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2003-09-08 Budget PHH CITY OF OKEECHOBEE SEPTEMBER 8, 2003 FIRST BUDGET PUBLIC HEARING SUMMARY OF COUNCIL ACTION CALL TO ORDER - Mayor: September 8, 2003, First Budget Public Hearing, 5:01 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Dowling R. Watford, Jr. Council Member D. Clayton Williams, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea Mayor Kirk called the September 8, 2003 First Budget Public Hearing to order at 5:01 p.m. City Clerk Gamiotea called the roll: Present Present Present Present Present Absent (entered Chambers at 5:32 p.m.) Present Present PAGE I OF 5 OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET MAYOR KIRK OPENED THE PUBLIC HEARING FOR THE FIRST CONSIDERATION OF THE BUDGET ORDINANCES - Mayor. ORDINANCES AT 5:02 P.M. A. Mayor announces that the purpose of this public hearing is to Mayor Kirk announced that the purpose of this public hearing is to consider the first reading of ordinances for the consider the first reading of ordinances for the proposed millage rate proposed millage rate levy and proposed budget for Fiscal Year 2003-2004. levy and proposed budget for fiscal year 2003-2004. B. Mayor announces that the proposed millage rate levy represents Mayor Kirk announced that the proposed millage rate levy represents 12.62% more than the roll back rate computed 12.62% more than the roll back rate computed pursuant to Florida pursuant to Florida Statute Section 200.065(l). Statute Section 200.065(l). 1 C. 1. a) Motion to read by title only proposed Ordinance No. 836 levying a Council Member Chandler moved to read by title only (and set September 19, 2003 at 5:01 p.m. as a Public Hearing millage rate for the General Fund Budget - City Attorney (Exhibit 1). date forl proposed Ordinance No. 836 levying a millage rate for the General Fund Budget; seconded by Council I Member Markham. SEPTEMBER 8,2003 - FIRST BUDGET PUBLic HEARING - PAGE 2 OF 5 6-09 PUBLIC HEARING FOR THE FIRST READING OF THE BUDGET ORDINANCES CONTINUED. C. 1. b) Vote on motion. c) City Attorney to read proposed Ordinance No. 836 by title only 2. a) Motion to approve the first reading of proposed Ordinance No. 836. b) Public discussion and comments. c) Re -computation of millage rate (if required). d) Vote on motion. VOTE KIRK - YEA CHANDLER - YEA MARKHAM -YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mayor Kirk read proposed Ordinance No. 836 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 12.62 % MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." Council Member Chandler moved to approve the first reading of proposed Ordinance No. 836; seconded by Council Member Markham. Mayor Kirk asked whether there were any questions or comments from the public. Mr. Kevin Brewer asked the Council not to increase the millage rate, but keep it where it is. Council thanked Mr. Brewer for his comments, Mayor Kirk also clarified that the tax notice shows a proposed one (1) mill increase, but that the Council is only considering a one-half (1/2) mill increase. Council Member Watford noted that at this point he did not see an alternative to balance the budget. Re -computation of the millage rate was not required at this time. VOTE KIRK - YEA CHANDLER - YEA MARKHAM -YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 610 SEPTEMBER 8,2003 - FIRST BUDGET PUBLic HEARING - PAGE 3 OF 5 ­01111CUS4 V 111. PUBLIC HEARING FOR THE FIRST READING OF THE BUDGET ORDINANCES CONTINUED. I D. 1. a) Motion to read by title only proposed Ordinance No. 837 Council Member Watford moved to read by title only (and set September 19, 2003 at 5:01 p.m. as a Public Hearing establishing the revenues and expenditures for the General Fund date for) proposed Ordinance No. 837 establishing the revenues and expenditures for the General Fund Budget; Budget - City Attorney (Exhibit 2). 1 seconded by Council Member Markham. b) Vote on motion. VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 837 by title only. Mayor Kirk read proposed Ordinance No. 837 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,594,248.00 AND EXPENDITURES OF $4,316,905.00, LEAVING A FUND BALANCE OF $4,277,343.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $792,001.00 AND EXPENDITURES OF $387,000.00, LEAVING A FUND BALANCE OF $405,001.00; DEBT SERVICE REVENUES OF $225,031.00 AND EXPENDITURES OF $199,365.00, LEAVING A FUND BALANCE OF $25,666.00; CAPITAL IMPROVEMENT PROJECTS -VEHICLES REVENUES OF $928,472.00 AND EXPENDITURES OF $928,472.00, LEAVING A FUND BALANCE OF $-0-; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $32,244.00 AND EXPENDITURES OF $9,600.00, LEAVING A FUND BALANCE OF $22,644.00; INDUSTRIAL DEVELOPMENT FUND REVENUES OF $3,053,355.00 AND EXPENDITURES OF $3,053,355.00, LEAVING A FUND BALANCE OF $-0-; PROVIDING AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. 837. Council Member Markham moved to approve the first reading of proposed Ordinance No. 837; seconded by Council 11 Member Chandler. b) Public discussion and comments. 111 Mayor Kirk asked whether there were any questions or comments from the public. There were none. Council then discussed that the proposed budget consists of taking the remaining balance and distributing it among the employees for a 1.25 percent salary increase. (D i I SEPTEMBER 8, 2003 - FIRST BUDGET PUBLic HEARING - PAGE 4 OF 5 PUBLIC HEARING FOR THE FIRST READING OF THE BUDGET ORDINANCES CONTINUED. D. 2. b) Public discussion and comments continued. Council Member Watford suggested that implementing the new pay plan and providing for the next step with satisfactory evaluations was sufficient for this budget year in regards to salaries. Council Member Watford moved to amend proposed Ordinance No. 837 to delete the across the board 1.25 percent sala!y increase, leaving a reserve balance of $28,250.00-, seconded by Council Member Markham. VOTE ON MOTION TO AMEND KIRK - No CHANDLER - No MARKHAM - YEA WATFORD - YEA WILLIAMS - No MOTION To AMEND DENIED. Council Member Williams moved to amend proposed Ordinance No. 837 to delete the health insurance premium in the legal counsel budget-, seconded by Council Member Watford for discussion. There was a brief discussion on this motion to amend, Council Member Williams continued his case that the City Attorney is an independent contractor and therefore should not be given employee benefits. VOTE ON MOTION TO AMEND KIRK - No CHANDLER - No MARKHAM - No WATFORD - No WILLIAMS - YEA MOTION To AMEND DENIED. Council Member Markham brought to the Council's attention the new materials presented by Chief Davis as a request to change the Police Department Administrative Secretary title to Police Services Coordinator. This position has evolved and is now responsible for training new dispatchers, records clerk, and basically being their direct Supervisor in addition to her duties as secretary to the Chief and Major. Council Member Markham moved to amend proposed Ordinance No. 837 to create a new position title, Police Services Coordinator and increase the base AgIaM three hundred dollars ($300.00): seconded by Council Member Chandler. (D I A SEPTEMBER 8, 2003 - FIRST BUDGET PUBLic HEARING- PAGE 5 OF 5 IV. PUBLIC HEARING FOR THE FIRST READING OF THE BUDGET ORDINANCES CONTINUED. D. 2. b) Public discussion and comments continued. c) Vote on motion. ADJOURN MEETING - Mayor. Please take notice and be advised that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, helshe may need to insure that a verbatim record of the proceeding is made, who recqrd in Oudqs the testimony and evidence upon Oict rlhe�appeal is to be based. City Clerk tapes are fai-the sblepurp'ose of backup for official records of the Clerk. ATTEST-* James E.-Kirk, Mayor Lane Gamiot4a, City Clerk Mayor Kirk took a moment to caution everyone regarding making changes to the Step Pay Plan. He wanted the Council and Staff to understand that once the Step Pay Plan is in place, everyone will have to live with it. There will be opportunities in the future to add job descriptions as long term employee's reach the maximum allowed for their position. However, the Council cannot continue to change titles and increase base pay to justify one position's salary increase. VOTE ON MOTION TO AMEND KIRK - YEA CHANDLER - YEA MARKHAM - YEA WATFORD - No WILLIAMS - No MOTION To AMEND CARRIED. VOTE ON MOTION AS AMENDED KIRK - YEA CHANDLER - YEA MARKHAM - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED As AMENDED. There being no further items of discussion, Mayor Kirk adjourned the First Budget Public Hearing at 5:40 p.m. The Final Budget Public Hearing is scheduled for Friday, September 19, 2003 at 5:01 p.m. PAGE -1 - CITY OF OKEECHOBEE -September 8, 2003 - CITY COUNCIL FIRST BUDGET HEARING - HANDWRITTEN MINUTES CALL TO ORDER - Mayor: �U(-September 8, 2003, City Council First Budget Hearing Meeting aLa.*-v1 —P.M. 11 MAYOR COUNCIL AND STAFF ATTr-NnAmr;: . (itv Mark Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea Ill. OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES - Mayor at �9 0 -Z_ P.M. A. Mayor announced that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2003-2004. B. Mayor 4�(,ik announced that the proposed millage rate levy repriesen . 2.62% more than the rollback rate computed pursuant to Florida Statute Section 200.065(l). CA.a) CouncilMember LCO moved to read by title only proposed Ordinance No. 836 levying a millage rate for the General Fund Budget - City Attorney (Exhibit 1); seconded by Council Member _z_n) . b) Vote on motion. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER MARKHAM WATFORD WILLIAMS MOTION CARRIED - DENIED c) Attomey Cook read proposed Ordinance No. 836 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 12.62 % MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 2.a) Council Member moved to approve the first reading of proposed Ordinance No. 836; seconded by Council Member LAI C) Public discussion and comments. tao� hoac I/--?- rv_�_Q) uxO -1 (_'ok-P A�v ctt-ci - PAGE -3- D.I.a) Council Member moved to read by title only proposed Ordinance No. 837 establishing the revenues and expenditures for the General Fund Budget - City Attorney (Exhibit 2); seconded by Council Member — kffl b) Vote on motion. ME YEA NAY ABSTAIN ABSENT KIRK CHANDLER MARKHAM WATFORD WILLIAMS IVIOTIO� �Rl E DENIED C) Attorney Cook read proposed Ordinance No. 837 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30,2004; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,594,248.00 AND EXPENDITURES OF $4,316,905.00, LEAVING A FUND BALANCE OF $4,277,343.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $792,001.00 AND EXPENDITURES OF $387,000.00, LEAVING A FUND BALANCE OF $405,001.00; DEBT SERVICE REVENUES OF $225,031.00 AND EXPENDITURES OF $199,365.00, LEAVING A FUND BALANCE OF $25,666.00; CAPITAL IMPROVEMENT PROJECTS -VEHICLES REVENUES OF $928,472.00 AND EXPENDITURES OF $928,472.00, LEAVING A FUND BALANCE OF -0-; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $32,2".00 AND EXPENDITURES OF $9,600.00, LEAVING A FUND BALANCE OF $22,644.00; INDUSTRIAL DEVELOPMENT FUND REVENUES OF $3,053,355.00 AND EXPENDITURES OF $3,053,355.00, LEAVING A FUND BALANCE OF $-0-; PROVIDING AN EFFECTIVE DATE." 2. a) Council Member Lr" moved to approve the first reading of proposed Ordinance No. 837; seconded by Council Member KJOI., b) Public discussion and comments. A TV - &Y /�?504) C \),Gk,/,�,( (k ftt-0 (--k 64"- lAt tL 10A I A- 2& 25��, \1 L n\ Jf-xc hr-C , �Lc 11 4--b kPfl ar�-CL"Lt Ot a S-�n -i� CLj� +Q- L Z)-LdC "' I U4 �,W A) 4Z, CL a� Ilk- C) Vote on motion. VOTE YEA NAY ABSTAIN ABSENT KIRK j;K11 CHANDLER MARKHAM WATFORD WILLIAMS CiLK-Ai AIL cct) J4 fluo- MOTfON­-�CAR�RIED- DENIED L 01" T Caw Sad 17, U4 cl 2 Ll d�Luk-f+ coa 4- F b-4- �40 CN Wo Itt, tU UT- CITY OF OKEECHOBEE SEPTEMBER 8, 2003 FIRST BUDGET HEARING OFFICIAL AGENDA PAGE 1 OF 2 1. CALL TO ORDER - Mayor: September 8, 2003, City Council First Budget Hearing, 5:01 p.m. 11. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Clayton Williams Council Member Lowry Markham Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea 111. OPEN PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES - Mayor. A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2003-2004. B. Mayor announces that the proposed millage rate levy represents 12.62% more than the roll back rate computed pursuant to Florida Statute I Section 200.065(l). C.La) Motion to read by title only proposed Ordinance No. 836 levying a millage rate for the General Fund Budget - City Attorney (Exhibit 1). SEPTEMBER 812003 - CITY COUNCIL AGENDA - PAGE 2 OF 2 III. PUBLIC HEARING FOR THE FIRST READING OF BUDGET ORDINANCES CONTINUED. C.Lb) Vote on motion. c) City Attorney to read proposed Ordinance No. 836 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 836. b) Public discussion and comments. c) Re -computation of millage rate (if required). d) Vote on motion. D.1.a) Motion to read by title only proposed Ordinance No. 837 establishing the revenues and expenditures for the General Fund Budget - City Attorney (Exhibit 2). b) Vote on motion. c) City Attorney to read proposed Ordinance No. 837 by title only. 2. a) Motion to approve the first reading of proposed Ordinance No. 837. b) Public discussion and comments. c) Vote on motion. IV. ADJOURN BUDGET PUBLIC HEARING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record ofthe proceedings, and for such purpose may need to ensure a verbatim record ofthe proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose ofbackup for official records ofthe Clerk. ExHIBIT 1 - SEPTEMBER 8 FIRsT BUDGET HEARING AGENDA ORDINANCE NO. 836 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.1899 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 12.62 % MORE THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.066 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA AS FOLLOWS: Section 1: The City Council of the City of Okeechobee. Florida hereby levies a tax of 7.1899 per thousand dollar valuation on all realand personal propertywithin the corporate limits of said City, provided however, that 7.1899 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.1899 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 12.62 % over the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2003. INTRODUCED for first reading and public hearing on the 81h day of September, 2003. JAMES E. KIRK, MAYOR ATTEST: LANE GAMIOTEA, CITY CLERK ADOPTED after second reading and second public hearing on the 191 day of September, 2003. JAMES E. KIRK, MAYOR ATTEST: LANE GAMIOTEA, CITY CLERK REVIEWED FOR LEGAL SUFFICIENCY: JOHN R. COOK, CITY ATTORNEY N EXHIBIT 2 — SEPTEMBER 8 FIRsT BuDGET HEARING AGENDA ORDINANCE NO. 837 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30,2004; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,594,248.00 AND EXPENDITURES OF $4,316,905.00, LEAVING A FUND BALANCE OF $4,277,343.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $792,001.00 AND EXPENDITURES OF $387,000.00, LEAVING A FUND BALANCE OF $405,001.00; DEBT SERVICE REVENUES OF $225,031.00 AND EXPENDITURES OF $199,366.00, LEAVING A FUND BALANCE OF $25,666.00; CAPITAL IMPROVEMENT PROJECTS -VEHICLES REVENUES OF $928,472.00 AND EXPENDITURES OF $928,472.00, LEAVING A FUND BALANCE OF -0-; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $32,244.00 AND EXPENDITURES OF $9,600.00, LEAVING A FUND BALANCE OF $22,644.00; INDUSTRIAL DEVELOPMENT FUND REVENUES OF $3,053,355.00 AND EXPENDITURES OF $3,053,365.00, LEAVING A FUND BALANCE OF $-0-; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA AS FOLLOWS: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the amended annual budget, including General Fund, Public Facilities Improvement Fund, Debt Service Fund, Law Enforcement Special Fund and Emergency and Disaster Relief Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the fiscal year beginning October 1, 2003 and ending September 30, 2004. GENERALFUND Revenues Fund Balance $4,275,706.00 Ad Valorem Taxes - 7.1899 Millage 1,514,278.00 Other Taxes (ins. Prern.Tax, Utility Taxes, Franchise Fees & Occ. Lic. Fee) 1,200,653.00 Intergovernmental Revenue 963,181.00 Charges for Current Services 312,750.00 Fines, Forfeitures and Penalties 29,242.00 Uses of Money and Property 100,000.00 Other Revenues 38,438.00 Operating Transfer -in from Public Facilities Improvement Fund 160,000:00 Total Revenues $8,594,248.00 Expenditures Legislative $ 103,542.00 Executive 133,336.00 City Clerk 144,677.00 Financial Services 168,061.00 Legal Counsel 98,370.00 General Services 298,185.00 Law Enforcement 1,390,625.00 Fire Protection 1,036,770.00 Road and Street Facilities 865,077.00 Operating Transfer -Out to Capital Improvement Projects -vehicles 78,262.00 Totall Expenditures $4,316,905.00 Fund Balance $4,277,343.00 Page 1 of 3 PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance Revenues TotallRevenues Expenditures Operating Transfer -Out Total Expenditures Fund Balance DEBT SERVICE Revenues Fund Balance Revenues Total Revenues Expenditures Total Expenditures Fund Balance CAPITAL IMPROVEMENTS PROJECTS FUND - VEHICLES Revenues Fund Balance Revenues Transfer -in General Fund TotallRevenues Expenditures Total Expenditures Fund Balance LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance Revenues Total Revenues Expenditures Total Expenditures Fund Balance INDUSTRIAL DEVELOPMENT FUND Revenues Fund Balance Revenues TotalRevenues Expenditures Total Expenditures Fund Balance $492,784.00 299,217.00 $792,001.00 $227,000.00 160,000.00 $387,000.00 $405,001.00 $ -0- 225,031.00 $225,031.00 $199,365.00 $199,365.00 $ 25,666.00 $ -0- 850,210.00 78,262.00 $928,472.00 $928,472.00 $928,472.00 -0- $25,944.00 - 6,300.00 $32,2".00 $9,600.00 $-�OOAOO $22,6".00 $ 27,055.00 3,026,300.00 $3,053,355.00 $3,053,355.00 $3,053,355.00 -0- Page 2 of 3 Section 2: That this ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2002. INTRODUCED for first reading and public hearing on the e day of September, 2003. JAMES E. KIRK, MAYOR ATTEST: LANE GAMIOTEA, CITY CLERK ADOPTED after second reading and second public hearing on the 191 day of September, 2003. ATTEST: LANE GAMIOTEA, CITY CLERK JAMES E. KIRK, MAYOR REVIEWED FOR LEGAL SUFFICIENCY: JOHN R. COOK, CITY ATTORNEY Page 3 of 3 9/4/03 Proposed Step Pay Plan Position 1 2 3 4 5 6 7 8 9 10 City Administrator (1) $56,823.53 1#900 $ 58,541.02 $ 59,419.13 $ 60,310.42 $ 61,215.07 $ 62,133.30 $ 63,065.30 $ 64,011.28 $ 64,971.45 Executive Secretary (1) $25,135.31 $25,512.34 $25,895.03 $26,283.45 $26,677.70 $27,077.87 $27,484.04 $27,896.30 $28,314.74 $28,739.46 Account Supervisor (1) $29,746.24 $30,192.43 ,I%J $31,105.00 $31,571.57 $32,045.15 $32,525.82 $33,013.71 $33,508.92 $34,011.55 Adrin Aid/Spec Proj (1) A nt Clerk (1) $25,135.31 $25,512.34 $25,135.31 $25,895.03 $25,895.03 $26,283.45 $26,283.45 $26,677.70 $26,677.70 $27,077.87 $27,484.04 $27,484.04 $27,896.30 $27,896.30 $28,314.74 $28,314.74 $28,739.46 $28,739.46 Administrative Secretary (2) $24,598.69 $25,342.18 $25,722.32 $26,108.15 'FJ $26,897.27 $27,300.73 $27,710.24 $28,125.89 General Svcs Coordinator (1) $25,135.31 $25,512.34 $25,895.03 $26,283.45 $26,677.70 $27,077.87 $27,484.04 $27,896.30 $28,314.74 $28,739.46 Sec Recpt / Office Asst (1) J- $20,964.83 $21,279.30 $21,598.49 $21,922.46 $22,251.30 $22,585.07 $22,923.85 $23,267.70 $23,616.72 City Clerk / Personnel (1) $38,025.45 $38,595.83 $39,174.77 $40,358.83 $40,964.21 $41,578.67 $42,202.35 $42,835.39 $43,477.92 Deputy City Clerk (1) $25,135.31 $25,512.34 $25,895.03 $26,283.45 $26,677.70 $27,077.87 $27,484.04 $27,896.30 $28,314.74 $28,739.46 Chief of Police (1) $46,618.54 $47,317.82 $48,027.58 1 $49,479.22 $50,221.40 $50,974.73 $51,739.35 $52,515.44 $53,303.17 Police Major (1) $40,811.85 $41,424.03 $42,676.07 $43,316.21 $43,965.95 $44,625.44 $45,294.82 $45,974.25 $46,663.86 Police Sergeant (4) $34,234.33 $35,798.09 $36,880.09 $37,433.29 $37,994.79 $38,564.71 Police Detective (3) $31,579.88 $32,053.57 $33,517.73 $34,530.80 $35,048.76 $35,574.50 $36,108.11 Police Sergeant Detective (1) $35,753.40 $36,289.70 $37,386.56 $37,947.36 $38,516.57 $39,094.31 $39,680.73 $40,275.94 $40,880.08 Police Officer Certified (9) 11: $31,337.92 $31,807.99 $32,285.11 $32,769.39 $33,260.93 $33,759.84 $34,266.24 Police Records Clerk (1) $23,524.43 $24,235.45 $24,598.98 $24,967.97 $25,342.49 $25,722.62 $26,108.46 $26,500.09 $26,897.59 Police / Fire Dispatcher (4) $23,524.43 $23,877.29 $24,235.45 $24,598.98 $24,967.97 $25,342.49 $25,722.62 $26,108.46 $26,500.09 $26,897.59 Fire Chief / Code Officer (1) $46,189.24 $46,882.08 $47,585.31 $48,299.09 $49,758.93 $50,505.31 $51,262.89 $52,031.83 $52,812.31 Fire Battalion Chief (1) $33,697.01 $34,202.47 $35,236.24 $35,764.78 $36,301.25 $36,845.77 $37,398.46 $37,959.43 $38,528.83 F(— ieutenant (2) $32,654.14 $33,143.95 $3 3,641 .11 $34,145.73 $35,177.78 $35,705.45 $36,241.03 $36,784.64 $37,336.41 Firetighter / EMT (8) $29,768.07 , _ ,, $30,667.81 $31,127.83 $31,594.74 $32,068.66 $32,549.69 $33,037.94 City Engineer (1) $49,390.92 $50 13 1 7 8 $50,883.76 $51,647.02 $52,421.72 $53,208.05 $54,006.17 $54,816.26 Public Works Director (1) A4, $43,748.1 0 $45,070.39 $45,746.44 $46,432.64 $47,129.13 $47,836.07 $48,553.61 $49,281.91 $50,021.14 Maintenance Foreman (1) $31,579.88 $32,053.57 $32,534.38 $33,022.39 $33,517.73 $34,020.49 $34,530.80 $35,574.50 $36,108.11 Equipment Mechanic (1) $31,043.25 $31,508.90 $31,981.53 $32,461.26 $32,948.17 $33,944.03 $34,453.19 $34,969.99 $35,494.54 Maintenance Operator (5) ""p�� $25,342.18 $25,722.32 $26,499.77 $26,897.27 $27,300.73 $27,710.24 $28,125.89 September 3, 2003 To: City Administrator Bill Veach From: Chief Denny Davis Ref- Administrative Secretary Title Change Mr. Veach, The Administrative Secretary's position is responsible for secretarial duties relating to myself and Major Raulerson, including dictation, letter/memo typing, screening and handling of business calls. In addition, this position also acts as the purchasing/personnel clerk in that she is responsible for ordering supplies, completing vouchers, keeping up with time and leave, overtime and other personnel matters. This position also acts as a records clerk and dispatcher when those positions are short, in fact, the Administrative Secretary trains and supervisors those positions. See the attached JOB SUMMARY for a complete list of duties and responsibilities. Clearly the Administrative Secretary's position is miss -labeled. This position coordinates all the civilian functions within my department. As such I request that we ro-opsignatp the Administrative Secretary position to POLICE SERVICES CORDINATOR, a title that more appropriately describes the functions of that position. Sincejy�y, Chief Denny Davis OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL DATE REVISED 08/01/2003 SUBJECT: CLASSIFICATION SPECIFICATION POLICE SERVICES CORDINATOR JOB SUMMARY This job is a non-swom position in the Police Department. It bridges the gap between the Administrative Staff, the Records Clerk, and the Dispatcher positions. This position's primary responsibility is the care and maintenance of Departmental records including, but not limited to personnel, time and leave, and financial records. This position also serves as secretary to the Chief of Police, and as such is responsible for any tasks as may be set forth by the Chief. The incumbent is also required to fill in as Records Clerk and as Dispatcher as necessary . I . Maintenance of files 2. Reporting and documentation 3. Typing 4. Bookkeeping 5. Report and information dissemination 6. Computer storage And as a Dispatcher, duties that include: 1. Reporting and documentation 2. Communication In addition, the incumbent has additional duties of supervision and training of the Dispatchers. This position holds the responsibility of supervision of the dispatchers and the efficient operation of Communications, the 911 system, regular phone, etc. I . Control of leaves of absence, making sure the position of Dispatcher is covered at all times even to the extent of personally filling the position if necessary 2. Liaison between the Dispatch and Records section 3. Discipline 4. Procedure 5. Enforcement of policy, rules and regulations The remainder of the position, duties and responsibilities, job requirements, occupational characteristics and hiring prerequisites are the same as those described in the job description of Records Clerk and Dispatcher.