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1993-01-05
C I T Y O F 0 X E E C H 0 B E E C I T Y C O U N C I L M E E T I N G JANUARY 5, 1993 — 7:00 P.M. SUMMARY OF COUNCIL ACTION Page 1 of 10 COUNCILMFMBFRS ACTION VOTE yES NO A. Call Meeting to order on January 5, Mayor Kirk called the January 5, 1993 meeting to order at 7:00 1993 at 7:00 p.m. p.m. B. Invocation offered by Councilman Watford; Invocation offered by Councilmember Dowling R. Watford, Jr; Pledge of Allegiance led by Mayor Kirk. Mayor Kirk led the Pledge of Allegiance. C. Mayor and Council attendance: Mayor James "Jim" Kirk Present X Councilmember R.R. "Nick" Collins Present X Councilmember Danny Entry Present X Councilmember Jerry E. Walker Present X Councilman Dowling R. Watford, Jr. Present X Staff attendance: X Attorney John R. Cook Present X Administrator John J. Drago Present X Clerk Bonnie S. Thomas Present X Deputy Clerk S. Lane Gamiotea Present X D. Motion to dispense with reading and Councilmember Collins made a motion to dispense with reading and approve the Summary of Council Action approve the Summary of Council Action for the Regular Meeting of for the Regular Meeting of December December 15, 1992; seconded by Councilmember Entry. 15, 1992. KIRK X COLLINS X ENTRY X WALKER X WATFORD X MOTION CARRIED. January 5. 1993 - Recular Meeting - PanP 2 of in COUNCILMEMBERS ACTION VOTE VES NO REQUEST FOR THE ADDITION, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODAY'S AGENDA. None. E. NEW BUSINESS 1. Swearing in of newly elected Mayor Kirk requested Judge William Hendry come forward to swear Councilmembers by Judge Hendry. in new City Officials. Judge Hendry administered the Oath of Office to Councilmembers Michael G. O'Conner and James E. Kirk congratulating them both. Clerk Thomas presented Councilmembers O'Connor and Kirk with a certificate of election, term beginning January 5, 1993 and ending January 7, 1997 (or until their successors are elected and qualified). a. Mayor Kirk presented a service plaque to outgoing Councilmember R.R. "Nick" Collins for his eight years service to the City. C"J 2. Election of Mayor. Mayor Kirk opened the floor for nominations of Mayor. Councilmember Watford nominated James E. Kirk to continue to serve a Mayor for two years, beginning January 5, 1993 and ending January 3, 1995; seconded by Councilmember Entry. Councilmember O'Connor made a motion that nominations for mayor cease; seconded by Councilmember Watford. Councilmember Watford expressed thanks to Mayor Kirk for his professional Chairmanship —Mayor service record. Further commenting, he felt the City is in a very delicate situation particularly with the County and the utility authority; and it would be in the best interest of the City to keep Councilmember Kirk in office as Mayor., Mayor Kirk thanked the Council for their confidence in appointing him to continue serving as Mayor and Chairman. January 5, 1993 - Regular Meeting - Page 3 of 10 VOTE E. NEW BUSINESS COUNCILMEMBERS ACTION vES w w 2. Continued: Vote on motion is as follows: KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 3. Appointment of a Councilmember to Councilmember Watford made a motion to appoint Councilmember Entry serve on the Central Florida Regional Planning Council (presently Council- to serve on the Central Florida Regional Planning Council; seconded by Councilmember Walker. member Entry serves on the CFRPC). KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 4. Appointment of a Councilmember to Councilmember Entry made a motion to appoint Councilmember Watford service as liaison between the to serve as liaison between the City and the Planning and Zoning City and the Planning and Zoning Commission; seconded by Councilmember O'Connor. Commission (presently Councilmember Watford serves as liaison). KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 5. Appointment of a Councilmember to Councilmember O'Connor was asked but declined the appointment to serve on the FEMA Board - (Exhibit 1). serve on the Federal Emergency Management Administration Board. (assistance to victims of Natural Disasters) Following brief discussion among Council and staff, Council instructed Administrator Drago to discuss with Mr. Tom Peer whether a member of the City staff could serve on FEMA board. laniiary ;_ 199_1 - Regular Meeting - Page 4 of 10 COUNCILMEMBERS ACTION VOTE VES NO kBMNT E. NEW BUSINESS 6. Motion to appoint Mr. Jack Adams as Councilmember Entry made a motion to appoint Mr. Jack Adams as a a new Water Plant Operator — City new Water Plant Operator; seconded by Councilmember Watford. Administrator. Following questions from Council, it was explained by Water Plant Supervisor Long, Mr. Adams was a new employee. He will have to remain on probation status until he obtains his certification; and he is filling a new position that was added in 1992-93 budget. Mr. Adams was introduced and welcomed. X KIRK X ENTRY X O'CONNOR X WALKER X WATFORD MOTION CARRIED. �i 7. Motion to approve a partial pay Councilmember Watford made a motion to approve a partial pay request to G.E. French Construction request to G.E. French Construction Co. in the amount of forty .`� Co. in the amount of $40,027.50 — thousand twenty—seven dollars, fifty cents ($40,027.50); seconded City Administrator (Exhibit 2). by Councileember Walker. Administrator Drago answered the Council's questions stating the project was complete except for a punch list! sprinkler repair, traffic light repair and survey of the asbuilts yet to be done. Councilmember Walker, Watford and Entry commented that the job had gone well considering its location (Highway 441 and 70 intersection), and felt the company had done a good job. X KIRK X ENTRY X O'CONNOR X WALKER X WATFORD MOTION CARRIED. lanuary 5. 1993 - Reaular Meetina - Paae 5 of 10 E. VOTE YES W kW8. COUNCILMEMBERS ACTION NEW BIISINESS Motion to approve a partial pay request to Edens Construction Co. Councilmember Walker made a motion to approve a partial pay request to Edens Construction Co. in the amount of one hundred five in the amount of $105,633.18 - thousand six hundred thirty-three dollars, eighteen cents City Administrator (Exhibit 3). ($105,633.18); seconded by Councilmember Entry. Administrator Drago explained this is for the Community Development Block Grant for water line improvements in the Southwest section. Administrator Drago commented further, according to a letter from the consultant who filed the application for the City, the CDBG rule is payments are to be made within five days after the City receives the money from the State. We are breaking their rule due to our meeting dates (for payment approval by Council) and the time the contractor sends the requests for payments. The City may have to issue the checks for payment upon the recommendation from the engineer before the Council approves the pay request in order to meet the CDBG time schedule and keep the State from monitoring the City through the entire project. Discussion ensued among Council and staff. Council instructed Administrator Drago to see if the time period could be changed or obtain a waiver from the State on the five day rule. Council also expressed they did not want checks issued until pay requests were approved by Council. Vote on motion is as follows: KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. i January 5. 1993 - Regular Meeting - Page 6 of 10 COUNCILMEMBERS ACTION VOTE VES NO KW E. NEW BUSINESS 9. Motion to approve a partial pay Councilmember Entry made a motion to approve a partial pay request request to Better Roads in the amount to Better Roads in the amount of forty-six thousand four hundred of $46,436.05 - City Administrator thirty-six dollars, five cents ($46,436.05); seconded by (Exhibit 4). Councilmember Watford. Public Works Director Elders commented the project is moving along faster than expected and they are doing really well. KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 10. Motion to approve a partial pay Councilmember Watford made a motion to approve a partial pay request to McKuhen Construction in request toMcKuhen Construction in the amount of seventeen thousand the amount of $17,100.00 - City one hundred dollars ($17, 100. 00) ; seconded by Councilmember Walker. Administrator (Exhibit 5). Q. Public Works Director Elders commented the project was almost complete, they still have a punch list which consists but is not limited to grass to be put out, repairs to gate around lift station, fill dirt and water retention in some places. The City is holding ten percent to take care of these things. KIRK X ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. 11. Consider the recommendation from Councilmember Watford made a motion to approve the recommendation the General Fund Pension Board for from the General Fund Pension Board for the appointment of Charles the appointment of Charles Elders, Elders, Mike O'Connor and L.C. Fortner, Jr. to the Board, terms Mike O'Connor and L.C. Fortner, Jr. beginning January 5, 1993 through December 31, 1994; seconded by to the Board - City Administrator Councilmember Entry. (Exhibit 6). January 5. 1993 - Reoular Meeting - Page 7 of 10 � OUNCILMEMBFRS ACTION vOTE YES E. NEW BIISINESS 11. Continued: Vote on motion is as follows: X KIRK X ENTRY X O'CONNOR X WALKER X WATFORD MOTION CARRIED. Councilmember Watford asked where do we stand on the revisions of the pension ordinances? Administrator Drago answered we are waiting to hear from the Pension Board Attorney. Mayor Kirk commented the Council may need a workshop to discuss the proposed ordinance revisions. 12. Discuss Jay Raulerson's water bill - Council discussed results from the Palm Beach County Water, City Administrator (Exhibit 7). Utilities Meter Testing Report attached in Exhibit Seven. The test results from the report indicate Mr. Raulerson's meter was found to be registering at ninety percent (90%) of water used. Which means this meter has been billed for only ninety percent (90%) of the water that has passed through it and the user was receiving ten percent (10%) of the water free of charge. Councilmember O'Connor made a motion to charge Jay Raulerson the highest water bill over the past eleven months in place of the October bill. Motion died for lack of second. Discussion ensued among Council, staff and Mr. Jay Raulerson. Mayor Kirk called for a motion three times. No motion was offered. Council could not find evidence the meter was defective. The October bill stands as is for Mr. Raulerson, at three hundred fifty-nine dollars, sixty-six cents ($359.66). No penalties will be charged. lanuary S. 1993 - Reoular Meetina - Paae 8 of 10 COUNCILMf MBFRS ACTION VOTE VES E. NEW BIISINESS 13. a. Motion to remove from the table Councilmember Watford made a motion to remove from the table the the ranking for Consulting ranking for Consulting Engineers for Water and Wastewater; seconded Engineers for Water and Wastewater by Councilmember Walker. X KIRK X ENTRY X O'CONNOR X WALKER X WATFORD MOTION CARRIED. b. Discuss the rankings. Councilmember Watford began discussion by making a motion that the ranking for consulting engineers be: Wastewater 1. Creech, Inc. 2. Knepper & Willard 3. Kimball & Lloyds, Inc Water = 1. Creech, Inc. 2. Reese, Macon & Associates E= 3. Kimball & Lloyds, Inc. and that the three firms ranked be requested to make a presentation to the City Council. Motion died for lack of second. Councilmember Walker made a motion that the consulting engineers be: Water 1. Reese, Macon & Associates 2. Mock, Roos & Associates 3. Knepper & Willard Wastewater 1. Mock, Roos & Associates 2. Reese, Macon & Associates 3. Knepper and Willard Motion seconded by Councilmember Watford. January 5. 1993 - Reqular Meeting - Page 9 of 10 VOTE YES LOUNCILMEMBFRS ACTION E. NEW BUSINESS 13. b. Continued: Councilmember Walker explained his reasoning for the ranking is ,.` he felt Reese, Macon & Associates should remain the consulting engineer for water due to their current level of involvement at the water plant. And he had always heard good reports on Mock, Roos & Associates who are from the Glade area. Following discussion among Council, Attorney Cook pointed out to them should they negotiate a continuing services contract with one specific firm for water and/or wastewater the amounts of the projects cannot exceed $25,000.00. Should the Council rank three firms for water and three firms for wastewater and compare price with each firm for each project, the project amount cannot exceed $10,000.00. Councilmember Entry felt the ranking should be left as it is listed in Exhibit Eight which was done by the Public Utilities Supervisors Long, Sorensen and Birts as follows: Wastewater - Knepper & Willard, Inc; Reese, Macon & Associates, Inc; Kimball, Lloyds, Inc. Water - Reese, Macon & Associates, Inc; Knepper & Willard, Inc; Kimball, Lloyds, Inc. Discussion ensued among Council and staff. Councilmember Watford withdrew his second to the motion. Councilmember Walker withdrew his motion. Councilmember Walker made a motion to hear presentations in a workshop from the following engineering firms: Water - Reese, Macon & Associates Mock, Roos & Associates Knepper & Willard Creech, Inc. Wastewater - Mock, Roos & Associates Reese, Macon & Associates Knepper & Willard Creech, Inc. January 5, 1993 - Regular Meeting - Pape 10 of 10 lOUNCILMEMBERS ACTION VOTE YES NO E. NEW BUSINESS 13. b. Continued: Motion seconded by Councilmember Watford. Vote on motion is as follows: KIRK x ENTRY X O'CONNOR X WALKER X WATFORD X MOTION CARRIED. Mayor Kirk will set up the workshop. ADJOURNMENT Mayor Kirk: Mayor Kirk adjourned the meeting at 8:27 p.m. NOTICE IS HEREBY GIVEN THAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING OF THE CITY COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. Ja-des E — Kirk, Mayor Bonn,i,e, S. ;T_ oma',s, CMC, City Clerk b Z V . �1 104 . Ct370fOkeechobee T0; M E aY°r and Council M 0 g A N D U M TBRU: John J. Dra$O, CitY Admin DdTE; 01/12/93 TBRII; istr ator FROJI: Bonnie S. Thomas SII$.lECT: #* citq Clerk 1/5/93 A verbatim Mznutes *##* for YourInformationOf the Item copy Please call the and stud E• 13' b•" disc* Cler Y prior to discus Thank you rt k s Office, the worksho is available P, if You want a lvl l� YERBSTIM ITEM E. 13.b. WATFORD - Mr. Chairman if I may begin discussion please. I am kind of the one that requested this item in the first place and as I said last meeting ,,,I guess it is my fault for not making it clear or my personal preference,,,what I would like to see, as I said it last meeting. I would like to see preferably a different and preferable if at all possible a local firm so you can receive local service and that's not the way our staff ranked these engineers. I think that. Well, I have an idea of how I would like to see the ranking and when a motion is in order I would like to make that motion. KIRK - Okay, you can make a motion really at anytime because it is open for discussion. WATFORD - I'd like to move that the ranking for wastewater and rdbelchanged Incorporated Richard T. Creech, Incorporated number one; Knepp number two; and Kimball Lloyds, Incorporated number three. And for water: number one firm to be Richard T. Creech, Incorporated; number two firm Reese, Macon and Associates; anubeerequestedthree itoamakeLaopresentationrtoethe City that the three firms raked Council. is there a second? Once again you've KIRK - You have heard the motion heard the motion is there a? For Motionthe diedhird and final for lack of secondl calyou've heard the motion is there a second? WALKER - Can I make mine now? KIRK - Yes the floor is open. WALKER - For water is: Reese, Macon because I think we are in a time where if we don't utilize them down there at the plant we are going to be in bad shape. I think we need them even for the short term, that's my reasoning on that. Number two Mock, Roos. Number three Knepper and Willard. On the wastewater: number one Mock, Roos. Number two Reese, Macon. And number three Knepper and Willard. KIRK - You've heard the motion, is there a second? For the second call, you've heard the motion is there a second? ts for the. WATFORD - Second. I'd s like of thatar firm. I' dman like lta rhear reason arguments I don't recall all the fact for that firm - Mock, Roos. WALKER - The fact that they're established, they've did water and sewer for the City of Lake Worth for over thirty-five years and they're almost local, they came out of the glades on into Palm Beach County and I think they are responsive. I've seen a lot of their work in the fist and that's about all I can say, I think they are an outstandingly g ood ENTRY - Are we going to ask these people to come in here and give us a presentation and vote on them? WALKER - I think that's what Dowling wanted. ENTRY - Then vote on them afterwards? WALKER - I don't have any problem with that. WATFORD - I think before they begin the. I don't know the correct time. I don't know if they should come in and make a pres Intation nlike bef r see we actually begin, I guess the neat stage is negotiations. wouldthese three firms give us a presentation before the negotiation process. WALKER - That's usually procedure isn't it? WATFORD - Normally they don't make a presentation to the City Council, we're trying to put another step in here. -1- DRAGO - Right. Because that's. Yes that's right, you're asking for an additional step for them to come in and give a presentation, right. But, there wouldn't be any negotiations going on with the firms unless we started doing projects. I mean if there was no projects pending then the ranking would be there when a project had to be done. WALKER - Some of that water it's going to be so small though, I mean some of that water needs quickly looked at. WATFORD - I thought, no, no. I thought we were going to go ahead and negotiate and select one of these ranked firms as,,,or enter into a continuing service contract with one of these firms. That's what I thought this whole process was about, I thought that's what we were headed towards. WALKER - Maybe I misunderstood. If they came up and give this, then we would vote this would be the way they are ranked then we would enter with all three firms and let them negotiate the work each time, wasn't that the way you understood it? DRAGO - Yea. WALKER - Have the three firms available to pick from each time it came up. DRAGO - In other words what I would prefer is if I was going to, let's say I wanted to start the project to demolish the old sewer plant. I go to the wastewater one and bring Mock, Roos in and say here's the scope of service, what is your price, he gives it to me, I say okay thank you. I bring in Reese, Macon, I bring in Knepper and Willard and then I'd have to bring back to the Council the best price. WALKER - But you can go back to number one with this each time so you actually have three to work with each time instead of just a single firm. WATFORD- But we still haven't solved the day to day problems that I was trying to solve. DRAGO - The day to day problems, there are some ongoing water and wastewater projects that we are currently doing. We've got the bids in for the SCADA System for the alarm for the lift stations, that's being reviewed. We've got the minimum standard for both water, wastewater and roads that are being finished up so there's some miscellaneous work that's still going on. But there are some new projects that have not begun. One is the demolition of the old plant; two is building the new lift station where the old sewer plant is. Pegging the lines for both water and wastewater and that would require an engineer to draw up the specifications so that we could send it out for bid, so I would go again, if its a water pegging I'd go to Reese, Macon; Mock, Roos; Knepper & Willard and get your prices. WALKER - Don't we need to move some stuff down there to the water plant? DRAGO - Yes. WALKER - It would take an engineer to figure how we needed to move that. Soon! DRAGO - Right. Now on the other hand, Dowling, if its real small stuff, okay? The better way to handle the real small stuff is for the City to send out a scope of services because we can solicit quotes under $10,000.00 firm prices, best person wins. WALKER - Can't you work with these same people, these firms? DRAGO - Yes you can. WALKER - I don't think it would give you that long, I don't think it would slow the process down to have three to talk to, I really don't. DRAGO - No. -2- WALKER - And I'd feel better if we had three instead of just one. I think we would get over this being nervous of having one person having it all the time, maybe I just misunderstood it or understood it differently than what you did, I think. WATFORD - It's turned into something completely different than what I had wanted to see. O'CONNOR - Mr. Mayor, are we having a problem with the two engineers that we have now doing the work for us? WALKER - No, they're under big contracts though, this is for day to day stuff. KIRK - The * answer is no we're not. WATFORD - The problem is, if I can start all over again, and I guess I'm the only one that dislikes engineers, doctors and lawyers, I don't know. But, it seems like if you go through the engineering bills that we pay, we pay a bundle of money in engineering. A lot of that we have officially allocated for certain projects. For example, we are designing a new water plant, we hired an engineer, we have a scope of services and so forth and so on, that's fine and we agreed to pay him so much money to design that water plant. Well, in the mean time every time something minor comes up. For example, what size line do we need to put to this housing development, or what size line do we need to put here to put to serve this mobile home park. Same thing with the wastewater plant. We're doing it, we have an engineer hired to do an expansion of the wastewater plant, so every time we have a question what size should this line be or can we hook this line into our present lift station, we call that engineer, but we have no legal authority to call that engineer, we've never ente4into an agreement with him to do the small stuff. We have an agreement with him to do the whole plant, but not to do the small stuff. And in my opinion he is not authorized, the City is not authorized to expend, or maybe it is, I don't know but in my opinion we need some legal way to say okay if we have a question about water engineering problems, this is who we call and we have a schedule of fees that he will charge but right now we're calling Reese, Macon because he's doing the plant over there. We call Knepper & Willard for anything about sewer because they're doing the sewer plant and I don't think that's right. I think we're spending a lot of money and I don't think they've been necessarily authorized to do that, there is a, and apparently I'm having trouble conveying what it is, but there is an entity called a continuing services contract, whereas you enter into an agreement with an engineer for these type services and he tells you - okay this amount is how much I charge for this, this, per hour or what have you and we then as a Council would say, Mr. Engineer, whatever your names is, you are authorized to do this type of engineering work for the City of Okeechobee and City Finance Department you are authorized when they do something that falls under that category, you're authorized to pay them for that. And we don't have that now. It's now - we like Knepper & Willard so we call Knepper & Willard, we like Reese, Macon, so we call Reese, Macon. And that's fine I don't have any problem with them, their great engineers we've had absolutely no problems with them. But we have never official said that's who we're going to use and we spend a bundle of money. I guess maybe I should have gone through and added it up in the last couple of years how much we've spent in that area that aren't in a particular contract but I can assure you it's a large sum of money. And if I was local engineer I'd be hot, I would be extremely hot but I'm not a local engineer. WALKER - Let me ask something. You're saying that it would be too cumbersome to call these three people, we've got to move a line what would you do? Like you would call up somebody local, would it be too cumbersome to have the three or should we have the dog and pony show and pick one of the three? DRAGO - I think that if you want the dog and pony show that's up to you. But, I would prefer to keep three in the rankings..... WALKER - That's the way I understood it.... -3- DRAGO - Because the small jobs. As Mr. Walker was saying, lets say if I want to double check a water meter, okay Dowling? They pick Reese, Macon, they got Mock Roos and Knepper & Willard. In other words I could go to their hourly schedule and determine whose the cheapest and say okay Mock, Roos it should take you one hour to tell me the right size water meter and its $50.00. But the bigger jobs, for instance the demolition of the wastewater plant, Council would have to approve that contract because I'm sure it's going to be over $7,500. worth of design or something along those line. I'd have to go through the normal procedure, here's the scope of services.... WALKER - But it would be with these firms? DRAGO - Absolutely. WALKER - We'd already have them on line. COOK - I was sort of thinking along the same lines as Dowling on this whole proposal here I guess. And just to bring everybody up to speed, the Statute requires the agency, which is the County or Municipality, advertise each occasion when professional services are required to be purchased for a project and of coarse they have category cost where they exceed category five and that is were John mentioned construction cost in excess of $120,000. or engineering fees in excess of $10,000. So those areas were engineering fees would not exceed $10,000. don't fall under the competitive act. But if what we're seeking here is a continuing contract with a firm, and the key word there is "a contract", I think if or what I anticipated was the Council was going to eventually rank the order of preference that they want to negotiate with the firm to provide continuing services for a certain time period, whatever you want to set on it, a year or whatever. And that negotiations commence with that firm and if its successful then that firm is selected for that particular time period. Not going down a list each time there is a project. Because under a continuing contract, for and there is exceptions based on how the advertisement or request for services was worded that was sent out by the City but, for general City work capital projects as needed, a continuing contract would raise that amount, we would not have to seek other competitive bids for projects up to $500,000. and engineer or special servicing fees not to exceed $25,000. So what a continuing contract does is basically raise the City from, instead of having to go out that particular year, if the fees are going to exceed $10,000. the continuing contract allows us to not have to competitively negotiate the contract up to $25,000. That give us that extra $15,000. During that year, any project construction cost, exceeding $500,000. or engineer fees over $25,000. would have to go under the act all over again just like we always have. So that's how I envisioned it and if we're going to enter into a continuing contract I don't really think we can list three engineering firms and say each time we're going to go down this list and pick and choose from you guys. WALKER - Well than I think they should do a presentation like Dowling's talking about, then we should pick one of these three. COOK - We can do that for projects under $10,000. if you want to. WATFORD - That's what I was going to say, if we can, and I don't necessarily agree with it... WALKER - We can jao to $25„000. if we Dick one of these three... COOK & WATFORD - If we pick one of the three.... WATFORD - Bar. lore c still got to be tine a I WALKER - We can do that, but I'm not against them coming up here and making a presentation - let's pick the top one that we want for the continuing contract, if you want to do it that way. COOK - I think.... WALKER - I think they should, I think that we should pick.... -4- WATFORD - Well I think they should come whether we're going to leave it all three. WALKER - Alright... WATFORD - Or if its just one. WALKER - I agree with you there. If they want the work they should come up here. COOK - If you just want to pick three firms that you're gonna Dick and, choose from ,prole is under. $10..0008 for engineering fges that'l fine.. If you want to enter into a continuing contract for a certain time Deriod, like a year with a firm, then I think its best if you let the firm make the presentation then do the order of preference. And do the negotiations with the first. on that list as we always have. WALKER - Alright, I'm agreeable to do it that way. I'd just, I'm like Dowling, I feel comfortable to sit down and discuss this, and get somebody to do it on a continuing basis then you can call and get whatever you wanted on the smaller stuff. Do it however we have to do but I'm like him, I'd like to look at them, talk to them and if they really want to work they'd be willing to show up, I really do, works pretty scarce out there. KIRK - The only thing that bothers me is, and I'm guilty of having done this in the past myself. But we're asking our own people to rank here and were basically ignoring the ranking that they've submitted. I think in the last meeting I made the comment and I will stand behind that comment that unless somebody can present something that shows me that their ranking should be ignored that I would vote accordingly, so I just wanted to say that four the record. WALKER - We have all the firms except for Kimball, Lloyds, Inc. coming if we go with this one. WATFORD - I'd still like to see all of them. There is one local firm and I would like to see that local firm. KIRK - I think any time we can give business to local people we're far ahead of the game to do so. WATFORD - I can't understand... O'CONNOR - But did the local firm, the local firm's not in here, correct? Who is the local firm Dowling? WATFORD - Richard T. Creech, Incorporated. WALKER - He's got an office here, but he's got one in Martin County too. C. LONG - He is not a local firm, he has an office here. D. SORENSON - He only has an office here. WATFORD - He has an office that makes him a local engineering firm, just like Hoover, Thompson Associates they have an office here, they are a local firm. KIRK - If you want to speak please raise your hand. WATFORD - Mr. Chairman, a lot of these have offices in more than one City I would venture to say that several of these if I remember looking through their proposal they have offices in fact some of them have them in many States. O'CONNOR - How can you be local if youi-4in all these different areas? You've got to find one place youirtgoing to call home, that's local. L -5- • WATFORD - Well, out of all these, out of all the firms these only one on the list that has a local office, period. None of the other firms have a local office. ENTRY - Mayor we got... KIRK - Mr. Collins I'll get to you as quick as possible. ENTRY - ...two motions on the floor haven't we? WALKER, WATFORD, DRAGO - No. DRAGO One died. Mr. Walker's motion is on there. KIRK Let's take input from Mr. Collins. NICK COLLINS - I have a statement and a question. My statement is I heard one of the Councilman mention that we would have to hire an engineer to tell us what size pipe we needed or what size meter we needed. We've got a book of standards for that. That will tell you anything that goes in the City of Okeechobee, that's what they've been doing for the last six or eight months, getting up a book of standards. If you're going to build a motel you can walk right in there and it tells what exactly you've got to have for a 10-unit, 20-unit, 50-unit whatever, now that was the statement. My question is I'd like to ask Mr. Walker, you mentioned Mock, Roos when you were working South of here did you have working relationship or work with these people? WALKER - No, they never did any State work. COLLINS - I said you I'm talking about any, I'm not talking about State I'm asking you, did you have a working relationship with them in any way? WALKER - No, I just knew of them. KIRK - There was one more hand up, I'll recognize that them we need to keep this up here so we can get this accomplished. D. SORENSEN - Just to clarify why we did not have Creech Engineering on the list is simply because the SCADA System, he showed no familiarity, no background in it at all and no direct reference in his ability to do it so therefore with the set of specs we were given we had to decide. KIRK - You're saying they showed no background in water and sewer? D. SORENSON - No, background in the SCADA System. DRAGO - SCADA, that's our system for the lift stations for the alarms. ENTRY - Mayor I'd like to Dut on the record, I'd like to take the Department Heads or Supervisors suggestion whatever, and keep Reese, Macon and just take their suggestion of how they are ranked, Reese, Macon and Willard. Just those two and keep them as they are. KIRK - I think it would have been nice if we were going to do this if we would have started out approaching it from a different view and maybe we'll learn from this. I think that this conversation is ending up in a place were `none of us really wanted it. Most of these firms I'm not that familiar with, Y I'm AaL" n&ig.not that educated in the service that they provide I think we went jf and did this before, like Councilman Watford stated earlier maybe what he was trying to accomplish wasn't presented clearly and I think some of us didn't state our ideas clearly at the same time. I just feel bad that we asked our staff to do work and then ignored and like I said, I was guilty of doing that once before myself so I know that we've changed rankings before but,I want all of us to think what's best for the City and lets try to move in that direction no matter which firms we use. a- O'CONNOR - Councilman Watford said that in his opinion what he thought about this, is it legal or is it not legal for us to make or to ask Reese Macon if he's over here to do something other than what their suppose to be over here for on the water plant or whatever job that they are working on and we needed to know something about pipes or something like that is it legal for them to do that work without a contract? COOK - Under the purchasing ordinance we have, we can I think, in the past we have obtained services like that up to a certain dollar amount that's authorized under ordinance yea. O'CONNOR a The other thing that I would question there is if it was a Tuesday or Thursday and Reese, Macon was over here or Knepper & Willard were over here and we needed to know something but yet we have to call West Palm Beach to get somebody to come over here and they are going to charge us nxn number of dollars to drive all the way over here and tell us that when we've got these people already here in town, it seems to me like we are wasting some money for that guy to drive out here when we have the answer right here with either Reese, Macon or Knepper & Willard. COOK - Let me also while we're talking about that. This came up at a prior meeting sometime last fall and we've discussed this in the past. There's a blank spot so to speak in the ordinance because technically the purchasing ordinance excludes professional services so we don't really have anything in place in the ordinance to obtain engineering services less than $10,000. unless it comes up on the agenda and we vote on it so we either need to for professional services have it on the agenda and vote on it each time it comes up which is kind of cumbersome if they guys need an answer you know the first of the month and we're not going to meet for a week. Or two, amend the purchasing ordinance to provide for professional services up to a certain dollar amount by the administrator or whomever you want to do it without having to actually have a vote on it by the City Council. KIRK - Did that help any gentlemen? DRAGO - Even if you go through the procedure of bringing them in here and letting them give their presentation Council would still have to rank three and we would still have to negotiate with the three and its not to say that the number one guy that the Council picked is going to be the number one guy because of his price. I mean I'm not going to know that until I go through the list. Lola and I did that with the auditor and number two was the best candidate. WALKER - I think Dowling and I both would feel better if we did have them come up and give us some more background on themselves. I know I would anyway. KIRK - Is there other discussion because we do have a motion that is still on the table here. ENTRY - We know the background of Reese, Macon and Willard, do we have to have them come up again. WALKER - Well I wasn't here when we first hired them and I've dealt with them some as Councilman, but I think it would be sort of funny if we had somebody else come and not have them too. KIRK - I think if your going after a continuing services contract that they should show up. WALKER - Yea this is a different kind of contract than what we have now. WATFORD - I think we need to decide, maybe this is a terrible idea, maybe we don't even want to do this. I think we need to decide if we want to do it. Then I think we need to determine how we want to do it. If we want to do just the one firm or if we want to do just the three firms on a list. I think we need to determine that. WALKER - Did you say it could be we could pick and sign a continuing contract with them. -7- WATFORD - One firm, that's right. Or we could do it like Councilman Walker had suggested, as the Administrator had in mind, we're going to have these three firms on a list and then we'd, you know whichever one we felt, for all projects under $10,000. Well this would have to be under, I'm sorry I mean $25,000. DRAGO - John, can we do both? Could the Council select one firm out of the three and give them a continuing services contract but still keep the three firms for other work that's not covered under the continuing services contract, bigger jobs? Then you could have the best of both worlds. KIRK - The first thing we are going to have to do; one, are we going to have to rank these firms. COOK - The logical thing to do is pick the three you want to hear from and then do the ranking. KIRK - When I say ranking I'm talkin�$bout three ftrds I'm not „gnpa-mrily to kin 1-2-3. Because it doesn t matter how they are ranked, .$ in here, when they mak A�ithem know Presentation reallvthis woulCouncil dahave anytR thing tt ddoswithhit.. 01 with it. How w WALKER - We'd just rank these three to talk to. KIRK - I think the motion on the floor now... WATFORD - Why don't we compromise. If that's what we're going to be there would be no restriction and just having three you may want to have four. I may want to add one on there and he may want to add one on there and the other Councilman may want to add one on there so why can't we just say which firms we'd like to hear from and then pick three. WALKER - We shouldn't have over five should we? KIRK - I don't see any reason why we couldn't do that. WATFORD - I mean we should set a time limit, I don't want to sit here and listen to them all night. KIRK - I think it would be wise if we did it in a workshop so its not in a meeting were we push all night long. ENTRY - Some of those guys go on for an hour. WATFORD - I think we should give them a time limit and say Mr. Engineer you have "z" number of minutes, how many? THOMAS - Fifteen. WATFORD - I was thinking five. DRAGO - You've got to give them time to get through their resume and that takes ten. KIRK - You would rather have more than the three then? WATFORD - Because I want to have that local firm on there and he wants to have. WALKER - I picked my three. WATFORD - I don't have any problem with his three. I want to add one more. C. ELDERS'- We've got the Civil to go through too. I don't want to go through all this picking and everything and don't get me wrong I'm more than glad to let you do it but I don't want to go through this like they went through ne rs you're tleaveing to outpofkithbecauseeers so why that's whatdyoutyou just pick basically... the engineers or -8- • • WATFORD - Why don't we just wait till the Civil and have water and wastewater at a workshop and do them all at one time. But I think we need to narrow it down, I don't think we need all eighteen firms here. WALKER - We've got the firms on there that they picked. DRAGO - Well the Civil is a little more ,,,its got a little different twist to it because of the nature of the work and there are some firms that can do certain works and some can't so I think as I mentioned to you last meeting you're probably looking at a couple of different categories and I think that should be done at a latter date, but I still would want Chuck and whoever else in Public Utilities and probably Cleveland go through that civil engineer pile I've got in my office there. Hopefully after this exercise is done we've got a little better idea about how the procedure is and we'll get it a little smoother. KIRK - Alright we need to either.... WATFORD - I'll withdraw my second. KIRK - Okay, who made the motion? THOMAS - Walker. KIRK - Okay would you like to withdraw that original motion? WALKER - I guess we'll withdraw it if we're going to present the people again? KIRK - Well that would open the floor back up for another motion. WALKER - Alright I withdraw then I'll start with my motion. On the water: Reese, Macon; Mock. Roos; Knepper & Willard and Creech. One the wastewater: Mock, Roos; Reese, Macon; Knepper & Willard and Creech; seconded by Councilmember Watford. DRAGO - That's not in ranked order. WALKER - That's just people we're going to talk to. If there willing to come, they may not even want to come. WATFORD - I think the motion is to invite them to make a presentation p to the City Council and we'll let the Mayor pick the time. KIRK - I think we ought to do it in a workshop. WALKER - I agree whole heartedly. KIRK - Any other discussion on this? DRAGO - You're going to let the Mayor set the time for the workshop and we'll make all the arrangements with the engineering firms? KIRK - Yes. I'll get with you with the time. O'CONNOR - I think that the next time something like this comes up that we ought to be a little bit more professional and courteous to our department heads who we put out on a limb and let them go through all of this and then we've just taken everything away from them what there responsibilities were. Its just kind of astonishes me the way that this happened. I'd be scared to death if I was those people to do anything again. This is an education. KIRK - I think that that has basically been said up here but I do appreciate your comments. -9- WATFORD - I take exception to that because, and like I say maybe its my fault but I don't feel like this process, like I intended or like I envisioned a month or two ago when this came up. It did not turn out and I will remind the Council that this has happened before and we thought we'd learned from our mistake then when we had certain firms ranked and when it came back we said hey wait a minute this isn't anything like what we said we wanted. And I hope .the City staff doesn't take this is in any way a reflection on their work because I know how many hours it takes to go through those things and I know how difficult they are to go through and I know it's not easy as all. It did not accomplish what I had envisioned. KIRK - I think next time around we can do this if we want to get firms for us in a way without putting ourselves in a adversary position with the Department Heads involved. I think we can do a better job next time. We just need to get across what we want to see and we did not do that. DRAGO - Regardless of what the outcome should have been the process still had to be the same. The City still had to solicit the proposals. hp hCouncil insisted he xpertisb ingitbefore the Council t nd Council and let the Council acc ptt hat the people with expertise rankit, it zpertis or not accept it. WALKER - And its always had the choice to say that it don't agree with it and two out of three ain't bad. DRAGO - That's correct. I mean the process was followed but I don't know what the end result had to be. KIRK - Okay I think we all learned a little something here. Is there any other discussion? Vote: KIRK - AYE ENTRY - AYE O'CONNOR - AYE WALKER - AYE WATFORD - AYE MOTION CARRIED. COOK - Mayor let me add one more thing. As I said under professional services, we have an unwritten rule from the Council that we're not to hire outside attorney's without the Council knowing about it. We don't have any rules about hiring engineers and accounts we just do that on a contract basis. So, does the Council want me to work on a amendment to the purchasing ordinance to include something on professional services or not? KIRK - We have nothing that covers professional services at this time? COOK - The only thing we have is like I said we had a vote one night a couple of years ago that we are not to retain outside attorney's for any purpose unless it is put on the agenda and Council approved. 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LM ITZJ� W AJa L�j Su.�eh_vc�ale�- CITY COUNCIL MEETING OFFICIAL AGENDA i January 5, 1993, at 7:00 p.m.. 3uncilman Watford; Pledge of Allegiance led by Mayor Kirk. ndance: Kirk :. "Nick" Collins ny P. Entry E. Walker ,ling R. Watford, Jr. ook )r Drago miotea reading and approve the Summary of Council Action for December 15, 1992. ON, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODAY'S AGENDA -2- vvly elected Councilmembers by Judge Hendry. Councilmember to serve on the Central Florida Regional Planning Council (Presently ntry serves on the CFRPC). Councilmember to serve as liaison between the City and the Planning and Zoning ently Councilmember Watford serves as liaison). Councilmember to serve on the FEMA Board - (Exhibit 1) Mr. Jack Adams as a new Water Plant Operator - City Administrator a partial pay request to G.E. French Construction Co. in the amount of $40,02750 - (Exhibit 2) a partial pay request to Edens Construction Co. in the amount of $105,633.18 - City Lhibit 3) -3- :NUED a partial pay request to Better Roads in the amount of $46,436.05 - City Administrator a partial pay request to McKuhen Construction in the amount of $17,100.00 - City chi -bit 5) mmendation from the General Fund Pension Board for the appointment of Charles )nnor and L C. Fortner, Jr. to the Board - City Administrator (Exhibit 6) rson's water bM - City Administrator (Exhibit 7) emove from the table the ranldng for Consulting Engineers for Water and Wastewater ranldngs (Exhibit 8) HAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE AT CY COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT A VERBATIM [NGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON ED. E_ / Tom Peer P.O. Box 1061 Okeechobee, FL 34973 December 29, 1992 ..James Kirk Mayor 55 S.E. 3rd Avenue Okeechobee, FL 34974 Dear Mr. Kirk: I am requesting a city councilperson be appointed to the local FEMA Board. This is part of the Stewart B. McKinney Homeless Assistance Act. We meet as a board to determine which local private or public organizations should receive grants and the amount of the grants. The next meeting will be hel at P9, PM, at the Okeechobee County hambe -Coerce buil 55 South Parrott Avenue. Thank you for your time on this important matter. Sincerely, �f Tom Peer TP/tw CONTRACTOR: PROJECT PROJECT N11MBER_-_2 _1 nQ PERIOD COVERED [mot . 78.100� THROUGH 0 CONTRACTDATA Bids Received Notice to Proceed Calendar Days to Sub. Completion Calendar Days to Completion Original Completion Date Ext. Allowed to Date (days) New Completion Date Original Contract Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Adjustments to Date Rev. Contract Amount ' Percentage Complete (S) Percentage Complete (ti=e) _- spector:_________ Reese, Macon & Associates Reese, 9121 North Suite 207 Palm Beach Gardens FL (407) 625-6660 Partial Payment Estimate No.: 1 Submitted: Dec: 155, t_._1292 SUMMARY OF JOB STATUS Total Rork Completed $ MX25= 4/1y 1/7:Eec Materials Stored Onsite $ Subtotal $35:-8d yy 4''e Less Retainage (10%) $ SM= 4/ y r7.!ro "-fe Less Previous Payments $ _M Amount Due This Period $ gb:55.9= ire . sn .►�!' CONTRACTOR'S CERTIFICATION As authorized agent for the Contractor, I, the undersigned hereby certify that to the. best of my knowledge and belief, this is a true and correct statement of wort: performed and materials delivered. I further certify that the Contractor has good title for all materials delivered under this partial payment estimate and there are no vendors' liens, mechanics' liens, or other liens or rights to liens against this jab, and that all previous partial payments received under this Contract have been applied to discharge in full all of the Contractor's obligations reflected in prior partial payment requests and that hourly gages paid to all employees on this project for the period of this estimate are in accordance with the -wage scale 'determination contained in the contract documents. Z? A�eA..'oe--A co Contractor BY Sheet of PERIODIC PAY ESTIMATE 13: 441 at S.R. 70 WATER MATN R;7DCATTnN FROM: Q= _ 2A ,1 gg2 TO : nP,. _ 14,1 qq? ESTIMATE NO.: 1 INTRACTOR: G.E. FRE m CCNgr y rTnN, Tnm_ PURCHASE ORDER NO.: e:m Completed Completed Work Materials Value of ►. Description Unit Contract Last This Completed Stored Work Quantity Unit Price Amount Estimate Period To Date On -Site Completed E 1]KA" 1fl_T_ Aib F;nn T._r_ dS_M1 "_rm nn _nn CZCZ 1;92 1 nr ft�� .... 3.1D.I. Fittings 8,800 cos SGC"s Lbs. 2.50 22 000.00 /•25Re 4.116" Terminal End 1 Each 5. 1 16" B.V. �r 2 Each _ 6.�8" R.S.V. v/Bou 3 Each 680.00 ;2;04W OO I t t '4MWM=ete Sidewalk2,,450 IMF S.F.- - 9. Restoration 10.•-'Sod. 3,000 S.F. .50 1,60Q:00 i If i i r if i • CONTRACTOR: Edens Construction Company, Inc. 745 N.W. 2nd Street South Bay, FL 33493 PROJECT NAME CDBG Grant Water Main I=rovenents PROJECT NUMBER 91-155 PERIOD COVERED 10-27-92 THROUGH 12-10-92 CONTRACT DATA: Bids Received Notice to Proceed Calendar Days to Sub. Completion Calendar Days to Completion Original Completion Date Ext. Allowed to Date (days) New Completion Date Original Contract Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Adjustments to Date Rev. Contract Amount Percentage Complete (S) Percentage Complete (time) Inspector: APPROVED FOR PAYMENT: Owner BY: DATE: 9/22/92 180 210 4/19/93 493,138.50 .2 V • z, y, Reese, Macon & Associates BY: lam. %/ DATE: / Z� �/ SZ' Reese, Macon & Associates, Inc. 3003 S. Congress Ave., Suite 1-E Palm Springs, FL 33461 (305) 433-9311 Partial Payment Estimate No.: One Submitted: 12/16/92 SUMMARY bF JOB STATUS Total Work Completed S 117.370.20 Materials Stored Onsite S Subtotal $ 117 -37n - 20 Less Retainage (10%) Less Previous Payments Amount Due This Period S 11,737.02 $ -0- S 105,633-18 CONTRACTOR'S CERTIFICATION As authorized agent for the Contractor, I, the undersigned hereby certify that to the best of my knowledge and belief, this is a true and correct statement of Work performed and materials delivered. I further certify that the Contractor has good title for all materials delivered under this partial payment estimate and there are no vendors' liens, mechanics' liens, or other liens or rights to liens against this job, and that all previous partial payments received under this Contract have been applied to discharge in full all of the Contractor's obligations reflected in prior partial payment requests and that hourly wages paid to all employees on this project for the period of this estimate are in accordance with the wage scale determination contained in the contract documents. EDENS CONSTRUCTION CO., INC. Contra or 1� e ze" BY: DATE: Dennis R. Miller, Vice -President 12/16/92 Sheet 1 of 4 PERIODIC PAY ESTIMATE 'OB: CDBG Grant W.M. Improvements FROM: 10/27/92 TO:_ 12/10/92 ESTIMATE NO.: nnp :ONTRACTOR: Edens Construction C flan, Inc. PURCHASE ORDER N0.: RNA No. 91-155 tem to Descri tion Completed Completed Work Materials Value of p Unit Contract Last This Completed Stored Work Quantity Unit Price Amount Estimate Period To Date On -Site Completed 1 8" PVC Pipe C-900 15,500 LF 10,00 155,000.00 8235 8235 82,350.00 01 8" D.I. Pine 65 T.F 17 in I tie cn 54 54 . 934.20 6" PVC Pine C-900 Q - r%nn T r a Gn Q, 'fnn nn 615 615 5,289.00 4 6" D.I. Pipe 110 LF 15.00 1,650.00 5 8" Zlertainal End 3 Each 1,200.00 3,600.00 t 6 6" Terminal minal End 1 Each 1,100. 00 1 ! 7 8" R� w/Box 47 Each 375.00 17t¢2� n�_ 22 22 8,250.00 8 6" RSV w/Box 34 Each 300.00 10,200.00 13 13 3,900.00 D.Z. Fittings �n9 9 00 .5 Lbs 0.65 6 ,175.00 10 8" x 2" Tapping Saddle (DI) 2 Each 150.00 I 300.00 2 2 ? 300.00, 11 8" x 1" Tapping Saddle (DI) I 10 Each 1n0.00 1,000.00 I 12 12 1,200.00 12 8" x 3/4" Tapping Saddle (DI) 75 Each 77.00 5,775.06 28 28 2,156.00 13 6" x l" Tamina Saddle (DI) 71 x,201% i 95.00 7_iR5 nn �14 6" x 3/4" Tapping Saddle (DI) 45 Each _ 70.00 3,150.00 I 15 1" Corporation Stop 32 Each 71.50 2,288.00 f � Sheet 2 of 4 PERIODIC PAY ESTIMATE OB: CDBG Grant W.M. Improvements FROM: 10/27/92 TO: 12/10/92 ESTIMATE NO.: One ONTRACTOR: Edens Construction Carpany, Inc. PURCHASE ORDER NO.: RM No 9 -155 tem :o. Description . Completed Completed Work Materials Value of Unit Contract Last This Completed Stored Work - Quantity Unit Price Amount Estimate Period To Date On -Site Completed 16 2" Oarporation Stop 2 Each 163.00 326.00 2 2 326.00 28 28 1,120.00 10 3/4" Corporation stop 118 Each 40.00 4,720.00 18 1" Polybutylene Tubing 11100 LF 19 3/4" Polybutylene Tubing 3,700 LF 2.60 9,620.00 (90 degrees 20 Fire Hydrant Assembly to main) 15 Each 1,550.00 23,250.00 3 3 4 650.00 Fire Hydrant Assembly arae main) 17 Each 1,700.00 28,900.00 4 4 6,800.00to i j 1-1/2" PVC Casing 850 I LF 2.90 2,465.00 2" PVC CasiM 400 LF 3.20 1.2An_nn • 2" PVC Pipe 120 I LF 4.00 480.00 1 3/4" Anqle Stoo 180 Fact, AA _ nn 1 i Ran nn 3 — Meter Bwtes180 Each 22.00 3,960 00 1 -27 Sample Points a) On Main 2 Each 500.00 1,000.00 I b) On Fire Hydrant 7 Each 400.00 2,800.00 c) On Terminal Find 3 Each 1 500.00 1,500.00 - PERIODIC PAY ESTIMATE JOB: CDBG Grant W.M. Improvements FROM: 10/27/92 TO: 12/10/92 Sheet - 3 of 4 ESTIMATE NO.: One CONTRACTOR: Edens Construction Inc. PURCHASE ORDER NO.: M No. 91-155 • Completed Completed Work Materials Value of .Item Unit Contract Last This Completed Stored Work No. Description Quantity Unit Price Amount Estimate Period To Date On -Site Completed Salvage Existing Fire Hydrants, 28 Valves s Valve Boxes 1 LS 3,000.00 3 000.00 46 Oocxsete a) fbr Pavement Replacamt/Repair 450 CY 85.00 38,250.00 b) Fbr Driveway R acement/Re it 50 CY 85.00 4,250.00 30 ate Sidewalk 525 LF 7.00 3,675.00 31 Asphalt a) For Pavement Renlaoement/Rena s 1.800 SY 11.00 19.800.00 f b) For Driveway ' Renlat -Aza air 300 SY 13.00 3.900.00 032 1 Shell Rock a) Ear Road b) For Driveway Repacement/Repair 33 1 " Y" Branch 34 1 C=x!ction to Existing 2" 35 1 Cocmection to Existing 6" Main STA 100+00 ' Co�u�ection to Existing 36 ! 6" Main STA 310+20 650 SY 5.00 3,250 00 30 Each 1 30.00 900.00 15 Each 500.00 7,500.00 i 1 Each 1,200.00 1 1,200.00 1 Each 1,200.00 1,200.00 Sheet 4 of 4 PERIODIC PAY ESTIMATE JOB: CMG Grant W.M. Improvements FROM: 10/27/92 T0: 12/10/92 ESTIMATE NO.: One CONTRACTOR: We= Construction Company, Inc- PURCHASE ORDER NO.: WA NO- 91-155 Completed Completed work Materials Value of Item It It Unit Contract Last This Completed Stored Mork Description Quantity Unit Price Amount Estimate Period To Date On -Site Completed C mwecticn to Existing 4- Main STA 115+50 1 Each 1,000.00 ' 1,000.00 Mw 38 Ditch Crossing Station 313+60 1 LS 4,400.00 4,400.00 39 Trench Safety Act, 26,000 IF 0.03 780.00 Additive Item: 40 Each 250.00 ' 10.000. 1 1 I i 1 i 1 r r� 1 i I J '92 •:13 WEPFE�b1ILLARD INC AAAAAAAAA DEC o�7 _ � 1© Knepper& Willard, inc. December 30, 1992 John J. Drago City Administrator City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974-2934 Re: 1992 Road Improvements, PW-04-00-08-92 K&W Proj. No. 7213-91 Dear Mr. Drago: Enclosed are four (4) copies of Application for Payment No. 1, submitted by Better Roads of Lake Placid, Inc. for the referenced project. We have reviewed this pay request and find that it fairly represents the work completed to date. A review of the project was conducted by Mr.Chuck Elders, Public Works Director and our field representative. They concur with the payment quantities included with this request. Therefore , we recommend that payment be made to the contractor, in the amount of $46,436.05. If you have any questions, please contact us. Very truly yours, KNEPPER & WILLARD, INC. &' 1, xs4vt-?� Daniel S. Willard, P.E. CC Chuck Elders 3030 N. RoCky Point Drive West HNtsboroupn (813) 281-0120 Suite 570 P!neUas (813) 821 -3291 Tampa. Rodda 3360759M FAX (813) 281-1156 3Q ' qc 1p: 14 Kt �EPF'EF'.3�WILLARD jt C AAAAAAAAH Vat: e.4 "yit W;�9 KNFr AILLARD IML Wk*" dHH P.�16 _-- ATTACMGW NO. 1 APPLICATION FOR PAY OM NCL on'e (1) To CITY Or OKEECHOBEE, TLORIDA (OWNER) Contract for 1992 ROAD IMPROVEWTS OWNER's Contract No. PW-04-00-08-92. ENOINEER's pr0jCctNO. 7213-91 For Work accomplished through the date of (ILCLry\� �,j . ' /`� q CONTRACTOR's Schedule of Values ITi's:vt Unit Price Quandty I Amounts 1 Is A. RESURF. EXIST ROAD - - S. RECONST. EXIST. RIDI. - - C. M ROAD COUST. Total (Orig. Contract) C.O. No. 1 C.O. No. 3 ATTACHED PAGES - - ATTACHED P¢GES _ _ ATTACHED PAGES - •- Fj Work Completed labia Amount I$ SUBTOTAL A4 0 SUBTOTAL 3.1 0 SUBTOTAL Cq $51,595. S51,595. Accompanying Documentation: GROSS AMOUNT DUE .................... S 51, 595.61 ' LESS % RETAINAGE ................ $ IVj-r-rg firm •"r*rnu . -AMOUNT DUE TO DATE .................. S 46,436.05 11, Pages LESS PREVIOUS PAYMENTS S t) AMOUNT DUE THIS APPLICATION .... S 46.4-36 ns- - CONTRAC MR'S Certification: The undersigned CONTRACTOR ctrtif-es that: (1) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment numbered 1 through ..� 1 1 q.7./ , inclusive; (2) tide to all Work, materials and equipment Incorporated in said Work or oth4wise listed In or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security Interest and encumbrances (except such as are covered by Bond acceptable to OWNER indemnifying OWNER against any such lien, claim, security interest or encumbrance); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and not drfecriveas that term is defined in the Contract Documents. Dated 1.kum6-o- a4 , 19 t2 Batter Roads of Lake 21,aci4. Inc. CONTRACTOR By--%%�-`-c.lL (Authorized Signature) Payment of the above AMOUNT DUE THIS APPLICATION is recommended. Dated v . 19 ay - OD m Conan for BORK Roads of Lake PWd, ktC. CONTRACT PREiBDUS TW PEOM IM ROAD CITY OF OMVXMOBEE, ftQ TOTAL TO DATE 1TOA 012SCAIPTION QUANTITY UNT AMOUNT C AMOTiTY AMOUNT QUAHM AMGUKT QUANTITY AMOUNT A RESURFACING EXlSTWNG ROADS PRICE N.W. tOfAAw. tame S.A. 70 is 6 Sf. 6 Type III &W Aso. Conc. Lev4k q Course 1 IS TN $42-70 S AA$3= 10 1 U4• Aepe. Cony. Type S-1 Mod. Surface Course 4.626 SY 2.60 12 a27.60 S.UC IM SL peas S18 Ace. to 9rd Are. 8 Type M WO AWL Cane. Lon" Course 44 TN 4Z70 1.878.80 10 1 1!4' Asph. Corm Type S-t Am& Surface Course 1,518 61f 286 4.51594 Q sw loth Ave. Iran a Po* St. to ph St. 7 TWO 111758 Asph. Carta Leveling Course 157 IN 4170 6.703 90 19 1 W Aeph. Cone. Type S-1 AkA Surface Course 4.109 SY 2.60 10,051.40 N.W.18fiAw�Oetweeg9a wd141ASL 10 1 1/V Asph. C:om Type S-1 Mod. Surface Course 2.914 3Y 2.80 7.576.40 SE t01ASL % an - Mft 0r. and 8fh Are. 10 t IM As* Cone. Typo S-1 Moe. Surface Course 019 SY 2.60 2.129.40 SE 8fh Oc between "a SL aced uM C L 10 1 lf4- AsptL Cons Types S-f Mod. Surface Course 3.884 3Y 2.60 10.004.40 S W.121M I' m eaeo 3rd Area sad 2nd A». 10 1 1r4- Aepp. Cone. Typo S-1 Mod. Sbrface Course 740 SY 2.fs0 1.92+4.00 PAGE SUBTOTAL $82.690.04 TMM "A" TOTAL s 62,6119 04 l�r n u J PAGE S 1992 R M M PROVEMINIS contisaor._ 881te< Roads of take PfacK Inc. PREVI lis 1Emoa Cffy OF OKEECIIOBM, FLORIDA 7WAt TO DATE frM D 1 GUA1dM UNIT AMC= QUANn I Y MOW cUANn11Y AMOWtn OUANTRY MOM PRICE B RECONSTRUCTION OF EXWM ROADS &W. 56Aw.heaves so=W tsikSt. 2 Shculdw Or. & Camp, I Sks Aa wanon I Grate A Web Z906 SY 1.00 2.808.00 3 IrSQbBadSW*M& Mbftnai (LOR 40) 5,= 8Y 2.04 1094.00 4 6 Mr SAW Bass Msfarfal (LOR 100) 5.129 SY 3.4o 17.438.50 8 1 114' Atph. Cons, Typo S•1 Swims Course 4,918 SY 260 12.786.90 11 Rommel of ExkftPays 4,856 SY 0.45 2.185.20 12 S11s PraparaMorr Eartmork 3 Gracing 5,350 SY 1.00 5.350.00 S.W. tad Ambehmn 101h ad 111h 8L 2 SW WtT Q• a CooipL / S11s Rastorabn ! emu a Luck 243 SY 1.00 243.00 3 tT SUbT=d SobQrade MWWW "R 40) 3" SY 204 773.16 4 6 llr SAW Bats UMltdd "R 100) 356 SY 3.40 1,21720 8 1 1W Avk Cow- T"* 5-1 St Imo Course 759 SY 2.96 2.248.64 11 Rtmo M 01 E"rg Pawrnent 14b SY 0.45 fL't.25 PAGE SUBTOTAL s sao27.es ITBN "III' MAL � - _ $ 5s�a27.as �1 w ki rj W PAGE 2 --wv%*wwl. "n rAlymmea Mt tine t 1) 199T ROAD WRQYEMENTS cone= o r _ Better Roads of t.8im Ptaetd, Ilia CITY OF MMECHOBEE, ROMA C ONT"ar PRE1IKM PtEfM00 We PEMOd *mm To DATE ffm onscaMR1OM QUAHM Uw mamw GUANUW MOUNT GuAtam AIMOLM(T QuAmn V AMOUNT Pfma C NEW ROAD CONSTRUCiiON (/+✓ KW. 2W are. beam Mh and ea SL Z 670-� s � 1 Sue Stabfte Subgrade "R 40) Z.762 SY O.se 11602.26 0 0 .1)..G03 6 1, 548.98 2,670.65 1, 548.9f 2 3lroelder Gr. 8 Corrra / =0 Reetvrawn I on= t Muich 1,220 SY 1.00 1.220.00 0 0 2, 565.00 ✓ U.- Y86.00 2, 565.00 11. 286. Ot . 5 61I2' sm Sam Asada "A 100) Z700 SY 4.40 11.eeo.0o 9 t IW AWL corrc. Type S-1 Surface Came Z;81 t SY 3.20 8.935.Z0 KW.3td Ame.betweew3n! aad ea, Si. 1 Sfte PrgyScUWVMW C3ompI I SM012e Sobg. (LSR 40) 207 SY 0.76 6ti-42 0 0 779.30 592.27 779.30 592. 2. 2 Shauk%r Gk 3 Comp.I Sbe Restoration 1 Grasse d Welk 300 SY 1.18 460.20 4 6112- Shalt Base MsMsrlal (LBR 100) 771 SY 3.58 zm.l8 0 0 774.50 2,772.71 774.50 2, 772.7= 8 1 VC As* COW- TWO S-1 Swlxe Course 929 SY 2.7s 2,W.75 N.F-2WAmbe mm*daadSDSt. 0 0 1, 822.80 1, 057.22 1, 822.80 1, 057.2: 1 5Me sabUn Subgrade JLBR 40) 1.M SY 0.59 1,10&54 2 Shoulder Gr. A CanpL I SMe Aes7soretlon I Gass a Mutch 916 SY t.00 918.40 . 4 611r sw Besse Maw" (LM 14% 1,634 SY 3A4 6.=5.00 0 0 1, 740.30 5,917.02 � 1,740.30 5, 917.0: e 1 VIC AWL Gong. Type 3-1 Ssntaee Coarse 1.760 SY 2.60 4.576.00 S.W.171A StbNwea 3srd Arse►&& Deed End 1 S40 PrepdAearifydlAisrR`,oMpM Stabilize Subgrade (LBR 40) 246 SY 2.26 SOAS 2 SkKdder Or. i Corp. I S8e Resmaderr I Grass & MUIeR 203 SY Z68 5".04 4 6 tir Shdl Base Maw" (l.BR 100) 230 SY 5.09 1.16a.40 8 1 1K' A*k. Caw. Type S-1 Sunxe Course 213 SY z8a suso PAGE SUBTOTAL S 4b ae7.57 23,174. 20 23,174. 20 PAGE 3 19u 11 1922 ROAD IMPFME1il 1M cantador. Helfer Roads of LWw Placld, Inc. CITY OF OKEECHO EE, FLOW DA CONTRACT PREMM P EWD TMS PEOW 70TAL To "TE 0 am OE5C1iWT M WANTRY UNIT AUCKM OUAN131<1r AUCKW QUARM ANOt1NT OUlAHTVY ANOW PRICE `D r / - M R.E WINSt.4etw.- 460M51h Are,. SJ q, I7 i 1 site Stabl9Za SUbgrade «eta 401 ass SY o.SB 513.30 0 0 895.10 895.10 519.15 " 2 Shoulder Zak i cam / Ske, Reston dMi grass 3 MWch 464 SY 1.00 484.00 4 61rr Shea ease MMW*i (LBR too) ass Sir 3.40 2,973.00 0 0 855.30 2,908.02 855.30 22, 908.02 6 1 1I4-Asph. Cone. Type S-1 Stufsoe, Course aw SY 2.60 2,210.00 r N.E. !Rb 6L eslwsser 61A set 71AAve. r- 1 Sam � 0 StabOlza Subprade (E,BR aoj 1,066 SY o.56 629.89 0 0 1,082.40 627.79 1,082.40 627.79 2 Shadder0r. a Cow J Site, RewAftftn r Grass a AWch 534 SY 1.00 534.00 4 s 1/2' Shei 68ee, Metertal "R 100) I A40 SY 3.40 3s36.00 0 0 1, 033. 80 3, 514. 92 % 1,033.80 3, 514.92 0 1 IW Asph. gone. Type, S-1 SwHGs Course M4 SY 2A0 2.304 40 S.E. Mh Are,.Ostwwlalt aed 7%SL I Sft Stsbitaze SubWade (LSR 4% 948 SY OAS 54.64 2 Shoulder or. a done, / She, Restoration /cues a ktdft 495 SY t .0o 425.00 4 4 61 it Sim Base Mandd (LBR too) 907 SY 3.40 J 063.60 6 1 114- Asph. Cant Type S-i Surtaoe Course so SY 2.60 2.249.00 S.E7tbAViL- Meen2ndAwe.aadoldSewerpbw 1 SING SMAZe, SmbWads {LBR 401 3293 SY 0.62 2.041.66 2 Sbou Mr Gr. a Conp./ Stte RsamraMn I grass a Mulch 1.6" SY 1.04 1.744.24 4 6IrrShNsaw Mwerisl(LM1001 3J55 SY 3.44 io.a$3.20 8 1 114' Asph. Conan Type 5•1 Surface Course 3.00E SY 2.S0 7.M.00 PAGE StWMTAL $ 42.276.32 7, 569.88 7,569.88 m, PAGE 4 1,1+w. (k* (1) 1992 ROAD INPROVEA1EWS COM&cw. eetbet Roads at take Plac,inc. C[tY OF 01MECHOBEE, FLORIDA Calirnwr PREVK= PEMW 7m PEMCD TML TO DATE Rt to OESCRPROk QUANTITY Ulm AltOtINT OUAHWTY AMOUNT QUAN"" AMOUNT GUArt7liv AMOUNT PFACE R.W. 2nd SR beftme 111h wW 12th Ara 1 Site PrGP3caity A4XC "Y4N t SWAM Sttbg I& SAA 40) 1.068 SY 0.38 619.44 0 0 1,136.10 2 ftoukw G. a Camp. / ate Restaatton / Grass a Mu" 495 SY 1.00 465.00 4 G Ur SAdI Bass btft" (LBR 100) 1.C29 SY 3.40 9.49&60 0 0 11085.10 6 1 Ur AWL Conc. Type S-1 Svrtsce Course 1.074 SY 260 2.797.60 S.W. 2nd9Lbvl m 1*hmd 114h Agee. 1 S1ti StmAkto SAgtsQe (!8A 40) 1.462 SY On 847.96 2 Shoulder Gc A Comp, I Sft Rssto &Vm/Grass i AAu1Ch 7w SY 1.00 755.00 4 81/2" ShQ Brio Abftdd "R 100) 1.402 SY 3.40 4►76&80 8 1 1/4' Aspk Cant Type $-1 Sudecs Course 1.341 SY 260 3.488.60 S.W. t4N St basnSba M Ara 1 SRs SWAM Subprade ILDR 40) 1.50 SY Odd 667.84 2 Stto~ GL a ComIL / Site R"Wmdon / Gan & 1 Uft m SY 1.00 625.00 4 6 IW Shd 9=9 Material ¢BR IGM 1,494 SY 140 5.079 60 9 t 1W Asp L Conn Type S 1 Soria" Cams 1.42,E SY 260 3.7C24C KW.andStws atteftsad 1QtAArre. 1 SAe Pjlw*= tyWAlCofnpaa Stab = SubWada (LW 40) IJ94 SY a.56 1,066.92 2 Shoulder Gr t Cw4L / S1te Ra arabon / Gass 6 With 9" SY t.00 946.00 4 6112' SW IMme Mamal (L8R tw 1.802 SY 3.40 6.130.20 a 1 1/4' Aaph. Cont. Typo S-1 Swb= Ccuraa 1.791 SY 2.60 4.500.60 658.94 1,136.10 658.94 3,689.34f 11085.10 3,689.34 PAGE SUBTOTAL ` =40•4Z4,348.28 y 4,348.28 PA�i F Ir, 1992 ROAD WROYEMENM 0 c F J i 1 rP■4 1' y1. 1.11E yPl IIY. llt 1A1 V� ijtip _j 11 C eraceor. ftftw Rmda of Lake MwW. Wc. CITY OF OKEECHOBEE, FLORMA CONTRA= PINDRDUS PERIOD ma PER I00 T10TAL TO DATE ITEM DE2CRWRON QUANTRY UNIT AMOUNT QUANIITY AMOUNT GUANIM AMOUNT QllANWrY AMOUNT PRICE N:W. 41h SL bot taea 91h and 10th Ave. 1 SRO Ct Staaatze Subgrade (MR 40) 1.W0 SY 0.30 1.090 40 0 0 1,842.10 J 1,068.42 1,842.10 1,068.42 2 ShoWder Or. A Comp. ! Sits Ramormfort / Orm S Mulch we SY 1.00 9W.00 4 a 12• Shea Bane Mrae" (LOR 1 co) 1.810 SY 3.40 5.154.00 0 0 1,759.60 d 5, 882.64 1, 759.60 51982.64 a i tW Asph. Cane. Type S-I Surface Course, 1.741 SY 2.74 4,8041E N.W. tMbAvu balnew8bead71l SL ' 1 site SWbGro SubOracte (t.eR 40) grit SY 0.65 M35 0 0 951.80 618.67 v 95.18 618.67 2 Shouidrr Gr. a Comp.IMe Realotadon I Grass a lllufch 493 SY 1.07 SV.51 4 6 lrl Shom one unto" (Le R 10q 956 SY 3.47 3=4.25 0 0 912.60 3,166.72 � 912. 6C 3,166 - 72 8 1 l/4^ Asps. Com 7W* S-1 Surface Course 917 SY 2.75 2.3Z.75 WW.77ASLbeheeeft loth no lt%bAV& 1 Site PreprsclawfiAxconspact Stabko Subgmd* (LSR 44) 1.519 SY a1.sa M".42 0 0 11480.80 858.86 `� 1, 480.80 858.86 2 St=WW' lr. a comp. I Sit* Rogow -on/ Grass a MWch 717 SY 100 717.00 4 S trt Shea ease Man" (LSR, too) 1.446 SY 3.46 4.984.40 0 0 1,414.10 4, 807.94 1,414.10 4,807.94 8 1 1/4' AeptL COM Typo S-1 SWace Course 1.413 SY 2.7+0 3 313.10 PAGE SUBTOTAL $30.407.25 �� (0�3 L - V 16, 503. 25 ITEM "C" TOTAL S 158=7.40 51, 595.61 PAGE 6 DEC 30 'Sc 10:10 KNEP6101ILLAPP INC AAAAAAAAA i Knenner& Willard, inc. December 30, 1992 John J. Drago City Administrator City of Okeechobee 55 S.E. Third Avenue Okeechobee, FL 34974-2934 Re: S.E. 8th Avenue Sidewalk, Phase L PW-03-00-08-92 K&W Proj. No. 7213-91 Dear Mr. Drago: Enclosed are four (4) copies of Application for Payment No. 1, submitted by McKuhen Construction, Inc. for the referenced project. We have reviewed this pay request and find that it fairly represents the work completed to date. A review of the project was conducted by Mr -Chuck Elders, Public Works Director and our field representative. They concur with the payment quantities included with this request. Therefore , we recommend that payment be made to the contractor, in the amount of S17,100.00. This reflects essentially 100% completion of the work; however, 10% is being retained pending completion of clean up and restoration work. U you have any questions, please contact us. Very truly yours, KNEPPER & WILLARD, INC Daniel S. Willard, P.E. CC.* Chuck Elders 3030 K Rocky Punt Drive West HUlsboroWh (813) 281-0120 Suite570 P!rmfts (813)8 -Mi Tampa. Florida 33607-5905 FAX (813) 281-1156 APPLICATION AND CERTIFICATE FOR PAYMENT A!A UOCUMENF G702 {Insltuciions oil reverse side) PAca r1Wt or ,Aces TO (OWNERI: CITY OF OKEECHOBEE PROTECT: S.E. Etth AVENUE SIDEWALK APPLICATION NO: OI Distribution.Iq CITY HALL 55 S.E. 3rd AVENUE U (riVNER PERIOD 10: ARCFfITECT i OKKECIIOBEE, FLA. 34974 12/2/92 QCONiRi1CiUR' FROM (CONTRACTOR): VIA IARCHITECT): ARCiIiiECI'S C3 I`tr_KUIIEN CONSTRUCTION, INC. KNEE'PER & WILLARD, INC. PROTECT NO: p 1738 N.W. Otit St. P.O. BOK 1175 3030 N. ROCKY POINT DR-0570 7213-91 CONTRA61IWRGHOBEE, FLA. 34974 TAMPA, FLA. 33607 CONTRACT OAtE: 11/2/92 .. CONTRACTOR'S APPLICATION FOR PAYMENT Clontnuat un Sh et,(AIA Doceument G703,tisbattached.nor Paymnt, as %howelow. in ttrrecaun with lire Contract. CHANGE ORDER SUMMARY 1. ORIGINAL CONTRACT SUM ....................... S 19, 000.00 Change Orders approved in ADDITIONS DEOl1C71ONS 2• Net change by Change Orders ..................... S -0- - previous months by Owner 3. CONTRACT SUM 10 DATE (line i �! 2) . S 19.000.00 _ TOTAL 4. TOTAL COMPLETED b STORED 10 DATE ............ S19,000.00 _ Approved this Month (Column G on G703) Number Date Approved 5. RETAINAGE: -0- a. LQ_ of Completed Work S 00 (Column D+ E on G703) b. _ % of Stored Material S (Column F on G703) CE _ , Total Retainage (line Sa + 5b or TOTALS j Total in Column 1 of G703) ................ $ 11190Q.90 Nei change by Change Orders b. TOTAL EARNED LESS RETAINAGE ................... $ L7,j00_Q(i The undersigned Conttactor certifies that to the best of the Contractur's knowledge, {line 4 Tess line S Totab information and belief the t.Vork covered by this Application for Payment has been 7. LESS PREVIOUS CERTIFICATES FOR compleled it, accordance with the Contract nocutnenis, that all amounts have been PAYMENT (tine 6 from prier Certificate)......... $ -0- paitt by the tunttactor t tiVvrk for which previous Certificates for Payment were 8. CURRENT PAYMENT DUE .......................... isstred and payments eived from the Owner, ant) that current payment shown 9, BALANCE TO FINISH, PLUS RETAINAGE ............. S t - q00. no herein is now clue. (line 3 less line 61 _ W Ta•r.�• z CONTRACTOR: / Stale at: ' =t •it43 :�1, )c of -. . 1Lit �'Ilti:di Subscribed and s orn to b (ore,�ye Ili' t i �-' Notary Mrblic: 1, i�i:^ G, :i1G4 0Y" Date: �- My Commission expires: AMOUNT CERTIFIED ................ . S % 7/Cld• 00 "' ARCHITECT'S CERTIFICATE FOR PAYMENT ' r' *' - ,� (Attach explanation it amount certified differs Irom the amount applied lo�l e, fit acct/rdancv with file Contract Documents, based on on -sire observations and the �r1cj�•:1 eeo' . j data compri=ing the above application, the Architect certifies to the Owner that to tht C.) best of the Architect's knowledge, information and belief the Work has proppc%sed as it / 3Q y indicated, lite quality of the Work is in accurdance with the Contract Documents, and y .._ fate: ------ _ the Contractor is entitled to this Certificate is not negotiable. The AMOUNT CERTIFIED is a •file nl to tile payment of the AMOUNT CERTIFIED. �c P Y C T ED. Contractor named herein. Issuance, payment and acceptance of payment are wilhout preiudice to any right, of the Owner tut Contractor under this contract A►A noU)ArtNI t::72 • A,'PtICAIH)N AM) CUMFICAlt FUR PAYMINI 'MAY rrnl IIII II0N • AIA• I"RI 1111 ARrIRWAN mn�14100.. r - .-.- . of °K�Fo .y 0 ��Op10* CITY OF OKEECHOBEE MEMORANDUM TO: John J. Drago THRU:City Administrator THRU: L.C. Fortner, Jr, al General Fund Pension Fund Trustee Brd Lola Parker . Chairman FROM: P General Fund Pension Fund Trustee Brd. Secretary DATE: December 21, 1992 SUBJECT: Pension Bpard Trm The term for the General Fund Pension Trustees for Charles E. Elders, Danny Entry and L.C. Fortner, Jr. expires December 31, 1992. Therefore the Trustees at the quarterly meeting on December 10, 1992, decided and ,request of you to place on the agenda for the meeting of January 5, 1992, or at whatever date the next Council meeting will be held, their recommen- dations for Trustees for the period of January 1, 1993 through December 31, 19W. The recommendations are, Charles E. Elders, Mike Oconnor, and L.C. Fortner, Jr. As for as a replacement for Ben Loftin, the trustees request waiting until the new Public Utilities Director is hired, or new Ordinance is in place, then assign someone from that date through December 31, 1994. Thank You �O OV 1U ! e piaZe��P m I AJp Tyk'Sfee- -1 o be �or P-prtel o'e- Tlgmto%v'Y /I �yy3 k wee r.% 6Q r- 3 / / 9 9 r i!�- 4-6r W nj 19 g r' J CITY OF OKEECHOBEE MEMORANDUM TO: John J. Drago THRU: City Administrator THRU: L.C. Fortner, Jr. 61 General Fund Pension Fund Trustee Brd. Chairman FROM: Lola Parker V General Fund Pension Fund Trustee Brd. Secretary DATE: December 21, 1992 SUBJECT: Pension Board Trust The term for the General Fund Pension Trustees for Charles E. Elders, Danny Entry and L.C. Fortner, Jr. expires December 31, 1992. Therefore the Trustees at the quarterly meeting on December 10, 1992, decided and request of you to place on the agenda for the meeting of January 5, 19 or at whatever date the next Council meeting will be held, their recomm - dations for Trustees for the period of January 1, 1993 through December 31, 1995. The recommendations are, Charles E. Elders, Mike Oconnor, and L.C. Fortner. Jr. As for as a replacement for Ben Loftin, the trustees request waiting until the new Public Utilities Director is hired, or new Ordinance is in place, then assign someone from that date through December 31, 1994. Thank You Is PALM BEACH COUNTY WATER UTILITIES METER TESTING REPORT METER MAKE: 9-va W C-f METER SIZE: D. SERIAL NUMBER: .77 3 7 `LOB METER TYPE: COMPLETE READING BEFORE TEST: COMPLETE READING AFTER TEST: ty6 9 7i CUSTOMER: O k e-nL ti ADDRESS: ACCOUNT NUMBER: DATE OF TEST: / 2 - / Y - ! 2- TESTED BY: t Tlr TEST FLOW RATE SUMMARY %/ G.P.M. / V GALLONS i 4 Z G.P.M. /0 GALLONS 5'S / G.P.M. /O v GALLONS S �. MINIMUM TESTING STANDARDS ARE SET BY THE AMERICAN WATER WORKS ASSOCIATION. AWWA STANDARD FO� A NEW METER IS 98%. FOR A REBUILT METER IS 90%. METER FOUND TO BE REGISTERING AT ?0' L2 % OF WATER USED. METER REGISTERING AT /D. $ BELOW AWWA STANDARDS* METER REGISTERING AT ABOVE AWWA STANDARDS *THIS MEANS THAT THIS METER HAS BEEN BILLED FOR ONLY 9v OF THE WATER THAT HAS PASSED THROUGH IT, RECEIVING /to WATER FREE OF CHARGE. CITY OF OKEECHOBEE. FLORIDA 55 S.E. 3rd AVENUE OKEECHOBEE. FL 34974 AOORESS CORRECTION REOVESTED Reno" POSTAGE GUARANTEED SW 3oTH AVE (,.` 10 /30 /92 It oaid on or after cut on late. 300.1 O.,,Aay of • , j•7STAGE not paid by Cut qR tlab. ,arv,ee *.a to a : PAID e-: •��•.^^. , '� �t:u.Nrr.d tt �- REPAIT TO THIS AOOnES3 a service enarge plus Ins, total amount cue *of ee r UAEECHOOEE. FLORtDA Charged before Panne. ,e rewmed. AdO,bonal fees rr.t 34974 be Charged for servree performed after regular office PRESORTED h0ur5. FIRST • CLASS r TOTAL TO INSURE PROPER CREDIT DUE UPON PLEASE RETURN THIS STUB WITH PAYMENT RECEIPT FAILURE TO RECEIVE BILL DOES NOT CHANGE TERMS 1 DATE ACCOUNT NUMBEfff "27 10/29/92 I296`"0 ;9060 0� - i s•.7L .fib `' •' `•'� i 0.63 SERVICE CODE ; NO FINAL NOTICE WILL BE SENT f' r EXPLANATION: TO: 1 WATER 2. SEWER J . PALILERSON i 3.18 3• GARBAGE 140 X 1076 ►76 d MISCELLANEOUS. • S SERVICE CHARGE, CKEECHOEEE . FL. ' 6 PREVIOUS 7.e� J BALANCE � r )I w' ' �359 . bb 11 /24 /92 / DUE BEFORE WATER COSTS MONEY weesh"rilwrlerst DONT WASTE IT[ disrrrele► of stream In: e0/el wester pressure In! A continuous leek from a hole this size ktehes nun 'slions liters cometest eume "Wisrs slanevera9ehoussholdwalsrpressure 114 a5 1lot sm 441tom I5I0011 4IIS of W psi would. over a Ihres ~lh period• result in IM waste listed In `,, It 701100 1.12111301) A a MIS ,D Rockwell International i1 ' 1= iis�a m� �� �0m r,po"Wr"rof .�ww...« UWACIOet A In" Division 410 North leminglon Avenue r•nubureh. renn►Ivents IMe y • s+ . -frr'�1 r}l•V'�57�••. �r 2 -3. • 1 '-fGd/SlWd Z9 T S iwfd-,11113 *.:JWnSNC):) --ttq 62., :(I=-l-jIq 310d(l 00 43's Qtf/Cl-i IOL E9*01.5 000S Ga 3 1 E S LWV-ll I a Tat -iWnSN03 GM:j- -,tf-3 Vita 10 1 A17,013.1 xvi SIS OSIW lJM35 —3%jl= A N 0 1. S I H 00/ 4)4)/ 1) ilia ls3j3l.11I I I Sid Q31 ild A3Ud ',t 00's iNnowv isBbBiw 26/01/11 Bla 1%tAGW32i AMdd i 00/ 4)43/ 1) a 1 4 31l*q3 ,ISO..s7--(l I tZ114111M A3W ON 03%1 lIS0-z3G 9 5-.tF!-3 JO * AB)Jd 00r.4 INnowid I I SO..23a L901 (IN3 A-=Ud 4981 QV3. N1538 ASIdd 26t 01111 -Z!-YG 111d1SNI ,:aoo a NO11335 3NI-1 t)6 S A .3%t3u ()in%# 17, Q33zl 3SIMIJ abli T001) simn do # NO 1§13nS 3-Swq-wwS 64., 8 11 --,.va 3:)IAtf3S 143m35 1 ziBiijuinw M low wjvq ,.�35 1d3a 9 a -via jo LU 0 00 0 a63u dNa .:i Lzsv)ja .iNva 'J31%lm 0 QVBU M1938 6G,60t6f?"O ON J313W 'IVIOI 'Asia IJBIS-W N IVN I Ow3w E SabC:-='� �-;---,LSIH JO NSN 01L 331V5 N i:YiHj 111A it-:1 10 -iH N,= �!no 52 5 751w N INBWAVJ (I---lSOdNll 311.3 t-2! 4) 1 =-.111 00•S I siiNn 39vabv9 E32 T H 01C .30 LSVI IMF =SM33 4 3ON3naBs atps.%j Ga -,rj3n#3Ni13a el*G$ E ? t S S ltl:-%l vJ s 3W-i GBX!j - 621 _�->ZW 331AM3S S 13 1 v m i; --S, 4=5 UM= s aS x zi 26/E2/6 _3 IAMSS 09 -ttBAC 31V(l SM11114 Isvi 33I,%Zj=s 9LOI-E46le 26/ 4Z/ 1) 1 31va lH3WAV-j ISVI 33S !as 74,33 VL iiin xOd 7 9916roes 3ZPIV-Vli 1N3UbrI3 Hsvo a3l-,3.3,jtin snolAB%J.:i SZtp►jbli Hit.oE MS NOlIV301 :(MV/ BWVN 99,6GES 3na 13m 413 ' ySdWntl 1tul037i'd ljo.403393 Al kl-ro 11 /21 rsi= C I "N Oc' Ot,F-r-C +OI E; F As - UTiLITy @:"LING MASTEF FILE PRI147 L :.;TR DTSR SEWR GAFP SIRE MISC SLS TAX PENALTY TOTALS - DATE 9'_LLc_ 125 l92 PAL FWD: s0.00 ••• - .Cc I.O.A0 110.63 -sC..C�G- - st);np 1r',A;, _ fC.,nr� -' 9Co. Uo _ -$0.00 -- 131 ss •R• PMTS/ADJ: = =2 s31.55-0• TOT PD/AD 131.55-1&410 -- DATE E I4___.. 3. 'cP ----- - - -- _ _ - - - - --- - --- SAL- FWD:----- sq.00 •.• -` COr;SU"1=•: 7 C� � . BILL-Ar•-: s10.63 s(.,..,. sr,, (.n s,., n,. 11., r.n ln, 00 s20.42 •R• 7 FMT51F.u.+: Z2 !2° 4?-F'• TOT Pb/AD 62o,4C-••• DATE 29!42 PAL FWD: s0,!�p ••• BILL-AMT: != 57 si..,(M slC .63 s C .On t .A l .0 4 ..,.n. r ,.a. t � t ..,�.r. sO,ni. , • • s4c-.2C P c'MTS/ADJ: -.•. 92 542 2('-%'• -- -- - - -- ----- - - -- TOT PD/AD s42.2(•-••• -- DATE PILLED: 05 /2B/92 PAL FWD: s0.(** ••• - _ 7" CONSUMO: rf -- FILL-AMT:--%:5.?c sO.r"p o s1.63 s(�.0� sv � . - + �. --- i( .i __ .0 sC _ 0 120.42 •R• L PMTS/ADJ: :,c'li:'c2 s29.42-l• TOT PO/AD s2a.42-4•4 - _ DATE PILL -EL•: -/30/92 - - - - - ---- - _ -- -- -- - ----- PAL FWDs ~--'s0.Cr0 •i• J CONSUMP: 4 0 0 j 1•' PILL-AMT: $112.40 $0.00 s10.63 SO.(* $0.o0 sn,:.Cs-- 60.00 r t0.00 - _ s0.00 - s23.03 •R_ PMTS/ADJ: o�.i�o•92 s23.03-0• - _ -- _ TOT PD/AD s23.03-••• �L DATE PILLED: (.3/30/42 PAL FWD: s0.00 ••• w J CONSUMP: 6 0 0i- -- --- -- - f J PILL-AMT- f.o.66 $0.00 $10.63 s0.40 $Q.C140 $0•(09 $0.00 s0.00 s0.00 927.29 •R• = : PMTS/ADJ: 1-14%c^3142 s27.29-P• _--.-__ TOT PO/AD_. s27.29-••0 --_ tl' =' DATE PILLED: 0 /27/92 PAL FWD: 60.00 ••• L•.. �•' CONSUMP: 0 -- r- _7 PILL-AMT: s16.?9 60.00 s10.63 s0.00 s(l.00 S".1•r. 125.(1!) - s9.M,---- s0.00 154.42 •R• L. -: PMTS/ADJ: ^3 r0a'92 s54.42-04 TOT PD/AD $54.42-040 - - .. - __--- -- ----�. ._- PAL FWD - s36.64 ..• _ DATE PILLED:•- ;;:/a0/92 -- CONSUMP: 12 0 0 �- PILL-AMT: 52c.9-4 s0.00 010.63 so.0(s sC.���� s0.41gr s44.42 •R• L ti PMTS/ADJt C'=:(G !92 s35.13-P• 02/25/92 - -` _s0.04-- G•02/25/42 s4-.o4-P•!- � -s'L.CK_.--s4.36 TOT PD/AD s83.077•** a' DATE BILLED:- 12.'30/91 __ --._- _ _ __ _ _ - _ y-__•_.__ _ �_ ___ _- BAL_FW_ Dt _-- s62_85 ••• - E- CONSUMs 7 ' �- PILL-AMTs s16.79 s0.00 s10.62 s(l.ml %I,.Ur. IC'.Iir s(�.!�0 t �.0q 13.51 13�.03 •R• - .� PMTS/ADJ: oI -.1_'92 l57.14-P4 011//28/92 -. - - - G• - - - -- -- - - TOT FD/AD - - 1�7. 1a •-• -- - DATE PILLEED: 11/27/91 PAL FWD: s0.00 ••• - '� CONSUMP: 19 0- --- -!.�• - -_-T5.71 PILL-AMT: s46.S1 sC�.00 s10.63 - --st .rrr st .0�. s� r� - ,�.(i tr,,pi` s6a.E5 •R• _ _ PMTS/ADJ: 12/26/cl S• TOT PD/AD l4.00•.• _ �. ,- - - - ---- ---- --- -- -- - PAL FWD:'----- :0.00 :•�-' - DATE PILLED: 10/31/91 '- - t� CONSUMP. 4 0 ! - PILL-AMT: 912_40 $0_Un !10_63 --- - s'.,(.r' sr,,C:n -- !r',.}p _ _ IQ. - sc.. _i - s0-- r -s,,rnQ --- !:=•(�^_•E=• - --- OMTS/ADJ: 1! r21 rcl s23.Cr._c.. - TrT cr. g_- _-..•- 763 - 7e- it Meter removed from: ila1t10 : � Address: Account 140: Test # 1 Meter reading after test.: -pG?, S %d"& Meter reading before test: �(o�', Jr'go Total gallons through meter: 8 & Clog rate: 1I 2 gpm Total gallons in tank: t/Q 1leter accuracy:_; s%Octj Test 72 Meter reading after test: 4%cr Meter reading before test; 0 3-000 Total gallons through meter: 9, 8 Floar rate: f pm Total ;;allorl.; in tank: /0 Meter accuracy: a : 510L0 Test. 13 Meter 'reading after test: SO., S9/. 9 Meter reading before test. 'total gallons through meter: � 9 Flow rate: 2' GPm Total gallons ill tank: Meter acCuraCy: / Y. Sl'Oco Tent. #4 Neter reading after test: Sro7, 1ooq hleter reading before test: 47, (,ov Total gallons through meter: 90 Plow rate: 13 �i IT Total gallons in tank: t10 Meter accuracy: P y .Slow a (1perator'n sianniLtire !.1.1 t.r. ///2 —7 2 *�' o773 79�276 11 V:1 • CITY OF OKEECHOBEE MEMORANDUM TO: John Drago, City Administrator DATE: December 11, 1992 Tii R U: SUBJECT: Tii R U: Ranking of Consulting Engineers FROM: Bo Birts, David Sorensen and Clyde Long We have reviewed all the proposals for Consulting Engineering for the Water and Wastewater. We have agreed to the following ranking: Wastewater. I. Knepper & Willard, Inc. - Is familiar with wastewater system. Has done our Capacity Analysis Report that is required annually and our Operation Permit renewal. We have a good working relationship with this firm and their past performance is excellent. Their response time is very fast. I'hey meet all requircnicnts. 2. Reese, Macon & Assoc:, Inc. 3. Kimball, Lloyds, Inc. Water. 1. Reese, Macon & Assoc. - Is familiar with the water system. We have a good working relationship with this firm and their past performance is excellent. 'Their response time is very fast. They meet all requirements. 2. Knepper & Willard, Inc. ' 3. Kimball, Lloyds, Inc. We recommend that the City Council approve the above rankings. • • CITY OF OKEECHOBEE. MEMORANDUM, TO: Mayor and Council DATE: Dec. 14, 1992 THRU: SUBJECT: Wastewater and Water Proposals THRU: 01 FROM: John J. Drago, City Administrator/ Listed below are the Water and Wastewater Proposals we received: WATER Gee & Jenson Creech, Inc. Barker, Osha & Anderson Kimball, Lloyd B.S.E. Consultants Reese, Macon & Assoc. Mock, Roos & Assoc. Hartman & Assoc. Bishop & Assoc. Rnepper & Willard WASTEWATER Gee & Jenson Creech, Inc. Hazen & Sawyer Barker, Osha & Anderson Kimball, Lloyd, Inc. B.S.E. Consultants Reese, Macon & Assoc. Boyle Engineering Mock, Roos & Assoc. Chastain, Skillman, Inc. Engineering Concepts in Design Hartman & Assoc. Rnepper & Willard u --- a �-- r. f is rs _ cr A.' - wLG Li.;.' Gi,....+i i SSTAfF jN'5wdAi ;V � .. I .. 4R.•�•.1 � +:�. _ l.8 � _ I i I ( I - t ; ! ._. �a3 = � i I ! - � I ! 1 � - � ! _ .l_i � _ . � :' _— _ ... .�..•_�i�-.,ice..__ - (i _ � I �} i 1 , i !I I i �I '� ! ri ' 31 1 ! i _ ' �( 33. 1!^rl - ' (X _ �_. I _... ► _ 1 . _ . » II r; :_ys�; _— ?•il - xlAre- „�.:--- --- .. . � _ ';--'�_ll �.�� it _ r !i .! I .. � !! .• --- [" � ! .i .. �. .�I,! { ,• - _. � 'i i .. ..; _ .. ;j �• `-II •J I, - �••i - y - +, t II ��ti :nauK.....z x +X•j a, E c v,,,,. �z,..t,. �, y,�► ,c ;' r 1 . ; ; I ! rr .. ; ;�C : � ,�__ � �_-_� - �_. �� � � _...... _.:.. _ ..: _ I _�. __il ! _?!-; - j; } .moo-hu�L•s: _ •;YI, _ vrn..1 E A.ss.e.,.T,cs_. : ea • � �C ._.__ K' � _ - 4 tom' '..—:6Y_ � ' + _ � ! - - ----- � i :._ � i _ � .� i ; �t,,ijjlo � i ; j + . x. 1 ! 'fl.t - _... —. _ I _ I - I i I •! i r� ; ! H:__ __l. �� •' '� T'— s��.u��.h�.�. �� - ;z• 1 _' x � _ 11,E _!8 ... �. L .. x� _ ...�: ..�—�-�x� a_, l_ � _ `i �• t _} .... 231 1 �. �r ir: >f� •r - r,�..cr« c.►�a,a:.�,w ! s,�� � !i� 1 I ,'� � ! 1 317 I ) I ' 1 M�;bti.�--�•-tissoa._.-.._— � � { I -r- ' I i - - _ ! ( � I i � } ! I I -I •I - �• ! � -- I i � � � I ! I 1 ! '0S I _. _ ' 1 r� 1 � .. � ..I i I_ „_- ' Il - 1 �-• I I I -'' I � !, IIt � � ' It S r «7 --• r ! ! I _ I j —� 4 •1 �- - I 1 �� �� �� 1111 k— i''1' __._`i I _I (, i -__ _. , 1_L: }LL.. ! II. I ._ . -�I. q. II►III } '_ r- --<_l