The URL can be used to link to this page

2003-08-19 Budget WorkshopCITY OF OKEECHOBEE AUGUST 19, 2003 CITY COUNCIL BUDGET WORKSHOP SUMMARY OF COUNCIL DISCUSSION PAGE 1 OF 3 1. CALL TO ORDER - Mayor: August 19, 2003, City Council Budget Workshop. Mayor Kirk called the August 19, 2003 City Council Budget Workshop to order at 7:04 p.m. 11. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. 11 City Clerk Gamiotea called the roll: Mayor James E. Kirk Present Council Member Noel A. Chandler Present Council Member Lowry Markham Present Council Member Dowling R. Watford, Jr. Present Council Member D. Clayton Williams, Jr. Present 1Present City Attorney John R. Cook Present City Administrator Bill L. Veach Present City Clerk Lane Gamiotea 111. NEW BUSINESS - Mayor. A. Discuss the proposed 2003/2004 Fiscal Year Budget - City The proposed budget for the 2003-2004 Fiscal Year was presented to the City Council. The Budget Summary (with Administrator. no millage rate increase) reflects Total Revenues as four million, fifty-three thousand, two hundred thirty-six dollars ($4,053,236.00). Total Expenditures as four million, one hundred forty-nine thousand, seven hundred fourteen dollars ($4,149,714.00). Total Transfer -In one hundred sixty thousand dollars ($160,000.00). Total Transfer -Out seventy-eight thousand, two hundred sixty-two dollars ($78,262,00). Leaving a fund balance of negative fourteen thousand, seven hundred forty dollars (-$14,740.00). A one mill increase budget summary reflects Total Revenues as four million, two hundred sixty-three thousand, eight hundred forty-eight dollars ($4,263,848.00). Total Expenditures as four million, one hundred forty-nine thousand, seven hundred fourteen dollars ($4,149,714.00). Total Transfer -in one hundred sixty thousand dollars ($160,000.00). Total Transfer -Out seventy-eight thousand, two hundred sixty-two dollars ($78,262-00). Leaving a fund Balance of one hundred ninety-five thousand eight hundred seventy-two dollars ($195,872.00). 603 6 0`4 AUGUST 19, 2003 - BUDGET WORKSHOP - PAGE 2 OF 3 Ill. NEW BUSINESS CONTINUED. A. Discuss the proposed 2003/2004 Fiscal Year Budget. The Council reviewed each budget as follows: 512 Administration - No comments or questions. 513 Finance - Due to the passing of Retired City Clerk Lorena Spivey, the budget was adjusted accordingly, her retirement fund was paid from this budget. The amount for equipment is for a new file server. 514 Counsel (City Attorney) - Whether or not the City should pay for the City Attorney's insurance was discussed. The consensus of the Council was to leave it in the budget at this time. 519 General Services - there was a noted decrease in professional services. Mr. LaRue increase that was approved earlier at the regular meeting is already included. Cleaning services will be increased after the fire department is added. 521 Police - Retirement salary for Sergeant Jay Smith is included. Most increases were items that Chief does not control such as insurance and retirement contributions. 522 Fire - The tank change out program was briefly discussed, even though the equipment line item was decreased, there is sufficient money to continue the program. Items that have significantly increased are retirement and insurance. 541 Public Works - no significant items were noted, except the increase in worker's compensation and insurance Debt Service - The "new money" loan will be paid off on December 2004. Council Member Watford had asked whether this debt service could be set out separate on the tax notices. However Administrator Veach advised that it had to be something that the voters had voted on or a bond issue. Public Facilities Improvement Fund - end with a fund balance of four hundred five thousand dollars ($405,000.00). Capital Improvement Projects (Buildings) - within the next five years the Council will have to address ADA access to the City Hall and Fire Department Buildings. Capital Improvement Project (Vehicles) - the City is holding the line, cost per vehicle to the City is three thousand dollars ($3,000.00). AUGUST 19, 2003 - BUDGET WORKSHOP - PAGE 3 OF 3 605 Ill. NEW BUSINESS CONTINUED. A. Discuss the proposed 2003/2004 Fiscal Year Budget continued IV. ADJOURN WORKSHOP - Mayor. PLEASE TAKE NOTICE AND BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY TI- CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE MAY NEED TO INSURE THAT A VERBATIM RECORD 0F THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 4�7 James/ E. kirk, Mayor ATTF�T Lane Garniotea, bity Clerk 511 Legislative - Council discussed whether the eight thousand dollars ($8,000.00) was still a value to the community. Mayor Kirk noted that yes it was, the services (especially youth mental health services) that are brought into this community with the City, County, School Board and Indian River Community College was still worth keeping this year. 2512 City Clerk - microfilming/records item was briefly discussed. Council Member Markham asked whether the Christmas Fund was still in the budget. Administrator Veach replied yes. Council then discussed the proposed Step Pay Plan for salaries. The consensus of the Council was to implement the program and the 1.5 percent increase for the up -coming year. Following a lengthy discussion regarding salaries and personnel requests. Council decided to schedule a second budget workshop for Tuesday, August 26, 2003 at 5:00 p.m. MAYOR KIRK ADJOURNED THE WORKSHOP AT 9:02 P.M. AFFIDAV[T 0, PUBLISHER OKEECHOBEE TIMES L 34974 106 S.E. 5th St., Okeechobee, F (863) 763-7283 Published Weekly STATE OF FLORIDA COUNTY OF OKEECHOBEE: Before the undersigned authority personally appeared I.W. Owens who on oath says that he is publisher of the Okeechobee Times, a newspaper published weekly at Okeechobee in Okeechobee, Florida: that the attached copy of advertisement, being a 121 IRI — ------ in the matter of BI IDC. K 0 �OF 0� CITY OF OKEECHOBEE 5-5 SE THIRD AVtNU L �K--EECH_OBEE_1L 14974-2_932 941-75:3��3372 ----------------- Court, In the was published in said newspaper in the issues of 01141-442,023— Affiant further says that the said Okeechobee Times is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been continuously published in said Okeechobee, Florida as a daily, weekly, or bi-weekly and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or cot. potation any discount, rebate' commission or refund for the purpose of securing this advertisement for publication in the said newspaper. W. Owens, (P&Iisher) Sworn to and subscribed before me this�- LL�day of A.D. 2003 ---4L Notary Public PRY P —OFFICIAL NOTARY SF -AL (SEAL) 14 nosEALF-r; A BRENNAN 0 Q comMISSI()N NUMBER CC 940770 my commiss" EWIR's OF f�.o J�NE_25.,2004 ------- - -- wax,vnM. KD=r WORWOUP NOTICE IS IIEFtEBY GIVEN that th! ci,,.fOkeechob. City Co_-9 will conduct a Budget WOd3hOP On Tuesday, Auguat 19' 2003, in'1110diately following the regulmly ,,heduled City Council Ilecting at R6�moo P2"00" City Hall, 55 SE 3rd Ave, f the work' Okeechobee Florida. The Purpose 0 004 Pis shop - to Zctm the proposed 2003-2 , , Cal Y:� budget. The public is invited and Ifn- attend, For a copy Of the agenda at (863) 763- lr-Vloily Administration 3372X212- PLEASE TAKE NOTICE AND BE ADVISED that if any Person d""' to ap' peal any decision made by the City Council With respect, to MY mne, cojujidered at this rueeting, such interested person win need a record of the PEO..dingsl and for such Pur- pose May need to ensure a verbatim record . . de which record in - Of the proceedings 9 'm - which cludes the testirouny and evidence Wort the appeal is to be basa Tapes are used for ,he .k purpose of back-up for the Clelrs Office. In .War,. with the Anwsi— with Disabilities Act (ADA) and Florida Statute 286.26, persons with disabilities needing 5P1,1 cW accommodation to paticipate ut.this p- ceeding should contact - 'Lane, Ganuotee, no %ter then two (2) working days Prim to 'he m,esdino at 963.763-3372x2 t4* if YOU Ore P' aring of voice impgired, call �61) 1-80D- be I-gg"7-5620 (M�- 222-3448 (�Oi-) Or By: L..� G-11-IM CIty Ckrk pUjjj,ISIIXjI4/Z00J OKEECII0BEI:-TIhIES --- — ---- [J RE-MVE9 AUG 2 8 2003 o) RE�Ej-' NE' CID AUG U2200�3 9 9 CITY OF OKEECHOBEE CITY COUNCIL BUDGET WORKSHOP OFFICIAL AGENDA AUGUST 19, 2003 PAGE 1 OF I 1. CALL TO ORDER - Mayor: August 19, 2003, City Council Budget Workshop, immediately following Regular Meeting II. MAYORt COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Clayton Williams Council Member Lowry Markham Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea III. UNFINISHED BUSINESS - Mayor. A. Discuss the proposed 2003/2004 Fiscal Year Budget - City Administrator. IV. ADJOURN WORKSHOP - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. PAGE -1 - CITY OF OKEECHOBEE -August 19, 2003 - CITY COUNCIL BUDGET WORKSHOP - HANDWRITTEN MINUTES 1. CALL TO ORDER - Mayor: August 19, 2003, City Council Budget Workshgp MeetiM pin 11. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea UNFINISHED BUSINESS - Mayor. Discuss the proposed 2003/2004 Fiscal Year Budget - City Administrator. c "-At uqco- " V)4 o"� t-u�-Qckp.'L�- 64 �J)u UD 0 J-�) C*j- a"'Vir) L-k Oalcw"- Ci4tC4 X')(:4-Lc cr, C 0- 0-L) i) t-4 c ccLucf aA- �co--j Dck��'R' 'bcl f tv-1 /,n C"Le ixfy pc-'-� Ao c uy"p ;yo 0 ul� OJ �y -7 �&J- wobttix U) I (W' A-C, q)2,� , (1)6D C 2)i &a&) ida- IP4 otx),) Ju &clt'w a-�Zv' JV (4ilk'o i",Ak�N'Lcti d z tx- -k S, P-4- kflr& 4� Lot do Wu " DO 0 -porbw*x- �A)t\o� &YD�6 S(4 U5 uub ft q&A-6 C�-s j t5l �V� UQ-,W-Wkat Lk,&Q-Gco-ca, Pg-A Ltv, I s4awj, uq Cyw� 4, h hlc;� w-q zjucun, JK&pk"Lq-� Quo Cc uA& Odd- Lu v\L 40A�6 oiau4 er�4 -qw' 44u - C��Z IA �Llmwa& Yb -2 L ur,4i k�,K3 j LOO, - -4bf 2 00 q) ali'd lc� , A� &,0 mau� t b OLV,) arQUiA�Igw ot-d wrx,/ Cool k, US4 P-w� 'we IF, m C�Uoj uaitu 4-c) Wfvx"jt uaikkk -c' Jes. r-Y)C" 4Ud OVAell., na avo, �0-4 (rx-Wd :km�) /WLL, �r& GJ (�vet cLq?cd (ad k� Off ��-W-�.wcrc M/��f/,4L law " JP&—1 U (-Z -S ca m- � �3 haw-�- 4t U-A-PbM�,4 -f U4 Cj, MCh&k-1 U�-& 0 CAe Arr a �t L'�� Q�Aj& d4co iyow 14 4z 19gcZ)RPF'XA ra ff -'s P, () -�, � � J, *d - L Let /Vol bcc 1� L rn 73 c �cl 75 phw a Aji't Jlcw fuu� Is �t, ry dAt a0tj 4kb� jAk, ck L ".Ld 4t sckq uAc4 N5dtovi ,or mum ou-� q 'k9-uv-L�b 4&,5 7-�., OvJ pi-o (3(p\, kvsp� 4, GU �cu A (t4 cv�� "+D LIU- xbke �- &ff&, O�L ciabi wv ow IL �O[ Wvia pcck+ 4 -f�ru �t -+0 aca-9 tqu,t, CH cip Nt�ukzl L(6J SNVY� �OtXUai�� &UAO /by acm J- ULU ouq acodo-d Lao Lk� L I r 8/7/03 ....... ....... 2001/2002 2002/2003 200212003 2003/2004 ACTUAL BUDGET ESTIMATE PROPOSEE REVENUES AD VALOREM 6.68 $ 1,164,237 $ 1,323,447 $ 1,323,447 1,408,972 OTHER FEES $ 1,349,535 $ 1,107,391 $ 1,243,252 $ 1,200,653 INTERGOVERNMENTAL $ 950,728 $ 857,731 $ 885,409 $ 3,181 CHARGES FOR SERVICES $ 308,852 $ 282,835 $ 331,627 $ 312,750 FINES, FORFEITURES & PENALTIES $ 39,680 $ 29,242 $ 39,662 $ 29,242 USES OF MONEY & PROPERTY $ 465,557 $ 100,000 s 87,731 $ 100,000 OTHER REVENUES $ 579,299 $ 38,438 $ 55,823 $ 38,438 TOTAL REVENUES $ 4,857,888 $ 3,739,084 $ 3,966,951 $ 4,053,236 EXPENDITURES LEGISLATIVE $ 89,962 $ 99,569 $ 98,332 $ 103,542 EXECUTIVE $ 107,377 $ 125,289 $ 117,944 $ 130,374 CITY CLERK $ 112,704 $ 139,407 $ 146,363 $ 139,089 FINANCIAL SERVICES $ 171,880 $ 170,703 $ 166,911 $ 164,426 LEGAL COUNCIL $ 72,560 $ 100,500 $ 54,157 $ 98,370 GENERAL SERVICES $ 233,705 _$ 289,895 205,860 $ 295,658 LAW ENFORCEMENT $ 1,102,746 $ 1,217,891 1,292,426 $ 1,355,085 FIRE PROTECTION $ 928,432 $ 987,299 $ 948,7 $ 1,014, ROAD& STREET FACILITIES $ 664,297 $ 773,048 $ 801,548 $ 930 TOTAL EXPENDITURES $ 3,483,663 $ 3,903,601 3,832,330 $ 4,149,714 TOTALREVENUES $ 4,857,888 $ 739,084 $ 3,966, 51 $ 4,053,236 TOTAL EXPENDITURES $ 3,483,663 $ 3,903,601 $ 3,832,330 $ 4,149,714 TRANSFER -IN $ 100,000 $ 160,000 $ 160,000 $ 160,000 TRANSFER -OUT $ 870,489 $ 530,950 $ 472,43TI 78,262 BALANCE $ 603,736 $ (535,467) $ (177,816) $ (14,740) FROM RESV FUND BALANCE SEPTEMBER 30 $ 4,988,993 $ 4,453,516 $ 4,275,706 $ 4,260,966 A 80 8/7103 T., P NO ..A.90: N A_x A '$9 OW U 2001/2002 200212003 200212003 2003/2004 ACTUAL BUDGET ESTIMATE PROPOSED REVENUES AD VALOREM7 68 i OTHER FEES $ 1,164.237 $ 1,323,447 $ 1,323,447 $ 11,619,�84 $ 1,349,535 $ 1,107,391 $ 1,243,252 $ 1,200,653 INTERGOVERNMENTAL $ 950,728 $ 857,731 $ 885,409 $ 963,181 CHARGES FOR SERVICES $ 308,852 $ 282,835 $ 331,627 $ 312,750 FINES, FORFEITURES & PENALTIES $ 39,680 $ 29,242 $ 39,662 $ 29,242 USES OF MONEY & PROPERTY $ 465,557 $ 100,000 $ 87,731 $ 100,000 OTHER REVENUES $ 579,299 $ 38,438 $ 55,823 $ 38,438 TOTAL REVENUES $ 4,8 7,888 $ 3,739,084 3,966,951 $ 4,263,848 EXPENDITURES LEGISLATIVE $ 89,962 $ 99,569 $ 98,332 $ 103,542 EXECUTIVE $ 107,377 $ 125,289 $ 117,944 $ 130,374 CITY CLERK $ 112.704 $ 139,407 $ 146,363 $ 139,089 FINANCIAL SERVICES $ 171,880 $ 170,703 $ 166,911 $ 164,426 LEGALCOUNCIL $ 72,560 $ 100,500 $ 54,157 $ 98,370 GENERAL SERVICES___ $ 233,705 $ 289,895 205,860 $ 295,658 LAW ENFORCEMENT $ 1,102,746 $ 1,217,891 1,292,426 $ 1,355,085 FIRE PROTECTION $ 928,432 $ 987,299 $ 948,789 $ 1,014,240 ROAD& STREET FACILITIES $ 664,297 $ 773,048 $ 801,548 $ 848,930 TOTAL EXPENDITURES $ 3,483,663 $ 3,903,601 3,832,330 $ 4,149,714 TOTALREVENUES $ 4,857,888 $ 3,739,084 $ 3,966,951 $ 4,263,848 TOTAL EXPENDITURES $ 3,483,663 $ 3,903,601 $ 3,832,330 $ 4,149,714 TRANSFER -IN $ 100,000 $ 160,000 $ 160,000 $ 160,000 TRANSFER -OUT $ 870,489 $ 530,950 $ 472,431 $ 78,262 BALANCE $ 603,736 $ (535,467) $ (177,810) $ 195,872 FUND BALANCE SEPTEMBER 30 $ 4,988,983 $ 4,453,516 4,275,706 $ 4,471,578 L I 817103 FUND SOURCE 2001/2002 2002/2003 2002/2003 2003/2004 AVAILABLE FOR TRANSFER -IN ACTUAL BUDGET ESTIMATE PROPOSED 1 1 549 PUBLIC FACILITIES FUND $ 747,458 $ 564,397 $ 652,784 $ 565.001 511 PROPOSED CITY COUNCIL LINE ITEM 2002/2003 7/25103 ACCOUNT 2001/02 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARIES $ 26,506 $ 26,500 $ 26,500 $ 26.500 $ 2100 FICA $ 2,515 $ 2,762 $ 2,762 $ 2,762 $ - 2200 RETIREMENT $ 1,280 $ 1,280 $ 2,247 $ 2,247 $ 967 2300 LIFE AND HEALTH INSURANCE $ 18,734 $ 19,377 $ 19,478 $ 22� 188 $ 2,811 2400 WORKER'S COMPENSATION $ 417 $ 650 $ 700 $ 845 $ 195 TOTAL PERSONNEL COSTS, $ 49,452 $ 50,569 $ 51,687 $ 54,542 $ 3,973 1 SUPPLIES AND OTHER SERVICE& 3400 OTHER CONTRACT SERVICE $ 20,381 $ 25,000 $ 25,000 25,000 $ - 4000 TRAVEL AND PER DIEM $ 10,627 $ 12,000 $ 11,000 $ 12,000 $ - 4100 COMM. & FRIEGHT $ 24 $ - $ 100 $ 100 4901 EDUCATION $ 395 $ 345 $ 600 $ 600 4909 MISCELLANEOUS $ 773 $ 2,000 $ 800 $ 1,300 $ (700) 5400 BOOKS, PUBLICATIONS, ETC $ 310 $ 1,000, $ 500 $ 1,000 $ - 8100 SHARED SERVICES $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8200 AID TO PRIVATE ORGANIZ. $ - $ 1,000 $1,000 $ 11000 $ - TOTAL SUPPLIES & OTHER SERVICES $ 40,510 $ 49,000 $ 46,645 $ 49,000 $ TOTAL COST� $ 89,962 $ 99,569 1 $ 98,332 $ 103542 $ 3,973 1 �7� 512 PROPOSED CITY ADMINISTRATION LINE ITEM 2003/2004 7126/03 ACCOUNT 2001/02 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BubGET ESTIMATE PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARIES $ 54,487 $ 56,122 $ 56,122 $ 56,122 $ 1200 REGULAR SALARIES $ 23,783 $ 24,825 $ 24.825 $ 24,825 $ - 1510 LONGEVITY/SERVICE INCT. $ - $ 300 $ 300 $ 600 $ 300 2100 FICA $ 5,860 $ 6,215 $ 6,215 $ 6,238 $ 23 2200 RETIREMENT $ 3,771 $ 3,910 $ 5,278 $ 6,864 $ 2,954 2300 LIFE & HEALTH INSURANCE $ 7,343 $ 7,697 $ 7,892 $ 9,000 $ 1,303 2400 WORKER'S COMP $ 625 $ 975 $ 975 $ 975 $ - I TOTAL PERSONNEL COST: $ 95,869 $100,044 $ 101,607 $ 104,624 $ 4,580 1 SUPPLIES AND OTHER SERVICE& 4000 TRAVEL AND PER DIEM $ 1,787 $ 6,000 $ 3,000 $ 6,000 $ - 4100 COMM. AND FREIGHT SEM $ 2,863 $ 3,745 $ 3,389 $ 4,250 $ 505 4600 R&M VEHICLES $ 5 s 1,000 s 50 $ 500 $ (500) 4609 R&M EQUIP $ 416 $ 600 $ 474 $ 600 $ - 4901 EDUCATION $ 695 $ 1,500 $ 1,500 $ 1,500 $ 4909 MISCELLANEOG-S $ 607 $ 2,500 $ 500 $ 2,500 $ - 5100 OFFICE SUPPLIES $ 663 $ 1.200 $ 1,146 $ 1,400 $ 200 5200 OPERATING SUPPLY $ 332 $ 2,000 $ 500 $ 2,000 $ - 5201 FUEL AND OIL $ 800 $ 1,500 $ 1,135 $ 1,500 $ - 5400 BKS, PUBLICA, SUBSCR., I $ 1,495 $ 2,700 $ 2,643 $ 3,000 $ 300 6400 EQUIPMENT ($750. OR MOF $ 1,845 $ 2,500 $ 2,000 $ 2,500 $ - TOTAL SUPPLIES & OTHER SERVICES:. $ 11,508 $ 25,245 $ 16,337 $ 25,750 $ 505 TOTAL COST: $107,377 $125,289 $ 117,944 $ 130,374 $ 5,085 2512 PROPOSED CITY CLERK LINE ITEM 2003/2004 7/25/03 ACCOUNT 2001/02 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARIES $ 36,489 $ 48,890 $ 48,890 $ 37,556 $ (11,334) 1200 REGULAR SALARIES $ 33,576 $ 33,580 $ 33,580 $ 32,595 $ (985) 1510 LONGEVITY/SERV. INCT. $ 3,300 $ 3,600 $ 3,600 $ 1,500 s (2,100) 2100 FICA $ 5,409 $ 6,584 $ 6,584 $ 5,481 $ (1,103) 2200 RETIREMENT $ 3,392 $ 3,983 $ 8,125 $ 5,949 $ 1,966 2300 LIFE AND HEALTH INSURANCE $ 8,863 $ 10,085 $ 9,279 $ 12,804 $ 2,719 2400 VVORK�R'S COMPENSATION $ 667 $ 1,040 $ 1,040 $ 1,404 $ 364 TOTAL PERSONNEL COST: $ 91,696 $107,762 $111,098 $ 97,289 $ (10,473) T SUPPLIES AND OTHER SERVICES: 3103 MUNICIPAL CODE $ - $ 1,200 $ 1,688 $ 2,000 $ 800 3400 OTHER CONTRACTURAL SER $ - $ 7,500 $ 7,500 $ 7,500 $ - 4000 TRAVEL AND PER DIEM $ 123 $ 500 $ 400 $ 1,000 $ 500 4100 COMMUNICATION AND FREIGH $ 1,582 $ 1,745 $ 1,969 $ 2,300 $ 555 4609 R&M -BLDG/EQUIP $ 879 $ 1,550 $ 1,278 $ 1,550 $ 4900 OTHER CURRENT CHARGES $ 6,716 $ 10,000 $ 8,500 $ 10,000 $ - 4901 EDUCATION $ 98 $ 500 $ 700 $ 1,000 $ 500 4909 MISCELLANEOUS/ELECTIONS $ 344 $ 3,700 $ 9,000 $ 3,700 $ - 5100 OFFICE SUPPLIES $ 1,649 $ 1,700 $ 1,980 $ 2,500 $ 800 5400 BKS., PUBLICA., SUBSCR., MEM $ 2,307 $ 2,250 $ 2,250 $ 2,250 $ - 6400 EQUIPMENT ($750. OR MORE) $ 2,623 $ 1,000 $ - $ 2,000 $ 1,000 6401 MICRO FILM EQUIPMENT $ 4,687 $ - $ - $ 6,000 $ 6,000 SUPPLIES AND OTHER SERVICES $ 21,008 $ 31,645 $ 35,265 $ 41,800 $ 10,155 TOTAL.*COST: $112,704 $139,407 $146,363 $ 139,089 $ (318) 513 PROPOSED FINANCIAL SERVICE LINE ITEM 2003/2004 8/6/03 ACCOUNT 2001/02 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARIES $ 28,269 $ 29,379 $ 29,379 $ 29,379 $ 1200 REGULAR SALARIES $ 47,911 $ 49,120 $ 49,120 $ 49,120 $ 1500 SPECIAL PAY $ 4,740 $ 4,740 $ 1,641 $ - $ (4,740) 1510 LONGEVITY/SERV. $ 2,400 $ 2,950 $ 2,950 $ 3,000 $ 50 2100 FICA $ 6,004 $ 6,231 $ 6,231 $ 6,275 $ 44 2200 RETIREMENT $ 3,640 $ 3,792 $ 6,632 $ 6,702 $ 2,910 2300 LIFE AND HEALTH INSURANCE $ 13,815 $ 14,976 $ 13,051 $ 13,500 $ (1,476) 2400 WORKER'S COMPENSATION $ 750 $ 1,170 $ 1,170 $ 1,300 $ 130 2500 UNEMPLOYMENTTAXES $ - $ - $ - $ 500 $ 500 TOTAL PERSONNEL COST: $ 107,529 $ 112,358 $110,174 $ 109,776 $ (2,582) 1 SUPPLIES AND OTHER SERVICES: 3200 ACCOUNTING & AUDIT $ 38,069 $ 28,000 $ 28,000 $ 20,000 $ (8, 00) 4000 TRAVEL AND PER DIEM $ 1,122 $ 1,200 $ 1,344 $ 1,500 $ 300 4100 COMMUNICATION AND FREIGHT $ 3,297 $ 3,245 $ 4,409 $ 4,500 $ 1,255 4609 R&M BLDG/EQUIP $ 4,673 $ 12,000 $ 10,000 $ 8,500 $ (3,500) 4901 EDUCATION $ 285 $ 800 $ 700 $ 800 $ 4908 CASH SHORT/OVER $ - $ - $ - 4909 MISCELLANEOUS $ 91 $ 200 $ 350 $ 400 $ 200 5100 OFFICE SUPPLIES $ 2,240 $ 3,500 $ 4,332 $ 4,500 $ 1,000 5200 OPERATING SUPPLY $ 14,461 $ 8,200 $ 6,102 $ 6�750 $ (1,450) 5400 BOOKS, PUB., MEMB. $ 113 $ 200 $ 100 $ 200 $ - 6400 EQUIPMENT ($750. OR MORE) $ - $ 1,000 $ 1,400 $ 7,500 $ 6,500 TOTAL SUPPLIES AND OTHER SERVICES: $ 64,351 $ 58,345 $ 56,737 $ 54,650 $ (3,695) TOTAL COST: $ 171,880 $ 170,703 $166,911 $ 164,426 -$ (6,277) 514 PROPOSED LEGAL COUNSEL LINE ITEM 2003/2004 7125/03 ACCOUNT 2001/02 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE 2300 HEALTH INSURANCE $ - $ - $ - $ 4,170 $ 4,1.70 3100 PROFESSIONAL SERVICES $25,450 $ 35,000 $ 32,057 $ 41,000 $ 6,000 3300 LEGAL COST $45,536 $ 65,000 $ 20,000 $ 50,000 $ (15,000) 4000 TRAVEL AND PER DIEM $ 300 $ - $ 900 $ 500 $ 500 4100 COMMUNICATIONS AND FREIG $ 974 $ 500 $ 900 $ 1,500 $ 1,000 5100 OFFICE SUPPLY $ - $ - $ - $ 200 $ 200 4901 EDUCATION $ 300 $ - $ 300 $ 1,000 $ 1,000 TOTAL COST $72,560 $ 100,500 $ 54,157 $ 98,370 $ (2,130) 1-, 519 PROPOSED GENERAL SERVICES LINE ITEM 2003/2004 7/25/03 ACCOUNT 2001/02 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE PERSONNEL COSTS: 1200 REGULAR SALARIES $ 39,284 1 $ 33,050 $ 33,050 $ 33,595 $ 545 1510 LONGEVITY/SERVICE $ 3,750 $ - $ - $ 300 $ 300 2100 FICA $ 3,163 $ 2,529 $ 2,528 $ 2.529 $ - 2200 RETIREMENT $ 1,861 $ 1,597 $ 2,803 $ 2,849 $ 1,2521 2300 LIFE AND HEALTH INSURANCE $ 4,690 $ 7,374 $ 6,699 $ 8,185 $ 811 2400 WORKER'S COMPENSATION $ 2,917 $ 3,500 $ 3,500 $ 4,000 $ 500 TOTAL PERSONNEL COST: $ 55,665 $ 48,050 $ 48,580 $ 51,458 $ 3,408 1 1 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES $ 58,613 $ 70,000 $ 41,000 $ 60,000 (10,000) 3400 OTHER CONTRACTURAL SERV. $ 75,026 $ 90,000 $ 62,000 $ 90,000 $ 4000 TRAVEL AND PER DIEM $ 2,229 $ 4,500 $ 3,000 $ 4,500 $ - 4100 COMMUNICATION AND FREIGHT $ 8,592 $ 15,245 $ 7,000 $ 15,000 $ (245) 4300 UTILITIES $ 7,309 $ 12,000 $ 5,965 $ 12,000 $ - 4400 RENTALS/LEASES $ 575 $ 500 $ 700 $ 1,5oo s 1,000 4500 INSURANCE $ 18,063 $ 27,000 $ 27,000 $ 37,000 $ 10,000 4600 REPAIR/MAINT- VEHICLES $ - $ 300 $ lob s 300 $ - 4609 REPAIR/MAINT-BLDG & EQUIP $ 4,628 $ 15,000 $ 5,788 $ 15,000 $ 4700 PRINTING $ 411 $ 1,200 $ 1,000 $ 1,200 $ - 4901 EDUCATION $ 33 $ 500 $ 100 $ 1,000 $ 500 4909 MISCELLANEOUS $ 601 $ 1,000 $ 682 $ 1,00o s - 5100 OFFICE SUPPLIES $ 359 $ 1,000 $ 1,762 $ 2,000 $ 1,000 5200 OPERATING SUPPLIES $ 1,601 $ 2,100 $ 500 $ 2, 1 bo s - 5201 FUEL/OIL $ - $ 300 $ 133 $ 300 $ - 5400 BOOKS, PUBLICA., MEMBERSHIPS $ $ 200 $ 50 $ 300 $ 100 6400 EQUIPMENT ($750. OR MORE) $ $ 1,000 $ 500 $ 1,000 $ - TOTAL SUPPLIES AND OTHER SERVICES: $178,040 $241,845 $157,280 $ 244,200 $ 2,355 1 1 TOTAL COST: $233.705 $289,895 $205,860 $ 295,658 $ 5,763 L 521 PROPOSED LAW ENFORCEMENT LINE ITEM 2003/2004 817/03 ACCOUNT 2001/02 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BUDGET ESTMATED PROPOSED DIFFERENCE PERSONNEL COSTS: 1100 EXECUTIVE SALARY $ 42,150 $ 46,043 $ 46,043 $ 46,043 $ - 1200 REGULAR SALARIES $ 569,504 $ 611,176 $ 611,176 $ 626,850 $ 15,674 1201 HOLIDAY PAY $ 347 $ 515 $ 466 $ 515 $ - 1202 OFFICERS HOLIDAY PAY $ 14,572 $ 15,493 $ 18,948 $ 15,493 $ 1300 OTHER SALARIES $ 3,591 $ 10,000 $ 4,946 $ 10,000 $ 1400 OVERTIME PAY $ 1,228 $ 2.700 $ 1,278 __�_2,700 $ 14o3 OFFICERS OVERTIME PAY $ 27,768 $ 36,402 $ 37,721 $ 36,402 1501 AUXILIARY PAY $ 1,200 $ 1.200 $ 1,200 $ 1,200 $ 1510 LONGEVITY/SERVICE $ 2,100 $ 2,400 $ 2, 1_0 _0 _f -2.100 _$_(300) 1520 OFFICERS LONGEVITY/SERVICE $ 13,200 $ 15,500 $ 15,500 $ 15,900 $ 400 1530 INCENTIVE $ 4,299 $ 4,300 $ 3,912 $ 4,300 .$ - 1540 CAREER EDUCATION $ 10,066 $ 11,000 $ 9,444 $ 11,000 $ - 2100 FICA $ 53,608 $ 57,410 $ 57,492 $ 58,609 $ 1,199 2200 RETIREMENT $ 100,059 $ 92,067 $ 170,000 $ 175,528_�7f 83,461 2300 LIFE AND HEALTH INSURANCE $ 97,334 $ 102,435 $ 109,316 $ 125,900 7��, 2400 WORKER'S COMPENSATION $ 15,746 $ 25,916 $ 25,916 $ 25,916 $ - TOTAL PERSONNEL COST: $ 956,772 $ 1,034,557 $ 1,115,458 $ 1,158,456 $ 123,899 1 SUPPLIES AND OTHER SERVICES: - 3100 PROFESSIONAL SERVICE $ 8,838 $ 11,745 $ 12,190 $ 11,850 $ 105 4000 TRAVEL AND PER DIEM $ 3,313 $ 6,200 $ 2,400 $ 6,200 $ - 4100 COMMUNICATION AND FREIGHT $ 14,346 $ 13,450 $ 14,845 $ 14,200 $ 750 4300 UTILITIES $ 7,963 $ 12,000 $ 7,594 $ 12,000 $ - 4400 RENTALS/LEASES $ 7,665 $ 5,460 $ 6,683 $ 5,500 $ 40 4500 INSURANCE $ 21,351 $ 32,500 $ 32,500 $ 42,000 $ 9,500 4600 REPAIR/MAiNT-VEHICLES $ 5,110 $ 6,710 $ 5,065 $ 6,710 $ - 4609 REPAIRIMAINT-BLDG & EQUIP. $ 9,765 $ 9,052 $ 6,757 $ 9,052 $ - 4700 PRINTING $ 553 $ 1,000 $ 1,000 $ 2,000 $ 1,000 4901 EDUCATION -RESTRICTED $ 795 $ 4,232 $ 2,000 $ 4,232 $ - 4902 EDUCATION -NON RESTRICTED $ 3,452 $ 6,500 $ 1,000 $ 6,500 $ 4909 MISCELLANEOUS $ 682 $ 1,500 $ 1,000 $ 1,500 $ - 5100 OFFICE SUPPLIES $ 3,659 $ 4,000 $ 3,696 $ 5,006--$ 1,000 5101 DETECTIVE SUPPLIES $ 3,138 $ 3,500 $ 4,526 $ 3,500 $ - 5200 OPERATING SUPPLIES $ 1,973 $ 13,850 $ 13,000 $ 13,850 $ 5201 FUEL/OIL $ 23,105 $ 30,500 $ 26,359 $ 30,500 $ 5202 TIRES $ 1,536 $ 3,000 $ 1,290 $ 3,000 $ - 5203 UNIFORMS/PATCHES $ 7,090 $ 9,675 $ 9,675 $ 10,275 $ 600 5400 -BOOKS, PUBLICA., MEMBERSHIPS $ 797 $ 1,200 $ 459 -1,500 _$ 300 6400 EQUIPMENT ($750. OR MORE) $ 2,500 $ 7,260 $ 7,260 $ 7,260 $ - 8300 PUBLIC SERVICE GRANT $ 18,343 $ - $ 17,669 $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 145,974 $ 183,334 $ 176,968 $ 196,629 $ 13,295 TOTAL CO.ST: $ 1,102,746 $ 1,217,891 $ 1,292,426 $ 1,355,085 137,194 _$ 522 PROPOSED FIRE PROTECTION LINE ITEM 2003/2004 8107112003 ACCOUNT 2001102 2002/03 2002/03 2003/04 2003/04 NUMBER ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE PERSONNEL COST: 1100 EXECUTIVE SALARY $ 44,317 $ 45,619 $ 45,619 $ 60,469 $ 14,850 1200 REGULAR SALARIES $ 405.264 $ 443,318 $ 443.318 $ 443,318 $ - 1201 HOLIDAY PAY $ 12,712 $ 17,906 $ 16,400 $ 17,906 $ 1300 OTHER SALARIES $ 7,105 $ 11,808 $ 8,137 $ 11,808 $ - 1400 OVERTIME PAY $ 13,981 $ 20,000 $ 21,157 $ 20,000 $ - 1401 OVERTIME PAY/ANNUAL & SICK LV $ 22,88 8 $ 25,750 $ 29,135 $ 25,750 $ - 1501 VOLUNTEER PAY $ 4,360 $ 10,000 $ 8,000 $ 10,000 $ - 1510 LONG EVITY/S ERVIC E $ 9,000 $ 11,100 $ 11,100 $ 11,550 $ 450 1540 CAREER EDUCATION $ 750 $ 1,200 $ 1,200 $ 1,200 $ - 2100 FICA $ 37.072 $ 44,048 $ 44,069 $ 45,184 $ 1,136 2200 RETIREMENT $ 61,602 $ 50,165 $ 42,756 $ 50,165 $ - 2300 LIFE AND HEALTH INSURANCE $ 48,688 $ 57,232 $ 57,098 $ 60,000 $ 2.768 2400 WORKER'S COMPENSATION $ 16,173 $ 20,354 $ 20,354 $ 26,460 $ 6,106 TOTAL PERSONNEL COST: $ 683,912 $ 758,500 $ 748,343 $ 783,810 $ 25,310 1 SUPPLIES AND OTHER SERVICES: 31 bo PROFESSIONAL SERVICES $ 210 $ 500 $ 1,020 $ 1,200 $ 700 3102 PROF. SERV.(PHYS. FOR SCBA) $ 120 $ 2,000 $ 1,611 $ 2,000 $ - 3103 WELLNESS PROGRAM $ 2,933 $ 3,300 $ 3,300 $ 4,100 $ 800 4000 TRAVEL AND PER DIEM $ 2,593 $ 6.500 $ 4,000 $ 6,500 $ - 4100 COMMUNICATION AND FREIGHT $ 5,213 $ 6. BOO $ 5,258 . $ 6,800 $ - 4300 UTILITIES $ 4,966 $ 12,000 $ 7,385 $ 15,500 $ 3,500 4400 RENTALS/LEASES $ 3,481 $ 6,000 $ 4,453 $ 6,000 $ - 4500 INSURANCE $ 13,525 $ 16,900 $ 16,900 $ 21,000 -$ 4,100 4600 REPAIR/MAINT-VEH IC LES $ 11,971 $ 8,000 $ 7,518 $ 8,000 $ - 4609 REPAIR/MAINT.-BLDG. AND EQUIP. $ 8,976 $ 8,000 $ 7,620 $ 8,000 $ 4700 PRINTING $ 185 $ 500 $ 100 $ 500 $ - 4901 EDUCATION $ 5,711 $ 8,000 $ 8,000 $ 12,931 $ 4,931 4902 PUB EDUCA. & FIRE PREVT. $ - $ 1,500 $ 500 $ 1,500 $ - 4903 CODE ENFORCEMENT $ 6,044 $ 15,000 $ 5,000 $ 15,000 $ 4909 MISCELLANEOUS $ 493 $ 500 $ 207 $ 500 $ 5100 OFFICE SUPPLIES $ 833 $ 1,500 $ 1,346 $ 1,500 $ - 5200 OPERATING SUPPLIES $ 4,468 $ 6,200 $ 4,021 $ 7,000 $ 800 5201 FUEL/OIL $ 4,ob7 s 7,500 $ 5,000 $ 7,500 $ - 5202 TIRES $ 1,001 $ 2,000 $ 300 $ 2,000 $ - 5203 UNIFORMS/PATCHES $ 4,524 $ 4,200 $ 4,692 $ 4,500 $ 300 5400 BOOKS, PUBLICA., MEMBERSHIPS $ 1,987 $ 3,000 $ 3,316 $ 3,500 $ 500 6400 EQUIPMENT ($750. OR MORE) $ 121,279 $ 39,000 $ 39,000 $ 25,000 $ (14,000) 7100 PRINCIPALIFIRE TRUCKS $ 32,777 $ 61,390 $ 59,479 $ 62,559 $ 1,169 7200 INTEREST/FIRE TRUCKS $ 7,223 $ 8,509 $ 10,420 $ 7,340 $ (1,169) 1 - TOTAL SUPPLIES AND OTHER SERVICES: $ 244,520 $ 228�799 $ 200,446 $ 230,430 $ 1,631 TOTAL COST: $ 928,432 $ 987,299 $ 94 1,014,240 26,941 541 PROPOSED ROAD AND STREET FACILITIES LINE ITEM 2003/2004 817103 ACCOUNT 2001/02 2002103 2002/03 2003/04 2003/04 NUWBER ACTUAL BUDGET ESTIMATE PROPOSED DIFFERENCE 1100 EXECUTIVE SALARY $ 39,064 $ 86,558 $ 86,558 $ 86,558 $ 1200 REGULAR SALARIES $169,785 $183,325 $183,325 $ 183,325 $ 1400 OVERTIME PAY $ 2,137 $ 2,400 $ 1,805 $ 2,400 $ 1510 LONGEVITY/SERVICE $ 5,650 $ 7,950 $ 7,950 $ 7,200 $ (7501 2100 FICA $ 16,114 $ 21,438 $ 22,320 $ 21,380 $ (5§1 2200 RETIREMENT $ 10,067 $ 13,035 $ 22,842 $ 22,886 $ 9,851 2300 LIFE AND HEALTH INSURANCE $ 29,650 $ 36,342 $ 37,351 $ 41,046 $ 4,704 2400 WORKER'S COMPENSATION $ 3,626 $ 20,000 $ 20,000 $ 27,000 $ 7,000 TOTA. PERSONNEL COST& $276,093 $371,048 $382,151 $ 391,795 $ 20,747 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES $ 3,026 $ 1,500 $ 500 $ 1,500 $ 3400 OTHER CONTRACTORAL SERVIC $ 39,451 $ 45,000 $ 53,886 $ 45,000 $ - 3401 GARBAGE COLLECTION FEE $223,727 $192,000 $230,885 $ 230,885 $ 38,885 4000 TRAVEL AND PER DIEM $ 39 $ 2,000 $ 719 $ 3,000 $ 1,000 4100 COMMUNICATION AND FREIGHT $ 2,758 $ 3,000 $ 3,776 $ 4,000 $ 1,000 4300 UTILITIES $ 68,580 $ 82,000 $ 67,904 $ 82,000 $ - - 4500 INSURANCE $ 15,025 $ 19,500 $ 19,500 $ 25,350 $ 5,850 - 4600 REPAIR/MAINT-VEHICLES $ 3,034 $ 3,000 $ 3,837 $ 4,000 $ 1,000 - 4609 REPAIR/MAINT-BLDG. & EQUIP. $ 439 $ 5,000 $ 3,658 $ 10,000 $ 5,000 - 4901 EDUCATION- $ 159 $ 500 $ 700 $ 1,000 $ 500 - 4909 MISCELLANEOUS $ 1,853 $ 1,000 $ 2,189 $ 2,000 $ 1,000 - 5100 OFFICE SUPPLIES $ 187 $ 200 $ 100 $ 400 $ 200 - 5200 OPERATING SUPPLIES $ 3,644 $ 6,000 $ 7,204 $ 7,000 $ 1,000 - 5201 FUELJOIL s 9,960 $ 8.000 $ 10,409 $ 11,000 $ 3,000 - 5202 TIRES $ 731 $ 2,000 $ 1,200 $ 1,500 $ (500 - 5203 UNIFORMS $ 2,248 $ 1,800 $ 2,553 $ 3,000 $ 1,200 5300 ROAD MATERIALS/SUPPLIES $ 12,909 $ 25,000 $ 6,077 $ 25,000 $ - 5400 BOOKS, PUBLICA., MEMBERSHIP $ 404 $ 500 $ 300 $ 500 $ 6400 EQUIPMENT ($750. OR MORE) $ - $ 4,000 $ 4,000 $ - $ (4.000) TOTAL SUPPLIES AND OTHER SERVICES: $388,174 $402,000 $419,397 1 $ 457,135 $ 55,135 TOTAL COSTS: $664.267 $773,048 $801,548 $ 848,930 $ 75,882 201-517 DEBT SERVICE SUMMARYLINE ITEM 2003-2004 ACCOUNT DEBT SERVICE NUMBER 1 2001/02 1 2002/03 2002/03 -2003/2004 -2003/2004 ACTUAL BUDGET ff-STIMATE �-R--OPOSED)-IFFERENC[ FUND BALANCE, OCTOBER 1 $ 74,667 $ 62,774 $491 -$ - $ (62,774) 1 312.41 LOCAL OPTIONAL GAS TAX $ 186,726 $ 136,782 1 $ 198,474 $ 224,731 - $ 87,949 361.1 INTEREST EARNINGS $ 740 $ 300 $ 400 $ 300 $ - 311.11 DEBT SERV. AD VALOREM $ 6 $ - TOTAL REVENUES $ 187A -�7 0 �82 - $ 198,874 1 5 0-31 --0_7949 TOTAL REVENUES & FUND BALP $262,139 $199,8516 $199,365 $ 225,031 $ 25,175 EXPENDITURES: ---- 7100 PRINCIPAL $ 168,473 $ 177,433 $ 177,435 $ 186,843 9,410 7200 INTEREST $ 30,892 $ 21,932 1 $ 21,930 $ 12,522 $ (9,410) 7300 OTHER DEBT COST $ - $ - $ - $ - $ TOTAL EXPENSES $ 199,36 J___lg9 3_65 1__1_29 3_65 J_1�9 3_65 $ FUND BALANCE SEPTEMBER 30 $62 774 $ 491 $ - $ 25,666 $ 25,175 301-549 PUBLIC FACILITY IMPROVEMENT FUND LINE ITEM 200�/2004 ACCOUNT ACILITY IMPROVEMENT FUND NUMBER 2001/02 2002/03 ____�_0_02/03 -fO-O3/2oo4 ACCOUNT ACTUAL BUDGEF_ ESTIMATE - PROPOSED DIFFERENCE NUMBER FUND BALANCE, OCTOBER 1 $ 913,669 $404,397 $ 49-2,784 $ (154,674) REVENUES 3124100 LOCAL OPTIONAL GAS TAX $ 238,641 $ 267,371 $ 241,028 $ 207,445 $ (59,926) 3124200 LOCAL ALTER.FUEL USER FEE $ - $ - $ - $ - . 3351220 SRS EIGHT CENT MOTOR FUB_.$ 88,556 $ 80,265 -$75,272-- 3354100 MOTOR FUEL TAX REBATE $ 1,998 $ 1,500 $ 1,61 �1,500 $ 3611000 INTEREST EARNINGS $ 14,860 $ 15,000 $ 10,616 $ 15,000- $ 3691000 MICELLANEOUS $ - $ REVENUE TOTAL $ 344,055 � _354,143 _333_�_ 522 299,217 REVENUE & FUND BALANCE $1,257,724 $ 1,001,601 1 _�_ _737,919 _�_ _792 001 EXPENDITURES $ 510,266 $ 437,204 $ 85,135 _� _227,000 __� -(210,204) TRANSFER -OUT GENERAL FUl $ 100,000 $ 160,000 $ 160,000 $ 160,000 $ TOTAL EX . PENDITURES $610,266 $597,204 $245,135 $ 387,000 $ (210,204) FUND BALANCE SEPTEMBER: $ 647,458 $ 404,39_7_� _492,784 _�_ _405_�_604 001 301-549 PROPOSED PUBLIC FACILITIES LINE ITEM 200312004 ACCOUNT NUMEBER PERSONNEL COSTS: 1100 E (jf� ( 1_1 � V_E_S�ALARIES EXECU 'V C U 2100 s�'� �� Ty A E 11][1211 ��EC�URITY 0 1 L S T 2200 RETIREMEEIN, M 2 00 LI 8, LTM SU 300 LIFE a HEALTH INSURi 2001/02 2002/ 3 2002/03 �O4 ACTUA BUDGET ��00�3104 ESTIMATE IPROPO,'3ED JDIFFERE__ I NCE $ 33.224 $ $ $ $ 542 $ $ $ $ 1.530 $ $ $ 2,459 $ 5 - $ $ TOTAL PERSONNEL COSTS. $ 39,755 $ - $ VICES: 3100 F,OFESSIONA SERVICE $ 5100 OFFICE SUPPLY $ 14,116 $ 30,000 $ 100 $ 5300 DnAn RAA---.. LS $ 274 $ 35 $ 40 5 0 BOCO) -S, PUBLICATIONS, ETC $ 463 74 — 6300 IMPROVEMENTS 6302 BEAUTIFIJOTHER P oi. $ 479,200 1$ 7,204 $ 5o,000 $ 200,000 6400 EQUIPMENT $ $ 9,490 $ 15,000 $ 1 '000 $ 15,000 $ 9100 TRANSFER -OUT TO GEN FD $100,000 6,649 $ 34,900 $ 25,000 $ 1 '00 $ 160,000 $ 16 000 $ 16 00 AND OT ER SERVICES: ITOTAL C6_S_T EQUIPME_N�T. JVVELDING — !2 MACHINE STREET IMPROVEMENTS $ 610, - $ 507,204 $ 245,135 $ 387,000 $. 650,021 $ 507,204 $ 245,135 $ 387,000 CAPITAL OUTLAY _12,0vv 1 (30,000 (100 (67,204 .(22,900) 120,204) 120.204�) 3�n9O CAPITAL PROJECTS LINE ITEM 2003-2004 \CCOUNT 2001-02 2002-03 2002-03 2003-04 2003-04 NUMBERI ACTUAL BUDGET -ESTIMATE PROPOSED DIFFERENCE- IFUND BALANCE OCTOBER 1 7389 627 677 0 -627 REVENUES 3611000 INTEREST ll 50 33- -50 3691000 MISCELLANEOUS 0 0 0 -0 0 3345000 GRANT 774 0 0 -0 0 0 3810000 TRANSFER -IN GENERAL FUND 5700 468000 400000- 0 -468000 TOTAL R EVENUES 6485 468050 400033 0 -468050 I TOTAL R EVENUES & FUND BALANCE 13874 468677 -400710 0 -468677 I EXPENDITURES 3100 PROFESSIONAL SERVICES 132471 0 180 0 0 6300 IMPROVEMENTS 0 468000 400530 0 -468000 6400 EQUIPMENT 0 0 0 0 0 TOTAL EXPENDITURES 13247 468000 400710 0- -468000 1 FUND BALANCE, SEPTEMBER 30 627 677 0 -01 -6-77 30�-584 CAPITAL PROJECTS VEHICLES 2003/04 8/6/03 ACCOUNT NUMBER . --�-001/2002 ;�CTUAL 2002/2003 ---ff-UDGET 2002/2003 ESTIMATE 2003/2004 PRUP-OSED FUND BA LANCE OCTOBER 1 0 0 0 0 REVENUES 383.0000 CAPITAL LEASE PROCEEDS 0 387676 431640 462760 364.1000 DISPOSITION OF FIXED ASSETS ---0 462000 387450 387450 381.0000 TRANSFER -IN GENERAL FUND 864789 62950 72431 78262 TOTAL REVENUES AND OTHER FUNDING SO[ 864789 91-2626 8-91521 928472 EXPENDITURES - 4600 VECHILE DECALS & INSTALL 3174 3000 0 0 6400 VECHILE AND EQUIPMENT PURCI 799427 849626 81-6520 853471 - 7100 PRINCIPAL 47236 44671 55340 55340 7200 INTEREST 14952 15329 19661 19661 TOTAL EXPENDITURES 864789 912626 8-91521 928472 FUND BALANCE 9-30 0-0-0 0- - VEHICLES (# 6400) - - PURCHASE (23 VEHICLESF- -410550- 4-31640 462760' NEW EQUIPMENT ON VEHICLES 26434 29908 31500 - PAY OFF VEHICLES 362443 354972 359211 - TOTAL 799427 816520 853471 - �Z-552 INDUSTRIAL DEVELOPMENT FUND 2003-04 .ACCOUNT NUMBER 2001-02 AC 200203 — 2002-03 -ffSTI MATE 2003-04 SRO—POSEE 2003-04 FI FF—ERENC REVENUES FUND BALANCE OCTOBER 1 0 183802 18-3802 27-055 -156747 331.1 ECONOMIC DEVELOP. GRANT —00 1200000 1200000 0 334.5 334.1 364.1 334.4 STATE APPROPRIATION CDBG GRANT SALE OF LAND TRANSPORTATION GRANT Yo 0 0 0 600000 226800 1125000 0 — 101000 —� 1-2 5 0-0 0 101000 -600000 -226800 —0 337.1 OKEECHOBEE COUNTY 300000 300000 0 337.9 RURUAL INFRASTRUCTURE 0 0 0 300000 369.1 MISCELLANEOUS 0— 0 0 0 0 361.1 INTEREST 147 —250 300 300 TOTAL REVENUES 300147 3451800 —250 3026300.--��-25500 TOTAL REVENUES AND BALANCES 300147 3635602 184052 3053355 -582247 EXPENDITURES 3100 PROFESSIONAL SERVICff-S--1 13075 --- 0 1096 -- 409753 409753 4909 MISCELLANEOUS 20 0 — 6300 TMPROVEMENTS 3451800 155901 2560995 -890805 6400 EQUIPMENT 3250 —0-0-0-0 9900 4cy — 0 0 0 — 82607 82607 TOTAL EXPENDITURES 116345 3451800 156997 3053355 -398445 I FUND BALA NICE, SEPTEMBER 30 183802 1838021 27055, -- OL -183802 601-529 LAW ENFORCEMENT SPECIAL FUND 200312004 ACCOUNT LAW ENFORCEMENT 8/7/03 NUMBER 2001/02 2002/03 2002/03 2003/04 2003/04 ACTUAL BUDGET ESTIMATE PROPOSEE DIFFERENCI FUND BALANCE, OCTOBER 1 $ 19,749 $ 24,444 $ 28,144 $ 25,944 $ 1,500 REVENUES 3511000 ADMINISTRATIVE FEES $ 7,600 $ 6,000 $ 6,000 $ 6,000 $ - 3512000 CONFISCATED PROPERTY $ - $ - $ - $ 3611000 INTEREST $ 672 300 $ 300 $ 300 $ REVENUE TOTAL $ 8,272 $ 6,300 $ 6,300 $ 6,300 $ TOTAL REVENUE & FUND BALAN $ 28,021 $ 30,744 $ 34,444 $ 32,244 $ 1,500 EXPENDITURES - $ 4909 Mll CELLANEOUS $ 2,427 $ 600 $ - $ 600 $ - 6300 IMPROVEMENTS $ 1,150 $ 8,500 $ 9,000 $ 9,000 6400 EQUIPMENT $ - $ 2,000 $ - $ - $ (2,000) TOTAL EXPENDITURES $ 3,577 $ 2,600 $ 8,500 $ 9,600 $ 7,000 $ FUND BALANCE SEPTEMBER 30 $ 24,444 $ 28,144 $ 25,944 $ 22,644 $ (5,500) j CITY OF OKEE FIRE DEPARTMENT TO: Mayor Jim Kirk FROM: Chief TomeY77--,�--- RE: BattaHon Chief DATE: August 8, 2003 This show the three different months and the cost for starting the Battalion Chief Option One: Battalion Chief Salary from 10/1/04 thru 5/20/04 $5,008.30 One firefighter Salary From 10/1/04 thru 5/20/04 $21,272.46 Difference in Salary for one LT. 10/1/10 thru 5/20/04 $2,534.15 Car for Battalion Chief $3,000.00 Total Budget Impact $31,814.91 *If the funding is not there for Option one please consider Option two Option Two: Battalion Chief Salary from 1/1/04 thru 5/20/04 $2,980.96 One Firefighter Salary from l/l/04 thru 5/20/04 $12,925.04 Difference in Salary for one LT. l/l/04 thru 5/20/04 $1,817.40 Car for Battalion Chief $3,000.00 Total Budget Impact $20,723.40 *1f the funding is not there for Option two please consider Option Three. Option Two: Battalion Chief Salary from 2/l/04 thru 5/20/04 $2.387.92 One fire fighter Salary from 2/l/04 thru 5/20/04 $10,142.62 Difference in Salary for one LT. 2/l/04 thru 5/20/04 $1,319.60 Car for Battalion Chief $3,000.00 Total Budget Impact $16,850.14 All salaries include 17% increase to cover taxes> cc Bill Veach DEPARTMENTAL PERSONNEL REQUESTS FY04 Police Chief Davis requests that the Detectives hold the position of Corporal. That would result in a!091 00 adjust—t tn -n-1k A�+ —� , I %, Y %, a Sa al y J- �J� Impact to budget: Salary (two detectives) FICA Retirement Total impact $1,182.00 90.42 126.83 $1,399.25 Chief Davis requests that Administrative Secretary, Terisa Garcia's salary be adjusted to $24,825. That would make the base salary the same as the Administrative Secretary in the General Services Department. Impact to budget: Salary FICA Retirement Total impact Finance $ 530.00 40.55 44.94 615.49 Lola Parker requests that Administrative Clerk/Risk Manager, Donna Reynolds' salary be adjusted upward by $1,000. Lola asks that if that consideration is denied, that the salary be adjusted to that of the Administrative Secretary in the General Services Department, or an adjustment of $530. Impact to budget: ProposalI Salary $1,000.00 FICA 76.50 Retirement 84.80 Total impact $1,161.30 Proposalll Salary $ 530.00 FICA 40.55 Retirement 44.94 Total impact $ 615.49 -N U" em Fire Department Chief Tomey requests that Battalion Chief Smith be brought in on days. He has two proposals which are outlined in his August 4thmemorandum. His estimated costs are: Proposal I (begins 10-1-03) - Impact to budget: $31,814.91 Proposal 2 (begins 2-1-04) - Impact to budget: $16,850.14 V Engineering Oscar Bermudez requests a salary increase of $3,500.00. He is currently paid $46,350.00. The Clerk reports that the Florida League of Cities minimum for a comparable city is $43,946; the actual average is $49,634.00; and the maximum is $59,018.00. Impact to budget: Salary FICA Retirement Total impact Public Works $ 3,500.00 267.75 296.80 S 4,064.55 Donnie Robertson is requesting that his pay be adjusted to be more comparable with other Department Heads. The Police Chief s base salary is currently $46,043.00 and the Fire Chief s is $45,619. The Public Works Director's base salary is 40,208.00 and Donnie is paid $40,508.00. Impact to budget: Salary FICA Retirement Total impact 5,000.00 382.50 424.00 $ 5,806.50 Donnie Robertson is also requesting that Clint Gould and Marvin Roberts receive a one time bonus of $500 each for their demonstrated willingness to take training courses which has helped them in their daily duties, such as spraying canals. Impact to budget: Bonus (2@ $500.00) City Clerk $ 1,000.00 1/ Clerk Gamiotea requests a salary increase of $20,400 for Katrina Vinson. She is currently paid $18,540.00. The Clerk reports that the Florida League of Cities minimum for a comparable city is $20,400; the actual average is $23,923; and the maximum is $29,532.00. Impact to budget: Salary FICA Retirement Total impact $ 1,860.00 142.29 157.73 S 2,160.02 L City of Okeechobee MEMO': Police Department Mayor and Councilmen, The position of Detective in our department in the past has always been a lateral transfer from the Road Patrol. Meaning that it is not a promotion, and that the responsibilities of both positions are similar. This is however, not correct. A Detective is responsible for the Road Patrol Job Description, and in addition, is responsible for the Job Description of Detective (enclosed). A Detective is generally a senior, and experienced Officer in the Department whose responsibilities exceed that of a Road Officer. It is only fair that those positions are compensated appropriately, and I have found a way to accomplish that with minimal cost. Our Department currently has a Corporal Position. That position has a base salary of $3 1,190. Our Detective's have a base salary of $29,5 99 plus they get an additional $1000.00 for "On Call Pay" bringing their salary to $30,599, just $591 less than a Corporal. I propose that Detective's in our agency hold the position of Corporal. That we incorporate their "On Call Pay" into their base salary, and then add the additional $591 to bring their base salary to that of our current Corporal. The total cost for the above changes is $1182.00 a year for the salary changes necessary to promote our Detectives to Corporal. The pay increase would not become effective until the new budget in October. I believe that I have found a way to keep the cost for these necessary changes to a minimum, and your consideration in this matter is greatly appreciated. R Vpe. Chief Denny Davis 50 S.E. Second Avenue - Okeechobee, Florida 34974 - 863/763-5521 - Fax: 863/763-7804 June 23, 2003 To: Bill Yeach, City Administrator From: Denny Davis, Chief Reference: Terisa Garcia, Administrative Secretary Terisa is presently the administrative secretary to myself, Chief Davis and Major Raulerson. She handles the "day to day" correspondence for the department that includes: dictation and typing letterslinemo's, ordering of uniforms, office and building supplies, typing vouchers and all purchase requisitions, maintain weekly time book along with leave of absencefor the department personnel, she is responsible to file and submit certificates and FDLE forms for our officers mandatory retraining by FDLE standards and keeps well -versed on altlany update and changes need to apply officers L.E.O. certification. Logs all incoming s4poenas and S.A. O.IP.D. 0 hearings schedules and dispense them accordingly. Her additional duties: Terisa supervises the Records department and manage Communications. Terisa fills those positions when shorthanded, which involves working nights, weekends andlor holiday, all the while maintaining her workload She additionally over sees the School Crossing Guard if absence Terisa makes sure the school zone is covered by an officer or sometimes by hersey�.' Terisa's current position in the Police Department is Administrative Secretary. Her current salary is: $24,295. An Administrative Secretary salary in other City Departments is: $24,825. That is $530. difference. I would like to adjust Terisa's salary to that of the other Administrative Secretary. Thankyouforyour consideration in this matter. July 1, 2003 Mr. Veach, I would like to request a pay raise for two of my employees, Clint Gould and Marvin Roberts. They deserve a raise for their hard work and dedication to my Department. They each have shown a willingness to learn, by taking many training courses that has helped them with their daily duties. Clint and Marvin go above and beyond the call of duty to take on more responsibilities due to the training that they have received. For each employee, Clint Gould and Marvin Roberts, I would like to request a five hundred dollar pay increase. Thank you, Donnie Robertson I Z7 Z7 CITY OF CHOBEr, FIRE DEPAR TMENT TO: Bill Veach FROM: Chief To Luer RE: Battaliork C ief�� DATE: August 4,2003 This memorandum will replace other memorandum on this subject of Battalion Chief The following are two options the second is if the ftmding is not there for the first. Option One: Battalion Chief Salary from 10/1/04 thru 5/20/04 $5.008.30 One firefighter Salary From 10/1/04 thru 5/20/04 $21,272.46 Difference in Salary for one LT. 10/1/10 thru 5/20/04 $2,534.15 Car for Battalion Chief $3,000.00 Total Budget Impact $31,814.91 *If the funding is not there for Option One please consider Option Two. Option Two: Battalion Chief Salary from 2/l/04 thru 5/20/04 $2.387.92 One fire fighter Salary from 2/l/04 thm 5/20/04 $10,142.62 Difference in Salary for one LT. 2/l/04 thru 5/20/04 $1,319.60 Car for Battalion Chief $3,000.00 Total Budget Impact $16,850.14 *All salaries include a 17% increase to cover taxes. i Page 1 of 1 Bill Veach From: "Lane Gamiotea" <Igamiotea@cityofokeechobee.com> To: "Bill Veach" <bveach@cityofokeechobee.com> Sent: Tuesday, June 10, 2003 2:46 PIVI Subject: Salary Info - Secretary/Receptionist go I would like to re-evaluate the job duties for the Secretary/Receptionist our office shares with General Services. If you will recall, we started the position out with the title "Office Assistant"and a salary of $21,900.00 annually. It was the plan, at that time, to have Bea train that person to be her replacement. After the transition of Bea's retirement, Carolyn transferring to Administrative Secretary and filling the Office Assistant position again, it was decided to decrease the job duties for that position and the rate of pay to a Secretary/Receptionist for $18,500.00 annually. It is my opinion that the job duties and responsibilities have not decreased. This position takes on quite a responsibility between the two departments. Based on those responsibilities along with the job performance that the current employee is doing. I am requesting that we increase the salary, to at least, t6e minimum of the Florida League of Cities Salary Survey. That is $20,400.00 annually. I also suggest that we maintain that entry level Secretary/Receptionist position with the entry level pay and reclassify Katrina's job title as a either a Secretary/Receptionist 11 or Office Assistant. Respectfully, Lane Gamiotea City Clerk/Personnel Administrator Upgrgide QutloolkO - Add COLOR to your Emcd1s; I Cfick.Hierie!] Outlook(D is a registered trademark of Microsoft Corporation 7/31/2003 Page I of I Bill Veach From: "Lola Parker' <lolaparker@cityofokeechobee.com> To: "Bill Veach" <bveach@cityofokeechobee.com> Sent: Tuesday, June 24, 2003 11:06 AM Subject: salary increase Mr. Vea&, As you know, Donna is a hard worker and does a good job. She has taken on additional responsibility, learning budget preparation, safety program, also she is more involved with occupational license, just to name a few. She should at least receive $530.00 to bring here to the same level as the Administrative Secretary pay. She does over and above the workload as some of the Secretary's.1 recommend a $1,000.00 increase. Thanks Lola 6/24/2003 PROPOSED STEP PAY PLAN Position 1 2 3 4 5 6 7 8 9 10 City Administrator (1) 56,122.00 56,963.83 57,818.29 58,685.56 59,565.85 60,459.33 61,366.22 62,286.72 63,221.02 64,169.33 Executive Secretary (1) 24,825.00 25,197.38 25,575.34 25,958.97 26,348.35 26,743.58 27,144.73 27,551.90 27,965.18 28,384.66 Account Supervisor (1) 29,379.00 29,819.69 30,266.98 30,720.98 31,181.80 31,649.53 32,124.27 32,606.13 33,095.23 33,591.65 Admin. Aid/Spec. Proj. (1) 24,825.00 25,197.38, 25,575,34 25,958.97 26,348.35 26,743.58 27,144.73 27,551.90 27,965.18 28,384.66 �.Clk/Risk Mgr(1) Sec.(2) 24,295.00 24,659AT 25,029-32 25,404.76 25,785.83 26,172.61 26,565.20 26,963.68 27,368.14 27,778.66 Administrative Secretary (1) 24,825.00 25,197.38 25,575.34 25,958.97 26,348.35 26,743.58 27,144.73 27,551.90 27,965.18 28,384.66 Sec Recept./Office Asst (1) 18,540.00 18,818.10 19,100.37 19,386.88 19,677.68 19,972.85 20,272.44 20,576.52 20,885.17 21,198.45 City Clerk/Personnel (1) 37,556.00 38,119.34 38,691.13 39,271.50 39,860.57 40,458.48 41,065.36 41,681.34 42,306.56 42,941.15 Deputy City Clerk (1) 24,825.00 25,197.38 25,575.34 25,958.97 26,348.35 26,743.58 27,144.73 27,651.90 27,965.18 28,384.66 Chief of Police (1) 46,043.00 46,733.65 47,434.65 48,146.17 48,868.36 49,601.39 50,345.41 51,100.59 51,867.10 52,645.10 Police Major (1) 40,308.00 40,912.62 41,526.31 42,149.20 42,781.44 43,423.16 44,074.51 44,735.63 45,406.66 46,087.76 Police Sergeant (4) 33,312.00 33,811.68 34,318.86 34,833.64 35,356.14 35,8W.48 36,424.78 36,971.15 37,525.72 38,088.61 Police Corporal (1) 31,190.00 31,657.85 32,132.72 32,614.71 33,103.93 33,600.49 34,104.50 34,616.06 35,135.30 35,662.33 Police Seagent Det.(1) 35,312.00 35,841.68 36,379.31 36,924.99 37,478.87 38,041.05 38,611.67 39,190.84 39,778.71 40,375.39 Police Detective (2) 30599.00 31 057.99 31,523.85 31,996.71 31,446.30 31,886.53 32,364.83 32,850.30 33,343.05 33,843.20 Police Officer Certified (9) 29:599.6& 30:042.90 30,493.63 30,951.03 31,415.30 31,886.53 32,364.83 32,850.30 33,343.05 33,843.20 Police Records Clerk (1) 23,234.00 4 23,5U.51 23,936.25 24,295.29 24,659.72 25,029.62 25,405.06 25,786.14 26,172.93 26,565.52 Police/Fire Dispatcher (4) 23,234.00 23,582.51 23,936.25 24,295.29 24,659.72 25,029.62 25,405.06 25,786.14 26,172.93 26,565.52 Fire Chief/Code Officer (1) 45,619.00 46,303.29 46,997.83 47,702.80 48,418.34 49,144.62 49,881.79 50,630.02 51,389.47 52,160.31 Fire Battalion Chief (1) 33,281.00 33,780.22 34,286.92 34,801.22 35,323.24 35,853.09 36,390.89 36,936.75 37,490.80 38,053.16 �-IFire Lieutenant (2) 32,251.00 32,734.77 33,225.79 33,724.17 34,230.04 34,743.49 35,264.64 35,793.61 36,330.51 36,875.47 irefighter/EMT (8) 28,538.00Y 28,M.07 29,400.56 29,841.573 30,289.19 30,743.53 31,204.68 31,672.75 32,147.85 32,630.06 City Engineer (1) 46,350.00 47,045.25 47,750.93 48,467.19 49,194.20 49,932.11 50,681.10 51,441.31 52,212.93 52,996.13 Public Works Director (1) 40,208.00 40,811.12 41,423.29 42,044.64 42,675.31 43,315.44 43,965.17 44,624.64 45,294.01 45,973.42 Maintenance Foreman (1) 31,190.00 31,657.85 32,132.72 32,614.71 33,103.93 33,600.49 34,104.50 34,616.06 35,135.30 35,662.33 Equipment Mechanic (1) 30660.00 31,119.90 31,586.70 32,060.50 32,541.41 33,029.53 33,524.97 34,027.85 34,538.26 35,056.34 Maintenance Operator (5) 24:295.W' 24,659.43 25,029.32 25,404.76 25,785.83 26,172.61 26,565.20 26,963.68 27,368.14 27,778.66 Current Pay Proposed Step Plan Pay Plan 10/01/03 Base Salaries $ 1,685,231.00 $ 1,730,589.62 Current Longivity Bonuses $ 36,000.00 $ - City Share FICA $ 131,674.17 $ 132,390.11 City Share Retirement $ 125,194.95 $ 128,382.28 Total $ 1,978,100.12 $ 1,991,362.01 Cost of Proposed 1.5% Proposed Pay Increase Step Pay FY 03/04 $ 9,358.62 $ 25,958.84 $ 715.94 $ 1,985.85 $ 3,187.33 $ 1,925.73 $13,261.89 $ 2987043