$ 1,207,868
$
1,489,002
$
1,076,673
$
Cost changes and Proposed Projects included in above cost
301-312.4200
Newly approved .05 Local Option Gas Tax, (8 Months of Revenue)
301-549-3400
Street Sweeping/Mowing of Right of Ways, etc
301-549-4300
Road way Street Lighting
301-549-5300
Road Repairs and Materials for same
301-549.3100
Professional Services/Road Engineer, etc for Projects
301-549-6300
Right of Way Drainage, Asphalt/Paving Project, Curb/Gutter/Sidewalk Projec Traffic Siggnal NW th
301-549.6400
Replacement Dump Trucks
Transfer Out
Personnel Cost for Road and Right of Way Maintenance
I
f
Page 14
0
0
CDBG FUND CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
1
2005/2006
2006/2007
2006/2007
2007/2008
ACTUAL
BUDGET
ESTIMATE
PROPOSED
FN BEGINNING FUND BALANCE
$
$ 6,481
$ 6,481
REVENUES
302-331.3200
CDBG GRANT (STATE)
$ 42,994
$ -
$ -
$
302-331.3900
CDBGGRANTE-10
$ 49,476
$ 595,000
$ 600,000
302-381.0000
TRANSFER IN -GENERAL FUND RESERVES
$ 6,956
TOTAL REVENUES
$ 99,426
$ 595,000
$ 600,000
$
EXPENDITURES
302-2552.3100
PROFESSIONAL SERVICES
1,624
0
0
0
302-2552.4609
COMMERCIAL BUILDING REHAB
27,579
- 0
0
0
302-2552.4909
MISCELLANEOUS
0
0
0
0
302-2552.6300
SIDEWALKS & PEDESTRL4,N MALLS
14,260
0
0
0
102-2652-3100
PROFESSIONAL SERVICES E- 10
]?,476
43,000
48,000
302-2652.1400
ENGINEE,RING SERVICES E- 10
17,001
71,478
71,478
302-2652.6302
SEWER LINES CDBG E-10
0
132,900
132,900
302-2652.6304
WATER FAC[LFFIES E-10
0
16,950
16,950
302-2652.6306
. STREET IMPROVEMENTS
0
330,672
330,672
-
TOTAL EXPENDITURES
92,940
595,000
600,000
0
REVENUES LESS EXPENSES
6,486
0
0
0
302.9200
IDUE TO GENERAL FUND
265,321
-
6,481
FfY ENDING FUND BALANCE
$ 6,486
$ 6,481
$
Page 15
0
0
CAPITOL PROJ IMPROVEMENTS - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2005/2006
2006/2007
2006/2007
200712008
ACTUAL
BUDGET
ESTIMATED
PROPOSED
FfY BEGINNING FUND BALANCE
$
$ 652,099
REVENUES
303-341.0000
ADMINISTRATION COST FOR IMPACT FEES
$
$
$ 102
$ 4,235
303-361.1000
INTEREST EARNINGS
$
$
$ -
$
303-363.2201
LAW ENFORCEMENT IMPACT FEES
$
$
$
$ 5,629
303-363.2202
FIRE PROTECTION IMPACT FEES
$
$
$
$ 8,830
303-363.2400
TRANSPORTATION IMPACT FEES
$
$
$
$ 18,579
I TOTAL REVENUE
$
$
$ 102
$ 37,273
EXPENDITURES
303-0521-6400
LAW ENE CAPITOL PROJECTS
$
$ -
$
303-0522-6400
FIRE PROTECTION CAPITOL PROJECTS
$
$
$
303-0541-6300
TRANSPORTATION IMPROVEMENTS
$
$
$
303-0541-6400
TRANSPORTATION CAPITOL PROJECTS
$
$ -- -
0
TOTAL EXPENDITURFS
$
$
$ -
$
304-381.000
TRANSFER OUTTO GENERAL FUND (ADM COST)
$
s
$ 102
$ 4,235
TRANSFER IN FROM OTHER FUNDS
$ 652,099
$
F[Y ENDING FUND BALANCE
$
$ 652,099
$ 685,137
Page 16
0
0
0
CAPITOL PROJ-VEHICLES - CITY OF OKEECHOBEE
RECAMULATION - REVENUE AND EXPENSES
2005/2006
2006/2007
2006/2007
2007/2008
ACTUAL
BUDGET
ESTMATE
PROPOSED
F/Y BEGINNING FUND BALANCE
$ -
$ 10,390
$ 5,862
REVENUES
304-383.0000
CAMOL LEASE PROCEEDS
$ 455,592
$ 455,592
464161
$ 468,803
304-364.1000
DISPOSITION OF FIXED ASSETS
$ 441,500
$ 441,500
446250
$ 441,500
304-361.1000
INTEREST EARNINGS
$ -
$ 36
$ 16
$ -
TOTAL REVENUE
$ 897,092
$ 897,128
$ 910,427
$ 910,303
EXPENDITURES
304-584.4600
VEHICLE DECALS & INSTALLATION
0
0
0
304-584.4909
MISCELLANEOUS
848
0
896
900
304-584.6400
VEHICLE & EQUIPMENT PURCHASE
493,286
878,743
$ 513,306
517,492
304-584.7100
PRINCIPAL
442,812
55,374
$ 455,559
455,000
304-584.7200
INTEREST
18,968
18,969
17,194
18,969
TOTAL EXPENDITURES
955,914
953,086
986,955
992,161
304-381-000
TRANSFER fN FROM GENERAL FUND
s 72,000
S 72,000
S 81,000
s 78,000
FfY ENDING FUND BALANCE
13,178
$ 16,042
16,862
19804
Page 17
0
0
LAW ENFORCEMENT SPECIAL FUND - CITY OF OKEECHOBEE
PXCAPrrULATlON - REVENUE AND EXPENSES
2005/2006
2006/2007
2006/2007
2007/2008
ACTTJAL
BUDGET
ESTIMATE
PROPOSED
E(Y BEGINNING FUND BALANCE
$ 7,034
$ 4,577
$ 4,183
$ 2,706
REVENUES
601-351.1000
ADMINISTRATIVE FEES
$ -
$ -
$ -
$
601-351.2000
CONFISCATED PROPERTY
601-361.1000
INTEREST EARNINGS
$ 54
$ 7
$ 1
$ 1
601-369-1000
Misc.
$ 2,594
TOTAL REVENUE
$ 54
$ 7
$ 2,595
$ 1
EXPENDITd7MS
601-529.4909
LAW ENE SPECL4J- MISC.
0
0
0
2,707
601-549.6300
LAW ENE SPECLALL IMPROVEMENT
1,923
4,584
153
601-549.6400
LAW FNF. SPECIAL MACH & EQUIP (Ecurnb)
588
0
3,919
TOTAL EXPENDITURES
2,511
4,584
4,072
2,707
WY ENDtNG BALANCES
4,577
$ 2,706
169- 1000
Remaining Funds have a very restrictive use
601-5 �9 4W)
Dru, Education Materials
Page 18
City of OkeechCO006-2007 Salary Step Plan
Position
1
2
3
4
5
6
7
8
9
10
11
12
City Administrator (1)
$ 72,583.74
$ 73,672.49
$74,777.58
$ 75,899.25
$ 77,037.73
$ 78,193.30
$ 79,366.20
$80,556.69
$ 81,765.04
$ 82,991.52
$ 84,236.39
$ 85,499.94
Executive Secretary (1)
$ 29,377.39
$ 29,818.05
$30,265.32
$ 30,719.30
$ 31,180,09
$ 31,647.79
$ 32,122.51
$32,604.34
$ 33,093.41
$ 33,589.81
$ 34,093.66
$ 34,605,06
Account Supervisor (1)
$ 34,766.50
$ 35,287.99 .
$35,817.31
$36,354.57
$ 36,899.89
$37,453.39
$38,015.19
$38,585.42
39,164.20
$ 39,751.66
$ 40,347.94
$ 40,953.16
Admin Sect/Occ License (1)
$ 29,377.39
$ 29,818.05
$30,265.32
$ 30,719.30
$ 31,180.09
$31,647.79
$32,122.51
$32,604.34 1
$ 33,093.41
$ 33,589.81
$ 34.093.66 1
$ 34,605.06
Account Clerk (1)
$ 29,377.39
$ 29,818.05
$30,265.32
$30,719.30
$ 31,18009
$31,647.79
$32,122.51
$32,604.34
$ 33,093.41
$ 33,589.81
$ 34,093.66
$ 34,605.06
Administrative Secretary (1)
$ 28,750.20
$ 29,181.45
$29,619.17
$ 30,063.46
$ 30,514.41
$ 30,972A3
$ 31,436.71
$31,908.26
$ 32,386.88
$ 32,872.69
$ 33,365.78
$ 33,866.26
General Svcs Coordinator (1)
$ 31,431.39
$ 31,002;86
$32,381.40
$ 3E2,867.12
$ 33,360.13
$ 33,860.53
$ 34,368.44
$34,883.96
$ 35,407.22
$ 35,938.33
$ 36,477.41
$ 37,024.57
Sec Recipt Office Asst (1)
$ 13,607.75
$ 13,811.87
$ 13,250.00
$ 13,250.00
$ 13,25&00
$ 13,250.00
$ 13,250.00
$ 13:250.00
$ 13,250.00
$ 13,250.00
$ 13,448.75
$ 13,650.48
City Clerk Personnel (1)
$ 44,442.99
$ 45,109.64
$45,786.28
$ 46,473.08
$ 47,170.17
$ 47,877.73
$ 48,595.89
$49,324.83
$ 50,064.70
$ 50,815.67
$ 51,577.91
$ 52,351.58
Deputy City Clerk (1)
$ 29,377.39
$ 29,818.05
$30,265.32
$ 30,719.30
$ 31,180,09
$ 31,647.79
$ 32,122.51
$32,604.34
33,093.41
1 $ 33,589.81
$ 34,093.66
$ 34,605.06 1
Chief of Police (1)
$ 54,486.33
$ 55,303.63
$56,133.18
56,975.18
$ 57,829.81
$ 58,697.26
$ 59,577.72
$,60,471,38
$ 61,378.45
$ 62,299.13
$ 63,233.62
$ 64,182.
Police Major (1)
$ 47,699.65
$ 48,415.15
$ 49,141.37...149,878.49
$ 50,626.67
$ 51,386.07
$ 52,156.86
$52,939.22
$ 53,733.30
$ 54,539.30
$ 55,357.39
$ 56,187.75
Police Lieutenant(l)
$ 41,787.49
$ 42,414.30
$43,050.52
$43,696.27
$ 44,351 72
$ 45,016.99
$45,692.25
$46,377.63
$ 47,073.30
$ 47,779.40
$ 48,496.09
$ 49,223.53
Police Serqeant (4)
$ 39,420.73
$ 40,012.04
$ 40,61122,
$ 41,221.40
$ 41,839.72
$ 42,467.32
$ 43,104�33,
$43,750.89
$ 44,407.16
$ 45,073.26
$ 45,749.36
$ 46,435.60
Police Detective (3)
$ 36,909.61
$ 37,463,25
1 $38,025.20
$ 38,595.58
$ 39,174�51
1 $ 39,762.13
$ 40�358.56�
$ 40,963.94�
$ 41,578.40
$ 42.'=14 08
$ 42,835.11
$ 43,477.64
Police Officer Certified (10)
$ 35,026.84
$ 35,552.24
$� 36,085�53
$ 36i626.81
$ 37,176.21
1 $ 37,733,86
$ 38,299.86
$ 38,874;36
$ 39,457.48
$ 40,049.34
$ 40,650.08
$ 41,259.83
Police Svcs Coordinator (1)
$ 29,100.84
$ 29,537.35
$29,980.41
$30,430.11
$ 30,886.57
$ 31,349.86
$31,820.11
$32,297.41
1 $ 32,781.88
$ 33,273.60
$ 33,772.71
$ 34,279.30
Police Records Clerk (1)
$ 27,494.64
$ 27,907.06
$28,325.66
$28,750.55
$ 29,181.81
$ 29,619.53
$30,063.83
$30,514.78
$ 30,972.51
$ 31,437.09
$ 31,908.65
$ 32,387.28
Police / Fire Dispatcher (4)
$ 27,494.64
$ 27,907.06
$ 29,325Z6
$:28,750.55
$ 29,181.81
$29,619.53
$30,063.83
$30,514.78
$ 30,972.51
$ 31,437.09
$ 31,908.65
$ 32,387.28
Fire Chief / Code Officer (1)
$ 53,984.58
$ 54,794.35
$55,616.27
$56,460.51
$ 57,297 27
$ 58,156.73
$ 59,029.08
$59,914.52
$ 60,813.23
$ 61,725.43
$ 62,651.31
$ 63,591.08
Fire Assistant Chief (1)
$ 44,221.90
$ 44,885.23
$45,558.51
$46,241.89
1 $ 46,935�51
$ 47,639.55
$ 48,354.14
$49,079.45
$ 49,815.64
$ 50,562.88
$ 51,321.32
$ 52,091.14
City Engineer (1)
$ 63,766.99
$ 64,723. 5-_$
65,694.35
$64,926.75
$ 65,900�65
$ 66,889.16
$67,892,50
$68,910.89
$ 69,944.55
$ 70,993.72
1 $ 72,058.62
$ 73,139.50
Public Works Director (1)
$ 51,131.44
$ 51,898.42
$52,676.89
$ 53,467.05
$ 54,26905
$ 55,083.00
$ 55,909.33
$56,747.97
$ 57,599.19
$ 58,463.18
$ 59,340.13
$ 60,230.23
Maintenance Foreman (1)
$ 36,909.61
$ 37,463.25
$38,025.20
$ 38,595.58
$ 39,174.51
$ 39,762.13
$40,358.56
$40,963.94
$ 41,578.40
$ 42,202.08
$ 42,835.11
$,43;477.64
Equipment Mechanic (1)
$ 36,2 2.40
$ 36,826.64
$37,379.04
$ 38,508.82
$ 39,086.45
$39,672.75
$40,267.84
' $ 40,871.85
$ 41,484.93
$ 42,107.21
$ 42,738.81
Maintenance Operator (5)
$ 28,750.20
$ 29,181.45
��$ 20,619jT
$,30;06146
$ 30,514.41
$ 30,972.13
$31,436.71
$31,908.26
$ 32,386.88
$� 32;872,69�
$ 33,365.78
$ 33,866.26
Union Members Step Plan
$
$ -
$
Fire Assistant Chief (1)
$ 44,221.90
$ 43,705.19
$ 44,360.77
$ 45;026.18
1 $ 45,701.57
1 $ 46,387.10
$47,082.90
$47,789.15
$ 48,505.98
1 $ 49,233.57
$ 49,972.08
$ 50,721.66
Fire Lieutenant (2)
$ 38,165.17
$ 37,719.23
$38,285.02
$38,859.29
$ 39,442.18
$ 40,033.81
1 $40,634.32
,,$ 41 943,33,
$ 41,862.49
1 $ 42,490.43
$ 43,127.79
$ 43,774.70
Firefighter / EMT (8)
$ 33,771.28
$ 33,376.68
$ 33,877.334
$ 34,385.49
$ 34,901.27
$35,424.79
1 $35,956.17
$36,495.51
1 $ 37,042.94
1 $ 37,598.58
$ 38,162.56
$ 38,735.0
EMPLOYEES NOT INCLUDED IN STEP PAY PLAN:
MAYOR (1)
$
6,500.00 ANNUALLY
$200 PER MONTH EXPENSE REIMBURSEMENT
Council Members (4)
$
5,000.00 ANNUALLY
$150 PER MONTH EXPENSE REIMBURSEMENT
City Attorney (1)
$
40,000.00 ANNUALLY
CONTRACT EMPLOYEE, SALARY SET EACH BUDGET YEAR
Part Time School Crossing Guard (1)
$
12.22 HOURLY
Part Time Secretary/Receptionist (1)
$
10.50 HOURLY
Part Time Office Assistant (1)
$
110.00 HOURLY
Part Time Code Field Rep. With 2 Cert.
$
11.50 HOURLY
PLUS MILLAGE REIMBURSEMENT
Part Time Code Field Rep.
$
10.69 HOURLY
PLUS MILLAGE REIMBURSEMENT
Part Time Code Field Rep. receive an add1
$.75 per hour per certification level received up to 3 certifications
*PROBATIONARY PAY IS $1,000 LESS THAN THE ANNUAL SALARY EXCEPT DEPARTMENT HEADS
Step Plan Based on 2.7% CPI
PROPOSED SALARIES 2007/2008
BASE COST
0
0
0
Position NamelFULL TIME
CITY ADMINISTRATOR
EXECUTIVE SECRETARY
CITY CLERK/PERSONNEL
DEPUTY CITY CLERK
GENERAL SVCS COORDINATOR
ADMIN SECT/OCC LICENSE
ACCOUNT SUPERVISOR
ACCOUNTCLERK
FIRE CHIEF/CODE OFFICER
ADMINISTRATIVE SECRETARY
DISPATCHER
DISPATCHER
DISPATCHER
DISPATCHER
POLICE SERGEANT
POLICE SERGEANT
POLICE SERGEANT
POLICE OFFITASK FORCE
POLICE MAJOR
POLICE LIEUTENANT
-
Pres�Sala�
$ 72,811.66
$ 30,360.35
$ 48,028.07
$ 29,911.68
$ -- 29,034.12
$ :�q—,469.64
$ 34,360.27
$ 29,034.13
$ 54,966.42
$ 30,157.87
$ 27,994.69
$ 27,173.38
$ 27,173.38
$ 27,994.69
$ 40,739.76
$ 40,739.76
$ 39,544.52
$ 34,617.57
$ 48,567.18
$ 44,490.99
--§a—laries at the
1.5% Step
$ 73,903.83
$ 30,815.76
$ 48,748.49
$ 30,360.36
$ 29,469.63
$ 29,911.68
$ 34,875.67
$ 29,469.64
$ 55,790.92
$ 30,610.24
$ 28,414.61
$ 27,580.98
$ 27,580.98
$ 28,414.61
$ 41,350.86
$ 41,350.86
$ 40,137.69
$ 35,136.83
$ 49,295.69
$ 45,158.35
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2%
75,381.91
31,432.07
49,723.46
30,967.56
30,059.02
30,509.92
35,573.19
30,059.03
56,906-73
31,222.44
28,982.90
28,132.60
28,132.60
28,982.90
42,177.87
42,177.87
40,940-44
35,839.57
50,281.60
46,061.52
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2.7% CPI
75,899.24
31,647.78
50,064-70
31,180.08
30,265.31
30,719.30
35,817.32
30,265.32
57,297.27
31,436.71
29,181-80
28,325.67
28,325.67
29,181.80
42,467.33
42,467.33
41,221.41
36,085.53
50,626.67
46,377.63
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
3%
76,120.95
31,740.23
50,210.95
31,271.17
30,353.72
30,809.04
35,921.94
30,353.73
57,464.64
31,528.55
29,267.05
28,408.41
28,408.41
29,267.05
42,591.38
42,591.38
41,341.82
36,190.94
50,774.56
46,513.11
$
$
$
$
$
$
$
$
$
$
$
$
T
$
$
$
$
$
$
$
4%
76,859.99
32,048.39
50,698.43
31,574.77
30,648.42
31,108.15
36,270.70
30,648-43
58,022.55
31,834.65
29,551.19
28,684.22
28,684.22
29,551.19
43,004.89
4-3,004.89
41,743.20
36,542.31
51,267.52
46,964.69
POLICE CHIEF
COORDINATOR POLICE SERVICES
$
$
58,881.59
32,398.83
$
$
59,764-81
32,884.81
$
$
60,960.11
33,542.51
$
$
61,378.46
33,772.70
$
$
61,557.76
33,871-36
$
$
62,155.41
34,200.20
C RECORDS CLERK
$
27,994.69
$
28,414.61
$ -
28,982.90
$
29,181.80
$
29,267.05
$
29,551.19
POLICE SERGEANT
$
38,960.12
$
39,544.52
$
40,335.41
$
40,612.22
$
40,730.86
$
41,126.30
POLICE OFFICER
$
35,136.83
$
35,663.88
$
36,377.16
$
36,626.81
$
36,733.80
$
37,090.44
POLICE OFFICER
$
34,617.58
$
35,136.84
$
35,839.58
$
36,085.54
$
36,190.95
$
36,542.32
POLICE OFFICER
$
35,136.83
$
35,663.88
$
36,377.16
$
36,626.81
$
36,733.80
$
37,090.44
POLICE OFFICER
$
35,663.89
$
36,198.85
$
36,922.83
$
37,176.22
$
37,284.81
$
37,646.80
POLICE OFFICER
$
34,617.57
$
35,136.83
$
35,839.57
$
36,085.53
$
36,190.94
$
36,542.31
POLICE OFFICER
$
34,617.57
$
35,136.83
$
35,839.57
$
36,085.53
$
36,190.94
$
36,542.31
POLICE OFFICER
$
34,617.57
$
35,136.83
$
35,839.57
$
36,085.53
$
36,190.94
$
36,542.31
POLICE OFFICER
$
35,136-83
$
35,663.88
$
36,377-16
$
36,626-81
$
36,733-80
$
37,090.44
POLICE OFFICER
S
34,617-58
$
35,136.84
$
35,839.58
S
36,085-54
$
36,190-95
$
36,542�32
POLICE DETECTIVE
S
41,092.58
41,708.97
$
42,543 � 15
$
42,835.11
$
42,960-24
$
43,377.33
POLICE DETECTIVE
$
39,886-99
-$
$
40,485.29
$
41,295M
$
41,578,40
$
41,699.85
$
42,104.71
POLICE DETECTIVE
$
39,297.53
$
39,886.99
$
40,684.73
$
40,963.94
$
41,083.60
$
41,482-47
FIREFIGHTER/EMT
$
33,376.68
$
33,877.33
$
34,554-88
$
34,792.02
$
34,893.65
$
35,232.42
FIREFIGHTER/EMT
$
53,376.68
$
33,877.33
$
34,554.88
$
34,792.02
$
34,893.65
$
35,232.42
FIREFIGHTER/EMT
$
34,901.27
$
35,424.79
$
36,133.28
$
36,381.26
$
36,487.53
$
36,841.78
FIREFIGHTER/EMT
$
33,376.68
$
33,877.33
$
34,554.88
$
34,792.02
$
34,893.65
$
35,232.42
FIREFIGHTER/EMT
$
36,495.51
$
37,042.94
$
37,783.80
$
38,043.10
$
38,154.23
$
38,524.66
FIREFIGHTER/EMT
$
33,376.68
$
33,877.33
$
34,554.88
$
34,792.02
$
34,893.65
$
35,232.42
FIREFIGHTERIEMT
$
33,376.68
$
33,877.33
$
34,554.88
$
34,792.02
$
34,893.65
$
35,232.42
FIREFIGHTER/EMT
$
33,877.33
$
34,385.49
$
35,073.20
$
35,313.90
$
35,417.05
$
35,760.91
FIRE LIEUTENANT
$
41,243.83
$
41,862.49
$
42,699.74
$
42,992.77
$
43,118.36
$
43,536.99
FIRE LIEUTENANT
$
38,859.29
$
39,442.18
$
40,231.02
$
40,507.12
$
40,625.44
$
41,019.87
ASST FIRE CHIEF
$
45,026.17
$
45,701.56
$
46,615.59
$
46,935.50
$
47,072.61
$
47,529.63
CITY ENGINEER
$
65,900.65
$
66,889.16
$
68,226.94
$
68,695.17
$
68,895.83
$
69,564.73
PUBLIC WORKS DIRECTOR
$
53,634.95
$
54,439.47
$
55,528.26
$
55,909.34
$
56,072.66
$
56,617.05
EQUIPMENT MECHANIC
$
40,394.29
$
41,000.20
$
41,820.21
$
42,107.21
$
42,230.21
$
42,640.21
MAINTENANCE OPERATOR
$
29,712.19
$
30,157.87
$
30,761.03
$
30,972.14
$
31,062.61
$
31,364.19
MAINTENANCE OPERATOR
$
29,273.09
$
29,712.19
$
30,306.43
$
30,514.42
$
30,603.55
$-
30,900.67
MAINTENANCE FOREMAN
$
42,334.59
$
42,969.61
$
43,829.00
$
44,129.79
$
44,258.70
$
44,688.39
MAINTENANCE OPERATOR
$
30,157.87
$
30,610.24
$
31,222.44
$
31,436.71
$
31,528.55
$
31,834.65
MAINTENANCE OPERATOR
$
30,157.87
$
30,610.24
$
31,222.44
$
31,436.71
$
31,528.55
$
31,834.65
MAINTENANCE OPERATOR
$
31,535.44
$
32,008.47
$
32,648.64
$
32,872.70
$
32,968.73
$
33,288.81
TOTAL BASE SALARY 09/30/06
$ 2,090,232.45
$ 2,121,585.94
$ 2,164,017.66
$
2:1:7�8,868-76�$
2,185,233.51
1 $ 2,206,449.37
1 $
42,431.72
$
57,282.82
1 $
63,647.581
$
84,863.441
Z's
ADUL COST FULL TIME EMPLOYEES
2*/o INCREASE
2.r/o INCREASE
MINCREASE
4%INCREASE
SALARIES
$ 42,431.72
$ 57,282.82
$ 63,647.58
$ 84,863.44 -
RETIREMENT ON BASE
$ 4,297.84
$ 5,802.07
$ 6,446.75
$ 8,595.67
.FICA 7.65%
$ 3,246.03
$ 4,382.14
$ 4,869.04
6,492.05
IWORKERS COMP COST
$ 254.59
$ 343.70
$ 381.89
$ 509-181
1 ADD-L COST TOTALS
1
$ 50,230.18
, $ 67,810.72
S 7 5. -2 4 _5 9 R
$ 100,460.34 1
Incfuded 2.7% CPI in Presented Budget
0
City of Okeechobee
Provided by: Finance Dept, India
Date Provided: 08/20/2007
Part -Time Personnel of Law Enforcement Dept.
Position
Budgeted
Dollars
Hourly Rate
Budgeted
Hours
10 Hour Days
PT Dispatcher
$ 5,660.00
$ 10.00
566.00
57
PT Certified Police Officer
$ 14,340.00
$ 10.00
1,434.00
143
Position
Budgeted
Dollars
Hourly Rate
Budgeted
Hours
10 Hour Days
PT Dispatcher
$ 5,660.00
$ 10.00
566.00
57
PT Certified Police Officer
$ 14,340.00
$ 15.00
956.00
96
Cost Difference (Certified Police
Officer)
Hourly Rate
Number of
Annualized
Hours
Hourly Rate
Annual Cost
Additional
Employer
Cost
Total
Annualized
Cost
$ 10.00
956
$ 10.00
$ 9,560.00
$ 731.34
$
$ 15.00
956
$ 15.00
$ 14,340.00
$ 1,097.01
$ 15,437.01
Cost Difference
$ 4,780.00
$ 365.67
$ 5,145.67
Included in Presented Budget
For August 21, 2007 Council Meeting Fire Department'two in/two out' implementation
TO: City Council
FR: City Administrator
RE Fire Dept Analysis of adding an employee to accommodate the 2 in/2 out
Currently the Fire Dept has three 24 hour shifts, two of which have 4 firemen and one of which has 3 firemen
The addition of one additional fireman would give the shifts an equal number of 4 firemen and implement the 2in/2out
Recently it has been brought to our attention that Homeland Security has made a grant program available to assist in
adding personnel in Safety oriented departments
Staff has attempted to demonstrate below a cost approach assuming successful grant application
City of Okeechobee
Provided by: Finance Dept, India
Date Provided: 09/06/07 as amended
Year #I
Year #2
Year #3
Year #4
Year #5
Year #6
Description
FY 2008 at
Base Salary
1.5%
Salary/5 %
Other
1.5%
Salary/5%
Other
1.5%
Salary/5 %
Other
1.5%
Salary/5 %
Other
1.5%
Salary/5 %
Other
Step I Base Salary EMT/Firefighter
$
33,771.28
$
34,277.85
$
34,792.02
$
35,313.90
$
35,843.61
$
36,381.26
FICA
$
2,583.50
$
2,622.26
$
2,661.59
$
2,701.51
$
2,742.04
$
2,783.17
Health/Life Premiums
$
5,876.40
$
6,170.22
$
6,478.73
$
6,802.67
$
7,142.80
$
7,499.94
Worker Compensation
$
3,714.00
$
3,899.70
S
4,094.69
$
4,299.42
$
4,514.39
$ '
4,740.11
Retirement Contribution
$
1,172.00
$
1,230.60
S
1,292.13
$
1,356.74
$
1,424.57
$
1,495.80
(Does not include benefit cost of Annual/Sick
Leave, & Personal Days as well as Overtime)
$
47,117.18
$
48,200.62
$
49,319.15
$
50,474.23
$
51,667.41
$
52,900.28
Grant Contribution (90/80/50/30/10%)
$
39,062.86
$
31,010.65
S
22,612.23
$
12,739.25
$
-
$
-
Employer cost, assuming no grant
reimbursement of fringe costs
and est an annual 5 % incr in costs
I $
8,054.32
, $
17,189.98,
$
26,706.92
$
37,734.98
. $
51,667.41
$
52,900.28
Included in Presented Budget
For August 21, 2007 Council Meeting
TO: City Council
FR: City Administrator
RE: Amending the General Services Coordinator's Salary
0
General Service Coordinator's Salary Adjustment
Increase base wage from $28,605.05 to $30,605.05
Currently the General Services Coordinator is being paid at the same rate as those that have no supervisory responsibility
This position is responsible for the day to day operation of the Building Dept and as such coordinates the Part time help,
the Building Official, and acts as secty to two Boards, the Tech Review Comm and the Planning Board.
In my opinion, and I am suggesting herein, the position should be paid at a higher rate then is currently being paid
City of Okeechobee
Provided by: Finance Dept, India
Date Provided: 08/20/2007
Position
FY 2008
Increase Cost
General Services Co-ordinator
$
29,034.12
$
2,000.00
FICA
$
2,221.10
$
153.00
lRetirement
$
3,237.29
$
223.00
1 totals
$
34,492.51
$
2,376.00
assurrintions:
FY 2008
w/2.7%
Increase Cost
$
29,818.04
$
2,000.00
$
2,281.08
$
153.00
$
3,324.71
$
223.00
$
35,423.83
$
2,376.00
Included in Presented Budget
For August 21, 2007 Council Meeting Fire Department - Addition of Stipends
TO: City Council
FR: City Administrator
As part of the Fire Union negotiations there are a series of issues left unresolved and Stipends are a part of that.
I am attaching Chief Smith's Memo to this spreadsheet for supporting documentation. The Chief and I agree on the introduction
of stipends, however, I would offer the following as an alternative monthly amount:
City of Okeechobee
Provided by: Finance Dept, India
Date Provided: 08/20/2007
Schedule of possible Stipends/Fire Department Personnel
Certification Type
Per Month
Total
Employees
To Be
Qualified
Cost per
Month
Annual Cost
Additional
Employer
Cost
Total
Annualized
Cost
Instructor
$ 50.00
1.00
$ 50.00
$ 600.00
$ 45.90
$645.90
Fire Inspector
$ 40.00
3.00
$ 120.00
$ 1,440.00
$ 110.16
$1,550.16
Driver Operator
$ 40.00
6.00
$ 240.00
$ 2,880.00
$ 220.32
$3,100.32
$ 410.00
$ 4,920.00
$ 376.38
$5,296.38
Not Included in Presented Budget
I Rd , I
MEMORANDUM
SEPT 5 A ffNVA - EZNIVIT NO. 3
TO: Mayor and Council Members
FROM: Lane Gamiotea, City ClerkA
SUBJECT: Ordinance No. 997 Title Needs to be Amended
DATE: August 30, 2007
While making the motion to read Ordinance No. 997 by title and set the public hearing date, please make
the following changes to the title:
An Ordinance of the City of Okeechobee, Florida, amending Ordinance No. 716, Land
Development Regulabons, as enm pALrficularl onm�WhigSecUonP-90-162resideoveMonobNo
3Y
W 0110 I—N F
honve PwmN*ed we"L *in& fstnNy dwelfflnge to rePIMM nwbile hont and 90-165 of the
land deveftment regulation& b
y addiOg sill built or moglular ingle-familly-homes; on lqt,@ in
mobile ho 0 Rarks in the RMH dis exisfing-@_9 of August 1. 2007 to the list Of Rgrmitted uses
and modi -the lot -and stni turp muirements in the re -- - ential mobile home-dis-Wct (RM"j;
Providing for Conflicts and Severability; Providing for an Effective Date.
Advertising requirements are different for this type of ordinance and the title had to be published prior
to the first hearing as well. We did not confirm with Mr. LaRue's office of any changes to the title prior
to publishing the first ad. After receiving the ordinance we discovered the differences and needed to
make these changes.
Thank you.
SEPT 5
f HEARING - EXHIBIT NO. 3
ORDINANCE NO. 997
AN ORDINANCE OFTHECITYOF OKEECHOBEE, FLORIDA, AMENDING
ORDINANCE NO. 716, LAND DEVELOPMENT REGULATIONS3
PARTICULARLY SECTIONS 90-162 AND 90-165 OF THE LAND
DEVELOPMENT REGULATIONS, BY ADDING SITE -BUILT OR MODULAR
SINGLE-FAMILY HOMES ON LOTS IN MOBILE HOME PARKS IN THE
RMH DISTRICT EXISTING AS OF AUGUST 1, 2007 TO THE LIST OF
PERMITTED USES AND MODIFYING THE LOT AND STRUCTURE
REQUIREMENTS IN THE RESIDENTIAL MOBILE HOME DISTRICT
(RMH); PROVIDING FOR CONFLICTS AND SEVERABILITY; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Council of the City of Okeechobee, Florida has adopted Ordinance
Number 716 known as the Land Development Regulations, and included
requirements for planned unit development zoning districts within the City; and
WHEREAS, upon review of same, the City of Okeechobee, through staff analysis, has
determined that current RMH District regulations do not adequately safeguard the
City's interest and promote improved development patterns; and
WHEREAS, the City of Okeechobee has determined that modifying specific regulations for
the Residential Mobile Home District are in the best interests of the City of
Okeechobee, and an appropriate and necessary promulgation of its authority;
NOW THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida;
presented at a duly advertised public meeting; and passed by a majority vote of the
City Council; and properly executed by the Mayor or designee, as Chief Presiding
Officer for the City:
Section 1. Sections 90-162, 90-165 of Ordinance No. 716 be amended as
follows:
Sec. 90-162. Permitted uses.
The following principal uses and structures in the RMH district are permitted:
(1) Mobile home subdivision, with one mobile home per lot.
(2) Mobile home park, with one mobile home per lot.
(3) Hurricane shelter.
(4) Public and private schools.
(5) House of worship, on a lot of at least five acres.
(6) Open space.
(7) Public facility or use.
Site -built or modular single-family homes on lots in mobile home parks
existing as of August 1, 2007.
Sec. 90-165. Lot and structure requirements.
Except where further restricted by these regulations for a particular use, the
minimum lot and structure requirements in the RMH district shall be as follows:
(1) Minimum area.
a. Mobile home park: Area 10 acres
b. Mobile home subdivision: Area 10 acres
C. Recreation vehicle park: Area 10 acres
Underlined Language to be Added
Gtrieken Language to be Deleted Ordinance No. 997 - Page 1 of 3
(2) Minimum lot area.
a. Mobile home and sinqle-familv home: Area 5,000 square feet
Width 50 feet
b. Other permitted principal uses: Area 10,000 square feet
Width 100 feet
(3) Minimum yard requirements. Except where a greater distance is required by
these regulations for a particular use, the minimum yard setbacks in the
RMH district shall be as follows:
a. District yard minimum
b. Mobile home and
single-family home:
20 feet on all property boundaries
Front
Side
Rear
C. Other permitted principal
uses: Front
Side
Rear
(4) Maximum lot coverage by all buildings.
20 feet
10 feet
10 feet
25 feet
20 feet
20 feet
Maximum
Maximum Impervious
a. Mobile home, recreation vehicle Coverage Surface
and single-family home: 50 percent 50 percent
b. Other permitted principal uses: 30 percent 50 percent
(5) Maximum height of structures.
Except where further restricted by these regulations for a particular use, the
maximum height shall be as follows: All uses shall be 30 feet.
Section 2. Conflict.
All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Section 3. Severabillity.
If any provisions or portion of this ordinance is declared by any court of competent
jurisdiction to be void, unconstitutional, or unenforceable, then all remaining
provisions and portions of this ordinance shall remain in full force and effect.
Section 4. Effective Date.
This Ordinance shall take effect immediately upon its passage.
INTRODUCED for first reading and set for final public hearing on this 5 1h day of
September, 2007.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, CIVIC, City Clerk
Underlined Language to be Added
��Language to be Deleted Ordinance No. 997 - Page 2 of 3
� I p
PASSED AND ADOPTED after Second and Final Public Hearing this 1 91h day of
September, 2007.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
James E. Kirk, Mayor
Underlined Language to be Added
Strieltem Language to be Deleted Ordinance No. 997 - Page 3 of 3
�,s A-f C� C1 nudAt
—.1-k (2-m - U-, A -
Northern Everglades
and Estuaries Protection Plan
August2007
Everglades Ecosystem
Southem Everglades
The Northern Everglades
E-7
Kissimmee
Region
Lake
Okeechobee
Region
Caloosahatchee
Region St Lucie
Region
Northern Everglades and Estuaries
Legislation
Provides a dedicated state
funding source for
restoration
Recognizes entire
ecosystem from Kissimmee
Chain of Lakes to Florida
Bay
Extends funding for the Comprehensive Everglades
Restoration Plan and the Northern Everglades
through 2020
Northern Everglades and Estuaries
Specific Requirements
Builds upon and dovetails restoration plans
currently underway
Development of a technical plan to identify
water quality treatment projects and water
storage requirements for the Lake Okeechobee
watershed by February 1, 2008
Development of the Caloosahatchee and St.
Lucie Rivers Watershed Protection Plans to
identify water quality and storage projects by
January 1, 2009
Northern Everglades and Estuaries
Lake Okeechobee Technical Plan
Phase 11 Technical Plan
for Lake Okeechobee Watershed
Schedule
• Assemble Baseline Information
and Alternative Formulation
• Draft Plan
• Final Plan to Governing Board
• Submit Plan to Legislature
Summer 2007
October 2007
January 2008
February 2008
Implement projects to meet
Total Maximum Daily Load requirements by 2015
Northern Everglades and Estuaries
Estuary Protection Plans
Caloosahatchee and St. Lucie Rivers
Watershed Protection Plans
Preliminary Schedule
• Draft Plan Fall 2008
• Final Plan to Governing Board November 2008
• Propose Total Maximum Daily Loads
for tidal portions of Caloosahatchee
River and Estuary (by DEP) December 2008
• Submit Plan to Legislature January 2009
• Construct initial phase of River
Watershed Construction Project January 2012
Northern Everglades and Estuaries
Key Objectives
• Meet Lake Okeechobee and Estuaries Total
Maximum Daily Loads
• Manage Lake Okeechobee water levels within an
ecologically desirable range
• Meet desirable salinity balance for the St. Lucie
and Caloosahatchee, Estuaries
• Identify opportunities for alternative surface
water supply sources in the watershed
Northern Everglades and Estuaries
Ecosystem Benefits
Recognizes importance and
connectivity of the entire
ecosystem from the
Kissimmee Chain of Lakes to
Florida Bay
Improves the quality, quantity,
timing and distribution of water
to the natural system
Improves the health of the Northern Everglades by
improving management of land to reduce nutrient
run-off and constructing treatment wetlands and
water storage projects
Northern Everglades and Estuaries
Technical/Public Participation Strategy
- Scientific and engineering
recommendations
Coordination with other
resource agencies,
counties and municipalities
Stakeholder input and
public involvement
FY2008 Budget Overview
August 2007
FY2008 Property Tax Reform
• Cities & counties rollback 3,5,7 or 9% based on
"taxing performance)p
• Independent special districts rollback 3%
• District Governing Board direction:
• Set millage rates at the reduced level
• Provides for revenue tied to new construction
and new service needs only
• Ad valorem tax revenue estimate is $3.5M
below FY2007 levels
1
Budget Development Schedule
• August I
Submit Budget report to
Governor, DEP and Legislature
• August 6
Staff briefings in Tallahassee
• August 9
Governing Board Budget
Follow-up
• September 5
DEP/Legislature Comments Due
• September 12
Tentative Millage, Budget & Ag
Privilege Tax Adoption
• September 18
Governor's Office Comments
Due
• September 25
Final Millage & Budget Adoption
10
5
CERP Cost Share to Date
Comparison of District vs. State vs. Federal
Funding of CERP — Through FY2007
Through
FY2007
(in millions)
District vs.
State vs.
Federal
District and
State vs.
Federal
FY2008
(in millions)
District
$1,084.7
48.3%
83.8%
$394.7
state
$795.6
36.6%
$194.0
Federal
$363.6
16.2%
16.2%
?
Total
$2,243.8
100.0%
100.0%
Everglades Restoration Construction
EAA Reservoir
• Seepage Canal 100% complete by end of FY2008
• Rock Crushing 44% complete
• Embankment 33% complete
• Order pump equipment
13
14
N
Land Acquisition — Required vs. Acquired
m CERP
- 371,461 Required vs. 198,603 (53%) Acquired
- Kissimmee
- 102,061 Required vs. 101,441 (99%) Acquired
Acceler8
- 124,836 Required vs. 124,114 (99%) Acquired
17
FY2008 Land Acquisition - $123.OM
• L-8 Reservoir
$51.2M
• C-111
$ 6.5M
• Southern Corkscrew Regional Ecosystem
Watershed
$ 2.1 M
• Biscayne Bay Coastal Wetlands
$26.2M
• CERP land associated costs
$ 1.5M
• Pennsuco
$ 3.8M
• N. Everglades/ Lake Okeechobee
$17.2M
• Herbert Hoover Dike
$ 5.OM
• Kissimmee
$ 6.7M
• Big Cypress Basin Field Station
$ 2.1 M
• Lake Trafford
$ 0.7M
is
Big Cypress Basin Field Station
Telemetry Project
• FY2008 budget Includes
$2.1M for Land Acquisition
and $0.875M to start
construction
• Construction start late 2008
21
• Total cost FY08-12:$79.2M
• Originally planned to be
financed through short
term debt
• FY2008 funding $3.4M —
North Spur & North Shore
• Remaining Unfunded $751
22
I I
Alternative Water Supply
Projects
Water
Year
Approved by
$ Amount
Made
Governing Board
Available
FY2006
80
$61 M
133 mgd
FY2007
62
$43AM
65 mgd
79
FY2008
applications
$40.4M
60-80 mgd
received June I
25
Local Partnership Projects
FY2007
FY2008
Variance
State Appropriation Water
36.8
11.7
(25.1)
Projects
Alternative Water Supply
43.1
40.4
(2.7)
State Water Quality Projects
3.5
3.5
-
Northern Everglades
-
20.0
20.0
Local Ad Valorem
Partnerships
14.4
4.5
(9.9)
Big Cypress Basin Local
Partnerships
7.5
5.4
(2.1)
Total 1
105.3
85.5 1
(19.8) J
26
DMIBIT 4
W 9
,Jr
August 10, 2007
Mayor and Commissioners
City of Okeechobee
55 S.E. Third Avenue
Okeechobee FL 34974
,%PT 5, 2007
We are pleased to confirm our understanding of the services we are to provide the City of Okeechobee for
the year ending September 30, 2007. We will audit the financial statements of the governmental activities,
each major fund, and the aggregate remaining fund Information, which collectively comprise the basic
financial statements, of the City of Okeechobee as of and for the year ending September 30, 2007.
Accounting standards generally accepted in the United States provide for certain required supplementary
information (RSI), such as management's discussion and analysis (MD&A), to accompany the City of
Okeechobee's basic financial statements. As pan of our engagement, we will apply certain limited
procedures to the City of Okeechobee's RSI. These limited procedures will consist principally of inquiries
of management re2arding the methods of measurement and presentation, which management is
responsible for affirming to us in its representation letter. Unless we encounter problems with the
presentation of the RSI or with procedures relating to it, we will disclaim an opinion on it. The following
RSI is required by generally accepted accounting principles and will be subjected to certain limited
procedures, but will not be audited:
I . Management's Discussion and Analysis
2. Required supplementary pension information
3. Budgetary comparison schedules for certain governmental funds
Supplementary information other than RSI, such a-, combining and individual fund financial statements,
also accompanies the City of Okeechobee�s basic financial statements. We will subject the following
supplementary information to the auditing procedures applied in our audit of the basic financial
statements and will provide an opinion on it in relation to the basic financial statements:
1) Schedule of expenditures of federal awards.
Audit Objectives
The objective of our audit is the expression Of Opinions as to whether your basic financial statements are
fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles
and to report on the fairness of the additional information referred to in the first paragraph when
considered in relation to the basic financial statements ken as a whole Tk +4*— -1--
reporting on— , VVJCc
215 Baytree Drive Melbourne, FL 32940 p: (321) 255.0088 f. (321) 259. 648
2221 Lee Road, Suite 15 Winter Park, FL 32789 p: (407) 422.1681 fi. (407) 423-1681
www.hoyman.com
Mayor and Commissioners
City of Okeechobee
Paae Two
0
Internal control related to the financial statements and compliance with the provisions of
applicable laws, regulations, contracts, agreements, and grants, noncompliance with which could
have a material effect on the financial statements in accordance with Government Auditing
Standards.
Internal control related to major programs and an opinion (or disclaimer of opinion) on
compliance with laws, regulations, and the provisions of contracts or grant agreements that could
have a direct and material effect on each major program in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular A-133, Audits of States, Local Governments, and Non -
Profit Organizations.
The reports on internal control and compliance will each include a statement that the report is intended for
the information and use of the audit committee, management, specific legislative or regulatory bodies,
federal awarding agencies, and if applicable, pass -through entities and is not intended to be and should
not be used by anyone other than these specified parties.
Our audit will be conducted in accordance with U.S. generally accepted auditing standards; the standards
for financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States. the Single Audit Act Amendments of 1996- and the provisions of OMB Circular A-] 33,
and will include tests of accounting records, a determination of major program(s) in accordance with
Circular A-] 3' ), and other procedures we consider necessary to enable us to eXpFess such opinions and to
render the required reports. If our opinions on the financial statements or the Single Audit compliance
opinions are other than unqualified, we will fully discuss the reasons with you in advance. If, for any
reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may
decline to express opinions or to issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for establishing and maintaining internal controls, including monitoring
ongoing activities; for the selection and application of accounting principles; for the fair presentation in
the firiancial statements of the respective financial position of the governmental activities, each major
fund, and the aggregate remaining flind inforination of the City of Okeechobee and the respective changes
in financial position and, where applicable, cash flows in conformity with U.S. generally accepted
accounting principles; and for federal award program compliance with applicable laws and regulations
and the provisions of contracts and grant agreements. Management is responsible for the basic financial
statements and all accompanying information as well as all representations contained therein.
You are responsible for management decisions and functions. As part of the audit, we will prepare a draft
of your financial statements, schedule of expenditures of federal awards, and related notes. In accordance
with Government Auditing Standards, you will be required to review and approve those financial
Mayor and CommissioDers
City of Okeechobee
Page Three
statements prior to their issuance and have a responsibility to be in a position in fact and appearance to
make an informed judgment on those financial statements. Further, you are required to designate a
qualified management -level individual to be responsible and accountable for overseeing our services.
Management is responsible for making all financial records and related information available to us,
including identif�,,ing significant vendor relationships in which the vendor has the responsibility for
program compliance and for the accuracy and completeness of that information. Management's
responsibilities include adjusting the financial statements to correct material misstatements and for
confirming to us in the representation letter that the effects of any uncorrected misstatements aggegated
by us during the current engagement and pertaining to the latest period presented are immaterial, both
individually and in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government
involving (1) management, (2) employees who have significant roles in internal control, and (3) others
where the fraud or illegal acts could have a material effect on the financial statements. Your
responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud
affecting the government received in communications from employees, former employees, grantors,
regulators, or others. In addition, you are responsible for identiNing and ensuring that the entity complies
with applicable laws, regulations, contracts, agoTeements, and grants. Additionally, as required by OMB
Circular A-133, it is management's respoDsIbIlIty to follow up and take corrective action on reported
audit fiDdings and to prepare a summary schedule of prior audit findings and a corrective action plan.
Management is responsible for establishment and maintenance of a process for tracking the status of audit
findings and recommendations. Management is also responsible for identifying for us previous audits or
other engagements or studies related to the objectives discussed in the Audit Objectives section of this
letter. This responsibility includes relaying to us corrective actions taken to address significant findings
and recommendations resulting from those audits or other engagements or studies. You are also
ible Z�
respons for providing management's views on our current findings, conclusions, and
recommendations, as well as your planned corrective actions, and the timing and format related thereto.
Audit Procedures —General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement, whether from
(1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets. or (4) violations of laws or
governmental regulations that are attributable to the entity or to acts by management or employees acting
on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards
do not expect auditors to provide reasonable assurance of detecting abuse.
WIJYZ���
ff! V M WE 'i %, 2
NW41
Mayor and Commissioners
City of Okeechobee
Page Four
Because an audit is designed to provide reasonable, but not absolute assurance and because we will not
perform a detailed examination of all transactions, there is a risk that material misstatements or
noncompliance may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a direct and
material effect on the financial statements or major programs. However, we will inform you of any
material errors and any fraudulent financial reporting or misappropriation of assets that come to our
attention. We will also inform you of any violations of laws or governmental regulations that come to our
attention, unless clearly inconsequential. We will include such matters in the reports required for a Single
Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to
any later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, creditors,
and financial institutions. We will request written representations from your attorneys as part of the
engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will
also require certain written representations from you about the financial statements and related matters.
Audit Procedures —Internal Controls
Our audit will include obtaininc-, an understanding of the entity and its environmeDt, including internal
control, sufficient to assess the risks of material misstatement of the financial statements and to design the
nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the
effectiveness of certain Controls that we consider relevant to preventing and detecting errors and fraud
that are material to the financial statements and to preventing and detecting misstatements resulting from
illegal acts and other noncompliance matters that have a direct and material effect on the financial
statements. Our tests. if performed, will be less in scope than would be necessary to render an opinion on
internal control and, accordingly, no opinion will be expressed in our report on internal control issued
pursuant to Government A uditing Standards.
As required by OMB Circular A-133, we will perform tests of controls over compliance to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or detecting
material noncompliance with compliance requirements applicable to each major federal award program.
However, our tests will be less in scope than would be necessary to render an opinion on those controls
and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB
Circular A- 133.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies.
However, during the audit, we will communicate to management and those charged with governance
internal control related matters that are required to be communicated under Drofessional standard-,
Government Auditing Standards, and OMB Circular A-] 33.
WARR 2 4
Mayor and Commissioners
City of Okeechobee
Page Five
Audit Procedures —Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of the City of Okeechobee's compliance with applicable laws and
regulations and the provisions of contracts and agreements, including grant agreements. However, the
objective of those procedures will not be to provide an opinion on overall compliance and we will not
express such an opinion in our report on compliance issued pursuant to GovernmentAuditing Standards.
OMB Circular A- 133 requires that we also plan and perform the audit to obtain reasonable assurance
about whether the auditee has complied with applicable laws and regulations and the provisions of
contracts and grant agreements applicable to major programs. Our procedures will consist of test of
transactions and other applicable procedures described in the 0A1B Circular A-133 Compliance
Supplement for the types of compliance requirements that could have a direct and material effect on each
of the City of Okeechobee's major programs. The purpose of those procedures will be to express an
opinion on the City of Okeechobee's compliance with requirements applicable to each of its major
programs in our report on compliance issued pursuant to OMB Circular A- 133.
Audit Administration, Fees, and Other
We i may from time to time, and depending on the circumstances, use third -party service providers in
serving your account. We may share confidential information about you with these service providers, but
remain committed to maintaining the confidential it), and security of your information. Accordingly, we
maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal
information. In addition, we will secure confidelltiality agreements with all service providers to maintain
the confidentiality of your information and we will take reasonable precautions to determine that they
have appropriate procedures in place to prevent the unauthorized release of your confidential information
to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be
asked to provide your consent prior to the sharing of your confidential information with the third -party
service provider. Furthennore, we will remain responsible for the work provided by any such third -party
service providers.
At the conclusion of the engagement we will complete the appropriate sections of and sign the Data
Collection Form that summarizes our audit findings. We will provide copies of our reports to the City of
Okeechobee; however, it is management's responsibility to submit the reporting package (including
financial statements, schedule of expenditures of federal awards, summary schedule of prior audit
findings, auditors' reports, and a corrective action plan) along with the Data Collection Form to the
designated federal clearinghouse and, if appropriate, to pass -through entities. The Data Collection Form
and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors'
reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by
the cognizant or oversight agency for audits. At the conclusion of the engagement, we will provide
information to management as to where the reporting packages should be submitted and the number to
SUD IL.
WWII
Mayor and Commissioners
City of Okeechobee
Page Six
The audit documentation for this engagement is the property of Hoyman Dobson and constitutes
confidential information. However, pursuant to authority given by law or regulation, we may be requested
to make certain audit documentation available to U.S. Department of Commerce or its designee, a federal
agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes
of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We
will notify you of any such request. If requested, access to such audit documentation will be provided
under the supervision of Hoyman Dobson personnel. Furthermore, upon request, we may provide copies
of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to
distribute the copies or information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report
Z1_
release or for any additional period requested by the If we are aware that a federal awarding agency,
pass -through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the
audit finding for guidance prior to destroying the audit documentation.
Our fee for these services wl I] be at our standard hourly rates including out-of-pocket costs (such as report
reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross
fee, including expenses, will not exceed V-5,800 for the audit and $4,000 for the Federal Single Audit.
Our standard hourly rates vary according to the degree of responsibility involved and the experience level
of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work
progresses and are payable on presentation. In accordance with our firm policies, work may be suspended
if your account becomes 30 days or more overdue and may not be resumed until your account is paid in
full. Should it appear we would be required to perform any services your personnel have been assigned,
to allow for an efficient and timely engagement, or if we see areas where the task undertaken is not as
anticipated, we will consult with you to determine if our firm or your staff will take the action necessary
to complete the assignment. We will provide a Supplemental Service Agreement (Appendix A) for your
signature and authorization.. If we elect to terminate our services for nonpayment, our engagement will be
deemed to have been completed upon written notification of ten-nination, even if we have not completed
our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all
out-of-pocket costs through the date of ten-nination. The above fee is based on anticipated cooperation
from your personnel and the assumption that unexpected circumstances will not be encountered during
the audit. If sig
,nificant additional time is necessary, we will discuss it with you and arrive at a new fee
estimate before we incur the additional costs.
Government Auditing Standards require that we provide you with a copy of our most recent external peer
review report and any letter of comment, and any subsequent peer review reports and letters of comment
received during the period of the contract. Our 2005 peer review accompanies this letter.
You have the right and we reserve the right to withdraw from this engagement upon written notification.
In such an event, it is the policy of the firm to bill a client for services provided and charges incur -red on
the client's behalf before the point of withdrawal.
Mayor and Commissioners
City of Okeechobee
Page Seven
Parties to this engagement agree that any dispute that may arise regarding the meaning, performance, of
enforcement of this engagement, shall be submitted to mediation on a form decided upon by both parties,
prior to resorting to litigation. The results of this mediation shall be binding only upon agreement of each
party to be bound. Costs of any mediation proceeding shall be shared equally by both parties.
Hoyman Dobson prides itself in employing quality individuals and underwrites substantial associate
training each year. While engaged to provide these professional services you may become familiar with
various members of Hoyman Dobson and wish to extend an offer of employment. Hoyman Dobson
values each associate and does not wish to incur turnover, but also does not desire to hinder opportunities
that may present themselves to these associates.
Recognizing Hoyman Dobson's investment and training in each associate, you agree to reimburse
Hoyrnan Dobson one-third of the individual's current salary should you extend an offer of employment
and it be accepted. Additionally, if an employment offer is discussed during the course of the engagement,
the Company acknowledges it may have impaired our independence If an impairment of ind end n e is
deemed to have occurred Hoyman Dobson may have to withdraw - ep e c
from the engagement and thus not be
C,
able to issue a report. If this occurs the Company agrees to reimburse Hoyman Dobson for fees incurred.
By mutual agreement of both parties, this contract can be extended beyond this initial contract period.
We appreciate the opportunity to be of service to the City of Okeechobee and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us know. If you
agree with the terms of our engagement as described'111 this letter, please sign the enclosed copy and
return it to us.
Very truly yours,
44pv,� �e, Qe)-Ir�
Deborah A. Bradley
Hoyman Dobson
RESPONSE:
This letter correctly sets forth the understanding of the City of Okeechobee.
By:
Title:
Date:
APPENDIX A
HOYMAN, DOBSON & COMPANY, P.A.
SUPPLEMENTAL SERN710E AGREEMENT
Client Proposed by
Year Ended Date Prepared
At this time we anticipate having to perform the following services in order to complete your year end
and financial statements:
Reason for requiring the change order
Nature of work to be performed
Discussion with client
Estimated Estimated
Estimated cost of change/ Accountant Rate Hours Totals
additional work
You will be billed for the actual time experlded on the services at our normal hourly rates. The terms and
conditions of payment will be the same as in our engagement letter.
Any revision of timetable
Approved:
Manager
Director
#A W- 2 ' '!
Accepted:
Client
Date
Rejected:
Manager
Director
Reason:
Rejected:
Client:
APPENDIX A
SUPPLEMENTAL SERVICE AGREEMENT
PAGE 2
Date:
Date:
I do not want Hoyman, Dobson & Company, P.A. to do the additional services required. I will be
responsible for getting our personnel to perform the services. I realize that this will cause a delay in
delivery of our financial statements and tax returns.
HD-70
1�)—
W
2
A
INTERNATIONAL
September 14, 2005
To the Directors of
Hoyman, Dobson & Company, P.A.
and the Center for Public Company Audit Firms Peer Review Committee
We have reviewed the system of quality control for the accounting and auditing practice of
Hoyman, Dobson & Company, P.A. (the firm) applicable to non -SEC issuers in effect for the
year ended May 31, 2005. The firm's accounting and auditing practice applicable to SEC issuers
was not reviewed by us since the Public Company Accounting Oversight Board (PCAOB) is
responsible for inspecting that portion of the firm's accounting and auditing practice in
accordance with PCAOB requirements. A system of quality control encompascses the firm's
organizational structure and the Policies adopted and procedures established to provide it with
reasonable assurance Of complying with professional standards. The elements of quality control
are described in the Statements on Quality Control Standards issued by the American Institute of
Certified Public Accountants (the AICPA). The design of the system, and compliance with it,
are the responsibilities of the firm. Our responsibility is to express an opinion on the design of
the system, and the firm's compliance with that system based on our review.
Our review was conducted 'in accordance with standards established by the Peer Review
Committee of the Center for Public Company Audit Firms and i cluded procedures to plan and
ptrforrn the review that are summarized in the attached description of the peer review process.
Our revIew would not necessarily disclose all weak-nessp-s in the system of quali
instances of lack of compliance with it since it was based on select' ity control or all
inherent limitation in the effective Ive tests. Because there are
ness of any system of quality control, departures from the
system may occur and not be detected. Also, projection of any evaluation of a system of quality
control to future periods is subject to the risk that the system of quality control may become
inadequate because of changes in conditions, or that the degree of compliance with the policies
or procedures may deteriorate.
In our opinion, the System of quality control for the accounting and auditing practice applicable
to the non -SEC issuers of Hoyman, Dobson & Company, P.A. in effect for the year ended
May 31, 2005, has been designed to meet the requirements of the quality control standards for an
accounting and auditing practice established by the AICPA, and was complied with during the
year then ended to provide the firm with reasonable assurance Of Complying with applicable
Professional standards.
JATTies R. Taylor, CPA
Team Captain
I 1801 Research Dr. Ph: (386) 418-4001
Alachua, FL 32615 Fax. (386) 418-4002
E-mail: cpamerica@cpamerica.org www.cpamerica.org Horwath
S-ategic Adiance
LXHIBIT 5
SEPT 5,2007
DATE:for September 5, 2007 Council Meeting
TO: City Council
FR: Administrator Whitehall
RE: Fire Dept Union discussion/clarification
The current contract expires on Sept 30th
Merit
In the County the Dept is given a lump sum to distribute based on management
evaluations. The evaluation is by'commiftee'and does consider some elements
that are quantitative such as absenteeism.
The County has this process in place (Co-approx 33 employees) (City-10 union)
The City s�Jmply does not seem to be interested in implementing this.
Incentive gmy for continued education
We discussed the introduction of stipends all to be paid $75/mo, as follows:
Fire Inspector; Instructor; Driver Engineer; USAR Team(Urban search &
Rescue); Dive Rescue.
The CLty is discussing stipend compensation aS Dart of this budget process incl
Insioector(fl-S50. Fire Inspector(X440, Driver OperatoO -$40
Wag -es
*There is a wage discrepancy between starting Police officer and Fire officer
Police starting - $34,106
Fire starting - $32,883
*There is a wage discrepancy between County Fire Dept and City Fire Dept,
(according to the County).
Starting Max top of scale 10 yr step
County FF/EMT $30,425 $44,116
City FF/EMT $32,883 $37,599
County Lieutenant/EMT $36,510 $52,940
City Lt $37,162 $42,490
As a matter of record the County new employees are required to have paramedic
certification and the scale for that is as follows"
Co FF/Paramedic $37,119 $53,823
Co Lt / Paramedic $44,542 $64,586
*There is a wider wage discrepancy between County new employees and
tenured employees vs. the City.
County new FF/EMT employee vs top of scale 45%
City new FF/EMT employee vs 10 yr scale 14%
Note: The Union wishes to have the step plan increased from 1.5% to 4.5% for
each step in same.
The City currently has a Ion-gevity provision allowing for annual step increases of
1. 5% annually and is apparently considerina a CP/ this vear of 2.7%.
Additional Employees
Requesting 4 personnel per shift ... the'2 in, 2 out' requirement, which according
to my understanding would necessitate hiring one additional person. The
Union's exact terminology is, "a minimum of 4 State Cert Firefighter II/EMT to
man every shift. This is stating that these 4 personnel will be from the Full Time
City Professional Firefighters only".
QW is considering this as part of this year's budget and a qMnt process.
Uniform & Equipment Reimbursement of $100 /vr
According to the Union, "this is for personal items such as watches, sunglasses,
and station boots that may be destroyed while on duty".
City Manawment is not in favor of this Drovision and feels that it's inapmopriate
to incorporate into a contract format.
Retroactive to October 1. 2007
In case the contract expires and there's no resolution they want any benefit to be
retroactive.
Probably not an issue.
Vacation Accrual
Request an increase in vacation accrual similar to what was done last year with
the sick leave issue. Last year the City extended an increase in sick leave based
on hours paid to Fire Dept vs other Departments:
For example: regular employees work 2080 hours/year and receive 12 eight -hour days. Firemen
have 2756 hours (52 weeks X531hrs/week) less 192 hours (8 kelly days) = 2564. That is 123%
more than the other Departments. other employees receive 96 hours (12 months X8 hour days).
123% times 96 = 118, which is 9.83 hoursl month.
The Citj� cuffently extends an enhanced vacation accrual method to the Fire
Dept.
Steg) up Pay
The City added this provision last year and apparently the wording wasn't what
was wanted ... the new wording s/b stepping up for "Acting Lieutenants"
Not an issue
Reword the take over (or consolidation) Ian-guagge
Union Contract Article 23. Union - "To change th e-wording as follows: or any Fire
Department takes over, the Union employees will remain an employee:
2
The existing contract Art 23 states: 'Should City or County Govemments seek
consolidation of the departments all union employees shag be maintained as
employees.' / believe the City Atty needs to examine this terminology as the
City's ability to make this (incl the existing) commitment
Retirement
1. "For the City to pay retirement" is the note rec'd from the Union. The City
already contributes to the Fire Dept employees, but currently at a lesser
rate than the other Depts, which, according to the Union, they want the
benefit of that difference.
First of all, the Dept defined benerits are as good as the Police Dept and
considerably better than the General Employees and the employee
contribution is less than the General emplovees. The reason for the lesser
e Pr rate is due to the City receivin re ro
-q imbursement f m the State as a %
of Fire Insurance premium collected, that is applied to the Fire Dension plan.
The Fire Dept employer nension rate is expected to be 3.4 7% this nex
budget yr and was 5.94% last year This case was made last year. Thispast
year the CLIX incorporated a 457 plan for the employees to help wl their
retirement Planning because the Union felt there was no alternative retirement
plan ... now NO firefighters currently participate in the 457 plan. It's become
clear to me that the issue isn't retirement Planning. it's City contfibution
without reaard to benefit ... other Dept's have a higher e lover contribution
rate and in the Union's mind that is unfair.
2. As per the request made from the Union quote, — "The Union is looking to
go to 23 yrs and out not 25 yrs. The pension has established there is no
extra cost."
This is not exactly correct, according to my research. There would be no cost
to the City if the ernDlovee took a reduced % in retirement (in this case
reduced from 75% to 68%). In order to accomDlish the 75% level there would
be increased employer rate cost Of course. if the consensus of th
employees is to take a reduced retirement rate that can be discussed, alonq
with the Pension board.
3. The Union is requesting that vacation hours top out at 500 hours, instead
of the current 240 hours. After discussion they interpret that to be
applicable to accrued vacation hours at retirement.
This differs from our policy of 240 hr max accrual and maximum 'cash out'at
end of emDJdvment / think part of the logic has to do with enhanced accrual
should translate to enhance maximum. I guess the mechanics of
implementation would be to have a separate Yedger' to track Fire DeDt
emplovees.
3
Step Plan interpretation
Union — "To use a 13% increase when promotions take place, instead of starting
over on the step plan"
The City's interpretation is that the stepplan is to allow thepromoted emplovee
to bum-p to the corresponding tenured step in the new capacity� which in some
instances is actuajb� more than what is being requested. Basicafty, we are
accommodating the request already.
Waq-e issue
Unions — "if the minimum wage goes up, the City will match it"
City management is phildsophicafly not in favor of this request
Keliv days increase
Union — "Kelly days 3 weeks instead of 6 weeks" Interpretation — The Union
wants to essentially double the amount of useable Kelly days from using one
every 6 weeks to having one every 3 weeks
City mana-gement is not in favor of this request due to increased costs associated
with replacement DersonneL
M
10-Year Millage Rate History
1 0 Distrtet(Okeechobee 0 Distric
Taxpayer Impact
For a $325,000 home with a $25,000 homestead
exemption:
In all counties except Collier, our tax is
adjusted to $187.23 from $209.10, a savings of
$21.87
In Collier County, our tax is adjusted to
$144.42 from $157.95, a savings of $13.53
2
U, A
Northern Everglades
and Estuaries Protection Plan
August 2007
Everglades Ecosystem
Southem Everglades
The Northern Everglades
Kissimmee
Region
Lake
Okeechobee
Region
Caloosahatchee
Region
St Lucie
-V
F Region
Northern Everglades and Estuaries
Legislation
Provides a dedicated state
funding source for
restoration
Recognizes entire
ecosystem from Kissimmee
Chain of Lakes to Florida
Bay
Extends funding for the Comprehensive Everglades
Restoration Plan and the Northern Everglades
through 2020
Northern Everglades and Estuaries
Specific Requirements
Builds upon and dovetails restoration plans
currently underway
Development of a technical plan to identify
water quality treatment projects and water
storage requirements for the Lake Okeechobee
watershed by February 1, 2008
Development of the Caloosahatchee and St.
Lucie Rivers Watershed Protection Plans to
identify water quality and storage projects by
January 1, 2009
Northern Everglades and Estuaries
Lake Okeechobee Technical Plan
Phase 11 Technical Plan
for Lake Okeechobee Watershed
Schedule
- Assemble Baseline Information
and Alternative Formulation
Summer
2007
• Draft Plan
October
2007
• Final Plan to Governing Board
January
2008
• Submit Plan to Legislature
February
2008
• Implement projects to meet
Total Maximum Daily Load requirements by
2015
Northern Everglades and Estuaries
Estuary Protection Plans
Caloosahatchee and St. Lucie Rivers
Watershed Protection Plans
Preliminary Schedule
• Draft Plan Fall 2008
• Final Plan to Governing Board November 2008
• Pro ose otal Maximum Daily Loads
for ti al portions of Caloosahatchee
River an Estuary (by DEP) December 2008
• Submit Plan to Legislature January 2009
• Construct initial phase of River
Watershed Construction Project January 2012
Northern Everglades and Estuaries
Key Objectives
• Meet Lake Okeechobee and Estuaries Total
Maximum Daily Loads
• Manage Lake Okeechobee water levels within an
ecologically desirable range
• Meet desirable salinity balance for the St. Lucie
and Caloosahatchee Estuaries
• Identify opportunities for alternative surface
water supply sources in the watershed
Northern Everglades and Estuaries
Ecosystem Benefits
Recognizes importance and
connectivity of the entire
ecosystem from the
Kissimmee Chain of Lakes to
Florida Bay
Improves the quality, quantity,
timing and distribution of water
to the natural system
Improves the health of the Northern Everglades by
improving management of land to reduce nutrient
run-off and constructing treatment wetlands and
water storage projects
Northern Everglades and Estuaries
Technical/Public Participation Strategy
- Scientific and engineering
recommendations
Coordination with other
resource agencies,
counties and municipalities
Stakeholder input and
public involvement
Land Acquisition — Required vs. Acquired
-CERP
- 371,461 Required vs. 198,603 (53%) Acquired
- Kissimmee
- 102,061 Required vs. 101,441 (99%) Acquired
mAcceler8
- 124,836 Required vs. 124,114 (99%) Acquired
17]
FY2008 Land Acquisition - $123.OM
• L-8 Reservoir
$51.2M
• C-111
$ 6.5M
• Southern Corkscrew Regional Ecosystem
Watershed
$ 2.1 M
• Biscayne Bay Coastal Wetlands
$26.2M
• CERP land associated costs
$ I.5M
• Pennsuco
$ 3.8M
• N. Everglades/ Lake Okeechobee
$17.2M
• Herbert Hoover Dike
$ SAM
• Kissimmee
$ 6.7M
• Big Cypress Basin Field Station
$ 2.1 M
• Lake Trafford
$ 0.7M
is
�fl
Big Cypress Basin Field Station
Telemetry, Project
FY2008 budget includes
$2.1M for Land Acquisition
and $0.875M to start
construction
Construction start late 2008
21
• Total cost FY08-12:$79.2M
• Originally planned to be
financed through short
term debt
• FY2008 funding $3.4M —
North Spur & North Shore
• Remaining Unfunded $75.13
22
11
Alternative Water Supply
Projects
Water
Year
Approved by
$ Amount
Made
Governing Board
Available
FY2006
80
$SIM
133 mgd
FY2007
62
$43.IM
65 mgd
79
FY2008
applications
$40.4M
60-80 mgd
received June I
25
Local Partnership Projects
FY2007
FY2008
Variance
State Appropriation Water
Projects
36.8
11.7
(25.1)
Alternative Water iu--pply
43-1
-40.4
.7)
-(2
State Water Quality Projects
3.5
3.5
-
Northern Everglades
-
20.0
20.0
Local Ad Valorem
Partnerships
14.4
4.5
(9.9)
Big Cypress Basin Local
Partnerships
7.5
5.4
(2.1)
Total
85.5
(19.8)
26
13
LXHIBIT 4
August 10, 2007
Mayor and Commissioners
City of Okeechobee
55 S.E. Third Avenue
Okeechobee FL 34974
S)Err 5, 2007
We are pleased to confirm our understanding of the services we are to provide the City of Okeechobee for
the year ending September 30, 2007. We will audit the financial statements of the governmental activities,
each major fund, and the aggregate remaining fund information, which collectively comprise the basic
financial statements, of the City of Okeechobee as of and for the year ending September 30, 2007.
Accounting standards generally accepted in the United States provide for certain required supplementary
information (RST), such as management's discussion and analysis (MD&A), to accompany the City of
Okeechobee's basic financial statements. As part of our engagement, we will apply certain limited
procedures to the City of Okeechobee's RSL These limited procedures will consist principally of inquiries
of management regarding the methods of measurement and presentation, which management is
responsible for affirming to us in its representation letter. Unless we encounter problems with the
presentation of the RSI or with procedures relating to it, we will disclaim an opinion on it. The following
RSI is required by generally accepted accounting principles and will be subjected to certain linuted"
procedures, but Nvill not be audited:
I . Management's Discussion and Analysis
2. Required supplementary pension information
3. Budgetary comparison schedules for certain governmental funds
Supplementary information other than RSI, such as combining and individual fund financial statements,
also accompanies the City of Okeechobee's basic financial statements. We will subject the following
supplementary information to the auditing procedures applied in our audit of the basic financial
statements and will provide an opinion on it in relation to the basic financial statements:
1) Schedule of expenditures of federal awards.
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial statements are
fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles
and to report on the fairness of the additional information referred to in the first paragraph when
considered in relation to the basic financial statement- taken — a —1, 1 T't, u -- -I-- :__il_li__
� 1. - V Jec
reporting on-
215 Baytree Drive Melbourne, FL 32940 p: (321) 255-0088 . f. (321) 259.8648
2221 Lee Road, Suite 15 Winter Park, FL 32789: p: (407) 422.1681 fi (407) 423.1681
www.ho�,man.com
Mayor and Commissioners
City of Okeechobee
Page Two
Internal control related to the financial statements and compliance with the provisions of
applicable laws, regulations, contracts, agreements, and grants, noncompliance with which could
have a material effect on the financial statements in accordance with Government Auditing
Standarc&.
Internal control related to major programs and an opinion (or disclaimer of opinion) on
compliance with laws, regulations, and the provisions of contracts or grant agreements that could
have a direct and material effect on each major program in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular A-1 33, Audits of States, Local Governments, and Non -
Profit Organizations.
The reporls on internal control and compliance will each include a statement that the report is intended for
the information and use of the audit committee, management, specific legislative or regulatory bodies,
federal awarding agencies, and if applicable, pass -through entities and is not intended to be and should
Cl
not be used by anyone other than these specified parties.
Our audit will be conducted in accordance with U.S. generally accepted auditing standards; the standards
for financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States. the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A- 133,
and will include tests of accounting records, a determination of major program(s) in accordance with
Circular A-] 33, and other procedures we consider necessary to enable us to express such opinions and to
render the required reports. If our opinions on the financial statements or the Single Audit compliance
opinions are other than unqualified, we will fully discuss the reasons with you in advance. If. for any
reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may
decline to express opinions or to issue a report as a result of this engagement.
Management Responsibilities
Manac,ement is responsible for establishing and maintaining internal controls, including monitoring
ongoing activities; for the selection and application of accounting principles; for the fair presentation in
the financial statements of the respective financial position of the governmental activities, each major
fund, and the aggregate remaining fund information of the City of Okeechobee and the respective changes
in financial position and, where applicable, cash flows in conformity with U.S. generally accepted
accounting principles; and for federal award program compliance with applicable laws and regulations
and the provisions of contracts and grant agreements. Management is responsible for the basic financial
statements and all accompanying information as well as all representations contained therein.
You are responsible for management decisions and functions. As part of the audit, we will prepare a draft
of your financial statements, schedule of expenditures of federal awards, and related notes. In accordance
with Government Auditing Standards, you will be required to review and approve those financial
W
AF 2
Mayor and Commissioners
City of Okeechobee
Page Three
statements prior to their issuance and have a responsibility to be in a position in fact and appearance to
make an informed judgment on those financial statements. Further, you are required to designate a
qualified management -level individual to be responsible and accountable for overseeing our services.
Management is responsible for making all financial records and related information available to us,
including identif�,,ing significant vendor relationships in which the vendor has the responsibility for
program compliance and for the accuracy and completeness of that information. Management's
responsibilities include adjusting the fmancial statements to correct material misstatements and for
confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated
by us during the current engagement and pertaining to the latest period presented are immaterial, both
individually and in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government
involving (1) management, (2) employees who have significant roles in internal control, and (3) others
where the fraud or illegal acts could have a material effect on the financial statements. Your
responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud
affecting the government received in communications from employees, former employees, grantors,
regulators, or others. In addition, you are responsible for identiNing and enSUrIDg that the entity complies
with applicable laws. regulations, contracts, agreements, and grants. Additionally, as required by ON/lB
Circular A-133, it is management's respODSIbility to follow up and take corrective action on reported
audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan.
Management is responsible for establishment and maintenance of a process for tracking the status of audit
findings and recommendations. Manag
,ement is also responsible for identifying for us previous audits or
other engagements or studies related to the objectives discussed in the Audit Objectives section of this
letter. This responsibility includes relaying to us corrective actions taken to address significant findings
and recommendations resulting from those audits or other engagements or studies. You are also
responsible for providing management's views on our current findings, conclusions, and
recommendations, as well as your planned corrective actions, and the timing and format related thereto.
Audit Procedures —General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement. whether from
(1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or
governmental regulations that are attributable to the entity or to acts by management or employees acting
on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards
do not expect auditors to provide reasonable assurance of detecting abuse.
Mayor and Commissioners
City of Okeechobee
Page Four
Because an audit is designed to provide reasonable, but not absolute assurance and because we will not
perform a detailed examination of all transactions, there is a risk that material misstatements or
noncompliance may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a direct and
material effect on the financial statements or major programs. However, we will inform you of any
material er-rors and any fraudulent financial reporting or misappropriation of assets that come to our
attention. We will also inform you of any violations of laws or governmental regulations that come to our
attention, unless clearly inconsequential. We will include such matters in the reports required for a Single
Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to
any later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, creditors,
and financial institutions. We will request written representations from your attorneys as part of the
engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will
also require certain wTitten representations from you about the financial statements and related matters.
Audit Procedures —Internal Controls
Our audit will include obtaining an understanding of the entity and its environment, including internal
control, sufficient to assess the risks of material misstatement of the financial statements and to design the
nature, timing, and extent of ftu-ther audit procedures. Tests of controls may be performed to test the
effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud
that are material to the financial statements and to preventing and detecting misstatements resulting from
illegal acts and other noncompliance matters that have a direct and material effect on the financial
statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on
internal control and, accordingly, no opinion will be expressed in our report on internal control issued
pursuant to Government A uditing Standards.
As required by OMB Circular A-] 33, we will perform tests of controls over compliance to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or detecting
material noncompliance with compliance requirements applicable to each major federal award program.
However, our tests will be less in scope than would be necessary to render an opinion on those controls
and, accordingly, no opinion will be expressed in our report on internal control Issued pursuant to OMB
Circular A-133.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies.
However, during the audit, we will communicate to management and those charged with governance
internal control related matters that are required to be communicated under professional standards-
CTOvernment Auditing Standards, and OMB Circular A-] 33.
Mayor and Commissioners
City of Okeechobee
Page Five
Audit Procedures —Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of the City of Okeechobee's compliance with applicable laws and
regulations and the provisions of contracts and agreements, including grant agreements. However, the
objective of those procedures will not be to provide an opinion on overall compliance and we will not
express such an opinion in our report on compliance issued pursuant to GovernmentAuditing Standards.
OMEB Circular A- 133 requires that we also plan and perform the audit to obtain reasonable assurance
about whether the auditee has complied with applicable laws and regulations and the provisions of
contracts and grant agreements applicable to major programs. Our procedures will consist of test of
transactions and other applicable procedures described in the OA4B Circular A-133 Compliance
Supplement for the types of compliance requirements that could have a direct and material effect on each
of the City of Okeechobee's major programs. The purpose of those procedures will be to express an
opinion on the City of Okeechobee's compliance with requirements appli able to each of its m or
programs in our report on compliance issued pursuant to OMB Circular A- 133 c aJ
Audit Administration, Fees, and Other
We may from time to time, and depending on the circumstances, use third -party service providers in
serving your account. We may share confidential information about you with these service providers, but
remain committed to maintaining the confidentiality and security of your Information. Accordingly, we
maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal
information. In addition, we will secure confidentiality agreements with all service providers to maintain
the confidentiality of your information and we will take reasonable precautions to determine that they
have appropriate procedures in place to prevent the unauthorized release of your confidential information
to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be
asked to provide your consent prior to the sharing of your confidential information with the third -party
service provider. Furthermore, we will remain responsible for the work provided by any such third -party
service providers.
At the conclusion of the eng . agement, we will complete the appropriate sections of and sign the Data
Collection Form that summarizes our audit findings. We will provide copies of our reports to the City of
Okeechobee; however, it is manac, ment's responsibility to submit the reporting package (including
financial statements, schedule of expenditures of federal awards, summary schedule of prior audit
findings, auditors' reports, and a corrective action plan) along with the Data Collection Form to the
designated federal clearinghouse and, if appropriate, to pass -through entities. The Data Collection Form
and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors'
reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by
the cognizant or oversight agency for audits. At the conclusion of the engagement, we will provide
information to management as to where the reporting packages should be submitted and the number to
submit.
W
2
Mayor and Commissioners
City of Okeechobee
Page Six
The audit documentation for this engagement is the property of Hoyman Dobson and constitutes
confidential information. However, pursuant to authority given by law or regulation, we may be requested
to make certain audit documentation available to U.S. Department of Commerce or its designee, a federal
agency providing direct or indirect funding or the U.S. Government Accountability Office for purposes
of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We
will notify you of any such request. If requested, access to such audit documentation will be provided
under the supervision of Hoyman Dobson personnel. Furthermore, upon request, we may provide copies
of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to
distribute the copies or information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report
release or for any additional period requested by the [ ] . If we are aware that a federal awarding agency,
pass -through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the
audit finding for guidance prior to destroying the audit documentation.
Our fee for these services will be at our standard hourly rates including out-of-pocket costs (such as report
reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross
fee, including expenses, will not exceed $25,800 for the audit and $4,000 for the Federal Single Audit.
Our standard hourly rates vary according to the degree of responsibility involved and the experience level
of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work
progresses and are payable on presentation. Ln accordance with our firm policies, work may be suspended
if your account becomes 30 days or more overdue and may not be resumed until your account is paid in
full. Should it appear we would be required to perform any services your personnel have been assigned.
to allow for an efficient and timely engagement, or if we see areas where the task undertaken is not as
anticipated, we will consult with you to determine if our firm or your staff will take the action necessary
to complete the assignment. We will provide a Supplemental Service Agreement (Appendix A) for your
signature and authorization.. If we elect to terminate our services for nonpayment, our engagement will be
deemed to have been completed upon wTitten notification of ten-nination, even if we have not completed
our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all
out-of-pocket costs through the date of ten-nination. The above fee is based on anticipated cooperation
from your personnel and the assumption that unexpected circumstances will not be encountered during
the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee
estimate before we incur the additional costs.
Government Auditing Standards require that we provide you with a copy of our most recent external peer
review report and any letter of comment, and any subsequent peer review reports and letters of comment
received during the period of the contract. Our 2005 peer review accompanies this letter.
You have the fight and we reserve the right to withdraw from this engagement upon written notification.
In such an event, it is the policy of the firm to bill a client for services provided and charges incurred on
the client's behalf before the point of withdrawal.
CAV nUVt1Z)W4&f1
Mayor and Commissioners
City of Okeechobee
Page Seven
Parties to this engagement agree that any dispute that may arise regarding the meaning, performance, or
enforcement of this engagement, shall be submitted to mediation on a form decided upon by both parties,
prior to resorting to litigation. The results of this mediation shall be binding only upon agreement of each
party to be bound. Costs of any mediation proceeding shall be shared equally by both parties.
Hoyman Dobson prides itself in employing quality individuals and underwrites substantial associate
training each year. While engaged to provide these professional services you may become familiar with
various members of Hoyman Dobson and wish to extend an offer of employment. Hoyman Dobson
values each associate and does not wish to incur turnover, but also does not desire to hinder opportunities
that may present themselves to these associates.
Recognizing Hoyman Dobson's investment and training in each associate, you agree to reimburse
Hoyman Dobson one-third of the individual's current salary should you extend an offer of employment
and it be accepted. Additionally, if an employment offer is discussed during the course of the engagement,
the Company acknowledges it may have impaired our independence. If an impairment of independence is
deemed to have occurred Hoyman Dobson may have to withdraw from the engagement and thus not be
able to issue a report. If this occurs the Company agrees to reimburse Hoyman Dobson for fees incurred.
By mutual agreement of both parties, this contract can be extended beyond this initial contract period.
We appreciate the opportunity to be of service to the City of Okeechobee and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us know. If you
agree with the tenns of our engagement as described in this letter, please sign the enclosed copy and
return it to us.
Very truly yours,
441-1( 4e,
Deborah A. Bradley��
Hoyman Dobson
RESPONSE:
This letter correctly sets forth the understanding of the City of Okeechobee.
By:
Title:
Date:
APPENDIX A
HOYMAN, DOBSON & COMPANY, P.A.
SUPPLEMENTAL SERVICE AGREEMENT
Client Proposed by
Year Ended Date Prepared
At this time we anticipate having to perform the following services in order to complete your year end
and financial statements:
Reason for requiring the change order
Nature of work to be performed
Discussion with client
Estimated Estimated
Accountant Rate Hours Totals
Estimated cost of change/
additional work
You will be billed for the actual time expended on the services at our normal hourly rates.
conditions of payment will be the same as in our engagement letter.
Any revision of timetable
Approved: Accepted:
Manager Client
Director Date
c;$�Zuwu
The terms and
Rejected:
Manager
Director
Reason:
APPENDIX A
SUPPLEMENTAL SERVIcE AGREEMENT
PAGE 2
Date:
Rejected:
Client: Date:
I do not want Hoyman, Dobson & Company, P.A. to do the additional services required. I will be
responsible for getting our personnel to perform the services. I realize that this will cause a delay in
delivery of our financial statements and tax returns.
r DA MeLEACA
�,�VNTERNATIONAL
September 14, 2005
To the Directors of
Hoyman, Dobson & Company, P.A.
and the Center for Public Company Audit Finns Peer Review Committee
We have reviewed the system of quality control for the accounting and auditing practice of
Hoyman, Dobson & Company, P-A. (the firm) applicable to non -SEC issuers in effect for the
year ended May 31, 2005. The firm's accounting and auditing practice applicable to SEC issuers
was not reviewed by us since the Public Company Accounting Oversight Board (PCAOB) is
responsible for inspecting that portion of the firm's accounting and auditing practice in
accordance with PCAOB requirements. A system of quality control encompascses the firm's
organizational structure and the policies adopted and procedures established to provide it with
reasonable assurance of complying with professional standards. The elements of quality control
are described in the Statements on Quality Control Standards issued by the American Institute of
Certified Public Accountants (the AICPA). The design of the system, and compliance with it,
are the responsibilities of the firm. Our responsibility is to express an opinion on the design of
the system, and the firm's compliance with that system based on our review.
Our review was conducted 'in accordance with standards established by the Peer Review
Committee of the Center for Public Company Audit Firms and included procedures to plan and
perform the review that are summarized 'in the attached description of the peer review process.
Our review would not necessarily disclose all weaknesses in the system of quality control or all
instances of lack of compliance with it since it was based on selective tests. Because there are
inherent limitation 'in the effectiveness of any system of quality control, departures from the
system may occur and not be detected. Also, projection. of any evaluation of a system of quality
control to future periods is subject to the risk that the system of quality control may become
inadequate because of changes in conditions, or that the degree of compliance with the policies
or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice applicable
to the non -SEC issuers of Hoyman, Dobson & Company, P.A. in effect for the year ended
May 31, 2005, has been designed to meet the requirements of the quality control standards for an
accountin and auditing practice established by the AICPA, and was complied with during the
9 C,
year then ended to provide the firm with reasonable assurance of complying with applicable
professional standards.
J4Whes R. Taylor, CPA
Team Captain
11801 Research Dr. Ph: (386) 418-4001 Fax: (386) 418-4002
Horwath
Alachua, FL 32615 E-mail: cpamerica@)cpamerica.org www.cpamerica.org Strategic Alliance
LXHIBIT 5
SIEPT 5, 2007
DATE:for September 5, 2007 Council Meeting
TO: City Council
FR: Administrator Whitehall
RE: Fire Dept Union discussion/clarification
The current contract expires on Sept 30th
Merit
In the County the Dept is given a lump sum to distribute based on management
evaluations. The evaluation is by'commiftee'and does consider some elements
that are quantitative such as absenteeism.
The County has this process in place (Co-approx 33 employees) (City-1 0 union)
The City simply does not seem to be interested in implementing this.
Incentive Day for continued education
We discussed the introduction of stipends all to be paid $75/mo, as follows:
Fire Inspector; Instructor; Driver Engineer; USAR Team(Urban search &
Rescue); Dive Rescue.
The City is discussing stipend compensation as part of this buLfget process inci
Inspector(l)-$50, Fire InspectorfX440, Driver Qperator(6)-$40
Wag -es
*There is a wage discrepancy between starting Police officer and Fire officer
Police starting - $34,106
Fire starting - $32,883
*There is a wage discrepancy between County Fire Dept and City Fire Dept,
(according to the County).
County FF/EMT
City FF/EMT
Startinq Max top of scale
$30,425 $44,116
$32,883
County Lieutenant/EIVIT $36,510 $52,940
City Lt $37,162
10 yr step
$37,599
$42,490
As a matter of record the County new employees are required to have paramedic
certification and the scale for that is as follows"
Co FF/Paramedic $37,119 $53,823
Co Lt / Paramedic $44,542 $64,586
*There is a wider wage discrepancy between County new employees and
tenured employees vs. the City.
County new FF/EMT employee vs top of scale 45%
City new FF/EMT employee vs 10 yr scale 14%
Note: The Union wishes to have the step plan increased from 1.5% to 4.5% for
each step in same.
The City currently has a longevity Provision allowing for annual step increases of
1. 5% annually and is apparently considerinq a CP/ this year of 2.7%.
Additional Employees
Requesting 4 personnel per shift ... the'2 in, 2 out' requirement, which according
to my understanding would necessitate hiring one additional person. The
Union's exact terminology is, "a minimum of 4 State Cert Firefighter ll/EMT to
man every shift. This is stating that these 4 personnel will be from the Full Time
City Professional Firefighters only".
City is consideting this as part of this year's budget and a grant process.
Uniform & EauiDment Reimbursement of $100 /yr
According to the Union, "this is for personal items such as watches, sunglasses,
and station boots that may be destroyed while on duty".
Citv manaaement is not in favor of this provision and feels that it's inappropriate
to incorporate into a contract fonnat
Retroactive to October 1, 2007
In case the contract expires and there's no resolution they want any benefit to be
retroactive.
Probably not an issue.
Vacation Accrual
Request an increase in vacation accrual similar to what was done last year with
the sick leave issue. Last year the City extended an increase in sick leave based
on hours paid to Fire Dept vs other Departments:
For example: regular employees work 2080 hourslyear and receive 12 eight -hour days. Firemen
have 2 756 hours (52 weeks X 53/hrs/week) less 192 hours (8 kelly days) = 2564. That is 123%
more than the other Departments. Other employees receive 96 hours (12 months X8 hour days).
123% times 96 = 118, which is 9.83 hoursl month.
The City cumently extends an enhanced vacation accrual method to the Fire
Dept.
Step up Pa
The City added this provision last year and apparently the wording wasn't what
was wanted ... the new wording s/b stepping up for "Acting Lieutenants"
Not an issue
Reword the take over (or consolidation) Iang-uag-e
Union Contract Article 23. Union - "To change the wording as follows: or any Fire
Department takes over, the Union employees will remain an employee:
2
The existing contract Art 23 states: 'Should City or County Governments seek
consolidation of the departments all union employees shall be maintained as
employees.' I believe the City Atty needs to examine this terminology as the
City's ability to make this (incl the existing) commitment
Retirement
1. "For the City to pay retirement" is the note rec'd from the Union. The City
already contributes to the Fire Dept employees, but currently at a lesser
rate than the other Depts, which, according to the Union, they want the
benefit of that difference.
First of all, the Dept defined benefits are as -good as the Police Dept and
considerably better than the General Employees and the employe
contribution is less than the General employees. The reason for the lesser
empi'r rate is due to the City receiving reimbursement from the State as a %
of Fire Insurance premium collected, that is applied to the Fire pension plan.
The Fire Dept employer Pension rate is expected to be 3.4 7% this next
bud.get yr and was 5.94% last year. This case was made last year. This pas
year the City incorporated a 457 plan for the employees to help wl the
retirement planninq because the Union felt there was no alternative retirement
plan ... now NO firefghters currently participate in the 457 Plan. It's become
clear to me that the issue isn't retirement Planning, it's City contribution
without regard to benefit ... other Dept's have a h4gher employer contribution
rate and in the Union's mind that is unfair.
2. As per the request made from the Union quote, — "The Union is looking to
go to 23 yrs and out not 25 yrs. The pension has established there is no
extra cost."
This is not exactly correct, according to my research. There would be no cost
to the City if the employee took a reduced % in retirement (in this case
reduced from 75% to 68%). In order to accomplish the 75% /eve/ there would
be increased employer rate cost Of course, if the consensus of the
employees is to take a reduced retirement rate that can be discussed, alonq
with the pension board.
3. The Union is requesting that vacation hours top out at 500 hours, instead
of the current 240 hours. After discussion they interpret that to be
applicable to accrued vacation hours at retirement.
This differs from our policy of 240 hr max accrual and maximum 'cash out'at
end of employment. / think part of the logLic has to do with enhanced accrual
should translate to enhance maximum. I guess the mechanics of
implementation would be to have a separate 'ledger' to track Fire Dep
employees.
Step Plan interpretation
Union — "To use a 13% increase when promotions take place, instead of starting
over on the step plan"
The City's interpretation is that the step P n is to allow the p moted employee
to bump to the corresponding tenured steg in the new capacity, which in some
instances is actually more than what is being requested. Basically, we are
accommodating the request already.
Wage issue
Unions — "if the minimum wage goes up, the City will match it"
City management is philosophically not in favor of this request
Kelly days increase
Union — "Kelly days 3 weeks instead of 6 weeks" Interpretation — The Union
wants to essentially double the amount of useable Kelly days from using one
every 6 weeks to having one every 3 weeks
City management is not in favor of this request due to increased costs associated
with replacement 12ersonneL
4
10-Year Millage Rate History
113 DistrktfOkeechobse 0 DistricbSM I
Taxpayer Impact
For a $325,000 home with a $25,000 homestead
exemption:
In all counties except Collier, our tax is
adjusted to $187.23 from $209.10, a savings of
$21.87
In Collier County, our tax is adjusted to
$144.42 from $157.96, a savings of $13-53
2
2
JT, A,
FY2008 Budget Overview
August 2007
FY2008 Property Tax Reform
• Cities & counties rollback 3,5,7 or 9% based on
"taxing performancery
• Independent special districts rollback 3%
• District Governing Board direction:
• Set millage rates at the reduced level
• Provides for revenue tied to new construction
and new service needs only
• Ad valorem tax revenue estimate is $3.5M
below FY2007 levels
1
3anuary 2008 Constitutional
Amendment
• The potential effect is uncertain
• Estimate is difficult to make based on data
availability and unknowns
• Debt capacity is tied to 20% of annual ad valorem
• Adjustments in ad valorem base and caps on
future growth reduces projected debt capacity
• Could affect original financing plan & Acceler8
project schedules
• Re -visit the timing of additional debt once tax
reform is better understood
FY 2008 - Where the Money Comes From
(In Millions)
Ad Valorem Tax Federal Sources
'" , 'iR- .;
Revenue N, Ni"', -�w.
or< 0.1 %
$549.5 or 45%
State Sources
$305.1 or 25%
Balances/Feei
Other
$67.6 or 6%
Investment Earnings I '\ Ag Priv Tax
$9.4 or I% COPs Proceeds $11.2 or 1%
$269.2 or 22%
Estimated Revenue $1.213 Billion
5 1
6 1
3
FY 2008 - Where the Money Goes
(In Millions)
Coastal Watersheds
$60.8 or 40/6
Regulation
$18.7 or 2%
Kissimmee Watershed
$,19.0 or 2%
Water Supply
$54.3 or 4%
Land Stewardship
$20.8 or 20/6
Modeling/Scl SuPr
$15.0 or 1%
mission Support
$125.9 or 10%
Lake Okeechobee
$150.7 or 12%
-qq"
operation & Maintenance
$166.2 or 14%
CERP
$480.4 or 40%
District Everglades
$111.3 or 9%
Proposed Budget by Program $1.213 Billion 8
Budget Development Schedule
• August I
Submit Budget report to
Governor, DEP and Legislature
• August 6
Staff briefings in Tallahassee
• August 9
Governing Board Budget
Follow-up
• September 5
DEP/Legislature Comments Due
• September 12
Tentative Millage, Budget & Ag
Privilege Tax Adoption
• September 18
Governor's Office Comments
Due
• September 25
Final Millage & Budget Adoption
10
6i
What's in the FY2008 Budget
Governing Board Priority Funding
12
CERP Cost Share to Date
Comparison of District vs. State vs. Federal
Funding of CERP — Through FY2007
Through
FY2007
(in millions)
District vs.
State vs.
Federal
District and
State vs.
Federal
FY2008
(in millions)
District
$1,0114.7
48.3%
83.8%
$394.7
state
$795.5
36.5%
$194.0
Federal
$363.6
16.2%
16.2%
?
Total
$2,243.8
100.0%
loo.o%
13
Everglades Restoration Construction
EAA Reservoir
• Seepage Canal 100% complete by end of FY2008
• Rock Crushing 44% complete
• Embankment 33% complete
• Order pump equipment
VA
Everglades Restoration Design
• Complete preliminary design of Compartment
B and C Build -outs in 2008
• Complete C-43 Reservoir Design
• Complete design of Biscayne Bay
• Complete Basis of Design Report for C-1 I I
Spreader Canal project
• Complete design of Picayune Strand pump
station and project
15
Land Acquisition
Total Land Owned — 1,332,024 Acres
Excluding Rights -of -Way
Water Conservation Areas 800,000 Acres
Stormwater Treatment Areas 60,000 Acres
(includes acreage for Everglades Agricultural
Area STA expansions underAccelerff)
Conservation Lands 363,136 Acres
Project Construction Lands 108,888 Acres
16
*******DRAFT FOR Septe I mber 5, 2007 CITY COUNCIL AMETING********
Agreement between the City of Okeechobee, Florida
and
Local #2918 International Association of Firefighters
ARTICLE I
PREAMBLE
Section I- It is the intent and purpose of this Agreement to assure sound and mutually beneficial
working and economic relations between the parties hereto, to provide an orderly and peaceful
means of resolving any dispute involving the interpretation or application of this Agreement, and to
set forth herein basic and full conditions of employment. There shall be no individual or separate
agreement(s) containing provisions contrary to the terms provided herein.
Section 2� For the purpose of this Agreement; the singular shall be deemed to include the plural, the
masculine gender shall be deemed to include feminine gender, whenever the context requires.
Section 3--The term "Department" shall mean the City of Okeechobee Fire Department. The term
"Chief' shall mean the Chief of the City of Okeechobee Fire Department.
ARTICLE 2
RECOGNITION
Section I- The employer recognizes the Union as the sole and exclusive bargaining agent for those
employees of the City of Okeechobee Fire Department holding positions included in the bargaining
unit as set forth in certification number 639, issued by the Public Employees Relations Commission.
ARTICLE 3
UNION ACTIVITY
Section I- The City will not encourage or discourage membership in the Union by discrimination in
regard to hiring or other conditions of employment.
Section 2- The Union, its members, agents, representatives, or any persons acting on behalf of the
Union are prohibited from soliciting any bargaining unit employee during working hours of such
employee. This section shall not be construed to prohibit the distribution of literature during the
employees' lunch hours or in places not specifically devoted to the performance of the employees'
official duties.
ARTICLE 4
BULLETIN BOARD
Section 1- The City shall provide six (6) square feet of wall space at the station staffed with full-
time employees to accommodate a Union bulletin board, white board or other appropriate fixture for
the purpose of displaying Union notices. Such fixture shall be provided at the sole expense of the
Union.
ARTICLE 5
DUES DEDUCTION
Section I- The City agrees to deduct Union dues from the pay of bargaining unit members who
individually request in writing that such deductions be made, in an amount certified to be current by
the secretary/treasure of the Union. Probationary employees shall not be subject to union dues
deductions. The total amount of deductions shall be remitted monthly by the City to the
secretary/treasurer of the Union. A properly executed copy of such authorization for dues
deductions shall be delivered to the City before payroll deductions are made (Exhibit "A"). Such
authorization is revocable at will upon thirty (30) calendar days written to the City (Exhibit "A").
Section 2- The Union shall indemnify, exonerate and save barmless the City from any claims and/or
judgments against the City as the result of Union dues deductions. In the event that a claim, action,
suit, or proceeding is brought by an employee, person, firm, or corporation against the City, as it
relates to payroll deduction of dues, the City shall give written notice thereof to the Union by
registered mail addressed to City of Okeechobee Fire Department, C/O the president of the local
union. The Union shall defend said claim, action, suit, or proceeding at its own cost and expense
without expense to the City, even if such claim, suit, action, or proceeding is false, groundless or
fraudulent. Settlement of any such claim by the Union shall be subject to prior review and approval
by the City.
Section 3- The City shall not collect Union dues in arrears and shall not become involved in any
collection of fines, penalties or any special assessments. Written request from the Union to change
the amount of dues deductions shall be implemented by the City within thirty (30) calendar days of
receipt.
ARTICLE 6
COPY OF AGREEMENT
Scetion t One copy of this final executed Agreement shall be supplied to each fire station staffed
with full time employees and to the Union president.
ARTICLE 7
MANAGEMENT RIGHTS
Section 11- All inherent and common law management rights, powers, authority, prerogatives and
functions which have been expressly modified, restricted or limited by a specific provision of this
Agreement including, but not limited to, unilaterally determining standards of service to be offered
to the public by its constituent operating areas, exercising control and discretion over its
organization and operation, directing its employees, taking disciplinary action for proper cause,
contracting and sub -contracting work and relieving its employees from duty because of lack of work
or for other legitimate reasons are hereby reserved and vested exclusively in the City. For purposes
of this article, the phrase "for proper cause" shall mean consistent with City policy, procedures and
regulations.
2
Section 2- The exercise of such rights shall not preclude employees or their representatives from
raising grievances in the event that management's action has the practical consequence of violating
the terms and conditions set forth outside the Articles of this Agreement.
ARTICLE 8
STRIKES AND LOCKOUTS
Section I- Neither the union or any other bargaining unit employee shall participate in a strike
against the City by instigating or supporting, in any manner, a strike, slowdown, stoppage or any
other interference with the normal operation of the City. Any employee who participates in a strike
in violation to this section shall be subject to immediate dismissal in addition to any other penalties
provided in Sec. 447.507, Florida Statutes.
Section 2- The City shall not participate in an employee lockout.
ARTICLE 9
SENIORITY, LAYOFF, & RECALL
Section 1- As used herein the term "department seniority" shall be defined as the period of
continuous employment with the City of Okeechobee Fire Department; the term "rank seniority"
shall be defined as the continuous employment with the City of Okeechobee Fire Department as a
Firefighter/EMT, or Firefighter Lieutenant.
Section 2- Department seniority shall be accrued from the date of employee's first day of
employment through the date of an employee's last day of employment, except as provided herein.
Rank seniority shall be accrued the date of employee's first day of employment in a specific job
classification through the date of an employee's last day of employment in the same job
classification, except as provided herein.
Section 3- Department seniority and rank seniority shall terniinate; (1) upon the 13-month
anniversary date of employee's layoff, (2) upon the effective date of an employee's resignation or
(3) upon the effective date of an employee's dismissal. Accrual of department seniority and rank
seniority shall be suspended for the period of any disciplinary suspension(s) without pay or unpaid
leave of absence, excluding family medical leave authorized pursuant to City policies, procedures
and regulations.
�je_cfion 4- In the event of a departmental reorganization, any demotions shall occur in inverse order
of rank seniority within the classification(s) affected, i.e., the Lieutenant with the least rank seniority
shall be the first demoted to firefighter, etc. Layoffs shall occur in inverse order of department
seniority within classification(s) subject to layoff.
Section 5- An employee that is demoted due to reorganization or reduction in force shall be
compensated at his pre -demotion pay rate or at maximum pay rate established for the job
classification to which he is demoted, whichever is lower. An employee shall be promoted to the
position from which he was demoted due to reorganization or reduction in force in the event the
position is subsequently re-created, unless period is greater than I year, then filling of position will
be handled in accordance with current promotional guidelines.
Section 6- An employee shall be recalled from layoff utilizing a formula based 50% on previous
employment performance evaluation and 50% on seniority. Notice of recall shall be provided by
certified mail to the employee at his last known mailing address. It shall be the responsibility of the
employee to notify the Chief of any change in address which occurs while on layoff. The employee
shall be awarded fourteen (14) calendar days from the date of mailing to accept the recall offer in
writing. In the event the employee declines or fails to accept the recall offer within this period, the
employee shall thereafter be ineligible for recall.
ARTICLE 10
PROMOTIONS
Section I- The following policies shall establish criteria to be used for the examination and
evaluation of candidates for promotion to a position classification within the bargaining unit. The
promotion policy does not preclude the City from accepting applications and/or hiring outside of the
department, as long as the standards of Article 10, Section 9, below, are met and the applicant has
held the rank directly below the one being tested for a minimum of three years.
Section 2- The Chief shall develop and administer all testing criteria, and all examinations shall be
impartial and shall relate to those matters which will fairly test the candidate's ability to discharge
the duties of the position for which he is testing. An employee's relative standing on a promotional
eligibility list shall be established by compiling the scores, weighted as indicated, in the following
categories: one-quwter (1/4)
1 Written examination ........... 1 1A
2. Oral examination ...............
3. Performance evaluation ........
4. Physical agility ..................
5. Length of service ...............
one -quarter k
one -quarter (1/4)
one -quarter (1/4)
used as a tiebreaker
Section 3- Examination materials shall consist of materials related to the duties to the position and
shall be consistent with the City. A list of text and references, upon which the examination is based,
will be included in the examination announcement, along with acquisition information.
Section 4- The oral examination shall be given by a minimum of a three (3) member panel chosen
by the Chief. All members of the panel must have working knowledge or educational knowledge at
least equivalent to an A.S. degree in fire rescue services. If a member of the panel is of the same
rank as being tested, the member must have held that rank for at least three (3) years. A list of panel
members will be given to the Union when study materials are issued to the candidates. If the Union
has any questions about the qualifications of the panel, the Chief must be notified in writing within
five (5) working days after receipt of list, identifying the specific questions.
.Section 5- Promotional examinations shall be conducted as required to meet the needs of the
Department.
_Section 6- Announcements for promotional examinations shall be posted in the fire station at least
fourteen (14) calendar days prior to the closing date for applications. An applicant's eligibility to
take a promotional examination will be determined on the basis of eligibility criteria established in
the pertinent classification description. Applications received after posted closing date will not be
considered.
H
Section 7- The relative standing of all candidates for promotion shall be posted at the fire station
within ten (10) days of the date on which examinations and evaluations are conducted.
Section 8- A newly promoted employee shall serve a probationary period of six (6) months; said
probationary period may be extended up to additional six (6) months at the sole discretion of the
Chief.
Section 9- To be considered a candidate for a Lieutenant's position, the employee must have a
minimum of three (3) years experience with the City of Okeechobee Fire Department as a
professional paid firefighter or a total of five (5) years in the fire service as a paid professional
firefighter. If there is not more than I qualified person for the promotional examination then the
Chief may change the considerations for the position being tested. 1\
Section 10- sdo�-
W"ho"Alwa memo Woftw"_.�*@W �W- P vau& PO,
ARTICLE 11 haAa _hwc' *�4'
HOURS & LIGHT DUTY
Section 1� Employees whose positions are in the bargaining unit of the effective date of this
Agreement shall be organized into three (3) platoons, each working, for the purpose of payroll
purposes, an average fifty-three (53) hour work week and an eight (8) kelly day year based upon
twenty-four (24) hour shifts commencing at 0700 hours and continuing to 0700 hours the following
day. The 24-hour shift beginning/ending hours may be adjusted from time to time at the Chief s
discretion.
Section 2- The City agrees to permit employees to perform light duty work assignments during
periods of temporary disability when such assignments are determined to be in the best interest of
the Department and under such conditions as may be determined by the Chief on case -by -case basis,
contingent upon prior approval of the City Administrator and the attending physician. Such
assignments shall be scheduled on an up to forty (40) hour workweek basis at the employee's normal
hourly rate of pay, detined as 53/hour work week (annual salary divided by 2756 (53hrs X 52
weeks)). These provisions shall not guarantee availability of any light -duty assignment(s).
Determination(s) regarding availability, duration, or conditions associated with light -duty
assignments by the Chief or City Administrator shall not be subject to the contract grievance
procedure.
ARTICLE 12
SHIFT EXCHANGE
Le_ction 1- A bargaining unit employee, with prior approval of the Chief and at the sole discretion of
the Chief (or in the Chief s absence, the officer in charge), may exchange shifts with another
bargaining unit employee when the exchange does not interfere with the proper operation of the
Department.
5
ARTICLE 13
PAY COMPENSATION
Section I- Effective and retroactive t ach bargaining unit employee's base pay
shall be adjusted in accordance herewith:
Classification
Firefighter/EMT
Lieutenant Firefighter/EMT
increase
increase
Section 2 - A bargaining unit employee shall be compensated at the rate of one and one-liall (I IIZ)
times his regular hourly rate of pay for all hours physically worked in excess of 212 hours during
each 28 day work period.
Section 3 - A bargaining unit employee shall report for duty, as directed, upon receipt of an
emergency call-back notice, authorized by the Chief or other officer -in -charge, to assist with an
existing or impending emergency. Except as excused by the Chief, or other officer acting on the
Chief s behalf, refusal to report for duty following receipt of an emergency call-back notice shall
constitute insubordination warranting disciplinary action u . p to and including dismissal from
employment.
Section 4 - A bargaining unit employee shall be compensated at the rate of one and one-half (1 1/2)
times his regular hourly rate of pay for each hour worked [minimum two (2) hours] as the result of
his response to an emergency callback notice (excluding scheduled work hours). Compensable
hours shall begin upon the employee's receipt of such notice, excluding response time in excess of
15 minutes.
Section 5 - Step up pay, in the absence of the shift officer at the Station, the Chief will designate a
senior firefighter to fulfill the daily functions (as determined by the Chief) of the officer (additional
to their own). The Firefighter that the Chief designates, will be compensated an additional $1 .00/
hour, if Fire Inspector One Certified (FIOC), $.50/hour if not FIOC, for each hour they are fulfilling
the duties of the absent officer. This pay will be figured at the end of each twenty-eight (28) day
cycle. The Step up pay will only be available when the following items are applicable: the absence
is NOT caused by any type of Shift Exchange or Swap -time and the absences will be for a minimum
of eight (8) consecutive hours. It is understood that there will be times that a firefighter will falfill
the daily functions of the absent officer without additional compensation.
.Section 6 - A bargaining unit employee shall be compensated [minimum two (2) hours] for off-dutY
mandatory attendance at departmental staff meetings and off -duty mandatory court appearances
stemming from acts within the employee's scope of authority subject to the provisions of Section 7
herein.
9
A\)
a
V�ection 7 — All bargaining unit employees with less than 10 years of service will move I step equal
to 1.5% for each year of this contract on October I". All bargaining unit employees wi more than
th
. V 10 years of service will move 2 steps,equal to 3% f6r the first two years and I step equal to 1.5%'for
V ;�u the final year of this contract. All bargaining unit employees with more than 20 years of service will
move 2 steps equal to 3% for all three years of this contract.
ZJCP4
ection 8- Incentive Pay for continued education: L
Instructor (1) $50.00/mo Fire Inspector (3) $40.00/mo, Driver Operator (6) $40.00/mo 0111
ant LAJ
Ao4oh
t�,ro -1 Oil
01-GL, JaOL � ARTICLE 14'
ANNUAL & SICK LEAVE
Section I Annual and Sick Leave accrual shall be described as follows:
Annual Leave: X
Less than 10 years of service - 12 hours per month
10 Years to 14 Years of service - 16 hours per month
_ years or morg service - 22 hours
15
EMERY
SickLeave: Ten (10) hours per m�n—ib-7ai-ilie e�n'do-f the calendar month (no credit is given for the
first month if it is less than 15 days) No credit in any month during which employee is out 128 hours
or more, with or without pay (workers compensation is the only exception).
Maximum Accumulation: None
Payment of unused sick leave 50% with at least 10 years of continuous service & upon leaving the
City in good standing
Section 2 - Provisions relating to use, accrual and compensation upon termination for vacation and
sick leave, shall be as established by City policies, procedures and regulations except as modified
herein.
ARTICLE 15
INSURANCE
Section 1 — The city shall maintain Medical insurance for the employee.
ARTICLE 16
PROFESSIONAL DEVELOPMENT
Section 1 - Employees shall be entitled to reimbursement for travel expenses associated with
professional development seminars, courses, etc., at which attendance is required by the City, in
accordance with the provision of Sec. 112.061, F.S.
Section 2 - The City may pay the cost of tuition, books and related materials associated with
attendance at approved job -related non-credit professional development seminars, courses, etc. Such
seminars, courses, etc. shall be offered by recognized fire and/or emergency medical agencies and
shall be subject to approval by the Chief. Any standard set by City handbook dealing with education
will apply.
7
ARTICLE 17 ,
UNIFORMS & PROTECTIVE CLOTHING
Section 1 - Uniform items and protective clothing for structural firefighting required to be worn by
employees during the performance of their duties shall be provided by the City, without cost to
employees, except as provided herein.
Se_ction 2 - Each employee shall be provided with one (1) fire helmet, one (1) hood, one (1) SCBA
face mask, one (1) turnout coat, one (1) pair suspenders (if required), one (1) pair of gloves, one (1)
turnout pants, one (1) pair of fire boots, five (5) uniform shirts, five (5) uniform pants, one (1)
uniform belt, one (1) jacket with removable liner and (1) cap. Protective clothing for structural
firefighting shall comply with NFPA Standard(s) 1971, 1972, 1973 and/or 1975 at the time of
purchase. Each employee's surname, in two (2) inch (minimum) reflective letters, shall be affixed to
the back of their turnout coat below the normal position of SCBA equipment.
Section 3 - A uniform or protective clothing item provided in accordance with this section shall be
replaced without cost to the employee upon a determination by the Chief that said item is no longer
in serviceable condition.
Section 4 - Each employee shall be responsible for maintaining his uniform and protective clothing
items in a neat, clean and presentable condition at the fire facility to which they are assigned.
Inspection and inventory of uniform and protective clothing items shall be conducted at the
discretion of the Chief. Employees shall be responsible for the cost of replacing any uniform and/or
protective clothing item for which they cannot account at the time of said inspection and inventory.
.Section 5 - Uniform, protective clothing items and all other property belonging to and provided by
the City shall be relinquished to the City within twenty-four (24) hours of an employee's termination
of employment. The replacement cost of any item not relinquished in accordance with this section
shall be withheld from the employee's final payroll check.
ARTICLE 18
COMMUNICABLE DISEASES
.Section I - Employees shall be afforded immunization against Hepatitis B and testing/prophylactic
treatment deemed medically advisable following exposure to Hepatitis A, B or C, Tuberculosis,
I-IrV, Meningitis or any other communicable diseases at no cost to the employee.
ARTICLE 19
RETIREMENT
section I - The City shall maintain current retirement systern.
ARTICLE 20
RULES AND REGULATIONS
Section 1 - Bargaining unit employees shall comply with all City policies, procedures and
regulations including, but not limited to, those policies, procedures and rules contained in the current
Okeechobee City Personnel Policy Manual which are not in conflict with the terms of this
Agreement. In the event of such conflict, the terms of this Agreement shall take precedence. All
such policies, procedures and regulations (and any revisions thereto) shall be readily available for
review at all times at each full-time manned fire station.
Section 2 - New or revised policies, procedures and regulations shall be distributed to bargaining
unit employees at least two (2) weeks prior to their effective date, except in the case of an
emergency or in response to a mandate by an agency with regulatory jurisdiction.
Section 3 - The Union hereby acknowledges that non-compliance with City policies, procedures or
regulations which are not in conflict with the terms of this Agreement may result in disciplinary
action in accordance with same.
Section 4 - There is hereby established an Employee/Management Committee (EMC) which shall
consist of four (4) members. Two (2) members shall be appointed by the Union and two (2)
members shall be appointed by the Chief. This committee shall meet.ait mutually agreeable times,
but not less than semi-annually. The purpose of this committee will be to discuss matters conducive
to improvement of employee/management relations including, but not limited to, interpretation and
clarification of applicable policies, procedures and/or regulations. Meetings shall be conducted on an
informal basis. This committee will function in an advisory capacity only. Copies of all
understandings shall be ftu-nished to the City Administrator's Office for review and approval, prior
to implementation.
ARTICLE 21
DISCIPLINE AND DISCHARGE
Section 1 - The Union acknowledges that discipline is essential to the efficient and effective
operation of the City and that the right to discipline and discharge its employees is a management
prerogative which shall be governed by City policies, procedures and regulations except those
expressly modified by a specific provision of this Agreement. The City agrees that, until such time
as the following terms are defined and/or redefined by City policies, procedures and regulations for
purposes of ensuring proper employee discipline, the following definitions shall apply:
Abuse of paid leave/ Two (2) consecutive or four (4) or more incidents of unscheduled
excessive absence(s) - compensated and/or uncompensated absence from duty during any
12-month period, excluding absences certified by a licensed Florida
physician to be medically essential.
Willful inefficiency Failure to perform assigned tasks within a specified time period
without reasonable justification in the sole judgment of the Chief.
Unauthorized release Release of information exempt from disclosure pursuant to Chapter
information - 119, F. S.
W,
Motor vehicle violations - Violations of state law or local ordinance relating to the operation of
motor vehicle. f any unauthorized
Job abandonment - Failure to report to the Chief within 24 hours o
absence from duty OR, any unauthorized departure from duty prior to
the end of a scheduled duty tour.
ARTICLE 22
GRIEVANCE ARBITRATION
tw the Ci d a
Section I -, As used herein, the term grievance shall be defined as a dispute be een ty an
bargaining unit employee, or group of bargaining unit employees, involving the interpretation or
application of this Agreement. Grievances, including those stemming from discipline and discharge
actions, shall be processed in accordance with the procedure established herein. A dispute involving
the exercise of any right of the City and/or its officers with re�pect to the management of its
operations, not expressly limited by a specific provision of this Agreement, shall not constitute a
grievance as defined herein.
Section 2 STEP 1 - The grievant shall complete and submit an executed Grievance Form (Exhibit
"B"), a copy of which is attached hereto and made a part hereof, to the Chief within five (5) calendar
days after the occurrence which gave rise to the grievance. The Chief shall copy the executed
Grievance Form to the President of the Union and all members of the Employee/Management
Committee (EMC) within twenty-four (24) hours after its receipt.
The Chief and the President of the Union shall schedule a meeting of the EMC, to be conducted
within ten (10) calendar days after the Chief s receipt of the executed Grievance Form, to consider
the grievance. If the EMC determines that the grievance has merit, it shall attempt to facilitate a final
resolution of the grievance within ten (10) calendar days after said determination. if the EMC cannot
facilitate a final resolution of the grievance, the EMC's findings and recommendation(s) thereon
(including specifically the section(s) of this agreement determined to have been violated) shall be
provided to the grievant, the Chief and the President of the Union within five (5) calendar days after
such attempt. Thereafter, the grievance may be pursued to STEP 2 of this procedure.
if the EMC determines that the grievance is without merit, it shall provide written notice of such
determination to the grievant, the Chief and the President of the Union within five (5) calendar days
after same. In the event the grievant chooses to pursue the grievance further, the grievant shall be
solely responsible for his attorneys fees and costs associated therewith.
STEP 2 - If the grievant decides to pursue the grievance beyond STEP I of this procedure, he shall
submit it and all related documentation and evidence as defined herein below to the Chief within five
(5) calendar days after issuance of the EMC's finding and recommendation(s) for resolving the
grievance. The Chief shall then have five (5) business days to submit all City documentation and
evidence to the grievant. The Chief, or his designee, and his representative, if applicable, shall meet
with the grievant and the grievant's Union representatives to discuss the grievance within five (5)
business days following the aforesaid. exchange of documentation and evidence. The Chief shall
render a written disposition on the grievance to both the grievant and the President of the Union
within five (5) business days after the STEP 2 meeting. if said disposition does not satisfactorily
resolve the grievance, it may be pursued to STEP 3 of this procedure.
to
STEP 3 � If the grievant decides to pursue the grievance beyond STEP 2 of this procedure, the
grievant and the Chief shall submit it and all related documentation and evidence as defined herein
below to the City Administrator's Office within five (5) business days after the STEP 2 disposition
by the Chief. The City Administrator, or his designee, shall meet with the grievant and the grievant's
Union representatives to hear all evidence relating to the grievance within five (5) business days
after its receipt.
All evidence relating to the grievance shall be submitted; the term evidence is herein defined to
include, but not be limited to, a listing of the name(s), address (es) and telephone number(s) of all
witnesses, accompanied by a detailed summary of the testimony to be offered by each and a copy of
each document which the parties intend to offer into evidence. The City Administrator, or his
designee, shall render a written disposition on the grievance to both the grievant and the President of
the Union within ten (10) business days after the STEP 3 meeting. If such disposition does not
satisfactorily resolve the grievance, it may be pursued to STEP 4 of this procedure.
STEP 4 - If the grievant decides to pursue the grievance beyond STEP 3 of this procedure, he shall
�u-bmit a written Notice of Intent to Arbitrate to the City Administrator's Office within five (5)
calendar days after the STEP 3 disposition by the City Administrator, or his designee.
Section 3 - If the parties cannot jointly select an arbitrator to hear the grievance within five (5)
business days after issuance of a Notice of Intent to Arbitrate, the Union shall request the Federal
Mediation and Conciliation Service (FMCS) to provide the parties with a panel of seven (7)
arbitrators (Florida residents) from which an arbitrator shall be selected. Within ten (10) business
days after receipt of the FMCS panel, the parties shall meet or con er by telephone to select
f an
arbitrator. Upon such meeting or conference, the parties shall be entitled to alternately strike
prospective arbitrators (one at a time) from the FMCS panel until only the arbitrator who will hear
the subject grievance remains.
Section 4 � The decision of the arbitrator shall be based solely upon the evidence and arguments
presented to him by the parties in the presence of each other. Evidence and arguments, which have
not been submitted for the record at STEP 3, shall not be submitted to, or considered by, an
arbitrator.
Section 5 - The arbitrator shall be limited to the interpretation and application of the specific terms
of this Agreement. An Arbitrator shall not have the authority to render a decision on any matter not
submitted for arbitration; nor the authority to substitute his judgment for that of the City
Administrator on matters solely within the purview of the City Administrator pursuant to Florida law
and/or City policies, procedures and/or regulations; nor the authority to interpret or apply this
Agreement in a manner which changes what can fairly be said to have been the intent of the parties
as determined by generally accepted rules of contract; nor the authority to add to, subtract from,
alter, amend and/or modify the terms of this Agreement.
Section 6 - The arbitrator shall attempt to render a decision on the grievance within thirty (30) days
after conclusion of the arbitration. The arbitrator's decision shall be in writing, shall set forth the
arbitrator's rationale and conclusions on the issue(s) submitted and shall be final and binding upon
the par -ties to this Agreement. Any award of back pay provided in an arbitrator's decision shall be
reduced by the amount of compensation that would not have been earned by the grievant, subsequent
to the date the related grievance was filed, had the basis for the grievance not arisen.
I I
Section 7 - The time limits set forth in STEP I and STEP 2 of this procedure may be extended by
written mutual agreement between the Chief and the President of the Union. The time limits set forth
in STEP 3 and STEP 4 of this procedure may be extended by written mutual agreement between the
City Administrator and the President of the Union.
Section 8 - Except through extension(s) as provided herein, failure of the Union or the grievant to
adhere to the time limits set forth in this procedure shall constitute a waiver of the entitlement to
pursue a grievance ftirther. Except through extension(s) as provided herein, failure of the City to
adhere to the time limits set forth in this procedure shall entitle the Union or the grievant to advance
to the next step.
Section 9 - Each party shall bear the cost of its own witnesses, representatives, transcripts, photos,
etc. However, fees and expenses of the arbitrator shall be bome equally by the parties.
ARTICLE 23
CONSOLIDATION OF DEPARTMENTS A
artments all union
Section I — Should City and County Governments seek consolidation of the dep
04
employees shall be maintained as employees.
-7.
ARTICLE 24
SEVERABILITY VVO
Section 1t — If any provision of this agreement should be declared invalid by any court action, state
law or federal law, the remaining parts or portions of this Agreement shall remain in full force and
effect.
ARTICLE 25
DUTYSCHEDULE
Section 1 — The schedule will remain 24hrs on and 48hrs off.
ire station prior to the first day of the
S_ection 2 — The City shall post a monthly schedule at the f
month to which the scliedifle applies. When schedule is modified it will be posted as soon as
possible.
_Section 3 — The City shall maintain three EMT/Firefighter R State Certified Firefighters on shift at
all times. ARTICLE 26
APPENDICES AND AMENDMENTS
Section I — Any/all appendices and amendments of this Agreement shall be numbered or lettered,
dated, and executed by the parties hereto. ARTICLE 27
DURATION
Section I — This agreement shall be effective on the date of execution by both parties, and shall
remain in full force until the 3 O'h day of September 2010. Each party shall notify the other of its
nt on or before May 1, 2016.
intent to renegotiate all or part of the Agreeme
12
IN WITNESS THEREOF, the parties have made and executed this agreement of the
respective dates under such signature below, including that of the City of Okeechobee,
Florida, acting by and through its City Council and Mayor, who is authorized to execute
this agreement on behalf of the CITY, as witnessed by the City Clerk, on this day
of 2007.
As to the City of Okeechobee:
James E. Kirk, Mayor
Date:
ATTEST:
Lane Gatniotea, CMC, City Clerk
As to Local #2918 International Association of Firefighters
Karl Holtkamp, President
Date:
Notes for presentation from Union:
Cost figures for the additional steps made by three employees in:
2007 is $1768.00
2008 is $1795.00
2009 is $657.00
13
The Okeechobee News
P.O. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Judy Kasten, who on oath says she is Publisher of the Okeechobee
News, a DAILY Newspaper pubiished at Okeechobee, in
Okeechobee County, Florida; that the attached copy of advertise-
ment, being a
in the matter of
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues
of
Affiant further says that the said Okeechobee News is
a newspaper published at Okeechobee, in said Okeechobee
County, Florida, and that said newspaper has heretofore been
published continuously in said Okeechobee County, Florida
each week and has been entered as second class mail matter at
the post office in Okeechobee, in said Okeechobee County,
Florida, for a period of one year next preceding the first
publication of the attached copy of advertisement-, and affiant
further says that she has neither paid not promised any person,
firm or corporation any discount, rebate, commission or refund
for the purpose of securing this advertisement for publication in
the said newspaper. f
Sworn t64nd subsZrAed before rue this
NOTICE OF RMH ZONING
DISTRICT PERMITTED
USES CHANGE
The City of Okeechobee proposes to adopt
the following ordinance: NO. 997: AN ORDI-
NANCE OF THE CITY OF OKEECHOBEE,
FLORIDA AMENDING ORDINANCE 116, LAND
DEVELOPMENT REGULATIONS, AS AMEND-
ED, AMENDING SECTION, 90-162 RESIDEW
TIAL MOBILE HOME PERMITTED USES TO
ALLOW SINGLE-FAMILY DWELLINGS TO
REPLACE MOBILE HOMES; PROVIDING FOR
CONFLICTS AND SEVERABILITY, PROVID-
ING FOR AN EFFECTIVE DATE.
A public hearing on the ordinance will be held
on Wednesday, September,5, 2007 at 5:01 p.m.
or as soon thereafter possible, at City Hall, 55
SE 3rd Ave., Okeechobee, FL.
All members of the public are encouraged to
attend and participate in said hearing. The pro-
posed ordinance may be inspected in its entire-
ty by members of the public in the Office of the
City Clerk during regular business hours, Mon -
Fri, 8am-4:30pm, except for holidays. � ,
PLEASE TAKE NOTICE AND BE ADVISED
that if any person desires to appeal any decision
made by the City Council with respect to any
matter considered at this hearing, such interest-
ed person will need a record of the proceedings,
and for such purpose may need to ensure a ver-
batim record of the proceedings is made, which
record includes the testimony and evidence
upon which the appeal is to be based. City
Clerk media are for the sole purpose of backup
for official records of the Clerk.
In accordance with the Americans with
Disability Act (ADA) and Florida Statutes 286.26,
persons with disabilities needing special accom-
modation to participate in this proceeding should
contact Lane Gamiotea no later than two �2)
working days prior to the proceeding at 863-763-
3372 x215; if hearing or voice impaired, dal ' I
TDD 1-800-222-3448 (voice) or I �888-447-5620
(TTY).
Lane Gamiotea, CMC, CITY CLERK
day of A.D. 201L�i '6' Janetta Thiboult
Commission# OD505311
E xpires January 10, 2010
:N�e "Public, State of Florida at Large P-"' ;nbutzmce ine W040-70191