2006-09-19 Regular & Budget 1st PHCITY OF OKEECHOBEE
SEPTEMBER 19, 2006 FIRST BUDGET HEARING AND REGULAR CITY COUNCIL MEETING
CALL TO ORDER - Mayor:
September 19, 2006 First Budget Hearing and Regular City Council
Meeting, 5:01 p.m.
II. OPENING CEREMONIES:
Invocation by Pastor Jim Hudson, His Fellowship;
Pledge of Allegiance led by Mayor.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Noel A. Chandler
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Lydia Jean Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Eddings
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
IV. PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Proclaim the week of September 17 - 23, 2006 as "Constitution
Week."
SUMMARY OF COUNCIL ACTION
PAGE 1 OF 7
Mayor Kirk called the September 19, 2006 First Budget Public Hearing and Regular City Council Meeting to order at
5:01 p.m.
The invocation was offered by Pastor Jim Hudson of His House Fellowship Church of the Nazarene;
The Pledge of Allegiance was led by Mayor Kirk.
City Clerk Gamiotea called the roll:
Present
Present
Present
Present
Absent
Present
Present (entered the Chambers at 5:13 p.m.)
Present
Present
Absent
Present
Present
Mayor Kirk proclaimed the week of September 17 - 23, 2006 as "Constitution Week" and read the proclamation in its
entirety as follows: "Whereas, September 17, 2006 marks the two hundred nineteenth anniversary of the drafting of
the Constitution of the United States of America by the Constitutional Convention; and, Whereas, it is fitting and proper
to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic
celebration which will commemorate the occasion and, Whereas, Public Law 915 guarantees the issuing of a
j
SEPTEMBER 19, 2006 - REGULAR MEETING - PAGE 2 OF 7 6,27
IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED.
A. Proclaim the week of September 17 - 23, 2006 as "Constitution proclamation each year by the President of the United States of America designating September 17 through 23 as
Week" continued. Constitution Week Now Therefore, I James E. Kirk, by virtue of the authority vested in me as Mayor of the City of
Okeechobee, do hereby proclaim September 17 - 23, 2006 as "Constitution Week," and ask our citizens to reaffirm
the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through
this guardian of our liberties, remembering that lost rights may never be regained." No one was present to receive
the proclamation, it was forwarded to Clerk Gamiotea to mail to the appropriate representative.
V. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the
Council Action for the September 6, 2006 First Budget Workshop September 6, 2006 Budget Workshop and the Regular Meeting; seconded by Council Member Markham. There was
and the Regular Meeting. III no discussion on this item.
VOTE
KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA MOTION CARRIED.
VI. WARRANT REGISTERS - City Administrator.
A. Motion to approve the July 2006 Warrant Register: Council Member Watford moved to approve the July 2006 Warrant Register in the amounts: General Fund, three
hundred eighty-one thousand, seven hundred thirty dollars and nine cents ($381,730.09); Capital Improvements
General Fund ................................ $381,730.09 Projects Fund - Vehicles, forty-seven dollars and sixty-five cents ($47.65); seconded by Council Member Markham.
Capital Improvements Projects Fund - Vehicles .......... $47.65 There was no discussion on this item.
VOTE
KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA MOTION CARRIED.
B. Motion to approve the August 2006 Warrant Register: Council Member Watford moved to approve the August 2006 Warrant Register in the amounts: General Fund, four
hundred fourteen thousand, two hundred fifty-three dollars and ninety-two cents ($414,253.92); Capitol Improvements
General Fund ................................ $414,253.92 Projects Fund - Vehicles, eighteen thousand dollars ($18,000.00); CDBG Fund, three thousand seven hundred thirty -
Capitol Improvements Projects Fund - Vehicles ....... $18,000.00 eight dollars ($3,738.00); Special Law Enforcement Fund, eight hundred thirty-eight dollars and twelve cents
CDBG Fund ................................... $3,738.00 1 ($838.12); seconded by Council Member Markham. There was no discussion on this item.
Special Law Enforcement Fund ..................... $838.12
SEPTEMBER 19, 2006 - REGULAR MEETING - PAGE 3 OF 7
VI. WARRANT REGISTERS CONTINUED.
B. Motion to approve the August 2006 Warrant Register continued.
VII. AGENDA - Mayor.
VOTE
KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA MOTION CARRIED.
A. Requests for the addition, deferral or withdrawal of items on today's 11 Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda.
agenda.
Vlll. OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET
ORDINANCES - Mayor.
A. Mayor announces that the purpose of this public hearing is to
consider the first reading of ordinances for the proposed millage
rate levy and proposed budget for fiscal year 2006-2007.
B. Mayor announces that the proposed millage rate levy represents
4.8% more than the roll back rate computed pursuant to F.S.
200.065 (1).
There were none.
MAYOR KIRK OPENED THE PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES AT 5:08
P.M.
Mayor Kirk announced that the purpose of this public hearing is to consider the first reading of ordinances for the
proposed millage rate levy and proposed budget for fiscal year 2006-2007.
Mayor Kirk announced that the proposed millage rate levy represents 4.8 percent more than the roll back rate
computed pursuant to F.S. 200.065 (1).
C.1. a) Motion to read by title only proposed Ordinance No. 957 levying a Council Member Watford moved to read by title only, (and set September 26, 2006 at 5:01 p.m. as the Final Public
millage rate for the General Fund Budget - City Attorney (Exhibit 1),III Hearing date) for proposed Ordinance No. -957 levying a millage rate for the General Fund Budget; seconded by
Council Member Chandler.
b) Vote on motion to read by title only. VOTE
KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 957 by title only. In the absence of Attorney Cook, Council Member Watford read Ordinance No. 957 as follows: "AN ORDINANCE
LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING
THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY,
THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT
SAID MILLAGE RATE IS 4.8 % MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S.
200.065 (1); PROVIDING AN EFFECTIVE DATE."
SEPTEMBER 19, 2006 - REGULAR MEETING - PAGE 4 OF 7 629
Vill. FIRST BUDGET PUBLIC HEARING CONTINUED.
C. 2. a) Motion to approve the first reading of proposed Ordinance No. 957. Council Member Markham moved to approve the first reading of proposed Ordinance No. 957; seconded by Council
Member Chandler.
b) Public discussion and comments. Mayor Kirk asked whether there were any comments or questions from the public. There were none. Council Member
Watford stated that this was discussed at length at the Workshop, but for clarification, the millage rate is the same as
last year? Administrator Whitehall responded, yes, the millage rate is the same as and has been the same for the past
three years at 7.1899.
c) Re -computation of millage rate (if required.) No recomputation was necessary.
d) Vote on motion. VOTE
KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD = YEA MOTION CARRIED.
D.1. a) Motion to read by title only proposed Ordinance No. 958 Council Member Watford moved to read by title only, (and set September 26, 2006 at 5:01 p.m. as the Final Public
establishing revenues and expenditures of all City funds (budget) Hearing date) for proposed Ordinance No. 958 establishing revenues and expenditures of all City funds (budget) for
for fiscal year 2006/2007 - City Attorney (Exhibit 2). Fiscal Year 2006/2007; seconded by Council Member Markham.
b) Vote on motion to read by title only. VOTE
KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 958 by -title only. Attorney Cook read proposed Ordinance No. 958 by title only as follows: "AN ORD/NANCEADOPTINGANANNUAL
BUDGETFOR THE CITYOFOKEECHQBEE, FLORIDA, FOR THEFISCAL YEAR BEGINNING OCTQBER 1, 2006
AND ENDING SEPTEMBER 30, 2007; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF
$11,861,002.00 AND EXPENDITURES AND TRANSFERS OF $5,549,315.00, LEAVING A FUND BALANCE OF
$6,311,687.00; PUBLICFACILITIES IMPROVEMENT FUNDREVENUES OF$2,184,002.00ANDEXPENDITURES
OF $695,000.00, LEAVING A FUND BALANCE OF $1,489,002.00; CAPITAL PROJECTS -VEHICLES FUND
REVENUES OF$976,000.00ANDEXPENDITURESOF$976,000.00, LEAV►NGAFUNDBALANCEOF$0.00; LAW
ENFORCEMENT SPECIAL FUND REVENUES OF $4,584.00 AND EXPENDITURES OF $4,584.00, LEAVING A
FUND BALANCE OF $0.00, INDUSTRIAL DEVELOPMENT/ECONOMIC DEVELOPMENT FUND REVENUES OF
$0.00 AND EXPENDITURES OF $0.00; LEAVING A FUND BALANCE OF $0.00; CDBG BLOCK GRANT FUND
630
SEPTEMBER 19, 2006 - REGULAR MEETING - PAGE 5 OF 7
VIII. FIRST PUBLIC HEARING CONTINUED.
D.1. c) City Attorney to read proposed Ordinance No. 958 by title only
continued.
2. a) Motion to approve the first reading of proposed Ordinance No. 958.
b) Public comments and discussion.
c) Vote on motion.
CLOSE PUBLIC HEARING - Mayor.
IX. NEW BUSINESS - Mayor.
A. Motion to approve auditor contract with Hoyman, Dobson &
Company, P.A. - City Administrator (Exhibit 3).
REVENUES OF $595,000.00 AND EXPENDITURES OF $595,000.00 LEAVING A FUND BALANCE OF $0.00,
PROVIDING AN EFFECTIVE DATE."
Council Member Markham moved to approve the first reading of proposed Ordinance No. 958; seconded by Council
Member Chandler.
Mayor Kirk asked whether there were any comments or questions from the public. There were none. Council Member
Watford asked how the increase in garbage fees for the deficit was addressed and whether the budget reflects a 5
percent salary increase? Administrator Whitehall replied that the garbage fees increase is being spread over a three
year period with the rate built in accordingly. Account Supervisor Riedel replied that the budget did reflect the 5
percent salary increase for non -union employees.
VOTE
KIRK - YEA MARKHAM YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA' MOTION CARRIED.
MAYOR KIRK CLOSED THE PUBLIC HEARING AT 5:17 P.M.
Council Member Watford moved to approve an auditor contract with Hoyman, Dobson & Company, P.A. in the amount
of twenty-four thousand five hundred dollars ($24,500.00); seconded by Council Member Chandler.
It was discussed that this contract is for a one year extension and that next year the City will solicit for auditors.
VOTE
KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA MOTION CARRIED.
1
E
SEPTEMBER 19, 2006 - REGULAR MEETING - PAGE 6 of 7 6 3 1
IX. NEW BUSINESS CONTINUED.
B. Presentation of Main Street Quarterly Report - Maureen Burroughs, There was no one present, however, the report was submitted in Exhibit 4 and reads: What Have We Done?
President (Exhibit 4). Purchased $3,000 in trash receptacles and placed on Southwest Park Street; Completed the draft of a Historic
Preservation Ordinance for the City; Hired a consultant to develop a conceptual park plan for area across from the old
courthouse. Results will be presented in the September time frame; Design Committee interfaced with Florida
Department of Transportation to formulate a draft plan for an entrance signage to Okeechobee beginning on the south
end of the City; Completed first in a series of murals in the downtown area; Promoted a Seminole Indian celebration
in the downtown park featuring Jimmy Osceola's art; Completed and passed our annual assessment from the Florida
Main Street Coordinator; Completed and distributed the Okeechobee Main Street (OKMS) summer newsletter;
Developed business surveys for Local Program area to determine needs. The business surveys are in the last phase
of completion; Completed the quarterly report, to date the OKMS has volunteered 13,406.5 hours from the beginning
of the program, when multiplied by a $6.15 hourly rate it computes as $82,449.98 for in -kind contributions to the OKMS
program and to Okeechobee; Submitted grant for old jail restoration in the amount of $297,000.00, grant to be
reviewed on September 19, 2006; Developed the "Save the Old Jail" promotion which will potentially consist of the
following promotions: Fun Shoot at Quail Creek, Brick Paver Sale and Brick Paperweight sales; Received letters of
support to save the jail from Senator Pruitt, Representative Macheck, and Fort Pierce Main Street Executive Director
Doris Tillman which were forwarded to the Florida Historical Preservation Committee; Developed contacts within CSX
Railroad relative to securing the old train station. CSX contact will be visiting the area this month to meet with Main
Street; Established 8 new business members and 4 new individual memberships. This brings the total membership
to 87 businesses and 42 individuals. What's Next? Halloween Celebration; Seminole Indian Pow Wow; Christmas
Window Decorating contest; Additional mural project for the downtown area sponsored by the Okeechobee Historical
Society; Save the Old Jail Program.
C. Consider awarding a Sole Source PA and Digital Recording System Council Member Watford moved to award a Sole Source, PA and Digital Recording System Bid to BIS Digital in the
Bid to BIS Digital in the amount of $13,395.00 - City Administrator amount of thirteen thousand, three hundred ninety-five dollars ($13,395.00); seconded by Council Member Markham.
(Exhibit 5). 11
Administrator Whitehall explained that this bid is listed as a sole source since they are the only certified and authorized
reseller of the Digital Recording System in the State of Florida. This is a budgeted item in the 2005/2006 budget and
in the 2006/2007 proposed budget. However, it is more than the budgeted amount. Staff proposes to pay 50 percent
from the 2005/2006 Fiscal Year and 50 percent from the 2006/2007 Fiscal Year. Clerk Gamiotea noted that several
cities who are users of this system had been contacted by staff with no derogatory feedback, only superb reviews.
The topic "wiring required - unknown" listed on the quote was a matter of question. Clerk Gamiotea replied that she
will confirm with the company that all wiring is included in the proposed bid and also that there is no additional fees
to coordinate our downstairs viewing system with the new system.
632
SEPTEMBER 19, 2006 - REGULAR MEETING - PAGE 7 OF 7
IX. NEW BUSINESS CONTINUED.
C. Consider awarding a Sole Source PA and Digital Recording System VOTE
Bid to BIS Digital continued. KIRK - YEA MARKHAM - YEA WILLIAMS - ABSENT
CHANDLER - YEA WATFORD - YEA MOTION CARRIED.
X. ADJOURN MEETING - Mayor. THERE BEING NO FURTHER ITEMS ON THE AGENDA, MAYOR KIRK ADJOURNED THE MEETING AT 7:16 P.M.
The Final Budget Hearing meeting is September 26, 2006.
Please take notice and be advised that when a person decides to appeal any decision made
by the City Council with respect to any matter considered at this meeting, he/she may need
to insure that a verbatim record of the proceeding is made, which record includes the
testimony and evidence upon wh►cn the appeal is to be based. City Clerk tapes are for the
sole purpose of backup for official records of the Clerk.
ATTEST: James E. Kirk, Mayor
�4ne `. Wiptea, CM ,City Clerk
wrrIywVIII Ur PWELIOnCK
OKEECHOBEE TIMES
106 S.E. Sth St., Okeechobee, Fla 34974
(863) 763-7283
Published Weekly
STATE OF FLORIDA
COUNTY OF OKEECHOBEE:
Before the undersigned authority personally appeared James A.
Hughes, Jr., who on oath says that he is publisher of the Okeechobee
Times, a newspaper published weekly at Okeechobee in Okeechobee,
Florida:
that the attached copy of advertisement,
being a Notice of City Council Meeting PO #13305
in the matter of City of Okeechobee
City of Okeechobee
55 SE Third Avenue
Okeechobee, FL 34974-2932
CITY COUNCIL REGULAR
_-
- MEE MG NOTICE
- NOTICE IS HEREBY GIVEN that the
In the Court,
City Council of the -City of Okeechobee win
meet in Regular Session on Tuesday, Septa --
was published in said newspaper in the issues of 09/14/2006
PHe.ritet
ber in at 5-0 following the Puss Budget
at S:ol at City Hall, 55 SE 3ta Ave,
Rm 200, Okeechobee, Florida. The public is
invited and encouraged to attend For a copy
of the agenda txmtact City Administration ar
(863) 763-3372 x 217-
PLEASE-TAKE NOTICE AND BE
Affiant further says that the said Okeechobee Times is a newspaper
y
ADV1�D'b'si n an by t drills o to '�
Peal goy decision made by the City Council
published at Okeechobee, in said Okeechobee County, Florida, and
with considered will at dtia
tomysteel
that said newspaper has heretofore been continuously published in
mwdng,respect
meeting, such mtettsed person will treed a
p
record of. the proceedings. and for such pur-
said Okeechobee, Florida as a daily, weekly, or bi-weekly and has
� record
of � a�inIK i� verbatim
entered as second class mail matter at the post office in
p
ap catestimony isband evidence aeon which
appeal is ro be t>axa Tapes ate used for
Okeechobee, in said Okeechobee County, Florida, for a period of one
the purpose of back-up for the Clerks
year next preceding the first publication of the attached copy of
ice.
In accordance with the Americans with
advertisement; and affiant further says that he has neither paid nor
Disabilities Act (ADA) and Florida Statute
29626, persons with disabilities needing spe-
promised any person, firm or corporation any discount, rebate,
cial accotmtodation to partippaoe in this pm -
ceeding should contact Lane Gamiotea, an
commission or refund for the purpose of securing this advertisement
data than "t 63 days ; if ro ds
at x if you ate
for publication in the said newspaper.
ice impaired, call
hearing or voice itnpaited, call TDD 1-800-
hearing T
222-3448 (voice) or 1-888-447-5620 (TTY).
by: James H Kirk, Mayor
Lane Gamistes, CMC, Cary not
PUBLISH09/14rA06
OKEECHOBEE TA3ES
James A. Mughes, Jr., (Publisher)
Sworn to and subscribed before me
thisday of`���
A.D. 2006
r , t'4_� d
(SEAL) Notary Public
s =•�s . i\Useak't s. Brennan
Con mission ADD318483
�. l.oe, Expires: Jun 25, 2008
0
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, I � Atlantic Bonding Co., Inc.
Page -1-
Tape 1 side A
CITY OF OKEECHOBEE - September 19, 2006 - FIRST BUDGET HEARING AND REGULAR CITY
COUNCIL MEETING. HANDWRITTEN MINUTES
I. CALL TO ORDER - Mayor: Kirk September 6 2006 City Council Budget Workshop and Regular
Meeting 5:01 p.m.
II. OPENING CEREMONIES: Invocation given by Pastor Jim Hudson, His House Fellowship Church of
the Nazarene: Pledge of Allegiance led by Mayor.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Present Absent
Mayor James E. Kirk
Council Member Noel A. Chandler
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Lydia Jean Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Eddings
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Robertson
X
X
X
X
X
X
7:13 P.M.
X
X
X
X
X
IV. PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Mayor Kirk proclaimed the week of September 17 - 23, 2006 as "Constitution Week" and read the
proclamation in its entirety as follows: "Whereas, September 17, 2006 marks the two hundred
nineteenth anniversary of the drafting of the Constitution of the United States of America by the
Constitutional Convention; and; Whereas, it is fitting and proper to accord official recognition to this
magnificent document and its memorable anniversary, and to the patriotic celebration which will
commemorate the occasion; and, Whereas, Public Law 915 guarantees the issuing of a proclamation
each year by the President of the United States of America designating September 17 through 23 as
Constitution Week. Now Therefore, I James E. Kirk, by virtue of the authority vested in me as Mayor
of the City of Okeechobee, do hereby proclaim September 17 - 23, 2006 as "Constitution Week,"
and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly
protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost
rights may neverbe regained.'No one was present to receive the proclamation, it was forward to Clerk
Gamiotea to mail to the appropriate representative.
V. MINUTES - City Clerk.
A. Council Member Chandler moved to dispense with the reading and approve the Summary of Council
Action for the September 6, 2006 First Budget Workshop and the Regular Meeting; seconded by
Council Member Markham. There was no discussion on this item.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS X MOTION: CARRIED.
Page -2-
VI. WARRANT REGISTERS - City Administrator.
A. Council Member Watford moved to approve the July 2006 Warrant Register; General Fund, three
hundred eighty-one thousand, seven hundred thirty dollars and nine cents ($381,730.09); Capital
Projects - Vehicles, forty-seven dollars and sixty-five cents ($47.65); seconded by Council Member
Markham. There was no discussion on this item.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS X MOTION: CARRIED.
B. Council Member Watford moved to approve the August 2006 Warrant Register; General Fund, four
hundred fourteen thousand, two hundred fifty-three dollars and ninety-two cents ($414,253.92);
Capitol Projects - Vehicles, eighteen thousand dollars ($18,000.00); CDBG Fund, three thousand
seven hundred thirty-eight dollars ($3,738.00); Special Law Enforcement Fund, eight hundred thirty-
eight dollars and twelve cents ($838.12); seconded by Council Member Markham. There was no
discussion on this item.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS X MOTION: CARRIED.
VII AGENDA - Mayor.
A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on
today's agenda. There were none.
VIII. MAYOR KIRK OPENED THE PUBLIC HEARING FOR THE FIRST READING OF BUDGET
ORDINANCES AT 5:08 P.M.
A. Mayor Kirk announced that the purpose of this public hearing is to consider the first reading of
ordinances for the proposed millage rate levy and proposed budget for fiscal year 2006-2007.
B. Mayor Kirk announced that the proposed millage rate levy represents 4.8% more than the roll back
rate computed pursuant to F.S. 200.065 (1).
C.1. a) Council Member Watford moved to read by title only proposed Ordinance No. 957 levying a millage
rate for the General Fund Budget - City Attorney (Exhibit 1); seconded by Council Member Chandler.
b) Vote on motion to read by title only.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS X MOTION: CARRIED.
c) In the absence of Attorney Cook, Council Member Watford read Ordinance No. 957 as follows: "AN
ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ONALL REAL AND PERSONAL
PROPERTY; PROVIDING THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL NOT BE
LEVIED ON HOMESTEAD PROPERTY; THAT 7.1899 PER THOUSAND DOLLAR VALUATION
SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 4.8
PERCENT MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S.
200.065 (1); PROVIDING AN EFFECTIVE DATE."
Page -3-
2. a) Council Member Markham moved to approve the first reading of proposed Ordinance No. 957;
seconded by Council Member Chandler.
b) Public discussion and comments. There were none.
Council discussion:
Watford, we discussed this at workshop, remind me 1 mill generates $294,467.00? Brian, yes and this is the
same millage as last year and the year before. Watford, right and the increase is due to valuation only and not
an increase in millage rates, Brian, correct.
Brian, the city is holding the millage rate as the same for the 3'd year in a row, at 7.1899. It is anticipated that
the rate will generate about $2,117,190.00. This represented about 95% of the amount reflecte in the Truth
in Millage' Taxable Value Certification which has $2,228,621.00 discount fo rearly paymento ftaxes. The roll
back rate increase of 4.8% is calculated by susign last years tax proceeds ($2,112,698.00) divided by this
years expected adjusted taxable property value ($307,880206.00) and then comparing that rate (6.8621) to
the proposed rate (7.1899). The idea of publicizing the `roll back rate' is to demonstrate tha ti fhte 'roll back
rate' was applicated to the current taxable vlaue, the City would genreal the same'tax dollars' as last year. As
an illustration ofthe effect on a residents tax bill, the City's portion, on $100,000.00 of taxable value, woudl be
$539.00 calculated as follows: $100,000 less $25,000 homestead exception least $75,000.00 taxable value
times 7.1899 per $1,000 in value. The ad valorem taxes represetns about 38% of the City's General Fund
budgeted reveneu.
Kirk, I hope citizens understand what a good job the city staff has done in keeping costs to a minimum and the
Council has given the direction that we need to do all we can to keep from raising the millage. It has been very
good that we have not had to raise it in three years now.
c) Re -computation of millage rate (if required.). No recomputation was necessary.
d) Vote on motion.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS
E1
MOTION: CARRIED.
B.1. a) Council Member Watford moved to read by title only, proposed Ordinance No. 958 establishing
revenues and expenditures of all City funds (budget) for fiscal year 2006/2007 - City Attorney (Exhibit
2); seconded by Council Member Markham.
b) Vote on motion to read by title only.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS X MOTION: CARRIED.
c) Attorney Cook read proposed Ordinance No. 958 by title only as follows: "AN ORDINANCE
ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007; WHICH
BUDGET SETS FORTH GENERAL FUND REVENUES OF$11,861,002.00 AND EXPENDITURES
AND TRANSFERS OF $5,549,315.00, LEAVING A FUND BALANCE OF $6,311,687.00; PUBLIC
FACILITIES IMPROVEMENT FUND REVENUES OF $2,184,002.00 AND EXPENDITURES OF
$695,000.00, LEAVING A FUND BALANCE OF$1,489,002.00, CAPITAL PROJECTS -VEHICLES
FUND REVENUES OF $976,000.00 AND EXPENDITURES OF $976,000.00, LEAVING A FUND
BALANCE OF $0.00, LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,584.00 AND
EXPENDITURES OF $4,584.00, LEAVING A FUND BALANCE OF $0.00; INDUSTRIAL
DEVELOPMENT/ECONOMIC DEVELOPMENT FUND REVENUES OF$0.00ANDEXPEND/TURES
Page -4-
OF $0.00, LEAVING A FUND BALANCE OF $0.00, CDBG BLOCK GRANT FUND REVENUES OF
$595,000.00 AND EXPENDITURES OF $595,000.00 LEAVING A FUND BALANCE OF $0.00,
PROVIDING AN EFFECTIVE DATE."
2. a) Council Member Markham moved to approve the first reading of proposed Ordinance No. 958;
seconded by Council Member Chandler.
b) Public comments and discussion. There was none.
Council discussion:
Watford, I know we discussed it but how are we addressing the increase in garbage the deficient? Brian, we're
spreading it out over 3 years and built in the rate structure accordingly.
Watford, Budget reflects 5 percent salary increases? IR - yes, for non -union employees.
c) Vote on motion.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS
X
MOTION: CARRIED.
MAYOR KIRK CLOSED THE PUBLIC HEARING AT 5:17 P.M.
IX. NEW BUSINESS - Mayor.
A. Council Member Watford moved to approve a one-year auditor contract with Hoyman, Dobson &
Company, P.A. - City Administrator (Exhibit 3); seconded by Council Member Chandler.
Watford, this is for the extension for just 1 year? Brian, yes, articulated issues with previous year audit, new
finance person and want to give more continuity, they have committed to field work in November. Watford,
what was last years base price? Brian, $18,000.00. Watford, so were comparing this fee of $4,500.00 for this
one yes? Brian, yes that would be an apples to apples comparison. Watford, are we proposing to solicit
proposals for auditors next year? Brian, that is the game plan. Watford, and the time element is only issue with
them? Brian, yes.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS X MOTION: CARRIED.
B. Presentation of Main Street Quarterly Report - Maureen Burroughs, President (Exhibit 4).
There was no one present from OKMS, however, the report was submitted in Exhibit 4 and reads:
2006 Third and Fourth Quarter Updates:
What have we done: Purchased $3,000. In trash receptacles and placed on SW Park St; Completed draft fo
a Historic Preservation Ordinance for City; Hired consultant to develop a conceptual park plan for area across
from old courthouse. Results will be presented in September time frame; Design Committee interfaced with
FDOT to formulate draft plan for entrance signage to Okeechobee beginning on South end fo City; Completed
first in a series of murals in the downtown area; promoted a Seminole Indian celebration in the downtown park
featuring Jimmy Osceola's art; Completed and passed our annual assessment from the Florida Main Street
Coordinator; Completed and distributed the OKMS summer newsletter; Developed business surrey for Local
Program Area to determine needs. Business survey in last phase of completion. To date OKMS has
volunteered 13406.5 hours from the beginning of the program. When you multiply that by $6.15 hours rate you
come up with $82,449.98 in -kind contributions to the OKMS program and to Okeechobee; Submitted grant for
old jail restoration in the amount of $297,000.00, Grant review on September 19, 2006; Developed the "Save
the Old Jail" promotion which will potentially consist of following promotion: Fun Shoot at Quail Creek, Brick
Page -5-
Paver sale; Brick Paperweight sales; Received letters of support to save the jail from Senator Pruitt,
Representative Machek, and Ft. Pierce Main Street Executive Director Doris Tillman which were forwarded
to the Florida Historical Preservation Committee; Developed contact within CSX relative to securing old train
station. CSX contact will be visiting area this month to meet with Main Street; Established 8 new business
members and 4 new individual memberships. The brings out total membership to 87 businesses and 42
individuals.
What's Next: Developing project plans for several community events: Halloween Celebration, Seminole Indian
Pow Wow, Christmas Window Decorating Contest, Additional mural project for the downtown area sponsored
by the Okeechobee Historical Society, Save the Old Jail Program.
C. Council Member Watford moved to award a Sole Source PA and Digital Recording System Bid to BIS
Digital in the amount of $13,395.00 - City Administrator (Exhibit 5); seconded by Council Member
Markham.
Watford, Why are they sole source? Brian, Statutory requirements unless you have a vendor that produces
only an only. BIS submitted a letter explaining that they are in partnership with HCI who is the sole developer,
designer and manufacturer of the DCR digital conference recording system. DCR has been designed for the
sole purpose of caturing Mission Critial AudioNidel. The only certificed and authorized reseller of the DCR
system in the state of Florida is BIG Digital, Inc.
Budgeted 05/06 budgeted for it, ample budgeted amount, anticipate paying 50% from each year. Clerk has
checked it out? Explains research, everyone happy with product, company is great, service and maintenance
it great. Getting new microphones? Yes.
Cook, wiring unknown? Lane, not sure, also saw on site prep and noted that sales person I'm dealing with
confirmed that BIS would pay for and do all site prep and all that was necessary to install this system for us.
Mayor, need to confirm that, would prefer they either change that wording or initial your comments. Confirm
there will be no additional charges. Watford, what about downstairs? Lane, showed the situation to Jordan
when he came to City Hall, he was suppose to include since he knows we have to have it. I will confirm that
as well.
VOTE YEA NAY ABSTAIN ABSENT
KIRK X
CHANDLER X
MARKHAM X
WATFORD X
L. WILLIAMS X MOTION: CARRIED.
Changed tape 1 to side B
X. MAYOR KIRK ADJOURNED THE MEETING AT 5:33 P.M.
CITY OF OKEECHOBEE - September 19,2006 - FIRST BUDGET HEARING AND REGULAR CITY
HANDWRITTEN MINUTES
- - - - -------
TO
Meetina 5:01 P.M.
II. OPENING CEREMONIES: Invocation given by Pastor Jim Hudson, His House Fellowship Church of
the Nazarene: edge kf -AM-
Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Noel A. Chandler
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council ember Lydia Jean Williams
City-Ad-mi'-n-i-str—ato-rB--ri-an Whitehall
i-Attorney -John-R: COO-k-
---- City VerkLane-Gamiotea-
-Deputy-Clefit Melis&-Eddi�-
------- --Police--Chief- Denny -Davis_-- -
Fire_ChiefHerb Smith. ___
Public Works Director Robertson
-]V-.--PROCLAMATiM-AND-PRE-SENTA-TtGNS- or. --
Way -or Kirk procra-imed-the Week Of September T7 --23,- 2006 -as- -Cor!8-VYutidn-W6er and re -ad -the
proclamation in its entirety as follows: Whereas, September 17, 2006 marks the two hundred
_
nineteenth anniversary of the drafting of the Constitution of the United States of America by the
..-ConsVutional--Conventfon;.and; Whereas, it is, fitting andproperlo accord official recognition to this -
magnificent document and its memorable anniversary, and to the patriotic celebration which will
--c&nmemomt&#woc-casioniandi'Whereas, ,P-ub#cL-awglSguarantees-ffiewuMofaprocMma-lion--
each year by the President of the United States of America designating September 17 through 23 as
_-_-00nSff=n Week Tdames E.-Xrk,- by -virtue -of-the-a-uthonly vested -in -me as -Mayor
of the City of Okeechobe6, do hereby proclaim September 17 - 23, 2006 as "Constitution Week,"
and citizens
n ask our to reaffirm a e Framers of the Constitution had i- n- 1 W by vigilantly
protecting -the freedoms guaranteed to us through thisguardian of ourliberties, remembering iCiatlosi
rights may never be regained.
V. MINUTES - City Clerk.
A. Member
---Council ---moved to dispensewi_th -the., reading and approve the
Summary of Council Action for the Sep )06 First Budget Workshop a - nd the Regular
ular
Meeting;-sexorxledby -Council Member --- !%—r .1IVL1,141-4
veTE YEA NAY ABST
KIRK i
MARKHAM
WATFORD
MOTION: DE
Fund, three hundred eighty- a thousand, seven hundred thirty dollars and nine cents ($381,730.09); _
api a roiec s - e i es,forty-seven dollars and sixty-five cents (47.65); seconded by Council
Member d
----�� 4, c
VOTE YEA NAY ABSTAIN ABSENT
CHANDLER
L. WILLIAMS
Fund, four hundred fourte&h thousand, two hundred fifty-three dollars^and ninety-two Gents
, 5 . ; apito rofects - ehicles, eighteen thousand dollars ($18,000.00); CDBG Fund; three
thousand seven hundred thirty-eight dollars ($3 738 00); Special Law Enforcement Fund, fight
hundred thirty-eight dollars and twelve cents ($838.12); seconded by Council Member
VOTE YEA NAY ABSTAIN ABSENT
IRK ,
MARKHAM
L. WILLIAMS
V111 AGENDA ayor. - -
A. Mayor Kirk asked whether there were any requests for the addition deferral or withdrawal of items on
— today', agenda _
VIII. MAYOR KIRK OPENED THE PUBLIC HEARING FOR THE FIRST LEADING OF BUDGET
ORDINAN"ES AT p,M, — —
A. Mayor announces that the purpose of this public hearing is to consider the#frst reading of ordinances
fo r the proposqd millage rate levy and proposed budget feF fiseal yeaF 2006-2007.
B. Mayor announces that the proposed millage rate levy represents 4.8% more than the roll back rate
computed pursuant to F.S. 200.065 (1).
- ---------- ---- - ---- -
—C.I.-a) Council Member moved to read by title only proposed Ordinance No. 957 levying
a miTa—ag-p-'i-ale-fo-r-tfiO-G-6h- f�u-n-dBu-cFgeT--Cily-Afto—rn6y-(E-xWib"y, ge-c—onle-db-y-Co-U-riciTMO-m-bvr
Vote cn-mofion-to read hV titlednly.
YEA
KIRK
MARKHAM AM
eg
WATT FID
L. WILLIAMS
MOTION: DENIED/C RIED.
Or No. 657 as
C) tteirns ad Ordina �eNo. 957 as follows: AN ORDINANCE LEVYING A MILLAGERATF
"ATE IS SET ON- 411 REAL AND PERSONA PROPERTY-,.- PROWDING THA T7 Z 1W
PER THOUSAND DOLLAR VAL UA TION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY;
THATZIM PER 774OUSAND DOLLAR VAL ION SHALL BE NNER I I CNCRAL W I T
PURPOSES; THAT SAID MILLAGE RATE IS 4.8 % MORE THAN THE ROLL -BACK RATE
COMPUTED IN ACCORDANCE WITH F.S. 200.065 ( ,_PROVIDING A1VE_F_r0r1VEDATE.---
2.a) Council Member ved to a ---rove --the --first ---reading --o-f-proposed -Ordinance --No.
--b)-- ----Publicdiscussioncomm-ents-.--�
-7. a-0? - - -- -
CRe-compu of mi age rate i i require U)
VOTE YEA NAY ABSTAIN ABSENT
CHANDLER
--MARKffAM---
WATFORD
L. WILL6
MOTION: DENIED/CA IED.
--_ -1 ••.•� ... ..,,. vr.vvv... vi ♦nu Dui w�. nV. •7JV
establishing revenues and expenditures of all City funds (budget) for fiscal year 2006/2007 - City
orney x i i ; secon e y ounce em er -
b) Vote on motion to read by title only.
VOTE YEA NAY ABSTAIN ABSENT
KIRK
CHANDLER
MARKHAM
L. WILLIAMS
MO I ION: UF-NIED/Q
c) Attorney Cook read proposed Ordinance No. 958 by title only as follows: "AN ORDINANCE
FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007, WHICH
AND TRANSFERS OF $5,549,315.00, LEAVING A FUND BALANCE OF $6,311,687.00, PUBLIC
- $695,000.00, LEAVING A FUND BALANCE OF $1,489,002.00, CAPITAL PROJECTS-VE141CLES
REVENUES OF 976,000.00 AND EXPENDITURES OF $976,000.00, LEAVING A FUND
BALANCE OF $0 00: LAW ENFORCEMENT SPECIAL FUND R VENUES AFND
EXPENDITURES OF $4,584.00, LEAVING A FUND BALANCE OF $0.00, INDUSTRIAL
OF $0.00, LEAVING A FUND BALANCE OF $0.00, CDBG BLOCK GRANT FUND REVENUES OF
PROVIDING AN EFFECTIVE DATE."
2. a) Council Member moved to armrove the first reading of prODosed Ordinance
No. 958; seconded by Council Member
b) Public comments and discussion.
c) Vote on motion.
V�lTE YEA NAY ABSTAIN— ABSENT _
KIRK
--- ----- -1---
MARKHAM
--4EICA
- L. WILLIAMS
MOTION: DENCRID.
MAYOR KIRK CLOSED THE PUBLIC HEARING AT J6 P.M.
n of Main Street Quartedy Reoort MaHrean RIIFFAI
r-#-----------COnsider-awafdiPg-a-Sole Sol iron PA and Digita
of $13,395.00 - City Administrator (Exhibit 5).
CITY OF OKEECHOBEE
SEPTEMBER 19, 2006 FIRST BUDGET HEARING AND
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
PAGE 1 OF 4
CALL TO ORDER - Mayor: September 19, 2006 City Council First Budget Hearing and Regular City Council Meeting, 5:01 p.m.
OPENING CEREMONIES: Invocation given by Pastor Jim Hudson, His Fellowship;
Pledge of Allegiance led by Mayor.
MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Noel A. Chandler
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Lydia Jean Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Eddings
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
IV. PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Proclaim the week of September 17 - 23, 2006 as Constitution Week."
V.
A"
El
SEPTEMBER 19, 2006 - CRY COUNCIL AGENDA - PAGE 2 OF 4
MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of Council Action for the September 6, 2006 First Budget Workshop and the Regular
Meeting.
WARRANT REGISTERS - City Administrator.
A. Motion to approve the July 2006 Warrant Register.
General Fund
Capital Projects - Vehicles
$381,730.09
$ 47.65
B. Motion to approve the August 2006 Warrant Register.
General Fund $414,253.92
Capitol Projects - Vehicles $ 18,000.00
CDBG Fund $ 3,738.00
Special Law Enforcement Fund $ 838.12
AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
VIII. OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES - Mayor.
A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed
budget for fiscal year 2006-2007.
B. Mayor announces that the proposed millage rate levy represents 4.8% more than the roll back rate computed pursuant to F.S. 200.065 (1).
CA.a) Motion to read by titre only proposed Ordinance No. 957 levying a millage rate for the General Fund Budget -City Attorney (Exhibit 1).
SEPTEMBER 19, 2006 - CnY COUNCIL AGENDA - PAGE 3 OF 4
Vill. PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES CONTINUED - Mayor.
CA.b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 957 by titre only.
2.a) Motion to approve the first reading of proposed Ordinance No. 957.
b) Public discussion and comments.
c) Re -computation of millage rate (if required.)
d) Vote on motion.
B.1. a) Motion to read by titre only proposed Ordinance No. 958 establishing revenues and expenditures of all City funds (budget) for fiscal year 2006/2007 -City
Attorney (Exhibit 2).
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 958 by titre only.
2.a) Motion to approve the first reading of proposed Ordinance No. 958.
b) Public comments and discussion.
c) Vote on motion.
CLOSE PUBLIC HEARING - Mayor.
IX. NEW BUSINESS - Mayor.
A. Motion to approve auditor contract with Hoyman, Dobson & Company, P.A. - City Administrator (Exhibit 3).
SEPTEMBER 19, 2006 - CITY COUNCIL AGENDA - PAGE 4 OF 4
IX. NEW BUSINESS CONTINUED.
B. Presentation of Main Street Quarterly Report - Maureen Burroughs, President (Exhibit 4).
C. Consider awarding a Sole Source PA and Digital Recording System Bid to BIS Digital in the amount of $13,395.00 - City Administrator (Exhibit 5).
X. ADJOURN MEETING - Mayor.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such
interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and
evidence upon which the appeal is to be based. City Cleric tapes are for the sole purpose of backup for official records of the Cleric.
The Okeechobee News
P.O. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Judy Kasten, who on oath says she is Publisher of the
Okeechobee News, a DAILY Newspaper published at
Okeechobee, in Okeechobee County, Florida; that the attached
copy of advertisement, being a
in the matter of
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues
of
Afiiant further says that the said Okeechobee News is
a newspaper published at Okeechobee, in said Okeechobee
County, Florida, and that said newspaper has heretofore been
published continuously in said Okeechobee County, Florida each
week and has been entered as second class mail matter at the post
office in Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the fast publication of the
attached copy of advertisement; and affiant further says that she
has neither paid nor promised any person, firm or corporation any
discount, rebate, commission or refund for the purpose of
securing this advertisement 01
-publ cation 'n the said newspaper.
Sworn td-9ubscribefore me this / S
day of A.D. 20 �t
'A
Notary Public, State of Florida at Large
PUKX NOTN:E
CONSWrY N OF AD I Ni
• AMC tIY ORDINANCE
PLEASE TAKE p
TA�KKEE NOTICE
at the CAv Councilof
possible.
the CRY of Okaw1obee,Rposdde
ddawN
City lid, 55 SE 33rd Ave.,
velarnber , 006at Okeechobee,ndo f lR coPUBLIC HEARING on end
thereafter to consider fiW reading of tre Whence kto law ND. 957:
AN ORDII M LEVYING AA NUAOE RATER RATE IS SET ON ALL NEAI
AND PERSONAL PROPERTY; PROYNIMB THAT 7.1W9 PER THOU AND DOL-
LAR VALUATION SHALL NOT BE LEVIED ON HONESTEAD PROPERTr TM
7.11W9 PER THOUSAND DOLLAR VALINTKIN SHALL BE USED FOR GEC
CRY PURPOSES; TNAT SAID VILLAGE RATE N 4.8 % OW THAN THE ROLL.
SACK RATE COMPUTED IN ACCORDANCE WITHF.E. 209.965 (1); PROVIDING
AN EFFECTIVE DAIS.
AM members of the pp��Lc are encouraged to Mend and partcipate in said hearing.
The proposed Ordinance may be inspected in is erntirety by members of the pub-
lic in the Office of the City Clerk during regular business hours, Mon -Fri,
8am-4:30prn eaceptior i
PLEASE TAKE NOTICE AND BE ADVISED that d any person deskes to appeal any
decision made by the City Council with respect to arty meter considered at this
hearing. such kderested person will need a record of the Proceedings, and for
such purpose may need to ensure a verbatim record of the proceedings a made,
which record indWes the testimcoy and evidence upon which the appeal Is to be
basM. Cily Clerk tapes are for the sole purpose of backup for official records of
the Clerk.
In accordance with the Americans with Disabft Act (ADA) and Boddie Statutes
286.26, persons wdh disahtlNes needing special accommodation to pad** In
this proceeding should!ceolad Lane Gamiotea no YNer than two (2) working days
canon to the proceeding at 863-763-3372 x215; d hearing or voice Impaire4 call
TDD 1400-222-3448 (voice a 1 888 447 5620 (TfY)"
Lane Gamiotea, CMC, CRY CLl)RK
162345 ON 9I15✓06
-.�.. � #a'k.�,l� "�♦k,l;;,, { v x�# "•may �'�,�'',��
T",
t .. Office of the Mayor
I .
Okeechobee, Florida
+i✓F a+a - 1(
°els; September 17, 2006 marks the two hundred nineteenth anniversary of the drafting ofthe Co
�L
tipitecl -States of America by the Constitutional Convention; and
,...-
� , -4 Atting and proper to accord official recognition to this magnificent document and it7s� mee
ary and to the atriotic celebration which will commemorate the occasion anti 7 ersary P� fi
el'eQS Public Law 915 guarantees the issuing of a proclamation each year by the President of the Tmtecl St _
y-. of Ameriea designating September 17 through 23 as Constitution Week.
Therefore, I James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, da .
4 'a hereby pro Win September 17 - 23, 2006 as "Constitution Week," and ask our citizens to reaffirm. theideals
the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this .
of our liberties rememb
ering beruig that lost rights may never be regained.
In witness whereof I have hereunto set my
hand and caused this seat to be affxe_
EEW-
Y�
James ECirk� rryrir.
Attest:
Lane Garraatea,::G'itltr,
Date: September 1l
,' M•^r� k may"' ",�F�
4.
h
St. Lucie River Chapter
Florida Society of the Sons of the American Revolution
H. Hall Riedi6er, President
1702 SW Nantucket Ave
Port St. Lucie, FL 34953-2425
1 August 2006
President
R Hall RmJi&r
1702SW NantnoketAve.
Port St. Lucie, FL 3495-' -2425
Dear Mr. Kirk,
rm)336-~
Vice President
In my recent travels to Lake Placid, I have had occasion to pass through the City
CadG.Schlomhegs
of Okeechobee and I have admired your display of the American Flag and the
10816SwEhimmDrtve
Monument to our Veterans, on the comer of US 441 and SR 70.
Port St. Lute, FL 34%7
M2)345,M37
In my capacity as a member of the National Society of the Sons of the American
Revolution, I can request and award a Flag Certificate to any person, business or
2829W� wD fl"
governmental organization, who does an outstanding patriotic presentation of the
FortPke, FL 33455-4�4
American Flag. I am hoping that you will accept this award to the people of
(M)466""M
Okeechobee for their wonderful presentation to our veterans and nation.
Treasurer
DavtdP.Fold.
846t5Se Wren Avenue
He6Soun4 FL 33455.1546
(722)546-W7
Chaplains
Dough. H Nord,
850Dku a Ave.
PoriSt.LncKFL 34%3
r172) 87&7804
Richard T. Diekmann
2301SEGowinDrtve
PortSt.Lucte: FL 349W
(7Y2) 39&9731
Directors at LarAe
Jo..ph K Le+n "
6940SEWtngedFootDr.
Stoert,FL 34997
M2)2s3-8344
JohnG.Taglm, Jk
2836P6tt11aAve.
Vow Be" PL32NO
(772)562-5247
Sergeant at Arms
RtdrardQ Fo..ler
940NW Fre.00 Wag Apt 108
Jen.en Be", FL 34957
(772)692-9909
In addition the St. Lucie River Chapter of the FLSSAR, has determined to
establish a Liberty Tree and in a vote of our board and the membership have
chosen the City of Okeechobee for this honor. This will be our second Liberty
Tree, the first was done in Jensen Beach in 2001. We would like to meet with
you and establish the criteria and necessities for this to be done this winter.
Now we would ask a favor from the City of Okeechobee, is it possible for the City
of Okeechobee to issue a proGamation for Constitution Week, Sept 17 through
Sept 23, we would be more then happy to attend a commission meeting and
accept the proclamation in Revolutionary War uniform.
The St. Lucie River Chapter of the FLSSAR has as its area of operation Martin,
St. Lucie and Okeechobee counties, previous Chapter leaders worked from St.'
Lucie and Martin counties but largely left Okeechobee out, I am rectifying
this and bringing Okeechobee into our sphere. We are not a large organization
but we are trying to become more active and involved in our designated area .
Thank you f I of your
LSjinours,
1
Hall Riediger, Presider}
and every consideration,
Chapter FLSSAR
Contact: (772) 336-0926 Port St. Lucie, Alldedi42@bellsouth.net
EXHIBIT 1
SEPT 19, 2006
ORDINANCE NO. 957
AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON
ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.1899 PER
THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON
HOMESTEAD PROPERTY; THAT 7.1899 PER THOUSAND DOLLAR
VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT
SAID MILLAGE RATE IS 4.8 % MORE THAN THE ROLL -BACK RATE
COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN
EFFECTIVE DATE.
NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
Section 1: The City Council of the City of Okeechobee. Florida hereby levies a
tax of 7.1899 per thousand dollar valuation on all real and personal
property within the corporate limits of said City, provided however,
that 7.1899 shall not be levied upon property in the City of
Okeechobee claimed and allowed as homestead on the general laws
of the State of Florida.
Section 2: That as designated in Section 1, hereof, 7.1899 per thousand dollar
valuation shall be used for general City purposes in carrying on and
conducting the government of said City.
Section 3: The millage rate adopted is 4.8% over the roll -back rate as computed
in accordance with Florida Statutes Section 200.065 (1).
Section 4: That this ordinance was proposed, considered and adopted under the
provisions of Florida Statues Chapter 166 and Section 200.065.
Section 5: This ordinance shall take effect October 1, 2006.
INTRODUCED for first reading and public hearing on the 19"' day of September, 2006.
ATTEST:
LANE GAMIOTEA, CMC, CITY CLERK
JAMES E. KIRK, MAYOR
PASSED AND ADOPTED after second reading and second public hearing on the 26"' day
of September, 2006.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
James E. Kirk, Mayor
John R. Cook, City Attorney
September 19, 2006
City of Okeechobee
Budget Hearing
TO: City Council
FR: City Administrator / Finance
RE: Budget
1. Tag
The City is holding the millage rate the same for the third year in a row at
7.1899/$1000. It is anticipated that the rate will generate about $2,117,190. This
represents about 95% of the amount reflected in the `Truth in Millage' Taxable Value
Certification which has $2,228,621 due to discount for early payment of taxes.
The roll back rate increase of 4.8% is calculated by using last years tax proceeds
($2,112,698) divided by this year's expected adjusted taxable property value
($307,880,206) and then comparing that rate (6.8621) to the proposed rate (7.1899). The
idea of publicizing the `roll back rate' is to demonstrate that if the `roll back rate' was
applied to the current taxable value, the City would generate the same `tax dollars' as last
year.
As an illustration of the effect on a resident's tax bill, the City's portion, on
$100,000 of taxable value, would be $539, calculated as follows: $100,000 less $25,000
homestead exemption leaves $75k taxable value times 7.1899 per $1000 in value.
The Ad Valorem taxes represent about 38% of the City's General Fund budgeted
revenue.
2. Notable Budeet Issues
* The City's General Fund budget summary is as follows:
Revenues $5,522,828
Expenses $5,477,315
Rev less Exp $ 45,513
* General Fund Line items w/ the biggest budget (exp) influence:
Across Funds:
Payroll (incr 5% w/ benefits) (see attached) $75,000
Note: budget excludes $50,000 in Police
and Fire Union wage increases plus benefits
Payroll (step Plan) $29,000
Insurance (Property, Wk Comp, Liab) $88,000
Fuel costs $15,700
By Dept:
513 Finance
Audit $10,000
Ek-a (1)
dils,w&�v at al9
nZEE�zez�
Cont'd
9/19/06
* General Fund Line items w/ the biggest budget (exp) influence (Cont'd):
519 General Services
Prof and Contractual (Ind Insp, LaRue)
$30,000
Altho' not a budget incr: equip/cap improve
Storage shed($40k), PA($13k),ADA($20k)
521 Police
Crime lab and funding Narcotics agent
$12,000
541 Road & Street Dept
SE 4t` St baffle box
$100,000
Incr garbage collectn fee
$73,000
Lawn maint / street sweeping
$18,000
Commerce Park Wetlands/Lakes
$28,500
* Public Facilities Fund
Acquisition of equipment incl:
Dump truck $50,000
Tractor mower $40,000
Public facilities, overlay $600,000
Note that there is no General Fund subsidy (reimbursement of cost eligible
expenses) reflected in the General Fund or the Public Facilities budgets
The Okeechobee News
P.O. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Judy Kasten, who on oath says she is Publisher of thei
Okeechobee News, a DAILY Newspaper published at
Okeechobee, in Okeechobee County, Florida; that the attached
copy of advertisement, being a
in the matter of
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues
of
fi 1. �2a a 6
of the City of
on
I opernbrnapssooff to are ancouraged to 8W and participate ah sate rearm
Itihe icc in� ffi8=4�pepO fice of NeMay be e City Clark durrin9 regIn Its ular bbuusiinnesss hhours, Mon - Of the F
EASE TAKE AND BEEAAMSED that t any person OesFes to appeal a
decision made by the City Cod with rasped to any matter considered at 9
hearing, such sdbrasted parson will need a record of the proeedkgs, and I
salt puWosa may need to ensue a verboten record of the proceedings is mar
which read includes the testinany and mWence Won Which the appeal is to
based. City Cbrk Was are for the sole purpose of bw W for dW records
the accordance with the Americans with Disability Ad (ADA) and Faride Stahl
286.26, persons wilt disabWtles reeding special aammodatim to participate
this proceeding should contact Lane Gamotea no altar mart two (2) working da
onor to the proceeding at 863.763-3372 h215: 8 hearing or voice Iced, c
Affiant further says that the said Okeechobee News is
a newspaper published at Okeechobee, in said Okeechobee
County, Florida, and that said newspaper has heretofore been
published continuously in said Okeechobee County, Florida each
week and has been entered as second class mail matter at the post
office in Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that she
has neither paid not promised any person, firm or corporation any
discount, rebate, commission or refund for the purpose of
securing this advertisement f S publ' ation inthesaid newspaper.
Sworn an subscribe' fore me this / _rj
day of A.D. 20 C C
NotaryPublic, State of Florida at Large -i -
EXHIBIT 2
SEPr 19, 2006
ORDINANCE NO. 958
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF
OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007; WHICH
BUDGET SETS FORTH GENERAL FUND REVENUES OF $11,861,002.00
AND EXPENDITURES AND TRANSFERS OF $5,549,315.00, LEAVING A
FUND BALANCE OF $6,311,687.00; PUBLIC FACILITIES IMPROVEMENT
FUND REVENUES OF $2,184,002.00 AND EXPENDITURES OF
$695,000.00, LEAVING A FUND BALANCE OF $1,489,002.00; CAPITAL
PROJECTS -VEHICLES FUND REVENUES OF $976,000.00 AND
EXPENDITURES OF $976,000.00, LEAVING A FUND BALANCE OF $0.00;
LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,584.00 AND
EXPENDITURES OF $4,584.00, LEAVING A FUND BALANCE OF $0.00;
INDUSTRIAL DEVELOPMENT/ECONOMIC DEVELOPMENT FUND
REVENUES OF $0.00 AND EXPENDITURES OF $0.00; LEAVING A FUND
BALANCE OF $0.00; CDBG BLOCK GRANT FUND REVENUES OF
$595,000.00 AND EXPENDITURES OF $596,000.00 LEAVING A FUND
BALANCE OF $0.00; PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
Section 1: The City Council of the City of Okeechobee, Florida, after having held
a public hearing on the amended annual budget, including General
Fund, Public Facilities Improvement Fund, Capital Projects -Vehicles
Fund, Law Enforcement Special Fund, Industrial Development
Economic Development Fund and CDBG Block Grant Fund, hereby
adopts as its annual budget the expenditures, as fully set forth below,
for the City of Okeechobee for the fiscal year beginning October 1,
2006 and ending September 30, 2007.
GENERAL FUND
Revenues
Fund Balance
$6,338,174.00
Ad Valorem Taxes - 7.1899 (no millage change)
$2,117,190.00
Other Fees/Taxes (ins. Preen. Tax, Utility Taxes, etc.)
$1,346,470.00
Intergovernmental Revenue
$1,206,011.00
Charges for Current Services
$587,020.00
Fines, Forfeitures and Penalties
$28,730.00
Uses of Money and Property
$90,600.00
Other Revenues
$146,807.00
TOTAL REVENUES
$11,861,002.00
Expenditures
Legislative
$131,247.00
Executive
$161,618.00
City Clerk
$182,672.00
Financial Services
$217,160.00
Legal Counsel
$80,468.00
General Services
$503,162.00
Law Enforcement
$1,750,382.00
Fire Protection
$1,179,437.00
Road and Street Facilities
$1,271,169.00
Page 1 of 3
TOTAL EXPENDITURES $5,477,315.00
Transfer Out - Capital Project Vehicles $72,000.00
FUND BALANCE $6,311,687.00
PUBLIC FACILITIES IMPROVEMENT FUND
Revenues
Fund Balance $1,594,402.00
Revenues $589,600.00
Total Revenues $2,184,002.00
Expenditures
Total Expenditures $695,000.00
FUND BALANCE $1,489,002.00
CAPITAL PROJECT -VEHICLES
Revenues
Fund Balance $5, 812.00
Revenues $898,188.00
Transfer -in General Fund $72,000.00
Total Revenues $976,000.00
Expenditures
Total Expenditures $976,000.00
FUND BALANCE $0.00
LAW ENFORCEMENT SPECIAL FUND
Revenues
Fund Balance $4,577.00
Revenues $7.00
Total Revenues $4,584.00
Expenditures
Total Expenditures $4,584.00
FUND BALANCE $0.00
INDUSTRIAL DEVELOPMENT/ECONOMIC FUND
Revenues
Fund Balance $0.00
Revenues $0.00
Total Revenues $0.00
Expenditures
Total Expenditures 0.00
FUND BALANCE 0.00
CDBG BLOCK GRANT FUND
Revenues
Fund Balance $0.00
Revenues $595,000.00
Page 2 of 3
Total Revenues $595,000.00
Expenditures
Expenditures $595,000.00
Total Expenditures $595,000.00
FUND BALANCE $0.00
Section 2: That this ordinance was proposed, considered and adopted under the
provisions of Chapter 166 and 200.065 Florida Statues.
Section 3: This ordinance shall be effective October 1, 2006.
INTRODUCED for first reading and public hearing on the 19t' day of September, 2006.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, CMC, City Clerk
ADOPTED after final reading and second public hearing on the 26"' day of September,
2006.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
Page 3 of 3
James E. Kirk, Mayor
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2004/2005
2005/2006
2005✓2006
2006/2007
ACTUAL
BUDGET
ACTUAL/EST
PROPOSED
(THIS Year)
(NEXT YEAR
IN BEGINNING FUND BALANCE
$ 4,817,691
$ 4,880,237
$ 5,597,821
$ 6,338,174
REVENUES
AD VALOREM 7.1899 no mill chap
$ 1,725,357
$ 1,991,978
$ 2,001,737
$ 2,117,190
OTHER FEES
$ 1,509,518
$ 1,210,412
$ 1,401,226
$ 1,346,470
INTERGOVERNMENTAL
$ 1,263,976
$ 1,268,282
$ 1,130,421
$ 1,206,011
CHARGES FOR SERVICES
$ 459,078
$ 440,800
$ 453,929
$ 587,020
FINES, FORFEITURES & PENALTIES
$ 37,404
$ 26,782
$ 29,559
$ 28,730
USES OF MONEY & PROPERTY
$ 67,649
$ 60,600
$ 149,374
$ 90,600
OTHER REVENUES
$ 111,199
$ 32,028
$ 255,426
$ 146,807
TOTAL REVENUES
$ 5,174,181
$ 6,030,882
$ 5,421,672
$ 5,522,828
EXPENDITURES
LEGISLATIVE
$ 122,953
$ 128,795
$ 128,578
$ 131,247
EXECUTIVE
$ 131,290
$ 149,552
$ 132 677
$ 161,618
CITY CLERK
$ 134,365
$ 162,763
$ 137,579
$ 182,672
FINANCIAL SERVICES
$ 169,355
$ 196,295
$ 193,053
$ 217,160
LEGAL COUNCIL
$ 37,491
$ 80,450
$ 72,447
$ 80,468
GENERAL SERVICES
$ 421,198
$ 500,889
$ 420,006
$ 503,162
LAW ENFORCEMENT
$ 1,386,873
$ 1,597,373
$ 1,710,472
$ 1,750,382
FIRE PROTECTION
$ 1,011,722
$ 1,109,027
$ 1,022,409
$ 1,179,437
ROAD & STREET FACILITIES
$ 750,301
$ 968,469
$ 1,064,639
$ 1,271,169
VEHICLE - CAP PROJECTS FUND TRANSFER
$ 85,000
TOTAL EXPENDITURES
$ 4,165,548
$ 4,978,613
$ 4,881,860
$ 5,477,315
REVENUES LESS EXPENSES
$ 1,008,633
$ 52,269
$ 539,812
$ 45,513
MEMO - FOR INFORMATIONAL PURPOSES:
OPERATING TRANSFERS - IN
CDBG - Indust Pk
$
CDBG - Dwntwn
$ 252,366
$ 254,541
From Public Facitilites Fund
$ -
TRANSFERS IN
$ 252,366
$ 254541
OPERATING TRANSFERS - OUT
CDGB - Indust Pk
$
CDGB - Dwntwn
$
C 'to[ ProjW Vehides
$ 70,900
$ 54,000
$ 72,000
TRANSFERS OUT
$
F/Y ENDING FUND BALANCE
$ 5,755,424
$ 5,184,672
$ 6,338,174
$ 6,311,687
Q/o 4 Page I
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2004/2005
2005/2006
2005/2006
2006/2007
ACTUAL
BUDGET
ACTUAL/EST
PROPOSED
THIS YEAR
NEXT YEAR
IN BEGINNING FUND BALANCE
$
4,817,691
$
4,880,237
$
5,597,821
$
6,338,174
REVENUES
TAXES:
311-1000
AD VALOREM 7.1899 no mill change)
$
1,725,357.
$
1,991,978
$
2001 737
$
2,117 190
TOTAL
$
1,725,357
$
1,991,978
$
2:001:737
$
2,117,190
OTHER FEES:
312-5100
Fire Insurance Premium
$
52,423
$
49,600
$
36,242
$
49,600
312-5200
Casualty Insurance Prom Tax Police
$
134180
$
101,100
$
134180
$
101,100
313-1000
Franchise -Electric
$
375,176
$
235,588
$
364,473
$
305,000
313-7000
Franchise -Solid Waste
$
85,598
$
63,120
$
60,032
$
65.487
314-1000
Utility Tax -Electric
$
375,176
$
322,481
$
332,481
$
325,000
314-2000
Untility Tax/Franchise Telecommunications
$
395,958
$
347,748
$
397,072
$
410,983
314-8000
Utility Tax/Propane
$
27,795
$
27,549
$
23,744
$
27,549
319-0000
Public Service Fee
$
5,115
$
6 910
$
21.906
$
7,000
320-000
Taxi Cab
$
-
$
241
$
50
$
241
321-0000
Prof & Occupational License
$
57,096
$
52,510
$
30,545
$
52,510
321-1000
Bus. Prof., Occu. Reg Fees
$
1,001
$
3,565
$
501
$
2,000
TOTAL
$
1,509,518
$
1,210,412
$
1,401,226
$
1,346,470
INTERGOVERNMENTAL
REVENUES:
335-1210
SRS Cigarette Tax
$
177,975
$
156,013
$
197,466
$
176,013
335-1400
Mobile Home Licenses
$
305
$
35,017
$
34,469
$
35,017
335-1500
Alchoholic Beverae Licenses
$
5,278
$
2,978
$
18,260
$
5,000
335-1800
112 Cent Sales Tax
$
390,801
$
393,074
$
346,594
$
343,206
312-6000
1 Cent Sales Surtax
$
643,232
$
675,000
$
525,335
$
640,575
335-2300
lement
$
900
$
1,200
$
1,200
$
1,200
338-2000oun
Business Licenses
$
8,561
$
5,000
$
7,097
$
5,000
4FirefightersSu
OTAL
$
1,227,052
$
1,268,282
$
1,130,421
$
1,206,011
CHARGES FOR CURRENT SERVICES
322-0000
Building & Inspections Fees
$
171,432
$
165,000
166452
190000
329-0000
Plan Review Fees
$
18,532
$
15,000
19243
15000
Exception &Zoning Fees
25000
341-2000
Alley/Street Closing Fees
$
678
$
650
417
650
341-3000
Map Sales
$
1,668
$
100
0
100
341-4000
Photocopies
$
112
$
50
36
50
343-4010
Solid Waste Collection Fees-Resd.
$
266,656
$
260,000
267781
356220
TOTAL
$
459,078
$
440,800
$
453,929
$
587,020
Page 2
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2004/2005
2005/2006
MOW"
2006/2007
ACTUAL
BUDGET
ACTUAL
PROPOSED
THIS YEAR
NEXT YEAR
FINES,FORFEITURES
& PENALTIES:
351 A 000
Court Fines
$ 21,028
$ 17,552
$ 16,025.
$ 18,000
351-2000
Radio Comm. Fee
$ 7,175
$ 5,000
$ 6,000
$ 5,000
351-3000
Law Enforcement Education
$ 2 544
$ 1,000
$ 2,221
$ 1 000
351-4000
Investigation Cost Reimbursement
$ 6,170
$ 3,000
$ 5,170
$ 4 500
354-1000
Ordinance Vioation Fines
$ 487
$ 230
$ 143
$ 230
TOTAL
$ 37,404
$ 26,782
$ 29,559
$ 28,730
USES OF MONEY & PROPERTY:
361-1000
Interest Eamin s
$ 66,299
$ 60,000
$ 149,374
$ 90,000
364-1000
Surplus City P
$ 1,350
$ 600
$ -
$ 600
TOTAL
$ 67,649
$ 60,600
$ 149,374
$ 90,600
OTHER REVENUES:
334-2000
Public Safety Grant
$ 4,550
$ -
$ 4,896
$
334-3000
Special PuGrant
$ -
$ -
$ 21,255
$ 100000
343-9000
DOT Hwy Maint.Landscape/Mowing Contract
$ 35,501
$ 20,000
$ 21,003
$ 21,000
343-9100
DOT Master Traffic Signals Maint.
$ -
$ 2,328
$ 6,786
$ 6 990
343-9200
DOT Maint. Lights & Lights Contract
$ 13,892
$ 14,309
$ 16,817
344-9000
ICSX Railroad Maint. Contract
$ 1,300
$ 5,200
$ -
369-1000
Miscellaneous
$ 63,601
$ 3,000
$ 56,802
$ 500
369-3000
Refund of Prior Year Ex d.
$ 5,357
$ 1,000
$ -
$ 1,000
369-3000
Pollice Accident Reports
$ 890
$ 500
$ 375
$ 500
TOTAL
$ 125,091
$ 32,028
$ 125,426
$ 146,807
OPERATING TRANSFER4N:
Industrial Dev Fund(Transfer-in)
$ -
CDBG Fund(Transfer-in)
$ 252,366
0
381-1000
Public Facilities Improvement Fund
$
TOTAL
$ 252,366
$ -
$ -
TOTAL REVENUE AND OTHER FUNDING SOURCES
$ 5,283 248
$ 5,215,831
$ 5,522,828
TOTAL PROPOSED REVENUES AND BALANCES
$ 10,163,485
$ 10,813,652
$ 11,861 002
Page 3
GENERAL FUND EXPENSE LINE ITEM DETAIL
BY DEPARTMENT
Dept # 511 - Legislative
2004/2005
2005/2006
2005/2006
2006/2007
BUDGET TO
ACTUAL
B ET
ESTIMATE
PROPOSED
BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
26,501
26,500
26,490
26,500
0
1510
LONGEVITY/SERVICE INCENTIVE
0
0
0
2100
FICA
2,676
2,762
2,762
2,7621
0
2200
RETHKEMENT
2,547
2,756
2,166
2,926
170
2300
ILIFE AND HEALTH INSURANCE
21,333
22,500
24,410
21,195
-1,305
2400
IWORKERS COMPENSATION
930
977
977
263
-714
0
TOTAL PERSONNEL COSTS:
53,987
55,495
56,805
53,646
-1 49
SUPPLIES AND OTHER SERVICES:
3400
OTHER CONTRACT SERVICES
29,661
30,0001
31,299
30,000
0
4000
TRAVEL AND PER DIEM
9,734
12,000
9,600
12,000
0
4100
COMM & FRIEGHT
120
200
114
200
0
4500
INSURANCE
0
0
0
4,301
4,301
4901
EDUCATION
0
500
0
500
0
4909
MISCELLANEOUS
170
1000
30
1,000
0
5400
BOOKS, PUBLICATIONS, ETC
281
600
705
600
0
8100
SHARED SERVICES
8,000
8,000
8,000
8,000
0
8200
AID TO PRIVATE ORGANIZATIONS
21 M0,
21
22,025
21,000
0
0
TOTAL SUPPLIES AND OTHER SERVICES
68.966
73.300
71,773
77,601
4,301
OTAL COST
121,953
128,795
128,i78
131.247
2,452
Cost charnmiges included in above cost
4500
Allocate % of expmure for PrwerW/Casuaftv
Insurance
Page 4
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Dept #512 - Executive
2004/2005
2005l2006
2005/2006
2006/2007
BUDGET TO
ACTUAL
BUDGET
ESTIMATE
PROPOSED
BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
68,585
68,320
65,238
72,811
4,491
1200
REGULAR SALARIES
28,273
28,487
32,465
30,360
1,873
1510
LONGEVITY/SERVICE INCENTIVE
0
0
0
0
2100
FICA
6,468
7,406
7,486
7,893
487
2200
RETIRENIENT
7,730
10,552
7,826
11,390
838
2300
LIFE AND HEALTH INSURANCE
9,345
11,560
12,645
10,645
-915
2400
IWORKERS COMPENSATION
1,( 73
1,127
1,127
967
-160
TOTAL PERSONNEL COSTS:
121,474
127,452
126,787
134,066
6,614
SUPPLIES AND OTHER SERVICES:
4000
TRAVEL AND PER DIEM
1,542
6,000
0
6,000
0
4100
COMM. & FRIEGHT
3,053
5,200
3,752
5,200
0
4500
INSURANCE
0
0
0
5,452
5,452
4600
R&M VEHICLES
155
400
0
400
0
4609
R&M EQUIPMENT
1,205
1,400
359
1,400
0
4901
EDUCATION
733
1,500
0
1,500
0
4909
MISCELLANEOUS
425
1,000
200
1,000
0
5100
OFFICE SUPPLIES
551
1,600
444
1,600
0
5200
OPERATING SUPPLY
0
1,500
0
1,500
0
5201
FUEL AND OIL
839
1.500
746
1,500
0
5400
BOOKS_ PUBLICATIONS. FTC
1.11
2.000
i9
2,000
0
6t00
EQUIPMENT(S750OR MORE)
0
0
0
0
0
TOTAL SUPPLIES AND OTHER SERVICES
9,816
22,100
5,890
27,552
5,452
TOTAL COST:
131,290
149,552
132,677
161,618
12,066
Cost changes Included in above cost
4500
Allocate % of exposure for Property/Ca ualtv Insurance
Page 5
GENERAL FUND EXPENSE LINE ITEM DETAIL
BY DEPARTMENT
Dept #2512 - City Clerk
2004/2005
2005/2006
2005/2006
2006/2007
BUDGET TO
A AL
BUDGET
ATE
PROPOSED
BUDGET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
41,410
45,065
44,826
48,028
2,963
1200
REGULAR SALARIES
26 333
27,651
28,029
29,912
2,261
1300
OTHER SALARIES
10,920
13,229
12,177
13,229
0
1510
LONGEVITY/SERVICE INCENTIVE
0
0
0
0
0
2100
IFICA
5,656
6,575
6,219
6,975
400
2200
JRETHZEMENT
6,716
7,926
5,889
8,605
679
2300
JIJFE AND HEALTH INSURANCE
11,438
15,011
13,395
11,211
-3 800
2400
WORKERS COMPENSATION
1,544
1 806
1,799
690
-1,116
TOTAL PERSONNEL COSTS:
104,017
117,263
112,334
118,650
1,387
SUPPLIES AND OTHER SERVICES:
3103
MUNICIPAL CODE
2,566
3,500
0
3,500
0
3400
OTHER CONTRACTUAL SERVICES
3,580
7,500
5,388
8,500
1 000
4000
TRAVEL AND PER DIEM
694
2,700
807
2,700
0
4100
COMM_ & FRIEGHT
2,737
2,5001
3,264
3,800
1,300
4500
INSURANCE
0
0
0
6.452
6,452
4609
R&M E UIPMENT
580
2,500
717
1,870
-630
4900
ADVERTISING/OTHER CHARGES
6,563
10,600
3,987
21,000
10,400
4901
EDUCATION
669
2.000
278
2.000
0
4909
MISCELI ANEOUS/ELECTION
4.542
5.7(N)
1.569
5.700
0
51U0
OFEICF SUPPLIES
2985
?.SOO
1.758
2-5(K)
0
5400
BOOKS. PUBLICATIONS. ETC
2982
2.500
2.570
2.500
0
6400
IEQLUPMENT (S750 OR MORE)
0
L500
1.950
1,500
0
6401
MICRO FILM EQUIPMENT
2,450
2.000
2,957
2,000
0
0
TOTAL SUPPLIES AND OTHER SERVICES
30,348
45,500,
25,245
64,022
18,522
TOTAL COST:
134,365
162,763
137,579
182 672
19,909
Cost chkammes Included in above cost.
3400
Increase of $1000. Due to Contract cost
4100
Increase of $1000. AnticloWed increase
in cost based on this vears budget
4500
Allocate % of exDmure for Pmmrty/Casuafty Insurance
4900
Added $12,000 to line item for cost of Special Exce ion/Zonina Ads
Special ExceotiorVZonina Ads previous
debited from Misc. Revenue
Page 6
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Dept #513 - Finance
2004/2005
2005/2006
2005/2006
2006/2007
BUDGET TO
ACTUAL
BUDGET
EjTIMATE
PR P ED
B ET
PERSONNEL COST:
1100
EXECUTIVE SALARIES
31,601
34,732
33,473
34,360
-372
1200
REGULAR SALARIES
50,056
56,981
57,339
60,285
3,304
1510
LONGEVITY/SERVICE INCENTIVE
0
0
0
0
2100
FICA
6,170
7,016
6,572
7,241
225
2200
RETIREMENT
7,689
9,997
7,391
10,449
452
2300
ILEFE AND HEALTH INSURANCE
16,465
16,517
19,362
16,893
376
2400
IWORKERS COMPENSATION
1430
1,502
1 496
829
-673
2500
JUNENPLOYMENT TAXES
79
2,000
0
2,000
0
TOTAL PERSONNEL COSTS:
113,490
128,745
125,633
132,057
3,312.
SUPPLIES AND OTHER SERVICES:
0
0
3200
ACCOUNTING & AUDIT
29,476
30,000
40,000
40,000
10,000
3400
OTHER CONTRACTUAL SERVICES
0
500
0
500
0
4000
TRAVEL AND PER DIEM
1,665
1,500
1,500
1750
250
4100
COMM_ & FRIEGHT
4,236
4,700
4,599
4,700
0
4500
INSURANCE
0
0
0
8,603
8,603
4609
R&M EQUIPMENT
8,310
15,500
7,802
13,000
-2,500
4901
EDUCATION
655
900
1,500
1,200
300
4909
MISCELLANEOUS
346
450
152
450
0
5100
OFFICE SUPPLIES
2.037
4.500
2.565
4.000
-500
5200
OPERATING SUPPLY
8.678
8.000
6.939
9.000
1.000
5400
BOOKS. PUBLICATIONS_ ETC
462
400
580
400
0
6400
JEQUIPNILNT (S750 OR MORE)
0
1.100
1.783
1.500
400
0
TOTAL SUPPLIES AND OTHER SERVICES
55,865
67,550
67,420
85,103
17,553
TOTAL COST:
169,355
196,295
193,053
217160
20,865
Cost cha nmgeS
Included in above cost
3200
Anticipated increase of $10,000.00 for new
Audit contract
4000
Add increase of $250.00 for cost of FGIA conference
4500
Allocate % of exposure for Property/CasualtyProperty/Casualty Insurance
4901
Add Educational Conference cost of FGIA 0
5200
Replacement of computer EquiDment, $1,000.00
6400
Replacement of computer Equiornent. $400.00
Page 7
• •
•
--
• .:
-----
®
®
I
o �
TOTALOTHER SERVICES
Page 8
GENERAL FUND EXPENSE LINE REM DETAIL
BY DEPARTMENT
Dept #519 General Services
2004/2005
2005/2006
2005/2006
2006/2007
BUDGET TO
A AL
ESTIMATE
PROPOSED
BUDGET
PERSONNEL COST:
_Z2&ET
1200
REGULAR SALARIES
26,859
28,488
22,613
29,034
546
1300
OTHER SALARY
10,210
13,250
18,436
13,229
-21
1400
OVERTDAE
0
0
0
0
1510
LONGEVTI'Y/SERVICE INCENTIVE
0
0
0
0
2100
FICA
2,729
2,990
3,080
3,311
321
2200
RErHZEMENT
2,535
3,105
2,036
3,236
131
2300
ILIFE AND HEALTH INSURANCE
5,452
8,183
6,231
3,212
4,971
2400
IWORKERS COMPENSATION
4,400
5,148
5,148
553
-4,595
TOTAL PERSONNEL COSTS:
52,185
61 164
57
52,575
-8 89
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
165,962
148,500
152,640
165,000
16,500
3400
OTHER CONTRACTUAL SERVICES
105,337
117,500
124,941
131,000
13,500
4000
TRAVEL AND PER DIEM
2,9801
4,500
3,963
4,500
0
4100
COMM. & FRIEGHT
9,182
15,000
7,535
6,000
-9,000
4300
UTIL.TTIES
8,233
12,000
8,252
12,000
0
4400
RENTALS AND LEASES
1,190
3,300
2,426
3,300
0
4500
INSURANCE
40,700
42.735
42,735
25,237
-17,498
4600
R&M VEHICLES
0
300
100
500
200
4609
R&M EQUIPMENT
38.662
84.590
13.233
84,000
-590
4700
PRINTING
509
1.200
32
1.200
0
4901
LDUCA110N
625
1.50(1
(1
1.500
(1
4909
MISCELLANEOUS
-7.79I
1.000
2.934
1.750
750
5100
OFFICE SUPPLIES
1,879
2,700
2.221
2,700
0
5200
OPERATING SUPPLY
1.388
3,100
450
3,100
0
5204
POSTAGE & SUPPLIES
7,000
7,000
5201
FUEL AND OIL
127
400
01
400
0
5400 IBOOKS,
PUBLICATIONS ETC
30
400
0
400
0
6400 1EQUIPMENT
$750 OR MORE
0
1,000
1,000
1,000
0
0
TOTAL SUPPLIES AND OTHER SERVICES
369,013
439,725
36 462
450,587
10,862
TOTAL COST:
421,198
500,889
420,006
50 162
2,273
Cost changes included In above cost
3100
Cost of Prof. Services for Large Scale, etc
3400
Anticipated increase in contracts $6000 ie: fuel cost
4200
Add Line item for Postage and shift $7,000.00 cost from code 4100
45500
Allocate % of exposure for Pr/CasualtyProverty/Casualty Insurance
4909
Increase Based on moving $750 expense for sign for Special Exce tion2onin
4900
Added Expense item for Advertising for Special Exc ions/Zonin
4609
Breakdown of items
East Shed
$40,000
PAS stem
$9,000
ADA Com '
$20,000
Ordinary Expe
$15,000
4609
Repair & Maintence of Building
Totals
$84,000.00
Page 9
GENERAL FUND EXPENSE LINE REM DETAIL BY DEPARTMENT
Dept #521 Law Enforcement
2004r2M
20OSr2W
2005r2006
2006aM
BUDGETTO
(WAT
BUDGET
PERSONNEL COST:
1100
EXECUTWE SALARIES
49,137
56,077
54,682
58 811
2,734
1200
REGULAR SALARIES
663,403
720,435
719,457
749,085
28,650
1201
HOLIDAY PAY
205
601
869
880
279
1202
OFFICERS HOLIDAY PAY
16,452
17,992
23,041
24 048
6,056
1300
OTTER SALARY
4
10,378
4,580
11,238
860
1400
OVERTIME
1,558
2,168
2,595
2,168
0
1403
OFFICERSOVERTRAEPAY
6,588
43,896
38,675
50656
6,760
1501
AUX]LLARYPAY
1,100
1,200
1,200
1 00
0
1510
NGEVITY/SERVICEINCINIWE
250
0
0
0
0
1520
OFFICERS LONGEVITY/SERVICE
0
750
750
-750
1530
INCENTIVE
0
0
0
0
1540
CAREER EDUCATION
11,114
12,000
11085
12 000
0
2100
FICA
61,511
66,164
69,320
71,006
4,842
2200
RETIREMENT
218,951
217,852
293743
296,176
78,324
2300
LIFE AND HEALTH INSURANCE
158,854
164,533
170,023
149,318
-15,215
2400
WORKERS COMPENSATION
26,665
33,354
33 54
46,801
13,447
TOTAL PERSONNEL COSTS:
1,220,352
1 400
1423
1,473,387
125,987
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
11,056
16,051
16,083
21,421
5,370
4000
TRAVEL AND PER DIEM
7,028
8,200
4,115
8 00
0
4100
COMM & FRIEGEl'
18,384
15,266
11,873
15,266
0
4300
UliL TIMES
10,578
12,000
11 084
12 000
0
4400
RENTALS AND LEASES
5,407
6,576
6,576
6,576
0
4500
INSURANCE
46,200
54,054
54,054
68,2M
14,202
4600
R&M VE RCLES
-8.574
8,110
11,513
8,110
0
4609
R&X4 E CIPDIL-NT
-4.111
9300
13,389
10,700
1.000
4700
PRL\-MG
1306
2.50)
1067
2.-W
0
4901
EDUCAMN RES7RK"II-v
0
6.316
3_u1
6316
0
4902
EDC-cx-r6\ \ON-RiSM(g1-D
5._16
6-5(K)
1.717
6.500
0
4909
MISCEIiA:\E0US
1,147
1.500
435
1.5m
(1
5100
OFFICE SUPPLIES
4,446
5,000
-1,254
5,000
0
5101
DETECIWE SUPPLIES
3,611
35M
3,894
3,500
0
5102
INVESTIGATION FEES
1,226
2,5W
III
2,5W
0
5200
OPERATING SUPPLY
-5,185
13,850
11,090
13,850
0
5201
FUEL AND OIL
36,072
52,000
56,630
57,200
5,200
5202
OPERATING SUPPLIES
3,787
3,750
5,209
5,000
1,250
5203
UNIFORMS/PATCHES
9,335
10,275
13,712
10,275
0
5400
BOOKS, PUBLICATIONS, EI'C
1,358
1,500
200
1500
0
6400
UWMENT 3750ORM0
13,230
10,825
56,539
10,925
0
8300
PUBIIC SERVICE GRANT
5,026
0
0
0
0
0
TOTAL SUPPLIES AND OTTIER SERVICES
166,521
249 3
287108
27
27,022
TOTAL COST:
1 873
1,597,3731
1710 472
1750
153,009
Cat cha es included in above cost
1300
Increase $860.00 Using Part Time Dispatchers
1403
Increased $6,760.00 Naotics Task Force W/SO grant lost
3100
Increased $5 370.00 'Crime Lab' Service cost increase
4609
Increase $1000.00 Cover Carpel in Dispatch area and other improvements
4500
Allocate % of exPosure for Property/Casualtv Insurance
5201
Increase Fuel cost by 20% $5 200.00
Not Included In Above Cost
1200
1 Dispatcher S$25,467.
$25467.00
1201
Holiday Pay
1,078.70
2100
FICA
1,951.00
2300
Life & Health Insurance
460.08
2200
Retirement
2,779.16
2400
Workers Compensation
165.00
$31,900.94
Page 10
GENERAL FUND EXPENSE UNE ITEM DETAIL BY DEPARTMENT
Dept #522 Fire Depwbnent
2004IOOS
2005/2006
2005r2006
2004/2007
BUDGET TO
PERSONNEL COST.
1100
EXECUME SALARIES
47,161
51,575
51 715
54 966
3,391
1200
REGULAR SALARIES
473 807
494,479
474,365
7
14,068
1201
HOLIDAY PAY
16,700
20,993
18,855
21,208
215
1202
BATIAUON CHIEF
0 3,000
0
0
-3 000
1300
UnIER SAIARY
10,846
12,798
9,962
25 000
12,202
1400
OVERTRAE
25,097
23,226
22.746
25,5W
2,274
1401
OVERMW PAY/ANNUAL & SICK
20,341
29,904
45129
40,000
10.096
1501
VOLUNTEER PAY
5,588
10,000
2,950
10,000
0
1510
LONGEV]TY/SERVICEINCENTIVE
0 250
250
250
0
1540
CAREER EDUCATION
0 600
600
600
0
2100
FICA
44951
50,149
47,558
51.751
1,602
2200
RETIREMENT
64,932
82,390
84,409
85,031
2,641
2300
LIFE AND BEALTHINSURANCE
78,890
79,533
83,889
85 75
5,742
2400
IWORKM COMPENSATION
27,623
34 054
34,054
55,086
21,032
TOTAL PERSONNEL COSTS:
815,936
892
1 876,482
963,214
70
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
1,010
2 000
467
2,000
0
3102
PROF SERV S FOR SCBA
2,857
4,000
1,707
4,000
0
3103
WEUNESS PROGRAM
3,600
4100
3,600
4100
0
4000
TRAVEL AND PER DIEM
3,231
6,500
4,266
6
0
4100
COMM. & FRMCW
6,150
6,800
7,914
10000
3 00
4300
UI7LIIIES
10,338
15 500
9,294
15,500
0
4400
IRENTAIS AND LEASES
1,484
6,000
1,425
6.000
0
4500
4600
INTMANCE
R&M VELHCLES
23,100
11,907
27,027
12,000
27,027
9,077
46,746
12,000
19,719
0
4609
4700
R&M E UIPMENFF
PRIINTMG
-319
142
11,000
500
12.183
66
12,127
500
1,127
0
4901
EDGCA-noN
7,474
151100
9 _91
15"000
0
4902
PUBLIC EDUCATZ: & FIRE PRE'
568
1 W
957
1,500
0
4903
CODEENFORCEIvtEN'r
9,791
15,000
9.987
15,000
0
4909
IMISCELLANEOUS
1,015
750
275
750
0
5100
OFFICE SUPPLIES
1,072
1,500
1,152
1,500
0
5200
10PERATING SUPPLY
7,235
7,000
7,482
7,5W
500
5201
5202
5203
FUEL AND OIL
OPERMINGSUPPIIES
UNIFORMS/PATCHES
8,507
1,363
5,817
10,000
2,000
7,5W
10,102
0
4,891
12,500
2,000
7,500
2,500
0
0
5400
6400
BOOKS PUBUCATIONS, ETC
EQUIPMENT $750ORMORE)
3,254
29,136
3,500
27,000
1,601
23,168
3,500
27,000
0
0
7100
7200
PRINCIPAUREFTIRR FII2E TRUCK
ITIERFST/RIsFURB.RRETRUCK
52,954
4,100
28,543
1,356
0
0
0
0
-28,543
-i 56
4905 JTRADQNG
& MATFRLM C
0
0
0
3,000
3 000
TOTAL SUPPLIES AND OTHER SERVICES:
195,786
216,076
145,M
216
0
147
TOTAL COST:
1,011,722
1 09 027
1022 409
1179
70,41
Cost chanqes Included in above coat
1202
Delefe Battalion Chief oosUR with Training EquipMnmment in supolies and other Services
1300
Increase based on Gertification of Code Officer
4500
Allocate % of exposuie for P /Casu Insurance
5201
Increase Fuel cost by 20%, $2,398.00
5200
GSP-1600 cost $649.99
Not included in Above Cost
1200
Add 2 fulltirne Frefighters
$ 62,635.10
1201
Holiday Pay
1,999.94
2100
FICA
4,791.58
2200
Retirement
3,933.48
2300
We & Health Ivsurmce
1,025.03
2400
Workers C en6,623.08
81008.21
Page 11
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Dept #541 Public Works Department
Zoo4r2oo5
2005/2006
I 2oo5no06
200612007
BUDGET TO
PERSONNEL COST:
1100
EXECUTIVE SALARIES
96,560
103,917
104,588
119,536
15.619,
1200
REGULAR SALARIES
199,714
219,155
220 021
233,565
14,410
1400
OVERTIME
1,212
2,787
4,293
5,000
2,213
1510
LONGEVITY/SERVICE INCENTIVE
0
500
500
0
-500
2100
FICA
21,364
24,928
23,601
26,736
1,808
2200
IRETIREMENT
28,978
35,215
26,228
38,835
3,620
2300
LIFE AND HEALTH INSURANCE
53,194
53,318
59,517
51 02
-2 116
2400
IWORKERS COMPENSATION
27,857
34,749
34,749
32 987
-1762
TOTAL PERSONNEL, COSTS:
428 869
474 69
473 497
507 1
33 92
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
0
1 500
0
30 000
28,500
3400
OTHER CONRACTUAL SERVICES
51,735
45,000
32,781
63,000
18,000
3401
GARBAGE COLLECTION FEE
172,040
234,000
312,834
306,580
72,580
4000
TRAVEL AND PER DIEM
219
2,500
252
2,500
0
4100
COMM. & FREIGHT
4,111
6,500
4,358
6,500
0
4300
UTILITIES
78,483
82,000
86,334
100,000
18,000
4400
RENTALS AND LEASES
29,226
0
10,000
10,000
45W
INSURANCE
-869
35,100
35,100
49,048
13,948
4600
R&M VEHICLES
39,323
8,000
2,004
8,000
0
4609
R&M BUILDING 8c EQUIPMENT
234
11,500
12,712
11,550
50
4901
EDUCATION
349
1,000
of
1,000
0
4909
MISCELLANEOUS
352
1,500
264
1,500
0
5100
OFFICE SUPPLIES
1"865
500
375
500
0
�1200
OPERATING SUPPLY
27.190
7.000
90
7.000
0
5201
FULL AND OIL
1 SS6
16.000
19.431
24.000
S.000
5202
OPERATNG SUPPLIES (TIRES)
3.106
2000
2.288
2.000
0
5203
UNIFORMS
286
3,300
2,808
3"630
330
5204
DUMPING FEES
4,173
3,000
144
3.000
0
5205
IMESQUITO SPRAYING
-97,839
5,000
3,053
5,000
0
5300
ROAD MATERIALSISUPPLIES
340
25,000
75,963
25,000
0
5400
BOOKS, PUBLICATIONS, ETC
0
500
351
500
0
6300
P"ROVEIv1ENTS
4,623
3,000
0
103,000
100,000
6400
EQUIPMENT $750 OR MORE
899
0
0
0
TOTAL SUPPLIES AND OTHER SERVICFS:
321432
493,M[
E591
763,308
269 408
TOTAL COST:
750,301
968,469
1064 639
1,271,169
302,700
Cost changes
induded in above cost
3401
Increase in collection fees based on new
contract less 10% Franchise fees
4300
Increase in Utilties based on Fuel cost 15% $18 000.00. Plus adclinai PW Barn Utiltiv bill"
4400
Anticipaled lease of backhoe Ecpjipment for Ind. Dev. Commerce Center
4500
Allocate % of a=sure for Pr 1Casual Insurance
5201
Increase Fuel cast 20% $8 000.00
6300
Baffle B(x Installation - $100 .000.
3100
Increase 28 500 Wetland Engineering/Commerce Park
3400
Increase based on Street Sweepno & Lawn Main. Contract Cost
Pape 12
PUBLIC
RECAPITULATION - REVENUE AND EXPENSES
2004t2005
2005/2006
2005/2006
2006/2007
ACTUAL
BUDGET
ACT/EST
PROPOSED
THIS YEAR
(NEXT
F/Y BEGINNING FUND BALANCE
$
779,926
$
3
$
1,083,799
$1
,402
REVENUES
301-312.4100
LOCAL OPTION GAS TAX
$
445,256
$
467,621
$
449,423
$
500,600
301-312.4200
LOCAL ALTER, FUEL USER FEE
$
-
$
-
$
-
$
_
301-335.1220
SRS EIGHT CENT MOTOR FUEL
$
72,894
$
65,272
$
71,163
$
67,500
301-335.4100
MOTOR FUEL TAX REBATE
$
2,380
$
1,500
$
2,241
$
1,500
301-361.1000
INTEREST EARNINGS
$
14,133
$
10,000
$
34,427
$
20,000
301-369.1000
INHSCaLANMUS
$
1,714
TOTAL REVENUE
$
536,377
$
544,393
$
557,254
$
589,600
EXPENDITURES
301-549.3100
PUBLIC FAC.-PROFESSIONAL SER.
0
0
0
301-549.6300
PUBLIC FAC_ BEAUTIFICATION
$
7,976
$
15,000
$
1,584
$
5,000
301-549-6300
PUBLIC FAC. D&ROVE?AENTS
$
60,028
$
360,000
$
-
$
600,000
301-549.6400
PUBLIC FAC. MACHINERY & EQUIP
$
4,500
$
55,000
$
45,067
$
90,000
TOTAL EXPENDITURES
$
72,504
$
430,000
$
46,651
$
695,000
REVENUES LESS EXPEENSES
$
463.873
S
114,393
$
510,603
$
(105.400)
301-549.9100
ITRANSFER OUT TO GENERAL FUND
S
160.(X)0
S
-
S
-
S
IN ENDING FUND BALANCE
$
1,083.799
$
521M6
$
1,594,402
$
1,489,002
301-549-6300
Street Overlay Project from 2006 plus anticipated additional overlay needed for 2007
301-549.6400
Replacement Truck, $50,000; Replacement Tractor and Mower $40,000.
Not Included in above cost
549-6400
2nd Tractor & Mower Purchase
$40,000
Page 13
RECAPITULATION - REVENUE AND EXPENSES
2004/2005
2005/ M
2005/2006
200&*W7
ACTUAL
BUDGET
ACT/EST
PROPOSED
THIS YEAR
NEXT YEAR
IN BEGINNING FUND BALANCE
$ (132,773)
$ 122,592
$ (6,956)
$ -
REVENUES
302-331.3200
CDBG GRANT STATE
$ 352,210
$ 5,527
$ 27,386
$
302-331.3900
CDBG GRANT E-10
$ -
$ -
$ 5,000
$ 595.000,
302-381.0000
TRANSFER IN -GENERAL FUND RESERVES
$ 132,757
$ -
$ 6,956
TOTAL REVENUES
$ 484 7
$ 5,527
$ 39,342
$ 595,000
EXPENDITURES
302-2552.3100
PROFESSIONAL SERVICES
33,661
12,910
$ 6,624
0
302-2552.4609
COMMERCIAL BUILDING REHAB
47,245
90,000
$ 27,590
0
302-2552.4909
MISCELLANOUS
0
$ 4,293
0
302-2552.6300
ISIDEWALKS & PEDESTRIAN MALLS
271.304
25,209
$ 15,682
0
302-2652-3100
1PROFESSIONAL SERVICES E-10
0
$ 3,738
43,000
302-2652.3400
ENGINEERING SERVICES E-10
0
71,478
302-2652.6302
SEWER LINES CDBG E-10
0
$
132,900
302-2652.6304
WATER FACILITMS E-10
0
$ -
16,950
302-2652.6306
STREET U61PROVEMENTS
0
$
330,672
TOTAL EXPENDITURES
352,210
128.119
$ 57.917
595.000
REVENUES LESS EXPENSES
132.757
-122.592
$ (18575)
0
302.9200
IDUF TO GENERAL FUND
-132 753
252,366
$ 25,531
F/Y ENDING FUND BALANCE
$ (6,956)
$ -
$ -
$
Pape 14
CAPITOL PROD -VEHICLES -CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2004/2005
2005r2006
2005/2006
200612007
ACTUAL
BUDGET
ACT/EST
PROPOSED
THIS YEAR
(NEXT YEAR)
F/Y BEGINNING FUND BALANCE
$ 7,716
$ -
$ 7,793
$ 5,812
REVENUES
304-383.0000
CAPrr0L LEASE PROCEEDS
$ 455,592
$ 467,592
$ 455,592
$ 467,592
304-364.1000
DISPOSITION OF FD(ED ASSETS
$ 419,350
$ 433,422
$ 441,500
$ 430,590
304-361.1000
INTEREST EARNINGS
$ 95
$ -
$ 36
$ -
TOTAL REVENUE
$ 875,037
$ 901,014
$ 897JU
$ 898,188
EXPENDITURES
304-584.4600
VEHICLE DECALS & INSTALLATION
$ -
$ -
$ _
304-584.4909
NIISCELLANOUS
$ -
$ -
$ 23
$ _
304-584.6400
VEHICLE & EQUIPMENT PURCHASE
$ 495,027
$ 889,514
$ 878,743
$ 890,000
304-594.7100
PRINCIPAL
$ 431,555
$ 58,000
$ 55,374
$ 58,000
304-584.7200
IIVTEREST
$ 19,278
$ 38,500
$ 18,969
$ 28,000
TOTAL EXENDITURES
$ 945,860
$ 986,014
$ 953,109
$ 976,000
304-381.000 TRANSFER IN FROM GENERAL FUND
$ 70,900
$ 85,000
$ 54,000
$ 72,000
F/Y ENDING FUND BALANCE
$ 7.793
$ -
$ 5.812
$ -
Page 15
INDUSTRIAL DEVELOPMENT FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2004/2005
2005/2006
2005/2006
2006/2007
ACTUAL
BUDGET
ACT/EST
PROPOSED
THIS YEAR
NEXT YEAR
IN BEGINNING FUND BALANCE
$ 88,788
$ -
$ 127,431
$ -
REVENUES
331.1000
ECONOMIC DEVELOPMENT GRANT
$ -
$ -
$ -
$ -
331.3000
CDBG GRANT
$ 600,000
334.4000
TRASPORTATION (EDTF)
$ 1,089,561
$ -
$ 475,424
334.4005
TRASPORTATION (EDTF)
$ 522,277
$ -
$ -
$ -
337.1006
OKEEECHOBEE COUNTY
$ -
$ -
$ -
$ -
337.9000
RURAL INFTASTRUCTURE (RIF)
$ 65,127
$ -
$ -
$
337.9007
IRURAL INFTASTRUCTURE (REF)
$ -
$ -
$ -
$ -
361.1000
INTEREST EARNINGS
$ 250
$ -
$ 270
$ -
364.1004
SALE OF LAND
$ 169,793
$
369.1000
MISCE LLANOUS
$ -
$ -
TOTAL REVENUE
$ 1,677,215
$ 600,000
$ 645,487
$ -
EXPENDITURES
305-552-3100
ENGINEERING & PROFESSIONAL SERVICES
113,025
119,478
0
305-552.4909
MISCELLANEOUS
24
0
109
0
305-552-6100
LAND
0
0
0
0
305-552-6300
STREET IMPROVEMENTS
-701
330.672
0
305-552-6301
IMPROVEMENTSAN ATER
16950
0
305-552-6302
RANGER CONSTRUCTION
1,062,046
0
0
305-552�
CREWS CONSTRUCTION
137,674
0
0
305-552.6304
DRAWDY CONSTRUCTION
419,274
132,900
0
305-552-6305
U-IPROVEMENTS/SEWER
0
0
TOTAL EXPENDITURES
1,731,342
600,000
109
0
305.207.1000
Transfer out to General Fund
475,424
305.207.1000
Transfer in from General Fund
602,898
0
127,474
0
TOTAL EXPENDITURES & DUE TO GEN FUND
602,898
0
127,474
0
F/Y ENDING FUND BALANCE
$ 127,431)
$ 42,523
331.3000
CDBG GRANT WILL BE REALIZED IN 2006/2007 FISCAL YEAR WITHIN THE CDBG FUND
Page 16
XIITOM 1 DION IM Q DRI V.1 Mum 1
1 1 Ii
RECAPn7ULATION 1 EX'
■-
ii• ii
I�J�il
�i'.i�,'�i.i.l.
III li
BEGINNING n B1•
1
1
7.31
.1 ••1•LAW
ENF. SPECLALL MISC.
I P • 1
, 11
ENF SPECIAL MACH & EQUE? m.
-�
TOTAL EXPENDMIRES
1I
1�
I
-
Page 17
PROPOSED SALARIES 2006/2007
BASE COST
9/6/O6
Salaries at the
Dept#
Position Name/FULL TIME
Present Salary
1.5% Ste
3%
4.2% CPI
5%
6%
215
G512
CITY ADMINISTRATOR
$ 68,319.65
$ 69,344.44
$ 71,424.77
$ 72,256.91
$ 72,811.66
$ 73,505.11
220
G512
EXECUTIVE SECRETARY
$ 28,487.31
$ 28,914.62
$ 29,782.06
$ 30,129.03
$ 30,360.35
$ 30,649.50
320
G2512
CITY CLERK/PERSONNEL
$ 45,065.04
$ 45,741.02
$ 47,113.25
$ 47,662.14
$ 48,028.07
$ 48,485.48
321
G2512
DEPUTY CITY CLERK
$ 28,066.32
$ 28,487.31
$ 29,341.93
$ 29,683.78
$ 29,911.68
$ 30,196.55
324
G519
GENERAL SVCS COORDINATOR
$ 27,242.90
$ 27,651.54
$ 28,481.09
$ 28,812.90
$ 29,034.12
$ 29,310.63
322
G513
JADMIN SECT/OCC LICENSE
$ 27,651.551
$ 28,066.32
$ 28,908.31
$ 29,245.11
$ 29,469.64
$ 29,750.30
330
G513
1ACCOUNT SUPERVISOR
$ 32,240.46
$ 32,724.07
$ 33,705.79
$ 34,098.48
$ 34,360.27
$ 34,687.51
332
G513
ACCOUNT CLERK
1 28,914.62
$ 29,348.34
$ 30,228.79
$ 30,580.97
$ 30,815.76
$ 31,109.24
765
F522
FIRE CHIEF/CODE OFFICER
$ 51,575.34
$ 52,348.97
$ 53,919.44
$ 54,547.63
$ 54,966.42
$ 55,489.91
778
G522
ADMINISTRATIVE SECRETARY
$ 28,297.32
$ 28,721.78
$ 29,583.43
$ 29,928.09
$ 30,157.87
$ 30,445.09
531
G522
DISPATCHER
$ 26,267.60
$ 26,661.61
$ 27,461.46
$ 27,781.40
$ 27,994.69
$ 28,261.31
694
G522
DISPATCHER
$ 25,496.96
$ 25,879.41
$ 26,655.79
$ 26,966.35
$ 27,173.38
$ 27,432.17
696
G522
DISPATCHER
$ 25,496.96
$ 25,879.41
$ 26,655.79
$ 26,966.35
$ 27,173.38
$ 27,432.17
532
G522
DISPATCHER
$ 25,496.96
$ 25,879.41
$ 26,655.79
$ 26,966.35
$ 27,173.38
$ 27,432.17
550
P521
IPOLICE SERGEANT
$ 38,226.37
$ 38,799.77
$ 39,963.76
$ 40,429.36
$ 40,739.76
$ 41,127.76
590
P521
I POLICE SERGEANT
$ 38,226.37
$ 38,799.77
$ 39,963.76
$ 40,429.36
$ 40,739.76
$ 41,127.76
P521
POLICE SERGEANT
$ 37,104.88
$ 37,661.45
$ 38,791.29
$ 39,243.23
$ 39,544.52
$ 39.921.14
573
P521
POLICE FORCE
$ 33,965.61
$ 34,475.09
$ 35,509.34
$ 35,923.04
$ 36,198.84
$ 36,543.60
02
702
P521
POLICE MMAJOR
MAJOR
$ 45,570.90
$ 46,254.46
$ 47,642.09
$ 48,197.15
$ 48,567.18
$ 49,029.73
701
P521
1POLICE LIEUTENANT
$ 41,746.18
$ 42,372.37
$ 43,643.54
$ 44,152.01
$ 44,490.99
$ 44,914.71
565
P521
POLICE CHIEF
$ 55,248.97
$ 56,077.70
$ 57,760.03
$ 58,432.96
$ 58,881.59
$ 59,442.36
660
G521
ICOORDINATOR POLICE SERVICES
$ 30,400.03
$ 30,856.03
$ 31,781.71
$ 32,151.98
$ 32,398.83
$ 32,707.39
699
G521
IC RECORDS CLERK
$ 26,267.60
$ 26,661.61
$ 27,461.46
$ 27,781.40
$ 27.994.69
$ 28,261.31
698
P521
POLICE SERGEANT
$ 36,556.53
$ 37,104.88
$ 38,218.03
$ 38,663.28
$ 38,960.12
$ 39,331.17
533
15521
POLICE OFFICER
$ 32,481.89
j3ZON.12
S 33 958.19
$ 34 353.82
S 34 617.58
$ 34 947.27
538
P521
POLICE OFFICER
$ 32, 969.11
i 33 463.65
$ 34 467.56
$ 34 889.12
i 35136.83
$ 35 471.47
530
P521
POLICE OFFICER
$ 32,969.11
S 33 483.85
i 34 467.58
i 34 889.12
35138.83
$ 35 471.47
547
P521
POLICE OFFICER
$ 33,463.66
$ 33 905.61
S 34 984.58
3 35 392.17
i 35 053.89
S 38 003.55
557
P521
POLICE OFFICER
$ 32,481.89
S 32 989.12
$ 33 958.19
S 34 353.82
S 34 817.58
$ 34 947.27
583
P521
POLICE OFFICER
$ 32,481.89
$ 989.12
$ 33 958.19
S 34 353.82
S 34 817.58
S 34,947.
595
P521
IPOLICE OFFICER
$ 32,481.89M322
S 958.19
S 34 353.82
i 34 617.53
i 34 947.27
802
P521
POLICE OFFICER
$ 32,481.89
S 33 958.19
$ 34 353.82
S 34 817.58
$ 34 947.27
6W
830
P521
P521
POLICE OFFICER
POLICEDETECTWE
$ 32.969.11
3 34 467,56
$ 34 869.12
i 138.83
S 35 471.47
690
P521
POLICE DETECTIVE
$ 38,557.43
$ 37.426.22
$ 40309.88
i 39127.24
$ 40779.49
S 39 583.09
S 41092.58
S 41483.94
700
P521
POLICE DETECTIVE
$ 36:873.12
$ 38 549.01
S 38 998.12
$ 39 888.99
$ 39 297.53
j 40 286.87
$ 39 671.79
732
F522
FIREFIGHTER/EMT
$ 32,748.09
$ 33,239.31
$ 34,236.49
$ 34,635.36
$ 34,901.28
$ 35,233.67
733
F522
FIREFIGHTER/EMT
$ 32'264.13
$ 32,748.09
E 33,730.53
$ 34,123.51
$ 34,385.49
E 34,712.98
738
F522
FIREFIGHTER/EMT
$ 32,748.09
$ 33 239.31
$ 34,236.49
$ 34,635.36
$ 34,901.28
$ 35,233.67
752
779
F522
F522
FIREFIGHTER/EMT
FIREFIGHTER/EMT
$ 31,317.55
$ 31,787.31[j$�
32,740.93
$ 33.122.38
$ 33,376.68
$ 33,694.55
778
F522
FIREFIGHTER/EMT
$ 34,243.97
$ 31,317.55
$ 34,757.63
$ 31,787.31
35,800.36
$ 32,740.93
$ 36,217.45
33,122.38
$ 36,495.51
$ 36,843.09
780
F522
FIREFIGHTER/EMT
$ 31,317.55
$ 31,787.31
$ 32,740.93
$
$ 33,122.38
$ 33,376.68
$ 33,376.68
$ 33,694.55
$ 33,694.55
800
7
F522
F522
FIREFIGHTER/EMT
FI RE LIEUTENANT
$ 31,787.31
$ 32,264.12
$ 33,232.04
$ 33,619.21
$ 33,877.33
$ 34,199.97
7
F522
FIRE LIEUTENANT
$ 38,699.35
$
$ 39,279.84
$ 40,458.24
$ 40,929.59
$ 41,243.83
$ 41,636.63
7375
5
F522
ASST FIRE CHIEF
36,461.92
$ 42,248.34
$ 37,008.85
$
$ 38,119.12
$ 38,563.22
$ 38,859.29
$ 39,229.38
820
G541
CITY ENGINEER
$ 61,835.00
42,882.07
$ 62,762.52
S 44,168.53
$ 64,645.40
$ 44,683.12
$
S 45,026.17
$ 45,454.99
820
G541
PUBLIC WORKS DIRECTOR
$ 50,326.01
$ 51,080.90
$ 52,613.33
65,398.55
$ 53,226.30
$ 65,900.65
$ 53,634.95
$ 66,528.27
830
835
G541
EQUIPMENT MECHANIC
$ 37,902.22
$ 38,470.75
$ 39,624.87
$ 40,086.52
$ 40,394,29
$ 54,145.75
$ 40,779.00
840
G541
G541
MAINTENANCE OPERATOR
MAINTENANCE OPERATOR
$ 27,879.13
$ 28,297.32
$ 29,146.24
$ 29,485.81
$ 29,712.19
$ 29,995.16
850
G541
MAINTENANCE FOREMAN
$ 27,467.12
$ 39,722.82
$ 27,879.13
$ 40,318.66
$ 28,715.50
$ 41,528.22
$ 29,050.05
$ 29,273.09
$ 29,551.88
$ 42,737.78
855
G541
MAINTENANCE OPERATOR
$ 28,297.32
$ 28,721.78
$ 29,583.43
$ 42,012.04
$
$ 42,334.59
$ 30,445.09
856
G541
MAINTENANCE OPERATOR
$ 28,297.32
$ 28,721.78
$ 29, 883.43
29,928.09
$ 29,928.09
$ 30,157.87
$ 30,157.87
861
G541
MAINTENANCE OPERATOR
$ 29,589.90
$ 30,0 33.75
$ 36,934.76
$ 31,295.17
$ 31,535.44
$ 30,445.09
$ 31,835.78
TOTAL
BASE SALARY 09/30/06
$1,966,040.30
$1,995,530.90 1
$2,055,396.83
$ 2,079,343.20
$2,095,307.45
$2,115,262.75
S 59,865.93
$ 83,812.30
$ 99,776.54
j 119,731.85
PROPOSED BUDGET IMPACT
ADVL COST FULL-TIME EMPLOYEES
3% INCREASE
4.2% INCREASE
5% INCREASE
6% INCREASE
SALARIES
RETIREMENT ON BASE
$ 59,865.93
$ 83,812.30
$ 99,776.54
$ 119,731.85
FICA 7.65%
$ 6,749.02
$ 9'448.62
$ 11,248.36
$ 13,498.02
WORKERS COMP COST
$ 4,579.74
$ 6,411.64
$ 7,632.91
$ 9,159.49
ADD'L COST TOTALS
$ 4,079.64
S 75,274
$ 5,731.25
$ 6,810.05
$ 8,178.66
33
$ 105,403.81
$ 125,467.86
$ 150,568.02
Page 1
PROPOSED SALARIES 2006/2007
BASE COST
916/06
Dept 0
Position NmnmWFULL TIME
Salaries at dw
1.6% stop
3%
4.2% CPI
6%
6%
215
G512
CITY ADMINISTRATOR
$ 69,344.44
$ 71,424.77
$ 72,256.91
$ 72,811.66
$ 73,505.11
220
G512
EXECUTIVE SECRETARY
$ 28,914.62
$ 29,782.06
$ 30,129.03
$ 30,360.35
$ 30,649.50
320
G2512
CITY CLERK/PERSONNEL
$ 45,741.02
$ 47 113.25
$ 47,662.14
$ 48,028.07
$ 48,485.48
321
G2512
DEPUTY CITY CLERK
$ 28,487.31
$ 29,341.93
$ 29,683.78
$ 29,911.68
$ 30,196.55
322
G513
1ADMIN SECT/OCC LICENSE
$ 28,068.32
$ 28 908.31
$ 29 245.11
$ 29,469.64
$ 29,750.30
324
G519
GENERAL SVCS COORDINATOR
$ 27,651.54
$ 28,481.09
$ 28 812.90
$ 29.034.12
$ 29,310.63
330
G513
IACCOLINT SUPERVISOR
$ 32.724.07
$ 33,705.79
$ 34,098.48
$ 34 360.27
$ 34,687.51
332
G513
1ACCOUNT CLERK
$ 29,348.34
$ 30,228.79
$ 30,580.97
$ 30,815.76
$ 31,109.24
531
G521
DISPATCHER
$ 26.661.61
$ 27,461.46
$ 27,781.40
$ 27,994.69
$ 28,261.31
532
G521
DISPATCHER
$ 25,879.41
$ 26.655.79
$ 26,966.35
$ 27,173.38
$ 27,432.17
550
P521
POLICE SERGEANT
$ 38,799.77
$ 39,983.76
$ 40429.36
$ 40,739.76
$ 41,127.76
590
P521
POLICE SERGEANT
$ 38,799.77
$ 39 963.76
$ 40,429.36
$ 40,739.76
$ 41,127.76
692
P521
POLICE SERGEANT
$ 37,661.45
$ 38,791.29
$ 39,243.23
$ 39,544.52
$ 39,921.14
573
P521
POLICE OFF/TASK FORCE
$ 34.475.09
$ 35,609.34
$ 35,923.04
$ 36,198.84
$ 36,543.60
702
P521
I POLICE MAJOR
$ 46,254.46
$ 47,642.09
$ 48,197.15
$ 48,567.18
$ 49,029.73
701
P521
I POLICE LIEUTENANT
$ 42.372.37
$ 43,643.54
$ 44,152.01
$ 44,490.99
$ 44,914.71
565
P521
I POLICE CHIEF
$ 56.077.70
$ 57,760.03
$ 58,432.96
$ 58.881.59
$ 59,442.36
694
G522
DISPATCHER
$ 25,879.41
$ 26655.79
$ 26 966.35
$ 27,173.38
$ 27,432.17
696
G522
DISPATCHER
$ 25,879.41
$ 26,655.79
$ 26,966.35
$ 27,173.38
$ 27,432.17
660
G521
COORDINATOR POLICE SERVICES
$ 30,856.03
$ 31 781.71
$ 32151.98
$ 32,398.83
$ 32,707.39
699
G521
C RECORDS CLERK
$ 26,661.61
$ 27,461.46
$ 27 781.40
$ 27 994.69
$ 28,261.31
698
P521
POLICE SERGEANT
$ 37,104.88
$ 38,218.03
$ 38,663.28
$ 38,960.12
$ 39,331.17
765
778
820
825
830
835
840
F522
G522 IADMINISTRAIIVE
G541 ICITY
G541
G541
G541
G541
G541
G541
FIRE CHIEF/CODE OFFICER
SECRETARY
ENGINEER
PUBLIC WORKS DIRECTOR
EQUIPMENT MECHANIC
MAINTENANCE OPERATOR
MAINTENANCE OPERATOR
MAINTENANCE FOREMAN
MAINTENANCE OPERATOR
OPERATOR
OPERATOR
BASE SALARY 09✓30/06
$ 52.348.97
$ 28.721.78
$ 62,762.52
$ 51.080.90
$ 38,470.75
$ 28,297.32
$ 27.879.13
$ 40,318.68
$ 28,721.78
$ 28,721.78
$ 30,033.75
$1,200,997.97
$ 53 919.44
$ 29.583.43
$ 64,645.40
$ 52,613.33
$ 39,624.87
$ 29146.24
$ 28 715.50
$ 41,528.22
$ 29.583.43
$ 29,583.43
$ 30,934.76
$1,237,027.91
$ 54.547.63
$ 29 928.09
$ 65,W8.55
$ 53 226.30
$ 40,086.52
$ 29,485.81W29712,1.19
$ 29.050.05.09
$ 42,012,044.59
$ 29,928.09.87
$ 29 928.09.87
$ 31 295.17.44
$ 1,251,439.88.87
$ 54,966.42
$ 30 157.87
$ 65,900.65
$ 53,634.95
$ 40,394.29
$ 55.489.91
$ 30,445.09
$ 66,528.27
$ 54,145.75
$ 40,779.00
$ 29,995.16
$ 29 551.88850
$ 42,737.78855
$ 30,445.09MAINTENANCE
$ 30 445.09MAINTENANCE
$ 31,835.78TOTAL
$1,273,057.85
28.94
$ 1111441.91
$ 60 049.90
$ 7 059.88
ADl7L COST FULL TIME EIN"YEEM
SALARIES
�Z ON BASE
FICA 7.65%
3% INCREASE
$ 36.029.94
$ 3.977.71
$ 2,75629
4.29E INCREASE
$ 50.441.91
$ 5,568.79
$ 308.811
5% MK�tEASE
$ 60,049.90
$ 662951
$ 4,593.82
6% INCREASE
$ 72 059.88
$ 7.955.41
$ 5,512.W
WORKERS COMP COST
$ 2,185.12
$ 308974
$ 3,949.93
$ 4,743.73
ADWI. COST TOTALS
44
$ 949.05
$ 62 939.25
$ 75,223.15
$ N,271.601
Page 2
PROPOSED SALARIES 2006/2007
BASE COST
9/6/06
Dept f
Position Name/FULL TIME
Salaries at the
1.5% Ste
3%
4.2% CPI
5%
6%
533
P521
POLICE OFFICER
S 32,969.12
$ 33.958.19
$ 34,353.82
$ 34,617.58
$ 34,947.27
538
P521
POLICE OFFICER
$ 33 463.65
S 34 467.56
$ 34 869.12
$ 3513883
$ 35 471.47
539
P521
POLICE OFFICER
$ 33 463.65
$ 34 467.56
$ 34 M69.12
$ 35136.83
$ 35,471.47
547
P621
POLICE OFFICER
$ 33 965.61
$ 34 984.58
S 35 392.17
$ 35.863.89
$ 36.003.55
557
553
595
P521
P521
P521
IPOLICE OFFICER
IPOLICE OFFICER
POLICE OFFICER
959.12
$ 3298912
$ 32,969.12
S 33 9511.19
$ 33 958.19
$ 33 958.19
$ 34 353.82
$ 34 353.82
$ 34 353.82
S 34 617.58
$ 34 617.58
$ 34,617.58
S 34.947.27
$ 34 947.27
$ 34 947.27
602
P521
P521
IPOLICE OFFICER
OFFICER
$ 32 969.12
$ 33622 .$
$ 33 958.19
3446.5
$ 34 353.82
8.
$ 34,617.58
.
83
$ 34,947.27
$ 35 471.47OLICE
630
P521
POLICE DETECTIVE
$ 39.135.79
S 40 309.86 I
$ 40 779.49
$ 41,092.58
$ 41 483.94
690
700
P521
P521
POLICE DETECTIVE
POLICE DETECTIVE
$ 37 987.61 1
$ 37,426.221
$ 39127 24
$ 38 549.01
S 39 583.09
$ 38 998.12
39 888.99
$ 39 297.53
$ 40,266.87
$ 39,671.79
$ 413,751.78
; 426,164.33
S 431,129.35
; 434,439.37
$ 438,576.89
.v 1&,%14.00 a 11s1i.01 a Zu,buf.5v $ Z4,325.11
PROPOSED BUDGET IMPACT
AWL COST FULL TIME EMPLOYEES
3% INCREASE
4.2% INCREASE
5% INCREASE
6% INCREASE
SALARIES
$ 12,412.55
$ 17,377.57
$ 20,687.59
$ 24,825.11
RETIREMENT ON BASE
FICA 7.65%
$ 2,092.76
$ 949.56
$ 2,929.86
$ 1,329.38
$ 3,487.93
$ 1,582.60
$ 4,185.51
$ 1,899.12
WORKERS COMP COST
$ 677.06
$ 951.17
$ 1,130.20
$ 1,357.35
ADD'L COST TOTALS
$ 16,131.93
$ 22,587.99
$ 26,888.32
$ 32,267.09
PROPOSED SALARIES 2006/2007
BASE COST
Salaries at the
Dept f
Position Name/FULL TIME
1.5% Ste
3%
4.2% CPI
5%
6%
732
F522
FIREFIGHTER/EMT
$ 33,239.31
$ 34,236.49
$ 34,635.36
$ 34,901.28
$ 35,233.67
733
F522
FIREFIGHTER/EMT
$ 32,748.09
$ 33,730.53
$ 34,123.51
$ 34,385.49
$ 34,712.98
738
F522
FIREFIGHTER/EMT
$ 33,239.31
$ 34,236.49
$ 34,635.36
$ 34,901.28
$ 35,233.67
752
F522
FIREFIGHTER/EMT
$ 31,787.31
$ 32,740.93
$ 33.122.38
$ 33,376.68
$ 33,694.55
762
F522
FIREFIGHTER/EMT
$ 34,757.63
$ 35,800.36
$ 36,217.45
$ 36,495.51
$ 36,843.09
779
F522
FIREFIGHTER/EMT
$ 31,787.31
$ 32,740.93
$ 33,122.38
$ 33,376.68
$ 33,694.55
780
F522
FIREFIGHTER/EMT
$ 31,787.31
$ 32,740.93
$ 33,122.38
$ 33,376.68
$ 33,694.55
800
F522
FIREFIGHTER/EMT
$ 32264.12
$ 33,232.04
$ 33,619.21
$ 33,877.33
$ 34,199.97
720
F522
FIRE LIEUTENANT
$ 39,279.84
$ 40,458.24
$ 40,929.59
$ 41,243.83
$ 41,636.63
775
F522
FIRE LIEUTENANT
$ 37,008.85
$ 38,119.12 1
$ 38,563.22 IS
38,859.29
$ 39,229.38
735
F522
ASST FIRE CHIEF I
$ 42,882.07
$ 44,168.53
$ 44,683.12
$ 45,026.17
$ 45,454.99
TOTAL BASE SALARY 09/30/06
$ 380,781.15
$ 392,204.58
$ 396,773.96
$ 399,820.21
$ 403,628.02
S 11,423.43 1
$ 15,992.81
$ 19,039. 66
$ 22,846.87
PROPOSED BUDGET IMPACT
ADD'L COST FULL TIME EMPLOYEES
3% INCREASE
4.2% INCREASE
5% INCREASE
6% INCREASE
SALARIES
$ 11,423.43
$ 15,992.81
$ 19,039.06
$ 22,846.87
RETIREMENT ON BASE
$ 678.55
$ 949.97
$ 1,130.92
$ 1,357.10
FICA 7.65%
$ 873.89
$ 1,223.45
$ 1,456.49
$ 1,747.79
WORKERS COMP COST
$ 1,217.46
$ 1,710.34
$ 1,729.92
$ 2,077.58
ADD'L COST TOTALS
$ 14,193.34
$ 19,876.57
$ 23,356.39
S 28,029.34
Page 3
EmB[T 3
F SLPT 19, 2006
rHOYMAN, DOBSON & COMPANY, P.A.
rr CERTIFIED PUBLIC ACCOUNTANTS
Charles W. Hayman, Jr.
Barbara J. Oswalt
Thomas L. Kirk
September 7 2006 Karen E. Kirkland
P Deborah A. Bradley
A. William Forness, Jr.
Mayor and Commissioners Roman G. Carraway
City of Okeechobee Gina Howard Rail
55 S.E. Third Avenue
Okeechobee, FL 34974
We are pleased to confirm our understanding of the services we are to provide City of Okeechobee for the
year ending September 30, 2006. We will audit the financial statements of the governmental activities,
each major fund, and the aggregate remaining fund information, which collectively comprise the entity's
basic financial statements, of City of Okeechobee as of and for the year ending September 30, 2006. The
following supplementary information accompanying the basic financial statements is required by
generally accepted accounting principles and will be subjected to certain limited procedures, but will not
be audited:
1. Management's discussion and analysis
Also, the following additional information accompanying the basic financial statements will be subjected
to the auditing procedures applied in our audit of the financial statements upon which we will provide an
opinion in relation to the basic financial statements:
1. Schedule of expenditures of federal awards and state financial assistance
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial statements are
fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles
and to report on the fairness of the additional information referred to in the first paragraph when
considered in relation to the basic financial statements taken as a whole. The objective also includes
reporting on-
0 Internal control related to the financial statements and compliance with the provisions of
laws, regulations, contracts, agreements, and grants, noncompliance with which could
have a material effect on the financial statements in accordance with Government
Auditing Standards.
• Internal control related to major programs and an opinion (or disclaimer of opinion) on
compliance with laws, regulations, and the provisions of contracts or grant agreements
that could have a direct and material effect on each major program in accordance with the
Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States, Local
Governments, and Non -Profit Organizations and the Florida Single Audit Act.
The reports on internal control and compliance will each include a statement that the report is intending
for the information and use of the audit committee, management, specific legislative or regulatory bodies,
federal and state awarding agencies, and if applicable, pass -through entities and is not intending to be and
should not be used by anyone other than these specified parties.
215 Baytree Drive, Melbourne, FL 32940 321-255-0088 Fax 321-259-8648 www.hoymon.com
2221 Lee Road, Suite 15, Winter Park, FL 32789 407-422-1681 Fax 407-423-1681
Mayor and Commissioners
City of Okeechobee
Page Two
Our audit will be conducted in accordance with U.S. generally accepted auditing standards; the standards
for financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States, the Rules of the Auditor General of the State of Florida, Chapter 10.550; the Single
Audit Act Amendments of 1996; the provisions of OMB Circular A-133, and the Florida Single Audit
Act, and will include tests of accounting records, a determination of major program(s) in accordance with
Circular A-133 and the Florida Single Audit Act, and other procedures we consider necessary to enable us
to express such opinions and to render the required reports. If our opinions on the financial statements or
the Single Audit compliance opinions are other than unqualified, we will fully discuss the reasons with
you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not
formed opinions, we may decline to express opinions or to issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for establishing and maintaining effective internal control and for compliance
with the provisions of applicable laws, regulations, contracts, agreements, and grants. In fulfilling this
responsibility, estimates and judgments by management are required to assess the expected benefits and
related costs of the controls. The objectives of internal control are to provide management with
reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or
disposition, that transactions are executed in accordance with management's authorizations and recorded
properly to permit the preparation of financial statements in accordance with generally accepted
accounting principles, and that federal award programs are managed in compliance with applicable laws
and regulations and the provisions of contracts and grant agreements.
Management is responsible for making all financial records and related information available to us,
including any significant vendor relationships in which the vendor has the responsibility for program
compliance. We understand that you will provide us with such information required for our audit and that
you are responsible for the accuracy and completeness of that information. Management's responsibilities
include adjusting the financial statements to correct material misstatements and for confirming to us in the
representation letter that the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
You are responsible for establishing and maintaining internal controls, including monitoring ongoing
activities; for the selection and application of accounting principles; and for the fair presentation in the
financial statements of the respective financial position of the governmental activities, each major fund,
and the aggregate remaining fund information of the City of Okeechobee and the respective changes in
financial position, in conformity with U.S. generally accepted accounting principles.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud, or illegal acts affecting the government
involving (1) management, (2) employees who have significant roles in internal control, and (3) others
where the fraud or illegal acts could have a material effect on the financial statements. Your
responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud or
illegal acts affecting the government received in communications from employees, former employees,
grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity
complies with applicable laws and regulations and for taking timely and appropriate steps to remedy any
Mayor and Commissioners
City of Okeechobee
Page Three
fraud, illegal acts, violations of contracts or grant agreements, or abuse that we may report. Additionally,
as required by OMB Circular A-133 and the Florida Single Audit Act, it is management's responsibility
to follow up and take corrective action on reported audit findings and to prepare a summary schedule of
prior audit findings and a corrective action plan.
As part of the audit, we will prepare a draft of your financial statements, schedule of expenditures of
federal awards and state financial assistance, and related notes. In accordance with Government Auditing
Standards, you will be required to review and approve those financial statements prior to their issuance
and have a responsibility to be in a position in fact and appearance to make an informed judgment on
those financial statements. Further, you are required to designate a qualified management -level individual
to be responsible and accountable for overseeing our service.
Audit Procedures —General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement, whether from
(1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or
governmental regulations that are attributable to the entity or to acts by management or employees acting
on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards
do not expect auditors to provide reasonable assurance of detecting abuse. As required by the Single
Audit Act Amendments of 1996 and OMB Circular A-133 and the Florida Single Audit Act, our audit
will include tests of transactions related to major federal and state award programs for compliance with
applicable laws and regulations and the provisions of contracts and agreements.
Because an audit is designed to provide reasonable, but not absolute assurance and because we will not
perform a detailed examination of all transactions, there is a risk that material misstatements or
noncompliance may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a direct and
material effect on the financial statements or major programs. However, we will inform you of any
material errors and any fraudulent financial reporting or misappropriation of assets that come to our
attention. We will also inform you of any violations of laws or governmental regulations that come to our
attention, unless clearly inconsequential. We will include such matters in the reports required for a Single
Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to
any later periods. for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, creditors,
and financial institutions. We will request written representations from your attorneys as part of the
engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will
also require certain written representations from you about the financial statements and related matters.
Mayor and Commissioners
City of Okeechobee
Page Four
Audit Procedures —Internal Controls
In planning and performing our audit, we will consider the internal control sufficient to plan the audit in
order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing
our opinions on City of Okeechobee's financial statements and on its compliance with requirements
applicable to major programs.
We will obtain an understanding of the design of the relevant controls and whether they have been placed
in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness
of certain controls that we consider relevant to preventing and detecting errors and fraud that are material
to the financial statements and to preventing and detecting misstatements resulting from illegal acts and
other noncompliance matters that have a direct and material effect on the financial statements. Tests of
controls relative to the financial statements are required only if control risk is assessed below the
maximum level. Our tests, if performed, will be less in scope than would be necessary to render an
opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control
issued pursuant to Government Auditing Standards.
As required by OMB Circular A-133 and the Florida Single Audit Act, we will perform tests of controls
over compliance to evaluate the effectiveness of the design and operation of controls that we consider
relevant to preventing or detecting material noncompliance with compliance requirements applicable to
each major federal award program. However, our tests will be less in scope than would be necessary to
render an opinion on those controls and, accordingly, no opinion will be expressed in our report on
internal control issued pursuant to OMB Circular A-133 and the Florida Single Audit Act.
An audit is not designed to provide assurance on internal control or to identify reportable conditions.
However, we will inform the governing body or audit committee of any matters involving internal control
and its operation that we consider to be reportable conditions under standards established by the
American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our
attention relating to significant deficiencies in the design or operation of the internal control that, in our
judgment, could adversely affect the entity's ability to record, process, summarize, and report financial
data consistent with the assertions of management in the financial statements. We will also inform you of
any nonreportable conditions or other matters involving internal control, if any, as required by
Government Auditing Standards, OMB Circular A-133 and the Florida Single Audit Act.
Audit Procedures —Compliance
Our audit will be conducted in accordance with the standards referred to in the section titled Audit
Objectives. As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement, we will perform tests of City of Okeechobee's compliance with applicable laws
and regulations and the provisions of contracts and agreements, including grant agreements. However, the
objective of those procedures will not be to provide an opinion on overall compliance and we will not
express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.
OMB Circular A-133 and the Florida Single Audit Act requires that we also plan and perform the audit to
obtain reasonable assurance about whether the auditee has complied with applicable laws and regulations
and the provisions of contracts and grant agreements applicable to major programs. Our procedures will
consist of the applicable procedures described in the OMB Circular A-133 Compliance Supplement for
Mayor and Commissioners
City of Okeechobee
Page Five
the types of compliance requirements that could have a direct and material effect on each of City of
Okeechobee's major programs. The purpose of those procedures will be to express an opinion on City of
Okeechobee's compliance with requirements applicable to each of its major programs in our report on
compliance issued pursuant to OMB Circular A-133 and the Florida Single Audit Act.
Audit Administration, Fees, and Other
We may from time to time, and depending on the circumstances, use third -party service providers in
serving your account. We may share confidential information about you with these service providers, but
remain committed to maintaining the confidentiality and security of your. information. Accordingly, we
maintain internal policies, procedures and safeguards to protect the confidentiality of your personal
information. In addition, we will secure confidentiality agreements with all service providers to maintain
the confidentiality of your information and we will take reasonable precautions to determine that they
have appropriate procedures in place to prevent the unauthorized release of your confidential information
to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be
asked to provide your consent prior to the sharing of your confidential information with the third -party
service provider. Furthermore, we will remain responsible for the work provided by any such third -party
service providers.
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we
request and will locate any documents selected by us for testing.
At the conclusion of the engagement, we will complete the appropriate sections of and sign the Data
Collection Form that summarizes our audit findings. We will provide copies of our reports to City of
Okeechobee; however, it is management's responsibility to submit the reporting package (including
financial statements, schedule of expenditures of federal awards, summary schedule of prior audit
findings, auditors' reports, and a corrective action plan) along with the Data Collection Form to the
designated federal clearinghouse and, if appropriate, to pass -through entities. The Data Collection Form
and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors'
reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by
the cognizant or oversight agency for audits. At the conclusion of the engagement, we will provide
information to management as to where the reporting packages should be submitted and the number to
submit.
The audit documentation for this engagement is the property of Hoyrnan, Dobson & Company, P.A. and
constitutes confidential information. However, pursuant to authority given by law or regulation, we may
be requested to make certain audit documentation available to the U.S. Department of Commerce or its
designee, a federal or state agency providing direct or indirect funding, or the U.S. Governmental
Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry
out oversight responsibilities. We will notify you of any such request. If requested, access to such audit
documentation will be provided under the supervision of Hoyman, Dobson & Company, P.A. personnel.
Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned
parties. These parties may intend, or decide, to distribute the copies or information contained therein to
others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report
release or for any additional period requested by the U.S. Department of Commerce. If we are
Mayor and Commissioners
City of Okeechobee
Page Six
aware that a federal or state awarding agency, pass -through entity, or auditee is contesting an audit
finding, we will contact the party contesting the audit finding for guidance prior to destroying the audit
documentation.
Our fee for these services will be at our standard hourly rates including out-of-pocket costs (such as report
reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross
fee, including expenses, will not exceed $24,500 for the audit and $8,000 for the Federal and State single
audits. Our standard hourly rates vary according to the degree of responsibility involved and the
experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each
month as work progresses and are payable on presentation. Amounts outstanding more than 30 days will
be considered delinquent and will be subject to an interest charge of 1% per month (annual percentage
rate of 12%). In accordance with our firm policies, work may be suspending if your account becomes
thirty days or more overdue and may not be resumed until your account is paid in full. If we elect to
terminate our services for nonpayment, our engagement will be deemed to have been completed upon
written notification of termination, even if we have not completed our report(s). You will be obligated to
compensate us for all time expending and to reimburse us for all out-of-pocket costs through the date of
termination. The above fee is based on anticipated cooperation from your personnel and the assumption
that unexpected circumstances will not be encountered during the audit. Should it appear we would be
required to perform any services your personnel have been assigned, to allow for an efficient and timely
engagement, or if we see areas where the task undertaken is not as anticipated, we will consult with you
to determine if our firm or your staff will take the action necessary to complete the assignment. We will
provide a supplemental service agreement (Appendix A) for your signature and authorization if we are
requested to complete any supplementary services.
Government Auditing Standards require that we provide you with a copy of our most recent external peer
review report and any letter of comment, and any subsequent peer review reports and letters of comment
received during the period of the contract. Our 2005 peer review report accompanies this letter.
You have the right and we reserve the right to withdraw from this engagement upon written notification.
In such an event, it is the policy of the firm to bill a client for services provided and charges incurred on
the client's behalf before the point of withdrawal.
Parties to this engagement agree that any dispute that may arise regarding the meaning, performance, or
enforcement of this engagement, shall be submitted to mediation on a form decided upon by both parties,
prior to resorting to litigation. The results of this mediation shall be binding only upon agreement of each
party to be bound. Costs of any mediation proceeding shall be shared equally by both parties.
Hoyman, Dobson & Company, P.A. prides itself in employing quality individuals and underwrites
substantial associate training each year. While engaged to provide these professional services you may
become familiar with various members of Hoyman, Dobson & Company, P.A. and wish to extend an
offer of employment. Hoyman, Dobson & Company, P.A. values each associate and does not wish to
incur turnover, but also does not desire to hinder opportunities that may present themselves to these
associates.
Recognizing Hoyman, Dobson & Company, P.A.'s investment and training in each associate, you agree to
reimburse Hoyman, Dobson & Company, P.A. one-third of the individual's current salary should you
extend an offer of employment and it be accepted. Additionally, if an employment offer is discussed
Mayor and Commissioners
City of Okeechobee
Page Seven
during the course of the engagement, the Company acknowledges it may have impaired our
independence. If an impairment of independence is deemed to have occurred Hoyman, Dobson &
Company, P.A. may have to withdraw from the engagement and thus not be able to issue a report. If this
occurs the Company agrees to reimburse Hoyman, Dobson & Company, P.A. for fees incurred.
By mutual agreement of both parties, this contract can be extending beyond this initial contract period.
We appreciate the opportunity to be of service to City of Okeechobee and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us know. If you
agree with the terms of our engagement as described in this letter, please sign the enclosed copy and
return it to us.
Very truly yours,
&�/ dr,
&Ay -
Deborah A. Bradley
Hoyman, Dobson & Company, P.A.
RESPONSE:
This letter correctly sets forth the understanding of City of Okeechobee.
By:_
Title:
Date:
Client
Year Ending
APPENDIX A
HOYMAN, DOBSON & COMPANY, P.A.
SUPPLEMENTAL SERVICE AGREEMENT
Proposed by
Date Prepared
At this time we anticipate having to perform the following services in order to complete your year end
and financial statements:
Reason for requiring the change order
Nature of work to be performed
Discussion with client
Estimated Estimated
Accountant Rate Hours Totals
Estimated cost of change/
additional work
You will be billed for the actual time expending on the services at our normal hourly rates.
The terms and conditions of payment will be the same as in our engagement letter.
Any revision of timetable
Approved: Accepted:
Manager Client
Director
Date
HD-70
12/95
APPENDIX A
SUPPLEMENTAL SERVICE AGREEMENT
PAGE 2
Rejected:
Manager
Director Date:
Reason:
Rejected:
Client: Date:
I do not want Hoyman, Dobson & Company, P.A. to do the additional services required. I will be
responsible for getting our personnel to perform the services. I realize that this will cause a delay in
delivery of our financial statements and tax returns.
HD-70
12/95
INTERNATIONAL
September 14, 2005
To the Directors of
Hoyman, Dobson & Company, P.A.
and the Center for Public Company Audit Firms Peer Review Committee
We have reviewed the system of quality control for the accounting and auditing practice of
Hoyman, Dobson & Company, P.A. (the firm) applicable to non -SEC issuers in effect for the
year ended May 31, 2005. The firm's accounting and auditing practice applicable to SEC issuers
was not reviewed by us since the Public Company Accounting Oversight Board (PCAOB) is
responsible for inspecting that portion of the firm's accounting and auditing practice in
accordance with PCAOB requirements. A system of quality control encompasses the firm's
organizational structure and the policies adopted and procedures established to provide it with
reasonable assurance of complying with professional standards. The elements of quality control
are described in the Statements on Quality Control Standards issued by the American Institute of
Certified Public Accountants (the AICPA). The design of the system, and compliance with it,
are the responsibilities of the firm. Our responsibility is to express an opinion on the design of
the system, and the firm's compliance with that system based on our review.
Our review was conducted in accordance with standards established by the Peer Review
Committee of the Center for Public Company Audit Firms and included procedures to plan and
perform the review that are summarized in the attached description of the peer review process.
Our review would not necessarily disclose all weaknesses in the system of quality control or all
instances of lack of compliance with it since it was based on selective tests. Because there are
inherent limitation in the effectiveness of any system of quality control, departures from the
system may occur and not be detected. Also, projection of any evaluation of a system of quality
control to future periods is subject to the risk that the system of quality control may become
inadequate because of changes in conditions, or that the degree of compliance with the policies
or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice applicable
to the non -SEC issuers of Hoyman, Dobson & Company, P.A. in effect for the year ended
May 31, 2005, has been designed to meet the requirements of the quality control standards for an
accounting and auditing practice established by the AICPA, and was complied with during the
year then ended to provide the firm with reasonable assurance of complying with applicable
professional standards.
�2g��
r—^
J40es R. Taylor, CPA
Team Captain
11801 Research Dr. Ph: (386) 418-4001 Fax: (386) 418-4002 A Horwaffi
Alachua. FL 32615 ___ E-mail: coamedca(dcoamerica.ora WWW.coamericamra _ __sgrwtr� ALU „
Attachment to the Peer Review Report of Hoyman, Dobson & Company, P.A.
Description of the Peer Review Process
Overview
Firms enrolled in the AICPA Center for Public Company Audit Firms (the Center) Peer Review
Program have their system of quality control periodically reviewed by independent peers. These
reviews are system and compliance oriented with the objectives of evaluating whether:
The reviewed firm's system of quality control for its accounting and auditing practice
applicable to non -SEC issuers has been designed to meet the requirements of the Quality
Control Standards established by the AICPA.
The reviewed firm's quality control policies and procedures applicable to non -SEC
issuers were being complied with to provide the firm with reasonable assurance of
complying with professional standards.
A peer review is based on selective tests and directed at assessing whether the design of and
compliance with the firm's system of quality control of its accounting and auditing practice
applicable to non -SEC issuers provides the firm with reasonable, not absolute, assurance of
complying with professional standards. Consequently a peer review on the firm's system of
quality control is not intended to, and does not, provide assurance with respect to any individual
engagement conducted by the firm or that none of the financial statements audited by the firm
should be restated.
The Center's Peer Review Committee (PRC) establishes and maintains peer review standards.
At regular meetings and through report evaluation task forces, the PRC considers each peer
review, evaluates the reviewer's competence and performance, and examines every report, letter
of comments, and accompanying response from the reviewed firm that states its corrective action
plan before the peer review is finalized. The Center's staff plays a key role in overseeing the
performance of peer reviews working closely with the peer review teams and the PRC.
Once the PRC accepts the peer review reports, letters of comments, and reviewed firms'
responses, these documents are maintained in a file available to the public. In some situations,
the public file also includes a signed undertaking by the firm agreeing to specific follow-up
action requested by the PRC.
Firms that perform audits or play a substantial role in the audit of one or more SEC issuers, as
defined by the Public Company Accounting Oversight Board (PCAOB), are required to be
registered with and have their accounting and auditing practice applicable to SEC issuers
inspected by the PCAOB. Therefore, we did not review the firm's accounting and auditing
practice applicable to SEC issuers.
Planning the Review for the Firm's Accounting and Auditing Practice Applicable to Non -
SEC Issuers
To plan the review of Hoyman, Dobson & Company, P.A., we obtained an understanding of
(1) the nature and extent of the firm's accounting and auditing practice, and (2) the design of the
firm's system of quality control sufficient to assess the inherent and control risks implicit in its
practice. Inherent risks were assessed by obtaining an understanding of the firm's practice, such
as the industries of its clients and other factors of complexity in serving those clients, and the
organization of the firm's personnel into practice units. Control risks were assessed by obtaining
an understanding of the design of the firm's system of quality control, including its audit
methodology, and monitoring procedures. Assessing control risk is the process of evaluating the
effectiveness of the reviewed firm's system of quality control in preventing the performance of
engagements that do not comply with professional standards.
Performing the Review for the Firm's Accounting and Auditing Practice Applicable to
Non -SEC Issuers
Based on our assessment of the combined level of inherent and control risks, we identified
practice units and selected engagements within those units to test for compliance with the firm's
system of quality control. The engagements selected for review included engagements
performed under the Government Auditing Standards. The engagements selected for review
represented a cross-section of the firm's accounting and auditing practice with emphasis on
higher -risk engagements. The engagement reviews included examining working paper files and
reports and interviewing engagement personnel.
The scope of the peer review also included examining selected administrative and personnel files
to determine compliance with the firm's policies and procedures for the elements of quality
control pertaining to independence, integrity, and objectivity; personnel management; and
acceptance and continuance of clients and engagements. Prior to concluding the review, we
reassessed the adequacy of scope and conducted a meeting with firm management to discuss our
findings and recommendations.
What Have We Done?
• Purchased $3000 in trash receptacles and placed on SW Park St
• Completed draft of a Historic Preservation Ordinance for City
• Hired consultant to develop a conceptual park plan for area across
from old courthouse. Results will be presented in September
timeframe
• Design Committee interfaced with FDOT to formulate draft plan for
entrance signage to Okeechobee beginning on south end of City
• Completed first in a series of murals in the downtown area
• Promoted a Seminole Indian celebration in the downtown park
featuring Jimmy Osceola's art
• Completed and passed our annual assessment from the Florida Main
Street Coordinator
• Completed and distributed the OKMS summer newsletter
• Developed business survey for Local Program Area to determine
needs. Business surveys in last phase of completion
What Have We Done?
OU .#"
• Completed the quarterly report. To date OKMS has volunteered 13406.5
hours from the beginning of the program. When you multiply that by $6.15
hourly rate you come up with $82,449.98 in -kind contributions to the OKMS
program and to Okeechobee.
• Submitted grant for old jail restoration in the amount of $297,000. Grant
review on September 19, 2006
• Developed the "Save the Old Jail" promotion which will potentially consist of
following promotions:
*Fun Shoot at Quail Creek
*Brick Paver sale
*Brick Paperweight sales
• Received letters of support to save the jail from Senator Pruitt,
Representative Machek, and Ft Pierce Main Street Executive Director Doris
Tillman which were forwarded to the Florida Historical Preservation
Committee.
Developed contacts within CSX relative to securing old train station. CSX
contact will be visiting area this month to meet with Main Street
Established 8 new business members and 4 new individual memberships.
This brings out total membership to 87 businesses and 42 individuals.
What's Next?
. Developing project plans for several
community events:
. Halloween Celebration
. Seminole Indian Pow Wow
. Christmas Window Decorating contest
. Additional mural project for the downtown
area sponsored by the Okeechobee
Historical Society
. Save the Old Tail Program
Okeechobee Main Street, Inc
3rd/4th Quarter Update
September 19, 2006
ExHjBIT 8
SErr 19, 2006
"p16` MEMORANDUM
TO: Mayor and Council Members
THRU: Brian Whitehall, City Administrator
FROM: Lane Gamiotea, City Clerk
SUBJECT: Purchase of new PA System
DATE: September 13, 2006
We have received a bid for the PA (Sound) System in the Council Chambers. Please consider awarding
a Sole Source PA and Digital Recording System Bid to BIS Digital in the amount of $13,395.00 for
the Council Chambers. This is a (2005/06) budgeted item, however it requires Council approval since
it is over the $7,500.00 limit the Administrator can approve. We are proposing the pay 50 percent of the
invoice from the 2005/06 budget and the final 50 percent after installation from the 2006/07 budget. If
you have any questions please do not hesitate to contact me.
Attached is a copy of the quotes, (one for the PA system and one for the digital recording system) along
with their sole source letter.
BIS Digital Quote
Integrating Excellence'rm Page 1 /3
Date
Friday, August 25, 2006
Quote Number
Q-8001075-8.25.2006
Sales Consultant
Jordan Dozier
(800) 834-7674 ext. 4524 /jordan.dozier@bisdigital.com
Primary Contact
Lane Gamiotea, City Clerk
55 SE 3rd Ave.
Okeechobee, FL 34974
(863) 763-3372 Ext. 215
lamiotea@cityofokeechobee.com (Email)
Billing Address
City of Okeechobee / A-1002074
Shipping Address Same
Users To Train All
Wiring Required Unknown
Installation Notes DCR 2 channels system
Item
Code
Qty
Unit Price
Total Price
DCR 2 Channel, 2 Channel Digital
AudioNideo Recording Software w/Notes
(Laptop)
DCRv4.2-2L
1
$1,495.00
$ l ,495.00
2 Channel USB Audio Capture Interface with
Cables
USB-ACD-2
1
$99.00
$99.00
BIS Digital 3 Position USB Footpedal
BIS-FP
3
$95.00
$285.00
Stereo Headset wALong Cord
DACS-SHLC
4
$59.00
$236.00
Service Agreement 12 Months -1st Year
NMNT-DCR
1
$570.00
$570.00
Setup, Installation and Training
SIT
1
$900.00
$900.00
Sales Tax Rate
0%
Total(Excluding Sales Tax
$3,585,00
1350 NE 56`h Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital Quote
Integrating Excellencerm Page 2/3
Minimum Specifications for BIS Digital Recording PC Systems
4-8 Channel Audio and Video (Desktop/Rackmount)
I 1 GB RAM
1 160 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 3.0 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
2 PCI 32-bit/32 MHz
I AGP 8x or PCI-Express Video Display Interface for BIS Digital Video Display Adapter
3 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
4-Channel Audio Only (Desktop/Rackmount)
1 512 MB RAM
1 120 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
I PCI 32-bit/32 MHz
3 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
2/4-Channel Audio Only (Portable)
1 512 MB RAM
1 80 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
1 PCMCIA Type II Interface
2 USB 2.0 Ports
1 Windows XP Professional Operating System
I Roxio Easy CD Creator 7
Audio/Video File Server
I I GB RAM
5 250 GB Hard Drives / 16 MB Cache / 7200 RPM / RAID 5
2 DVD/CD Writers
1 3.2 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ45 Network Interfaces
I Tape Backup System
I Windows XP Professional Operating System
I Roxio Easy CD Creator 7
......'.:''„C�d Ir(z;?:.€i.:.7i
1350 NE 56"' Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital Quote
Integrating ExcellenceTM Page 3/3
Order Summary
Date
Friday, August 25, 2006
Quote Number
-8001075-8.25.2006
Account Name
City of Okeechobee
Total(Excluding Sales Tax
$3,585.00
Sales Tax Rate
0%
Terms and Conditions
Effective Period This proposal is a firm offer for 30 days from quote date Friday, August 25, 2006
Make Order To BIS Digital, Inc.
1350 NE 56th Street, Suite 300
Fort Lauderdale, FL 33334-6142
Phone 800-834-7674 x4510 / Fax 877-858-5611
Tag Status
Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital.
Terms
Net due on delivery (Receipt of goods at customer site).
Deposit
50% due with order on orders over $15,000
Restocking Fee
201/o restocking fee will be charged for all cancelled orders
Installation
BIS Digital will install all software on existing hardware or supplied hardware. BIS
Digital will provide complete testing of system once onsite and provide customer with
sign -off documents representing installation completion.
Site Preparation
Customer to supply all conduit and cable pulls, unless otherwise agreed by both BIS and
customer in writing. PjVL tJCAJ a/Yi _ - 6IS W L,U Su PL(t &L"" -Ithr 3L-ls PU{D ,
Training
BIS Digital will provide full training of all system users per agreed training schedule.
Warranty Period
90 days from installation on all new systems. [ Warranty period not applicable on
upgrades due to coverage already in place on maintenance contracts]
Warranty
Covers all BIS Digital supplied items with 24/7 Technical Support via 800 Hot Line.
This signature and Purchase Order number states acceptance to the above price, terms and
conditions, authorizing BIS Digital, Inc. to order, install and bill for the above equipment.
Accepted by:
Purchase Order:
Accounts Payable:
Signature
Date
Print Title
Name Phone
Email
Fax
1350 NE 56t" Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital Quote
Integrating Excellencerm Page 1/3
Date Friday, August 25, 2006
Quote Number Q-8001004-8.25.2006
Sales Consultant Jordan Dozier
(800) 834-7674 ext. 4524 / jordan.dozier@bisdigital.com
Primary Contact Lane Gamiotea, City Clerk
55 SE 3rd Ave.
Okeechobee, FL 34974
(863) 763-3372 Ext. 215 / (Fax)
lamiotea@cityofokeechobee.com (Email)
Billing Address City of Okeechobee / A-1002074
Shipping Address Same
Users To Train All
Wiring Required Unknown
Installation Notes PA System
Item
Code
Qty
Unit Price
Total Price
BISD Professional Digital PA Mixer
BISD-PPAM
1
$2,600.00
$2,600.00
Audio Amplifier BISD1010
AMP-AUD-
1010
1
$900.00
$900.00
Unipoint Boundary Microphone
BIS-ATU-
851 R
9
$389.00
$3,501.00
Shock mount plate with XLRF connector
BIS-AT-
8646 M
9
$55.00
$495.00
Condenser Boundary Microphone -
Unidirectional
BIS-ATP-44
1
$249.00
$249.00
Service Agreement 12 Months -1st Year
NMNT-DCR
1
$1,165.00
$1,165.00
Setup, Installation and Training
SIT
1
$900.00
$900.00
Sales Tax Rate
0%
Total(Excluding Sales Tax
$9.810.00
1350 NE 56"' Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital Quote
Integrating ExcellenceTm Page 2/3
Minimum Specifications for BIS Digital Recording PC Systems
4-8 Channel Audio and Video (Desktop/Rackmount)
1 1 GB RAM
1 160 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 3.0 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
2 PCI 32-bit/32 MHz
1 AGP 8x or PCI-Express Video Display Interface for BIS Digital Video Display Adapter
3 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
4-Channel Audio Only (Desktop/Rackmount)
1 512 MB RAM
1 120 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
I PCI 32-bit/32 MHz
3 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
2/4-Channel Audio Only (Portable)
1 512 MB RAM
1 80 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
I PCMCIA Type II Interface
2 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
Audio/Video File Server
1 1 GB RAM
5 250 GB Hard Drives / 16 MB Cache / 7200 RPM / RAID 5
2 DVD/CD Writers
1 3.2 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
1 Tape Backup System
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
A " l 4nti:t: iiiot. alp EI`.)Ifc -o cE .._ i4 ::ir)tlI l:( ;c J c0l, °y)t.I l SO:t 'e: ii07'.:.':
a ptc, ed bv BIS Digital trier to pzIit F
1350 NE 56"' Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital Quote
Integrating Excellencerm Page 3/3
nwalar C,t
Date V
Friday, August 25, 2006
Quote Number
-8001004-8.25.2006
Account Name
City of Okeechobee
Total zcludin Sales Tax)
$9,810.00
Sales Tax Rate
0%
Terms and Conditions
Effective Period This proposal is a firm offer for 30 days from quote date Friday, August 25, 2006
Make Order To BIS Digital, Inc.
1350 NE 56th Street, Suite 300
Fort Lauderdale, FL 33334-6142
Phone 800-834-7674 x4510 / Fax 877-858-5611
Tag Status
Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital.
Terms
Net due on delivery (Receipt of goods at customer site).
Deposit
50% due with order on orders over $15,000
Restocking Fee
20% restocking fee will be charged for all cancelled orders
Installation
BIS Digital will install all software on existing hardware or supplied hardware. BIS
Digital will provide complete testing of system once onsite and provide customer with
sign -off documents representing installation completion.
Site Preparation
Customer to supply all conduit and cable pulls, unless otherwise agreed by both BIS and `y
P-VL- Jt�td01 05 WC &J*4 axf /1&(.Y a OLff Sub
customer in writing. tL, 1-
Training
BIS Digital will provide full training of all system users per agreed training schedule.
Warranty Period
90 days from installation on all new systems_ [ Warranty period not applicable on
upgrades due to corerage already in place on maintenance contracts]
Warranty
Covers all BIS Digital supplied items with 24/7 Technical Support via 800 Hot Line.
This signature and Purchase Order number states acceptance to the above price, terms and
conditions, authorizing BIS Digital, Inc. to order, install and bill for the above equipment.
Accepted by:
Signature
Date
Print
Title
Purchase Order:
Accounts Payable:
Name
Phone
Email
Fax
1350 NE 56t" Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital
Integrating Excellence TM
June 16, 2006
BIS Digital (Business Information Systems Inc) in partnership with HCl. is the sole developer,
designer and manufacturer of the DCR digital conference recording system. DCR has been
designed for the sole purpose of capturing Mission Critical AudioNideo. BIS Digital therefore
will distribute the product nation wide through a network of Certified and Authorized Resellers.
These Certified and Authorized Resellers will facilitate the sale, installation and training of the
DCR system in their specific territories. The only Certified and Authorized Reseller of the DCR
system in the State of Florida is BIS Digital, Inc.
You can contact them for more information about the DCR system and its functionality. They
can be reached at the following address and number:
BIS Digital, Inc.
Jade Coldren
Sales Manager
1350 N.E. 56t' Street
Ft. Lauderdale, FL 33334
954-681-4516
954-493-6541 — fax
Thank you for your continued interest in the DCR digital conference recording system.
Sincerely,
Steve Coldren
President
1350 NE 561h Street, Suite 300, Fort Lauderdale, Florida 33334-6142
800-834"-7674 / Fax 877-858-5611 / www.bisdigital.com