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2002-07-16 RegularCITY OF OKEECHOBEE JULY 16, 2002 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION I. CALL TO ORDER - Mayor: July 16, 2002, City Council Regular Meeting, 6:00 p.m. It. OPENING CEREMONIES: Invocation offered by Jim Hudson; Pledge of Allegiance led by Mayor Kirk. Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E, Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member D. Clayton Williams, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the July 2, 2002 Regular Meeting. PAGE 1 OF 9 -VOTE Mayor Kirk called the July 16, 2002 Regular City Council Meeting to order at 6:00 p.m. Invocation was offered by Pastor Jim Hudson; Mayor Kirk led the pledge of allegiance. Deputy Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Absent Present Council Member Chandler moved to dispense with the reading and approve the Summary of Council Action for the July 2, 2002 Regular Meeting; seconded by Council Member Williams. There was no discussion on this item. VOTE KIRK - YEA CHANDLER - YEA OLNER-YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 363 364 JULY 16, 2002 - REGULAR MEETING - PAGE 2 OF 9 AGENDA COUNCIL ACTION - DISCUSSION - VOTE V. WARRANT REGISTER - City Administrator. A. Motion to approve the June 2002 Warrant Register in the amounts: Council Member Watford moved to approve the June 2002 Warrant Register in the amounts: General Fund two hundred fifty-four thousand, four hundred ninety-nine dollars and seventy-nine cents($254,499.79); Debt Service Fund General Fund ................................ $254,499.79 ninety-nine thousand, six hundred eighty-two dollars and forty-eight cents($99,682,48); Public Facility Improvement Debt Service Fund .............................. $99,682.48 Fund five thousand, two hundred fifty-two dollars and eleven cents($5,252.11); Industrial Development Fund four Public Facility Improvement Fund ................... $5,252.11 thousand, eight hundred twenty-five dollars($4,825.00); Capital Projects Fund two thousand; five hundred thirty-six Industrial Development Fund ...................... $4,825.00 dollars ($2,536.00); Law Enforcement Fund four hundred ninety-eight dollars and twenty cents($498.20); seconded Capital Projects Fund ............................. $2,536.00 by Council Member Oliver. Law Enforcement Fund ............................. $498.20 VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. VI. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's III Mayor Kirk asked if there were any requests for the addition, deferral or withdrawal of items on today's agenda. agenda. There were none. VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. 111 MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:06 P.M. A. 1. a) Motion to read by title only, proposed Ordinance No. 799 amending Council Member Watford moved to read by title only, proposed Ordinance No. 799 amending the Zoning Map, Lots the Zoning Map, Lots 1 to 26 of Block 99, City of Okeechobee from 1 to 26 of Block 99, City of Okeechobee from Holding to Residential Single Family -One, Application No. 02-004-R Holding to Residential Single Family -One, Application No. 02-004-R submitted by Daniel Creech; seconded by Council Member Oliver. submitted by Daniel Creech - City Planning Consultant (Exhibit 1). JULY 16, 2002 - REGULAR MEETING - PAGE 3 OF 9 365 AGENDA VII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. A.1. b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 799 by title only 2. a) Motion to adopt proposed Ordinance No. 799. (Planning Board recommends approval). b) Public Comments. c) Vote on motion. COUNCIL ACTION - DISCUSSION -VOTE VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. City Attorney read proposed Ordinance No. 799 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HOLDING (H) ZONING DISTRICT TO RESIDENTIAL SINGLE FAMILY -ONE (RSF-1) ZONING DISTRICT, AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE." Council Member Williams moved to adopt proposed Ordinance No. 799; seconded by Council Member Oliver. Mayor kirk asked if there where any questions or comments from the public. Surrounding property owner Janet Bonnema stated that she agreed on the zoning of Residential Single Family. She however had a concern with the storm water drainage, and where the water would go since this property is undeveloped, it has served as a retention area for the neighborhood. City Attorney Cook commented that drainage would be addressed at the site plan review. Council Member Watford stated that the drainage in the area was very good. Director of Public Works Donnie Robertson added that there were three major drain outlets in the area, and there would be ditches put in which would be able to handle the water. Ms. Bonnema thanked the Council for their time. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 366 JULY 16, 2002 - REGULAR MEETING - PAGE 4 OF 9 II AGENDA III COUNCIL ACTION - DISCUSSION -VOTE II CLOSE PUBLIC HEARING - Mayor. 111 MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:15 P.M. VIII. UNFINISHED BUSINESS. A.1. a) Motion to remove from the table, a motion to adopt proposed Council Member Oliver moved to remove from the table, a motion to adopt proposed Resolution No. 02-8 authorizing Resolution No. 02-8 authorizing the execution of a State Highway the execution of a State Highway Lighting, Maintenance and Compensation Agreement with the Department of Lighting, Maintenance and Compensation Agreement with the Transportation; seconded by Council Member Chandler. Department of Transportation - City Administrator (Exhibit 2), b) Vote on motion to remove from the table. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 2. a) Discussion regarding motion to adopt proposed Resolution No. 02-8 There was a brief discussion between the Council and the Staff, regarding the liability of entering into this agreement. (Motion made by Council Member Watford, second by Council City Attorney Cook stated that the letter in Exhibit Two was enough to bind Public Risk Management to cover the City Member Oliver). I (this is the City's Property and Casualty Insurance Company). b) Vote on motion, VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. IX. NEW BUSINESS. A. Motion to award a Health Insurance Bid - City Administrator Mayor Kirk asked if there were any representatives from insurance companies that bid on the health insurance. There (Exhibit 3). were no representatives from Arthur J. Gallagher & Company. Mary Beth Grokhowsky was present, a representative from Blue Cross Blue Shield. JULY 16, 2002 - REGULAR MEETING - PAGE 5 OF 9 367 AGENDA IX. NEW BUSINESS CONTINUED A. Motion to award a Health Insurance Bid continued. COUNCIL ACTION - DISCUSSION -VOTE Council Member Watford inquired if the proposal from Arthur J. Gallagher and Company was a pool. Staff answerec by stating that in fact it was a pool, and there were additional risks because of this. Mayor Kirk stated that the City was looking at hefty increases. There was a lengthy discussion between the Council and Ms, Grokhowsky regarding the prices of prescriptions, and the options that were available when purchasing prescriptions. The difference in the current plan and what is being proposed, Employees will also be able to switch from the HMO Plan and PPO Plan once a year during open enrollment. Another major concern was the fact that the current insurance plan ends July 31, 2002. This does not give sufficient time to have all the City employee's complete the necessary paperwork, send it to Blue Cross Blue Shield and send the appropriate cards to the employee's. Therefore the City's insurance representative, Scott Harris was able to get an extension of the existing contract, at the same rates until August 31, 2002. Council Member Oliver moved to award a Health Insurance Bid to Blue Cross Blue Shield option five plan, up to the HMO amount; seconded by Council Member Chandler. Motion and second was withdrawn. Council Member Oliver moved to award a Health Insurance Bid to Blue Cross Blue Shield, HMO Plan 5/Blue Choice PPO Plan 317, thatthe City will pay up to the HMO amount, and the seventy dollars ($70.00) toward the employees family and or spouse; seconded by Council Member Chandler. Employee's will have the option of choosing the HMO Plan or the PPO Plan. However, the City will only pay up to the HMO Plan. If an employee chooses the PPO Plan they will have to pay the difference between the two plans. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. City Administrator Veach asked Ms. Grokhowsky if elected officials and the City Attorney would be covered under the plan. She answered that current elected officials would be covered. If the City Attorney is an employee he would be covered. Elected Officials that are not re-elected would not be eligible. DULY 16, 2002 - REGULAR MEETING - PAGE 6 OF 9 II AGENDA III COUNCIL ACTION - DISCUSSION -VOTE II IX. NEW BUSINESS CONTINUED. B. Consider Alley Closing Application No. 66, for Blocks 111 and 120, Larry Kilgore, Minister for Church of God answered questions regarding the use of the alley in Block 120. Council City of Okeechobee submitted by the Church of God - City Clerk Member Williams question if the Church of God had the authority to ask to close the alley in Block 120 with the owner (Exhibit 4). of the property being The Church of God General Board of Trustees in Cleveland, Tennessee, City Attorney Cook answered that he had done work on the Church of God bylaws and the local church has the authority to sign the 11 application on their behalf. Council Member Watford moved to instruct City Attorney to draft the appropriate Ordinance closing the alley's in Block's 120 and 111 as requested in Alley Closing Application No. 66; seconded by Council Member Williams. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Motion to approve advertising a 6.40% increase over the Roll Back III Council Member Watford moved to approve advertising a 6.40% increase over the Roll Back Rate for property tax; Rate for property tax - City Administrator. seconded by Council Member Oliver. There was a brief discussion between the Council and the Staff. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D. Motion to set the 2002/2003 Fiscal Year Budget Public Hearing Council Member Watford moved to set the 2002/2003 Fiscal Year Budget Public Hearing Dates and Time as follows: Dates and Time - City Administrator (Exhibit 5). First Hearing September 3, 2002 at 5:01 p.m., Final Hearing September 17, 2002 at 5:01 pm; seconded by Council Member Oliver. JULY 16, 2002 - REGULAR MEETING - PAGE 7 OF 9 369 II AGENDA III COUNCIL ACTION - DISCUSSION -VOTE II IX. NEW BUSINESS CONTINUED. D. Motion to set the 2002/2003 Fiscal Year Budget Public Hearing VOTE Dates and Time continued. KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. There was a brief discussion between the Council and the Staff regarding the times and dates for the 2002/2003 Fiscal year Budget Workshops. E. Discuss setting dates and times for the 2002/2003 Fiscal Year III Council Member Oliver moved to set the 2002/2003 Fiscal year budget Workshops Dates and Time as follows: August Budget Workshops - City Administrator (Exhibit 6), 22, 2002 at 5:00 pm., and if needed, August 29, 2002 at 5:00 p.m.; seconded by Council Member Chandler. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. F.1. a) Motion to read by title only and set August 6, 2002 as a public Council Member Watford moved to read by title only proposed Emergency Ordinance No. 800 amending the Land hearing date, proposed Ordinance No. 800 amending the Land Development Regulations, Section 156 Citizen Board Officers and Rules of Procedure; seconded by Council Member Development Regulations, Section 156 Citizen Board Officers and Oliver. Rules of Procedure - City Attorney (Exhibit 7). VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 370 .JULY 16, 2002 - REGULAR MEETING - PAGE 8 OF 9 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IX. NEW BUSINESS CONTINUED. c) City Attorney to read proposed Ordinance No. 800 by title only 2. a) Motion to approve the first reading of proposed Ordinance No. 800. b) Discussion c) Vote on motion. City Attorney read proposed Ordinance No. 800 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA RESCINDING THE SECOND READING AND PASSAGE OF ORDINANCE NO. 787 PERTAINING TO ELECTIONS FOR CITIZEN BOARDS; REFERRING THE MATTER FOR CONSIDERATION TO THE LAND PLANNING AGENCY FOR RECOMMENDATION TO THE CITY COUNCIL PRIOR TO PASSAGE; CAUSING THE ORDINANCE TO BE RE -SET FOR SECOND READING UPON RECEIPT OF RECOMMENDATION FROM LAND PLANNING AGENCY; PROVIDING FOR AN EFFECTIVE DATE. Council Member Watford moved to adopt on Emergency Basis proposed Ordinance No. 800; seconded by Council Member Chandler. There was no discussion. VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED G. Motion to adopt proposed Resolution No. 02-9 amending the Land Council Member Watford moved to adopt proposed Resolution No. 02-9 amending the Land Development Regulation Development Regulation Appendix C Schedule of Fees and Appendix C Schedule of Fees and Charges; seconded by Council Member Oliver. Charges - City Attorney (Exhibit 8). City Attorney read proposed Resolution No. 02-9 as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING APPENDIX "C" TO THE LAND DEVELOPMENT REGULATIONS OF THE CITY OF OKEECHOBEE; AND PARTICULARLY RESOLUTION NO.98.11,ANDASAMENDEDBYRESOLUTION NO.00.09 PERTAINING TO FEESAND COSTS SET FORTH IN SAID RESOLUTIONS AND APPENDIX; PROVIDING FOR AN EFFECTIVE DATE. JULY 16, 2002 - REGULAR MEETING - PAGE 9 OF 9 371 IX. NEW BUSINESS CONTINUED G. Motion to adopt proposed Resolution No. 02-9 amending the Land Development Regulation Appendix C Schedule of Fees and Charges continued. H. Discuss Annual Evaluation for City Administrator - Mayor. X. ADJOURN MEETING -Mayor. PLEASE TAKE NOTICE AND BE ADVISED THAT If A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE MAY NEED TO INSURE THAT A VERBATIM RECORD Of THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED ATTEST: James E. Kirk, Mayor BIon n{B S. Thomas, CIVIC, City Clerk COUNCIL ACTION - DISCUSSION - VOTE VOTE KIRK - YEA CHANDLER - YEA OLIVER - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED Mayor Kirk addressed the Council stating that on Administrator Veach's evaluation he received three outstanding evaluations, and two above satisfactory evaluations. He also complimented Administrator Veach on a job well done. City Administrator Veach thanked the Council, and stated that he enjoyed working for the City. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 7:35 p.m. • PAGE -1- City of Okeechobee - July 16, 2002 - Regular City Council Meeting - Handwritten Minutes I. CALL TO ORDER - Mayor: K&LtE July 16 2002 City Council Regular Meeting 6.00 p.m. II. OPENING CEREMONIES: Invocation offered by Reverend Jim Hudson; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy City Clerk S. Lane Gamiotea Secretary Adriana Berry IV. MINUTES - City Clerk. A. Council Member 00- moved to dispense with the reading and approve the Summary of Council Action for the July 2, 2002 Regular Meeting; seconded by Council Member aw . VOTE YEA NAY ABSTAIN ABSENT n KIRK CHANDLER L OLIVER WATFORD WILLIAMS MOTION CA E DENIED V. WARRANT REGISTER - City Administrator. A. Council Member DLO moved to approve the June 2002 Warrant Register in the amounts: General Fund two hundred fifty four thousand, four hundred ninety nine dollars and seventy-nine cents($254,499.79); Debt Service Fund ninety nine thousand, six hundred eighty two dollars and forty-eight cents($99,682.48); Public Facility Improvement Fund five thousand, two hundred fifty- two dollars and eleven cents($5,252.11); Industrial Development Fund four thousand ,eight hundred twenty-five dollars($4,825.00); Capital Projects Fund two thousand: five hundred thirty-six dollars($2,536.00); Law Enforcement Fund four hundred ninety-eight dollars and twenty cents($498.20); seconded by Council Member 6 VOTE YEA NAY ABSTAIN ABSENT KIRK nil - CHANDLER OLIVER WATFORD WILLIAMS MOTIO RRIED DENIED VI. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. r ' —L PAGE -2- VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor tD .Ob pm. A. 1. a) Council Member � moved to read by title only, proposed Ordinance No. 799 amending the Zoning Map, Lots 1 to 26 of Block 99, City of Okeechobee from Holding to Residential Single Family -One, Application No. 02-004-R submitted by Daniel Creech - City Planning Consultant (Exhibit 1); seconded by Council Member W- b) Vote on motion to read by title only. VOTE YEA NAY ABSTAIN ABSENT KIRK ✓ CHANDLER OLIVER WATFORD ✓ WILLIAMS MOTION e�� DENIED c) City Attorney to read proposed Ordinance No. 799 by title only: AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HOLDING (H) ZONING DISTRICT TO RESIDENTIAL SINGLE FAMILY -ONE (RSF-1) ZONING DISTRICT, AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. 2. a) Council Member CL6 moved to adopt proposed Ordinance No. 799. (Planning Board recommends approval); seconded by Council Member bb b) Public Comments. ft 92- f , S Cnn1 (,�Ci l✓� C ,�iC��f C Y `JkL r tDJ&Dw4CO3 Ltu c.��. qju {,tic;ct.�,�. �� . �-�--K — Ck�c�Ukc4 (_�fie �,�..,�� 69 nmuYu aO p opca'� bu J CIO 'vl /kA c��- 6) lJ " t r �V'l f jl'��. �%ll, ll It .��C -i � tC_U�� .�'i Q �ry �C`� Jt' ( ra � - (_rYI C C L d� c) Vote on motion. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION CARRIE - DENIED CLOSE PUBLIC HEARING - Mayor i p m. 0 • PAGE -3- VIII. UNFINISHED BUSINESS. A.1. a) Council Member _ b moved to remove from the table, a motion to adopt proposed Resolution No. 02-8 authorizing the execution of a State Highway Lighting, Maintenance and Compensation Agreement with the Departrnent of Transportation - City Administrator (Exhibit 2); seconded by Council Member Le - b) Vote on motion to remove from the table. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER / WATFORD WILLIAMS v MOTION ARRIED DENIED 2. a) Discussion regarding motion to adopt proposed Resolution No. 02-8(Motion made by Council Member Watford, second by Council Member Oliver). Lab b) Vote on motion. VOTE YEA NAY ABSTAIN ABSENT KIRK - CHANDLER v OLIVER WATFORD WILLIAMS MOTION ARRIED - DENIED 11 9 IX. NEW BUSINESS. PAGE -4- A. Council Member b,6 moved to award a Health Insurance Bid to boonk, PiCbm, 5 Iq2 City Administrator (Exhibit 3); seconded by Council Member l3& CAP -k tm C, cw�, JV- CWC)Un 6L[Icu We- C�4 Pndicr, Cy�k- N0, -A fts je �Yoiyi z IZ5146 cAccu) 3'z-(j -A r. 4) j f L L L 1,4 , , d, LVIAL� LAX+ acik (J-1J-C OCJ 0-kUL0j, �Ubf LkAJ-& -D CL k� 13c, V-oud hcoc, L4, L jk,16,7 J, VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER L(4 t OLIVER WATFORD WILLIAMS MOTION CrARRIE DENIED • • PAGE -5- B. Consider Alley Closing Application No. 66, for Blocks 111 and 120, City of Okeechobee submitted by the Church of God - City Clerk (Exhibit 4). 1 C..LJ TWA \ 111ALLC` i�Ga 'IS�S aria Giw-,,,c,h tio•gace �'� t i300Vi • �Z C� �� to = c(-1 4u- C. Council Member w moved to approve advertising a 6.40% increase over the Roll Back Rate for property tax - City Administrator; seconded by Council Member 60 VOTE YEA NAY ABSTAIN ABSENT KIRK �- CHANDLER `- OLIVER WATFORD t- WILLIAMS MOTION ARRIE , - DENIED • PAGE -6- D. Council Member p10 moved to set the 2002/2003 Fiscal Year Budget Public Hearing Dates and Time 1" Hearing q - 5 at 5 :ol p.m., Final Hearing i t� �`L at swpm, - City Administrator (Exhibit 5); seconded by Council Member 61) VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION C R - DENIED E. Discuss setting dates and times for the 2002/2003 Fiscal Year Budget Workshops - City Administrator (Exhibit 6). cyo i 0 PAGE -7- F.1. a) Council Member moved to read by fitie only , -4W proposed Ordinance No. 800 amending the Land Development Regulations, Section 156 Citizen Board Officers and Rules of Procedure - City Attorney (Exhibit 7); seconded by Council Member Py > . b) Vote on motion to read by title only. VOTE YEA NAY ABSTAIN ABSENT KIRK G/ CHANDLER OLIVER v WATFORD v WILLIAMS 1/ MOTION CARRIED DENIED C) City Attorney to read proposed Ordinance No. 800 by title only: AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA RESCINDING THE SECOND READING AND PASSAGE OF ORDINANCE NO. 787 PERTAINING TO ELECTIONS FOR C ; REFERRING THE MATTER FOR CONSIDERATION TO THE LAND PLANNING AGENCY FOR RECOMMENDATION TO THE CITY COUNCIL PRIOR TO PASSAGE; CAUSING THE ORDINANCE TO BE RE -SET FOR SECOND READING UPON RECEIPT OF RECOMMENDATION FROM LAND PLANNING AGENCY; PROVIDING FOR AN EFFECTIVE DATE. 2. a) Council Member - moved to proposed Ordinance No. 800; seconded by Council Member�.k7(�,, b) Discussion. C) Vote on motion. VOTE YEA NAY ABSTAIN ABSENT KIRK v CHANDLER OLIVER WATFORD WILLIAMS C__1 MOTION ARRI DENIED G. Council Member W • • PAGE -8- moved to adopt proposed Resolution No. 02-9 amending the Land Development Regulation Appendix C Schedule of Fees and Charges - City Attorney (Exhibit 8); seconded by Council Member Q' AN RESOLUTION F O THE CITY OF OKEECHOBEE, FLORIDA AMENDING APPENDIX "C" TO THE LAND DEVELOPMENT REGULATIONS OF THE CITY OF OKEECHOBEE; AND PARTICULARLY RESOLUTION NO. 98-11, AND AS AMENDED BY RESOLUTION NO. 00-09 PERTAINING TO FEES AND COSTS SET FORTH IN SAID RESOLUTIONS AND APPENDIX; PROVIDING FOR AN EFFECTIVE DATE. �- ww - - �� Cun BLit 4 (0m. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS/ MOTION Qb- DENIED H. Discuss Annual Evaluation for City Administrator - Mayor. 4 X. ADJOURN MEETING - Mayor.-2—'�.m. • PAGE -1- City of Okeechobee - July 16, 2002 - Regular City Council Meeting - Handwritten Minutes I. CALL TO ORDER - Mayor: July 16 2002 City Council Regular Meeting 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Reverend Jim Hudson; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas Deputy City Clerk S. Lane Gamiotea Secretary Adriana Berry IV. MINUTES - City Clerk. A. Council Member N C moved to dispense with the reading and approve the Summary of Council Action for the July 2, 2002 Regular Meeting; seconded by Council Member C W . VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER ✓, WATFORD WILLIAMS MOTION CARRIED DENIED V. WARRANT REGISTER - City Administrator. A. Council Member �_ moved to approve the June 2002 Warrant Register in the amounts: General Fund two hundred fifty four thousand, four hundred ninety nine dollars and seventy nine cents($254,499.79); Debt Service Fund ninety nine thousand, six hundred eighty two dollars and forty eight cents($99,682.48); Public Facility Improvement Fund five thousand, two hundred fifty two dollars and eleven cents($5,252.11); Industrial Development Fund four thousand ,eight hundred twenty five dollars($4,825.00); Capital Projects Fund two thousand; five hundred thirty six dollars($2,536.00); Law Enforcement Fund four hundred ninety eight dollars and twenty cents($498.20); seconded by Council Member � VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTION QARRIED — DENIED A. AGENDA - Mayor. A. Requests for the ddition, deferral or withdrawal of items on today's agenda. XhQ. PAGE -2- VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor , -_ M. A. 1. a) Council Member O l� moved to read by title only, proposed Or finance No. 799 amending the Zoning Map, Lots 1 to 26 of Block 99, City of Okeechobee from Holding to Residential Single Family -One, Application No. 02-004-R submitted by Daniel Creech - City Planning Consultant (Exhibit 1); seconded by Council Member f_. b) Vote on motion to read by title only. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER ✓ OLIVER WATFORD WILLIAMS MOTION CARRIED DENIED c) City Attorney to read proposed Ordinance No. 799 by title only: AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HOLDING (H) ZONING DISTRICT TO RESIDENTIAL SINGLE FAMILY -ONE (RSF-1) ZONING DISTRICT, AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. 2. a) Council Member C W moved to adopt proposed Ordinance No. 799. (Planning Board recommends approval); seconded by Council Member 6. b) Public Comments. Jor)-e-4- 60 n D m oc-- 11 ve Y,;�_ bl IC &o -) a rnPs 1 5 � Flo So- r vas QS S krrn Oct -er- rf�p -on sfornn wcc yr re��Ph-a) - vQ q a 1-5 add rp5s' d. ON cb-0i1)4'C O bce i krQX . J 6 �Vkanfjr'y D F wad � l' lct ,'v�� fii7 �rt2 rl �hd- /�►, ot,� . Qn�s � �Ch i� S`i �-e� d-e v . plan ns pt rs iP t , b h -a r a rp `3 h_�a' 0 r &a i n YL&l -e-i:�s i s1 a rQ o` , L)2 ✓(2 1 p pr- W),1) r.a'V)OLxi. C I-k/ � ill bt� 'r� bOCIC- ( '� ,ft 1 I7 C i'hz ly 01 C� � ��c. r n . cj Votelnm+otion. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER / WATFORD WILLIAMS U MOTIO CARRIE - DENIED CLOSE PUBLIC HEARING - MayoKQ 6p.m. PAGE -3- VIII. UNFINISHED BUSINESS. A.1. a) Council Member moved to remove from the table, a motion to adopt proposed Resolution No. 02-8 authorizing the execution of a State Highway Lighting, Maintenance and Compensation Agreement with the Department of Transportation - City Administrator (Exhibit 2); seconded by Council Member 1 b) Vote on motion to remove from the table. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS MOTIO CARRI - DENIED 2. a) Discussion regarding motion to adopt proposed Resolution No. 02-8(Moi`ion made by Council Member Watford, second by Council Member Oliver). &) ^ fpctsor, P)(- f l- iC; it r .1`-(.c,,or- IS Nt4 GL+tm-eci Crn pC✓ Q-. O)bu�h�cbr�CCi�-,Wlfti [U b) Vote on motion. VOTE YEA, NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER v WATFORD WILLIAMS MOTIO CARRIED DENIED PAGE -4- IX. NEW BUSINESS. A. Council Member moved to award a Health Insurance Bid o 0� � If�1 a City Administrator (Exhibit 3); seconded by Council Member 1UT - �-1 d jpux�crd-5 i�efn ll �) . (n1 - poste 1 -Ph rv, o rf h r J C)c l t tco er/ pb6-b l T ru n 5 5�, o r-f- nee m hoer Con bp 65Sv MCA rV` e>v- G ro sgsk4- —geP — McA �br - b '� in CrQaseS . ��SCrt hbn - Cep a ' 6/5 00O3A-2,0S �r�sG'/ j�l�o� /mac �.�5 . 0a- %%1 iG ►� n -e ic y`-c.�r 30 A` r' 111qw1p bfaA 6L - Z3V — Pmoc�rrd Can oiar\cy-, orirnar-J CGtrQ. jqhyslc-bA . PL,A-e- ke c) r0� WP&C 0( a Rr0 C"t fo cc)�� Paml'(y (- f' P L) / `off �2t 0 5 0�0&� wl'L1 (mob �- P(A)— VOTE YEA NAY ABSTAIN ABSENT KIRK ✓ CHANDLER V OLIVER WATFORD WILLIAMS MOTIO OCARRI- DENIED PAGE -5- B. Consider Alley Closing Application No. 66, for Blocks 111 and 120, City of Okeechobee submitted by the Church of God - City Clerk (Exhibit 4). bw - P/O/) 0n La 44C i ojor C, V\ ,err e Oh P- CA) C C. Council Memberp , - moved to approve advertising a 6.400/co incr ase over the Roll Back Rate for property tax - City Administrator, seconded by Council Member X,. VOTE YEA, NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER LI/ WATFORD WILLIAMS MOTION (C�AR7RIED)- DENIED PACE -6- D. Council Member P LJ moved to set the 2002/2003 Fiscal Year Budget Public Hearing Dates and Time 15' Hearing at 5.01 p.m., Final Hearin �02 - /-7 at s-/pm. - City Administrator (Exhibit 5); seconded by Council Member - E. VOTE Y_ EAR NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER L/ WATFORD WILLIAMS MOTIO ARRI - DENIED E. Discuss setting dates and times for the 2002/2003 Fiscal Year Budget Workshops - City Administrator (Exhibit 6). PU l'Ak X,t 0,r Z �1 a -- 51: d o 'N2I_ r\ r 6 tA. 1 (/) 2 Q 5f4 i r. • • PAGE -7- ��j F.1. a) Council Member moved to Fead-b}r ti y and set August 6, ng ,, ropose�0 did nance No. 800 amending the Land Development Regulations, Section 156 Citizen Board Officers and Rules of Procedure - City Attorney (Exhibit 7); seconded by Council Member P71- . b) Vote on motion to read by titre only. VOTE YE)) NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFO WATFORD WILLIAMS MOTION ARRI DENIED C) City Attorney to read proposed Ordinance No. 800 by titre only: AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA RESCINDING THE SECOND READING AND PASSAGE OF ORDINANCE NO. 787 PERTAINING TO ELECTIONS FOR CITIZEN BOARDS; REFERRING THE MATTER FOR CONSIDERATION TO THE LAND PLANNING AGENCY FOR RECOMMENDATION TO THE CITY COUNCIL PRIOR TO PASSAGE; CAUSING THE ORDINANCE TO BE RE -SET FOR SECOND READING UPON RECEIPT OF RECOMMENDATION FROM LAND PLANNING AGENCY; PROVIDING FOR AN EFFECTIVE DATE. 2. a) Council Member moved to approve the4is4-readhgz@!ff2eyed Ordinance No. 800; seconded by Council Member W b) Discussion. c) Vote on motion. VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER lI OLIVER ✓ WATFORD L/ WILLIAMS ✓ MOTION CCARRIEP- DENIED r � s PAGE -8- G. Council Member V y" moved to adopt proposed Resolution No. 02-9 amending the Land Development Regulation Appendix C Schedule of Fees and Charges - City Attorney (Exhibit 8); seconded by Council Member . AN RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING APPENDIX "C" TO THE LAND DEVELOPMENT REGULATIONS OF THE CITY OF- OKEECHOBEE; AND PARTICULARLY RESOLUTION NO. 98-11, AND AS - AMENDED BY RESOLUTION NO. 00-09 PERTAINING TO FEES AND COSTS SET - FORTH IN SAID RESOLUTIONS AND APPENDIX; PROVIDING FOR AN EFFECTIVE DATE. OLO - �' 40 : Wes+' n-Eecls f0 VOTE 'YEA NAY ABSTAIN ABSENT KIRK CHANDLER OLIVER WATFORD WILLIAMS' MOTIO CARRIED DENIED H. Discuss Annual Evaluation for City Administrator - Mayor. V -- fhc4A to --Lc X. ADJOURN MEETING - Mayor.? " p.m. CITY OF OKEECHOBEE 941)763-3372 * Fax 941)763-1686 CITY DEPARTMENT AGENDA ITEM REQUEST FORM Submi ting Deparment: by MEETING: REGULAR d SPECIAL ❑ WORKSHOP Cl DATE: �` - C' PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA. //-.;dr!' g/U c(? c ti' c' I �ti o� -� f C e Le PLEASE STATE RECOMMENDED ACTION BY THE CITY COUNCIL. PLEASE SUMMARIZED EXPLANATION/BACKGROUND INFORMATION AND ATTACH APPLICABLE DOCUMENTS. IF PRESENTATION IS TO BE MADE, HOW MUCH TIME WILL BE REQUESTED? Agenda Items — July 16, 2002 ✓1. Motion to award a health insurance bid — City Administrator (exhibit will be the summary of the tally sheet from the bid opening) 2r — Pei f'i--u 3. Public hearing on Ordinance 799 — Attorney Cook v4. Motion to approve the DOT Signal Contract - City Administrator (exhibit to include a letter from the insurance company) Page 1 of 1 Lane Gamiotea From: Bill Veach <bveachocityofokeechobee.com> To: o Lane Gamiotea <Igamiotea c@cityofokeechobee.com> Sent: Wednesday, July 03, 2002 9:28 AM Attach: Agenda Items 071602.doc Subject: Agenda Items for the 16th Attached are the Agenda items I currently have for July 16th. While they are subject to change, I'll try to keep it at a minimum. I do request the insurance bid be kept as the first item under new business. Let me know if you have questions or concerns and thanks again for your help with this. How about Billie Jo as a nice girls name? Has a ring to it, doesn't it? BV 7/9/02 0 CITY OF OKEECHOBEE OFFICE OF THE CITY CLERK (863) 763-3372 x 215 FACSIMILE TRANSMITTAL SHEET To: FRoM: John Cook Lane Gamiotea, Deputy City Clerk FAX NUMBER DATE: SD 510 July 1, 2002 COMPANY: TOTAL NO. OF PAGES INCLUDING COVER City Attorney 1 PHONE NUMBER RE: SD 1 NEED ASAP URGENT X FOR REVIEW_ PLEASE COMMENT_ PLEASE REPLY_ PLEASE RECYCLE NOTES/COMMENTS: Please forward by tomorrow for the agenda: Proposed Ordinance rescinding 787 and adopting the election of citizen board chairperson. Proposed Resolution amending the LDR rate resolution (Future Land Use Map $250 to $500) AND giving authority to staff to waive non - charitable temporary use permit fees. If you need me to help with any of this please advise!! Thank you. CITY OF OKEECHOBEE ' n July 16, 2002 REGULAR CITY COUNCIL MEETING n OFFICIAL AGENDA n I. CALL TO ORDER - Mayor: July 16, 2002, City Council Regular Meeting, 6:00 p.m. Ig II. OPENING CEREMONIES: Invocation offered by Reverend Jim Hudson; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Robert Oliver Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Bonnie S. Thomas • Deputy Clerk S. Lane Gamiotea IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the July 2, 2002 Regular Meeting. PAGE 1 OF 4 JULy 16, 2002 - CITY COUNCIL AGENDA - PAGE 2 OF 4 V. WARRANT REGISTER - City Administrator. A. Motion to approve the June 2002 Warrant Register in the amounts: General Fund ............................... $254,499.79 Debt Service Fund ........................... $99,682.48 Public Facility Improvement Fund ................. $5,252.11 Industrial Development Fund ..................... $4,825.00 Capital Projects Fund .................... I ...... $2,536.00 • Law Enforcement Fund ........................... $498.20 VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. A.1. a) Motion to read by title only, proposed Ordinance No. 799 amending the Zoning Map, Lots 1 to 26 of Block 99, City of Okeechobee from Holding to Residential Single Family -One, Application No. 02-004-R submitted by Daniel Creech - City Planning Consultant (Exhibit 1). b) Vote on motion to read by titre only. c) City Attorney to read proposed Ordinance No. 799 by He only. 2. a) Motion to adopt proposed Ordinance No. 799. (Planning Board recommends approval). b) Public Comments. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor. DULY 16, 2002 - CITY COUNCIL AGENDA - PAGE 3 OF 4 VIII. UNFINISHED BUSINESS. A.1. a) Motion to remove from the table, a motion to adopt proposed Resolution No. 02-8 authorizing the execution of a State Highway Lighting, Maintenance and Compensation Agreement with the Department of Transportation - City Administrator (Exhibit 2). b) Vote on motion to remove from the table. 2. a) Discussion regarding motion to adopt proposed Resolution No. 02-8(Motion made by Council Member Watford, second by Council Member Oliver). 0 b) Vote on motion. IX. NEW BUSINESS. A. Motion to award a Health Insurance Bid - City Administrator (Exhibit 3). B. Consider Alley Closing Application No. 66, for Blocks 111 and 120, City of Okeechobee submitted by the Church of God - City Clerk (Exhibit 4). C. Motion to approve advertising a 6.40% increase over the Roll Back Rate for property tax - City Administrator. D. Motion to set the 2002/2003 Fiscal Year Budget Public Hearing Dates and Time - City Administrator (Exhibit 5). E. Discuss setting dates and times for the 2002/2003 Fiscal Year Budget Workshops - City Administrator (Exhibit 6). JULY 16, 2002 - CITY COUNCIL AGENDA - PAGE 4 OF 4 IX. NEW BUSINESS CONTINUED. F.1. a) Motion to read by title only and set August 6, 2002 as a public hearing date, proposed Ordinance No. 800 amending the Land Development Regulations, Section 156 Citizen Board Officers and Rules of Procedure - City Attorney (Exhibit 7). b) Vote on motion to read by He only and set public hearing date. c) City Attorney to read proposed Ordinance No. 800 by title only. • 2. a) Motion to approve the first reading of proposed Ordinance No. 800. b) Discussion. c) Vote on motion. G. Motion to adopt proposed Resolution No. 02-9 amending the Land Development Regulation Appendix C Schedule of Fees and Charges - City Attorney (Exhibit 8). H. Discuss Annual Evaluation for City Administrator - Mayor. ! X. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. • ` EXN/81T 1 JUL 16 AGENDA ORDINANCE NO. 799 AN ORDINANCE OF THE CITYOF OKEECHOBEE, FLORIDAAMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM HOLDING (H) ZONING DISTRICT TO RESIDENTIAL SINGLE FAMILY -ONE (RSF-1) ZONING DISTRICT, AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICTS, SEVERABILITYAND AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance Number: 402 in which a revised Official Zoning Map was adopted for said City; and WHEREAS, the owner of the property more particularly described hereafter, has heretofore filed a petition pursuant to the Land Development Regulations of the City of Okeechobee for the purpose of rezoning a certain tract of land consisting of 4.30 acre(s) Holding (H) Zoning District to Residential Single Family -One (RSF-1) Zoning District and that this request be removed from the boundaries of the above mentioned zone to allow for the processing of the rezoning application; and WHEREAS, the City Council finds such rezoning consistent with the City's Comprehensive Plan and deems it in the best interest of the inhabitants of said City to amend aforesaid revised Zoning Map as hereinafter set forth: NOW THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida that: SECTION 1. LEGAL DESCRIPTION The following described land, located in the City of Okeechobee, to - wit: Lots 1 to 26, inclusive of Block 99, OKEECHOBEE, according to the plat thereof recorded in Plat Book 5, Page 5 of the public records of Okeechobee, County, Florida SECTION 2. ZONING MAP AMENDMENT That the aforesaid Revised Zoning Map of the City of Okeechobee be amended to reflect the subject property zoning classification to be changed from Holding (H) Zoning District to Residential Single Family - One (RSF-1) Zoning District. SECTION 3. CONFLICT All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 1 of 2 SECTION 4. SEVERABILITY If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 6. EFFECTIVE DATE This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 2nd day of J_J_ uly, 2002. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 161h day of July, 2002. ATTEST: Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Page 2 of 2 June 25, 2002 - Planning Board - Page 3 of 4 AGENDA 11 ACTION - DISCUSSION - VOTE I� IV. NEW BUSINESS CONTINUED. B. Rezoning Petition 4 02-004-R. Consider a recommendation to the City Council to rezone the 900 Block of N.W. 5`h and 6`h Streets from Holding (H) to Residential Single Family 1 (RSFI) (Legal: Lots I through 26 inclusive, Block 99, Okeechobee). The property owner and applicant is Daniel Creech. John Dulmer, City Planning Consultant, described the subject property and gave a brief background of the petition. He explained that the subject property is currently zoned as Holding and cannot be developed if the property remained with the current zoning designation. Mr. Dulmer indicated that Residential Single Family I (RSFI) is an appropriate zoning designation for the subject property. He explained that the property has twenty-six (26) fifty -foot (50') wide lots and that the requirements of the RSF 1 zoning designation indicate that each lot must have a minimum of seventy-five (75) feet for the width of the lot. Mr. Dulmer further explained that there is an adjacent property to the East zoned Industrial (IND) and recommended that the Board make a condition requiring landscaping as a buffer from the adjoining property to the East. Staff recommends that the Planning Board recommend that the City Council grant the request to change the existing zoning designation of Holding (H) to Residential Single Family 1 (RSFI), located within the 900 Block of N.W. 5`h and N.W. 6`h Streets. There were was no public comment. There was no discussion from the Board. Board Member Keller moved to recommend to the City Council to grant approval for Petition 02-004-R, requesting to change the existing zoning classification of Holding (H) to Residential Single Family 1(RSF1) with conditions of a landscape buffer from the adjoining property to the East and create lots with a seventy-five (75) foot width. Board Member Jones seconded the motion. VOTE HOOVER - YEA JONES - YEA KELLER - YEA LEDFERD - YEA MAVROIDES - YEA MUELLER - YEA WALKER - YEA MOTION CARRIED. • • 181375 Jackson Street, Suite 206 Fort Myers, Florida 33901-2845 • 239-334-3366 Staff Report Staff Report Rezoning Request Petition Number: Owner: Owner Address: Owner Phone Number: Owner Cellular Number: 02-004-R Daniel B. Creech 406 SW Second Street Okeechobee, Florida 34974 863-467-4768 863-634-2507 Applicant: Daniel B. Creech Petition No. 02-004-R Existing Proposed Property Control Number 3-15-37-35-0010-00990- 0010 Future Land Use Single Family Designation Zoning District Holding Single Family (RSF-1) Acreage Vacant Residential home sites Density 4.30 ac. +/- 4 DU/AC (6 DU/AC for mobile homes) Access 4 DU/AC Yet to be determined Location: The subject property consists of an entire block located directly east of the City storage yard. Legal Description: Lots I to 26, inclusive of Block 99, OKEECHOBEE, according to the plat thereof recorded in Plat Book 5, Page 5 of the public records of Okeechobee, County, Florida. Request: The applicant wishes to change the property's zoning from Holding (H) to Residential Single Family One (RSF-1). Adjacent Future Land Use Map classifications and Zoning Districts: North: Future Land Use Map Classification: Single Family Zoning: Holding Current Use: Vacant East: Future Land Use Map Classification: Industrial Zoning: Industrial Current Use: Vacant Staff Report Rezoning Request South: West: Future Land Use Map Classification Zoning: Current Use: Future Land Use Map Classification: Zoning: Current Use: Applicant: Daniel B. Creech Petition No. 02-004-R Single Family Residential Single Family (RSF-1) Residential Public Facilities Public City Storage Yard The subject property has been designated Holding on the City Zoning Map. The Single Family Future Land Use designation provides guidance into what is considered appropriate development for the property. The request is consistent with the Single -Family Future Land Use designation and with the Future Land Use designation for property to the north and south. Property to both the east and west is less consistent (east — Industrial (vacant) west — Public (storage yard)). This however, does not change the consistency of the request. The only remaining issue before development will be that the property is platted into 50' wide lots. This is not consistent with any residential zoning district but creating consistent lot sizes in a single family district can be done without losing a large number of lots. Analysis 1. The proposed use is not contrary to Comprehensive Plan requirements. The Single -Family Future Land Use designation allows for a maximum density of 4 du/ac. This is lower than that provided by the existing platted lots. Before these lots are developed, action must be taken to conform with this requirement. Density cannot be greater than four units an acre. Lots might have to be combined to meet RS-F1 minimum lot requirements of 10,000 sq. ft. 2. The proposed use being applied for is specifically authorized under the zoning district in the Land Development Regulations. The proposed use is single-family dwelling units. This use is specifically authorized under Section 321(1) of the Land Development Regulations. 3. The proposed use will not have an adverse effect on the public interest. The development of single-family homes on the property will not have an adverse effect on the public interest. PJ Staff Report Rezoning Request Applicant: Daniel B. Creech Petition No. 02-004-R 4. The use is appropriate for the location proposed, is reasonably compatible with adjacent land uses, and is not contrary or detrimental to urbanizing land use patterns. The location of the proposed use is compatible with adjacent land uses and will not be detrimental to urbanizing land use patterns. The subject property is designated as Single -Family on the Future Land Use Map and consistent with existing development to the south and in the general area. 5. The proposed use will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of adjacent property. The proposed development will not adversely affect property values or living conditions of adjacent property. 6. The proposed use can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood. Because of the proposed use there will be no required buffering. However, the vacant parcel to the east has Industrial Future Land Use and Zoning. The City may wish to require that buffering against this area be required before development takes place there. 7. The proposed use will not create a density pattern that would overburden public facilities such as schools, streets, and utility services. The relatively small size of the development, and the low density at which the owner wishes to build, will cause a small impact on schools and roads that could be expected. Also, other utility providers and public facilities will not be overburdened. 8. The proposed use will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. The owner is only allowed to develop the 4.3 acres at a maximum density of 4 du/ac. This would allow for a maximum of 17 home sites. This small number will not increase traffic congestion. There are no known flooding or drainage problems known to exist on the subject property. If any such issues exist, the Building official will evaluate them before a certificate of occupancy is issued. Staff Report Applicant: Daniel B. Creech Rezoning Request Petition No. 02-004-R 9. The proposed use has not been inordinately burdened by unnecessary restrictions. The only considered restriction proposed by staff is the buffering of the eastern end of the property against possible future industrial development. 10. The proposed change will not constitute a grant of special privilege to an individual owner as contrasted with the public welfare. There will not be a special privilege granted to the owner if the application is approved. As stated previously, the property has a Single -Family Future Land Use designation and is consistent with surrounding development if buffering is provided. Staff has recommended approval of the request because it is consistent with the Future Land Use Map. However, the applicant should be informed that the property can not be developed as it has been platted. The lot size is substandard and must be corrected before development can begin. Landscape Regulations Not applicable to this request. Attachments Attachments to this Staff Report include the Future Land Use indicating the location of the subject property. Submitted by: James G. LaRue, AICP June 17, 2002 4 • CITY OF OKEECHOBEE General Services Department 55 SE Third Avenue Okeechobee, FL 34974 Phone: 863-763-3372 FAX: 863-763-1686 Date 5-2 — Petition No. Q d�- Jurisdiction: Fee Paid: Notices Mailed: 1st Hearin - 5 -0 2nd Hearing: -�-p - - -7 - 0 —7 (.0 Q� Uniform Land Use Application (Please attach separate sheets for required additional information) See Resolution No. 98-10:1 "PROOF OF INTEREST IN PROPERTY" for required additional information. Name of property owner(s): Daniel B. Creech v Mailing address: 406 SW Second Street Okeechobee, FL 34974 aProperty address: Name of applicant, if other than owner (state relationship): Same Telephone niimhers- 14nme- Mobile/Cell- (7�4-25n7 Work- R6'�-�7-476R Pager. PLEASE ATTACH LEGAL DESCRIPTION See Resolution No. 98-10:2 "PROPERTY SURVEY AND LOCATION MAP" for required additional information. Future Land Use Map designation: Single Family Current Zoning Classification: Holding Approximate acreage or square feet: 4.30 ac . +/- Part of platted subdivision? Yes Type and gross area of any existing non-residential uses on site: Vacant property Number and type (conventional, manufactured home, etc.), gross area of any existing dwelling(s) on site: None Dimensions, gross areas, and percentages of total land use of any existing public areas, reservations, buffers, open spaces, water retention lakes and recreational uses on site: Vacant property F W Is there a current or recent use of the property that is/was a violation of City Ordinance? ❑ Yes XXNo p' If yes, please describe: Have there been any land use applications concerning all or part of this property in the last year? ❑ Yes AX No If yes, indicate date, nature, and applicant's name: Briefly describe use of adjoining property: North: Vacant East: Vacant South: Residential West: City storage yard Check type of application, complete appropriate sections, and sign reverse side of application. See Resolution 98-10:4 "STATEMENT OF USE" for required additional information. Proposed ZoninClassification: Residential Single Family - 1 If granted, will the proposed zoning classification be contiguous with a like zone? ye pWhen development is proposed, see Resolution 98-10:9 `ENVIRONMENTAL ANALYSIS" 10 "PUBLIC FACILITY W IMPACT ANALYSIS", and 11 "SIGN PLAN" (where applicable), for required additional information (Over) For Special Exception Applications, ask for Section 700 "SPECIAL EXCEPTION USE REGULATIONS" of the City of Okeechobee r _ _ A i�__._t___,._a r, A F .nnnirP� n�rlitinn�l infnrmatinn. Jnwea Land UevelotAilCUL 1-0 C iva— Describe the intended use re uirin a S ecial Exce tion: Providespecific LDR ordinance section number and page number: See Resolution 98-10:10 "PUBLIC FACILITY IMPACT ANALYSIS" for required additional information. Supplementary supporting information: ;z How the intended use meets the standards in the Unified Land Development Code §253-2: O E Demonstrate that the proposed location and site is appropriate for the use: a UDemonstrate how the site and proposed buildings have been designed so they are compatible with the adjacent uses and the nei boyhood: dDemonstrate any landscaping techniques to visually screen the use from adjacent uses. U a Demonstrate what is proposed to reduce the impact of any potential hazards, problems, public rn nuisance generated by the use: Demonstrate how utilities and other service requirements of the use can be met: Demonstrate how the impact of traffic generated will be handled off -site and on -site: Describe the Variance information: Demonstrate that the variance is needed to overcome a hardship caused by the unique z ph sical conditions of the site: a CSpecify the minimum variance requirement including: height, lot area, size of structure, size of yard, setback, buffer or open space: Details of administrative decision under appeal, including name of individual issuing decision, date of issuance, and written copy of decision: ,� Reasons for re uestin a eal of decision: d W a _ information: CONFIRMATION OF INFORMATION ACCURACY I hereby certify that the information on this application is correct. The information included in this application is for use by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up to five hundred dollars ($500.00) and imprisonment of up to thirty (30) days and may result in the summary denial of this application. May. 28 2002 Date Rev: 8/00 4 U L 4 This Document Prepared By and Return to: CONELY & CONELY, P.A. TOM W. CONELY, III 401 N.W. 6TH STREET P.O. DRAWER 1367 OKEECHOBEE, FL 34973-1367 Parcel IDNumber: 3-15-37-35-0010-00990-0010 Grantee## TIN: 590-32-2762 Warranty Deed Documentary Stamps paid in the amount of S�2U�e Class C Intan�tile Tax paid 1n the amount Of $ -- t7— Sheron Robetisw Cleric of Circuit Court Okeechobee County, Florid By. , D,C. Date: This Indenture, Madethis 16th dayof May , 2002 A.D., Between ALFRED A. ALMONTE, JR. and FRANCES A. CIANCAGLINI and ANN M. VOCCIO of the County of Kent , State of Rhode Island , grantors, and DANIEL B. CREECH whose address is: 406 SW 2nd Street, Okeechobee, FL 34974 of the County of Okeechobee , State of Florida , grantee. Witnessetli that the GRANTORS, for and in consideration of the sum of -- - - - - - - - - - - ----- - - - - -- - TEN DOLLARS ($10)----------------------- DOLLARS, and other good and valuable consideration to GRANTORS in hand paid by GRANTEE, the receipt whereof is hereby acknowledged, have granted, bargained and sold to die said GRANTEE and GRANTEE'S heirs, successors and assigns forever, the following described land, situate, lying and being in the County of OKEECHOBEE State of Florida to wit: Lots 1 to 26, inclusive of Block 99, OKEECHOBEE, according to the plat thereof recorded in Plat Book 5, Page 5, of the public records of Okeechobee, County, Florida. THE PROPERTY HEREIN CONVEYED DOES NOT CONSTITUTE THE HOMESTEAD PROPERTY OF GRANTOR. Subject to restrictions, reservations and easements of record, if any, which are not reimposed hereby, and taxes subsequent to December 31st, 2001. CIiUHT •f f �. 370487 200?M9y20 Al 11: 14 SHAROH ROi;!_(: [ (2t, CLERK OF CIRCUli COUi,1 and the grantors do hereby fully warrant the title to said land, and will defend the same against lawful claims of all persons whomsoever. In Witness Whereof, the grantors have hereunto set their hands and seals the day and year first above written. Signed, sealed and delivered in our presence: (Seal) Printe Name: (<a 1� (Q ('P 1 n ALFRE A. ALMONTE, JR. Wi tnea as to All P.O. Address: 5 Deep Meade. Lane, East Greenwich, RI 02 h (Seal) Printed e: x�^' 7 -::r' FRANCES A. CIANCAGL I Witness as t0 A 9 E I Zij P.O. Address: 6 Appletown Road, Greene le, 111 02828 C4" vv\ . C7C C k� (Seal) ANN M. VOCCIO P.O. Address: 8'rabor Drive, Johnston, 111 02919 STATE OF RHODE ISLAND COUNTY OF KENT The foregoing instrument was acknowledged before me this 16th day of May , 2002 by ALFRED A. ALMONTE, JR. and FRANCES A. CIANCAGLINI and ANN M. VOCCIO who are personally known to me or who have produced their driver t s 11cen a as identification. Printed Name: jj� Notary Public - My Commission Expires: OFFICUL SEAL SHARI L JUTRAS 00" -- aorusr PUBLIC-RHODE ISLAND CC= EVIIN 12f26f2003 =REECH- ALMONTE trio Grnoamd bv-e Disntav 5—mv. Inc. 2!1M (86)1 763 5555 F Fl.wD-i Daniel B. Creech — Property Owner and Applicant Statement of Applicant's Interest in Property I, Daniel B. Creech, am the record title owner of Lots 1 through 26, inclusive of Block 99, Okeechobee, according to the plat thereof as recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. K-Z�) Signatufe of 7 pplicant Daniel B. Creech Name of Applicant (Printed or Typed) STATE OF FLORIDA COUNTY OF OKEECHOBEE Sworn to and subscribed before me this 28`h day of May, 2002 by Daniel B. Creech, who is personally known to me and who did not take an oath. A nA tir"Y�� VI9t] Notary Public -W State of Florida MrC31 plS V liC1Ci Lynn Aaron taorr&NOTARY ' Daniel B. Creech — Property Owner and Applicant Owner's Statement of Consent to Application I, Daniel B. Creech, being the record title owner of Lots 1 through 26, Inclusive of Block 99, Okeechobee, according to the plat thereof as recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida, do hereby consent to make application to the City of Okeechobee to request a change in zoning from the existing classification of Holding (H) to Residential Single Family - 1 (RSF-1). Signature 6f Owner Daniel B. Creech Name of Owner (Printed or Typed) STATE OF FLORIDA COUNTY OF OKEECHOBEE Sworn to and subscribed before me this 28`d day of May, 2002 by Daniel B. Creech who is personally known to me and who did not take an oath. VIKKI LYNNAARON Notary Public'4 State of Florida MY CON #� DDOZTi31 Vikki Lynn Aaron >�+nno'e EXPlRFS:,uae76, I MO 3NOTARY FL Notary Service & B-Ang. br- Daniel B. Creech — Property Owner and Applicant Legal Description Pertaining to Application Lots 1 through 26, Inclusive of Block 99, Okeechobee, according to the plat thereof as recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Daniel B. Creech Statement of Special Reasons and Basis for Request The applicant, Daniel B. Creech has recently purchased Lots 1 through 26, Inclusive of Block 99, Okeechobee, according to the plat thereof as recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida and wishes to develop residential home - sites. In accordance with the City's Unified Land Development Code, a zoning district boundary change will be required. The Official Zoning Map of the City of Okeechobee designates the subject property as a "Holding" classification. The property is located in a future land use classification where single-family residential zoning is most appropriate. There already exist a number of single-family residences in the general area. There should be no adverse impacts to the subject property, to surrounding property or to the community. The requested change in zoning is consistent with the City's Unified Land Development Code and adopted comprehensive plan. Daniel B. Creech respectfully requests that the Planning Board recommend that the City Council approve the request for a zoning district boundary change from the existing classification of Holding (H) to Residential Single Family One (RSF-1). Daniel B. Creech Statement of Intended Use, Nature of Activities and Development of Property Upon approval of the requested zoning district boundary change, single-family residential building sites will be developed. The applicant intends to construct single-family homes and/or to sell lots to meet the needs of his clients. The nature of activities will be consistent with that of other residential development in the area. The development of quality residential homes in the vicinity will likely enhance the area. The development of the property will meet all applicable regulations. The proposed change is consistent with the city regulations and comprehensive plan, is consistent with adjacent and nearby residential uses, and should not be a deterrent to the improvement or development of adjacent property in accord with existing regulations. • Daniel B. Creech Statement of Existing Use of Surrounding Property The property under consideration is a parcel of land rectangular in shape that is located at the southwest corner at the intersection of N.W. 9th Avenue and N.W. 6Ih Street. The subject property is approximately 4.30 acres in area. The property immediately to the north is vacant. Further north is a residential subdivision. To the northeast is United Telephone of Florida. To the northwest is additional residential development. To the south of the subject property is residential development. To the west of the subject property is the city storage yard and further to the west is more residential development. To the east of the subject property is vacant land and further to the east is the County Jail, County Fire Department and other county offices. The proposed change in zoning to Residential Single Family One is consistent with the comprehensive plan, which classifies this area as Single Family Residential future land use category. • 1 S f113AV Al / A N y1 "JAI MIS M M _ a _ . C �A 3M3Aj du HLJ Lin LLL-�� S - 2E IIIY 111 MI SAY v- e� - A �0 - a ' y y HZIW�N 91q_AVME it . 1—Z 9! P cz 4 oo Ag ti n--no.� 3ec oaew � n wo.. �. � _—.-_ ---,��_.—,�� 30143AY HIOI EXHIBIT 2 - JUL 16 A GENVA RESOLUTION NO. - 02-8 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA AUTHORIZING THE EXECUTION AND ACCEPTANCE OF A STATE HIGHWAY LIGHTING, MAINTENANCE AND COMPENSATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR AN EFFECTIVE DATE. 1-41-1 1 COUNTY: WHEREAS, the Florida Department of Transportation, hereinafter referred to as the FDOT, proposes to compensate the agencies for maintenance and operation of lighting on the State Highway System, hereinafter referred to as the Project; and WHEREAS, in order for the FDOT to proceed with the Project, it is necessary for the City of Okeechobee, hereinafter referred to as the UAO (Utility Agency Owner), to execute and deliver to the FDOT the agreement identified as the State Highway Lighting, Maintenance and Compensation Agreement, hereinafter referred to as the Agreement. NOW THEREFORE, BE IT RESOLVED BY THE UAO: 1. THAT by Resolution, James E. Kirk, the Mayor for the City of Okeechobee, Florida, is hereby authorized and directed to execute and deliver the Agreement to the FDOT. 2. A certified copy of this Resolution be forwarded to the FDOT along with the executed Agreement. 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 16th day of July, 2002. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk Reviewed for Legal Sufficiency: John R. Cook, City Attorney jul-03-02 01:34P RR"* 941IW6 8889 R.01 Serving Florida Public Entities Mrs. Donna Reynolds. lym Coordinator CifY (#Okeecho6ee .55 S� 3`0 A ve- Okeechobee, Fl. 34974 Re,, DOTlhighway lighiing in(er-local Dear Donna: .July 3, 2002 This will confirm that the City under Me PRMprogram is prolected.for liabilin, andproper4i coverage in regards to the above contract,fior thcir operalions in the maintenance o," ihe State DOT lighting system.v, Please let me know �f you have any furrher queslions in regardv to this malter. Sincereiv dy Hearn, Assistant Executive Director 2013 Altamont Avenuc - Fort Myers, Florida 33901 (941) 476-8882 - (800) 367-1705 - Fax: (941) 476-8889 4, e 0 0 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES 05/02 AGREEMENT Page I of 5 THIS AGREEMENT, entered into this day of , year of - , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT", and CITY OF OKEECHOBEE I hereinafter referred to as the "MAINTAINING AGENCY"; WITNESSETH: WHEREAS, the MAINTAINING AGENCY has the authority to enter into this Agreement and to undertake the maintenance and operation of lighting on the State Highway System, and the FDOT is authorized under Sections 334.044, Florida Statutes and 335.055, Florida Statutes to enter into this Agreement; and WHEREAS, the MAINTAINING AGENCY has authorized its undersigned officers to enter into and execute this Agreement, NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT and the MAINTAINING AGENCY hereby agree as follows: Maintenance of Facilities a. The MAINTAINING AGENCY shall maintain all the lighting now or hereafter located on the State Highway System within the jurisdictional boundaries of the MAINTAINING AGENCY, hereinafter referred to as the "Facilities," throughout its expected useful life. For the purposes of this Agreement, the term Facilities shall be deemed to include, but not necessarily be limited to, lighting for roadways, as well as park and ride, pedestrian overpasses, and recreational areas owned by or located on the property of the FDOT, but shall exclude those systems listed in Exhibit "A" attached hereto and by this reference made a part hereof, and shall exclude lighting located in weigh stations, rest areas, or on Interstate highways. In maintaining the Facilities, the MAINTAINING AGENCY shall perform all activities necessary to keep the Facilities fully operating, properly functioning, with a minimum of 90% of the lights burning for any lighting type (ex. high mast, standard, underdeck, sign) or roadway system at all times for their normal expected useful life in accordance with the original design thereof, whether necessitated by normal wear and tear, accidental or intentional damage, or acts of nature. Said maintenance shall include, but shall not be limited to, providing electrical power and paying all charges associated therewith, routine inspection and testing, preventative maintenance, emergency maintenance, replacement of any component parts of the Facilities (including the poles and any and all other component parts installed as part of the Facilities), and locating (both vertically and horizontally) the Facilities, as may be necessary. C. All maintenance shall be in accordance with the provisions of the following: (1) Manual of Uniform Traffic Control Devices; and, (2) All other applicable local, state, or federal laws, rules, resolutions, or ordinances, and FDOT procedures. d. For lighting installed as part of an FDOT project, the MAINTAINING AGENCY's obligation to maintain shall commence upon the MAINTAINING AGENCY's receipt of notification from the FDOT that the FDOT has finally accepted the project, except for the obligation to provide for electrical power, which obligation to provide for electrical power shall commence at such time as the lighting system is ready to be energized; provided, however, that the MAINTAINING AGENCY shall not be required to perform any activities which are the responsibilities of FDOT's contractor. e. The continuing obligations under this paragraph 1 beyond the first fiscal year hereof are subject to the voluntary negotiation of the amount to be paid as set forth in subparagraph 2b hereof. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES 05102 AGREEMENT Page 2 of 5 2. Compensation and Payment a. The FDOT agrees to pay to the MAINTAINING AGENCY a lump sum of $ 3,638.00 for the fiscal year in which this Agreement is signed (fiscal year as referenced in this Agreement shall be FDOT's fiscal year). b. For each future fiscal year, the FDOT and the MAINTAINING AGENCY shall agree on the amount to be paid prior to the fiscal year beginning. The FDOT will issue a work order confirming the amount and authorizing the performance of maintenance for each new fiscal year. C. Invoices may be submitted anytime after May 19 th of the fiscal year in which the services were provided, but no later than 180 days after the end of said fiscal year. Payment shall be made in one lump sum as provided in paragraph 4 hereof. d. Payment shall be made in accordance with Section 215.422, Florida Statutes. e. Bills for fees or other compensation for services or expenses shall be submitted in a format acceptable to the FDOT and in detail sufficient for a proper pre -audit and post -audit thereof. 3. Record Keeping The MAINTAINING AGENCY shall keep records of all activities performed pursuant to,this Agreement. The records shall be kept in a format approved by the FDOT. Records shall be maintained and made available upon request to the FDOT at all times during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the FDOT upon request. 4. Invoicing Upon receipt, the FDOT has five (5) working days to inspect and approve the goods and services. The FDOT has twenty (20) days to deliver a request for payment (voucher) to the Department of Banking and Finance. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 215.422, Florida Statutes, shall be due and payable, in addition to the invoice amount, to the MAINTAINING AGENCY. Interest penalties of less than one (1) dollar shall not be enforced unless the MAINTAINING AGENCY requests payment. Invoices returned to a MAINTAINING AGENCY because of MAINTAINING AGENCY preparation errors shall result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the FDOT. A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the State Comptroller's Hotline, 1-800-848-3792. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an ' annual appropriation by the Legislature. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one (1) year, the provisions of Section 339-135(6)(a), Florida Statutes, are hereby incorporated: The FDOT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during suchfiscal year. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money may be paid on such contract. The FDOT shall require a statement from the Comptroller of the FDOT that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one (1) year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the FDOT which are for an amount in excess of $25,000 and which have a term for a period of more than one (1) year. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES 05102 AGREEMENT Page 3 of 5 The FDOT will provide a copy of the statement referenced above to the MAINTAINING AGENCY. 5. Default In the event that the MAINTAINING AGENCY breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of the following options, provided that at no time shall the FDOT be entitled to receive double recovery of damages: a. Pursue a claim for damages suffered by the FDOT or the public. b. Pursue any other remedies legally available. C. As to any work not performed by the MAINTAINING AGENCY, perform such work with its own forces or through contractors and seek reimbursement for the cost thereof from the MAINTAINING AGENCY if the MAINTAINING AGENCY fails to cure the non-performance within fourteen (14) days after written notice from the FDOT of the non-performance; provided, however, that advance notice and cure shall not be preconditions in the event of an emergency. 6. Indemnification The MAINTAINING AGENCY, to the extent allowed by Section 768.28, Florida Statutes, shall indemnify, defend, save, and hold harmless, the State, the FDOT, and all of their officers, agents, and employees from all suits, actions, claims, demands, and liabilities of any nature whatsoever arising out of, because of, or due to breach of this Agreement by the MAINTAINING AGENCY, its subcontractors, agents, or employees or due to any act or occurrence of omission or commission of the MAINTAINING AGENCY, its subcontractors, agents, or employees. 7. Force Majeure Neither the MAINTAINING AGENCY nor the FDOT shall be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond the control of the non -performing party and which could not have been avoided or overcome by the exercise of due diligence-, provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. 8. Miscellaneous a. The FDOT shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. b. The MAINTAINING AGENCY shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the MAINTAINING AGENCY in conjunction with this Agreement. Failure by the MAINTAINING AGENCY to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the FDOT. C. This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto. d. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining provisions hereof. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-01 G-30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES 05102 AGREEMENT Page 4 Cf 5 Time is of the essence in the performance of all obligations under this Agreement. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by the end of five (5) business days from the proper sending thereof unless proof of prior actual receipt is provided. The MAINTAINING AGENCY shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent to the following addresses: MAINTAINING AGENCY: Mr. Donnie Robertson, Director of Public Works Okeechobee, Florida 34974 FDOT: Walter L. Childs, Jr., District Utility Administrator Flnricip npnirtment of Transoortation Post Office Box 1249 Bartow. Florida 33831-1249 PUBLIC ENTITY CRIME INFORMATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public ent4, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty six (36) months from the date of being placed on the convicted vendor list. h. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. Nothing herein shall be construed as a waiver of either party's sovereign immunity. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES 05102 AGREEMENT Page 5 of 5 9. Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the Maintaining Agency in the form of additions, deletions or substitutions are reflected only in an Appendix entitled "Changes To Form Document" and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above -named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the Maintaining Agency hereby represents that no change has been made to the text of this document except through the terms of the Appendix entitled "Changes To Form Document." You MUST signify by selecting or checking which of the following applies: No changes have been made to this Forms Document and no Appendix entitled "Changes To Form Document" is attached. 0 No changes have been made to this Form Document, but changes are included on the attached Appendix entitled "Changes to Forms Document." IN WITNESS WHEREOF, the parties hereto have executed this Aqreement effective the day and year first written. MAINTAINING AGENCY BY: (Signature) DATE: (Typed Name: (Typed Title: Recommend Approval by the District BY: (Signature) DATE: (Typed Name: Walter L. Childs, Jr. (Typed Title: District Utility Administrator FDOT Legal Review BY: (Signature) District Counsel (Typed Name: DATE: TABULATION SHEET for Health Insurance Proposal FIN 01-00-05-02 EXHOIT 3 - JUL 16 AGENVA Vendor / Policy Insur]er Arthur J. Gallagher & Company Group Insurance Solutions Public Risk Management Blue Cross/Blue Shield Preferred Provider Option (PPO) High Only $545.55 $394.16 Employee and Spouse $1,162.30 $852.67 FEmployee 1 rEmplo ee and Child y $1,082.45 $725.67 I Emp ee and Family Joy $1,699.39 $1184.181 Preferred Provider Option (PPO) Low Employee Only $486.93 $367.89 Employee and Spouse Employee and Child $1,030.45 $795.88 $960.09 $672.271 Emplo ee an_ y $1 $1,100.26] Health Maintenance Organization Option Blue Care (HMO) Basic High Low Employee Only $485.80 $304.44 $297.09 Employee and Spouse $1,004.04 $658.00 $642.00 Employee and Child $936.95 $549.28 $536. Employee and Famil� $1" $902.80 $881.361 0 GROUP INSURANCE City of Okeechobee August 1, 2002 Blue Cross/ Blue Shield Renewal Comparison Prepared by Scott Harris July, 2002 - 18230 RIVER OAKs DRIVE * JUPITER, FL 33458 0 PHONE 561-747-5636 * FAx 561-747-3524 * 800-972-0963 mecross mue�imeia of Florida m IN Li Ow 9 770 Northpoint Farkway, �iuite /UV West Palm Beach, FL 33407 June 10, 2002 JAMES KIRK CITY OF OKEECHOBEE 55 SE 3RD AVE OKEECHOBEE, FL 34974-2903 Dear JAMES KIRK: Anniversary Date: 08/01/2002 Group Number: 90206 Product: BlueCare NFQ LG Grp Plan I w/ BlueCare Rx 5/15/30C Thank you for being part of the one million plus Florida residents covered either by Blue Cross and Blue Shield of Florida, Inc. or Health Options, Inc. We took forward to continuing to provide your business with quality health care coverage. Recently, you were notified through an "Important Notice" mailing, in compliance with 627.6571(3)(a), Florida Statutes, that your group health insurance policy form is being discontinued and replaced with a new BlueCare or BlueChoicc group health insurance policy form at the time of your group's renewal. Please refer to the attached benefit summary for further details on the effect of this modification. We have reviewed the factors that affect the cost of your group health benefits program. The new group rates noted on the enclosed documents are subject to Florida Department of Insurance approval and our policyholders will not be billed for these proposed rates unti! ; I the Florida Department of Insurance has issued approval. Employee Only Employee/Spouse Employee/Unild Empioyet HMO $388.79 $838.50 $698.14 $1,147.85 L- The rates assume that your group does not qualify as a Small Group according to Section 627.6699, Florida Statutes. In the event that your group has 50 or fewer eligible employees, (employees who work 25 hours or more per week), please contact our office immediately. To continue group health benefits and to provide for a smooth flow of claims processing for your covered em � loyees and their covered p dependents without interruption, please (1) complete and sign an Enrollment Summary; (2) provide a copy of your most recent Employer's Quarterly Tax Report JUCT61; then (3) return all of the above information requested in this notice by the 15th f the month prior to your renewal date. anniversary date. Under the Health Insurance Portability and Accountability Act (HIPAA) your group is required to hold an annual open enrollment. Your group's open enrollment period will begin 30 days prior to your anniversary date. Eligible employees and their eligible depend C�nts that have satisfied their waiting period can now enroll for coverage. We would like to advise you that we can make available to you the following additional products: Dental Voluntary - Life, STD, LTD Short Term Disability Premium Conversion plan (Sec. 125) Long Term Disability Flexible Spending Accounts (FSAs) Basic Life 401K Thank you for the opportunity to serve you and your employees. We value your company's business and look forwardito working with you in the future. Sincerely, Blue Cross Blue Shield of Florida MARIBETH GROKHOWSKY Major Account Renewal Sales Cc: GROUP INSURANCE SOLUTIONS INC - 0714 GBULGMand City of Okeechobee Blue Cross Blue Shield Benefit Comparison Present Plan Renewal Alternate I Renewal Alternate 2 HMO Benefits/ Plan Care Manager A 16 Blue Care HMO Plan 1 Blue Care Plan HMO 5 Lifetime Maximum Unlimited Unlimited Unlimited PCP OV Co Pay $5 $5 $ 10 Specialist OV Co Pay $5 $5 $ 10 Hospital Co Pay $0 $0 $0 Emergency Room Co Pay $25 $50 $50 Prescription Drug Co Pays $5 gen; $10 name $5 gen; $15 pref, $30 non-pref 5/15/30 Mail Order Prescriptions NA 90 day supply for 2 co pays 90 days/ 2 co pays Traditional Benefits AND OR OR Network/ Plan BCBSFL Traditional A 16 BCBSFL PPO 108 BCBSFL PPO 317 Lifetime Maximum $ 1,000,000 $5,000,000 $5,000,000 Deductibles $ 300 (X3) + $ 300/ admission $ 300 (X3) $ 500 (X3) OV Co Pay (IM,FP,GP,Ped) NA NA $20 OV Co Pay (Specialist) NA NA NA Mammograms 100 %, no deductible 100 %, no deductible 100 %, no deductible Adult Health Screening Not Covered Not Covered $1501 year benefit Par Co Insurance 80% 80% 80% Non Par Co Insurance 80% 70% 60% Co Ins Out of Pocket Limit $2,000; $6,000/ family $2,000; $6,000/ family $2,000; $6,000/ family Prescription Drug Co Pays $5 gen; $ 10 brand 5/15/30 10/25/40 Therapy Maximum # visits limits, no $ limits $ 1,000/ cal year $ 2,500/ cal year t GROUP INS Citv of Okeechobee Blue Cross Blue Shield Rate Comparison ** REVISED RENEWAL RATES ** Care Manager A 16 Blue Care HMO Plan I Blue Care HMO Plan 5 Blue Choice PPO Plan 108 Blue Choice PPO Plan 3 17 Present Plan and Rates Dual Option Renewal Alternate Dual Option Renewal Alternate Y ,-) �� L- 6,J / Single Option HMO I PPO 108 HMO 5 PPO 3 17 Employee (49) $270.80 $304.44 $394.16 s 297.09 11P J 0 /. zS 1.) Employee/ Spouse (7) 609.10 658.00 852.67 642.00 795.88 Employee/ Ch (6) 565.30 549.28 725.67 536.45 672.27 Family (2) 903.70 902.80 1,184.18 881.36 1,100.26 Annual Total (64) $272,789 $295,507 $ 384,064 $ 288,3193 S357,990 Total Annual Cost $ Change $22,718 $ 111,275 $ 15,604 S 85,201 Total Annual Cost % Change* 8.3 % 40.8% 5.7% 3 1.2 % Annual Employer Cost" $204,324 S228,143) $291,665 $222,940 S 273,066 Employer Cost $ Change $ 23,819 $ 87,341 $ 18,616 S68,741 Employer Cost % Change 11.7% 42.7% 9.1 % 33.6 % Although both plans are available, "Annual Totals" assume all employees enroll in the same plan. "Employer Cost" is calculated as 59 x the employee only rate + 15 dependent coverages x $70. There are 5 retirees covered on the City's plan, but they are excluded from the '�Employer Cost" calculation. The original Blue Cross renewal letter (attached) indicates a rate increase of 38.2 % for HMO Planl. The reduction to 8.' ) % is the result of negotiation by Group Insurance Solutions, Inc. The rates listed above are based on "system assumptions" of enrollment and may change based on the actual enrollment into the HMO and PPO plans. My experience has been that the rates rarely change. The City's decision on benefits and payroll deductions will influence the enrollment in the plans. Typically, over 95 % of active employees choose the HMO plan. This proposal is based on "fully insured" funding. The City is NOT subject to assessment if the claims experience at the City, or other Blue Cross groups is unfavorable. hA PUBLIC RISK MANAGEMENT OF FLORIDA (PRM) HEALTH PLAN Proposal for Group Health Insurance For: City of Okeechobee Bid Number: FIN 01-00-05-02 July 5, 2002 Presented By: RICHARD G. SCHELL Area Assistant Vice President Timothy R. Reynen Account Executive Arthur J. Gallagher & Co. Gallagher Benefit Services One Boca Place 2255 Glades Road, Suite 400E Boca Raton, FL 33431 (561) 995-6706 PUBLIC RISK MANAGEMENT OF FLORIDA (PRM) HEALTH PLAN TABLE OF CONTENTS SectionI .......................................................... Section11 ........................................................ Introduction Medical Plan Section III ......................................................... Dental Plan Section IV ........................................................ Life Insurance Plan Section V ......................................................... Blue Cross Blue Shield of Florida Gallagher Benefit Services Section VI ........................................................ Current PRM Members Section VII .......................................... Agreement to Participate PRM Bi-Laws Section VIII ......................................... Benefit Summary Comparison AM Best Ratings I I '. I � 0 0 GGallagher Benefit Services, Inc. July 3, 2002 Lola Parker, Account Supervisor City of Okeechobee 55 S.E. Third Avenue Okeechobee, I'L 34974 A Subsidiary of Arthur J. Gallagher & Co. Re: Public Risk Management Medical, Dental and Life Proposal Dear Lola, We appreciate the opportunity to present the enclosed Public Risk Management Health Trust proposal. The proposal contains quotes for the High Option PPO, Low Option PPO, Blue Care HMO as well as the PRM Dental and Life Insurance program. The medical rates illustrated would be for the period August 1, 2002 through September 30, 2003, to coincide with the PRM plan year (a fourteen month contract). The Dental rates are effective August 1, 2002 through September 30, 2002. The Life Insurance rates illustrated would be from August 1, 2002 through September 30, 2004. The PRM Health Trust, like the P&C Pool, will offer the City of Okeechobee increased value and the opportunity to provide a more stable renewal process as health trends continue to escalate. Groups with good claims experience receive additional credit at renewal. The Trust requires a two-year commitment from the City of Okeechobee in order to participate. The advantages of self -funding and the pooling concept are the results of long term commitment as demonstrated by the continued success of the PRM program. Should you have any questions, please contact me or Tim Reynen at 561-995-6706. Again, thank you for the opportunity to provide the City of Okeechobee a proposal from the Public Risk Management Health Trust. Sincerely, // (2, -V Richard G. Schell Area Assistant Vice President encl. One Boca Place 2255 Glades Road, Suite 400 E Boca Raton, FL 33431 561.995.6706 Fax 561.995.6708 www.aig.com ,--/ , '--i G I '. I 1 0 9 SECTION I Introduction 0 INTRODUCTION Gallagher Benefit Services, a division of Arthur J. Gallagher & Co., is pleased to provide the enclosed information on behalf of Public Risk Management of Florida concerning the benefit programs available through the PRM Health Plan. PRM is a purchasing cooperative of governmental agencies founded in 1988 for the purpose of banding together to obtain the most competitive contracts for provision of Property & Casualty and Employee Benefit insurances. Arthur J. Gallagher & Co. acts as insurance consultant and broker to the PRM risk pools, working with the membership and their individual consultants to provide quality programs to participating entities. Members of the Property & Casualty risk pool have first hand knowledge of the expertise and experience Arthur J. Gallagher & Co. brings to the membership. Gallagher Benefit Services brings the same talents to the Employee Benefits arena, providing the PRM membership with expertise and guidance through the quickly changing and heavily mandated employee benefits areas. The PRM Health Plan is governed by a Board of Directors which meets quarterly to review plan operation, financials, legislative issues and any other pertinent information. Each participating entity delegates its' own Board Member, and each entity receives one vote. Each member has input regarding the plan, future enhancements, funding levels, etc. The plan year begins on October I of each year. Due to budgetary requirements, renewal discussions begin in April and are finalized at the end of June each year. All contracts and funding levels are based on an October I through September 30 plan year, although multi year rate guarantees are obtained from the carriers whenever possible. Medical coverage is required for participation in the PRM Health Plan. Other coverages offered as part of the PRM Health Plan to participating entities are dental, life, AD&D and Dependent Life insurances. These are offered for the convenience of the membership and are not required for participation. Gallagher Benefit Services is also available for and happy to work with individual entities and their advisors in the development of other additional employee benefits. 0 0 SECTION 11 Medical Plan 0 0 PRM MEDICAL PLAN The Medical program provided through the Public Risk Management of Florida Health Plan is a self funded plan using the Blue Cross Blue Shield of Florida network, administered by Blue Cross Blue Shield of Florida and reinsured by Lincoln Re. At the close of each fiscal year an actuarial report is submitted to the State of Florida pursuant to Florida Statute 112.08, and each year the State has certified the Plan to be actuarially Sound and fully reserved. Administration/cl aims services, network access and excess reinsurance are negotiated by the PRM Health Plan on behalf of its' members. This allows the Plan to utilize a larger purchasing orroup and obtain more competitive rates than could be Purchased individually. Any actual purchases"must be approved by the Board of Directors. A choice of three medical plans is offered: A High Option PPO, a Low Option PPO, and an HMO. Participating entities may select whichever plan, or combination of plans, best suit their needs. Plan designs can be found on the following pages. As PRM members are first and foremost individual entities, all Personnel parameters, i.e.; employee eligibility for participation in the Plan, are decided by the individual entity. This allows the entities to retain the personnel practices in place. Prospective participants are initially underwritten based on individual group demographics and experience. . V I J. PUBLIC RISK MANAGEMENT OF FLORIDA SUMMARY OF BENEFITS HIGH OPTION PPO Lifetime Ma-dmum Copay Deductibles Calendar Year Per Admission (Non PPC Hospital Only) Coinsurance Prescription Drugs Maternity Adult Well Care Well Child Care Birth to Age 16 (18 Visits) Accident Care Mental Nervous Inpatient Outpatient- Alcohol and Drug - 30 Days; 30 Visits Per Calendar Year Up to 20 Visits Per Calendar Year Partial Hospitalization $2,500 Lifetime Maximum (Inpatient, Outpatient of any Combination) Skilled Nursing Facility Home Health Care Hospice Maximum Out-017-Pocket Coinsurance Expense Amount Per Calendar Year $2,000,000 $15 Per Office Visit at PPC Physician's Office (Deductible and Coinsurance Waived) $200 (3 Per Family - Aggregate) $100 90% of PPC Schedule For Utilization of PPC Providers; 70% Of Allowance For Utilization of Non- PPC Providers Rx Card (See Attached) Delivery, Pre- and Postpartum Care Subject to Deductible and Coinsurance $15 Copay per visit up to $250 combined adult wellness and OB/GYN $15 Copay Per Well Child Care Visit at PPC Physician's Office; Out of Network, Deductible Waived 90% of allowance (Deductible and Coinsurance waived) $15 Copay Per Office Visit at PPC Physician's Off -ice; Out of Network, Subject to Deductible and Coinsurance $15 Copay Per Office Visit at PPC Physician's Office; Out of network, Subject to Deductible and Coinsurance 60 Days Per Calendar Year $12,000 Per Calendar Year $7,500 Lifetime Maximum $1,500 Per Person (Maximum 3 Per Family -Aggregate) I Z PUBLIC RISK MANAGEMENT OF FLORIDA HIGH OPTION PPO $7 GENERIC/$14 BRAND NAME PRESCRIPTION DRUG COVERAGE BlueScript SNI Pharmacy Program The cost of prescription drugs accounts for a significant share of your total health care expense. Blue Cross and Blue Shield of Florida has developed the BlueScript Pharmacy Program in an effort to help control the increasing cost of prescription drugs. BlueScript covers most medications, which, by law, may only be dispensed by a written prescription. No claims to file. When your employees select a BlueScript participating pharmacy, they simply present their Blue Cross and Blue Shield of Florida identification card and pay the applicable copayment amount for each covered prescription drug. The participating pharmacy will file the claim for your employees. Participating Pharmacies. More than 2,400 pharmacies participate in BlueScript statewide. Selection of a pharmacy for participating in BlueScript is based on quality, service, competitive pricing, convenience to our customers, and ability to provide all necessary information for claims filing. The pharmacy also must have on-line capability to provide timely verification of eligibility, coverage and pricing information at the point -of -sale. Non -Participating Pharmacies. Covered prescription drugs purchased at non -participating pharmacies are subject to the copayment amount and reimbursed at a lower percentage. At the point -of -sale, your employees will pay the full cost of the prescription drug and obtain an itemized receipt. It will be the employee's responsibility to complete a prescription drug claim form, attach the itemized paid receipt, and submit both to Blue Cross and Blue Shield of Florida for payment. After processing, payment will be made directly to the employee. BlueScript Key Features: Broad accessibility with more than 2,400 participating pharmacies statewide, giving your employees more choices with convenient locations. 0 Participating pharmacies file claims for you, so you and your employees receive hassle-fiee service. a Program flexibility with coverage designed to meet your needs at the point -of -sale. On-line claims information, providing quick answers on eligibility, pricing and coverage. BlueScript provides hassle -fee service with no claims to file when using a participating pharmacy. It's another way Blue Cross and Blue Shield of Florida is helping to control the high cost of health care. smService mark of Blue Cross and Blue Shield of Florida, Inc. 7 PUBLIC RISK MANAGEMENT OF FLORIDA SUMMARY OF BENEFITS LOW OPTION PPO Lifetime Maximum Copay Deductibles Calendar Year Per Admission (Non PPC Hospital Only) Coinsurance Prescription Drugs Maternity Adult Well Care Well Child Care Birth to Age 16 (18 Visits) Accident Care Mental Nervous Inpatient - 30 Days; 30 Visits Per Calendar Year Outpatient- Up to 20 Visits Per Calendar Year Partial Hospitalization Alcohol and Drug $2,500 Lifetime Maximum (Inpatient, Outpatient of any Combination) Skilled Nursing Facility Home Health Care Hospice Maximum Out -Of -Pocket Coinsurance Expense Amount Per Calendar Year $2,000,000 $15 Per Office Visit at PPC Physician's Office (Deductible and Coinsurance Waived) $500 Q Per Family - Aggregate) $500 80% of PPC Schedule For Utilization of PPC Providers; 60% Of Allowance For Utilization of Non- PPC Providers Rx Card (See Attached) Delivery, Pre- and Postpartum Care Subject to Deductible and Coinsurance $15 Copay per visit up to $250 combined adult wellness and OB/GYN $15 Copay Per Well Child Care Visit at PPC Physician's Office; Out of Network, Deductible Waived 80% of allowance (Deductible and Coinsurance waived) $15 Copay Per Office Visit at PPC Physician's Office; Out of Network, Subject to Deductible and Coinsurance $15 Copay Per Office Visit at PPC Physician's Office; Out of network, Subject to Deductible and Coinsurance 60 Days Per Calendar Year $2,500 Per Calendar Year $7,500 Lifetime Maximum S 1,500 Per Person (Maximum 3 Per Family -Aggregate) H.' PUBLIC RISK MANAGEMENT OF FLORIDA LOW OPTION PPO $10 GENERIC/$25 BRAND NAME PRESCRIPTION DRUG COVERAGE BlueScripts'N' Pharmacy Program The cost of prescription drugs accounts for a significant share of your total health care expense. Blue Cross and Blue Shield of Florida has developed the BlueScript Pharmacy Program in an effort to help control the increasing cost of prescription drugs. BlueScript covers most medications which, by law, may only be dispensed by a written prescription. No claims to file. When your employees select a BlueScript participating pharmacy, they simply present their Blue Cross and Blue Shield of Florida identification card and pay the applicable copayment amount for each covered prescription drug. The participating pharmacy will file the claim for your employees. Participating Pharmacies. More than 2,400 pharmacies participate in BlueScript statewide. Selection of a pharmacy for participating in BlueScript is based on quality, service, competitive pricing, convenience to our customers, and ability to provide all necessary information for claims filing. The pharmacy also must have on-line capability to provide timely verification of eligibility, coverage and pricing information at the point -of -sale. Non -Participating Pharmacies. Covered prescription drugs purchased at non -participating pharmacies are subject to the copayment amount and reimbursed at a lower percentage. At the point -of -sale, your employees will pay the full cost of the prescription drug and obtain an itemized receipt. It will be the employee's responsibility to complete a prescription drug claim form, attach the itemized paid receipt, and submit both to Blue Cross and Blue Shield of Florida for payment. After processing, payment will be made directly to the employee. BlueScript Key Features: Broad accessibility with more than 2,400 participating pharmacies statewide, giving your employees more choices with convenient locations. 0 Participating pharmacies file claims for you, so you and your employees receive hassle -free service. 0 Program flexibility with coverage designed to meet your needs at the point -of -sale. On-line claims information, providing quick answers on eligibility, pricing and coverage. BlueScript provides hassle -fee service with no claims to file when using a participating pharmacy. It's another way Blue Cross and Blue Shield of Florida is helping to control the high cost of health care. smService mark of Blue Cross and Blue Shield of Florida, Inc. I 0 0 PUBLIC RISK MANAGEMENT OF FLORIDA SUMMARY OF BENEFITS HMO PLAN Benefit Authorized Out of Pocket Maximum Individual $1,500 Family $3,000 Hospital per Admission Copay $250 Physician Office Services Primary Care Physician $10 Copay Specialist $10 Copay Office Surgery $10 Copay Routine Services $10 Copay Preventive Care $10 Copay Well Child Care $10 Copay Allergy Testing $0 Copay Allergy Immunization $10 Copay Annual GYN exam $10 Copay X-Ray & Lab $0 Copay Infertility Services $10 Copay Hospital Services: Inpatient $250 per Admission Copay Outpatient Hospitat/Surgical $100 Copay Emergency Room t, $50 Copay Hospice Care $0 Copay Home Health Care $0 Copay $0 Copay Skilled Nursing Facility 90 days/yr. max Mental & Nervous Inpatient $250 Copay/admission; 30 days/yr. Outpatient $25 Copay/visit; 20 visits/yr. Substance Abuse Inpatient/Outpatient Inpatient $250 Cop ay/a d mission; Detox only Outpatient $15 Copay/visit; 20 visits/yr. Other Healthcare Providers (Ambulance, DME) $0 Copay Prescription Drug Program Drug Card: Generic $7.00 Copay Brand $14.00 Copay Mail Order: Generic $14.00 Copay Brand $28.00 Copay 10 City of Okeechobee 0 PRM Health Trust Rate Breakdown - Medical Effective: 8/1/02 - 9/30/02 Prefer ed-V,r6*idoki tj . .. ...... . olki ANI-P 44 1 OWN In ployep�, Attachment Factor $450.90 1014.19 $941.26 $1,504.72 Specific Excess @ $80,000 $42.79 $96.25 $89.33 $142.81 Aggregate Excess -- $3.36 $3.36 $3.36 $3.36 BC/BS Administration $42.89 $42.89 -$42.89 $42.89 PRM Administration $5.11 $5.11 $5.11 $5.11 Conversion $0.50 $0.50 $0.501 $0.50 Monthly Funding Rate $545.55 $1,162.30 $1,082.45 $1,699.39 0 pp -,I, w T ';Inv V M p 0 Attachment Factor $392.28 $882.34 $818.90 $1,309.10 Specific Excess @ $80,000 $42.79 $96.25 $89.33 $142.81 Aggregate Excess $3.36 $3.36 $3.36 $3.36 BC/BS Administration $42.89 $42.89 $42.89 $42.89 PRM Administration $5.11 $5.11 $5.11 Conversion -$3-1-1 $0.50 $0.50 $0.50 $0.50 . Monthly Funding Rate $486.931 $1,030.45 $960.09 $1,503.77 P Attachment Factor 851.92 $790.66 $1,263.96 Specific Excess @ $80,000 $36.08 $81.15 $75.32 $120.40 Aggregate Excess $3.36 $3.36 $3.36 BC/BS Administration $ $62.00 $62.00 -$3.36 $62.00 PRM Administration $5.11 $5.11 - $5.11 $5.11 Conversion $0.50 $0.50� $0.5& $0.50 ,Monthly Funding Rate $485.801 $1,004.041 -$936.951- $1,455.331 City of Okeechobee 0 PRM Health Trust Rate Breakdown - Medical Effective: 10/1/02 - 9/30/03 Pr d� T" U A P, , , roya '-K Attachment Factor $450.90 $1,014.19 $941.26 $1,504.72 Specific Excess @ $80,000 $42.79 $96.25 $89.33 $142.81 Aggregate Excess $3.36 $3.36 $3.36 $3.36 BC/BS Administration $48.90 $48.90 $48.90, $48.90 PRM Administration $5.32 $5.32 $5.32 $5.32 Conversion $0.501 $0.50 $0.50 $0.50 Monthly Funding Rate $551.77 $1,168.521 $1,088.671 $1,705.61 0, W NA 3,24: PC ifi 16, Attachment Factor $392.28 $882.34 $818.90 $1,309.10 Specific Excess @ $80,000 $42.79 $89.33 $142.81 Aggregate Excess $3.36 --$96.25 $3.36 $3.36 $3.36 BC/BS Administration $48.90 -$48.90 $48.90, $48.90 PRNI Administration $5.32 $5.32 $5.32: $5.32 Conversion $0.50 $0.50 $0.50 $0.50 Monthly Funding Rate $493.15 -$1,036.67 $966.31 $1,509.99 44 mplo HIM W Attachment Factor $378.75 $851.92 $790.66 $1,263.96 Specific Excess @ $80,000 $36.08 $81.15 $75.32 $120.40 Aggregate Excess $3.36 $3.36 $3.36 $3.36 13C/BS Administration $62.00 $62.00 $62.00 $62.00 PRM Administration $5.32 $5.32 $5.32 $5.32 Conversion $0.501 $0.50 $0.50 Monthly Funding Rate $4� 004.251 -$0.50 $937.161 $1, Conditions and Limitations: Completion of Plan Sponsor Disclosure Form. Disclosure pertains to: 1) any claim relating to a serious medical condition, 2) each claim in the last 12 months that has exceeded or expected to exceed 50% of the specific deductible, 3) employees absent from work due to disability and dependents, retirees or COBRA beneficiaries who are hospital confined. A Plan Document. The Excess Loss Policy cannot be issued until the Plan Document has been received and approved by Lincoln Re Risk Management Services. Paid Claims experience from 4/l/02 — 9/30/02. • A census of final enrollment. Tenns are subject to change if final enrollment varies by more than 15% from proposal assumptions. • Capitation is included as an eligible expense under the aggregate. • Minimum participation requirement is 75% of eligible employees. Employees who waive coverage on this plan due to coverage elsewhere will be considered non participating. • We assume implementation of the proposed PRM schedule of benefits with Blue Cross & Blue Shield. The proposed program complies with State and Federal Statutes currently and in the future. HIPAA compliance is included. Specific applies to all claims for all conditions for each individual. Specific applies to the mother and each child separately. The agent/ broker is properly licensed and appointed with the carrier noted above for which business is written. We assume the experience reflects a standard claims processing time of approximately two weeks from date of receipt to date paid by the Third Party Administrator. Terms are subject to change on a retrospective basis if subsequent experience demonstrates a significant, undisclosed backlog of claims. Aggregate Monthly Settlement Option is included. Medical coverage options outlined in the proposal are contingent upon network availability. Excess Loss Insurance Exclusions: 0 Transplant Services, except for human to human organ or tissue transplant procedures. Expenses eligible for or covered by any worker's compensation, occupational disease law or similar law. 0 Losses due to war or any act of war. 0 Penalties, interest, fines or fees imposed under the Policyholder. 0 Punitive, exemplary, compensatory or extra -contractual damages paid by the Policyholder • Losses resulting from any professional or other liability claims arising from services rendered by the Policyholder or any employee of affiliated organizations or person. • Expenses from which the Policyholder is eligible for or receives any payment or reduction in charges resulting from, but not limited to coordination of benefits or subrogation. • Sales or use taxes, surcharges, or other such taxes or assessments, unless Lincoln expressly agrees to make such payments as Lincoln agreed to with New York and Massachusetts surcharges. • Cost of claims administration or other administrative expenses and any expense for litigation involving disputed claims under the plan document. Swiss Re III Plan Sponsor Disclosure Statement Lincoln National Health & Casualty Insurance Co. 7300 Corporate Center Drive Suite 205 Miami, Fl 33126-1222 Watts 800-352 -0042 Voice 305 -715-6145 Fax 305-715 -6199 E - Mail: Eric—Hicks@SwissRe.com It is the intention of the Plan sponsor to purchase Excess Liability Insurance in connection with the funding of an employee welfare benefit plan. The following information is provided to the Excess Liability Carrier for use with the Plan Sponsor's application for coverage. Listed below are: A. Claims in the last 12 months exceeding 50% of the specific deductible level selected; B. Any current claims which may be potentially serious regardless of current claim amount; C. Dependents, retirees, or COBRA beneficiaries who are hospital confined within 30 days of this report; and D. Employees absent from work due to disability as of the date of this report. For purposes of confidentiality, please identify the claimants as claimant #1, #2, #3, etc. ** E=Employee, D=Dependent, R=Retiree, C=COBRA beneficiary (include date COBRA coverage is expected to terminate) The Plan Sponsor named below, through its authorized person, hereby represents that the above list is true, complete and accurate to the best of his/her knowledge and beliefand that nothing has been knowingly or intentionally omitted. The Plan Sponsor acknowledges that, as a minimum, its claims administrator, utilization review vendor, and medical case managernent vendor participated in the collection of the above data. PLAN SPONSOR Authorized Person Address Signature Date of Disclosure Title This information will be treated confidentially by the Excess Liability Carrier. Additional sheets may be attached. Number of Claims Listed Number of Sheets Attached %v%vw-lincojnre.com Lincoln Financial Group is the marketing name for Lincoln National Corporation and its affiliates. 0 6 6 SECTION III Dental Program PUBLIC RISK MANAGEMENT OF FLORIDA DENTALPLAN The dental program provided through the Public- Risk Management of Florida Health Plan is also a self funded plan. The dental plan is administered by Florida Combined Life, a division of Blue Cross Blue Shield of Florida, and reinsured by Lincoln Re as part of the overall plan. The dental program is included as part of the actuarial report submitted to the State of Florida annually pursuant to Florida Statute 112.08, and each year the State has certified the PRM Health Plan to be actuarially sound and Rilly reserved. Administration/claims services and excess reinsurance are negotiated by the PRM Health Plan on behalf of dental participants. This allows the Plan to utilize a larger purchasing group and obtain more competitive rates than could be purchased individually. Any actual purchases must be approved by the Board of Directors. The Dental Program provided through the Public Risk Management of Florida Health Plan is an indemnity plan without network or provider requirements. ':' As in the medical plan, all Personnel parameters, ie; employee eligibility for participation in the Plan, are decided by the individual entity. Participation in the dental plan is not required for participation in the PRM Health Plan consortium. 12 0 0 PUBLIC RISK MANAGEMENT OF FLORIDA DENTALPLAN Benefits Basic Dental Orthodontia (Available to dependent children under age 19 only) Deductible (Waived for Preventive Services and Orthodontia) Copayment percentage for: 1-1 • Preventive Services • Basic Services • Major Services • Orthodontia Maximum $1,500 per calendar year $1,500 lifetime $50 per calendar year, per person 2 per family 100% 80% 50% 50% Covered Dental Expenses include reasonable and customary necessary expenses incurred for the services and supplies listed below: Covered Preventive Services • Initial oral examination • Periodontic oral examinations, 2 per calendar year. • Prophylaxis, including cleaning, routine scaling and polishing, 2 per calendar year. 1z t. • Topical Fluoride application once per calendar year for individuals under age 19. • Palliative (to relieve pain) emergency treatment and emergency oral examin' i CD ations. • Sealants for individuals acre 6 through 13 ) years of age, one a plication per 3 6 consecutive months. • Dental X-rays as follows:" I-) Im p One set of full mouth x-rays every 3 ) 6 months; 2 sets of bitewing x-rays per calendar year; Other dental x-rays as deemed necessary. • Space maintainers, except if covered under Orthodontia benefits. • Pulp vitality tests. • Caries susceptibility tests. 0 0 PUBLIC RISK MANAGEMENT OF FLORIDA DENTALPLAN (Continued) Covered Basic Services • Fillings (amalgam, composite, plastic and acrylic). • Extractions. • Endodontics (root canal). • Recementing of crowns, inlays and/or bridges. • Biopsies of oral tissue. • Home visits by a physician or dentist when medically necessary in order to render a Covered dental service. • Oral surgery. • Apicoectomy. • Hemisection. • General anesthesia administered in connection with a covered dental service if administered by an individual licensed to administer general anesthesia, other than the dentist or physician performing the service for which administered. • Injection of antibiotic drugs. • Periodontics: Occlusal equilibration, when no restoration is involved; Gingivectomy and gingivoplasty; Gingival curettage; Scaling and root planing; Osseous surgery (osteoplasty and ostectomy), including flap entry and closure; Surgical Peniodontic examination; Mucogingivoplastic surgery; Management of acute peniodontal infection and oral lesions. • Denture adjustments, not including relining or rebasing. • Fixed bridge repair as follows: Replacement of broken pins; Replacement of broken pontic; Replacement of bridgework when the existing bridgework was installed at least 5years prior to its replacement and the existing bridgework cannot be made serviceable. • Repairs to existing removable denture (full or partial) as follows: Repair of broken complete or partial denture and/or replacement of broken teeth; Replacement or addition of teeth due to the extraction of natural teeth which occurred while covered under this Plan; Reattachment of damaged clasp or replacement of broken clasp; Replacement of denture when the existing denture was installed at least 5 years prior to its replacement and the existing denture cannot be made serviceable. 14 0 0 PUBLIC RISK MANAGEMENT OF FLORIDA DENTALPLAN (Continued) Covered Major Services • Inlays (not part of bridge). • Onlays (not part of bridge). • Crowns (not part of bridge). • Inlays, onlays, gold foil restorations, crowns (including precision attachments for dentures). • Denture adjustments and relining and/or rebasing once each 36 months. • Dentures, full and partial, and bridges, fixed and removable as follows: Initial installation of dentures; Dentures to replace one or more natural teeth extracted while covered under these benefits; Initial installation of bridges; Bridgework to replace one or more natural teeth extracted while covered under these benefits (including inlays and crowns to form abutments); Six months of post -delivery care. Covered Orthodontia Services (available only to dependent children age 19 or less at the date treatment commences.) • Installations of orthodontic appliances and all orthodontic treatments concerned with the reduction or elimination of an existing malocclusion and conditions resulting from that malocclusion through correction of abnormally positioned teeth. • Diagnostic services, including examination, study models, radiographs and all other diagnostic aids used to determine orthodontic needs once each 5 years, commencing with the date of the initial visit to the dentist or physician. • Active and retentive orthodontic treatment for 24 consecutive months or less. Also, the amount of orthodontia charges included as covered expenses during the initial calendar year quarter of treatment will be limited to 30% of the total allowable charges for the cost of the entire orthodontia treatment. The balance of the covered expenses will be prorated over the remaining calendar year quarters of the treatment plan or 7 calendar year quarters, whichever is less. 15 0 0 City of Okeechobee Dental Plan Rates 8/01/02 - 9/30/03 gg . ..... g M ME N $31.15 $63.76 0 SECTION IV Life Insurance Plan 1091 PUBLIC RISK MANAGEMENT OF FLORIDA LIFE INSURANCE PLAN The Life Insurance Plan provided through the Public Risk Management of Florida Health Plan is fully insured and written by The Standard Insurance Company. Insured benefit per employee is elected by individual entity and may be based on salary or a flat amount. The standard PRM Life Plan benefits include Basic Life, Basic Accidental Death & Dismemben-nent and Dependent Life. Additional PRM Life Plan benefits include Supplemental employee and dependent life. Participation in the life insurance plan is not required for participation in the PRM Medical Plan Consortium. Gallagher Benefit Services would be happy to assist in alternate plans. 17 0 0 City of Okeechobee Life Insurance Rates 8/01/02 - 9/30/04 '77 55" mug UPS $0.28 per $1,000 $0.03 per $1.000 SECTION V Blue Cross Blue Shield of Florida Gallagher Benefit Services 18 E 0 PUBLIC RISK MANAGEMENT OF FLORIDA BLUE CROSS BLUE SHIELD PROFILE OF SERVICES Blue Cross Blue Shield provides the following administrative services as part of their contract with the PRM Health Plan, . Claims Administration . Eligibility Maintenance . PPO/HMO Network * Customer Service . Employee Meetings/ Enrollment . Utilization Review, Pre -Certification, Case Management . PPO/HMO Claims Filing by Providers . Prescription Drug Card . Mail Order Drug Service . COBRA Administration . Reports Entities participating in the PRM Health Plan program will receive all of the above member services. Employees, entity administrators and providers will deal with Blue Cross representatives assigned exclusively to PRM for routine issues. Additionally, Blue Cross PPO providers will be responsible for obtaining pre -certification authorization and for filing PPO claims. We anticipate soft dollar savings to PRM Health Plan members in the form of less plan administration, less time resolving claims issues, less time reporting to various vendors, and less time answering employee questions and complaints. 19 0 0 PUBLIC RISK MANAGEMENT OF FLORIDA BLUE CROSS BLUE SHIELD ADVANTAGES PRM commitment to pooling concept. Fourteen year track record of quality service and plan implementation. . Flexibility in plan designs offering two PPO's in addition to an HMO. In addition to the Blue Cross Blue Shield service staff, PRM staff, and Gallagher Benefits Services assist in all areas of plan management. Quarterly board meetings include Health Trust status reports, industry updates, and the sharing of ideas and concepts. National recognition and acceptance of I.D. card. The ITS Program offers a reduction in changes and hold harmless against balance billing when employees incur a claim out-of-state with a participating Blue Cross/Blue Shield in that state. Local presence throughout the state with walk-in service to track all customer inquiries for prompt resolution or questions. Largest PPO network in Florida. Employees have more hospitals and doctors to choose from. The average reduction of billed charges results in savings of 35-45%. Blue Cross/Blue Shield allowances are accepted as payment in fall. No balance billing except for copy or deductible as co-insurance. Providers agree not to require full payment at time of service and providers will file the claim. Network in and out of PPC network. Physicians and hospitals that participate with Blue Cross/Blue Shield, but not with PPC network agree to accept our allowance at the lower and will not balance. They will also file claim on behalf of employee. Blue Cross/Blue Shield's Cobra Administration (CobraServe) simplifies and holds the account harmless for errors and omissions in the administration of the Cobra program. No annual fee. Personal health advisor available 24 hours a day, 7 days a week. Toll free number to access a medical nurse confidentially and immediate answer employees health care questions and concerns. . Virtual Office 20 0 0 PUBLIC RISK MANAGEMENT OF FLORIDA GALLAGHER BENEFIT SERVICES SCOPE OF SERVICES Gallagher Benefit Services is experienced in all facets of employee benefits. We provide services for our clients'benefit programs incl ' uding, but not limited to, medical, dental, life, disability, cafeteria, drug card, vision, voluntary coverage, and long term care plans. The Scope of Services below reflects the services available to PRM members and their consul tants/advi so rs for all lines of coverage contained in their employee benefit plans. A. Plan Analysis B. Benefit Analysis C. Financial Analysis D. Benefits Marketing E. Optional Services and Fees As a full service brokerage and consulting firm, Gallagher has extensive internal resources available, including but not limited to benefits brokerage and specialty services. All of these services can be provided or arranged by the Gallagher Benefit Services Boca Raton office. 1. Flexible Benefits/Cafeteria Plan Administration 2. ERISA Audits/Compliance Services 3. COBRA Administration 4. Capital Accumulation/Retirement Planning Services 5. Human Resource Outsourcing Services The Arthur J. Gallagher organization, and Gallagher Benefit Services, has extensive experience with a diverse client base utilizing self -funded and/or insured funding arrangements, as well as general plan administration. We have several specialty divisions allowing us to offer the most comprehensive employee benefit consulting services. Our first hand experience and variety of services makes us uniquely qualified to assist our clients in the design and implementation of their benefit plans. 21 SECTION VI Current PRM Members ON CURRENT PRM MEMBERS / REFERENCES Gallagher Benefit Services -- Consultant One Boca Place, 2255 Glades Road, Suite 400E Boca Raton, FL 33430 Phone (561) 995-6706 Fax (561) 995-6708 Jeff Angello, Area President Richard Schell, Area Assistant Vice President Glen Volk, Vice President Actuarial Services Colleen Ramos, Account Coordinator Tim Reynen, Account Executive Colleen Ferguson, Technical Support PRM Administrative Office — 7 Employees 2013 Altamont Avenue, Unit 25 Fort Myers, FL 33901 Phone (800) 367-1705 Fax (941) 476-8889 Ross D. Furry, Executive Director Judy Hearn, Assistant Executive Director/Secretary Desoto County Board of Commissioners — 269 Employees 201 East Oak Street, Suite 202 Arcadia, FL 34266 Phone (863) 993-4808 Fax (863)993-4857 Paul Erickson, Human Resources and Community Services Director Glades County Board of Commissioners — 98 Employees 500 Avenue J Moore Haven, FL 33471 Phone (863) 946-2140 Fax (863) 946-2860 Mary Ann Dotson, Administrative Secretary Hendry County Board of Commissioners — 226 Employees 18 Hicopochee Avenue Labelle, FL -33935 Phone (863) 675-5221 Fax (863) 675-5317 Lester Baird, County Administrator Hendry County Sheriff's Department — 130 Employees 101 S. Bridge Street Labelle, FL 33935 Phone (941) 674-4630 FX (863) 674-4635 Susie Hicks, Personnel Town of Longboat Key — 133 Employees 501 Bay Isles Road Longboat Key, FL 34228-3196 Phone (941) 316-1999 Fax (941) 316-1656 Bonnie Mims, Administrative Services Director Okeechobee County Board of Commissioners — 179 Employees 304 N.W. 2 nd Street, Room 109 Okeechobee, FL 34972 Phone (863) 763-9312 Fax (863) 763-9312 Robbie Chartier, Deputy County Administrator City of Punta Gorda — 273 Employees 326 West Marion Avenue Punta Gorda, FL 33950-4492 Phone (941) 575-3302 Fax (941) 575-3310 Willard Beck, City Manager Sarasota -Manatee Airport Authority — 116 Employees 6000 Airport Circle Sarasota, FL 34243-2105 Phone (941) 359-5200 Fax (941) 359-5054 Martin Lange, Senior Director of Finance and Administration Levy County Board of Commissioners — 222 Employees )55 South Court Street Bronson, FL 32621 Phone (352) 486-5217 Fax (352) 486-5167 Fred Moody, County Coordinator 0 0 Hamilton County Board of Commissioners — 156 Employees 207 Northeast First Street, Room 106 Jasper, FL 32052 Phone (904) 792-1288 Fax (904) 792-3524 Greg Godwin, City Clerk City of Crystal River — 53 Employees 123 North West Highway 9 Crystal River, FL 334428-3930 Phone (352) 795-6994 Fax (352)795-6351 Linda Stilson, Assistant to the Finance Director South Florida Conservancy District — 14 Employees 2852 US Highway 441 Belle Glade, FL 33430 Phone: (561) 996-2940 Fax: (561) 996-2960 Ron Graydon, General Manager 0 0 ARTICLES OF ASSOCIATION AND BY-LAWS OF PUBLIC RISK MANAGEMENT OF FLORIDA (PRM) BE IT KNOWN THAT: The below named public agency or agencies of the State of Florida for the purpose of forming a risk management and self-insurance association pursuant to the terms of Florida Statutes Sections 768.28(15)(a), 440.57, and 163.01, Florida Interlocal Cooperation Act of 1969, do bind themselves contractually to and adopt these Articles of Association and By -Laws. Article I - Name and Duration 1.1 Name. The name of this association shall be Public Risk Management of Florida, referred to hereinafter as the Pool. Article 2 - Definitions and Purpose 2.1. Definitions. As used in this agreement, the following terms shall have the meaning hereinafter set out: C) "A-nnual Payments": The amount each Member must annually pay to fully fund the costs of the full operation of the Pool. "Aggregate Excess Insurance": Stop Loss Insurance purchased by the Pool from insurance companies and/or Lloyd's of London, or other similar entities, approved by the Board of Directors, or any committee appointed by the Board for such purpose, to protect the Pool from an accumulation of losses in any policy year should the "Loss Fund" be exhausted. Once the "Aggregate Excess Insurance" is triggered, any further losses within the "Self Insured Retention" will be paid by this coverage. "Fiscal Year": The fiscal year of the Pool shall begin on October I" and end on , 01h. September -) "Joint Self -Insurance" or "Self -Funded": A self-insurance or self -funded program in which Members agree to annual payments to fully fund the operations of the Risk Management CD Pool. "Loss Fund": The fund established to pay claims occurring within the "Self Insured Retention." The "Loss Fund" represents the maximum amount for which the Pool is exposed in a single fiscal period. 0 0 "Maintenance Deductible": The amount paid by the "Member" before the loss is paid by the "Self Insured Retention." This is a nominal amount designed to protect the "Loss Fund" from small claims. The "Maintenance Deductible" applies only to property, automobile physical damage and crime losses." "Members": The public agencies of the State of Florida which initially or later enter into the intergovernmental association established by this Intergovernmental Agreement. "Multi -Loss Coverage": This multiple loss protection limits a loss involving more than one line of coverage from one occurrence (i.e. property, liability, workers' compensation) to one "Self Insured Retention." "Pool": Public Risk Management of Florida established pursuant to the Constitution and the Statutes of the State of Florida by this Intergovernmental Agreement. "Risk Management": A program attempting to reduce or limit casualty and property losses to Members and injuries to employees caused by or arising out of the operations of Members. Vaere claims arise the Pool will provide processing of claims, investigation, defense and settlement within the financial limits of the Pool as established in accordance with this Intero,overnmental Agreement and will tabulate such claims, costs and losses. Z� "Risk Management Pool": A fund of public monies established by the Pool to jointly self -insure and self -fund property coverages, general liability, automobile liability, professional liability, public officials' liability and workers' compensation, and any other coverage lines approved by the Board of Directors. "Self -Insurance": The decision by a public agency not to purchase insurance coverage for risks below certain limits; to seek and maintain immunities provided by law for a noninsured public agency; to rely upon its financial capabilities to pay covered losses which occur in case third -party claims are held valid and not barred or capped by available immunities: and to purchase some insurance to protect against catastrophic or aggregate losses. The purchase of liability insurance by the Pool or any of its Members is not intended to, and does not, waive sovereign immunity. Purchase of liability insurance shall only be pursuant to Florida Statutes, which allow for the purchase of insurance by the Pool without the waiver of sovereign immunity by the Pool or any of the Pool's Members and is not pursuant to any other statute of the State of Florida. "Self Insured Retention": A layer of assumed risk where the pool self -insures a pre- determined amount of loss per occurrence. "Specific Excess Insurance": Insurance purchased by the Pool from insurance companies and/or Lloyd's of London, approved by the Board of Directors, or any committee appointed by the Board for such purpose, that provides catastrophe coverage up to the limit(s) chosen by the Pool. 0 0 2.2. Purpose: The Pool is a cooperative agency voluntarily established by Members as set forth in Florida Statutes Sections 163.01, 768.28 and 440.57 for the purpose of seeking the prevention or lessenin g of casualty and property losses to Members and injuries to persons or employees which might result in claims being made against Members. The purpose of this Pool is to carry out and effect the agreed upon functions and purposes of this Intergovernmental Agreement as stated herein. It is the intent of the Members of this Pool to create an entity, which will administer a Risk Management Pool and utilize such funds to defend and protect, in accordance with this Intergovernmental Agreement, any Member of the Pool against liability for a covered loss. This Agreement shall constitute the substance of a contract among the Members. All funds contained within the Risk Management Pool are funds directly derived from its Members who are public agencies of the State of Florida. It is the intent of the Members in entering into this Intergovernmental Agreement that, to the fullest extent possible, the scope of Risk Management undertaken by them through a Joint Self -Insurance or Self -funded program using governmental funds shall not waive, on behalf of any Member or such Member's employees as defined in Florida Statutes Section 768.28, any defenses or immunities therein provided, or provided by the laws of the State of Florida. The Pool and the Members of this Pool intend to effect no waiver of sovereign immunities through their use of public funds retained within the Risk Management Pool. Such funds being utilized to protect against risks in accordance with Florida Statutes Section 768.28 are not intended to constitute the existence, issuance or purchase of a policy for insurance. This Interg overnmental Agreement is not to be considered such as would cause this Pool to be treated as anc' "insurer" within the meaning of any legislation giving risk to liability or applicability to "insurer", for damages, costs, fees or expenses, etc., under Florida Statutes Sections 624.155, 626.9541, 626.9561, 627.426, 627.428, or other statutes applicable to Public Entity Self Insurance in the State of Florida. 2. 3 Non- Assessable: Public Risk Management is a non -assessable pool. A_rticle ') - Power and Duties 3.1. Powers: The powers of the Pool to perform and accomplish the functions and purposes set forth herein, within the budgetary limits and procedures set forth in this Intercrovernmental A-reement, shall be as follows: Z� 4:� 3.1.1. To establish By -Laws and Amendments to By -Laws, and operational procedures goveming the operations of the C� Pool which are consistent with this Intercyovernmental Aorreement as set forth in Florida Statutes Sections 768.28, 163.01 and C� t) 1 440.57, and to not waive any sovereign immunity not waived statutorily under Florida Law, and to expressly negate any past, present, or future waiver of sovereign inununity under Florida Statutes, and to continue to negate any waiver of sovereign immunity for discretionary and planning functions of government. 3 11.2. To employ agents, employees and independent contractors and approve the rate of compensation, benefits and/or contracts that apply to Pool employees, Pool 3 0 0 officers and service providers, and to ensure all benefits of Florida Statutes Section 163.01(9)(a) and all other applicable Florida Statutes. 3 ). 13. To lease real property and to purchase or lease equipment, machinery or personal property necessary for the carrying out of the purpose of the Pool. 3.1-4. To carry out educational and other programs relating to risk reductions. 1.5. To cause the creation of this Pool and see to the collection of funds for the continued administration of the Risk Management Pool. 3.1.6. To purchase Aggregate Excess Insurance and Specific Excess Insurance to supplement the Risk Management Pool without such being a waiver of sovereign immunity under Florida Law. 3.1.7. To establish reasonable and necessary loss reduction and prevention procedures, which shall be followed by the Members. 3.1.8. To provide Risk Management services including the defense of and settlement of claims and to have the authority granted by Florida Statutes Section 768.28(14). 3 3.1.9. To negate, pursuant to Florida Statutes, any implication of a waiver of sovereign immunity, and to negate any waiver of sovereign immunity other than to the extent required under Florida Statutes Section 768.28. 3.1.10. To act solely within the budgetary limits established by the Members to carry out such other activities as are necessarily implied or required to carry out the purposes of the Pool. 1. 11. To sue or be sued as a separate legal entity. Article 4 - Participation and Term 4.1. Term: The initial term of the Pool shall be from 12:01 a.m. on October 1, 1987 to 12:01 a.m. September 30, 1989. After the initial two (2) year term of the Pool, the term shall automatically be renewed for an additional term of one (1) year each. Provided, however, the Members may, through the manner provided in Section 6.9.4., terminate the Pool as of the end of the initial -or any additional term during which such action is taken. 4.2. Notice of Withdrawal: So long as the Pool shall continue in existence, any current or new Member joining the Pool shall remain a Member for an initial two-year term, except a new Member coming into the Pool after the first day of the fiscal year shall be obligated to be a member for not less than eighteen (18) months. A new member's rates will be guaranteed for their initial ten-n. 4 Any Member may withdraw from the Pool at the end of the fiscal year upon serving on the Pool by mail, fax or hand delivery at least one year's prior written notice. Such notice shall be addressed to the Executive Director of the Pool and shall be accompanied by a resolution of the governing body of the Member electing to withdraw from the Pool. 4-3. Actual Withdrawal/Required Withdrawal. Any Member who has served the Executive Director with prior written notice of its intent to withdraw at least one (1) year prior to the beginning of the fiscal year for which the notice to withdraw is applicable, shall serve in writing to the Executive Director, by mail, fax or hand delivery on or before August 15 prior to the beginning of such fiscal year, a verification as to whether the Member intends to actually withdraw from the Pool at the end of the current fiscal year. Failure to serve such verification on or before August 15 prior to the beginning of the fiscal year for which notice of intent to withdraw is applied, shall be deemed a revocation of the prior notice of intent to withdraw; thus, binding the Member to the Pool for the ensuing fiscal year. Provided, however, any Member who serves written notice of its intent to withdraw from the Pool more than once during any three (3) year period may be required, at the option of the Board of Directors, to withdraw from the Pool on the second such notice. An action to expel a Member in this manner shall be taken by the Board of Directors prior to August I of the cur -rent fiscal year in the manner described in Article 16 hereafter. 4.4. Admission of New Members: The Pool's Executive Committee shall establish and periodically review standards and the approval process for the admission of new Members. Upon approval of these standards and of the approval process for admission by the Board of Directors, the Pool's Executive Com-rnittee may grant or deny admission to proposed new Members based upon such criteria. Consideration of new Members will be communicated to all PRM Board Members by the Executive Director for any information or feedback that a Member may have regarding the prospective member. Article 5 - Commencement of the Pool 5.1. Commencement Date: The Pool shall commence operations on October 1, 1987. Article 6 - Board of Directors of the Pool 6.1. The Board: There is hereby established a Board of Directors (sometimes hereinafter referred to as the "Board") of the Pool. Each Member shall appoint one (1) person to represent that body (the "Representative") on the Board of Directors along with another person to serve as an alternate representative (the "Alternate") when the Representative is unable to carry out that Representative's duties. The Representative and Alternate shall be appointed in writing by the governing body of the Member and a copy of the written appointment shall be provided to the Executive Director of the Pool. Once such appointments are made known to the Pool, the persons appointed shall remain in office until the Pool receives evidence in writing of the appointment of other persons by the Member's governing body. The Representative and Alternate selected must be an employee, an appointed official or elected official of the entity. 5 0 0 6.2. The Chairman and Vice Chairman: The Board of Directors shall bi-annually select a Chairman and Vice Chairman during the final quarter of each two-year term to serve during the subsequent two-year term. The term of office for the Chairman & Vice Chairman shall begin on the I" day of a fiscal year and expire on the last day of a fiscal year. No person may serve as Chairman of the Board of Directors for more than two (2) consecutive full two-year terms. The Chairman shall preside at all meetings of the Board. The Chairman shall vote on all matters that come before the Board. The Chair -man shall have such other powers as he may be criven from time to time by action of the Board. Im The Vice Chairman shall carry out all duties of the Chairman of the Board during the absence or inability of the Chairman to perforrn such duties and shall carry out such other functions as are assigned from time to time by the Chairman or the Board of Directors. The Board of Directors may from time to time appoint other officers of the Board. 6.3. Board Responsibilities. The Board of Directors shall have the responsibility for: (1) hiring of Pool officers, agents, non -clerical employees and independent contractors; (2) setting of compensation for all persons, firms and corporations employed by the Pool; (3) approval of amendments to the Intergovernmental Agreement; (4) approval of the acceptance of new Members and expulsion of Members, except that the approval may be delegated to the Executive Committee under Article 4 above, or by such procedures as are contained in the motion making delegation; (5) approval and amendment of the annual budget of the Pool; (6) approval of the operational procedures developed by the Executive Director; (7) approval of educational and other programs relating to risk reduction; (8) approval of reasonable and necessary loss reduction and prevention procedures which shall be followed by all Members; (9) approval of Annual Pavments to the Risk Management Pool for each Member; and (10) termination of the Pool in accordance with this Intergovernmental Agreement. 6.4. Voting: Each Member shall be entitled to one (1) vote on the Board of Directors. Such vote may be cast only by the Representative of the Member or in the Representative's absence by the Alternate. No proxy votes or absentee votes shall be permitted. Voting shall be conducted by show of hands or any method established by the Board that is consistent with Florida I i aw. A simple majority vote of those Representatives present shall be required to pass on any motion. On such matters, the Chairman and the Executive Director of the Pool shall cause each Member's Representative and Alternate to receive the proposed ballot which will include at a minimum the text of the motion to be voted upon and the purpose of such motion. Only the Representative or the Alternate may vote on such ballots (not both). If both the Alternate and Representative submit ballots, only the Representative's ballot will be counted. Favorable votes by a majority of the Members' Representatives (or Alternates in their absence) entitled to vote shall pass any action unless an action is taken which is subject to 6.9 below, in which case passag e will be based on the required number of votes as if each Member's Representative or Alternate was present at a regular or special meeting called to decide such question. C, 6.5 Representatives: The Representative selected by the Member shall serve until a successor has been selected. The Representative chosen by the Member may be removed at any time by the vote of the Member's governing body. In the event that a vacancy occurs in the position of Representative or Alternate selected by the governing body of a Member, that body r0 0 0 shall appoint a successor in writing within 60 days of such vacancy occurring. The failure of a Member to select a Representative or the failure of that person to participate shall not affect the responsibilities or duties of a Member under this Intergovernmental Agreement. 6.6. The Executive Committee and other Committees: The Board of Directors shall have the power to establish both standing and ad hoc committees to further the functions and purpose of this Pool. Unless the Board of Directors establishes some other procedure, the authority for selection of Representatives or Alternates serving on the Board of Directors who shall serve on such committees and chair them shall reside with the Chairman of the Board of Directors. The Chairman of the Board of Directors may appoint non -voting and non -paid persons who are not Members of the Board of Directors to serve on committees of the Pool. The Board of Directors shall dictate to the Executive Director the guidelines for authorizing the settlement of claims. The Board of Directors shall establish an Executive Committee. That Executive Committee shall consist of the Chairman of the Board, the Vice Chairman of the Board, the Treasurer and two Representatives elected by the Board, one from the southern area and one from the nor -them area of the Pool, as such areas are designated on the attached map, Exhibit 6.6. The Board of Directors may grant to the Executive Committee the authority to approve expenditures, authorize a settlement of claims and suits and take such other action as shall be specifically delegated to the Executive Committee. 6.7. Operating Rules: The Board of Directors may establish rules governing its own conduct and procedure not inconsistent with this Intergovernmental Agreement. 6.8. Quorum: A quorum shall consist of a majority of the Representatives (or in their absence their Alternates) serving on the Board of Directors. Except as provided in Section 6.9 herein, or elsewhere in this Intergovernmental Agreement, a simple majority of a quorum shall be sufficient to pass upon all matters. 6.9. Super -Majority Voting: A greater vote than a majority of a quorum shall be required to approve the following matters: 6.9.1. Such matters as the Board of Directors shall establish within its rules as requirin for passage a vote greater than a majority of a quorum, provided, however, that 9 CD such a rule can only be established by a greater than a majority vote at least equal to the greater than majority vote required by the proposed rule. 6.9.2. The expulsion of a Member shall require two-thirds (2/3) vote of all the Representatives serving on the Board of Directors. 6.9.3. Any amendment of this Intergovernmental Agreement, except as provided in Subsection 4 below, shall require two-thirds (2/3) votce' of all the Representatives serving on the Board of Directors. 0 6.9.4. The amendment of this Intergovernmental Agreement to cause the termination of this Agreement sooner than two (2) years after its commencement or a reduction or elimination in the scope of loss protection set out in Article 10 to be 7 0 furnished by the self-insurance pool derived from payments from the Members, shall require that specific written notice of the proposed change be sent by registered or certified mail to the governing body of the Member and to the Representative and Alternate of the Member serving on the Board of Directors, no less than ten (10) days prior to a meeting at which this matter is proposed and the amendment as proposed or as amended at such Board meeting must receive the approval of two-thirds (2/3) vote of all of the then current Representatives (or in their absence their Alternates) representing the then Members of the Pool. 6. 10. Compensation of Board of Directors:- No Representative or Alternate serving on the Board of Directors shalt receive any salary from the Pool. 6.11 Conflict of Interest: Representatives and Alternates shall abide by the guidelines established by the State Ethics Commission in the performance of their duties, particularly as it applies to conflicts of interest and financial disclosure. Article 7 - Board of Directors Meetings 7.1. Meetings: Regular meetings of the Board of Directors shall be held at least four (4) times a year. The tentative times, dates, and locations of regular meetings of the Board shall be established at the beginning of each fiscal year. Any item of business may be considered at a regular meeting, including the scheduling of future regular meetings. The Executive Director t:1 shall attend all Board meetings and Executive Committee meetings to serve as an advisor and to report as the administrative officer of the Pool. 7.2. Special Meetings: Special meetings of the Board of Directors may be called by its Chainnan, or by any three Representatives (or in their absence their Alternates). The Chairman or in his absence, the Vice Chairman, shall give ten (10) days written notice of regular or special meetings to the Representative and Alternate of each Member and an agenda specifying the subject of any special meeting shall accompany such notice. Business conducted at special meetings shall be limited to those items specified in the agenda. The time, date and location of special meetings of the Board of Directors shall be determined by the Chairman of the Board of Directors, or in his absence, by the Vice Chairman. 7.3. Conduct of Meetings: To the extent not contrary to this Intergovernmental Agreement and except as modified by the Board of Directors, Robert's Rules of Order, latest edition, shall govern all meetings of the Board of Directors. Minutes of all regular and special meetings of the Board of Directors shall be sent to all Representatives (or in their absence their Alternates) serving on the Board of Directors. A_rticle 8 - Pool Officers 8.-L Officers: ' Officers of the Pool shall consist of an Executive Director, a Treasurer, a Secretary and such other officers as are established from time to time by the Board of Directors. All Pool officers shall be appointed by the Board of Directors. 8 0 0 8.2. Executive Director: The Executive Director shall be the chief administrative officer of the Pool and shall in general supervise and control the day to day operations of the Pool and shall carry out the policy and operational procedures of the Pool as established in this Intergovernmental Agreement and by the Board of Directors. Among the Executive Director's duties shall be the following: 8.2. 1. The Executive Director may sign, with such other person authorized by the Board of Directors, any instruments which the Board of Directors have authorized to be executed and, in general, shall perform all duties incident to the office of Executive Director and such other duties as may be prescribed by the Board of Directors. 8.2.2. The Executive Director shall prepare a proposed annual budget and C� proposed Risk Management Pool Annual Payment and shall submit such proposals to the Board of Directors. 8.2.3. The Executive Director shall, where necessary, make recommendations regarding policy decisions, the creation of other Pool officers and the employment of agents and independent contractors. At each regular meeting of the Board of Directors and at such other times, as he shall be required to do so, he shall present a full report of his activities and the fiscal condition of the Pool. 8.2.4. The Executive Director shall report quarterly to all Members on all claims filed and payouts made. 8.2.5. The Executive Director shall, within the constraints of the approved or amended budget, employ all secretarial, clerical and other similar help and expend funds for administrative expenses. 8.3. Treasurer: The Treasurer shall: 8.3.1. Have charge and custody of and be responsible for all funds and securities of the Pool; cause to be received and given all receipts for moneys due and payable to the Pool from any source whatsoever; cause to be deposited all such moneys in the name of the Pool in such banks, savings and loan associations or other depositories that are recognized as "Qualified Public Depositories" by the State Treasurer operating under Chapter 280 Florida Statutes, as shall be selected by the Board of Directors; cause to be invested the funds of the Pool as are not inunediately required in such securities as the Board of Directors shall specifically or generally select from time to time; and cause to be maintained the financial books and records of the Pool. 8.3.2. In general, perform all duties incident to the office of Treasurer and such other duties as from time to time may be assigned to that individual by the Board of Directors. Nothing herein shall prevent the Treasurer from delegating, in writing, the functions of the office to third parties, whether members of the Board of Directors, employees of the Pool, or third parties, subject to the approval of the Board of Directors. However, the Treasurer shall maintain the control and responsibility for the execution of 9 0 0 such functions by such delegates. 8.4 Secretary: The Secretary shall issue notices of all Board meetings, and shall attend and keep the minutes of same. The Secretary shall have charge of all corporate books, records and papers; shall be custodian of the corporate seal; and shall keep all written contracts of the Pool. In general, the Secretary shall perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned by the Executive Director or the Board of Directors. 8.5. Third Party Delegations: The Board may select a financial institution or certified public accountant to carry out some or all of the functions which would otherwise be assigned to a Treasurer and may select a risk management company or agent to serve as claims administrator rz or to carry out some or all of the functions which would otherwise be assigned to the Executive Director. The Board may also employ persons or companies as independent contractors to carry out some or all of the functions of officers of the Pool. 8.6. Officer Vacancies: In the absence of the Executive Director, Treasurer or Secretary, or in the event of the inability or refusal of such officers to act, the Chairman of the Board of Directors may perform the duties of the Executive Director, Treasurer or Secretary, and, when so acting, shall have all of the powers of and be subject to all of the restrictions upon the Executive Director, Treasurer or Secretary. Article 9 - Finances and Risk ManaRement Pool 9.1. Fiscal Year: The fiscal year of the Pool shall commence on October 1, and end on September 30, of each year. 9.2. Budget: The Board of Directors or the Executive Committee shall approve a preliminary budget for the administration of the Pool by June I of each year. Copies of all preliminary and final budgets shall be promptly mailed to each Member of the Board of Directors. The Board of Directors shall, by Au(yust I of the year prior to the start of each fiscal C� year adopt a final budget and determine the amount of the Annual Payment to be made by each Member and the date upon which the payment is due. Failure of the Board of Directors or the Executive Committee to approve a preliminar-y or final budget within the times set forth within this Section shall not relieve the Members of the obligation to make any payments to the Pool so long as such budgets are finally adopted, and the Members are given at least thirty (30) days after the passage of the final budget in which to make A-nnual Payments to the Pool. 9 --3 ). Annual Payment Factors: In determining the amount of the A-nnual Payment due from each Member, the Board of Directors shall consider some or all of the following factors: 9.3. 1. Number of employees; 9.3.2. Property values of the Member; 9.3.3) Number and type of vehicles owned by the Member and the use made of the vehicles; 10 0 0 9.3.4. Population of the geographic area represented by the Member; 9.3.5. The payrolls of the Member; 9.3.6. Any unusual exposures presented by the Member; 9.3.7. The operating expenditures of the Member; and 9.3.8 The claims and loss experience of the Member. The Board of Directors shall establish annually a cost of risk allocation, which is utilized in making the allocation of the amount of the Annual Payment due from each Member. This standard may, however, vary from year to year but it must be applied equally to all Members similarly situated during such period of time as it is utilized. The Board of Directors may grant debits or credits to Members with above or below average loss or claims records. The amount of such debits or credits may not vary more than 25% above or below the amount, which the Member would pay if it were not to have been granted the debit or credit. In establishing the loss and claims record of the Member, the Board of Directors may utilize the loss and claims experience of the Member during last 3 years of the Pool. 9.4. Budget Amendments: Budgets may be amended at any time by majority vote of the Board, provided, however, such amendments may not require payments, when added to previous payments by a Member for such fiscal year, to exceed such Member's Annual Payment determined for such year. The forwarding of such payments within a time specified in notices to the Members giving them not less than forty-five (45) days to make such payments shall be of the essence of this contract. 9.5. Payments — Timing: In subsequent years, the Board of Directors may permit the Annual Payments to be made on a monthly or quarterly basis. 9.6. Retirement Fund Obligations: Members shall be both severally and jointly liable to the State of Florida Department of Administration, Division of Retirement for any Florida Retirement Systems' contributions, which are owed by the Pool for Pool employees. Each member shall be responsible for expenses incurred which are attributable to the years of membership as outlined in the Intergovernmental Agreement, Article 11. 9.7. Distribution of Sur -plus: If, for any year during which the Pool was in existence, all claims known or unknown have either been paid or provision has been made for such payment, the Board of Directors as then constituted shall distribute surplus funds to the Members who constituted the membership of the Pool in that prior year, after first deducting there from reasonable administrative and other non -allocated costs incurred by the Pool in the processing of the claims in years other than the one in which the claim was made. The distribution among the Members shall be in the same proportion to the total as was their Annual Payment for that year to the Annual Payments of all Members for such year. 0 1 0 9.8. Audit: The Board of Directors shall provide to the Members an annual audit of the financial affairs of the Pool to be made by a certified public accountant at the end of each fiscal year in accordance with generally accepted auditing principles. The annual report shall be delivered to the Chair -man of the governing body of each Member. Article 10 - Excess Insurance 10.1. Specific Excess Insurance: The Pool will purchase Specific Excess Insurance from underwriters of insurance, insurance companies and/or Lloyd's of London, approved by the Board of Directors, or any committee appointed by the Board for such purpose, in such amounts which shall be approved by the Board of Directors and underwriters, based upon but not limited to the current assets, risk analysis, and loss history of the Pool. The purchase of Specific Excess Insurance does not, and is not, intended to waive sovereign immunity under Florida law. rz 10.2. Aggregate Excess Insurance: The Pool will purchase Aggregate Excess Insurance from underwriters of insurance, insurance companies and/or Lloyd's of London, approved by the Board of Directors, or any committee appointed by the Board for such purpose, in such amounts which shall be approved by the Board of Directors and underwriters, based upon but not limited, to the current assets, risk analysis, and loss history of the Pool. The purchase of Aggregate Excess Insurance does not, and is not, intended to waive sovereign immunity under Florida law. 10.3. Multiple Loss Coverage: The Pool will purchase Multiple Loss Coverage in the event a single occurrence involves more than one line of coverage, limiting the occurrence to a single "Self Insured Retention." 10.4. Losses: The Risk Management Pool (Loss Fund), the Specific Excess Insurance and Aggregate Excess Insurance shall provide payment for covered losses in any one fiscal year for members up to the limits approved by the Board of Directors. Should losses in any one fiscal year extinguish all available funds provided by the Pool then the individual Member or Members whose judgment or settlement of claim has been perfected by Florida law shall be responsible for any additional payment. The Pool shall make payments in the order in which the judgments against the Pool have been entered or settlement of claims have been reached. Membership in the Pool shall not preclude any Member from purchasing any insurance coverage above those amounts purchased by the Pool. Article I I - Obligations of Members 11-.1. Member Obligations: The obligations of Members of the Pool shall be as follows: C) 11. 1. 1. To budget for, where necessary, to levy for and to promptly pay all payments to the Risk Management Pool at such times and in such amounts as shall be established by the Board of Directors within the scope of this Intergovernmental Agreement. Any delinquent payments shall be paid with a penalty, which shall be set by the Board, but such rate shall not exceed the highest interest rate allowed by statute to be paid by a Florida,public agency. 12 0 0 11. 1.2. To select, in writing, a Representative to serve on the Board of Directors and to select an Alternate Representative. 11. 1.3. To allow the Pool reasonable access to all facilities of the Member and all records including, but not limited to, financial records, which relate to the purpose or powers of the Pool. 11.1.4. To allow attorneys employed by the Pool to represent the Member in investigation, settlement discussions and all levels of litication arising out of any claim made against the Member within the scope of loss protection furnished by the Pool. 11.1.5. To furnish full cooperation with the Pool attorneys, claims adjusters, the Executive Director and any agent, employee, officer or independent contractor of the Pool relating to the purpose or powers of the Pool. 11.1.6. To follow in its operations all loss reduction and prevention procedures established by the Pool within its purpose or powers. 11.1.7. To report to the Executive Director or his designee within the time limit s 'f peci ied the following items: 11.1.7.1. To provide on or before May I of each fiscal year of the Pool, the Member's renewal application shall be completed by the member as required by the Underwriters. 11. 1.7.2. To report, within five (5) days of receipt, any and all statutory notices of claims, as well as summons and complaint or other pleading before a court or agency involving any claim for which Pool coverage is sought. 11.1.7.3. To report, within ten (10) days of receipt, any oral or written demand for monetary relief for which coverage is sought to the Pool Executive Director. 11.1.7.4. To report to the Executive Director at the earliest practicable moment any information of an occurrence, claim or incident received by the Member and from which the Member could reasonably conclude that coverage will be sought by said Member for such an occurrence, claim or incident. In the event that the items set forth above are not submitted to the Executive Director within the time periods set forth above, the Board of Directors of the Pool, by a vote of a majority of a quorum of the Board, at a regular or special meeting, may in whole or part decline to provide a defense to the Member or to extend the funds of the Pool for the payment of losses or damages incurred. In reaching its decision, the Board shall consider whether and to what extent the Pool was prejudiced in its ability to investigate and defend the claim due to the failure of the Member to promptly furnish timely notice of the occurrence, claim or incident to the Executive Director. The decision of the Board of Directors shall be final. Failure of a Member to abide by these requirements shall also be grounds for expulsion from the Pool. 13 11.1.8. To make Payment of any "Maintenance" Deductible(s). Article 12 - Liability of Board of Directors or Officers of the Pool 12.1. Liability of Directors and Officers: The Representatives (or in their absence their Alternates) serving on the Board of Directors or officers of the Pool should use ordinary care and reasonable diligence in the exercise of their power and in the performance of their duties hereunder; they shall not be liable for any mistake of judgment or other action made, taken or omitted by them in good faith; nor for any action taken or omitted by any agent, employee or independent contractor selected with reasonable care; nor for loss incurred through investment of Pool funds, or failure to invest. No Representative shall be liable for any action taken or omitted by any other Representative. Representatives shall have the immunities provided by law and in particular Florida Statutes Section 163.01. The Pool may purchase insurance providing liability coverage for such Representatives or officers. Article I') - Additional Insurance 13.1. Member's Option to Purchase — Additional Insurance: The Pool, through the distribution of the minutes of the Board of Directors or through other means shall inform all Members of the scope and amount of Specific Excess and Aggregate Excess Insurance in force at all times. Membership in the Pool shall not preclude any Member from purchasing any insurance coverage above those amounts purchased by the Pool. Such purchase shall not be construed to waive sovereign immunity of the Members of the Pool or the Pool. The Pool shall make its facilities available to advise Members of the types of additional or different coverages available to Pool Members. Article 14 - Settlements 14. 1. Settlement/Advance Notice: Whenever the Pool proposes to settle any pending claim or suit where the amount of that proposed settlement shall exceed Five Thousand Dollars ($5,000.00), the Member shall be given advance notice of that settlement. Such notice may be given by the establishment of a reserve amount in excess of Five Thousand Dollars ($5,000.00), provided that the amount of the settlement does not exceed the amount reserved. The officers and employees of the Pool shall, however, endeavor to give specific oral or written notice to the Member's Representative or Alternate of the exact amount of any proposed settlement in excess of Five Thousand Dollars ($5,000.00) prior to the date at which the Pool proposes to bind itself to pay such settlement amount. The officers, employees or independent contractors of the Pool shall attempt to give the Members, as much notice of the settlement negotiations as is possible Linder the circumstances of each case. Article 15 - Contractual Obligation 15.1. Enforcement: This document shall constitute a bindin- contract under the Florida 0 Interlocal Cooperation Act of 1969 among those public agencies, which become Members of the Pool. The obligations and responsibilities of the Members set forth herein, including the obligation to take no action inconsistent with this Intergovernmental Agreement as originally C� 14 0 written or validly amended, shall remain a continuing obligation and responsibility of the Member. The terms of this Intergovernmental Agreement may be enforced in a court of law by the Pool. The consideration for the duties herewith imposed upon the Members to take certain actions and to refrain from certain other actions shall be based upon the mutual promises and agreements of the Members set forth herein. This Intergovernmental Agreement may be executed in duplicate originals and its passage by the Member's governing body shall be evidenced by a certified copy of a resolution passed by the members of the governing body in accordance with the rules and regulations of such public agency, provided, however, that except to the extent of the limited financial contributions to the Pool agreed to herein or such additional obligations as may come about through amendments to this Intergovernmental Agreement no Member agrees or contracts herein to be held responsible for any cloaims in tort or contract made against any other Member. The Members intend in the creation of the Pool to establish an organization for Risk Management only within the scope herein set out and have not herein created as between Member and Member any relationship of surety, indemnification or responsibility for the debts of or claims against any Member. 15.2. Attorneys' Fees: In any legal action between the parties arising out of this Agreement, any attempts to enforce this Agreement, or any breach of this Agreement, the prevailing party may recover its expenses of such legal action including, but not limited to, its costs of litigation (whether taxed by the court or not) and its reasonable attorneys' fees (including fees generated on appeals) from the other party. Article 16 - Expulsion or Termination of Members 16. 1. Expulsion. By the vote of two-thirds (2/3) of the Directors serving on the Board of Directors, any Member may be expelled. Such expulsion may be carried out for one or more of the following reasons: 16. 1. 1. Failure to make any timely payments due to the Pool. 16.1.2. Failure to undertake or continue loss reduction and prevention procedures adopted by the Pool. 16.1.3. Failure to allow the Pool reasonable access to all facilities of the Member and all records which relates to the purpose, powers or functioning of the Pool. 16.1.4. Failure to furnish full cooperation with the Pool's attorneys, claims adjusters, the Executive Director and any agent, employee, officer or independent contractor of the Pool relating to the purpose, powers and proper functioning of the Pool. 16.1.5. Failure to carry out any obligation of a Member which impairs the ability of the Pool to carry out its purpose or powers or functions. 15 0 0 16.1.6. The Member has given the one (1) year notice described in Section 4.2 and 4.3 above. 16.2. Notice: No Member may be expelled except after notice from the Pool of the alleged failure along with a reasonable opportunity of not less than thirty (30) days to cure the CD alleged failure. The Member may request a hearing before the Board before any decision is made as to whether the expulsion shall take place. The Board shall set the date for a hearing which shall not be less than fifteen (15) days after the expiration of the time to cure has passed. A decision by the Board to expel a Member after notice and hearing and a failure to cure the alleged defect shall be final. The Board of Directors may establish the date at which the expulsion of the Member shall be effective at any time not less than sixty (60) days after the vote expelling the Member has been made by the Board of Directors. If the motion to expel the Member made by the Board of Directors or a subsequent motion does not state the time at which the expulsion shall take place, such expulsion shall take place sixty (60) days after the date of the vote by the Board of Directors expelling the Member. 16.3). Responsibilities of Terminated Member: A former Member shall only continue to be fully responsible only for its' portion of any obli , gations incur -red but not satisfied during the period of time they were a Member of the Pool. Such obligations may include, but not be limited to, premiums, loss fund payments, maintenance deductibles, workers' compensations, final audit and administrative fees, etc., owed or unpaid by the former Member. The former Member shall no longer be entitled to participate or vote on the Board of Directors. Article 17 - Special Provisions for Deferred Funding During the fiscal years commencing on October 1, 1987 and ending on September 30, 1990, the entire Annual "Loss Fund" Contribution was not required by the Board of Directors to be paid within the fiscal year to which it was applicable. The difference between the Annual "Loss Fund" Contribution and the amount required by the Board of Directors to actually be paid to the Pool during such year by a Member is referred to herein as Deferred Funding. Members and former Members during any year for which there existed Deferred Funding may be required by the Board of Directors upon recommendation of the Executive Director to pay their applicable portion of the Deferred Funding in subsequent years. Members or former members will be allowed forty-five (45) days after notification to make any payments of Deferred Funding. The amount of any payments required for Deferred Funding as to each Member shall be based upon the same formula as was used in establishing the Annual "Loss Fund" Contribution for that year. Article 18 - Termination of the Pool 18. 1. Termination: If, at the conclusion of any term of the Pool, the Board of Directors votes to discontinue the existence of the Pool in accordance with Section 6.9.4., then the Pool shall cease its existence at the close of the then current fiscal year. Under those circumstances, the Board of Directors shall continue to meet on such a schedule as shall be necessary to carry out the termination of the affairs of the Pool. It is contemplated that the Board of Directors may be required to continue to hold meetings for some substantial period of time in order to accomplish this task, including the settlement of all covered claims incurred during the term of 16 the Pool. The Pool shall continue to be fully responsible and obligated to pay covered claims and expenses owed by the Pool, which accrued before the Pool's termination. The money used to pay such covered claims and expenses shall remain with the Pool until such claims are settled and expenses are paid. 18.2. Post -Termination Responsibilities of Member: After termination of the Pool, the Member shall continue to hold membership on the -Board of Directors but only for the purpose of voting on matters affecting their limited continuing interest in the Pool for such years as they were Members of the Pool. 17 In witness whereof, this agreement has been executed by 'the Entity: The approval of the foregoing agreement was passed by the Entity: - on the day of , 20—, and attached hereto, I do hereby execute and the does hereby attest to my signature as evidence that the has approved and hereby becomes a bound signatory member of the "Intergovernmental Cooperative Agreement" for Public Risk Management of Florida, a copy of which is attached hereto, and which is pursuant to Florida Statutes Section 163.01, which commenced its term on October 1, 1987. Chairperson of Board, or Council Chairperson, Public Risk Management of Florida ATTEST: This day of - 20—. 0 0 .4, aiRRENr Bai�� urvuyLkRY OF BENEFITS �LUE CROSS AND BLUE SHIELD OF FLOIUDA sM "OINT-OF-SERVICE, PLiN A16 WITi-i BLUESCRIPT ;ENEFITS AUTHORIZED NON -AUTHORIZED .;ilendnr Year Deductible Individual so S300 Aggregate Family so S900 11hieScript Prescriptiou Drug Rider S5.00 Generic S5.00 Generic Including Olal $10.00 Name Brand I 10.00 Name fIrRild The deductible does7wt apply to services %vitil a copayment or where indicated. �ifetinie Maximum No Maximum S1,000,000 -oinsurance Requirement Limit Individual so S2,000 Aggregate Family so 16,000 Physici:n Office Services Routine Services SS Copayment 80% Allowed Amount Preventive Care S5 Copayment Not Covered Well -Child Care SS C.opayment 8M,a Allowed Amount No Deductible Allergy Injection (Without office Visit) S5 Copayment 80,'a Allowed Amouni Annual Gynecological Examination By A 1-101 OB/GYN Physician Up To S 150 Per Calendar Year (Does Not Require Authorization By Primary Care Physician) S5 Copayment Not Covered Specialry Care S5 Copayment 80',6 Allowed Amoun tylatemity Care First Office Visit $3 Copayment 80% Allowed Amoun Total Matemity Care No Copayment 80'/'u Allowed Amour Hospital Services I lospiial Per Admission Deductible so $300 (PAD) 11wpatiew Primary Care Physician No Copayment Not Applicable Facility No Copayment 80% Allowed Arnow All Other Providers No Copayment 80% Allowed AMGU1 Ouipaiient HospitaliSurgical Primary Care Physician No Copayment Not Applicable Facility No Copayment 80% Allowed Amou All Other Providers No Copayment 80% Allowed Amou Non -Routine X-Rays (inpatient or Outpatient) No Copayment 80*,'a Allowed Amou scuspichl 51, 01- Sh�.Id A—h—, authorized non autriorized no yes no alternative L ,P � C_ See G e_�� -, K S 0 V" f--' <,% r- y aRREur ',Ury1fYLALRY OF BENE FITS �LUE CIZOSS AND BLUE, SHIELD OF FLOMDA IUPT �'OINT-OF-SMVICE PLAN A16 WITH BLUESC IENEFITS AUTHORIZED NON -AUTHORIZED ':jjeudar Year Deductible individual so S300 Aggregate Family so $900 nlucScript Prescription Drug Rider S5.00 Generic S5.00 Generic incitidiol; Olill Colill:LL:cptives) S I n.00 Name Rrand I 10.00 Name prand The deductible does7iot apply to services With a copayment or where indicated. Lifetime Maximum No Maximum $1,000,000 Coinsurance Requirement Limit individual so S2,000 Aggregate Family so $6,000 Physician Officr Services Routine Services S5 Copayment 80% Allowed Amount Preventive Care S5 Copayment Not Covered Welt -Child Care S5 Copayment 80,a Allowed Amount No Deductible Allergy Injection (Without OfFICC Visit) S5 Copayment 80110 Allowed Amoun Annual Gynecological Examination By A HOI OB/GYN Physician Up To S 150 Per Calendar Year (Does Not Require Authorization By Primary Care Physician) S5 Copayment Not Covered Specialty Care S5 Copayment 80',16 Allowed Amour Maternity Care First Office Visit $3 Copayment 80% Allowed Amour Total Materniry Care No Copayment 80'/'o Allowed Amour Hospital Services I lospiial Per Admission Deductible 10 $300 (PAD) Primary Care Physician No Copayment Not Applicable Facility No CopaymenE 80% Allowed Amou All Other Providers No Copayment 80% Allowed AmQu Outpatient Hospital/Surgical Primary Care physician No Copaynient Not Applicable Facility No Copayment 80% Allowed Amou All Other Providers No Copayment 80% Allowed Amou Non -Routine X-Rays (inpatient or Outpatient) No Copayment 80,'a Allowed AMOL BCUSF/Cbl al. 01— sh.ld'a Ht— 51-1d A—";9,, authorized non authorized yes no yes no alternative t it it 0 0 'CUUS1 Services and supplies which are, in our opinion, experimental, investigational, )r not medically necessary; lDrivate duty nursing services; Dental care (except accident -related); -osmetic surgery (suroery performed solely to improve appearance of an ndividual); Eye refractions, eye glasses and hearing, aids or examinations for their -)rescription or fitting, except as specified in the Preventive Health Services Section; �outine health examinations, except as covered under the Well -Child Care Section and the Preventive Health Services Section; Rehabilitative services except as provided in the cardiac rehabilitation and pulmonary ehabilitation sections; 'are obtained without cost; Services rendered by an individual who is related by blood or marriage; I - reatment in a VA hospital or government facility (due to service -related lisability); Treatment of any condition arising out of a felony, riot, rebellion, or war; _rreatment of any condition or an intentionally self-inflicted condition, suicide, or ttempted suicide; 3peech therapy, except as provided under Home Health Care Services and Therapeutic Services sections; )iagnostic admissions; )ccupational therapy, except as provided under Home Health Care Services and Therapeutic Services sections; ervices or supplies related to sexual reassionment; ravel expenses, even ifprescribed by a physician (this exclusion does not apply to medically necessary transportation of a newborn child); 1-ustodial care; xercise programs of any kind; ,,4on-prescription drugs, vitamins, mineral supplements, or fluoride drugs; Work -related injuries; !rvices associatcd with autopsy or postmortem examination- �rvices and Supplies not specifically covered tinder the BCB'SF Care Nlanai!er Poilit Ot'Service Plan; ontraceptive devices, appliances or other supplies when used for contraception. J scrvices rendered in the Emergency Room which are not Emergency Care Services will be subject to calendar year deductible and nsurancc amount lislcd above unless authorized by the Primary Care Physician. it a contract. The above Suminary of Benefits is only a partial description of the many benefits and services covered by Blue Cross shield of Florida, Inc. Tltcsc benefits apply Only to groups of 5 1 or more employees. For a complete description Ofbcncfits and S. Please see Blue Cross and Blue shield of Florida's Care Manager Point OfScrvice Contract #15483-1096 SR an c c Ica s # 15499-1096 SR. its terms dS h du f Association. prevail. BItic Cross and Blue shield of Florida, Inc. is an Independent Licensee of the Blue Cross and Blue BCBSF/CXi 5 1. c Niark Of 11111c Cross and Blue Shicid of Florida. Inc. 1- S I —1d .0 [1-1-- 1- 1 ShW41 A, 0 PUBLIC RISK MANAGEMENT 0 SCHEDULE OF BENEFIT SUMMARIES BLUE CROSS/ BLUE SHIELD HIGH OPTION PPO Effective 10/1/2002 A 0 Imin 902-: "44 k, Z , 4,0?4',iA0 , A plaw, a X mg 'Ll-A XT q , , , _P :: 11 - ", , I F." w '44 Maximum Lifetime Benefit Annual Deductible Family Deductible Annual Maximum Copayments N/A Family Maximum Copayments N/A N/A Maximum Annual Out of Pocket $1,500 Maximum Family Out of Pocket $4,500 $4,500 Coinsurance 90% of allowance 70% of allowance 4th Quarter Carryover Deductible CarrYover applies Carryover applies Physician Office Visit S 5 Copay Ded, then 70% of allowance Wellcare Visits - Annual exam Adult $15 copay. C wered up to S250- 70% of allowance, Ded waived. combined OB/GYN and Adult Covered up to $250-combined OB/GYN Wellness OB/GYN and Adult Wellness - Child health S 15 Copay. (Birth to age 16) 70% of allowance, Ded waived Mammograms 100% of allowance (Ded waived) 100% of allowance, Dedwaived Specialist Office Visit $15 copay (may be balance billed) Ded, then 70% of allowance Second Opinion Surgical $15 Copay (Not Required) Ded, then 70% of allowance (Not Required) Infertility Services/Treatment Plans $15 Copay (diagnosis) / $20,000 Ded then 70% of allowance (Treatment covers artificial insemination, lifetime max for treatment (diagnosis) / $20,000 lifetime max for IVF, GIFT, & ZIFT treatment $15 Copay (physician's office) Ded, Physical Therapy then 90% of allowance Ded, then 70% of allowance (inpatient/outpatient) up to $10,000 (inpatient/outpatient) up to $10,000 lifetime max (combined therapy) lifetime max (combined therapy) S 15 Copay (physician's office) Ded, Speech then 90% of allowance Ded, then 70% of allowance (inpatient/outpatient) up to $ 10,000 (inpatient/outpatient) up to $10,000 lifetime max (combined therapy) lifetime max (combined therapy) $15 Copay (physician's office) Ded, Occupational then 90% of allowance Ded, then 70% of allowance (inpatient/outpatient) up to $ 10,000 (inpatient/outpatient) up to $ 10,000 lifetime max (combined therapy) lifetime max (combined therapy) Acupuncture Not Covered Not Covered Injections/Immunizations (child health) $15 Copay 70% of allowance, Ded waived Allergy Testing $15 Copay Ded, then 70% of allowance Allergy Injections (not including serum) $5 copay Ded, then 70% of allowance Office Surgery S I TC-opay Ded, then 70% of allowance Outpatient Surgery (hospital or surgery center) Ded, then 90% of allowance Ded, then 70% of allowance X-ray and Lab Outpatient - Physician's Office Ded, then 90% of allowance Ded, then 70% of allowance Outpatient Radiation Ded, then Ded, then 70% of allowance PUBLIC RISK MANAGEMENT SCHEDULE OF BENEFIT SUMMARIES BLUE CROSS/ BLUE SHIELD HIGH OPTION PPO Effective 10/1/2002 �0 Rit �oTed-7 u, Q UW ii( V�W M r *kj oll V f, 0 A -4 VI; OW X! -XV e 0: yMy . ..... RAP Providers Ded, then 70% of allowance (Non- PPO Radiologist, Anesthesiologist, Ded, then 90% of allowance (If participating hospital, Ded, then pathologist, and ER phys. services at PPO 90% of allowance) hosp.) Emergency Room/Hospital Illness Ded, then 90% of allowance Ded, then 70% of allowance Accidents 90% of allowance, Ded waived 70% of allowance, Dc� waived Ambulance Ded, then 90% of allowance Ded, then 90% of allowance Ded, then 90% of allowance (Covers Ded, then 70% of allowance (Covers removal of impacted teeth, including removal of impacted teeth, including Dental Oral Surgery impacted wisdom teeth, related x- impacted wisdom teeth, related x-rays rays & anasthesia) & anasthesia) Ded, then 70% of allowance. $100 Inpatient Hospital Ded, then 90% of allowance per admission deductible X-ray and Lab Inpatient Ded, then 90% of allowance Ded, then 70% of allowance Ded, then 90 % of allowance (no Ded, then 70% of allowance (no Blood and Blood Plasma limit) limit) Ded, then 90% of allowance. Ded, then 70% of allowance. $12,000 Home Health Care $12,000 Calendar year max. Calendar year max. Ded, then 90% of allowance Ded, then 70% of allowance. $7,500 Hospice $7,500 lifetime max lifetime max. Ded, then 90% of allowance. 60 Ded, then 70% of allowance. 60 days Skilled Nursing Facility days per calendar year. per calendar year. Durable Medical Equip. Ded, then 90% of allowance Ded, then 70% of allowance Maternity - Physician V 5 copay initial visit Ded, then 70% of allowance - Hospital Ded, then 90% of allowance Ded, then 70% of allowance Covered as maternity benefit up to Covered as maternity benefit up to 18 Dependant Daughter Maternity 18 months (or longer) months (or longer) Birthing Centers Ded, then 70% of allowance Ded, then 70% of allowance Abortions Not Covered Not Covered Ded, then 90% of allowance. 30 Ded, then 70% of allowance. 30 In -Patient Mental/Nervous days per calendar year, days per calendar year $15 Copay. 20 visits per calendar Ded, then 70%of allowance. 20 visits Out -Patient Mental/Nervous year per calender year Attempted Suicide Ded, then 90% of allowance Ded, then 70% of allowance Ded, then 90 %of allowance. Ded, then 70% of allowance. $2,500 In -Patient Substance Abuse $2,500 lifetime max lifetime max Ded, then 90% of allowance. Ded, then 70% of allowance. $2,500 Out -Patient Substance Abuse $2,500 lifetime max. lifetime max. Prescription Drugs - Includes coverage for oral contraceptives & diaphragms Ded, then 70% of allowance. - Generic $7 Copay - 30 day supply 30 day supply - Brand $14 Copay - 30 day supply Ded, then 70% of allowance. 30 day supply Prescription Card Yes No Prescription Mail Order Yes No Generic $14 Copay - 90 day supply Not Applicable Brand $28 Copay - 90 day supply Not Applicable 0 PUBLIC RISK MANAGEMENT SCHEDULE OF BENEFIT SUMMARIES BLUE CROSS/ BLUE SHIELD - LOW OPTION PPO Effective 10/1/2002 k - mar"'m A 09 Tit, Maximum Lifetime Benefit $2,000,000 $2,000,000 Annual Ded $500 $500 Family Ded $1,500 $1,500 Annual Maximum Copayments N/A N/A Family Maximum Copayments NIA N/A Maximum Annual Out of Pocket $1,500 $1,500 Maximum Family Out of Pocket $4,500 $4,500 Coinsurance 80% of allowance 60% of allowance 4th Quarter Carryover Ded Carry Over applies Carry Over applies Physician Office Visit $15 Copay Ded, then 60% of allowance Wellcare Visits - Annual exam__ S 15 copay, $250 calendar year max 60% of allowance, Ded waived, $250 Adult / OB/GYN (combined OBGYN/adult wellness) calendar year max (combined OBGYN/adult wellness) - Child health V 5 Copay. (Birth to age 16) 60% of allowance, Ded waived (Birt�—to age 16) Mammograms 80% of allowance, Ded waived 60% of allowance, Ded waived (may be balance billed) Specialist Office Visit $15 Copay Ded, then 60% of allowance Second Opinion Surgical $15 Copay (Not Required) Ded, then 60% of allowance Infertility Services/Treatment Plans (Treatment covers artificial insemination, No Coverage No Coverage IVF, GIFT, & ZIFT Ded. then 80% of allowance Physical 1-herapy (inpatient/outpatient) up to $5,000 Ded, then 60% (inpatient/outpatient) up lifetime max to $5,000 lifetime max Ded, then 80% of allowance Ded, then 60% of allowance Speech (inpatient/outpatient) up to $5,000 (inpatient/outpatient) up to $5,000 lifetime max lifetime max Ded, then 80% of allowance Ded, then 60% of allowance Occupational (inpatient/outpatient) up to $5,000 (inpatient/outpatient) up to $5,000 lifetime max lifetime max Acupuncture Not Covered Not Covered Injections/Immunizations (child health) V 5 Copay 60% of allowance, Ded waived (Birth to age 16) Allergy Testing V 5 Copay Ded, then 60% of allowance Allergy Injections (not including serum) S 10 copay '�E 16O%ofallowance 0 0 PUBLIC RISK MANAGEMENT SCHEDULE OF BENEFIT SUMMARIES BLUE CROSS/ BLUE SHIELD - LOW OPTION PPO Effective 10/1/2002 'o, 6" M "S i Jr 7777777777� TWN t drf7MIdi 210'. Office Surgery V 5 Copay Ded, then 60% of allowance utpatient Surgery (hospital or surge — ry center) Ded, then 80% of allowance Ded, then 60% of allowance X-ray and Lab Outpatient - Physician's Office Ded, then 80% of allowance Ded, then 60% of allowance Outpatient Radiation Ded, then 80% of allowance Ded, then 60% of allowance RAP Providers (Non-PPO Ded, then 70% of allowance Radiologist, anaesthesiologist, pathologist, Ded, then 80% of allowance (If participating hospital, Ded, then 80% and ER phys. services at PPO hosp.) of allowance) Emergency Room/Hospital - Illness Ded, then 80% of allowance Ded, then 60% of allowance - Accidents 80% of allowance, Ded waived 60% of allowance, Ded waived Ambulance Ded, then 80% of allowance Ded, then 80% of allowance Ded, then 80% of allowance— Ded, then 60% of allowance Dental Oral Surgery (Injury due to extemal force of sound and (Injury due to external force of sound and natural teeth) natural teeth) Inpatient Hospital Ded, then 80% of allowance $300 per admission Ded, then 60% of allowance X-ray and Lab Inpatient Ded, then 80% of allowance Ded, then 60% of allowance Blood and Blood Plasma Ded, then 80% Of —allowance( No Ded, then 60% of allowance (No Limit) Limit) Home Health Care Ded, then 80% of allowance, $T,-500per Ded, then 60% of allowance. $2,500 per calendar year calendar year Hospice Ded, then 80% of allowance. $7,500 Ded, then60% of allowance. $7,500 lifetime max. lifetime max. Skilled Nursing 171,Cility Ded, then X0% of allowance. 60 days —per Ded, then 60% of allowance. 60 days/ calendar yr. calendar year Durable Medical Equip. Ded, then 80% of allowance Ded, then 60% of allowance Matemity Physician Ded, then 80% of allowance Ded, then 60% of allowance Hospital Ded, then 80% o 1110wance Ded, then 60% of allowance Dependent Daughter MatemiiT_ Ded, then 80% of allowance Ded, then 60% of allowance Birthing Centers Ded, then 60% of a Awance Ded, then 60% of allowance [Abortions Not Covered Not Covered 0 0 PUBLIC RISK MANAGEMENT SCHEDULE OF BENEFIT SUMMARIES BLUE CROSS/ BLUE SHIELD - LOW OPTION PPO Effective 10/l/2002 0 RI It A nuncoin Grou F�ina=a�l P Co. 1700 M IYP'Vrrx Wxy ?.(). Bx 79ris RaTlync, (N 464OL-71306 Ci 19) 455.3B96 BESTS RA-nNG: A source Tlw. I.Olrwoca .K.. # N -'Zl Flu VIV, ..Fldtlda Depart., Merl df s . . , . - -*.-.,.-., . 7.. . - I t- -.1 or '61tltv I ify "'At tile at t a cl) ad is CLI a a n d correct COPY 0 f tile ,Artir-lds a f . -Am�,,ndmenj, filed on October 27, 1987, W Aflic.k_-4 of lnpQrPowlon for 13LUE CROSS AND 8LUE SHIELD OF 'FLORIDA, INC., A FlQridn C-orporAtioli, AS 4hawn by the -records of this office. Pit) dacwment nwmbdr of this corporation is 753198. 0sbit:11 110t!v 111LI (I"11b w1b Ille vt:tl 1 "S�W( of lilt: '$hlkiof 11 I'Tit 111111Iq 46pt:, 11jr. QNIP [it , 11165 Hie 27111 6"�' 0� Octaher, 1987. Tim jsmitll 30�vvll(ru pf'$juj1: 3 Introduction Blue Cross and Blue Shield of Florida, Inc. (BCBSF) is a leader in the health care benefits industry, committed to the effective financing, delivery and administraflon of health care benefits. We bring our clients the benefit of over 57 years of health care experience, combined with the strength of the state's largest health insurer. BCBSF and our subsidiaries serve more than 5 million Floridians. Eighteen years ago, the first generation of Blue Cross and Blue Shield of Florida's managed care programs began successfully controlling quality, price and use of hospital inpatient and physician services. Our HMO subsidiary, Health Options, Inc., began operations in 1983. Our PPO program was introduced in 1984. Today, Health Options has the largest commercial HMO market share in Florida. Our PPO has the largest PPO membership in Florida. Through extensive data analysis and satisfaction surveys of our members and providers, we continually monitor the effectiveness of our products and programs to ensure BCBSF remains at the forefront of the industry in meeting the needs of our customers. Over the years, we have established a reputation for solid financial stability. Like all commercial carriers, BCBSF is regulated by the Florida Department of Insurance. We maintain a reserve level well within established standards. Our earnings. enrollment and policyholders' equity show a pattern of steady growth. This strong financial performance has resulted in BCBSF receiving an "A" rating from Standard & Poor's, an 'A" rating from A.M. Best, and an "A3" rating from Moody's, the highly respected insurance rating services, in their most recent rating reports. They noted our strong core market presence, our established managed care capabilities, our consistent revenue growth, adequate capital level, diverse product portfolio, and extensive provider networks. Florida Combined Life Insurance Company (FCL), a BCBSF subsidiary, has an A.M. Best rating of "A" and has been writing group life insurance since it was established in 1988. BCBSF formed FCL in order to provide its customers with a broader array of products, including life, accidental death and dismemberment, disability income and a variety of pretax programs. Today, FCL also offers voluntary group insurance, as well as dental insurance. Why should all of this matter to you? Because the stronger we are as a company, the better we can serve you in researching and developing new and better ways to deliver health care benefits, Our stability has allowed us to invest in managed care programs that help control health care costs. That is only part of what you get as a Blue Cross and Blue Shield of Florida member. 0 0 Introduction Here is what Blue Cross and Blue Shield of Florida can mea . n to you. Blue Cross and Blue Shield Recognition The Blue Cross and Blue Shield identification card is recognized and accepted as a symbol of quality health care benefits around the world. A Managed Care Company All of our products and services are designed to provide cost-effective health care coverage that meets or exceeds the needs of employers and employees. HMO Accredited by NCQA The National Committee for Quality Assurance (NCQA) has awarded our Southern Geographical Business Unit an Excellent rating. Our Northern Geographical Business Unit has earned a Commendable rating, a Local Presence Through local offices located across the state, BCBSF offers a personalized touch to customer service and managed care programs. a Medical Management Teams Each of Florida's five major metropolitan areas has a local medical management team that regularly reviews and monitors physician and hospital services to ensure appropriate cost-effective quality health care. 0 Customer Service Units We offer toll -free customer service telephone lines, as well as walk-in service at 11 of our 14 local offices throughout the state. We track all customer inquiries to ensure you receive prompt, efficient resolution of any questions or problems. 4 Personal Service A Field Service Representative (FSR) and Account Representative will be available to handle and address any questions your group administrator may have. Also, a Personal Service Representative (PSR) will be assigned to handle your group's eligibility and billing. Employee Benefit Programs We offer a full range of integrated health, life, disability, dental and flexible benefit programs. * Reduced Paperwork When using our networks, you eliminate claim filing and balance billing of members. 40 Combined Billing Coverages included in the benefit programs can be conveniently and efficiently administered through combined billing arrangements. 0 Introduction Flexibility in Plan, Benefit and Funding Design BCBSF provides customized plan, benefit and funding designs that adhere to sound practices of underwriting and risk management. • Our HMO benefit plans provide a comprehensive level of benefits, including preventive health care, with care managed via a Primary Care Physician; • We offer PPO benefit plans for those employees who want more freedom of choice. Our PPO product includes the added value of access to our traditional provider network: Our Traditional indemnity plans provide br . oad access medical care through a wide variety of providers; and Specific benefit levels are designed to meet your needs. Local and National Support The BCBSF corporate office is located in Jacksonville, Florida. Blue Cross and Blue Shield of Florida has divided the Florida marketplace into two Geographical Business Units (GBUs), the Northern GBU and the Southern GBU. The Northern GBU consists of a main office in Jacksonville, Florida and additional offices in Tampa, Gainesville, Sarasota, Tallahassee, Panama City. Ft. Myers and Pensacola. The Southern GBU consists of a main office in Miami, Florid@ and additional offices in Orlando, Lakeland, Ft. Lauderdale, West Palm Beach, and Port St. Lucie. BCBSF is able to operate effectively on the national, state and local level. Each local Blue Cross and Blue Shield plan Participates in the national Blue Cross and Blue Shield Association. The Association is empowered to develop and enforce national standards, business Policies, customer service arrangements and benefits administration. Each local plan has access to the resources and experience of the national organization. BlueCard PPO Program Under the PPO plan, for employees living outside of Florida and Florida employees receiving covered services outside of Florida, BCBSF Participates in the BlueCard PPO program through the Blue Cross and Blue Shield Association. Under the BlueCard PPO program, employees receive the benefit of the local Blue Cross and Blue Shield plan's provider network, including the following. - Accept prenegotiated allowances - File 211 claims directly with the loca'l Blue Cross and Blue Shield plan; and Not balance bill for the difference in the prenegotiated allowance and the provider's charge. The provider will bill only for any deductibles, cOPays, coinsurance and non - covered services. Introduction BlueCard HMO Program Under the HMO plan. for members traveling outside the Health Options service area, BCBSF participates in the BlueCard program through the Blue Cross and Blue Shield Association. Under the BlueCard Program, members seeking medical care receive the benefit of the local Blue Cross and Blue Shield plan's traditional provider network, including the following: • Accept prenegotiated allowances; • File all claims directly with the local Blue Cross and Blue Shield Plan� and • Not balance bill for the difference in the prenegotiated allowance and the provider's charge. The provider will bill only for any applicable copays, any non -covered services and expenses for services where an Authorization from the Primary Care' Physician was required and not obtained. (Authorizations are the member's responsibility.) Away From Home CareS HMO Program Also, Health Options is part of the Blue Cross and Blue Shield Association's HMO network, Away From Home CareO, which is designed to provide benefit coverage outside the State of Florida via a network of participating Blue Cross and Blue Shield IHMOS. The Away From Home CareO Guest Membership program enables an individual who is away from home for at least 90 days to enroll in another participating, operational HMO plan service area and receive medical services as a guest member. Subscribers are eligible to be out of the service area up to six months; dependents do not have a time limit out -of -area. An example of someone who meets the eligible criteria would be a student attending college in another state or in a "families apart" situation. The member will work with an Away From Home Care@ Coordinator who will assist in identifying the availability of a participating. operational HMO in the area in which the member is residing. Compatibility with Current and Future Systems BCBSF is continually improving operations to meet customer needs and expectations. Our present operational capacity allows us to provide you with: The administration of both in and out -of -network claims; Combined billing for health and life products; and Our commitment to accommodating future needs. BCBSF's systems capture detailed claims and benefit information. Our systems provide a major base of data, which is used to analyze and monitor claims performance and medical costs. This database is able to satisfy the management information needs of even our largest accounts. Introduction Virtual Office In order to meet future needs of our customers, BCBSF is developing Virtual Office (VO). VO is a new business Process using new technology to support online interaction and information exchange with Providers serving our customers. Provided below is an overview of V0. a Technology Components: - VO streamlines most transactions between physicians, hospitals and BCBSF on behalf of our customers; and - VC, dramatically reduces the time required to complete a transaction and enhances relationships with physicians and customers. Organizational Components: - VO will literally transform the way we do business to ensure more effective physician relationships as well as improve the experiences of our customers; and - A single point of accountability, through a Provider Focus Team (PFT), will help to strengthen and better manage relationships with providers. BCBSF information will be available "virtually" in the physician's office. - VO will improve the total health care experience for customers, physicians and hospitals; - In the rapidly -expanding age of electronic commerce, VO offers a new way of using technology to support online interaction and information exchange with Participating physicians and hospitalsi - Customers will know their financial responsibility up front and have a -better overall medical encounter; and - VO will build relationships with Providers by eliminating the need to contact BCBSF for routine tasks like eligibility, benefits and copay status. To maintain our leadership Position in Florida, BCBSF must continue to differentiate itself. - VO improves access to quality health care; - VO provides online settlement and patient's responsibility for deductibles, copays and other payments at the time of service ; - VO instantly verifies eligibility at the physician's office; - VO immediately issues referrals to other providers or specialists; and - VO reduces administrative hassle by eliminating paperwork. VIO capabilities offer providers the following benefits: - Physicians can collect payment from the member/patient at the time of service; - Reduced administrative expenses and improved cashf[ow/profitability; - Reduced/eliminated phone calls for referrals, authorizations and eligibility; - Improved patient satisfaction due to reduced "wait time" for referrals; and - Potential to electronically reconcile patient accounts and reduce administrative overhead. Introduction Other Employee Benefit Programs Although we are best known for providing state-of-the-art health care benefits, BCBSF is also dedicated to providing other types of employee benefits. We employ professional staff and maintain affiliate relationships, which enable us to provide you with the latest, first-rate cost sharing and employee choice benefit programs. We offer a variety of ancillary group benefits and Section 125 pretax programs through Florida Combined Life which include: Group term life, supplemental life. dependent life and accidental death and dismemberment plans; Short term and long term disability plans - Voluntary plans: group term life, accidental death and dismemberment, short term disability and long term disability; Group Dental plans: BlueDental Care (HMO -type), BlueDental Choice (PPO) and BlueDental Freedom (indemnity) -- on both an employer sponsored and voluntary basis-, and Pretax programs, including premium conversion plans, flexible spending accounts, flexible benefit plans and 401 (k) salary deferral and retirement plans. Group, Member and Provider Satisfaction BCBSF provides high levels of quality service to the employer, the employee members and the medical providers. • Customer and member services are available at both centralized and regional levels depending on the benefit plans selected; • Centralized and regional medical management and provider relations departments are staffed by MDs, RNs, LPNs and other managed care professionals: • "Transparent" claims processing. Participating providers bill BCBSF directly. Members need not deal with claim forms or bills beyond deductibles, coinsurance or copayments when receiving services from network participating providers; and Periodic surveys of providers and general membership are carried out by both BCBSF and independent outside survey organizations to monitor the customer's level of satisfaction with our programs and performance. CUSTOMER SERVICE Brand Recognition of BCBSF Tile Blue Cross Blue Shield identification card is recognized and accepted as a symbol of quality health care benefits around the world. Local Customer Service We service member inquiries within each of tile Geographic Business Units (GBUs) withi'n tile state. Tile main service centers are located in Tampa, Miami and Jacksonville and handle walk-in inquiries, as well as telephone or written inquiries. Our custorner service representatives are experienced lin reso'lvinu, all levels of customer inquiries regarding tile participant's qUestions, including, but not limited to eligibile "c-'overed services, provider participation and payment amounts. We offer toll -free custorner service telephone lines, as well as walk-in service at I I our 14 local offices thr0L1g1l0L . it tile state. We track all Customer inqUiries to ensure you receive prompt, efficient resolution Of any questions or problems. 0 12 0 .. .. .... ...... - UR 3M, AM Best A A 07/10/2000 07/10/2000 Standard & A A 11/2/2001 11/2/2001 Poor I Standard & Poor's and A.rV1. Best The independent financial rating firms of Standard & Poor's and A.rvl. Best have given BCBSF high marks, Underscoring tile fact that the company is financially strong. Standard & Poor's gave a rating of "A" for 0 claims paying ability. AN. Best awarded BCBSF its "A" rating with a size category of -X." Standard & ZD Poor's rating was based oil BCBSF's strong market position, diverse product portfolio, and extensive 0 'der networks. Insurers rated "A" offer good financial security. BCBSF is tile largest writer of health provi C3 insurance in Florida, which has allowed us to deve'.lop important local market expertise. Heavy investments in and commitment to managed care have also contributed to strong growth in earnings and capital. fJIPAA We Support the protection of patient identifiable information. We are also sensitive to the information needs of the health plans and plan sponsors. We are currently assessing the recent regulations oil privacy and are developing plans to comply with tile regulations while satisfying our custorners' needs. In 1996, Congress approved the Health Insurance Portability and Accountability Act - Administrative Simplification title (HIPAA-AS). This law is intended to "Improve the efficiency and effectiveness of the health care systern through tile establishment of standards and requirements for electronic transmission of M certain health information" and "to protect the security and privacy of health care information by setting standards regarding its use and disclosure". Preparing for the business implications and legal requirements imposed by HIPAA-AS will be a challenge for tile entire health care industry. At Blue Cross Blue Shield of Florida we are responding to the law with a Continued commitment of servicing our custorners and providing Affordable, quality health plans. a, Blue Cross Blue Shield of Florida established tile HIPAA-AS Project Team to facilitate and coordinate enterprise HIPAA-AS compliance activities. The HIPAA-AS team is comprised of a cross section of management and experienced representatives fronn within Our organization and is chartered with interpreting regulations, providing staff education and awareness prograrns, analyzing risk factors to our business, Facilitating tile design and implementation of the necessary changes to achieve compliance, and tracking enterprise progress toward HIPAA-AS compliance. We recently completed all assessment of our applications and business processes to identify the systerns and procedures that are impacted by HIPAA-AS law. We are actively working on tile changes necessary to bring our clairns, membership and other systems and associated business processes into compliance with the transactions, codes and privacy rules. Design and plannin- activities are in progress for security and identifiers based on the proposed rules. Testing of the new transactions and codes is scheduled to begin in tile first quarter 2002. We plan to complete all of the necessary changes for compliance within tile mandated tirriefrarnes. We will make every effort to ensure Customer service is maintained through tile transition of our activities. You can expect the sarne level ofservice and programs that You've come to kllo%,v from Blue Cross Blue Shield health plans. We anticipate that Implemented changes resulting form HIPAA-AS law will improve Our ca ' pabilitles and the delivery ofhealth care administration functions. It will also provide a more Secure, retention of health records for all Our members. COBRA Blue Cross and Blue Shield of Florida has contracted with COBRAServ, a third party COBRA administrator to provide COBRA compliance services for all of our eligible groups. COBRASery will ide these services: provi Generation of monthly invoices to all continuants with a remittance Stub requesting certification that there Is no other covera '-' e Invalidating COBRA; Collection ofnionthly premILIMS from coil till Liants; Remittance of the monthly premium received along with detailed accounting staternents for ease of reconciliation; Generation of -race letters for contillLiants who have not paid their COBRA prernlurns approximately Fifteen days prior to the end of tile grace period; Concise weekly and monthly eligibility reports broken down by coverage and division; Telephone Support for continuants and employers; and C, Updates oil legislative and Judicial changes that impact COBRA administration. COBI'11ASery Is included in Our proposed funding 01 EXHIVIT 4 - JUL 16 AGENDA NIFLIK 01 FICU MEMORANDUM To: Mayor and Council From: Bonnie S. Thomas, City Clerk Subject: Alley Closing Application No. 66 Date: July 10, 2002 Attached is an alley closing application submitted by the Okeechobee Church of God. The request is to close the alley running East to West in Block 111 and the alley running East to West in Block 120. Block 120 is where the church is currently located. No easements are necessary. Should Council wish to move forward with the application, a motion to instruct the City Attorney to draft an ordinance for first reading and present it at the August 6, 2002 meeting would be in order. Thank you. 0 0 CITY OF OKEECHOBEE STREET OR ALLEY CLOSING APPLICATION SIGNATURE OF APPLICANT: SIGNATURE OF CO -APPLICANT: T�e forego! nVi nstrum ent was acknowledged before me this ltdc� 20 )('02- by k k( V 4 a e -�6j,ctc -_and whols ersonallyknown omeor (applicadt) (co-appliczint) who produced as identification and who did (did not) take oath. Notary Public, Commission No. [)b /,Nr 703 (signature) Toni Turbeville 7M= (Name of Notary typed, printed or stamped) November 4, 2005 DONDID r1RU TROY FAW INSURANCE INC TATE OF FLORIDA ;.' , bo'), 227 f'!':--13(J5 'OUNTY OF OKEECHOBEE I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the tate and County aforesaid to take acknowledc fments, personally appeared MORRIS B. HORWITZ ell known to me to be the President and respectively of the -orporation named as qrantor in the foreqoing deed, and that they severally acknow- edaed executinq the same in the presence of two subscribinq witnesses freely and -oluntarily under authority duly vested in them by said copporation and that the eal affixed thereto is the true corporate seal of said corporation WITNESS mv hand and official seal in the County and State last aforesaid his 3rd day of April . A.D. 1979. 0 w �j 0 M P 0 P. M rL M. 0 91 0 0 0 DUG UW i'�'; I" Y I S V R, I AX F1110 )A �:f T 0 Z r.L a. 0 0 0 1-4\'T E ci F� F L Q R, 1 Q A I U 0 CUIVI ENT '-\k Y/;,,--',STAhill TA,'� 0 ILEPT. OF RE jC APR-4*f9 ;tate of --- --------------- - ------------------------------------ - -------- ------ ---------- ....... ----------------------- C a --------------- --------- or said county, in said state, hereby certify that — --- - ---- iame ------------------ signed to the foregoing conveyance, and who ay, that being informed of the contents of the conveyance ame�bears date. given under my hand and seal, this the -------- day of ---------------- N WJIAR T PUBLIC S1 'y CO 'A ON EXPIJ =1EIT"THRU GENJ I 0 0 0 0 0. 1E, FLORIDA AT LARa A GUST 17, 1,979� AL INS UNDERW RITERS M M — ------------------ in and rn - ------------- ---------- '�;9' known to me, acknowledged IR&6 mlon C, C- executed the same voluntarily W--'ihe"ay -.6 -n r- ---------------------- — ----------- — ........ --------- ?> (State official title) ;tate of . - - ... ............. . - -- ------- --- I . . ...... ----------- - ---------- -- ------- -- ------- --- -------------------- - ------------------------------ Countv I a -------------- - ---- - ------ — — - --- --------- -- - ------ -------------------- - ........... --- in and ------- --- --------- ---- or said county, In said state, do hereby certify that on the - - - - ---. .. day of ------------- - ------ - ----- --- -------------- _ 19 came ,efore me the within named --- ---- --------------------------------------- -------- - - ---- ------ - - ------- --------------- known to me (or made known to me) to �e the wife of the within named ... -- ------ ----- ---- ------------------ - ----------- ................ who being examined separate and apart rom the husband, touching her signature to the within --- - ---- ---- — ------------- acknowledged that she signed the same ,f her own free MIT and accord, and without fear, constraints or threats on the part of the husband. In witness whereof, T have hereunto set my hand this ----- ----- day of � ..... ----------- ---- — ----------- --, 19- (State official title) 227 1'-t�,'1305 RCH OF GOD WARRAN' DEED (Ucal) 227 P!c.-1304 state of _. FLORIDA OW ALL MEN BY THESE PRESENTS, KEECHOBEE_____ County That, for and in consideration of the sum of $ 14, 500. 00 OURTEFN THOUSAND AND FIVE�. HUNDRED DOLLARS & 0M00 ---------- -------------------- -------------- _ — — — ---- - ----- - - ---------------- - ---- ... .......... . casn. and the further consideration of -9 Pimchas-e ... MonP-Y..-Mox--t-cra-a-e-.-,in--thE--amniint- of__C$3f5__5_W.00) HI_RTY___S.1X THQUEANa-AUD --- F1_VF.___HUN.DRED__D_O.LLARS &_.0.0_z�10.0 ...... receipt being acknowledged In full, and in hand paid to grantors by the grantees named in this conveyance, )M, ..B.QST._TXC --- A- FT. R_IDA ORPORATION the said ------- - - - ------ ............ grantors do.GRANT, BARGAIN, SELL and CONVEY unto grantees, _. ............ LARRY-MUD L -------- - ATHANIEL HAZELLIEF ROBERT JOINER ------ ------ ---------- -- --- and ARTIN BROWN --------- - --------- - as Trustees, and constituting the Local Board of Trustees of the Church of God at OKEECHOBEE FLORIDA ............................. _ ------------------_ ._ in ------------------- County, the following described lands lying, being and situated in .... OKEECHOBEE ----------------- County, FLORIDA described as follows, viz: �ots 1, 2, 3, 4, 5, 6, 7, 8, 9. 10, 11, and 12. Block 111L, CITY OF OKEECHOBEE, ccordinq to plat thereof recorded in Plat B000k ?, page 17, public records of t. Lucie County, Florida, a copy of said plat being also recorded in Plat ook I paqe 10. public records of Okeechobee County, Florida. TO HAVE AND TO HOLD unto the said XATEIANIEL--JJA7P.T.lEFE_-.---.LARRY.--BOND MARTIN BROWN — --------------- --------------------- _ ------------- and ---------- ------ RQBBRi� JOIRER as Trustees and constituting the Local Board of Trustees of the Church of God at ------ in OKEECHO ]�Z ............... .......... County, FLORIDA --- ------- ----- and to their successors in trust, and assigns forever, and sub Ject alone t&Me following limitations: The saiAdocal Board of Trustees shall hold title to, manage and control the said real estate for the general use and benefit of tlfe'Church of God, having its general headquarters in Cleveland, Tennessee, and for the particular use and benefit of t1lb local congregation of the said Church at FL-O-RIDA -------- --- --------- - --- ------------------------- The said Local Board of Trustees shall have full right, power and authority to sell, exchange, transfer and convey said property, or to bor- ,ow in 0 . ey and p ledge the a aid real estate for the repayment of the same and to execute all necessary deeds, conveyances, etc , provided the propos Ion shall first be presented o a regular or called conference of t�e said local churem, presided over by the State Overseer of t he Churc9tof God. or one whom he mta'y appoint, and the project approved by two-thirds of all members of the said local congregation present ane voting, IfCthe local congregation at the place above designated. shall at any time cease to function or exist, then said Trustees shall hold title to sald;real estate for the Church of God generally In the state where said real estate Is lotated; and said Trustees shall con— the said real estatei upon demand to the State Board of Trustees of the Church of God In said state, which said State Board shall be authoi ized to either useisaid real estate,cor the proceeds derived from the sale of same (said State Board being nuthorized to sell and cou%c, the said real estate at any time.aftqr- titte is vested In It), for the use and benefit Of the ChUTCh In that state generally; or the founding of .thcr Church ot@dd In th a N!Rht I r the promotion of one already existing. ,a sar%4 es mB 0 1 It at any time , Mc ;ojrd I Trustees shall cease to exist or to perform its duties. then the State Overseer of the State in wh ch " ad real estate Is'loAted, h haoe the power to declare all offices on the said board vacant. and the State Board of 'rrustees of the Church v of_ God for that stht'd shall automatically then hold title. Th a limitations:"t forth herein are those appearing In the Minutes of the 49th General Assembly of the Church of God held at the Bills Audltorium. M6mphLs. Tennessee, August 14-18, 1962. The Grantor, its successors and aSsj&g__h_Q_reb �And -- — ------------------- ---------------- ........... ----------------- - -- - ----- covenant with the Said -Xxx�kkx-x-xxxx-x-xx-xx-xxxX-X-XX-XX-XXXXXXXXX3E*KXXXXXXXXXXXXXXXXXXXXXXXXXXX=xxxxm X TtDstees, and constitut(�g the Local Board of Trustees of the Church of God at _OKEECHOBEE - ------ --- . ........... ------------------ in . ..... OXE E CHO BEE -------------------- County, _... FLORIDA.--. their successors in trust and assigns, that . ------- --- ----------- - - --- --- ------- - - ----------- lawfully seized in fee simple of said premises; that they are free from all encumbrances; and that YL-t_-haS EN6 a good right to sell and convey the same as aforesaid; that .. At. will, and for ---------- its and Assigns warrant and defend the same to the said ,ARRY BOND, MARTIN BROWN --------- ....... and ............ NATHANIEL R L I --------------------- a., -------- - --------------- - -------- - ------------ ---- ------ AZF IEFF Trustees, and constituting the Local Board of Trustees of the Church of God at OKEIE-CHOPKE ----------------- ----------- - ------- In QKI�ECHQFIF ' E -------- - ----------- County - ----- FL.ORI_DA ... ..... their successors in Trust, and assigns forever, against the lawful claims of all persons. In witness whereof :thgY --- have hereunto set their... band s and seals....-.... on this the ... Irid_ day of��P_R_I_L - - ----------------- _ ---------- W n tures: B ID CMEAL) BY _�Acnlw 10�1� (SEAL) ------ --------- --- --- ---- -- ----- - - ------- - --- — ------------------- (SEAL) - - -------- -- - ---------_-_---------------- (SEAL) (SEAL) - — ------- - (SEAL) (Inst- ons:—This deed most be rig-ned, acknowledged and registered Ir 'cordance with the laws of the Stnte where property is located.) 1 11 . . rV'1'7 "."74 'YnA MORTGAGE DEED —DREW'S FORM it. E. 6 M--.(.d.,.d and for so[-- by Th. H. & W. B.- or*. company LONG FORM Jacksonville, Florida 41 -nat:107 This morlto,age Deed Executed the do Y., oi A.D. 1961 by Jackson Davis, Lss W. Bond.. Cheste'. r U"h"derhill, Nathaniel Hazellief I a . xid,'Robart Joiner, as Trustee of the,property of the Church of 0-ba- 'Okd6chobee, Florida �Aqqrj.: 0 6f God General Board of Trustees, 1080 Mont6omery 11�6 land, Tennessee Aenqk�ta -talled the. ;m6rig' ee: jter f (Wherever used herein the terms IIZI!oqgaqbr" and "mortgagee" include all the parties to this instrument and the heirs, le gal representative& and f IndividiiiI. and the successors and aasigt�s of corporations; and the term "note" irk et I �.the- no :=.o 0 9 fd h,�. 'bed. if:: z ot 101taessethp that for gdod and valuable cons'iderations, and also in consi I deration of the aggre- gate sum named in the promissory note of even date herewith. hereinafter described, the mortgagor here- by grants, bargains, sells, aliens, remises, conveys and confirms unto the mortgagee all the certain land Of which the mortgagor is now . seized and in possession situate in Okeechobee County. Florida, viz: Lots 1 to 12 inclusive of Block 120, - OKEECHOBEE-i according to the plat thereof recorded in Plat� Book 2 pa__ e 17, public records of St. Lucie County, Florida. 87 L'a ReMPt" NO-41i --for'Va54nent oflntaugible tax in _ - I �. r , , " �_ I � , 1�_ 1�-S� elf P 2.� "i. CrrD A �4- 7" i �, J. uo_t P�L.' _j,jj and Shall perform. comply with and abide by each arid every the agreements. stipulations. conditions and cor,enants thereof. and of this mortgage. then this mortgage arid lite estate hereby created, shall cease. cle- lermine and he null and void. iRdthi mortgagor hereby further covenants and agrees to pay promptly when clue t6 principal and interest atnd oth�r sums of money provided for in said note and This mortgage. or either; to pay all and singula�*,Ihe taxes. assessments, levies, liabilities, obligations. and encumbrances of every nature on said pro- perty;* to permit. commit or suffer no waste. impairment or deterioration of said land or the improvements hereon al',uny time., to keep ho jqclings now or helafter on said.Jand fullAinsured in a sum of not less .1 S itIftV F r tri Seyenteeni Tholl, ive hund d (4,,17,0.00.00T i1ollars in a company or companies acceptable to the mortgagee. the policy or policies to be held by. and payable to. said mortgagee, and in the event any sum of ri�oney becomes payable by virtue of such insra.rice the mortgagee shall have the right to receive and apply the same to thettinclebtednestl hereby secured. accounting to the morigagarjor any surplus: to pay all cosits.�charges, and ex'Penses, incWing lawyer's fees and title searches. reasonably incurred or paicl by the mortgagee because of the failure of the mortgagor to promptly and fully comply with the agreements. stipulations, conditions and covenants of said note and this mortgage, or either; to perform. comply with and abide by each and every lite agreements. stipulations. conditions and covenants set forth in sold note and this mortgage or either. In hhe, everli Ike mortgagor fails to Pay when due any tax, assessment, irtsurance premium or other sum of money paya'Ue'by virtue 'of said note and this mortgage. or either, the mortgagee may pay the same, without waiving or affecting the option to foreclose or any other right hereunder, and all such payments shall bear interest from date thereof at the highest law- ful rate then allowed by the laws of the State of Florida. Ifany sum of money herein referred to be not promptly paid within days next after the same becomes clue, or if each and every the agreements. stipulations. conditions and covenants of said note and this mortgage. or either, are not fully performed. complied with and abided by. then the entire sum mentioned in said note. and this mortgage. or the entire balance unpaid thereon, shall forthwith or thereafter. at the option of the mortgagee. become and be clue and pctyalV�konylhing in said note or herein to the contrary notwilkslanding. Failure by the mortgagee to exercise any of the rights or options herein provided shall'not constitute a waiver of any rights or options under said note or this mortgage accrued or thereafter accruing. In 10"ifiless 'Whereof, the said mortgagor has hereunto signed and sealed these presents the day and year first above written. Signed, sealed and delivered in the present: I— . /10 — it ........................................ STATE OF FLORIDA, COUNTY OF OKEECHOBEE I HEREBY CERTIFY that on this day. before me, an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Jackson Davis, L. Wit Bond, Chester Underhill, Nathaniel Hazellief and Robert Joiner, as Trustees of the Church of God, Okeechobee, Fla. to me known to be the persons described in and who executed the foregoing instrument and they acknowledged before me that they executed the same. WITNESS my hand and official seal in the County and Stair last afom�id this day of A. D. ig 61. . ......... ................. Notary puo)lle, State a �Fl da at Large My Commll.sl6n EXPIrall May 23, 1961 Bon?Jed by American Surety Co. of N. Y. S 0 v�, I (��Kutliorlzed Signature Typed Name & Title Phone No. Date ALL " ("C' hk d . Lag- . Authorized Signature 0 Typed Name & Title Phone No. Date . ......... Authorized Signat6re Typed Name & Title Phone �o. Date Autnorizeu aignature I ypeu IMUMe at I file rnone imo. UaTe Required Only For City of Okeechobee & First Addition to City of Okeechobee Subdivisions: -rllP elq �.0 j< =/L �-F- 0 t—) ^j I -rW e- �o�z r- 77 tl -r 2- (f '7 �7 11V. (�' C� /&,ee, z24 eo - 7-;9- -,-/, e Authorized SigA'ature Typed Name & Title Phone No. Date RevIsed5111199 06 ' '-'7,'20(12 0 L : 14 F�kl 9 634525945 S PR I N'T 4127 11:05 "0 OKEECHOBEE CHURCH OF GOP 19417--tZ 7'W -,dzd 47olz I- 9!z -Z c�Outtiorlzed Signature Typed Niams & Me Phone No. Date 2 �, /-37� — - I ai�3-4 7-3ijl QC,� . Aullhorizad Signature Typed Name & Title Phone No. 6atW AuftrIzed P%UU I" L&�W 4JI WRINVAI - Title Phone No. Dato Typed Name L Title Phone No. of Okeechobee & Rrat Addition to AuthorIzedsignatu;-6— - TypsdNzme&Tltl* Phone No. 6 - L-541-d -,- Deis Subdivisions: Date r-YIfi8dz1I%W 0 0 --A&-Sprint July 2, 2002 Church of God 301 NE Fourth Avenue Okeechobee, Florida 34972 Attn: Mike Earnest Re: Closing of Alleyways in Blocks 111 and 120 (NE 4 1h Ave & 4 1h St.) Dear Mr. Earnest: Sprint's engineering department reviewed your request to close the alleyways located within Section 15, Okeechobee County (NE 4 1h Ave. and NE 4 th St.) and have no objections. Sprint will work with the developer when service is required. If you require a py-ru�er information, please advise. FIN I . - 0 Page 3 Authorized Signature Date Donnie Roberts, Public Works Director Typed Name & Title �—ic 0:z� "Lt"� �� 1 7/9/02 Authorized Signature Date Oscar Bermudez, City Emi-neer Typed Name & Title No objections or comments. 7/8/02 c�"Authorized Signature Date Denny Davis, Chief of Police Typed Name & Title Herbert E. Smith, Battalion Chief Typed Name & Title Bill Veach, City Administrator Typed Name & Title APPLICATION APPROVED BY: BONNIE S. THOMAS, CITY CLERK . Z Zi'1-1r - DAfE ' 0 0 nwta"," fq&pm 7-1-oz Memorandum To: Bonnie Thomas, City Clerk From: Oscar Bermudez, Engineer Date: July 9, 2002 Re: Alley -Closing application from The Church of God The Engineering Department has visited the site and found that no drainage problems exist near the requested abandon subject City of Okeechobee alleys. However, we should be aware of the critical drainage problems in the City of 1= Okeechobee and for that reason the Engineering Office is working towards the design of a Master Drainage Plan for the City of Okeechobee. In addition, in our weekly technical meeting on June 12, 2002, we requested Mr. James G. LaRue, AICP (the City Planner) to draft a request to the City Council in regards to a moratorium on the City roads and alleys right ways being abandoned. It is the Engineering Department's opinion that the City of Okeechobee should be very cautious before abandoning any street right-of-ways or alleys. September 0 2002 CITY OF OKEECHOBEE 941)763-3372 * Fax 941)763-1686 CITY DEPARTMENT AGENDA ITEM REQUEST FORM SubrWitting Deparment: by MEETING: REGULAR SPECIAL Q WORKSHOP U DATE: n PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA. 1W,)11,11fll 14- J) 14 c /C- p-� e-- 4 r 'i, o (211 t, cl ig 4e JL'-Lu) PLEASE STATE RECOMMENDED ACTION BY THE CITY COUNCILZ'6' /us".//, ct, �et -6 � For Rul-p* work 141od, .6e�— 4L-5,10 A M ,.� v / ig 47:,e, r -Po y— -�eAjA -� / 'v'-, A e 5�1 , c-) --) o V- I t� 1--e r 4- o v— r- / AI,,4 / R LIJ c,,a4- haq t'- I A"/--1 , I PLEASE SUMMARIZED ExPLANATIONIBACKGROUND INFORMATION AND ATTACH APPLICABLE DOCUMENTS. IF PRESENTATION IS TO 13E MADE, HOW MUCH TIME WILL BE REQUESTED? I I I August 0 E 2002 17 ItEVISEv EXH01T 9 JUL 16 AGENDA ORDINANCE NO. 800 THIS ORDINANCE IS ENACTED ON AN EMERGENCY BASIS AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA RESCINDING THE SECOND READING AND PASSAGE OF ORDINANCE NO. 787 PERTAINING TO CITIZEN BOARDS ELECTIONS AND TERM LIMITATIONS OF THEIR CHAIR PERSONS; REFERRING THE MATTER FOR CONSIDERATION TO THE LAND PLANNING AGENCY FOR RECOMMENDATION TO THE CITY COUNCIL PRIOR TO PASSAGE; CAUSING THE ORDINANCE TO BE RE -SET FOR SECOND READING UPON RECEIPT OF RECOMMENDATION FROM LAND PLANNING AGENCY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS the City of Okeechobee, Florida has enacted ordinance No. 787 to implement a procedure for the election of chairpersons to serve on the various citizen boards for the City of Okeechobee, and WHEREAS since the matter requires an amendment to the Land Development Regulations, proper procedure requires that the proposal be considered first by the Land Planning Agency for the City of Okeechobee, and that Board to make a recommendation to the City Council prior to passage; and WHEREAS it is determined that the best procedure to correct this oversight is to rescind the second reading of Ordinance No. 787, and to re -set the ordinance for second reading upon receipt of recommendation from the Land Planning Agency, THERFORE it is resolved and ordained by majority vote of the City Council for the City of Okeechobee, Florida that: THAT the second reading of Ordinance No. 787 and passage thereof is rescinded and set aside. 2. THAT the ordinance was placed before the Land Planning Agency at their regular meeting of May 28, 2002, and recommended approval to the City Council. 3. THAT as the City has received a recommendation for approval from the Land Planning Agency, Ordinance No. 787 shall be re -set for second reading and proposed passage at the first convenient City council meeting hereafter. 4. THAT this ordinance shall become effective upon first reading as an emergency measure as authorized by ch. 166.041(3)(b). Introduced and Adopted at first reading on the 16' day of July, 2002. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney 0 0 CITY OF OKEECHOBEE OFFICE OF THE CITY CLERK (863) 763-3372 x 215 FACSIMILE TRANSMITTAL SHEET Ta John Cook FROM: Lane Gamlotea, Deputy City Clerk FAXNUMBEK DATE: SD 510 July 16, 2002 COMPANY: TOTAL NO. OF PAGES INCLUDING COVER- Citv Attomev 1 PHONE NUMBER- RE SD 1 Ord 800 Title URGENT X FOR REVIEW- PLEASE COMMENT- PLEASE REPLY PLEASE RECYCLE NOTES/COMMENTS: Bonnie was reading over the title to the emergency ordinance (No. 800) and she asked me to ask you if you would consider making a minor chan-ae in the title to make it a little clearer. This is her recommendation, C), if you think it should stay or be changed please let me know so that I can have the right wording available for you for tonight's meeting. AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA RESCINDING THE SECOND READING AND PASSAGE OF ORDINANCE NO. 787 PERTAINING TO CITIZEN BOARDS ELECTIONS. AND TERM LIMITATIONS OF THEIR CHAIR PERSONS FOR GITIZEN BOA ; REFERRING THE MATTER FOR CONSIDERATION TO THE LAND ' PLANNING AGENCY FOR RECOMMENDATION TO THE CITY COUNCIL PRIOR TO PASSAGE; CAUSING THE ORDINANCE TO BE RE -SET FOR SECOND READING UPON RECEIPT OF RECOMMENDATION FROM LAND PLANNING AGENCY; PROVIDING FOR AN EFFECTIVE DATE. Also, remember that the wording on the agenda is not correct for this ordinance, you'll need to stop the Mayor before he reads it as it IS. Thank you. 0 0 UNWIT 7 - ORDINANCE NO. 800 JULY 16 A GENVA THIS ORDINANCE IS ENACTED ON AN EMERGENCY BASIS AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA RESCINDING THE SECOND READING AND PASSAGE OF ORDINANCE NO. 787 PERTAINING TO ELECTIONS FOR CITIZEN BOARDS; REFERRING THE MATTER FOR CONSIDERATION TO THE LAND PLANNING AGENCY FOR RECOMMENDATION TO THE CITY COUNCIL PRIOR TO PASSAGE; CAUSING THE ORDINANCE TO BE RE- SET FOR SECOND READING UPON RECEIPT OF RECOMMENDATION FROM LAND PLANNING AGENCY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS the City of Okeechobee, Florida has enacted Ordinance No. 787 to implement a procedure for the election of chairpersons to serve on the various citizen boards for the City of Okeechobee; and WHEREAS since the matter requires an amendment to the Land Development Regulations, proper procedure requires that the proposal be considered first by the Land Planning Agency for the City of Okeechobee, and that Board to make a recommendation to the City Council prior to passage-, and WHEREAS it is determined that the best procedure to correct this oversight is to rescind the second reading of Ordinance No. 787, and to re -set the ordinance for second reading upon receipt of recommendation from the Land Planning Agency, THERFORE it is resolved and ordained by majority vote of the City Council for the City of Okeechobee, Florida that: I THAT the second reading of Ordinance No. 787 and passage thereof is rescinded and set aside. 2. THAT the ordinance was placed before the Land Planning Agency at their regular meeting of May 28, 2002, and recommended approval to the to the City Council. 3. THAT as the City has received a recommendation for approval from the Land Planning Agency, Ordinance No. 787 shall be re -set for second reading and proposed passage at the first convenient City council meeting hereafter. 4. THAT this ordinance shall become effective upon first reading as an emergency measure as authorized by ch. 166.041(3)(b). Introduced and Adopted at first reading on the 16th day of July, 2002. James E. Kirk, Mayor ATTEST - Bonnie S. Thomas, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney May 28, 2002 - Land Planning Agency - Page 4 of 5 AGENDA ACTION - DISCUSSION - VOTE IV. NEW BUSINESS CONTINUED. 0 C. Consider amending Volume One of the Unified Land Development Code (Land Development Regulation's - LDR's). The proposed will amend sections specifically regulating non -conforming uses. Attorney Cook explained that he recently came across an issue where a specific property has been in non -conforming status for a long time. The property recently transferred ownership and in doing so the does not have to comply with current code and regulations. The Land Development Regulations does not at this time have jurisdiction on transferring ownerships of properties. This proposed amendment will then make all sales of properties or transfers of ownerships now comply will all current codes and regulations. There was no public comment. There was no discussion from the Board. Board Member Keller moved to recommend that the Land Planning Agency recommend to the City Council to approve the request to amend Volume One of the Unified Land Development Code for the sections pertaining to non -conforming uses. Board Member Hoover seconded the motion. VOTE HOOVER -YEA JONES - YEA KELLER - YEA LEDFERD - YEA MCCOY-YEA MUELLER - YEA WALKER - YEA MOTION CARRIED. Consider amending Volume One of the Unified Land Development Code (Land Attorney Cook explained that this amendment will require all Citizen Boards to regulate the Development Regulation's - LDR's). The proposed will amend sections election of a chairperson to every two years. He explained that some of the Boards have specifically regulating Citizen Board Officers. chairpersons that have been chair for several years and this would allow other members to have .11 an opportunity. There was no public comment. There was no discussion from the Board. 0 May 28, 2002 - Land Planning Agency - Page 5 of 5 ACTION - DISCUSSION v- VOTE AGENDA IV. NEW BUSINESS CONTINUED. D. Consider amending Volume One of the Unified Land Development Code (Land Board Member Keller moved to recommend that the Land Planning Agency recommend Development Regulation's - LDR's). The proposed will amend sections to the City Council to approve the request to amend Volume One of the Unified Land specifically regulating Citizen Board Officers continued. Development Code for the sections pertaining to Citizen Board Officers. Board Member Ledferd seconded the motion. VOTE HOOVER - YEA JONES-YEA KELLER - YEA LEDFERD - YEA MCCOY-YEA MUELLER - YEA WALKER - YEA MOTION CARRIED. V. ADJOURNMENT - CHAIRPERSON. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the Land Planning I There being no further items on the agenda, the meeting was adjourned at 7:25 p.m. Agency with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. ATTEST: Carolyn Arnold, Secretary Jerry Walker, Chairperson EXMIBff 7 - JUL 16 AffNVA WILL BE PROVIVEV RYA RNEYCOOK ASAP E)MVIT s . JUL 16 AGEAMA RESOLUTION NO. 02-9 AN RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING APPENDIX "C" TO THE LAND DEVELOPMENT REGULATIONS OF THE CITY OF OKEECHOBEE; AND PARTICULARLY RESOLUTION NO. 98-11, AND AS AMENDED BY RESOLUTION NO. 00- 09 PERTAINING TO FEES AND COSTS SET FORTH IN SAID RESOLUTIONS AND APPENDIX; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS the City of Okeechobee, Florida has enacted rate structures for fees and costs for certain applications and permits within the City by use of resolution, in order that such rates can be adjusted from time to time as necessary for the needs of the City and of the public; and WHEREAS the City of Okeechobee, Florida determines that the fee schedule set out in Resolution 98-11, as amended by resolution 00-09, requires an adjustment, and that such adjustment would make the schedule uniform, and set out a fair and equitable rate for the citizens of Okeechobee; THEREFORE be it resolved and enacted by the City Council for the City of Okeechobee, Florida, as follows: Section 1. That Resolution 98-11 is hereby amended to adjust the fee schedule in two areas, as follows: 1. That Section 1(c), Small Scale Future Land Use Map amendments, is amended to increase the application fee from $250.00 to the sum of $500.00. 2. That Section 7, Temporary Use Permit, is amended to provide that for those permit applications submitted for permitted temporary uses by charitable or non-profit associations, discretion is granted to the City Administrator to waive the permit fee of $175.00 for such groups or associations for each event, if they qualify as a religious, charitable, or non-profit association under section 501 (c)(3) of the Internal Revenue Code. Section 11. In all other respects, the fee schedule of Resolution 98-11 remains unchanged. Section III. This Resolution shall become effective immediately upon passage by the City Council. INTRODUCED, PASSED AND ADOPTED this 16' day of July, 2002. James E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC, City Clerk Reviewed for Legal Sufficiency: John R. Cook, City Attorney 0 0 EXHOIT 8 - JUL 16 AGENVA WILL BE PROVIM BY A tFURNEY COOK ASAP 3. Productivity: Consider the quantity of acceptable work produced in reasonable time periods. Well exceeds required volume of work, meets production standards. is consistent in meeting or exceeding production goals. Produces work as assigned. Maintains assigned quantity of work. Productivity often below.acceptabie standards. ; requires constant follo\A�-up. Productivity constantly below acceptable requirements Comments: 4. Initiative: Consider the tendency to contribute, develop, and/or carry out new ideas or methods, be self - motivated in completing work assignments and self-improvement. Initiative results in frequent saving in utilization of time and resources. Very resourceful, assumes additional responsibility. Displays initiative and completes assigned tasks to best of ability. Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. Comments: 5. Dependability: Consider the ability to accept responsibility and complete work assignments, taking into account reliability in meeting deadlines, following instructions and adhering to operating policies and procedures. Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instruction. Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. Usually gets job done according to schedule and within policy guidelines. Reluctant to accept responsibility, frequently fails to meet deadlines. adhere to operating Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to polices and procedures. Comments: 6. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. itional work time when peak load Very regular and prompt; rarely absent or tardy, willingly accepts add requires it. Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional mrk hours. Frequent un-excused absences; often deviates from scheduled work hours. Comments: Page 2 of 6 FORM EPEQ #1 MAR/01 0 0 7 Work habits: Consider how instructions are followed and rules are observed; care and use of equipment; orderliness and cleanliness of work area when applicable Demonstrates exceptional care in use of equipment and observance of work rules and regulations. Maintains neat and orderly work area. Demonstrates concern for care of equipment and adherence to rules and regulations and orderliness of work area. Generally displays overall care in use of equipment and work area. Adheres to rules and regulations and usually maintains orderly neat work area. Occasionally disregards rules and regulations and fails to maintain proper care of equipment and work area. Lacks concern for proper care of equipment and work area; does not follow work rules and regulations as instructed. Comments: 8. Cooperation & Consider manner of handling business relations ships, ability to cooperate and be helpful Loyalty: to co-workers, effect on morale of other employees. Displays superior enthusiasm in working with others and contributes to high morale in work unit. Cooperative attitude and is interested in maintaining good working relationships. Generally displays a cooperative attitude and is interested in maintaining good working relationships. Very poor cooperation, disrupts harmony in work unit. Cooperates only when interested and tends to be impatient with other workers. Comments: 9. Public Contact: Consider employee's self -presentation, tact, courtesy, patience and skill in working with public; ability to handle difficult confrontations. Demonstrates exceptional skills in working with public. Works well with public and presents good public image. Displays acceptable conduct with public. Occasionally displays uncooperative attitude in dealing with public. Does not work well with public. Comments: 10. Safety: Consider the ability to accomplish work in a safe manner without personal property injury or accident; or endangering the safety of others No personal injury and/or vehicular or other accidents; exceptional safety conscious. May have had personal injury of first -aid nature only and/or a non -preventable motor vehicle accident; very safety conscious. Generally safety conscious. May have had minor personal injury and/or vehicular accident. Must be counseled on safety. Has had personal lost time accident(s). Unsafe. Has had several lost time personal and/or vehicular accidents. Comments: COMMENTS: P2ge 3 of 6 FORM EPEQ #1 MAR/01 DATE: Supervisor: Employee Analyze recommendations for improvement from the previous evaluation. Has there been any improvement? Has employee undertaken measures for self-improvement and accomplished them. Department Head/Employee: Ideas and plans for improving future performance. DATE: 11. Planning & Consider ability to plan and organize work to obtain the most efficient allocation and Organization: utilization of resources. Comments: superior planner and organizer. Plans and organized resources and work efficiently. Generally plans and organizes in an acceptable manner. Needs to improve planning and organizing work and allocation of resources. Unsatisfactory performance in planning and organizing. P2ge 4 of 6 FORm EPEQ #1 MAR/01 0 [i] CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION - QUESTIONS Return this report to: A I 11) V I/ rit W a . h L 11-1 19, By: JuL4 11c, 9(y)2 &� pill opuned SECTION A - PERSONNEL DATA OF EmPLOYEE EVALUATED Ktet-i,5, Name: - khalk 1301 Department: -JQJMLhi4rahoh Last First M.I. Social Security No: 3LA 4 - Date of Employment: k C) Position: —N44 AdmLn-ac4raft)r Supervisor/Department Head Preparing Evaluation: Reason for Evaluation: Period of Evaluation: Annual Evaluation From: 7- 1 IP-6i Probational Evaluation To: '7- itb-02- Special Evaluation 2' Month 4t" Month Re-evaluation Evaluation after job re-classification [!aluate the employee in each of the following areas, please place a check to the left of the statement which most nearly expresses your over-all judgment on each item. Include specific comments and exam I ples of performance relative to each area- evaluated. Attach additional sheets for comments as necessa!Y. Knowledge of Work: Consider the employee's knowledge of the job, the possession and application of specific skills learned through education and/or experience which are required to perform the job. Extremely knowledgeable on all phases of work. Thorough knowledge of most phases of work. Adequate knowledge of most phases of work. Lacks adequate knowledge of some phases of work. Inadequate knowledge of most phases of work. Comments: 2. Quality of Work: Consider aspects of work which may include completeness, accuracy, neatness and effectiveness of work perform. Comments: Exceptionally accurate, completes and surpasses established quality standards. Reliable, high quality and generally exceeds established standards. Quality of work meets standards; sometimes requires reworking. Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Quality off work is sometimes below standard; frequently requires reworking. Page I of 6 FORm EPEQ #I MAR/01 3. Productivity: Consider the quantity of acceptable work produced in reasonable time periods. Well exceeds required volume of work, meets production standards is consistent in meeting or exceeding production goals. Produces work as assigned. Maintains assigned quantity of work. productivity often below.acceptable standards i . rements', requires constant follOW-1-113. productivity constantly below acceptable requ comments: 4. Initiative: Consider the tendency to contribute, develop, and/or carry out new ideas or methods, be self - motivated in completing work assignments and self-improvement. initiative results in frequent saving in utilization of time and resources. Very resourceful, assumes additional responsibility. nd completes assigned tasks to best of ability. Displays initiative a ative, takes little responsibility. Rarely shows any initi ds work and responsibility and has no regard for self - Needs constant encouragement, intentionally disregar improvement. Comments: 5. Dependability: Consider the ability to accept responsibility and complete work assignments, taking into account reliability in meeting deadlines, following instructions and adhering to operating policies and procedures. completes work assignments in less than standard time frames with Actively seeks additional responsibility, minimum instruction. I if assigned, sometimes completed in less than established time frame. Accepts additional responsibility Usually gets job done according to schedule and within policy guidelines. Reluctant to accept responsibility, frequently fails to meet deadlines. adlines, fails to adhere to operating Does not accept responsibility, fails to get the job done, does not meet de polices and procedures. comments: 6. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. Always Wiling to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. when peak load Very regular and prompt; rarely absent or tardy, willingly accepts additional work time requires it. epts additional work prompt and regular; occasional excused absenteeism and/or tardiness; usually acc hours. nt to accept additional work hours. occasionally un-excused absences and/or tardiness; frequently relucta Frequent un-excused absences; often deviates from scheduled work hours. comments: page 2 of 6 FORM EPEQ #1 MAPJ01 7. Work habits: Consider how instructions are followed and rules are observed; care and use of equipment; ordediness and cleanliness of work area Men applicable Demonstrates exceptional care in use of equipment and observance of work rules and regulations. Maintains neat and ordedy work area. Demonstrates concern forcare of equipment and adherence to rules and regulations and orderliness of work area. Generally displays overall care in use of equipment and work area. Adheres to rules and regulations and usually maintains orderly neat work area. Occasionally disregards rules and regulations and fails to maintain proper care of equipment and work area. Lacks concern for proper care of equipment and work area; does not follow work rules and regulations as instructed. Comments: 8. Cooperation & Consider manner of handling business relations ships, ability to cooperate and be helpful Loyalty: to co-workers, effect on morale of other employees. Displays superior enthusiasm in working with others and contributes to high morale in work unit. Cooperative attitude and is interested in maintaining good working relationships. Generally displays a cooperative attitude and is interested in maintaining good working relationships. Very poor cooperation, disrupts harmony in work unit. Cooperates only Men interested and tends to be impatient with other workers. Comments: 9. Public Contact: Consider employee's self -presentation, tact, courtesy, patience and skill in working with public; ability to handle difficult confrontations. Demonstrates exceptional skills in working with public. Works well with public and presents good public image. Displays acceptable conduct with public. Occasionally displays uncooperative attitude in dealing with public. Does not work well with public. Comments: 10. Safety: Consider the ability to accomplish work in a safe manner without personal property injury or accident; or endangering the safety of others Comments: COMMENTS: No personal injury and/or vehicular or other accidents; exceptional safety conscious. May have had personal injury of first -aid nature only and/or a non -preventable motor vehicle accident; very safety conscious. Generally safety conscious. May have had minor personal injury and/or vehicular accident. Must be counseled on safety. Has had personal lost time accident(s). Unsafe. Has had several lost time personal and/or vehicular accidents. Page 3 of 6 FORM EPEQ #1 MAR/01 DATE: Supervisor: Analyze recommendations for improvement from the previous evaluation. Has there been any improvement? Has employee undertaken measures for self-improvement and accomplished them. DATE: Employee: Department Head/Employee: Ideas and plans for improving future performance. Planning & Consider ability to plan and organize work to obtain the most efficient allocation and Organization: utilization of resources. Superior planner and organizer. Plans and organized resources and work efficiently. Generally plans and organizes in an acceptable manner. Needs to improve planning and organizing work and allocation of resources. Unsatisfactory performance in planning and organizing. comments: Page 4 of 6 FORm EPEQ #1 MAR101 0 12. Directing/ Supervising/ Motivating: Comments: Consider ability to supervise, motivate and direct employees to accomplish organizational goals and objectives. Achieves goals through superior application of supervisory and motivational skills. Meets organizational goals by property directing and supervising subordinates. Generally demonstrates sound techniques in supervisory and motivational skills. Fails to motivate subordinates and does not utilize good supervisory skills. Lacks basic understanding of good supervisory skills and fails to demonstrate potential for motivating employees. 13. Developing Consider ability to property train subordinates, provide a good atmosphere for learning, Subordinates: encouraging employeesto improve desireto learn and develop backgrounds for promotions. Comments: 14. Demonstrates excellent skills in training subordinates providing good atmosphere for learning and strongly encourages employees to learn and develop backgrounds for promotional opportunities. Displays overall skills in training and developing and encouraging employees to progress. Interested in developing and training employees. Sometimes project attitude of disinterest in training and developing employees. Shows no interest in employee's developing, progression and training. Delegation: Consider ability to delegate sufficient authority to a subordinate to efficiently accomplish thejob with proper control. Delegate authority and responsibility in a professional manner. Usually delegate authority and responsibility in effective manner. Generally delegates authority and responsibility but may over -supervise or under -supervise. Does not understand proper techniques of delegating authority and/or responsibility. Performs job rather than delegating responsibility to subordinates. Comments: 15. Equal Employment Consider conformance with Equal Opportunity goals in employment, promotion and Opportunity: treatment of employees. Achieves equal employment goals, has excellent representation of minorities and females in target positions. Makes extra efforts to prompt Equal Employment Opportunity. Has less than full representation of minorities and females, but makes positive effort to improve Equal Employment Opportunity. Complies with Affirmative Action Plan. Sometimes demonstrates lack of concern for positive action in meeting Equal Employment Opportunity goals. Does not demonstrate through action or representation compliance with Equal Employment Opportunity philosophies and goals. Page 5 of 6 FORM EPEQ #1 MAR/01 Comments: 16. Decision Making: Consider ability to identify problems, formulate alternatives, select the best solution and make a prompt, logical and sound decision. Makes prompt decisions and judgements based on analytical ability, selecting the relevant facts for decision making process. Professional ability to defend decisions based on analytical processes. Generally makes sound decisions based on logical problem solving processes and defends decisions well. Judgement acceptable. Satisfactorily handles the decisions related to normal job responsibilities. Shows lack of skill in decision making processes for non -routine decisions. Attempts to evade responsibility for incorrect decisions. pt, logical and sound decisions. Unable or unwilling to make prom Comments: P2ge 6 of 6 FORM EPEQ #IMARIO1 CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION - SCORE SHEET SUPERVISORY/DEPARTM ENT HEAD FORM EMPLOYEE: _1-6W L. Waffh DEPARTMENT: [)C_AM61�.',,�fab00 DATE: 'I I I ib I (),L IRS ....R FACM Knowledge of Work 1 x 4 .............. ................. ........... ............ ae anc .......... Quality of Work 2 x ......... ..... ........... ............ .... ...... ....... .. Productivity 3 x ............... Initiative 4 x 4 Dependability 5 x ....... ............. . . . . . . . . . . . . ... Attendance 6 x ....... ......... Work Habits 7 x ....... .......... ........ ... ....... .... Cooperation 8 x ....... .......... ............... ...... POP nn Public Contact 9 x ... ......... ..... ..... .... .. ............ ..... ...... .... . ........... t .4.14ft- . .... ..... Lt. Safety 10 x ................. ........ ...... . . . ........... ............ ............. . ..... ......... .. ................. ...... .... Planning & Organizing 11 x 4 ................ ............ Directing/Supervising/Motivating 12 x ................. ................. ................. ................. .......... ................. ......... ....... ................. Directing Subordinates 13 x 4 ................. .......... ........... ............. ... Delegation 14 X 4 ........... ... - ............ ............. ..... ............ . ...... ........... .......... ............. ... Equal Employment Opportunity 15 x ...... ..... ............. .......... ............ ............ ............ .. ........... ..... Decision Making 16 x 4 ......................... ............... TOTAL SCORE FACTOR 50 TOTAL SCORE FACTOR TOTAL WEIGHT FACTOR WEIGHTED AVEFLAGE x ANNUAL EVALUATION Employee Rating Recommend Increase Dot Not Recommend Increase Will Re-evaluate in 90 days Comments: Employee Signature Evaluator's Signature Date Page 1 of -1 Date 0 CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION - WEIGHTED QUESTIONS (EVALUATOR'S USE ONLY) Knowledge of Work: Consider the employee's knowledge of the job, the possession and application of specific skills learned through education and/or experience which are required to perform the job. 4 Extremely knowledgeable on all phases of work. 3 Thorough knowledge of most phases of work. 2 Adequate knowledge of most phases of work. 1 Lacks adequate knowledge of some phases of work. 0 Inadequate knowledge of most phases of work. 2. Quality of Work: Consider aspects of work which may include completeness, accuracy, neatness and effectiveness of work perform. 4 Exceptionally accurate, completes and surpasses established quality standards. 3 Reliable, high quality and generally exceeds established standards. 2 Quality of work meets standards; sometimes requires reworking. I work to achieve 1 Frequently unacceptable, numerous errors or rejections often requires additiona proper quality. 0 Quality off work is sometimes below standard; frequently requires reworking. 3. Productivity: Consider the quantity of acceptable work produced in reasonable time periods. 4 Well exceeds required volume of work, meets production standards. 3 Is consistent in meeting or exceeding production goals. 2 Produces work as assigned. Maintains assigned quantity of work. 1 Productivity often below acceptable standards. 0 Productivity constantly below acceptable requirements; requires constant follow-up. 4. Initiative: Consider the tendency to contribute, develop, and/or carry out new ideas or methods, be self - motivated in completing work assignments and self-improvement. -4 Initiative results in frequent saving in utilization of time and resources. -3 Very resourceful, assumes additional responsibility. -2 Displays initiative and completes assigned tasks to best of ability. - 1 Rarely shows any initiative, takes little responsibility. ard 0 Needs constant encouragement, intentionally disregards work and responsibility and has no reg for self-improvement. 5. Dependability: Consider the ability to accept responsibility and complete work assignments, akin into account reliability in meeting deadlines, following instructions and adhering to operating policies and procedures. 4 Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instruction. signed, sometimes completed in less than established time 3 Accepts additional responsibility, if as frame. 2 Usually gets job done according to schedule and within policy guidelines. 1 Reluctant to accept responsibility, frequently fails to meet deadlines. s, fails to adhere to 0 Does not accept responsibility, fails to get the job done, does not meet deadline oper-ating polices and procedures. Page 1 of 4 FORm EPEWQ#2 MAR101 7 91 10. Attendance: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary, 4 Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. 3 Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. 2 Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. 1 Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. 0 Frequent un-excused absences; often deviates from scheduled work hours. Work habits: Consider how instructions are followed and rules are observed; care and use of equipment; orderfiness and cAeanliness of work area Men applicable 4 Demonstrates exceptional care in use of equipment and observance of work rules and regulations. Maintains neat and orderly work area. 3 Demonstrates concern forcare of equipment and adherence to rules and regulations and orderliness of work area. 2 Generally displays overall care in use of equipment and work area. Adheres to rules and regulations and usually maintains ordedy neat work area. 1 Occasionally disregards rules and regulations and fails to maintain proper care of equipment and work area. 0 Lacks concern for proper care of equipment and work area; does not follow work rules and regulations as instructed. Cooperation & Consider manner of handling business relations ships, ability to cooperate and be helpful Loyalty: to co-workers, effect on morale of other employees. 4 Displays superior enthusiasm in working with others and contributes to high morale in work unit. 3 Cooperative attitude and is interested in maintaining good working relationships. 2 Generally displays a cooperative attitude and is interested in maintaining good working relationships, 1 Very poor cooperation, disrupts harmony in work unit. 0 Cooperates only Men interested and tends to be impatient with other workers. Public Contact: Consider employee's self -presentation, tact, courtesy, patience and skill in working with public; ability to handle difficult confrontations. 4 Demonstrates exceptional skills in working with public. 3 Works well with public and presents good public image. 2 Displays acceptable conduct with public. 1 Occasionally displays uncooperative attitude in dealing with public. 0 Does not work well with public. Safety: Consider the ability to accomplish work in a safe manner without personal property injury or accident; or endangering the safety of others I 4 No personal injury and/or vehicular or other accidents; exceptional safety conscious. 3 May have had personal injury of first -aid nature only and/or a non -preventable motor vehicle accident; very safety conscious. 2 Generally safety conscious. May have had minor personal injury and/or vehicular accident. 1 Must be counseled on safety. Has had personal lost time accident(s). 0 Unsafe. Has had several lost time personal and/or vehicular accidents. Page 2 of 4 FORM EPEWQ#2 MAR/01 11. Planning & Consider ability to plan and organize work to obtain the most efficient allocation and Organization: utilization of resources. 4 Superior planner and organizer. 3 Plans and organized resources and work efficiently. 2 Generally plans and organizes in an acceptable manner, 1 Needs to improve planning and organizing work and allocation of resources. 0 Unsatisfactory performance in planning and organizing. 12. Directing/ Consider ability to supervise, motivate and direct employees to accomplish organizational Supervising/ goals and objectives. Motivating: 4 Achieves goals through superior application of supervisory and motivational skills. 3 Meets organizational goals by property directing and supervising subordinates. 2 Generally demonstrates sound techniques in supervisory and motivational skills. 1 Fails to motivate subordinates and does not utilize good supervisory skills. 0 Lacks basic understanding of good supervisory skills and fails to demonstrate potential for motivating employees. 13. Developing Consider ability to property train subordinates, provide a good atmosphere for leaming, Subordinates: encouraging employees to improve desire to learn and develop backgrounds for promotions. 4 Demonstrates excellent skills in training subordinates providing good atmosphere for leaming and strongly encourages employees to learn and develop backgrounds for promotional opportunities. 3 Displays overall skills in training and developing and encouraging employees to progress. 2 Interested in developing and training employees. 1 Sometimes project attitude of disinterest in training and developing employees. 0 Shows no interest in employee's developing, progression and training. 14. 15. Delegation: Consider ability to delegate sufficient authority to a subordinate to efficiently accomplish the job with proper control. 4 Delegate authority and responsibility in a professional manner. 3 Usually delegate authority and responsibility in effective manner. 2 Generally delegates authority and responsibility but may over -supervise or under -supervise. 1 Does not understand proper techniques of delegating authority and/or responsibility. 0 Performs job rather than delegating responsibility to subordinates. Equal Employment Consider conformance with Equal Opportunity goals in employment, promotion and Opportunity: treatment of employees. 4 Achieves equal employment goals, has excellent representation of minorities and females in target positions. Makes extra efforts to prumpt Equal Employment opportunity. 3 Has less than full representation of minorities and females, but makes positive effort to improve Equal Employment Opportunity. 2 Complies with Affirmative Action Plan. 1 Sometimes demonstrates lack of concern for positive action in meeting Equal Employment Opportunity goals. 0 Does not demonstrate through action or representation compliance with Equal Employment Opportunity philosophies and goals. Page 3 of 4 FORM EPEWQ#2 MAR/01 16. Decision Making: Consider ability to identify problems, formulate alternatives, select the best solution and make a prompt, logical and sound decision. 4 Makes prompt decisions and judgements based on analytical ability, selecting the relevant facts for decision making process. Professional ability to defend decisions based on analytical processes. 3 Generally makes sound decisions based on logical problem solving processes and defends decisions well. 2 Judgement acceptable. Satisfactorily handles the decisions related to normal job responsibilities, 1 Shows lack of skill in decision making processes for non -routine decisions. Attempts to evade responsibility for incorrect decisions. 0 Unable or unwilling to make prompt, logical and sound decisions. Page 4 of 4 FORm EPEWQ#2 MAR/01 r -I L --A 7 CITY OF OKEECHOBEE MEMORANDUM TO: Mayor and City Council DATE: July 8, 2002 SUBJECT: Status Report FROM: Bill L. Veach, City Administrator Below is a brief summary of past and upcoming events. DEPARTMENT SYNOPSIS ADMINISTRATION GRIT — There are no new developments with GRIT. To date we still have not received the conclusive documentation that we have requested with regard to the $48,000 invoice we received from Zenith. The issue will come before the City Council before payment is made. Additionally, we have not received any word on the venue decision. PRM/BCBS — The City's insurance provider (PRM) has indicated to all the members in our pool that we can anticipate Worker's Comp., property and liability insurance premiums to go up by as much as 35% this year. We are certainly satisfied with the coverage/service we have received from PRM but you will recall that, as per legal requirement, we gave them our notice of our intent to go out to bid this year. While I do not know if we can obtain the level of coverage provided by PRM at a comparable price, I do feel in light of these projected increases it would be prudent to explore the possibilities. The proposals for health insurance have been received. They will come before City Council at the July 16 1h meeting. The RFP for Worker's Comp., property and liability insurance (currently provided by PRM) is scheduled to be opened lat in August. Industrial Park/Sheffield Environmental Services — The EDA ($1.2 million) and Transportation Grants ($1.125 million) are in place as are the County and State appropriations. We have lost the reservation on the $600,000 CDBG grant; however, recent conversations with CDBG officials indicate that the funding could still be available if the project is underway by August. E DEPARTMENT SYNOPSIS ADMINISTRATION CONTINUED I will be submitting a quarterly report to EDA and OTTED (Transportation Grant) this month. Keeping these grants in place becomes increasingly more difficult without greater movement related to the project. This movement, of course, is impossible without the private sector funding being secured. CLERK'S OFFICE The private sector money is still not in place, however, Tim Gates has indicated he will provide the lost $600,000 (if necessary) when his financing is finalized. The contract for the State appropriation of $300,000, which was approved by the City Council on December 4, has led to progress with the project. We have received the second $100,000 and made all invoiced payments due to date. The DOT has tentatively incorporated much of our intersection plan into their overall job. I have submitted an amended budget and request for a change of scope of work to OTTED. If approved, this would enable us to address NE 91h St. with the remainder of the appropriation funds. Our proposal is under review in the Governor's office. Please keep in mind that this money, unlike the economic development grants, is not tied to the private sector funding or job creation. I have prepared an informational press release to the Elected Clerk issue. The th Mayor and City Clerk have approved the text. It will be released on July 15 Two related "Letters to the Editor" will also be prepared and released at two week intervals (late July and mid -August). They will be strictly informational and non -opinionated. Both will be reviewed by the Mayor before release. Robin Brock underwent surgery on June 25, 2002, and was released from the hospital the following Saturday. She was re -admitted on July 4 1h with post th surgery complications (blood clots) and released July 5 . She continues to recover at home. We hope she will be back in the office within the next 4 weeks. Her contributions are certainly missed in Administration. The new records retention scanning system (Laser Fiche) will be installed in the Clerk's Office on July I O'h with training all day July I I 1h . This records system allows the Clerk's Office to scan original documents for retention and disposal purposes as mandated by the State. It also serves as a retrieval system for research on minutes, ordinances, agreements, etc. Candidate packets are ready for those who plan to file for the next term. You can pre -file any time. Qualifying dates are from Noon, September 23 d to Noon September 27, 2002. 2 DEPARTMENT SYNOPSIS GENERAL SERVICES The street project contract is being finalized by General Services and Donnie 1h Robertson expects to hold the pre -construction meeting around July 17 . FINANCE ENGINEERING FY 2000/01 Audit — Hoyman, Dobson and Associates have delivered the draft copy of our audit. As expected, there were findings but none were "material". We are discussing remedies and will distribute the finalized audit reports to the City Council as soon as we receive them. Two revenue areas we continue to watch closely are the one -cent sales surtax and the local government half -cent sales tax. Both areas are behind our budgeted projections. We are also looking carefully at current year expenditures related to insurance. We have been running over budgeted amounts in this area. Lola Parker had previously indicated that this was the result of monthly pre -payment schedules. However, recently she indicated that we may have under -budgeted. I am looking at this situation carefully and should have a further update within the next few days. I report this situation because, in a worse case scenario, it might require a budget amendment (we also would need to make adjustments to this year's budget projections). I will keep the City Council abreast of the situation. On the up side, the new Communication Tax Law seems to be generating more income than anticipated. Overall, our operating expenses are within our budget at this point in time and revenues appear adequate. Budget preparations are underway and we anticipate holding budget workshops in August. As always, City Council members will receive advance copies and the Administrator will schedule individual meetings to go over proposals. Oscar Bermudez is the lead employee in the development of the proposed Fire Station renovations. He is also working to develop plans for the refurbishing of another of the Flagler parks and the related grant application. He continues to work closely with DOT and SFWMD to see if a reasonable solution can be found to the flooding issues along South Parrott Ave. and various other areas of town. Oscar's probationary period ended on July 2 d . He has relocated to Okeechobee and his full-time appointment has been approved. 3 0 9 DEPARTMENT I SYNOPSIS CODE ENFORCEMENT CHIEF Tomey underwent neck surgery and be out for an indeterminate period of time. He is recovering at home and the surgery went as expected. He reports that he is experiencing blood pressure issues, which doctors are addressing. In his absence, Herb Smith is supervising Bob Hlllery on a daily basis, with occasional input from the Administrator. I feel the area is running as smooth as can be expected, considering the nature of work. FIRE DEPARTMENT State Fire Marshall has adopted the 2-in-2-out standard. Municipalities (we) have until October I't to submit plan and time line to come into compliance. Discussions are underway between County and City representatives to develop a proposal for City Council consideration. CITY ATTORNEY Included in the items I have asked Attorney Cook to address are the following: 1. Hamerick Trust issue (he and Attorney Cassels intend to procure a research firm to investigate the possibilities). 2. Marvin Brantley foreclosure issue. John has been instructed by the Code Board to move forward with foreclosure proceedings. He indicates that his intentions are to file the documents prior to July 91h. 3. GRIT issue. 4. Adelphia contract. 5. DOT directional signal contract. 6. Street cut/right-of-way resolution. 7. Code enforcement procedures and related issues. 8. Extra benefits issue related to police and fire fighters and the issue of who pays for these benefits. 9. Gaughn and Naimsey property. 10. City/County contractor licensing/control issue. 11. Mrs. Watson's street closing issue. 12. Disabled vehicle definition/draft. PLANNING BOARD 13. Issues related to random drug testing (Police Department request) /LAND PLANNING AGENCY/BOARD OF ADJUSTMENT )0- There will not be a July meeting due to no petitions being submitted by the deadline. POLICE DEPARTMENT The communication reorder system for our 911 Enhancement has been installed. The remainder of the system will be completed by the end of August. 0