2003-05-06 RegularCITY OF OKEECHOBEE
MAY 6,2003 REGULAR CITY COUNCIL MEETING
SUMMARY OF COUNCIL ACTION
�'; 4,
I. CALL TO ORDER - Mayor:
May 6, 2003, City Council Regular Meeting, 6:00 p.m.
11. OPENING CEREMONIES: Invocation offered by Pastor Charles S. Moscate, Jr;
Pledge of Allegiance led by Mayor Kirk.
Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Noel A. Chandler
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member D. Clayton Williams, Jr.
City Attorney John R. Cook
City Administrator Bill L. Veach
City Clerk Lane Gamlotea
Deputy Clerk Adriana Berry
IV. PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Proclaim April 17 - May 3, 2003 as "Hospice Volunteer Week."
PAGE 1 OF 7
Mayor Pro-Tempore Watford called the May 6, 2003 Regular City Council Meeting to order at 6:00 p.m.
Invocation was offered by Pastor Charles S. Moscate, Jr.;
Mayor Pro-Tem Watford led the pledge of allegiance.
City Clerk Gamiotea called the roll:
Absent (Recovering from surgery)
Present
Present
Present (Serving as Mayor Pro-Tempore)
Present
Present
Present
Present
Present
Mayor Pro-Tem Watford read the proclamation in its entirety, as follows: "WHEREAS, hospice provides the quality
We that allows people to Ive weff at the end of Ift; and WHMAS, more than 40,0N pmfessfonals and
200,000 volunteers provide comforting and supportive hospice and palliative care services to an estimated
775,000 patients and their families in more than 3,200 hospice programs throughout the United States; and
WHEREAS, hospice volunteers fulfill an absolutely essential role in Okeechobee, Florida by helping to provide
hospice services to those in need; and WHEREAS, there are nearly 40 million seniors in the U.S., and in the
next 30 years, that number is expected to double, as baby boomers reach age 65; and WHEREAS, hospice
volunteers help strengthen our community; and WHEREAS, hospice programs annually coordinate the
MAY 6, 2003 - REGULAR NIEEM - PAM 2 OF 7 541
IV- PROCLAIIIIATIONS AND MMTATIONS CONTINUED.
Uq
B.
C.
Proclaim April 17 - May 3, 2003 as Itspice Volunteer Weekn
continued.
Proclaim May 17 - 23,2003 as *National Safe Boafing Week."
Proclaim May 24, 2003 as Toppy Day."
WHEREAS, National Vollunbw Week provides Me oppoftft to recognize the contributions of hospice
volunteers, Involve communities in cuing for time In need and raise nvamess of the benelft of hoq*m
and paillativi care. NOW THEREFORE, 1, James E. lark by virtue of the aut1hority vested In me as Vzyw of
the City of Okeechobee, do herebyr proclaim April '17 - May 3,2003 as "HOSPICE VOLUNTEER WEEK" in the
City of Okeechobee and encourage the support and paelicipation of all dlizens In learning mom about and
parkipating In the hospice concept of care.* The proclamation was accepted by Marie Culbreth, President of
Hospice. She thaniced the Council, and especially Mr. and Mrs. Chandler *Horforary King and Queen' fbr helping to
=tribute 11D Hospice.
Mayor Pro-Tem Wafford read the proclamation in its enlirety, as Mm: "WHER]EAS, recreadongl boating is fun
and oftd)K We am %ftnate that we have sufficWt resourm to acconvoi to the wide variety Of
pleasure boating demands. W`hII# being a marielbus source of recreation, bcWng to the unprepared can be
a d* sport. Not knowing or obeft *9 Navigation Rules, drIMIng alcohol or taking drugs while operating
a boat, or choo*q not to wear a ft *ket am ad examples of lack of proW judgment. On particular
Wwwd"thatcanreduce,by 11 , f U*ftnuntwotbo*m%ftimM*Wmby&owMng*wh
Year, is *9 waving of a ft inket; and WMEREAS, a Signilicant number of b)aters who lose their lives by
ftwnIng each yew would be dvetoday hadthey wor, theirMejeckeft; wA WHEREAS, modern Welackeft
are InOf com1brtaW more directive and mom wvwabb than styles of yam past and down a huh look
byWdW$Wsdngpubk.MOWTHEREFORE,kJamnE. KWbyAti;eoftheavthcrItyvadWInmeaej%w
of MGC*Iof Okeechobft Florift do hereby of the Northkinedcan SdeBoWMC.W*
And Pvddm 11110y I?#=* 23,2003 n"National Saft Boating WOW and t1he startottheyear-round aftrt
to promote s* boalling. I urge all of Vim who boat to "Boat Smart ftm the Stor by wearing a No jacket
and pullicing uk boating habits." The proclamation was accepted by the Okeechobee Coast Guard Floaft
Membem Torn Jankowski, member of the Fobla thanked the Council lbr t1w contnued support
Mayor Pro -Tern Watford read the proclamation in its en&*, as k9an: "WHEREAS� America Is the land of
**$don% preserved and prohmted willinoly and fro* by citizen sokliers; and WHEREAS, millions who have
answered the call to am have clod on the Illeld of baft; and WHEREAS� a nation A peace mud be reminded
of the Pico of war and the debt owed to those who have died In war, vW WHEREAS, the red poppy has been
designated as a symbol of sacrifice of Im in a# wars; and WHEREAS� the American Legion Awdbq has
~ to remind Anwica annually of this debt through the ftribution of the munorial flower. NOW
THEREFOIM 1, James E. Ift, by virtue of the authority vested in me as 111layorof the City of Okeechobee, do
hereby proclaim the 246 day of W 2003 as "Poppy W and ask t1W all citizens pay bibute to those who
have made the ultimate sacrifice In the name of ftedom by waxing the Mmmial Poppy on this day." The
prodamadon was accepted by Dorothy Hiscocic from tie American Legion Awdlary Unit number 64.
542
MAY 6,2003 - REGULAR MEETING - PAGE 3 OF 7
'*—ft*na81j:5tJk1`40 Jr,4R11101' 11F
IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED.
D. Proclaim the month of May 2003 as "Civility Month!
V. MINUTES - City -Clerk.
A. Motion to dispense with the reading and approve the Summary of
Council Action for the April 15, 2003 Regular Meeting.
VI. AGENDA - Mayor.
Mayor Pro-Tem Watford read the proclamation in its entirety, as follows: "WHEREAS, the open exchange of public
discourse Is essenftl to the democratic system of govemment; and WHEREAS, as a cornerstone of
democracy Americans have observed certain rules of behavior generally known as civility; and WHEREAS,
civility, derived from the Latin words "civitas" meaning city and "clivis" meaning citizen, is behavior worthy
of citizens living in a community or in common with others; and WHEREAS, displays of anger, rudeness,
ridicule, impatience, and a lack of respect and personal attacks detract from the open exchange of ideas,
prevent fair discussion of th&issues, and can discourage individuals from participation in government; and
WHEREAS, civility can assist in reaching consensus on diverse issues and allow for mutually respectful
ongoing relationships; and WHEREAS, civility can uplift our daily life and make It more pleasant to live in an
organized society; and WHEREAS, the City, County and Local Government Law Section of The Florida Bar
urges the adoption of a pledge of civility by all citizens in the State of Florida. NOW THEREFORE, I James E.
Kirk, by virtue of the authority vested in me as Mayorof the City of Okeechobee, do hereby proclaim the month
of May as "CIVILITY MONTH," and call upon all citizens to exercise civility toward each other." No one was
present to receive the proclamation. The Proclamation will be forwarded to the appropriate representative.
Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the
April 15, 2003 Regular Meeting; seconded by Council Member Williams. There was no discussion on this item.
VOTE
KIRK - ABSENT
CHANDLER - YEA
MARKHAM - YEA
WATFORD - YEA
WILLIAMS - YEA
MOTION CARRIED.
A. Requests for the addition, deferral or withdrawal of items on today's Mayor Pro-Tem Watford asked whether there were any requests for the addition, deferral or withdrawal of items on
agenda. today's agenda. New. Business Item B was withdrawn.
VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. 11 MAYOR PRO-TEM WATFORD OPENED THE PUBLIC HEARING FOR ORDINANCE ADOP71ON AT 6:18 P.M.
MAY 6,2003 - REGULAR MEETING - PAGE 4 OF 7 543
11
VII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED.
A. 1. a) Motion to read by title only proposed Ordinance No. 824 adopting Council Member Markham moved to read by title only proposed Ordinance No. 824 adopting and enacting the new
and enacting the new code books and subsequent changes - City code books and subsequent changes; seconded by Council Member Williams.
Attorney (Exhibit 1). 111
b) Vote on motion to read by title only. VOTE
KIRK - ABSENT
CHANDLER - YEA
MARKHAM - YEA
WATFORD - YEA
WILLIAMS - YEA
MOTION CARRIED.
C) City Attorney to read proposed Ordinance No. 824 by title only. Attorney Cook read proposed Ordinance No. 824 by title only as follows: "AN ORDINANCE ADOPTING AND
ENACTING A NEW CODE FOR THE CITY OF OKEECHOBEE, FLORIDA; PROVIDING FOR THE REPEAL OF
CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLAT10N THEREOF;
PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS
I ORDINANCE SHALL BECOME EFFECTIVE.10
2. a) Motion to adopt proposed Ordinance No. 824. Council Member Markham moved to adopt proposed Ordinance No. 824 as corrected; seconded by Council Member
III Chandler.
b) Public Comments. III Mayor Pro-Tem Watford asked whether there were any questions or comments from the public. There were none,
City Clerk Gamiotea noted that there were three corrections to the newly revised Code Books. The corrections were
made to pages CD46:3, CD66:12 and CD70:5 as listed in Exhibit One, and revised as a loose leaf supplement, which
were inserted in the Council and StafFs books prior to the meeting.
c) Vote on motilon. VIM
KIRK - ABSENT
CHANDLER - YEA
MARKHAM - YEA
WATFORD - YEA
WILLIAMS - YEA
MOTION CARRIED.
MAY 6,2003 - REGULAR MEETING - PAGE 5 OF 7
Iii PERSON i
L
CLOSE PUBLIC HEARING - Mayor.
Vill. NEW BUSINESS.
MAYOR PRO-TEM WATFORD CLOSED PUBLIC HEARING AT 6:20 P.M.
A. Discussion related to the Billy Mason property issue - City Attorney. Attorney Cook advised the Council that following a meeting he held with Mr, Mason a new offer was reached. The offer
being: The City will purchase the property needed for a right-of-way into the proposed Commerce Center located
along the West side of Taylor Creek and Northeast9" Street, and the property South of the right-of-way in the amount
of one thousand, five hundred dollars ($1,500.00). The City will pay Mr. Mason twenty thousand dollars ($20,000.00)
11 to install the necessary fencing and/or buffering as he see's fit along his property line, which is North of the right of way.
One contention Mr. Mason has had with selling the property to the City is that the proposed right-of-way would divide
his property into two parcels, Leaving a small parcel to the South. By purchasing the South parcel, the issue is
eliminated. The Administrator and Attorney both recommended the Council accept the offer.
Council Member Chandler moved to accelft the offertoiDurchase the property reguired for a richt-of-way an
the Parcel located diLqft South (Parcel ID I 3-115-37-35-00110-00010-0011B). In the amount of one thousand,
five hundred dollars ($1,500.00) from Mr. Wilham (Billy) Mason. That the Cijy ppy Mr. Mason twenly thousand
dgIllars ($20,0Q0.00) to irli fencing, landsc&Rlng andlor buffering, at his discretion, vAth the understanding
that It must most all codes and Rermitting reguirements, for a total of twenly one thousand, five hundred
dollars ($21,500.00): seconded by Council Member Williams.
VOTE
KIRK - ABSENT
CHANDLER - YEA
MARKHAM - YEA
WATFORD - YEA
WILLIAMS - YEA
MOTION CARRIED.
B. Nicussim relftd to Me and salary e4ustments in the De*cM ftern withdrawn from the agenda.
Division of the Police Department - Chief Davis (Exhibit 2). 1
May 6, 2003 - Regular Meeting - Page 6 of 7
45
fto
NEW BUSINESS CONTINUED.
Administrator Veach addressed the Council stating, as the Council was aware, the City must maintain proper asset
C. Approval of the consulting services agreement pertaining to GASB valuations and reporting due to the enforcement of GASB 34. The City solicited proposals from companies to bring
34 - City Administrator (Exhibit 3). the City into compliance. The Valuation Advisory Group, Inc. was the highest recommended and lowest bid. He also
noted that The Valuation Advisory Group, Inc. were experts, they seemed to fully understand the law (GASB 34) and
how it applies to the City's circumstances. Mr. Veach recommended the Council approve the additional fee for tagging
in the amount of two hundred twenty-five dollars ($225.00).
Council Member Williams moved to approve the consulting services of The Valuation Adviso!y Group, Inc. in
the amount of six thousand, eight hundred dollars ($6,800.00). and two hundred twenjy five dollars ($225.00)
for tagging: seconded by Council Member Chandler.
VOTE
KIRK - ABSENT
CHANDLER - YEA
MARKHAM - YEA
WATFORD - YEA
WILLIAMS - YEA
MOTION CARRIED.
D. Consider appointing Teresa C. Sallette to the Planning Board/Board Council Member Williams moved to appoint Teresa C. Sallette to the Planning Board/Board of Adjustment/Design
of Adjustment/Design Review Board as an alternate member for a Review Board as an alternate member for a term beginning May 7, 2003 and ending April 30, 2004; seconded by
term beginning May 7, 2003 and ending April 30, 2004 - City Clerk Council Member Chandler.
(Exhibit 4).
Mayor Pro-Tem Watford noted that the applicant was a resident of the County. Citizen Board Members may be
residents of either. Attorney Cook also confirmed there are no set ratio amounts regarding City -County residents.
Mayor Pro-Tem Watford requested Clerk Gamiotea supply the Council with how many City and County residents are
currently on the Citizen Boards.
VOTE
KIRK - ABSENT
CHANDLER - YEA
MARKHAM - YEA
WATFORD - YEA
WILLIAMS - YEA
MOTION CARRIED.
MAY 6,2003 - REGULAR MEETING - PAGE 7 OF 7
IX ADJOURN MEEnNG - Mayor.
PLEASE TAKE NOTICE AND BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DE CASION MADE BY TH E CITY COU N CIL NTH
RESPECT T6ANY MATTER CONSIDEREDAT THIS MEETING, HE/SHE MAY NEED TO IN RE THAT A VERBATIM RECORD OF THE
PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE WHICH THE APPEAL IS TO BE�SED�'/
AT.TFST.,.. m0winm
g Wafford, Mayor Vro-ye
Clerk
LA
There being no further items on the agenda, Mayor Pro-Tem Wafford adjourned the May 6,2003 meeting at6:41 p.m.
PAGE -1 -
CITY OF OKEECHOBEE - May 6,2003 -
REGULAR CITY COUNCIL MEETING - HANDWRITTEN MINUTES
1. CALL -TO QRDER - mayor Lh�l
FUCOUAAt �qolylk_
11. OPENING CEREMONIES: Invo
ftft of Aft@m led by Mfflm.
111. MAY* COUNCIL AND STAFF ATTENDANCE - Cfty Clerk.
4ayor James E. Kirk
Council Member Noel A. Chander
Council Member Lowry Markham
"t UVV"1n9-R.Waftd,Jr.
&ncil Member Clayton Williams
t* Aftomey John R. Cook
Qty AoministraW Bill L. Veach
Cky Clerk Lane Garniotea
4)9"ZIPA Adriana Be"
f%a A
IW FRIOP LAMAMONS AND PRESEN kmm - Mayor.
A. Proclaim April 17 - May 3, 2003 as 'Hospice Volunteer Week.'
-Ma4k -P 11,J C�L. W(Lf QA �atxq pcuakahm �At dD in
"WHEREASI hospice provides the quality care that allows people to live well at the end of life;
&ndWHEREASmorethan40,000 essiona an-d200,000volunteersprovidevo ... fbi th and
-supportive-hospice and-IMM-140ve care services to an estimated 775,000 patients and their
families in more than 3,200 hospice programs throughout the United States; Ad WHEREAS,
ftft art absolutely essential role in-Okewhobee,, Florid
Iry . tby-helping to
provide hospice services to those in need; and WHEREAS, there are nearly 4001111on seniors
1ftthe#.8.-, and"s next30 yes 9i,thatnwriberls ex. 6-A doubkN as baby boomers -reach
age 65; and WHEREAS, hospice volunteers help strengthen our community; and WHEREAS,
hospice programs anfibelly, co��Jft-e- equivalent of ahnost $7T.niffion inr voluntm
_"'cWftw*qb"0dof theirpatients and fandlies; and WHEREAS, Hadonal 'YblunteerWeek
provides the opportunity to recognize the co utions spice voluillteam Invoto
communities-irtcaring1or those in-meed-PO raise awareness of the beneft of hospice and
palliative care. NOW THEREFORE, 1, James E. Kirk, by virtue of the autlwrity wsted in me as
Mayor of the AC* of - �k"� Ab-Mrsby poclaiirri Apdl 17 -� May 3,� 20Q3_as__"H 0-SPICE
VOLUNTEER WEEK" in the City of Okeechobee and encourage the support and pwftoation
'0-altdillms In Ing 11101 MUM IV Bill Ow hespimw conceptof care.
Cb t4 cs4zL CL"_ALPt2_d_ Y-(Li /a i C,
B. Proclaim May 17 - 23,2003 as Naffional Safe-Bbatiho Week.-
'T � OJ _otf vu_ik
OWHEREAS, recreational boating is fun and 9" We are fortunate that —we have U
sufficient resources to accommodate the vd&,van* of-pl-Mm" bpating 49=nds. While
'being a marvelous source of recreation, boating to the unprepared can be a _41ty'sport. Not
-knowing-or obeying ft Navigedo I Reim ... king -alcohol or taking drugs wt& operaft, a
boat or choosing not to wear a Me jacket are all examples of lack of proper judgment. One
th&Tcm-rodumtyWpoudimt*IM%ft-.iu.idw-ef-bo*rs who Im
their lives by drowning each year, is the wearing of a Ife jacket; and WHEREAS, a
significant number of boaters who bse-thiiewd-s-by -ftwhing,wh YM wow be-alf"
today hadt*AYDmth* Rejackeft; _M4 W"gREA"dern Ife jackets are more
comfortable, more attractive and more wearable than styles of yews past and'dese'rve a
0
116 k.. &^A�0
41vall boating public AM THEREFOREt James E _jQr%,,byVrt#e of the
aid" vested in me as Mayor of #w City of Okeechobee, Florida, do hereby support the
-joift of the Noi th Amerfm Saft-Boaft Gwnpalp andproclaim-May- 17 th=gh 23,2003
as "National Safe Boating Week" and the start of the year-round effort to promote safe
7boa Jim Smart ft43bW by, wearli a He jacket
safe*� g habits."
PAGE -2-
C. PrqqLa�T May 24, 2003 as "Po py Day." I /
i rn U, � m R -It F E71 i G.; 0, t 04 X abtv;t " C U - -do.. &rf�z&w
WHEREAS. Amajo an freedom. Dreserved and Drotected willinaly and f—rem* IV
citizen soldiers; and WHEREAS, millions who have answered the call to arms have died on
Ak� r.^1 of baft, and VMF.RLA% a nation at minded of tbap&e Of
;and the debt owed to those who have clod in war, and WHEREAS, the red poppy has been
designated as a symbol of saci of lim in all wars, and WHEREAS, die Ajiwies a 64en---
Auxiliary has pledged to ranind America annually of this debt through the distrIbution of the
as Maparof the Oft of Okeechobee, do hereby proclaim the 246 day of May, 2003 as Vbppy
'Dar and ask that all citizens pay fbibute to those who have node the ultimate sacrifice in
name of fivedom by wpMna tho Mpawdal on
I I I&
tZLG'. C� va,-,6
iftdqi &P fnAnth Af 1101F 2AA-2 AQ
LOP. —!Qviky
tEM the open exchange of pubir. dimuise is essendal to Hie denwaltic systan of
government; and WHEREAS, as a cornerstone of democracy Americans have observed
certain rules avior generally Eii-im- as civil1q; and WHEREAS; d-mifty, d1ift-GOVURF
. ......... . ... ... ---Me Latin wQrds !chft" meaning ft and "civis" meaning citizen, is behavior -#orthy of _ ____
citizens living in a community or in common with others; and WHEREAS, displays of anger,
Pideness, ddicule, impadence. and a lack of respect and pemnal the
open exchange of ideas, prevent fair discussion of the issues, and can discourage
e 19%AV§Wuals froin pa ticipation i i govenu *40, and VA IERIEASN eMky can ae9i@4 on nwhong------
consensus on diverse issues and allow for mutually respectful ongoing relationshipr, and
WHE fc-&-n uplift our dally IN and moke It mom pleasant to live inan organizvd--
society; and WHEREAS, the City, County and Local Government Law Section of The Florida
Bar urges the adoption of a pledge of civility by all s M the State df FWiF8.1KW
THEREFORE, I James E. VjrL by virtue of the luft(ft vested in me as Mayor of
Okeechobee, do hereby proclaim the month of as "CIVILITY MONTH," and call upon all
" - �)-1
citizens to ex"se civility twwd a- w--h C)aj�--U-4
V. 1 1, MINUTES - City Clerk.
A. Council Member k) �.�moved to dispense with the reading and app6v—e Ki-S-4—iw
MMM 011
Go-ndlAction forthe April 15,2003 Reaular Meetina. nded by Coundl Member UU)
VOTE YEA NAY ABSTAIN
KIRK
cw A Npi r-R Le"
ii�iiiwjl, I'll
WAVORD L-�
Ll
M=N DEMED
VI. AGENDA - Mayor.
A. lRequests for the addition, deferral or withdrawal of items on todays agenda.
0) 1 C�
Vill. :OPEN PUBLIC HEARING FOR ORDINANCE AMMON - mayor. -10 JI-OPM
A. 1. Geuriell Me-bw mwe-d- to Fead by do OAIY proposed Wna= No 8 ' 24 aWna
and enacling the new �books and subsequent changes - City Attorney (Exhibit 1); seconded
ry coumll
related to'tide and salary
PAGE -6-
C. Approval of the consuffing services agreement pertaining W GASB 34 - City AdrTMArator (Exhibit
0 hC
b "S Cu SR'd C LLC C. Q-�d- CoA4QAY-
Cj)m azu-�� u as��,I� �,j twtlkol�a�
L) A 4-
Wbla, U - C�01�J
4V b(i
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CITY OF I
6,2003-
VM
1. CAL4, TO ORDER - Mayor,__tW* R
R. OP 031ING, CEREMONIES: lnvocdon given by
A.
Member Lowry Markham
Member Clayton Williams
C#y Adrninistrator Bill L. Veach
Cfty Clerk Lane Garniotea
PAGE -1 -
I lnr � Pr(Tra��
to 1" well atthe end of Ife;
'families in more than 3,200 hospice pmgrams throughout the United States; and WHEREAS�
�096piee vclird_�___ fulfi- absolutely "sadi-I role *a OkeachobW lodds by helping
provide hospice services to those in need; and WHEREAS� there are 40 million seniors
age 65; and WHEREAS, hospice volunteers help strengthen our community; and WHEREAS,
hospice programs annually coordmate the equiv wit 6f aknost $77 iffifth in WUMW
AUMCDCAQ Uag^
loss
the opportunity to recognize the contributions of hospice volunteers, involve---''--
Communiflas in eming for tho2a in nmd and rai amm'Lmom of the benerb of haspicemd
palliative care. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as
IYOF Of the City of Okeeohebee; do hereby proclaim Ap -JW3, 2003 as "NOSPICI; ------
VOLUNTEER WEEK" in the City of Okeechobee and encourage the support and pardi n
_t 'A
_Y1 dIIVULUII6 III MMIIIIIVIIFAWdWUtGIIW UwPoulry —L.
VI to
0o0pew
�t'70.` o,(_A0 f pf-P a Me, P( MOL -Thant'Papo
_Uy,�_fftWu - twec4clre u Pq ellwuyce,
�AN Prt -1� tn ',w 60'66t re- c_ci -4 M
iQ rM h'on In I
-'"WHEREAS, recreational boating is fun and enjoyable. Wearefortunitithif 0
P.dficient resources to accommodate the vAde vade4 of pleasure boating demads- While
being a marvelous source of reamation, boating to the unprepared can be a risky sport Not
knowing or obeying the Navigation Ruin, dri ilting alcohol or told ig ch ugs while operating-w.-
boat or choosing not to wear a 119 locket are all examples of lack of proper juOgmenL One
PWcuW WWW that can r§dW by approVM]ftq 80% the nuntw of baft 3 who
their Wes by drowning each yew, is the wearing of a Ne jacket; and WHEREAS, a
number of boaters who lose their lives by drowning each year would bi—alWe'-
today had thoy worn their Ito sackets; and WHEREAJ modem Ke jackets are more
comfortable, more attint" and more wearable than styles of years past and deserve a
fra—h I=-- k by today!s boating pubic- - NO- W_ INEREFORE, 1, jams- s E Kirk, by x4rtue of
authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby. support the
10CIal May AIL 1L. "
--7,goalsof the WthAnwIc*n sa% Boating eanpaign and p m 1"? 2M___
as "National Safe Boating Week" and the start of the year-round effort to promote safe
111 �_iiiilim -_ - - � -,--
boating. I urge all FDf WON W110 5M to -Bdd SIM I S V 8 Iffe 1800!
d practicing safe boating habits." A 00
PAGE -2-
C. Proclaim May 24, 2003 as 'Poppy Day! ho� r9aa t n i t5
or 19ro lem Wa f fbrd
�WHEREASAmerica is the land of freedom, preserved and protected VANngkand freely by
citizen soldiers; and WHEREAS, millions who have answered the call to arms have clod on
-thelleld of baft mW WHEREAS, a nation at pace must be =*WW of theprice of war
and the debt owed to those who have clod in war, and WHEREA% the red poppy has been
designated -as a symbW of sscffm of fives in all wars; and WHEREAS, the Anotican Legion
Auxiliary has pledged to remind America annually of this debt through the disiribution of the
Meniffli9ftwer. NOW THEREFORE,- 1, Jame$ E. KK by virtue of the aud" vested in me
as Mayor of the City of Okeechobee, do hereby proclaim the 246 day of May, 2103 as "Poppy
'bee and ask that all citizens pay'tribute to 10 - *__ se who have'made the ultimate -sacrifice in
W
,ep�L
oat
tbenane, of freedom by w-ming the Memorial, Poppy on this day."
Dot o" 4-o-amL
D. =r fn -'I�?rY_I TQOct 4-h4Z
f>ro��%
o
ope the-clanocratic system of
government; and WHEREAS, as a cornerstone of democracy Anmicans have observed
'corbi-n-ruTes ~avior generaffy known as cM*ky; and WHEREAS� civillity, d6rived from
the Latin words ud~ meanin cit In Of
_g y and "civis" qwak__g citizen, is behavior
ng in a community or in common with others; and WHEREA% dispbys of anger,
rudeness ddcuK impatience, and, a lack of respect and, personal attacks ddW from the
open exchange of ideas, prevent fair discussion of the issues, and can discourage
-indiw*duals pardelpeftn-ingove mnen mdVA4EREAS,4v!ltyv&%4WAin.readting
consensus on diverse issues and allow for mutually respectful ongoing relationships; and
-WHEREAS, chrility-can uplift ourt*-Ilfe -and make it more pleasantto #vein-vn organized
society; and WHEREAS, the City, County and Local Government Law Section of The Fkxida
-Is i - u-r ge s-- thi- - - ni-of -a- pledge oUdillity by all-d-lizens-In-the State of Fibil0a.-Now
_:M9REIF_O M_tjames E. Virkby.virtue of the a "if vestedinmeasMa oftheCilyof
____ � - '. .11_00 W _ I— -1 11_11 -, I _qqq I——
Okeechobee, do hereby proclaim the month of as "CIVILITY MONTH," and call upon all
arA29
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V. MINUTES - City Clerk.
A. Council Member moved to dispense with the reading and approve the Summary 9 f
�iCoi,nclActofitrthe.Apni-15,2003 RegularMeeling; seconded by Council Member Q_W
VI. AGENDA -Mayor.
A. Aequests for the addition, deferral or, withdrawal of item on today's agenda.
AN " 0__ P__E_ N —PU, B__U' - C ' IH__ E, A W N_ - - 6 - IF OR -0 - W__ - N AN CE A DOPTI ON 111apr. PM
on mobon.
PAGE -4-
CLOSE PUBLIC HEARING - MAYOR PM
Vill. NEW BUSINESS.
A. Discussion related to the Billy Mason property issue - City Aftxney.
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CITY OF OKEECHOBEE
MAY 69 2003 REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
PAGE 1 OF 3
CALL TO ORDER - Mayor: May 6, 2003, City Council Regular Meeting, 6:00 p.m.
OPENING CEREMONIES: Invocation given by Pastor Charles S. Moscate, Jr.
Pledge of Allegiance led by Mayor.
MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Noel A. Chandler
Council Member Lowry Markham
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
City Attorney John R. Cook
City Administrator Bill L. Veach
City Clerk Lane Gamiotea
Deputy Clerk Adriana Berry
IV. PRESENTATIONS AND PR04CLAMATIONS - Mayor.
A. Proclaim April 17 - May 3, 2003 as "Hospice Volunteer Week."
B. Proclaim May 17 - 23, 2003 as "National Safe Boating Week."
C. Proclaim May 24, 2003 as "Poppy Day."
D. Proclaim the month of May 2003 as "Civility Month."
MAY 6,2003 - CITY COUNCIL AGENDA - PAGE 2 oiF 3
V. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of Council Action for the April 15, 2003 Regular Meeting.
V1. AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
VH. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor.
A.La) Motion to read by title only proposed Ordinance No. 824 adopting and enacting the new code books and subsequent changes - City
Attorney (Exhibit 1).
b) Vote on motion to ready by title only.
C) City Attorney to read proposed Ordinance No. 824 by title only.
2.a) Motion to adopt Ordinance No. 824.
b) Public Comments.
C) Vote on motion.
CLOSE PUBLIC HEARING.
VIII. NEW BUSINESS - Mayor.
A. Discussion related to the Billy Mason property issue - City Attorney.
B. Discussion related to title and salary adjustments in the Detective Division of the Police Department - Chief Davis (Exhibit 2).
C. Approval of the consulting services agreement pertaining to GASB 34 - City Administrator (Exhibit 3).
MAY 6,2003 - CITY COUNCIL AGENDA - PAGE 3 OF 3
VIII. NEW BUSINESS CONTINUED.
D. Consider appointing Teresa C. Sallette to the Planning Board/Board of Adjustment/Design Review Board as an alternate member for a term
beginning May 7, 2003 and ending April 30, 2004 - City Clerk (Exhibit 4).
IX. ADJOURN MEETING - Mayor.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at
this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made,
which record include the testimony and evidence upon witich the appeal Is to be bused. City Clerk tapes are for the sole purpose of backup fbr ~at . eco. d of
the Clerk.
EXHIBIT 1 —
MAY 6 AGENDA
MEMORANDUM
To: Mayor, Council Members and City Attorney
From: Lane Gamiotea, City Clerk
Subject: Code Book Adoption with Corrections noted
Date: April28,2003
After reviewing the new Code Book, I found some areas that were not corrected as we had requested
in the final proofing. The Municipal Code asked that I note these areas to the Council at the final public
hearing so that the Code Book can be adopted, with corrections noted on the following Pages:
Page CD 46:3 Section 46-1. Blocking or obstructing. The cross reference should read 54-41, not 55-46.
This was a typographical error.
Page CD 66:12 Section 66-10 paragraph (1) will remain as it is, paragraph (2) - (6) will be deleted. A
new paragraph (2) vAll read "National Fire Protection Association (1); National Electrical Code (NFPA
70); Life Safety Code (NFPA 101); Standard Fire Prevention Code." Remaining paragraphs will be
renumbered as appropriate. There were two corrections here. One, the Council revised this section
during final editing and they erroneously added the new language with the old rather than deleting it.
Two, language in paragraph (2) was added, as requested by the Fire Chief during the Editorial
Conference with MCC's Attorney, they mistakenly left it out.
Page CID 70:5 Section 70-81. Throughout the entire document the zoning administrator and building
official were suppose to be separated. This paragraph was not corrected properly and the first sentence
should read "Officials entitled . . ." because we are referring to two different officials, not one.
They will be sending the revised pages in supplement form. Should you have any questions please do
not hesitate to contact me. Thank you.
ORDINANCE NO. 824
AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE
CITY OF OKEECHOBEE, FLORIDA; PROVIDING FOR THE REPEAL OF
CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A
PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE
MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH
CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE.
BE IT ORDAINED BYTHE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA:
SECTION 1. The Code entitled "Code of Ordinances, City of Okeechobee,
Florida," published by Municipal Code Corporation, consisting of
Chapters 1 through 90, each inclusive, is adopted.
SECTION 2. All ordinances of a general and permanent nature enacted on or
before November 19, 2002, and not included in the Code or
recognized and continued in force by reference therein, are repealed.
SECTION 3. The repeal provided for in Section 2 hereof shall not be construed to
revive any ordinance or part thereof that has been repealed by a
subsequent ordinance that is repealed by this ordinance.
SECTION 4. Unless another forfeiture is expressly provided, every person
convicted of a violation of any provision of the Code or any ordinance,
rule or regulation adopted or issued in pursuance thereof shall be
punished by a fine not to exceed $500 or a term of imprisonment not
to exceed 60 days or both a fine or term of imprisonment. Each act
of violation and each day upon which any such violation shall
continue or occur shall constitute a separate offense. The forfeiture
provided by this section, unless another forfeiture is expressly
provided, shall applyto the amendment of any Code section, whether
or not such forfeiture is reenacted in the amendatory ordinance. In
addition to the penalty prescribed above, the City may pursue other
remedies including but not limited to abatement of nuisances,
injunctive relief, administrative adjudication and revocation of licenses
or permits.
SECTION 5. Additions or amendments to the Code when passed in such form as
to indicate the intention of the City Council to make the same a part
of the Code shall be deemed to be incorporated in the Code, so that
reference to the Code includes the additions and amendments.
SECTION 6. Ordinances adopted after November 19, 2002, that amend or refer to
ordinances that have been codified in the Code shall be construed as
if they amend or refer to like provisions of the Code.
SECTION 7. This ordinance shall become effective immediately upon its adoption.
Page 1 of 2
INTRODUCED for first reading and set for final public hearing on this 151hof ARdh
2003.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, City Clerk
PASSED AND ADOPTED after Second and Final Public Hearing this 6 1h day of
May.2003.
ATTEST:
Lane Gamlotea, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
James E. Kirk, Mayor
Page 2 of 2
APRIL 15, 2003 - REGULAR MEETING - PAGE 11 OF 11
53-9
IX. NEW BUSINESS CONTINUED.
Added Item. Discuss Police Officer's Pension Fund - Bill Veach.
F. Recess from the regular meeting to enter into an Executive Session
regarding the status of the GRIT lawsuit - Mayor.
X. ADJOURN MEETING - Mayor.
PLEASE TAKE NOTICE AND BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL
WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE MAY NEED TO INSURE THAT A VERBATIM RECORD
OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND E NCE UPON WHICH THE APPEAL IS TO
BE BASED.
JimeeE. Kirk, Mayor
ATTLIT:.
Ea64 Gafmiote�,; City Clerk,
This item was added to the agenda, and is for informational purposes. Mr. Veach informed the Council that the Police
Officers Pension Fund is requiring payment from the City in the amount of eighty-four thousand, four hundred ninety-
one dollars ($84,491.00), which was not budgeted.
In total, the General Employees Pension Fund and the Police Officer's Pension Fund, the City will have to pay one
hundred ten thousand, four hundred sixty-nine dollars and seventy-nine cents. Mr. Veach did not want to allow this
expenditure without notifying the Council first. Unfortunately there is nothing that we can do about this, due to the
decline in the market, the funds must be stabilized which falls as the City's responsibility. He wanted the Council to
informed of what was happening, and that this will need to be placed in the budget next year. Council Member
Watford questioned where the funds are coming from. Mr. Veach responded, from reserves. The Department Heads
are doing a good job living within their budgets, we will pinch down as much as possible. Council Member Watford
informed Mr. Veach to tell all Department Heads to tighten up, this is a very serious matter. Mayor Kirk instructed Mr.
Veach to keep the Council informed of this matter on a regular basis.
Mayor Kirk announced that the City Council would now enter into Executive Session to discuss pending litigation with
GRIT Insurance Company, and that the only members that could remain present in the room is Mayor Kirk, Council
Member Markham, Council Member Williams, Council Member Watford, Council Member Chandler, Attorney Cook,
and Administrator Cook. Everyone else was asked to leave the room. The Executive Session began at 7:04 PM, and
adjourned at 7:26 PM. The discussion was confined to settlement negotiations or strategies relating to litigation
expenditures concerning pending litigation with GRIT Insurance Company. A court reporter was present to record the
session, and the transcript shall be made part of the public recovered upon conclusion of the litigation.
There being no further items on the agenda, Mayor Kirk adjourned the April 15, 2003 meeting at 7:26 p.m.
aty, of Okeechobee
Police Department
Mayor and Councilmen,
EXHIBIT 2 —
MAY 6 AGENDA
The position of Detective in our department in the past has always been a lateral transfer
from the Road Patrol. Meaning that it is not a promotion, and that the responsibilities of
both positions are similar. This is however, not correct. A Detective is responsible for the
Road Patrol Job Description, and in addition, is responsible for the Job Description of
Detective (enclosed). A Detective is generally a senior, and experienced Officer in the
Department whose responsibilities exceed that of a Road Officer. It is only fair that those
positions are compensated appropriately, and I have found a way to accomplish that with
minimal cost.
Our Department currently has a Corporal Position. That position has a base salary of
$31,190. Our Detective's have a base salary of $29,599 plus they get an additional
$ 1000.00 for "On Call Pay" bringing their salary to $30,599, just $591 less than a
Corporal. I propose that Detective's in our agency hold the position of Corporal. That we
incorporate their "On Call Pay" into their base salary, and then add the additional $591 to
bring their base salary to that of our current Corporal.
The total cost for the above changes is $1182.00 a year for the salary changes necessary
to promote our Detectives to Corporal. The pay increase would not become effective until
the new budget in October. I believe that I have found a way to keep the cost for these
necessary changes to a n-iinitnum, and your consideration in this matter is greatly
appreciated.
R
Chief Denny Davis
50 S.E. Second Avenue - Okeechobee, Florida 34974 - 863/763-5521 - Fax: 863/763-7804
_4�*
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL
DATE REVISED: 10/01/94
SUBJECT: CLASSIFICATION SPECIFICATION POLICE OFFICER
JOB SUMMARY
This job is located in the police dep�rtment. Prior to
initial job assignment, the employee is required to
successfully complete college level work in the Indian
River Community College Police Academy as prescribed by
the Criminal Justice Standards and Training �ommission.
Upon completion of the Academy, the officer is normally
assigned field duty. Field duty consists of both routine
and complex law enforcement responsibilities. General job
functions include; (A) Reporting and Documentation; (B)
Enforcement of Federal, State and Local Laws; (C) Prelim-
inary Investigation; (D) Preservation of Safety, Peace and
Security; and (E) Miscellaneous.
The employee usually works independently which
necessitates a high degree of self-discipline, integrity
and decision making ability. In addition to the skills,
knowledge and abilities generic to the classification,
there.are specialty positions requiring others. These
positions are: Marine Patrol officer, Identification
Officer, Property Management Officer and Animal Control
Officer.
DUTIES AND RESPONSIBILITIES
Reporting and The police officer performs a wide range
Documentation of tasks which require the officer to
make formal narrative reports. These
reports are both verbal and written and
are for the purpose of recording and
documenting events, information and
evidence. Some Examples are:
Complete a Uniform Citation form by
writing in the required information in
order to legally charge a traffic
offender in county court.
Prepares a narrative summary report of
details of traffic violation for court
officials.
Completes a Florida Accident Report by
writing in the.required information as
well as composing a narrative summary
(41)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL
of the details of the accident and its
investigation in order to legally dis-
charge his duties as an accident invest-
igator.
Completes an offense report in a narr-
ative style on any and all tasks
performed and information gathered in
the investigation of felonies and more
serious misdemeanors in order to gather
in logical seq�ience the details of a
crime and its investigation.
Dictates narrative reports on tasks per-
formed and information gathered on all
calls for services.
Completes Medical Examiner Reports by
writing in the required information and
compiling a narrative description of the
details of an unattended death and its
investigation.
Completes Juvenile Referral Forms for
the Florida Division of Youth Services
by writing c�nd composing a short narr-
ative describing the details of an
investigation and the apprehension of a
juvenile.
Completes a State's Attorney form for
all felons arrested by writing in the
required information and composing a
short summary in a narrative style
describing details of the offense and
its subsequent investigation.
Completes Arrest Affidavit Forms for all
non -traffic arrests and for all persons
for whom it is desirable that arrest
warrants be issued by writing in the
required information and a summarized
narrative describing the essential de-
tails of the offense for which the
subject was charged.
Completes various other report foims
by writing in the required information,
such as correction notices, courtesy
notices, faulty equipment notices, park-
ing tickets, vehicle impoundments inven-
tory, refusal to submit to chemical
test for intoxication forms, request for
blood analysis forms, request for labor-
(42)
OKEECHOBEE POLICE DEPARTMENT OPERAT-,NS MANUAL
atory analysis of evidence forms,
voluntary waiver forms and all the
various booking forms.
If the Police Officer is a qualified
alcohol breath technician and/or a
radar operator, he has further respon-
sibilities for alcohol influence report
forms, blood alcohol concentration
forms, test logs and radar arrest logs.
If a alcohol breath instrument main-
tenance operator. He is further respo�-
sible for the monthly breathalyzer main-
tenance form and checklist.
Discharges many of his duties by verbal
communication with the public.
Testifies in court by verbal commun-
ication.
The officer must have knowledge of and
be able to perform a broad range of law
enforcement duties. These duties are
defined by and regulated to Federal and
State Laws, Cit Ordinances, Case Laws,
Departmental PoTicies, Procedures, Rules
and Regulations and recognized methods
and techniques of criminal and traffic
enforcement. Some examples are:
Arrest suspects and offenders when pro-
bable cause for such arrest exists.
Writes traffic citations to violators of
State and Local Traffic Laws.
Shoots pistol to defend self and others.
�nspects licensed establishments to
insure compliance with State and City
Laws.
Patrols aBBiyned zone by driving a
police vehic e, observing peop�e and
things in order to act as a crime
deterrent.
Responds to appeals for service, help
and complaints and endeavors to satisfy
the needs of those citizens requesting
aid.
(43)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL
Verbally warns offenders to cease
illegal behavior. in order to prevent
further breaches of peace. The deter-
mining factor for either warning or
arrest lies in the extenuating circum-
stances surrounding the situation.
Removes abused or neglected children
from their immediate environment and
places them in the custody of State
Services.
Preliminary The officer performs diverse tasks which
Investigation involve the recognition, collection,
preservation and analysis of evidence
and information. These tasks often
require the officer to use initiative
and creativity. Some examples are:
Interviews/interrogates victims,
suspects and witnesses.
Inspects buildings to locate unusual
activity, criminal activity or
suspicious people or activity.
Executes search warrants for vehicles,
building and people.
Acts/role plays in a required manner to
assume the character image of many
diversified groups to accomplish his
task goals.
The officer assists groups and indi-
viduals preventing opportunities for
crime. officers aid and give comfort
to those who are in distress.
Some examples are:
Assists stranded motorists by summoning
the help they need.
Directs and controls traffic by giving
hand signals and blowing whistle in
order to maintain traffic flow.
Talks with citizens to provide
advice/information on criminal and civil
law, gives direction or aids people in
solving criminal problems.
(44)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL
Determines if a person is dangerous to
himself or others and responsible j'or
their actions by evaluating the mental
stability of the individual.
Gives first aid to victim of crimes and/
or accidents in order to preserve life
and prevent further injury.
Recovers stolen property by any legal
means available such as beinq diligently
alert for known articles, being aware of
suspicious circumstances which tend to
indicate the possibility of information
as well as open calls from citizens
offering information and assistance.
Performs inspection services which
include, but are not limited to routine
and non -routine examination of doors and
windows of businesses and homes which
may be potential targets for burglary;
garages, and parking lots for potential
auto thefts, and parks, bowling alleys,
pool halls, bars, theaters, and any
place where peo le gather in order that
his presence wiYl help reduce the
initiative of a potential criminal and/
or trouble maker, and failing this, so
that he mivht be close enough to a pro-
blem when it occurs that he might appre-
hend the wrong doer, or at least
minimize his anti -social efforts.
Miscellaneous In addition to above listed job function
the officer must perform many other job
related tasks. Some of these tasks are:
Talks on police radios to communicate
with headquarters and other officers.
Maintains duty weapon and other uniform
equipment.
Verbally notifies parents and guardians
of arrest or detention of a juvenile.
Verbally confers with the State Attorney
in order to answer questions or give
advice concerning all aspects of a
criminal case.
Verbally communicates with other
officers to exchange ideas, information
(45)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MTNUAT-
and solutions to law enforcement
problems.
Occasionally performs specialized duties
such as, but not limited to:
a) Alcohol Breath Technician, whicil
involves intensive training to
receive a basic knowledge of several
physical, scientific, chemical, and
mathematical principles in order to
effectively function.
b) Radar Operator, which also involves
training in excess of that received
in the basic Academy in order to
effectively function.
Occasionally takes fingerprints of
arrested persons and of job applicants
as a public service which includes ink-
ing the subjects fingers and guidi71g
them in specified ways in order to
obtain acceptable and readable prii,ts.
JOB REQUIREMENTS
Difficulty This job consists of work situations
which are of non -repetitive nature. Many
complex decisions are based on concrete
and abstract variables requiring a high
de5ree of accuracy. This is particularly
evident in life or death situations.
Decisions are frequently made under
stress and the officer is held account-
able for the end result as well as the
legality by which that result was reach-
ed. Situations occur which may resalt in
the taking of another person's life as
well as the loss of his own.
Interpersonal The employee routinely talks/confers
Relationships with individuals and groups of all
social economic levels to provide
information, direct their movements and
resolve problems of mutual interest,
utilizing terminoloqy and phraseolig
consistent with their sub -culture. He
officer works closely with other law
enforcement agencies, other officers and
professionals, such as lawyers, doctors,
Judges etc.
(46)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL
Workinq The officer is subjected to stress reg-
Conditions ularlyiiMost,positions within this
classi cation require the individual to
work on rotating eight hour shifts under
all environmental conditions. Due t'--o the
weekly shift rotation, the officer must
be able to re -adjust eating and slieping
habits.
The employee routinely encounters both
safety and health hazards and occasion-
ally is sub ected to bodily harm with
the possibVity of loss of life. He is
subject to emergency callouts and
occasionally extended tours of duty.
Frequently, the officer is required to
testify in court during off duty time.
The officer must be able to drive a
motor vehicle for extended periods of
time and must be able to withstand
obnoxious odors and view heinous c-ime
and accident scenes.
Stress situations are frequently
encountered in the performance of L-.he
position duties and responsibilitios.
This is evident in situations invo'.ving
high speed chases, testifying in c,�_,urt,
shoot outs, time limits, public
criticism, social pressure and deaiing
always with the subtleties and vagaries
of civil rights interpretations.
Physical The officer must be able to defend him-
self and others in physical combat. The
officer must be able to lift or move
people and very heavy objects. The
individual has to run for various dis-
tances, swim various distances, and
climb, jump, or otherwise surmount
physical obstacles.
Supervision The employee receives g?neralized work
assi
.gnments from their immediate sup-
ervisor or other superiors and most
often are without detailed instruction.
Their work is.subjected to periodic
review by their immediate supervisor by
means of periodic performance evaluation
visual monitoring of tasks performed and
review of reports.
(47)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAT
HIRING PREREQUISITES
To be accepted as a Police Officer in the Okeechobee
Police Department, the employee must have first gained
approval of the Criminal Justice Standards and Training.
Commission. To gain this approval, the following cri-,%--eria
must be met:
1. Is 19 years or older and a United
States Citizen. A copy of his/her
birth certificate must be furnished.
2. Must have high school diploma or
equivalent.
3. If he /she served in the Armed Forces
must have a copy of DD214 showing an
honorable discharge.
4. Has been fingerprinted and those
p.iFints processed for criminal history
with Federal Bureau of Investigation
and those prints filed with the
Criminal Justice Standards and Train-
ing commission.
5. Must pass a complete physical examin-
ation, including an EKG, drug screen-
ing test, lumbar spine X-ray.
6. Is of good moral character and has
not been convicted of a felony or a
misdemeanor involving moral
turpitude.
7. Must pass a physical agility test.
8. Must have a valid Florida drivers
license.
9. Must pass written examination.
(48)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL
DATE REVISED: 10/01/94
SUBJECT: CLASSIFICATION SPECIFICATION DETECTIVE
JOB SUMMARY
The job is located in the police department. Lateral
transfers will only be made at the direction of the Chief
of Police.
Detectives are normally �ssigned to a generalized
investigative function within the Detective Division..
These Veneralized investigations are inclusive of
preliminaryt' follow up investigation and intelligence
gathering investigations. General job functions include:
(A) Reporting and Documentation; (B) Training; (C)
Enforcement of Federal, State and Local Laws; (D)
Preservation of Safety, Peace, and Security; (E) Protects,
Collects andAnalyses Information and Evidence; (F)
Conducts and Directs All Kinds of Investigations and (G)
Miscellaneous. In addition to the skill, knowledge and
ability generic to the classification, there may be
positions with additional requirements.
DUTIES AND RESPONSIBILITIES
Reporting and The Detective performs a wide range of
Documentation tasks which require him to make formal
narrative reports. These reports are
both oral and written and are for the
purpose of recording and documenting
events, information and evidence.
Duties and responsibilities is the area
of reporting and documentation are, in
some instances the same as for the
Police Officers ' Yorporals and
Sergeants. Those instances of similarity
are with offense reports, complaint
reports, medical examiner reports,
juvenile referrals forms, State's
Attorney forms, arrest/affidavit forms,
evidence and property chain of custody
forms, vehicle impoundment forms,
request for lab analysis of evidence
forms, voluntary waiver forms and
booking forms.
(36)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS MANUAL
Further similarities are in verbal -
communications with the public,
testifying in court.
Additional duties include verbal
communications and advice on cases with
the States' Attorney and obtaining
search and/or arrest warrants by
formulatinv the technical and legal
wording, dictating to a secretary for
typing and presenting documentation and
oral sworn.testimony to show probable.
Training Occasionally performs part-time duty as
an instructor on investigative tech-
niq�es in departmental in-service
training.
Enforcement of Duties and tesponsibilities in the area
Federal, State of enforcement of Federal, State and
and Local Laws Local Laws are the same as for Corporals
and Sergeants.
Preservation of Duties and responsibilities in the area
Safety, Peace of preservation of safety, peace and
and Security security are virtually the same as for
Police Officers, Corporals and Sergeants
with the exception of directing traffic.
Protects, The Detective completes diverse tasks
Collects and for obtaining information and evidence
Analyzes pertaining to crimes and criminal
Information and activity. The Detective must also
Evidence ascertain the relativeness of the
evidence. Some examples are:
Interviews/interrogates witnesses, sus-
pects and others.
Protects evidence and crime scenes to
keep evidence from being destroyed,
altered, or carried in.or out.
Requests assistance in the.form of
professional opinions or special equij)-
ment from doctors, lawyers,
psychologists, etc.
Compares and evaluates information'and
evidence obtained from suspects,
witnesses, victims and the crime�scene.
Looks at the crime scene in order to
take notes, photographs and other
(37)
OKEECHOBEE POLICEIDEPARTMENT OPERATIONS MANUAL
optical,recordings plus observations
concerning the type of crime, people
involved', types of evidence involved
and all other worthy information avail-
able from the scene itself.
Conducts and The Detective has the responsibility of
Directs conducting thorough investigations of
Investigations criminal acts from their inception to
their conclusion in court. This involves
directing other people as to what tasks
to perform and what information to seek
in order to identify and prosecute an
offender. Some examples are:
Coordinates the crime scene activities
of others based on the determination of
who does what, where, when and
frequently how.
Issues specific instructions to persons
involved in the investigation of a
crime.
Selects and cultivates informants who
know, or have access to, information or
evidence concerning criminal activity.
.Directs informants and departmental
personnel as to how, where and when to
associate with persons engaged in
illegal activities in order to arrest
violators or obtain information and evi-
dence.
Reads and interviews reports made by
others in order to obtain as clear a
picture as possible to aid in directing
an investigation and prosecuting it. ,
Miscellaneous Duties and responsibilities in this area
are substantially the same as for Police
Officers, Corporals and Sergeants.
JOB REQUIREMENTS
Ability to control personal emotions and reactions.
Abilitylto communicate effectively, both verbally and in
writing.
Ability to make decisions.
(38)
OKEECHOBEE POLICE DEPARTMENT OPERATIONS -MANUAL
Ability to adapt behavior in relation to the work
environment.
Ability to learn.
Ability to interact with others.
Ability to maintain high ethics.
Ability to maintain personal hygiene.
Ability to develop and maintain good powers of observation
and memory.
Ability to develop and maintain physical agility and
strength.
Skill in recognizing and identifying criminal acts.
Skill in conducting crime scene investigations.
Skill in investigating crimes from their beqinning through
the court case preparation and the prosecution.
Knowledge of juvenile procedures.
Ability t o c ommand respect of fellow employees and public.
Knowledge of human behavioral characteristics.
Skill in obtaining and serving search warrants.
Ability to remain objective.
Knowledge of laws and legal requirements.
OCCUPATIONAL CHARACTERISTICS
Difficulty The Detective difficulty criteria is
essentially the same as for a police
officer. However, the tolerance for
error in his decision making is.lower
if anything. The Detective has consid-
erable effect on the quality of his out-
put. Diverse assignments come in terms
of need and he is required to.decide how
to do all or part of theJob. Instances
of assignments cover a w e range of
criminal activities calling for di ' f-
ferent investigative methods. Once the
situation is assessed, the Detective
makes a.choice by applying guidelines
(39)
OKEECHO.BEE POLICE DEPARTMENT OPERATIO-0 MANUAL
for selecting, an appropriate method.
Results have far reaching eff�cts and
are viewed by the public, State offic-
ials,City officials, and intra-depart
mental personnel. He must possess the
ability to take another persons life.
Interpersonal
The Detective must establish a rapport
Relationships
with members of specific professional
communities. These relationships assist
him in bringing investigations to a
successful conclusion. He works closely
with business executives, medical
doctors, psychiatrists, attorneys,
social service workers, outside law en-
forcement officials and other
yrofes-
sionals. The Detective routine y talks/
confers with individuals or groups of
all socio-economic levels to provide
and secure information, direct their
movements and resolve problems utilizing
terminology and phraseology consistent
with their sub -culture. The Detective is
required to be keenly sensitive to and
perceptive of other person's relevant
characteristics or state' of being and to
be aware of subtle or complex feedback
�o as to adjust his own behavior accord-
ingly.
Workinq
The working conditions are virtually the
Conditions,
same as for Sergeants.
Physical
Physical requirements are the same as
for Police officers, Corporals, and
Sergeants.
Supervision Essentially the same as for a Police
Officer with the addition of evaluation
of work quality depending to a greater
degree on the final disposition of case
assignments.
(40)
EXHIBIT 3 —
THE MAY 6 AGENDA
VALUATION
ADVISORY
GROUP,
INC.
March 14, 2003
Mr. Bill Veach
City Administrator
City of Okeechobee
55 S.E. Third Avenue
Okeechobee, Florida 34974-2903
Dear Mr. Veach:
The Valuation Advisory Group, Inc. is pleased to offer this proposal for professional property
record services. The purpose of our services will be to provide you with a comprehensive and
auditable property record which will enhance fixed asset accounting and property control
procedures. This property record will be designed to assist the City in complying with
Generally Accepted Accounting Principles (GAAP) and GASB Statement No. 34.
This proposal was prepared after our discus-,'.ons with City personnel concerning the properties
and fixed assets, as well as the accounting procedures, of the City of Okeechobee, along with
a review of the information provided. The reports produced as a result of this engagement will
be useful as internal management tools with regard to accounting, budgeting, planning and
purchasing, and will serve to enhance general fixed asset control.
WOM
The services we propose will be conducted on the basis of historical cost for financial reporting
purposes, defined as the actual or estimated cost of a property to its present owner. The report
will include items inventoried by or provided to The Valuation Advisory Group as of a cutoff
date to be determined. The properties to be included in this project will consist of land,
445 PHARR ROAD, NE - ATLANTA, GEORGiA 30305 - (404) 841-0992 - FAX (404) 841-0121
Mr. Bill Veach
City of Okeechobee
March 14, 2003
Page 2
buildings, improvements other than buildings, machinery, equipment, vehicles, and furniture and
fixtures.
Land and vehicles will be included based on information to be provided by City personnel.
Buildings and improvements other than buildings will be included based on a combination of
verifying existing records and performing accepted appraisal techniques. In performing our
analysis of the historical costs of these assets, we will work with the City's existing records
where possible. In assigning historical costs to these assets, we feel that it is important to utilize
actual costs, where these costs are available. In researching historical costs, we will make
extensive use of such sources of information as minute books, deed files, bid files, contractor
payment applications, etc. Only as a last resort will we resort to an appraisal based on a
trending of current replacement costs. This use of actual historical costs helps to ensure the
auditability of the record.
Machinery, equipment, and furniture and fixtures will be included based on a physical inventory
by our staff. All items with estimated historical costs greater than $750 will be included. At
the time of the inventory, tags will be affixed, if desired, and general information recorded.
METHODOLOGY
In order to facilitate the project, we ask for the following assistance from City personnel:
to provide a liaison who will be available to answer questions, provide data, and
arrange access to the various buildings;
for those buildings where cost information is not readily available, to provide any
recent appraisals of the buildings and any other information, such as construction
files, minute books, etc. which might be helpful in arriving at estimates of
historical cost;
to provide lists of vehicles and attached equipment, laptop computers, and hand-
held radios which you desire to be included in our reports;
to have the necessary tags available prior to the beginning of the inventory phase
of the project; and
THE
VALUATION
Anvrmuv
kjKUUF,
Tivr —
Mr. Bill Veach
City of Okeechobee
March 14, 2003
Page 3
to make available at the beginning of the project all current property ledgers and
inventories.
The Valuation Advisory Group, Inc. will provide the following under this engagement:
conduct a verification of land, buildings, improvements and infrastructure and,
where necessary, perform accepted appraisal techniques in order to identify and
assign proper historical costs;
conduct an inventory of furniture, fixture and equipment items with historical
costs greater than $750;
review existing recorded data to ascertain historical costs. The historical costs
not identified during this cost -finding phase will be developed using accepted
appraisal methodology, including the use of catalogs, pricing services, and
internally -developed databases;
0 assign acquisition dates to the inventory items, where necessary;
calculate depreciation, both current and accumulated, in accordance with GASB
34; and
0 develop and process final reports.
In addition, if you so desire, our staff will apply tags at the time of the physical inventory.
Although it will be left up to City personnel to select and obtain the desired tags, we will be
happy to provide recommendations as to sources for these tags.
REPORTS
In addition to summaries by asset type, your reports will include the following information, by
asset:
THE
VAHIATIAN
AUVWKY
GROUR
INC.
Mr. Bill Veach
City of Okeechobee
March 14, 2003
Page 4
item number within report
asset type
description of the asset including generic name, manufacturer's name, model
number, etc.
serial number
asset tag number, if applicable
fund
department/function
location
room
acquisition date
historical cost
useful life
depreciation, both current and accumulated
In addition to three bound copies of our report, we will provide the report data in spreadsheet
format (Lotus 1-2-3, Quattro-Pro, Microsoft Excel, etc.) or database format (dBase IV,
Microsoft Access, etc.), in addition to an ASCII file to facilitate conversion onto most fixed
asset systems.
Several sample report pages are enclosed for your review. We have found that the format of
our reports allows for ease of use by our clients, with minimal cross-referencing required. In
addition, the flexibility of our reports allows us to include any other data which you feel are
useful, and to sort the assets by additional categories, ifyou so desire.
FEES
Based on the scope and methodology outlined, our fees for this service will be $6,800, inclusive
of all expenses incurred during the performance of the project. If tagging is desired, there will
be an additional fee of $225. We ask for a $2,000 retainer prior to beginning the project, with
the balance to be invoiced progressively over the course of the engagement.
VALUARUN
AnVTMI?v
k7KUUF1
INC.
Mr. Bill Veach
City of Okeechobee
March 14, 2003
Page 5
CONCLUSION
We appreciate the opportunity to offer this proposal, and look forward to working with you.
In summary, the clear strength of The Valuation Advisory Group, Inc. lies in our unequalled
commitment and capabilities in serving the public sector and our sensitivity to the needs of our
clients. We are the only national valuation firm serving the public sector from an accounting
perspective; all work performed will be under the direct supervision of a CPA, in order to help
ensure the auditability of the record. Our experience in serving the fixed asset accounting and
property record needs of the public sector, and our reputation for providing quality and timely
service, may be verified by checking with any of numerous references.
If this letter meets with your approval, please authorize commencement by signing the enclosed
copy and returning it with a check for the retainer. However, if you have any questions or
would like to further discuss the project, please do not hesitate to call.
We sincerely look forward to hearing from you and to the opportunity of being of service to the
City of Okeechobee.
FGR:ans
Enclosures
ACCEPTANCE:
Respectfully submitted,
THE VAI\UATION ADVISORY GROUP, INC.
F. Grekory Ihodes, CPA
NAME/TITLE
DATE
TIR
VALMON
ADVISORY
GROUP,
INC
SAMPLE TAGS
PROPERTY OF
CITY OF COMMERCE
TEUS
1333,
We will be happy to provide sources for tags, if desired.
THE
VALUAnON
ADVISORY
GROUP,
W.
REFERENCES
Please feel free to contact any of the below as references for our services:
Village of Bal Harbour
Ms. Jeannette Horton
655 96th Street
Finance Director
Bal Harbour, Florida 33154
(305) 866-4633
Flagler College
Ms. Michelle Wilson
Post Office Box 1027
Assistant Director, Business Services
St. Augustine, Florida 32085
(904) 819-6390
Levy County
Mr. Danny J. Shipp
Post Office Box 610
Clerk of Court
Bronson, Florida 32621
(352) 486-5272
Live Oak Housing Authority
John R. Tull
406 Webb Drive
Executive Director
Live Oak, Florida 32060
(904) 362-2123
City of Marianna
Mr. Phil McCrary
Post Office Box 936
City Clerk
Marianna, Florida 32447
(904) 482-4353
Putnam County
Carol Carswell, CGFO
Post Office Box 758
Finance Director
Palatka, Florida 32178-0758
(904) 329-0229
City of Sanibel
Ms. Renee M. Lynch
800 Dunlop Road
Finance Director
Sanibel, Florida 33957
(941) 472-9615
City of Satellite Beach
Brenda R. Raver, CGFO
565 Cassia Boulevard
Finance Director
Satellite Beach, Florida 32937
(321) 773-4407
IIE
ALMON
ADVISORY
GM
INC. —
City of South Bay
335 SW Second Avenue
South Bay, Florida 33493
Ms. Virginia K. Walker
City Clerk
(561) 996-6751
We will be happy to provide numerous additional references upon request.
THE
VALUMON
ADVWRY
GROUP,
INC. —
EXHIBIT 4-
MAv 6 AGENDA
MEMORANDUM
To: Mayor, Council Members and City Administrator
From: Lane Gamiotea, City Clerk
Subject: Citizen Board Appointment
Date: April22,2003
Please consider the attached application submitted by Teresa Cheryl Sallette to the Planning Board
(Land Planning Agency)/Board of Adjustment/Design Review Board. This board has had a vacancy for
an Alternate Member since November 19, 2002. Mrs. Sallette would finish the current term that was left
vacant after appointing Mr. Creech to regular member status from alternate status. Term beginning May
7, 2003 and ending April 30, 2004.
Should you have any questions please do not hesitate to contact me. Thank you.
cc: Carolyn Arnold, Board Secretary
I,-
Citv of Okeggnaipee
hobee
Office ofthe City Clerk & Personnel Administrator
Applie'ation for Citizen Board
The City of Okeechobee does not engage in any form of unlawful discrimination. If you feel you
have been discriminated against for any reason, please call this to the attention of the Personnel
Administrator so that we may address your concern.
Citizen Board Applying For:
0 Planning Board/Board of Adjustment/Design Review Board Member
§0L Alternate Member of the Above Stated Board
0 Code Enforcement Board Member
0 Alternate Member of the Above State Board
Please Print.
Appficant',s Full Name: Tpresa Chprvi Rallette
StreetAddress: 2902 S,E. 47th Terrace Okeechobee, FL 34974
MailingAddress*: 2902 S E. 47t h
Terrace
Okeechobee,
FL 34974
Telephone Numbers:, 7 6 3 - 2 8 6 1
--- ---
763-0222
None
697-0348
home
work
beeper
mobile
Education: Please include Nameand Address of school, years attended, date graduated and
d6gree obtained, if any. If more space is needed please attach an additional page.
Grammar School: ched
High School:
University:
Other:
City of Okeechobee Application for Citizen Board
Attachment for Education
Grammar School:
Lawnwood Elementary
1900 S. 23d Street
Ft. Pierce, Fl, 34950
Years attended: K — 4th
White City Elementary
905 W. 2nd Street
Ft. Pierce, FL 34987
Years attended: 5h & 6h
Dan McCarty Middle School
1201 Mississippi Avenue
Ft. Pierce, FL 34950
Years attended: 7th
Lincoln Park Academy
1806 Avenue I
Ft. Pierce, FL 34950
Years attended: 8th
High School:
Ft. Pierce Westwood High
1801 Angle Road
Ft. Pierce, FL 34950
Years attended: 9th, I Oth, I I", 12�h
Graduated June 5", 1984
Qualifications of Members
No member or alternate member of a Citizen Board shall be an employee of, or hold any elective
position or office in the government of the City.
City Council may appoint any or all of the members to serve jointly on the Planning Board and the
Board of Adjustment
Members shall be appointed from among persons in a position to represent the public interest, and
shall be residents of the City or County,
2 Alternate Members
Two alternate members shall be appointed to each Board. Such alternate shall attend all meetings and
fully participate in Board discussions and deliberations to the point of voting. Should any permanent
member be absent the chairperson shall declare the alternate to be a voting member for the duration
of the meeting.
3 Vacancies
Vacancies in any Board membership shall be filled by appointment of the City Council for the
unexpired term of the member affected. It shall be the duty of the chairperson of each Board to notify
the Mayor within 10 days after a vacancy shall occur among the members or alternate member.
4 Removal
Members of a Board may be removed from office by a majority vote of the City Council.
5 Sunset
Terms of Board members who are due to retire shall expire on April 30th of each year.
6 Compensation
Members of Boards shall receive no salaries for service on the Board, but may receive actual and
necessary expenses incurred in the performance of their duties, as may be set from time to time by
City Council.
156 CITIZEN BOARD OFFICERS AND RULES OF PROCEDURE
Officers and Voting
Each Citizen Board shall select a chairperson and vice chairperson from among its members and may
create and fill such other offices as it may determine. All voting members of a Board shall be entitled
to vote in matters before that Board.
2 Rules of Procedure
Each Board shall adopt rules of procedure necessary to its governance and the conduct of its affairs,
in keeping with the applicable provision of law and these Regulations. Such rules shall be available
in written form to the public.
3 Board Meetings
Meetings shall be held at least once each month on a day to be determined by the Board, and at such
other times as the Board chairperson may determine. Meetings that are not regularly scheduled shall
8
e Site Plans. After reviewing recommendations by the Technical Review Committee, to
determine whether specific proposed developments conform with the requirements of these
Regulations.
f Temporary Use Permit. To hear petitions for temporary use permits as authorized in these
Regulations.
9 Other Planning and Zoning Matters. To perform other duties as City Council may
specifically assign, including:
(1) To recommend to City Council principles, policies, Regulations promoting orderly City
development
(2) To determine whether specific proposed developments conform to the requirements
of the Comprehensive Plan and these Regulations.
(3) To conduct such public hearings to gather information necessary for maintenance or
the Comprehensive Plan and these Regulations.
(4) To inform and advise City Council on these and other matters as specifically
assigned.
158 BOARD OF ADJUSTMENT
Establishment and Composition
There is hereby established a Board of Adjustment The composition of the membership shall adhere
to the recommendations of the state building code when possible and appointed by the City Council.
Members shall serve lbr overlapping terms of 3 years. Membership of the Board, where possible, shall
consist of any of the following: architect engineer, surveyor, urban planner, landscape architect,
general contractor, realtor, business person, and lay persons.
2 Powers and Duties
The Board of Adjustment shall have the following powers and duties:
a Administrative Review. To hear and decide an appeal of an administrative decision when
it is alleged that there is an error in any order, requirement decision or determination made
by an administrative official in the enforcement of these Regulations.
b Variance. To hear and decide petitions fbr a variance from the terms of these Regulations as
will not be contrary to the public interest, where owing to unique physical conditions a literal
enforcement of the provisions of these Regulations would result in unnecessary hardship. Self
created problems and economic hardship are not grounds for granting a variance.
C Special Exception Use. To hear and decide only petitions for a special exception use
specifically listed under the zoning districts in these Regulations. To decide such questions
as are involved in determining whether a special exception use should be granted, and to
grant a special exception use with such conditions and safeguards as are appropriate under
these Regulations. To deny a special exception use when not in the pubic interest or in
harmony with the requirements of these Regulations.
159 CODE ENFORCEMENT BOARD
Establishment and Composition
There is hereby established a Code Enforcement Board which shall consist of 7 members and 2
afternates to be appointed by the City Council. Members shall serve for overlapping terms of 3 years.
10
3 Assignment of Design Review Tasks
From time to time the City Council may, by official action, assign the Design Review Board the task
of reviewing the design of a proposed building or structure submitted for building permit in the City.
Within 15 days of the Council request for design review, the Board chairperson shall call a public
meeting of the Design Review Board and undertake the assigned task.
4 Powers and Duties
The Design Review Board shall have the following powers and duties:
a To encourage the use of the City Building Design Guidelines in the design of public,
commercial and institutional buildings.
b To make recommendations for changes and improvements to the City Building Design
Guidelines.
c To review architectural plans for buildings, structures and signs, submitted for issuance of a
permit after assignment of such task by the City Council.
d To determine whether the exterior design of a building assigned to the Board for review
complies with the intent of the Building Design Guidelines, and would result in the construction
of a building that is compatible with the urban landscape.
e To make written recommendations to the City Council for changes in external appearance of
the building or structure to make it compatible with the Building Design Guidelines and other
quality buildings in the City.
f To undertake the preparation of an action plan, or review of a plan prepared by others, for
urban improvements, after assignment of such task by the City Council.
12
3-1 5-37-�5-001 0-00010-0016
MASON VMLUAM H
I 2tl I tl 996 - $10,000 - V/0
-R<)AC) TO WATER FL"'T
wasomim
AFFIDAVIT OF PUBL' -1ER
OKEECHOBEE TWES
106 S.E. 5th St., Okeechobee, FL 34974
(863) 763-7283
Published Weekly
STATE OF FLORIDA
COUNTY OF OKEECHOBEE:
Before the undersigned authority personally appeared J.W.
Owens who on oath says that he is publisher of the Okeechobee Times,
a newspaper published weekly at Okeechobee in Okeechobee, Florida:
that the attached copy of advertisement,
being a PI IRI IC NUTICF: 2() al
in the matter of CITY COUNCIL MEETING NOTICF
CITY OF OKEECHOBEE
55 SE THIRD AVENUE
OKEECHOBEE, FL 34974-2932
941-763-3372
In the Court,
was published in said newspaper in the issues of 0-5101.12003
Affiant further says that the said Okeechobee Times is a newspaper
published at Okeechobee, in said Okeechobee County, Florida, and
that said newspaper has heretofore been continuously published in
said Okeechobee, Florida as a daily, weekly, or bi-weekly and has been
entered as second class mail matter at the post office in Okeechobee,
in said Okeechobee County, Florida, for a period of one year next
preceding the first publication of the attached copy of advertisement;
and affiant further says that he has neither paid nor promised any
person, firm or corporation any discount, rebate, commission or refund
for the purpose of securing this advertisement for publication in the
said newspaper.
J. W. Owens, (Pu
Sworn to and subscribed before me
this- ______..day of.
A.D. 2003
(SEAL) Notary Public �Ry P OFRCLAL NOTARY SEAL
I ROSEALEE A BRENNAN
0, COMMISSION NUMBER
CC 940770
tiy commissoN ExPiREs
OF FV0 `19NMM
WnCE is 1H lhd The
City of Olusechobee City Counall will nod In
Regulff S—on on Tuesday. MWA 2004
SE 3rd Aft, RM 9:
The public b invited and
encouraged to ettend. For a copy efthe agenda
contact City Adnminisbation at (963) 763-3372
x 212.
, PLEASE TAKE NOTICR AND BE'
ADVISED dot if any pman dj*es to op.
pad any decision nattle by the City Council
With Mq0d to any matter conmillmd at thk
rneetfti& such interested pemon will need a
record of dw paccedinax, ad 011
pose may need to woure : "= m=
of the Focee&V is mode, widdi record in-
cludes the tntinwW and eviderm upon wbich;,.
the apped is to be besed. TWu we used for
the " purpose of beck -up for the Clerk's
Office.
in accordance with the Awezi� with
Disabilities Act (ADA) and Florida Statute
296 ' 26. persons widt disabilifies seeding spe.
cid scocinumodation to participate in tbis pro.
ceedins should contact Lam Garniotes, no
bft then two (2) wocking days i to the
Proceeding at 963-763-3372 x 21r-f 1: —
howins or voice irnpaited. call 7DD 14M
222-3448 (voice) or 14IM447-3610 CrM
by3 LANZ GAMIOTSA, CNy Cbrk
PUBLEW41"itaw
OKEECHOBER 71h=
The Okeech6nee News
P.O. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Judy Kasten, who on oath says she is Publisher of the Okeechobee
News, a,DAILY Newspaper published at Okeechobee, in
Okeechobie County, Florida; that the attached copy of advertise-
ment, being a
in the matter of
in the,19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues
of
Affiant further says that the said Okeechobee News is
a newspaper'piublished at Okeechobee, in said Okeechobee
County, Florida, and that said newspaper has heretofore been
published -continuously in said Okeechobee Couj#y� Florida
each week and has been entered as second class tnift matter at
the post office in Okeechobee, in said Okeec��Q; : County,
the fi
Florida' *for a period'of one year next preceAQ
publication of -the attached copy of advertisemenilo�'-_,and affiant
further says that she has neither paid not promised my person,
firm or corporation any discount, rebate, commission or refund
for the purpose, of securing ;this adv isement for publication in
the said newspaper.
and subsctih1d before me this Z,
9WLOMV�
day of _j__ Q::14Q:d A.D. 20 6_3
r- Taflrile4t 1. 13rown
Notary Public, State of Florido I
Co mmi ssion # C C 9 023 00
A....-R
g, Expires Jan. 17, 2004
Bonded Thru
lot Atknti. Donding Co., Inc,
/', - I - - S& M a. uAt "
CITY OF OKEECHOBEE
MEMORANDUM
TO: Mayor and City Council DATE: May 1, 2003
SUBJECT: Status Report FROM: Bill L. Veach, City Administrator
Below is a brief summary of past and upcoming events.
ADMINISTRATION I GRIT — Attorney Hellinger has resubmitted a notice of pending matters to the court
regarding the venue issue. As yet, no decision has been reached.
We have been contacted by the bankruptcy Trustee's counsel to arrange a meeting to
discuss a global settlement. Larry Brown, John Cook, Steve Robbins and the City
Administrator met on April 17 1h and discussed the case in detaiL All of the attorneys
seemed to agree that the City is following the correct course at this time. Attorney
Robbins will be contacting the GRIT attorney to see if they have a proposed settlement.
There is no need to have Attorney Robbins update the City Council at this time as there
is not much new information and Attorney Cook seems to have a very good grasp of
the legal issues.
Bettye Taylor continues to experience issues with her back and has been evaluated to
determine proper treatment. This evaluation began on January 81h and was concluded
on February 4'h. Her doctor recommended surgery, however, Bettye is reluctant to
have additional surgery at this time.
Fire Station Project — The City Engineer reports that we are slightly behind (a couple
of weeks) the schedule he would like to see, however he still anticipates completion of
the project during early summer. The project continues to be on budget at this time.
The upper level of the facility should be completed within 10 days. Councilman
Chandler continues to keep a watchful eye on the project by participating in weekly
"construction meetings" in which the Administrator, Engineer, Public Works Director,
Fire Chief and Building Official discuss the project and its progress.
Industrial Park/Sheffield Environmental Services — Craig A. Smith and Associates
continue to move forward on issues related to design, engineering and permitting ofthe
commerce center. This must be accomplished by October 2003. As directed by the
EDTF administrators, the City staff has submitted a request for an extension of the
"vertical construction" timeline through December. The reasoning for the extension is
twofold.
Cily of Okeeghobee
Offlce of the City Clerk & Persomel Administrator
Application for Citizen Board
The City of Okeechobee does not engage in any form of unlawful discrimination. If you feel you
have been discriminated against for any reason, please call this to the attention of the Personnel
Administrator so that we may address your concern.
Citizen Board Applying For:
0 Planning Board/Board of Adjustment/Design Review Board Member
Alternate Member of the Above Stated Board
E) Code Enforcement Board Member
0 Alternate Member of the Above State Board
Please Brint.
Applicant's Full Name: Tpresa Cheryl Sallette
StreetAddress: 2902 S,E. 47th Terrace Okeechobee, FL 34974
MailingAddress: 2902 S.E. 47th
Terrace
Okeechobee,
FL 34974
Telephone Numbers: -7 6 3 - 2 8 6 1
763-0222
None
697-0348
home
work
beeper
mobile
Education: Please include Name and Address of school, years attended, date graduated and
degree obtained, if any. If more sp'ace is needed please atta . ch an additional pSe.
Grammar School: Please see Attached
I-Egh School:
University:
Other:
Describe any skills and background information about yourself that would be helpful to
the board you wish to serve on. If more space is needed please attach am additional page.
I am the office mana-ger for D.R. Willson Land Company, a local commercial real
estate and appraisal firm. In addition, I am the accounts manager for Big Lake
Partners, LLC, developers of PaImCreek Estates. I am also the accounts
manager for Okeechobee RV Park, a 70+ unit RV Park.
On a daily basis I work alongside several real estate agents in regard to
commercial properties. We address issues such a zoning, land use, and legal
uses for various groperties n the City, as well as in the County. I have taken
considerable interest in the process owners go through to develop or even
modify their Property. I believe that the City will continue to grow, and along with
the growth face land use hurdles. I think it is important to allow growth, but at the
same firne try and not lose the smaller town character that I feel will continue to
be the main reason for the growth to begin with.
As a resident of Okeechobee working with a firm and owners of Propeq that are
directly impacted by various uses of land, I would like the opportunity to do m
small part and serve on the Board.
I thank you for vour consideration.
Applicant's Signature
Date
City of Okeechobee Application for Citizen Board
Attachment for Education
Grammar School:
Lawnwood Elementary
1900 S. 23rd Street
Ft. Pierce, FL 34950
Years attended: K — 4th
White City Elementary
905 W. 2nd Street
Ft. Pierce, FL 34987
Years attended: 5th & 6th
Dan McCarty Middle School
1201 Mississippi Avenue
Ft. Pierce, FL 34950
Years attended: 7th
Lincoln Park Academy
1806 Avenue I
Ft. Pierce, FL 34950
Years attended: 8th
Eligh School:
Ft. Pierce Westwood High
1801 Angle Road
Ft. Pierce, FL 34950
Years attended: 91h, 1 01h, I I 1h, I
Graduated June 5h, 1984
Qualifications of Members
No member or alternate member of a Citizen Board shall be an employee of, or Wd any elective
position or office in the government of the City.
City Council may appoint any or all of the members to serve jointly on the Planning Board and the
Board of Adjustment
Members shall be appointed from among persons in a position to represent the public interest and
shall be residents of the City or County.
2 Alternate Members
Two alternate members shall be appointed to each Board. Such alternate shall attend all meetings and
fully parbcipate in Board discussions and deliberations to the point of voting. Shouli any permanent
member be absent the chairperson shall declare the alternate to be a voting member for the duration
of the meeting.
3 Vacancies
Vacancies in any Board membership shall be filled by appointment of the City, Council for the
unexpired term of the member affected. It shall be the duty of the chairperson of each Board to notify
the Mayor within 10 days after a vacancy shall occur among the members or alternate member.
4 Removal
Members of a Board may be removed from office by a majority vote of the City Council.
5 Sunset
Terms of Board members who are due to refire shall expire on April 30th of each year.
6 Compensation
Members of Boards shall receive no salaries for service on the Board, but may re;eive actual and
necessary expenses incurred in the performance of their duties, as may be set from time to time by
City Council.
156 CITIZEN BOARD OFFICERS AND RULES OF PROCEDURE
Officers and Voting
Each Citizen Board shall select a chairperson and vice chairperson from among its members and may
create and fill such other offices as it may determine. All voting members of a Board shall be entitled
to vote in matters before that Board.
2 Rules of Procedure
Each Board shall adopt rules of procedure necessary to its governance and the conduct of its affairs,
in keeping with the applicable provision of law and these Regulations. Such rules shall be available
in written form to the public.
3 Board Meetings
Meetings shall be held at least once each month on a day to be determined by the Board, and at such
other times as the Board chairperson may determine. Meetings that are not regularly scheduled shall
8
7)
not be held without at least 3 days notice to each member. All meetings shall be public meetings. Each
Board shall have the power to take testimony under oath and compel the aftendance of witnesses,
4 Quorum and Voting
A quorum for the transaction of business shall consist of 4 Board members. Concurring votes of 3
members shall be necessary to reverse any order, requirementor decision of the Planning and Zoning
Director/Building Official, or decide on any matter upon which it is required to pass under these
Regulations.
Minutes, Public Records
Each Board shall keep minutes of its proceedings showing the vote of each member, or if absent or
failing to vote indicating such fact The Board shall keep records of its actions, which shall be a public
record and filed immediately in the City Clerk's office.
Disqualification of Members
If a member of a Board finds thattheir personal interests are involved in the matter coming before the
Board, they shall disqualify themselves from participation in that case. No Board member shall appear
before the City Council or any Board established in these Regulations, as an agent or attorney for any
person in a matter involving planning, zoning or these Regulations.
Professional and Financial Assistance
Each Board may be provided by the City with such professional and financial assistance as may be
necessary to enable the Board to perform the functions assigned by these Regulations.
157 PLANNING BOARD
Establishment and Composition
There is hereby established a Planning Board which shall consist of 7 members and 2 alternates to
be appointed by the City Council. Members shall serve for overlapping terms of 3 years. Membership
of the Board, where possible, shall consist of any of the following: architect engineer, surveyor, urban
planner, landscape architect general contractor, realtor, business person, and lay persons.
2 Planning Board Powers and Duties
The Planning Board shall function as an advisory body making recommendations to the City Council,
and shall have the following powers and duties:
a Local Planning Agency. Pursuant to and in accordance with the Local Government
Comprehensive Planning and Land Development Regulabon Act, the Planning Board is
hereby designated as the Local Planning Agency.
b Regulations Amendment To hear petitions for changes in these Regulations, and to make
recommendations to the City Council.
c Rezoning. To hear petifions for zoning district boundary changes in these Regulations, and
to make recommendations to the City Council.
d Subdivision Plats. To review and make recommendations to the City Council on preliminary
subdivision plat submissions. To make recommendations to the City Council on acceptance
of dedicated land. To make recommendations to the City Council of findings precedent to
reversion of subdivided land to acreage.
e Site Plans. After reviewing recommendations by the Technical Review Committee, to
determine whether specific proposed developments conform with the requirements of these
Regulations.
f Temporary Use Permit. To hear petitions for temporary use permits as authorized in these
Regulations.
9 Other Planning and Zoning Matters. To perform other duties as City Council may
specifically assign, including:
(1) To recommend to City Council principles, policies, Regulations promoting orderly City
development
(2) To determine whether specific proposed developments conform to the requirements
of the Comprehensive Plan and these Regulations.
(3) To conduct such public hearings to gather information necessary for maintenance or
the Comprehensive Plan and these Regulations.
(4) To inform and advise City Council on these and other matters as specifically
assigned.
158 BOARD OF ADJUSTMENT
Establishment and Composition
There is hereby established a Board of Adjustment The composition of the membership shall adhere
to the recommendations of the state building code when possible and appointed by the City Council.
Members shall serve Ibr overlapping terms of 3 years. Membership of the Board, where possible, shall
consist of any of the following: architect engineer, surveyor, urban planner, landscape architect
general contractor, realtor, business person, and lay persons.
2 Powers and Duties
The Board of Adjustment shall have the following powers and duties:
a Administrative Review. To hear and decide an appeal of an administrative decision when
it is alleged that there is an error in any order, requirement, decision or detirmination made
by an administrative official in the enforcement of these Regulations.
b Variance. To hear and decide petitions fbr a variance from the terms of these Regulations as
will not be contrary to the public interest where owing to unique physical c6nditions a literal
enforcement of the provisions of these Regulations would result in unnecessary hardship. Self
created problems and economic hardship are not grounds for granting a variance.
C Special Exception Use. To hear and decide only petitions for a special exception use
specifically listed under the zoning districts in these Regulations. To decide such questions
as are involved in determining whether a special exception use should be granted, and to
grant a special exception use with such conditions and safeguards as are appropriate under
these Regulations. To deny a special exception use when not in the public interest or in
harmony with the requirements of these Regulations.
159 CODE ENFORCEMENT BOARD
Establishment and Composition f
There is hereby established a Code Enforcement Board which shall consist of 7 members and 2
alternates to be appointed by the City Council. Members shall serve for overlapping terms of 3 years.
10
Membership of the Board, where possible, shall consist of any of the following: architect engineer,
surveyor, urban planner, landscape architect general contractor, realtor, business person, and lay
persons.
2 Powers and Duties
The Code Enforcement Board shall have the following powers and duties:
a Enforce the Land Development. To enforce and regulate the subdivision of lands; to
regulate the use of land and water for those land use categories included in the land use
element in the comprehensive plan to ensure their compatibility of adjacent uses and provide
for open space; to provide for protection of potable water well fields; to regulate areas subject
to seasonal and periodic flooding and stormwater management to ensure the protection of
environmentally sensitive lands designed in the comprehensive plan; to regulate signage; to
prove that public facilities and services meet or exceed the standards set in the capital
improvement element of the comprehensive plan, and are available when needed for
development or that development orders or permits are conditioned on the availability of
these public services; to ensure safe and convenience onsite traffic flow and parking and to
enforce or regulate such other provisions as are mandated by the land development
regulation.
b Hearing. To subpoena alleged violator and witnesses to the Board's hearings, and to
subpoena evidence and take testimony under oath. To review such evidence and testimony,
and to decide whether or not a violation of these Regulations has occurred.
c Enforce Compliance. To issue orders having the force of law commanding whatever steps
are necessary to bring a violation of these Regulations under compliance. The City Attorney
shall be legal counsel to the Board.
160 DESIGN REVIEW BOARD
Establishment and Composition
The City Council may establish a Design Review Board which shall consist of at least 7 members and
2 akernates appointed by the Council. Members shall serve for overlapping terms of 3 years.
Membership of the Board, where possible, shall consist of any of the following: architect, artist,
scullptor, designer, landscape architect landscape contractor, urban planner, engineer, realtor,
building contractor, business property owner, and lay persons.
2 Preparation of an Acton Plan for City Visual Improvement
From time to time the City Council may, by official action, assign the Design Review Board other tasks
involving the beautification and aesthetic appearance of the City.
Tasks may involve the preparation, or review, of a master action plan for the visual improvement of
key areas in the urban landscape in the City, including recommendations. The action plan may include,
but not be limited to, the following:
a Graphic and written presentation showing the nature and extent of the proposed urban
improvements.
b Suggested priorities and time schedule for installation of proposed urban improvements.
c Estimate of the construction and maintenance costs tor each urban improvement
I I
�L
3 Assignment of Design Review Tasks
From time to time the City Council may, by official action, assign the Design Review Board the task
of reviewing the design of a proposed building or structure sub * mitted for building permit in the City.
Within 15 days of the Council request for design review, the Board chairperson shall call a public
meeting of the Design Review Board and undertake the assigned task.
4 Powers and Duties
The Design Review Board shall have the following powers and duties:
a To encourage the use of the City Building Design Guidelines in the design of public,
commercial and institutional buildings.
b To make recommendations for changes and improvements to the City Building Design
Guidelines.
C To review architectural plans for buildings, structures and signs, submitted for issuance of a
permit, after assignment of such task by the City Council.
d To determine whether the exterior design of a building assigned to the Board for review
complies with the intentof the Building Design Guidelines, and would result in the construction
of a building that is compatible with the urban landscape.
e To make written recommendations to the City Council for changes in external appearance of
the building or structure to make it compatible with the Building Design Guidelines and other
quality buildings in the City.
f To undertake the preparation of an action plan, or review of a plan prepared by others, for
urban improvements, after assignment of such task by the City Council.
12
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3-15-37-35-0010-00010-0016
MASON VMLUAM H
1 2tl I A 996 - $10,000 - VIG
1;.OAC) TO WATER FLA�4T
AFFIDAVIT OF PUB -1ER
OKEECHOBEE TIMES
106 S.E. 5th St., Okeechobee, FL 34974
(863) 763-7283
Published Weekly
STATE OF FLORIDA
COUNTY OF OKEECHOBEE:
Before the undersigned authority personally appeared JW
Owens who on oath says that he is publisher of the Okeechobee Times,
a newspaper published weekly at Okeechobee in Okeechobee, Florida:
that the attached copy of advertisement,
being a 121 IRI IC WQTICT l2nai -)n??
in the matter of CITY COI JNCII MEETING NOTICE
CITY OF OKEECHOBEE
55 SE THIRD AVENUE
OKEECHOBEE, FL 34974-2932
941-763-3372
In the Court,
was published in said newspaper in the issues of 0.9/01/2003
Affiant further says that the said Okeechobee Times is a newspaper
published at Okeechobee, in said Okeechobee County, Florida, and
that said newspaper has heretofore been continuously published in
said Okeechobee, Florida as a daily, weekly, or bi-weekly and has been
entered as second class mail matter at the post office in Okeechobee,
in said Okeechobee County, Florida, for a period of one year next
preceding the first publication of the attached copy of advertisement;
and affiant further says that he has neither paid nor promised any
person, firm or corporation any discount, rebate, commission or refund
for the purpose of securing this advertisement for publication in the
said newspaper.
J. W. Owens, (PuUlisher)
Sworn to and subscribed before me
this— J22t- day of
A.D. 2003
(SEAL) Notary Public OFRCtAL NOTARY SEAL
"?'RY Pj/
- ROSEALFE A BRENNAN
0
COMMISSION NUMBER
CC C940770
MY COMMISSION EXPIRES
OF F\� JUNE 25,20M
.'ACVW� mmi 4iVM ts�'tiss
City of Obsechobes City Ccuoll will mod in
RelpdarSessiononTuaft, MW 6.2914f:�O
PM, elty ,, — — —1 A—ve
Flodde. 7M pubb Js mviled and
arwourard to fifto For a copy ofdm $@evids
corited City Admirietration at (163) 743-3372
PLEASE TAKE NOTkCR AND18;
ADVISED *9 if arty passm Vesires to W
peg sny decialm nwade by do City Coorud
with respect to WW n"er ocipadered at am
mectv& such interested Forma will rmsed a
I I of dw proomfirqK =A for such For -
pow my need to amn a spbatim record
of the I , � �,- j is nade6 v4" rem in-
cludes dbe testimony said avidessmi upon vAkh,
the :r
P==Upr
the
Office.
In socordstice with the Americans with
Disabilities; Act (ADA) and Norids Statute
28616 persorts with disabil" needirig spe.
cid ;�� to psetioilmae in this Pro-
oceding diould contact Law Garniotea, no
Ida don two (2) workbig det prior to ow
piooeo& at 963-763-3372 . 4; if you ore
hewing at voice iropsired, wS 7DD 14M
222-3448 (voice) or 1-08-44745620 (TYY).
bP LANE GAMIDTILA4 Clly Clerk
Pumnuenitaw
OKEECHOBEE TINZS
The Okeech6ee News
P.O. Box 639, Okeechobee, Florida 34973
(863) 763-3134
Published Daily
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Judy Kasten, who on oath says she is Publisher of the Okeechobee
News, a DAILY Newspaper published at Okeechobee, in
Okeechobee County, Florida; that the attached copy of advertise-
ment, being a
in thernatter of
r t- I?
in the,19th Judicial District of the Circuft Court of Okeechobee
County, Florida, was published in said newspaper in the issues
of
Afflant further says that the said Okeechob�ee News is
a ne-�spapet'p'ublished at Okeechobee, in said Okeechobee
County, Florida, and that said newspaper has heretofore been
published -continuously in said Okeechobee Cpunt�o Florida
each week and -has been entered as second class "I matter at
the post office. - -in Okeechobee, in said Okeech��Q� County,
Florida,".f6t period of one year next preced
#ig , the first
public'.ation.6f the attached copy of advertisemeni4`1�ftd afflant
further-sa,ys that she has neither paid nor promised oby person,
firm or corporation any discount, rebate, commissioti or refund
for the purpose of securi g; dv on in
the said newsp I apet. n 'is Zaisement for publicati
gwLorn 'a
,0 nd before me this
day of 4- A.D. 20 6_3
, ,, Aarmen IA. brown
Notary �ublic, State of Flo
ZW
...,,,Commission # CC 902300
Expires Jan. 17, 2004
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Atl.ntio Bonding Co., Inc.
NA tuk
CITY OF OKEECHOBEE
MEMORANDUM
TO:
Mayor and City Council
DATE:
May 1, 2003
SUBJECT:
Status Report
FROM:
Bill L. Veach, City Administrator
Below is a brief summary of past and upcoming events.
ADMINISTRATION I GRIT — Attorney Hellinger has resubmitted a notice of pending matters to the court
regarding the venue issue. As yet, no decision has been reached.
We have been contacted by the bankruptcy Trustee's counsel to arrange a meeting to
discuss a global settlement. Larry Brown, John Cook, Steve Robbins and the City
Administrator met on April 17th and discussed the case in detail. All of the attorneys
seemed to agree that the City is following the correct course at this time. Attorney
Robbins will be contacting the GRIT attorney to see if they have a proposed settlement.
There is no need to have Attorney Robbins update the City Council at this time as there
is not much new information and Attorney Cook seems to have a very good grasp of
the legal issues.
Bettye Taylor continues to experience issues with her back and has been evaluated to
determine proper treatment. This evaluation began on January 8' and was concluded
on February 4th. Her doctor recommended surgery, however, Bettye is reluctant to
have additional surgery at this time.
Fire Station Project — The City Engineer reports that we are slightly behind (a couple
of weeks) the schedule he would like to see, however he still anticipates completion of
the project during early summer. The project continues to be on budget at this time.
The upper level of the facility should be completed within 10 days. Councilmart
Chandler continues to keep a watchfid eye on the project by participating in weekly
44construction meetings" in which the Administrator, Engineer, Public Works Director,
Fire Chief and Building Official discuss the project and its progress.
Industrial Park/Sheffield Environmental Services — Craig A. Smith and Associates
continue to move forward on issues related to design, engineering and permitting ofthe
commerce center. This must be accomplished by October 2003. As directed by the
EDTF administrators, the City staff has submitted a request for an extension of the
"vertical construction" timeline through December. The reasoning for the extension is
twofold.
ADMINISTRATION First, OTTED/EDTF would like to see if Sheffield makes the July I timeline imposed
CONTINUED by the City. Second, if he does not, they win insist that we bring another business into
the project.
Our consultants are already exploring this possibility and I have met with Leo
O'Connor to discuss the matter, as well. As State funding becomes very tight, it will
become more difficult to keep all the State grants in place. I feel we must move
forward in the search for a first tenant, as Sheffield's deadline is drawing very near.
This will be one important topic I will discuss in detail with Dale Milita during my trip
to Tallahassee. As always, timing continues to be the greatest obstacle with this
project.
Flagler Parks/Downtown —The City has submitted a request for $115,000 through a
FRDAP grant to refurbish Flagler Park #2. At the current time, it looks as though tight
state funding may cause denial of this request.
We continue conversations with CDBG on the grant we submitted for downtown
renovations. Possibilities stiff exist that at least partial funding of the downtown project
could occur. This is an improvement from the initial report we received during the site
visit last month. All possibilities are being vigorously explored by both Nancy Phillips
and the City Administrator.
FINANCE Staff has solicited quotes from potential consultants related to bringing the City into
GASB 34 compliance. It does not appear as though this expenditure will exceed the
$7,500 threshold that would require it to be addressed by the City Council. However,
since we will be entering into a contract for services, it will appear on the May 6h City
Council agenda.
Through the first two quarters, the City is operating on budget. This is the result ofthe
Department Heads paying close attention to expenditures. However, we continue to
see a lag in State payments of tax revenues. As you know, we have also seen a
significant increase in the contribution we must contribute towards pension funds. This
amounts to over $110,000 that was not budgeted and is a direct result of a bad market.
Additionally, it appears as though building pen -nits applications are down about 30% for
the same period last year.
While I do not want to be a professor of gloom and doom I continue to share my
concerns with the Department Heads and members of the City Council as we address
budget preparations for the upcoming year. I truly believe this must be a "belt
2
............. ....... ................ ...............
INSURANCE
Staff has prepared an RFP on our health insurance. This has been advertised and
distributed and will come before the City Council on June 17'�.
POLICE
Chief Davis will be presenting to the City Council a request for rank and future salary
ad ustments in his detective division.
i
PUBLIC WORKS
Donnie Robertson and Oscar Bermudez are working on permitting issues with
SFWMD, DEP, etc. related to the 4 1h Street Boat Ramp. The ramp has been reopened
following minor repairs, however, more extensive repairs are needed.
Following DOT instruction, Donnie Robertson is going out to bid for guardrail on SW
12'hAvenue at SR 70. DOT indicates this expenditure will be reimbursed to the City.
The bid contracts will come before the City Council.
Oscar Bermudez continues to work with various entities of DEP to develop a master
drainage plan. Oscar also continues daily oversight of the Fire Station project.
CITY ATTORNEY
The following are included in the items I have asked Attorney Cook to address.
I . Procurement of the Billy Mason/NE 9th Street right-of-way.
2. Noise/breach of peace/animal ordinance.
3. LDR issues such as non -conforming structures, building site elevations,
visibility triangles, drainage and street cut/right-of-way resolution.
4. Pension Ordinance language (City Council item for June 3d).
5. Hamrick Trust — John is in discussion with the County Attorney on this matter.
6. City/County contractor licensing agreement — this proposed language is
currently being reviewed by the County Attorney.
7. GRlT issues.
8. Adelphia Contract.
9. Marvin Brantley's continuing situation.