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2004-08-11 Budget Workshop1 CITY OF OKEECHOBEE 65 AUGUST 1112004 - 2004-2005 FISCAL YEAR BUDGET WORKSHOP SUMMARY OF COUNCIL DISCUSSION PAGE 10F 5 m... � - ��--.-- AG:ENDA I. CALL TO ORDER - Mayor: August 11, 2004, Budget Workshop 5:00 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Dowling R. Watford, Jr. Council Member D. Clayton Williams, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea Ill. DISCUSSION - Mayor. = DISCUSSION ; _ DISCU Mayor Kirk called the August 11, 2004 Budget Workshop to order at 5:03 p.m. City Clerk Gamiotea called the roll: Present Present (entered chambers at 5:10 p.m.) Present Present Present Absent Present Present A. Discuss the proposed 2004/2005 Fiscal Year Budget - City The proposed budget for the 2004-2005 Fiscal Year was presented to the City Council. The Budget Summary (with Administrator. no millage rate increase) reflects Total Revenues as four million, four hundred fifty-four thousand, eight hundred ninety-eight dollars ($4,454,898.00). Total Expenditures as four million, four hundred eighty-nine thousand, two hundred ninety dollars ($4,489,290.00). Total Transfer -In, one hundred sixty thousand dollars ($160,000.00). Total Transfer -Out, seventy-eight thousand, two hundred sixty-two dollars ($78,262.00). Leaving a General Fund Balance of forty-seven thousand, three hundred forty-six dollars ($47,346.00). Mayor Kirk opened the floor for discussion, mentioning that the dates of the public hearings will be readdressed at the next Council Meeting, The County changed their dates, therefore the City must change theirs. Council Member Watford began by asking what one mill represented in this budget? Finance Coordinator Parker responded twc hundred fifty-one thousand dollars ($251,000.00). He then thanked the City Staff, Department Heads, the Administrator and Mayor Kirk for their efforts towards putting this budget together, stating "this is the easiest one I have seen, as far as questions or problems." T$O AUGUST 11, 2004 - BUDGET WORKSHOP- PAGE 2 OF 5 _ - '.:e=.�?.` -i ,.a :=3`- :�s^fi" .. ,. _ r *r.°N.. •x ':'s%` 'f.:: :�._ :•L>.•s.;;J,�` .=cF ;,„'r �.�`:,'';'. . dt.Y:' .6"..'= 'A:E _•�,Y:t.s.•s." - - ll :?,'•'n," DISCUSSION:. • �_= ": ��: - r -. ��:.-: .r,;�•. ., III. DISCUSSION CONTINUED. A. Discuss the proposed 2004/2005 Fiscal Year Budget continued. Mayor Kirk stated that from his meetings with Staff, the Administrator and Department Heads have "trimmed the fat." They have presented a good budget and done an excellent good job, which makes it easier for us up here, to go through it." The Council reviewed and discussed each budget page as follows: 511 Legislative - Total Personnel Costs: $ 54,424.00 Total Supplies and Other Services: $123,600.00 Total Cost: $178,024.00 The City received two requests for contributions, which are reflected in the proposed amounts above. One, from Okeechobee Main Street. The other, was from the Chamber of Commerce. Mrs. Burroughs was present and addressed questions from the Council regarding Main Street's request. Following a lengthy discussion, the consensus of the Council was to keep the $20,000.00 contribution to Main Street. Delete the $50,500.00 contribution to the Chamber. Total Supplies and Other Services will now reflect $73,100.00 with Total Costs as $127,524.00. 512 Executive - No Comments or questions. Total Personnel Costs: $112,357.00 Total Supplies and Other Services: $ 25,200.00 Total Cost: $137,557.00 2512 City Clerk - No Comments or questions. Total Personnel Costs: $106,072.00 Total Supplies and Other Services: $ 45,300.00 Total Cost: $151,372.00 513 Finance Services - It was noted that the increase to accounting and audit is due to the grants being audited this year. Total Personnel Costs: $120,182.00 Total Supplies and Other Services: $ 64,601.00 Total Cost: $184,783.00 AUGUST 11, 2004 - BUDGET WORKSHOP - PAGE 3 OF 5 67 ".AGEN©A.i;w;���a . _.:��,. III. DISCUSSION CONTINUED. A. Discuss the proposed 2004/2005 Fiscal Year Budget continued. 514 Legal Council - It was noted that there are pending litigation matters, the legal costs line item was increased by fifteen thousand dollars, which is the best estimate staff could make at this time. Total Cost: $84,156.00 519 General Services - Items noted were the Request for Proposal on the Impact Fee Study. The Evaluation and Appraisal Report (EAR) regarding the Comprehensive Plan will begin this year, causing an increase in fee's from LaRue Planning. The Animal Control Contract increased. There was also an increase in fee's for Scott Dawson Cleaning Company. ADA compliance issues are also addressed in this budget. Total Personnel Costs: $ 55,104.00 Total Supplies and Other Services: $281,690.00 Total Cost: $336,794.00 521 Law Enforcement - Chief Davis requested an amendment to his budget. Communities In Schools informed him that the Teen Block Parties will be housed at the new skateboard park, which is located in the City. He will need to increase the overtime by $1,500.00 to cover these events. Total Personnel Costs: $1,240,585.00 (plus the $1500.00) Total Supplies and Other Services: $ 228,851.00 Total Cost: $1,469,436.00 (plus $1500.00) 522 Fire Protection - Council Member Watford asked when the Fire Truck loans would be paid off. Mrs. Parker advised she would have that information at the first public hearing. Total Personnel Costs: $ 813,466.00 Total Supplies and Other Services: $ 228,570.00 Total Cost: $1,042,036.00 541 Road and Street Facilities - There was a brief discussion regarding the costs of street lights, whether all the facilities electric bills were paid from this budget. General Services pays for City Hall, Police and Fire each pay theirs out of their respective budgets. It was also noted that a new line item was added for mosquito abatement. Total Personnel Costs: $429,832.00 Total Supplies and Other Services: $475,300.00 Total Cost: $905,132.00 AUGUST 11, 2004 - BUDGET WORKSHOP - PAGE 4 OF 5 � ....-41 'n_„},; tom'-�.'c^1'...: _ _aA, _ i5&;... ': f.K':z`--; �•'+�.._ _'ry; �q �'.. '- .. III. DISCUSSION CONTINUED. A. Discuss the proposed 2004/2005 Fiscal Year Budget continued -.` rc N c . �DISCU SSI�� . Community Development Block Grant Fund - No questions or comments. Grant Revenues $371,613.00 Total Expenditures $364,859.00 Debt Service Summary - There was a brief discussion regarding the pay-off date of the refinance loan. Mrs. Parker advised it will be paid off in December. Fund Balance $12,334.00 Total Revenues $87,349.00 (Local Optional Gas Tax and Interest) Total Expenditures $99,683.00 Public Facility Improvement Fund - there was a brief discussion on this budget. Fund Balance $546,161.00 Total Revenues $435,424.00 Total Expenditures $382,000.00 Capital Improvement Projects (Building) - No comments or questions. Fund Balance $-0- Total Revenues $-0- Total Expenditures $-0- Capital Improvement Project (Vehicles) - No comments or questions. Total Revenues $944,262.00 Total Expenditures $944,262.00 (24 vehicles) Industrial Development Fund - No comments or questions. Total Revenues $2,325,000.00 Total Expenditures $2,325,000.00 Law Enforcement Special Fund - This fund is basically "on hold" until pending a ruling from the Supreme Court related to search and seizures of vehicles, as instructed by Attorney Cook. Fund Balance $18,250.00 Total Revenues $ 50.00 Total Expenditures $ 2,000.00 AUGUST 11, 2004 - BUDGET WORKSHOP - PAGE 5 OF 5 69 .g:'�.-„;. - �<�,�--s.a�'- '-=£�'�'��— �;�.:�•,;., —.';�... — ...T,-ems; 't-.�#-�;-a=a.:.w.�=�. �.ti.. � �.'+�--rc.�u,U;�...�'»:+'� >'�•.s- '.,-�q...- , r ..m.; - � '.�-- : t ,.,?t`e:'.':.r� .:"'€: �'u= w "::ads,.... _,-. ''k' '..-a:•" �-° ,�z�.:?� . ,.:'.:�`��n�-';�':#'„-'�.:.,�, ix^� ...-�.. :...t'� �:'"S;`._... :i. ,. .�^�'x`;� .k+ s.-s. --a"- .s� .fir. �: '�-�•" III. DISCUSSION CONTINUED. A. Discuss the proposed 2004/2005 Fiscal Year Budget continued. IV. ADJOURN MEETING - Mayor. Please take notice and be advised that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of The Clerk. fames E. Kirk, Mayor ATTEST: Lane Gamiotea, tity Clerk The Council discussed several options regarding salary increases for the employees. The consensus was to include a 2.25 percent raise to the employee's, in addition to the 1.5 percent pay step increase. The 2.25 percent increase would be effective October 1, 2004. The pay step increase would go into effect at the employee's employment date, with at least a Satisfactory Score on their Annual Employment Evaluation. Personnel Costs for each budget will be adjusted to reflect the proposed additional 2.25 percent salary increases as follows: Executive $114,600.00. City Clerk $108,537.00. Financial Services $122,438.00. General Services $56,061.00. Law Enforcement $1,260,917.00. Fire Protection $827,495.00. Road and Street Facilities $437,007.00. It was also noted that Administrator Veach's contract would need to be re -negotiated, since it expires September 30, 2004. The Council discussed the fact that consultant fee's (related to the impact fee study) would have to be paid from the General Fund balance. At this point and time, staff does not know what amount to appropriate. Any amount over the fund balance would have to come from reserves. The following are the revised amounts taking into consideration the above items. This is the budget summary that will be presented for Council consideration at the first public hearing are: Total Revenues, four million, four hundred fifty- fourthousand, eighthundred ninety-eight dollars ($4,454,898.00). Total Expenditures, four million, fourhundred eighty- eight thousand, two hundred forty-seven dollars ($4,488,247.00). Total Transfer -In, one hundred sixty thousand dollars ($160,000.00). Total Transfer -Out, seventy-eight thousand, two hundred sixty-two dollars ($78,262.00). Leaving a General Fund Balance of forty-eight thousand, three hundred eighty-nine dollars ($48,389.00). The Mayor and Council again thanked the City Staff for their dedication and hard work on this budget. The conclusion was that another budget workshop was not needed. There being no further discussion, Mayor Kirk adjourned the workshop at 6:54 p.m. • 0 Page -1- Tape 1 side A CITY OF OKEECHOBEE - AUGUST 11, 2004 - CITY COUNCIL BUDGET WORKSHOP FOR FISCAL YEAR 04/05- HANDWRITTEN MINUTES 1. CALL TO ORDER - Mayor: Kirk. August 11. City Council Budget Workshop. 5:03 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Present Absent Mayor James E. Kirk X Council Member Noel A. Chandler X 5:10 P.M. Council Member Lowry Markham X Council Member Dowling R. Watford, Jr. X Council Member Clayton Williams X City Attorney John R. Cook City Administrator Bill L. Veach ( X Clerk Lane Gamiotea I X IV. NEW BUSINESS - Mayor. A. Discuss the proposed 2004/05 Fiscal Year Budget - City Administrator. X New public hearing dates provided by Lola - 9/17 Dowling out of town. New dates are Friday September 17 and Tuesday September 28. Dowling, do you know what 1 mill equals? Lola - $251,000.00 Dowling, thank staff, dept heads, admin, mayor, think this is the easiest one I've seen as far as questions or problems, not an awiful lot of concerns, questions I had admin able to answer immediately. Didn't have any particular questions over any of them. Kirk, take no credit - admin and dept heads, trimed all fat, did excellent job, very easy for us to go through it, appreciate that, sometimes this is a very difficult process, it was presented in a very easy way for us to understand. 511 Legislative totoal proposed expenditures $178,024.00. Does include $70,500.00 to request other organizations. NC - rather see money to employee salaries than to other organizations. DW - I know we have representatives from main street here and I think they wanted to present some information to us, if acceptable to the mayor. Told them chances of getting funded are slim. Think back on experience on council, recently donated $1000 to fire works, one of the few outside expenses that we even allow. Years past we had others, donation to library, council on aging and some others and thats what happened to us this time, once you get one, you get others and it is very difficult to sit here and decide which ones get the money. I know the first main street, the Mayor help fund with a grant he had received, I support main street, hard for me to justify choosing between main street, chamber and others you would get, of the request we had, I would support main street request probably the most that we had, just really tough to be able to fund those. Unfortunately we don't have dicretionary funds like the county has. I think that's part of the big problem we're goign to have with th eOUA dicussions were about to start. Always have supported main street, always will, don't know that we can justify it. Unfortunate this other request came in, it would have been much easier, now we have to choose, puts us in a bad spot, mixed emotions, maybe a portion of the amount requested, I don't know, it's a tough one. Lowry I understand what Dowling is saying, if only had one person then you don't have to do a choosing, I think they brought that one in because of the first one, they became us before and they weren't willing to get us any kind of budget or outline of funds, main street has offered, chamber never has given us how they get their money, how they spend it and how they show th efunds. If we do anything, I'd like to do some budget consideration to main street, and want to see their financial statements, don't think chamber will ever give us • • Page -2- anything, maybe if they can't get the 20 maybe they don't need anything at all, agree if just one, it would be a situation to do it, but I can't see giving it to an organziation that will not give you the information you requested in return. Mayor, first thought opening the door to many organizations, don't know how we've gotten by this long, fear if we start going to open the door, going to see a lot of requests, not financially able to assist them, if I was going to fund someone, I certainly like main street, like what they stand for, helped in the past with a director, an it is unfortunate we received 2 requests, one responsibility we have is the employees, one that we have always tried to reach, we ask they live within their means, and they give us good realistic budgets, they keep the spending down, all have echoed the same thing, work within our means, first budget a long time we've accomplished this. These are my concerns, don't know what's going to happen if we give to both, might allignate community, I support everything main street stands for, know that from the get go, been put in aquard situation. Mareen Buroughs, Main Street President, we are the only ones being considered for accrediation in the state this year, August 26 before state review. Distributed copies of budget summary. Kirk, how did county receive your request? We had to appear before them at their budget workshop, all organizations requesting had to provide the same information to them, we are now waiting to hear. Dowling, generate enough within an x number of years to be self sufficient? Mareen, fund raising, membership dues, TIFF districting long term source of funding. Grant monies will be for specific project tape 1 side b goal is long term plans and financing for the area and not hodge podge. Wealth of information availalbe, out civil defense building, Lowry, you will always have to come to the county and city for funding for salaries? Will you ever get self sufficent? Long term yes, TIFF district provides those revenues. Other organizations interested in coming along side with us, don't know what their funding is though, once you get it going, things get rolling and revenue begins. Long term yes main street should be self sufficient. Lowry - don't know 3 years funded guaranteed every year, any other ways to get money? Fund raisers can go toward salaries, the state just doesn't suggest that you do that. Noel - agree they are a good organization, but our dept heads have worked very hard for the budget and for us, Lowry - agree with chandler with the employee part, remember when there wasn't any raises at all, and when we do get our situation with a little bit to help them, don't' know how much we want to give the employees, don't know if we can decide this without deciding the other, take out and hold it until we decede were to use it, I don't have any changes on any ones budget, salary part may use up some where we don't have 70,000.00 here, is that a good suggestion? Just hold it until we decide what we want to give the employees? Mayor, give you what I was looking at,? Lowry, go through budget, go through salary and then see whats left over. 512, 2512, 513 521 law enforcement typo CIS block parties usually in kmart, planning inside city at skate park,10 this year, provide officers, $1500 officers overtime pay. A lot of our officers comp timed it out, or volunteered, county is still going to help also. 522 know I ask all the time, fire truck we're paying for, another 5 years on it. *will let you know at first hearing. 541 Road and Street Facilities 549 Public Facility Improvement Fund Tape 2 side A budget includes 1 step increase which is 1.5 % Kirk, got a good budget, first time in a long time capability of giving decent raise to employees without millage rate increase, consider 3% in addition to 1.5%, this would cost $80,000.00 with $37 left over. Lot better than anticipated we would be able to do. Looks like we're finally over the top. I know I push a little on the high side and I understand that but they deserve it, all know that, its been matter of affording it. Clayton, $80,000 includes benefits? Yes. Dowlinq, last year qave? 1.5% and a 1.25% increase. Chandler,Wnpur vyith what Mayor said, admin going to hake to rene`Whis=n`t=t, mk t.have t#att on there. #k ngyDcan't do tonight, but next meeting need to sit down and go through -so ne nego#iatiewtAth _..i;k. 2 dd ess in regular meeting. Or give consensus now. Budget 1.5% step. 3% surplus $37846.00 Contract before finalize budget? Not necessary Dowling - huge hit on insurance costs, recently discussed, we kept best plan possible keep, which was a huge increase to us, hope employees would appreciate that fact, we all need to remember that, 2"d consultant costs for impact fees and increase to admin as discussed, think 3% on top of 1.5% would be a little high and as you usually go the high I usually go the low, 1.5% giving and another 1.5% which would then equal 3% would be sufficient, along with keeping health insurance benefit as is. I think my preference on the aid to organizations I think leave amount for main street there and at this time amount for the chamber, my thoughts at this time. If we're going to support main street, we're going to have to give some funds, look at the active main streets other organizations have and if it's something we want to get there were going to have to commit some funds to it, if we don't commit some funds to it I doubt county will either. Kirk, leave in $20000.? Yes and the 1.5% Lowry, 56,346 in reserves for the money were going to need plus whatever we get by with bill, agree with Watford, we were behind main street when they go started, we need to be in there to help them again, 20,000 a lot of money, hate to go into something we'll have to fund a coupleyears, do the same thing in TDC, that's the only problem I have with giving them the first 20, next year going to come back asking for money and don't know if we can, got a good group working in there, lot oiians in the future, got a group that really wants to work, coming before us again next year is where I hold back, also wavy back to do the impact fee consultant RFP. Clayton, 1.5 % + 1.5%, $10000 for main street, kind of like markam, don't want to get obligated to long term thing, all got good requests, we just can't handle that, agree doing lot of money. Kirk, if left in, only for 1 year, Lowry, right 1 budget year is all we're talking about. Dowling, Clayton have p eence-on saWry? Yes-'t.6 t t.5-- Kirk, "ay f t 2.250/P Still accomplishing same thing. Personal reaction is if we're going -to do this, for main street, yr! Mould the 20,000.__ _ Chandler, jfyW going to give 20 OWto main street, we need to give at least 2.25 to the employees, to give an organiza. go -money and not the employees is not good, they deserve what they can 9et. The 1.5 they get is nothing compared to the cost of an increase in living. Clayton - budget year? We use fiscal same as you and county. Earmarked or discretion to main street? Clayton4X:U,6 fund balance if give 2.25%? Yes. Denny on the 1.5 ? Longevity? Clayton, change my mind 2.25, $20000 on main street, 1500 police $36,346.00 leaving fund balance �oT Q)O ;J,V6 is not going to cover the other areas? We don't know, it all depends which way we go, if it's a loj_yy + t blip to have to reserves. thank everyone. Excellent budget, easiest its been, very fortunate to have people dedicated, worked hard to present us with a good tight budget, they know their budgets, its not just numbers thrown out ther&,-w6ve-IX&- a consensus, happy things are that good, afraid they wouldn't be, see this in first hearing, adjourned 6:54 p.m. CITY OF OKEECHOBEE CITY COUNCIL BUDGET WORKSHOP OFFICIAL AGENDA AUGUST 11 t 2004 PAGE 1 OF 1 I. CALL TO ORDER - Mayor: August 11, 2004, City Council Budget Workshop, 5:00 p.m. II. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Clayton Williams Council Member Lowry Markham Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea III. UNFINISHED BUSINESS - Mayor. A. Discuss the proposed 2004/2005 Fiscal Year Budget - City Administrator. IV. ADJOURN WORKSHOP - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. 7/30/03 . ............ . ... . ... :s: A . ...... .. EANO A .......... ... ............ : .... . .............. .................. .................. ....... .. .. ...... .................... . ......................... ........ I—- .... I ... I—- .............................................................................. .............................................. I .. ............ ..... . .... .................................. I ............ I.., ...................... 1. ... ............ 200212003 2003/2004 2003/2004 2004/2005 NO MILL INCREASE ACTUAL BUDGET ESTIMATE PROPOSED REVENUES AD VALOREM 7.1899 $ 1,272,392 $ 1,514,278 $ 1,514,278 $ 1,769,648 OTHER FEES $ 1,271,488 $ 1,200,653 $ 1,116,406 $ 1,193,586 INTERGOVERNMENTAL $ 952,165 $ 963,181 $ 922,975 $ 1,029,323 CHARGES FOR SERVICES $ 319,853 $ 312,750 $ 344,013 $ 328,80P FINES, FORFEITURES & PENALTIES $ 46,281 $ 29,242 $ 53,863 $ 41,653 USES OF MONEY & PROPERTY $ 73,667 $ 100,000 $ 61,286 $ 70,600 OTHER REVENUES $ 46,612 $ 38,438 $ 72,437 $ 21,288 TOTAL REVENUES $ 3,982,458 $ 4,158,542 $ 4,085,258 $ 4,454,898 EXPENDITURES LEGISLATIVE $ 96,006 $ 103,542 $ 103,142 $ 178,024 EXECUTIVE $ 119,284 $ 133,336 $ 124,257 $ 137,557 CITY CLERK $ 141,208 $ 144,677 $ 137,145 $ 151,372 FINANCIAL SERVICES $ 156,012 $ 168,061 $ 170,156 $ 184,783 LEGAL COUNCIL $ 47,011 $ 98,370 $ 134,500 $ 84,156 GENERAL SERVICES $ 238,294 $ 298,185 $ 288,836 $ 336,794 LAW ENFORCEMENT $ 1,276,003 $ 1,390,985 1,404,425 $ 1,469,436 FIRE PROTECTION $ 934,633 $ 1,036,770 $ 1,009,207 $ 1,042,036 ROAD& STREET FACILITIES $ 795,141 $ 865,077 $ 829,513 $ 905,132 TOTAL EXPENDITURES $ 3,803,592 $ 4,239,003 4,201,181 $ 4,489,290 TOTAL REVENUES $ 3,982,458 $ 4,158,542 $ 4,085,258 $ 4.454,aW TOTAL EXPENDITURES $ 3,803,592 $ 4,239,003 $ 4,201,181 4. TRANSFER -IN $ 160,000 $ 160,000., $ 160,000 $ TRANSFER -OUT $ 542,460 $ 79,262 $ 75,784_-=� BALANCE $ (203,594), $ 1,277 $ (31,707) $ 47,349 I FUND BALANCE SEPTEMBER 30 $ 4,050,055 $ 4,001,136 $ 3,969,429 $ 1,554,124 TRANSFER -OUT INDUSTRIAL DEV. TO BE REIMBURSED GEN FD RESV. $ 50,196 $ - $ 2,455,897 $ - TRANSFAN GEN FD RESV- IDF $ - $ $ - $ 2,325,000 TRANSFER -OUT CDBG GRANT FD TO BE REIMBURSED GEN FD RESV. $ $ $ 6,754 $ - TRANSFAN GEN FD RESV. CDBG GRANT $ - $ $ - $ 6,754 RESERVES FUND BALANCE $ 3,999,859 4,001,136 $ 1,506,778 $ 3,885,878 'ktwi� 65- 7/30103 ............. ....... .:::.:.....:.:....:...:.......::....:.......:..:.:.......:...................:::::::::::::.::::::::::.:.:.: G T 911?sEtt� 1AlE"aFi.>::Rev.E<3E...;:<::<::<;: 2002/2003 2003/2004 2 03/2004 2004 /2005 NO MILL INCREASE AD VALOREM 7.1899 OTHER FEES INTERGOVERNMENTAL CHARGES FOR SERVICES FINES, FORFEITURES & PENALTIES USES OF MONEY &PROPERTY OTHER REVENUES ACTUAL BUDGET E TIMATE PROPOSED REVENUES $ 1,272,392 $ 1,271,488 $ 952,165 $ 319,853 $ 46,281 $ 73,667 $ 46,612 $ 1,514,278 $ 1,200,653 $ 963,181 $ 312,750 $ 29,242 $ 100,000 $ 38,438 $ 4,158,542 $ $ $ $ $ $ $ 1,514,278 1,116,406 922,975 344,013 53,863 61,286 72,437 $ 1,769,648 $ 1,193,586 $ 1,029,323 $ 328,800 $ 41,653 $ 70,600 $ 21,288 $ 4,085,258 $ 4,454,898 TOTAL REVENUES $ 3,982,458 EXPENDITURES LEGISLATIVE EXECUTIVE CITY CLERK FINANCIAL SERVICES LEGAL COUNCIL GENERAL SERVICES LAW ENFORCEMENT FIRE PROTECTION ROAD & STREET FACILITIES $ 96,006 $ 119,284 $ 141,208 $ 156,012 $ 47,011 $ 238,294 $ 1,276,003 $ 934,633 $ 795,141 $ 103,542 $ 133,336 $ 144,677 $ 168,061 $ 98,370 $ 298,185 $ 1,390,985 $ 1,036,770 $ 865,077 $ $ $ $ $ $ $ $ 103,142 124,257 137,145 170,156 134,500 288,836 1,404,425 1,009,207 829,513 $ 178,024 $ 137,557 $ 151,372 $ 184,783 $ 84,156 $ 336,794 $ 1,469,436 $ 1,042,036 $ 905,132 TOTAL EXPENDITURES TOTAL REVENUES TOTAL EXPENDITURES TRANSFER -IN TRANSFER -OUT BALANCE FUND BALANCE SEPTEMBER 30 TRANSFER -OUT INDUSTRIAL DEV. TO BE REIMBURSED GEN FD RESV. TRANSFAN GEN FD RESV- IDF $ 3,803,592 $ 3,982,458 $ 3,803,592 $ 160,000 $ 542,460 $ 4,239,003 $ 4,158,542 $ $ 4,239,003 $ $ 160,000 $ $ 78,262 $ $ 1,277 $ 4,201,181 4,085,258 4,201,181 160,000 75,784 $ 4,45 ,890 $ 4,44,98 $ 4,489,290 $ 160,000 $ 78,262 $ (203,594) (31,707) $ 47,346 $ 4,050,055 $ 4,051,332 $ 4,019,625 $ 4,066,971 $ 50,196 $ $ _ $ $ 2,455,897 $ $ 2,325,000 TRANSFER -OUT CDBG GRANT FDTO BE REIMBURSED GEN FD RESV. TRANSFAN GEN FD RESV. CDBG GRANT RESERVES FUND BALANCE $ $ $ 3,999,859 $ $ 4,001,136 $ 1,506,778 $ 3,885,878 GENERALFUND 8/6/04 IREVENUE AND EXPENSE SUMMARY Fund Balance, October 1 PRr1PnRFn RFVFNl1FS NO MILLAGE INCREASE 2002/2003 2003/20004 2003-2 04 2004/2005 Actual Budget Estim to Proposed 4,253,649 3,999,859 4,001, 36 1,506,778 TAXES: 311-1000 jAdValorem Tax 7.1899 1,272,392 1,5 44,278 1,514,278 1,7 99,648 SUB TOTAL 1,272,392 1,514,278 1,514, 78 1,769,648 OTHER FEES: 312-5100 Fire Insurance Premium Tax 44,390 1 32,000 40,)001 45,600 312-5200 Casualty Ins. Prem Tax (Police) 104,303 1 92,000 92, 00 100,843 313-1000 Franchise -Electric 1 220,911 225,151 222, 32 240,397 313-7000 Franchise -Solid Wastel 69,239 60,000 76,418 63,120 314-1000 Utility Tax -Electric 1 357,318 310,000 278,563 322,481 314-2000 Utility Tax/Franchise Telecommunications 377,356 399,179 319,177 330,370 314-8000 Utility Tax -Propane 27,056 21,472 25,433, 27,549 319-0000 Public Service Fee 11,515 1 7,559 9,582 6,910 320-0000 Taxi Cab 1 306 200 1001 241 321-0000 Prof & Occupational License 56,360 51,092 50,)001 52,510 321-1000 Bus., Prof., Occu Reg. Fees 2, 334 2,000 3 00 3,565 SUB TOTAL 1 1 1,271,488 1,200,653 1,116, t06 1,193,586 INTERGOVERNMENTAL REVENUES: 335-1210 SRS Cigarette Tax 158,553 155,000 158,478 166,013 335-1400 Mobile Home Licenses 34,124 10,155 47,115 35,017 335-1500 Alcoholic Revenue Licenses 3,567 2,500 5,885 2,978 335-1800 1/2 Cent Sales Tax 263,665 294,295 235,765 294,115 312-6000 1 Cent Sales Surtax 475,959 498,031 470,000 525,000 335-2300 Firefighters Supplement 1,500 1,200 1,200 1,200 338-2000 County Business Licenses 14,797 1 2, 000 4 532 5, 000 TOTAL 952,165 963,181 922 9751 1,029,323 CHARGES FOR CURRENT SERVICES 322-0000 Building & Inspections Fees 47,143 60,000 80042 65,000 329-0000 Plan Review Fees 1 6,882 1 9,000 9 367 9,000 341-2000 Alley/Street Closing Fees 390 1 650 1350 650 341-3000 Map Sales 1 1 108 1 75 250 100 341-4000 Photocopies 1 66 25 100 50 343-4010 Solid Waste Coll. Fees-Rsd 265,264 243,000 253 904 254,000 319,853 312,750 344,013 328,800 ACTUAL BUDGET Estimate Proposed FINES,FORFEITURES & PENALTIES: 351-1000 CourtFines 34,281 20,848 36,581 27,552 351-2000 Radio Comm. Fee 9,125 7,794 7,856, 10,371 351-3000 Law Enforcement Education 284 300 575 500 351-4000 Investigation Cost Reim. 2441 200 7651 3000 354-1000 Ordinance Violation Fines 150 100 200 230 TOTAL 1 1 46,281 29,242 53,863 41,653 PAGE 2 USES OF MONEY & PROPERTY: 361-1000 Interest Earnings 73,642 95,000 60,786 70,000 364-1000 Surplus City Property 25 5, 000 500 600 TOTAL 73,667 100,000 61286 70,600 PAGE 2 OTHER REVENUES: 334-2000 Public Safety Grant 0 28,880 0 28,880 10, 28, 00 80 0 5,000 343-9000 DOT Hwy Maint. Contract 1,554 0 2, 96 6,588 343-9100 DOT master traffic signals maint. 3,756 5,200 5, 00 344-9000 CSX Railroad Maint. Contract 11,750 3,843 18, 3,200 3,000 369-1000 Miscellaneous 0 6, 15 15 1,000 369-3000 Refund of Prior Year Expd. 522 515 515 50 500 369-5000 Police Accident Reports 46,612 38,438 72, 37 21,288 TOTAL OPERATING TRANSFER -IN: 381-1000 Public Facilities Impvmnt Fund 160000 160,000 160 00 160,000 160,000 160 000 160,000 TOTAL 160,000 TOTAL REVENUES AND OTHER 4,142,458 4,318,542 4,245 258 4,614,898 FUNDING SOURCES TOTAL PROPOSED REVENUES 8,396,107 8,318,401 8,246 394 6,121,676 AND BALANCES TRANSFER -IN GEN FD RESV.- INDUST. DEVE. FD 0 0 96,006 103,542 10 ,142 178,024 DEDUCT EXPENDITURES 119,284 133,336 12 ,257 137,557 Legislative Executive 141,208 144,677 13 ,145 151,372 City Clerk 156,012 168,061 17 ,156 184,783 Financial Services 47,011 98,370 13 ,500 84,156 Legal Council 238,294 298,185 28 ,836 336,794 General Services 1,276,003 1,390,985 1,40 ,425 1,469,436 Law Enforcement 934,633 1,036,770 1,00 ,207 1,042,0 36 Protection Fire P 795,141 865,077 82 513 905.132 Road Street Facilities 3,803,592 4,239,003 A -3 ,181 4,489,290 EXPENDITURES OPERATING TRANSFER -OUT 0 0 0 910-1000 CAPITAL PROJECTS -BUILDING 468000 78262 75 784 78.262 910-1000 Capital Projects -Vehicles 74460 542,460 78,262 7 ,784 78,262 TOTAL TRANSFER -OUT TOTAL EXPENDITURE AND TRANSFER -OUT 4,346,052 4,317,265 4,27 ,965 4,567,552 FUND BALANCE, SEPTEMBER 30 4,050,055 4,001,136 3,9 9,429 1,554,124 TRANSFER -OUT TO INDUSTRIAL DEVELOP. FD 0 (TO BE REIMBURSED GEN FD RESV.) 50,196 0 2,4 5,897 0 2,325,000 TRANSFER -IN GEN FD RESV. FROM IDF 0 0 TRANSFER -OUT CDBG GRANT FD 0 6,754 0 TO BE REIMBURSED 0 0 0 0 ,754 TRANSFER -IN GEN FD RESV. FROM CDBG GRAN RESERVES FUND BALANCE 3,999,859 4,001,13611,5 6,778 3,885,878 LINE ITEM DETAIL 2002/03 1 2003/04 1 2003/01 1 2004/05 j 2004/05 ACTUAL I BUDGET IESTIMATEI,PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARIES 26504 1510 LONGEVITY/SERV.INCENTIVE 250 2100 FICA 2515 2200 RETIREMENT 2248 2300 LIFE AND HEALTH INSURANCE 19854 2400 WORKER'S COMPENSATION 650 TOTAL PERSONNEL COSTS: 52021 SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACT SERVICE 24238 4000 TRAVEL AND PER DIEM 9875 4100 COMM. & FRIEGHT 0 4901 EDUCATION 345 4909 MISCELLANEOUS 247 5400 BOOKS, PUBLICATIONS, ETC 280 8100 SHARED SERVICES 8000 8200 AID TO PRIVATE ORGANIZ. 1000 TOTAL SUPPLIES & OTHER SERVICES 43985 TOTAL COST: 96006 26500 26500 26500 0 250 0 2762 2762 2762 2247 2247 2449 22188 21394 21783 845 845 930 54542 53998 54424 25000 28844 12000 10000 100 100 600 300 1300 600 1000 300 8000 8000 1000 1000 49000 49144 103542 10314� W - $ 202 $ (405 $ 85 $ (118 30000 $ 5,000 12000 $ - 100 $ - 500 $ (100 1000 $ 300 500 $ (500 8000 $ - 71500 $ 70,500 123600 $ 74,600 'i $ 74A82 LINE ITEM DETAIL 2002/03 2003/04 -E-STIMAT= 2003/04 2004105 2004/05 ACTUAL BUDGET PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 1200 1510 2100 EXECUTIVE SALARIES REGULAR SALARIES LONGEVITY/SERVICE INCT. FICA RETIREMENT LIFE & HEALTH INSURANCE WORKER'S COMP 55906 25068 300 6117 6772 8049 975 58541 25512 0 6430 7128 9000 975 58541 25512 6430 7320 102 0 50 75 59419 25895 0 6527 7883 11560 1073 $ 878 $ 383 $ - $ 97 $ 755 $ 2,560 $ 98 2200 2300 2400 TOTAL PERSONNEL COST: 103187 107586 109 28 112357 $ 4,771 SUPPLIES AND 4000 OTHER SERVICES: TRAVEL AND PER DIEM COMM. AND FREIGHT SERV. R&M VEHICLES R&M EQUIP EDUCATION MISCELLANEOUS OFFICE SUPPLIES OPERATING SUPPLY FUEL AND OIL BKS., PUBLICA., SUBSCR., M EQUIPMENT ($750. OR MORE 4659 3037 0 356 2015 238 901 515 1007 1769 1600 6000 4250 500 600 1500 2500 1400 2000 1500 3000 2500 3 4000 1 1 1 1 1 1 00 50 250 00 00 00 00 29 00 00 6000 5200 400 1000 1500 1500 1600 1500 2000 2000 2500 $ - $ 950 $ 100 $ 400 $ - $ 1,000 $ 200 $ 500 $ 500 $ 1,000 $ - 4100 4600 4609 4901 4909 5100 5200 5201 5400 6400 TOTAL SUPPLIES & OTHER SERVICES:. 16097 25750 1 129 25200 550 TOTAL COST: 119284 133336 12 257 137557 -15- N� ..................... 0. . .......... ........ . . . ry LINE ITEM DETAIL 2002/03 2003/04 2003/04 2004/05 2004/05 ACTUAL BUDGET E§jLr4A=TE PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARIES 48,220 40,359 40,359 40,964 $ 605 1200 REGULAR SALARIES 32,409 35,994 36,000 35,618 $ (376) 1510 LONGEVITY/SERVICE INCT. 31600 0 0 0 2100 FICA 6,039 5,841 5,841 5,859 $ 18 2200 RETIREMENT 6,916 6,475 6475. 7,076 $ 601 2300 LIFE AND HEALTH INSURANCE 11,329 12,804 14 793 15,011 $ 2,207 2400 WORKER'S COMPENSATION 1,040 1,404 1 404 1,544 $ 140 TOTAL PERSONNEL COST: 109,553 102,877 104872 106,072 $ 3,195 SUPPLIES AND OTHER SERVICES: 3103 MUNICIPAL CODE 7,188 2,000 2,300 3,500 $ 1,500 3400 OTHER CONTRACTURAL SER 750 7,500 o 7,500 $ - 4000 TRAVEL AND PER DIEM 305 1,000 200 2,500 $ 1,500 4100 COMMUNICATION AND FREIGH 1,987 2,300 2,620 2,500 $ 200 4609 R&M -BLDG/EQUIP 789 1,550 1,500 2,500 $ 950 4900 OTHER CURRENT CHARGES 7,283 10,000 10,800 10,600 $ 600 - 4901 EDUCATION 404 1,000 300 2,000 $ 1,000 4909 MISCELLANEOUS/ELECTIONS 8,360 3,700 1,000 5,700 $ 2,000 5100 OFFICE SUPPLIES 1,964 2,500 ,888 2,500 $ - 5400 BKS., PUBLICA., SUBSCR., MEN 1,957 2,250 ,300 2,500 $ 250 6400 EQUIPMENT ($750. OR MORE) 668 2,000 Z000 1,500 $ (500) 6401 MICRO FILM EQUIPMENT 0 6,000 E,365 2,000 $ (4,000) - SUPPLIES AND OTHER SERVICES 31,655 41,800 3' 2273 , 45,300 $ 3,500 1 TOTAL COST: 141,208 144,677 137,1451 151,372 $ 6,695 -20- ..... . .. . .. . ...... ...... .... 10 ... ........ . LINE ITEM DETAIL 2002/03 2003/04 2003104 2004/05 2004/05 ACTUAL BUDGET ESTIMATE BUDGET 1DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARIES 28,735 31,105 31,105 31,572 $ 467 1200 REGULAR SALARIES 49,656 53,379 53,379 54,180 $ 801 1500 SPECIAL PAY 1,641 0 0 0 $ - 1510 LONGEVITY/SERV. 2,950 0 0 0 $ - 2100 FICA 6,222 6,463 6,463 6,560 $ 97 2200 RETIREMENT 61638 7,164 7,327 7,923 $ 759 2300 LIFE AND HEALTH INSURANCE 13,207 13,500 15,124 16,517 $ 3,017 2400 WORKER'S COMPENSATION 1,170 1,300 1,300 1,430 $ 130 2500 UNEMPLOYMENT TAXES 0 500 4,000 2,000 $ 1,500 TOTAL PERSONNEL COST: 110,219 113,411 118,698 120,182 $ 6,771 1 SUPPLIES AND OTHER SERVICES: 3200 ACCOUNTING & AUDIT 21,820 20,000 20,000 30,00Q) $ 10,000 3400 OTHER CONTRACTURAL SERV. 0 0 300 O 4000 TRAVEL AND PER DIEM 1,352 1,500 1,000 1,500 $ - 4100 COMMUNICATION AND FREIGHT 3,843 4,500 4,000 4,500 $ - 4609 R&M BLDG/EQUIP 6,098 8,500 6,658 15,031 $ 6,531 4901 EDUCATION 360 800 850 900 $ 100 4909 MISCELLANEOUS 301 400 350 400 $ - 5100 OFFICE SUPPLIES 3,208 4,500 4,000 4,500 $ - 5200 OPERATING SUPPLY 7,368 6,750 6,500 7,000 $ 250 5400 BOOKS,'PUB., MEMB. 43 200 300 270 $ 70 (-646-0 EQUIPMENT ($750. OR MORE) 1,400 7,500 7,500- 0 $ (7,500) TOTAL SUPPLIES AND OTHER SERVICES: 45,793 54,650 51,458 64,601 $ 9,951 TOTAL COST 156,012 168,061 170,156 184,783 $ 16,722 -24- # I .. :::�.�..............::.:::.::..::::.:::.:..........:....:::............... LINE ITEM DETAIL 2002/03 2003/04 20 3/04 2004/05 2004/05 ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE 2300 HEALTH INSURANCE 0 4170 4170 5300 $ 1,130 3100 PROFESSIONAL SERVICES 33116 41000 33017 40000 $ 1,000 3300 LEGAL COST 12617 50000 98976 35000 $ 15,000) 4000 TRAVEL AND PER DIEM 0 500 400 500 $ - 4100 COMMUNICATIONS AND FREIGHT 1216 1500 869 1500 $ - 4609 R& M EQUIPMENT 0 0 0 256 $ 256 4901 EDUCATION 0 1000 800 1000 $ - 5100 OFFICE SUPPLY 62 200 288 400 $ 200 5400 MEMBERSHIP AND SUBSCRIPTION 0 0 150 200 TOTAL COST 47011 98370 104500 84156 $ 14,414) -28- tj, LINE ITEM DETAIL 2002/03 2003/04 2003/04 2004/05 2004/05 ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE PERSONNEL COSTS: 1200 REGULAR SALARIES 33,640 35,994 35,' 277 36,377 $ 383 1510 LONGEVITY/SERVICE 0 0 0 0 $ - 2100 FICA 2,377 2,754 2,(09 2,783 $ 29 2200 RETIREMENT 2,764 3,052 2,773 3,361 $ 309 2300 LIFE AND HEALTH INSURANCE 6,749 8,185 8,500 8,183 $ (2) 2400 IWORKER'S COMPENSATION 3,500 4,000 4,000 4,400 $ 400 TOTAL PERSONNEL COST: 49,030 53,985 53,' 249 55,1041$ 1,119 1 1 SUPPLIES AND OTHER SERVICES.: 3100 PROFESSIONAL SERVICES 49,535 60,000 70,892 71,000 $ 11,000 3400 OTHER CONTRACTURAL SERV. 89,479 90,000 85,000 103,000 $ 13,000- 4000 TRAVEL AND PER DIEM 2,860 41500 2,000 4,500 $ - 4100 COMMUNICATION AND FREIGHT 5,531 15,000 9,000 15,000 $ 4300 UTILITIES 7,020 12,000 8,912 12,000 $ - 4400 RENTALS/LEASES 616 1,550 1'(00 3,300 $ 1,800 4500 INSURANCE 23,755 37,000 40,(00 40,700 $ 3,700 4600 REPAIR/MAINT- VEHICLES 35 300 '50 300 $ - 4609 REPAIR/MAINT-BLDG & EQUIP 6,198 15,000 13,(90 20,590 $ 5,590 4700 PRINTING 815 1,200 Ko 1,200 $ - 4901 EDUCATION 0 1,000 -143 1,500 $ 500 4909 MISCELLANEOUS 528 1,000 00 1,000 $ - 5100 OFFICE SUPPLIES 1,237 2,000 Moo 2,700 $ 700 5200 OPERATING SUPPLIES 1,385 2,100 2,900 3,100 $ 1,000 5201 FUEL/OIL 153 300 loo 400 $ 100 5400 BOOKS, PUBLICA., MEMBERSHIPS 117 300 Wo 400 $ 100 6400 EQUIPMENT ($750. OR MORE) 0 1,000 Moo 1,000 $ - TOTAL SUPPLIES AND OTHER SERVICES- 189,264 244,200 235, 87 281,6901$ 37,490 1 TOTAL COST: 238,294 298,185 288,836 336,794 $ 38,609 -30- Q.j ..... . ...................... . ...... .... LINE ITEM DETAIL 2002103 2003/04 2003104 2004/05 2004/05 ACTUAL BUDGET ESTMATED PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARY 45525 49478 9478 50221 $ 743 1200 REGULAR SALARIES 591425 666114 6(6114 654919 $ (11,195) 1201 HOLIDAY PAY 544 547 200 L-7, fD -555 $ 1202 OFFICERS HOLIDAY PAY 14959 16113 16113 16355 $ 242 1300 OTHER SALARIES 3734 10000 18000 10150 $ 150 1400 OVERTIME PAY 2682 2808 300 2000 $ (808) 1403 OFFICERS OVERTIME PAY 35395 37858 28661 C 39000Y$ 1,142 1501 AUXILIARY PAY 1300 1200 1200 1200 $ - 1510 LONGEVITY/SERVICE 2400 0 0 0-$ 1520 OFFICERS LONGEVITY/SERVICE 14000 0 0 0-$ 1530 INCENTIVE 4439 4300 11000 1000 $ (3,300) 1540 CAREER EDUCATION 10243 11000 1�0282 12000 $ 1,000 2100 FICA 55956 61065 (1971 60144 $ (921) 2200 RETIREMENT 193477 182057 2(0842 200000 $ 17,943 2300 LIFE AND HEALTH INSURANCE 109511 125900 1:7395 164533 $ 38,633 2400 IWORKER'S COMPENSATION 25916 25916 5916 28508 $ 2,59 1 TOTAL PERSONNEL COST: 1111506 1194356 121�7472 1240585 $ 46,229 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICE 10529 11850 12752 12925 $ 1,075 4000 TRAVEL AND PER DIEM 5779 6200 5000 8200 $ 2,000 4100 COMMUNICATION AND FREIGHT 15112 14200 15702 14500 $ 300 4300 UTILITIES 8520 12050 10000 12000 $ - 4400 RENTALS/LEASES 6151 5500 5000 5500 $ - 4500 INSURANCE,- 30206 42000 42000 462001 $ 4,200 4600 REPAIR/MAINT-VEHICLES 2384 6710 4829 8110 $ 1,400 4609 REPAIR/MAINT-BLDG & EQUIP. 9095 9052 10000 9700 $ 648 4700 PRINTING 910 2000 1500 2500 $ 500 4901 EDUCATION -RESTRICTED 406 4232 1338 4516 $ 284 4902 EDUCATION -NON RESTRICTED 948 6500 53331 6500 $ - 4909 MISCELLANEOUS 456 1500 432 1500 $ 5100 OFFICE -SUPPLIES 2969 5000 4580 5000 $ 5101 DETECTIVE SUPPLIES 3409 3500 2218 3500 $ - 5102 INVESTIGATION FEES 0 0 0 2500 $ 2,500 5200 OPERATING SUPPLIES 8654 13850 5000 13850 $ - 5201 FUEL/OIL 26314 30500 287831 45750 $ 15,250 5202 TIRES 1066 3060 3500 3500 $ 500 5203 UNIFORMS/PATCHES 8996 10275 9513 10275 $ - 5400 BOOKS, PUBLICA., MEMBERSHIP 823 1500 1504 1500 $ - 6400 EQUIPMENT ($750. OR MORE) 6383 7260 6852 10825 $ 3,565 8300 IPUBLIC SERVICE GRANT 15387 0 11117 01 $ - I TOTAL SUPPLIES AND OTHER SERVICES: 164497 196629 IIE6953 228851 $ 32,222 1 TOTAL COST: 1276003 1390985 14C4425 1469430 $ 78,451 -34- LINE ITEM DETAIL 2002/03 2003/04 200 /04 2004/05 2004/05 ACTUAL BUDGET ESTIMATEPROPOSE[ DIFFERENCE PERSONNEL COST: 1100 EXECUTIVE SALARY 44387 64606 64606 46882 $ 17,724 1200 REGULAR SALARIES 447682 465527 4q,5527 468272 $ 2,745 1201 HOLIDAY PAY 13173 18801 14914 19083 $ 282 1202 BATTALION CHIEF/TRANSFER F 0 3000 2631 3000 1300 OTHER SALARIES 7565 11808 8424 11808 $ - 1400 OVERTIME PAY 18836 20800 19716 21112 $ 312 1401 OVERTIME PAY/ANNUAL & SICK 23851 26780 24182 27182 $ 402 1501 VOLUNTEER PAY 4856 10000 8000 10000 $ - 1510 LONGEVITY/SERVICE 10500 0 750 0 $ - 1540 CAREER EDUCATION 1300 1200 1200 1200 $ - 2100 FICA 41329 46858 46973 45788 $ 1,070 2200 RETIREMENT 54348 50500 0282 50500 $ - 2300 LIFE AND HEALTH INSURANCE 58595 60000 03000 79533 $ 19,533 2400 WORKER'S COMPENSATION 20354 26460 6460 29106 $ 2,646 TOTAL PERSONNEL COST: 746776 806340 796665 813466 $ 7,126 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 1147 1200 1000 2000 $ 800 3102 PROF. SERV. PHYS. FOR SCBA 940 2000 2000 3000 $ 1,000 3103 WELLNESS PROGRAM 3000 4100 4000 4100 $ - 4000 TRAVEL AND PER DIEM 2635 6500 6000 6500 $ - 4100 COMMUNICATION AND FREIGH' 5451 6800 6000 6800 $ - 4300 UTILITIES 8075 15500 15000 15500 $ - 4400 RENTALS/LEASES 3221 6000 4000 6000 $ - 4500 INSURANCE 16900 21000 11,1000 23100 $ 2,100 4600 REPAIR/MAINT-VEHICLES 6825 8000 7645 10000 $ 2,000 4609 REPAIR/MAINT.-BLDG. AND EQL 7912 8000 8398 8000 $ - 4700 PRINTING 10 500 200 500 $ - 4901 EDUCATION 6362 12931 9000 15000 $ 2,069 4902 PUB EDUCA. & FIRE PREVT. -99 1500 200 1500 $ - 4903 CODE ENFORCEMENT 9053 15000 9000 15000 $ - 4909 MISCELLANEOUS 192 500 500 500 $ - 5100 OFFICE SUPPLIES 1135 1500 1200 1500 $ - 5200 OPERATING SUPPLIES 6796 7000 7000 7000 $ - 5201 FUEL/OIL 3430 7500 7000 10000 $ 2,500 5202 TIRES 622 2000 1000 2000 $ - 5203 UNIFORMS/PATCHES 4096 4500 4000 5000 $ 500 5400 BOOKS, PUBLICA., MEMBERSHI 2711 3500 3500 3500 $ - 6400 EQUIPMENT ($750. OR MORE) 27544 25000 25000 25000 $ - 7100 PRINCIPAL/FIRE TRUCKS 59479 62559 62553 52997 7200 INTEREST/FIRE TRUCKS 10420 7340 7346 4073 $ 3,267 TOTAL SUPPLIES AND OTHER SERVICES: 187857 230430 2 2542 228570 1860 TOTAL COST: 934633 1036770 10 9207 1042036 5266 -39- PUBLIC WORKS ............ 15 ..... .. TR F ........................... ................. .................... LINE ITEM DETAIL 2002/03 2003/04 2004/05 2004105 2004/05 ACTUAL BUDGET ESTIMATE: PROPOSED DIFFERENCE 1100 EXECUTIVE SALARY 84514 937311 937311 95137 $ 1,406 1200 REGULAR SALARIES 184128 1966411 196641 199231 $ 2,590 1400 OVERTIME PAY 1655 2496 143D 2533 $ 37 1510 LONGEVITY/SERVICE 7950 0 D 0 $ - 2100 FICA 20625 22404 21011 22713 $ 309 2200 RETIREMENT 22756 24624. 24624 27200 $ 2,576 2300 LIFE AND HEALTH INSURANCE 38407 41046 4304P 53318 $ 12,272 2400 WORKER'S COMPENSATION 20000 27000 2700D 29700 $ 2,700 TOTAL PERSONNEL COSTS. 380035 407942 407483 429832 $ 21,890 1 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 125 1500 30 1500 $ - 3400 OTHER CONTRACTORAL SERVICE 52363 45000 3919 45000 $ 3401 GARBAGE COLLECTION FEE 230850 230885 22851 228600 $ (2,285) 4000 TRAVEL AND PER DIEM 1477 3000 50 3000 $ 4100 COMMUNICATION AND FREIGHT 3699 4000 384 4000 $ 4300 UTILITIES 70004 82000 7297 82000 $ - 4500 INSURANCE 19500 25350 253511 30000 $ 4,650 4600 REPAIR/MAINT-VEHICLES 3321 4000 300)l 4000 $ - 4609 REPAIR/MAINT-BLDG. & EQUIP. 5087 10000 950) 11500 $ 1,500 4901 EDUCATION 694 1000 20) 1000 $ 4909 MISCELLANEOUS 504 2000 70) 2000 $ 5100 OFFICE SUPPLIES 191 400 30) 400 $ 5200 OPERATING SUPPLIES 5692 7000 600) 7000 $ 5201 FUEL/OIL 10593 110001 114531 14000 $ 3,000 5202 TIRES 1651 1500 80) 1500 $ - 5203 UNIFORMS 3069 3000 2993 3300 $ 300 5204 DUMPING FEES 0 0 3000 $ 3,000 5205 MESQUITO SPRAYING 0 0 5000 $ 5,000 5300 ROAD MATERIALS/SUPPLIES 5001 25000, 1000 D. 25000 $ - 5400 BOOKS, PUBLICA., MEMBERSHIP E 40 500 40D 500 $ - 6300 IMPROVEMENTS 0 0 600D 3000 $ 3,000 6400 1EQUIPMENT ($750. OR MORE) 1245 0 D 0 $ - 1 $ TOTAL SUPPLIES AND OTHER SERVICES: 415106 457135 42203P, 475300 $ 18,165 TOTAL COSTS: 795141 865077 829513 9051321$ 40,055 I 1 -43- PUBLIC WORKS FUND BALANCE, OCTOBER 1 REVENUES: 331.3200 CDBG GRANT 381.0000 TRANSFER -IN GEN FD RESERVES TOTAL REVENUES AVAILABLE EXPENDITURES: 3100 PROFESSIONAL SERVICES 6300 SIDEWALKS & PEDESTRIAN MALLS 4609 COMMERCIAL BUILDING REHAB TOTAL EXPENDITURES 207.3 TRANSFER -OUT TO GEN. FD RESERV FUND BALANCE, SEPTEMBER 30 .IMPROVEMENTS SIDEWALKS & PEDESTRIAN MALLS COMMERCIAL BUILDING REHAB. 2002/2003 2003/20 4 2003/2004 2004/2005 ACTUAL BUDGE ESTIMATE BUDGET 0. 0 _ 0 0 0 415859 44246 371,613 0 0 6754 0 4158 9j 00 371,613 _l 0 33239 31000 2,269 0 322530 20000 302,590 0 600 0 0' 60000 0 3558591 364,859' 0 0 _ 0 6754 0 0 51000 0 322,5 0 60 0 0 382.5 0 N DEBT SERVICE ..... ..... ....... ....... .... ......... ........ Xn RME jMA FUND BALANCE, OCT-OBER 1 7/30/04 2002/03 2003/04 2003/04 2004/2005 ACTUAL BUDG =-T ESTIMATE PROPOSED $ 64,822 $ 11,028 $36,694 $ 12,334 LOCAL OPTIONAL GAS TAX INTEREST EARNINGS DEBT -SERV.- AD VALOREM 312.4100 $ 145,199 $ 224,-1-'31 $ 174,791 $ 87,299 361.1000 $ 372 $ 300 $ 223 $ 50 311.1100 $ s - TOTAL REVENUES TOTAL REVENUES & FUND BALANCE $ 145,571 $ 225,031 $ 175,014 $. 87,349 $210.393 $236, 59 $211,708 $ 99,683 EXPENDITURES: PRINCIPAL z INTEREST -HER - DEBT COST TOTAL EXPENSES $ 177,435 $ 21,930 $ 186,843 $ 12,522 $ 186,845 12,520 $ 97,126 2,557 7100 7200 7300 -0-T $ - $ - $ - - - - $ 199,365 $ 199, 65 $ 199,365 $ 99,683 FUND BALANCE SE TEMBER 30 $11,028 $ 36,694 $ 12, $ -5 7/30/04 400C lijTY IMPROVEMENT FUND 2002/03 2003104 2003/04 2004/2005 2004/2005 ACTUAL BUDGET ESJIMATE PROPOSED DIFFERENCE FUND BALANCE, OCTOBER 1 $ 742,725 $ 794,295 $706,512 $ 546,161 REVENUES i ko& 3124100 3124200 LOCAL OPTIONAL GAS TAX LOCAL ALTER. FUEL USER FEE $ 253,562 $ - $ 207,445 $ - $__ 184,861 _ - $ 351,6 $ '- $ 3351220 3354100 SRS EIGHT CENT MOTOR FUEL MOTOR FUEL TAX REBATE $ 89,070 $ 2,174 $ 75,272 $ 1,500 $ $ 79,239 1 1901 $ 75,272 $ 1,500 $ $ 3611000 3691000 INTEREST EARNINGS MICELLANEOUS $ 7,743 $ - $ 15000 $ - $ $ $ 6,216 272,217 - $ 7,000 $ $ 435,424 $ (8,000), $ - 136,207 REVENUE TOTAL $ 352,549 $ 299,217 REVENUE & FUND BALANCE $ 1,095,274 $ 1,093,512 $ 978,729 $ 981,585 $ (111,927), 1 $ EXPENDITURES $ 140,979 $ 227,000 $ 272,568 $ 222,000 $ (5,000) TRANSFER -OUT GENERAL FUND $ 160,000 1j 60_000 $ 160_000 1�1 6 0� '000 $ TOTAL EXPENDITURES $300,9-79- $387,000 $432,568,$ 382,000 $ (5,000); FUND BALANCE SEPTEMBER 30 $ 794,295 $ 706,512 $ 546,161 $ 599,585 106,927) p ;-, i. f l , " (i_ 303-590 CAPITAL PROJECTS (BLDG) LINE ITEM 7 30/04 %CCOUNT 2002-03 2003-04 2003 04 2004-05 2004-05 NUMBERI ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE FUND BALANCE OCTOBER 1 0 0 0 0 0 REVENUES 3611000 INTEREST 0 0 0 0 0 3691000 MISCELLANEOUS 0 0 0 0 0 3810000 TRANSFER -IN GENERAL FUND 468000 0 0 0 0 TOTAL REVENUES 468000 0 0 0 0 TOTAL REVENUES & FUND BALANCE 468000 0 0 0 0 EXPENDITURES 3100 PROFESSIONAL SERVICES 0 0 0 0 6300IMPROVEMENTS 468000 0 0 0 0 6400 EQUIPMENT 0 0 0 0 0 TOTAL EXPENDITURES 468000 0 0 0 0 FUND BALANCE, SEPTEMBER 30 1 0 0 0 ol 0 CITY ADMINISTRATION %4 TAL PROJECT$ -VEHICLE FUND $UMM6M 2002/2003 200312004 2003/20C4 2004/2005 2004/2005 ACTUAL BUDGET ESTIMATE BUDGET DIFFERENCE FUND BALANCE OCTOBER 1 $0 $0 $0 $0 $0 REVENUESI 383.0000 CAPITAL LEASE PROCEEDS $431,640 $462,760 $431,7561 $456,000 -$6,760 364.1000 DISPOSITION OF FIXED ASSETS $384,714 $387,450 $408,3001 $41 0, 000 $22,550 381.0000 TRANSFER -IN GENERAL FUND $74,460 $78,262 $84,872 78 262 $0 $0 TOTAL REVENUES AND OTHER FUNDING SO $890,814 $928,472 $924,928 $944,262 $15,790 7 EXPENDITURES - 4600 VECHILE DECALS & INSTALL $3,211 $0 $3,24 $0 $0 6400 VECHILE AND EQUIPMENT PURCI $813,345 $853,471 $851,1 51 $867,922 $14,451 7100 PRINCIPAL $55,339 $55,340 $51,0431 $56,340 $1,0 0 7200 INTEREST $18,919 $19,661 $19,5351 $20,000 $339 L I TOTAL EXPENDITURES $890,814 $928,472 $924,9281 $944.262 $15,790 1 FUND BALANCE 9-30 $0 $0 sol $0 $0 -10- VEHICLES (# 6400) PURCHASE (24 VEHICLES 04-05) 431640 462760 43175 456000 NEW EQUIPMENT ON VEHICLES 26733 31500 3338 35000 PAY OFF VEHICLES 354972[ 359211 38598 376922 TOTAL 8133451 85H3471 851121 -E6-7922 I PUBLIC WORKS REVENUES 331.1000 'ECONOMIC DEVELOP. GRANT 364.1000 SALE OF LAND 334.4000 'TRANSPORTATION GRANT 337.1000 OKEECHOBEE COUNTY 337.9000 RURAL INFRASTRUCTURE TOTAL REVENUES 381.0000 ''TRANSFER -IN -GENERAL FUND RESV. TOTAL REVENUES AND BALANCES EXPENDITURES 3100 PROFESSIONAL SERV. & ENGINEER 3101 ENGINEER 3102 TORTOISE PERMIT 6300' IMPROVEMENTS 6301 IMPROVEMENTS / WATER 6302 RANGER CONST. 6303 CREWS CONST. 6304 DRAWDY CONST. 6305IMPROVEMENTS / RAIL SPUR TOTAL EXPENDITURES 207.1000 DUE TO GENERAL FUND RESERVES TOTAL EXPENDITURES & DUE TO GEN FD RESV. FUND BALANCE, SEPTEMBER 30 2003-04 2003-04 2004-05 BUDGET 'ESTIMATE 'PROPOSED 1,200,000 1,200,000 0 180,46 0 1,125,000 1,125,000 300,000 300,00 01 300,000' 300,00) 0' 2,925,OOOI 780,46 ' 2,325,000 0 2,455,897 0 2,925,000 3,236,35� 2,325,004t 257,864, 288,864 0' 0' 135,000 0 0 41,128 0 0 77,180 0 467,890 0 1,071,735 1,713,98 0 386,666 136, 95 0 700,000' 643,25 0 40,845 200,00 0 2,925,000 3,236,35 0 0 0 3,236,35 2,325.000 21325,000 0 cl 0 601 529 LAW ENFORCEMENT SPECIAL FUND REVENUE 2004/2005 601 529 LAW ENFORCEMENT SPECIAL FUND 2002/2003 2003/2004 2003/200 2004/2005 2004/2005 ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE FUND BALANCE OCTOBER 1 $ 13,894 $ 20,769 $18,894 $18,250 $ (2,519) REVENUES 351.1000 ADMINISTRATIVE FEES $ 7,600 $ 7,400 $2,1 DO $0 $ (7,400) 351.2000 CONFISCATED PROP. $ - $ - 0 $0 $ - 361.1000 INTEREST $ 672 $ 325 3 0 50 $ (275) REVENUE TOTAL $ 8,272 $ 7,725 $ 2,4 0 $ (7,725) $ TOTAL REVENUE & FUND BALANCE $ 22,166 $ 28,494 $ 21,294$ 18,250 $ (10,244) $ EXPENDITURES $ 1,397 $ 9,600 64 9 2000 $ (7,600) EXPENDITURETOTA L $ 1,397 $ 9,600 $6,4 9 $2,000, $ (7,600) FUND BALANCE SEPTEMBER 30 $ 20,769 $ 18,894 $ 14,856 $ 16.250 $ 12.6441 w ': POLICE DEPARTMENT :....................'9 L# EF3EITSPIL FUND LINE ITEN DETAIL 2002/03 2003/04 2003/04 2004/05 2004.2005 ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE 4909 MISCELLANEOUS $247 $600 $ $0 -$600 5200 OPERATING SUPPLY $0 $0 $ $2,000 $2,000 6300 IMPROVEMENTS $1,150 $3,90 $0 $0 6400 MACHINERY & EQUIP. 0 $9,000 2 53 0 - 9 000 TOTAL EXPENDITURES $1,397 $9,600 $6,43 $2,000 -$7,600 -6 Transfer to pay increase $ 30,000.00 $ 40,000.00 $ 50,000.00 $ 60,000.00 $ 70,000.00 $ 80,000.00 90,000.00 $100,000.00 1.13% 1.50% 1.88% 2.25% 2.63% 3.00% I 3.38% 3.76% Transfer to pay increase $ 30,000.00 $ 40,000.00 $ 50,000.00 $ 60,000.00 $ 70,000.00 $ 80,000.00 90,000.00 $100,000.00 1.13% 1.50% 1.88% 2.25% 2.63% 3.00% I 3.38% 3.76% Okeechobee Main Stree Treasurer's Report Jule 289 2004 BLNB - Operating Account - $ 561.84 Outstanding ck #1038 - 85.60 Beautification Acct. - $2,407. Harbor Federal -BBQ Acct. — $49053. Harbor Federal Hot Dog Acct. - $0 Inc. signs bal. current Total Current Funds All Accounts. - Additional funds to be collected: Sponsors - $29000.00 6.937.27 CURRENT (FIRST YEAR) BUDGETS JMMARY i In -Kind Pledged Total Value 10/04 TO 09/05 Income Sources Cash in Hand Cash Pledged ** Total Cas City Government 20,000.00 20,000.00 1,200.00 21,200.00 CRA Trust Fund County Government 20,000.00 20,000.00 3.500.00 23,500.00 Private Contributions 8,940.00 500.00 9,440.00 TOTAL CASH 48, 940.0 INCOME *** TOTAL PLEDG Expenses Cash Needs In -Kind 5,200.00 N-KIND D **** TOTAL INCOME 54, 140.00 Pledged Total Expense Program Manager Salary 32,000.00 32,000.00 Program Manager Benefits 0 Additional Staff Salary 0 Additional Staff Benefits 0 Travel and Professional Development 3,000.00 3,000.00 Advertising/Promotion 1,190.00 3,500.00 4,690.00 Postage 1,200.00 1,200.00 Office Supplies 2500.00 2,500.00 Printing/Photocopying-500.00 500.00 1,000.00 Photographic Supplies Insurance 350.00 350.00 Rent 6,600.00 6,600.00 Utilities 1,800.00 1,800.00 Telephone 1,000.00 1,000.00 Professional Development 0 Answering Machine or Service 0 Contingency or other (explain) 0 Project Money (Specify) 0 TOTAL CASH NEEDS *** 48, 940.00 TOTAL IN -KIND PLEDGED "* 5 2200.00 TOTAL EXPENSES **'** 54,140.00 This budget format is to be completed for a minimum of three years. ` A list of all funding pledges must be submitted in Appendix B. Total Expenses must equal Total Income. Total Cash Income must equal or exceed Total Cash Needs. `*** Documentation of all in -kind donations must be submitted in Appendix B. 21 Funding Certification hereby certify that on _July 30, 2004, Main Street Okeechobee, Inc. has $_8,940.00 in -hand and $_40,000.00** pledged for year one of the local program's participation in the Florida Main Street Program and that these funds are allocated for this purpose. I further certify that this agency/organization has $ 0__ in -hand and $54,600 ** pledged for years two and beyond for the local progr m's participation in the Florida Main Street Program beyond the first year, as indicated in the Budget Summaries included in this application. Signature of duly authorized representative Maureen Burroughs — President, Main Street Okeecho i ypea name and title of duly authorized representative , Inc. July 30, 2004 Date ** We have in -hand documents from the City and County Administrations stating that we are in consideration for the requested funding. Since their fiscal budget cannot be finalized until they hold their public hearings in September, they cannot provide anything further as of this date. S. 837.06, Florida Statutes, False official statements -- Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 ors 775.083, Florida Statutes. 43